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HomeMy WebLinkAbout3/27/2018 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 and RESOLUTION 032718-3.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GARY L. CREASY, RECREATION PROGRAM MANAGER, UPON HIS RETIREMENT AFTER FORTY (40) YEARS OF SERVICE WHEREAS, Mr. Creasywas employed by Roanoke County on September 19,1977-1 WHEREAS, Mr. Creasy retired on March 1, 2018, after forty years and six months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Creasy's tenure with the Parks, Recreation and Tourism Department, he has served as a Recreation Program Manager and Recreation Supervisor and served with professionalism and dedication in providing services to the citizens of Roanoke County; WHEREAS, Mr. Creasy was instrumental in the development and success of Roanoke County's robust youth and adult athletic team sports leagues, classes and programs enjoyed thousands of citizens each year; and WHEREAS, Mr. Creasy administered Roanoke County's sports marketing initiatives including the development of Burton Sports Complex into Roanoke County's premier sports tournament site and recruiting over 20,000 teams to the Roanoke Valley while serving on the Roanoke Valley Convention and Visitors Bureau Sports Marketing Committee. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GARY L. CREASY for more than forty years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor McNamara, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None Chief Deputy Clerk Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 ORDINANCE 032718-1 APPROVING A LEASE WITH REBA FARM INN TO PROVIDE EQUESTRIAN SERVICES IN EXPLORE PARK WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs; and WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism ("PRT") has devised a master plan ("Adventure Plan") for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the Adventure Plan calls for design and implementation of various outdoor recreation activities, including different types of recreation activities; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and WHEREAS, Reba Farm Inn ("Reba Farm"), was the responsive bidder for the County's RFP for, among other things, providing equestrian services for visitors to Explore Park; and Page 1 of 3 WHEREAS, the County has agreed to lease portions of Explore Park to Reba Farm, so that the company may provide quality equestrian events and services to visitors of Explore Park; and WHEREAS, such a lease will provide tangible and intangible benefits to the County in the form of revenue and economic development; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on March 13, 2018, and the second reading of this ordinance was held on March 27, 2018. 3. That the execution of a Lease Agreement ("Agreement") with Reba Farm to lease certain parcels of land in Explore Park is authorized. 4. That the lease term shall commence on April 1, 2018, and continue for a period of five (5) years, with the option to renew for an additional successive five (5) - year periods, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the Agreement. 5. That the base rent shall be ten percent (10%) of Reba Farm Inn's gross revenue derived from its services at Explore Park, annually, during the term of the Agreement. Page 2of3 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor North the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None Chief Deputy Clerk cc: Doug Blount, Director of Parks, Recreation and Tourism Mary Beth Nash, Senior Assistant County Attorney Christopher Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 ORDINANCE 032718-2 APPROVING A LEASE WITH TREETOP QUEST ROANOKE, LLC TO PROVIDE AERIAL ADVENTURE COURSE IN EXPLORE PARK WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs; and WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism ("PRT") has devised a master plan ("Adventure Plan") for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the Adventure Plan calls for design and implementation of various outdoor recreation activities, including different types of recreation activities; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and WHEREAS, Treetop Quest, Roanoke LLC ("Treetop Quest"), was the responsive bidder for the County's RFP for, among other things, providing an aerial adventure course for visitors to Explore Park; and Page 1 of 3 WHEREAS, the County has agreed to lease portions of Explore Park to Treetop Quest, so that the company may provide quality aerial adventure and retail services to visitors of Explore Park; and WHEREAS, such a lease will provide tangible and intangible benefits to the County in the form of revenue and economic development. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on March 13, 2018, and the second reading of this ordinance was held on March 27, 2018. 3. That the execution of a Lease Agreement ("Agreement") with Treetop Quest to lease certain parcels of land in Explore Park is authorized. 4. That the lease term shall commence on April 1, 2018, and continue for a period of seven (7) years, with the option to renew for two (2) additional successive three (3) -year periods, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the Agreement. 5. That the base rent shall be five percent (5%) of Treetop Quest's gross revenue derived from its services at Explore Park, annually, during the term of the Page 2of3 Agreement, with a minimum guarantee of $25,000 annually in year two (2) of the Agreement. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor McNamara, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None COPY TESTE: Db�porah C. Jackd / /the Chief Deputy Clerk tqBoard cc: Doug Blount, Director of Parks, Recreation and Tourism Mary Beth Nash, Senior Assistant County Attorney Christopher Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 and RESOLUTION 032718-3.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ERIC "STEVE" WILSON, WELDING SHOP FOREMAN, UPON HIS RETIREMENTAFTER TWENTY-ONE (21) YEARS OF SERVICE WHEREAS, Mr. Wilson was employed by Roanoke County on September 16,1996-1 WHEREAS, Mr. Wilson retired on February 1, 2018, after twenty-one years and five months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Wilson's tenure with the General Services' Department, he has served as a Welding Shop Foreman, Equipment Mechanic and Equipment Technician and served with professionalism and dedication in providing services to the citizens of Roanoke County; WHEREAS, Mr. Wilson performed or oversaw all work related to welding, fabrication, and small engine maintenance and repair for County Departments in an exceptional manner that maximized equipment service life. WHEREAS, Mr. Wilson eliminated the outsourcing of all solid waste equipment body and hydraulic work and proactively sought opportunities to reduce or eliminate costs using his skills. He took great pride in the quality of his work and contributions to the County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ERIC "STEVE" WILSON for more than twenty-one years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor McNamara, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 RESOLUTION 032718-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 27, 2018, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes — January 27, 2018 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Gary L. Creasy, Recreation Program Manager, upon his retirement after more than forty (40) years of service 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Eric "Steve" Wilson, Welding Shop Foreman, upon his retirement after twenty-one (21) years of service On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor McNamara, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A WIPY TESTE: Deborah C. Jacks / / Chief Deputy ClerW the Board Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 RESOLUTION 032718-4 TO SET THE REAL ESTATE MAXIMUM TAX RATE FOR CALENDAR YEAR 2018 WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia will set maximum tax rates for calendar year 2018 to support the fiscal year 2018-2019 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 27, 2018, at a regular meeting of the Board of Supervisors of Roanoke County Virginia; and WHEREAS, the Roanoke County Board of Supervisors will adopt final 2018 calendar year tax rates on April 10, 2018, following a public hearing for citizen comments; NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, set the following Real Estate maximum tax rate for calendar year 2018: (A) The Real Estate Tax for calendar year 2018 is set at a rate of not more than $1.09 per $100 of assessed valuation. Page 1 of 2 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None Chief Deputy Clerk cc: F. Kevin Hutchens, Treasurer Christopher Bever, Director of Management and Budget Nancy Horn, Commissioner of the Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 RESOLUTION 032718-5 TO SET THE PERSONAL PROPERTY MAXIMUM TAX RATE FOR CALENDAR YEAR 2018 WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia will set maximum tax rates for calendar year 2018 to support the fiscal year 2018-2019 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 27, 2018, at a regular meeting of the Board of Supervisors of Roanoke County Virginia; and WHEREAS, the Roanoke County Board of Supervisors will adopt final 2018 calendar year tax rates on April 10, 2018, following a public hearing for citizen comments; NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, set the following Personal Property maximum tax rate for calendar year 2018: (A) The Personal Property Tax for calendar year 2018 is set at a rate of not more than $3.50 per $100 of assessed valuation. Page 1 of 2 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor North, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None 1 , • y . i�I 40 STSTF. LO I a M a 91 1. W'd -- W. 0 cc: F. Kevin Hutchens, Treasurer Christopher Bever, Director of Management and Budget Nancy Horn, Commissioner of the Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 RESOLUTION 032718-6 TO SET THE MACHINERY AND TOOLS MAXIMUM TAX RATE FOR CALENDAR YEAR 2018 WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia will set maximum tax rates for calendar year 2018 to support the fiscal year 2018-2019 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 27, 2018, at a regular meeting of the Board of Supervisors of Roanoke County Virginia; and WHEREAS, the Roanoke County Board of Supervisors will adopt final 2018 calendar year tax rates on April 10, 2018, following a public hearing for citizen comments; NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, set the following Machinery and Tools maximum tax rate for calendar year 2018: (A) The Machinery and Tools Tax for calendar year 2018 is set at a rate of not more than $2.85 per $100 of assessed valuation. Page 1 of 2 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor North, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A COPY TESTE: Deborah C. Jacks '' r Chief Deputy Clerk ( t Board cc: F. Kevin Hutchens, Treasurer Christopher Bever, Director of Management and Budget Nancy Horn, Commissioner of the Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 27, 2018 ORDINANCE 032718-7 GRANTING A SPECIAL USE PERMIT IN A R-1 (LOW DENSITY RESIDENTIAL) DISTRICT TO OBTAIN A MULTIPLE DOG PERMIT ON 1.18 ACRES, LOCATED AT 4579 LAYMAN ROAD, VINTON MAGISTERIAL DISTRICT (TAX MAP NO. 040.18-01-15.00- 0000) WHEREAS, the owners of 4579 Layman Road (Vinton Magisterial District), which property is zoned R-1 (low density residential), have applied for a multiple dog permit for their seven (7) dogs; and WHEREAS, Section 5-24 of the Roanoke County Code states that the keeping of more than three (3) dogs over four (4) months of age per dwelling shall be unlawful, unless a multiple dog permit has been issued; and WHEREAS, Section 30-82-4 of the Roanoke County Code states that in order to obtain a multiple dog permit on lots less than five (5) acres in an R-1 zoning district, a special use permit is required; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 6, 2018 and subsequently recommended approval of the special use permit; and WHEREAS, the first reading of this ordinance was held on February 27, 2018, and the second reading and public hearing were held on March 27, 2018; and law. WHEREAS, legal notice and advertisement has been provided as required by BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. Page 1 of 3 1. The Board finds that the granting of a special use permit to allow a multiple dog permit in a R-1 (low density residential) district on a 1.18 acre parcel located at 4579 Layman Road (tax map no.: 040.18-01-15.00-0000), in the Vinton Magisterial District, meets with the requirements of Section 30-19-1 of the Roanoke County Code; The proposed use conforms with the standards set forth in article IV, use and design standards, and further conforms with the following general standards: a. The proposed use is in conformance with the comprehensive plan of the County, as amended, pursuant to the provisions of Section 15.2- 2232 of the 1950 Code of Virginia, as amended, and with official County policies adopted in relation thereto, including the purposes of the zoning ordinance. b. The proposed use will have a minimum adverse impact on the surrounding neighborhood and community; 2. The Board grants a special use permit to allow a multiple dog permit at 4579 Layman Road (tax map no.: 040.18-01-15.00-0000), in the Vinton Magisterial District, subject to the following condition: a. The maximum number of dogs shall be limited to seven (7) 3. That this ordinance shall be in full force and effect upon its final passage. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2 of 3 On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Assaid and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A WIPY TESTE: Deborah C. Jacks Chief Deputy Clerk t t Board cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning William Driver, Director of Real Estate Valuation Peter Lubeck, Senior Assistant County Attorney Page 3 of 3