HomeMy WebLinkAbout9/11/2018 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 11, 2018
RESOLUTION 091118-1 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for September
11, 2018, designated as Item G - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5 inclusive, as follows -
1 .
ollows:
1. Approval of minutes — June 28, 2018
2. Confirmation of appointments to the Budget and Fiscal Affairs Committee (At -
Large and District) and the Parks, Recreation and Tourism Advisory Commission
3. Request to accept and allocate funds in the amount of $9,698.90 from the
Commonwealth of Virginia for the Library of Virginia's Records Preservation
Program
4. Request to approve the Board of Supervisors budget development calendar for
fiscal year 2019-2020
5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Ronald J. Wygal, Police Officer IV, upon his retirement after twenty-
five (25) years of service
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On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
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ACTION NO. A -091118-1.a
ITEM NO. G-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 11, 2018
AGENDA ITEM: Confirmation of appointments to the Budget and Fiscal
Affairs Committee (At -Large and District) and the Parks,
Recreation and Tourism Advisory Commission
SUBMITTED BY:
APPROVED BY:
ISSUE:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Confirmation of appointments
BACKGROUND:
Budget and Fiscal Affairs Committee (BFAC) (At -Large and District)
The following appointments expired on August 31, 2018:
Hollins District:
Brian Bond - Supervisor North has recommended the reappointment of Mr. Bond to a
two-year term to expire August 31, 2020.
At -Large -
The Board has recommend the reappointment of Jason DeVries and Michael Leigh to a
two-year term to expire August 31, 2020.
PARKS, RECREATION AND TOURISM ADVISORY COMMISSION
The Virginia Recreational Facilities Association has advised that Debbie Pitts has
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resigned her appointment. They have recommended the appointment of Taylor
Spellman to fill Ms. Pitts unexpired term, which will expire on June 30, 2019
FISCAL IMPACT:
There is no fiscal impact associated with these appointments.
STAFF RECOMMENDATION:
Staff recommends confirmation of these appointments.
VOTE:
Supervisor Peters moved to confirm the appointments. Supervisor McNamara seconded
the motion. Motion approved.
cc: Christopher Bever, Director of Management and Budget
Doug Blount, Director of Parks, Recreation and Tourism
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. North
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
Ms. Hooker
®
❑
❑
cc: Christopher Bever, Director of Management and Budget
Doug Blount, Director of Parks, Recreation and Tourism
Page 2 of 2
ACTION NO. A -091111-1.b
ITEM NO. G-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 11, 2018
AGENDA ITEM: Request to accept and allocate funds in the amount of
$9,698.90 from the Commonwealth of Virginia for the Library
of Virginia's Records Preservation Program
SUBMITTED BY:
APPROVED BY:
ISSUE:
Lindsey Ayers
Deputy Clerk II
Thomas C. Gates
County Administrator
Acceptance and allocation of a grant in the amount of $9,698.90 from the
Commonwealth of Virginia for the Library of Virginia's Records Preservation Program
BACKGROUND:
The Library of Virginia administers and oversees the Circuit Court Records Preservation
Program (CCRP) to provide assistance to Circuit Courts. This program is designed to
help localities in restoring old records and creating microfilm and/or digital copies of
those records. Funding is handled in one cycle each year for this program and requires
an application to be filed each time to be considered for an award. The awards are
selected by the CCRP board with consideration given to the historical, informational and
administrative value of the records and the soundness of the proposed project.
DISCUSSION:
The Clerk of Circuit Court's Office received a grant from the Library of Virginia's
Records Preservation Program. This grant funding will be used to repair Land Record
Map Books.
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FISCAL IMPACT:
Grant funds totaling $9,698.90 from the Commonwealth of Virginia provides one
hundred percent (100%) funding. No County funds are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating grant funds in the amount of $9,698.90 from
the Commonwealth of Virginia to the Clerk of Circuit Court for the Virginia Circuit Court
Records Preservation Program for fiscal year 2018-2019.
VOTE:
Supervisor Peters moved to appropriate funds. Supervisor McNamara seconded the
motion. Motion approved.
cc: Lindsey Ayers, Deputy Clerk I I
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. North
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
Ms. Hooker
®
❑
❑
cc: Lindsey Ayers, Deputy Clerk I I
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A -091118-1.c
ITEM NO. G-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
September 11, 2018
Request to approve the Board of Supervisors budget
development calendar for fiscal year 2019-2020
Christopher R. Bever
Director of Management and Budget
Thomas C. Gates
County Administrator
Planning for the fiscal year 2019-2020 operating and capital budgets is underway.
Attachment A is the budget development calendar detailing required Board of
Supervisors actions, public hearings, budget work sessions, and briefings associated
with both the operating and capital budgets.
BACKGROUND:
As part of the annual budget development process, the Office of Management and
Budget prepares a budget development calendar for approval by the Board of
Supervisors. While the calendar is subject to change, it provides the Board of
Supervisors and County staff a clear timeline to meet all legal obligations associated
with both the operating and capital budgets.
FISCAL IMPACT:
There is no fiscal impact associated with the approval of the budget development
calendar.
STAFF RECOMMENDATION:
Staff recommends approval of the fiscal year 2019-2020 budget development calendar.
Page 1 of 2
VOTE:
Supervisor Peters moved to approve the budget calendar. Supervisor McNamara
seconded the motion. Motion approved.
cc: Christopher Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. North
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
Ms. Hooker
®
❑
❑
cc: Christopher Bever, Director of Management and Budget
Page 2 of 2
ATTACHMENT A
Fiscal Year 2019-2020
Budget Development Calendar
(dates subject to change)
1 of 2
Date
Board Actions
Public Hearings
Briefings/Work Sessions
24 -Jul -18
28 -Aug -18
11 -Sep -18
Approval of FY 2019-2020 budget
development calendar (consent
agenda)
25 -Sep -18
Work Session: Fiscal Year 2017-2018
Preliminary and Unaudited Year -End
Overview (Finance, Budget)
9 -Oct -18
23 -Oct -18
7 -Nov -18
Work Session: Fire and Rescue
Department Staffing (Fire and Rescue)
Work Session: Communications /
Information Technology Structural
Organization (Communications /
Information Technology Departments)
20 -Nov -18
Work Session: Capital Improvement
Program (CIP) Update (County and
Schools); Capital Projects Status Report
4 -Dec -18
Briefing: 2019 Reassessment (Assessor,
Budget)
Briefing: Fiscal Year 2017-2018 Audit
Results (Finance)
Work Session: CORTRAN (Budget,
Parks Recreation, and Tourism, Social
Services)
18 -Dec -18
8 -Jan -19
Work Session: County Financial Polices
Review - if necessary (Finance, Budget)
22 -Jan -19
Approval of updated County
Briefing: County Administrator's
financial policies - if necessary
Proposed FY 2020-2029 Capital
(resolution)
Improvement Program Presentation
Work Session: FY 2018-2019 Mid -Year
Revenue and Expenditure Update; Fiscal
Year 2019-2020 Budget Issues
12 -Feb -19
Work Session: FY 2019-2020 Revenue
Outlook; County Fees & Charges
Compendium
26 -Feb -19
Work Session: FY 2020-2029 Capital
Improvement Program
12 -Mar -19
Briefing: County Administrator's
Proposed FY 2019-2020 Operating
Budget Presentation
26 -Mar -19
Adoption of 2019 maximum tax
Public Hearing: Effective Tax
Work Session: Total Compenstation;
rates (resolution)
Rate (if necessary)
Outside Agencies; Revenue Update (if
Public Hearing: Maximum Tax
necessary)
Rate
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ATTACHMENT A
Fiscal Year 2019-2020
Budget Development Calendar
(dates subject to change)
2of2
Date
Board Actions
Public Hearings
Briefings/Work Sessions
9 -Apr -19
Adoption of 2019 tax rates (order)
Public Hearing: Tax Rate
Work Session: Departmental Budgets;
Adoption
Other General Fund Budgets
Public Hearing: Operating and
Captial Budgets (first of two)
23 -Apr -19
Work Session: Schools, CIP, Debt,
Other/Follow-Up Items
14 -May -19
First reading of budget ordinances
Public Hearing: Operating and
(total of five ordinances)
Captial Budgets (second of two)
Approval of School Board budget
(resolution)
on
28 -May -19
Second reading of budget ordinances
(total of five ordinances)
Approval of operating and capital
budgets, revenues and expenditures
for County and Schools (resolution)
11 -Jun -19
25 -Jun -19
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 11, 2018
RESOLUTION 091118-1.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RONALD J.
WYGAL, POLICE OFFICER IV, UPON HIS RETIREMENT AFTER
TWENTY-FIVE (25) YEARS OF SERVICE
WHEREAS, Mr. Wygal was employed by Roanoke County on August 16,1993; and
WHEREAS, Mr. Wygal retired on September 1, 2018, after twenty-five years and
one month of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Mr. Wygal's tenure with Roanoke County's Police Department
he served as a Police Officer, Police Officer- Criminal Investigator, Police Officer II, Police
Officer III, and Police Officer IV and served with professionalism and dedication in
providing services to the citizens of Roanoke County;
WHEREAS, Mr. Wygal was trained extensively and assigned as a department
Evidence Technician. On April 16, 2007, Mr. Wygal responded to one of the deadliest
mass shootings in United States history. Mr. Wygal assisted with the evidential processing
at Virginia Tech in which 32 people lost their lives. The scene was indeed somber, but Mr.
Wygal remained professional and efficient in the evidence collection process.
WHEREAS, Mr. Wygal was a leader and mentor to many young officers over the
span of his career. Mr. Wygal's loyalty to the department and the County was nevermore
evident than when he encouraged younger officers to find joy and a sense of pride within
their career as a law enforcement officer.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to RONALD J. WYGAL for more than twenty-five of capable, loyal and
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dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
TESTE:
Deborah C. Jacks
Chief Deputy Clerk he Board of Supervisors
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 11, 2018
RESOLUTION 091118-2 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
Peters and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
TESTE:
Debarah C. Jackls/ /
Chief Deputy Clelfkt6the Board of Supervisors
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