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HomeMy WebLinkAbout11/7/2018 - Regular Roanoke County Board of Supervisors November 7, 2018 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of Page 1 of 4 Roanoke County Board of Supervisors Agenda November 7, 2018 Good afternoon and welcome to our meeting for November 7, 2018. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Friday at 7:00 p.m. and on Sunday at 4:00 p.m. Board of Supervisors www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing on recent developments in GO Virginia (William H. Fralin, Jr., CEO and President of Medical Facilities of America, Inc.) 2. Briefing on Police Activities and Issues in Roanoke County (Howard B. Hall, Chief of Police) Page 2 of 4 E. NEW BUSINESS 1. Resolution approving the issuance of revenue bonds by the Economic Development Authority of Roanoke County in an aggregate amount not to exceed $99,000,000 for the benefit of Richfield Living (Rebecca Owens, Director of Finance) F. FIRST READING OF ORDINANCES 1. Ordinance authorizing the granting of a public sanitary sewer easement to the Western Virginia Water Authority on property owned by the Roanoke County Board of Supervisors located at 20 Verndale Drive, Hollins Magisterial District (Doug Blount, Director of Parks, Recreation and Tourism) G. SECOND READING OF ORDINANCES 1. Ordinance authorizing the acquisition by the Board of Supervisors of Roanoke County of a new private water line easement on property owned by William Byrd, LLC, (located at 100 Highland Road; Tax Map No. 060.11-04-20.00), Vinton Magisterial District (Jill Loope, Director of Economic Development) H. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance approving an amendment to the lease of the Bent Mountain Community Center to expand the leased premises to the entirety of the building and gain the flexibility to sub-lease the expanded premises (Rob Light, Director of General Services) I. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution of endorsement for a Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Project for the Brambleton Triangle at Route 419 in Roanoke County, Virginia (Bailey Howard DuBois, Planner II) J. APPOINTMENTS 1. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large) 2. Economic Development Authority (EDA) (appointed by District) 3. Library Board (appointed by District) Page 3 of 4 K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes: September 25, 2018 2. Request acceptance of a donated canine valued at approximately $6,000 for use -9 Unit 3. Resolution confirming the County Administrator's declaration of a Local Emergency due to severe weather 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Diana C. Wilson, Assistant Director of Information Technology, upon her retirement after more than forty (40) years of service L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves 2. Outstanding Debt Report N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph P. McNamara 2. P. Jason Peters 3. George G. Assaid 4. Phil C. North 5. Martha B. Hooker O. WORK SESSIONS 1. Work session to discuss flood resilience and FEMA programs with the Board of Supervisors (Stephen G. Simon, Chief of Fire and Rescue; Tarek Moneir, Acting Director of Development Services) 2. Work session to review with the Board of Supervisors County of Roanoke Fire and Rescue Department staffing (Stephen G. Simon, Chief of Fire and Rescue) P. ADJOURNMENT Page 4 of 4 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Briefing on Police Activities and Issues in Roanoke County SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator ISSUE: This time will be used to brief the Board Members on police activity and issues in Roanoke County. Page 1 of 1 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Briefing on recent developments in GO Virginia SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: This time has been set aside to update the Board of Supervisors on recent developments in GO Virginia. Page 1 of 1 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Resolution approving the issuance of revenue bonds by the Economic Development Authority of Roanoke County in an aggregate amount not to exceed $99,000,000 for the benefit of Richfield Living SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Thomas C. Gates County Administrator ISSUE: Request from Richfield Living to issue up to $99 million of tax exempt bonds through the Economic Development Authority BACKGROUND: The Economic Development Authority (EDA) is empowered, under state law, to issue revenue bonds to assist in financing certain types of facilities, subject to requirements and limitations imposed under the Internal Revenue Code of 1986, Chapters 49 and 50 of Title 15.2 of the Code of Virginia. Projects eligible for financing through the EDA may include, but are not limited to, the following types of facilities owned by qualified 501(c)(3) organizations: · Medical or research facilities · Small manufacturing facilities · Parking facilities · Higher education facilities · School facilities · Headquarters or other facilities for 501c3 organizations When issuing its revenue bonds, the EDA serves solely as a conduit between the borrower and a third- Page 1 of 2 secure a funding source (i.e., a purchaser for the bonds) and make payments on the bonds. Under state law, any bonds issued by the EDA do not constitute a debt or a pledge of the faith and credit of the EDA, Roanoke County or the Commonwealth of Virginia. DISCUSSION: Richfield Living is proposing to significantly alter their existing operations through a combination of new construction, demolition/construction and renovation. The re- developed site will add 140 independent living units and reduce nursing beds by 181. Nursing home beds reduced at the Glenvar facility will be replaced through new construction at a site in the region. in tax exempt bond financing. The total of the project funded with bonds is currently expected to be approximately $85 million. Project funding for development and construction related expenses comprise approximately $62 million of the total costs. Approximately $23 million is related to the retirement of existing bonds, bank issued loans and debt issuance costs. The remaining amount was recommended by Richfield things, including discount bonds and additional increases in interest rates. Richfield Living is the issuer of the debt and is solely responsible for the debt obligation. The EDA is the conduit for the issuance of tax exempt debt only. Any debt issued by Richfield Living and authorized by the EDA for this project has no bearing on the inancial condition or debt obligations. The Roanoke County Economic Development Authority held a public hearing and authorized the sale of these bonds at their meeting on October 24, 2018. FISCAL IMPACT: The approval of this resolution will not have any financial impact on the County. The bond sale is scheduled to close before December 31, 2018, and will not have any impact on the bank qualification of debt we may issue in calendar year 2019. STAFF RECOMMENDATION: Staff recommends approving the attached resolution that will allow Richfield Living to sell up to $99 million of non-taxable bonds through the Roanoke County Economic Development Authority. Page 2 of 2 AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7, 2018 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE ISSUANCE OF REVENUE BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY IN AN AGGREGATE AMOUNT NOT TO EXCEED $99,000,000 FOR THE BENEFIT OF RICHFIELD LIVING WHEREAS, the Economic Development Authority of Roanoke County, Virginia (the "Authority"), has approved the application of Richfield Living (the "Organization"), a Virginia nonstock corporation, whose primary business address is 3615 West Main Street, Salem, Virginia 24153 (the approximately 50 acres of land within the County of Roanoke, Virginia, owned by the Organization at and adjacent to such address being referred to as the "Campus"), requesting that the Authority issue up to $99,000,000 of its revenue bonds in one or more series at one time or from time to time (the "Bonds") and loan the proceeds of the Bonds to the Organization: (1) to refinance the Authority's Revenue Bonds (Richfield Retirement Community), Series 2008B (Tax-Exempt), the proceeds of which were used to finance or refinance, in whole or in part: (a) the acquisition, construction and equipping of an assisted living facility located at 3939 Daugherty Road on the Campus, (b) the construction and equipping of an assisted living facility located at 3706 Knollridge Road on the Campus, (c) the construction and equipping of a professional building located at 3737 West Main Street on the Campus, Page 1 of 4 (d) the construction and equipping of two buildings, each comprising residential units for use as facilities for the residence of the aged located on the Campus, and (e) other costs associated with the foregoing, including, without limitation, costs of issuance, credit enhancements, capitalized interest and working capital; (2) to refinance a taxable loan from Branch Banking and Trust Company, the proceeds of which were used to finance or refinance, in whole or in part: (a) the renovation and construction of a former assisted living building into a short-term rehabilitation facility; (b) renovation of and improvements to common areas in The Oaks assisted living facility on the Campus; and (c) paying certain costs and expenses associated with the loan. (3) to refinance a taxable line of credit from Branch Banking and Trust Company, the proceeds of which were used to interim finance or refinance, in whole or in part the costs financed and refinanced under (2) above, routine maintenance expenses on the Campus and other Campus-related improvements; (4) to finance the acquisition, construction, demolition, renovation and equipping of various buildings on the Campus, including the construction of new independent living units, the reconfiguration of a transitional care facility and a replacement nursing facility, all located on the Campus; and (5) to finance, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds, costs of issuance related to the issuance of the Page 2 of 4 Bonds, working capital, routine capital expenditures at the Campus and other related costs (collectively (1) (5) above, the "Plan of Finance"); and WHEREAS, the Authority held a public hearing on October 24, 2018, regarding the Plan of Finance; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds and Section 15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), sets forth the procedure for such approval; and WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke, Virginia (the "County"), and the facilities to be financed and refinanced with the proceeds of the Bonds are located in the County and the Board of Supervisors of the County of Roanoke, Virginia (the "Board"), constitutes the highest elected governmental unit of the County; and WHEREAS, the Authority has recommended that the Board approve the Plan of Finance and the issuance of the Bonds, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act; and WHEREAS, a copy of the Authority's inducement resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. Page 3 of 4 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Subject to paragraph (2) below, the Board hereby approves the issuance of the Bonds, in an aggregate principal amount up to $99,000,000, by the Authority for the benefit of the Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the Plan of Finance. 2. No Bonds shall be issued after December 31, 2018, unless a subsequent authorization is provided by the Board. 3. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance or the Organization. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the Authority and the County. 4. This resolution shall take effect immediately upon its adoption. Page 4 of 4 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Ordinance authorizing the granting of a public sanitary sewer easement to the Western Virginia Water Authority on property owned by the Roanoke County Board of Supervisors located at 20 Verndale Drive, Hollins Magisterial District SUBMITTED BY: Doug Blount Director of Parks Recreation and Tourism APPROVED BY: Thomas C. Gates County Administrator ISSUE: Enact an ordinance authorizing a public sanitary sewer easement at 20 Verndale Drive in the Hollins Magisterial District BACKGROUND: Brookside Park is located at 20 Verndale Drive in the Hollins Magisterial District, tax ID number 038.07-02-29.00-0000. The park currently has a public sanitary sewer line with two man holes for access to the sewer line. This particular sewer line has reached its capacity for the community it serves. DISCUSSION: The Western Virginia Water Authority (WVWA) has requested a public sanitary sewer and a temporary construction easement for 20 Verndale Drive. This will allow WVWA to install a new parallel sewer line to increase the sanitary sewer system hydraulic capacity and mitigate wet weather overflows in this area. The project will replace a failing, undersized sewer line with a new larger line. The total impacted area is 3897 square feet or 0.0895 acres. The 10 foot temporary construction easement will impact 5990 square feet or 0.1375 acres. This project will not have an effect on the use of Brookside Park. The easement will traverse the passive open space of the park. The Page 1 of 2 work is scheduled for the December of 2018 through January, 2019. FISCAL IMPACT: There is no fiscal impact for the easement. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and second reading for November 20, 2018. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, WEDNESDAY, NOVEMBER 7, 2018 ORDINANCE AUTHORIZING CONVEYANCE OF A PUBLIC SANITARY EASEMENT TO THE WESTERN VIRGINA WATER AUTHORITY ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS LOCATED AT 20 VERNDALE DRIVE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, the Western Virginia Water Authority (WVWA) requires a 3,897 square foot easement for an underground sanitary sewer extension and a ten (10) foot temporary construction easement within Brookside Park, located at 20 Verndale Drive (Tax Map No. 038.07-02-29.00-0000) in the Hollins Magisterial District; and WHEREAS, the park currently has a public sanitary sewer line that has reached its capacity for the community it serves and must be expanded; and Construction Easement Being Granted by Roanoke County Board of Supervisors to the Western Virginia Water Authority Situated at 20 Verndale Drive, Hollins Magisterial District, Thomas Ogle, Jr., on August 22, 2018; and WHEREAS, the proposed easement will allow WVWA to install a new parallel sewer line to increase the sanitary sewer system hydraulic capacity and mitigate wet weather overflows in the area. It will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County; and WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. Page 1 of 2 A first reading of this ordinance was held on November 7, 2018, and a second reading and was held on November 20, 2018. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other public uses by conveyance to WVWA for the provision of sanitary sewer service. 2. That donation to WVWA of a 3,897 square foot variable width easement and for an underground sanitary sewer extension and related improvements, within the easement area desig which is incorporated herein by reference known as Brookside Park, located at 20 Verndale Drive (Tax Map No. Tax Map No. 038.07-02-29.00-0000) in the Hollins Magisterial District, is hereby authorized and approved. 3. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Ordinance authorizing the acquisition by the Board of Supervisors of Roanoke County of a new private water line easement on property owned by William Byrd, LLC, (located at 100 Highland Road; Tax Map No. 060.11-04-20.00), Vinton Magisterial District SUBMITTED BY: Jill Loope Director of Economic Development APPROVED BY: Thomas C. Gates County Administrator ISSUE: Creation and acceptance of a new ten foot (10') private water line easement crossing the property of William Byrd LLC BACKGROUND: The 17.8 acre William Byrd property consists of two (2) parcels owned by the Roanoke County Board of Supervisors (Lot A1-A, 11.335 Acres) and William Byrd LLC (Lot B1, 6.494 acres). Lot B1 was conveyed by the Board of Supervisors to William Byrd LLC for the redevelopment of the property on May 23, 2017. The existing water line serving both parcels requires the following action to issue a certificate of occupancy for William Byrd LLC's new construction project: - Defining and clarifying a twenty foot (20') public easement from Gus Nicks Boulevard to the existing water meter (140' +/- of public water line) on the William Byrd LLC property. - Creation and acceptance of a new ten foot (10') private water line easement crossing the property of William Byrd LLC to access Roanoke County's parcel, Lot A-1A. Page 1 of 2 DISCUSSION: The Town of Vinton Public Works requires the clarification of the public easement shown on the attached plat. The creation of the new private water line easement over the existing water line allows Roanoke County to make improvements to the water line, as needed in the future. There have been no changes since the first reading of the ordinance held on October 23, 2018. FISCAL IMPACT: There is no fiscal impact to the easement acceptance. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. Page 2 of 2 Prepared By: Peter S. Lubeck. VSB# 71223 Tax Map No. 060.11-04-20.00-0000 Exemptions claimed: Grantee is exempt from recordation taxes and fees pursuant to Section 58.1-811(A)(3) and (C)(5) of the Code of Virginia (1950), as amended. THIS EASEMENT AGREEMENT, made this _______ day of ________________ 2018, by and between XN!CZSE-!MMD, ( UIF!CPBSE!PG!TVQFSWJTPST!PG! SPBOPLF!DPVOUZ : W I T N E S S E T H: That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Easement Agreement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easement: A new ten foot (10 maintain, repair or replace an existing water line or lines together with related and egress thereto from a public road, upon, over, under, and across those tracts or parcels of land belonging to the Grantor, designated on the Land Records as Tax Map No. 060.11-04-20.00-0000 is depicted on the a plat entitled sement, Located on Lot B1 as Shown on Resubdivision Plat for County School Board of Roanoke County, Instrument # 201212052, 100 Highland Road, Town of Vinton, Said plat as Exhibit A and is by reference made a part hereof, and said easement is more particularly described as being centered over the constructed water line or lines. may be directly caused by the reconstruction or maintenance of said water lines except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable to the Page 1 of 4 condition at the time the easement was granted, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endangers or interferes with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the Property by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Easement Agreement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. Page 2 of 4 This instrument is executed by a duly authorized administrator of Roanoke County, Virginia, to signify approval by the Board of Supervisors of Roanoke County, Virginia, of the conveyance of the easement conveyed herein pursuant to Ordinance No. ________________ adopted by the Board of Supervisors on the _________ day of ______________ 2018. WITNESS the following signatures: GRANTOR: WM BYRD, LLC By: _________________________________ (signature) ______________________________ (name printed) Commonwealth of Virginia, County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this ______ day of ___________________ 2018, by ___________________________________________, on behalf of WM BYRD, LLC. _______________________________________________ Notary Public Registration # My commission expires: ______________________ GRANTEE: THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: ____________________________________________ Thomas C. Gates, County Administrator Commonwealth of Virginia, County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this _____ day of ______________________ 2018, by Thomas C. Gates, County Administrator, on behalf of the Roanoke County Board of Supervisors. _________________________________________ Notary Public Registration # My commission expires: ___________________________ Page 3 of 4 Approved as to form: ________________________________ County Attorney Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7, 2018 ORDINANCE AUTHORIZING THE ACQUISITION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY OF A NEW PRIVATE WATER LINE EASEMENT ON PROPERTY OWNED BY WM BYRD, LLC, (LOCATED AT 100 HIGHLAND ROAD; TAX MAP NO.060.11-04-20.00), IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, Roanoke County has requested that WM Byrd LLC grant the County a new across its property located at 100 Highland Road (Tax Map No. 060.11-04-20.00), in the Vinton Magisterial District; and WHEREAS, the County owns property located at 156 Highland Road, adjacent to 100 Highland Road; the water line easement will enable the County to make improvements, as needed, to the water line providing service to its property at 156 Highland Road; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on October 23, 2018, and the second reading was held on November 7, 2018. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of a new ten foot () private water line easement across property belonging to WM Byrd LLC, located at 100 Highland Road (Tax Map No. 060.11-04-20.00), in the Vinton Magisterial District, as shown on the attached plat labelled Page 1 of 2 Shown on Resubdivision Plat for County School and and sealed by John R. McAden on July 20, 2018, is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrator, is authorized to execute, deliver and record the deed, and any other documents on behalf of the County and to take such further actions as he may deem necessary or desirable in connection with this acquisition. The form of the proposed deed is hereby approved with such completions, omissions, insertions and changes as the County Administrator (or any Assistant County Administrator) may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Ordinance approving an amendment to the lease of the Bent Mountain Community Center to expand the leased premises to the entirety of the building and gain the flexibility to sub- lease the expanded premises SUBMITTED BY: Rob Light Director of General Services APPROVED BY: Thomas C. Gates County Administrator ISSUE: Proposed amendment to the lease between Roanoke County and the Bent Mountain Center, Inc. (Tenant) to eliminate an exclusion to use for any elementary or secondary school purpose. Additionally, the amendment will provide that both the County and Tenant maintain the same ability to terminate the lease or reduce the scope of leased space. BACKGROUND: The County assumed possession of the former Bent Mountain Elementary School in 2012. In January of 2013, the County entered into a lease agreement with the Bent Mountain Center, Inc. for use of defined sections of the building and grounds as a Community Center. The following changes to the lease agreement are proposed in this amendment: 1. Modify to eliminate exclusion of use for an elementary or secondary school purpose. The Center continues to seek out opportunities to expand programs and utilization of the facility and has requested consideration to sublet a portion of the facility to the Bent Mountain Christian Academy, a small private school located at 2226 Colonial Avenue, Roanoke, VA 24015. Page 1 of 2 2. Modify to provide that either the County or Tenant, at their sole discretion, may cancel or reduce the scope of the Leased Premises with one hundred eighty (180) days written notice to the other. The current lease provides only the Tenant the option to cancel or reduce the scope with written notification of thirty (30) days. 3. Modify to expand the Leased Premises as shown in the revised Exhibit A. DISCUSSION: The proposed amendment will allow the Tenant to broaden utilization opportunities for an existing sublet prospect. The Amendment will also provide both the County and Tenant with the ability to address future needs for reducing the scope of leased space or cancellation. The attached draft lease amendment addresses the proposed changes outlined above. There have been two changes to the amendment and ordinance since the first reading: 1. The existing lease specifies that the provision of heating and cooling systems are the responsibility of the County. The amendment clarifies that the County will not be responsible for heating and cooling systems for the Additional Leased Premises provided by this action. 2. Modification for clarification purposes only that the existing lease specifies in Section 18, RESERVED RIGHTS that the Tenant may cancel or reduce the use of the Leased Premises with thirty (30) days written notification. The actual revisions to the provide for either party to cancel or reduce the physical Leased Premises with one hundred eighty (180) days written notification is unchanged. FISCAL IMPACT: There is no direct fiscal impact from this action, however any future sublet rents collected are required per the existing lease to be utilized for the ongoing operations and maintenance costs for the leased premises. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. Page 2 of 2 SfwjtfeFyijcjuB.MfbtfeQsfnjtftgpsCfouNu/Dfoufs-Jod/ oe! 3Bnfoenfou!pg!Effe!pg!Mfbtf! This 2nd Amendment entered into this ____day of_____2018, to a Deed of Lease Agreement, by and between the County of Roanoke, Virginia a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "County" and the Bent Mountain Center, Inc., a Virginia Non-stock corporation, hereinafter referred to as "Tenant". Whereas, Ordinance 121112-7 adopted by the Board of Supervisors on December 11, 2012, approved a lease with the Bent Mountain Center, Inc. for a portion of the Bent Mountain Elementary School for use as a community center (the Bent Mountain Center); and Whereas, representatives of the Bent Mountain Center, Inc. requested an amendment to the lease which would allow the use of alcoholic beverages at the Bent Mountain Center; and Whereas, Ordinance 042214-6 adopted by the Board of Supervisors on April 22, 2014, st approved an amendment to the lease as requested (1 Amendment). Whereas, the Tenant desires to expand the Leased Premises to the entirety of the building, and the original Deed of Lease specifically states that the County Administrator has the designated and delegated authority from the Board of Supervisors pursuant to Ordinance 121112-7 to incorporate expanded areas of leased premises without further board action. Whereas, the Tenant desires the flexibility to sub-lease the expanded premises which may conflict with Section 4 of the December 11, 2012 lease and both parties agree to amend that section. OPX-!UIFSFGPSF, in consideration of the mutual promises and covenants contained herein, the parties agree to the following: 1. The Tenant has requested an amendment to the Deed of Lease Agreement dated st December 11, 2012, and incorporated by reference the 1 Amendment Deed of Lease dated June 6, 2014 which will expand the Leased Premises to include the entire building of the former Bent Mountain Elementary School. The County Administrator and his staff have reviewed the request and have agreed to this nd expansion of Leased Premises to be known as the 2 Amendment-Deed of Lease. 2. The original Leased Premises were identified as the Deed of Lease Agreement. nd 3. The 2 Amendment shall now read that the Leased Premises shall be identified as the entire building and shown as REVISED EXHIBIT A LEASED PREMISES. The Exhibit clearly shows the Psjhjobm!Mfbtfe!Qsfnjtft and the Beejujpobm! Mfbtfe!Qsfnjtft/! ! 4. Section 4, Use of Leased Premises is hereby amended to remove the language Page 1 of 3 5. Section 10, MAINTENANCE, REPAIRS, ALTERATIONS AND the language uif!tdpqf!pg!uif!psjhjobm!mfbtfe!qsfnjtft!ipxfwfs-!tibmm!opu!jodmvef!uif! Beejujpobm!Mfbtfe!Qsfnjtft!hs is added. 6. reserves the right to cancel the Lease or reduce the use of the Leased Premise with thirty (30) days written notification to the County. Such cancellation or reduction 7. Section 18, RESERVED RIGHTS (e) last paragraph is deleted in its entirety and is replaced with: !uif! opujgjdbujpo!up!uif!puifs!qbsuz/!Uif!Ufobou!tibmm!ejtdmptf!uijt!sjhiu!up!dbodfm!up! boz!tvc.mfttff-!xiptf!sjhiut!tibmm!cf!op!hsfbufs!uibo!uif!sjhiut!pg!uif! ! 8. All other provisions of the Deed of Lease shall be in full force and effect. 9. This Agreement shall be executed in duplicate, each of which shall constitute an original. 10. Thomas C. Gates, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance and approval by the authority delegated to him by the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance No. 121112-7. JO!XJUOFTT!XIFSFPG, each individual party hereto has hereunto signed his or her name and affixed his or her seal, and each corporate party hereto has caused its name to be signed and its seal to be affixed by its duly authorized officers. Page 2 of 3 COUNTY OF ROANOKE, VIRGINIA ________________________________ Thomas Gates, County Administrator ________________________________ Ruth Ellen Kuhnel, County Attorney State of Virginia County of Roanoke, to-wit: The foregoing Lease was acknowledges before me this ___ day of __________, 2018, by Thomas Gates, acting in his capacity as County Administrator of Roanoke County, Virginia, on behalf of the Board of Supervisors of Roanoke County. _____________________________________ Notary Public My commission expires: ____________ Registration No.: __________________ TENANT: BENT MOUNTAIN CENTER By: _______________________________ Approved as to form: ________________________________ State of Virginia County of Roanoke, to-wit: The foregoing Lease was acknowledges before me this ___ day of __________, 2018, by ___________________________, acting in the capacity ____________ representing the Bent Mountain Center, Inc. _____________________________________ Notary Public My commission expires: ____________ Registration No.: __________________ Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7, 2018 ORDINANCE APPROVING AN AMENDMENT TO THE LEASE OF THE BENT MOUNTAIN COMMUNITY CENTER TO EXPAND THE LEASED PREMISES TO THE ENTIRETY OF THE BUILDING AND GAIN THE FLEXIBILITY TO SUB-LEASE THE EXPANDED PREMISES WHEREAS, during the December 11, 2012, meeting the Roanoke County Board of Supervisors approved a lease with the Bent Mountain Center, Inc., for a portion of the Bent Mountain Elementary School for use as a community center; and WHEREAS, the Bent Mountain Center Inc. is a 501C3 organization consisting of residents of the Bent Mountain community who are interested in preserving the structure as a community center and will benefit the community; and WHEREAS, the original Leased Premises were identified as the of Lease Agreement. WHEREAS, representatives from the Bent Mountain Center, Inc. requested an amendment to the lease to expand the Leased Premises to the entirety of the building and gain the flexibility to sub-lease the expanded premises; and WHEREAS, the first reading of this ordinance was held on October 23, 2018 and the second reading and public hearing was held on November 7, 2018. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: nd 1. The 2 Amendment shall now read that the Leased Premises shall be identified as the entire building and shown as REVISED EXHIBIT A LEASED Page 1 of 2 PREMISES. The Exhibit clearly shows the Original Leased Premises and the Additional Leased Premises. 2. Section 4, Use of Leased Premises is hereby amended to remove the language shall not use or permit or suffer the use of the Leased Premises for any 3. Section 10, MAINTENANCE, REPAIRS, ALTERATIONS AND procure and maintain scope of the original leased premises however, shall not include the Additional is added. 4. Section 18, RESERVED RIGHTS, (e) second paragraph now reads with thirty (30) days written notification to the County. Such cancellation or reduction in the amount of Leased Premises shall be at the sole discretion of the T 5. Section 18, RESERVED RIGHTS (e) last paragraph is deleted in its entirety and is replaced with: notification to the other party. The Tenant shall disclose this right to cancel to any sub-lessee, whose rights shall be no greater t 6. That this ordinance shall be in full force and effect from and after its adoption. 7. The County Administrator, or an Assistant County Administrator, has the authority to execute any and all documents related to this action. Page 2 of 2 ACTION NO. ITEM NO. I.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Resolution of endorsement for a Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Project for the Brambleton Triangle at Route 419 in Roanoke County, Virginia SUBMITTED BY: Bailey Howard Dubois Planner II APPROVED BY: Thomas C. Gates County Administrator ISSUE: Locality support in the form of a Resolution of Endorsement is required for a new VDOT Comprehensive Roadside Management Program (CRMP) project proposed for the Brambleton Triangle at the intersection of Brambleton Avenue and Electric Road. BACKGROUND: One Earth Landscapes, Inc., located at 3317 Brandon Avenue SW, proposes to sponsor a landscaping project in the median triangle and the left turn lane median on Brambleton Avenue. The existing landscaping is currently maintained by Roanoke County Parks, Recreation and Tourism, utilizing an inmate crew. One Earth Landscapes, Inc. proposes to trim back and leave the existing trees and bushes in place while adding several new plant beds around the landscaping in the triangle. The bushes in the median strip on Brambleton Avenue will be trimmed back and mulched. Two signs recognizing One Earth Landscapes, Inc. and One Earth Mulch, Inc. will be installed. The program requires that at least $7,500 be spent on landscaping projects located within VDOT right-of-way over the course of five (5) years. In exchange for the financial support of the local governing body with the adoption of a Resolution of Endorsement. Page 1 of 2 Roanoke County acts as a facilitator between VDOT and the sponsors. The Board of Supervisors has approved six CRMP projects since 2012. This project implements the 2005 Roanoke County Community Plan. DISCUSSION: Adoption of the Resolution of Endorsement will signify support for the CRMP project. FISCAL IMPACT: No County funds will be expended. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7, 2018 RESOLUTION OF ENDORSEMENT FOR A VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) COMPREHENSIVE ROADSIDE MANAGEMENT PROJECT FOR THE BRAMBLETON TRIANGLE AT ROUTE 419 IN ROANOKE COUNTY, VIRGINIA WHEREAS, One Earth Landscapes has committed to install and maintain landscaping and signage for five (5) years at the Brambleton Triangle in Roanoke County, Virginia; and WHEREAS, this landscaping and signage project would implement the 2005 Roanoke County Community Plan; and WHEREAS, these improvement activities fall under the Virginia Department of Transportation Comprehensive Roadside Management Program; and WHEREAS, this VDOT program requires support of the local governing body with the adoption of a Resolution of Endorsement prior to project approval by VDOT; and, WHEREAS, the Board held a public hearing on this project after advertisement as required by law on November 7, 2018. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, AS FOLLOWS: 1. That the Board finds that this landscaping and signage project at the Brambleton Triangle is consistent with the goals of the 2005 Roanoke County Community Plan. Page 1 of 2 2. That the Board accepts the offer of One Earth Landscapes, Inc. to maintain the landscaping and signage at the Brambleton Triangle for five (5) years. 3. That the Board hereby adopts this Resolution of Endorsement for the landscaping project at the Brambleton Triangle, and requests the Virginia Department of Transportation to approve this project under its Comprehensive Roadside Management Program. 4. That the Clerk to the Board of Supervisors is directed to send a copy of this resolution to the Virginia Department of Transportation and to One Earth Landscapes, Inc. Page 2 of 2 ACTION NO. ITEM NO. J.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: All open district appointments BACKGROUND: 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) The following District appointments remain open: Cave Spring Magisterial District Vinton Magisterial District Budget and Fiscal Affairs Committee (BFAC) (At-Large) Two open appointments 2. Economic Development Authority (EDA) (appointed by District) The following four-year term expired on September 26, 2017: a) Steve Anderson, representing the Cave Spring Magisterial District is eligible for reappointment Page 1 of 2 3. Library Board (appointed by District) The following four-year term expired on December 31, 2016: a) Heather Lawrence, representing the Vinton Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY,NOVEMBER 7, 2018 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for November 7, 2018,designated as Item K-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through4 inclusive, as follows: 1.Approval of minutes –September 25, 2018 2.Request acceptance of a donated canine valued at approximately $6,000 for use by the Police Department’s K-9 Unit 3.Resolution confirming the County Administrator's declaration of a Local Emergency due to severe weather 4.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Diana C. Wilson, Assistant Director of Information Technology, upon her retirement after more than forty (40) years of service Page 1of 1 ACTION NO. ITEM NO. K.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Request acceptance of a donated canine valued at -9 Unit SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance of an eighteen month old German Shepherd (named Ordi) to the Police Department for the use as a detection K-9. DISCUSSION: The Police Department has been offered a donation from the Roanoke County Police Foundation of an eighteen month old German Shepherd (named Ordi) to the Police Department for use as a detection K-9. The value of the canine is approximately $6,000. The Police Department intends to assign Ordi to a police officer handler in the K-9 Unit where she will be trained as an explosives detection K-9. FISCAL IMPACT: The Police Department will supply necessary training, equipment, and a vehicle from its existing funds. No additional funding is requested. STAFF RECOMMENDATION: Staff recommends acceptance of this donation. Page 1 of 1 ACTION NO. ITEM NO. K.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Resolution confirming the County Administrator's declaration of a Local Emergency due to severe weather SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: Thomas C. Gates County Administrator ISSUE: Ratification of County Administrator's declaration of local emergency. BACKGROUND: Due to the impact of Hurricane Michael on Roanoke County, the County Administrator declared a state of emergency on October 25, 2018. This action has made available to the County and its citizens additional resources of the State. Pursuant to State Code, the Board of Supervisors must act within 14 days of the date of declaration to ratify and confirm the actions of the County Administrator. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7, 2018 RESOLUTION CONFIRMING THE COUNTY ADMINISTRATORS DECLARATION OF A LOCAL EMERGENCY DUE TO SEVERE WEATHER WHEREAS, Virginia Code Section 44-146.21 provides that the event the governing body cannot convene due to \[a\] disaster or other exigent circumstances, the \[local\] director \[of emergency services\] . . . may declare the existence of a local emergency, subject to confirmation by the governing body at its next regularly scheduled meeting or at a special meeting within fourteen days of the declaration, whichever occurs first; and WHEREAS, in conformity with the Commonwealth of Virginia Emergency Services and Disaster Law of 2000 (Virginia Code Section 44-146.13 et seq.), the Board of Supervisors by adoption of Resolution No. 111798-2, adopted an Emergency Operations Plan for Roanoke County, and designated the County Administrator as the Director of Emergency Services; and WHEREAS, by virtue of the authority vested in him by Section 44-146.21, the County Administrator, as the Director of Emergency Services, issued a Declaration of Local Emergency on October 25, 2018, in response to the effectsof Hurricane Michael. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: That pursuant to Virginia Code Section 44-146.21 Board of Supervisors hereby ratifies and confirms the Declaration of Local Emergency issued by the County Page 1 of 2 Administrator, in his capacity as the Director of Emergency Services, on October 25, 2018. Page 2 of 2 ACTION NO. ITEM NO. K.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Diana C. Wilson, Assistant Director of Information Technology, upon her retirement after more than forty (40) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Recognition of the retirement of Diana C. Wilson BACKGROUND: Diana C. Wilson retired on November 1, 2018, after more than forty years of service with Roanoke County. Ms. Wilson is unable to attend today's meeting and her quilt and resolution will be mailed to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7, 2018 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DIANA C. WILSON, ASSISTANT DIRECTOR OF INFORMATION TECHNOLOGY, UPON HER RETIREMENT AFTER MORE THAN FORTY (40) YEARS OF SERVICE WHEREAS, Ms. Wilson was employed by Roanoke County on May 22, 1978; and WHEREAS, Ms. Wilson retired on November 1, 2018, after forty years and five month of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Ms. Wils tenure she has served in the Roanoke County Schools Data Processing Department, as a Computer Programmer, then as a Programmer Analyst, a Lead Programmer Analyst, Systems Design/Programming Manager, Business Architect, and Assistant Director of Information Technology for the County of Roanoke and served with professionalism and dedication in providing services to the citizens of Roanoke County; WHEREAS, Ms. Wilson, through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, as an applications developer, served as systems analyst over business critical applications such as Personal Property, Payroll/Human Resources, Utility Billing, Cashiering and Computer Aided Dispatch systems. She led the successful Year 2000 (Y2K) Project that involved modifying many lines of code in multiple business systems to ensure systems were operable for the year 2000. Ms. Wilson also lead the multi-year migration from HP mainframe to client- server computing which involved moving from in-house developed applications to the Page 1 of 2 purchase of off-the-shelf vendor solutions. As Business Architect she led development of County web presence, and the first implementations of document and content management solutions. As the Assistant Director or Information Technology, Ms. Wilson recognized the County technical positions provided no career opportunities for staff to grow within a specialty track. Working with Human Resources she developed career paths for eight separate disciplines in the Technology Department; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DIANA C. WILSON for more than forty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Unaudited OutstandingOutstanding June 30, 2018AdditionsDeletionsNovember 7, 2018 General Obligation Bonds$2,765,175$-$2,765,175 VPSA School Bonds78,883,08227,875,0008,121,85598,636,227 Lease Revenue Bonds81,845,7052,935,00078,910,705 $163,493,962$27,875,000$11,056,855-$180,312,107 Submitted ByRebecca E. Owens Director of Finance Approved ByThomas C. Gates County Administrator ACTION NO. ITEM NO. O.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Work session to discuss flood resilience and FEMA programs with the Board of Supervisors SUBMITTED BY: Richard Caywood Assistant County Administrator APPROVED BY: Thomas C. Gates County Administrator ISSUE: This time has been set aside to discuss flood resilience and /Federal Emergency Management Agency (FEMA) programs with the Board of Supervisors. Page 1 of 1 ACTION NO. ITEM NO. O.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 7, 2018 AGENDA ITEM: Work session to review with the Board of Supervisors County of Roanoke Fire and Rescue Department staffing SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: Thomas C. Gates County Administrator ISSUE: Overview of County of Roanoke Fire and Rescue Department staffing. BACKGROUND: In October 2016, County staff provided the Board of Supervisors and overview of Fire and Rescue Department current and projected staffing needs. This presentation will provide an update to that information. In anticipation of further discussion during the fiscal year 2019-2020 budget development process, staff will provide an update on incident information, current and projected staffing needs, volunteers, and the impact of staffing levels on service delivery. DISCUSSION: County staff will review the attached PowerPoint presentation (Attachment A) at the work session. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. Any decisions regarding Fire and Rescue Department staffing levels and additional funding Page 1 of 2 will be prioritized as part of the fiscal year 2019-2020 budget development process. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding County of Roanoke Fire and Rescue Department staffing. Page 2 of 2