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Home My WebLink About11/7/2018 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7, 2018 ORDINANCE 110718-1AUTHORIZING THE ACQUISITION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY OFANEW PRIVATE WATER LINE EASEMENT ON PROPERTY OWNED BY WM BYRD, LLC, (LOCATED AT 100HIGHLAND ROAD;TAX MAP NO.060.11-04-20.00),IN THE VINTON MAGISTERIAL DISTRICT WHEREAS,Roanoke County has requested that WM Byrd LLCgrant the County a new ten (10’) foot private water line easement acrossitspropertylocated at 100 Highland Road(Tax Map No.060.11-04-20.00),in the VintonMagisterial District; and WHEREAS, the County owns property located at 156 Highland Road, adjacent to 100 Highland Road; the waterline easement will enable the County to make improvements, as needed, to the water line providing service to its property at 156 Highland Road; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on October 23, 2018, and the second reading washeld on November 7, 2018. NOW, THEREFORE, BE IT ORDAINEDby the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the acquisition ofa new ten foot (10’)private water lineeasement across property belonging to WM Byrd LLC, located at 100 Highland Road(Tax Map No. 060.11-04-20.00),in the VintonMagisterial District,as shown on the attached plat labelled “Easement Exhibit From Records Showing a New 20’ Public Water Line Easement and a New 10’ Private Water Line Easement Located on Lot B1 Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7, 2018 ORDINANCE 110718-2APPROVING AN AMENDMENT TO THE LEASE OF THE BENT MOUNTAINCOMMUNITY CENTER TO EXPAND THE LEASED PREMISES TO THE ENTIRETY OF THE BUILDING AND GAIN THE FLEXIBILITY TO SUB-LEASE THE EXPANDED PREMISES WHEREAS, during the December 11, 2012, meeting the Roanoke County Board of Supervisors approved a lease with the Bent Mountain Center, Inc., for a portion of the Bent Mountain Elementary School for use as a community center; and WHEREAS, the Bent Mountain Center Inc. is a 501C3 organization consisting of residents of the Bent Mountain community who are interested in preserving the structure as a community center and will benefit the community; and WHEREAS, the original Leased Premises were identified as the “gym/stage/kitchen/cafeteria/parking area” and noted in “Exhibit A” of the original Deed of Lease Agreement. WHEREAS, representatives from the Bent Mountain Center, Inc. requested an amendment to the lease to expand the Leased Premises to the entirety of the building and gain the flexibility to sub-lease the expanded premises; and WHEREAS, the first reading of this ordinance was heldon October 23, 2018 and the second reading and public hearing was held on November 7, 2018. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: nd 1.The 2Amendment shall now read that the Leased Premises shall be identified as the entire building and shown as REVISED EXHIBIT A –LEASED Page 1of 3 PREMISES. The Exhibit clearly shows the Original Leased Premisesand the Additional Leased Premises. 2. Section 4, Use of Leased Premises is hereby amended to removethe language “shall not use or permit or suffer the use of the Leased Premises for any elementary or secondary school….” 3.Section 10, MAINTENANCE, REPAIRS, ALTERATIONS AND REPLACEMNTS, paragraph one now reads “County shall at County’s sole cost, procure andmaintain heating and/or air conditioning systems” the language “for the scope of the original leased premises however, shall not include the Additional Leased Premises granted by this amendment” is added. 4. Section 18, RESERVED RIGHTS, (e) second paragraph now reads “Tenant reserves the right to cancel the Lease or reduce the use of the Leased Premise with thirty (30) days written notification to the County. Such cancellation or reduction in the amount of Leased Premises shall be at the sole discretionof the Tenant”. 5.Section 18, RESERVED RIGHTS (e) last paragraph is deleted in its entirety and is replaced with: “County and Tenant shall each have the right to cancel the Lease or reduce the physical Leased Premises with (180) days’ written notification to the other party. The Tenant shall disclose this right to cancel to any sub-lessee, whose rights shall be no greater than the rights of the Tenant’s”. 6.That this ordinance shall be in full force and effect from and after its adoption. 7.The County Administrator, or an Assistant County Administrator, has the authority to execute any and all documents related to this action. Page 2of 3 SfwjtfeFyijcjuB.MfbtfeQsfnjtftgpsCfouNu/Dfoufs-Jod/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY,NOVEMBER 7,2018 RESOLUTION 110718-3ENDORSING AVIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT)COMPREHENSIVE ROADSIDE MANAGEMENT PROJECT FOR THE BRAMBLETON TRIANGLEAT ROUTE 419 IN ROANOKE COUNTY, VIRGINIA WHEREAS, One Earth Landscapeshascommitted to install and maintain landscaping and signage for five(5)years at the Brambleton Trianglein Roanoke County, Virginia; and WHEREAS, this landscaping and signage project would implement the 2005 Roanoke County Community Plan; and WHEREAS, these improvement activities fall under the Virginia Department of Transportation Comprehensive Roadside Management Program; and WHEREAS, this VDOT program requires support of the local governing body with the adoption of a Resolution of Endorsementprior to project approval by VDOT; and, WHEREAS, the Board held a public hearing on this project after advertisement as required by law onNovember 7,2018. BE IT RESOLVED BY THE BOARD OF SUPERVISORSOF ROANOKE COUNTY, VIRGINIA, AS FOLLOWS: 1.That the Board finds that this landscaping and signage project at the Brambleton Triangleis consistent with the goals of the 2005 Roanoke County Community Plan. Page 1of 2 ACTION NO. A-110718-4.a ITEM NO. K-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:November 7, 2018 AGENDA ITEM:Request acceptance of a donated canine valued at approximately $6,000 for use by the Police Department’s K-9 Unit SUBMITTED BY:Howard B. Hall Chief of Police APPROVED BY:Thomas C. Gates County Administrator ISSUE: Acceptance of an eighteen month old German Shepherd (named Ordi) to the Police Department for the use as a detection K-9. DISCUSSION: The Police Department has been offered a donation from the Roanoke County Police Foundation of an eighteen month old German Shepherd (named Ordi) to the Police Department for use as a detection K-9. The value of the canine is approximately $6,000. The Police Department intends to assign Ordi to a police officer handler in the K-9 Unit where she will be trained as an explosives detection K-9. FISCAL IMPACT: The Police Department will supply necessary training, equipment, and a vehicle from its existing funds. No additional funding is requested. STAFF RECOMMENDATION: Staff recommends acceptance of this donation. Page 1of 2 VOTE: Supervisor McNamaramoved to accept the donation. Supervisor Northseconded the motion. Motion approved. YesNoAbsent Mr. Assaid Mr. North Mr. McNamara Mr. Peters Ms. Hooker cc:Howard B. Hall, Chief of Police Page 2of 2 AT A SPECIALMEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 7, 2018 RESOLUTION110718-4.bCONFIRMINGTHE COUNTY ADMINISTRATOR’S DECLARATION OF A LOCAL EMERGENCY DUE TO SEVERE WEATHER WHEREAS, Virginia CodeSection 44-146.21 provides that“inthe event the governing body cannot convene due to \[a\] disaster or other exigent circumstances, the \[local\] director \[of emergency services\] . . . may declare the existence of a local emergency, subject to confirmation by the governing body at its next regularly scheduled meeting or at a special meeting within fourteen days of the declaration, whichever occurs first; and WHEREAS, in conformity with the Commonwealth of Virginia Emergency Services and Disaster Law of 2000 (Virginia Code Section 44-146.13 et seq.), the Board of Supervisors by adoption of Resolution No. 111798-2,adopted an Emergency Operations Plan for Roanoke County, and designated the County Administrator as the Director of Emergency Services; and WHEREAS, by virtue of the authority vested in him by Section44-146.21, the County Administrator, as the County’s Director of Emergency Services, issued a Declaration of Local Emergency onOctober 25, 2018, in response to the effects of Hurricane Michael. NOW, THEREFORE, BE IT RESOLVEDBY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: That pursuant to Virginia Code Section 44-146.21 Board of Supervisorshereby ratifies and confirms the Declaration of Local Emergency issued by the County Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 7,2018 RESOLUTION 110718-4.cTHE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TODIANA C. WILSON, ASSISTANT DIRECTOR OF INFORMATION TECHNOLOGY,UPON HER RETIREMENT AFTER MORE THAN FORTY (40)YEARS OF SERVICE WHEREAS,Ms. Wilsonwasemployed by Roanoke County on May 22, 1978; and WHEREAS,Ms.WilsonretiredonNovember1, 2018, after fortyyears andfive monthofdevoted, faithful and expertserviceto Roanoke County; and WHEREAS,during Ms.Wilson’stenure she has served in the Roanoke County Schools Data Processing Department, as a Computer Programmer, then as a Programmer Analyst, a Lead Programmer Analyst, Systems Design/Programming Manager,Business Architect,and Assistant Director of Information Technologyfor the County of Roanokeand servedwith professionalism and dedication in providing services to the citizens of Roanoke County; WHEREAS,Ms. Wilson,through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, during Ms. Wilson’s time with Roanoke County as an applications developer, served as systems analyst over business critical applications such as Personal Property, Payroll/Human Resources, Utility Billing, Cashiering and Computer Aided Dispatch systems.She led the successful Year 2000 (Y2K)Project that involved modifying many lines of code in multiple business systems to ensure systems were operable for the year 2000.Ms. Wilson alsolead the multi-year migration from HP mainframe to client- server computing which involved moving from in-house developed applications to the Page 1of 2 ACTION NO. A-110718-6 ITEM NO. R.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:November 7, 2018 AGENDA ITEM:Request to accept letter of resignation and to approve severance agreement SUBMITTED BY:Ruth Ellen Kuhnel County Attorney APPROVED BY:Thomas C. Gates County Administrator ISSUE: Acceptance of letter of resignation and approve severance agreement. DISCUSSION: During the closed session, Mr. Gates submitted his resignationto the Board with an effective date of January 4, 2018. VOTE: SupervisorHooker moved to acceptthethe letter of resignation and to approve a severance agreement as outlined in closed session.Supervisor McNamaraseconded the motion and the motion was approved. YesNoAbsent Mr. Assaid Mr. North Mr. McNamara Mr. Peters Ms. Hooker Page 1of 2 cc:Ruth Ellen Kuhnel, County Attorney Page 2of 2