HomeMy WebLinkAbout12/4/2018 - Regular
Roanoke County
Board of Supervisors
December 4, 2018
INVOCATION: Pastor Bill Fuller
Fellowship Community Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
al start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
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Roanoke County
Board of Supervisors
Agenda
December 4, 2018
Good afternoon and welcome to our meeting for December 4, 2018. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday at 4:00 p.m. Board of Supervisors
at
www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
D. BRIEFINGS
1. Briefing on Development of the Roanoke River Blueway (Amanda McGee,
Roanoke Valley-Alleghany Regional Commission)
2. Briefing to discuss with the Board of Supervisors the 2019 Real Estate
Reassessment and Roanoke Valley regional economic conditions (William E.
"Billy" Driver, Director of Real Estate; Christopher R. Bever, Director of
Management and Budget)
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E. NEW BUSINESS
1. Resolution approving the issuance of revenue bonds by the Economic
Development Authority of Roanoke County in an aggregate amount not to
exceed $99,000,000 for the benefit of Richfield Living (Rebecca Owens, Director
of Finance)
F. FIRST READING OF ORDINANCES
G. SECOND READING OF ORDINANCES
1. Ordinance authorizing the purchase 1.706 acres of land from the Margaret R.
Hinchee Revocable Living Trust and Lloyd M. Hinchee Revocable Living Trust for
$36,900 located at 1923 Timberview Road and 0 Timberview Road in Roanoke
County (Doug Blount, Director of Parks, Recreation and Tourism)
H. APPOINTMENTS
1. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large)
2. Economic Development Authority (EDA) (appointed by District)
3. Library Board (appointed by District)
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2019
J. CITIZENS' COMMENTS AND COMMUNICATIONS
K. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
3. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
October 31, 2018
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L. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. P. Jason Peters
2. George G. Assaid
3. Phil C. North
4. David F. Radford
5. Martha B. Hooker
M. WORK SESSIONS
1. Work session with the Board of Supervisors to review the Cityworks Permit
Management System capital project additional funding request (Christopher R.
Bever, Director of Management and Budget; Tarek Moneir, Acting Director of
Development Services; David Wray, GIS Manager)
N. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.1, Personnel, namely discussion concerning an Interim
County Administrator
O. CERTIFICATION RESOLUTION
P. ADJOURNMENT
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2018
AGENDA ITEM: Briefing on Development of the Roanoke River Blueway
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Time has been set aside for a progress report on the development of the Roanoke River
Blueway. Roanoke Valley Alleghany Regional Commission staff will present a report to
the Board of Supervisors.
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ACTION NO.
ITEM NO. D.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2018
AGENDA ITEM: Briefing to discuss with the Board of Supervisors the 2019
Real Estate Reassessment and Roanoke Valley regional
economic conditions
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Provide the Board of Supervisors an overview of the results of the 2018 Real Estate
Reassessment through November 15, 2018, and an overview of Roanoke Valley
regional economic conditions.
BACKGROUND:
The County of Roanoke conducts an annual reassessment on all real property located
in the County. County staff provides a briefing annually to the Board of Supervisors on
the results of the current reassessment. The results of the 2019 reassessment are as of
November 15, 2018, and are still being refined by staff. Results may also be impacted
by the assessment appeals process.
DISCUSSION:
This time has been scheduled to provide a briefing to the Board of Supervisors on the
2019 Real Estate Reassessment including fiscal impacts related to the reassessment
and regional economic conditions. Additionally, key dates in the fiscal year 2019-2020
budget development process will be reviewed. The attached PowerPoint presentation
will be shown.
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FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the attached presentation. Staff
will be providing an update of fiscal year 2019-2020 year-to-date revenues and
expenditures at the January 22, 2019, Board of Supervisors meeting.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the 2019
Real Estate Reassessment and Roanoke Valley regional economic conditions.
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GDP Growth %
Unemployment %
Total County Population
Year % Change-Over-Year
Number of Establishments
Year % Change-Over-Year
Year Assessment Growth (%)-Over-Year
Year Assessment Growth and Inflation (%)-Over-Year
Median Sales Price
Number of Sales
Foreclosures
Number of Sales
Tax Rate (per $100 assessed)
Valuation (Billions)
% eulaV dessessA latoT
Net New Construction Valuation (Millions)
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2018
AGENDA ITEM: Resolution approving the issuance of revenue bonds by the
Economic Development Authority of Roanoke County in an
aggregate amount not to exceed $99,000,000 for the benefit
of Richfield Living
SUBMITTED BY: Rebecca Owens
Director of Finance
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Request from Richfield Living to issue up to $99 million of tax exempt bonds through the
Economic Development Authority
BACKGROUND:
The Economic Development Authority (EDA) is empowered, under State law, to issue
revenue bonds to assist in financing certain types of facilities, subject to requirements
and limitations imposed under the Internal Revenue Code of 1986, Chapters 49 and 50
of Title 15.2 of the Code of Virginia. Projects eligible for financing through the EDA
may include, but are not limited to, the following types of facilities owned by qualified
501(c)(3) organizations:
· Medical or research facilities
· Small manufacturing facilities
· Parking facilities
· Higher education facilities
· School facilities
· Headquarters or other facilities for 501c3 organizations
When issuing its revenue bonds, the EDA serves solely as a conduit between the
borrower and a third-
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secure a funding source (i.e., a purchaser for the bonds) and make payments on the
bonds. Under State law, any bonds issued by the EDA do not constitute a debt or a
pledge of the faith and credit of the EDA, Roanoke County or the Commonwealth of
Virginia.
DISCUSSION:
Richfield Living is proposing to significantly alter their existing operations through a
combination of new construction, demolition/construction and renovation. The re-
developed site will add 140 independent living units and reduce nursing beds by 181.
Nursing home beds reduced at the Glenvar facility will be replaced through new
construction at a site in the region.
in tax-exempt, bond financing. The total of the project funded with bonds is currently
expected to be approximately $87 million. Project funding for development and
construction related expenses comprise approximately $63 million of the total costs.
Approximately $24 million is related to the retirement of existing bonds, bank issued
loans and debt issuance costs. The remaining amount was recommended by Richfield
Living's underwriters and provides flexibility and cushion to protect against a number of
things, including discount bonds and additional increases in interest rates.
Richfield Living is the issuer of the debt and is solely responsible for the debt obligation.
The EDA is the conduit for the issuance of tax exempt debt only. Any debt issued by
Richfield Living and authorized by the EDA for this project has no bearing on the
financial condition or debt obligations.
The Roanoke County Economic Development Authority held a public hearing and
authorized the sale of these bonds at their meeting on October 24, 2018.
FISCAL IMPACT:
The approval of this resolution will not have any financial impact on the County.
STAFF RECOMMENDATION:
Staff recommends approving the attached resolution that will allow Richfield Living to
sell up to $99 million of non-taxable bonds through the Roanoke County Economic
Development Authority.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 4, 2018
WHEREAS, the Economic Development Authority of Roanoke County, Virginia
(the "Authority"), has approved the application of Richfield Living (the "Organization"), a
Virginia nonstock corporation, whose primary business address is 3615 West Main Street,
Salem, Virginia 24153 (the approximately 50 acres of land within the County of Roanoke,
Virginia, owned by the Organization at and adjacent to such address being referred to as
the "Campus"), requesting that the Authority issue up to $99,000,000 of its revenue bonds
in one or more series at one time or from time to time (the "Bonds") and loan the proceeds
of the Bonds to the Organization:
(1) to refinance the Authority's Revenue Bonds (Richfield Retirement
Community), Series 2008B (Tax-Exempt), the proceeds of which were used to finance or
refinance, in whole or in part:
(a) the acquisition, construction and equipping of an assisted living
facility located at 3939 Daugherty Road on the Campus,
(b) the construction and equipping of an assisted living facility located at
3706 Knollridge Road on the Campus,
(c) the construction and equipping of a professional building located at
3737 West Main Street on the Campus,
(d) the construction and equipping of two buildings, each comprising
residential units for use as facilities for the residence of the aged
located on the Campus, and
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(e) other costs associated with the foregoing, including, without
limitation, costs of issuance, credit enhancements, capitalized
interest and working capital;
(2) to refinance a taxable loan from Branch Banking and Trust Company, the
proceeds of which were used to finance or refinance, in whole or in part:
(a) the renovation and construction of a former assisted living building
into a short-term rehabilitation facility;
(b) renovation of and improvements to common areas in The Oaks
assisted living facility on the Campus; and
(c) paying certain costs and expenses associated with the loan.
(3) to refinance a taxable line of credit from Branch Banking and Trust
Company, the proceeds of which were used to interim finance or refinance, in whole or in
part the costs financed and refinanced under (2) above, routine maintenance expenses
on the Campus and other Campus-related improvements;
(4) to finance the acquisition, construction, demolition, renovation and
equipping of various buildings on the Campus, including the construction of new
independent living units, the reconfiguration of a transitional care facility and a
replacement nursing facility, all located on the Campus; and
(5) to finance, if and as needed, capitalized interest on the Bonds, a debt
service reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds,
working capital, routine capital expenditures at the Campus and other related costs
(collectively (1) (5) above, the "Plan of Finance").
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WHEREAS, the Authority held a public hearing on October 24, 2018, regarding the
Plan of Finance;
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended
(the "Code"), provides that the governmental unit having jurisdiction over the issuer of
private activity bonds and over the area in which any facility financed with the proceeds
of private activity bonds is located must approve the issuance of the bonds and Section
15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2,
Code of Virginia of 1950, as amended (the "Act"), sets forth the procedure for such
approval;
WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke,
Virginia (the "County"), and the facilities to be financed and refinanced with the proceeds
of the Bonds are located in the County and the Board of Supervisors of the County of
Roanoke, Virginia (the "Board"), constitutes the highest elected governmental unit of the
County;
WHEREAS, the Authority has recommended that the Board approve the Plan of
Finance and the issuance of the Bonds, solely to the extent required by Section 147(f) of
the Code and Section 15.2-4906 of the Act; and
WHEREAS, a copy of the Authority's inducement resolution approving the
issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public
hearing and a Fiscal Impact Statement have been filed with the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
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1. Subject to paragraph (2) below, the Board hereby approves the issuance of the
Bonds, in an aggregate principal amount up to $99,000,000, by the Authority for the
benefit of the Organization, solely to the extent required by Section 147(f) of the Code
and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the
Plan of Finance.
2. The Bonds may be issued before or after December 31, 2018; however, no
Bonds shall be issued after December 31, 2019, unless a subsequent authorization is
provided by the Board.
3. The approval of the issuance of the Bonds does not constitute an endorsement
to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance or
the Organization. In accordance with the Act, the Bonds shall not be deemed to constitute
a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia
or any political subdivision thereof, including the Authority and the County.
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ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2018
AGENDA ITEM: Ordinance authorizing the purchase 1.706 acres of land from
the Margaret R. Hinchee Revocable Living Trust and Lloyd
M. Hinchee Revocable Living Trust for $36,900 located at
1923 Timberview Road and 0 Timberview Road in Roanoke
County
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Request to purchase 1.706 acres of land from the Margaret R. Hinchee Revocable
Living Trust and Lloyd M. Hinchee Revocable Living Trust to create additional trail
access to Carvins Cove
BACKGROUND:
Hanging Rock Battlefield Trail is a rail-trail project, which incorporates interpretive signs
describing the Civil War Battle at Hanging Rock and the use of the railroad for hauling
coal to Catawba. The Trail, Route #17 in the Greenway Plan, opened in 1999 as one of
the early greenway projects in the Roanoke Valley. The trail is a 1.7 mile-long cinder
surface, and hosts many runners and walkers each day. It runs parallel to Kessler Mill
Road, adjacent to the Roanoke County Public Service Center, under I-81, adjacent to
numerous business and residences. The City of Salem has funding to extend the trail
south to the existing portions of Mason Creek Greenway (Route #23) near GE and
ultimately the trail will connect to the Roanoke River Greenway (Route #31). The
existing Hanging Rock Battlefield Trail will be the direct link to the proposed Hinchee
Trail, providing the greenway connection to this new trail from businesses, residential
and commercial areas.
Carvins Cove Natural Reserve is a 12,463-acre watershed property protecting Carvins
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Cove Reservoir. The reservoir and lands immediately surrounding it, approximately
1,100 acres, are owned and operated by the Western Virginia Water Authority; the
remaining lands above the 1,200-foot contour are owned and managed by the City of
and Blue Ridge Land Conservancy. These easements are on the lands above the
1,200-foot contour and protect the land for watershed, recreation, open space, natural
habitat, biological diversity and forest use. Carvins Cove is a destination outdoor
recreation area. The Hinchee Trail would provide a new connection to Carvins Cove
from the urban area, allowing access without an automobile.
Brushy Mountain Fire Road is an existing, single lane, unsurfaced road with ditches,
running from Timberview Road at Hanging Rock to Happy Valley Trail at the Bennett
Springs gate (Route 740) for Carvins Cove, a distance of over 12 miles. Two miles of
the road are in private ownership designated on property plats in various ways,
management system was installed, all roads were named and the ¼ mile at the bottom
of the road, which serves three houses was named Virginia Deer Road. The road is
gated on each end and near the Hinchee/Carvins Cove line. The portion within Carvins
Cove is open for trail use by bicycles, hikers and equestrians, but the 1.97-mile portion
on private land has always been closed. The road is also an access route for
emergency management for fire and rescue.
The Hinchee family has been in discussions with the Roanoke Valley Greenway
Coordinator and Roanoke County for several years. The heirs of two Hinchee trusts
jointly own over 200 acres. The heir of the Margaret R. Hinchee Revocable Trust has
agreed to donate her share of seven land tracts, called the mountain properties, to
Roanoke County for the greenway and preservation of the mountain. Pathfinders for
Greenways has agreed to purchase property owned by the Lloyd M. Hinchee
Revocable Trust, which includes a half interest in the seven mountain parcels previously
referenced and sole ownership of one parcel (35 acres with frontage on Mason Creek).
The Hinchee mountain properties are wooded and undeveloped; there are remains of
an old cabin, an old orchard and two parking areas. The conservation values include
open space, upland forest, headwaters of streams, recreation access, wildlife habitat
and scenic view sheds. The Hinchee Trail project will provide access to Carvins Cove
lands that currently are relatively difficult to reach because they are ten miles from any
access points. In addition to the mountain properties noted, the heirs of the two Trusts
have agreed to sell the three tracts at the intersection of Timberview and Dutch Oven
Roads for trailhead parking, picnic facilities and trailhead amenities.
The goal of this project is to connect the Roanoke Valley Greenway network to the
12,463-acre Carvins Cove Natural Reserve. This project is in Roanoke County, half a
mile from Exit 141 of I-81 and a mile from the City of Salem. The project would provide
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the opportunity for users to bicycle, walk, or ride horses from the Hanging Rock
Battlefield Trail to Carvins Cove, thus connecting an urban area to a very rural, natural
preserve.
Land acquisition by the County for this project will be accomplished through direct
granting of property, property purchase and donation of land acquired by the
Pathfinders for Greenways as follows:
The Pathfinders for Greenways will purchase the half interest of seven land tracts
owned by Lloyd M. Hinchee Revocable Trust at a value of $141,000. The purchased
land will subsequently be donated to Roanoke County;
The Margaret R. Hinchee Trust will donate to Roanoke County their half interest in
seven tracts of land. The donation value of this land is $141,000;
The Pathfinders for Greenways will purchase a 35.37 acre tract of land from Lloyd M.
Hinchee Revocable Trust at a value of $114,700. The Pathfinders for Greenways will
utilize a Preservation Trust Fund grant in the amount of $46,500 to be used towards the
land purchase. The Pathfinders will in turn donate the acquired land to Roanoke
County.
Roanoke County will purchase 1.7 acres of land from the Margaret R. Hinchee
Revocable Trust and Lloyd M. Hinchee Revocable Trust for the assessed value plus
land acquisition costs.
Roanoke County will purchase greenway easements as necessary from property
owners adjacent to the acquired properties.
The Board of Supervisors approved the appropriation of VLCF grant funds of $69,980
on January 9, 2018, for the acquisition of the Hinchee properties.
DISCUSSION:
Roanoke County is requesting approval to move forward with the purchase of 1923
Timberview Road (Tax ID number 036.10-01-11.00-0000) and 0 Timberview Road (Tax
ID number 036.10-01-11.01-000 totaling 1.706 acres of land through the Virginia Land
Conservation Fund grant. Roanoke County has an agreement with the sellers to
purchase the two parcels for the assessed value of the properties.
Roanoke County has completed a phase 1 environmental study through ECS. The
study was returned with no findings. Roanoke County has completed a boundary survey
through Balzer and Associates and a title exam through Land Records Research. An
appraisal was completed for two parcels by Miller and Long and Associates, Inc. The
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two parcels appraised for $43,000.
Roanoke County will place an open space deed for the property in perpetuity only as
open-space land for recreational purposes as set forth in the Open-Space Land Act,
Virginia Code § 10.1-1700 et seq. This declaration and dedication shall run with the
aforesaid real property and shall be binding upon all parties and entities having any
right, title or interest in the aforesaid real estate or any part thereof, their heirs,
successors, and assigns, and shall inure to the benefit of the Grantees, the
Commonwealth of Virginia, and the Virginia Land Conservation Foundation pursuant to
Virginia Code §§ 10.1-1017 through 10.1-1026.
The two parcels will be used for the operation of a greenway and park. A parking lot,
restroom facility, and site furnishings, such as kiosks, signs, benches and trash
receptacles, may be constructed on the property to provide support to the trail
connection to Carvins Cove.
There have been no changes since the first reading held on November 20, 2018.
FISCAL IMPACT:
The Board of Supervisors appropriated $69,980 in VLCF grant funds on January 9,
2018, for the purchase of land, easements and acquisition costs. In addition, Parks,
Recreation and Tourism has contributed $51,380 from the Fee Class Fund for Roanoke
County's grant match.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance.
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Prepared by:
Peter S. Lubeck
Sr. Assistant County Attorney
VSB #71223
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
Exemption claimed: Grantee is exempted from recordation taxes
and fees pursuant to §58.1-811(A )(3), §58.1-811(C)(4),
Code of Virginia (1950).
Parcel Identification Nos. 036.10-01-11.00-0000 AND 036.10-01-11.01-0000
Property Owners: Lloyd M. Hinchee Revocable Living Trust AND
Margaret R. Hinchee Revocable Living Trust
THIS DEED is entered into this __________ day of _____________ 2018, by and between
the LLOYD M. HINCHEE REVOCABLE LIVING TRUST, by its Trustees Carole H. Reppart
and Annette G.H. Galdun, and the MARGARET R. HINCHEE REVOCABLE LIVING
TRUSTthe
BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision
of the Commonwealth of Virginia
WITNESSETH:
WHEREAS, the Grantors and Grantee entered into a Purchase Agreement dated October
25, 2018, (Purchase , whereby the Grantors agreed to convey to Grantee, and
Grantee agreed to purchase, certain property owned by Grantors, for the operation of a greenway
and park, having Tax Map Numbers 036.10-01-11.00-0000 (1923 Timberview Road) and 036.10-
01-11.01-0000 , as
Topographic Survey for Roanoke County Parks, Recreation and Tourism,
Timberview Road, Tax Map #036.10-01-11.00-0000 & Tax Map #036.10-01-11.01-0000,
Catawba Magisterial District, Roanoke County, Virginia, surveyed 04-17-18 and prepared by
Balzer & Associates, Inc., revised 07-17-18 and 10-02-18, and sealed by John R. McAden on 10-
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2-18 , a copy of which is attached hereto and made a part hereof as Exhibit A, in
Roanoke County, Virginia, upon certain terms and conditions stated in the Purchase Agreement.
WHEREAS, Grantors desire to sell, and Grantee desires to purchase the Property for the
purpose of establishing a public greenway and park. Grantee has received a grant from the
irginia Land Conservation
conservation easements, open spaces and parklands, lands of historic or cultural significance,
farmlands and forests, and natural areas; and
WHEREAS, VLCF and Grantee entered a Grant Program Project Contractual
Agreement, dated 02-01-18, in which Grantee agreed to dedicate the Property to open-space use
CF
Agreemen
NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of THIRTY SIX
THOUSAND AND NINE HUNDRED DOLLARS ($36,900.00), paid by the Grantee to
Grantors, receipt of which is hereby acknowledged, and the above recitals which are incorporated
by reference herein, Grantors do hereby GRANT AND CONVEY to Grantee, its successors, and
assigns, the parcels identified as Tax Map No. 036.10-01-11.00-0000 (1923 Timberview Road)
and Tax Map No. 036.10-01-11.01-0000 (0 Timberview Road), as shown on the Plat.
The conveyance is made subject to the following restrictions:
1. The Property shall be used for the operation of a greenway and park. A parking lot,
restroom facility, and site furnishings, such as kiosks, signs, benches, and trash
receptacles, may be constructed on the Property to provide support to the trail
connection to Carvins Cove.
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2. By its execution and recordation of this deed, the Grantee hereby declares that all
of the aforesaid real estate shall be used in perpetuity only as open-space land for
recreational purposes as set forth in the Open-Space Land Act, Virginia Code §
10.1-1700 et seq. This declaration and dedication shall run with the aforesaid real
property and shall be binding upon all parties and entities having any right, title,
or interest in the aforesaid real estate or any part thereof, their heirs, successors,
and assigns, and shall inure to the benefit of the Grantees, the Commonwealth of
Virginia, and the Virginia Land Conservation Foundation pursuant to Virginia
Code §§ 10.1-1017 through 10.1-1026.
3. Fifty percent (50 %) of the funds used to purchase the Property were provided by
Future use and disposition of the Property is subject to (i) VLCF Agreement,
attached hereto as Exhibit B and recorded herewith, and (ii) the 2017 VLCF grant
manual adopted May 24, 2017, which is hereby incorporated by reference. The
Property shall not be diverted from open-space use unless the requirements of
Section 10.1-1704(A) of the Code of Virginia have been met. Should the Property
be diverted or converted from the uses described in this deed or should the interest
created by this deed be extinguished at any time after the date hereof, contrary to
the provisions of Section 10.1-1704(A) of the Code of Virginia, Grantee agrees to
reimburse the VLCF in the amount of 50 % (net after applicable costs) of any
monetary consideration received by the Grantee as a result of that transaction.
The conveyance is made subject to all terms, conditions, and limitations set forth in the
VLCF Agreement, all of which terms, conditions, and limitations are incorporated herein by
reference.
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This conveyance is made expressly subject to all recorded conditions, reservations,
easements and restrictions affecting title to the property herein conveyed, together with any matters
that would be shown in the Plat.
SIGNATURE PAGES TO FOLLOW.
Page 4 of 7
WITNESS the following signature and seal:
GRANTOR:
Lloyd M. Hinchee Revocable Living Trust
By _____________________________
Carole H. Reppart, Trustee
STATE OF __________________________________ )
CITY/ COUNTY OF___________________________ ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2018, by Carol H. Reppart, Trustee for the Lloyd M. Hinchee Revocable Living Trust.
My commission expires: ________________________
______________________________________
Notary Public
Registration No. ________________________
By______________________________
Annette G.H. Galdun, Trustee
STATE OF __________________________________ )
CITY/ COUNTY OF___________________________ ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2018, by Annette G. H. Galdun, Trustee for the Lloyd M. Hinchee Revocable Living Trust.
My commission expires: ________________________
______________________________________
Notary Public
Registration No. ________________________
GRANTOR:
Margaret R. Hinchee Revocable Living Trust
By___________________________________
Nancy Hinchee Pace, Trustee
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit:
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The foregoing instrument was acknowledged before me this _____ day of _________
2018, by Nancy Hinchee Pace, Trustee for the Margaret R. Hinchee Revocable Living Trust.
My commission expires: ________________________
______________________________________
Notary Public
Registration No. ________________________ (SEAL)
THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By:____________________________________
Thomas C. Gates, County Administrator
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANKE ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2018, by Thomas C. Gates, the County Administrator for the County of Roanoke, Virginia.
.
My commission expires: ________________________
______________________________________
Notary Public
Registration No. ________________________ (SEAL)
Approved as to Form:
___________________________
County Attorney
Page 6 of 7
Exhibit A
Page 7 of 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 4, 2018
ORDINANCE APPROVING THE PURCHASE OF 1923 TIMBERVIEW
ROAD (TAX MAP NUMBER 036.10-01-11.00-0000) AND 0 TIMBERVIEW
ROAD (TAX MAP NUMBER 036.10-01-11.01-0000) FROM THE
MARGARET R. HINCHEE REVOCABLE LIVING TRUST and LLOYD M.
HINCHEE REVOCABLE LIVING TRUST AND AUTHORIZING THE
EXECUTION OF A CONTRACT OF PURCHASE
WHEREAS, the Margaret R. Hinchee Revocable Living Trust and Lloyd M.
Hinchee Revocable Living Trust jointly own two (2) parcels of real property situated on
Timberview Road, in Roanoke County, Virginia (Catawba Magisterial District), bearing
Official Tax Map Numbers 036.10-01-11.00-0000 (1923 Timberview Road, which
contains 1.349 acres), and 036.10-01-11.01-0000 (0 Timberview Road, which contains
0.357 acre); and
WHEREAS, the Margaret R. Hinchee Revocable Living Trust and Lloyd M.
Hinchee Revocable Living Trust desire to sell these two properties to the County and the
County desires to acquire these properties for the purposes of developing, constructing,
operating and maintaining a public park and greenway system; and
WHEREAS, a purchase agreement has been prepared between the Margaret R.
Hinchee Revocable Living Trust, Lloyd M. Hinchee Revocable Living Trust and the
County, providing for the pu total purchase
price of $36,900 for both of the above-mentioned parcels located on Timberview Road
Road; and
WHEREAS, the County has received a grant from the Virginia Department of
tion (VLCF);
VLCF awards grants to help fund the purchase of permanent conservation easements,
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open spaces and parklands, lands of historic or cultural significance, farmlands and
forests, and natural areas; and
WHEREAS, VLCF and Roanoke County entered a Grant Program Project
Contractual Agreement, dated 2-01-18, in which Roanoke County agreed to dedicate the
two parcels to open-space use in exchange
g to acquire the two properties; and
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on November 20, 2018. The second reading of
this ordinance was held on December 4, 2018.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the purchase of 1923 Timberview Road (Tax Map No. 036.10-01-
11.00-0000; containing 1.349 acres) and 0 Timberview Road (Tax Map No. 036.10-01-
11-01-0000; containing 0.375 acre) from the Margaret R. Hinchee Revocable Living Trust
and the Lloyd M. Hinchee Revocable Living Trust, is hereby approved; and
2. That the County Administrator or any Assistant County Administrator are
hereby authorized to execute such documents and take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition of this real
estate, all of which shall be approved as to form by the County Attorney.
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ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2018
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
All open district appointments
BACKGROUND:
1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
Budget and Fiscal Affairs Committee (BFAC) (At-Large)
Two open appointments
2. Economic Development Authority (EDA) (appointed by District)
The following four-year term expired on September 26, 2017:
a) Steve Anderson, representing the Cave Spring Magisterial District is
eligible for reappointment
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3. Library Board (appointed by District)
The following District appointment remains open:
Vinton Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,DECEMBER 4, 2018
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for December 4,
2018,designated as Item I-Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Item 1as follows:
1.Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2019
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ACTION NO.
ITEM NO. I.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2018
AGENDA ITEM: Resolution establishing a meeting schedule for the Board of
Supervisors of Roanoke County for calendar year 2019
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
To establish a Board of Supervisor's meeting schedule for calendar year 2019
BACKGROUND:
The Board of Supervisors of Roanoke County annually establishes a schedule for its
meetings. It has been the custom of this Board to schedule its meetings on the second
and fourth Tuesdays of each month. The attached resolution continues this tradition,
except for the months of July and August, which will only have one meeting each month
and the month of November, which schedules the first meeting in November to be held
on Wednesday due to elections.
Finally, the Board must schedule an organizational meeting for January 2020. Staff
recommends the Board schedule its organizational meeting for Tuesday, January 14,
2020, at 2:00 p.m.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
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STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 4, 2018
RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR
YEAR 2019
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That for calendar year 2019, the regular meetings of the Board of
Supervisors of Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
Tuesday, January 8, 2019 at 2:00 pm (Organizational Meeting)
Tuesday, January 8, 2019 at 3 pm
Tuesday, January 22, 2019 at 3 pm and 7 pm
Tuesday, February 12, 2019 at 3 pm
Tuesday, February 26, 2019 at 3 pm and 7 pm
Tuesday, March 12, 2019 at 3 pm
Tuesday, March 26, 2019 at 3 pm and 7 pm
Tuesday, April 9, 2019 at 3 pm
Tuesday, April 23, 2019 at 3 pm and 7 pm
Tuesday, May 14, 2019 at 3 pm
Tuesday, May 28, 2019 at 3 pm and 7 pm
Tuesday, June 11, 2019 at 3 pm
Tuesday, June 25, 2019 at 3 pm and 7 pm
Tuesday, July 23, 2019 at 3 pm and 7 pm
Tuesday, August 27, 2019 at 3 pm and 7 pm
Tuesday, September 10, 2019 at 3 pm
Tuesday, September 24, 2019 at 3 pm and 7 pm
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Tuesday, October 8, 2019 at 3 pm
Tuesday, October 22, 2019 at 3 pm and 7 pm
Wednesday, November 6, 2019 at 3 pm
Tuesday, November 19, 2019 at 3 pm and 7 pm
Tuesday, December 3, 2019 at 3 pm
Tuesday December 17, 2019 at 3 pm and 7 pm
2. That the organizational meeting for 2020 shall be held on Tuesday,
January 14, 2020, at 2:00 p.m.
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COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Unaudited
OutstandingOutstanding
June 30, 2018AdditionsDeletionsDecember 4, 2018
General Obligation Bonds$2,765,175$-$2,765,175
VPSA School Bonds78,883,08227,875,0008,121,85598,636,227
Lease Revenue Bonds81,845,7052,935,00078,910,705
$163,493,962$27,875,000$11,056,855-$180,312,107
Submitted ByRebecca E. Owens
Director of Finance
Approved ByThomas C. Gates
County Administrator
ACTION NO.___________________
ITEM NUMBER_______________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: December 4, 2018
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31-Oct-18
SUMMARY OF INFORMATION:
CASH INVESTMENT:
SUNTRUST CON5,995,942.835,995,942.83
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA(290,476.00)
SCOTT STRINGFELLOW 44,004,530.36
WELLS FARGO9,000,000.00
WELLS FARGO CONTRA(87,390.00)52,626,664.36
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION 7,137,998.757,137,998.75
MONEY MARKET:
AMERICAN NATIONAL BANK2,037,119.86
BRANCH BANKING & TRUST96,083.58
HOMETRUST BANK11,515.47
SCOTT STRINGFELLOW - JAIL1,130,480.03
SCOTT STRINGFELLOW 7,479,155.94
WELLS FARGO3,082,136.78
BANK OF THE JAMES503,629.4914,340,121.15
TOTAL80,100,727.09
11/20/2018
ACTION NO.
ITEM NO. M.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2018
AGENDA ITEM: Work session with the Board of Supervisors to review the
Cityworks Permit Management System capital project
additional funding request
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Discussion with the Board of Supervisors regarding an additional funding allocation to
support the Cityworks Permit Management System capital project.
BACKGROUND:
In fiscal year 2016-2017, the Comprehensive Public Asset and Work Management
Solutions capital project (now referred to as the Cityworks Permit Management System
capital project) was included in the adopted Capital Improvement Program. Since that
time, Community Development and Geographic Information Systems (GIS) staff has
identified additional uses for the system that would enhance service delivery and
provide efficiencies for staff and the public. These additional uses are an expansion of
the original project scope, thus requiring additional financial resources for
implementation.
DISCUSSION:
This work session will provide information regarding an additional funding request for
the Cityworks Permit Management System capital project. A PowerPoint presentation
will be provided to the Board of Supervisors at the work session.
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FISCAL IMPACT:
Additional funding required to complete the proposed scope of work is $440,000. Staff
recommended funding sources include allocation of $400,000 from fiscal year ending
June 30, 2018 year-end balances and $40,000 from the Community Development 3%
Technology Fee.
STAFF RECOMMENDATION:
Staff recommends allocation of additional funding to support the expanded scope of the
Cityworks Permit Management System project. Staff recommends the allocation of
$400,000 from fiscal year ending June 30, 2018 year-end balances. Staff recommends
approval of the allocation by the Board of Supervisors on December 18, 2018, as part of
the year-end audit results briefing. Staff also recommends reserving the first $40,000 in
revenues from the Community Development 3% Technology Fee to complete project
funding. These funds have already been appropriated by the Board of Supervisors as
part of the Approved Fiscal Year 2018-2019 Operating Budget.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 4, 2018
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS,the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of theCode of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2.Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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