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HomeMy WebLinkAbout12/18/2018 - Regular Roanoke County Board of Supervisors December 18, 2018 NOTE: There is no 7:00 p.m. session as there are no public hearings scheduled for the evening session. INVOCATION:Pastor Chris Bordeaux First Church of Christ Scientist PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Page 1of 5 Roanoke County Board of Supervisors Agenda December 18, 2018 Good afternoon and welcome to our meeting for December 18, 2018. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, andwill be rebroadcast on Friday at 7:00 p.m. and on Sundayat 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov.Our meetings areclosed-captioned, so it is important for everyone to speak directly into the microphones at the podium.Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A.OPENING CEREMONIES 1.Roll Call B.REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONSAND AWARDS D.BRIEFINGS E.NEW BUSINESS 1.Presentation of Year End Financial Results for June 30, 2018, acceptance of audit report and allocation of year end funds(Rebecca Owens, Director of Finance) 2.Request to grant an additional holiday on Monday, December 31, 2018(Martha B. Hooker, Chairman of the Roanoke County Board of Supervisors) Page 2of 5 F.REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE-CONSENT AGENDA:Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission: 1.The petition of the Economic Development Authority of Roanoke County et al to amend the master plan for the Center for Research and Technology and to remove the proffered condition on properties totalingapproximately 454.25 acres zoned PTD, Planned Technology District, located on Glenmary Drive and Corporate Circle, Catawba Magisterial District 2.The petition of Venture Storage Group, LLC to obtain a Special Use Permit in a C-2, High Intensity Commercial, District to construct a mini warehouse storage facility on 3.10 acres, located near the 4400 block of South Peak Boulevard, Cave Spring Magisterial District 3.The petition of VirginiaInterventional Pain and Spine Center to amend the proffered conditions on approximately 3.2 acres zoned C-1C, Low Intensity Commercial, District with conditions, located in or near the 3300, 3400, and 3500 blocks of Ogden Road, Cave Spring Magisterial District. The amended proffers would revise the concept plan and freestanding light pole height. Proffers dealing with building square footage, building height, signage, screening and buffering, stormwater management, development phasing, sewer easements, and use restrictions would be deleted G.FIRST READING OF ORDINANCES 1.Ordinance accepting and appropriating $323,484 from the Virginia Department of Conservation to construct mountain bike trails and a trailhead at Explore Park (Doug Blount, Director ofParks, Recreation and Tourism) H.APPOINTMENTS 1.Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large) 2.Economic Development Authority (EDA) (appointed by District) 3.Library Board (appointed by District) Page 3of 5 I.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1.Request to accept and allocate grant funds in the amount of $42,564 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant 2.Request from the Roanoke County Sheriff’s Office to accept and appropriate funds in the amount of $9,000 for a grant administered by the U. S. Department of Justice’s Bulletproof Vest Partnership 3.Confirmation of appointment to the Roanoke Valley Resource Authority (RVRA)(At-Large) 4.Request to accept donation of a recycling trailer from Cox Communications J.CITIZENS' COMMENTS AND COMMUNICATIONS K.REPORTS 1.Unappropriated, Board Contingency and Capital Reserves 2.Outstanding Debt Report 3.Comparative Statement of Budgeted and Actual Revenues as of November 30, 2018 4.ComparativeStatement of Budgeted and Actual Expenditures and Encumbrances as of November 30, 2018 5.Accounts Paid –November 30, 2018 L.REPORTS AND INQUIRIES OF BOARD MEMBERS 1.George G. Assaid 2.Phil C. North 3.David F. Radford 4.P. Jason Peters 5.Martha B. Hooker Page 4of 5 M.WORKSESSIONS 1.Work session to review with the Board of Supervisors the County of Roanoke's CORTRAN program(Daniel R. O'Donnell, Assistant County Administrator; Christopher R, Bever, Director ofManagement and Budget; Meredith Thompson, Budget Manager) N.CLOSED MEETING,pursuant to the Code of Virginia as follows: 1.Section 2.2-3711.A.7, Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, namely opioid litigation O.CERTIFICATION RESOLUTION P.ADJOURNMENT Page 5of 5 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: Presentation of Year End Financial Results for June 30, 2018, acceptance of audit report and allocation of year end funds SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Thomas C. Gates County Administrator ISSUE: Accept audited financial results for the County of Roanoke and allocate year end funds for the fiscal year ended June 30, 2018 BACKGROUND: Cherry Bekaert completed the audit of the financial operations of the County of Roanoke and the County of Roanoke Public Schools for the year ended June 30, 2018. The Audit Co operations. Both the County and Schools received a clean and unmodified opinion. Staff from Cherry Bekaert will present the audit information to the Board at the meeting. A copy of the Comprehensive Annual Financial Report is attached. DISCUSSION: On September 25, 2018, staff reviewed preliminary unaudited financial results for June 30, 2018, and there have been minimal changes since that work session. Below is the information for the County regarding the General Government results of operations for the fiscal year ended June 30, 2018 (Attachment I). Page 1 of 3 Revenue collections were $1,328,574 above budget and reasons for these variances are as follows: - Other Local Taxes and Fees were $428,482 above budget primarily from the result of increased collections for recordation tax and other local taxes and fees. - Business License tax was $477,713 above budget primarily the result of one time collections and overall better performance. - Intergovernmental Revenues were $134,616 above budget primarily the result of reimbursements for Social Services programs. Expenditures savings were $371,265 and reasons for these variances are as follows: - Personnel savings were related to attrition and vacancies- $139,108 - Under-spending of departmental budgets and transfers -$232,157 FISCAL IMPACT: The Budget Ordinance 052218-2 provides that all unexpended general government expenditures and revenues collected in excess of budget shall not lapse but be re- appropriated and presented to the Board for recommendations of allocations and designations based on the Comprehensive Financial Policy. Attachment I summarizes General Government revenue and expenditure savings totaling $1,699,839. Staff will make certain recommendations to designate funds for Health Insurance, Capital Reserves, and outstanding purchase orders. The Comprehensive Financial Policy recommends certain reserve levels for specific funds. Attachment II summarizes the reserve levels for these funds and the recommended action. ALTERNATIVES: 1. Accept the audited financial results for the fiscal year ended June 30, 2018 and allocate funds as follows: -$651,561.80 from General Government Unappropriated Balance to Capital Reserves -$800,000 from year end savings to the Health Insurance Fund Page 2 of 3 -$200,000 from year end to capital appropriated during the 2018-2019 budget -$157,545 from year end for outstanding purchase orders -$400,000 from year end for the City Works Permit Management System (as presented during work session on December 4, 2018) -$142,294 from year end to Capital Reserves 2. Accept the audited financial results for the fiscal year ended June 30, 2018 and allocate funds as follows: -$651,561.80 from General Government Unappropriated Balance to Capital Reserves -$800,000 from year end savings to the Health Insurance Fund -$200,000 from year end to capital appropriated during the 2018-2019 budget -$157,545 from year end for outstanding purchase orders -$542,294 from year end to Capital Reserves STAFF RECOMMENDATION: Staff recommends Alternative 1. Page 3 of 3 Dpvouz!pg!Spboplf-!Wjshjojb Dpnqsfifotjwf!Boovbm!Gjobodjbm!Sfqpsu Zfbs!Foefe!Kvof!41-!3129 COUNTY OF ROANOKEVIRGINIA Director of Finance Assistant Director of Finance Finance Manager Finance Manager Finance Manager Finance Manager Financial Analyst Financial Analyst Financial Analyst 4 Government Auditing Standards O P J U D F T ! Z S P U D V E P S U O J County of Roanoke 30 1 Code of Virginia 2 3 4 5 6 7 8 9 10 Board of Supe rvisors County Administration Constitutional Officers 11 School Board Members School Administration 12 Public Information Clerk to the BOS s s Community Service Management Service County Administrator s Elected Board of Supervisors Public Safety Human Service County Attorney Citizens of Roanoke County School Board Elected Officials Judicial Functions 13 14 O P J U D F T ! M B J D O B O J G Government Auditing Standards Specifications for Audits of Counties, Cities, and Towns 16 Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions, Code of Federal RegulationsUniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 17 Government Auditing Standards Government Auditing Standards 18 net position). 19 primary government component units 20 required supplementary information 21 22 23 24 25 Code of Virginia 26 27 28 29 T U O F N F U B U T ! M B J D O B O J G ! D J T B C 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Government-wide Financial Statements: 48 Fund Financial Statements: Governmental Funds 49 Internal Service Funds Other Postemployment Benefits (OPEB) Trust Fund Agency Funds Government-wide, Proprietary Fund, and Fiduciary Fund Financial Statements. 50 Governmental Fund Financial Statements. Revenues: Exchange and Non-exchange Transactions Deferred Outflows and Inflows of Resources 51 Unearned Revenue Cash and Cash Equivalents Investments 52 Fair Value Measurement Receivables Inventories Capital Assets 53 Pension Plan Other Postemployment Benefits (OPEB) Health Insurance Credit Program Group Life Insurance 54 Temporary Literary Loan Proceeds Self-Insurance – Compensated Absences Long-term Obligations Interfund Transactions Encumbrances 55 Net Position Fund Balance Net Investment in Direct Financing Leases Pollution and Remediation Use of Estimates New Accounting Pronouncement Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions Irrevocable Split-Interest Agreements, 56 Pension Issues – an amendment of GASB Statements No. 67, No. 68, and No. 73, Omnibus 2017, Certain Debt Extinguishments Issues, 57 58 59 60 61 62 63 64 65 66 67 68 69 Workers’ Compensation 70 Health Insurance – General Liability Automobile Liability 71 Code of Virginia 72 73 74 75 76 77 78 o o o o 79 o 80 81 82 Mortality rates for County and School System Non-Professional: Mortality rates for Teacher Retirement Plan: 83 84 85 86 Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions Retiree Medical Program o o o 87 Retiree Medical Program – OPEB Plan Disclosures 88 89 90 91 Retiree Medical Program – Employer Recognition of the OPEB Plan 92 93 94 VRS Health Insurance Credit and Group Life Insurance Programs 95 96 97 98 99 100 101 Other Postemployment Benefits – VRS – Schools 102 o o o o o o o 103 104 105 106 107 108 Other Postemployment Benefits – Employer Recognition of the OPEB Plan – Schools Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions 109 110 111 112 113 Other Postemployment Benefits – Retiree Medical Plan Disclosures – Schools Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans 114 115 116 117 118 Benefits provided. 119 120 Encumbrances Litigation Grant Programs 121 Other Commitments 122 123 124 125 126 Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions. 127 128 O P J U B N S P G O J ! Z S B U O F N F M Q Q V T ! E F S J V R F S 130 131 132 133 134 135 *This information is presented as of the measurement date. 136 137 138 139 140 141 142 143 Annual Budget Adoption Budgetary Basis of Accounting Budgetary Process Budgetary Controls 144 Changes of benefit terms – Changes of assumptions – Changes of benefit terms – Changes of assumptions – 145 146 O P J U B N S P G O J ! Z S B U O F N F M Q Q V T 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 O P J U D F T ! M B D J U T J U B U T 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 O P J U D F T ! U J E V B ! F M H O J T 202 203 204 205 Government Auditing Standards Specifications for Audits of Counties, Cities, and Towns deficiency in internal control material weakness significant deficiency Government Auditing StandardsSpecifications for Audits of Counties, Cities, and Towns, 206 Government Auditing Standards 207 OMB Compliance Supplement Government Auditing Standards Code of Federal Regulations Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 208 deficiency in internal control over compliance material weakness in internal control over compliance significant deficiency in internal control over compliance 209 Government Auditing Standards 210 Code of Virginia Code of Virginia   211 212 Attachment I County of Roanoke Summary of Operating Fund Revenues and Expenditures For the Year Ended June 30, 2018 BudgetActualAmount Revenues: Real Estate Taxes$91,049,668$91,271,186$221,518 Personal Property Taxes32,723,39132,766,50043,109 Other Local Taxes and Fees13,468,89413,897,376428,482 Local Sales Tax10,159,94510,235,78175,836 Communication Sales and Use Tax3,686,2553,614,158(72,097) Business License Tax6,220,0006,697,713477,713 Meals Tax4,656,6204,496,145(160,475) Other revenues8,223,1128,402,984179,872 Intergovernmental Revenue (State/Federal)15,813,06915,947,685134,616 Beginning Balance25,248,18225,248,182- $211,249,136$212,577,710$1,328,574 Expenditures: Personnel$59,215,289$59,076,181$139,108 Operating33,261,43033,140,362121,068 Transfers95,240,45595,129,366111,089 Unappropriated Balance23,531,96223,531,962- $211,249,136$210,877,871$371,265 Total$1,699,839 ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: Request to grant an additional holiday on Monday, December 31, 2018 SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: Thomas C. Gates County Administrator ISSUE: Granting of an additional holiday to Roanoke County employees DISCUSSION: Chairman Hooker and County Administration Staff is proposing the County provide an additional holiday on Monday, December 31, 2018. Some employees such as public safety providers and solid waste collections will continue and that such employees will receive holiday pay in accordance with County policies. STAFF RECOMMENDATION: Staff recommends approval of this item. Page 1 of 1 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: The petition of the Economic Development Authority of Roanoke County et al to amend the master plan for the Center for Research and Technology and to remove the proffered condition on properties totalling approximately 454.25 acres zoned PTD, Planned Technology District, located on Glenmary Drive and Corporate Circle, Catawba Magisterial District SUBMITTED BY: Philip Thompson Acting Director of Planning APPROVED BY: Thomas C. Gates County Administrator ISSUE: Consent agenda item for first reading on an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for January 22, 2019. The title of this ordinance is as follows: 1. The petition of the Economic Development Authority of Roanoke County et al to amend the master plan for the Center for Research and Technology and to remove the proffered condition on properties totaling approximately 454.25 acres zoned PTD, Planned Technology District, located on Glenmary Drive and Corporate Circle, Catawba Magisterial District. Page 1 of 2 DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for January 22, 2019. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 3, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 Project Description This application seeks to do the following: Remove the proffered condition from the properties located at the Center for Research and Technology. The only proffered condition on these properties incorporates the Development Guidelines and Protective Covenants to the zoning of the properties. This complicates development at CRT by requiring a rezoning action to make amendments to the Development Guidelines and Protective Covenants. Removal of the proffered condition would separate the zoning of the property (controlled by the Master Plan and PTD zoning requirements) from the private covenants (controlled by the property owners in CRT). Amend the Master Plan for CRT. The amendments would add development standards to the conceptual rendering of the Master Plan. These standards include permitted uses, height, lighting, minimum front setbacks, lot coverage, subdivision, and signage. Many of these standards were taken from the Development Guidelines and Protective Covenants and the PTD regulations in the Roanoke County Zoning Ordinance. The overall layout of CRT including the road network, potential lots, and buffers remains the same. While not part of this application, amendments to the Development Guidelines and Protective Covenants for CRT are also proposed. These amendments would remove definitions, remove the permitted uses (which are now listed on the revised Master Plan), eliminate the Design Review Team, amend the project review process and procedures as well as enforcement, and amend development and design standards dealing with: building siting and location; parking, loading areas, and docks; lighting; accessory structures such as fences and outbuildings; signs; and transportation elements. Some of these standards have been placed on the revised master plan. Any amended covenants would need to be signed by the property owners within CRT and recorded. Once recorded, enforcement of the amended covenants would then be by the property owners within CRT. Copies of the draft amended Development Guidelines and Protective Covenants are included for informational purposes. 1 tƩƚƆĻĭƷ WǒƭƷźŅźĭğƷźƚƓ tƌĻğƭĻ ĻǣƦƌğźƓ ŷƚǞ ƷŷĻ ƩĻƨǒĻƭƷ ŅǒƩƷŷĻƩƭ ƷŷĻ ƦǒƩƦƚƭĻƭ ƚŅ ƷŷĻ wƚğƓƚƉĻ /ƚǒƓƷǤ œƚƓźƓŭ hƩķźƓğƓĭĻ ğƭ ǞĻƌƌ ğƭ ƷŷĻ ƦǒƩƦƚƭĻ ŅƚǒƓķ ğƷ ƷŷĻ ĬĻŭźƓƓźƓŭ ƚŅ ƷŷĻ ğƦƦƌźĭğĬƌĻ ǩƚƓźƓŭ ķźƭƷƩźĭƷ ĭƌğƭƭźŅźĭğƷźƚƓ źƓ ƷŷĻ œƚƓźƓŭ hƩķźƓğƓĭĻ͵ The development of the Center for Research and Technology (CRT) furthers the purposes of the Roanoke County Zoning Ordinance. Development of this industrial park would encourage economic development activities that provide desirable employment and enlarges the tax base. Two companies, Novozymes Biologicals, Inc. and Tecton Products, LLC, have located in CRT providing employment and enlarging the tax base. Additional sites are available for new industries to locate there. By having an overall Master Plan with development standards as well as private development guidelines and protective covenants, CRT will contribute to the creation of a convenient, attractive and harmonious community. The property is zoned Planned Technology Development (PTD) District. The purpose statement for the PTD District is as follows: The planned technology development (PTD) district is established primarily for Type I and Type II manufacturing and industrial uses. Supporting accessory uses and facilities, such as office, commercial establishments, and residential areas are also permitted. The PTD district is intended to be designed with a park-like setting that complements surrounding land uses by means of appropriate siting of buildings, controlled access points, attractive and harmonious architecture, effective landscape buffering and scenic view easements. The district is intended to provide flexibility in design and site layout, allow latitude in combining different use types within a single development, and provide the developer with incentives to create an aesthetically pleasing and functional planned development. In addition, the intent of the planned technology development (PTD) district is to provide certain industries that are clean and environmentally efficient the opportunity to locate in an area of like technologies in what is generally known as a mixed use park, developed under a complete, comprehensive master plan. Standards are provided for landscaping, buffering and open space to encourage high technology industries and to ensure a park-like atmosphere. Important in determining the location and size of a PTD are the accessibility of the location, the availability of public utilities, public safety services and the suitability of the topography for site and building development purposes. CRT was established under the parameters of the PTD purpose statement. These revisions continue to meet and support the purpose statement of the PTD district. 2 tƌĻğƭĻ ĻǣƦƌğźƓ ŷƚǞ ƷŷĻ ƦƩƚƆĻĭƷ ĭƚƓŅƚƩƒƭ Ʒƚ ƷŷĻ ŭĻƓĻƩğƌ ŭǒźķĻƌźƓĻƭ ğƓķ ƦƚƌźĭźĻƭ ĭƚƓƷğźƓĻķ źƓ ƷŷĻ wƚğƓƚƉĻ /ƚǒƓƷǤ /ƚƒƦƩĻŷĻƓƭźǝĻ tƌğƓ͵ The future land use designation for the properties at CRT is Principal Industrial. Principal industrial is a future land use area where a variety of industry types are encouraged to locate. Principal Industrial areas are existing and planned regional employment centers and are distributed throughout the county, convenient to major residential areas and suitable highway access. Appropriate land use types in the Principal Industrial future land use designation include small industries and custom manufacturing, freestanding industrial uses, and industrial parks developed and designed according to a unified plan. CRT is a planned technology park that includes a variety of industrial uses that has been designed and will be developed under a unified plan. This proposal also meets several goals listed in the Economic Development Plan section of the (2005). These include: tible business and industry to the community, and to increase the commercial and industrial tax base and related employment opportunities. To encourage the retention and growth of local enterprise by creating and maintaining a positive business climate countywide. To create and maintain a marketable inventory of quality industrial/commercial real property sufficient to meet market demand. The development of CRT is included in the Economic Development Plan section of the Comprehensive Plan. This proposal is also consistent with the vision statement and several goals of the Glenvar Community Plan (2012). These include: Vision Statement The Glenvar area strives to be a visually appealing, healthy and sustainable community that encourages a mix of land uses in a manner that is Goal - Ensure that public services and facilities will adequately serve the needs of residents and businesses within the Glenvar community and that such services and facilities are adaptable to future growth. Goal - Provide a mix of environmentally-sensitive commercial and industrial uses at appropriate locations in the Glenvar community that meet the needs of current and future residents. Goal - Conserve and appropriately a manner that ensures their long-term viability and recreational, natural, scenic and economic value. Goal - Maintain a healthy, safe and sustainable community that ensures opportunities for a multi-generational community to live, work, recreate and raise a family. 3 Goal - Develop a comprehensive system of public and private parks, trails and open spaces that meet the needs of all age groups within the Glenvar community \[and Roanoke County\]. tƌĻğƭĻ ķĻƭĭƩźĬĻ ƷŷĻ źƒƦğĭƷΛƭΜ ƚŅ ƷŷĻ ƩĻƨǒĻƭƷ ƚƓ ƷŷĻ ƦƩƚƦĻƩƷǤ źƷƭĻƌŅͲ ƷŷĻ ğķƆƚźƓźƓŭ ƦƩƚƦĻƩƷźĻƭͲ ğƓķ ƷŷĻ ƭǒƩƩƚǒƓķźƓŭ ğƩĻğͲ ğƭ ǞĻƌƌ ğƭ ƷŷĻ źƒƦğĭƷƭ ƚƓ ƷŷĻ ƦǒĬƌźĭ ƭĻƩǝźĭĻ ğƓķ ŅğĭźƌźƷźĻƭͲ źƓĭƌǒķźƓŭ ǞğƷĻƩΉƭĻǞĻƩͲ ƩƚğķƭͲ ƭĭŷƚƚƌƭͲ ƦğƩƉƭΉƩĻĭƩĻğƷźƚƓ ğƓķ ŅźƩĻ ğƓķ ƩĻƭĭǒĻ͵ Since this application seeks to remove a proffered condition from the properties at CRT and amend the Master Plan by adding standards to the conceptual rendering while maintaining the overall layout of CRT including the road network, potential lots, and buffers, there will be no additional impacts to the property, adjoining properties, and the surrounding areas as well as on public services and facilities associated with this request. 4 /w ağƭƷĻƩ tƌğƓ {ƷğƓķğƩķƭ STANDARDS: HEIGHT: WHEN ADJOINING PROPERTY THAT IS ZONED RESIDENTIAL, THE MAXIMUM BUILDING HEIGHT SHALL BE FORTY-FIVE (45) FEET, INCLUDING ROOFTOP MECHANICAL EQUIPMENT. THE MAXIMUM HEIGHT MAY BE INCREASED, PROVIDED EACH REQUIRED YARD ADJOINING A RESIDENTIAL DISTRICT IS INCREASED TWO (2) FEET FOR EACH FOOT IN HEIGHT OVER FORTY-FIVE (45) FEET. THIS DISTANCE SHALL BE MEASURED FROM THE PORTION OF THE STRUCTURE WHICH EXCEEDS FORTY-FIVE (45) FEET. IN ALL OTHER LOCATIONS, THE HEIGHT IS UNLIMITED, SUBJECT, HOWEVER, TO THE APPROVAL OF THE ZONING ADMINISTRATOR. LIGHTING: ALL LIGHTING IN THE DEVELOPMENT SHALL BE SHIELDED AND DIRECTED DOWNWARD TO CONTROL EXTRANEOUS LIGHT OR GLARE. WHERE DEVELOPMENT IS LOCATED ADJACENT TO BUFFERS, DARK/NIGHT SKY FRIENDLY LIGHTING USING FULL CUTOFF LIGHTING FIXTURES IS ENCOURAGED SO THAT THERE IS NO DIRECT LIGHT UPWARD AND NO GLARE. THE INTENSITY AT ADJOINING STREET OR RESIDENTIAL PROPERTIES SHALL NOT EXCEED 0.5 FOOT CANDLES. LIGHT POLES AND FIXTURES FOR PARKING LOTS, LOADING/UNLOADING AREAS AND ACCESS WAYS SHALL BE NO GREATER THAN 25 FEET IN HEIGHT ABOVE GRADE, AND KEPT TO MINIMUM NECESSARY FOR DIRECTION AND SAFETY DURING OPERATING HOURS. WALKWAYS AND BUILDING ENTRIES ARE ENCOURAGED TO HAVE GROUND LEVEL LIGHTING OR PEDESTRIAN SCALE LIGHTING NOT EXCEEDING 15 FEET IN HEIGHT. MINIMUM FRONT SETBACKS: ALL STRUCTURES PROPOSED TO FRONT ON EXISTING PUBLIC STREETS EXTERNAL TO THE DEVELOPMENT SHALL BE LOCATED A MINIMUM OF THIRTY (30) FEET FROM THE EXISTING PUBLIC RIGHT-OF-WAY. LOT COVERAGE: MAXIMUM LOT COVERAGE SHALL NOT EXCEED SEVENTY-FIVE (75%) PERCENT. SUBDIVISION: SHOULD THE PARCELS WHICH COMPRISE THE PROPERTY BE COMBINED OR SUBDIVIDED, THE STANDARDS SHALL BIND EACH SUBDIVIDED OR RECOMBINED PARCELS, AS APPLICABLE. SIGNAGE: NO MORE THAN THREE (3) PRIMARY SIGNS PER BUSINESS MAY BE ERECTED ON A PROPERTY. TWO SIGNS MAY BE ATTACHED TO THE FACE OF THE PRIMARY BUILDING AND ONE MAY BE ERECTED AS A GROUND MONUMENT SIGN. IF PLACED ON THE BUILDING, THE SIGNS SHALL NOT EXCEED 300 SQUARE FEET IN SIZE OR TEN PERCENT OF THE FRONT FAÇADE, WHICHEVER IS LESS. IF ERECTED AS A GROUND MONUMENT STRUCTURE, THE SIGN SHALL NOT EXCEED 60 SQUARE FEET IN SIZE AND SHALL NOT EXCEED TWELVE (12) FEET IN HEIGHT. GROUND MONUMENT SIGNS MAY HAVE TWO FACES. GROUND MONUMENT SIGNS SHALL BE SETBACK A MINIMUM OF 15 FEET FROM THE FRONT PROPERTY LINE. /w ağƭƷĻƩ tƌğƓ {ƷğƓķğƩķƭ PERMITTED USES: PROPERTIES WITHIN THE CENTER SHALL BE USED ONLY FOR THE FOLLOWING PURPOSES. LAND USES NOT LISTED ARE PROHIBITED. A. CORPORATE OFFICES AND GENERAL OFFICE USE. B. SCIENCE, RESEARCH AND TECHNOLOGY BUSINESSES, SERVICES, OR LABORATORIES WHERE PROCESSES ARE ENVIRONMENTALLY CLEAN AND EFFICIENT. C. GENERAL MANUFACTURING AND ASSEMBLY ESTABLISHMENTS (INDUSTRY, TYPE I USES) WHERE PROCESSES, FABRICATION AND PRODUCTS ARE ENVIRONMENTALLY CLEAN AND EFFICIENT. D. HOTEL WHICH MAY INCLUDE CONFERENCE FACILITIES. E. EDUCATIONAL FACILITIES, COLLEGE/UNIVERSITY. F. MAJOR UTILITY SERVICES INCLUDING ELECTRICAL SUBSTATIONS. G. MINOR UTILITY SERVICES INCLUDING UTILITY MAINTENANCE AND SERVICE FACILITES. H. RECREATIONAL FACILITIES IN ACCORDANCE WITH THE CENTER MASTER PLAN. I. INCIDENTAL RETAIL SALE OF GOODS OR COMMERCIAL ACTIVITY ASSOCIATED WITH A PERMITTED USE, PROVIDED THE SQUARE FOOTAGE DOES NOT EXCEED TWENTY (20) PERCENT OF THE GROSS FLOOR AREA. J. ACCESSORY USES ASSOCIATED WITH A PRIMARY PERMITTED USE IN ACCORDANCE WITH ANY ESTABLISHED COUNTY STANDARDS. Center for Research & Technology Adjacent Property Owners Tax Map # Property Owner/Address 054.03-01-80.00-0000 Francis P. & Esther B. Cirasunda 5066 Dan Robin Road Salem, VA 24153 054.03-01-79.00-0000 Francis P. & Esther B. Cirasunda 5066 Dan Robin Road Salem, VA 24153 054.03-01-78.00-0000 Francis P. & Esther B. Cirasunda 5066 Dan Robin Road Salem, VA 24153 054.03-01-77.00-0000 Stephen M. & Karen T. Davis 5090 Dan Robin Road Salem, VA 24153 054.03-01-74.00-0000 Guy & Pam Beaudry 5010 Glenvar Heights Blvd Salem, VA 24153 054.03-01-73.00-0000 Guy & Pam Beaudry 5010 Glenvar Heights Blvd Salem, VA 24153 054.03-01-72.00-0000 James R. & Robin L. Burke 5030 Glenvar Heights Blvd Salem, VA 24153 054.03-01-71.00-0000 Gregory C. & Beverly R. Moulse 5040 Glenvar Heights Blvd Salem, VA 24153 054.03-01-70.00-0000 Curtis R. Long 5080 Glenvar Heights Blvd Salem, VA 24153 054.03-01-69.00-0000 Charles M. Miles & Barbara F. Miles Life Estate 5102 Glenvar Heights Blvd Salem, VA 24153 054.03-01-68.00-0000 Ronald R. & Robin R. Poff 5110 Glenvar Heights Blvd Salem, VA 24153 054.03-01-67.00-0000 Delong Living Trust Robert J. Delong Co-Trustee 26629 S. Lakemont Drive Chandler, AZ 85248 054.03-01-66.00-0000 Delong Living Trust Robert J. Delong Co-Trustee 26629 S. Lakemont Drive Chandler, AZ 85248 054.03-01-65.00-0000 Barnett R. & Bonnie B. Beamer 5132 Glenvar Heights Blvd Salem, VA 24153 054.03-01-64.00-0000 Chess M. & Carly M. Lee 5140 Glenvar Heights Blvd 1 Center for Research & Technology Adjacent Property Owners Tax Map # Property Owner/Address Salem, VA 24153 054.03-01-63.00-0000 Chess M. & Carly M. Lee 5140 Glenvar Heights Blvd Salem, VA 24153 054.03-01-62.00-0000 Timothy W. Sr. & Cindy L. Smith 5164 Glenvar Heights Blvd Salem, VA 24153 054.03-01-61.00-0000 Timothy W. Sr. & Cindy L. Smith 5164 Glenvar Heights Blvd Salem, VA 24153 054.03-01-60.00-0000 Earlene W. Bubnell REV TR AGR Earlene W. Bubnell TRS 5176 Glenvar Heights Blvd Salem, VA 24153 054.03-01-59.00-0000 Leslie E. Jr. & Janice K. Siler 5180 Glenvar Heights Blvd Salem, VA 24153 054.03-01-58.00-0000 Anya M. Kimble 5192 Glenvar Heights Blvd Salem, VA 24153 054.03-01-57.00-0000 Kevin D. Hill 5192 Glenvar Heights Blvd Salem, VA 24153 054.03-01-56.00-0000 Frances P. & Michael L. Campbell 5286 Glenvar Heights Blvd Salem, VA 24153 054.03-01-55.00-0000 Robert J. Jr. & Karen E. Powers 5228 Glenvar Heights Blvd Salem, VA 24153 054.03-01-54.00-0000 Robert J. Jr. & Karen E. Powers 5228 Glenvar Heights Blvd Salem, VA 24153 054.03-01-53.00-0000 Travis S. Graybill 5232 Glenvar Heights Blvd Salem, VA 24153 054.03-01-52.00-0000 James E. Duncan 5248 Glenvar Heights Blvd Salem, VA 24153 054.03-01-51.00-0000 Joshua M. & Heather R. Teubert 5254 Glenvar Heights Blvd Salem, VA 24153 054.03-01-50.00-0000 Charles L. & Linda D. Landis 5268 Glenvar Heights Blvd Salem, VA 24153 054.03-01-49.00-0000 Keith M. Chumbley 5278 Glenvar Heights Blvd 2 Center for Research & Technology Adjacent Property Owners Tax Map # Property Owner/Address Salem, VA 24153 054.03-01-48.00-0000 Oakley D. & Florence A. Sheppard 5286 Glenvar Heights Blvd Salem, VA 24153 054.03-01-47.00-0000 Stover W. & Rebecca Y. Carter 5298 Glenvar Heights Blvd Salem, VA 24153 054.03-01-46.00-0000 Donald R. & Carolyn C. Underwood 5300 Glenvar Heights Blvd Salem, VA 24153 054.03-01-45.00-0000 Donald R. & Carolyn C. Underwood 5300 Glenvar Heights Blvd Salem, VA 24153 054.03-01-44.00-0000 Anthony R. & Delinora Huffman 5328 Glenvar Heights Blvd Salem, VA 24153 054.03-01-43.00-0000 Anthony R. & Delinora Huffman 5328 Glenvar Heights Blvd Salem, VA 24153 054.03-01-42.00-0000 Robert E. & Faye C. Williams 5342 Glenvar Heights Blvd Salem, VA 24153 054.03-01-41.00-0000 Robert E. & Faye C. Williams 5342 Glenvar Heights Blvd Salem, VA 24153 054.03-01-40.00-0000 Phillip L. & Marion G. Roark 5358 Glenvar Heights Blvd Salem, VA 24153 054.03-01-39.00-0000 Phillip L. & Marion G. Roark 5358 Glenvar Heights Blvd Salem, VA 24153 054.03-01-38.00-0000 Shirley W. Noell 5368 Glenvar Heights Blvd Salem, VA 24153 054.00-01-04.00-0000 David W. & Constance R. Shelor 5502 Glenvar Heights Blvd Salem, VA 24153 043.00-01-45.00-0000 Fort Lewis Mountain Company LLC 5502 Glenvar Heights Blvd Salem, VA 24153 063.00-01-04.00-0000 Donald G. & Reva R. McNeil 5820 Prunty Drive Salem, VA 24153 063.00-01-02.00-0000 Wesley E. Blankenship 5836 Prunty Drive Salem, VA 24153 3 Center for Research & Technology Adjacent Property Owners Tax Map # Property Owner/Address 063.00-01-04.01-0000 Donald G. & Reva R. McNeil 5820 Prunty Drive Salem, VA 24153 063.02-01-01.03-0000 Donald G. & Reva R. McNeil 5820 Prunty Drive Salem, VA 24153 063.02-01-01.02-0000 Shawnte R. Wiley 5816 Prunty Drive Salem, VA 24153 063.02-01-01.04-0000 Minnie Saunders 5816 Prunty Drive Salem, VA 24153 063.02-01-01.01-0000 Sharon S. Gravely 5808 Prunty Drive Salem, VA 24153 064.01-04-07.00-0000 Donald G. & Reva R. McNeil 5820 Prunty Drive Salem, VA 24153 064.01-04-08.00-0000 Glenn & Janice W. Claxton 3831 Kirk Hollow Road Shawsville, VA 24162 064.01-04-06.00-0000 David J. & Stephanie C. Shively 5774 Prunty Drive Salem, VA 24153 064.01-04-05.00-0000 H.M. & Karen E. Montgomery 5760 Prunty Drive Salem, VA 24153 064.00-01-04.00-0000 Emmett I. Jr. & Mary C. Grisso 5475 Glenmary Drive Salem, VA 24153 064.01-03-01.00-0000 Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 064.01-03-04.00-0000 Joe A. Boone Revocable Living Trust Joe A. Boone Trustee 2848 Waidsboro Road Ferrum, VA 24088 064.01-03-04.01-0000 Joe A. Boone 2848 Waidsboro Road Ferrum, VA 24088 064.01-03-02.00-0000 Robert A. Chapman 4676 Red Barn Lane NE Roanoke, VA 24012 064.01-01-30.00-0000 Edward J. & Judy R. Aesy 5767 Edgewood Street Salem, VA 24153 4 Center for Research & Technology Adjacent Property Owners Tax Map # Property Owner/Address 064.01-01-29.00-0000 Edward J. & Judy R. Aesy 5767 Edgewood Street Salem, VA 24153 064.01-01-28.00-0000 David R. Henderson 2686 Harborwood Road Salem, VA 24153 064.01-01-27.00-0000 Ernest J. Jackson, III 5747 Edgewood Street Salem, VA 24153 064.01-01-26.00-0000 William E. & Peggy H. Duncan 5741 Edgewood Street Salem, VA 24153 064.01-01-24.00-0000 Billy G. & Barbara B. Luper 5735 Edgewood Street Salem, VA 24153 064.01-01-23.00-0000 Melissa C. Conner 5723 Edgewood Street Salem, VA 24153 064.01-01-22.00-0000 James A. & Angela A. Martin 5717 Edgewood Street Salem, VA 24153 064.01-01-21.00-0000 Lori D. Coleman & Steve E. Chewning 5711 Edgewood Street Salem, VA 24153 064.01-01-20.00-0000 Kevin L. & Tonya D. Hall 5705 Edgewood Street Salem, VA 24153 064.01-01-03.00-0000 Joseph C. Jr. & A. Julia Thomas 6618 Campbell Drive Salem, VA 24153 064.01-01-02.01-0000 Michael J. Main 4929 West Main Street Salem, VA 24153 064.01-01-02.00-0000 Betty G. Main Life Estate 4929 West Main Street Salem, VA 24153 064.02-03-09.02-0000 Robert R. & Kevin L. Radford 5678 Hickory Drive Salem, VA 24153 5 Amendments to the Development Guidelines and Protective Covenants for Roanoke County Center for Research & Technology WğƓǒğƩǤ ЋЉЊВ (For Informational Purposes Only) DEVELOPMENT GUIDELINES AND PROTECTIVE COVENANTS ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY JANUARY 2019 ARTICLE I - GENERAL DECLARATIONS AND PERMITTED USES A. Purpose The purpose of these Development Guidelines and Protective Covenants are to ensure that the property designated as the Roanoke County Center for Research & Technology will be developed and maintained in an attractive, park-like campus setting for science and technology businesses, research and development businesses, corporate offices and environmentally appropriate manufacturing uses as approved under the terms and conditions set forth in this document and in accordance with the approved zoning of the property. B.Definitions 1. Design Review Team: The development review body appointed by the County Administrator in accordance with these Development Standards and Protective Covenants to assist the County in reviewing development proposals for the Center. 2. County Administrator: The Administrator of Roanoke County or his designee. 13. Business or Businesses: The owner(s), lessee(s), or occupant(s), including prospective owners, lessees or occupants of the Property. 24. Center: Roanoke County Center for Research & Technology in the County of Roanoke, Virginia. 35. Improvements: Any and all improvements made to or constructed upon the Property including, but not limited to roads, buildings, structures, tanks and storage containers, drainage and utility facilities, driveway and parking areas, grading, landscaping, fencing, screening devices, site lighting, communication devices, signs, and all similar or related structures or improvements. 1 46. Center Master Plan: The general development plan and a land use plan for the Roanoke County Center for Research & Technology, including infrastructure, road and parcel design as approved by the Board of Supervisors of Roanoke County. 57. Community: The Glenvar Community Planning Area as defined by the Roanoke County Comprehensive Plan, as amended. 68. Property or Properties: The parcel or parcels of land, including any improvements thereon, located in the Center, as set forth in any deed, option, lease, agreement, or agreement of sale applicable to these restrictions. 79. Restrictions: The covenants, design guidelines, conditions and restrictions contained in this document. 10. Park: Roanoke County Center for Research & Technology located in Roanoke County, Virginia, in accordance with the Center Master Plan dated 3-09-07, prepared by Hill Studio, and adopted by the County of Roanoke on May 22, 2007. 811. Setback: The minimum distance by which any building or structure must be separated from a street right-of-way or lot line. 912. Transfer: Any conveyance or transfer of title or possessory rights respecting the Property, any portion thereof, or any interest therein, by contract, deed exchange, foreclosure (including a deed in lieu thereof), assignment, lease, operation of law, or other means, to another person or persons or entity or entities, whether voluntary or involuntary. In the case of a non-publicly held corporation, the assignment or other transfer of fifty percent (50%) or more of its capital stock evidencing control of such corporation shall constitute a Transfer, unless made to the corporations parent or subsidiary controlled (through stock ownership) by the corporation. In the case of a partnership, general or limited, a change of the general partner or the transfer or assignment of partnership interests in excess of fifty percent (50%) of the partnership interests shall constitute a Transfer. In the case of a limited liability company, the transfer of more than fifty percent (50%) of its membership interests shall constitute a Transfer. The granting of a mortgage, deed of trust, lien or other encumbrance on or with respect to the Property shall not be deemed a Transfer, but any foreclosure there under (or deed in lieu thereof) shall constitute a Transfer. 2 C. Applicability These Development Guidelines and Protective Covenants, including the land use regulations and building requirements, shall run with the land and shall be binding upon all parties having or acquiring any right, title, or interest in and to the real property or any portion thereof, and shall be incorporated in any Transfer of the Property as covenants running with the Property. The County Administrator shall record applicable documents and revisions associated with these Development Guidelines and Protective Covenants with the Roanoke County Clerk of the Circuit Court. Invalidation of any of the provisions of these guidelines and covenants shall in no way affect any of the other provisions, or parts thereof, which shall remain in full force and effect. D. Land Uses and Development Standards 1. Uses Permitted The Center shall be developed exclusively as established in the Center Master Plan for uses designated and incorporated herein. All properties shall be developed in accordance with the design guidelines and requirements set forth in these Covenants and Development Standards. All uses shall enhance the natural and scenic qualities of the business park and be environmentally friendly with efficient, clean operations. Noise and lighting shall be considered environmental factors in evaluating a potential land use. All manufacturing operations and storage shall be located within fully enclosed buildings. Properties within the Center shall be used only for the uses listed on the Center Master Planfollowing purposes. Land uses not listed on the Center Master Plan are prohibited. a. Corporate offices. b. Science, research and technology businesses, services, or laboratories where processes are environmentally clean and efficient. c. General manufacturing and assembly establishments where processes, fabrication and products are environmentally clean and efficient. d. Recreational facilities in accordance with the Center Master Plan. e. Conference and educational facilities. f. Parking facilities. g. Utility maintenance and service facilities. h. Accessory uses associated with a primary permitted use such as a day care center, telecommunication facilities, etc., in accordance with any established County standards. 2. Development Standards The use and development of all properties in the Center shall be in accordance with the standards set forth in Article III of these Development Guidelines and Protective Covenants. 3 3. Preliminary Approval of Use The proposed use of a property in the Center must be reviewed and recommended for approval by the Design Review Team prior to the transfer of land, or subsequent transfer. Any proposed changes in use of properties within the Park also must be reviewed and recommended for approval by the Design Review Team. ARTICLE II: ADMINISTRATION AND PROCEDURES A.Design Review Team Appointment and Responsibilities 1. The County Administrator shall appoint members of the Design Review Team to serve as the working level review group for development of the Center. The Design Review Team may perform other functions assigned by the County Administrator. The Design Review Team shall be comprised of three (3) residential Community representatives, three (3) business Community representatives, two (2) professional representatives, and one (1) member of the Economic Development Department, who shall also serve as coordinator of the team. The Design Review Team shall meet as necessary to consider land use or development proposals. 2. The Design Review Team exists to ensure harmony and design appropriateness of improvements in the Center. 3. The Design Review Team shall recommend approval or disapproval of a land use in the Center, including changes in use. 4. The Design Review Team shall review preliminary development plans and provide comments on development proposals in accordance with the procedures set forth in these Development Guidelines and Protective Covenants. 5. To ensure adherence to the approved development guidelines and covenants, final development plans will be available to the Design Review Team prior to approval by the County. 6. self-insurance program. The County will defend a covered person from any and all claims or personal injury or death, loss of property, or damage to property arising from construction, land use, conduct of business or any other activities within the Center. 7. In the event the Design Review Team is dissolved or terminated for any reason, all rights, privileges, responsibilities, and obligations of the Design Review Team under this declaration, shall transfer and be assigned without restriction to the designee(s) appointed by the County Administrator. B.A. Improvements, In General No construction, exterior alterations, additions, or renderings to any existing Improvement may be initiated without submission of plans for said Improvements to the County and subsequently to the Design Review Team. Interior alterations which do not change exterior appearances are permitted without submission of plans to the Design Review Team review, provided such interior changes do not change any use of the Property. 4 Review and recommendation of approval with respect to uses and improvements by the Design Review Team shall be in addition to, and not in lieu of, any permits or approvals required by any local, state or federal law or regulation. Plans will be subject to all applicable federal and state laws and County ordinances. Pertinent ordinances of the County include, but may not be limited to: Zoning, Subdivision, Storm Water Management, Erosion/Sediment Control and Steep Slope Ordinances, as amended. C.B. Subdivision, in General All property within the Center shall be subdivided in accordance with the Roanoke County Zoning and Subdivision Ordinances, as amended. The minimum lot size in the Center is one acre. D.C. Project Review Process All proposed improvements and land uses within the Center shall be reviewed by the County and the Design Review Team as set forth below. 1. Initially, proposed improvements and land uses shall be discussed with the County Department of Economic Development for general consistency with these Development Guidelines and Protective Covenants. 2. After the initial review, the County Department of Economic Development shall arrange for a meeting of the Design Review Team and forward preliminary improvement or land use information, as specified in Section DE below, to the Design Review Team Zoning Administrator for review and recommendation. 3. Upon reviewing the proposed project, the Design Review Team shall make its recommendations in writing to the County Administrator. 4. The County Administrator shall accept/approve or reject/deny the Design Review Team's recommendations. If the County Administrator recommendations, a final development plan may be submitted to the Zoning Administrator for official County review. If the County Administrator does not agree with the recommendations of the Design Review Team, then the County Administrator shall discuss any objections with the Design Review Team to resolve issues and reach consensus prior to making a formal decision regarding processing of the final development plan by the Zoning Administrator. 5.3. Upon receiving a final development plan, the Zoning Administrator shall ensure that the proposed improvement is consistent with all applicable County regulations and with the Development Guidelines and Protective Covenants (a proffered condition of zoning for the property). 6.4. Final development plans shall be made available to the Design Review Team prior to final plan approval by the County. Any final decision of the County Administrator or Zoning Administrator with the respect to the Development Guidelines and Protective Covenants may be appealed to the County Board of Supervisors by filing a petition specifying the grounds for appeal within thirty (30) days of the decision. 8. Any final decision of the Board of Supervisors may be appealed to the Roanoke County Circuit Court by filing a petition specifying the grounds for appeal within thirty (30) days of the decision. 5 E.D. Project Review Procedures All proposed development and land uses shall be reviewed in accordance with the requirements set forth in the Roanoke County Zoning and Subdivision Ordinances, as amended. For the purposes of Design Review Team County review of the proposed land development, preliminary plans for site development and buildings are to include the following information: 1. Plans shall be of a suitable scale and size to permit reasonable review of the proposed development. 2. Plans shall provide applicable information on lot size, building size, parking areas, and areas for landscaping/open space and screening. 3. Plans shall indicate the footprint of all proposed buildings and structures to be located on the site. Future improvements shall be shown as proposed future development. 4. Plans shall indicate building setbacks, right-of-way limits, and utility or other easements. 5. Plans shall indicate any natural watercourses or proposed areas for storm water management. 6. Plans shall indicate the location of large stands of trees and/or single large-canopy trees on the property. 7. Plans should include a preliminary grading plan, if available. 8. Plans should provide additional information on signage, lighting, fencing, refuse collection, trails or other site development elements, if available. 9. Plans shall include preliminary building elevations showing building façade elements, exterior materials, and accessory elements (i.e. lot lighting fixtures, sign structures). 10. Plans shall include general location information for any exterior or support utilities. F. E. Maintenance of Improvements All properties, buildings, structures and improvements shall be maintained in a neat, clean and attractive condition at all times. Landscaping and open grass areas shall be kept clean and free from weeds, underbrush, trash and debris at all times. Painted and exposed metal surfaces shall be maintained and kept free from peeling or rust. Parking areas and drives shall be paved and damaged pavement or hard surfaces repaired. Property owners shall promptly replace any dead or damaged landscaping approved as part of the landscaping plan for the Property. G.F. Enforcement Enforcement of these Development Guidelines and Protective Covenants shall be undertaken by the owners of the Center on behalf of the County by the Zoning Administrator. In the event of a violation, the Circuit Court of the County of Roanoke, Virginia, shall have the ultimate jurisdiction to enforce or interpret any of the restrictions, conditions, covenants, and liens now or hereafter imposed by these Development Guidelines and Protective 6 Covenants. Failure to enforce any provision contained in these Development Guidelines and Protective Covenants shall in no event be deemed a waiver of the provisions, whether the violation is singular or repetitive. After providing reasonable notice to the business, the County Administrator reserves the right to enter the property during regular business hours to inspect the property and determine compliance with these Development Guidelines and Protective Covenants. If violations or breach of provisions are found, enforcement shall be as provided by the Roanoke County Code, as amended. ARTICLE III: DEVELOPMENT AND DESIGN STANDARDS The Roanoke County Zoning Ordinance, as amended, and other applicable regulations shall be met for any development or improvement in the Center. In addition, the following development and design standards shall apply. A. Site Development 1. Environmental Features: The natural environment and vistas of the Center are significant contributing park features that shall be considered in siting new development and buildings on the property. a. Natural features such as streams, stands of mature trees and scenic vistas shall be identified in early planning and development designed to enhance such features for the benefit of all park inhabitants and the community. b. Grading for the development should emphasize natural landforms and scenic vistas. Where substantial site grading may be required, careful design consideration shall be given to building floor and elevation alternatives in order to minimize effects on the natural environment and incorporate natural amenities into the development. 2. Green Development Encouraged: Site development and new buildings shall consider and incorporate green development options and sustainable development were possible. Development (Leadership in Energy and Environmental Design) standards. 3. Buffer Areas: Dedicated buffers are established in the Center to protect adjacent residential properties. Where the Center adjoins residential property, the buffer shall be a minimum of 100 feet, except that the buffer adjacent to the Glenvar Heights Neighborhood shall be 300 feet. These buffers are shown on the Center Master Plan. There shall be no private development or operations located within these buffers. Where development is proposed adjacent to these buffers, every effort shall be made to foster compatibility between the land uses and to ensure that appropriate measures are undertaken to minimize potential development impacts from noise, lighting, loss of vegetation, and hours of operation. The Design Review Team will provide insight and guidance regarding appropriate uses and measures to minimize effects on neighboring residential properties. 4. Circulation: New buildings shall be designed to facilitate and encourage pedestrian activity in public areas and in open spaces or along greenways. Linkages to public areas shall be included in the design of the site and buildings. Linkages between other Center properties are encouraged, where feasible and appropriate. 7 B. Buildings 1. Siting and Location: A recommended building siting diagram is presented below. a. Buildings shall be located on the site such that the development establishes an attractive and functional arrangement of buildings and parking and enhances the natural and man-made features of the Center. b. Buildings shall be sited on the property to relate to primary street(s) in the Center. c. Building setbacks shall be consistent with established zoning regulations and shall consider relationships to buildings on adjacent properties, particularly as it may affect views and street appearances. 2. Height: Building height shall be as set forth by Roanoke County Zoning, as amended. a. Proposed building heights shall consider relationships to adjacent building heights, natural features and scenic vistas. b. Variable building heights are encouraged. 3. Design: All development shall meet the following design standards for exterior facades, materials, appurtenances and equipment. a. General Building Design: i. The architectural composition, scale, elements, and details of a building shall relate to 8 ii. Landscaping shall be an integral component of the exterior design of any building. iii. All buildings shall minimize potential impacts from noise, light, and traffic. b. Building Facades and Materials: i. Buildings shall employ various architectural forms to create visual character and interest. Buildings shall be segmented with distinct masses of vertical and horizontal elements to minimize bulkiness. ii. Front building facades and those facing public streets shall be designed to exhibit attractive architectural features, materials, dimensions and symmetry. Brick, stone, architectural masonry and glass are the preferred exterior materials. Metal may be permitted when it is used in conjunction with other preferred architectural materials or when not visible from public streets. iii. All building facades shall be painted and/or finished architecturally in a manner that is consistent with these standards and with other properties in the Center. Paint colors should be compatible with the visual character of the Center. Two or more colors are encouraged to highlight architectural details and materials. iv. Building walls shall include dimensional architectural features (i.e. indentations, overhangs, entrance canopies, etc.) to provide attractive building mass and proportional building elements. Building walls are encouraged to be variable and not consist of expansive surfaces without a physical and visual break. v. Building entries shall be clearly visible and articulated using architectural features, elements and materials. vi. Windows shall be visible on all publicly-oriented building facades. The size and location of windows shall relate to the scale and proportions of the building elevation on which they are located. vii. Roofs shall be designed to be an integral component of the architecture of the building. Multiple roof lines and offsets are encouraged. Also, roof designs are encouraged to incorporate standards. c. Building Appurtenances and Equipment: i. Where required, roof mounted equipment and vents shall be located in an inconspicuous location and shall be reasonably screened from public street views by painted panels, opaque screens, or other effective methods. ii. All exterior equipment shall be designed to minimize noise and shall include appropriate insulation materials or technologies to control outside noise. iii. Exposed features such as gutters, downspouts, vents, towers, etc. shall be designed to match the color of surfaces to which they are attached. 9 C. Parking, Loading Areas and Docks 1. Parking for employees shall be located in areas that are removed from the primary public street entrance. 2.1. Parking for visitors shall be located in close proximity to the main building entrance and shall be setback from the public street so as to not interfere with or detract from the primary street views of the building. 3.2. All parking areas shall be landscaped both internally and externally to enhance the architecture of the building, the site, and the Center. 4. Loading areas and docks shall be located in areas not visible from public streets and shall be appropriately screened and landscaped. 5.3. Lighting in parking and loading areas shall be as described in the following section on Lighting. D.Utilities 1. Underground Utilities: All utilities shall be located underground, unless the type of service necessary for normal activities of the industry or business shall prohibit underground installation. 2. Public Water and Sewer: All developments shall be served by public water and sewer systems. 3. Storm Water Management Areas: Low-impact design (L.I.D.) methods of managing storm water shall be considered in designing the development. All storm water management areas shall be landscaped appropriately and maintained. Management areas and drainage channels shall blend with the landscaping of the site and incorporate natural materials and vegetation. E. Wastes 1. No external waste treatment or storage facilities are permitted. 2. Bulk containers for trash are permitted, provided they are constructed in accordance with the standards for accessory structures. F. Lighting 1. Palette of Lighting Fixtures: The County has a selected palette of lighting fixtures recommended for both private and public development areas within the Center. Examples of recommended lighting fixtures are shown in Exhibit 1. 2. Lighting, In General: a. All lighting in the Center shall be in accordance with lighting standards established in the Roanoke County Zoning Ordinance, as amended. b. All lighting in the Center shall be directed inward toward the building/site, and shall be shielded and directed downward to control extraneous light or glare. All light shall be 10 contained within property boundaries. Where development is located adjacent to buffers and residential properties, dark/night sky friendly lighting using full cutoff lighting fixtures is encouraged so that there is no direct light upward and no glare. c. Signage and lighting of employee and visitor parking lots shall be no greater than 25 feet in height, and kept to the minimum necessary for direction and safety during operating hours. d. Walkways and building entries are encouraged to have ground level lighting or pedestrian scale lights not exceeding 15 feet in height. G. Accessory Structures 1. Walls and Fences: Walls and fences shall complement the architecture of the building and be of materials that architecturally enhance the building and the Center. a. Fences shall should not be permitted placed in front yards except as necessary for safety and security purposes. Where fencing is needed, decorative metal fencing is preferred; chain-link fencing is not permitted unless it is not visible from public streets. Barbed wire or razor wire is are prohibited except as necessary for safety and security purposes. b. Where retaining walls are required in the front yard or where they are visible from public areas, wall materials shall be stone or finished masonry. Retaining walls higher than 8 feet are discouraged. Long expanses of wall surfaces shall be offset and be appropriately landscaped. c. architectural concrete block, covered with a rapidly-growing groundcover, may be permitted in less visible areas. d. Terraced wall systems are encouraged supplemented with plantings on the flat terraces. 2. Outbuildings: All accessory buildings shall be consistent with the architecture of the primary building. Accessory buildings ,and should shall be located behind the primary building, where feasibleor shall not be visible from public streets. 3. Trash Enclosures: Areas for trash collection shall be accessible for service. All trash areas shall be fully enclosed and screened from view by opaque fencing and supplemental landscaping. Enclosures must be architecturally consistent and compatible with the design of the primary building. 11 12 H. Landscaping 1. Landscape Palette: The County has a selected A palette for landscaping is recommended in both private and public areas within the Center. Examples of recommended landscaping are shown in Exhibit 2. 2. Site and Building Landscaping: Property and building designs shall include appropriate trees, shrubs, open grass areas, and flowers to enhance development and the Center. a. Properties shall be developed in accordance with the screening and landscaping provisions of the Roanoke County Zoning Ordinance, as amended. b. Trees are encouraged along street frontages, in parking areas and adjacent to buildings to complement the building scale. c. Landscaping shall be used to define entrances to buildings and parking areas, as well as screen accessory structures, loading areas and outdoor equipment areas. 3. Parking Lot Landscaping: a. Landscaping of parking areas shall be as required by the Roanoke County Zoning Ordinance, as amended. b. Planting islands should exhibit a well-maintained, finished appearance. 4. Buffers: a. Where buffer yards are required, landscaping shall meet the requirements set forth in the Roanoke County Zoning Ordinance, as amended. b. Where the Center adjoins residential property, the buffer shall be a minimum of 100 feet, except that the buffer adjacent to the Glenvar Heights Neighborhood shall be 300 feet as shown on the Center Master Plan. 13 14 I. Signs 1. Sign Palette: The County has a selected A palette for is recommended for public and private signage within the Center. Examples of recommended signs are shown in Exhibits 3 and 4. 2. Sign Number: No more than two primary signs per business may be erected on a property. One sign may be attached to the face of the primary building and one may be erected as a ground, monument sign. 3.2. Sign Size and Design: a. The sign shall be designed to be integrated and coordinated with the building to complement the building design in scale, color and materials. b. If placed on the building, the sign shall not exceed 150 square feet in size or ten percent of the front façade, whichever is less. If erected as a ground monument structure, the sign shall not exceed 60 square feet in size and shall not exceed twelve feet in height. Ground monument signs may have two faces. Ground monument signs shall be setback a minimum of 25 feet from the front property line. c.b. Lighting shall be from directed, shielded sources toward the sign. Signs shall not be back lighted. d.c. Signs shall not include any motion devices or changing text. e.d. Roof signs and portable signs are not permitted. 4.3. Directional Signs: Directional signs shall be located as necessary to direct visitors, customers and employees to designated parking or loading areas. Directional signs shall be kept to a minimum and shall not include any logo or company identification. Directional signs shall be 3 square feet or less in size and shall not be lighted. 5.4. Temporary Signs: Temporary signs for the purposes of construction activity or the sale of real estate shall be as permitted by the Roanoke County Zoning Ordinance, as amended. No other temporary signs are permitted. 15 16 17 I. Transportation Elements 1. Access Points: Site access points shall be kept to a minimum and consolidated. New driveway entrances shall be coordinated with existing entrances and adjacent uses for safe traffic circulation. 2. Traffic Impact Study: A more detailed traffic impact study may be requested for proposed developments having the potential to generate large volumes of traffic, either as a result of operations or employment. J. Temporary Construction Structures and Utilities: 1. Construction activities shall be in accordance with all applicable federal, state and local land disturbing regulations. 2. Site access shall be restricted to one location on the public street. 3. Temporary construction structures, portable offices and other related facilities shall be maintained in good condition and arranged in a compact and organized manner on the site. Facilities shall be situated so that they are unobtrusive and attractive when seen from the road or adjacent properties. All temporary structures and portable facilities shall be removed upon the completion of construction activity and before permanent occupancy of the building. 4. All temporary construction utilities shall be in a single, unobtrusive alignment. Distribution to the various areas of construction shall be from an approved, on-site location. 5. Areas for the storage of construction equipment and materials shall be coordinated and be visually unobtrusive from the public road and adjacent properties. Mobile equipment shall be aligned in an orderly manner at the end of each work day. 6. Construction debris shall not be allowed to accumulate during construction. It shall be removed daily or located in a visually screened place if debris is to be removed less frequently. Open burning of debris is not permitted. After construction is complete, any temporary barriers, surplus materials, and all trash and debris shall be removed from the site. All backfill materials shall be cleared of any building materials, stone, or debris. K.Design and Maintenance of Common Public Areas 1. Standards for Greenways and Trails: Trails and greenways established in the Center shall be constructed in accordance with County adopted recreational standards. Trails shall be a minimum of four feet in width and shall have paved or stabilized surfaces to provide safe surfaces for users and minimize erosion. Steep trails may be constructed with an earth surface using appropriate construction techniques to minimize erosion. 2. Maintenance of Common Public Areas: All public areas used by businesses and visitors shall be maintained and kept in a safe and attractive condition. Where there is joint use of facilities, such as trails or open space areas across private areas, public access and maintenance shall be negotiated under separate agreement with the County Administrator and the Center property owner. 18 DEVELOPMENT GUIDELINES AND PROTECTIVE COVENANTS ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY JANUARY 2019 ARTICLE I - GENERAL DECLARATIONS AND PERMITTED USES A. Purpose The purpose of these Development Guidelines and Protective Covenants are to ensure that the property designated as the Roanoke County Center for Research & Technology will be developed and maintained in an attractive, park-like campus setting for science and technology businesses, research and development businesses, corporate offices and environmentally appropriate manufacturing uses as approved under the terms and conditions set forth in this document and in accordance with the approved zoning of the property. B.Definitions 1. Business or Businesses: The owner(s), lessee(s), or occupant(s), including prospective owners, lessees or occupants of the Property. 2. Center: Roanoke County Center for Research & Technology in the County of Roanoke, Virginia. 3. Improvements: Any and all improvements made to or constructed upon the Property including, but not limited to roads, buildings, structures, tanks and storage containers, drainage and utility facilities, driveway and parking areas, grading, landscaping, fencing, screening devices, site lighting, communication devices, signs, and all similar or related structures or improvements. 4. Center Master Plan: The general development plan and a land use plan for the Roanoke County Center for Research & Technology, including infrastructure, road and parcel design as approved by the Board of Supervisors of Roanoke County. 5. Community: The Glenvar Community Planning Area as defined by the Roanoke County Comprehensive Plan, as amended. 6. Property or Properties: The parcel or parcels of land, including any improvements thereon, located in the Center, as set forth in any deed, option, lease, agreement, 1 or agreement of sale applicable to these restrictions. 7. Restrictions: The covenants, design guidelines, conditions and restrictions contained in this document. 8. Setback: The minimum distance by which any building or structure must be separated from a street right-of-way or lot line. 9. Transfer: Any conveyance or transfer of title or possessory rights respecting the Property, any portion thereof, or any interest therein, by contract, deed exchange, foreclosure (including a deed in lieu thereof), assignment, lease, operation of law, or other means, to another person or persons or entity or entities, whether voluntary or involuntary. In the case of a non-publicly held corporation, the assignment or other transfer of fifty percent (50%) or more of its capital stock evidencing control of such corporation shall constitute a Transfer, unless made to the corporations parent or subsidiary controlled (through stock ownership) by the corporation. In the case of a partnership, general or limited, a change of the general partner or the transfer or assignment of partnership interests in excess of fifty percent (50%) of the partnership interests shall constitute a Transfer. In the case of a limited liability company, the transfer of more than fifty percent (50%) of its membership interests shall constitute a Transfer. The granting of a mortgage, deed of trust, lien or other encumbrance on or with respect to the Property shall not be deemed a Transfer, but any foreclosure there under (or deed in lieu thereof) shall constitute a Transfer. C. Applicability These Development Guidelines and Protective Covenants, including the land use regulations and building requirements, shall run with the land and shall be binding upon all parties having or acquiring any right, title, or interest in and to the real property or any portion thereof, and shall be incorporated in any Transfer of the Property as covenants running with the Property. The County Administrator shall record applicable documents and revisions associated with these Development Guidelines and Protective Covenants with the Roanoke County Clerk of the Circuit Court. Invalidation of any of the provisions of these guidelines and covenants shall in no way affect any of the other provisions, or parts thereof, which shall remain in full force and effect. D. Land Uses and Development Standards 1. Uses Permitted The Center shall be developed exclusively as established in the Center Master Plan for uses designated and incorporated herein. All properties shall be developed in accordance with the design guidelines and requirements set forth in these Covenants and Development Standards. All uses shall enhance the natural and scenic qualities of the business park and be environmentally friendly with 2 efficient, clean operations. Noise and lighting shall be considered environmental factors in evaluating a potential land use. All manufacturing operations shall be located within fully enclosed buildings. Properties within the Center shall be used only for the uses listed on the Center Master Plan. Land uses not listed on the Center Master Plan are prohibited. 2. Development Standards The use and development of all properties in the Center shall be in accordance with the standards set forth in Article III of these Development Guidelines and Protective Covenants. ARTICLE II: ADMINISTRATION AND PROCEDURES A.Improvements, In General No construction, exterior alterations, additions, or renderings to any existing Improvement may be initiated without submission of plans for said Improvements to the County. Interior alterations which do not change exterior appearances are permitted without submission of plans, provided such interior changes do not change any use of the Property. Plans will be subject to all applicable federal and state laws and County ordinances. Pertinent ordinances of the County include, but may not be limited to: Zoning, Subdivision, Storm Water Management, Erosion/Sediment Control and Steep Slope Ordinances, as amended. B. Subdivision, in General All property within the Center shall be subdivided in accordance with the Roanoke County Zoning and Subdivision Ordinances, as amended. The minimum lot size in the Center is one acre. C. Project Review Process All proposed improvements and land uses within the Center shall be reviewed by the County as set forth below. 1. Initially, proposed improvements and land uses shall be discussed with the County Department of Economic Development for general consistency with these Development Guidelines and Protective Covenants. 2. After the initial review, the County Department of Economic Development shall forward preliminary improvement or land use information, as specified in Section D below, to the Zoning Administrator for review and recommendation. 3. Upon receiving a final development plan, the Zoning Administrator shall ensure that the proposed improvement is consistent with all applicable County regulations. D.Project Review Procedures All proposed development and land uses shall be reviewed in accordance with the requirements set forth in the Roanoke County Zoning and Subdivision Ordinances, as amended. 3 For the purposes of County review of the proposed land development, preliminary plans for site development and buildings are to include the following information: 1. Plans shall be of a suitable scale and size to permit reasonable review of the proposed development. 2. Plans shall provide applicable information on lot size, building size, parking areas, and areas for landscaping/open space and screening. 3. Plans shall indicate the footprint of all proposed buildings and structures to be located on the site. Future improvements shall be shown as proposed future development. 4. Plans shall indicate building setbacks, right-of-way limits, and utility or other easements. 5. Plans shall indicate any natural watercourses or proposed areas for storm water management. 6. Plans shall indicate the location of large stands of trees and/or single large-canopy trees on the property. 7. Plans should include a preliminary grading plan, if available. 8. Plans should provide additional information on signage, lighting, fencing, refuse collection, trails or other site development elements, if available. 9. Plans shall include preliminary building elevations showing building façade elements, exterior materials, and accessory elements (i.e. lot lighting fixtures, sign structures). 10. Plans shall include general location information for any exterior or support utilities. E. Maintenance of Improvements All properties, buildings, structures and improvements shall be maintained in a neat, clean and attractive condition at all times. Landscaping and open grass areas shall be kept clean and free from weeds, underbrush, trash and debris at all times. Painted and exposed metal surfaces shall be maintained and kept free from peeling or rust. Parking areas and drives shall be paved and damaged pavement or hard surfaces repaired. Property owners shall promptly replace any dead or damaged landscaping approved as part of the landscaping plan for the Property. F. Enforcement Enforcement of these Development Guidelines and Protective Covenants shall be undertaken by the owners of the Center. In the event of a violation, the Circuit Court of the County of Roanoke, Virginia, shall have the ultimate jurisdiction to enforce or interpret any of the restrictions, conditions, covenants, and liens now or hereafter imposed by these Development Guidelines and Protective Covenants. Failure to enforce any provision contained in these Development Guidelines and Protective Covenants shall in no event be deemed a waiver of the provisions, whether the violation is singular or repetitive. 4 ARTICLE III: DEVELOPMENT AND DESIGN STANDARDS The Roanoke County Zoning Ordinance, as amended, and other applicable regulations shall be met for any development or improvement in the Center. In addition, the following development and design standards shall apply. A. Site Development 1. Environmental Features: The natural environment and vistas of the Center are significant contributing park features that shall be considered in siting new development and buildings on the property. a. Natural features such as streams, stands of mature trees and scenic vistas shall be identified in early planning and development designed to enhance such features for the benefit of all park inhabitants and the community. b. Grading for the development should emphasize natural landforms and scenic vistas. Where substantial site grading may be required, careful design consideration shall be given to building floor and elevation alternatives in order to minimize effects on the natural environment and incorporate natural amenities into the development. 2. Green Development Encouraged: Site development and new buildings shall consider and incorporate green development options and sustainable development were possible. Development is encouraged Environmental Design) standards. 3. Buffer Areas: Dedicated buffers are established in the Center to protect adjacent residential properties. Where the Center adjoins residential property, the buffer shall be a minimum of 100 feet, except that the buffer adjacent to the Glenvar Heights Neighborhood shall be 300 feet. These buffers are shown on the Center Master Plan. There shall be no private development or operations located within these buffers. Where development is proposed adjacent to these buffers, every effort shall be made to foster compatibility between the land uses and to ensure that appropriate measures are undertaken to minimize potential development impacts from noise, lighting, loss of vegetation, and hours of operation. 4. Circulation: New buildings shall be designed to facilitate and encourage pedestrian activity in public areas and in open spaces or along greenways. Linkages to public areas shall be included in the design of the site and buildings. Linkages between other Center properties are encouraged, where feasible and appropriate. B. Buildings 1. Siting and Location: a. Buildings shall be located on the site such that the development establishes an attractive and functional arrangement of buildings and parking and enhances the natural and man-made features of the Center. b. Buildings shall be sited on the property to relate to primary street(s) in the Center. 5 c. Building setbacks shall be consistent with established zoning regulations and shall consider relationships to buildings on adjacent properties, particularly as it may affect views and street appearances. 2. Height: Building height shall be as set forth by Roanoke County Zoning, as amended. a. Proposed building heights shall consider relationships to adjacent building heights, natural features and scenic vistas. b. Variable building heights are encouraged. 3. Design: All development shall meet the following design standards for exterior facades, materials, appurtenances and equipment. a. General Building Design: i. The architectural composition, scale, elements, and details of a building shall relate to surrounding area and development. ii. Landscaping shall be an integral component of the exterior design of any building. iii. All buildings shall minimize potential impacts from noise, light, and traffic. b. Building Facades and Materials: i. Buildings shall employ various architectural forms to create visual character and interest. Buildings shall be segmented with distinct masses of vertical and horizontal elements to minimize bulkiness. ii. Front building facades and those facing public streets shall be designed to exhibit attractive architectural features, materials, dimensions and symmetry. Brick, stone, architectural masonry and glass are the preferred exterior materials. Metal may be permitted when it is used in conjunction with other preferred architectural materials or when not visible from public streets. iii. All building facades shall be painted and/or finished architecturally in a manner that is consistent with these standards and with other properties in the Center. Paint colors should be compatible with the visual character of the Center. Two or more colors are encouraged to highlight architectural details and materials. iv. Building walls shall include dimensional architectural features (i.e. indentations, overhangs, entrance canopies, etc.) to provide attractive building mass and proportional building elements. Building walls are encouraged to be variable and not consist of expansive surfaces without a physical and visual break. v. Building entries shall be clearly visible and articulated using architectural features, elements and materials. 6 vi. Windows shall be visible on all publicly-oriented building facades. The size and location of windows shall relate to the scale and proportions of the building elevation on which they are located. vii. Roofs shall be designed to be an integral component of the architecture of the building. Multiple roof lines and offsets are encouraged. Also, roof designs are encouraged to incorporate standards. c. Building Appurtenances and Equipment: i. Where required, roof mounted equipment and vents shall be located in an inconspicuous location and shall be reasonably screened from public street views by painted panels, opaque screens, or other effective methods. ii. All exterior equipment shall be designed to minimize noise and shall include appropriate insulation materials or technologies to control outside noise. iii. Exposed features such as gutters, downspouts, vents, towers, etc. shall be designed to match the color of surfaces to which they are attached. C. Parking, Loading Areas and Docks 1. Parking for visitors shall be located in close proximity to the main building entrance and shall be setback from the public street so as to not interfere with or detract from the primary street views of the building. 2. All parking areas shall be landscaped both internally and externally to enhance the architecture of the building, the site, and the Center. 3. Lighting in parking and loading areas shall be as described in the following section on Lighting. D.Utilities 1. Underground Utilities: All utilities shall be located underground, unless the type of service necessary for normal activities of the industry or business shall prohibit underground installation. 2. Public Water and Sewer: All developments shall be served by public water and sewer systems. 3. Storm Water Management Areas: Low-impact design (L.I.D.) methods of managing storm water shall be considered in designing the development. All storm water management areas shall be landscaped appropriately and maintained. Management areas and drainage channels shall blend with the landscaping of the site and incorporate natural materials and vegetation. E. Wastes 1. No external waste treatment or storage facilities are permitted. 2. Bulk containers for trash are permitted, provided they are constructed in accordance with the standards for accessory structures. 7 F. Lighting 1. Palette of Lighting Fixtures: The County has a selected palette of lighting fixtures recommended for both private and public development areas within the Center. Examples of recommended lighting fixtures are shown in Exhibit 1. 2. Lighting, In General: a. All lighting in the Center shall be in accordance with lighting standards established in the Roanoke County Zoning Ordinance, as amended. b. All lighting in the Center shall be directed inward toward the building/site, and shall be shielded and directed downward to control extraneous light or glare. All light shall be contained within property boundaries. Where development is located adjacent to buffers and residential properties, dark/night sky friendly lighting using full cutoff lighting fixtures is encouraged so that there is no direct light upward and no glare. G. Accessory Structures 1. Walls and Fences: Walls and fences shall complement the architecture of the building and be of materials that architecturally enhance the building and the Center. a. Fences should not be placed in front yards except as necessary for safety and security purposes. Where fencing is needed, decorative metal fencing is preferred. Barbed wire or razor wire are prohibited except as necessary for safety and security purposes. b. Where retaining walls are required in the front yard or where they are visible from public areas, wall materials shall be stone or finished masonry. Retaining walls higher than 8 feet are discouraged. Long expanses of wall surfaces shall be offset and be appropriately landscaped. c. concrete block, covered with a rapidly-growing groundcover, may be permitted in less visible areas. d. Terraced wall systems are encouraged supplemented with plantings on the flat terraces. 2. Outbuildings: All accessory buildings shall be consistent with the architecture of the primary building ,and should be located behind the primary building, where feasible. 3. Trash Enclosures: Areas for trash collection shall be accessible for service. All trash areas shall be fully enclosed and screened from view by opaque fencing and supplemental landscaping. Enclosures must be architecturally consistent and compatible with the design of the primary building. 8 9 H. Landscaping 1. Landscape Palette: A palette for landscaping is recommended in both private and public areas within the Center. Examples of recommended landscaping are shown in Exhibit 2. 2. Site and Building Landscaping: Property and building designs shall include appropriate trees, shrubs, open grass areas, and flowers to enhance development and the Center. a. Properties shall be developed in accordance with the screening and landscaping provisions of the Roanoke County Zoning Ordinance, as amended. b. Trees are encouraged along street frontages, in parking areas and adjacent to buildings to complement the building scale. c. Landscaping shall be used to define entrances to buildings and parking areas, as well as screen accessory structures, loading areas and outdoor equipment areas. 3. Parking Lot Landscaping: a. Landscaping of parking areas shall be as required by the Roanoke County Zoning Ordinance, as amended. b. Planting islands should exhibit a well-maintained, finished appearance. 4. Buffers: a. Where buffer yards are required, landscaping shall meet the requirements set forth in the Roanoke County Zoning Ordinance, as amended. b. Where the Center adjoins residential property, the buffer shall be a minimum of 100 feet, except that the buffer adjacent to the Glenvar Heights Neighborhood shall be 300 feet as shown on the Center Master Plan. 10 11 I. Signs 1. Sign Palette: A palette is recommended for public and private signage within the Center. Examples of recommended signs are shown in Exhibits 3 and 4. 2. Sign Size and Design: a. The sign shall be designed to be integrated and coordinated with the building to complement the building design in scale, color and materials. b. Lighting shall be from directed, shielded sources toward the sign. Signs shall not be back lighted. c. Signs shall not include any motion devices or changing text. d. Roof signs and portable signs are not permitted. 3. Directional Signs: Directional signs shall be located as necessary to direct visitors, customers and employees to designated parking or loading areas. Directional signs shall be kept to a minimum and shall not include any logo or company identification. Directional signs shall be 3 square feet or less in size and shall not be lighted. 4. Temporary Signs: Temporary signs for the purposes of construction activity or the sale of real estate shall be as permitted by the Roanoke County Zoning Ordinance, as amended. No other temporary signs are permitted. 12 13 14 I. Transportation Elements 1. Access Points: Site access points shall be kept to a minimum and consolidated. New driveway entrances shall be coordinated with existing entrances and adjacent uses for safe traffic circulation. J. Temporary Construction Structures and Utilities: 1. Construction activities shall be in accordance with all applicable federal, state and local land disturbing regulations. 2. Site access shall be restricted to one location on the public street. 3. Temporary construction structures, portable offices and other related facilities shall be maintained in good condition and arranged in a compact and organized manner on the site. Facilities shall be situated so that they are unobtrusive and attractive when seen from the road or adjacent properties. All temporary structures and portable facilities shall be removed upon the completion of construction activity and before permanent occupancy of the building. 4. All temporary construction utilities shall be in a single, unobtrusive alignment. Distribution to the various areas of construction shall be from an approved, on-site location. 5. Areas for the storage of construction equipment and materials shall be coordinated and be visually unobtrusive from the public road and adjacent properties. Mobile equipment shall be aligned in an orderly manner at the end of each work day. 6. Construction debris shall not be allowed to accumulate during construction. It shall be removed daily or located in a visually screened place if debris is to be removed less frequently. Open burning of debris is not permitted. After construction is complete, any temporary barriers, surplus materials, and all trash and debris shall be removed from the site. All backfill materials shall be cleared of any building materials, stone, or debris. K.Design and Maintenance of Common Public Areas 1. Standards for Greenways and Trails: Trails and greenways established in the Center shall be constructed in accordance with County adopted recreational standards. Trails shall be a minimum of four feet in width and shall have paved or stabilized surfaces to provide safe surfaces for users and minimize erosion. Steep trails may be constructed with an earth surface using appropriate construction techniques to minimize erosion. 2. Maintenance of Common Public Areas: All public areas used by businesses and visitors shall be maintained and kept in a safe and attractive condition. Where there is joint use of facilities, such as trails or open space areas across private areas, public access and maintenance shall be negotiated under separate agreement with the County and the Center property owner. 15 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: The petition of Venture Storage Group, LLC to obtain a Special Use Permit in a C-2, High Intensity Commercial, District to construct a mini warehouse storage facility on 3.10 acres, located near the 4400 block of South Peak Boulevard, Cave Spring Magisterial District SUBMITTED BY: Philip Thompson Acting Director of Planning APPROVED BY: Thomas C. Gates County Administrator ISSUE: Consent agenda item for first reading on an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for January 22, 2019. The title of this ordinance is as follows: 1. The petition of Venture Storage Group, LLC to obtain a Special Use Permit in a C-2, High Intensity Commercial, District to construct a mini warehouse storage facility on 3.10 acres, located near the 4400 block of South Peak Boulevard, Cave Spring Magisterial District. DISCUSSION: Page 1 of 2 There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for January 22, 2019. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 Neighborhood View Neighborhood View Neighborhood View ACTION NO. ITEM NO. F.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: The petition of Virginia Interventional Pain and Spine Center to amend the proffered conditions on approximately 3.2 acres zoned C-1C, Low Intensity Commercial, District with conditions, located in or near the 3300, 3400, and 3500 blocks of Ogden Road, Cave Spring Magisterial District. The amended proffers would revise the concept plan and freestanding light pole height. Proffers dealing with building square footage, building height, signage, screening and buffering, stormwater management, development phasing, sewer easements, and use restrictions would be deleted SUBMITTED BY: Philip Thompson Acting Director of Planning APPROVED BY: Thomas C. Gates County Administrator ISSUE: Consent Agenda Item for first reading on an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for January 22, 2019. The title of this ordinance is as follows: 1. The petition of Virginia Interventional Pain and Spine Center to amend the proffered conditions on approximately 3.2 acres zoned C-1C, Low Intensity Commercial, Page 1 of 2 District with conditions, located in or near the 3300, 3400, and 3500 blocks of Ogden Road, Cave Spring Magisterial District. The amended proffers would revise the concept plan and freestanding light pole height. Proffers dealing with building square footage, building height, signage, screening and buffering, stormwater management, development phasing, sewer easements, and use restrictions would be deleted. DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for January 22, 2019. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 2, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 Neighborhood View Neighborhood View Neighborhood View ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: Ordinance accepting and appropriating $323,484 from the Virginia Department of Conservation to construct mountain bike trails and a trailhead at Explore Park SUBMITTED BY: Doug Blount Director of Parks Recreation and Tourism APPROVED BY: Thomas C. Gates County Administrator ISSUE: Ordinance accepting and appropriating $323,484 from the Recreational Trails Program through the Virginia Department of Conservation and Recreation for the construction of mountain bike trails and trailhead at Explore Park BACKGROUND: Roanoke and Virginia's Blue Ridge are America's East Coast Mountain Biking Capital. In 2018, the International Mountain Bicycling Association (IMBA) named Virginia's Blue Ridge (VBR) as the East Coast's only Silver-level Ride Center. The Blue Ridge Mountain Bike Center (BRMBC) is a central feature of Explore Park, as envisioned in the 2016 Explore Park Adventure Plan. Explore Park will have a critical mass of adventure activities, including mountain biking, hiking, horseback riding, whitewater canoing/kayaking, treetop ropes challenge courses, zip lines, several types of camping and special events. But as with any other activity, mountain bike riders don't emerge fully capable and skilled. Riders need places to get started with the sport and to develop strength, stamina, and skills. BRMBC will be the primary location within VBR and its IMBA Ride Center where beginners can go to develop new skills and confidence, and where intermediate riders can enhance their skills. Page 1 of 3 Trails are one of the three key systems in the 2016 Explore Park Adventure Plan. The BRMBC will connect to about 14 miles of existing trails in Explore Park, including 7 miles of hiking trails and 7 miles of shared-use hiking/biking trails. or life to young professionals, an increasingly important part of the equation in attracting entrepreneurial businesses to the region. Outdoor recreation that capitalizes on increasing the number of visitors to the area while providing healthy alternatives for citizens is a high priority. Roanoke County will continue to expand and promote the rk, greenways, and blueways." DISCUSSION: The BRMBC will be developed in phases. Phase 1 of the BRMBC will have about 8,550 linear feet (LF) of new and rehabilitated mountain bike trails, some with skills features, plus about 600 LF of shared-use paths for bikes and pedestrians. The BRMBC trails will tie into about 14 miles of existing hiking and biking trails within Explore Park. Later phases of the BRMBC will add 5 more miles of new and rehabilitated trails, with some existing mountain biking trails being obscured. Most of the 8,550 LF trails at BRMBC will be single-track (30" to 48" wide) with natural surfaces. Some trails will have optional skills features made of rock and other natural materials. The exception in Phase 1 will be Trail 30, the Outer Skills Loop, which will have an aggregate surface. Total land disturbance is estimated at 41,850 SF, or 0.96 acres. Trails: 8,550 LF x 36" w = 25,650 SF Shared-use path: 600 LF x 60" w = 3,000 SF Trailhead: (120' x 60') parking + (250 LF x 24' w) driveway = 13,200 SF The mountain bike trails will be built according to IMBA and USDA Forest Service guidelines. The total project cost is $404,355. The Recreation Trails Program grant is a 80/20 financial split for the project. Virginia Department of Conservation and Recreation will provide $323,384 in program funding. Roanoke County's project cost is $80,871. FISCAL IMPACT: County funding is available through the Capital Budget in the Parks and Recreation Page 2 of 3 Capital Explore Park (CIP) project in the amount of $80,871. This funding will provide the required County match for the Virginia Department of Conservation and Recreation Trail Program funding. These funds will be transferred from the Capital Fund to the newly created grant account. Because funds in the Capital Improvement Program project have been previously appropriated, an additional appropriation by the Board is not required for the County match. STAFF RECOMMENDATION: Staff recommends approval of the first reading and setting the second reading for January 8, 2019. Page 3 of 3 Rochelle Altholz Deputy Director of Administration and Finance Matthew J. Strickler Secretary of Natural Resources Russell Baxter Deputy Director of Clyde E. Cristman Soil and Water Conservation Director and Dam Safety Thomas L. Smith Deputy Director of Operations RECREATIONAL TRAILS PROGRAM (RTP) FEDERAL HIGHWAY ADMINISTRATION (FHWA) VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION (DCR) Project Agreement Preliminary Engineering (PE) Recipient: Roanoke County Project Title: Blue Ridge Mountain Bike Center Project Number: VRT-318-N-170 Project Period: Date of DCR Approval to June 30, 2020 Project Scope of Work: Roanoke County will perform the environmental analysis, surveying, and planning for the Blue Ridge Mountain Bike Center, in accordance with their 2018 RTP grant application. Grant Award Amount: $53,020.00 Funding Sources: FY 17 Z940 Obligation of Construction Funds: Upon satisfactorily completing all requirements of this Preliminary Engineering sub-grant agreement and a PE closeout being approved by DCR and the FHWA, DCR will submit a request to the FHWA to obligate $270,464.00 in Construction funding for this project. Upon signature of both parties below, the Department of Conservation and Recreation (DCR) and Roanoke County agreement in accordance with the Recreational Trails Program as codified at 23 U.S.C. 206, the provisions and conditions of the FHWA Interim Guidance dated April 1, 1999, as amended, and with the regulations and requirements governing federal grants as stipulated in 2 CFR Parts 175, 200, 215, 225 and Federal Highway Administration regulations as outlined in 49 CFR Parts 18, 20, 29 and 32 (http://www.whitehouse.gov) In accepting this grant, evidenced by the signature below, the Recipient agrees to comply, adhere and abide with the following conditions of this grant agreement: Project Execution: 1. Fiscal Procedures, Procurement and Bidding Procedures of the Recreational Trails Program as outlined in Recreational Trails Program Manual. 2. Specific project application and amendments submitted for funding assistance under the Recreational Trails Program. 3. All applicable state, federal and local laws, regulations and ordinances including but not limited to compliance with the Virginia Erosion & Sediment Control and Virginia Stormwater Management Laws & Regulations. 4. The recipient is expected to have a project manager assigned to the project as the primary contact and a designated backup for communicating project status. 5. Submission of Quarterly Progress Reports on status of grant implementation. First report due no later than April 5, 2019. All correspondence pertaining to this project must reference State Project Number VRT-318-N-170. 6. The Recipient agrees to contact both the appropriate state and/or federal agency and DCR if any unexpected environmental concerns are encountered during project construction. 7. The recipient agrees to comply with the Virginia Seed Law to ensure no noxious weed seeds are introduced into the project area. 8. The project period shall begin with the date of approval of the project agreement and shall terminate at the end of the stated or amended project period unless the project is completed or terminated sooner; in which event, the project shall end on the date of completion or termination. 9. The Recipient will cause work on the project to be commenced within a reasonable time after receipt of notification that funds have been approved and assure that the project will be pursued to completion with reasonable diligence. 10. The Recipient will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities, pursuant to 40 CFR, Part 15.20 and that it will notify DCR of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be utilized in the project is under consideration for listing by the EPA. 11. The Recipient will comply with the terms of Title II and Title III, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), 94 Stat. 1894 (1970), and the applicable regulations and procedures implementing such Act for all real property acquisitions and where applicable shall assure that the Act has been complied with for property to be developed with assistance under the project agreement. 12. The Recipient will comply with the provisions of: Executive Order 11988, relating to evaluation of flood hazards; Executive Order 11288, relating to the prevention, control, and abatement or water pollution, and Executive Order 11990 relating to the protection of wetlands. 13. The Recipient will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires the purchase of flood insurance in communities where such insurance is available, as a condition for the receipt of any federal financial assistance for construction or acquisition purposes, for use in any area that has been identified as an area having special flood hazards by the Flood Insurance Administration of the Federal Emergency Management Agency. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 14. The recipient will take necessary actions to ensure compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to effects (see CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 15. The Recipient shall secure completion of the work in accordance with approved construction plans and specifications, and shall secure compliance with all applicable Federal, State, and local laws and regulations. 16. The Recipient will comply with Executive Order 12432, "Minority Business Enterprise Development as follows (a) place minority business firms on bidder's mailing lists, (b) solicit these firms whenever they are potential sources of supplies, equipment, construction, or services, (c) where feasible, divide total requirements into smaller needs, and set delivery schedules that will encourage participation by these firms. The recipient will comply with the Disadvantaged Business Enterprise (DBE) Program policy and procedures as outlined in the attached RTP DBE policy. DCR and the Federal Highway Administration are committed to the objectives of this policy and encourage all Recipients of its grants and cooperative agreements to take affirmative steps to ensure such fairness. 17. Purchase of supplies, equipment or services must be in accordance with the Virginia Public Procurement Act and all applicable state, local and federal laws. 18. Bid documentation must contain notice that the purchase or service is being offered or performed in accordance with the Recreational Trails Program and the Compliance Guidance in the United States Department of Transportation regulations in 49 CFR and applicable parts 18.19 and 26, as amended. 19. Bid documentation must be administratively reviewed by DCR prior to awarding and signing of contracts. Prior to any land disturbances associated with the project, a copy of the advertisement for bid, the bid spreadsheet showing the lowest bidder, evidence of the good faith effort for including DBEs in the bid process and a copy of the executed contract must be submitted to DCR. The expectation is that the award will go to the lowest bidder. Federal procurement laws prohibit negotiation with the lowest bidder. If only one bid response is received then the project must be re-bid. Project work shall not be awarded to any vendor which is debarred or suspended or is otherwise excluded for or ineligible for participation in Federal assistance programs under Exe supplies, materials, goods, equipment, services, etc. for the project must be licensed in Virginia as required. 20. Recipient must adhere to 23 U.S.C. 206; 2 CFR 200; the Co construction procurement requirements; the Buy America Act; and the federal requirements outlined in form FHWA 1273. If contradictions occur the Recipient must communicate them to DCR for consultation with FHWA for instructions on how to proceed. Architectural and engineering firms are to be informed that all projects are to be constructed in compliance with all applicable state and local laws and regulations, FHWA 1273, and Buy America Executive Order 13788. 21. The recipient bears sole responsibility for ensuring that all contracts are in compliance with federal and state laws concerning the solicitation of supplies, equipment and services. 22. Copies of the National Environmental Policy Act (NEPA) document (categorical exclusion, environmental assessment, or environmental impact statement), the National Historic Preservation Act section 106, the Endangered Species Act section 7, all permits (land disturber, stormwater management, erosion and sediment control, Virginia Department of Transportation right of way permit for ingress/egress and travel of ATVS across public road right of way, nationwide, local building, etc.) issued for the project are required to be submitted to DCR for the grant file. 23. iver or failure to enforce or require performance of any term agreement by the Recipient extends to that instance only. Such a waiver or failure to enforce is not and shall not be a waiver of any of the terms or condition of this project agreement or a waiver of any other breaches of the project agreement by the Recipient and does not bar DCR from asserting any and all rights and/or remedies it has or might have against the Recipient under this project agreement or by law. 24. The Recipient understands that the Recreational Trails Program is a federally funded program subject to actions by congress and regulatory changes which may impact the execution of this project by the Recipient. DCR will work with the Recipient in adjusting to any changes that occur during the life of this project. Record Retention: 1. Financial records, supporting documents, statistical records, and all other records pertinent to this grant shall be retained in accordance with 49 CFR for a period of three years; except the records shall be retained beyond the three-year period if audit findings have not been resolved. The retention period starts from the date of the final expenditure report for the project. 2. The Federal Highway Administration, Comptroller of the United States of America, DCR or any of their authorized representatives shall have access to any books, documents, papers, and records of the recipient which are pertinent to this Recreational Trails Program grant project for the purpose of making audit, examination, excerpts and transcripts. Project Termination: 1. DCR may terminate the project in whole, or in part, at any time before the date of completion, whenever it is determined that the Recipient has failed to comply with the conditions of the project agreement. DCR will promptly notify the Recipient in writing of the determination and the reasons for the termination, together with the effective date. 2. The recipient understands that terminated projects must return any RTP funding received to DCR for return to the FHWA. 3. Termination by the Recipient either for cause or for convenience requires that any and all RTP reimbursement payments must be returned to DCR for return to the FHWA. Reimbursement Documentation: 1. The recipient understands all funding associated with the Recreational Trails Program is federal funding made possible from the Federal Highway Administration. Reimbursements are paid on an 80% matching reimbursement basis not to exceed the actual out of pocket expense or the approved total award amount provided adequate documentation is submitted by the Recipient to justify expenditures incurred and paid. The Recipient understands that no Commonwealth of Virginia funding is associated with this project and no Commonwealth of Virginia funding will be made available for this project under any circumstances. 2. The recipients understands that reimbursement by the Recreational Trails Program is not a right. Reimbursements are contingent upon satisfactorily completing the authorized scope of work within the approved performance period and submitting required documentation for reimbursement. 3. Each reimbursement request must include: a) A transmittal letter/performance report describing the work completed, challenges, amount of DBE participation in the project (if any), a breakdown by percentage of the total cash, donation, volunteer or in-kind work involved. The transmittal should include the reimbursement amount being requested. b) Receipts, delivery tickets and packing slips for materials and supplies purchased. This is required for all projects including contractor performed work. c) Invoices/Schedule of Values (SOV) itemizing charges. All invoices/SOV should reference the RTP project. Invoices/Schedule of Values must be detailed with an explanation for how the purchases relate to the RTP authorized work. Invoices/Schedule of Values with expenses for materials and supplies without corresponding delivery tickets, packing slips, etc. will not be honored and will be ineligible for reimbursement. When invoices contain other purchases not related to the RTP project, the purchases applying to the RTP project must be clearly identified. d) All invoice/SOV expenditures must have an explanation for how the material, supply or service relates to the RTP authorized work. e) Time cards signed by both the employee and supervisor are required. Time cards are needed for contract labor performed work, force account performed work and volunteer performed work. A description indicating how the work performed by the employee ties to the RTP authorized work is needed. is not acceptable. Unsigned timecards by either the employee or supervisor are ineligible for seeking reimbursement. Incomplete timecards are ineligible for seeking reimbursement. Unsigned and/or incomplete volunteer time cards and/or logs are ineligible for seeking reimbursement. Timecards/volunteer logs for multiple individuals that appear to be in the same handwriting will be deemed ineligible. f) All expenditures must have an accompanying proof of payment in the form of image of cleared check (front and back of check), credit card receipt, payroll ledger or pay stub copies, etc. Internal source documents are not sufficient to prove an outlay of funds. g) Holiday, Annual, Sick leave and Overtime may not be charged to the RTP project. h) Work logs indicating daily tasks completed for the RTP project. Daily work logs are needed for force account, volunteer and contract built projects. i) Materials notebook. The materials used on any project must be documented as approved materials meeting specifications and documented as to the quantities used. The materials notebook must contain the total quantities of materials incorporated into the project including a description of the material, the material supplier and manufacturer. Supporting documentation such as delivery tickets, test reports and certifications demonstrating conformance to specifications is required to demonstrate quality control manager and the local project manager must sign the materials notebook. Self-built projects require material books and should be signed by the project manager. j) Equipment records must clearly identify machinery, date, time, name of operator, rate of the equipment and description how the equipment was used in accordance with the authorized RTP scope of work. If discrepancies exists between the hours on the time sheets and the equipment records explanations are required to determine eligibility for reimbursement purposes. k) Buy America documentation must be submitted to support iron or steel products used in the RTP project. Documentation includes, but is not limited to, certification by the manufacturer, mill paperwork, etc. Reimbursement documentation must identify all iron, steel, and aluminum parts incorporated into the project with the dollar value of each item as delivered to the project site. Failure to demonstrate compliance with the Buy America Act and Executive Order 13788 will result in no reimbursement being made to the recipient. l) Documentation providing a summary of the procurement on the RTP project including the effort to including DBEs in the project. This documentation includes but is not limited to the final Invitation For Bid, Project Manual, bid spreadsheet showing lowest, responsive and responsible bidder and executed contract. m) Each reimbursement request must be accompanied by a signed Virginia Recreational Trails Program Reimbursement Certification Form. 4. The recipient understands the RTP program requires documentation to justify all expenditures associated with the project before reimbursement can be authorized. Each RTP project is situation specific and additional information to what is listed in this project agreement above may be requested to receive reimbursement. The failure to provide suitable documentation for authorization from the FHWA for payment can result in the inability to be reimbursed for work performed, either in whole or in part. In situations where ambiguity exists in determining how an expense related to the authorized RTP scope of work no reimbursement will be possible. In situations where ambiguity exists regarding the eligibility of an expense no reimbursement will be allowed. 5. A partial or final reimbursement must be submitted by July 5, 2019. A final reimbursement must be submitted by the end of the grant agreement. Failure to do this results in project showing as 6. Reimbursements are normally processed in thirty (30) days once documentation has been received and verified by both DCR and the FHWA. 7. Projects utilizing other federal funds in addition to the Recreational Trails Program funding must demonstrate adherence to the 95% rule which states that the total federal dollars on a project cannot exceed 95%. Each reimbursement request must adhere to this rule. Other federal funding added to the project after RTP approval will not be allowed as a match for the RTP project and expenditures associated with the other federal funding will be ineligible for reimbursement. Federal funds from other sources added after RTP approval could result in rescission of the RTP award when the programs rules and regulations would prohibit the multiple federal funding sources. 8. Twenty percent (20%) of the award amount is held in retainage until the work described in the scope of work is completed and satisfactorily inspected by DCR. 9. RTP recipients with PE projects unable to go to construction within two years of the completion of this PE grant are required to return all funding to DCR for return to the FHWA. Special Conditions 1. The Facility Life assigned to this project scope of work after construction funding has been added to the project is 50 years beginning with the date of final reimbursement. Performance Period 1. The scope of work for this project agreement is expected to be complete and financially closed out by June 30, 2020. Recipients unable to meet this deadline must contact DCR no less than 90 days prior to project expiration. 2. Extensions are not a right and will only be considered in accordance with the extension policy as outlined in the 2018 Recreational Trails Program grant application manual. An extension will only be considered due to documented severe weather conditions, unexpected staff turnover during the project performance period and delays due to unexpected environmental concerns. Provision of a Drug-Free Workplace In compliance with the Drug-Free Workplace Act of 1988 (43 CFR Part 12, Subpart D), upon signing the Recreational Trails Program project agreement, the Recipient certifies that it must: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or specifying the actions that will be taken against employees for violation of such prohibition; 2. Establish an ongoing drug-free awareness program to inform employees about: a) The dangers of drug abuse in the workplace; b) -free workplace; c) Any available drug counseling, rehabilitation and employee assistance programs, and d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Require that each employee be engaged in the performance of a grant be given a copy of the statement; 4. Notify the employee in the statement that, as a condition of employment under the grant, the employee will: a. Abide by the terms of the statement; b. Notify the employer in writing of his or her convictions for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. 5. Notify the agency in writing, within ten calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer on whose grant activity the convicted employee was working, unless the FHWA designates a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Take one of the following actions, within 30 calendar days of receiving notice, with respect to any employee who is so convicted; a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended or b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Make a good faith effort to continue to maintain a drug-free workplace throughout project implementation. NonDiscrimination 1. All activities pursuant to this Agreement shall be in compliance with the requirements of Executive Order 11246, as amended; Title VI of the Civil Rights Act of 1964, as amended, (78 Stat. 252; 42 U.S.C. §§2000d et seq.); Title V, Section 504 of the Rehabilitation Act of 1973, as amended, (87 Stat. 394; 29 U.S.C. §794); the Age Discrimination Act of 1975 (89 Stat. 728; 42 U.S.C. §§6101 et seq.); and with all other federal laws and regulations prohibiting discrimination on grounds of race, color, sexual orientation, national origin, disabilities, religion, age, or sex. Lobbying Prohibition 1. 18 U.S.C. §1913, Lobbying with Appropriated Moneys, as amended by Public Law 107273, Nov. 2, 2002 No part of the money appropriated by any enactment of Congress shall, in the absence of express authorization by Congress, be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law, ratification, policy, or appropriation, whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy, or appropriation; but this shall not prevent officers or employees of the United States or of its departments or agencies from communicating to any such Members or official, at his request, or to Congress or such official, through the proper official channels, requests for legislation, law, ratification, policy, or appropriations which they deem necessary for the efficient conduct of the public business, or from making any communication whose prohibition by this section might, in the opinion of the Attorney General, violate the Constitution or interfere with the conduct of foreign policy, counterintelligence, intelligence, or national security activities. Violations of this section shall constitute violations of section 1352(a) of title 31. In witness whereof, the parties hereto have executed this agreement as of the date entered below. Commonwealth of Virginia The Department of Conservation and Recreation By________________________________________________ Date_____________ Danette Poole Planning and Recreation Resources Division Director Roanoke County By_______________________________________________ Print Name ________________________________________________ Date_____________ Signature ________________________________________________ Title Applicant Name SpboplfDpvouzQbslt-Sfdsfbujpo'Upvsjtn Contact Name XbzofXjmdpy0Qbsl'HsffoxbzQmboofs Street Address 2317LfttmfsNjmmSe City, State, Zip Code Tbmfn-WB35264 Telephone Number 651.888.7435 E-mail Address XXjmdpyASpboplfDpvouzWB/hpw 5 Applicant TypeStateLocal FederalNon-Profit 434-595+ 515-466+ Total Project Cost $___________________ Award Request Amount $__________________ * updated per conversation with (See grant manual) Synthia Waymack, Aug 22 2018 CpcHppembuuf 7 US Congressional District Number ________ Name of Representative _________________________ EbwjeS/Tvfuufsmfjo 2: Virginia State Senate District Number ________ Name of Representative _________________________ DisjtupqifsU/Ifbe 28 Virginia House District Number ___________ Name of Representative _________________________ 55 Project Classification New Trail Construction New Trailhead 5 Trail RehabilitationTrailhead Rehabilitation Other 5 Project CategoryNon-motorized MotorizedDiversified 5 Trail Uses Foot (walking, hiking, jogging, running, etc.) Mountain Biking Cycling Equestrian ATV Dirt Biking OHV Biking Other __________________________________ Right-of-Way Status Fee Simple Rights to project site Easement Rights to project site Do not currently have control of ROW for project site 5 Zfbs6pgb::.zfbsmfbtf Other __________________________________ Whatisthephysicallocation of theproperty UifCmvfSjehfNpvoubjoCjlfDfoufs)CSNCD*jtxjuijoFyqmpsfQbsljofbtufsoSpboplf Dpvouz/FyqmpsfQbsljtbuuiffoepguifSpboplfSjwfsQbslxbz-xijdijtbtqvspguif CmvfSjehfQbslxbzbunjmfqptu)NQ*226/3/ WjtjupstbmtpdbosfbdiFyqmpsfQbslbmpohSvuspvhiSe)Suf729*boeSpboplfSjwfs Hsffoxbz)dpnqmfujpoftujnbufejo3131*/ Givethe purpose and need for theproject. QVSQPTF; !>!Upqspwjefbgbnjmz.gsjfoemz-buusbdujwf-qsphsfttjwftfuujohgpsmfbsojohboefoibodjohtljmmt vtfejonpvoubjocjljoh<boe- !>!Upqspwjefbgvo-dibmmfohjoh-ijhi.qspgjmftztufnpgnpvoubjocjlfusbjmtfbtjmzbddfttjcmf gpsuifSpboplfWbmmfzboegpswjtjupstgspnuispvhipvuuifFbtuDpbtu/ OFFE; Bqsphsfttjwfjouspevdupszusbjmtztufngpsopwjdftupsfdfjwfcbtjdjotusvdujpoboefyqfsjfodf jonpvoubjocjlfsjejohboeefwfmpqgvoebnfoubmtljmmtgpsgvsuifshspxui/ FYQMBOBUJPO; SpboplfboeWjshjojb(tCmvfSjehfbsfBnfsjdb(tFbtuDpbtuNpvoubjoCjljohDbqjubm/ Jo3129-uifJoufsobujpobmNpvoubjoCjdzdmjohBttpdjbujpo)JNCB*obnfeWjshjojb(tCmvfSjehf )WCS*btuifFbtuDpbtu(tpomzTjmwfs.mfwfmSjefDfoufs/ UifCmvfSjehfNpvoubjoCjlfDfoufs)CSNCD*jtbdfousbmgfbuvsfpgbsf.csboefeFyqmpsf Qbsl-btfowjtjpofejouif3127FyqmpsfQbslBewfouvsfQmbo/FyqmpsfQbslxjmmibwfbdsjujdbm nbttpgbewfouvsfbdujwjujft-jodmvejohnpvoubjocjljoh-ijljoh-ipstfcbdlsjejoh-xijufxbufs dbopjoh0lbzbljoh-usffupqspqftdibmmfohfdpvstft-{jqmjoft-tfwfsbmuzqftpgdbnqjoh- tqfdjbmfwfout-boeuifijtupsjdbmgfbuvsftuibuuifpsjhjobmFyqmpsfQbslqmbogfbuvsfe/ Cvubtxjuibozpuifsbdujwjuz-npvoubjocjlfsjefstepo(ufnfshfgvmmzdbqbcmfboetljmmfe/ Sjefstoffeqmbdftuphfutubsufexjuiuiftqpsuboeupefwfmpqtusfohui-tubnjob-boetljmmt/ CSNCDxjmmcfuifqsjnbszmpdbujpoxjuijoWCSboejutJNCBSjefDfoufsxifsfcfhjoofst dbohpupefwfmpqofxtljmmtboedpogjefodf-boexifsfjoufsnfejbufsjefstdbofoibodfuifjs tljmmt/ SpboplfDpvouzQbslt-Sfdsfbujpo'Upvsjtn)SDQSU*efwfmpqfebnbtufsqmbogpsCSNCD jo3128.29-cbtfepobqvcmjdpvusfbdiqspdfttxijdijefoujgjfeuiftfeftjsft; !>!#bsfhjpobmpvueppsbdujwjuzcbtfdbnquibuxjmmjouspevdfqfpqmfupbewfouvsfsfdsfbujpo- csjohjohuphfuifsnbozpvueppsbdujwjujftsbohjohgspncbtjdupnpefsbufmfwfmtpg dibmmfohf/ !>!#bupq.opudi-fousz.mfwfmpvueppsjouspevdujpoxjuitfmfdujwfpqqpsuvojujftgpsjoufsnfejbuf boebewbodfeqbsujdjqbout-boe !>!#jouspevdjohboefevdbujohopwjdftboegbnjmjftupbdujwjujft-uiftljmmtgpsxijdidbocf sfgjofeboebqqmjfejonpsfsfnpufboeefnboejohdpoejujpot/# Gjobmmz-uif3127DpnnvojuzTusbufhjdQmbotubuftuibu#SpboplfDpvouztbcvoeboupvuepps sfdsfbujpobmpqqpsuvojujftbsftffobtbnfbotupnbslfuuifDpvouztijhirvbmjuzpgmjgfup zpvohqspgfttjpobmt-bojodsfbtjohmzjnqpsubouqbsupguiffrvbujpojobuusbdujoh fousfqsfofvsjbmcvtjofttftupuifsfhjpo/Pvueppssfdsfbujpouibudbqjubmj{ftpojodsfbtjohuif ovncfspgwjtjupstupuifbsfbxijmfqspwjejohifbmuizbmufsobujwftgpsdjuj{fotjtbijhiqsjpsjuz/ SpboplfDpvouzxjmmdpoujovfupfyqboeboeqspnpufuifDpvouztpvueppssfdsfbujpobm bewboubhft-ftqfdjbmmzbnfojujfttvdibtFyqmpsfQbsl-hsffoxbzt-boecmvfxbzt/# .Describe the population servicearea for the project. Indicatethe number ofanticipated users within a 15 minute walk or bikeride and 0 minute drive.Besure to include census dataand other documentation to support statements. UifSpboplfNQPibeb3121qpqvmbujpopg338-618-boeFyqmpsfQbslfyqfdutupesbx bewfouvsftfflfstgspnbdspttuifFbtuDpbtu/VtjohuifFowjsponfoubmTztufntSftfbsdi Jotujuvuf)FTSJ*CvtjofttBobmztugpsb41.njovufesjwfzjfmetuiftfgjhvsft; >Qpqvmbujpo;3121;2::-9:8jo96-2:7ipvtfipmet/3134qspkfdujpo;322-276 >Nfejboipvtfipmejodpnf;3129;%5:-343/3134qspkfdujpo;%65-547 >Nfejbobhf;3129;53/93134qspkfdujpo;54/3 >Sbdf0fuiojdjuz; .Xijufbmpof;3121;88/7&3134qspkfdujpo;83/4& .Cmbdlbmpof;3121;27/5&3134qspkfdujpo;28/8& .Ijtqbojdpsjhjo;3121;4/9&3134qspkfdujpo;7/1& UifqsjnbszbddfttupFyqmpsfQbsljtgspnuifCmvfSjehfQbslxbz-xijdiesbxt26njmmjpo wjtjupstfbdizfbs/FyqmpsfQbslibepwfs81-111wjtjutgspnKvmz3127uispvhiKvof3128-b 44&jodsfbtfpwfsuifqsfwjpvtzfbs/ FyqmpsfQbsl(tqbtupsbmtfuujohjtbqsjnbszboeofdfttbszqbsupgjutesbx-tpuifbsfbtxjuijo b26.njovufxbmlbsfmjhiumzqpqvmbufe/FTSJCvtjofttBobmztubqqfbstupesbxgspn ftujnbufeebubsbuifsuibobduvbmebubgpssfqpsujohpouifqpqvmbujpotfswjdfbsfb-zjfmejoh sftvmutuibumpplpcwjpvtmzgmbxfe-njtmfbejoh-boeopuxpsuitibsjoh/ .Describe any linkagesbeingmadeto other trails. Usbjmtbsfpofpguifuisfflfztztufntjouif3127FyqmpsfQbslBewfouvsfQmbo/UifCmvf SjehfNpvoubjoCjlfDfoufs)CSNCD*xjmmdpoofduupbcpvu25njmftpgfyjtujohusbjmtjo FyqmpsfQbsl-jodmvejoh8njmftpgijljohusbjmtboeboe8njmftpgtibsfe.vtfijljoh0cjljoh usbjmt/ A.Give the life expectancy for the trail facility. Hjwfoqspqfsspvujofboeboovbmnbjoufobodf-Lbz.MjooFoufsqsjtftftujnbuftuibu uifCSNCDusbjmttipvmeibwfmjgffyqfdubodjftpg61zfbstpsnpsf/ B.Quantitatively indicate in miles, linear feet, or other applicable unit what the RTP funding will be used to accomplish. Qibtf2pguifCmvfSjehfNpvoubjoCjlfDfoufsxjmmibwfbcpvu9-661MGpgofx boesfibcjmjubufenpvoubjocjlfusbjmt-tpnfxjuitljmmtgfbuvsft-qmvtbcpvu711MGpg tibsfevtfqbuitgpscjlftboeqfeftusjbot/ UifCSNCDusbjmtxjmmujfjoupbcpvu25njmftpgfyjtujohijljohboecjljohusbjmtxjuijo FyqmpsfQbsl/ MbufsqibtftpguifCSNCDxjmmbee6npsfnjmftpgofxboesfibcjmjubufeusbjmt- xjuitpnffyjtujohnpvoubjocjljohusbjmtcfjohpctdvsfe/ C.Give the length and width of the trail to be constructed and/or rehabilitated. Give the total land disturbance for the project. State what the trail surfacing will be. Nptupguif9-661MGusbjmtbuCSNCDxjmmcftjohmf.usbdl)41#up59#xjef*xjui obuvsbmtvsgbdft/Tpnfusbjmtxjmmibwfpqujpobmtljmmtgfbuvsftnbefpgspdlboe puifsobuvsbmnbufsjbmt/UiffydfqujpojoQibtf2xpvmecfUsbjm41-uifPvufsTljmmt Mppq-xijdixjmmibwfbobhhsfhbuftvsgbdf/ Upubmmboeejtuvscbodfjtftujnbufebu52-961TG-ps1/:7bdsft/ Usbjmt;9-661MGy47#x>36-761TG Tibsfevtfqbui;711MGy71#x>4-111TG Usbjmifbe;)231(y71(*qbsljoh,)361MGy35(x*esjwfxbz>24-311TG D.Identify and defend the design standards that will be used for the project. UifnpvoubjocjlfusbjmtbuCSNCDxjmmcfcvjmubddpsejohupJNCBboeVTEB GpsftuTfswjdfhvjefmjoft/ Uifsfbsfoppuifsobujpobm-sfdphoj{fehvjefmjoftpoxijdinpvoubjocjlfusbjmt bsfcvjmu/BBTIUPboeWEPUhvjefmjoftgpstibsfevtfqbuitepopubqqmzupuiftf tqfdjbmj{fesfdsfbujpobmusbjmt/ E.Indicate how the applicant will accomplish the RTP project. Will it be competitively bid for construction, involve volunteer and/or in-kind labor, donations, etc.? FohjoffsjohQibtf;SpboplfDpvouzibtxpslfexjuibtqfdjbmj{fedpotvmujoh ufbnupefwfmpqbnbtufsqmbo)3129EftjhoObssbujwf*gpsCSNCD-boexjmm dpoujovfxpsljohxjuiuibuufbnupefwfmpqepdvnfoutgpscjeejohboeqfsnjuujoh/ DpotusvdujpoQibtf;SpboplfDpvouzxjmmqspdvsfuifdpotusvdujpoxpsluispvhi dpnqfujujwfcjeejoh/ F.Identify partners involved with the project and what their roles will be. SpboplfDpvouzEfqbsunfoupgQbslt-Sfdsfbujpo'Upvsjtn)SDQSU*xjmmcfuif hsbousfdjqjfouboexjmmnbobhfuifqspkfdugspnqmboojohboeeftjhouispvhi dpotusvdujpoboeuifopqfsbujpoboenbobhfnfou/SDQSUpqfsbuftFyqmpsfQbsl voefsb::.zfbsmfbtfbhsffnfouxjuiuifWjshjojbSfdsfbujpobmGbdjmjujftBvuipsjuz/ SDQSUtfmfdufebufbnpgtqfdjbmj{fedpotvmuboutmfeczCbm{fsboeBttpdjbuftgps uifqmboojoh-eftjhoboefohjoffsjohpguifCSNCD/UifufbnjodmveftLbz.Mjoo Foufsqsjtft-BqqmjfeUsbjmtSftfbsdi-JNCBUsbjmTpmvujpot-boeQsphsfttjwfCjlf Sbnqt/ UifSpboplfDibqufspguifJoufsobujpobmNpvoubjoCjljohBttpdjbujpo)SJNCB*ibt wpmvouffsfeupbttjtuxjuinbjoufobodfboevqlffqpguifusbjmt/ G.Describe how this proposal addresses ADA accessibility. Xfxjmmeftjhoboedpotusvduuifnbjousbjmifbebsfbgpsgvmmbddfttjcjmjuzbddpsejoh updvssfoutuboebsetboehvjefmjoft-jodmvejohqfeftusjbobsfbtbuuifusbjmifbeboe gspnuifsfupuifdfousbmtljmmtqbslbsfb/Wjfxjohboetfbujohbsfbtbuuifdfousbm tljmmtqbslbsfbbmtpxjmmcfbddfttjcmf/ Uifnpvoubjocjlfusbjmtuifntfmwftxjmmcfcvjmubddpsejohuptuboebsetboe qsbdujdftuibuepopubeesfttbddfttjcjmjuzevfupuifjstqfdjbmj{fesfdsfbujpobm dibsbdufsboeoffet/UifBEBBddfttjcjmjuzHvjefmjoftqspwjef5fydfqujpotgps PvueppsEfwfmpqfeSfdsfbujpoBsfbt-jodmvejoh; 2/Dpnqmjbodfjtopuqsbdujdbcmfevfupufssbjo/ 3/Dpnqmjbodfdboopucfbddpnqmjtifexjuiuifqsfwbjmjohdpotusvdujpoqsbdujdft/ 4/Dpnqmjbodfxpvmegvoebnfoubmmzbmufsuifgvodujpopsqvsqptfpguifgbdjmjuzps uiftfuujoh/ Fbdipguiftfuisfffydfqujpotbqqmjftupuifnpvoubjocjlfusbjmtjouijttljmmtqbsl uppofefhsffpsbopuifs-ftqfdjbmmz$4/ )47DGS22:2-BqqfoejyE-Tfdujpo212:* H.Indicate who will be responsible for the long-term maintenance of the trail facility. State what maintenance will occur and how often it will occur. SpboplfDpvouzQbslt-Sfdsfbujpo'Upvsjtnxjmmibwfqsjnbszsftqpotjcjmjuzgps mpoh.ufsnnbjoufobodfpguifusbjmt-xijdixjmmjodmvef; >pqfsbujpotboenbjoufobodf- >usbjmhsppnjohboesfqbjst-boe >epxofeusffsfnpwbmt/ SJNCBxjmmbttjtuxjuiusbjmnbjoufobodfboevqlffq/ SDQSUboeSJNCBxjmmjotqfduusbjmtpobsfhvmbscbtjt-boexjmmdpoevdutqfdjbm jotqfdujpotcfgpsftqfdjbmfwfoutboebgufsnbkpstupsnt/ A.Describethe SpboplfDpvouzjtjouif6uizfbspgb::.zfbsmfbtfxjuiuifWjshjojbSfdsfbujpobm GbdjmjujftBvuipsjuz-xijdipxotuifqspqfsuz/ BddfttupFyqmpsfQbsljtwjb; >uifCmvfSjehfQbslxbzboeuifSpboplfSjwfsQbslxbzmfbeupuifdfousbmBewfouvsf WjmmbhfpgFyqmpsfQbsl-gspnxijdiqfpqmfdbosfbdiCSNCDczusbjm/ >SvuspvhiSpbe)Suf729*mfbetupuifnbjoCSNCDusbjmifbe/ >uifSpboplfSjwfsHsffoxbzxjmmdpoofduupuifusbjmtpgCSNCD/ >uifSpboplfSjwfsxjmmibwf3.4mboejohqpjoutxjuijoFyqmpsfQbsl/ Jo3127-SpboplfDpvouzdpousbdufexjuiNjdibfmHbjhfgpsbMboetdbqfJowfoupszboe TqfdjbmQmbdftSfqpsu/JoijtGjfmeJowfoupsz-ifopuftbgfxep{fobodjfouusfftboe ovnfspvtmboetdbqfqpjoutpgjoufsftu-bjnjohgpscpuibqqsfdjbujpopguiftqfdjbmqmbdft boefevdbujpobcpvusfbejohuifmboetdbqf/ Fowjsponfoubmbobmztjtibtopuzfucffodpoevdufecvuxjmmcfepofbtqbsupguif qmboojohboeeftjhoqibtf/ Dpotusvdujpopguifnpvoubjocjlfusbjmtboetljmmtqbslxjmm#mbzmjhiumzpouifmboe#-xjui njojnbmejtuvscbodf/Dpotusvdujpopguifusbjmifbebsfbxjmmcfeftjhofeupcbmbodf cfofgjutboejnqbdut/ .ListtheFederal, State and local permitsand approvals thatwill be required for theRTP project. Providethe purpose of eachand their status. Tupsnxbufsnbobhfnfou;upjnqspwfuifrvbmjuzboervboujuzpgtvsgbdfsvopgg/Uif nfuipetpgtupsnxbufsnbobhfnfouxjmmcfefufsnjofeevsjohuifefubjmfetjufeftjho qspdftt/ F'T0MboeEjtuvscbodfqfsnju;upqsfwfouboe0psnjujhbufuiffggfdutpgfsptjpoboe tfejnfoubujpoevsjohuifdpotusvdujpoqibtft/Uifnfuipetxjmmcfefufsnjofeevsjoh uifefubjmfetjufeftjhoqspdftt/ U'Fgpsusffsfnpwbmt)cbut*;upmjnjujnqbdutpoibcjubutpguisfbufofeboefoebohfsfe tqfdjft/Uifnfuipetxjmmcfefufsnjofeevsjohuifefubjmfetjufeftjhoqspdftt/ .Identify and describeany mitigationthatis being required for the project. Fowjsponfoubmbobmztjtibtopuzfucffodpoevdufecvuxjmmcfdpnqmfufebtqbsupguif QsfmjnjobszFohjoffsjohqibtf/ Njujhbujpobtqbsupgtupsnxbufsnbobhfnfounjhiucfiboemfejoqbsuczefejdbujoh dpotfswbujpofbtfnfoutpomboetpxofeczuifDpvouzboe0psczWjshjojbSfdsfbujpobm GbdjmjujftBvuipsjuz)WSGB*/Uifnfuipetxjmmcfefufsnjofeevsjohuifefubjmfetjuf eftjhoqspdftt/ .Are constructions planscomplete for the project? Yes No Other __________________________________ Uif3124WjshjojbPvueppstQmbo)WPQ*Dibqufs21Sfhjpo6nblfttfwfsbmsfgfsfodft upuifeftjsfgpsnpsfnpvoubjocjlfgbdjmjujftjoWjshjojb(tCmvfSjehf/ Uif#Usbjmtboehsffoxbzt#tfdujpojodmveftuiftfpoqbhf21/69; !>!Qspwjeftubdlfemppqusbjmtgpsfrvftusjbotboenpvoubjocjlfst/ !>!Cbmbodfuifovncfspgnvmujvtfusbjmtxjuitjohmf.vtfusbjmpqujpot/ !>!Eftjhousbjmtupnjojnj{fnvmujvtfdpogmjdut/ !>!Dsfbufbcjlftljmmtqbsluibujtwjtjcmfbmpohuifsjwfs/ SpboplfDpvouz(tjowpmwfnfoujoFyqmpsfQbsldibohfetjhojgjdboumzbgufsuif3124 WPQxbtqvcmjtife/Uif3129esbguWPQ)ebufe7024029*jodmvefetjnjmbssfgfsfodft/ !>!Gjh/3.5tfutnpvoubjocjljohbnpohuif#upqpvueppsbdujwjujftgpshspxui#/ !>!Gjh3.7tipxtusbjmtbnpohuifnptuoffefesfdsfbujpobmpqqpsuvojujftjouif WjshjojbPvueppsEfnboetvswfz !>!Usbjmtbsfbnbkpsxbzupfoibodfuiffdpopnjdcfofgjutpgqbslt)q/41* !>!Dibqufs9jtefejdbufeupusbjmt/ !>!Dibqufs21Sfhjpo6jodmveft-#JnqmfnfouuifFyqmpsfQbslnbtufsqmbo/# Uif3127FyqmpsfQbslBewfouvsfQmbocfhboxjuiqvcmjdjoqvuboedpodmvefexjui gjoejohtuibujodmvefeuifCSNCD/ Jo3128.29-SpboplfDpvouzxpslfexjuibdpotvmujohufbnvoefsCbm{fs'Bttpdjbuft upefwfmpquifNpvoubjoCjlfTljmmtBsfbEfwfmpqnfouEftjhoObssbujwf)3129*/ Describe the planning process that led to the submission of this RTP application. Indicate if the project is a result of citizen survey, user survey, an approved local plan or other public input process. If public commenting periods were held indicate when they were held, how long the commenting period was open and how the project was modified as a result of receiving public input. UxpqmboojohqspdfttftmfeuptvcnjttjpopguijtSUQbqqmjdbujpo-fbdixjuispcvtuqvcmjd fohbhfnfou/ Jo3127-SpboplfDpvouzxpslfexjuiXbmmbdf-Spcfsut'Upee)XSU*upsfwjtjpoFyqmpsf QbsljouifFyqmpsfQbslBewfouvsfQmbo/Gpvsuffonffujohtxfsfifmexjuidpvouztubgg- uiftuffsjohdpnnjuuff-boeuifhfofsbmqvcmjd/ JobofggpsuupfohbhfuifdpnnvojuzjotibqjohuifgvuvsfpgFyqmpsfQbsl-uifDpvouz dpoevdufebcspbeqvcmjdpvusfbdiqsphsbnjodmvejoheftjhobujpopgbtuffsjohdpnnjuuff xjuibxjefsbohfpgsfqsftfoubujpo/UifDpvouzdpoevdufenffujohtxjuiuiftuffsjoh dpnnjuuff-tublfipmefstboehfofsbmqvcmjdcpuijoqfstpoboeczxbzpgbvtfstvswfz/ Jo3128.29-SpboplfDpvouzxpslfexjuibdpotvmujohufbnvoefsCbm{fsboeBttpdjbuft upefwfmpquifNpvoubjoCjlfTljmmtBsfbEfwfmpqnfouEftjhoObssbujwf)3129*/Uifqvcmjd pvusfbdiqspdfttjefoujgjfeuiftfeftjsft; !>!#bsfhjpobmpvueppsbdujwjuzcbtfdbnquibuxjmmjouspevdfqfpqmfupbewfouvsfsfdsfbujpo- csjohjohuphfuifsnbozpvueppsbdujwjujftsbohjohgspncbtjdupnpefsbufmfwfmtpg dibmmfohf/ !>!#bupq.opudi-fousz.mfwfmpvueppsjouspevdujpoxjuitfmfdujwfpqqpsuvojujftgpsjoufsnfejbuf boebewbodfeqbsujdjqbout-boe !>!#jouspevdjohboefevdbujohopwjdftboegbnjmjftupbdujwjujft-uiftljmmtgpsxijdidbocf sfgjofeboebqqmjfejonpsfsfnpufboeefnboejohdpoejujpot/# a detailed, itemized budget showing the total project cost for the project (architectural and engineering work, environmental analysis, permitting and construction). The total project cost of the project will be used for adhering to the RTP categorical requirements. The engineering, environmental and permitting fees will be used to determine the amount of the PE grant that will be awarded for selected projects. Clearly identify all funding sources and their amounts for the project. Identify which sources will be used as a match. Designate if the match is a hard match (cash) or soft (volunteer, donations, etc.) Do not list the RTP funding as a source. If other grants are involved with the proposed RTP project, a copy of the authorized agreement and contact information for the awarding agency must be included with the RTP grant application. Pending grants are ineligible. Projects involving other federal funding must be able to adhere to the 95% rule for each reimbursement request. The Recreational Trails Program is an 80-20 matching reimbursement program. In submitting the RTP application for funding the applicant is certifying they have funding committed to the project for its completion while seeking periodic reimbursement. A.Project Timeline B.Location Maps: location within Virginia, location within locality, location within park, etc. C.Graphic showing trail alignment, location of trailheads, overlooks, linkages to other existing trails, etc. D.Graphic showing trail alignment with beginning, mid-point, and end point, latitudes and longitudes E.Documentation showing applicant has control of the right-of-way(deed, easement, license agreement, etc.) F.Supportingdocumentationto verify userdata, financial commitments forproject, etc. G.Photographs H.Lettersofsupport(no more than) By submitting this application for consideration for funding through the Recreational Trails Program, I hereby certify the information contained in this application is true and correct. I understand this application will be rated on the basis of the information submitted and the submission of incorrect or inaccurate data or an incomplete application can result in this application becoming ineligible for funding. I hereby certify that the applicant will comply with all Federal, Commonwealth of Virginia and local laws and regulations. I hereby certify that the applicant understands the Recreational Trails Program is an 80-20 matching reimbursement program requiring verification of expenditures in order to receive reimbursement, either partial or in full. Further, in signing and submitting this application, I hereby certify that the applicant has OVERLAID ON EXISTING TRAILS ATTACHMENT C: PHASE 1 TRAILS AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 18, 2019 ORDINANCE APPROPRIATING $323,484 TO THE DEPARTMENT OF PARKS, RECREATION AND TOURISM, FOR MOUNTAIN BIKE TRAILHEAD CONSTRUCTION AND MOUNTAIN BIKE TRAIL REHABILITATION AND CONSTRUCTION AT EXPLORE PARK WHEREAS, Roanoke County has received a grant in the sum of $323,484 from the Virginia Department of Conservation and Recreation for the County to enhance its mountain biking trail system at Explore Park; and WHEREAS, it is accordingly proposed that Roanoke County rehabilitate an existing trail, build a new trailhead and construct a new series of loop mountain bike trails; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on December 18, 2018, and the second reading was held on January 8, 2019. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $323,484 is hereby appropriated to the Department of Parks, Recreation and Tourism, for the construction of a mountain bike trailhead, and for additional repair and construction of mountain bike trails Explore Park. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: All open district appointments BACKGROUND: 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) The following District appointments remain open: Cave Spring Magisterial District Vinton Magisterial District Budget and Fiscal Affairs Committee (BFAC) (At-Large) Two open appointments 2. Economic Development Authority (EDA) (appointed by District) The following four-year term expired on September 26, 2017: a) Steve Anderson, representing the Cave Spring Magisterial District is eligible for reappointment Page 1 of 2 3. Library Board (appointed by District) The following District appointment remains open: Vinton Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,DECEMBER 18, 2018 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for December 18, 2018designated as Item I-ConsentAgenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through4inclusive, as follows: 1.Request to accept and allocate grant funds in the amount of $42,564 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant 2.Request from the Roanoke County Sheriff’s Office to accept and appropriate funds in the amount of $9,000 for a grant administered by the U. S. Department of Justice’s Bulletproof Vest Partnership 3.Confirmation of appointment to the Roanoke Valley Resource Authority (RVRA) (At-Large) 4.Request to accept donation of a recycling trailer from Cox Communications Page 1of 1 ACTION NO. ITEM NO. I.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $42,564 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: Thomas C. Gates County Administrator ISSUE: Accept and allocate an Emergency Management Performance Grant in the amount of $42,564 from the Department of Emergency Management. BACKGROUND: The Emergency Management Performance Grant is an annual grant to local governments for emergency preparation. Funds will be used to purchase five (5) weather monitoring stations to collect and disseminate measurement data for severe wind, rainfall, humidity, and temperature during severe weather events. Funds will also be used to purchase personal flotation devices and helmets for protection during technical rescues including water rescues during severe flooding events. DISCUSSION: The County anticipates utilizing grant funds to improve monitoring capabilities in assessing rainfall, wind, etc. during severe weather events. FISCAL IMPACT: Awarded grant funds total $42,564, which includes a required local match of fifty percent (50%) of $21,282. Terms and conditions of the grant permit Roanoke County to Page 1 of 2 use a portion of the existing Emergency Manager's salary to meet the match requirement of the grant. Acceptance of this grant will not require a County contribution of cash. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue Department in the amount of $42,564 from the VDEM. Page 2 of 2 Virginia Department of Emergency Management SUBAWARD AGREEMENT Page 1 of 3 10501 Trade Court North Chesterfield, VA 23236 1. SUBRECIPIENT NAME AND ADDRESS: 4a. SUBAWARD ID NUMBER: 7864 4b. Federal Award ID: EMP-2018-EP-00007-S01 5. SUBAWARD DATE: November 15, 2018 Roanoke County 6. PROJECT PERIOD: July 01, 2018 to June 30, 2019 5925 Cove Road BUDGET PERIOD: July 01, 2018 to June 30, 2019 Roanoke, VA 24019 7. TOTAL AMOUNT OF THIS SUBAWARD: $42,564.00 8. FEDERAL AMOUNT OF THIS SUBAWARD: $21,282.00 2. SUBRECIPIENT DUNS Number: 062353610 9. SUBRECIPIENT NON-FEDERAL COST SHARE SUBRECIPIENT EIN: 54-6001572 REQUIREMENT: $21,282.00 10. INDIRECT COST RATE (If applicable): PASS-THROUGH ENTITY: Virginia Department of Emergency Management 3. SUBAWARD NAME: 2018 Local Emergency Management Performance Grant (LEMPG) CFDA: 97.042 Emergency Management Performance Grant (EMPG) Program U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) 11. STANDARD TERMS AND CONDITIONS & SPECIAL CONDITIONS The above subaward is approved subject to the 2018 Department of Homeland Security (DHS) Standard Terms and Conditions and VDEM Special Conditions as set forth on the attached pages. 12. APPROPRIATION AUTHORITY FOR GRANT The project is supported under the Department of Homeland Security Appropriations Act, 2018 (Public Law No. 115-141). 13. METHOD OF PAYMENT Commonwealth of Virginia Cardinal Accounting System AGENCY APPROVAL SUBRECIPIENT ACCEPTANCE 14. NAME AND TITLE OF APPROVING VDEM OFFICIAL 16. NAME AND TITLE OF AUTHORIZED OFFICIAL Thomas Gates Jeffrey D. Stern Ph.D. County Administrator State Coordinator 15. SIGNATURE OF APPROVING VDEM OFFICIAL 17. SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL 18. DATE: Saving lives through effective emergency management and homeland security. Virginia Department of Emergency Management SUBAWARD AGREEMENT Page 2 of 3 10501 Trade Court North Chesterfield, VA 23236 Subaward Name: 2018 Local Emergency Management Performance Grant (LEMPG) SPECIAL CONDITIONS 1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002 and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity (NOFO). 2. The Subrecipient agrees to permit the pass-through entity and auditors to have access to its records and financial statements as necessary for the pass-through entity to meet the requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200. 3. The Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. 4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant federal agency to charge indirect costs to this subaward. 5. In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, the Subrecipient will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award. 6. Subrecipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify FEMA and the State Historic Preservation Office. Any construction activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for FEMA funding. 7. The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant, state or local funds for emergency preparedness. Saving lives through effective emergency management and homeland security. Virginia Department of Emergency Management SUBAWARD AGREEMENT Page 3 of 3 10501 Trade Court North Chesterfield, VA 23236 Subaward Name: 2018 Local Emergency Management Performance Grant (LEMPG) 8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document Programs Directorate or the U.S. Department of Homeland Security." 9. The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be 10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after the end date of the performance period. Failure to provide this information may result in VDEM withholding grant funds from further obligation and expenditure and prevent future awards to the Subrecipient. 12. National Incident Management System (NIMS) Implementation Compliance In accordance with HSPD-5, the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEM/SAA will determine if the Subrecipient has made sufficient progress to disburse funds. 13. All conferences and workshops using federal preparedness funds must pertain to the project being funded. The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www.vaemergency.gov under Reporting Forms. These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of payment until received. 14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and Mexico, preapproval is required by the state and FEMA through the SAA office. Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere Travel Initiative (http://www.dhs.gov/files/programs/gc_1200693579776.shtm). Saving lives through effective emergency management and homeland security. ACTION NO. ITEM NO. I.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: ce to accept and appropriate funds in the amount of $9,000 for a grant Bulletproof Vest Partnership SUBMITTED BY: Eric Orange Sheriff APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance and allocation of $9,000 for the Bulletproof Vest Partnership Grant. BACKGROUND: The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1998 is a unique U.S. Department of Justice initiative designed to provide a critical resource to State and local law enforcement. Office matching grants to assist in the purchase of protective vests from the fiscal year 2018 through the fiscal year 2020. The current grant (awarded in 2018) is 50/50 matching grant and the U.S. Department of Justice will fund fifty percent (50%) of the cost of each vest up to a total of $4,500 of federal funds. This grant expires on August 31, 2020. DISCUSSION: Office a grant to assist in the purchase of protective vests from the fiscal year 2018 through the fiscal year 2020. Page 1 of 2 The current grant (awarded in 2018) is 50/50 matching grant and the U.S. Department of Justice will fund fifty percent (50%) of the cost of each vest up to a total of $4,500 of federal funds. This grant expires on August 31, 2020. FISCAL IMPACT: The Department of Justice will provide funds in the amount of $4,500 to be allocated to Office fiscal year 2018-2019 budget. STAFF RECOMMENDATION: Staff recommending accepting and allocating funds in the amount of $9,000 from the Page 2 of 2 ACTION NO. ITEM NO. I.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: Confirmation of appointment to the Roanoke Valley Resource Authority (RVRA)(At-Large) SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Confirmation of appointment to the Roanoke Valley Resource Authority BACKGROUND: Mr. Thomas C. Gates is a current member of the Roanoke Resource Authority and will be leaving office as of January 4, 2018. DISCUSSION: The Board of Supervisors has recommended that Donald R. O'Donnell be appointed to replace Mr. Gates. This term would expire December 31, 2019. FISCAL IMPACT: There is no fiscal impact associated with this item. STAFF RECOMMENDATION: Staff recommends approval of this appointment. Page 1 of 1 ACTION NO. ITEM NO. I.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: Request to accept donation of a recycling trailer from Cox Communications SUBMITTED BY: Rob Light Director of General Services APPROVED BY: Thomas C. Gates County Administrator ISSUE: Donation acceptance of a recycling trailer from Cox Communications BACKGROUND: In 2005, Roanoke County initiated a mobile drop-off recycling program through a cooperative agreement with Hollins University. Since that time the program has expanded to include two trailers at the Brambleton Center, two trailers at Cox Communications, one trailer at William Byrd Middle School and one trailer at Glenvar Middle School. Roanoke County citizen participation in the mobile drop off program has grown since its inception. In the last fiscal year alone, over 1,300 tons of material were recycled. The expanded recycling program was due in part to the provision of a drop-off location and donation of a trailer to the County by Cox Communications in 2008, as a part of their Cox Conserves environmental program. This program prioritizes positive environmental change both within their company and the communities they serve. As a company, Cox Communications has invested over one hundred million dollars in sustainability and conservation projects, including initiatives related to emissions, water conservation and landfill impacts. DISCUSSION: Page 1 of 2 The trailers originally purchased were gravity dump trailers and were segmented for the various materials. In an effort to improve efficiency and to facilitate the change to single stream recycling, Roanoke County is replacing trailers at the end of their useful life with ones that are larger, dump hydraulically and have single compartments to handle all materials. The hydraulic dump style trailers are safer and more efficient for employees and provide some increased capacity for high demand locations. Cox Communications continues their partnership and investment in recycling by providing use of the property on Fallowater Lane as a drop-off location for all County citizens and purchasing a new trailer for this location that is necessary to replace the one donated in 2008. The price of the new trailer is $13,481. Solid Waste employees will continue to be responsible for hauling the recyclable materials to the processor and maintenance of the trailer and site. The trailer matches the specification requirements of the County. FISCAL IMPACT: Acceptance of the donated trailer reduces capital investment by the County for a trailer that would be necessary in order to continue providing comparable recycling drop-off opportunities. STAFF RECOMMENDATION: Staff recommends acceptance of the donated recycling trailer from Cox Communications. Page 2 of 2 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited OutstandingOutstanding June 30, 2018AdditionsDeletionsDecember 18, 2018 General Obligation Bonds$2,765,175$-$2,765,175 VPSA School Bonds78,883,08227,875,0008,121,85598,636,227 Lease Revenue Bonds81,845,7052,935,00078,910,705 $163,493,962$27,875,000$11,056,855-$180,312,107 %% e 75 c 06 n .. a 22 i5.36%3.19%0.00%0.70%4.57%6.74%0.23% 0.42%4.11% r-5.00%-7.59% 19.10%12.05%77.00%18.25%58.29%15.42% 13.75%15.63%90.38% a-70.97% -148.25% V f so e c % n a i r 98 0 46 a (22) 02 V ,, s l 47 2,4975,9113,4933,4665,217 9,458 a 54(6,166) 38,26563,33533,04542,85114,65911,272 82,094 82 (57,346)(40,108) u 194,710 137,739470,225 t $154,533 c A %% t 52 e s 54 .. g e 16 d 5.20%0.00% 2.99%9.35% u 32 u 34.65%32.03%15.39%35.03%25.36%33.53%32.49%30.61%38.44%47.68%44.51%40.61%14.76% 39.70%93.73%28.80%50.46%31.84% n B e v f e o R % 02 0 r 51 31 a s 10 e ,, e 24 Y 6,775 4,159 u 34 t 28,77125,14973,098 90,830 n 23 n ,331,653355,938528,771129,348489,917,234,774 230,368 e e 19 v 1,001,9743,008,6891,146,3953,632,7161,200,9421,499,561 r 4 e r u R $36,900,288 s C e u n 54 e 40 v 06 210 ,, e t 20 e R 86 g 94,00017,62556,500 44,500 l 63 d ,650,000510,000,492,365180,000 800,000180,000 a 05 u 3,210,0003,600,0003,750,0006,372,7002,312,3871,509,5091,461,0524,616,011 u 33 t B 33,546,38410,484,945 1 c $92,945,661 A E d K n %% t Oa 78 e s 57 N d .. g e Ae 15 d 4.31%0.00%8.97% 2.64%5.02% u t 32 u 32.79%30.68%15.50%37.69%24.20%31.27%32.13%26.92%45.05%19.07%34.10%25.24% 40.36%83.23%24.00%32.65%23.20% n O e B e g R v f d e o F u R OB % f Y o T t 04 0 n N 04 53 r e s 17 U General Fund - C100 a,, e 86 m e 1,558 O 8,737 u 79 e Y25,30510,49061,827 10,325 n t C 30 ,268,317353,442568,879123,437456,873,191,922 864,235220,910 re a 09 t v o 2,538,4641,203,7413,438,0061,162,6771,496,068 i 4 e r S PR $36,745,755 e v i t a r 14 71 a 67 210 p For the Five Months Ending Friday, November 30, 2018,, t 72 e m 19 g 94,00017,37555,000 44,500 o 92 d ,600,000510,000,426,065181,300 920,612174,000 C 75 u 3,050,0003,686,2553,789,4506,220,0002,280,8831,509,5091,461,0524,656,620 23 B 32,723,39110,484,945 1 $91,049,668 s e x a T s ye t x r a e T p l o r a c P lo aL r r e e n h et GO ll aa tt oo TT Local Sales TaxConsumer Utility TaxBusiness License TaxFranchise TaxMotor Vehicle License FeesTaxes On Recordation & WillsUtility License TaxHotel & Motel Room TaxesTaxes - Prepared FoodsOther TaxesLand and Building FeesPermitsFeesClerk of Court FeesPhotocopy Charges Real Estate TaxesPersonal Property TaxesPublic Service Corp BasePenalties & Interest on Property TaxesPayment In Lieu Of TaxesCommunication TaxesAnimal Control Fees %%%%% e 14480 c 76468 n ..... a 99670 i0.00% 6.39%3.08%1.06%3.87%8.60%8.42%0.00%0.00% - 1131 r-3.33%-5.82% 19.64%10.06%17.52% - a-18.26% -129.11% V f so e c % n a )) i r 10299 00 11812 a 80041 V ,,,,, s l 72121 8,607 a 63(2,090)3(4,283)05 32,01027,94914,57330,49317,65753,04451,061 ( 1 (28,992)(76,315)(21,821) u 158,140 ( t c A %%%%% t 80565 e s 43436 ..... g e 30115 d 0.00% 0.00%0.00% u 44332 u 42.99%58.64% 40.30%17.96%31.38%13.68%52.13%24.97%32.83%29.94%28.11%42.10% n 239.54% B e v f e o R % 79417 000 r 81046 a s 90312 e ,,,,, e 33543 Y u 46837 t 62,84923,456 22,45585,583 n 3134 n , 163,019159,529228,154989,318593,673 e e 1 v 1,310,6851,664,5121,371,4861,878,621 r e r u R C 00055 0 00068 25271 ,,,,, t 14145 e 5,000 90754 g 40,00038,000 74228 d 146,200,, 404,500125,000625,514306,036913,635413,000 41 u 4,176,7655,070,3364,580,4522,112,1734,462,294 B %%%%% t 29223 e s 13960 ..... g e 82243 d 0.00%0.00% u 33432 u 44.42%69.35%57.42% 32.39%41.16%34.06%12.16%46.00%23.38%32.91%34.08%27.01%38.56% n 232.16% B e v f e o R % 69608 00 70863 r s 10351 a,,,,, e 61662 e u 73132 Y64,93927,73921,821 51,44776,976 n 21144 , 131,009131,581213,581958,825542,612 re 1 v o 1,387,0001,646,8551,318,4431,720,481 i e r PR 00085 0 50095 45278 ,,,,, t 44192 e 5,000 20743 g 40,00038,000 74218 d 146,200,, 404,500125,000633,184286,036913,635413,000 41 u 4,071,7985,004,0023,868,8652,008,7264,462,294 B s y t e r s e n p e o c r s i s e L P e r c di ud t v ni n r a e a f e s r s y S u o e e r o F e n o e f Fo d n , n s M a s l ae l tf i g e o s r mc e a re s n i sh e i PFUCM lllll aaaaa ttttt ooooo TTTTT Revenues From Use of PropertyCharges for Public ServicesEducation Aid-State Fines and ForfeituresRevenues from Use of MoneyCharges for ServicesReimb-Shared Programs SalemMiscellaneous RevenueRecovered CostsNon-Categorical AidShared ExpensesWelfare & Social Services-Categoric alOther State Categorical AidWelfare & Social ServicesEducation Aid-FederalOther Categorical Aid %%%% e 8000 c 7004 n .... a 4002 i 0.00%0.00% r a V f so e c % n a i r 6002 00 96 a 31 V ,, s l 09 a 12 34 u , t 1 c A %%%% t 4004 e s 0001 .... g e 9001 d 0.00%0.00% u 33 u n B e v f e o R % 0009 00 r 18 a s 64 e ,, e 73 Y u 97 t n 44 n ,, e e 69 v r 5 e r u R C 5644 5893 2481 ,,,, t 3767 e 4455 g 6429 d ,, 447,486256,894 60 u 19 B 1 %%%% t 5008 e s 2000 .... g e 9001 d 0.00%0.00% u 33 u n B e v f e o R % 4007 00 12 r s 23 a,, e 74 e u 84 Y n 10 ,, re 68 v o i 5 e r PR 7601 0 819 844 ,,, t 172 e 684 g 737 d ,, 387,416 56 u 18 B 1 e u n e s v e e c Rr l u a o r S e d g e n i F c ns d r a n e s n a f l i s a eF t tn r o aa t e r T h ST t d ll n O aa tt a l r oo a t TTG o Other Financing Sources T Transfers %%%%% e 96322 c 65645 f ..... n o 2.71%5.53%4.77%0.24%0.56%0.18%8.88%8.35%6.71%0.00%0.00%1.88%0.00%0.00% 12682 a -0.19%-2.54% i 11.92%10.92%31.64% 2 r -14.75% -59.89% - % a V s e ) c 0 000 00468 n 79631 a i 447 32697 r (254) ,,,,, 7,9461,335 a 26574 s 91,29127,46994,81134,47953,406 l69182 V (28,667) (44,455) 787,124319,259170,343187,856115,767 a1141 (223,759) , ( u t1 c A %%%%% 27849 t 22390 m ..... e u 0.00%0.00%0.00%0.00% 22330 g c 40.56%41.60%55.65%23.45%45.00%46.55%42.49%39.91%39.76%41.40%39.45%46.63%50.70%42.33%73.14%39.68%37.18% 43444 d n u E B f & o p s x e % c E n a r b 0 000 97079 m 92687 u s c62142 e ,,,,, r s n c 40833 a e n E r 37655 e a 132,717231,326373,609496,617240,075244,678925,287513,784365,946 u 78889 d r Y t ,,,, i n6,607,2546,701,9633,318,8692,250,468 b3,370,6561,919,2702,838,8541,748,479 t 3654 d a n 1 m n e s u e r r e c p r u n x u t CE E i d & n e E p K x 0 O000 06931 E 20415 l N 16817 a A ,,,,, u 56726 t t O c49825 e R 327,209415,671603,792591,055500,358 86833 A g ,,,,, 8,102,2401,593,0681,103,5388,316,1544,865,3644,826,6821,825,1451,213,867 F7,153,7274,702,666 d 82832 d 14,194,62315,773,280 u 311 On B a Y d T e t N e U g General Fund - C100 O d u C %%%%% B 05762 t f 19661 m ..... e o u 0.00%0.00%0.00%0.00% 49102 g t c 40.06%43.49%60.13%38.92%41.33%41.66%41.37%42.77%35.98%42.99%36.83%44.92%37.24%45.11%50.00%42.47%42.73% 43444 d n n u e E B m f & e t o p a tx % For the Five Months Ending Friday, November 30, 2018 SE e v i t a 0 000 76345 r 71947 a s 15018 p e ,,,,, s c 66519 m r e n r 36152 o a a 132,971223,071597,368469,148238,740243,560813,270480,632250,179 u 60838 e r C t ,,,,, i 5,814,6326,399,1913,362,5302,064,755 b3,280,1351,748,9272,786,7621,792,934 Y 31554 d 1 r m n o u e i r c p n Px E E & 0 00 83497 28303 18845 ,,,,, 59306 t 46566 e 331,954370,955663,488566,556500,358208,850 26914 g ,,,,, 7,862,4084,596,1572,183,7091,065,394 7,542,2191,534,8521,135,0314,748,5936,561,6634,195,666 d 82731 15,469,976 13,957,962 u 311 B n o i t a r t s i n i m d A t n e e r ma f l n r e e ys v W t k o er d f o G n a l a l SW a a r ih cc t ii e c l ll i n a bb d e e uu u Electoral Board & OfficialsFire and RescueCorrection & DetentionAnimal ControlMaint Buildings & GroundsEngineeringInspectionsGarage Complex LegislativeGeneral & Financial AdministrationGCourtsOther Judicial SupportJLaw Enforcement & Traffic ContPGeneral Services AdministrationRefuse DisposalPMental HealthPublic HealthSocial Services AdministrationComprehensive Services ActPublic AssistanceSocial Services OrganizationsH %%%%% e 50550 c 30677 f ..... n o 6.78%0.00%0.50%0.00%0.25%9.52%3.68%0.00%0.00%0.00% 25744 a -5.58%-1.59% i -- 10.00%18.08%24.41%34.65% 21 r % a V s e )) c 000 94264 n 82739 a i 46193 r (352) ,,,,, 1,0552,0251,744 a 34287 s 70,69645,82317,033 l63123 V (92,785)(41,400)(81,150) (( 391,370465,705 a410 ,, u 9,663,231 t02 c 11 A %%%%% 77907 t 57589 m ..... e u 0.00%0.00%0.00%0.00%0.00% 01132 g c 43.36%39.00%44.12%25.43%39.84%34.79%18.55%47.84%54.51%44.41%31.24% 44444 d n u E B f & o p x % E 00000 05569 48716 s 94867 e ,,,,, r s c 9,645 44606 a e n 22,145 r 09334 e a 459,541212,800801,066463,294 u 76490 r Y t ,,,, i 1,661,9314,162,8701,343,935 b1,043,009 t 2502 d 39,586,681 n 48 m n e u e r r c p u n x CE E & 000 45075 97483 97801 ,,,,, 62357 t 87,09752,000 66745 e 534,202850,000670,000497,486 66049 g ,,,,, 2,405,6444,261,3501,041,4762,302,8638,701,4914,302,195 d 61330 89,142,892 u 199 B 1 %%%%% 23118 t 66124 m ..... e u 0.00%0.00%0.00% 32037 g c 43.24%43.38%79.08%40.77%25.83%40.65%92.80%30.11%13.86%48.23%54.09%33.55%24.57% 44433 d n u E B f & o p x % E 000 39119 84384 s 83461 e ,,,,, s c 7,901 29316 r e n 41,40022,49681,150 r 82708 a a 986,810414,296211,406799,041446,261878,230 u 77989 e r t ,,,, i 1,754,6733,720,228 b Y 2409 d 29,923,450 36 r m n o u e i r c p n Px E E & 0 51434 61119 78924 ,,,,, 90872 t 52,35087,09787,45057,000 71954 e 520,006825,000670,000479,719 37377 g ,,,,, 4,045,2217,713,3093,574,693 2,282,1941,016,2582,653,886 d 61226 89,182,520 u 198 B 1 l a r u t t l n u e C m & p l o n a et o i v n t e e t a D us e m l rt yr O a c t t i a e s o n p r R T u e e ,f d D m ss - n k n mn r a a r oo a r LibraryCultural EnrichmentCooperative Extension ProgramEconomic DevelopmentContribution to Human Service OrganizationsDixie Caverns Landfill CleanupMiscellaneousTax Relief/Elderly & HandicappRefuse Credit VintonBoard ContingencyUnappropriated BalanceIntrafund Transfers Out Parks & RecreationPPlanning & ZoningCEmployee BenefitsNInterfund Transfers OutTG ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:December 18, 2018 AGENDAITEM:Accounts Paid-November 2018 SUBMITTED BY:Rebecca E. Owens Director of Finance APPROVED BY:Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct DepositChecksTotal Payments to Vendors$-$-$8,838,361.29 Payroll11/02/181,371,968.2348,780.191,420,748.42 Payroll11/16/181,720,395.3545,964.811,766,360.16 Payroll11/30/181,565,454.7279,131.901,644,586.62 Manual Checks-2,641.942,641.94 Grand Total$13,672,698.43 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 18, 2018 AGENDA ITEM: Work session to review with the Board of Supervisors the County of Roanoke's CORTRAN program SUBMITTED BY: Christopher R. Bever Director of Management and Budget APPROVED BY: Thomas C. Gates County Administrator ISSUE: Discuss with the Board of Supervisors the County of Roanoke's CORTRAN program. BACKGROUND: The County of Roanoke has provided funding for demand-response transportation services for County residents over 60 years old or individuals with a qualified disability since 1985. The County contracts with RADAR to provide this service, and funding is allocated through the annual budget process. DISCUSSION: This work session will provide an overview of the County of Roanoke's CORTRAN program. Program history, eligibility, data concerning trips provided through RADAR, and fiscal impacts will be discussed. Staff will also review with the Board of Supervisors changes to County management of the program and additional program recommendations. A Powerpoint presentation will be provided to the Board of Supervisors at the work session. FISCAL IMPACT: There is no current year fiscal impact associated with the receipt of the attached presentation. Any fiscal impacts associated with program changes will be included as Page 1 of 2 part of the County Administrator's fiscal year 2019-2020 operating budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding County of Roanoke's CORTRAN program, and direct staff to explore proposed program changes detailed in the presentation. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 18, 2018 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies;and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1of 1