HomeMy WebLinkAbout3/12/2019 - Regular
Roanoke County
Board of Supervisors
March 12, 2019
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
Page 1 of 5
Roanoke County
Board of Supervisors
Agenda
March 12, 2019
Good afternoon and welcome to our meeting for March 12, 2019. Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
D. BRIEFINGS
1. Briefing to discuss with the Board of Supervisors the County Administrator's
Proposed Fiscal Year 2019-2020 Operating Budget (Daniel R. O'Donnell, County
Administrator; Christopher R. Bever, Director of Management and Budget)
E. NEW BUSINESS
1. Request to accept and allocate funds in the amount of $1,500 from the 2018 Mud
Run from Roanoke Valley Detachment 426 of the Marine Corps League to Camp
Roanoke (Doug Blount, Director of Parks, Recreation and Tourism)
Page 2 of 5
2. Request to authorize the County Administrator to accept the terms and
conditions of the Section 106 Treatment plan for the Bent Mountain Center
Preservation Fund as promulgated by the Federal Energy Regulatory
Commission (FERC) (Richard L. Caywood, Assistant County Administrator)
3. Request to approve the Cable Television budget for fiscal year 2019-2020
(Elaine Bays-Murphy, Director of Cable Access)
F. FIRST READING OF ORDINANCES
1. Ordinance approving an amendment to Section 7.1 of the Comcast Franchise
Agreement regarding Comcast Local Office (Mary Beth Nash, Senior Assistant
County Attorney)
G. PUBLIC HEARING AND FIRST READING OF ORDINANCES
1. Ordinance granting and authorizing a Deed of Release of Reverter and
Restriction to Richfield Living for a 10.31 acre parcel and a 14.93 acre parcel of
property (Tax Map Nos. #055.09-01-19.00-0000; 055.13-01-02.01-0000; 055.09-
01-20.02-0000; and 055.09-01-15.00-0000)(Due to time constraints, it is
requested that, upon a four-fifths vote of the Board, the second reading be
waived and the ordinance adopted as an emergency measure.) (Ruth Ellen
Kuhnel, County Attorney)
H. SECOND READING OF ORDINANCES
1. Ordinance appropriating funds in the amount of $187,000 from County Capital
Reserves for fiscal year 2018-2019 for the purpose of providing funding for the
County Facilities Assessment (Christopher R. Bever, Director of Management
and Budget; Rob Light, Director of General Services)
I. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance amending sections of the Roanoke County Zoning Ordinance dealing
with sign regulations (Philip Thompson, Acting Director of Planning)
J. APPOINTMENTS
1. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large)
2. Economic Development Authority (EDA) (appointed by District)
3. Library Board (appointed by District)
Page 3 of 5
K. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes November 20, 2019
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Vicki L. Benninger, Business Systems Analyst III, upon her retirement
after more than twenty-nine (29) years of service
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Charles R. Hill, Accounts Coordinator, upon his retirement after thirty-
one (31) years of service
4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Melba L. McGhee, Family Services Specialist, upon her retirement
after more than twelve (12) years of service
5. Request to accept audited financial results for Roanoke County Public Schools
for the fiscal year ended June 30, 2018
6. Request to accept and allocate funds in the amount of $3,000 for the Public
Safety Answering Points (PSAP) Educational Grant Program
7. Resolution requesting acceptance of Leighburn Drive of Buckland South into the
Virginia Department of Transportation System
8. Resolution requesting changes in the Virginia Department of Transportation
Secondary System of State Highways, Route 1110, Locust Grove Lane, Route
1374 (unnamed), Route 645, Crossmill Lane, and Route 612, Barley Drive
9. Confirmation of appointments to the Economic Development Authority (EDA)
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
Page 4 of 5
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Martha B. Hooker
2. David F. Radford
3. P. Jason Peters
4. George G. Assaid
5. Phil C. North
O. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.1, Personnel, namely discussion concerning the performance
measures of the County Administrator
2. Section 2.2-3711.A. 8, Consultation with legal counsel employed or retained by a
public body regarding specific legal matters requiring the provision of legal advice
by such counsel, namely the Vinton Gainsharing Agreement
P. CERTIFICATION RESOLUTION
Q. ADJOURNMENT
Page 5 of 5
ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Briefing to discuss with the Board of Supervisors the County
Administrator's Proposed Fiscal Year 2019-2020 Operating
Budget
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY:
County Administrator
ISSUE:
Briefing for the Board of Supervisors regarding the County Administrator's Proposed
Fiscal Year 2019-2020 Operating Budget.
BACKGROUND:
As part of the annual budget process, the County Administrator presents a balanced
operating budget for consideration by the Board of Supervisors. This briefing provides
an overview of the County Administrator's Proposed Fiscal Year 2019-2020 Operating
Budget.
DISCUSSION:
This time has been scheduled to provide the Board of Supervisors with a briefing on the
19-2020 Operating Budget. The
proposed operating budget document and the Power Point presentation providing an
overview of the operating budget will be distributed to the Board of Supervisors at the
March 12, 2019, meeting.
FISCAL IMPACT:
There is no fiscal impact associated with this briefing. The fiscal impact of the operating
Page 1 of 2
budget will be determined at budget adoption scheduled for May 28, 2019.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the
County Administrator's Proposed Fiscal Year 2019-2020 Operating Budget.
Page 2 of 2
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Request to accept and allocate funds in the amount of
$1,500 from the 2018 Mud Run from Roanoke Valley
Detachment 426 of the Marine Corps League to Camp
Roanoke
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Acceptance and allocation of $1,500 from the 2018 Mud Run and recognize Roanoke
Valley Detachment 426 of the Marine Corp League for its donation to Camp Roanoke
BACKGROUND:
In its 23rd year, the Marine Corp Mud Run continues to be one of the Roanoke Valley's
signature running and fundraising events. This event draws the interest of many
individuals and its team competition has been popular with school groups, athletic
teams, friends, neighbors and companies.
The event represents a long standing partnership among Roanoke Valley Detachment
426 of the Marine Corp League, Roanoke County Parks, Recreation and Tourism and
many local corporate sponsors. The beneficiaries of this event are the nationally
recognized Marine Toys for Tots program and Camp Roanoke. The Mud Run is held
annually at Green Hill Park.
DISCUSSION:
Funds will be used to replace the commercial stove in the cafeteria at Camp Roanoke.
This year's $1,500 donation brings the total amount contributed for the twenty-three
year period to over $163,000.
Page 1 of 2
A presentation will be made by Michael V. Shepherd-Commandant, Roanoke Valley
Detachment 426 Marine Corps League
FISCAL IMPACT:
The donation in the amount of $1,500 will be used to replace the commercial stove at
Camp Roanoke.
STAFF RECOMMENDATION:
Staff recommends acceptance and allocation of the $1,500 donation to Camp Roanoke
from Roanoke Valley Detachment 426 of the Marine Corps League
Page 2 of 2
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Request to authorize the County Administrator to accept the
terms and conditions of the Section 106 Treatment plan for
the Bent Mountain Center Preservation Fund as
promulgated by the Federal Energy Regulatory Commission
(FERC)
SUBMITTED BY: Richard Caywood
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE:
Request to authorize the County Administrator to execute an agreement on behalf of
Roanoke County to accept $500,000 in Section 106 mitigation funds to establish the
Bent Mountain Center Preservation Fund.
BACKGROUND:
On October 13, 2017, the Federal Energy Regulatory Commission (FERC) issued an
order granting a Certificate of Public Convenience and Necessity to Mountain Valley
Pipeline, LLC for the construction of the Mountain Valley Pipeline project between
Webster, West Virginia and Pittsylvania County, Virginia. A condition of this certificate,
FERC required the completion of the processes related to Section 106 of the National
Historic Preservation Act (NEPA) prior to construction in areas of historical significance.
Through the Section 106 process in Roanoke County, three historic districts were
identified: Bent Mountain (080-5677), Bent Mountain Apple Orchard (080-5731), and
Coles-Terry (080-5689) Rural Historic Districts. The Section 106 process requires the
evaluation of impacts to the identified historic districts and requires mitigation efforts to
help offset these impacts.
MVP developed and proposed mitigation for the historic districts in Roanoke County to
Page 1 of 3
include:
1) 1.8 miles of enhanced right of way restoration treatment to lessen the visual
impact of the project to the surrounding properties
2) $500,000 to support the preservation of the Bent Mountains Center
3) Preparation of a PIF (Preliminary Information Form) resource information sheet
for the Bent Mountain Rural Historic District and NRHP (National Register of
Historic Places) nomination for the Bent Mountain and Coles-Terry Rural Historic
Districts.
Roanoke County staff worked with outside legal counsel, MPV, and the Virginia
Department of Historic Resources (DHR) in an effort to enhance the mitigation effort
included negotiations with MVP as well as informal and formal comment to FERC and
DHR. We were successful in securing additional right of way treatment from what was
originally proposed by MVP. We were unsuccessful in securing additional funding for
the Bent Mountain Community Center.
On March 8, 2018, the proposed treatment plan was approved by the Virginia
Department of Historic Resources. On March 13, 2018, the treatment plan was
approved by the Federal Energy Regulatory Commission.
In order to establish the Bent Mountain Center Preservation Fund, Roanoke County is
required to formally accept the terms and conditions set forth in the treatment plan. The
conditions establish the Virginia Department of Historic Resources as the lead agency
for compliance with the parameters of the Section 106 treatment plan.
DISCUSSION:
project. If Roanoke County does not accept these funds for use in the Bent Mountain
Rural Historic District, it is our understanding that FERC will require that MVP provide
these funds to the Virginia Department of Historic Resources for utilization in other
historic districts impacted by the project.
FISCAL IMPACT:
The $500,000 associ
-117 of the fiscal year 2020 - fiscal year 2029 Capital
Improvement Program for the Bent Mountain Center Repairs and Renovations project.
If this agreement is not executed by the Board of Supervisors, the project will be under-
Page 2 of 3
funded by $500,000.
STAFF RECOMMENDATION:
Staff recommends approval of the attached terms and conditions.
Page 3 of 3
Mountain Valley Pipeline Project
Work Plan and Schedule / Historic Property Treatment Plan Implementation
Bent Mountain (080-5677), Bent Mountain Apple Orchard (080-5731), and Coles-Terry (080-5689) Rural Historic Districts
WORK PLAN AND SCHEDULE
FOR
Bent Mountain (080-5677), Bent Mountain Apple Orchard (080-5731),
and Coles-Terry (080-5689) Rural Historic Districts
ATTACHMENT 3
Terms and Conditions
B ENT M OUNTAIN C ENTER
P RESERVATION F UND
T ERMS AND C ONDITIONS
RECITALS
A. Mountain Valley Pipeline, LLC (Mountain Valley) obtained a Certificate of
Public Convenience and Necessity from the Federal Energy Regulatory Commission (FERC)
pursuant to Section 7(c) of the Natural Gas Act authorizing it to construct and operate the
proposed Mountain Valley Pipeline Project (Project) located in 17 counties in West Virginia and
Virginia, including Roanoke County.
B. FERC is the lead federal agency for compliance with the National Environmental
Policy Act and Section 106 of the National Historic Preservation Act (NHPA) for this
undertaking.
C. Through the Section 106 process, it is has been determined that the Project will
have an Adverse Effect on the Bent Mountain Rural Historic District (District).
D. A Revised Historic Property Treatment Plan (Treatment Plan) has been developed
to document and implement mitigation measures to avoid, minimize, and compensate for effects
on the District.
E. As a compensatory mitigation measure, the Treatment Plan provides for the
establishment of a Bent Mountain Center Preservation Fund (Fund) in the amount of $500,000,
to be funded by Mountain Valley and dedicated to the restoration and preservation of the Bent
Mountain Center (formerly Bent Mountain Elementary School) (contributing resource
DHR#080-0322) (Historic Structure), an important contributing resource within the District.
F. These Bent Mountain Center Preservation Fund Terms and Conditions (Terms and
Conditions) have been prepared for the purpose of ensuring that the Fund is used solely for the
purpose of providing mitigation for the identified adverse effect to the District in a manner that
is consistent with the requirements and objectives of the NHPA.
G. The Roanoke County Board of Supervisors (County), a consulting party, has been
selected as the appropriate party to administer the Fund in continuing consultation with the
Virginia Department of Historic Resources (DHR).
NOW, THEREFORE, in consideration of these premises and other good and valuable
consideration, the receipt and sufficiency of which the County acknowledges, County agrees as
follows:
1. Consent to Be Bound to these Terms and Conditions. The County covenants,
promises, and agrees that it shall hereby be bound by these Terms and Conditions, including
without limitation any and all conditions or limitations pertaining to receipt and use of funds.
2. Restoration and Preservation of Historic Structure. Except as stated in Paragraph
4, the Fund shall be used solely for purposes related to the restoration and preservation of the
Historic Structure in a manner that is not materially inconsistent with the Secretary of
Standards for the Treatment of Historic Properties with Guidelines for Preserving,
Rehabilitating, Restoring, and Reconstructing Historic Buildings and will not cause any
adverse effects to the resource.
3. Continuing Consultation with DHR. The County shall administer the Fund in
consultation with DHR. Consultation shall mean, at a minimum, that in advance of
commencing any study, restoration, construction, or other work using moneys from the Fund,
the County shall inform DHR in writing of its plans and give due consideration to the views
and opinions of DHR.
4. Substitution for Historic Structure. The County may, in its discretion, use all
or a portion of the moneys from the Fund for the restoration or preservation of one or more
different historic structures, provided that (i) any such substitute historic structure is a
contributing resource to the District and (ii) DHR has been consulted on the substitution.
IN WITNESS WHEREOF, County has caused these Terms and Conditions to be
signed its behalf by the undersigned.
ROANOKE COUNTY BOARD OF SUPERVISORS
_________________________________________
Name: ____________________________________
Title: _____________________________________
Date: _____________________________________
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Request to approve the Cable Television budget for fiscal
year 2019-2020
SUBMITTED BY: Elaine Bays-Murphy
Director of Cable Access
APPROVED BY:
County Administrator
ISSUE:
Approval of the Cable Television budget for fiscal year 2019-2020
BACKGROUND:
Roanoke Valley Television, RVTV-3, serves Roanoke County, Roanoke City, the Town
of Vinton and their respective school systems. RVTV-3 was created in 1993 as an
agreement between the three localities to form a Government & Educational Access
Station. The station is located at the Jefferson Center, and is staffed by five full time
staff members. RVTV-3 produces original video productions, monthly television shows,
and covers live government meetings. Programming is cablecast on Cox
Communications, Channel 3 and Comcast, Channel 3, in the West County area.
RVTV-3 is governed by the Roanoke Valley Regional Cable Television Committee,
which includes representatives from the County, the City, and the Town. Mr. Jason
Peters represents the Board of Supervisors, Ms. Amy Whittaker represents Roanoke
County Administration and Mr. David Jones is the Member at Large. The operational
budget for RVTV is provided by the three local governments, and is funded through the
Virginia Communications Sales and Use Tax paid by Cox Communications. The budget
amount paid by each locality is based on the proportion of Cox customers located in
-3 staff
Page 1 of 2
DISCUSSION:
Last year, Roanoke Valley Television produced a total of 163 video productions for the
three localities and their school systems. RVTV produced the following for the County:
(40) Television Shows, (34) Stand Alone Video Productions, and (22) Live Board
Meetings. RVTV also provides the Live Board Meeting signal for Web Streaming. RVTV
Roanoke County Today
An entire list of video
productions is included in the Budget Packet.
RVTV-3 programming is uploaded to the RVTV website and social media sources.
Additionally, RVTV-3 programming is posted to the websites and social media sources
for Roanoke County, Roanoke City, Town of Vinton and their School Systems.
The fiscal year 2019-2020 total Operating Budget is $463,413.
jurisdiction. Roanoke County's share of the cable budget is 44%.
FISCAL IMPACT:
Roanoke County's share of the cable budget for fiscal year 2019-2020 is $203,902.
This is an increase of $6,991 over the prior year. The County Administrator has included
the County's share of funding the proposed fiscal year 2019-2020 operating budget.
County staff will review the entire RVTV budget as presented to the Board of
Supervisors and if deemed appropriate, recommend a technical correction to the
County Administrator's budget before first reading of the budget ordinance scheduled
for May 14, 2019.
STAFF RECOMMENDATION:
The Roanoke Valley Regional Cable Television Committee recommends approval of the
fiscal year 2019-2020 RVTV Operating Budget.
Page 2 of 2
To: Roanoke Regional Cable Television Committee
From: Elaine Bays-Murphy, Director of Cable Access
Date: February 6, 2019
Re: FY2019-2020 Proposed Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving theCity
of Roanoke, Roanoke County, Town of Vinton, and their respective School Systems. In 1992, the three
localities signed an agreement to form the Station, and RVTV-3 was created in 1993. RVTV programming is
cablecast on Cox Cable, Channel 3, Roanoke, and on Comcast, Channel 3, in west Salem. RVTV is located at
the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by the three local
governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox
Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers
located in each jurisdiction.
RVTV-3 produces Original Videos, Monthly Television Shows, and covers LIVE Government Meetings
(Roanoke City Council & Roanoke County Board of Supervisors). RVTV also provides the meeting signal for
video streaming & Facebook LIVE. Roanoke Valley Television produced the following in 2018:
86 Original Television Shows
(12) Inside Roanoke, (12) Roanoke County Today, (10) Spotlight On City Schools, (12) Accent
Excellence, (12) Roanoke County Business Partners, (4) Recreation Television, (12) BizRoanoke
(12) Libraries Happenings
58 Regular Government Meetings (Signal Streamed through County Website & City FB LIVE)
(24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City
Council Briefings
77 Video Productions
(List of Video Productions on Attachment Pages 4 & 5)
RVTV-3 Programming is uploaded to the RVTV Website & Social Media Sources. Additionally, RVTV-3
Programming is uploaded to the Websites & Social Media Sources for Roanoke City, Roanoke County, Town
of Vinton & their School Systems.
RVTV Website www.RVTV.org
RVTV YouTube Channel www.youtube.com/RoanokeValleyTV
RVTV Facebook Page (3,091 Likes) www.facebook.com/RoanokeValleyTelevision
RVTV Twitter www.twitter.com/RoanokeValleyTV
1
FISCAL IMPACT:
The proposed FY2018/2019 Operating Budget request is $463,413. Roanoke County is the fiscal agent for
Roanoke Valley Tele
system. The proposed budget includes a 2% salary increase if approved by the Board of Supervisors. For
budgeting purposes, a recommended 20% increase for Group Health Insurance is included. The budget includes
closed captioning services for Roanoke City Council & Roanoke County Board of Supervisors meetings.
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.)
required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or
use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of
Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of
revenues it receives from cable television providers, like Cox, to the localities.
The operational budget for RVTV is provided by the three local governments, and it is funded through the
Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget
amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction.
Cox calculates the percentage of Subscribers (December 31, 2018) in each locality as follows:
Locality 2018 Percentage
City 52%
County 44%
Vinton 4%
Based on the above percentages, each m to the FY2019/2020 budget of $463,413
is:
Locality 2018/2019 Budget 2019/2020 Budget Proposed
City $232,713 $240,975
County $196,911 $203,902
Vinton $17,901 $18,536
Total $447,525 $463,413
share of the above budget of $463,413, the City will also pay $2,136 for closed
captioning for City Council Briefings.
RVTV Financial Report - Current Account Balances as of December 31, 2018
C817-9601 (Operating Budget) ...........................................................$229,481.55
C817-9603 (Cox Cable Capital Equipment Grant) ...............................$869,154.17
C817-9604 (Operating Reserve) ..........................................................$95,232.24
(Operating Reserve Balance to be maintained is 20% of the Operating Budget)
The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV
does not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve
Account.
2
ATTACHMENTS:
RVTV Proposed 20192020Budget
Budget Proposed Budget
2018 -2019 2019 - 2020
101010 Regular (Actual $248,531 + 2%) 247,331.00 253,502.00
202100 FICA (7.65%) 18,921.00 19,393.00
202200 Retirement VRS (12.32%) 27,652.00 31,231.00
202840 Deferred Comp Match (650 x 3) 1,950.00 1,950.00
202300 Group Health Insurance 50,243.00 53,898.00
(Actual 44,915 + 20%)
202310 Group Dental Insurance 2,388.00 2,388.00
202500 VRS Life (1.31%) 3,240.00 3,321.00
202500 LTD Insurance 680.00 718.00
202750 VRS Health Credit (0.30%) 742.00 761.00
300013 Professional Services Other 22,526.00 22,526.00
(Closed Captioning $22,250 Security System $276)
300013A CC City Council Briefings * City Only
320001 Repairs Vehicles (By Garage) 300.00 300.00
330005 Maintenance Service Contracts 3,231.00 3,275.00
(Telephone $550 Website $2,725)
520010 Postage 100.00 150.00
520030 Telephone 4,250.00 4,500.00
520033 Internet & Adobe Cloud 2,104.00 2,104.00
520035 Cellular Phones (2 Smart Phones) 1,200.00 1,200.00
530005 Motor Vehicle Insurance 1,668.00 1,700.00
530008 General Liability Insurance 3,582.00 3,600.00
540010 Lease/Rent of Buildings 49,317.00 50,796.00
(8 x $4,191.13 4 x $4,316.86)
550001 Travel (Mileage) 100.00 100.00
601010 Office Supplies General 600.00 600.00
601013 Small Equipment & Video Supplies 4,000.00 4,000.00
608080 Gas, Oil & Grease 1,200.00 1,200.00
609091 Tires,Tubes & Parts 200.00 200.00
Total $447,525.00 $463,413.00
*I of the above budget of $463,413, the City will also pay $2,136
for closed captioning for City Council Briefings. RVTV expended 99.43% of the 2017/2018 Budget.
3
RVTV Video Productions
Roanoke City Productions
Opioid Informational Meeting PHHS
Carilion Center Simulation, Research, & Patient Safety Ribbon-Cutting
(3) Stonewall Jackson Community Meetings
Star City Pass Announcement
Overcoming Obstacles PSA
Star City Reads All-America City Breakfast
LEAN Graduation Ceremony
City Council Budget & Tax Rates Meeting
City Council Budget Adoption Meeting
City Investiture Ceremony
Arena Football Announcement
VA 811/911 Center Ground-Breaking
Steger Creek (VA Railway Passenger Station) Ribbon-Cutting
Star City Innovators LEAN Promotional Video
Star City Reads Books to Barbers Event
State of the City Address
Roanoke Youth Summit
VML Annual Conference Video (Shown in Hampton, VA)
STEAM Coffee + Eatery (Hotel Roanoke) Ribbon-Cutting
Lead Safe Roanoke Dangers of Lead Poisoning
SpringHill Suites by Marriott Ribbon-Cutting
Leaf Collection PSA
Clarkston Technology Solutions Ribbon-Cutting
LIVE Interim City Council Announcement
Roanoke County Productions
Dana Science Building Rededication Hollins University
Reimagine Hollins Community Meeting
Spring Career & Lifestyle Fair PSA
Adventure Sunday Explore Park
Jae Valley Park Ribbon-Cutting
Gander Outdoors Opening
Arbor Day Celebration Back Creek Elementary
Mayflower Hills Disc Golf Course Ribbon-Cutting
Student Artisan Saturday Explore Park
Signing Day Student Registered Apprenticeship Program
County Recycling PSA
Spartan Kids Race PSA
Niagara Ranch Horse Riding Grand Opening
Touch-a-Truck PSA
Touch-a-Truck Music Video
4
Roanoke County Productions
(2) 2-1-1 Virginia PSAs
Highland Games
Department of Social Services
Lean/Kiazen Presentations
Lip Sync Challenge
Car Theft Prevention Roanoke County Police Department
Gauntlet Business Program & Competition 2019 PSA
Catawba Valley Farmers Market Holiday Market PSA
Plantation Road Bicycle, Pedestrian & Street Scape Project Ribbon-Cutting
State of the County Address
Annual Christmas Tree Lighting at South County Library
Lynda.com PSA Roanoke County Public Libraries
Star Tank Summit 2019 Promo
Town of Vinton Productions
Volunteer Fire Department PSA
Vinton Rescue Squad PSA
Vinton Rescue Squad Recruitment Video
arket Zagster Bikeshare Station Ribbon-Cutting
Vinton Volunteer Fire Department Recruitment Video
Arbor Day Celebration
Vinton am Byrd High School, Lancelot
Grand Opening Farmburgusa
Lancerlot Ribbon-Cutting & Grand Re-Opening
Macados Vinton Grand Opening & Ribbon-Cutting
State of the Town Address
Colonial Downs Off Track Betting Ribbon-Cutting
City & County Production
Reimagine Oak Grove Community Meeting
City, County, Town Productions
RCACP Petco Foundation Grant
Clean Valley Council Riverfest
Video Productions
(Does not include Shows)
Productions City of Roanoke Roanoke County Town of Vinton
7730 34 13
5
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Ordinance approving an amendment to Section 7.1 of the
Comcast Franchise Agreement regarding Comcast Local
Office
SUBMITTED BY: Mary Beth Nash
Senior Assistant County Attorney
APPROVED BY:
County Administrator
ISSUE:
Section 7.1 of the Franchise Agreement mandates that Comcast maintain a local office,
or agent, at a location conveniently located for customers residing in the County.
Comcast wishes to close this office. It will maintain installation/repair staff in the
County, but would no longer operate a store-front customer service office. Closing the
store requires an amendment to the franchise agreement.
BACKGROUND:
The current office, located in Salem, is primarily a venue to accept payments. Comcast
employs two part-time representatives in this store front office. Comcast reports that
the number of County customers who actually visit the storefront office has declined. In
an effort to mitigate any inconvenience for customers who might otherwise visit the
store to pay bills or make arrangements to exchange defective equipment, Comcast will
hold a series of afternoon seminars, with refreshments, to "train" customers on how to
receive a mailing envelope to return and exchange defective equipment. Comcast will
also mail advance notice to all customers regarding the store closing. Finally, Comcast
will provide other local venues for customers to make in-person payments.
DISCUSSION:
Given the decline in foot traffic in the storefront and the fact that the two employees will
be offered work in the Blacksburg Comcast office, it appears that this office closing will
Page 1 of 2
have a de minimis effect on service and the local community.
Comcast will maintain local repair and installation staff.
Comcast utilizes U.S. based call center staff for customer service calls.
All other customer service requirements will remain intact for the Comcast Franchise
Agreement.
FISCAL IMPACT:
This closing and franchise agreement amendment has no fiscal impact on the County.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and setting the second
reading and public hearing for March 26, 2019.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPEVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
ORDINANCE APPROVING AN AMENDMENT TO SECTION 7.1 OF A
CABLE TELEVISION NEGOTIATED FRANCHISE WITH COMCAST
CORPORATION
WHEREAS, by Ordinance 102213-12 adopted on October 22, 2013, Roanoke
County granted a non-exclusive cable franchise agreement to Comcast Corporation
; and
WHEREAS, Section 7.1 of that Ordinance requires, inter alia, that Comcast
customers residing in the County; and
WHEREAS, Comcast currently maintains a storefront office in the City of Salem
to serve County and Salem customers; and
WHEREAS, the current office serves primarily as a venue for County and Salem
customers to pay their cable invoices; and
WHEREAS, the number of County residents who visit the storefront office has
declined significantly since the inception of this Franchise Agreement; and
WHEREAS, Comcast avers that County residents who are Comcast customers
can receive all customer service benefits from alternative payment venues in the
County, its U.S.-based call center, and internet-based customer service applications;
and
WHEREAS, the current employees of the Comcast store will be offered
employment at the Blacksburg Comcast store; and
Page 1 of 3
WHEREAS, this Franchise ordinance amendment will have no adverse fiscal
impact on the County; and
WHEREAS, Roanoke County staff supports the execution of this Agreement; and
WHEREAS, the first reading of this ordinance was held on March 12, 2019, the
second reading and public hearing was held on March 26, 2019.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, as follows:
1. That Section 7.1 of the Comcast Cable Franchise Agreement be modified to
relieve Comcast of its obligation to maintain an office in the County and that the
amended Section 7.1 shall read shall read as follows:
7.1 Customer Accessibility & FCC Records Availability. The Franchisee
shall maintain a local office, or agent, at a location which is
conveniently located for customers residing in the County, subject to
County approval. Pursuant to Part 76, Subpart U, §l 700(b) of the
rules of the FCC, as be amended from time to time, all records,
reports and documents required to be maintained in the public
inspection file of the Franchisee shall at all times be maintainedat
the Franchisee's office as herein described. At all times during the
term of this Agreement, the following documents and records shall
be subject to public review in the public inspection file: i) requests
for cablecast time made by or on behalf of a candidate for public
office, together with appropriate notations showing the disposition
made on each request; and the charges made, if any, in the event
the request was granted; ii) record of free time provided candidates
if such time was made available; iii) copies of any Equal
Employment Opportunity ("EEO") Reports required to be filed with
the FCC; iv) commercial records on children's programs sufficient to
verify compliance with Section 76.225 of the FCC's rules; v) proof
of performance test data required by Section 76.60 I of the FCC's
rules; vi) signal leakage logs and repair reports as required by
Section 76.614; vii) a written designation and location of
Franchisee's principal headend and the designation of any new
Page 2 of 3
principal headend; and, viii) all other records and reports as required
by Section 1700(b) of the rules of the FCC, as amended.
2. The remaining portions of the Comcast Cable Franchise Agreement shall remain
in full force and effect.
3. Roanoke County, by its County Administrator, or Assistant County Administrator,
is hereby authorized to execute the amended Cable Franchise Agreement
establishing the rights and obligations of the Franchising Authority and the
Franchisee consistent with the provisions of Section 15.2-2108.20 of the Code of
Virginia.
4. That this ordinance shall become effective from and after the date of its adoption.
Page 3 of 3
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Ordinance granting and authorizing a Deed of Release of
Reverter and Restriction to Richfield Living for a 10.31 acre
parcel and a 14.93 acre parcel of property (Tax Map Nos.
#055.09-01-19.00-0000; 055.13-01-02.01-0000; 055.09-01-
20.02-0000; and 055.09-01-15.00-0000)(Due to time
constraints, it is requested that, upon a four-fifths vote of the
Board, the second reading be waived and the ordinance
adopted as an emergency measure.)
SUBMITTED BY: Ruth Ellen Kuhnel
County Attorney
APPROVED BY:
County Administrator
ISSUE:
Roanoke County retains deed reversions and restrictions on parcels donated to
Richfield Living, Inc. and Richfield has requested release
BACKGROUND:
Roanoke County deeded two parcels of land in the Catawba District as donations to the
non-profit, Mercy House, Incorporated. Upon information and belief, the County had
operated a community farm with a hospital for the needy and desired that another
d in 1954 and 1955 respectively. Both deeds
retained reversion of title clauses that would return the ownership of the land to the
Roanoke County Board of Supervisors in the case that the entity ceased to operate as a
non-stock, non-profit corporation and as a convalescent home. Additionally, each deed
states that the grantee needs the consent and approval of the Board of Supervisors of
Roanoke County and the Judge of the Circuit Court to sell any part of the properties.
Page 1 of 2
DISCUSSION:
With the consent of the Board of Supervisors, Richfield Living, Inc. has solicited and
a conduit financing bond issuance up to $100,000,000 for improvements to the
Roanoke County campus of Richfield Living. Within that financing arrangement, Deeds
of Trust will be placed on the properties in favor of the issuer. The creditor and
underwriter require no clouds to the titles which these reversions create.
Roanoke County has been supportive of Ric
population. This support was further recognized by the bond issuance support. While
the reversions and consent may have been agreed upon to ensure that then Mercy
House fulfilled its commitment to the community, almost 70 years later, Roanoke
County would likely have no desire to turn back the clock and run an operation of a
community farm or home for the needy as it once was. The restrictions may have
outlived their usefulness and would be in direct contrast to supporting a local business
having the opportunity to grow and expand.
consent with the present day arrangement. In addition, there appears to be no public
policy argument that the industry remain a non-profit, with Richfield retaining
legislatively anointed tax-
Circuit Court to ad
order releasing the Circuit Court's rights.
FISCAL IMPACT:
No fiscal impact
STAFF RECOMMENDATION:
The Economic Development office and the County Attorney's office concur that retaining
the restrictions does not make practical sense in today's context. Richfield has
requested that the matter be heard as an emergency measure to meet financing
deadlines.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
ORDINANCE GRANTING AND AUTHORIZING A DEED OF RELEASE
OF REVERTER AND RESTRICTION TO RICHFIELD LIVING FOR A
10.31 ACRE PARCEL AND A 14.93 ACRE PARCEL OF PROPERTY
(TAX MAP NOs. #055.09-01-19.00-0000; 055.13-01-02.01-0000; 055.09-
01-20.02-0000; and 055.09-01-15.00-0000)
of the Circuit
513, page 240, Grantor conveyed unto Mercy House, Incorporated a certain parcel
located in Roanoke County, Virginia containing approximately 10.31 acres and more
particularly described therein; and
WHEREAS, by D
Deed Book 543, page 255, Grantor conveyed unto Mercy House, Incorporated a certain
parcel located in Roanoke County, Virginia containing approximately 14.93 acres and
more particularly described therein (both deeds are hereinafter referred to as the
WHEREAS, each of the Deeds contains provisions that each of the Properties
would revert to and title thereto would be vested in the Board of Supervisors of Roanoke
County, Virginia in the event that Mercy House, Incorporated, its successors or assigns,
for any reason discontinued or ceased to operate as a non-stock, non-profit corporation
(and as
that the grantee needs the consent and approval of the Board of Supervisors of
Roanoke County, Virginia and the Judge of the Circuit Court of Roanoke County,
Page 1 of 4
Virginia to sell any
WHEREAS, Mercy House, Incorporated has changed its corporate name several
times but has continuously operated as a non-stock, non-profit corporation (and as a
convalescent home) since it acquired the Properties. Richfield Living is the current
name of the corporation, and Richfield Living is the sole owner of the Properties; and
WHEREAS, the parties desire to release the Deed Restriction and the Reverter
Right created in each of the Deeds; and
WHEREAS, the request for the release of the Deed Restriction and the Reverter
Right is to facilitate growth and expansion of Richfield Living, and said expansion will
benefit the County by providing jobs, and necessary medical and rehabilitation facilities,
WHEREAS, an emergency exists to ensure that Richfield Living can meet
requisite deadlines to obtain necessary financing for such expansion and growth; and
WHEREAS, a first and reading of this ordinance was held on March 12, 2019, a
second reading having been waived by a four-fifths vote of the Board due to an
emergency; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance;
WHEREAS, the County has provided notice of this real estate transaction to the
public by posting a legal ad and holding a public hearing.
Page 2 of 4
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the provisions of Section 18.04 of the Charter of
Roanoke County, a first reading concerning the disposition of the herein-
described real estate was held on March 12, 2019; the second reading
and public hearing are waived due to an emergency; and
2. That County has posted the appropriate legal notice and conducted a
public hearing regarding this interest in real estate; and
3. That for the reasons set forth herein, the Board deems this release of its
rev does hereby
release, revoke and terminate the Reverter Right and the Deed Restriction
regarding each of the Properties in each of the Deeds for the parcels
referenced herein (including, without limitation, the consent and approval
right that County gave to the Judge of the Circuit Court of Roanoke
County, Virginia in the Deeds), such Richfield Living, Inc., as a successor
in interest to Mercy House, Inc., shall hereafter forever have and hold title
to the Properties free and clear of the Reverter Right and Deed
Restriction; and County does hereby grant, release, quitclaim and convey
unto Richfield Living all of its right, title, and interest in and any claims
upon each of the Properties contained in the Deeds.
4. That the County Administrator, or his designee, is authorized to execute
such documents and take such actions on behalf of Roanoke County as
Page 3 of 4
are necessary to accomplish this transaction, all of which shall be upon a
form approved by the County Attorney.
Page 4 of 4
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Ordinance appropriating funds in the amount of $187,000
from County Capital Reserves for fiscal year 2018-2019 for
the purpose of providing funding for the County Facilities
Assessment
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY:
County Administrator
ISSUE:
Appropriation of funds in the amount of $187,000 from Capital Reserves to provide
resources to complete the County Facilities Assessment.
BACKGROUND:
Section 5-3 of the County's Comprehensive Financial Policy adopted by the Board of
Supervisors on April 24, 2018 states the County "...shall obtain an independent,
professional, and comprehensive facilities assessment to ascertain the present
condition of each facility, and to assist the County and the Schools in forecasting capital
funding requirements to address deficiencies. The assessment shall also be used to
establish priorities for the maintenance, repair, enhancement, or replacement of
facilities and their component systems, and to be used in the development of the Capital
Maintenance Program and Capital Improvement Program." The assessment is to be
performed every seven to ten years. The Board of Supervisors received information
regarding the proposed County Facilities Assessment at a February 12, 2019 work
session and the presentation from that work session is attached.
DISCUSSION:
County staff has completed contract negotiations with its preferred vendor and is ready
to initiate work on the County Facilities Assessment. The vendor will produce an
Page 1 of 2
independent, professional and comprehensive facilities assessment to ascertain the
condition, useful life, deficiencies, and cost estimates for County facilities, systems, and
major components. The assessment will also provide a resource for the development of
priorities and funding requirements for the maintenance, repair, enhancement, or
replacement of facilities and their component systems. The assessment will be utilized
in the development of future Capital Improvement Programs.
The County Facilities Assessment will assess 39 County government facilities totaling
over 865,000 square feet; infrastructure and support facilities at 36 Parks, Recreation,
and Tourism locations; and other County support facilities such as communication tower
sites.
Completion of work will result in a comprehensive report that includes all findings,
recommendations, and analysis. The deliverables also include a fully customizable
capital asset planning and management software application. The software application
will provide a tool for staff to update condition metrics based on both work completed or
deferred. The reporting platform includes significant reporting capabilities and allows for
the update of cost estimating factors.
After appropriation of funds and based on a 23 week completion timeline, it is estimated
that all work would be completed and deliverables presented in August 2019. County
staff would then schedule a work session with the Board of Supervisors to review the
results and begin a project and funding prioritization process.
Before a contract can be executed and work can begin, an appropriation of funds must
be approved by the Board of Supervisors.
There have been no changes since the first reading held on February 26, 2019.
FISCAL IMPACT:
The estimated cost of all work and deliverables associated with the County Facilities
Assessment is $170,000. County staff also recommends adding a 10% project
contingency, or $17,000 to the total estimated cost. The total appropriation request is for
$187,000. County staff recommends utilization of current County Capital Reserves to
provide resources for completion of the assessment.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance to appropriate $187,000 from County
Capital Reserves for the County Facilities Assessment.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
ORDINANCE APPROPRIATING FUNDS IN THE AMOUNT OF $187,000
FROM COUNTY CAPITAL RESERVES FOR FISCAL YEAR 2018-2019
FOR THE PURPOSE OF PROVIDING FUNDING FOR THE COUNTY
FACILITIES ASSESSMENT
WHEREAS, Section 5-3 of the Comprehensive Financial Policy directs County staff
ascer
WHEREAS, County staff has completed contract negotiations to complete the initial
facilities assessment and held a work session to discuss the facilities assessment with the
Board of Supervisors on February 12, 2019; and
WHEREAS, funding for completion of the assessment is now being requested by
County staff; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance before they are expended; and
WHERAS, the first reading of this ordinance was held on February 26, 2019, and
the second reading of this ordinance was held on March 12, 2019.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $187,000 is hereby appropriated from Capital Reserves for
fiscal year 2018-2019 for the purpose of providing funding for the County Facilities
Assessment.
2. This ordinance shall take effect from and after the date of adoption.
Page 1 of 1
Facilities Assessment Overview
Board of Supervisors Meeting Work Session
February 12, 2019
Background
•Required per the County’s Comprehensive Financial Policy effective July 1,
2018
•Produce an independent, professional, and comprehensive facilities
assessment to ascertain the condition, useful life, deficiencies, and cost
estimates for facilities, systems, and major components
•Provide a resource for identification of requirements for the maintenance,
repair, enhancement, or replacement of facilities and their component
systems
•Provide the basis for prioritization and funding of future facilities related
projects in the Capital Improvement Program (CIP)
2Facilities Assessment Overview
Scope of Work
•Thirty-nine (39) County government facilities totaling approximately
865,000 square feet
•Assessment also includes recreation/athletic facilities and
infrastructure for 36 County parks locations
•Inclusion of support facilities such as four communications tower sites
3Facilities Assessment Overview
Procurement Process: Committee
•Committee comprised of stakeholders from County Administration,
PRT, the Sheriff’s office, General Services, and an internal data
management consultant from Comm/IT was established to work with
Purchasing in the development of the RFP requirements and to serve
as the selection committee
4Facilities Assessment Overview
Procurement Process: Objectives
•Ensure assessment addresses the diverse types and functions of
buildings, improvements, and properties that comprise the County’s
overall facilities/real property inventory
•Provide both relevant data and analysis at the time of assessment
AND to capitalize on this investment through a platform that will be a
valuable resource in subsequent years
•Function as a tangible tool for all levels of operation and planning for
facilities and properties (from daily operations by staff to long term
planning of the Board)
•Ensure value
5Facilities Assessment Overview
Procurement Process: Firm Selection
•12 proposals received and reviewed
•6 firms formally interviewed
•3 finalists selected
•CardnoGS, Inc. ranked as the first choice by the committee,
negotiations commenced, and a subsequent contract was agreed
upon with final execution dependent on funding appropriation from
the Board.
6Facilities Assessment Overview
Assessment Process and Deliverables
Byron Dunlap, PE
Cardno Principal
Project Manager
byron.dunlap@cardno-gs.com
410.610.0388
7Facilities Assessment Overview
Who is Cardno?
•Professional •All Resources In-House
Engineering and
•Division Headquarters
Environmental Services
and Facility Assessment
Company
Team based in
•Asset Management Charlottesville
Practice since 1992
•Local Presence:
GLOBALAMERICAS
•Facility Condition
•Cardno Charlottesville office
Assessments
•8 Cardno offices in Virginia
++
StaffStaff
6,0002,500
(Ashland, Bluefield,
•1 Billion+ SF
Charlottesville, Hampton,
++
OfficesOffices
•100,000 Buildings
130100
Norfolk, Reston, Richmond,
•Decision Support
Washington D.C.)
Software
8Facilities Assessment Overview
Local Projects
City of Lynchburg FCATown of Christiansburg FCAUniversity of Virginia FCA
2017 –2018 / 6 months 2018 -Ongoing 2018 -Ongoing
95 facilities; ~995,000 SF61 facilities; ~450,000 SF3 facilities; ~370,000 SF
Fire, City Hall, Sports Complex, Fire, Town Hall, Sports Complex, Educational, Office, Research
Site/ParkingSite/Parking, Site Infrastructure, ParksFacility Condition Assessment
Identified Work Items by documenting Facility Condition AssessmentIdentified Work Items by documenting
observed damage, distresses, and Energy Audits (ASHRAE Level 1 & ASHRAE observed damage, distresses, and
defects; budget cost estimatesLevel 2) defects; budget cost estimates
Utilized Paragon to collect data and ADA Assessment Equipment Inventory / Barcoding for
prepare reportsSecurity Assessment alignment with CMMS
Provided 5-& 10-year Forecast & FCI Provided 5-& 10-year Forecast & FCI Provided 5-& 10-year Forecast & FCI
Worked with City to provide Paragon Utilized Paragon to collect data and Utilized Paragon to collect data and
data to be incorporated into City’s CMMS prepare reportsprepare reports
(Lucity)Highlights: FCA, Energy Audit & Security, Highlights: Barcoded equipment in
Highlights: Mapping / De-conflicting FCA Prioritized assessment over 2 yearsexisting CMMS
to CMMS data, Tiered Approach
9Facilities Assessment Overview
The Process
•Short Term Benefits
•Prioritized Work Items (Deficiencies)
•Referenced Inventory / Cost
Estimates
•Actionable Work Plan
•Update Work Order Systems
•Long Term Benefits
•Proactive Vs Reactive
•Forecasting and Data Analysis
•Decision Support Tool Vs. 500-Page
Report
10Facilities Assessment Overview
Field Approach
Two Steps
(1) Inventory (Uniformat II ASTM E 1557-05)
Green (+)Free of observation or known distress.
(2) Assessment (Direct Condition Rating -DCR)
Slight deterioration, but functionality intact. Routine maintenance or minor repair
Green
optional.
Green (-)Minor deterioration. Complete functionality largely met. Minor repair required.
Why?
Moderate deterioration. Functionality adequate, but somewhat impaired.
Amber (+)
Moderate repair required.
Level 5 inventory detail (sub-element
Moderate deterioration. Functionality definitely impaired. Improvements needed.
Amber
components) enables accurate forecasting and
Moderate repair required.
capital planning
Moderate deterioration. Adversely affects other components. Functionality
Amber (-)
definitely impaired. Moderate repair required.
Deficiency based assessment finds today’s
Significant deterioration with major impact on functionality. Major repair or
problems and impact on RSL (Remaining Red (+)
rehabilitation required.
Service Life)
Significant deterioration with little functionality remaining. Major rehabilitation or
Red
replacement required.
Link can be made from paragon to asset or
Total deterioration resulting in complete loss of functionality. Total replacement or
Red (-)
renewal warranted.
work management system (CMMS)
11Facilities Assessment Overview
Decision Support Tool (Cloud Based)
•Organizes facility and infrastructure assets in multi-level Hierarchy for roll-up & drill
down reporting.
•Stores inventory of Facility and Site Infrastructure components.
•Forecasts component renewals based on condition ratings and Maintenance Factors.
•Documents Work Items from observed deficiencies and groups into Work Packages.
•Stores Work Item cost estimates. Import estimates from RSMeans Online.
•Prioritizes execution of Work Packages using one of three prioritization methods.
•Generates multi-year Requirements, Budgets and Spending Forecasts linked to FCI.
•Supports “What If” alternative forecasting analyses, saving time in generating
multiple plans for different budget scenarios.
•Stores reference documents and photos with each asset, inventory item or Work
Item.
•Includes field data collection application that runs on Apple iPad. Reduces field time.
12Facilities Assessment Overview
Deliverables
•Cloud Based Decision Support Tool –Paragon
•Asset Visibility
•Prioritized Work Plan -Track, Prioritize, and Manage Deficiencies
•Forecast –Alternative Analysis
•Asset Inventory / Nameplate Data
•Data Repository
•Data Exports and Analysis
•Map to Existing Work Order System
•Report
13Facilities Assessment Overview
Project Timing
•After appropriation of funds ($187,000 from Capital Reserves),
County and vendor ready to execute the contract documents
•Entire Process to be completed in 23 weeks
•Based on contract date of March 1, 2019, all work anticipated to be
complete and final deliverables provided by August 9, 2019
•Summer 2019 work session to review results with Board of
Supervisors
14Facilities Assessment Overview
Questions & Comments
15Facilities Assessment Overview
ACTION NO.
ITEM NO. I.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Ordinance amending sections of the Roanoke County
Zoning Ordinance dealing with sign regulations
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
Public hearing and second reading of an ordinance to amend the Roanoke County
Zoning Ordinance.
BACKGROUND:
·
comply with the Supreme Court decision in Reed v. Town of Gilbert, AZ.
DISCUSSION:
During 2018, the Planning Commission and staff have been working on amendments to
Government Attorneys (LGA) model ordinance and researched other Virginia localities
ordinances. The Planning Commission held several work sessions in the spring and
summer of 2018 on the amendments.
The proposed amendments include revisions (additions, deletions, or modifications) to
the following sections: Definitions (30-28); Purpose (30-93-1); Exempted Signs (30-93-
3); Prohibited Signs (30-93-4); Temporary Signs (30-93-8); Damaged or Neglected
Signs (30-93-12); and District Regulations (30-93-13).
On July 19, 2018, the proposed amendments were emailed to interested stakeholders
Page 1 of 2
and local sign companies. The Planning Commission held a public hearing on the
proposed amendments on September 4, 2018. No citizens spoke during the public
hearing. The Planning Commission recommends approval of the proposed
Only minor typographical changes have been made since the first reading on February
26, 2019.
FISCAL IMPACT:
This item has no fiscal impact.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the ordinance to amend the
Roanoke County Zoning Ordinance.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MARCH 12, 2019
ORDINANCE AMENDING ROANOKE COUNTY ZONING ORDINANCE,
ARTICLE II, SECTION 30-28, DEFINITIONS
WHEREAS, the Board of Supervisors adopted the County Zoning Ordinance,
including definitions to be applied and since the enactment of that Ordinance, judicial
guidance and best practices for local governments warrant changes to the County Zoning
Ordinance; and
WHEREAS, the proposed amendments have been reviewed and vetted through
work sessions of the Planning Commission and input from stakeholders; and
WHEREAS, the proposed revisions are consistent with judicial mandates and best
practices; and
WHEREAS, legal notice and advertisement has been provided as required by
law, the first reading of this ordinance was held on February 26, 2019, and the second
reading and public hearing were held on March 12, 2019; and
NOW, THEREFORE, BE IT ORDAINED BY the Board of Supervisors of
Roanoke County, Virginia, that the Zoning Ordinance of Roanoke County is hereby
amended as follows:
SEC. 30-28. DEFINITIONS.
(C) For the purposes of this ordinance, the words and phrases listed below in this
section shall have the meanings described below.
Agricultural product sign: Any sign displayed for the purpose of advertising
agricultural products produced on the premises where the sign is displayed.
Page 1 of 18
Banner: A sign applied to cloth, paper, flexible plastic, or fabric of any kind and
generally intended to be displayed on a temporary basis. A temporary sign of flexible
materials affixed to a framework or flat surface.
Business sign: A sign which directs attention to a profession or business
conducted, or to a commodity, service activity or entertainment sold or offered, upon the
premises where the sign is located, or in the building to which the sign is affixed.
Construction sign: A temporary sign identifying an architect, developer, builder,
general contractor, subcontractor, material supplier, and or financing entity participating
in construction on the property on which the sign is located.
Directional sign: Any sign displayed for the direction and convenience of the public,
including signs which identify rest rooms, location of public telephones, public entrances,
freight entrances or the like.
Historic site signs: A sign erected and maintained by a public agency, or non-profit
historical society, that identifies the location of, and provides information about, a historic
place or event.
Home occupation sign: A sign associated with home occupation uses as provided
for elsewhere in this ordinance.
Illegal signs: A sign erected without a required permit or which otherwise does not
comply with any provisions of this Ordinance.
Minor sign: A permanent wall mounted or freestanding sign not exceeding three
(3) square feet in area, not exceeding four feet (4) in height, and not illuminated.
Public art: Items expressing creative skill or imagination in a visual form, such as
painting or sculpture, which are intended to beautify or provide aesthetic influences to
public areas which are visible from the public realm.
Public service sign: A sign advertising only the name, time and place of any bona
fide fair, carnival, festival, bazaar, horse show or similar event when conducted by or for
the benefit of any civic, religious, educational or charitable cause; provided that the sign
shall be displayed no longer than twenty-one (21) days per calendar year.
Sign: Any device, structure, fixture or placard using graphics, symbols, and/or
written copy designed specifically for the purpose of advertising or identifying any
establishment, product, goods, service, or activity. Any object, device, display, or
structure, or part thereof, visible from a public right-of-way open to use by the general
public which is designed and used to attract attention to an institution, organization,
business, product, service, event, or location by any means involving words, letters,
Page 2 of 18
figures, design, symbol, fixtures, logos, colors, illumination, or projected images. The term
does not include public art, architectural elements incorporated into the style or function
of a building, or flags of any nation, state, or other geopolitical entit
does not include the display of merchandise for sale on the site of the display.
Sign face: The portion of a sign structure bearing the message.
Temporary sign: Any sign, other than a portable sign, which is temporarily affixed
to the ground, a building or other structure, including, but not limited to banners, and/or
an on-premise sign applying to a seasonal or brief activity such as, but not limited to,
summer camps, horse shows, yard sales, Christmas tree sales, business promotions,
auctions and carnivals. For the purposes of these regulations, on-premises real estate
signs and signs displayed on active construction projects shall be considered temporary
when displayed in accordance with section 30-93-8. A sign constructed of cloth, canvas,
vinyl, paper, plywood, fabric, or other lightweight material not well suited to provide a
durable substrate or, if made of some other material, is neither permanently installed in
the ground nor permanently affixed to a building or structure which is permanently
installed in the ground.
ARTICLE V DEVELOPMENT STANDARDS
SEC. 30-93. SIGNS.
Sec. 30-93-1. Purpose. Finding, purpose and intent; interpretation.
(A) These regulations are intended to define, permit and control the use of signs. They
have been established by the board to achieve the following community goals and
objectives:
1. Protect the health, safety, and welfare of the public.
2. Promote the economic growth of the county by creating a community image
that is conducive to attracting new business and industrial development.
3. Distribute equitably the privilege of using the public environs to
communicate private information.
4. Permit reasonable legibility and effectiveness of signs and to prevent their
over-concentration, improper placement and excessive height, bulk,
density, and area.
5. Promote the safety of persons and property by requiring that signs not
create a hazard due to collapse, fire, decay, or abandonment.
Page 3 of 18
6. Ensure that signs do not obstruct fire-fighting efforts, and do not create
traffic hazards by confusing or distracting motorists or by impairing drivers'
ability to see pedestrians, obstacles, or other vehicles or to read traffic
signs.
7. Provide for the reasonable advertising of business and civic products and
services, with recognition of the effects of signage on the character of the
community.
8. Control visual clutter, and encourage high professional standards in sign
design and display.
9. Establish clear procedures for the administration and enforcement of this
ordinance.
(A) Signs obstruct views, distract motorists, displace alternative uses for land,
and pose other problems that legitimately call for regulation. The purpose
of this ordinance is to regulate the size, color, illumination, movement,
materials, location, height and condition of all signs placed on private
property for exterior observation, thus ensuring the protection of property
values, the character of the various neighborhoods, the creation of a
convenient, attractive and harmonious community, protection against
destruction of or encroachment upon historic areas, and the safety and
welfare of pedestrians and wheeled traffic while providing convenience to
citizens and encouraging economic development. This ordinance allows
adequate communication through signage while encouraging aesthetic
quality in the design, location, size and purpose of all signs. This ordinance
shall be interpreted in a manner consistent with the First Amendment
guarantee of free speech. If any provision of this article is found by a court
of competent jurisdiction to be invalid, such finding shall not affect the
validity of other provisions of this article which can be given effect without
the invalid provision.
(B) Signs not expressly permitted as being allowed by right or by special use
permit under this ordinance, by specific requirements in another portion of
this ordinance, or otherwise expressly allowed by the Board of Supervisors
are forbidden.
(C) A sign placed on land or on a building for the purpose of identification,
protection or directing persons to a use conducted therein shall be deemed
to be an integral but accessory and subordinate part of the principal use of
land or building. Therefore, the intent of this ordinance is to establish
limitations on signs in order to ensure they are appropriate to the land,
building or use to which they are appurtenant and are adequate for their
intended purpose while balancing the individual and community interests
identified in subsection (A) of this section.
Page 4 of 18
(D) These regulations are intended to promote signs that are compatible with
the use of the property to which they are appurtenant, landscape and
architecture of surrounding buildings, are legible and appropriate to the
activity to which they pertain, are not distracting to motorists, and are
constructed and maintained in a structurally sound and attractive condition.
(E) These regulations distinguish between portions of the County designed for
primarily vehicular access and portions of the County designed for primarily
pedestrian access.
(F) These regulations do not regulate every form and instance of visual speech
that may be displayed anywhere within the jurisdictional limits of the
County. Rather, they are intended to regulate those forms and instances
that are most likely to meaningfully affect one or more of the purposes set
forth above.
(G) These regulations do not entirely eliminate all of the harms that may be
created by the installation and display of signs. Rather, they strike an
appropriate balance that preserves ample channels of communication by
means of visual display while still reducing and mitigating the extent of the
harms caused by signs.
Sec. 30-93-3. Exempted Signs.
(A) The following signs shall be exempted from regulation, and may be displayed
within the county without obtaining a sign permit. However, an electrical permit
shall be required for any sign requiring or incorporating electrical service:
1. Official traffic signs or similar regulatory devices, identification, directional
or other signs owned, erected and maintained by a duly constituted
governmental body. Signs erected by a governmental body or required by
law.
2. Signs required to be displayed or maintained by law or governmental order,
rule or regulation.
3. Memorial tablets or signs, provided they are displayed by a public or quasi-
public agency.
4. Directional signs provided that each such sign does not exceed three (3)
square feet per sign, and is limited to one (1) per access to a public street.
Page 5 of 18
5.2. Street address signs, not exceeding ten (10) square feet in size.
6. Non-illuminated signs, not more than three (3) square feet in area warning
trespassers or announcing property as posted.
7. Signs displayed on a truck, bus, or other vehicle while in use in the normal
conduct of business. This section shall not be interpreted to permit the
parking for display purposes a vehicle to which a sign is attached or the use
of such a vehicle as a sign.
8. Flags and insignias of any government except when displayed in connection
with commercial purposes.
9. On-premises real estate signs in residential or agricultural zoning districts
not exceeding five (5) square feet in area, or on-premises real estate signs
in commercial or industrial zoning districts not exceeding sixteen (16)
square feet in area. On-premises real estate signs larger than these
exempted allowances may be installed as temporary signs in accordance
with section 30-93-8(B).
10. Clocks that display time and temperature through the use of mechanical
means or the controlled display of lights, provided these devices do not
display any other message.
113. Political campaign signs provided that they are located outside of the public
right-of-way; are erected or constructed in accordance with the structural
and safety requirements of the building code, if applicable; are not located
in the sight distance triangle at a road intersection; do not obstruct vehicular
or pedestrian travel; and do not obstruct the view of the property street
address and street name.
12. Signs displayed between Thanksgiving and Christmas associated with the
sale of Christmas trees and wreaths.
13.4. Signs on the inside of establishments, except those signs specified in
sections 30-93-4(A)5. and 7., which shall not be excluded.
14. On-premises agricultural product signs associated with the seasonal and/or
incidental sale of such products on property where the primary land use is
residential or agricultural, provided such signs do not exceed four (4) square
feet in area.
15. Signs that are displayed by or promote civic, religious, educational or
charitable organizations or causes, provided such signs are displayed no
Page 6 of 18
longer than thirty (30) consecutive days per calendar year, are placed on-
premises and shall meet the existing size standards and number limit for
temporary signs. Portable signs shall not be permitted as part of this
exemption.
5. Temporary signs as follows:
a. Any signs no more than 96 square feet, located on property where a
building permit is active.
b. On any property for sale, rent or lease in residential and agricultural
zoned districts, one of more signs with a total area up to 32 square feet
in total size. All other zoning districts shall be limited up to 60 square
feet in size.
c. Official notices or advertisements posted or displayed by or under the
direction of any public or court officer in the performance of his official or
directed duties; provided, that all such signs shall be removed no more
than ten (10) days after their purpose has been accomplished.
d. On residential zoned property, one or more, temporary signs with a total
area of no more than 16 square feet, and which are removed within 30
days of being erected.
6. Not more than two minor signs per parcel. Additional minor signs are
permitted in certain districts with a permit.
Sec. 30-93-4. Prohibited Signs.
(A) The following signs are prohibited within the county:
1. Any sign that due to its size, location, color, or illumination obscures a sign
displayed by a public authority for the purpose of giving traffic or safety
instructions or directions. Signs simulating, or which are likely to be
confused with, a traffic control sign or any other sign displayed by a public
authority. Any such sign is subject to immediate removal and disposal by
an authorized County official as a nuisance.
6. Any sign that simulates an official traffic sign or signal, and which contains
the words "STOP," "GO," "SLOW," "CAUTION," "DANGER," "WARNING,"
or similar words.
Page 7 of 18
7.6. Any sign or portion thereof that rotates, or otherwise moves through the use
of electrical or wind power. This prohibition does not include the changing
of messages on electronic message boards.
8.7. Signs advertising activities or products that are illegal under federal, state,
or county law.
9.8. Any sign that obstructs any building door, window, or other means of
egress.
10.9. Any electrical sign that does not display the UL, ETL, CSA, or ULC label,
unless such sign is constructed, installed, and inspected in accordance with
section 30-93-9(B).
11.10. Signs or sign structures that are erected on, or extend over, a piece of
property without the expressed written permission of the property owner or
the owner's agent.
12.11. Any sign that due to its size, location or height obstructs the vision of
motorists or pedestrians at any intersection, or similarly obstructs the vision
of motorists entering a public right-of-way from private property.
13.12. Portable signs.
14.13. Roof signs.
15.14. Any temporary sign(s) displayed on a stationary motor vehicle or trailer
when the vehicle or trailer is parked or oriented for the purpose of serving
the function of a sign, except when such vehicle or trailer is parked in the
operator's driveway or when the vehicle is parked to the side or rear of a
commercial building and is not visible from adjacent public roads or is
loading or unloading.
Sec. 30-93-8. Temporary Signs.
(A) Any person wishing to display a temporary sign must apply for a sign permit
pursuant to section 30-93-5 and 30-93-15. Except as provided in subsections (B)
and (C) below, pertaining to real estate and construction signs, tTemporary signs
shall comply with the following standards:
1. Each business or non-residential use on a lot shall be allowed to display one (1)
temporary sign at any time during a calendar year. Any temporary sign secured to
a temporary fixture or post must meet the minimum sign setback, per Section 30-
93-15, from the property line, adjacent to the right-of-way. Each business or non-
Page 8 of 18
residential use wishing to display a temporary sign must apply for a temporary sign
permit. Temporary sign permits shall expire at the end of each calendar year.
2. In commercial and industrial zoning districts, the total square footage of any
temporary sign shall not exceed thirty-two (32) square feet. In all other
zoning districts, the total square footage of any temporary sign shall not
exceed sixteen (16) square feet.
(B) Real estate signs greater than sixteen (16) square feet in commercial or industrial
zoning districts or greater than five (5) square feet in agricultural or residential
zoning districts may be installed on a lot provided that each such sign does not
exceed ninety-six (96) square feet in area, and has a minimum sign setback of
fifteen (15) feet from all property lines. All real estate signs must be removed within
fourteen (14) days after the property has been sold or leased.
(C) On premises construction signs may be installed on active construction sites. No
construction sign shall exceed ninety-six (96) square feet in area. Any such sign
must have a minimum sign setback of fifteen (15) feet from all property lines. All
construction signs must be removed from a construction site prior to the issuance
of a certificate of zoning compliance for the building or project.
(D) Any temporary sign secured to a temporary fixture or post must have a minimum
sign setback of fifteen (15) feet from the property line, adjacent to the right-of-way.
Sec. 30-93-12. Damaged or Neglected Signs.
(A) The building commissioner of county shall have the authority to order the
removal, without compensation, of any sign or sign structure that due to neglect
or damage poses an clear immediate and imminent danger to the health, safety
and welfare of the public.
(B) All signs shall be constructed and mounted in compliance with the Virginia
Uniform Statewide Building Code.
(C) All signs and components thereof shall be maintained in good repair and in a
safe, neat and clean condition.
(D) The owner of any advertising sign, other than a permitted off-premises sign,
located on commercial property where the use or business has ceased
operating shall, within 60 days of the cessation of use or business operation,
replace the sign with a blank face until such time as a use or business has
resumed operating on the property.
Page 9 of 18
(E) Any sign which becomes a safety hazard of which is not kept in a reasonably
good state of repair shall be put in a safe and good state of repair within 30
days of a written notice to the owner and permit holder.
(F) Any sign which constitutes a nuisance may be abated by the County of
Roanoke under the requirements of Virginia Code §§ 15.2-900, 15.2-906,
and/or 15.2-1115.
Sec. 30-93-13. District Regulations.
(A) AG-3 and AG-1 Zoning Districts.
1. Lots within an AG-3 and AG-1 districts shall be allowed a maximum signage
allocation not to exceed one-quarter (0.25) square foot of sign area per one
(1) lineal foot of lot frontage.
2. The following signs shall be allowed in the AG-3 and AG-1 districts subject
to the regulations contained herein:
Business Signs. Each permitted business shall be allowed a maximum of
fifty (50) square feet of sign area, provided that the total signage on the lot
does not exceed the allowable maximum as defined in (1) above.
Businesses that request sign permits for lots that meet or exceed their
allowable sign allocation shall be allowed a maximum of twenty-five (25)
square feet of signage.
Identification Signs. A maximum of thirty (30) square feet shall be allowed
per use.
Home Occupation Signs. A maximum of two (2) square feet shall be allowed
per home occupation, or group of home occupations within one (1) home.
Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed
per sign.
Temporary Signs. Temporary signs shall be allowed in accordance with
section 30-93-8.
3. No freestanding sign shall be allowed on any lot having less than the
minimum required lot frontage for the zoning district of the property. The
required minimum separation for freestanding signs on a lot or lots under
single ownership or control shall be two hundred fifty (250) feet. No
freestanding sign shall be located within fifteen (15) feet of any other
freestanding sign on an adjacent or adjoining lot.
Page 10 of 18
4. Minimum sign setback from front property line: fifteen (15) feet.
5. Maximum sign height: fifteen (15) feet.
6. No establishment shall be allowed more than four (4) signs.
(B) AR, R-1, R-2, R-3, R-4 and R-MH Zoning District Regulations.
1. Lots within AR, R-1, R-2, R-3, R-4, and R-MH districts shall be allowed a
maximum signage allocation not to exceed one-quarter (0.25) square foot
of sign area per one (1) lineal foot of lot frontage.
2. The following signs shall be allowed in the AR, R-1, R-2, R-3, R-4 and R-
MH districts subject to the regulations contained herein:
Business Signs. Each permitted business in a residential district shall be
allowed a maximum of thirty (30) square feet of sign area, provided that the
total signage on the lot does not exceed the allowable maximum as defined
in (1) above. Businesses that request sign permits for lots that meet or
exceed their allowable sign allocation shall be allowed a maximum of
twenty-five (25) square feet of signage.
Identification Signs. A maximum of thirty (30) square feet shall be allowed
per use.
Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed
per sign.
Temporary Signs. Temporary signs shall be allowed in accordance with
section 30-93-8.
3. No freestanding business sign shall be allowed on any lot having less than
the minimum required lot frontage for the zoning district of the property. The
required minimum separation for all freestanding signs on a lot or lots under
single ownership or control shall be two hundred fifty (250) feet. No
freestanding sign shall be located within fifteen (15) feet of any other
freestanding sign on an adjacent or adjoining lot.
4. Minimum sign setback from front property line: fifteen (15) feet.
5. Maximum sign height: ten (10) feet.
6. No establishment shall be allowed more than two (2) signs.
(C) AV Village Center and NC Neighborhood Commercial District Regulations.
Page 11 of 18
1. Lots within AV and NC districts shall be allowed a maximum signage
allocation not to exceed one (1) square foot of sign area per one (1) lineal
foot of lot frontage.
2. The following signs shall be allowed in AV and NC districts subject to the
regulations contained herein:
Business Signs. Each permitted business in AV and NC districts shall be
allowed a maximum of four hundred (400) square feet of sign area, provided
that the total signage on the lot does not exceed the allowable maximum as
defined in (1) above. Businesses that request sign permits for lots that meet
or exceed their allowable sign allocation shall be allowed a maximum of
twenty-five (25) square feet of signage.
Identification Signs. Identification signs shall be subject to the same
regulations as business signs within this district.
Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed
per sign.
Temporary Signs. Temporary signs shall be allowed in accordance with
section 30-93-8.
3. No on-premises freestanding sign shall be allowed on any lot having less
than the minimum required lot frontage for the zoning district of the property.
The required minimum separation for freestanding signs on a lot or lots
under single ownership or control shall be two hundred fifty (250) feet. No
freestanding sign shall be located within fifteen (15) feet of any other
freestanding sign on an adjacent or adjoining lot.
4. Minimum sign setback from front property line: fifteen (15) feet.
5. Maximum sign height: fifteen (15) feet.
6. No establishment shall be allowed more than four (4) signs.
(D) C-1 Office District Regulations.
1. Lots within a C-1 district shall be allowed a maximum signage allocation not
to exceed one-half (0.5) square foot of sign area per one (1) lineal foot of
lot frontage.
2. The following signs shall be allowed in the C-1 office district subject to the
regulations contained herein:
Page 12 of 18
Business Signs. Each permitted business in a C-1 district shall be allowed
a maximum of five hundred (500) square feet of sign area, provided that the
total signage on the lot does not exceed the allowable maximum as defined
in (1) above. Businesses that request sign permits for lots that meet or
exceed their allowable sign allocation shall be allowed a maximum of
twenty-five (25) square feet of signage.
Identification Signs. Identification signs shall be subject to the same
regulations as business signs within this district.
Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed
per sign.
Temporary Signs. Temporary signs shall be allowed in accordance with
section 30-93-8.
3. No on-premises freestanding sign shall be allowed on any lot having less
than the minimum required lot frontage for the zoning district of the property.
The required minimum separation for freestanding signs on a lot or lots
under single ownership or control shall be two hundred fifty (250) feet. No
freestanding sign shall be located within fifteen (15) feet of any other
freestanding sign on an adjacent or adjoining lot.
4. Options for sign setbacks and height shall be as follows:
Option 1
Minimum sign setback from front property line: ten (10) feet.
Maximum sign height: ten (10) feet.
Option 2
Minimum sign setback from front property line: fifteen (15) feet.
Maximum sign height: fifteen (15) feet.
5. No establishment shall be allowed more than four (4) signs.
(E) C-2 General Commercial District Regulations.
1. Lots within a C-2 district shall be allowed a maximum signage allocation not
to exceed one and one-half (1.50) square feet of sign area per one (1) lineal
foot of lot frontage.
Page 13 of 18
2. The following signs shall be allowed in the C-2 general commercial district
subject to the regulations contained herein:
Business Signs. Each permitted business in a C-2 district shall be allowed
a maximum of five hundred (500) square feet of sign area, provided that the
total signage on the lot does not exceed the allowable maximum as defined
in (1) above. Businesses that request sign permits for lots that meet or
exceed their allowable sign allocation shall be allowed a maximum of
twenty-five (25) square feet of signage.
Identification Signs. Identification signs shall be subject to the same
regulations as business signs within this district.
Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed
per sign.
Temporary Signs. Temporary signs shall be allowed in accordance with
section 30-93-8.
3. No on-premises freestanding sign shall be allowed on any lot having less
than the minimum required lot frontage for the zoning district of the property.
The required minimum separation for freestanding signs on a lot or lots
under single ownership or control shall be two hundred fifty (250) feet. No
freestanding sign shall be located within fifteen (15) feet of any other
freestanding sign on an adjacent or adjoining lot.
Notwithstanding the above, the administrator may waive, in writing, the two
hundred fifty-foot separation requirement between freestanding signs
provided the administrator finds the following standards are met:
a. No more than one (1) freestanding sign shall be allowed for each two
fifty (250) feet of lot frontage, or portion thereof, under single
ownership or control.
b. The new freestanding sign is a monument sign with a maximum
height of fifteen (15) feet and a maximum width of ten (10) feet.
c. The placement of the sign in the desired location does not promote
visual sign clutter on the property or surrounding area.
d. In exchange for the placement of the new freestanding sign in the
desired location, the applicant or property owner proposes, and
agrees in writing to undertake, significant improvements to existing
signage on the property. These improvements shall be designed to
Page 14 of 18
reduce existing sign clutter, enhance sign design, and promote the
overall visual appearance of the property.
e. All other sign ordinance requirements regarding the placement and
size of the sign are met.
4. Options for sign setbacks and height shall be as follows:
Option 1
Minimum sign setback from front property line: ten (10) feet.
Maximum sign height: ten (10) feet.
Option 2
Minimum sign setback from front property line: fifteen (15) feet.
Maximum sign height: twenty-five (25) feet.
5. No establishment shall be allowed more than five (5) signs.
(F) I-1 and I-2 Industrial Zoning District Regulations.
1. Lots within I-1 and I-2 districts shall be allowed a maximum signage
allocation not to exceed one and one-half (1.5) square feet of sign area per
one (1) lineal foot of lot frontage.
2. The following signs shall be allowed in the I-1 and I-2 districts subject to the
regulations contained herein:
Business Signs. Each business in an industrial zoning district shall be
allowed a maximum of three hundred (300) square feet of sign area,
provided that the total signage on the lot does not exceed the allowable
maximum as defined in (1) above. Businesses that request sign permits for
lots that meet or exceed their allowable sign allocation shall be allowed a
maximum of twenty-five (25) square feet of signage.
Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed
per sign.
Identification Signs. Identification signs shall be subject to the same
regulations as business signs within this district.
Temporary Signs. Temporary signs shall be allowed in accordance with
section 30-93-8.
Page 15 of 18
3. No on-premises freestanding sign shall be allowed on any lot having less
than the minimum required lot frontage for the zoning district of the property.
The required minimum separation for freestanding signs on a lot or lots
under single ownership or control shall be two hundred fifty (250) feet. No
freestanding sign shall be located within fifteen (15) feet of any other
freestanding sign on an adjacent or adjoining lot.
4. Options for sign setbacks and height shall be as follows:
Option 1
Minimum sign setback from front property line: ten (10) feet.
Maximum sign height: ten (10) feet.
Option 2
Minimum sign setback from front property line: fifteen (15) feet.
Maximum sign height: twenty-five (25) feet.
5. No establishment shall be allowed more than five (5) signs.
Generally, signage regulations, including allowable square footage, maximum number of
signs, minimum setback and height, based on zoning districts, shall comply with the
following table
Maximum total square footage based on road frontage:
Type Size (each/total s.f. Maximum Minimum Maximum
District Location
Permitted max) Sign Area Setback Height
Temporary 1 maximum/ 32 s.f. 32 s.f.
5 feet 15 feet
Freestanding
AG-3
or Attached
and
AG-1
0.25 s.f
per 1 l.f. Freestanding
Permanent 4 maximum/64 s.f. 5 feet 15 feet
of lot or Attached
frontage
Page 16 of 18
Freestanding
Temporary 1 maximum/32 s.f. 32 s.f. 5 feet 15 feet
or Attached
AV
1 s.f. per
Freestanding
Permanent 4 maximum/400 s.f. 1 l.f. of lot 5 feet 15 feet
or Attached
frontage
Freestanding
Temporary 1 maximum/ 32 s.f. 32 s.f. 5 feet 15 feet
AR, R-
or Attached
1, R-2,
R-3, R-
4 and
0.5 s.f.
R-MH
per 1 l.f. Freestanding
Permanent 4 maximum/64 s.f. 5 feet 15 feet
of lot or Attached
frontage
Freestanding
Temporary 1 maximum/ 60 s.f. 60 s.f. 5 feet 15 feet
or Attached
C-1, C-
2, I-1
and I-2
1.5 s.f.
**See
Proposed:
per 1 l.f. Freestanding
**See
Permanent Options
of lot or Attached
5 maximum/500 s.f. Options
Below:
frontage
Below:
Options for sign setbacks and height in the C-1, C-2, I-1 and I-2 zoned districts:
Option 1 **This option can only be used in the freestanding sign meets the definition of
a monument sign, per Section 30-28.
Minimum sign setback from front property line: five (5) feet.
Maximum sign height: seven (7) feet.
Option 2
Minimum sign setback from front property line: ten (10) feet.
Page 17 of 18
Maximum sign height: fifteen (15) feet.
Option 3
Minimum sign setback from front property line: fifteen (15) feet.
Maximum sign height: twenty-five (25) feet.
Businesses that request sign permits for lots that meet or exceed their allowable sign
allocation shall be allowed a maximum of thirty-two (32) square feet of signage.
That this ordinance shall be effective on and from the date of its adoption.
Page 18 of 18
ACTION NO.
ITEM NO. J.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Open district appointments.
BACKGROUND:
1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
Budget and Fiscal Affairs Committee (BFAC) (At-Large)
Two open appointments
2. Economic Development Authority (EDA) (appointed by District)
The following four-year term expired on September 26, 2017:
a) Steve Anderson, representing the Cave Spring Magisterial District is
eligible for reappointment
Supervisor George Assaid has recommended the reappointment of Steve Anderson
to a four-year term to expire September 26, 2023.
Page 1 of 2
Confirmation has been placed on the Consent Agenda.
Leon McGhee has resigned from the EDA effective February 1, 2019. This is a four-
year term and will not expire until September 26, 2021.
3. Library Board (appointed by District)
The following District appointment remains open:
Vinton Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,MARCH 12, 2019
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FORTHIS DATE
DESIGNATED AS ITEM K-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for ,designated
as Item K-Consent Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through9inclusive, as follows:
1.Approval of minutes –November 20, 2018
2.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Vicki L. Benninger, Business Systems Analyst III, upon her retirement
after more than twenty-nine (29) years of service
3.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Charles R. Hill, Accounts Coordinator, upon his retirement after thirty-
one (31) years of service
4.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Melba L. McGhee, Family Services Specialist, upon her retirement
after more than twelve (12) years of service
5.Request to accept audited financial results for Roanoke County Public Schools
for the fiscal year ended June 30, 2018
6.Request to accept and allocate funds in the amount of $3,000 for the Public
Safety Answering Points (PSAP) EducationalGrant Program
7.Resolution requesting acceptance of Leighburn Drive of Buckland South into the
Virginia Department of Transportation System
8.Resolution requesting changes in the Virginia Department of Transportation
Secondary System of State Highways, Route 1110, Locust Grove Lane, Route
1374 (unnamed), Route 645, Crossmill Lane, and Route 612, Barley Drive
9.Confirmation of appointment to the Economic Development Authority (EDA)
(District)
Page 1of 1
ACTION NO.
ITEM NO. K.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Vicki L. Benninger,
Business Systems Analyst III, upon her retirement after more
than twenty-nine (29) years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Recognition of the retirement of Vicki L. Benninger
BACKGROUND:
Vicki L. Benninger, Business Systems Analyst III, retired after twenty-nine (29 years and
ten (10) months of service with Roanoke Coun
Technology Department.
DISCUSSION:
her home.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO VICKI L. BENNINGER,
BUSINESS SYSTEMS ANALYST III, UPON HER RETIREMENT AFTER
MORE THAN TWENTY-NINE (29) YEARS OF SERVICE
WHEREAS, Ms. Benninger was employed by Roanoke County on May 1, 1989; and
WHEREAS, Ms. Benninger retired on March 1, 2019, after twenty-nine (29) years
and ten (10) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during tenure, she has served as a Systems Analyst,
Programmer Analyst and Business Systems Analyst III on the Application Services Team
in the Communications and Information Technology Department and has served with
professionalism and dedication in providing services to the citizens of Roanoke County;
WHEREAS, Ms. Benninger worked with Roanoke County and Roanoke County
Schools Finance departments to support and assist them with FIN, KPMG Performance,
Microsoft Dynamics AX and other systems providing General Ledger, Accounts
Receivable, Accounts Payable, General Billing, Budget, Payroll, Purchasing, Credit Card
Payments, and Check Security. She provided thorough system documentation, installation,
data conversion, testing, analysis and business models needed for system requirements,
training, user support and reporting. Her interface skills were invaluable in connecting
multiple internal and external systems, reducing duplication of data and effort and providing
enhanced data for organizing, reviewing and analyzing all types of financial data.
WHEREAS, Ms. Benninger began her Roanoke County career developing programs
with Microfocus Cobol for small systems such as Cashiering and FIN, she progressed to
skillfully supporting many types of newer technologies. She provided support for the first
Page 1 of 2
relational database installation at Roanoke County, Sybase, and the first client/server
based application;
Financials modules. She advanced to very complex system support for the Microsoft
Dynamics AX multi-tiered Microsoft environment with SQL, Remote Desktop Servers,
SharePoint and virtual servers. She worked alongside technology and financial teams to
develop a detailed and thorough knowledge for functional and technical areas; and
developed multiple interfaces and integration methods for Payroll and Financial systems;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to VICKI L. BENNINGER for more than twenty-nine (29) years of capable, loyal
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. K.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Charles R. Hill, Accounts
Coordinator, upon his retirement after thirty-one (31) years of
service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Recognition of the retirement of Charles R. Hill
BACKGROUND:
Charles R. Hill, Accounts Coordinator, retired on March 1, 2019 after thirty-one (31)
years of service with Roanoke County.
DISCUSSION:
Mr. Hill is unable to
his home.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO CHARLES R. HILL,
ACCOUNTS COORDINATOR, UPON HIS RETIREMENT AFTER THIRTY-
ONE (31) YEARS OF SERVICE
WHEREAS, Mr. Hill was employed by Roanoke County on a part-time basis from
October 1987 through June of 1988 and on a full-time basis from November 7, 1988
through February 28, 2019; and
WHEREAS, Mr. Hill retired on March 1, 2019, after thirty-one (31) years of devoted,
faithful and expert service to Roanoke County; and
WHEREAS, during
Commissioner of the Rnt; Tax Clerk I in the Commissioner of the
; Account Clerk in the Finance Department, and Accounts
Coordinator in the Parks, Recreation and Tourism Department and
WHEREAS, throughout served with an extensive level of
knowledge in accounting and budgeting practices that earned the respect and admiration
of his colleagues throughout Roanoke County, and served with professionalism and
dedication in providing services to the citizens of Roanoke County; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to CHARLES R. HILL for thirty-one (31) years of capable, loyal and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 1
ACTION NO.
ITEM NO. K.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Melba L. McGhee, Family
Services Specialist, upon her retirement after more than
twelve (12) years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R
County Administrator
ISSUE:
Recognition of the retirement of Melba L. McGhee
BACKGROUND:
Melba L. McGhee, Family Services Specialist, retired on March 1, 2018, after twelve
Department of Social
Services.
DISCUSSION:
mailed to her home.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO MELBA L. MCGHEE,
FAMILY SERVICES SPECIALIST, UPON HER RETIREMENT AFTER
MORE THAN TWELVE YEARS (12) YEARS OF SERVICE
WHEREAS, Melba L. McGhee was employed by Roanoke County on May 6, 2006;
and
WHEREAS, Ms. McGhee retired on March 1, 2019, after twelve (12) years and ten
(10) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Ms. McGhee tenure, first serving as an Eligibility Worker for
two (2) years and four (4) months, then as a Family Services Specialist on the Foster Care
team for six (6) months, moving to the Adult Services Team in the Department of Social
Services in March of 2009 where she served out her tenure with professionalism and
dedication in providing services to the citizens of Roanoke County;
WHEREAS, during Ms. McGh
provided services to the adult population for ten (10) years working in both Adult Services
and Adult Protective Services programs. Ms. McGhee was very passionate and diligent
about her work with the citizens she encountered in her roles. Ms. McGhee assisted the
individuals she worked with in improving the quality of life remaining very efficient and
dedicated throughout her tenure. Ms. McGhee provided services to prevent abuse, neglect
and exploitation of older adults and incapacitated adults. Ms. McGhee also provided
education to the community about the services the Department was able to provide to the
adult population.
Page 1 of 2
WHEREAS, NOW, THEREFORE , BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke to MELBA L. MCGHEE for more than twelve (12) years of capable, loyal and
dependable service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. K.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Request to accept audited financial results for Roanoke
County Public Schools for the fiscal year ended June 30,
2018
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE:
Accept audited financial results for the Roanoke County Public Schools for the fiscal
year ended June 30, 2018.
BACKGROUND:
Historically, the School year end information is provided to the Board as part of the
County of Roanoke year-end report. However, the timing of the report presentation this
year did
and acceptance of the audited financial results for June 30, 2018.
DISCUSSION:
The Schools ended the year with revenues $1.12 million more than final budget and
expenditure savings of $5.11 million, net of outstanding purchase orders. Attached is
the year-end report the School Board approved at their Board meeting on December 13,
2018. No action is required by the Board of Supervisors for the allocation of year end
funds.
FISCAL IMPACT:
None. The Comprehensive Financial Policy designates the allocation of year end funds.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends the Board accept the audited financial results for Roanoke County
Public Schools for the fiscal year ended June 30, 2018.
Page 2 of 2
ACTION NO.
ITEM NO. K.6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Request to accept and allocate funds in the amount of
$3,000 for the Public Safety Answering Points (PSAP)
Educational Grant Program
SUBMITTED BY: Susan Slough
Assistant Director of Communications & Technology
APPROVED BY:
County Administrator
ISSUE:
Request to accept and allocate funds in the amount of $3,000 in grant funding from the
Virginia Information Technology Agency Public Safety Access Point (PSAP) program.
BACKGROUND:
The Virginia Information Technologies Agency awards grant funds from 911 user taxes.
The purpose of the program is to financially assist Virginia primary Public Safety
Answering Points (PSAPs) with the purchase of equipment, services and training that
support the continuity and enhancement of wireless E-911.
DISCUSSION:
Each year the Roanoke County E-911 Center has applied for, and been awarded, an
educational grant, provided by the Virginia E-911 Services Board. This grant is used to
offset the expense of training.
FISCAL IMPACT:
Awarded grant funds total $3,000. No local matching funds are required.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $3,000 for the Public Safety Access Point
grant program.
Page 2 of 2
ACTION NO.
ITEM NO. K.7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Resolution requesting acceptance of Leighburn Drive of
Buckland South into the Virginia Department of
Transportation System
SUBMITTED BY: Tarek Moneir
Acting Director of Development Services
APPROVED BY:
County Administrator
ISSUE:
Resolution requesting the Virginia Department of Transportation (VDOT) accept
Leighburn Drive into the Virginia Department of Transportation System.
BACKGROUND:
The County of Roanoke is requesting that the Board of Supervisors approve a
resolution requesting that the Virginia Department of Transportation (VDOT) accept, as
described by the AM-4.3 (See Attachment "A"), 0.15 mile of Leighburn Drive from the
intersection with Barrens Rd (VA SEC. Route # 797) to its cul-de-sac. This road is
located within Buckland South subdivision in Hollins Magisterial District. See attached
DISCUSSION:
The staff has inspected this road along with representatives of the Virginia Department
of Transportation. The road has been deemed acceptable for inclusion in the VDOT
system.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 2
STAFF RECOMMENDATION:
The staff recommends approval of the attached resolution.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 26, 2019
RESOLUTION REQUESTING ACCEPTANCE OF LEIGHBURN DRIVE OF
BUCKLAND SOUTH INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SYSTEM
WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of TransportationSubdivision Street Requirements; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM-4.3 to the secondary system of State highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time; and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Residency Administrator for the Virginia Department of Transportation.
Page 1 of 1
ACTION NO.
ITEM NO. K.8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Resolution requesting changes in the Virginia Department of
Transportation Secondary System of State Highways, Route
1110, Locust Grove Lane, Route 1374 (unnamed), Route
645, Crossmill Lane, and Route 612, Barley Drive
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY: Daniel
County Administrator
ISSUE:
Abandonment of secondary roads and addition of new facilities, resulting from a
highway improvement project, requires a resolution from the local governing body to the
Virginia Department of Transportation (VDOT).
BACKGROUND:
During the VDOT construction project to widen Route 11/460, West Main Street,
adjustments were made to adjoining secondary streets to better serve the highway
system. Each of these changes resulted in sections of secondary roads to be
abandoned, and new sections of secondary roads to be added to the state system.
DISCUSSION:
The Virginia Department of Transportation (VDOT) has completed Project 0011-080-
108, C-501, the Route 11/460 Widening Project. A resolution from the Roanoke County
Board of Supervisors is needed to request VDOT to abandon the old secondary road
facilities which no longer serve the public need, and add new road facilities to the
secondary system of state highways.
The attached project sketches show three locations of changes.
Page 1 of 2
· Sheet 1 of 3 shows the realignment of Locust Grove Lane, to align with Shawnee
Drive. The sketch also shows a new secondary road, Route 1374 (unnamed),
intersecting with Shawnee Drive. This new road serves a VDOT stormwater
management facility, as well as several businesses.
· Sheet 2 of 3 shows the realignment of Barley Drive, to intersect with Technology
Drive.
· Sheet 3 of 3 shows the realignment of Crossmill Lane, to align with Koppers
Road.
VDOT form AM-4.3 is also attached and reports the changes in the secondary system.
FISCAL IMPACT:
There is no fiscal impact for this item.
STAFF RECOMMENDATION:
Staff recommends that the Board approve a resolution to request VDOT to abandon
sections of Locust Grove Lane, Crossmill Lane and Barley Drive; and add new sections
of Locust Grove Lane, Route 1374 (unnamed), Crossmill Lane, and Barley Drive.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON MARCH 12, 2019
RESOLUTION REQUESTING CHANGES IN THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM OF
STATE HIGHWAYS, ROUTE 1110, LOCUST GROVE LANE; ROUTE 1374
(UNNAMED); ROUTE 645, CROSSMILL LANE; ROUTE 612, BARLEY
DRIVE; GLENVAR MAGISTERIAL DISTRICT
WHEREAS, the Virginia Department of Transportation has completed Project
0011-080-108, C-501, the Route 11/460 Widening Project; and
WHEREAS, the project sketches and VDOT Form AM-4.3, attached and
incorporated herein as part of this resolution, define adjustments necessary in the
Secondary System of State Highways as a result of Project 0011-080-108, C-501; and
WHEREAS, certain segments identified in the incorporated Form AM-4.3 appear
to no longer serve public convenience and should be abandoned as part of the Secondary
System of State Highways; and
WHEREAS, certain segments identified in the incorporated Form AM-4.3 are ready
to be accepted into the Secondary System of State Highways; and
NOW, THEREFORE, BE IT RESOLVED that
1. The Board of Supervisors hereby requests the Virginia Department of
Transportation to take the necessary action to abandon those segments
identified on the attached project sketch and Form AM-4.3 as part of the
Secondary System of State Highways, pursuant to §33.2-912, Code of
Virginia, and
2. The Board of Supervisors requests the Virginia Department of Transportation
to add the segments identified on the attached project sketch and Form AM-
Page 1 of 2
4.3 to the Secondary System of State Highways, pursuant to §33.2-705, Code
of Virginia, and
3. A certified copy of this resolution be forwarded to the VDOT Salem Residency,
by the Clerk to the Board of Supervisors.
Page 2 of 2
In the County of Roanoke
By resolution of the governing body adopted March 12, 2019
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.
A Copy Testee Signed (County Official): ____________________________________________
Report of Changes in the Secondary System of State Highways
Project/Subdivision 0011-080-108, C-501
Type Change to the Secondary System of State Highways: Abandonment
The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the
statutory authority cited:
Reason for Change:Abandonment, VDOT Project Related
Pursuant to Code of Virginia Statute:§33.2-912
Street Name and/or Route Number
Barley Drive, State Route Number 612
Old Route Number: 0
From: INT ROUTE 11/460
To: 0.06 MI S INT ROUTE 830, a distance of: 0.06 miles.
Street Name and/or Route Number
Locust Grove Lane, State Route Number 1110
Old Route Number: 0
From: INT ROUTE 11/460
To: 0.05 MI NORTH INT ROUTE 11/460, a distance of: 0.05 miles.
Street Name and/or Route Number
Crossmill Lane, State Route Number 645
Old Route Number: 0
From: INT ROUTE 11/460
To: 0.06 MI N INT ROUTE 11/460, a distance of: 0.06 miles.
VDOT Form AM-4.3 (4/20/2007) Maintenance Division
Date of Resolution: March 12, 2019 Page 1 of 2
Report of Changes in the Secondary System of State Highways
Project/Subdivision 0011-080-108, C-501
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change:VDOT Project
Pursuant to Code of Virginia Statute:§33.2-705
Street Name and/or Route Number
Crossmill Lane, State Route Number 645
Old Route Number: 0
From: INT ROUTE 11/460
To: 0.07 MI N INT ROUTE 11/460, a distance of: 0.07 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
Street Name and/or Route Number
Locust Grove Lane, State Route Number 1110
Old Route Number: 0
From: INT ROUTE 11/460
To: 0.06 MI NORTH INT ROUTE 11/460, a distance of: 0.06 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
Street Name and/or Route Number
, State Route Number 1374
Old Route Number: 0
From: INT RTE 1170
To: END, T-Turnaround, a distance of: 0.09 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
Street Name and/or Route Number
Barley Drive, State Route Number 612
Old Route Number: 0
From: INT ROUTE 830
To: 0.11 MI N INT ROUTE 830, a distance of: 0.11 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
VDOT Form AM-4.3 (4/20/2007) Maintenance Division
Date of Resolution: Page 2 of 2
ACTION NO.
ITEM NO. K.9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2019
AGENDA ITEM: Confirmation of appointments to the Economic Development
Authority (EDA)
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Confirmation of appointment to the EDAs
BACKGROUND:
ent to the EDA, representing the Cave Spring Magisterial
District expired September 26, 2017.
Kyle Richardson's appointment to the EDA, representing the Catawba Magisterial
District expired September 26, 2018.
DISCUSSION:
Supervisor George Assaid has recommended the appointment of Steve Anderson to a
four-year term to expire September 26, 2023.
Supervisor Martha Hooker has recommended the appointment of Kyle Richardson to a
four-year term to expire September 26, 2022.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends approval of the recommendation to reappoint Steve Anderson to
represent the Cave Spring Magisterial District for an additional four-year term and Kyle
Richardson to represent the Catawba Magisterial District for an additional four-year
term.
Page 2 of 2
County of Roanoke
Unappropriated Balance, Board Contingency, and Capital Reserves
Fiscal Year 2018-2019
General GovernmentCapital
Unappropriated % ofBoard
BalanceRevenuesContingencyReserves
Audited balance as of June 30, 2018$ 23,531,962$ -$ 2,625,851
Approved Sources:
Appropriated from 2018-19 budget (Ordinance 052218-1-a) 50,000
Allocated per the Comprehensive Financial Policy (12-18-2018) (651,462) 651,462
Allocated from Year End to Capital Reserves (12-18-2018) 142,294
Approved Uses:
Appropriated for 2018-19 budget (Ordinance 052218-1-b) (1,611,089)
Balance at March 12, 2019$ 22,880,50012.00%$ 50,000$ 1,808,518
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
OutstandingOutstanding
June 30, 2018AdditionsDeletionsMarch 12, 2019
General Obligation Bonds$2,765,175$-$2,765,175
VPSA School Bonds72,194,04327,875,0008,121,85591,947,188
Lease Revenue Bonds77,970,0002,935,00075,035,000
Premiums9,929,4419,929,441
$162,858,659$27,875,000$11,056,855-$179,676,804
Submitted ByLaurie L. Gearheart
Acting Director of Finance
Approved ByDaniel R. O'Donnell
County Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1of 1