HomeMy WebLinkAbout4/9/2019 - Regular
Roanoke County
Board of Supervisors
April 9, 2019
INVOCATION: Pastor James Jason Cook
Valley Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the
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Roanoke County
Board of Supervisors
Agenda
April 9, 2019
Good afternoon and welcome to our meeting for April 9, 2019. Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring April 14-20 2019, as National Public Safety
Telecommunicators Week in the County of Roanoke (Bill Hunter, Director of
Communications and Information Technology)
D. BRIEFINGS
E. NEW BUSINESS
1. Resolution approving the Roanoke Regional Airport Commission budget for fiscal
year 2019-2020 (Timothy T. Bradshaw, A.A.E., Executive Director of the
Roanoke Regional Airport Commission)
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2. Resolution setting the allocation percentage for Personal Property Tax Relief in
Roanoke County for the 2019 tax year (Laurie Gearheart, Acting Director of
Finance)
3. Resolution of the Board of Supervisors of the County of Roanoke, Virginia
authorizing the execution of certain documents in connection with certain
General Obligation School Bonds previously purchased by the Virginia Public
School Authority (Laurie Gearheart, Acting Director of Finance)
4. Resolution rescinding a ground lease with Treetop Quest Roanoke, LLC and
approving a construction and licensing agreement with Treetop Quest, LLC to
establish an aerial adventure course at Explore Park (Doug Blount, Director of
Parks, Recreation and Tourism)
5. Resolution approving a Maintenance Agreement between the County of Roanoke
and Treetop Quest, LLC to maintain an aerial adventure course at Explore Park
(Doug Blount, Director of Parks, Recreation and Tourism)
F. PUBLIC HEARING
1. Public hearing for citizen comments on the Proposed Fiscal Year 2019-2020
Operating Budget and the Proposed Fiscal Year 2020-2029 Capital Improvement
Program (Christopher R. Bever, Director of Management and Budget)
G. PUBLIC HEARING AND ADOPTION OF TAX RATES
1. Public hearing for citizen comments on the following items: Calendar Year 2019
Real Estate, Personal Property and Machinery and Tools Tax Rates (Christopher
R. Bever, Director of Management and Budget)
2. Request to adopt the following taxes rates:
(a) Order setting the tax rate on Real Estate in the County of Roanoke for the
calendar year 2019
(b) Order setting the tax levy on Personal Property situate in the County of
Roanoke for the calendar year 2019
(c) Order setting the tax levy on a classification of personal property -
Machinery and Tools - situate in the County of Roanoke for calendar year
2019 (Christopher R. Bever, Director of Management and Budget)
H. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance authorizing the acquisition of a new easement across Tax Map Parcel
087.07-03-07.01, for Ingress and Egress to the Roanoke County Administration
Center from Penn Forest Boulevard (Richard Caywood, Assistant County
Administrator; Peter Lubeck, Senior Assistant County Attorney)
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I. APPOINTMENTS
1. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large)
2. Economic Development Authority (EDA) (appointed by District)
3. Library Board (appointed by District)
4. Parks, Recreation and Tourism Advisory Commission (appointed by District)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes January 8, 2019; January 22, 2019
2. Observance and Proclamation of Friday, April 12, 2019, as National Arbor Day in
Roanoke County
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Jeanette B. Lowe, Customer Service Representative for the
Department of Social Services, upon her retirement after more than ten (10)
years of service
4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Jeanie A. Seay, Resource Coordinator for the Department of Social
Services, upon her retirement after more than six (6) years of service
5. Confirmation of appointment to the Parks, Recreation and Tourism Advisory
Commission (District)
K. CITIZENS' COMMENTS AND COMMUNICATIONS
L. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
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M. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. P. Jason Peters
2. George G. Assaid
3. Martha B. Hooker
4. David F. Radford
5. Phil C. North
N. WORK SESSIONS
1. Work session to review with the Board of Supervisors the County Administrator's
Proposed Fiscal Year 2019-2020 Operating Budget (Daniel R. O'Donnell, County
Administrator; Laurie Gearheart, Acting Director of Finance; Christopher R.
Bever, Director of Management and Budget)
Work Session with Town of Vinton is scheduled to begin at 5:30 p.m.
2. Work session with the Town of Vinton and Roanoke County to review a proposed
Memorandum of Understanding (Daniel R. O'Donnell, County Administrator;
Rebecca Owens, Assistant County Administrator; Barry Thompson, Town
Manager and Anne Cantrell, Director of Finance/Treasurer)
O. NEW BUSINESS
1. Resolution authorizing the execution of a Memorandum of Understanding
between Roanoke County and the Town of Vinton (Rebecca Owens, Assistant
County Administrator)
P. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Proclamation declaring April 14-20 2019, as National Public
Safety Telecommunicators Week in the County of Roanoke
SUBMITTED BY: Susan Slough
Assistant Director of Communications & Technology
APPROVED BY:
County Administrator
ISSUE:
Request the Board of Supervisors to recognize the week of April 14-20, 2019, as
National Telecommunicators Week in Roanoke County.
BACKGROUND:
This week-long event, held annually during the third week of April, honors
telecommunications personnel in the public safety community.
STAFF RECOMMENDATION:
Staff recommends the Board recognize April 14-20, 2019, as National
Telecommunicators Week in Roanoke County.
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Resolution approving the Roanoke Regional Airport
Commission budget for fiscal year 2019-2020
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE:
Approval of the Roanoke Regional Airport Commission Budget for 2019-2020
BACKGROUND:
The Roanoke Regional Airport Commission (the Commission) was established on July
1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the
Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport). The
Commission is composed of five (5) members. Two (2) members are appointed by the
Roanoke County Board of Supervisors and three (3) by Roanoke City Council. The
County and the City are each responsible for their pro-rata share, based on population,
of any year-end operating deficit or capital expenditures if any additional funding is
required. The Commission is responsible for paying all outstanding debt. No subsidy
has been required since inception.
In accordance with the requirements of the Commission contract as amended, the
Roanoke Regional Airport Commission is required to submit its budget to the Roanoke
County Board of Supervisors and the Roanoke City Council for approval. At its meeting
on March 26, 2019, the Commission approved the attached budget for fiscal year 2019-
2020 to be forwarded to the governing bodies of the two (2) localities.
DISCUSSION:
The 2019-2020 operating budget for the Roanoke Regional Airport Commission totals
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$10,359,000. Net operating income is projected to be $880,600, which reflects airport
operations are self-supporting and do not require any additional supplement from either
the County or the City. (Attachment I)
The Commission also adopted the attached capital expenditure budget program totaling
$17,545,063. (Attachment I). Also attached is the previously approved list of Proposed
Capital Expenditures that will be funded with Federal and State grant funds and
Commission capital funds over the next five or more years. (Attachment II)
Timothy T. Bradshaw, Executive Director of the Roanoke Regional Airport Commission,
will attend the Board of Supervisors meeting to present the budget and answer any
questions that the Board may have.
FISCAL IMPACT:
The Roanoke Regional Airport Commission budget is self-supporting and no funds are
required from the County.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the Roanoke Regional
Airport Commission budget for the fiscal year 2019-2020.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 9, 2019
RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT
COMMISSION BUDGET FOR FISCAL YEAR 2019-2020
WHEREAS, Section 24.B of the Regional Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke
Regional Airport Commission provides that the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated March 26, 2019, a copy of which is on file in the
office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the fiscal year 2019-2020
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year 2019-2020 budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the March
26, 2019, report of the Commission Executive Director, a copy of which is incorporated
by reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
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ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Resolution setting the allocation percentage for Personal
Property Tax Relief in Roanoke County for the 2019 tax year
SUBMITTED BY: Laurie Gearheart
Acting Director of Finance
APPROVED BY:
County Administrator
ISSUE:
Establish the percentage for personal property tax relief in Roanoke County for the 2019
tax year
BACKGROUND:
The Personal Property Tax Relief Act (PPTRA or the Act) of 1998 established a State-
wide program to provide relief to owners of personal use motor vehicles. The Act
provides State funds to localities to reduce local government taxation of personal
DISCUSSION:
The amount the County receives from the State has stayed constant since 2006.
However, the personal property tax base has continued to grow, which has caused less
of the personal property tax bill to be offset by PPTRA Funds.
The County uses The PPTRA Allocation Model developed by the State to calculate the
effective reimbursement rate. This model uses historical trends and a five (5)-year
rolling average to calculate the effective reimbursement rate. This same methodology
for calculating the rate is used by many of our neighboring localities.
For 2019, County staff has computed the effective reimbursement rate based upon the
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PPTRA allocation model. The rate for the County is 54.55%.
The Board is required by the State to annually adopt a resolution setting the percentage
reduction in personal property for that year. The attached resolution establishes the
percentage reduction at 54.55% for the 2019 tax year.
FISCAL IMPACT:
The percentage reduction is calculated to distribute the $12,229,857 block grant
allocation from the State in the manner described above. There will be some timing
delays in the receipt of the State funds since they are received in the following fiscal
year (2019-2020). However, we are allowed to accrue these funds back to the 2018-
2019 year for accounting purposes, therefore our budget will be balanced.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution, which establishes the
percentage reduction for personal property tax relief at 54.55% for Roanoke County for
the 2019 tax year.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 09, 2019
RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR
PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR
THE 2019 TAX YEAR
WHEREAS, in accordance with the requirements set forth in Section 58.1-3524
(C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of
the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief
Program ) of Chapter 951 of the 2005 Acts of Assembly and qualifying
vehicle with a taxable situs within the County commencing January 1, 2019, shall
receive personal property tax relief; and,
WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10
adopted by the Board of Supervisors on December 20, 2005.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. That tax relief shall be allocated so as to eliminate personal property taxation
for qualifying personal use vehicles valued at $1,000 or less.
2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible
for 54.55% tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only
receive 54.55% tax relief on the first $20,000 of value; and
4. That all other vehicles which do not meet the definition of qualifying (for
example, including but not limited to, business use vehicles, farm use vehicles, motor
homes, etc.) will not be eligible for any form of tax relief under this program.
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5. That the percentages applied to the categories of qualifying personal use
vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke
County by the Commonwealth of Virginia.
6. That this Resolution shall be effective from and after the date of its adoption.
2
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Resolution of the Board of Supervisors of the County of
Roanoke, Virginia authorizing the execution of certain
documents in connection with certain General Obligation
School Bonds previously purchased by the Virginia Public
School Authority
SUBMITTED BY: Laurie Gearheart
Acting Director of Finance
APPROVED BY:
County Administrator
ISSUE:
Authorize the execution of certain documents in connection with a refunding of the 2001
and 2003 Virginia Public School Authority bonds
BACKGROUND:
The County of Roanoke has historically financed major School construction and
renovation projects through the issuance of Virginia Public School Authority (VPSA)
bonds, which are managed by the Virginia Department of the Treasury. Periodically,
the Treasury has these bonds evaluated for the purpose of identifying the feasibility of
refunding certain bond issues and reducing overall interest/financing costs based on
current market conditions.
DISCUSSION:
The County of Roanoke has been notified that a portion of the VPSA bonds issued in
2001 and 2003 may be subject to refinancing in a planned 2019 Refunding Bond and
will be considered along with other school bonds issued by the VPSA.
The 2019 VPSA Refunding Bonds are scheduled for pricing in late April 2019. In order
to participate in the potential savings, the County and Schools need to approve the
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attached resolution, which authorizes the execution of certain documents in connection
with the refunding of the bonds.
The School Board will approve the associated documents at their meeting on April 11,
2019.
FISCAL IMPACT:
The projected savings from the refundings for the 2001 and 2003 bonds are estimated
as follows:
DateProjected Savings
8/1/2019$ 114,605.30
8/1/2020 94,928.06
8/1/2021 90,703.55
8/1/2022 68,880.28
8/1/2023 65,736.01
$ 434,853.20
The projected savings of $434,853.20 is an estimated amount and will be determined
pending the market conditions at the time of the refunding. The locality will continue to
be responsible for making its debt service payments on the local school bonds in
accordance with the original amortization schedule and the VPSA will cause the
refunding credit to be returned (by wire) on or after August 1 of each applicable year,
provided the locality's debt service payments have been received. The refund will be
shared equally between the County and Schools and appropriated each year during the
budget process based on the prioritized needs of the governing body.
STAFF RECOMMENDATION:
Staff recommends authorizing the County Administrator or his designee to execute the
necessary documents in connection with the 2019 Virginia Public School Authority bond
refunding.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2019
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY
OF ROANOKE, VIRGINIA AUTHORIZING THE EXECUTION OF
CERTAIN DOCUMENTS IN CONNECTION WITH CERTAIN
GENERAL OBLIGATION SCHOOL BONDS PREVIOUSLY
PURCHASED BY THE VIRGINIA PUBLIC SCHOOL AUTHORITY
WHEREAS, the County of Roanoke, Virginia (the "County") previously issued its
General Obligation School Bonds, Series 2001 and Series 2003 (the Local
Bonds), to finance certain capital projects for public school purposes, which were
purchased by the Virginia Public School Authority ("VPSA") ; and
WHEREAS, VPSA has notified the County that (i) VPSA is issuing its School
Financing Refunding Bonds, Series 2019B to potentially refund all, or a portion of, the
VPSA bonds that purchased the Local Bonds (the "Refunded VPSA Bonds") for debt
service savings and (ii) VPSA will allocate the debt service savings achieved as a result
of such refunding to the local school bonds purchased with the Refunded VPSA Bonds,
including the Local Bonds; and
WHEREAS, VPSA has notified the County that the County will receive its
allocable share of the savings achieved over the remaining amortization period of the
County's Refunded Local Bonds through an annual credit (the "Refunding Credit"),
which will be paid to the County on or after August 1 of each applicable year, provided
the County's debt service payments on the Local Bonds have been received; and
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WHEREAS, in order to receive the Refunding Credit, VPSA needs the County
and the School Board of the County to execute a Certificate of Refunding of Local School
Bond (the "Refunding Certificate") in a form substantially similar to the Certificate of
Refunding of Local School Bond on file with the County's Director of Finance; and
WHEREAS, the Board of Supervisors of the County (the "Board") desires to
authorize the execution and delivery of the Refunding Certificate and the performance
of such other actions required by VPSA in order to receive the Refunding Credit.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
1. The Board authorizes and directs the County Administrator and the
Director of Finance, or either of them, and such officers and agents of the County as
either of them may designate to execute and deliver the Refunding Certificate andto
take such other actions and to sign such other documents as required by VPSA in order
to receive the Refunding Credit and all such actions previously taken are ratified
and confirmed.
2. This Resolution shall take effect immediately.
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ACTION NO.
ITEM NO. E.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Resolution rescinding a ground lease with Treetop Quest
Roanoke, LLC and approving a construction and licensing
agreement with Treetop Quest, LLC to establish an aerial
adventure course at Explore Park
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY: ell
County Administrator
ISSUE:
Rescind a previous ground lease with Treetop Quest Roanoke LLC and approve a
construction and licensing agreement with Treetop Quest, LLC to construct an aerial
adventure course at Explore Park
BACKGROUND:
Roanoke County signed a 99-year lease for Explore Park in 2013 with the Virginia
Recreational Facilities Authority. As a part of the lease requirements, Roanoke County
developed a master plan for the park. The master plan laid out a detailed approach to
provide recreational amenities through public and private offerings to develop the park
into a destination for local citizens and tourists from outside of Virginia's Blue Ridge.
In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for
Explore Park, which outlined the direction for the park's development. As a part of the
Adventure Plan and Business Plan for Explore Park, it outlined the public-private
partnerships necessary for the park to develop into a destination facility. One of the
services identified in the Adventure Plan was providing a signature aerial adventure
course.
Roanoke County issued Request for Proposal 2017-0092: Aerial Adventure Course for
Explore Park on March 22, 2017, and proposals were due on May 17, 2017.
Page 1 of 4
On March 27, 2018, Roanoke County Board of Supervisors approved a land lease for
Treetop Quest, LLC to build and operate an aerial adventure course at Explore Park.
The course would be constructed in spring of 2019.
DISCUSSION:
In 2018, Treetop Quest changed their business model from building stand-alone,
corporate operated courses to partnering with individuals, organizations and
municipalities to license Treetop aerial adventure courses.
In this arrangement, Treetop will provide the following for phase 1 of the course:
· Construct a turn-key aerial adventure course
· Provide all safety equipment
· Provide all training and materials to support staff training
· Marketing guidance
· Annual maintenance inspections and repairs
· Expansion of course
· Arbor inspections
· Aerial course operating education
The first phase of the aerial adventure course includes fifty-five (55) obstacles featuring
five (5) different levels, one (1) urban mobile challenge course featuring twelve (12)
obstacles and three (3) Arboreal Climbing Systems. The course contains 18 zip lines
and a trampoline net. Treetop Quest constructs the course in a safe manner for the
trees. The trees are not punctured and are protected by wooden wedges from the
cables.
The Treetop Quest belay system is a state-of-the-art, safety system that makes its
system one of the safest courses on the market. The Vertical Trek system locks the
participant into the course once they enter the course and they cannot be disconnected
until they exit the course at the end of the cable route. The harnesses are also a double
sling style with a carabineer and pulley for flying foxes and zip lines. Accordingly, there
is a double containment system with this approach. This system allows for participants
at the age of 4 to use the course.
The agreement allows for two (2) expansion phases of the aerial adventure course. The
expansions of the course are at Roanoke County's sole discretion.
The term of the agreement for all three (3) phases of the Project is from March 1, 2019,
through June 30, 2024. The agreement may be renewed for up to four (4) additional one
(1) year periods.
Page 2 of 4
The construction cost is $333,650 for phase 1 of the aerial adventure course. The cost
ion of
the project cost is $132,100.
project cost:
Date contract is executed, payment will be made to contractor: $25,000
Date all course materials are delivered to site: 25,000
Date construction begins: 25,000
Fifty (50) percent completion of project: 25,000
Substantial project completion: 25,000
Punch list complete, project closed out: 7,100
$132,100
Treetop Quest, LLC will provide a completion bond for the full value of the project cost.
Treetop plans to start construction between April 20, 2019 and April 30, 2019. The
tentative opening date is July 1, 2019.
Under this agreement, Parks, Recreation and Tourism will operate the aerial adventure
course. Roanoke County will pay a licensing fee annually to Treetop Quest for rights to
operate under the name of Treetop Quest.
Parks, Recreation and Tourism will generate the revenue and incur the expense for
operating the aerial adventure course. Parks, Recreation and Tourism will hire
approximately 30 part-time employees to work on the aerial adventure course. This
agreement will not require any additional full-time staff. Parks, Recreation and Tourism
has a vacant position that will be utilized to supervise the aerial adventure course.
Daily admissions and annual passes will be sold. Group packages, birthday packages
and special event rentals will also be available. The facility will operate on a 9-month
season basis for the first year.
Attendance for 2019 is projected at 15,650. The aerial adventure course will be
operated seasonally for the first year. The projected operating season will be from July
1, 2019 to December 22, 2019. The 2020 attendance is projected at 22,540. The
attendance projections are based the calendar year.
This resolution will rescind the previous lease with Treetop Quest Roanoke, LLC and
implement the construction and licensing agreement with Treetop Quest, LLC.
Page 3 of 4
FISCAL IMPACT:
Roanoke County will pay Treetop Quest, LLC $132,100 for its portion of the project
cost. The funds are available in the Explore Park Capital Improvement Plan Project.
In addition, Roanoke County will pay the following annual licensing fees each year for
the first five (5) years. The yearly licensing payment is due each year on June 30th.
Year June 30, June 30, June 30, June 30, June 30,
2020 2021 2022 2023 2024
License Fee $76,050 $76,050 $76,050 $10,000 $10,000
!
The licensing fee and other operating costs will be budgeted as part of the annual
operating budget for the Aerial Adventure Course at Explore Park, which will be part the
Year 2019-2020 Operating Budget to account for revenues and expenditures
associated with this initiative. Amendments will be made to the Fee Class Fund, and will
be presented to the Board of Supervisors as part of first reading of the budget
Government Fund.
STAFF RECOMMENDATION:
Staff recommends approval of the resolution.
Page 4 of 4
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EXHIBIT D: Explore
Park Site Map
TREETOP QUEST
ROANOKE
Zipline course and
treetop obstacles Design
EXPLORE PARK
Selected location
TREETOP QUEST ROANOKE
Zipline course and treetop obstacles
Selected location
PARK ACCESS
LEVEL 2B
LEVEL 3
LEVEL 1
LEVEL 2 A
TRAMPOLINE
ZONE
URBAN
CHALLENGE
COURSE 12
OBSTACLES
LAYOUT
Selected location
11
10
9
12
8
9
10
7
13
8
1
2
3
7
11
LEVEL 2 B
6
12
6
4
13
5
6
10
7
8
9
6
5
5
5
7
114
8
NET
4
TRAMPOLINE
12
9
3
13
4
12
3
10
2
3
14
3
11
2
14
12
1
13
LEVEL 1
15
1
LEVEL 2 A
2
1
EXISTING
LEVEL 3
URBAN CHALLENGE COURSE
PATH
Legend
Existing storage
Proposed equipment deck for participants (about 20ft*30ft)
Urban Challenge Course from 4 to 6 years old 12 elements/ obstacles
Level 1 Family course starting at 7 years old Difficulty Easy -14 elements/ obstacles
Level 2 A Family course starting at 7 yeardold Difficulty Medium 13 elements/ obstacles
Level 2 B Family -Challenging course starting at 7 years old Difficulty Challenging 15 elements/ obstacles
Level 3 Zip course starting at 7years old Medium to Challenging 13 elements/ obstacles including 8 ziplines
New activity Arboreal climbing system
3 trees equipped to accommodate kids starting at 7 years old
Proposed timing 1 hour activity from 4 to 6 years old 2.5 hours activity starting at 7 up to adults
ΡΓΚΔͻΕΣΗΒΓΒ
ΡΏΔΓΧ
ΝΐΡΏΑΚΓΡ
ΨΗΞΚΗΜΓΡ
URBANCHALLENGECOURSE
4 to 6 years old
12 Obstacles
NET TRAMPOLINE
1,500 SQFT OF NET
Starting at 4 years old
New activity ARBOREAL CLIMBING SYSTEM
3 trees equipped to accommodate kids
starting at 7 years old
LEVEL 1, 2 A, 2 B
FAMILY ORIENTED TO
INTERMEDIATE LEVEL
STARTING AT 7 YEARS OLD
Wide variety of elements/games to be
integrated
Level 1
Family course Easy level
-Total activity 1 hour
-Starting at 7 years old
-14 obstacles including 3 ziplines
-Continuous belay system
20 6
62
10
7
8
9
5
47
46
11
28
4
12
29
13
3
47
2
14
1
LEVEL 1
EXISTING
PATH
4) Donuts and Cocoon
1) Access Climbing Bridge
Wall38 feet long
2) Chinese Bridge5) Zipline
feet long46 feet
3) Walking Net6) Big Foot
31 feet long35 feet long
10) Log Bridge
7) Fun Island Planks20 feet long
32 feet long
8) Wooden Tunnel11) Low Fisherman
23 feet longNet
47 feet
9) Zipline12) Climbing Planks
62 feet long28 feet long
13) Long Board Bridge
29 feet long
14) Zipline
47 feet long
10
9
11
36
8
5
44
7
12
42
13
6
Level 2 A
5
Family course Medium level
-Total activity 1 hour
-Starting at 7 years old
4
11
-13 elements including 3 ziplines
3
2
-Continuous belay system
1
LEVEL 2 A
4) The Tube
1) Climbing Wall11 feet long
2) Snake5) Rope Loops
35 feet long50 feet
3) Liana6) Short Hops
36 feet long58 feet long
10) Slackline
7) Zipline8 feet long
128 feet long
8) Punching Bags11) Tibetan Bridge
44 feet long33 feet
9) Uneven Circles12) Zipline
36 feet long53 feet long
13) Zipline
42 feet long
Level 2B
1
2
3
Family course Medium level to intermediate
LEVEL 2 B
38
-Total activity 1 hour
4
-Starting at 7 years old
-15 elements including 4 ziplines
5
-Continuous belay system
6
30
7
43
8
9
33
6
10
11
14
13
4
12
47
15
4) Flying Carpet
1) Ladder Zig zag38 feet long
2) Zipline5) Flying Nets
62 feet long27 feet
3) Log Bridge6) Zipline
29 feet long63 feet long
10) The Gallic
7) Hanging CrossesChallenge
30 feet long33 feet long
8) Walking Net11) Zipline
43 feet long67 feet
9) Zig Zag bridge/ 12) Fisherman Net
Swings47 feet long
46 feet long
13) Plank Bridge
39 feet long
14) Climbing Wall
36 feet long
15) Zipline
42 feet long
LEVEL 3
ZIPLINE COURSE
10
35
11
9
28
12
8
43
13
66
7
60
Zipline course
6
-Total activity 1hour
-Starting at 7years old
125
-13 elements including 8 ziplines!
-Continuous belay system
5
79
4
7
3
66
1
2
LEVEL 3
77
4) Flea Jump
1) Ground Platform7 feet long
2) Zipline5) Zipline
77 feet long79 feet
3) Zipline6) Zipline
66 feet long125 feet long
10) Zipline
7) Vietnamese Bridge161 feet long
60 feet long
8) Zipline11) Monkey Rope/
66 feet longTrapeze
35 feet
9) Zipline12) Climbing Net
123feet long28 feet long
13) Zipline
43 feet long
Safety
On arrival, each participant is equipped with a harness and gloves.
All harnesses are double sling-style with a carabinerand pulley for flying foxes and zip-
line crossings.
These equipment are impossible to detach without a guide. Unless locked in and
secured, participants cannot move forward.
Safety
After Hours
Ladders are pulled up and/or steps taken off to prevent people from
accessing the course
Access prohibited signs are posted on platforms near walking trails
Eco-friendly Construction
We build our parks in a sustainable manner. Our implementation processes
are the least harming ones:
-No tree puncturing
-Treesare protected with wooden wedges from cables
We strive to leave as small a
footprint on the land as possible.
Contact
Treetop Quest
Email: julien.hatton@treetopquest.com
Phone: 404 863 9733
US Development Manager-Julien HATTON
Info
Websites:www.development.treetopquest.com
www.treetopquest.com
Videos: Search for Treetop Quest Channel on Youtube
Facebook: www.facebook.com/TreetopQuest
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 9, 2019
RESOLUTION RESCINDING GROUND LEASE WITH TREETOP
QUEST, LLC, AND APPROVING A CONSTRUCTION AND LICENSING
AGREEMENT WITH TREETOP QUEST, LLC
WHEREAS, the Board of Supervisors wishes to continue the implementation of
the Master Plan for Explore Park; and
WHEREAS, the Board of Supervisors previously authorized a ground lease of
property in Explore Park for TreeTop Quest Roanoke Roanoke
lease and operate an aerial adventure course; and
WHEREAS, TreeTop
Roanoke, has experienced changes in its business model and no longer wishes to
lease space in Explore Park to operate the aerial adventure course; and
WHEREAS,
Tourism have reached a new agreement regarding an aerial adventure course in
Explore Park; and
WHEREAS, the parties have agreed that TreeTop will construct an aerial
adventure course in Explore Park, license its equipment to the County and County staff
will operate the course; and
WHEREAS, this aerial adventure course will complement the other recreation
offerings at Explore Park.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows;
Page 1 of 2
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1. That the lease previously approved for TreeTop Roanoke be rescinded; and
2. That the County Administrator is hereby authorized to enter into a
construction and licensing agreement for TreeTop to build an aerial adventure
course at Explore Park.
Page 2 of 2
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ACTION NO.
ITEM NO. E.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Resolution approving a Maintenance Agreement between
the County of Roanoke and Treetop Quest, LLC to maintain
an aerial adventure course at Explore Park
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Approval of a maintenance agreement with Treetop Quest, LLC to maintain the aerial
adventure course at Explore Park for the duration of the licensing agreement
BACKGROUND:
Roanoke County signed a 99-year lease for Explore Park in 2013 with the Virginia
Recreational Facilities Authority. As a part of the lease requirements, Roanoke County
developed a master plan for the park. The master plan laid out a detailed approach to
providing recreational amenities through public and private offerings to develop the park
into a destination for local citizens and tourists from outside of Virginia's Blue Ridge.
In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for
Explore Park, which outlined the direction for the park's development. As a part of the
Adventure Plan and Business Plan for Explore Park, it outlined the public-private
partnerships necessary for the park to develop into a destination facility. One of the
services identified in the Adventure Plan was providing a signature aerial adventure
course.
Roanoke County issued Request for Proposal 2017-0092: Aerial Adventure Course for
Explore Park on March 22, 2017, and proposals were due on May 17, 2017.
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On March 27, 2018, Roanoke County Board of Supervisors approved a land lease for
Treetop Quest, LLC to build and operate an aerial adventure course at Explore Park.
The course was proposed to be constructed in spring of 2019.
DISCUSSION:
In 2018, Treetop Quest changed their business model from building stand-alone
corporate operated courses to partner with companies and municipalities to license
Treetop aerial adventure courses.
In this new arrangement, Treetop will provide the following partnership services:
· Construct a turn-key aerial adventure course
· Provide all safety equipment
· Provide all training and materials to support staff training
· Marketing guidance
· Annual maintenance inspections and repairs
· Expansion of course
· Arbor inspections
· Aerial course operating education
The first phase of the aerial adventure course includes fifty-five (55) obstacles featuring
five (5) different levels, one (1) urban mobile challenge course featuring twelve (12)
obstacles and three (3) Arboreal Climbing Systems. The course contains 18 zip lines
and a trampoline net.
The aerial adventure course at Explore Park will be established as an ACCT (The
Association for Challenge Course Technology) certified course. The cost for the ACCT
certification is outside of this agreement with Treetop Quest. Camp Roanoke is an
ACCT member and its ropes course is ACCT certified. Parks, Recreation and Tourism
staff will be responsible for addressing the ACCT certification for the aerial adventure
course at Explore Park.
The Annual Maintenance Inspection by Treetop Quest includes the following:
1. Visual and physical inspection of every obstacle and course, which shall include
testing;
2. Report by Treetop Quest to Customer on the changes and repairs to be
conducted on the obstacles and courses, following the inspection;
3. Replacement, improvement and refurbishment of overused or damaged
obstacles that do not meet the safety requirement or are not in good visual
Page 2 of 5
condition (including but not limited to change of plank, additional rope, change or
additional hardware);
4. Tightening of any cable for obstacles and zip-lines which would need additional
tension;
5. Tightening of any platform, change of plank of the platform deck that becomes
unfit for its intended purpose;
6. Addition of guy wires, if needed;
7. Fix, additional sewing, tightening on the net course or net trampoline;
8. Preparation for the annual net testing (including but not limited to retightening the
testing net, and installing the weight before dropping). The annual net testing will
be performed during the annual ACCT (The Association for Challenge Course
Technology) inspection and will be conducted by Treetop Quest in accordance
with the ACCT inspector.
9.
request, would improve the operation or safety of the courses for their intended
use
Annual Inspection does not cover or does not include the following:
a. Installation of an additional obstacle or course;
b. Any additional requirement requested by Roanoke County, unless such
requirement relates to health and safety of the existing course;
c. Extra maintenance, repair or technical service requested by the Roanoke
County;
d.
e. Annual arborist inspection (Parks, Recreation and Tourism staff will contract with
an arborist for an annual inspection outside of this agreement)
The annual maintenance inspection usually occurs at the end of the operating season to
ensure the good condition of the park for the following season. The annual maintenance
inspection will also be performed before the annual ACCT inspection.
Should Roanoke County request additional inspections, repairs and or aerial adventure
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course work outside of the annual inspection, the following rates will be charged:
a. 75$/hour/technician for on-site repair or technical support or assistance
b. Gas and lodging, based on provided receipts, not to exceed federal rates
established by the GSA
c. Technician or crew transportation, based on $50/technician/ hour spent on the
road or to get to Cu
The term of the agreement is for five (five) years through June 30, 2024. The agreement
may be renewed for up to four (4) additional one (1) year periods.
FISCAL IMPACT:
The annual maintenance agreement fee is $10,000 per year. The fee is due to Treetop
Quest, LLC each January. The annual maintenance fee is waived by Treetop Quest,
LLC for 2019. The first payment is due in January of 2020.
The annual maintenance agreement fee and other operating costs will be budgeted as
part of the annual operating budget for the Aerial Adventure Course at Explore Park,
which will be part the Fee Class Fund. County staff will amend the County
-2020 Operating Budget to account for
revenues and expenditures associated with this initiative. Amendments will be made to
the Fee Class Fund, and will be presented to the Board of Supervisors as part of first
reading of the budget ordinances on May 14, 2019. There will be no impact to the
Should additional onsite inspections, repairs and or course work be needed by Roanoke
County, Treetop Quest will charge:
a. 75$/hour/technician for on-site repair or technical support or assistance
b. Gas and lodging, based on provided receipts, not to exceed federal rates
established by the GSA
c. Technician or crew transportation, based on $50/technician/ hour spent on the
Additional repair and inspection funding will be budgeted in the operating budget for the
aerial adve
Class Account.
Page 4 of 5
STAFF RECOMMENDATION:
Staff recommends approval of the resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 9, 2019
RESOLUTION APPROVING A MAINTENANCE AGREEMENT
BETWEEN THE COUNTY OF ROANOKE AND TREETOP QUEST, LLC
TO MAINTAIN AN AERIAL ADVENTURE COURSE AT EXPLORE PARK
WHEREAS, the Board of Supervisors wishes to continue the implementation of
the Master Plan for Explore Park; and
WHEREAS, the Board of Supervisors previously authorized a ground lease of
property in Explore Park for Treetop Quest Roanoketop Roanoke
and operate an aerial adventure course; and
WHEREAS, Treetop top
Roanoke, has experienced changes in its business model and no longer wishes to lease
space in Explore Park to operate the aerial adventure course; and
WHEREAS, Treet
Tourism have reached a new agreement regarding an aerial adventure course in Explore
Park; and
WHEREAS, the parties have agreed that Treetop will construct an aerial adventure
course in Explore Park, license its equipment to the County and County staff will operate
the course; and
WHEREAS, Safety is the top priority for outdoor recreation at Explore Park; and
WHERAS, Treetop has the expertise and resources to maintain the aerial
adventure course at Explore Park; and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows;
Page 1 of 2
!
1. That the County Administrator is hereby authorized to enter into a maintenance
agreement for Treetop to maintain the aerial adventure course at Explore Park.
Page 2 of 2
!
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Public hearing for citizen comments on the Proposed Fiscal
Year 2019-2020 Operating Budget and the Proposed Fiscal
Year 2020-2029 Capital Improvement Program
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY:
County Administrator
ISSUE:
Conduct a public hearing for citizen comment on the proposed fiscal year 2019-2020
Operating Budget and the fiscal year 2020-2029 Capital Improvement Program.
BACKGROUND:
State Code requires a public hearing to receive written and oral comments on the
proposed fiscal year 2019-2020 Operating Budget and the proposed fiscal year 2020-
2029 Capital Improvement Program. This public hearing satisfies that requirement.
DISCUSSION:
This time has been set aside for a public hearing on the proposed annual budget for
fiscal year 2019-2020 and the fiscal year 2020-2029 Capital Improvement Program. A
summary of the proposed budget was advertised in the Roanoke Times on March 31,
2019, and full budget documents can be found on the Roanoke County website at
www.roanokecountyva.gov, at any of the County libraries, or at the Roanoke County
Office of Management and Budget, located at 5204 Bernard Drive, Roanoke, Virginia
24018.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact associated with this public hearing.
STAFF RECOMMENDATION:
Staff recommends conducting the public hearing to satisfy State code requirements and
receive citizen comments on the proposed annual budget for fiscal year 2019-2020 and
the fiscal year 2020-2029 Capital Improvement Program.
Page 2 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Public hearing for citizen comments on the following items:
Calendar Year 2019 Real Estate, Personal Property and
Machinery and Tools Tax Rates
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY:
County Administrator
ISSUE:
Conduct a public hearing to receive citizen comment on the Calendar Year 2019 Real
Estate, Personal Property and Machinery and Tools Tax rates.
BACKGROUND:
State Code requires a public hearing in advance of the adoption of tax rates. This public
hearing satisfies that requirement.
DISCUSSION:
The public hearing scheduled for April 9, 2019, is to receive written and oral comments
on setting the tax rates for calendar year 2019 to support the fiscal year 2019-2020
operating budget. The public hearing was advertised on March 30, 2019, and April 5,
2019, thereby satisfying State code requirements for public notice.
The adoption of these tax rates was preceded by a public hearing on March 26, 2019, to
receive written and oral comments on setting the maximum tax rates for calendar year
2019.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact associated with this public hearing.
STAFF RECOMMENDATION:
Staff recommends conducting the public hearing to satisfy State code requirements and
receive citizen comment on the Calendar Year 2019 Real Estate, Personal Property and
Machinery and Tools Tax rates.
Page 2 of 2
ACTION NO.
ITEM NO. G.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Request to adopt the following taxes rates: (a) Order setting
the tax rate on Real Estate in the County of Roanoke for the
calendar year 2019; (b) Order setting the tax levy on
Personal Property situate in the County of Roanoke for the
calendar year 2019; (c) Order setting the tax levy on a
classification of personal property - Machinery and Tools -
situate in the County of Roanoke for calendar year 2019
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY:
County Administrator
ISSUE:
Board of Supervisors adoption of calendar year 2019 tax rates to support the fiscal year
2019-2020 operating budget.
BACKGROUND:
As part of the annual budget development process, the Board of Supervisors is required
to adopt tax rates to support the operating budget. The adoption of calendar year 2019
tax rates will support the fiscal year 2019-2020 operating budget.
DISCUSSION:
Proposed tax rates for the twelve month period beginning January 1, 2019 and ending
December 31, 2019, were advertised on March 30 and April 5, 2019 as follows:
a. Real Estate Tax at a rate of not more than $1.09 per one hundred dollars
assessed valuation
b. Personal Property Tax at a rate of not more than $3.50 per one hundred dollars
assessed valuation
Page 1 of 2
c. Machinery and Tools Tax at a rate of not more than $2.85 per one hundred
dollars assessed valuation.
A public hearing for citizen comment on the tax rates was held on April 9, 2019. A public
hearing for citizen comment on the proposed fiscal year 2019-2020 operating budget
and proposed fiscal year 2020-2029 Capital Improvement Program was also held on
April 9, 2019.!
!
The adoption of these tax rates was preceded by a public hearing on March 26, 2019, to
receive written and oral comments on setting the maximum tax rates for calendar year
2019. The maximum tax rates set on March 26, 2019, by the Board of Supervisors are
as follows:
Tax Rate 2018 Calendar 2019 Calendar Value of a Penny
Description!Year Tax Rate!Year Maximum on Tax Rate!
Tax Rate
Real Estate Tax $1.09 per $100 $1.09 per $100 $875,000!
Rate Assessed Value Assessed Value
Personal Property $3.50 per $100 $3.50 per $100 $88,300!
Tax Rate including Assessed Value Assessed Value
Business Personal
Property Tax
Machinery and $2.85 per $100 $2.85 per $100 $9,300!
Tools Tax Assessed Value Assessed Value
FISCAL IMPACT:
Fiscal impact will be determined if the Board of Supervisors adopts tax rates that differ
from Calendar Year 2018 tax rates.
STAFF RECOMMENDATION:
Staff recommends the Board of Supervisors adopt calendar year 2019 tax rates.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2019
ORDER SETTING THE TAX RATE ON REAL ESTATE SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2019
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the
levy for the twelve-month period beginning January 1, 2019, and ending December 31,
2019, be, and hereby is, set for a tax rate of $_____ per one hundred dollars of assessed
valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200,
58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended,
situate in Roanoke County.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 9, 2019
ORDER SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE
IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2019
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the levy for the twelve-month period beginning January 1, 2019, and
ending December 31, 2019, be, and hereby is, set for a tax rate of $____ per one hundred
dollars of assessed valuation on all taxable, tangible personal property, excluding that
class of personal property generally designated as machinery and tools as set forth in
Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those
classes of household goods and personal effects as are defined in Sections 58.1-3504 and
58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately
classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of
Virginia, as amended, of public service corporations based upon the assessed value
thereof fixed by the State Corporation Commission and duly certified.
2. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1-
3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-
11, and generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning January 1, 2019, and
ending December 31, 2019, be, and hereby is, set at fifty (50%) percent of the tax rate
established in paragraph 1 for the taxable, tangible personal property as herein established
as a separate classification for tax purposes and as more fully defined by Section 58.1-
Page 1 of 2
3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor
Vehicles for Disabled Veterans.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 9, 2019
ORDER SETTING THE TAX LEVY ON A CLASSIFICATION OF
PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2019
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1-
3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery
and tools.
2. That the levy for the twelve-month period beginning January 1, 2019, and
ending December 31, 2019, be, and hereby is, set for a tax rate of $____ per one hundred
dollars of assessed valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as more fully defined by
Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as
machinery and tools.
Page 1 of 1
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Ordinance authorizing the acquisition of a new easement
across Tax Map Parcel 087.07-03-07.01, for Ingress and
Egress to the Roanoke County Administration Center from
Penn Forest Boulevard
SUBMITTED BY: Peter Lubeck
Senior Assistant County Attorney
APPROVED BY:
County Administrator
ISSUE:
Whether to accept a new (expanded) easement from Strauss Properties, LLC, allowing
continued County access to the RCAC property from Penn Forest Blvd.
BACKGROUND:
In 1993, the Board of Supervisors acquired the 3.395-acre parcel of real estate at 5204
Bernard Drive, which property is presently being used as the Roanoke County
Administration Center (RCAC).
In 2012, the Board subsequently acquired an adjacent 0.454-acre parcel, located at
2727 Penn Forest Blvd, which was used as a separate parking lot to service the RCAC.
The 0.454-acre parcel is accessed by an easement from Penn Forest Blvd, across the
parcel located at 2741 Penn Forest Blvd, which is presently owned by Strauss
Properties, LLC (and is the site of Adecco's business operations).
In 2013, the County combined the 3.395-acre parcel and the 0.454-acre parcel, and
removed the curb that separated the parking lots. County employees and members of
the public have since been using the ingress/egress easement to access the entire
RCAC parcel (and not just the former 0.454-acre parcel). Strauss Properties, LLC has
expressed concern that this expansion of the scope of the easement has placed a
greater burden on their property.
Page 1 of 2
DISCUSSION:
Strauss Properties, LLC is willing to grant the Board a new easement that would allow
continued ingress/egress for the entire combined RCAC parcel, but has requested that
the County bear two-thirds the cost of routine maintenance of the easement area, up to
the amount of $3,333 per year. Any work planned by either party that would cost more
than $5,000 requires the approval of both parties prior to the commencement of the
work. Given the nature of the easement, routine maintenance costs would generally
consist of pot-hole repair and periodic repaving.
The location of the new easement is slightly different than the existing easement in
order to allow for the creation of additional parking along Penn Forest Boulevard on the
Strauss property. Roanoke County will need to make some minor changes to its
existing parking area in order to accommodate the revised easement location.
FISCAL IMPACT:
The County is responsible for routine maintenance costs for the easement area, up to
the amount of $3,333 per year. The County, with its prior approval, is responsible for
two-thirds of the cost of any required work in excess of $5,000. Roanoke County is also
responsible for any reconfiguration costs associated with the modified location of the
new easement. These costs are anticipated to be nominal. Funding is available in the
General Services Capital Maintenance Program (CMP) if the County should incur these
costs. !
!
There have been minor changes and corrections since the first reading of this ordinance
on March 26, 2019. The deed of easement and ordinance were both amended to further
clarify that although the combination plat (combining the 3.395-acre parcel and the
0.454-acre parcel) was recorded in 2013, the physical barriers between the two parking
lots were removed in 2016-2017. Further, both the deed and ordinance were amended
to consistently and correctly refer to the smaller parcel (which was combined with the
larger RCAC parcel) as the 0.454-acre parcel.
STAFF RECOMMENDATION:
Staff recommends approval of this item in order to ensure continued access to the
Roanoke County Administration Center via Penn Forest Boulevard.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 9, 2019
ORDINANCE AUTHORIZING THE ACQUISITION OF A NEW EASEMENT
ACROSS TAX MAP PARCEL 087.07-03-07.01, FOR INGRESS AND
EGRESS TO THE ROANOKE COUNTY ADMINISTRATION CENTER
FROM PENN FOREST BLVD
WHEREAS, in 1993, the Board of Supervisors of Roanoke County acquired the
3.395-acre parcel of real estate located at 5204 Bernard Drive (Tax Map No. 087.07-03-
08.0000), which property is presently used as the Roanoke County Administration Center
-
WHEREAS, in 2012, the Board of Supervisors subsequently acquired an adjacent
0.454-0.454-acre parc0.454-
acre parcel was used as a separate parking lot to service the Roanoke County
Administration Center; and
WHEREAS, the 0.454-acre parcel is accessed by an ingress/ egress easement
from Penn Forest Blvd, across the parcel located at 2741 Penn Forest Blvd (Tax Map No.
087.07-03-01.0000), which is presently owned by the Strauss Properties, LLC.; and
WHEREAS, in 2013, by the filing of a combination plat, the 3.395-acre parcel and
the 0.454 acre-
designated on the Roanoke County land records as Tax Map No. 087-07-03-08.0000). In
2016 and 2017, the curb that separated the 3.395-acre parcel and the 0.454-acre parcel
was removed and the parking lots were combined; and
WHEREAS, the ingress/ egress easement is now being used by Roanoke County
employees and members of the public to access the entire Combined Parcel; and
Page 1 of 2
!
WHEREAS, Strauss Properties, LLC is willing to grant a new easement to the
Board; the new easement would 1) adjust the location of the ingress/ egress easement,
and 2) enlarge the scope of the ingress/egress easement, to allow use of the easement to
access the Combined Parcel and not just the prior 0.454-acre parcel. In exchange, the
County would contribute towards the expense of maintaining the easement area; and
WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
Accordingly, a first reading of this ordinance was held on March 26, 2019, and the second
reading and public hearing of this ordinance was held on April 9, 2019.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the acquisition of a new easement from Strauss Properties, LLC, across
2741 Penn Forest Blvd (Tax Map No. 087.07-03-01.0000) for ingress and egress to the
Roanoke County Administration Center, located at 5204 Bernard Drive (Tax Map No.
087.07-03-08.0000), is hereby authorized and approved.
2. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on forms approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
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Page 6 of 6
ACTION NO.
ITEM NO. I.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Open district appointments.
BACKGROUND:
1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
Budget and Fiscal Affairs Committee (BFAC) (At-Large)
Two open appointments
2. Economic Development Authority (EDA) (appointed by District)
Leon McGhee has resigned from the EDA effective February 1, 2019. This is a
four-year term and will not expire until September 26, 2021.
Page 1 of 2
3. Library Board (appointed by District)
The following District appointment remains open:
Vinton Magisterial District
4. Parks, Recreation and Tourism Advisory Commission (District)
Jay Glenn, representing the Cave Spring Magisterial District, has resigned his
three-year term, which does not expire until June 30, 2020. Supervisor George
Assaid has recommended the appointment of Wes Best to fill this unexpired term.
Confirmation has been placed on the Consent Agenda.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,APRIL 9, 2019
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS
SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS
DATE DESIGNATED AS ITEM J-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 9, 2019,
designated as Item J-Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through5inclusive,
as follows:
1.Approval of minutes –January 8, 2019; January 22, 2019
2.Observance and Proclamation of Friday, April 12, 2019 as National Arbor Day
in Roanoke County
3.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Jeanette B. Lowe, Customer Services Representative for the
Department of Social Services, upon her retirement after more than ten (10)
years of service
4.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Jeanie A. Seay, Resource Coordinator for the Department of Social
Services, upon her retirement after more than six (6) years of service
5.Confirmation of appointment to the Parks, Recreation and Tourism Advisory
Commission (appointed by District)
Page 1of 1
ACTION NO.
ITEM NO. J.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Observance and Proclamation of Friday, April 12, 2019, as
National Arbor Day in Roanoke County
SUBMITTED BY: Lindsay B. Webb
Parks Planning and Development Manager
APPROVED BY:
County Administrator
ISSUE:
Observance and Proclamation of Friday, April 12, 2019, as National Arbor Day in
Roanoke County
BACKGROUND:
The Arbor Day Foundation has named Roanoke County a 2018 Tree City USA
Community for its commitment to effective urban forestry management. It is the 21st
year that Roanoke County has earned this honor from the Arbor Day Foundation, the
program is sponsored in cooperation with the National Association of State Foresters
and the USDA Forest Service. Roanoke County retained its Tree City USA designation
a tree board or department;
a tree-care ordinance;
an annual community forestry budget of at least $2 per capita; and
an annual Arbor Day observance and proclamation.
Th
Virginia Trees for Clean Water matching grant program, in partnership with the Virginia
Department of Forestry and the Roanoke Valley-Alleghany Regional Commission. The
Virginia Department of Forestry has developed the Virginia Trees for Clean Water
program to improve water quality across the Commonwealth of Virginia through efforts
to plant trees. The grants awarded through this program encourage local government
Page 1 of 2
and citizen involvement in creating and supporting long-term and sustained tree canopy
cover. Arbor Day celebrations enable local governments to raise public awareness
about the benefits of planting trees for the health of our streams and rivers.
DISCUSSION:
Roanoke County will observe National Arbor Day on Friday, April 12, 2019 with a
celebration at Clearbrook Elementary School. The celebration will consist of a
ceremonial tree planting, a presentation by State foresters on the importance of trees,
and a program by students from the elementary school.
Roanoke County encourages residents, businesses, and organizations to plant a tree in
the community in honor of National Arbor Day. Cleaner air, improved storm water
management, energy savings and increased property values are among the benefits
enjoyed by Tree City USA communities.
FISCAL IMPACT:
The Virginia Trees for Clean Water program is a 50/50 matching grant with funds
awarded on a reimbursement basis. Overhead costs for administering the grant will be
incurred by the Roanoke Valley-Alleghany Regional Commission. Roanoke County's
contribution will be in the form of in-kind services. No direct funding from Roanoke
County is required.
STAFF RECOMMENDATION:
Staff recommends that the Roanoke County Board of Supervisors proclaim Friday, April
12, 2019, as National Arbor Day in Roanoke County.
Page 2 of 2
ACTION NO.
ITEM NO. J.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Jeanette B. Lowe,
Customer Service Representative for the Department of
Social Services, upon her retirement after more than ten (10)
years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Recognition of the retirement of Jeanette B. Lowe.
BACKGROUND:
Jeanette B. Lowe, Customer Service Representative for the Department of Social
Services, retired on April 1, 2019, after ten (10) years and ten (10) months of service.
to her home.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO JEANETTE B. LOWE,
CUSTOMER SERVICE REPRESENTATIVE FOR THE DEPARTMENT OF
SOCIAL SERVICES, UPON HER RETIREMENT AFTER MORE THAN TEN
(10) YEARS OF SERVICE
WHEREAS, Jeanette B. Lowe was employed by Roanoke County on June 16,
2008; and
WHEREAS, Ms. Lowe retired on April 1, 2019, after ten (10) years and ten (10)
months of devoted and faithful service to Roanoke County; and
WHEREAS, during Ms. tenure, she served in the capacity of Customer
Service Representative in the Department of Social Services and has acted with
professionalism and dedication in providing services to the citizens of Roanoke County;
and
WHEREAS, Ms. Lowe has functioned on the front lines at the department, assisting
citizens with questions and directing inquiries to the appropriate team. Ms. Lowe has been
an integral part of the administrative team at the Department first in the records
management area and often as a front desk receptionist always patient and professional in
her demeanor; and
WHEREAS, the majority of her tenure has been functioning as the primary
switchboard operator, answering multiple lines while juggling both internal and external
customers, showing compassion and dedication to the citizens of Roanoke County; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
Page 1 of 2
County to Jeanette B. Lowe for more than ten (10) years of capable, loyal and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. J.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Jeanie A. Seay,
Resource Coordinator for the Department of Social Services,
upon her retirement after more than six (6) years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Recognition of the retirement of Jeanie A. Seay
BACKGROUND:
Jeanie A. Seay, Resource Coordinator for the Department of Social Services, retired on
April 1, 2019, after six (6) years and eleven (11) months of service.
to her home.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2019
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO JEANIE SEAY, RESOURCE
COORDINATOR FOR THE DEPARTMENT OF SOCIAL SERVICES, UPON
HER RETIREMENT AFTER MORE THAN SIX YEARS (6) YEARS OF
SERVICE
WHEREAS, Jeanie A. Seay was employed by Roanoke County on May 1, 2012;
and
WHEREAS, Ms. Seay will retire on April 1, 2019, after six (6) years and eleven (11)
months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Ms. tenure, she has served as a Resource Coordinator
in the Department of Social Services and has served with professionalism and dedication
in providing services to the citizens of Roanoke County; and
WHEREAS, Ms. Seay trained fifteen (15) separate cohorts of foster families over
the past six (6) years of service; greatly increasing the quality and quantity of local foster
homes in our locality; and
parent training curricula from its last update in 2009; adding crucial components on
Trauma, Attachment and atypical Child Development; significantly improving the quality of
training and the sustainability of locally-approved foster homes; and
WHEREAS, Ms. Seay was instrumental in the design and creation of innovative best
practice specialist positions focusing on Kinship Practice and Resource Recruitment that
are now used as models for similar positions created to meet evolving needs across our
region; and
Page 1 of 2
reduce CSA expenditures on congregate care and Therapeutic Foster Care placements by
approving and utilizing well-trained local foster homes to meet placement needs.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to JEANIE A. SEAY for more than six (6) years of capable, loyal and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. J.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Confirmation of appointment to the Parks, Recreation and
Tourism Advisory Commission (District)
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Confirmation of appointment
BACKGROUND:
Jay Glenn, representing the Cave Spring Magisterial District on the Parks, Recreation
and Tourism Advisory Commission has resigned his three-year appointment. This
appointment will not expire until June 30, 2020.
DISCUSSION:
Supervisor George Assaid has recommended the appointment of Wes Best to fill the
unexpired term.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of the recommendation to appoint Wes Best to fill the
unexpired term
Page 1 of 1
County of Roanoke
Unappropriated Balance, Board Contingency, and Capital Reserves
Fiscal Year 2018-2019
General GovernmentCapital
Unappropriated % ofBoard
BalanceRevenuesContingencyReserves
Audited balance as of June 30, 2018$ 23,531,962$ -$ 2,625,851
Approved Sources:
Appropriated from 2018-19 budget (Ordinance 052218-1-a) 50,000
Allocated per the Comprehensive Financial Policy (12-18-2018) (651,462) 651,462
Allocated from Year End to Capital Reserves (12-18-2018) 142,294
Approved Uses:
Appropriated for 2018-19 budget (Ordinance 052218-1-b) (1,611,089)
Appropriated for 2018-19 budget (Ordinance 031219-5) (187,000)
Balance at April 9, 2019$ 22,880,50012.00%$ 50,000$ 1,621,518
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
OutstandingOutstanding
June 30, 2018AdditionsDeletionsApril 9, 2019
General Obligation Bonds$2,765,175$-$2,765,175
VPSA School Bonds72,194,04327,875,0008,121,85591,947,188
Lease Revenue Bonds77,970,0002,935,00075,035,000
Premiums9,929,4419,929,441
$162,858,659$27,875,000$11,056,855-$179,676,804
Submitted ByLaurie L. Gearheart
Acting Director of Finance
Approved ByDaniel R. O'Donnell
County Administrator
ACTION NO.
ITEM NO. N.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Work session to review with the Board of Supervisors the
County Administrator's Proposed Fiscal Year 2019-2020
Operating Budget
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY:
County Administrator
ISSUE:
Review the County Administrator's Proposed Fiscal Year 2019-2020 Operating Budget.
BACKGROUND:
As part of the annual budget development process, County staff conducts a series of
work sessions with the Board of Supervisors after the County Administrator proposes
his budget. This year's operating budget was proposed on March 12, 2019. This work
session is the second of three scheduled work sessions before first reading to adopt the
budget on May 14, 2019. The second and final reading is scheduled for May 28, 2019.
DISCUSSION:
This work session will provide information to the Board of Supervisors regarding the
County Administrator's Fiscal Year 2019-2020 Operating Budget. Topics to be
discussed by County staff include departmental and fund budgets, service level
changes and discretionary outside agency funding. The Board of Supervisors may also
wish to discuss other topics related to the proposed operating budget. The attached
Power Point presentation will be shown.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the attached presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the
County Administrator's Proposed Fiscal Year 2019-2020 Operating Budget.
Page 2 of 2
FY 2020 Budget Development
Budget Work Session #2
Board of Supervisors Work Session
April 9, 2019
Work Session Agenda
•General Government Operating Budgets
•Roanoke County Public Schools Transfers
•Transfers, Non-Departmental, and Other
•Outside Agency Funding
•Next Steps
FY 2020 Budget Development
2
Budget Work Session #2
General Government Budgets
FY 2020 Budget Development
3
General Government Operating Budgets
Proposed FY 2020Operating Budget
General Government Expenditures
Portionof $1.09
$1.09 / $100 Assessed Value Real Estate Tax Rate
Description
Supporting Services
Distribution for County Services
PublicSafety (incl.
$0.30
All Other Services
Social Services)
Public Safety
$0.30
(incl. DSS)
$0.30
Schools (incl. CSA)$0.40
Debt (Schools)$0.05
Debt (County)
Debt (County)$0.04
$0.04
All OtherServices$0.30
Debt (Schools)
Roanoke County Public
$0.05
Schools(incl. CSA)
Total$1.09
$0.40
FY 2020 Budget Development
4
General Government Operating Budgets
Proposed FY 2020Operating Budget
General Government Expenditures
Proposed FY 2020 Operating Budget -$196,786,493
Non-Departmental & Other
Outside Agencies
Expenditures
$2,219,130
$4,926,678
1.1%
2.5%
Public Safety
Other Transfers
$55,017,623
$20,399,661
28.0%
10.4%
Community Services
$10,743,269
5.5%
Schools Transfers
Internal Services
$81,433,143
$11,040,798
41.4%
5.6%
Human Services
$11,006,191
5.6%
FY 2020 Budget Development
5
General Government Operating Budgets
Proposed FY 2020Operating Budget
General Government Expenditures
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20/FY 19
Public Safety
$51,889,063 $55,017,623 $3,128,560 6.03%
Community Services
$10,357,821 $10,743,269 $385,448 3.72%
Internal Services
$10,919,493 $11,040,798 $121,305 1.11%
Human Services
$10,832,734 $11,006,191 $173,457 1.60%
Schools Transfers (Revenue Sharing, CSA,
$77,671,746 $81,433,143 $3,761,397 4.84%
Debt Service)
Other Transfers
$22,252,437 $20,399,661 ($1,852,776)-8.33%
Non-Departmental & Other Expenditures
$4,569,691$4,926,678$356,9877.81%
Outside Agencies
$2,177,850 $2,219,130 $41,280 1.90%
TotalGeneral Government Expenditures
$190,670,835 $196,786,493 $6,115,658 3.21%
FY 2020 Budget Development
6
General Government Operating Budgets
Public Safety
Functional Budget Team
FY 2020 Budget Development
7
General Government Operating Budgets
Proposed FY 2020Operating Budget
Public Safety
•Protect welfare and safety and keep
DepartmentsInclude
neighborhoods, schools and streets safe
Police
•Preparation for natural and man-made
disasters
Fire & Rescue
•Reduce loss of life and property through
emergency response
Sheriff
•Acquire and maintain professional
certifications, standards, and accreditations
Commonwealth Attorney
•Preserve, protect and restore family and
individual stability and foster self-reliance
Social Services
•Engage public safety departments with
citizens of all ages through outreach programs
JudicialAdministration
FY 2020 Budget Development
8
General Government Operating Budgets
Proposed FY 2020Operating Budget
Public Safety
FY 2020 General Government ExpendituresFY 2020 Public Safety
$196,786,493$55,017,623
Judicial
Administration
$973,328
Police
1.8%
Public Safety
$12,828,443
Social Services
$55,017,623
23.3%
$12,076,185
28.0%
21.9%
Commonwealth's
Attorney
$1,124,411
2.0%
Sheriff -WVRJA
$3,823,047
6.9%
Sheriff -
Administration &
Civil / Care &
Confinement
Fire and Rescue
$7,408,833
$16,783,376
13.5%
30.5%
FY 2020 Budget Development
9
General Government Operating Budgets
Proposed FY 2020Operating Budget
Public Safety
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
Police
$12,456,270$12,828,443 $372,1732.99%
Fire and Rescue
$15,736,470$16,783,376 $1,046,9066.65%
Sheriff –Administration & Civil /
$7,144,161$7,408,833$264,6723.70%
Care & Confinement
Sheriff –WVRJA
$3,080,047$3,823,047$743,00024.12%
Commonwealth’s Attorney
$1,101,738$1,124,411$22,6732.06%
SocialServices
$11,632,049$12,076,185$444,1363.82%
Judicial Administration
$738,328$973,328$235,00031.83%
Total Public Safety
$51,889,063$55,017,623$3,128,5606.03%
FY 2020 Budget Development
10
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Public Safety ProposedService Level Changes
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
PersonnelAdjustments –
Includes compensation adjustment, changes in personnel over FY 2019, reducing
Public Safety Departments$1,239,894
Social Services part-time, increase in over-time for Fire & Rescue, increasing the
transfer for the SAFER grant positions, and freezing the Volunteer / Public Relations
Coordinator Position in Fire & Rescue for FY 2020.
Western Virginia Regional Jail Housing of Prisoners –
Increasedcosts are related to the County’s increased use of the facility, an increase
Sheriff$434,925
to the daily per diem charge, and increases to medical costs of housing prisoners at
the Western Virginia Regional Jail.
Western Virginia Regional Jail Debt Service Payment –
Sheriff$308,075
The debtservice on the WVRJ is based on the County’s increased use of the facility.
Medical Services provided at Roanoke County Jail –
Sheriff$30,000
Based on prioryear trends and current projections.
FY 2020 Budget Development
11
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Public Safety ProposedService Level Changes (Continued)
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Roanoke County Public Schools(RCPS) Security –
The Sheriff’s Office has an agreement with RCPSto provide assistance with security
Sheriff$60,000
at elementary schools and during the Cave Spring High School renovation project.
Funding is 100% offset by RCPS.
Increase inOperating Costs –
General District Court$10,000
Increase of $8,000 for court appointed attorney fees based on actualexpenditures
and projections. Increase of $2,000 for one-time funding of office furniture.
Roanoke Valley Juvenile DetentionCenter –
CourtService Unit$225,000
Increase based on County’s use of the center due to number of juveniles and
increased dailyper diem costs associated with the center.
Regional Center forAnimal Care and Protection (RCACP) –
Police$175,000
Increase based on County’s use of the center and the addition of Vinton’s portion
of the center’s usage.
FY 2020 Budget Development
12
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Public Safety ProposedService Level Changes (Continued)
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Increase in Operating Costs –
Police$40,000
Increased based on actual expenditures and projections and the need to maintain
currentservices through various adjustments.
Volunteer Equipment Purchasing Process –
Fire & Rescue($35,000)
Changes to the volunteerequipment purchasing process will eliminate the need to
conduct audits and streamlines process to fulfill volunteer equipment needs.
Increase in Operating Costs –
Fire & Rescue$75,000
Increased based on actual expenditures and projections and the need to maintain
current services through various adjustments.
Reduction in Operating Costs –
Social Services($40,000)
Reduction of operating budget based on actual and projected expenditures.
FY 2020 Budget Development
13
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Public Safety ProposedService Level Changes (Continued)
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Vinton Fire & Rescue Positions –
Fire& Rescue$791,000
Assumes 11 Vinton Fire & Rescue positions willbecome County employees with the
expiration of the Vinton Gainsharing Agreement.
Vinton Fire & Rescue OperatingCosts –
Fire & Rescue$111,000
Assumes that the County will incur operating costs related to the Vinton Fire &
Rescue Station.
Ambulance Fees –
Reduction in payment of ambulancefees collected by the County and paid to
Fire & Rescue($240,000)
Vinton for calls run by the Vinton Fire & Rescue department. Since the County will
be absorbing Vinton Fire & Rescue, payment is no longer necessary.
Other Operating Adjustments–
PublicSafety Departments($56,334)
Various adjustments across the departments to maintain current service delivery.
Total, Public Safety Functional Team$3,128,560
FY 2020 Budget Development
14
General Government Operating Budgets
Community Services
Functional Budget Team
FY 2020 Budget Development
15
General Government Operating Budgets
Proposed FY 2020Operating Budget
Community Services
•Protect public health, safety and welfare
•Maintain and develop infrastructure
DepartmentsInclude
•Promote economic vitality and fair
property valuation
Economic & Community Development
•Provide opportunities for open
communication, public involvement and
General Services –Solid Waste
engagement
•Create inclusive partnerships and
Real Estate Valuation (Assessor)
outreach to diverse stakeholders
•Balance environmental stewardship,
economic development, social equity and
financial viability
FY 2020 Budget Development
16
General Government Operating Budgets
Proposed FY 2020Operating Budget
Community Services
FY 2020 Community Services
FY 2020 General Government Expenditures
$10,743,269
$196,786,493
General Services -Solid Waste
$5,083,274
47.3%
Economic &
Community
Real Estate Valuation
Community
Services
(Assessor)
Development
$864,764
$10,743,269
$4,795,231
8.0%
5.5%
44.6%
FY 2020 Budget Development
17
General Government Operating Budgets
Proposed FY 2020Operating Budget
Community Services
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
Economic & Community
$4,653,742 $4,795,231 $141,489 3.04%
Development
Real EstateValuation (Assessor)
$844,560 $864,764 $20,204 2.39%
General Services–Solid Waste
$4,859,519 $5,083,274 $223,755 4.60%
Total CommunityServices
$10,357,821 $10,743,269 $385,448 3.72%
FY 2020 Budget Development
18
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Community Services ProposedService Level Changes
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Personnel Adjustments –
CommunityServices
Includes compensation adjustment, changes in personnel over FY 2019, addition of
$228,674
Director of Economic & Community Development position, and freezing of 3 full-time
Departments
positions associated with Economic & Community Development reorganization.
Reduce Part-Time Funding –
Economic & Community
($10,000)
Reduction of Part-Time funding based on actual and projected expenditures.Position
Development
remains and is funded appropriately.
RestructureBoard of Zoning Appeals Compensation–
Economic & Community
($4,000)
Compensation for Board of Zoning Appeals members to be updated from $1,200
Development
annually to $150 per meeting.
Eliminate CommercialMatching Grant–
Economic & Community
($20,000)
Funding for similar programs is still available within the Economic Development
Development
Authority (EDA) fund.
FY 2020 Budget Development
19
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Community Services ProposedService Level Changes (Continued)
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Economic & Community
Reductionof Operating Budget –
($20,000)
Reduction of operating budget based on actual and projected expenditures.
Development
Roanoke Valley Resource Authority (RVRA) –
General Services –Solid Waste$195,000
Increase to Roanoke Valley ResourcesAuthority (RVRA) and recycling services based
on increase in volume and projected per ton increase.
Community Services
Other Operating Adjustments–
$15,774
Various adjustments across the departments to maintain current service delivery.
Departments
Total, Community Services Functional Team$385,448
FY 2020 Budget Development
20
General Government Operating Budgets
Proposed FY 2020Operating Budget
Economic & Community Development
Initiatives
A reorganization of Economic & Community Development Departments in FY 2020 will:
•Create a department where all economic development opportunities can be serviced
from concept to completion.
•Develop a strategic plan that will enable the County to take advantage of the innovation
and entrepreneurial economy growing in our region.
•Address the need for population growth, business recruitment and retention, and critical
infrastructure to support growth.
•Focus future planning efforts to address the shortage of diverse housing opportunities
and development of mixed use master plans designed to attract new residents and
businesses.
•Coordinate and promote regional cooperation with public and private entities in the
Roanoke Valley.
FY 2020 Budget Development
21
General Government Operating Budgets
Proposed FY 2020Operating Budget
Economic & Community Development
Initiatives
To accomplish the reorganization of Economic and Community
Development Departments in FY 2020, the budget reflects:
•Create a new Director of Economic & Community Development position
•“Freeze” three positions in FY 2020 to allow the new Director to assess duties of
those positions
•Development of New Department Structure based on Strategic Plan
FY 2020 Budget Development
22
General Government Operating Budgets
Internal Services
Functional Budget Team
FY 2020 Budget Development
23
General Government Operating Budgets
Proposed FY 2020 Operating Budget
Internal Services
DepartmentsInclude
Clerk of Circuit Court
•Provide a safe atmosphere to conduct
business
Clerk to the Board of Supervisors
•Protect financial, human, physical and
Commissioner of Revenue
technological assets
Communications / IT
•Continuous process improvement
County Administration
supporting efficient and effective services
County Attorney
•Interpret, comply with and administer
Finance
federal, state and local regulations
GeneralServices
•Build trust through clear communication
Human Resources
InternalAuditor
•Provide public with data and information
relevant to County operations as allowed
Management & Budget
within the law
Treasurer
FY 2020 Budget Development
24
General Government Operating Budgets
Proposed FY 2020Operating Budget
Internal Services
FY 2020 Internal Services
FY 2020 General Government Expenditures
$11,040,798
$196,786,493
Board of
Supervisors
General Services -
$338,774
Facilities
3.1%
Clerk of the Circuit
$2,999,743
Court
27.2%
$1,133,936
10.3%
Commissioner of
the Revenue
$853,574
Treasurer
7.7%
$962,933
County
8.7%
Administration
$767,637
7.0%
Management and
Budget
$360,524
County Attorney
Internal
3.3%
$639,926
Services
Internal Auditor
5.8%
$11,040,798
$120,180
Finance
Human Resources
1.1%
5.6%
$1,977,523
$886,048
17.9%
8.0%
FY 2020 Budget Development
25
General Government Operating Budgets
Proposed FY 2020Operating Budget
Internal Services
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
Board ofSupervisors
$325,980 $338,774 $12,794 3.92%
Clerk of the CircuitCourt
$1,144,899 $1,133,936 ($10,963)-0.96%
Commissioner of Revenue
$839,630 $853,574 $13,944 1.66%
County Administration
$787,139 $767,637 ($19,502)-2.48%
County Attorney
$631,198 $639,926 $8,728 1.38%
Finance
$1,973,748 $1,977,523 $3,775 0.19%
Human Resources
$933,505 $886,048 ($47,457)-5.08%
Internal Auditor
$117,665 $120,180 $2,515 2.14%
Management and Budget
$337,712 $360,524 $22,812 6.75%
Treasurer
$898,175 $962,933 $64,758 7.21%
General Services-Facilities
$2,929,842 $2,999,743 $69,901 2.39%
Total Internal Services
$10,919,493 $11,040,798 $121,305 1.11%
FY 2020 Budget Development
26
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Internal Services ProposedService Level Changes
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Personnel Adjustments –
Internal Services Departments$195,128
Includes compensation adjustment, changes in personnel over FY 2019, addition of
a Treasurer Clerk II position, and freezing a Human Resources Training position.
Reduction of Operating Budget –
County Administration($13,700)
Reduction of operating budget based on actual and projected expenditures.
Reduction of Maintenanceand Service Contracts –
Clerk of CircuitCourt($15,000)
Reduction of costs associated with maintenanceand service contracts based on
actual and projected expenditures.
Increase in Operating Budget –
Treasurer$13,800
Increased based on actual expenditures and projections and the need to maintain
current services through various adjustments.
FY 2020 Budget Development
27
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Internal Services ProposedService Level Changes (Continued)
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Reduction of Part-Time Funding –
Finance($30,000)
Reduction of Part-Time funding, which is used during the department’s busier
times of the year.
Increase in Operating Budget –
General Services$18,900
Increased based on actual expenditures and projections and the need to maintain
current services through various adjustments.
Other Operating Adjustments–
Internal Services Departments($47,823)
Various adjustments across the departments to maintain current service delivery.
Total, Internal Services Functional Team$121,305
FY 2020 Budget Development
28
General Government Operating Budgets
Human Services
Functional Budget Team
FY 2020 Budget Development
29
General Government Operating Budgets
Proposed FY 2020Operating Budget
Human Services
DepartmentsInclude
•Provide quality, customer-oriented
services that enhance, enrich and sustain
Parks, Recreation, & Tourism
the lives of Roanoke County citizens
•Provide affordable community-based
Registrar (Elections)
leisure, recreational, and educational
opportunities
Library
•Provide safe and accessible facilities
Public Information
•Encourage citizen participation in the
community
CORTRAN (Public Transportation)
•Provide accurate, current information and
resources to our citizens through open
Public Health
and transparent government
FY 2020 Budget Development
30
General Government Operating Budgets
Proposed FY 2020Operating Budget
Human Services
FY 2020 General Government ExpendituresFY 2020 Human Services
$196,786,493$11,006,191
Library
$4,176,107
37.9%
Registrar
(Elections)
$408,485
3.7%
VA Cooperative
Extension
$87,097
0.8%
Public Transportation
(CORTRAN)
Parks, Recreation,
Human
$738,909
& Tourism
Services
6.7%
$4,889,767
Public Health
$11,006,191
44.4%
$500,358
Public Information
5.6%
4.5%
$205,468
1.9%
FY 2020 Budget Development
31
General Government Operating Budgets
Proposed FY 2020Operating Budget
Human Services
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
Registrar (Elections)
$414,373 $408,485 ($5,888)-1.42%
Library
$4,255,124 $4,176,107 ($79,017)-1.86%
Parks, Recreation,& Tourism
$4,866,021 $4,889,767 $23,746 0.49%
Public Information
$194,761 $205,468 $10,707 5.50%
Public Health
$500,358 $500,358 ------
Public Transportation(CORTRAN)
$515,000 $738,909 $223,909 43.48%
VA Cooperative Extension
$87,097 $87,097 ------
Total Human Services
$10,832,734 $11,006,191 $173,457 1.60%
FY 2020 Budget Development
32
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Human Services ProposedService Level Changes
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Personnel Adjustments –
Includes compensation adjustment, changes in personnel over FY 2019, addition of
Human Services Departments$180,459
a CORTRAN Coordinator position, and elimination of Greenway / Blueway Planner
in Parks, Recreation & Tourism as part of the reorganization of Economic &
Community Development.
CORTRAN Transportation Services –
Increasebased on currentand projected increases to program usage and assumes
CORTRAN (in Social Services)$170,000
program changes to be implemented in FY 2020. Increase is included for the
portion paid for transportation services currently provided by RADAR and program
operating costs.
Eliminate SpecialEvents Part-Time Funding –
Eliminatepart-time funding for SpecialEvents. With the shift of CORTRAN to Social
Parks,Recreation & Tourism($25,563)
Services, Office Support staff have more capacity to assist with duties related to
special events that had been completed by part-time staff.
FY 2020 Budget Development
33
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Human Services ProposedService Level Changes (Continued)
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Increase in Operating Budget –
Parks, Recreation & Tourism$30,000
Increased based on actual expenditures and projections and the need to maintain
current services through various adjustments.
EliminateTransfer to Fee Class –
Parks, Recreation & Tourism($55,675)
Fees in the Fee Class fund have been adjustedto cover the loss of General Fund
transfer supporting the Fee Class fund. No service level changes are expected.
Adjust Library Hours –
Adjustlibrary hours to open no earlier than 10:00 a.m. and close by 8:00 p.m.
Library($37,000)
based on review of patron traffic. Budget reduction is reflected within part-time
staffing. Additional information including operating hours by branch can be found in
Attachment A.
Reorganization of Library Staff –
Library($40,000)
By redistributing current full-timestaff to support necessary functions, part-time
staffing is reduced at the Vinton and South County Libraries.
FY 2020 Budget Development
34
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Human Services ProposedService Level Changes (Continued)
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Reduction of Operating Budget –
Library($24,200)
Reduction of operating budget based on actual and projected expenditures.
Other Operating Adjustments–
HumanServices Departments($24,564)
Various adjustments across the departments to maintain current service delivery.
Total, Human Services Functional Team$173,457
FY 2020 Budget Development
35
General Government Operating Budgets
Other General Government Budgets
Roanoke County Public Schools Transfers, Other
Transfers, Non-Departmental, and Other Expenditures
FY 2020 Budget Development
36
General Government Operating Budgets
Proposed FY 2020Operating Budget
Schools Transfers
FY 2020 General Government ExpendituresFY 2020 Schools Transfers
$196,786,493$81,433,143
Schools CSA
Transfer
$1,804,000
2.2%
Schools Debt
Service Transfer
$9,137,406
11.2%
Schools
Transfers
(Revenue
Schools Revenue
Sharing, CSA,
Sharing Transfer
Debt Service)
$70,491,737
$81,433,143
86.6%
41.4%
FY 2020 Budget Development
37
General Government Operating Budgets
Proposed FY 2020 Operating Budget
Schools Transfers
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
Schools Revenue Sharing Transfer
$68,844,764 $70,491,737 $1,646,973 2.39%
Schools CSA Transfer
$1,604,000 $1,804,000 $200,000 12.47%
Schools Debt Service Transfer
$7,222,982 $9,137,406 $1,914,424 26.50%
TotalSchools Transfers
$77,671,746 $81,433,143 $3,761,397 4.84%
•Continued application of approved revenue sharing formula
•Reflects RCPS Average Daily Membership (ADM) of 13,610
•School Board adopted FY 2020 Operating Budget on March 28, 2019
FY 2020 Budget Development
38
General Government Operating Budgets
Proposed FY 2020 Operating Budget
Other Transfers
FY 2020 General Government ExpendituresFY 2020 Other Transfers
$196,786,493$20,399,661
Other Transfers
Communications/IT
$9,386,607
$20,399,661
Internal Services
46.0%
10.4%
(Risk Mgmt.)
$1,604,003
7.9%
Children's Services
Public Works
Act
Projects
$1,859,000
$183,243
9.1%
0.9%
Criminal Justice
Academy
$206,227
1.0%
Capital
Fund/CIP/Fleet
County Debt
Replacement
Service
$249,650
$6,910,931
1.2%
33.9%
FY 2020 Budget Development
39
General Government Operating Budgets
Proposed FY 2020 Operating Budget
Other Transfers
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
CapitalFund/CIP/Fleet Replacement
$2,868,999 $249,650 ($2,619,349)-91.30%
County Debt Service
$6,914,993 $6,910,931 ($4,062)-0.06%
Children’s ServicesAct (County)
$1,659,000 $1,859,000 $200,000 12.06%
Internal Services (Risk Mgmt.)
$1,654,003 $1,604,003 ($50,000)-3.02%
Communications/IT
$8,750,944 $9,386,607 $635,663 7.26%
Public Works Projects
$182,166 $183,243 $1,077 0.59%
Criminal Justice Academy
$222,332 $206,227 ($16,105)-7.24%
Total Other Transfers
$22,252,437 $20,399,661 ($1,852,776)-8.33%
FY 2020 Budget Development
40
General Government Operating Budgets
Proposed FY 2020 Operating Budget
Non-Departmental & Other Expenditures
FY 2020 General Government Expenditures
FY 2020 Non-Departmental & Other Expenditures
$196,786,493
$4,926,678
Gain Sharing -Vinton
Vinton Refuse Credit
$600,000 $110,000
Non-Departmental &
12.2%
2.2%
Other Expenditures
Vinton Fire & Rescue
$4,926,678
Station
2.5%
$164,000
3.3%
Tax Relief -Disabled
Veterans
$640,000
13.0%
Tax Relief -Elderly
$320,000
6.5%
Board Contingency
Countywide
$50,000
Employee Benefits
1.0%
$2,324,380
47.2%
Addition to Fund
Balance
$718,298
14.6%
FY 2020 Budget Development
41
General Government Operating Budgets
Proposed FY 2020 Operating Budget
Non-Departmental & Other Expenditures
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
Countywide Employee Benefits
$2,552,205 $2,324,380 ($227,825)-8.93%
Gain Sharing –Vinton
$560,000 $600,000 $40,000 7.14%
Vinton RefuseCredit
$110,000 $110,000 ------
VintonFire & Rescue Station
---$164,000 $164,000 ---
Tax Relief–Disabled Veterans
$525,000 $640,000 $115,000 21.90%
Tax Relief-Elderly
$325,000 $320,000 ($5,000)-1.54%
BoardContingency
$50,000 $50,000 ------
Additionto Fund Balance
$447,486 $718,298 $270,812 60.52%
Total Non-D& Other Expenditures
$4,569,691 $4,926,678 $356,987 7.81%
FY 2020 Budget Development
42
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Non-Departmental & Other ProposedService Level Changes
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Final Vinton Gain Sharing Agreement Payment –
Non-Departmental$40,000
Withthe expiration of Vinton Gain Sharing Agreement, the County will make the
final payment in arrears in FY 2020, which includes an increase over FY 2019.
Tax Relief Programs –
Non-Departmental$110,000
Increase to Tax Relief Programs for Elderly and Disabled Veterans based on actual
and projected program costs. There are no changes to program eligibility.
Vinton Fire & Rescue StationDebt Service –
Withthe expiration of Vinton Gain Sharing Agreement, County will provide funding
Non-Departmental$164,000
to Vinton equal to annual debt service on the Vinton Fire & Rescue Station until
debt is retired. County anticipates taking ownership of thefacility when debt is
retired in FY 2027.
Addition to Fund Balance –
Non-Departmental / Other$270,812
Unappropriated Balance increases to maintain 12% of General Government Fund
expenditures as specified within the adopted Comprehensive Financial Policy
FY 2020 Budget Development
43
General Government Operating Budgets
Proposed FY 2020 Service Level Changes
Non-Departmental & Other ProposedService Level Changes
Inc. / (Dec.)
DepartmentDescriptionover FY 2019
Other Post-Employment Benefits (OPEB) –
Non-Departmental($121,825)
Costs for this benefit are now captured in the Health Insurance Fund as
expenditures relate to benefits received at retirement.
Eliminate Employee Special Merit Recognition Program –
Non-Departmental($75,000)
Program was eliminated to offset the 2.5% compensation increase for County
Employees.
SeparationPay –
Non-Departmental($35,000)
Paidleave at separation of employment with the County is reduced based on actual
and projected expenditure trends.
Other Operating Adjustments–
Non-Departmental$4,000
Various adjustments in non-departmental to maintain current service delivery.
Total, Non-Departmental & Other$356,987
FY 2020 Budget Development
44
General Government Operating Budgets
Proposed FY 2020 Operating Budget
Outside Agencies
FY 2020 General Government Expenditures
FY 2020 Outside Agencies
$196,786,493
$2,219,130
Outside Agencies
Dues &
$2,219,130
Memberships
1.1%
$38,003
1.7%
Discretionary
Contributions
$347,475
15.7%
Contractual
Agreements
$1,833,652
82.6%
FY 2020 Budget Development
45
General Government Operating Budgets
Proposed FY 2020 Operating Budget
Outside Agencies
Typeof Outside Agency / (budget document page)FY 19 AmountFY 20 AmountDifference
Contractual (page206)$1,792,372$1,833,652$41,280
Discretionary (page 202 –page 205)$347,475$347,475-
Dues and Memberships (page 207)$38,003$38,003-
Total$2,177,850$2,219,130$41,280
•Contractual increases primarily due to:
•Visit Virginia’s Blue Ridge ($11,688)
•Roanoke Valley Television –RVTV ($6,991)
•Roanoke Valley Alleghany Regional Commission ($4,218)
•Blue Ridge Behavioral Healthcare ($20,000)
•No Changes to Dues and Memberships.
•Possible Board of Supervisors consensus on Discretionary Agencies can be found in Attachment B.
FY 2020 Budget Development
46
General Government Operating Budgets
Next Steps
FY 2020 Budget Development
47
Proposed FY 2020 Operating Budget
Next Steps –Work Sessions
Work SessionTopic2019 Date
FY 2019-2019 Mid-Year Revenue/ExpenditureUpdateJanuary 22
FY 2019-2020 Revenue ProjectionsFebruary 12
CapitalImprovement ProgramFebruary26
Total Compensation; Outside AgenciesMarch 26
Departmental Budgets; Outside Agencies; Other General FundsApril 9
Other General Fund and Internal ServiceFunds, Fees & Charges; Follow-Up Itemsas NecessaryApril 23
Note: Additional work sessions may be added if necessary
FY 2020 Budget Development
48
Proposed FY 2020 Operating Budget
Next Steps –Tax Rate and Budget Items
TaxRate/Budget Item2019 Date
County Administrator’s Recommended FY 2020 OperatingBudgetMarch 12
Budget Public Hearing & Resolution to Establish the Maximum Tax Rate;Public Hearing
March 26
on Effective Tax Rate
Operating and Capital Budget Public Hearing; Public Hearing on Tax Rates; Resolution
April9
to Establish a Tax Rate
First Readingof Ordinance to Appropriate Funds for the FY 2020 Operating & Capital
May 14
Budgets; Final Public Hearing
Resolution to Adopt FY 2020Operating& Capital Budget & Second Reading to
May 28
AppropriateFunds for the FY 2020 Operating & Capital Budgets
FY 2020 Budget Development
49
Questions and
Comments
FY 2020 Budget Development
50
ACTION NO.
ITEM NO. N.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Work session with the Town of Vinton and Roanoke County
to review a proposed Memorandum of Understanding
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE:
This time has been set aside to hold a joint meeting with the Town of Vinton to discuss
a proposed Memorandum of Understanding between Roanoke County and the Town of
Vinton.
Staff will review the attached powerpoint at the meeting.
Page 1 of 1
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Roanoke County - Vinton MOU
Exhibit A
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53-516/58
701903126
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901303115!!!!66-:22/18
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Roanoke County-Vinton MOU
Exhibit B
Town of Vinton, Virginia
Fire/Rescue Station Debt Schedule
January 23, 2019
Total Annual
Total Annual Total Annual Amount of Each Semi-
YearsPrincipal
Interest PaymentsPaymentsAnnual Payment
Payments
FY2020 132,837.02 30,857.88 163,694.90 81,847.45
FY2021 137,137.54 26,852.89 163,990.43 81,995.22
FY2022 140,185.46 22,737.57 162,923.03 81,461.52
FY2023 144,778.59 18,456.57 163,235.16 81,617.58
FY2024 148,929.44 14,030.18 162,959.62 81,479.81
FY2025 150,515.73 9,538.38 160,054.11 80,027.06
FY2026 91,000.00 5,529.00 96,529.0048,264.50
FY2027 92,000.00 2,092.30 94,092.3047,046.15
Total 1,037,383.78 130,094.77 1,167,478.55
Vinton Apparatus Equipment Inventory
Inventory for B-23/26/2019
Cab
1-Motorola Portable Radio
1-Bag tow strap, winch remote, snatch block & C clamp
2-sets saw chaps
2-sets of binoculars
1-Box light
1-Safety Vest
1-Warn Portable Winch -10K lbs
Drivers Side Box Front
Stihl Chain Saw O29
Box with chain saw tools and spare chain
Wedges
Drivers Side Box Rear
Roll Caution Tape
2-hydrant wrenches
2-bolt cutters
1-gallon gas can
1-5" to 2.5" adapter
1-2.5" to 1.5" gated wye
1-Rubber mallet
4-forestry nozzles
3-1.5" to 1" adapter
1-1.5" double female adapter
1-2.5" double male adapter
1-2.5" snap adapter
4-Spanner wrenches
Officers Side Box Front
1-Rope utility rope
7-Fire Shelters
Officers Side Box Rear
2-sections 1" forestry hose
1-First Aid Kit
2-Containers road flares
Truck Bed
2-pony sections 2.5" hose
1-pony section 3" hose
100 ft 1.75" hose with TFT Fog nozzle
2-Rolledsections 1.75" hose
4-Safety Cones
2-Gas cans
1-square shovel
4-brush rakes
1-pitch fork
1-pick head axe
2-sections 2.5" hard sleeve
1-Stihl leaf blower
=============================================================================================
Inventory for E-23/26/2019
Item:Location:
1-2.5" to 1.5" gated wye with a 1" reducerFront bumper
4-sections of 1 3/4" hose
Elkhart Selectomatic SM30 1 1/2" nozzle
1-2.5 gallon Water can
Cab
Pre-plans
Run books
1-Thermal imager T4 Max
1-Scott Eagle Thermal Imager
1-heatgun
1-Motorola mobile radio
3-Motorola portable radios with speaker mic
1-Dell Rugged Tablet MDT
1-Verizon MiFi
1-MSA Altair 4XR 4 Gas Monitor
1-ToxiRae HCN Montior
1-Sensit HXG-2d Combustible Gas Monitor
1-Knox Box key (#K30)
2-box lights
1-binoculars
1-Hand held spot light
4-traffic vest
3-MSA G1 SCBA
1-MSA RIT Bag
Driver Side EMS CabinetDriver Side Cab EMS Cabinet
1-Adult EMS jump bag
1-Pediatric EMS jump bag
1-O2 bag
1-Lucas 3 Chest Compression System
Officer Side EMS CabinetOfficer Side Cab EMS Cabinet
1-Zoll E series Cardiac Monitor
1-WVEMS Drug Box
1-Laderal Portable Suction
1-IV Roll
Miscellaneous EMS Gloves
1-Male Urinal
Rear Jump Seat Cab EMS Cabinet
Various Splints
Infectious Control Kit
C-Collar stabilization bag
Pump panel
1-2.5" male to 3.5" female
1-2.5" male to 3.5" male
1-2.5" double female
2-spanner wrenches
1-radio box
8-sections of 1 3/4" hose
4-sections of 2.5" hose
1 smoothbore nozzle 1 1/2
1 Saberjet Nozzle 1 1/2
Driver's side front high side compt
1-Elevator Key set
1-Knox Box FDC Key
1-2.5" to 1.5" gated wye
1-Rubber Mallet
1-Barrel Strainer
3-Smoke Detectors
1-Scotty Foam ProPak
1-10 ft section garden hose with nozzle and 1 1.5" reducer
1-Hose roller
1-100 ft section forestry line with twist nozzle
1-Kobalt Tool Kit
1-Bag miscellaneous tools
1-roll of caution tape
2-hose straps
1-Gross decon kit bucket
1-Hydrant wrench
3-2.5" female to 1.5" male
3-3.5" female to 2.5" male
1-4" female to 3.5" male
1-double snap receiver
1-flare container
1-foam eductor
1-4" female to 5" storz
2-3.5" double male
2-3.5" double female
2-3.5" male to 2.5" male
1-snap to 2.5" male
1 6" spanner
3-2.5" female to 3.5" male
2-2.5" double male
1-2.5" female to snap
1-5" storz to 2.5" female
1-2.5" double female
1-4" female to 2.5" male
Driver's side middle highside compt
1-MSA G1 SCBA
2-Rescue 42 Junior Telecrib
1-deck gun stand with chain
Car lock kit
Driver's side rear highside compt
Amikus power unit
Spreaders
Cutters
2 Rams1 short/1 long
2-Sets hydraulic hoses
4 Rubber wheel chocks
1-Dewalt Battery Operated SawzAll
1-Hurst Strong Arm
2-Wooden step chocks
1-Rhyno Battery Operated Windshield Cutter
4-Pickets
1-1.5 gallon gas can
Driver Side Rear compt
1-10' hard sleeve hose
2-push broom
2-brush rakes
2-High Rise Pack Bundle
HazMat boom material
Officer Side Rear compt
1-14'roof ladder
1-24' extension ladder
1-10' atticladder
1-back board
1-6' pike pole
1-8' pike pole
Center Rear compt
1-Set collapsible traffic cone
8-traffic cones
1-5" to 2 x 2.5/1 x 5 manifold
1-Stay Dri container
1-25 ft section 5" hose
1-officer high rise kit bag
1-Rope bag with z-drag setup
1-25 ft section 2.5" hose
1-spill kit
2-bags rope
4-Salvage Covers
1-Square Shovel
Tail Board
1-2.5" gate valve
2-hydrant wrenches
1-5" storz to 2.5" female adapter
1-Snap adapter
2-spanner wrenches
Hose bed
1200Ft 5" hose
200Ft Live 2.5" hose
200Ft Dead 2.5" Hose
1-2.5" to 1.5" gated wye
1 Hydrant Tool Bag
1-5" storz to 4.5" steamer connection
1-deck gun with 1 3/4" to 1 3/8" stackable tip
Large Hose Clamp
5 gal Foam
Officer's side pump panel
2-5" storz wrenches
1-Akron Black Max PIV
Officer's side front high side compt
1-Electric PPV fan
1-Bag assorted cord adapters
1-Water cooler
2-500 watt quartz lights
1-electric cord reel
1-electrical extension cord
Officer's side middle high side compt
2-Bolt Cutters
2-NY Roof Hook
1-pry bar
1-Duckbill Lock Breaker
2-Pick Head Axes
1-Set irons
Officer's side rear high side compt
1-dry powder (class d) extinguisher
Box with Chimney Bombs
Multible size cribbing
CO2 Extinguisher
Dry Chem. Extinguisher
1-8 lb sledge hammer
1-Stihl Rescue Chain Saw
1-K12 circular saw
2-ash buckets with shovels
Box with chimney chains and gloves
1-1.5 gallon mixed gas can
2-pair chainsaw chaps
==============================================================================
Inventory for W-2
Item:Location:
Front bumper
1-10' section of 6" soft sleeve hose
1-ratchet hydrant wrench
2-spanner wrenches
1-Elkhart SM 30 automatic fog nozzle
4-sections of 1 3/4" hose
1-1.5" gated wye with a 1" reducer
Cab
1-spot light
GPS Unit
3-Motorola portable radios with speaker mics
1-MSA Altair 4X 4 gas monitor
1-heat gun
1-electrical tester
1-ICS board
2-light boxes
2-MSA G1 SCBA
1-Bullard T4 Max Thermal Imager
1-water rescue throw bag
2-life jackets
1-Set Irons
1-binocular
1-MSA RIT Bag
Cab EMS Compartment
assorted EMS supplies
1-suction unit
1-Zoll monitor
1-jump kit
Driver Side Cab Exterior
1-Flat Head Axe
1-flare container with flares
Officer Side Cab Exterior
1-Pick Head Axe
Pump panel
2-spanner wrenches
8-sections of 1 3/4" hose
Akron select-o-matic fog nozzles
1-3.5" to 2.5" reducer
1-3.5" double female
1-2.5" double female
1 TFT tip smooth bore nozzle
1-2.5" stacked tip nozzle
1-4" fog nozzle for deluge gun
Driver's side front high side compt
1-set of batterycutters
1-rubber mallet
1-gated 2.5'' to 1.5'' wye
1-5'' storz to 2.5'' reducer
1-5'' to 6'' female
1-3.5" to 2.5" reducer
1" forestry Nozzle
3-2.5'' double female
1-3.5" double female
Cellar Nozzle 1 1/2"
4-2.5'' double male
1-2.5'' to 1.5'' reducer
1-Scotty Foam ProPak
Hydrant Wrench
1-Electric cord reel
1-10 ft section garden hose with nozzle
Know Box FDC Key
Elevator Key Set
Haz Mat Spill Kit
1-Foam Eductor
Driver's side middle high side compt
Big Easy Lockout kit
3ft. Closet Hook
Crowbar
4 ft NY Roof hook
1-small both cutters
1-lg bolt cutters
K Tool
1-2.5 gallon water can
Driver's side rear high side compt
2-MSA G1 SCBA
1-CO2 extinguisher
1-yellow tool box with assorted hand tools
1-20 lbdry chemical extinguisher
Res Q Jacks
2-brooms
2-salvage covers
Left Tailboard compt
1-6 ft pike pole
1-8 ft pike pole
1-10 ft attic ladder
Center Tailboard compt
1-2.5" gate valve
1-snap connection
1-5" storz to 2.5" adapter
1-bucket stay dri
Hurst Combo Tool
Hurst Power unit
Step Chocks
1-5 gallon water cooler
Officer's side pump panel
2-spanner wrenches
1-hydrant wrench
4-5'' spanner wrenches
1-Haligan bar
1-Akron Black Max PIV
Officer's side high side
1-20' extension ladder
1-12' roof ladder
Highrise Kit
1-Pry bar
1-Backboard
Officer's side front low side compt
1-5'' manifold
1-hose roller
1-25' section of 5" hose
1-Salvage Cover
1-High Rise Officer Pack
1-Ash bucket with shovel
Officer's side rear low side compt
1-Electric PPV Fan
1-Stihl Rescue Chainsaw
2 500watt Lights
Gas Cans
1-Set Chainsaw chaps
1-Bag assorted electrical adapters
Hose bed
11-sections of 5" hose
8-sections of 2.5" hose
2-2.5" to 1.5" gated wye
1-5'' storz to 4.5" steamer connection
2-shovels
2-10' sections of hard sleeve hose
Low LevelStrainer
1-5 gallon bucket of foam
1-hydrant wrench
1-breaker bar
2-brush rakes
1-2.5" deck gun with stackable tips 2'' to 1 3/8'' tips
1-hose clamp
Ground Monitor stand
Vinton Station Equipment List
Large and Small Extinguishers
Gear Drying Rack
HazMat Control Materials
Hose Rack and Hose
Hydrant Gauges
Keiser Sled and Dummy
Lawn Mowers
Weedeaters
SCBA Compressor and Fill Station
Swiftwater PPE (8 sets)
Volunteer PPE (21 sets)
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Equipment on the fire/rescue vehicles is all inclusive and will be transferred to Roanoke County
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2FR305Wagon 2Pumper1997Pierce4P1CT02S4VA00022431-522L
2FR309Engine 2Pumper2002Spartan/Luverne4S7AT39992C04054446-799L
2FR509RA1Ambulance2008Chevrolet 35001GBJK34698E178863141-144L
2FR515Medic 22Ambulance2011Ford/Marque1FDUF4HT1BEC16723169-552L
2FR525 M23Ambulance2017Ford / Braun1FDUF4HT6HDA04415199-738L
2FR901Mass Casualty TrlrEnclosed Trailer2004Homesteader5HABH16284N037987122-663L
2V FR101Squad 2Specialty Piece1992Volvo/GM4V2DAFUF8NN64586084-817L
2FR519Medic 21Ambulance2012Ford/Custom Works1FDUF4HT9CEA66944166-871L
2V FR710Brush 2Brush Truck2013Chevrolet 3500 PU1GC5KZCG4DZ335972170-470L
2V FR717Rehab 2Rehab Unit2014Ford/F-2501FT7W2B69FEA13710180-966L
2V FR828Car 20Utility2008Ford/Explorer1FEMU738X8UA94828141-102L
2V FR829Car 2Utility2008Chevrolet/Suburban3GNGK26K486130326140-953L
2V FR830Medic 25Staff Car2001Ford/Crown Victoria2FAFP73WX2X117092176-367L
2FR918UTV Trailer16' Flatbed2018Southern CH83-16-74YZCH1621J1015209204-471L
2UTV 2UTV2018Ranger Polaris4XARVE991J8497626NA
Note: "2V" denotes the vehicle is currently owned by Vinton rather than RCFRD
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Proposed Memorandum of
Understanding between Roanoke
County and the Town of Vinton
April 9, 2019
Background
•In 1999 the County of Roanoke and Town of Vinton entered into a 20-
year agreement know as Vinton Gain Sharing Agreement
•Agreement provided for sharing of certain local tax revenues and
costs of certain public services
•Provided for a great partnership between the County and Town
•Agreement expires June 30, 2019
•Goal of negotiations was to keep each entity whole
•Proposed Memorandum of Understanding (MOU) accomplishes that
objective
2
MOU-Mutual Covenants
Term of Agreement
•The MOU will take effect on July 1, 2019 and continue through June
30, 2027 with renewable terms.
•Automaticallyrenewforadditionalfouryearperiodsbeyondthe
terminationdateunlesseitherpartyprovidestheotherpartywith
twentyfourmonthswrittennotice.
•ProvidesforprovisioniftheTownorCountyelectstoterminatethis
MOUpriortoitsexpirationdate
3
MOU-Mutual Covenants
Revenues
•The County shall pay to the Town a percentage of all sales tax revenue received
by the County.
•The Town shall continue to provide trash collection services for its residents and
the County shall pay the Town a sum total of $110,000 annually.
•The Town shall annually apply for and, if awarded, pass through to the County
grant funds related to the Fire Programs Grant to support the provision of fire,
emergency medical, and related services in the Town.
•The County will discontinue transport fee payments to the Town and will retain
one hundred percent of the transportation revenue it collects.
4
MOU-Mutual Covenants
Expenditures
•The County shall assume all responsibility for providing fire,
emergency medical, and related services in the Town.
•The Fire/Rescue personnel (Exhibit A) of the Town will transfer over to
the County and become employees of the County subject to the
County's personnel policies and procedures.
•The County shall assume and be responsible for the remaining debt
payments associated with the Fire/Rescue station. Exhibit B details
the debt payments.
5
MOU-Mutual Covenants
Expenditures
•The County shall assume responsibility for all operating and maintenance
expenses associated with the provision of fire, emergency medical and
related services to the Town. The Town shall convey to the County title to
any equipment, supplies, and vehicles set forth in Exhibit C.
•The Town shall continue to employ an animal control officer and provide
animal control services for its residents so that the County does not have to
assume responsibility for this function. The County will pay on behalf of
the Town the fees charged to the Town by the Roanoke Center for Animal
Care and Protection.
•The County will make the final gainsharing payment to the Town subject to
the deductions outlined in the MOU.
6
MOU-Mutual Covenants
Other
•Any and all agreements in place regarding the Vinton Business Center
continue into perpetuity.
•County Administrator and Town Manager shall include in their
proposed budget amounts they reasonably anticipate to pay to the
other.
7
Next Steps
•Vinton Town Council and Roanoke County Board of Supervisors to
approve the resolution to authorize the execution of the
Memorandum of Understanding effective July 1, 2019.
•County and Town staffs continue to work together through the details
to implement the Memorandum of Understanding.
8
Questions and
Comments
9
ACTION NO.
ITEM NO. O.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2019
AGENDA ITEM: Resolution authorizing the execution of a Memorandum of
Understanding between Roanoke County and the Town of
Vinton
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE:
Approval of a Memorandum of Understanding between Roanoke County and the Town
of Vinton !
BACKGROUND:
In 1999, the County of Roanoke (County) and the Town of Vinton (Town) entered into a
20-year agreement known as the Vinton Gain Sharing agreement. In summary, that
agreement provided for the sharing of certain local tax revenues and the sharing of the
costs of certain public services. That agreement expires on June 30, 2019.
DISCUSSION:
The County and Town have been working together over the last year on an updated
agreement with the goal to keep each entity whole. Attached is a Memorandum of
Understanding (MOU) between the County and the Town that accomplishes that
objective.
A summary of the mutual covenants and agreements are as follows:
Term of the Agreement
· The MOU will take effect on July 1, 2019 and continue through June 30, 2027
Page 1 of 3
with renewable terms.
Revenues
· The County shall pay to the Town a percentage of all sales tax revenue received
by the County.
· The Town shall continue to provide trash collection services for its residents and
the County shall pay the Town a sum total of $110,000 annually.
· The Town shall annually apply for and, if awarded, pay over to the County grant
funds related to the Fire Programs Grant to support the provision of fire,
emergency medical, and related services in the Town.
· The County will discontinue transport fee payments to the Town and will retain
one hundred percent of the transportation revenue it collects.
Expenditures
· The County shall assume all responsibility for providing fire, emergency medical
and related services in the Town.
· The Fire/Rescue personnel (Exhibit A) of the Town will transfer over to the
County and become employees of the County subject to the County's personnel
policies and procedures.
· The County shall assume and be responsible for the remaining debt payments
associated with the Fire/Rescue station. Exhibit B details the debt payments.
· The County shall assume responsibility for all operating and maintenance
expenses associated with the provision of fire, emergency medical and related
services to the Town. The Town shall convey to the County title to any
equipment, supplies, and vehicles set forth in Exhibit C.
· The Town shall continue to employ an animal control officer and provide animal
control services for its residents so that the County does not have to assume
responsibility for this function. The County will pay on behalf of the Town the
fees charged to the Town by the Roanoke Center for Animal Care and
Protection.
· The County will make the final gainsharing payment to the Town subject to the
deductions outlined in the MOU.
Page 2 of 3
Other
· Any and all agreements in place regarding the Vinton Business Center continue
in perpetuity.
The attached Memorandum of Understanding memorializes certain agreements and
understandings that the County and Town have made concerning the disposition of
certain assets, the sharing of certain revenues, the payments of certain debts, and the
provision of public services.
FISCAL IMPACT:
Budget impacts of the MOU have been incorporated into the fiscal year 2019-2020
proposed budget plan.
STAFF RECOMMENDATION:
Staff recommends authorizing the County Administrator to execute a Memorandum of
Understanding between Roanoke County and the Town of Vinton.
Page 3 of 3
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Roanoke County - Vinton MOU
Exhibit A
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53-516/58
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901303115!!!!66-:22/18
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!!!!53-516/58
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Roanoke County-Vinton MOU
Exhibit B
Town of Vinton, Virginia
Fire/Rescue Station Debt Schedule
January 23, 2019
Total Annual
Total Annual Total Annual Amount of Each Semi-
YearsPrincipal
Interest PaymentsPaymentsAnnual Payment
Payments
FY2020 132,837.02 30,857.88 163,694.90 81,847.45
FY2021 137,137.54 26,852.89 163,990.43 81,995.22
FY2022 140,185.46 22,737.57 162,923.03 81,461.52
FY2023 144,778.59 18,456.57 163,235.16 81,617.58
FY2024 148,929.44 14,030.18 162,959.62 81,479.81
FY2025 150,515.73 9,538.38 160,054.11 80,027.06
FY2026 91,000.00 5,529.00 96,529.0048,264.50
FY2027 92,000.00 2,092.30 94,092.3047,046.15
Total 1,037,383.78 130,094.77 1,167,478.55
Vinton Apparatus Equipment Inventory
Inventory for B-23/26/2019
Cab
1-Motorola Portable Radio
1-Bag tow strap, winch remote, snatch block & C clamp
2-sets saw chaps
2-sets of binoculars
1-Box light
1-Safety Vest
1-Warn Portable Winch -10K lbs
Drivers Side Box Front
Stihl Chain Saw O29
Box with chain saw tools and spare chain
Wedges
Drivers Side Box Rear
Roll Caution Tape
2-hydrant wrenches
2-bolt cutters
1-gallon gas can
1-5" to 2.5" adapter
1-2.5" to 1.5" gated wye
1-Rubber mallet
4-forestry nozzles
3-1.5" to 1" adapter
1-1.5" double female adapter
1-2.5" double male adapter
1-2.5" snap adapter
4-Spanner wrenches
Officers Side Box Front
1-Rope utility rope
7-Fire Shelters
Officers Side Box Rear
2-sections 1" forestry hose
1-First Aid Kit
2-Containers road flares
Truck Bed
2-pony sections 2.5" hose
1-pony section 3" hose
100 ft 1.75" hose with TFT Fog nozzle
2-Rolledsections 1.75" hose
4-Safety Cones
2-Gas cans
1-square shovel
4-brush rakes
1-pitch fork
1-pick head axe
2-sections 2.5" hard sleeve
1-Stihl leaf blower
=============================================================================================
Inventory for E-23/26/2019
Item:Location:
1-2.5" to 1.5" gated wye with a 1" reducerFront bumper
4-sections of 1 3/4" hose
Elkhart Selectomatic SM30 1 1/2" nozzle
1-2.5 gallon Water can
Cab
Pre-plans
Run books
1-Thermal imager T4 Max
1-Scott Eagle Thermal Imager
1-heatgun
1-Motorola mobile radio
3-Motorola portable radios with speaker mic
1-Dell Rugged Tablet MDT
1-Verizon MiFi
1-MSA Altair 4XR 4 Gas Monitor
1-ToxiRae HCN Montior
1-Sensit HXG-2d Combustible Gas Monitor
1-Knox Box key (#K30)
2-box lights
1-binoculars
1-Hand held spot light
4-traffic vest
3-MSA G1 SCBA
1-MSA RIT Bag
Driver Side EMS CabinetDriver Side Cab EMS Cabinet
1-Adult EMS jump bag
1-Pediatric EMS jump bag
1-O2 bag
1-Lucas 3 Chest Compression System
Officer Side EMS CabinetOfficer Side Cab EMS Cabinet
1-Zoll E series Cardiac Monitor
1-WVEMS Drug Box
1-Laderal Portable Suction
1-IV Roll
Miscellaneous EMS Gloves
1-Male Urinal
Rear Jump Seat Cab EMS Cabinet
Various Splints
Infectious Control Kit
C-Collar stabilization bag
Pump panel
1-2.5" male to 3.5" female
1-2.5" male to 3.5" male
1-2.5" double female
2-spanner wrenches
1-radio box
8-sections of 1 3/4" hose
4-sections of 2.5" hose
1 smoothbore nozzle 1 1/2
1 Saberjet Nozzle 1 1/2
Driver's side front high side compt
1-Elevator Key set
1-Knox Box FDC Key
1-2.5" to 1.5" gated wye
1-Rubber Mallet
1-Barrel Strainer
3-Smoke Detectors
1-Scotty Foam ProPak
1-10 ft section garden hose with nozzle and 1 1.5" reducer
1-Hose roller
1-100 ft section forestry line with twist nozzle
1-Kobalt Tool Kit
1-Bag miscellaneous tools
1-roll of caution tape
2-hose straps
1-Gross decon kit bucket
1-Hydrant wrench
3-2.5" female to 1.5" male
3-3.5" female to 2.5" male
1-4" female to 3.5" male
1-double snap receiver
1-flare container
1-foam eductor
1-4" female to 5" storz
2-3.5" double male
2-3.5" double female
2-3.5" male to 2.5" male
1-snap to 2.5" male
1 6" spanner
3-2.5" female to 3.5" male
2-2.5" double male
1-2.5" female to snap
1-5" storz to 2.5" female
1-2.5" double female
1-4" female to 2.5" male
Driver's side middle highside compt
1-MSA G1 SCBA
2-Rescue 42 Junior Telecrib
1-deck gun stand with chain
Car lock kit
Driver's side rear highside compt
Amikus power unit
Spreaders
Cutters
2 Rams1 short/1 long
2-Sets hydraulic hoses
4 Rubber wheel chocks
1-Dewalt Battery Operated SawzAll
1-Hurst Strong Arm
2-Wooden step chocks
1-Rhyno Battery Operated Windshield Cutter
4-Pickets
1-1.5 gallon gas can
Driver Side Rear compt
1-10' hard sleeve hose
2-push broom
2-brush rakes
2-High Rise Pack Bundle
HazMat boom material
Officer Side Rear compt
1-14'roof ladder
1-24' extension ladder
1-10' atticladder
1-back board
1-6' pike pole
1-8' pike pole
Center Rear compt
1-Set collapsible traffic cone
8-traffic cones
1-5" to 2 x 2.5/1 x 5 manifold
1-Stay Dri container
1-25 ft section 5" hose
1-officer high rise kit bag
1-Rope bag with z-drag setup
1-25 ft section 2.5" hose
1-spill kit
2-bags rope
4-Salvage Covers
1-Square Shovel
Tail Board
1-2.5" gate valve
2-hydrant wrenches
1-5" storz to 2.5" female adapter
1-Snap adapter
2-spanner wrenches
Hose bed
1200Ft 5" hose
200Ft Live 2.5" hose
200Ft Dead 2.5" Hose
1-2.5" to 1.5" gated wye
1 Hydrant Tool Bag
1-5" storz to 4.5" steamer connection
1-deck gun with 1 3/4" to 1 3/8" stackable tip
Large Hose Clamp
5 gal Foam
Officer's side pump panel
2-5" storz wrenches
1-Akron Black Max PIV
Officer's side front high side compt
1-Electric PPV fan
1-Bag assorted cord adapters
1-Water cooler
2-500 watt quartz lights
1-electric cord reel
1-electrical extension cord
Officer's side middle high side compt
2-Bolt Cutters
2-NY Roof Hook
1-pry bar
1-Duckbill Lock Breaker
2-Pick Head Axes
1-Set irons
Officer's side rear high side compt
1-dry powder (class d) extinguisher
Box with Chimney Bombs
Multible size cribbing
CO2 Extinguisher
Dry Chem. Extinguisher
1-8 lb sledge hammer
1-Stihl Rescue Chain Saw
1-K12 circular saw
2-ash buckets with shovels
Box with chimney chains and gloves
1-1.5 gallon mixed gas can
2-pair chainsaw chaps
==============================================================================
Inventory for W-2
Item:Location:
Front bumper
1-10' section of 6" soft sleeve hose
1-ratchet hydrant wrench
2-spanner wrenches
1-Elkhart SM 30 automatic fog nozzle
4-sections of 1 3/4" hose
1-1.5" gated wye with a 1" reducer
Cab
1-spot light
GPS Unit
3-Motorola portable radios with speaker mics
1-MSA Altair 4X 4 gas monitor
1-heat gun
1-electrical tester
1-ICS board
2-light boxes
2-MSA G1 SCBA
1-Bullard T4 Max Thermal Imager
1-water rescue throw bag
2-life jackets
1-Set Irons
1-binocular
1-MSA RIT Bag
Cab EMS Compartment
assorted EMS supplies
1-suction unit
1-Zoll monitor
1-jump kit
Driver Side Cab Exterior
1-Flat Head Axe
1-flare container with flares
Officer Side Cab Exterior
1-Pick Head Axe
Pump panel
2-spanner wrenches
8-sections of 1 3/4" hose
Akron select-o-matic fog nozzles
1-3.5" to 2.5" reducer
1-3.5" double female
1-2.5" double female
1 TFT tip smooth bore nozzle
1-2.5" stacked tip nozzle
1-4" fog nozzle for deluge gun
Driver's side front high side compt
1-set of batterycutters
1-rubber mallet
1-gated 2.5'' to 1.5'' wye
1-5'' storz to 2.5'' reducer
1-5'' to 6'' female
1-3.5" to 2.5" reducer
1" forestry Nozzle
3-2.5'' double female
1-3.5" double female
Cellar Nozzle 1 1/2"
4-2.5'' double male
1-2.5'' to 1.5'' reducer
1-Scotty Foam ProPak
Hydrant Wrench
1-Electric cord reel
1-10 ft section garden hose with nozzle
Know Box FDC Key
Elevator Key Set
Haz Mat Spill Kit
1-Foam Eductor
Driver's side middle high side compt
Big Easy Lockout kit
3ft. Closet Hook
Crowbar
4 ft NY Roof hook
1-small both cutters
1-lg bolt cutters
K Tool
1-2.5 gallon water can
Driver's side rear high side compt
2-MSA G1 SCBA
1-CO2 extinguisher
1-yellow tool box with assorted hand tools
1-20 lbdry chemical extinguisher
Res Q Jacks
2-brooms
2-salvage covers
Left Tailboard compt
1-6 ft pike pole
1-8 ft pike pole
1-10 ft attic ladder
Center Tailboard compt
1-2.5" gate valve
1-snap connection
1-5" storz to 2.5" adapter
1-bucket stay dri
Hurst Combo Tool
Hurst Power unit
Step Chocks
1-5 gallon water cooler
Officer's side pump panel
2-spanner wrenches
1-hydrant wrench
4-5'' spanner wrenches
1-Haligan bar
1-Akron Black Max PIV
Officer's side high side
1-20' extension ladder
1-12' roof ladder
Highrise Kit
1-Pry bar
1-Backboard
Officer's side front low side compt
1-5'' manifold
1-hose roller
1-25' section of 5" hose
1-Salvage Cover
1-High Rise Officer Pack
1-Ash bucket with shovel
Officer's side rear low side compt
1-Electric PPV Fan
1-Stihl Rescue Chainsaw
2 500watt Lights
Gas Cans
1-Set Chainsaw chaps
1-Bag assorted electrical adapters
Hose bed
11-sections of 5" hose
8-sections of 2.5" hose
2-2.5" to 1.5" gated wye
1-5'' storz to 4.5" steamer connection
2-shovels
2-10' sections of hard sleeve hose
Low LevelStrainer
1-5 gallon bucket of foam
1-hydrant wrench
1-breaker bar
2-brush rakes
1-2.5" deck gun with stackable tips 2'' to 1 3/8'' tips
1-hose clamp
Ground Monitor stand
Vinton Station Equipment List
Large and Small Extinguishers
Gear Drying Rack
HazMat Control Materials
Hose Rack and Hose
Hydrant Gauges
Keiser Sled and Dummy
Lawn Mowers
Weedeaters
SCBA Compressor and Fill Station
Swiftwater PPE (8 sets)
Volunteer PPE (21 sets)
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Equipment on the fire/rescue vehicles is all inclusive and will be transferred to Roanoke County
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2FR305Wagon 2Pumper1997Pierce4P1CT02S4VA00022431-522L
2FR309Engine 2Pumper2002Spartan/Luverne4S7AT39992C04054446-799L
2FR509RA1Ambulance2008Chevrolet 35001GBJK34698E178863141-144L
2FR515Medic 22Ambulance2011Ford/Marque1FDUF4HT1BEC16723169-552L
2FR525 M23Ambulance2017Ford / Braun1FDUF4HT6HDA04415199-738L
2FR901Mass Casualty TrlrEnclosed Trailer2004Homesteader5HABH16284N037987122-663L
2V FR101Squad 2Specialty Piece1992Volvo/GM4V2DAFUF8NN64586084-817L
2FR519Medic 21Ambulance2012Ford/Custom Works1FDUF4HT9CEA66944166-871L
2V FR710Brush 2Brush Truck2013Chevrolet 3500 PU1GC5KZCG4DZ335972170-470L
2V FR717Rehab 2Rehab Unit2014Ford/F-2501FT7W2B69FEA13710180-966L
2V FR828Car 20Utility2008Ford/Explorer1FEMU738X8UA94828141-102L
2V FR829Car 2Utility2008Chevrolet/Suburban3GNGK26K486130326140-953L
2V FR830Medic 25Staff Car2001Ford/Crown Victoria2FAFP73WX2X117092176-367L
2FR918UTV Trailer16' Flatbed2018Southern CH83-16-74YZCH1621J1015209204-471L
2UTV 2UTV2018Ranger Polaris4XARVE991J8497626NA
Note: "2V" denotes the vehicle is currently owned by Vinton rather than RCFRD
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2019
RESOLUTION AUTHORIZING THE EXECUTION OF A MEMORANDUM OF
UNDERSTANDING BETWEEN ROANOKECOUNTY AND THE TOWN OF
VINTON
WHEREAS, Roanoke County and the Town of Vinton entered into a Gain Sharing
Agreement dated November 2, 1999, to provide for the sharing of certain local tax
revenues and the sharing of the costs of certain public services; and
WHEREAS, the parties desire to memorialize certain agreements and
understandings they have made concerning the disposition of certain assets, the sharing of
certain revenues, the payment of certain debts, and the provision of public services; and
WHEREAS, both parties employ a fiscal year that commences on July 1 of a given
WHEREAS, Roanoke County and the Town have agreed to a Memorandum of
Understanding and the Board of Supervisors needs to authorize the County Administrator
to execute the same, with an effective date of July 1, 2019 and terminating on June 30,
2027.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS, AS
FOLLOWS:
1. The Memorandum of Understanding is hereby approved in a form
substantially similar to the one presented to the Board of Supervisors and approved by the
County Attorney.
Page 1 of 2
2. The County Administrator is hereby authorized, for and on behalf of the
County, to execute and then deliver the Memorandum of Understanding and any other
necessary documents in furtherance of the same.
Page 2 of 2