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Home My WebLink About5/14/2019 - Regular Roanoke County Board of Supervisors May 14, 2019 INVOCATION: Pastor Dr. John Thompson Peters Creek Church of the Brethren PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of Page 1 of 5 Roanoke County Board of Supervisors Agenda May 14, 2019 Good afternoon and welcome to our meeting for May 14, 2019. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution congratulating the Northside High School Basketball team for winning the Virginia High School League (VHSL) Class 3 Championship (Phil C. North, Chairman, Roanoke County Board of Supervisors) 2. Proclamation declaring the Month of May 2019 as Business Appreciation Month in Roanoke County (Jill Loope, Director of Economic Development) Page 2 of 5 D. BRIEFINGS 1. Briefing to provide the Board of Supervisors a presentation on the "State of the Outdoors" (Pete Eshelman, Director of Outdoor Branding, Roanoke Regional Partnership) 2. Briefing to discuss Roanoke County's Legislative Program and preparation for the 2020 session of the Virginia General Assembly (Ruth Ellen Kuhnel; County Attorney; Eldon James, Eldon James & Associates) E. NEW BUSINESS 1. Request to amend the scope of services for the Professional Engineering Services Contact with Draper Aden Associates for the Dixie Caverns Landfill Leachate Management Upgrade (Richard L. Caywood, Assistant County Administrator) F. PUBLIC HEARING 1. Public hearing for citizen comment on the proposed fiscal year 2019-2020 Operating Budget and the proposed fiscal year 2020-2029 Capital Improvement Program (Rebecca E. Owens, Assistant County Administrator) G. FIRST READING OF ORDINANCES 1. Ordinances to appropriate funds for: (a) Fiscal year 2019-2020 operations budget and approval of the Classification and Pay Plan for fiscal year 2019-2020 for the County of Roanoke, Virginia; (b) Fiscal year 2019-2020 capital budget for the County of Roanoke, Virginia; (c) Fiscal year 2019-2020 transfer to and on behalf of the Roanoke County Public Schools budget for the County of Roanoke, Virginia (d) Fiscal year 2019-2020 operations budget for Roanoke County Public Schools; (e) Fiscal year 2019-2020 capital budget for Roanoke County Public Schools (Rebecca E. Owens, Assistant County Administrator) 2. Ordinance amending Section 10-3 (Levying of License Fees and Taxes) of the Roanoke County Code, raising the threshold of annual gross receipts for those entities required to pay the County Business License Tax (from $125,000 or more to $135,000 or more); and requiring entities that are below the threshold to pay only an annual $50 license fee (Rebecca E. Owens, Assistant County Administrator) Page 3 of 5 3. Ordinance amending the Roanoke County Zoning Ordinance - Explore Park (EP) District (Philip Thompson, Acting Director of Planning) H. SECOND READING OF ORDINANCES 1. Ordinance approving a lease with Anbaja Enterprises to provide food and beverage services in Explore Park at Brugh Tavern (Doug Blount, Director of Parks, Recreation and Tourism) 2. Ordinance approving the acceptance of donations of land located at 0 Virginia Deer Road (Tax Map Numbers 036.00-01-05.00-0000, 025.00-01-44.00-0000, 025.00-01-45.00-0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000) and 0 Timberview road (Tax Map Numbers 025.00-01-09.00-0000, 025.00-01-10.00- 0000, 036.00-01-02.00-0000) from Hinchee & Pace, LLC and Pathfinders for Greenways, Inc. (Doug Blount, Director of Parks, Recreation and Tourism) I. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. t to the Board of Supervisors of Roanoke County, on property owned by Mary S. Craighead, Donald Ray Craighead, and Wanda Medlin, located at 4913 Colonial Avenue (Tax Map No. 87.05-05-18.00-0000), for the purpose of drainage improvements, Cave Spring Magisterial District (Tarek Moneir, Acting Director of Development Services) 2. Ordinance accepting the conveyance of right-of-way to the Board of Supervisors, for the extension of Huffman Lane, Vinton Magisterial District (David Holladay, Planning Administrator) J. APPOINTMENTS 1. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large) 2. Economic Development Authority (EDA) (appointed by District) 3. Library Board (appointed by District) 4. Parks, Recreation and Tourism (appointed by District) K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes March 12, 2019; March 26, 2019; April 9, 2019 Page 4 of 5 2. Request to accept and appropriate funds in the amount of $4,000 from the Cave Spring Volunteer Rescue Squad to the General Services Capital Maintenance Program 3. Confirmation of appointments to the Budget and Fiscal Affairs Committee (District); Economic Development Authority (EDA)(District); Library Board (District); Parks, Recreation and Tourism (District) and Western Virginia Water Authority (At-Large) L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. David F. Radford 3. P. Jason Peters 4. George G. Assaid 5. Phil C. North O. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.3, Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, namely the Public Service Center project 2. Section 2.2-3711.A.3, Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, namely Explore Park 3. Section 2.2-3711.A.5, Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous or expanding its facilities in the community, namely a performance agreement with a potential developer in the Cave Spring area P. CERTIFICATION RESOLUTION Q. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Resolution congratulating the Northside High School Basketball team for winning the Virginia High School League (VHSL) Class 3 Championship SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: This time has been set aside to recognize the Northside High School Basketball team for winning the Virginia High School League Class 3 Championship. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Proclamation declaring the Month of May 2019 as Business Appreciation Month in Roanoke County SUBMITTED BY: Jill Loope Director of Economic Development APPROVED BY: County Administrator ISSUE: The Economic Development Department is requesting the Board of Supervisors declare the Month of May 2019 as Business Appreciation Month in Roanoke County BACKGROUND: This month recognizes all businesses for their contributions to fostering an attractive and prosperous economic environment in Roanoke County DISCUSSION: Mr. Kirtesh Patel a partner in the Tru by Hilton Hotel, located in the Hollins area of Roanoke County, will be present to accept the proclamation on behalf of the Roanoke County business community. Billed as a revolutionary new brand in the Hilton portfolio, the new Tru by Hilton made its entry into the Roanoke market in 2018. This is the first hotel in the region for this corporate brand. The 4 story hotel has 82 new rooms with an $8 million investment and has created more than 30 new jobs. The opening of this hotel is exactly the type of business investment Roanoke County encourages in the Hollins area. It also coincides with the Plantation Road Transportation Enhancement Project as a key economic development strategy for the Page 1 of 2 Hollins Planning Study Area. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the Proclamation Page 2 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Briefing to provide the Board of Supervisors a presentation on the "State of the Outdoors" SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: This time has been set aside for Pete Eshelman, the Director of Outdoor Branding with the Roanoke Regional Partnership to provide the Board of Supervisors a presentation on the "State of the Outdoors" Page 1 of 1 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Briefing to discuss Roanoke County's Legislative Program and preparation for the 2020 session of the Virginia General Assembly SUBMITTED BY: Ruth Ellen Kuhnel County Attorney APPROVED BY: County Administrator ISSUE: Eldon James and Sue Rowland (operating as Eldon James and Associates, Inc.) will Virginia General Assembly and discuss potential legislative priorities for the 2020 session. In addition to the review and comments related to the County's legislative agenda, staff will present an overview of initiatives undertaken by staff to complement the services provided by Eldon James & Associates. BACKGROUND: Each year, the Roanoke County Board of Supervisors adopts a formal agenda of Legislative Issues for the upcoming General Assembly Session. That process begins legislative issues over the summer months to be addressed during the upcoming General Assembly session. Draft legislative issues are developed in conjunction with our legislative liaison, citizens who provide input, regional group dialogues and discussions with local legislators. Members of the Board of Supervisors are also requested to provide input into the draft legislative agenda. Development of the legislative agenda culminates with a presentation to the Board of Supervisors, typically in October of each year, and a request of the Board for formal adoption of the agenda. Subsequent to adoption of the County's legislative agenda, staff works with Board Page 1 of 2 Members, our local legislative delegation and our legislative liaison to promote the interests of the County. DISCUSSION: While awaiting resolution of the 2019 session of the Virginia General Assembly, staff began its annual process of identifying and researching legislative issues for the 2020 session. Staff has identified the following legislative issues to monitor: a) Budget/State revenues b) Local fiscal stress study c) Federal health care decisions and their impact on the Commonwealth and region d) Local mandates e) Federal withholding of regional transit funding f) Public notices legislation g) Behavioral Health work group h) Wireless infrastructure work group i) Transportation j.) Explore Park Following is a draft legislative calendar for the 2020 General Assembly session: May 14, 2019 Briefing with Board of Supervisors June-August 2019 Staff development of potential issues Preliminary meetings with local legislators September 2019 Regional legislative agenda discussions Development of draft County legislative agenda October 2019 Formal Adoption of Legislative Agenda by BOS November-December 2019 Follow-up meetings with local legislators January-February 2020 General Assembly Session Staff will provide regular updates on issues identified in the legislative briefing and will schedule additional opportunities for the Board to discuss potential initiatives for the 2020 Legislative Agenda. FISCAL IMPACT: There is no impact associated with development of the Legislative Agenda. Page 2 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Request to amend the scope of services for the Professional Engineering Services Contact with Draper Aden Associates for the Dixie Caverns Landfill Leachate Management Upgrade SUBMITTED BY: Tarek Moneir Acting Director of Development Services APPROVED BY: County Administrator ISSUE: To amend the Professional Engineering Services Contact with Draper Aden in excess of 125% of the original contract award amount. Under State Code, Board approval is required before the County may execute this amendment. BACKGROUND: Roanoke County has an on-going project, approved by the Board under its Capital Improvement Program, to upgrade the leachate management system at the Dixie Caverns landfill. The purpose of this upgrade is to increase the capacity of the existing leachate management system and enhance the ability to store excess leachate generated by significant rain events. The project would also replace aging equipment and system controls. DAA was selected through a qualifications based, competitive process to provide engineering services for this project. The identified services included initial investigations, concept and preliminary (65%) design, final design, bidding services, and construction phase services. Due to a number of unknowns in the scope of the project at its outset, only the concept and preliminary design phase services were initially authorized. After this initial work was completed the original plan was to add the additional scopes of work as the overall Page 1 of 3 scope and design of the project was better understood based on an evaluation of the existing system and a geotechnical investigation. The original contract was executed on August 31, 2015, for a lump sum of $51,233 for concept planning and preliminary design services. On January 1, 2016, based on the initial investigatory work, Amendment 1 was executed for additional geotechnical services to further investigate and identify sources of subsurface water. The cost of Amendment 1 was $12,825 which increased the total contract cost to $64,058. DAA has completed all of their contracted tasks included in the initially awarded work. On May 23, 2017, the Board amended the original contract following recommendation from the staff. This amendment increased the contract by $103,077 ($75,535 final design and bidding services and $27,542 for construction phase services) with an additional $12,000 project contingency which brought the total contract amount to $179,135. During this design process, it was determined that there may be other alternatives that would be more appropriate and result in long-term cost savings to the County. The requested authorization to amend this contract would allow DAA to perform required testing, analysis, and other support activities to evaluate alternatives. This additional study is needed to select the option that will provide the best value to the County and deliver it to construction. Once the preferred alternative is determined, staff will report back to the Board prior to proceeding with construction. See the following table for a summary of changes and proposed changes to the contract: Contract Item Amount Subtotal/Total Original Contract (Concept and 65% Design) $51,233.00 Amendment 1 (Sub-surface Water) Investigations $12,825.00 ! Subtotal!$64,058.! Amendment 2 (Lump Sum) (Final Design and $75,535.00 Bidding Services) $27,542.00 Services) ! Required Testing Analysis (Alternative) $70,000.00 Proposed Contract Total $237,135.00 ! Requested DAA Contract Contingency $12,000.00 ! Amendment Requested Total $249,135.00 Page 2 of 3 DISCUSSION: DAA was originally selected to provide professional services through a competitive, qualification based selection process. As a result of the proposed contract amendment exceeding 125% of the original award amount, staff has considered the option of re- procuring these services in a second process. However, it is the opinion of staff that such an exercise would neither produce a substantively more qualified bidder nor reduce the expected project costs. Further, re-procuring these professional services will likely result in additional commitment of staff time to administer a second procurement process, potentially increase consultant costs, and delay project implementation. For these reasons, staff is recommending the Board authorize the recommended contract amendments. FISCAL IMPACT: Funding for this project is fully appropriated through the County's Capital Improvement Program. Approval of this item as requested will not result in additional fiscal impact to the County. STAFF RECOMMENDATION: contract for professional services from $167,135.00 to an amount not to exceed $249,135.00. Page 3 of 3 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Public hearing for citizen comment on the proposed fiscal year 2019-2020 Operating Budget and the proposed fiscal year 2020-2029 Capital Improvement Program SUBMITTED BY: Rebecca Owens Assistant County Administrator APPROVED BY: County Administrator ISSUE: Conduct a public hearing for citizen comment on the proposed fiscal year 2019-2020 Operating Budget and the proposed fiscal year 2020-2029 Capital Improvement Program. BACKGROUND: State Code requires a public hearing to receive written and oral comments on the proposed fiscal year 2019-2020 Operating Budget and the proposed fiscal year 2020- 2029 Capital Improvement Program. A public hearing on the operating and capital budgets was held on April 9, 2019, thereby satisfying State Code requirements. This public hearing provides an additional opportunity for citizen comment on the proposed operating and capital budgets in advance of first reading of budget ordinances scheduled for May 14, 2019. DISCUSSION: This time has been set aside for a public hearing on the proposed annual budget for fiscal year 2019-2020 and the proposed fiscal year 2020-2029 Capital Improvement Program. The public hearing was advertised in the Roanoke Times on April 30, 2019 and May 7, 2019. The budget documents can be found on the Roanoke County website at www.roanokecountyva.gov, at any of the County libraries, and at the Roanoke County Office of Management and Budget or Office of the Clerk of the Board of Page 1 of 2 Supervisors, located at 5204 Bernard Drive, Roanoke, Virginia 24018. FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to receive citizen comments on the proposed annual budget for fiscal year 2019-2020 and the proposed fiscal year 2020- 2029 Capital Improvement Program. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Ordinances to appropriate funds for: (a) Fiscal year 2019- 2020 operations budget and approval of the Classification and Pay Plan for fiscal year 2019-2020 for the County of Roanoke, Virginia; (b) Fiscal year 2019-2020 capital budget for the County of Roanoke, Virginia; (c) Fiscal year 2019- 2020 transfer to and on behalf of the Roanoke County Public Schools budget for the County of Roanoke, Virginia (d) Fiscal year 2019-2020 operations budget for Roanoke County Public Schools; and (e) Fiscal year 2019-2020 capital budget for Roanoke County Public Schools SUBMITTED BY: Rebecca Owens Assistant County Administrator APPROVED BY: County Administrator ISSUE: Conduct first reading of five ordinances to appropriate funds for fiscal year 2019-2020 County of Roanoke and Roanoke County Public Schools (RCPS) operating and capital budgets, and approve the County of Roanoke Classification and Pay Plan for fiscal year 2019-2020. BACKGROUND: The fiscal year 2019-2020 operating budget was presented to the Board of Supervisors on March 12, 2019. Prior to that, the fiscal year 2020-2029 Capital Improvement Program (CIP) was presented to the Board of Supervisors on January 22, 2019. Budget work sessions with the Board of Supervisors were held on February 12, 2019, February 26, 2019, March 26, 2019, April 9, 2019 and April 23, 2019. Public hearings on the budget were held on April 9, 2019 and May 14, 2019, to receive written and oral comment from the public concerning the proposed fiscal year 2019- Page 1 of 3 2020 budget and the proposed fiscal year 2020-2029 Capital Improvement Program. Details of all proposed changes by the Board of Supervisors since the County Administrator proposed the capital budget on January 22, 2019, and operating budget on March 12, 2019, are included as an attachment to this board report form. Attached for your approval are five budget appropriation ordinances for fiscal year 2019- 2020 and the Classification and Pay Plan for fiscal year 2019-2020. In order to separate RCPS funding from County funding and more clearly distinguish the appropriations of the Board of Supervisors, County staff has divided the appropriation into five ordinances. Each ordinance will be voted on separately. DISCUSSION: The total County budget for fiscal year 2019-2020 is $462,618,662, which includes all inter-fund and intra-fund transfers and all Schools funds. The County General Government Fund totals $196.94 million and is appropriated as part of the County's operations ordinance ($115.50 million) and the transfers to and on behalf of Schools ordinance ($81.44 million). The budget is recommended to be appropriated in five separate budget ordinances. (a) The first budget ordinance provides funding in the amount of $168,955,692 in fiscal year 2019-sfers to and on behalf of the Schools. The ordinance also approves the County's Classification and Pay Plan for fiscal year 2019-2020. (b) The second budget ordinance provides funding in the amount of $27,524,873 in fiscal year 2019-2020 for the County's capital budget including the first year of the ten-year Capital Improvement Program. (c) The third budget ordinance provides funding in the amount of $81,441,128 in fiscal year 2019-2020 for transfer to and on behalf of Roanoke County Public Schools. Transfers include operating funding as part of the County and Schools revenue sharing agreement, and transfers on behalf of the Schools to the Debt Fund and Children's Services Act Fund. (d) The fourth budget ordinance provides funding in the amount of $182,849,469 in fiscal year 2019-2020 for Schools operations and School Debt Fund. (e) The fifth budget ordinance provides funding in the amount of $1,847,500 in fiscal year 2019-2020 for the Schools' capital budget including the first year of the ten- year Capital Improvement Program. Page 2 of 3 FISCAL IMPACT: Approval of the fiscal year 2019-2020 budget appropriation ordinances provides funding for County and Schools operations, transfers and capital budgets effective July 1, 2019. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the five fiscal year 2019-2020 budget appropriation ordinances. Staff also recommends approval of the attached Classification and Pay Plan for fiscal year 2019-2020 and scheduling second reading of the five (5) ordinances for May 28, 2019. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE APPROPRIATING FUNDS FOR THE 2019-2020 FISCAL YEAR OPERATIONS BUDGET AND APPROVAL OF THE CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2019-2020 FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 9, 2019 and May 14, 2019, concerning the adoption of the annual budget for Roanoke County for fiscal year 2019-2020; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 28, 2019, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 14, 2019, and the second reading of this ordinance was held on May 28, 2019, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2019, and ending June 30, 2020, for the functions and purposes indicated: Page 1 of 6 County of Roanoke, Virginia Fiscal Year 2019-2020 County Operations First Reading May 14, 2019; Second Reading May 28, 2019 Appropriation Amount Revenues: General Fund - County: General Government$ 115,499,365 Communications & Information Technology 11,003,692 Children's Services Act 7,750,007 Public Works Projects 183,243 Recreation Fee Class 6,513,202 Parks, Recreation & Tourism - School Operations 364,098 Police E-Citation 60,000 Community Development Technology Fee 40,000 Grants & Other Funds 1,869,416 Police Special Programs 1,000 Criminal Justice Academy 387,706 Fleet Service Center 3,283,731 Subtotal, General Fund$ 146,955,460 Debt Service Fund - County$ 7,200,919 Internal Service Fund - Health Insurance$ 12,436,770 Internal Service Fund - Dental Insurance 758,540 Internal Service Fund - Risk Management 1,604,003 Subtotal, Internal Service Funds$ 14,799,313 Total Revenue - County Operations Funds$ 168,955,692 Expenditures: General Government - County Operations: General Administration Board of Supervisors$ 339,239 County Administration 769,180 Internal Auditor 120,427 Public Information 205,869 County Attorney 641,123 Human Resources 887,535 Subtotal, General Administration$ 2,963,373 Constitutional Officers Commissioner of the Revenue$ 855,252 Commonwealth's Attorney 1,126,896 Sheriff's Office 11,244,996 Treasurer 964,462 Clerk of the Circuit Court 1,136,221 Subtotal, Constitutional Officers$ 15,327,827 Page 2 of 6 Appropriation Amount Judicial Administration Circuit Court$ 257,068 General District Court 105,440 Magistrate 1,590 Juvenile & Domestic Relations Court 39,086 Court Service Unit 520,144 Courthouse Maintenance 50,000 Subtotal, Judicial Administration$ 973,328 Management Services Real Estate Valuation (Assessor)$ 866,541 Finance (Accounting, Payroll, Purchasing) 1,981,407 Management & Budget 361,304 Subtotal, Management Services$ 3,209,252 Public Safety Police$ 12,850,306 Fire & Rescue 16,809,204 Subtotal, Public Safety$ 29,659,510 Community Services Economic & Community Development$ 4,809,777 General Services 8,150,407 Subtotal, Community Services$ 12,960,184 Human Services Parks, Recreation, & Tourism$ 4,897,460 Public Health 500,358 Social Services 12,828,615 Library 4,182,511 Virginia Cooperative Extension 87,097 Elections (Registrar) 409,010 Subtotal, Human Services$ 22,905,051 Non-Departmental Employee Benefits$ 2,324,380 Transfer to Communications & Information Technology 9,401,349 Contributions - Discretionary, Contractual, Dues & Memberships 2,209,305 Miscellaneous 1,834,000 Board Contingency 50,000 Addition to Fund Balance 718,298 Subtotal, Non-Departmental$ 16,537,332 Page 3 of 6 Appropriation Amount Transfers to Other Funds Transfer to Debt Service - County$ 6,910,931 Transfer to County Capital 199,650 Transfer to Children's Services Act - County 1,859,000 Transfer to Internal Services - Risk Management 1,604,003 Transfer to Criminal Justice Academy 206,681 Transfer to Public Works Projects 183,243 Subtotal, Transfers to Other Funds$ 10,963,508 Total, General Government - County Operations$ 115,499,365 Communications & Information Technology$ 11,003,692 Children's Services Act$ 7,750,007 Public Works Projects$ 183,243 Recreation Fee Class$ 6,513,202 Parks, Recreation & Tourism - School Operations$ 364,098 Police E-Citation$ 60,000 Community Development Technology Fee$ 40,000 Grants & Other Funds$ 1,869,416 Police Special Programs$ 1,000 Criminal Justice Academy$ 387,706 Fleet Service Center$ 3,283,731 Total, General Fund - County Operations$ 146,955,460 Debt Service Fund - County$ 7,200,919 Internal Service Fund - Health Insurance$ 12,436,770 Internal Service Fund - Dental Insurance 758,540 Internal Service Fund - Risk Management 1,604,003 Total, Internal Service Funds$ 14,799,313 Total Expenditures - All County Operations Funds$ 168,955,692 Page 4 of 6 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding operating encumbrances at June 30, 2019, are re- appropriated to the 2019-2020 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That all General Government Fund unexpended appropriations and all General Government revenues collected in excess of appropriated revenues at the end of the 2018-2019 fiscal year not lapse but shall be re-appropriated and presented to the Board of Supervisors for allocation based on guidance provided in Section 10-1 through 4 of the County of Roanoke Comprehensive Financial Policy approved by the Board of Supervisors on April 24, 2018. 5. Account balances remaining in the Fee Class Fund collected by the Parks, Recreation and Tourism Department will be allocated to accounts as defined by the Fee Class Accounts Procedure. 6. Account balances remaining in (C111), Police Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132), Grants (C135), Communications and Information Technology (C141-C144), Fee Class (C150), PRT Schools Ground Maintenance (C151), Public Works Fund (C170), South Peak Community Development Authority (C201), County Page 5 of 6 Debt Fund (C310, C320, C330, C340), County Capital and Economic Development Funds (C420, C421, C425, C428, C440, C445, C451, C455), County Trust Funds (C501, C502), Internal Service Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815), and Economic Development Authority (C818) funds will carry over 100% and be re-appropriated to the individual funds. 7. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 8. That the Board of Supervisors approves the County of Roanoke Classification and Pay Plan. The Classification and Pay Plan included as part of this ordinance is effective July 1, 2019. The County Administrator shall implement the County Classification and Pay Plan pursuant to Board of Supervisors Resolution 082515-1. 9. This ordinance shall take effect July 1, 2019. Page 6 of 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE APPROPRIATING FUNDS FOR THE 2019-2020 FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 9, 2019 and May 14, 2019, concerning the adoption of the annual budget for Roanoke County for fiscal year 2019-2020; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 28, 2019, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 14, 2019, and the second reading of this ordinance was held on May 28, 2019, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia,as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2019, and ending June 30, 2020, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2019-2020 County Capital First Reading May 14, 2019; Second Reading May 28, 2019 Appropriation Amount Revenues: County Capital: Transfer from General Government Fund$ 6,295,485 County Unrestricted Cash (excl. Transfer from General Govt. Fund) 1,283,319 County Restricted Cash 1,598,778 Non-County 8,217,291 Miscellaneous 130,000 Lease / Revenue Bonds 10,000,000 Total Revenue - County Capital$ 27,524,873 Expenditures: County Capital: FY 2020 Capital Fund supported by General Government Fund excluding General Government Transfers to CIP & Fleet Replacement$ 3,305,000 FY 2020 Capital Year Budget - Public Safety$ 487,000 FY 2020 Capital Year Budget - Community Services$ 3,923,538 FY 2020Capital Year Budget - Human Services$ 5,549,711 FY 2020 Capital Year Budget - Internal Services$ 12,365,139 Subtotal, FY 2020 Capital Year Budget$ 22,325,388 FY 2020 Fleet Replacement Budget$ 1,894,485 Total Expenditures - County Capital$ 27,524,873 Page 2 of 3 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one project to another so as to provide for the completion of a capital project. 3. That all funded outstanding capital encumbrances at June 30, 2019, are re- appropriated to the 2019-2020 fiscal year to the same account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2019, and appropriations in the 2019-2020 fiscal year budget. 5. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 6. This ordinance shall take effect July 1, 2019. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE APPROPRIATING FUNDS FOR THE 2019-2020 FISCAL YEAR TRANSFERS TO AND ON BEHALF OF ROANOKE COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 9, 2019 and May 14, 2019, concerning the adoption of the annual budget for Roanoke County for fiscal year 2019-2020; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 28, 2019, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 14, 2019, and the second reading of this ordinance was held on May 28, 2019, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2019, and ending June 30, 2020, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2019-2020 Schools Revenue Sharing Transfer, Debt Service Transfer, and Children's Services Act Transfer First Reading May 14, 2019; Second Reading May 28, 2019 Appropriation Amount Revenues: General Government Fund$ 81,441,128 Total Revenue - Schools Transfers$ 81,441,128 Expenditures: General Government Fund Transfer to Schools Operations$ 70,499,722 Transfer to Transfer to Debt Service Fund - Schools Debt Service 9,137,406 Transfer to Children's Services Act on behalf of Schools 1,804,000 Total Expenditures - Schools Transfers$ 81,441,128 Page 2 of 3 2. That the transfer to Roanoke County Public Schools for operating per the County and School revenue sharing agreement shall be transferred in its entirety. 3. That the transfers made by Roanoke County on behalf of Roanoke County s Act Fund shall be based on actual expenditures incurred during fiscal year 2019-2020. Any remaining balance in those transfers shall remain with Roanoke County government. 4. This ordinance shall take effect July 1, 2019. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE APPROPRIATING FUNDS FOR THE 2019-2020 FISCAL YEAR OPERATIONS BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 9, 2019 and May 14, 2019, concerning the adoption of the annual budget for Roanoke County for fiscal year 2019-2020; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 28, 2019, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 14, 2019, and the second reading of this ordinance was held on May 28, 2019, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2019, and ending June 30, 2020, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2019-2020 Roanoke County Public Schools Operations First Reading May 14, 2019; Second Reading May 28, 2019 Appropriation Amount Revenues: Schools Operating Funds: General$ 151,594,497 Nutrition 5,976,814 Grants 6,524,323 Instructional Resources 913,905 Bus Replacement 1,374,927 Technology Replacement 3,116,589 Subtotal, Schools Operating Funds $ 169,501,055 Debt Service Fund - Schools$ 13,348,414 Total Revenue - Schools Operations and Debt Service Fund$ 182,849,469 Expenditures: Schools Operating Funds: General$ 151,594,497 Nutrition 5,976,814 Grants 6,524,323 Instructional Resources 913,905 Bus Replacement 1,374,927 Technology Replacement 3,116,589 Subtotal, Schools Operating Funds Expenditures$ 169,501,055 Debt Service Fund - Schools$ 13,348,414 Total Expenditures - Schools Operations and Debt Service Fund$ 182,849,469 Page 2 of 3 2. That all funded outstanding operating encumbrances at June 30, 2019, are re- appropriated to the 2019-2020 fiscal year to the same department and account for which they are encumbered in the previous year. 3. That all School Fund appropriations remaining at the end of the 2019-2020 fiscal year not lapse but shall be appropriated to Roanoke County Public Schools and allocated per Section 10-5-A and B of the County of Roanoke Comprehensive Financial Policy approved by the Board of Supervisors on April 24, 2018. 4. Account balances remaining in the Schools Debt Fund (C360, C365, C370) will carry over 100% and be re-appropriated to the individual funds. 5. This ordinance shall take effect July 1, 2019. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE APPROPRIATING FUNDS FOR THE 2019-2020 FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 9, 2019 and May 14, 2019, concerning the adoption of the annual budget for Roanoke County for fiscal year 2019-2020; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 28, 2019, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 14, 2019, and the second reading of this ordinance was held on May 28, 2019, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2019, and ending June 30, 2020, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2019-2020 Roanoke County Public Schools Capital First Reading May 14, 2019; Second Reading May 28, 2019 Appropriation Amount Revenues: Schools Capital Schools Cash Sources$ 1,847,500 Total Revenue - Schools Capital$ 1,847,500 Expenditures: Schools Capital Capital Maintenance Plan$ 1,000,000 Human Resources and Payroll Module 310,820 Reserve for Future Capital Projects 176,680 Other Minor Capital Items & Contingency 360,000 Total Expenditures - Schools Capital$ 1,847,500 Page 2 of 3 2. That all funded outstanding capital encumbrances at June 30, 2019, are re- appropriated to the 2019-2020 fiscal year to the same account for which they are encumbered in the previous year. 3. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project. This section applies to appropriations for capital projects at June 30, 2019, and appropriations in the 2019-2020 fiscal year budget. 4. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2019, and appropriations in the 2019-2020 fiscal year budget. 5. This ordinance shall take effect July 1, 2019. Page 3 of 3 ATTACHMENT #1 FY 2019-2020 Operating Budget Board of Supervisors' Changes to the County Administrator's Proposed Budget Through April 23, 2019 Budget RevenueExpenditure AdjustmentAdjustmentAdjustment DateBudget Adjustment Description BA14/23/2019Increased revenue from Commonwealth of Virginia based on $ 120,000 $ - updated Commonwealth budget. BA24/23/2019Increased revenue from BPOL taxes and fees based on current 150,000 - year revenue projections. BA34/23/2019Adjustment to BPOL - increase gross receipts threshold from (31,000) $125,000 to $135,000 where businesses with gross receipts under $135,000 pay only a $50 fee instead of the applicable BPOL tax rate BA44/23/2019Increased Community Development fees and charges based on 15,000 - current year projections (no changes to fees and charges currently in place). BA54/23/2019Reduction in revenue from Communications and Sales Use Tax (100,000) - based on current year projections. BA64/23/3019Utilize VPSA refunding savings to reduce the General - (50,000) Government Transfer to the Capital Budget. BA74/23/3019Board of Supervisors consensus changes to Discretionary - (9,825) Outside Agency funding. BA84/23/3019Adjustment to Schools Revenue Sharing formula - Accounts for - 7,985 Schools portion of additional shared revenue. BA94/23/3019*Increase employee compensation adjustment from 2.50% to - 145,840 2.75%. BA104/23/2019Increase to General Services - Solid Waste budget for tipping 60,000 fees based on $2/per ton increase in tipping fee charges. Total Adjustments through April 23, 2019 $ 154,000 $ 154,000 *Final amount to be determined after all entries are made in the County's financial system. County Administrator's Proposed Budget $ 196,786,493 $ 196,786,493 (March 12, 2019) Board of Supervisor Revised Budget 154,000 154,000 (April 23, 2019) Total FY 2019-2020 General Government Budget $ 196,940,493 $ 196,940,493 April 23, 2019 ATTACHMENT #2 FY 2020-2029 Capital Improvement Program Board of Supervisors' Changes to the County Administrator's Proposed Budget Through April 23, 2019 Fiscal Year 2020 Only Budget RevenueExpenditure AdjustmentAdjustmentAdjustment DateBudget Adjustment Description CIP14/23/2019Increasing budget for Fallowater Lane project to account for $ 1,997,760 $ 1,997,760 Commonwealth revenue. Funds need to be appropriated as staff believes construction will be locally administered. CIP24/23/2019Adjustments to General Government Cash to account for (50,000) - VPSA bond refunding cash. CIP34/23/2019Add VPSA bond refunding cash. 50,000 CIP44/23/2019Adjustments to General Services Capital Maintenance Program (10,000) (10,000) associated with one-time funding available in FY 2019 and capital maintenance for the Vinton Fire and Rescue Station. CIP54/23/2019Utilize transfer from the Economic Development Authority 18,920 - (EDA) to fully fund Broadband and Woodhaven projects in FY 2020. CIP64/23/3019Reduce use of County Economic Development funds as transfer (18,920) - from EDA cover project costs associated with Broadband and Woodhaven. CIP64/23/3019Reduction to Computer Replacement project to account for (42,000) (42,000) elimination of five-year warranties. Also a corresponding decrease in the transfer from the Communications/IT fund. Total Adjustments through April 23, 2019 $ 1,945,760 $ 1,945,760 County Administrator's Proposed CIP - FY 2020 Only $ 21,690,448 $ 21,690,448 (March 12, 2019) Board of Supervisor Revised CIP - FY 2020 Only 1,945,760 1,945,760 (April 23, 2019) Total FY 2020 Capital Budget $ 23,636,208 $ 23,636,208 April 23, 2019 Fiscal Years 2021-2029 Summary of Changes Hollins Library Adjust project costs and timing to reflect to begin project funding in FY 2023. In FY 2023, $4.996 million in bond funding is applied to the project, with bond funding in FY 2026 in the amount of $10.0 million designated for project construction. Funding planned in the County Administrator's Proposed CIP in FY 2027-2029 is eliminated. Total project costs adjusted from $17.5 million to $14.996 million to account for accelerated time frame for project completion. Projects TBD Adds $10.0 million in FY 2029 for projects to be determined and bond funding to account for County's borrowing as relates to the adopted County Comprehensive Financial Policy. Computer Adjusts all out-years of funding to $233,000 to account for the elimination of five-year computer Replacement warranties. General Services CMP Adds $30,000 to each year from FY 2021-2029 to account for capital maintenance costs associated with the Vinton Fire and Rescue Station. ATTACHMENT #2 FY 2020-2029 Capital Improvement Program Board of Supervisors' Changes to the County Administrator's Proposed Budget Through April 23, 2019 Transfer from EDA / Decreases the Transfer from EDA funding and increases use of County Economic Development Funds County Economic in FY 2021. Technical adjustment that allowed for all project costs associated with Broadband and Development Funds Woodhaven to be funded with EDA funds in FY 2020. VPSA Bond Refunding Proceeds from the 2019 VPSA Bond refund will be utilized to offset the transfer from the General (2019)Government Fund in FY 2021-2024. There is no net increase in funding, just swapping of funding Capital Reserves Use of Capital Reserves decreased in FY 2027 ($200,000) and FY 2028 ($500,000) based on revised Hollins Library project timing and funding plan. CLASSIFICATION & PAY PLAN Cźƭĭğƌ ĻğƩ ЋЉЊВΏЋЉЋЉ PREPARED BY THE DEPARTMENT OF HUMAN RESOURCES Classification Plan and Unclassified Schedule for employees in the service of Roanoke County for the fiscal year beginning July 1, 2019, effective July 1, 2019, as herein set forth in the following words and figures: CLASSIFICATION PLAN FY 2019 - 2020 Part I - Classified Positions GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 9815CustodianNonexemptGeneral Services420,97127,32033,670 10618CourierNonexemptFinance122,01928,68635,354 10855Refuse CollectorNonexemptGeneral Services522,01928,68635,354 11----023,12030,12137,121 12685Tax Clerk I *CPNonexemptCommissioner of the Revenue224,27631,62738,977 12673SecretaryNonexemptCommonwealth's Attorney124,27631,62738,977 12850Parks Maintenance Worker *CPNonexemptParks, Recreation & Tourism824,27631,62738,977 12689Treasurer Clerk INonexemptTreasurer224,27631,62738,977 13840Motor Equipment Operator I *CPNonexemptEcon & Comm Development125,49033,20840,926 13621Customer Service RepresentativeNonexemptGeneral Services225,49033,20840,926 13840Motor Equipment Operator I *CPNonexemptParks, Recreation & Tourism425,49033,20840,926 13621Customer Service Representative INonexemptSocial Services225,49033,20840,926 14626Deputy Clerk of Circuit Court INonexemptClerk of the Circuit Court126,76534,86942,972 14665Real Estate Clerk IINonexemptCommissioner of the Revenue126,76534,86942,972 14686Tax Clerk II *CPNonexemptCommissioner of the Revenue326,76534,86942,972 14560Recreation TechnicianNonexemptParks, Recreation & Tourism126,76534,86942,972 14653Parks ClerkNonexemptParks, Recreation & Tourism126,76534,86942,972 14661Records Technician I *CPNonexemptPolice126,76534,86942,972 14805Corrections - Food Services DirectorExempt/CompensatorySheriff126,76534,86942,972 14576Social Services Aide IINonexemptSocial Services426,76534,86942,972 14622Customer Service Representative IINonexemptSocial Services226,76534,86942,972 14690Treasurer Clerk IINonexemptTreasurer726,76534,86942,972 15732Motor Equipment Operator II *CPNonexemptEcon & Comm Developmentelopment328,10336,61245,120 15600Accounts RepresentativeNonexemptFinance228,10336,61245,120 15732Motor Equipment Operator II *CPNonexemptParks, Recreation & Tourism228,10336,61245,120 16643Income Tax CoordinatorNonexemptCommissioner of the Revenue129,50938,44347,376 16687Tax Clerk III *CPNonexemptCommissioner of the Revenue029,50938,44347,376 16595Permit Technician I *CPNonexemptEcon & Comm Development129,50938,44347,376 16655Office Support SpecialistNonexemptFinance129,50938,44347,376 16655Office Support SpecialistNonexemptFire and Rescue229,50938,44347,376 16655Office Support SpecialistNonexemptGeneral Services129,50938,44347,376 16702Fleet Mechanic I *CPNonexemptGeneral Services129,50938,44347,376 16744Solid Waste Equipment OperatorNonexemptGeneral Services2329,50938,44347,376 16602Accounts CoordinatorNonexemptParks, Recreation & Tourism029,50938,44347,376 16655Office Support SpecialistNonexemptParks, Recreation & Tourism129,50938,44347,376 16655Office Support SpecialistNonexemptPolice229,50938,44347,376 16697Records Technician II *CPNonexemptPolice529,50938,44347,376 16655Office Support SpecialistNonexemptReal Estate Valuation129,50938,44347,376 16468Control Room OperatorNonexemptSheriff229,50938,44347,376 16608Civil Process Support SpecialistNonexemptSheriff129,50938,44347,376 16655Office Support SpecialistNonexemptSheriff129,50938,44347,376 16602Accounts CoordinatorNonexemptSocial Services229,50938,44347,376 16691Treasurer Clerk IIINonexemptTreasurer129,50938,44347,376 17627Deputy Clerk of Circuit Court IINonexemptClerk of the Circuit Court330,98440,36549,745 17384Tax Compliance DeputyNonexemptCommissioner of the Revenue130,98440,36549,745 17667Real Estate Clerk SupervisorNonexemptCommissioner of the Revenue130,98440,36549,745 GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 17651Legal SecretaryNonexemptCommonwealth's Attorney330,98440,36549,745 17451E-911 Call TakerNonexemptCommIT230,98440,36549,745 17596Permit Technician II *CPNonexemptEcon & Comm Development130,98440,36549,745 17662Payroll TechnicianNonexemptFinance330,98440,36549,745 17672Purchasing TechnicianNonexemptFinance130,98440,36549,745 17810Crew LeaderNonexemptGeneral Services230,98440,36549,745 17536Library AssistantNonexemptLibrary1330,98440,36549,745 17677HR PRT Administrative AssistantNonexemptParks, Recreation & Tourism130,98440,36549,745 17623Assistant General Registrar I *CPNonexemptRegistrar130,98440,36549,745 17641Social Services Administrative AssistantNonexemptSocial Services130,98440,36549,745 18606Business Ordinance InspectorNonexemptCommissioner of the Revenue132,53242,38352,233 18688Tax Clerk IV *CPNonexemptCommissioner of the Revenue132,53242,38352,233 18452Communications Officer I *CPNonexempt232,53242,38352,233 CommIT 18597Permit Technician IIINonexemptEcon & Comm Development132,53242,38352,233 18733Motor Equipment Operator IIINonexemptEcon & Comm Development132,53242,38352,233 18345Equipment TechnicianNonexemptGeneral Services132,53242,38352,233 18704Building Maintenance Technician *CPNonexemptGeneral Services432,53242,38352,233 18700Fleet Mechanic II *CPNonexemptGeneral Services132,53242,38352,233 18528Human Resources Specialist INonexemptHuman Resources232,53242,38352,233 18558Recreation ProgrammerNonexemptParks, Recreation & Tourism532,53242,38352,233 18733Motor Equipment Operator IIINonexemptParks, Recreation & Tourism232,53242,38352,233 18842Parks Crew LeaderNonexemptParks, Recreation & Tourism632,53242,38352,233 18846Parks Maintenance Service SpecialistNonexemptParks, Recreation & Tourism132,53242,38352,233 18639Police Administrative AssistantNonexemptPolice132,53242,38352,233 18535Accreditation SpecialistNonexemptSheriff132,53242,38352,233 18333Benefit Programs SpecialistNonexemptSocial Services2832,53242,38352,233 19628Deputy Clerk of Circuit Court IIINonexemptClerk of the Circuit Court634,16044,50254,845 19311Communications Equipment InstallerNonexemptCommIT234,16044,50254,845 19454Communications Officer II *CPNonexemptCommIT2034,16044,50254,845 19540Office Coordinator/Department Budget SpecialistNonexemptCommIT134,16044,50254,845 19318Construction Inspector *CPNonexemptEcon & Comm Development234,16044,50254,845 19324Electrical Inspector *CPNonexemptEcon & Comm Development034,16044,50254,845 19360Plumbing and Mechanical Inspector *CPNonexemptEcon & Comm Development034,16044,50254,845 19540Office Coordinator/Department Budget SpecialistNonexemptEcon & Comm Development134,16044,50254,845 19676Planning Administrative AssistantNonexemptEcon & Comm Development134,16044,50254,845 19540Office Coordinator/Department Budget SpecialistNonexemptGeneral Services234,16044,50254,845 19705Building Maintenance Technician II *CPNonexemptGeneral Services334,16044,50254,845 19811Housekeeping SupervisorNonexemptGeneral Services134,16044,50254,845 19539Department Budget SpecialistNonexemptLibrary134,16044,50254,845 19564Senior Library AssistantNonexemptLibrary1134,16044,50254,845 19540Office Coordinator/Department Budget SpecialistNonexemptReal Estate Valuation134,16044,50254,845 19624Assistant General Registrar II *CPNonexemptRegistrar134,16044,50254,845 19348Fraud InvestigatorNonexemptSocial Services134,16044,50254,845 19381Senior Benefit Programs SpecialistNonexemptSocial Services434,16044,50254,845 19542Program Coordinator - CORTRANNonexemptSocial Services134,16044,50254,845 19692Treasurer Clerk SupervisorNonexemptTreasurer134,16044,50254,845 20616Technical Support Technician *CPNonexempt035,86746,72757,587 CommIT 20820Stormwater Maintenance ForemanNonexemptEcon & Comm Development235,86746,72757,587 20416Firefighter/EMT *CPNonexemptFire and Rescue5235,86746,72757,587 20715Fleet Mechanic III *CPNonexemptGeneral Services535,86746,72757,587 20865Solid Waste Collection ForemanNonexemptGeneral Services235,86746,72757,587 20530Human Resources Specialist IINonexemptHuman Resources135,86746,72757,587 20442Police Officer-Uniform Division *CPNonexemptPolice3635,86746,72757,587 20470Deputy Sheriff *CPNonexemptSheriff3535,86746,72757,587 20284Family Services SpecialistNonexemptSocial Services3035,86746,72757,587 20336Self Sufficiency SpecialistNonexemptSocial Services635,86746,72757,587 21456Communications Training OfficerNonexemptCommIT837,66149,06460,466 GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 21457Accreditation CoordinatorNonexempt137,66149,06460,466 CommIT 21308Combination Code Compliance Inspector *CPNonexemptEcon & Comm Development637,66149,06460,466 21598Permit Technician SupervisorNonexemptEcon & Comm Development137,66149,06460,466 21512BuyerNonexemptFinance337,66149,06460,466 21407Fire and Rescue Data AnalystNonexemptFire and Rescue137,66149,06460,466 21408Logistics TechnicianNonexemptFire and Rescue137,66149,06460,466 21421Community Outreach CoordinatorNonexemptFire and Rescue137,66149,06460,466 21852Welding Shop ForemanNonexemptGeneral Services137,66149,06460,466 21201LibrarianExempt/CompensatoryLibrary337,66149,06460,466 21202Assistant LibrarianExempt/CompensatoryLibrary037,66149,06460,466 21265Recreation Program SupervisorExempt/CompensatoryParks, Recreation & Tourism537,66149,06460,466 21538Bussiness Services SupervisorExempt/CompensatoryParks, Recreation & Tourism137,10447,97658,848 21425Investigative Support SpecialistNonexemptPolice137,66149,06460,466 22629Deputy Clerk of Circuit Court IVExempt/CompensatoryClerk of the Circuit Court439,54451,51763,490 22354Technical Analyst I *CPNonexempt339,54451,51763,490 CommIT 22321Development Review CoordinatorExempt/CompensatoryEcon & Comm Development139,54451,51763,490 22292Volunteer/Public Relations CoordinatorExempt/CompensatoryFire and Rescue139,54451,51763,490 22717Fleet Mechanic IV *CPNonexemptGeneral Services139,54451,51763,490 22870Lead Solid Waste Collection ForemanNonexemptGeneral Services139,54451,51763,490 22342Technology Services CoordinatorNonexemptLibrary139,54451,51763,490 22327Electronic Services SpecialistExempt/CompensatoryParks, Recreation & Tourism139,54451,51763,490 22845Parks Maintenance SupervisorNonexemptParks, Recreation & Tourism139,54451,51763,490 22443Police Officer II - Uniform Div. *CPNonexemptPolice2539,54451,51763,490 22300Appraiser *CPExempt/CompensatoryReal Estate Valuation239,54451,51763,490 22461Master Deputy Sheriff II *CPNonexemptSheriff539,54451,51763,490 22260Resource CoordinatorNonexemptSocial Services139,54451,51763,490 22280Senior Family Services SpecialistNonexemptSocial Services539,54451,51763,490 22354Technical Analyst INonexemptSocial Services139,54451,51763,490 22378Senior Self Sufficiency SpecialistNonexemptSocial Services139,54451,51763,490 22383Benefit Programs TrainerNonexemptSocial Services139,54451,51763,490 23312Communications Technician NonexemptCommIT441,52254,09366,665 23458Communications Training CoordinatorNonexemptCommIT141,52254,09366,665 23460Communications Team SupervisorNonexempt441,52254,09366,665 CommIT 23206Planner IExempt/CompensatoryEcon & Comm Development241,52254,09366,665 23376Senior Combination Code Compliance Inspector *CPNonexemptEcon & Comm Development041,52254,09366,665 23660Payroll SpecialistExempt/CompensatoryFinance141,52254,09366,665 23418Paramedic/Firefighter *CPNonexemptFire and Rescue4741,52254,09366,665 23447Police Officer III - Uniform Div. *CPNonexemptPolice2141,52254,09366,665 23463Master Deputy Sheriff III *CPNonexemptSheriff541,52254,09366,665 23379Services TrainerNonexemptSocial Services141,52254,09366,665 23330Benefit Programs SupervisorExempt/CompensatorySocial Services441,52254,09366,665 24233Business CoordinatorExempt/CompensatoryCommIT143,59856,79769,997 24346GIS Specialist I *CPExempt/CompensatoryCommIT043,59856,79769,997 24355Technical Analyst II *CPNonexemptCommIT243,59856,79769,997 24326Development GIS SpecialistExempt/CompensatoryEcon & Comm Development143,59856,79769,997 24635Administrative Assistant to the County AdministratorExempt/CompensatoryCounty Administrator143,59856,79769,997 24635Administrative Assistant to County AttorneyExempt/DiscretionaryCounty Attorney143,59856,79769,997 24233Business CoordinatorExempt/CompensatoryFire and Rescue143,59856,79769,997 24420Master Paramedic/Firefighter *CPNonexemptFire and Rescue1743,59856,79769,997 24541Capital Projects SpecialistNonexemptGeneral Services143,59856,79769,997 24222Divisional LibrarianExempt/CompensatoryLibrary343,59856,79769,997 24527Administrative and Marketing ManagerExempt/CompensatoryLibrary143,59856,79769,997 24233Business CoordinatorExempt/CompensatoryParks, Recreation & Tourism143,59856,79769,997 24233Business CoordinatorExempt/CompensatoryPolice143,59856,79769,997 24424Crime AnalystExempt/CompensatoryPolice143,59856,79769,997 24449Police Officer IV - Uniform Div. *CPNonexemptPolice3143,59856,79769,997 GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 24233Business CoordinatorExempt/CompensatorySheriff143,59856,79769,997 24464Master Deputy Sheriff IV *CPNonexemptSheriff843,59856,79769,997 25140Chief Deputy Commissioner of RevenueExempt/CompensatoryCommissioner of the Revenue145,77859,63773,497 25588Victim/Witness Director/Executive AssistantExempt/CompensatoryCommonwealth's Attorney145,77859,63773,497 25256Planner IIExempt/CompensatoryEcon & Comm Development545,77859,63773,497 25314Chief Inspector/Field SupervisorNonexemptEcon & Comm Development145,77859,63773,497 25873Stormwater Operations SupervisorExempt/CompensatoryEcon & Comm Development145,77859,63773,497 25232Financial Analyst *CPExempt/CompensatoryFinance145,77859,63773,497 25210Branch LibrarianExempt/CompensatoryLibrary345,77859,63773,497 25266Public Services LibrarianExempt/CompensatoryLibrary145,77859,63773,497 25253Parks AdministratorExempt/CompensatoryParks, Recreation & Tourism145,77859,63773,497 25444Police - Records Unit SupervisorExempt/CompensatoryPolice145,77859,63773,497 25263Recreation Program ManagerExempt/CompensatoryParks, Recreation & Tourism445,77859,63773,497 25269Content ManagerExempt/CompensatoryPublic Information145,77859,63773,497 25282Family Services SupervisorExempt/CompensatorySocial Services545,77859,63773,497 25337Self Sufficiency SupervisorExempt/CompensatorySocial Services145,77859,63773,497 25144Chief Deputy TreasurerExempt/CompensatoryTreasurer145,77859,63773,497 26347GIS Specialist II *CPExempt/Compensatory148,06662,61977,172 CommIT 26356Technical Analyst III *CPExempt/Compensatory148,06662,61977,172 CommIT 26214Civil Engineer I *CPExempt/CompensatoryEcon & Comm Development248,06662,61977,172 26295Transportation EngineerExempt/CompensatoryEcon & Comm Development148,06662,61977,172 26207Financial Systems AnalystExempt/CompensatoryFinance148,06662,61977,172 26227Senior Financial Analyst I *CPExempt/CompensatoryFinance148,06662,61977,172 26412Fire Lieutenant - InspectorNonexemptFire and Rescue348,06662,61977,172 26414Fire LieutenantNonexemptFire and Rescue2048,06662,61977,172 26716Facilities SupervisorExempt/CompensatoryGeneral Services148,06662,61977,172 26242Human Resources ConsultantExempt/CompensatoryHuman Resources148,06662,61977,172 26277Greenway PlannerExempt/CompensatoryParks, Recreation & Tourism048,06662,61977,172 26289Tourism/Event CoordinatorExempt/CompensatoryParks, Recreation & Tourism148,06662,61977,172 26440Police Officer - SergeantNonexemptPolice1548,06662,61977,172 26375Senior Appraiser *CPExempt/CompensatoryReal Estate Valuation548,06662,61977,172 26462Deputy Sheriff - Sgt - Analysis NonexemptSheriff148,06662,61977,172 26466Deputy Sheriff - Sgt - RehabilitationNonexemptSheriff148,06662,61977,172 26477Deputy Sheriff - Sgt - Inmate/Jail ServicesNonexemptSheriff148,06662,61977,172 26478Deputy Sheriff - Sgt - Inmate RecordsNonexemptSheriff148,06662,61977,172 26482Deputy Sheriff - SergeantNonexemptSheriff948,06662,61977,172 26484Deputy Sheriff - Sgt - Training NonexemptSheriff148,06662,61977,172 26496Deputy Sheriff - Sgt - Medical NonexemptSheriff148,06662,61977,172 27150Chief Deputy Clerk to the Board of SupervisorsExempt/CompensatoryBoard of Supervisors150,46965,75081,031 27250Systems Engineer *CPExempt/CompensatoryCommIT250,46965,75081,031 27287GIS Analyst I *CPExempt/CompensatoryCommIT250,46965,75081,031 27297Web Systems Analyst I *CPExempt/CompensatoryCommIT050,46965,75081,031 27310Communications Shop SupervisorExempt/Compensatory150,46965,75081,031 CommIT 27316Telecommunications Engineer *CPExempt/Compensatory050,46965,75081,031 CommIT 27364Business Systems Analyst I *CPExempt/CompensatoryCommIT350,46965,75081,031 27225Senior Financial Analyst II *CPExempt/CompensatoryFinance050,46965,75081,031 27219Administrative Librarian - Material ManagementExempt/CompensatoryLibrary150,46965,75081,031 27223Senior Branch LibrarianExempt/CompensatoryLibrary150,46965,75081,031 27285Administrative Services CoordinatorExempt/CompensatoryLibrary150,46965,75081,031 27241Marketing and Administration CoordinatorExempt/CompensatoryParks, Recreation & Tourism150,46965,75081,031 27254Parks ManagerExempt/CompensatoryParks, Recreation & Tourism250,46965,75081,031 27285Administrative Services CoordinatorExempt/CompensatorySocial Services150,46965,75081,031 28138Chief Deputy Clerk of the Circuit CourtExempt/CompensatoryClerk of the Circuit Court152,99369,03885,082 28246Systems Architect *CPExempt/CompensatoryCommIT252,99369,03885,082 28362Data Integration Specialist I *CPExempt/Compensatory052,99369,03885,082 CommIT 28317Web Systems Analyst II *CPExempt/Compensatory152,99369,03885,082 CommIT GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 28319Telecommunications Architect *CPExempt/Compensatory152,99369,03885,082 CommIT 28365Business Systems Analyst II *CPExempt/CompensatoryCommIT452,99369,03885,082 28205Senior Plans Examiner/Codes Compliance InspectorExempt/CompensatoryEcon & Comm Development152,99369,03885,082 28226Economic Development SpecialistExempt/CompensatoryEcon & Comm Development252,99369,03885,082 28410Fire CaptainNonexemptFire and Rescue2152,99369,03885,082 28236Department Systems AnalystExempt/CompensatoryGeneral Services152,99369,03885,082 28236Department Systems AnalystExempt/CompensatoryHuman Resources152,99369,03885,082 28236Department Systems AnalystExempt/CompensatoryPolice152,99369,03885,082 28245Parks Planning and Development ManagerExempt/CompensatoryParks, Recreation & Tourism152,99369,03885,082 28920RegistrarExempt/DiscretionaryRegistrar152,99369,03885,082 28480Deputy Sheriff - Lieutenant NonexemptSheriff552,99369,03885,082 28495Deputy Sheriff - Lieutenant - Court ServicesExempt/CompensatorySheriff152,99369,03885,082 29251Budget ManagerExempt/CompensatoryBudget255,64272,49089,337 29450Emergency Communications ManagerExempt/Compensatory155,64272,49089,337 CommIT 29288GIS Analyst II *CPExempt/Compensatory155,64272,49089,337 CommIT 29309Communications CoordinatorExempt/CompensatoryCommIT155,64272,49089,337 29363Data Integration Specialist II *CPExempt/CompensatoryCommIT155,64272,49089,337 29366Business Systems Analyst III *CPExempt/Compensatory655,64272,49089,337 CommIT 29216Civil Engineer II *CPExempt/CompensatoryEcon & Comm Development055,64272,49089,337 29221Economic Development ManagerExempt/CompensatoryEcon & Comm Development155,64272,49089,337 29191Finance ManagerExempt/CompensatoryFinance355,64272,49089,337 29240Purchasing ManagerExempt/CompensatoryFinance155,64272,49089,337 29228Facilities ManagerExempt/CompensatoryGeneral Services155,64272,49089,337 29286Solid Waste ManagerExempt/CompensatoryGeneral Services155,64272,49089,337 29714Fleet/Garage ManagerExempt/CompensatoryGeneral Services155,64272,49089,337 29194Human Resources ManagerExempt/CompensatoryHuman Resources155,64272,49089,337 29229Parks SuperintendentExempt/CompensatoryParks, Recreation & Tourism155,64272,49089,337 30231Data Services SupervisorExempt/CompensatoryCommIT158,42576,11493,803 30273Network Services SupervisorExempt/Compensatory158,42576,11493,803 CommIT 30386Technical Services SupervisorExempt/CompensatoryCommIT158,42576,11493,803 30220Project EngineerExempt/DiscretionaryEcon & Comm Development158,42576,11493,803 30257Principal PlannerExempt/CompensatoryEcon & Comm Development158,42576,11493,803 30164Public Information OfficerExempt/DiscretionaryPublic Information158,42576,11493,803 30294Stormwater Operations ManagerExempt/CompensatoryEcon & Comm Development158,42576,11493,803 30298Stormwater Program ManagerExempt/CompensatoryEcon & Comm Development158,42576,11493,803 30192Accounting ManagerExempt/CompensatoryFinance158,42576,11493,803 30402Battalion ChiefExempt/CompensatoryFire and Rescue758,42576,11493,803 30432Police Officer - CommanderExempt/CompensatoryPolice958,42576,11493,803 30473Deputy Sheriff-CaptainExempt/CompensatorySheriff358,42576,11493,803 31208Assistant County AttorneyExempt/CompensatorySocial Services161,34679,92098,494 32203Application Services ManagerExempt/CompensatoryCommIT164,41483,917103,419 32209Enterprise Services ManagerExempt/CompensatoryCommIT164,41483,917103,419 32271Geographical Information Systems ManagerExempt/Compensatory164,41483,917103,419 CommIT 32388Infrastructure Services ManagerExempt/Compensatory164,41483,917103,419 CommIT 32132Building CommissionerExempt/CompensatoryEcon & Comm Development164,41483,917103,419 32278Planning AdministratorExempt/CompensatoryEcon & Comm Development164,41483,917103,419 32299Zoning AdministratorExempt/CompensatoryEcon & Comm Development164,41483,917103,419 33----067,63488,112108,590 34274Senior Assistant Commonwealth's AttorneyExempt/CompensatoryCommonwealth's Attorney571,01792,518114,019 34177Assistant Director for CommunicationsExempt/DiscretionaryCommIT171,01792,518114,019 34115Assistant Director for Information TechnologyExempt/Discretionary171,01792,518114,019 CommIT 34190Principal Development EngineerExempt/CompensatoryEcon & Comm Development171,01792,518114,019 34261County EngineerExempt/CompensatoryEcon & Comm Development171,01792,518114,019 34189County AuditorExempt/CompensatoryCounty Administrator171,01792,518114,019 34276Senior Assistant County AttorneyExempt/CompensatoryCounty Attorney271,01792,518114,019 34110Assistant Director of General ServicesExempt/DiscretionaryGeneral Services171,01792,518114,019 GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 34114Assistant Director of Human ResourcesExempt/DiscretionaryHuman Resources171,01792,518114,019 34116Assistant Director of Library ServicesExempt/DiscretionaryLibrary171,01792,518114,019 34118Assistant Director of ParksExempt/DiscretionaryParks, Recreation & Tourism171,01792,518114,019 34124Assistant Director of RecreationExempt/DiscretionaryParks, Recreation & Tourism171,01792,518114,019 34122Assistant Director of Real Estate ValuationExempt/DiscretionaryReal Estate Valuation171,01792,518114,019 34126Assistant Director of Social ServicesExempt/DiscretionarySocial Services271,01792,518114,019 35136Chief Assistant Commonwealth's AttorneyExempt/CompensatoryCommonwealth's Attorney174,56797,144119,721 35157Deputy Director of Development ServicesExempt/DiscretionaryEcon & Comm Development174,56797,144119,721 35159Deputy Director of PlanningExempt/DiscretionaryEcon & Comm Development174,56797,144119,721 35108Assistant Director of FinanceExempt/DiscretionaryFinance174,56797,144119,721 35403Deputy Chief - OperationsExempt/DiscretionaryFire and Rescue174,56797,144119,721 35422Deputy Chief - AdministrationExempt/DiscretionaryFire and Rescue174,56797,144119,721 35100Assistant Chief of PoliceExempt/DiscretionaryPolice274,56797,144119,721 35142Lieutenant ColonelExempt/DiscretionarySheriff274,56797,144119,721 36--- -078,295102,001125,707 37130Budget DirectorExempt/DiscretionaryBudget182,210112,440142,668 37170Director of General ServicesExempt/DiscretionaryGeneral Services182,210112,440142,668 37176Director of Library ServicesExempt/DiscretionaryLibrary182,210112,440142,668 37180Director of Parks, Recreation & TourismExempt/DiscretionaryParks, Recreation & Tourism182,210112,440142,668 37184Director of Real Estate ValuationExempt/DiscretionaryReal Estate Valuation182,210112,440142,668 38178Director of Communications & Information TechnologyExempt/DiscretionaryCommIT186,321118,060149,799 38166Director of Economic DevelopmentExempt/DiscretionaryEcon & Comm Development186,321118,060149,799 38162Director of Economic Development & Community DevelopmentExempt/DiscretionaryEcon & Comm Development186,321118,060149,799 38168Director of FinanceExempt/DiscretionaryFinance186,321118,060149,799 38146Chief of Fire and RescueExempt/DiscretionaryFire and Rescue186,321118,060149,799 38174Director of Human ResourcesExempt/DiscretionaryHuman Resources186,321118,060149,799 38148Chief of PoliceExempt/DiscretionaryPolice186,321118,060149,799 38186Director of Social ServicesExempt/DiscretionarySocial Services186,321118,060149,799 39--- -090,637123,964157,291 40102Assistant County AdministratorExempt/DiscretionaryCounty Administrator295,169130,162165,155 Total Classified Positions936 CLASSIFICATION PLAN FY 2019 - 2020 Part II - Unclassified Positions CodeTitleNumber 902Board Chairman1 908Board Vice Chairman1 904Board Member3 152County Administrator1 154County Attorney1 912Commissioner of the Revenue1 924Treasurer1 922Sheriff1 914Commonwealth's Attorney1 910Clerk of the Circuit Court1 Total Unclassified Positions12 CLASSIFICATION PLAN FY 2019 - 2020 Part III - Grant Funded and Temporary Full-Time Positions with Benefits GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 16655Office Support SpecialistNonexemptSocial Services129,50938,44347,376 Note: Position funded through CSA and Local Funds 19249Youth Surveillance OfficerNonexemptCourt Services334,16044,50254,845 Note: VJCCCA Grant 19587Victim Witness Assistant CoordinatorNonexemptCommonwealth's Attorney134,16044,50254,845 Note: Position funded through the Department of Criminal Justice Services 20416Firefighter/EMT *CPNonexemptFire and Rescue1135,86746,72757,587 Note: Positions funded through the Fire Safer Grant 20442Police Officer-Uniform Division *CPNonexemptPolice235,86746,72757,587 Note: Positions funded through the DUI Task Force Grant 22589Victim/Witness Assistant DirectorNonexemptCommonwealth's Attorney139,54451,51763,490 Note: Position funded through the Department of Criminal Justice Services 25247Juvenile Intervention Services SupervisorExempt/CompensatoryCourt Services145,77859,63773,497 Note: VJCCCA Grant 25283Utilization Management SpecialistExempt/CompensatorySocial Services145,77859,63773,497 Note: Position funded through CSA and Local Funds 25232Financial AnalystExempt/CompensatoryFinance145,77859,63773,497 Note: Position funded through CSA and CMPT Funds 26217Comprehensive Services Act CoordinatorExempt/CompensatorySocial Services148,06662,61977,172 Note: Position funded through CSA and Local Funds Unclassified699Workers Compensation Rehabilitation WorkerNonexemptRisk Management2 Total Grant Funded and Temporary Positions 25 CLASSIFICATION PLAN FY 2019 - 2020 Part IV - Recreation - Fee Class GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 28290Center ManagerExempt/CompensatoryParks, Recreation & Tourism152,99369,03885,082 21265Recreation Program SupervisorExempt/CompensatoryParks, Recreation & Tourism337,66149,06460,466 21538Green Ridge Business Services SupervisorExempt/CompensatoryParks, Recreation & Tourism137,66149,06460,466 21562Membership SupervisorExempt/CompensatoryParks, Recreation & Tourism137,66149,06460,466 20844Operations SupervisorExempt/CompensatoryParks, Recreation & Tourism135,86746,72757,587 18557Aquatics SpecialistNonexemptParks, Recreation & Tourism132,53242,38352,233 18558Recreation ProgrammerNonexemptParks, Recreation & Tourism232,53242,38352,233 18704Building Maintenance TechnicianNonexemptParks, Recreation & Tourism132,53242,38352,233 16567Program Services CoordinatorNonexemptParks, Recreation & Tourism129,50938,44347,376 16554Recreation Marketing AssistantNonexemptParks, Recreation & Tourism129,50938,44347,376 16655Office Support SpecialistNonexemptParks, Recreation & Tourism129,50938,44347,376 Total Recreation Fee Class Positions14 CLASSIFICATION PLAN FY 2019 - 2020 Part V - Recreation - School Operations GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 13840Motor Equipment Operator I *CPNonexemptParks, Recreation & Tourism225,49033,20840,926 15732Motor Equipment Operator II *CPNonexemptParks, Recreation & Tourism228,10336,61245,120 22845Parks Maintenance SupervisorNonexemptParks, Recreation & Tourism139,54451,51763,490 Total Recreation School Operations Positions5 CLASSIFICATION PLAN FY 2019 - 2020 Part VI - Roanoke Valley Television - Government and Educational Access GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 22390Television ProducerExempt/CompensatoryCable Television339,54451,51763,490 25204Manager of Cable AccessExempt/CompensatoryCable Television145,77859,63773,497 30134Director of Cable AccessExempt/CompensatoryCable Television158,42576,11493,803 Total Roanoke Valley Television Positions5 CLASSIFICATION PLAN FY 2019 - 2020 Part VII - Roanoke Valley Greenway Project GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 28272Roanoke Valley Greenway CoordinatorExempt/DiscretionaryGreenway Project152,21067,50882,805 1 FY 2019 - 2020 Part VIII - Roanoke Area Libraries GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 25371RAL Automation CoordinatorExempt/CompensatoryLibrary145,77859,63773,497 Total Roanoke Area Libraries1 CLASSIFICATION PLAN FY 2019 - 2020 Part IX - Regional Center for Animal Care and Protection (RCACP) GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 34188Executive Director of RCACPExempt/DiscretionaryRCACP171,01792,518114,019 32238Veterinarian Exempt/CompensatoryRCACP164,41483,917103,419 29218Operations ManagerExempt/CompensatoryRCACP155,64272,49089,337 24788Kennel ManagerExempt/CompensatoryRCACP143,59856,79769,997 20620Customer Service SupervisorNon-exemptRCACP135,86746,72757,587 19268Rescue & Volunteer CoordinatorExempt/CompensatoryRCACP134,16044,50254,845 19328Animal Health CoordinatorNon-exemptRCACP134,16044,50254,845 19808Foster CoordinatorNon-exemptRCACP134,16044,50254,845 16708Maintenance Technician/CustodianNon-exemptRCACP129,50938,44347,376 13818Lead Animal AttendantNon-exemptRCACP125,49033,20840,926 12668Front Desk ClerkNon-exemptRCACP224,27631,62738,977 11828Animal AttendantNon-exemptRCACP923,12030,12137,121 Total RCACP21 Total Shared Positions27 CLASSIFICATION PLAN FY 2019 - 2020 Total Positions Part IClassified Positions936 Part IIUnclassified Positions12 Part IIIGrant Funded and Temporary Full-Time Positions with Benefits25 Part IVRecreation - Fee Class14 Part VRecreation - School Operations5 Total County Positions992 Part VIRoanoke Valley Television - Government and Educational Access5 Part VIIRoanoke Area Libraries1 Part VIIIRoanoke Valley Greenway Project1 Part IXRegional Center for Animal Control and Protection21 Total Shared Services Positions28 CLASSIFICATION PLAN FY 2019 - 2020 Part IX - Career Path Job Series GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 12685Tax Clerk INonexemptCommissioner of Revenue223,91830,92637,934 14686Tax Clerk IINonexemptCommissioner of Revenue326,37034,09641,822 16687Tax Clerk IIINonexemptCommissioner of Revenue029,07237,59146,109 18688Tax Clerk IVNonexemptCommissioner of Revenue132,05241,44450,835 Authorized Positions6 Communications & Information 18452Communications Officer INonexempt32,05241,44450,835 Technology2 Communications & Information 19454Communications Officer IINonexempt33,65543,51653,377 Technology20 Authorized Positions22 Communications & Information 27364Business Systems Analyst IExempt/Compensatory49,72464,29378,862 Technology3 Communications & Information 28365Business Systems Analyst IIExempt/Compensatory52,21067,50882,805 Technology4 Communications & Information 29366Business Systems Analyst IIIExempt/Compensatory54,82070,88386,946 Technology6 13 Authorized Positions Communications & Information 20616Technical Support TechnicianNonexempt35,33745,69256,046 Technology0 Communications & Information 22354Technical Analyst INonexempt38,95950,37561,791 Technology3 Communications & Information 24355Technical Analyst IINonexempt42,95355,53968,124 Technology2 Communications & Information 26356Technical Analyst IIIExempt/Compensatory47,35661,23175,107 Technology1 Authorized Positions6 Communications & Information 24346GIS Specialist IExempt/Compensatory42,95355,53968,124 Technology0 Communications & Information 26347GIS Specialist IIExempt/Compensatory47,35661,23175,107 Technology1 Communications & Information 27287GIS Analyst IExempt/Compensatory49,72464,29378,862 Technology2 Communications & Information 29288GIS Analyst IIExempt/Compensatory54,82070,88386,946 Technology1 4 Authorized Positions Communications & Information 28362Data Integration Specialist I *CPExempt/Compensatory52,21067,50882,805 Technology0 Communications & Information 29363Data Integration Specialist II *CPExempt/Compensatory54,82070,88386,946 Technology1 Authorized Positions1 Communications & Information 27316Telecommunications Engineer *CPExempt/Compensatory49,72464,29378,862 Technology0 Communications & Information 28319Telecommunications Architect *CPExempt/Compensatory52,21067,50882,805 Technology1 1 Authorized Positions Communications & Information 27297Web Systems Analyst IExempt/Compensatory49,72464,29378,862 Technology0 Communications & Information 28317Web Systems Analyst IIExempt/Compensatory52,21067,50882,805 Technology1 CLASSIFICATION PLAN FY 2019 - 2020 Part IX - Career Path Job Series GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 1 Authorized Positions Communications & Information 27250Systems EngineerExempt/Compensatory49,72464,29378,862 Technology2 Communications & Information 28246Systems ArchitectExempt/Compensatory52,21067,50882,805 Technology2 4 Authorized Positions 13840Motor Equipment Operator INonexemptEcon & Comm Development125,11432,47239,830 15732Motor Equipment Operator IINonexemptEcon & Comm Development327,68835,80043,913 Authorized Positions4 16595Permit Technician INonexemptEcon & Comm Development129,07237,59146,109 17596Permit Technician IINonexemptEcon & Comm Development30,52639,47048,414 1 18597Permit Technician IIINonexemptEcon & Comm Development32,05241,44450,835 1 Authorized Positions 3 19318Construction InspectorNonexemptEcon & Comm Development233,65543,51653,377 19324Electrical InspectorNonexemptEcon & Comm Development033,65543,51653,377 19360Plumbing and Mechanical InspectorNonexemptEcon & Comm Development033,65543,51653,377 21308Combination Code Compliance InspectorNonexemptEcon & Comm Development637,10447,97658,848 23376Senior Combination Code Compliance InspectorNonexemptEcon & Comm Development040,90852,89464,881 8 Authorized Positions 26214Civil Engineer IExempt/CompensatoryEcon & Comm Development247,35661,23175,107 29216Civil Engineer IIExempt/CompensatoryEcon & Comm Development054,82070,88386,946 2 Authorized Positions 25232Financial AnalystExempt/CompensatoryFinance45,10158,31671,530 1 26227Senior Financial Analyst IExempt/CompensatoryFinance147,35661,23175,107 27225Senior Financial Analyst IIExempt/CompensatoryFinance049,72464,29378,862 Authorized Positions3 20416Firefighter/EMTNonexemptFire and Rescue35,33745,69256,046 52 23418Paramedic/FirefighterNonexemptFire and Rescue4740,90852,89464,881 24420Master Paramedic/FirefighterNonexemptFire and Rescue1742,95355,53968,124 Authorized Positions116 18704Building Maintenance TechnicianNonexemptGeneral Services432,05241,44450,835 19705Building Maintenance Technician IINonexemptGeneral Services333,65543,51653,377 Authorized Positions7 16702Fleet Mechanic INonexemptGeneral Services129,07237,59146,109 18700Fleet Mechanic IINonexemptGeneral Services132,05241,44450,835 20715Fleet Mechanic IIINonexemptGeneral Services535,33745,69256,046 22717Fleet Mechanic IVNonexemptGeneral Services138,95950,37561,791 Authorized Positions8 12850Parks Maintenance WorkerNonexemptParks, Recreation & Tourism823,91830,92637,934 13840Motor Equipment Operator INonexemptParks, Recreation & Tourism425,11432,47239,830 15732Motor Equipment Operator IINonexemptParks, Recreation & Tourism227,68835,80043,913 18 Authorized Positions 14661Records Technician INonexemptPolice126,37034,09641,822 16697Records Technician IINonexemptPolice529,07237,59146,109 6 Authorized Positions 20442Police Officer-Uniform DivisionNonexemptPolice3635,33745,69256,046 22443Police Officer II - Uniform Div.NonexemptPolice2538,95950,37561,791 23447Police Officer III - Uniform Div.NonexemptPolice2140,90852,89464,881 24449Police Officer IV - Uniform Div.NonexemptPolice3142,95355,53968,124 CLASSIFICATION PLAN FY 2019 - 2020 Part IX - Career Path Job Series GradeCodeTitleStatusDepartmentNo. Emp.MinimumMidpointMaximum 115 Authorized Positions 22300AppraiserExempt/CompensatoryReal Estate Valuation238,95950,37561,791 26375Senior AppraiserExempt/CompensatoryReal Estate Valuation547,35661,23175,107 7 Authorized Positions 17623Assistan General Registrar INonexemptRegistrar130,52639,47048,414 19624Assistant General Registrar IINonexemptRegistrar133,65543,51653,377 2 Authorized Positions 20470Deputy SheriffNonexemptSheriff3535,33745,69256,046 22461Master Deputy Sheriff IINonexemptSheriff538,95950,37561,791 23463Master Deputy Sheriff IIINonexemptSheriff540,90852,89464,881 24464Master Deputy Sheriff IVNonexemptSheriff842,95355,53968,124 53 Authorized Positions Classification Plan FY 2019 - 2020 MINIMUMMIDPOINTMAXIMUM GRADEHOURLYANNUALHOURLYANNUALHOURLYANNUAL 910.082320,97113.135027,32016.187633,670 1010.586222,01913.791828,68616.997335,354 1111.115723,12014.481430,12117.847037,121 1211.671624,27615.205531,62718.739338,977 1312.255225,49015.965633,20819.676040,926 1412.868126,76516.764034,86920.659942,972 1513.511428,10317.602136,61221.692745,120 1614.187129,50918.482338,44322.777447,376 1714.896330,98419.406340,36523.916349,745 1815.640832,53220.376642,38325.112352,233 1916.423134,16021.395544,50226.367854,845 2017.244235,86722.465346,72727.686457,587 2118.106537,66123.588549,06429.070560,466 2219.011639,54424.768051,51730.524363,490 2319.962641,52226.006654,09332.050666,665 2420.960643,59827.306756,79733.652869,997 2522.008745,77828.672159,63735.335573,497 2623.109048,06630.105762,61937.102377,172 2724.264450,46931.611065,75038.957581,031 2825.477652,99333.191469,03840.905285,082 2926.751455,64234.851172,49042.950789,337 3028.089258,42536.593676,11445.098093,803 3129.493661,34638.423579,92047.353398,494 3230.968564,41440.344883,91749.7210103,419 3332.516767,63442.361988,11252.2070108,590 3434.142971,01744.480192,51854.8173114,019 3535.849774,56746.704097,14457.5582119,721 3637.642278,29549.0392102,00160.4361125,707 3739.524582,21054.0577112,44068.5908142,668 3841.500786,32156.7598118,06072.0188149,799 3943.575890,63759.5983123,96475.6208157,291 4045.754695,16962.5783130,16279.4019165,155 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Ordinance amending Section 10-3 (Levying of License Fees and Taxes) of the Roanoke County Code, raising the threshold of annual gross receipts for those entities required to pay the County Business License Tax (from $125,000 or more to $135,000 or more); and requiring entities that are below the threshold to pay only an annual $50 license fee SUBMITTED BY: Rebecca Owens Assistant County Administrator APPROVED BY: County Administrator ISSUE: Amending Section 10-3 of the Roanoke County Code to raise the threshold of annual gross receipts from $125,000 to $135,000 for entities required to pay the County's Business, Professional, and Occupational License (BPOL) Tax. Entities below the new $135,000 gross receipts threshold will pay only an annual $50 dollar license fee. BACKGROUND: The County of Roanoke currently levies a $50 annual license fee for entities operating in the County with gross receipts under $125,000. Entities with gross receipts over $125,000 pay an annual business license tax, with rates based on the category of business. During the fiscal year 2019-2020 budget development process, information on the Business, Professional, and Occupational License (BPOL) Tax was requested by the Board of Supervisors. That information was provided through budget memos #5 and #7 and is attached for reference. Page 1 of 2 DISCUSSION: At the April 23, 2019 budget work session, the Board of Supervisors achieved consensus on raising the gross receipts threshold from $125,000 to $135,000 for which only a $50 fee is levied. To make this change, County Code will be required to be amended, and the County Administrator's proposed budget revised to account for a reduction in BPOL revenue. FISCAL IMPACT: Increasing the gross receipts threshold from $125,000 to $135,000 for which only a $50 fee is levied is estimated to reduce BPOL revenue by approximately $31,000. County staff has accounted for that revenue reduction in the fiscal year 2019-2020 County operating budget ordinance to be presented for consideration at the May 14, 2019 Board of Supervisors meeting. STAFF RECOMMENDATION: Amending the County Code to adjust the gross receipts threshold requires a public hearing and two readings of an ordinance. Staff recommends approval of the first reading of this ordinance, and scheduling a public hearing and second reading for May 28, 2019. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE AMENDING SECTION 10-3 (LEVYING OF LICENSE FEES AND TAXES) OF THE ROANOKE COUNTY CODE, RAISING THE THRESHOLD OF ANNUAL GROSS RECEIPTS FOR THOSE ENTITIES REQUIRED TO PAY THE COUNTY BUSINESS LICENSE TAX (FROM $125,000 OR MORE TO $135,000 OR MORE); AND REQUIRING ENTITIES THAT ARE BELOW THE THRESHOLD TO PAY ONLY AN ANNUAL $50 LICENSE FEE WHEREAS, Section 58.1-3703 of the Code of Virginia (1950), as amended, authorizes localities to enact an ordinance levying a local license tax and/or fee for issuing a business license; and WHEREAS, Section 10-3(1) of the County Code presently imposes a fifty dollar ($50) annual license fee upon those entities whose annual gross receipts (during the prior year) are less than one hundred twenty-five thousand dollars ($125,000); and WHEREAS, Section 10-3(2) of the County Code presently imposes an annual license tax upon those entities whose annual gross receipts (during the prior year) from a business, trade, profession, occupation or calling are one hundred twenty-five thousand dollars ($125,000) or greater; and WHEREAS, in order to encourage and benefit small businesses in Roanoke County, it is proposed that the above County Code provisions be amended to 1) raise the threshold of annual gross receipts for those entities required to pay the County business license tax from one hundred twenty-five thousand dollars ($125,000) or more to one hundred thirty-five thousand dollars ($135,000) or more, and 2) require that entities below the threshold to pay only the annual fifty dollar ($50) license fee; and Page 1 of 3 WHEREAS, the first reading of this ordinance was held on May 14, 2019, and the public hearing and second reading was held on May 28, 2019. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: 1. That Sections 10-3(a)(1) and (2) of the Roanoke County Code are hereby amended as follows: Sec. 10-3. - Levying of license fees and taxes. (a) Subject to the limitations provided in § 58.1-3703.C. of the Code of Virginia (1950, as amended), and except as otherwise specifically provided for in this chapter of the Roanoke County Code, there are hereby imposed and levied for each and every year, beginning with January 1 of each year and ending December 31 following, and there shall be collected the following license fees and taxes upon the privilege of doing business or exercising a profession, trade, occupation or calling, including all phases thereof, in the county, which license fees and taxes shall be for the support of the county government, payment of the county debt, and for other county and public purposes: (1) There is hereby imposed and there shall be collected an annual license fee in the amount of fifty dollars ($50.00) for issuance of a license on businesses, trades, professions, occupations and callings and upon the persons, firms and corporations engaged therein within the county; provided, however, that this license fee shall not be charged to any person whose gross receipts from a business, trade, profession, occupation or calling are one hundred twenty-five thousand dollars ($125,000.00) one hundred thirty-five thousand dollars ($135,000.00) or greater during the preceding calendar year and who is subject to levy and payment of the annual license taxes as provided in subsection (a)(2) hereof; and (2) There is hereby levied and there shall be collected the annual license taxes at the rates and in the amounts hereinafter set forth in this chapter upon any person, firm, or corporation engaged in a business, trade, profession, occupation or calling subject to licensure in the county. Except as may be otherwise authorized by specific or special provisions of chapter 37 (§ 58.1-3700 et seq.) of the Code of Virginia, 1950, as amended, and this chapter of the Roanoke County Code, the annual license taxes shall not be imposed upon any person whose gross receipts from a business, profession, trade, occupation or calling are less than one hundred twenty-five thousand dollars ($125,000.00) one hundred thirty-five thousand dollars ($135,000.00) during the preceding calendar year. Page 2 of 3 2. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. 3. This ordinance shall take effect July 1, 2019. Page 3 of 3 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Ordinance amending the Roanoke County Zoning Ordinance - Explore Park (EP) District SUBMITTED BY: Philip Thompson Acting Director of Planning APPROVED BY: County Administrator ISSUE: First reading of an ordinance to amend the Roanoke County Zoning Ordinance. BACKGROUND: · In 2005, the Explore Park (EP) Zoning District was amended to address Virginia resort. · In 2013, Roanoke County assumed responsibility for the stewardship of the Explore Park property, and the development of recreational amenities for public enjoyment of the Park. · In 2016, the Board of Supervisors adopted the Explore Park Adventure Plan. DISCUSSION: Over the past six (6) months, Planning staff has worked with Parks, Recreation and Tourism staff, the Virginia Recreational Facilities Authority and the Planning Commission on proposed amendments to the EP Zoning District. The proposed amendments would update the zoning regulations to be consistent with the adopted Explore Park Adventure Plan, while removing other regulations that were established for The proposed amendments would revise the EP District in Article III (District Page 1 of 2 Standards): by amending the purpose, applicability, and permitted use sections; by adding development regulations; and by deleting the rezoning application process. The proposed amendments would also revise the use and design standards in Article IV (Use and Design Standards) for the following uses in the EP District: public maintenance and service facilities, automobile rental/leasing, minor automobile repair services, campground, convenience store, gasoline station, drive-in or fast food restaurant, and transportation terminal. The Planning Commission held a public hearing on the proposed amendments on May 6, 2019. No citizens spoke during the public hearing. The Planning Commission regarding the Explore Park (EP) District. FISCAL IMPACT: There is no funding issue on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the first reading of the ordinance to amend the Roanoke County Zoning Ordinance and schedule the public hearing and second reading for May 28, 2019. Page 2 of 2 Amendments to the Explore Park (EP) District Section Title Changes Article III District Standards 30-71-1 Purpose 30-71-2 Applicability Deleted Virginia Living Histories, Inc. and added the County of Roanoke 30-71-3 (A) Permitted Uses 19 uses have been added to permitted use section. Nine (9) of these uses were by-right accessory uses under the previous Sec. 30-71-3 (B). 10 new uses include wayside stand, educational facilities college/university, bed and breakfast, bed and breakfast inn, marina, recreational vehicle sales and service, special events facility, industry type I, outdoor shooting range, and small wind energy system have been added. 30-71-3 (B) Permitted Uses This section has been changed to list uses allowed by special use (Sec. 30-71-3 (D)). Broadcasting Tower is the only special use. Small wind energy system was changed from a special use to a by-right use in 30-71-3 (A). This section previously had accessory uses allowed by right which have been incorporated into Sec. 30-71-3 (A). 30-71-3 (C) Permitted Uses This section has been deleted from this location. Portions of this section (30-71-3 (C) 1 a & b) have been added to the Site Development Regulations (30-71-4 (G)). Subsections 30-71-3 (C) 1 c & d were deleted. 30-71-3 (D) Permitted Uses Deleted entire section since uses allowed by special use have been moved to the revised 30-71-3 (B). 30-71-4 (Old) Rezoning Deleted entire section. This section was established Application for Virginia Living Histories, Inc. to go through the Process rezoning process in 2005. Section 30-14 outlines the process for rezonings in the County Zoning Ordinance. 30-71-4 (New) Site Development Added site development regulations for setbacks, Regulations height, signage, buffers, lighting, roads, and open space/developed area. These standards come from other sections of the zoning ordinance or from the proffered conditions on the Explore Park property. Article IV Use and Design Standards 30-83-7.5 Public Deletes standard. Standard limits a public Maintenance and maintenance and service facility to service and Service Facilities maintain only EP district properties. 30-85-4.5 Automobile Deletes standard. Standard required a special use Rental/Leasing permit. Use was added to the permitted uses as a by-right use. Amendments to the Explore Park (EP) District 30-85-6 Automobile Deletes additional standards from the EP district. Repair Services, Standards limited the number of service bays to four Minor (4), with one (1) bay being allowed to be oversized for a recreational vehicle; included a 100-foot setback from civic or residential uses; and prohibited independent advertising through local media to call attention to the Explore Park location. 30-85-9 Campground Adds a standard for the EP district to allow for a year-round residence associated with a campground facility. 30-85-13 Convenience Deletes additional standards from the EP district. Store Standards limited the size of a convenience store to 3,000 square feet of gross floor area; included a 100-foot setback from civic or residential uses; and prohibited independent advertising through local media to call attention to the Explore Park location. 30-85-16 Gasoline Station Deletes additional standards from the EP district. Standards limited the number of fuel dispensing stations to four (4); included a 100-foot setback from civic or residential uses; and prohibited independent advertising through local media to call attention to the Explore Park location. 30-85-24 Restaurant, Deletes additional standard in the EP district that Drive-in or Fast required a special use permit if the drive-in or fast Food food restaurant had a drive through lane. 30-86-11 Transportation Deletes standard. Use deleted from the EP district, Terminal therefore standard is not needed. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2019 ORDINANCE AMENDING THE ROANOKE COUNTY ZONING ORDINANCE, EXPLORE PARK (EP) DISTRICT WHEREAS, in 2005, sections of the Roanoke County Zoning Ordinance that pertain to the Explore Park (EP) Zoning District were amended to address Virginia WHEREAS, in 2013, Roanoke County assumed responsibility for stewardship of the Explore Park Property and the development of recreational amenities for public enjoyment of the Park; and WHEREAS, in 2016, the Board of Supervisors adopted the Explore Park Adventure Plan; and WHEREAS, in order to effectuate the Explore Park Adventure Plan, it is proposed that certain sections of the Roanoke County Zoning Ordinance that pertain to the Explore Park (EP) District be amended; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 2018, and recommended approval of the proposed amendments; and WHEREAS, the first reading of this ordinance was held on May 14, 2019, and the second reading and public hearing was held on May 28, 2019. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors: Page 1 of 12 1. That Appendix A , Article I (General Provisions), and Article IV (Use and Design Standards) of the Roanoke County Code be amended as follows: ARTICLE I GENERAL PROVISIONS SEC. 30-71. EP EXPLORE PARK DISTRICT. Sec. 30-71-1. Purpose. (A) The purpose of this district is to establish an area within the county that is designated and reserved solely for activities associated with the Explore Park, (hereafter referred to as the Park). These district regulations are designed to permit current Park uses while facilitating, through adequate public review, the development of the Park as a family regional destination resort which incorporates significant natural areas within its boundaries. They are also designed to ensure that the facilities and services are adequate to ensure the safe and efficient operation of the Park with a minimum of impact on the surrounding neighborhood and the larger community. Sec. 30-71-2. Applicability. (A) These regulations shall only apply to land in the County of Roanoke owned or leased by the Virginia Recreational Facilities Authority (VRFA), Virginia Living Histories, Inc. or the County of Roanoke associated with Explore Park, and to any facilities, and/or operations on such land. Sec. 30-71-3. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Bhsjdvmuvsbm!boe!Gpsftusz!Vtft Agriculture Stables, Commercial * Wayside Stand * 2. Djwjd!Vtft! Administrative Services Page 2 of 12 Camps * Cultural Services Educational Facilities, College/University * Post Office Public Assembly Public Maintenance and Service Facilities Public Parks and Recreational Areas * Religious Assembly * Safety Services * Utility Services, Minor 3. Pggjdf!Vtft Financial Institutions * General Office 34. Dpnnfsdjbm!Vtft Antique Shops Automobile Rental/Leasing Automobile Repair Service, Minor * Bed and Breakfast * Bed and Breakfast Inn * Business Support Services Campgrounds Commercial Indoor Amusement Commercial Indoor Entertainment Page 3 of 12 Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communication Services Convenience Store * Gasoline Station * Golf Course * Hotel/Motel/Motor Lodge Marina Restaurant/Family Recreational Vehicle Sales and Service * Restaurant/, General Restaurant/,Drive-in or Fast Food * Retail Sales * Special Events Facility * Studio, Fine Arts 5. Joevtusjbm!Vtft Industry, Type I 6. Njtdfmmbofpvt!Vtft Shooting Range, Outdoor * Wind Energy System, Small * (B) The following uses are permitted by right, subject to all other applicable requirements contained in this ordinance. These uses are recognized as necessary and appropriate accessory uses within Explore Park. The character and scale of these uses, however, must Page 4 of 12 be subordinate and incidental to the permitted uses set forth in (A) above. An asterisk (*) indicates additional, modified or more stringent standards are listed in article IV, use and design standards, for those specific uses. The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Djwjd!Vtft Religious Assembly* Public Maintenance and Service Facilities * 2. Pggjdf!Vtft Financial Institutions * General Office 3. Dpnnfsdjbm!Vtft Automobile Rental/Leasing, with a special use permit* Automobile Repair Services, Minor * Business Support Services * Convenience Store * Gasoline Station * 4. Joevtusjbm!Vtft Transportation Terminal * 1. Njtdfmmbofpvt!Vtft Broadcasting Tower * (C) Within the Park, there shall be limits on developed areas in order to ensure that at least 30% of the acreage of the Park, within the jurisdiction of the County of Roanoke, consists of open space, forested space, trails, buffers or natural areas. To achieve that objective, those uses which are identified in subsection (A) and (B) above as permitted uses shall not exceed 70% of the Park's acreage in the County of Roanoke. 1. Calculation of Developed Area ratio. Page 5 of 12 a. Buildings and other structures, streets and other paving, utilities, filling, grading, and excavating shall be included in the calculation of developed area. b. Any pasture, crop land, forested areas, trails, ponds other than stormwater detention areas, recreated natural features, buffers and similar open or yard areas shall not be calculated as developed areas. c. During site development review, the limits of disturbance for each development shall be identified in order to calculate developed areas. In addition, the identification and calculation of open space, forested space, trails, buffers and natural areas shall be provided on an ongoing basis in order to confirm compliance with the 70%/30% ratio. d. So long as the 70%/30% ratio is maintained, the location of open space, forested space, trails, buffers or natural areas may be shifted as development proceeds. (D) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Njtdfmmbofpvt!Vtft Broadcasting Tower * Wind Energy System, Small * Sec. 30-71-4. Rezoning Application Process. (A) Prior to submitting an application for review and approval under these provisions, the applicant and the county staff shall confer to discuss the requirements of this section. The purpose of the meeting is to obtain a mutual understanding of the application requirements and process. (B) Any application to rezone land to the EP designation shall constitute an amendment to the zoning ordinance pursuant to Section 30-14. Once the board of supervisors has approved the master plan described below, all submitted and accepted proffers shall constitute conditions pursuant to the provisions of this ordinance. Development shall occur in substantial conformity with the specifics set out in the master plan. (C) To initiate an amendment, the applicant shall complete a rezoning application packet. This information shall be accompanied by graphic and written information which shall constitute a master plan. All information submitted shall be of sufficient clarity, detail, Page 6 of 12 and scale to clearly and accurately identify the location, nature and character of the proposed district. The information shall include: 1. A legal description of the proposed site. This may be a metes and bounds description and plat, or a tabular summary of all tax map parcels proposed for rezoning. If tax parcels are used, a composite plan shall be submitted, showing the limits of the proposed district and the location of each parcel within the district. Should survey or title work disclose that any parcel or portions thereof were erroneously included in the rezoning application, then the applicant may remove said parcels from the application without invalidating the rezoning of the other submitted parcels 2. Current information on the existing zoning and land use of each parcel proposed for the Park. 3. A topographical survey of the proposed site including information on flood plains and natural water courses. 4. Minimum buffers between the Park and its neighbors and general details on the landscaping within such buffers. 5. Information on open space, including how such space might be utilized for hiking, biking and riding trails or other park uses. 6. Generalized statements pertaining to architectural and community design guidelines. 7. Description of transportation objectives, identifying current and proposed connections with state maintained roads with maintenance responsibility for non- state maintained roads identified. Include connections to intermodal transportation systems as shown in the Community Plan. 8. Information on proposed plans for public utilities. 9. Inventory of historic resources. (D) The completed rezoning application and supporting master plan shall be submitted to the planning commission for review and analysis. The commission shall review this information and make a report of its findings to the board of supervisors. The commission shall as part of its review hold a public hearing pursuant to section 15.2-2204 of the Code of Virginia, as amended. (E) The commission shall make a report of its findings to the board of supervisors within 90 days of the receipt of the materials, unless the applicant requests, or agrees to an extension of this time frame. The commission's report shall recommend approval, approval with modifications, or disapproval of the master plan for the Park. Failure of the Page 7 of 12 commission to make a report of its findings to the board of supervisors within this period shall constitute a commission recommendation of approval. (F) If the commission recommends denial of the master plan or approval with modifications, the applicant shall, upon its request, have up to sixty (60) days to make any modifications. If the applicant desires to make any modifications to the master plan, the board of supervisors' review and action shall be delayed until such changes are made and submitted for review. (G) The board of supervisors shall review the master plan and act to approve or deny the plan within ninety (90) days from the date of the planning commission's action unless the applicant requests or agrees to an extension of this time frame. The plan approved by the board of supervisors shall constitute the approved master plan for the Park. Once approved by the board of supervisors, the administrator shall authorize the revisions to the official zoning map to indicate the establishment of the EP district. (H) Should major changes to the master plan be desired, the applicant has the right to amend the master plan by following the process detailed in sections D through G above. (I) Following the approval of the master plan (which approval signifies that the proposed site is rezoned to the EP district), the applicant shall be required to submit preliminary and final site development plans prior to construction for approval. Final site development plans for any phase or component of the Park that involves the construction of structures or facilities shall be approved prior to the issuance of a building permit and the commencement of construction. Sec. 30-71-4. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Setbacks. Minimum setback requirements for structures from exterior lot lines and public roads: 1. Front yard: 30 feet, or 20 feet when all parking is located behind the front building line. 2. Side yard: 10 feet. 3. Rear yard: 15 feet. (B) Height. Maximum structure height shall be 45 feet including rooftop mechanical. The maximum height may be increased provided each required yard (front, side, rear, or buffer) from an exterior property line is increased two (2) feet for each foot in height over forty-five (45) feet, up to a maximum height of 125 feet. Zip line towers and observation towers shall be exempt from this section. Page 8 of 12 (C) Signage. All visible signs from public right-of-way shall be no higher than 25 feet and shall have a consistent design treatment. (D) Buffers. When Explore Park development adjoins a residential or civic use type exterior to the Explore Park District boundaries, a Type C buffer yard in accordance with section 30-92 shall be provided along the property line which adjoins the residential or civic use type. (E) Lighting. All exterior lighting fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets or surrounding properties. The lighting intensity at adjoining properties exterior to the Explore Park District shall not exceed 0.5 foot candles. (F) Roads. Roads within the Explore Park District may be public or private. Private roads shall provide for emergency access. (G) Open Space/Developed Area. Within the Park, there shall be limits on developed areas in order to ensure that at least 30% of the acreage of the Park, within the jurisdiction of the County of Roanoke, consists of open space, forested space, trails, buffers or natural areas. To achieve that objective, those uses which are identified in Sec. 30-71-3 (A) and (B) shall not exceed 70% of the Park's acreage in the County of Roanoke. 1. Calculation of Developed Area ratio. a. Buildings and other structures, streets and other paving, utilities, filling, grading, and excavating shall be included in the calculation of developed area. b. Any pasture, crop land, forested areas, trails, ponds other than stormwater detention areas, recreated natural features, buffers and similar open or yard areas shall not be calculated as developed areas. ARTICLE IV USE AND DESIGN STANDARDS SEC. 30-80. USE AND DESIGN STANDARDS. SEC. 30-83. CIVIC USES. Sec. 30-83-7.5. Public Maintenance and Service Facilities. (A) In the EP district, these facilities shall be used to service and maintain only EP district properties and/or access thereto. SEC. 30-85. COMMERCIAL USES. Page 9 of 12 Sec. 30-85-4.5. Automobile Rental/Leasing. (A) In the EP district: 1. Shall be permitted only with a special use permit. Sec. 30-85-6. Automobile Repair Services, Minor. (A) General standards: 1. Exterior display or storage of new or used automobile parts is prohibited. 2. Equipment and vehicles stored overnight on the premises shall be behind the front building line or at least thirty-five (35) feet from the public right-of-way, whichever is greater. (C) Additional standards in the EP district. 1. There shall be a maximum of four (4) service bays, one (1) of which may be oversized to permit a bus or recreational vehicle to pull though for service. 2. Where adjoining a residential or civic use type, a minimum one hundred-foot setback shall be required. 3. No independent advertising through local media shall call attention to the Explore Park location of the business. Sec. 30-85-8.5. Business Support Services. (A) In the EP district, the following shall apply: 1. No independent advertising through local media shall call attention to the Explore Park location of the business. Sec. 30-85-9. Campground. (B) In the EP district, the following shall apply: 1. Year-round residence(s), including a manufactured home or recreational vehicle, or residence in addition to other facilities on the property. Sec. 30-85-13. Convenience Store. (A) General standards: Page 10 of 12 1. Limited sale of foods prepared on the premises may be allowed provided no more than twenty (20) percent of the floor areas is devoted to seating facilities. Seating areas in excess of this shall constitute a fast food restaurant. 2. Exterior display of merchandise for sale is allowed under the following conditions: a. On a paved walkway within three (3) feet of the building. b. Ice machines and soft drink vending machines, in operating condition, shall be stored under roofed areas. 3. The display of vehicles "for sale" is prohibited. (D) Additional standards in the EP district: 1. No convenience store shall exceed three thousand (3,000) square feet of gross floor area. 2. Where adjoining a residential or civic use type, a minimum one hundred-foot setback shall be required. 3. No independent advertising through local media shall call attention to the Explore Park location of the business. Sec. 30-85-16. Gasoline Station. (A) General standards: 1. Bulk storage of fuel shall be underground pursuant to the standards established by the National Fire Prevention Association (NFPA) and the U.S. Environmental Protection Agency (EPA). 2. Fuel dispensers shall be located at least thirty (30) feet from any public street right-of-way, and shall be located at least one hundred (100) feet from any adjoining residential use type. 3. When adjoining a residential use type, a Type C buffer yard in accordance with section 30-92 shall be provided along the property line which adjoins the residential use type. (C) Additional standards in the EP district: 1. No more than four (4) stations designed for dispensing fuel shall be located on site. Page 11 of 12 2. Where adjoining a residential or civic use type, a minimum one hundred-foot setback shall be required. 3. No independent advertising through local media shall call attention to the Explore Park location of the business. Sec. 30-85-24. Restaurant, Drive-in or Fast Food. (A) General standards: 1. All drive-through windows shall comply with the standards for drive-through facilities contained in Section 30-91-6. 2. A special use permit shall not be required for any fast food restaurant that is located within a shopping center. 3. Expansions of existing uses are permitted by right. (B) In the EP District: 1. A special use permit shall be required for any drive through facilities. Sec. 30-85-24.5. Retail Sales. (B) In the EP District: 1. A special use permit shall be required for any retail sales use, building or structure that exceeds fifty thousand (50,000) square feet of gross floor area. SEC. 30-86. INDUSTRIAL USES. Sec. 30-86-11. Transportation Terminal. (A) In the EP district the following standards shall apply: 1. This use is provided to allow various visitor transportation access options to be constructed within the Park. 2. Typical uses include train depot, marina, bus loading and unloading areas, and visitor shuttle services. 2. That this ordinance shall be in full force and effect immediately. Page 12 of 12 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Ordinance approving a lease with Anbaja Enterprisesto provide food and beverage services in Explore Park at Brugh Tavern SUBMITTED BY: Doug Blount Director of Parks Recreation and Tourism APPROVED BY: County Administrator ISSUE: Approve a lease with Anbaja Enterprises to provide food, beverage and retail services at Brugh Tavern in Explore Park BACKGROUND: Roanoke County signed a 99-year lease for Explore Park in 2013 with the Virginia Recreational Facilities Authority. As a part of the lease requirements, Roanoke County developed a master plan for the park. The master plan laid out a detailed approach to providing recreational amenities through public and private offerings to develop the park into a destination for local citizens and tourists from outside of Virginia's Blue Ridge. In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for Explore Park, which outlined the direction for the park's development. As a part of the Adventure Plan and Business Plan for Explore Park, it outlined the public-private partnerships necessary for the park to develop into a destination facility. One of the services identified in the Adventure Plan was providing food and beverage services in Brugh Tavern. Brugh Tavern was built between 1792-1800 and originally located near the Great Wagon Road in Botetourt County. Brugh Tavern was relocated to Explore Park and dedicated on April 28, 1998, as an upscale, historic-ambiance restaurant. The main body of the building and industrial kitchen were added when the building was relocated. Page 1 of 3 One of the main highlights of the beautiful building is a basement area with stone walls and floors. Roanoke County issued a Request for Proposal #2019-058 on November 9, 2018 for Food, Beverage, Programming, RV Camping and Retail Services at Roanoke County's Explore Park. Roanoke County received two proposals for RFP #2019-058. Proposals were due on January 9, 2019. Anbaja Enterprises, doing business as Twin Creeks Brewing Co. is an existing Roanoke County business operating a craft brewery in the Town of Vinton. DISCUSSION: Twin Creeks Brewing Co. submitted a proposal to operate a craft brewery and bistro in Brugh Tavern as their second Roanoke County location. Twin Creeks Brewing Co. will brew beer onsite with a 1/2 BBL brewhouse as well as offer cider and Virginia wines. In the beginning phase of the project, Twin Creeks Brewing Co. will partner with local food trucks to offer a variety of food options. In 2020, they will open a kitchen in Brugh Tavern with a local sourced menu as a bistro. Twin Creeks Brewing Co. plans to open the Brugh Tavern on a seasonal basis starting in late summer/early fall. Brugh Tavern will be open on Friday evenings, Saturdays and Sundays. Brugh Tavern will be open to compliment the special events at Explore Park such as Halloween events and Illuminights. Twin Creeks Brewing Co. will also offer Explore Park specific merchandise. Twin Creeks Brewing Co. will work with Roanoke County Parks, Recreation and Tourism and other Explore Park vendors to create cooperative marketing campaigns and travel packages for tourists. Twin Creeks Brewing Co. will offer weekend music entertainment outside of Brugh Tavern on the lawn. They will build six (6) fire pits on the lawn of Brugh Tavern for placemaking. Twin Creeks Brewing Co. will construct, maintain and supervise the fire pit operation. With this expansion of the craft brewery, it will create 4-6 new jobs. Roanoke County will construct a new grease trap for Brugh Tavern and install electrical outlets for food truck operations. This provides approximately $15,000 investment to support the opening of Brugh Tavern. Roanoke County will also start up the building systems, elevator and outside refrigeration equipment and maintain them during the lease. Page 2 of 3 Twin Creeks Brewing Co. is responsible for the maintenance of the commercial food equipment in the building as well as all utility costs of Brugh Tavern. Twin Creeks is also responsible for any damages to the building from their lease. The initial lease is for three (3) years with two-five (5) year extensions for a maximum of thirteen (13) years. There has been one change since the first reading of the ordinance on April 23, 2019. Twin Creeks Brewing Co. has requested to be the exclusive, fixed-location restaurant with on-premise dining at Explore Park for the initial term of the agreement. This is to ensure that the company is able to meet food sales requirements. Roanoke County staff agrees with the change. FISCAL IMPACT: Twin Creeks Brewing Co. will pay 2% of NET profits for the first 6 months of operations, thereafter the percentage escalates to 4% of NET profits for the initial term of the lease. Roanoke County Parks, Recreation and Tourism will incur the startup costs for Brugh Tavern by servicing all building systems, elevator and commercial refrigeration equipment. PRT will also incur the cost for construction of the grease trap and extension of electric outlets for food trucks. PRT has funding available in the Explore Park Capital Improvement Project budgeted for building repairs to Brugh Tavern. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE APPROVING A LEASE WITH ANBAJA ENTERPRISES, TO PROVIDE FOOD AND BEVERAGE SERVICES IN EXPLORE PARK AT BRUGH TAVERN WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore political subdivision of the Commonwealth of Virginia; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open-space land; and enhance and expand research and educational programs; and WHEREAS, the Roanoke County Department of Parks, Recreation and Tourism for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the Adventure Plan calls for design and implementation of various outdoor recreation activities, including different types of food and beverage services; specifically a craft brewery and bistro; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and Page 1 of 3 WHEREAS, Anbaja Enterprises Request for Proposal (RFP) for, among other things, food and beverage services for visitors to Explore Park at Brugh Tavern; and WHEREAS, the County has agreed to lease Brugh Tavern to Anbaja Enterprises, so that the company may provide food and beverage services to visitors of Explore Park; and WHEREAS, such a lease will provide tangible and intangible benefits to the County in the form of revenue and economic development. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on April 23, 2019, and the second reading of this ordinance was held on May 14, 2019. 3. That the execution of a Lease Agreement with Anbaja Enterprises to lease Brugh Tavern in Explore Park is authorized. 4. That the lease term shall commence on May 20, 2019, and continue for a period of three years, with the option to renew for additional two successive 5-year periods for a maximum of thirteen years, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the Agreement. Page 2 of 3 5. That the base rent shall be two percent of Anbaja Enterprises NET revenue derived from its services in Brugh Tavern at Explore Park for the first six months and then increase to four percent thereafter, annually, during the term of the Agreement. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. Page 3 of 3 This Explore Park Lease Agreement, made this ___ day of __________, 2019, is by and between ) and Anbaja Enterprises, DBA Twin Creeks Brewing Co. (). RECITALS The County is a political subdivision of the Commonwealth of Virginia. The County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority , a political subdivision of the Commonwealth of Virginia. The terms of said lease are incorporated by reference herein. Whereas, the provisions of Section 15.2-1811 of the Dpef!pg!Wjshjojb, 1950, as amended, allow the County to operate a public park and recreation facility; Whereas, the purpose of the lease agreement between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open-space land; and enhance and expand research and educational programs, this Agreement between County and Company is consistent with the and strategic plan for Explore Park. Whereas, the County wishes to provide, among other things, food and beverage services in Brugh Tavern, and the Company is willing to plan, direct, operate, host, construct and manage such services in the form of a nano-brewery and bistro in Brugh Tavern at the Park, at expense; and WHEREAS, Company is willing and able to render said services pursuant to the provisions of this Agreement; and Whereas, this Lease RFP 2019-058 NOW, THEREFORE, in consideration of the mutual covenants contained herein, the County and the Lessee agree to the following: 1. Term This Agreement shall commence on ______________, 2019, and shall continue for a period of three years, terminating on December 31, 2022 The parties may extend the term of this Agreement for no more than two successive five-year terms upon the completion of the terms and conditions of this Agreement. The total renewable terms of this Agreement shall be no more than thirteen calendar years. If the parties wish to continue after the Initial Term, this Agreement (or as amended) shall be executed by mutual consent of the parties at that Page 1 of 12 time, but in any event no later than one hundred twenty (120) days prior to the expirationof the Initial Term. 2. Services Required Services Company agrees to render services (the "Services") to the County by designing, planning, operating, food and beverage services including a brewery, bistro, wine and cider bar and entertainment venue, as set forth in Exhibit A, "Scope of Services." Company agrees to perform the Services as stated in Exhibit A in exchange for the County authorizing Company to utilize identified space in Explore Park for conduct of business and for further consideration as described in this Agreement. During the Initial Term, Company will be an exclusive vendor for beer, cider and wine services in Explore Park. Company will also be the exclusive fixed location restaurant with on-premise dining at Explore Park for the initial term of the agreement. Operation and Quality of Operation The Company shall plan, direct, operate, host, and manage food and beverage services and any related support facilities and services in accordance with this Agreement to such an extent and in a manner considered satisfactory by the County. The Services to be provided under the terms of this Agreement will complement other recreational services to be provided by other vendors and further, that Company shall work collaboratively with other vendors in Explore Park to provide travel packages to Explore Park visitors. Travel packages are defined as discount offers for products and or services for park visitors that can be bundled through multiple Explore Park service providers. Rates All rates and charges to the public by the Company for food, beverage and entertainment as outlined in this Agreement shall be reasonable and appropriate for the type and quality of events and/or services required and/or authorized under this Agreement. charges to the public must be approved by the Director of Parks, Recreation and Tourism annually. st All fees and charges are submitted in writing by March 1 of each operating year. 3. Compensation Fee In consideration for use of the trails and other facilities in Explore Park as event venues, as described herein, during the Initial Term, Company shall pay the County 2% (two percent) for the first 6 (six) months and then escalates to 4% (four percent) of NET revenue for the duration of the initial term. The entirety of the fee arrangement between the County and Company is set forth in Exhibit B, which is incorporated by reference herein. The County shall notbe responsible for any costs of building and operating infrastructure and equipment necessary for the Services to be provided by Company, except as outlined in this Agreement. Manner of Payment Company agrees to pay said compensation amount to the County on a quarterly basis under the terms of this Agreement. Payment is due 30 days after the completion of the quarter. Company Page 2 of 12 shall also provide an accounting of the necessary revenues and expenses sufficient for the contractual payment to be evident to the County from the documentation provided, or as otherwise authorized under Exhibit B. Such documentation shall be provided on a quarterly basis. Audit Company agrees that the County shall have the right to inspect and review an independent audit of an annual basis, for food and beverage services that are the subject of this Agreement to ensure correct payments to County. 4. Leased Premises The areas of Explore Park to be leased by Company from the County to provide the Services outlined in this Agreement are more fully described in Exhibit C, incorporated by reference herein. the Leased Premises. Company will clean up and restore property at the conclusion of each installation or repair process during the term of this Agreement. 5. Construction or Installation of Real Property Improvements The Company may construct or install in Explore Park only those real property improvements that are determined by the County to be necessary and appropriate for the administration and operation of the food and beverage services by the Company. All real property improvements constructed or installed by the Company shall be deemed fixtures and will immediately become the property of the County. 6. Marketing Company will work with the County to market Company at Explore Park. Company shall have a limited, non-of its venue and services, subject to Virginia Alcohol and Beverage Control statutes and regulations and any requisite federal regulations. Company will work collaboratively with the County to combine marketing funds from varies park partners and Roanoke County when appropriate. Company gives County a non-exclusive license to use logo and marks to promote Brugh Tavern and Explore Park. 7. Maintenance Company will keep and maintain the Leased Premises and all improvements located thereon, and all appurtenances thereto, in good repair and in safe and sanitary condition, ordinary wear and tear excepted; and will make all necessary repairs, replacements and renewals, which shall be substantially equal in quality and class to the original work. Company will notify County of any safety issues in the leased premises. Company will conform with and do all things necessary to comply with every valid law, regulation, order and requirement of any governmental authority Page 3 of 12 relating to the Leased Premises, and will hold and save liabilities, including but not limited to consequential damages, for the breach thereof or failure to comply therewith. 8. Standard of Performance and Compliance with Applicable Laws Company warrants and represents that it possesses the special skill and professional competence, expertise and experience to undertake the obligations imposed by this Agreement. Company agrees to perform in a diligent, efficient, competent and skillful manner commensurate with the highest standards of the profession, and to otherwise perform as is necessary to undertake the Services required by this Agreement. Company warrants and represents that it will, at all times, observe and comply with all federal, state, local and municipal ordinances, rules, regulations, relating to the provisionof the Services to be provided by Company hereunder or which in any manner affect this Agreement. 9. Insurance At all times during the term of this Agreement, the Company shall maintain a policy of general commercial liability insurance with limits of liability of two million dollars ($2,000,000). The Company shall name the County as an additional insured, by endorsement, on this policy and shall provide a certificate of insurance to County. At all times during the term of this Agreement, the 10. Relationship of the Parties Independent Contractors Nothing contained herein shall be deemed to create any relationship other than that of the Company as an independent contractor with County. This Agreement shall not constitute, create, or otherwise imply an employment, joint venture, partnership, agency or similar arrangement between the County and Company. It is expressly agree that Company is acting as an independent contractor and not as an employee of the County in providing the Services under this Agreement. Employee Benefits Company shall not be eligible for any benefit available to employees of County including,but not limited to, workers' compensation insurance, state disability insurance, unemployment insurance, group health and life insurance, vacation pay, sick pay, severance pay, bonus plans, pension plans, or savings plans. Payroll Taxes Company shall be responsible for all FICA, federal and state withholding taxes and workers' compensation coverage for any individuals assigned to perform the Services in furtherance of this Agreement. Page 4 of 12 11. Indemnification Company agrees to defend, indemnify and hold harmless the County, its governing body, officers, employees, officials and agents, from and against any and all claims, suits, liens, judgments, damages, losses and expenses including reasonable legal fees and costs arising in whole or in part and in any manner against any and all liabilities, claims, demands, actions, costs, and expenses of any kind and nature whatsoever, which may arise, in whole or in part, as a result of any physical damage to person or property as a result of the Services provided by Company herein, or out of a breach by Company of its obligations under this Agreement. The County shall have no liability over any event or injury that may occur as a result of beer and cider brewing and service. The County further disclaims all liability associated with the Services provided herein, and make no warranties as to the safety of Explore Park for conducting said Services. 12. Force Majeure Neither party shall be liable for any delay or failure to perform its obligations (other than a failure to comply with payment obligations) hereunder if such delay or failure is caused by an unforeseeable event beyond the reasonable control of a party, including without limitation: act of God; fire; flood; earthquake; labor strike; sabotage; fiber cut; embargoes; power failure, e.g., omissions of telecommunications common carriers; material shortages or unavailability or other delay in delivery; lack of or delay in transportation; government codes, ordinances, laws, rules, regulations or restrictions; war or civil disorder, or act of terrorism. Force majeure also includes any closure of the Blue Ridge Parkway by the National Park Service. 13. Assignment Company shall not assign this Agreement without the prior express written consent of the County. Any attempted assignment by Company without the prior express written approval of County shall at sole option terminate this Agreement without any noticeto Company of such termination. 14. Waiver of Breach The waiver by either party of a breach or violation of any provision of this Agreement shall not operate or be construed to constitute a waiver of any subsequent breach or violation of the same or other provision thereof. 15. Governing Law This Agreement shall be construed and governed by the laws of the Commonwealth of Virginia, without giving effect to the principles of conflicts of laws. The venue for any disputes arising out of this Agreement shall be the Circuit Court for Roanoke County or in the United States Federal District Court for the Western District of Virginia, Roanoke Division. Page 5 of 12 16. Notices All required notices or other communications required or permitted under the terms of this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally in hand, or when mailed by certified or registered mail, return receipt requested with proper postage prepaid, addressed to the appropriate party at the following address: County of Roanoke Twin Creeks Brewing Co. Director, Parks Recreation & Tourism Andy Bishop 1206 Kessler Mill Road PO Box 976 Salem, VA 24153 Vinton, VA 24179 17. Entire Agreement This Lease Agreement shall consist of this document, Roanoke County RFP #2019-058, and To the extent that there is any this document shall supersede any conflicting terms. This Lease Agreement which includes the exhibits hereto contains the entire agreement and understanding of the parties with respect to the subject matter hereof, and supersedes and replaces any and all prior discussions, representations and understandings, whether oral or written. Roanoke County Board of Supervisors Anbaja Enterpricses, DBA Twin Creeks Brewing Co. By________________________________ By_______________________________ County Administrator President / CEO Page 6 of 12 EXHIBIT A Scope of Services The Roanoke County Board of Supervisors (County) and Twin Creeks Brewing Co. have entered into this Agreement for Company to provide certain services to the County as a vendor. Company, pursuant to the terms of this Agreement, shall offer the following services: 1. Company shall operate its Services in Brugh Tavern and on portions of Brugh Tavern lawn, located at 1 Old Salem Turnpike for food and beverage services specifically identified as a brewery and bistro. Exhibit C shows the fire pit designation on Brugh Tavern lawn. Company is responsible for construction, maintenance and operating this recreational amenity and adhering to any County ordinances related to open burning and fire regulations. 2. Company will be responsible for the cost of electric, water, sewer, internet and telecommunication lines to service Brugh Tavern. 3. Company may sell food, beverage and retail services at Brugh Tavern. Company will obtain all necessary licenses and permits and pay all applicable taxes associated with such sales. 4. Company will be responsible for any damages to Brugh Tavern Building, building systems and grounds from t 5. Company is responsible for maintenance of all food and beverage equipment. This includes all walk in coolers and freezers. 6. Company is responsible for painting and window treatments of interior of Brugh Tavern. 7. Company is responsible for any building improvements on the Leased Premises and securing occupancy permits through Roanoke County. 8. Company shall be responsible for its point of sale and credit card processing systems. 9. Company shall conduct a criminal conviction screening and shall review and analyze the results of such screening for all its employees, agents, and subcontractors. Company shall not employ any registered sex offenders to work or provide services at any of the Leased Premises. Company shall provide the results of any of the results of background screenings for Company employees at the request of the County. County reserves the right to require orking or delivering Services for Company in Explore Park. 10. Company will implement appropriate training program(s) for its employees who will work or provide services in Explore Park. Company acknowledges Explore Park is a drug and alcohol free facility for all employees and subcontractors on duty working in the park. 11. 12. Company will have dumpster service for their use behind Brugh Tavern. The dumpster will 13. Company will be responsible for securing the Brugh Tavern Service Road gate daily. 14. Company is responsible for securing Brugh Tavern daily. County is not responsible for contents of Brugh Tavern. 15. Page 7 of 12 delivered behind Brugh Tavern. Company staff will sign for all deliveries. County staff will not be permitted to sign for any deliveries. 16. Company will comply with and be required to obtain permits all Virginia Department of Health policies for food service. 17. Company will meet no less often than bi-monthly with the Department Director, Assistant Director for Parks, Outdoor Services Manager, Business and Information Manager and Tourism Manager to discuss facility operations and park operations. 18. economy and positive customer service experience is critical to the success of Explore Park. Accordingly, Company will act in good faith to be attentive and resolve customer complaints in a timely manner. 19. Company will be allowed to schedule use of Brugh Tavern lawn for events and entertainment at no charge on a first come, first serve basis outside of October, November and December. Scheduling needs to be requested to Special Events and Tourism Manager in a reasonable timeframe. The lawn is dedicated to Halloween events in October and Illuminights in November and December and is not available for scheduling. 20. Company acknowledges that park parking will be limited during Halloween park events and Illuminights. Company agrees to participate in events by having facility open to event goers. Company is encouraged to have food and beverage specials for park special events. 21. Company acknowledges that Halloween and Illuminights events will occur on lawn of Brugh Tavern and on the Forester Trail that is adjacent to Brugh Tavern. 22. 23. ances. 24. For interior inspections and or repairs, Company must provide a staff member while inspections/repairs are taking place. Generally, inspections and repairs are made Monday through Friday, 7:00am to 3:00pm, EST. 25. Company will be permitted to use food trucks with its operation until July 1, 2020 when Company opens a bistro. This date may be extended by both parties upon a 60 day notice from the Company. All food trucks must have meet Health Department requirements and have a Roanoke County Business License. Food trucks may be used throughout the year special events. Any food truck scheduled at Explore Park must be communicated 72 hours in advance to Roanoke urism Manager. 26. Company is allowed to place signage on Brugh Tavern and lawn. All signage must be designed in period specific style to Brugh Tavern with similar materials. All signage must be approved in advance by the Director of Parks, Recreation and Tourism. 27. Company will allow County to decorate the exterior of Brugh Tavern for Halloween and Christmas. Decorating will begin 30 days prior to an event. Page 8 of 12 County, pursuant to the terms of this Agreement, shall be responsible for the following: 1. County will maintain all building systems in Brugh Tavern. This will include HVAC systems, elevator and the outdoor refrigeration equipment. 2. County will maintain the exterior of Brugh Tavern to include roof, siding, painting/staining, grease trap, electric lines and water and sewer lines. 3. County will provide wayfinding signage in Explore Park to promote Twin Creeks Brewing Co. 4. County will inspect and repair all food and beverage equipment in Brugh Tavern prior to the operation commencing to ensure all food and beverage equipment are in good working repair. Once Brugh Tavern opens to the public, the Company is responsible for maintaining all food and beverage equipment. 5. County will provide all grounds maintenance of Brugh Tavern lawn. The maintenance of Inmate Program. The maintenance schedule of the grounds is set by Parks, Recreation and Tourism. 6. County will provide a grease trap for Brugh Tavern. 7. County will provide four (4) 50 amp, 110-electric outlets along the Brugh Tavern Service Road for food truck connections. County will also provide 2 (two) outlets behind Brugh Tavern. 8. County will provide Company a portion of Brugh Tavern lawn as identified on Exhibit C for fire pits. 9. County will be responsible for approving all hours of operation for the facility. 10. County will provide a six (6) foot privacy fence along the west side of Brugh Tavern boarding the Forester Trail. County is responsible for the maintenance of the privacy fence. 11. County will provide use of its mobile stage for four weekends throughout the year at no charge. The stage must be requested 30 days in advance and must not be committed to another event. Page 9 of 12 EXHIBIT B Fee Agreement Company agrees that, duties associated with food and beverage services as described in this Agreement, Company shall hold harmless and indemnify County for any claims resulting from the failure of Company to make prompt payments to all persons or entities providing equipment, labor, services, or tools in connection with Services Company is obligated to provide under this Agreement. 1. Company shall pay the County 2% for the first six month of operation and then escalates to 4% (four pe annual net revenue from its operations at Explore Park during the Initial Term of this Agreement. 2. Company shall remit such payments as described herein to County on a quarterly basis, with the last annual payment no later than June 30 during each year during the term of this Agreement. 3. Company shall apply for and at all times during the course of this Agreement, shall maintain a business license, as issued by the Roanoke County Commissioner of the Revenue. 4. Company shall remit to the Roanoke County Commissioner of Revenue or Roanoke County Treasurer all applicable Business, Professional and Occupational License taxes, business personal property taxes, and other applicable local, state, and federal taxes as mandated by the Code of Virginia and the federal Code during the term of this Agreement. 5. Company shall collect from its customers and remit all applicable local, state, and federal taxes to the Roanoke County Commissioner of the Revenue, the County Treasurer, or other applicable government officials at all times during the term of this Agreement. 6. In administering this Agreement, the County Finance director may request that Company provide reports and sufficient data regarding revenue to determine whether Company is complying with terms of the revenue-sharing agreement. In the event County Finance director requests reports or other documents to conduct such an audit, such information shall be produced by Company in a reasonable time, not to exceed thirty days from the date of the request. 7. Company agrees that, to the extent it contracts with third parties to perform any of Agreement, Company shall hold harmless and indemnify County for any claims resulting from the failure of Company to make prompt payment to all persons or entities providing equipment, labor, services, or tools in connection with the Services Company is obligated to provide under this Agreement. Page 10 of 12 Exhibit C Brugh Tavern 1. Company is responsible for the construction, maintenance and operation of the six (6) fire pit layout. The layout of fire pits may be revised with agreement of Company and County. 2. The fire pits will have an onsite supervisor during operation with approved fire extinguishers on hand. 3. The trail will be made of stone pavers. 4. Company is responsible for the construction and maintenance of the trail. Any erosion of the trail will be repaired by Company. 5. Company will comply with all Roanoke County ordinances concerning open burn and fire safety. 6. Fire pits will be constructed of cast iron and no larger than 36 inches in diameter or they can be constructed of stacked decorative block. Fire pits may be piped for natural gas. Any construction gas must meet Roanoke County fire and building code. Page 11 of 12 7. Barrels that are constructed for fire (metal drums) may be used for special events only. 8. Company is responsible for providing fire wood and having secured covered storage behind Brugh Tavern. 9. Company may make physical improvements to Brugh Tavern. All proposed building improvements must be made in writing to the Director of Parks, Recreation and Tourism 60 days in advance for consideration. Page 12 of 12 ACTION NO. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Ordinance approving the acceptance of donations of land located at 0 Virginia Deer Road (Tax Map Numbers 036.00- 01-05.00-0000, 025.00-01-44.00-0000, 025.00-01-45.00- 0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000) and 0 Timberview road (Tax Map Numbers 025.00-01-09.00-0000, 025.00-01-10.00-0000, 036.00-01-02.00-0000) from Hinchee & Pace, LLC and Pathfinders for Greenways, Inc. SUBMITTED BY: Doug Blount Director of Parks Recreation and Tourism APPROVED BY: County Administrator ISSUE: Acceptance of land donation from Hinchee & Pace, LLC and Pathfinders for Greenways, Inc. in the amount of 252.857 acres of land in Roanoke County for the development of Hinchee Trail and Park BACKGROUND: Hanging Rock Battlefield Trail is a rail-trail project that incorporates interpretive signs describing the Civil War Battle at Hanging Rock and the use of the railroad for hauling coal to Catawba. The Trail, Route #17 in the Greenway Plan, opened in 1999 as one of the early greenway projects in the Roanoke Valley. The trail is a 1.7 mile-long cinder surface, and hosts many runners and walkers each day. It runs parallel to Kessler Mill Road, adjacent to the Roanoke County Public Service Center, under I-81, adjacent to numerous business and residences. The City of Salem has funding to extend the trail south to the existing portions of Mason Creek Greenway (Route #23) near GE and ultimately the trail will connect to the Roanoke River Greenway (Route #31). The existing Hanging Rock Battlefield Trail will be the direct linkage to the proposed Hinchee Trail, providing the greenway connection to this new trail from businesses, residential, and commercial areas. Page 1 of 5 Carvins Cove Natural Reserve is a 12,463-acre watershed property protecting Carvins Cove Reservoir. The reservoir and lands immediately surrounding it, approximately 1100 acres, are owned and operated by the Western Virginia Water Authority; the remaining lands above the 1200-foot contour are owned and managed by the City of aced on and Blue Ridge Land Conservancy. These easements are on the lands above the 1200- foot contour and protect the land for watershed, recreation, open space, natural habitat, biological diversity, and forest use. Carvins Cove is a destination outdoor recreation area. The Hinchee Trail would provide a new connection to Carvins Cove from the urban area, allowing access without an automobile. Brushy Mountain Fire Road is an existing, single lane, unsurfaced road with ditches, running from Timberview Road at Hanging Rock to Happy Valley Trail at the Bennett Springs gate (Route 740) for Carvins Cove, a distance of over 12 miles. Two miles of the road are in private ownership designated on property plats in various ways, management system was installed, all roads were named and the ¼ mile at the bottom of the road which serves three houses was named Virginia Deer Road. The road is gated on each end and near the Hinchee/Carvins Cove line. The portion within Carvins Cove is open for trail use by bicycles, hikers, and equestrians, but the 1.97-mile portion on private land has always been closed. The road is also an access route for emergency management for fire and rescue. The goal of this project is to connect the Roanoke Valley Greenway network to the 12,463-acre Carvins Cove Natural Reserve. This project is in Roanoke County, half a mile from Exit 141 of I-81 and a mile from the City of Salem. The project would provide the opportunity for users to bicycle, walk, or ride horses from the Hanging Rock Battlefield Trail to Carvins Cove, thus connecting an urban area to a very rural, natural preserve. On December 19, 2017, the Roanoke County Board of Supervisors approved and appropriated grants in the amount of $93,532 from Virginia Land Conservation Fund and Preservation Trust Fund for this project. On November 20, 2018, the Roanoke County Board of Supervisors approved the purchase of 1.706 acres of land from the Margaret R. Hinchee Revocable Living Trust and Lloyd M. Hinchee Revocable Living Trust for this project. DISCUSSION: The Hinchee family has been in discussions with the Roanoke Valley Greenway Page 2 of 5 Coordinator and Roanoke County for several years. Hinchee & Pace, LLC has agreed to donate its ½ interest of the seven land tracts, called the mountain properties, to Roanoke County for the greenway and preservation of the mountain. Pathfinders for Greenways has purchased the other ½ interest in the mountain properties from the Lloyd M. Hinchee Revocable Trust, and has sole ownership of one parcel (34.217 acres with frontage on Mason Creek). The seven tracts of mountain properties being donated by Hinchee & Pace, LLC (1/2 interest) and Pathfinders for Greenways, Inc. (1/2 interest) are the following: 025.00-01-09.00-0000 025.00-01-10.00-0000 025.00-01-44.00-0000 025.00-01-45.00-0000 025.00-01-47.00-0000 025.00-01-49.00-0000 036.00-01-02.00-0000 The seven tracts total 218.64 acres. The seven tracts are identified on the map titled One additional tract of land is being donated by Pathfinders for Greenways, Inc. The following tract is: 036.00-01-05.00-0000 This tract is 34.217 acres and is solely owned by the Pathfinders for Greenways. The oposed this tract. The Hinchee mountain properties are wooded and undeveloped; there are remains of an old cabin, an old orchard, and two parking areas. The conservation values include open space, upland forest, headwaters of streams, recreation access, wildlife habitat, and scenic view sheds. The Hinchee Trail project will provide access to Carvins Cove lands that currently are relatively difficult to reach because they are ten miles from any access points. In addition to the mountain properties noted, the heirs of the two Trusts have agreed to sell the three tracts at the intersection of Timberview and Dutch Oven Roads for trailhead parking, picnic facilities, and trailhead amenities. Phase 1 and 2 environmental studies have been completed on the seven mountain tracts. Phase 1 environmental study has been completed on the sole tract owned by the Page 3 of 5 standard for land acceptance. Title exams on all parcels have been completed as well. There were no negative findings. There are several deed restrictions being placed on the land donations due to the grant terms of the Virginia Land Conservation Foundation, Preservation Trust Fund and wishes of the Hinchee family. The deed restrictions are: 1. The Property shall not be used for commercial logging. 2. In order to maintain the runoff and erosion prevention, nonpoint source pollution control, stream temperature and ecological values of the Property, indigenous vegetation shall be preserved to the maximum extent possible. Removal of vegetation on the Property shall be allowed only as set forth herein. 3. Dead, diseased, and dying trees may be removed. 4. Fallen trees that are blocking stream channels, or trees with undermined root systems in imminent danger of falling across streams or roads, may be removed where a potential problem outweighs any positive effects the fallen trees may have on the ecosystem. 5. Trees sprouting in ditches, roadways, parking areas and trails may be removed to maintain the function of these facilities. 6. No spraying of chemicals for insect or vegetation control will be allowed. 7. Pathways, greenways, trails, and driveways shall be constructed and maintained with minimal tree removal and using best management practices, so as to effectively control storm water and prevent erosion. 8. Campfires shall be burned only in designated, contained areas and shall be in compliance with Roanoke County burn laws. 9. No hunting shall be allowed on the Property. 10. The Property shall be used for the operation of a greenway and park. A parking lot, restroom facility, canoe launch, trails, bridges, and site furnishings, such as kiosks, signs, benches, and trash receptacles, may be constructed on the Property to provide access to the creek and support to the park and greenway/trail connections, subject to the terms of the Open-Space Easement 11. All of the aforesaid real estate shall be used in perpetuity only as open-space land for recreational purposes as set forth in the Open-Space Land Act, Virginia Page 4 of 5 Code § 10.1-1700 et seq. This declaration and dedication shall run with the aforesaid real property and shall be binding upon all parties and entities having any right, title, or interest in the aforesaid real estate or any part thereof, their heirs, successors, and assigns, and shall inure to the benefit of the Grantees, the Commonwealth of Virginia, and the Virginia Land Conservation Foundation pursuant to Virginia Code §§ 10.1-1017 through 10.1-1026. 12. The Property shall not be diverted from open-space use unless the requirements of Section 10.1-1704(A) of the Code of Virginia have been met. Should the Property be diverted or converted from the uses described in this deed or should the interest created by this deed be extinguished at any time after the date hereof, contrary to the provisions of Section 10.1-1704(A) of the Code of Virginia, Grantee agrees to reimburse the VLCF any monetary consideration received by the Grantee from VLCF in relation to acquisition of these parcels. Roanoke County would like to name the park and trail after the Hinchee family. Roanoke County will allow primitive camping on the park property starting in the summer of 2020. The tentative date to open the trail is on National Lands Day, September 28, 2019. Since the first reading of this ordinance on April 23, 2019, one change has been made to the deed at the request of VLCF: the County agrees that if the property is ever diverted away from open-space use, the County would reimburse VLCF any grant money received in relation to the acquisition of the parcels. FISCAL IMPACT: Annual repairs will be necessary for the maintenance of the trail and park property. The estimated annual maintenance cost is $10,000. Pathfinders for Greenways, Inc. will volunteer to assist with trail and park maintenance; additionally, Parks, Recreation and Tourism staff will assist with maintenance. Maintenance funding is available for trail and park repairs in Parks, Recreation and Tourism's Capital Maintenance Program to pay for repair materials. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. Page 5 of 5 Prepared by: Peter S. Lubeck Sr. Assistant County Attorney VSB # 71223 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 Exemption claimed: Grantee is exempted from recordation taxes and fees pursuant to §58.1-811(A )(3), §58.1-811(C)(4), Code of Virginia (1950). Parcel Identification No. 036.00-01-05.00-0000 Property Owner: Pathfinders for Greenways, Inc. DEED OF GIFT THIS DEED OF GIFT is made this __________ day of _____________ 2019, by and between PATHFINDERS FOR GREENWAYS, INC., a Virginia Corporation the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia . WITNESSETH: WHEREAS, the property that is the subject of this deed was conveyed to Pathfinders for Greenways, Inc. by the Lloyd M. Hinchee Revocable Living Trust, by deed recorded December 28, 2017 of Roanoke, Virginia, as Instrument 201713439; and WHEREAS, in the above-mentioned Instrument 201713439, the property was referred to and described as those certain two parcels of land containing 28.556 acres, more or less (east of Dutch Oven Road) and 5.661 acres, more or less (West of Dutch Oven Road), (the Property; and WHEREAS, the Property is shown as Tax Map No. 036.00-01-05.00-000 among the land records of the County of Roanoke, Virginia. The Parties acknowledge that even though the Page 1 of 4 Property may have been previously acquired as separate parcels, it is now be considered as one parcel; and WHEREAS, by deed recorded April xx, 2019, as Instrument # xxx the Circuit Court for the County of Roanoke, Virginia, Pathfinders for Greenways, Inc. granted and conveyed to the Virginia Outdoors Foundation, an agency of the COMMONWEALTH OF VIRGINIA, an open-space easement on the Property in gross and in perpetuity. NOW, THEREFORE, the Grantor does hereby GIFT, GRANT, and CONVEY, in fee simple with GENERAL WARRANTY and MODERN ENGLISH COVENANTS OF TITLE unto Grantee, its successors, and assigns, that certain tract or parcel of real estate as shown on the plat -01-05.00-0000, Parcel 19, on December 2, 2017, and attached hereto and m The Parties acknowledge that the Grantor is gifting the Property to the Grantee. No consideration is expected or necessary. This conveyance is made subject to the following RESTRICTIONS: 1. The Property shall be used for the operation of a greenway and park. A parking lot, restroom facility, canoe launch, trails, bridges, and site furnishings, such as kiosks, signs, benches, and trash receptacles, may be constructed on the Property to provide access to the creek and support to the park and greenway/trail connections, subject to the terms of the Open-Space Easement. 2. By its execution and recordation of this deed, the Grantee hereby declares that all of the aforesaid real estate shall be used in perpetuity only as open-space land for recreational purposes as set forth in the Open-Space Land Act, Virginia Code § 10.1-1700!fu!tfr/, subject to the terms of the Open-Space Easement. This Page 2 of 4 declaration and dedication shall run with the aforesaid real property and shall be binding upon all parties and entities having any right, title, or interest in the aforesaid real estate or any part thereof, their heirs, successors, and assigns. This conveyance is made expressly subject to all recorded conditions, reservations, easements and restrictions affecting title to the property herein conveyed, together with any matters that would be shown in Exhibit A. SIGNATURE PAGE TO FOLLOW Page 3 of 4 WITNESS the following signatures and seals: GRANTOR Pathfinders for Greenways, Inc. By _____________________________ Roger B. Holnback, President COMMONWEALTH OF VIRGINIA ) COUNTY OF ROANOKE ) to-wit: The foregoing instrument was acknowledged before me this _____ day of _________ 2019, by Roger B. Holnback, President of Pathfinders for Greenways, Inc. My commission expires: ________________________ ______________________________________ Notary Public Registration No. ________________________ (SEAL) GRANTEE THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By:____________________________________ , County Administrator COMMONWEALTH OF VIRGINIA ) COUNTY OF ROANOKE ) to-wit: The foregoing instrument was acknowledged before me this _____ day of _________ 2019, by , the County Administrator for the County of Roanoke, Virginia. . My commission expires: ________________________ ______________________________________ Notary Public Registration No. ________________________ (SEAL) Approved as to Form: ___________________________ County Attorney Page 4 of 4 Prepared by: Peter S. Lubeck Sr. Assistant County Attorney VSB # 71223 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 Exemption claimed: Grantee is exempted from recordation taxes and fees pursuant to §58.1-811(A )(3), §58.1-811(C)(4), Code of Virginia (1950). Parcel Identification Nos: 025.00-01-09.00-0000 025.00-01-10.00-0000 025.00-01-44.00-0000 025.00-01-45.00-0000 025.00-01-47.00-0000 025.00-01-49.00-0000 036.00-01-02.00-0000 Property Owners: Pathfinders for Greenways, Inc. (1/2 interest in each of the above parcels) AND Hinchee & Pace, LLC (1/2 interest in each of the above parcels) DEED OF GIFT THIS DEED OF GIFT is made this __________ day of _____________ 2019, by and between the PATHFINDERS FOR GREENWAYS, INC., a Virginia corporation, and HINCHEE & PACE, LLC, a Virginia Limited Liability Company, (collectively referred to as sthe BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia . WITNESSETH: WHEREAS, the parcels of real estate that are the subject of this deed (collectively referred to as -owned by the Grantors; and WHEREAS, by deed recorded December 26, 2017 Court for the County of Roanoke, Virginia, as Instrument 201713439, Pathfinders for Greenways, Inc. acquired a one-half (1/2) interest in the hereinafter described Property from the Lloyd M. Hinchee Revocable Living Trust; and Page 1 of 11 WHEREAS, by deed recorded March 20, 2018 for the County of Roanoke, Virginia, as Instrument 201802510, the Hinchee & Pace, LLC, acquired a one-half (1/2) interest in the same hereinafter described Property from the Margaret Richardson Hinchee Revocable Trust; and WHEREAS, prior to the purchase by each of its one-half interest in the Property, the Grantors agreed via a memorandum of agreement to transfer the Property to Roanoke County for the purpose of building and maintaining trails as part of the Roanoke Valley Greenways and of operating a park, subject to the hereinafter described restrictions; and WHEREAS, the Grantors desire to ensure that the Property will be perpetually available for forestal, open-space and recreation use, protecting natural resources, maintaining and enhancing air and water quality; and s, edge areas, and springs and streams provide habitat for a variety of wildlife and plant species, and the maintenance of such natural habitat helps support wildlife and fisheries populations in the local ecosystem, which is largely in a natural, undeveloped state; and WHEREAS, the Property contributes to the scenic views enjoyed by the public; and WHEREAS, the Property is substantially undeveloped, is used primarily for forestal and wildlife habitat purposes, and contains features such as forests, old roads, and riparian areas, all of which provide general open space benefits to the public; and WHEREAS, Grantee has indicated it is willing to receive, own, operate and maintain the Property as park land available for outdoor recreation, trail use, and watershed protection; and WHEREAS, Grantee has received a grant from the Virginia Department of Conservation Virginia Land Co, and VLCF and Grantee Page 2 of 11 entered a Grant Program Project Contractual Agreement, dated 02-01-18, in which Grantee agreed to dedicate the Property to open- funding. NOW, THEREFORE, the Grantors do hereby GIFT, GRANT and CONVEY with GENERAL WARRANTY and MODERN ENGLISH COVENANTS OF TITLE unto the Grantee, its successors, and assigns, all of their interest in the following described parcels of land, the Property, to wit: PARCEL I TAX MAP # 025.00-01-09.00-0000 Approximately 49 acres located at 0 Timberview Road BEGINNING at the top of Brushy Mountain, sometimes called Little Mountain, at a white oak, chestnut oak and black oak, corner to the lands of John Garst; thence down the mountain S. 26 º E. 32 poles to three pines; thence S. 22½º W. 91 poles to a double chestnut and Spanish oak; thence S. 50 º W. 50 poles to a pine; thence where a hickory, chestnut and chestnut oak were called for S. 36 º W. 56 poles through to a chestnut and pine; thence N. 28 º W. 38 poles to a white oak and two pines near the top of the mountain; thence N. 51 º E. 40 poles to a chestnut oak on top of mountain; thence along the same, N. 35 º E. 36 poles to a black oak and pine by a ledge of rocks; thence N. 23 º E. 26 poles to a hickory, white oak and two pine saplings; thence N. 48 º W. 21 poles to a white oak; thence N. 44 º E. 30 poles to the BEGINNING, containing 49 acres, more or less. The Parties agree that the cabin located upon this parcel shall remain the property of Pace & Hinchee, LLC. The Grantee shall have no maintenance responsibility for the cabin. If it becomes necessary for the Grantee to remove the cabin, the Parties agree that notice of their intent to remove the cabin. Pace & Hinchee, LLC agrees that if it elects not remove the cabin during this time, they forfeit their property right in the cabin; the Grantee may then remove and dispose of the cabin. LESS AND EXCEPT that portion of a certain 5-acre tract conveyed to Moss A. Plunkett by Deed dated October 2, 1939, and recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 270, page 437. Page 3 of 11 TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as set out in the deed from George W. Garst and Callie Garst to William D. Hall, Roanoke County, Virginia, in Deed Book 240, page 74. PARCEL II TAX MAP # 025.00-01-10.00-0000 Approximately 33 acres located at 0 Timberview Road BEGINNING at a planted stone on the top of Brushy Mountain, corner to the lands of Frank L. Deel and Bessie Stoutamire Deel, husband and wife, Mary Stoutamire Rhodes, Moss A. Plunkett and the City of Roanoke, being the northeast corner of the 139.5 acres formerly owned by Jacob Stoutamire, deceased; thence with the line of said tract, S. 40 º 0' E. 994 feet to a point in the Brushy or Greenridge Mountain Road built by Civilian Conservation Corps; thence leaving said northerly outside line of the Jacob Stoutamire 139.5 acre tract and along said road the following courses and distances: N. 89 º 59' W. 471.5 feet to a point; thence S. 4 º 7' W. 414.8 feet to a point; thence S. 61 º 53' W. 221 feet to a point; thence S. 23 º 10' W. 10367 feet to a point; thence S. 34 º 48' W. 383.5 feet to a point; thence S. 30 º 59' E. 139.7 feet to a point; thence S. 49 º 27' W. 228.7 feet to a point; thence S. 16 º 9' E. 302 feet to a point; thence S. 35 º 43' W. 275.4 feet to a point; thence N. 68 º 6' W. 211.5 feet to a point; thence S. 44 º 35' W. 294 feet to a point; thence S. 26 º 33' W. 371 feet to a point; thence S. 53 º 52' W. 93.9 feet to a point; thence S. 21 º 0' W. 373 feet to a point; thence S. 36 º 38' W. 69.4 feet to a point; thence S. 56 º 20' W. 93.5 feet to a point on the southerly outside line of the Jacob Stoutamire 139.5 acre tract; thence with said line, N. 21 º 3' W. 454 feet to an iron stake at the corner of the lands of Frank L. Deel and Bessie Stoutamire Deel, husband and wife, et al., and Willie Hall and CM. Dodson; thence with the line of the land of the said CM. Dodson the following courses: N. 49 º 45' E. 841.5 feet to a chestnut on a small ridge a few poles below a tobacco house; thence N. 22 º 15' 1 E. 1501.5 feet to two pines and a black oak; thence N. 26 º 45' W. 511 /2 feet to a forked chestnut and white oak; thence S. 43 º 15' W. 230 feet to a point, corner to the lands of Frank L. Dodson and Moss A. Plunkett; thence with the line of the land of Moss A. Plunkett the following courses: N. 9 º 0' W. 281 feet to a point; thence N. 69 º 0' E. 577.5 feet to a point; thence N. 37 º 0' E. 478.5 feet to the place of BEGINNING, containing 33 acres, more or less, as shown on a map dated June 22, 1938, made by C.B. Malcolm and David Dick, Certified Engineers and Surveyors, recorded in the Clerk's Office of the Circuit Court for Roanoke County in Deed Book 268, page 425. LESS AND EXCEPT that portion of a certain 5-acre tract conveyed to Moss A. Plunkett by Deed dated October 2, 1939, and recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 270, page 437. TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as set out in the deed from George W. Garst and Callie Garst to William D. Hall, Circuit Court for Roanoke County, Virginia, in Deed Book 240, page 74. Page 4 of 11 PARCEL III TAX MAP # 025.00-01-44.00-0000 Approximately 7.94 acres located 0 VA Deer Road BEGINNING at a point in the center of the C.C.C. Road on the southerly line of property formerly owned by W.D. Hall, corner also to J.E. Hines property; thence with the center of the road S. 17 º 18' E. 213.8 feet to a point; thence still with the road S. 7 º 55' W. 46.2 feet to a point; thence with a new division line through the J.E. Hines property S. 73 º 42' W. 420.0 feet to an iron; thence with another new division line N. 17 º 00' W. 830 feet to an old iron; thence with the line of Lot 9, N. 20 º 18' E. 171.8 feet to an old iron; thence with the line of Lots 8 and 7, N. 12 º 38' E. 204.2 feet to an old iron corner to the Hall tract; thence with the line of the Hall tract S. 28 º 25 E. 918.0 feet to an old iron; thence N. 84 º 03' E. 40.8 feet to the BEGINNING, and containing 7.94 acres, more or less, as shown on map made by T.P. Parker, C.E., dated November 9, 1963, recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 731, page 255. TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as set out in the deed from George W. Garst and Callie Garst to William D. Hall, dated March Virginia, in Deed Book 240, page 74. PARCEL IV TAX MAP # 025.00-01-45.00-0000 Approximately 55.3 acres located at 0 VA Deer Road BEGINNING at a steel pin, corner to C.H. Dodson and John Garst Heirs; thence due East 56 poles to a steel pin, corner to C.H. Dodson and John Garst Heirs; thence leaving C.H. Dodson's land, S. 21 º E. 70 poles to a steel pin; thence S. 75 º W. 50 poles to a steel pin; thence S. 30 º W. 43 poles to a steel pin; thence S. 85 º W. 22.3 poles to a steel pin on the east bank of a road; thence N. 29 º W. 57.4 poles to a steel pin on a line of the lots sold by G.W. Garst to F.R. Hurt, H.D. Vickers and others, which point is 43 feet west of the west corner of Lot 7; thence with the line of the lot, N. 12 º E. 51.1 poles to an iron pin, corner to the lot owned by F.R. Hurt and the land of John Garst Heirs; thence N. 57 º E. 28.7 poles to the BEGINNING, containing 55.3 acres, more or less. LESS AND EXCEPT that certain parcel of land containing 12.7 acres conveyed to Alfred Poff by Deed dated April 12, 1940, recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 273, page 247. TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road), as set out in the deed from George W. Garst and Callie Garst to William D. Hall, Roanoke County, Virginia, in Deed Book 240, page 74. PARCEL V TAX MAP # 025.00-01-47.00-0000 Approximately 12.7 acres located at 0 VA Deer Road BEGINNING at a steel pin being common corner to Hoffman property and Deel Page 5 of 11 property (formerly Jacob Stoutamire), said corner being witnessed by an 8 inch chestnut oak, which bears N. 89 º 00' E. 6 feet; thence leaving the point of beginning and with the northerly line of the Hoffman property and the southerly line of the original 55.3 acre tract formerly conveyed to W.D. Hall by John Garst Heirs (of record in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 240, page 74), S. 74 º 16' W. 812.7 feet to a steel pin, corner to the lands of Hoffman and W.D. Hall; thence leaving the Hoffman property and with five new division lines through the property of W.D. Hall: N. 79 º 38' W. 254 feet to a point on the west side of a hollow; thence N. 13 º 48' W. 203.2 feet to a point on a large rock on the east side of a hollow (said point witnessed by a 12 inch chestnut oak, which bear West 8 feet; by a 10 inch leaning chestnut oak, which bears S. 41 º 00' E. 7 feet and by a 10 inch chestnut oak, which bears N. 6 º 30' E. 12 feet); thence continuing through the property of W.D. Hall, N. 24 º 13' E. 232.8 feet to a point in the center of Brushy Mountain Road, built by C.C.C.; thence leaving the center line of said Road, N. 35 º 04' E. 135.2 feet to a point on the east side of a hollow (two 6 inch black oaks, bearing N. 74 º 00' W. 15 feet); thence N. 71 º 15' E. crossing the center line of Brushy Mountain Road at 444.5 feet, in all a total distance of 726.2 feet to a stake, corner on the westerly line of the Deel property, (formerly Jacob Stoutamire) and being 15 feet south of the center line of Brushy Mountain Road; thence with the westerly line of the Deel property, S. 20 º 40' E. 618.9 feet to the place of BEGINNING, and containing 12.7 acres, more or less, being shown on plat of survey prepared by C.B. Malcolm, S.C.E., dated November 28, 1939, a copy of which is recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 273, page 249. TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as set out in the deed from George W. Garst and Callie Garst to William D. Hall, dated March 10, 1936, and recorded in Roanoke County, Virginia, in Deed Book 240, page 74. PARCEL VI TAX MAP # 025.00-01-49.00-0000 Approximately 1.40 acres located at 0 VA Deer Road BEGINNING at a point in the center of Mountain Road on the southerly line of property formerly owned by W.D. Hall, now Hinchee property, said point being corner also to the 7.94 acre tract also owned by Hinchee; thence with the southerly line of the W.D. Hall tract, N. 84 º 03' E. 305.2 feet to a point on line of the Nancy Perdieu tract, now owned by Hinchee; thence with the line of same, S. 28 º 25' W. 585.9 feet to an iron in the edge of Mountain Road; thence continuing S. 28 º 25' W. 45 feet, more or less, to a point in the center of Mountain Road; thence with the center of Mountain Road, N. 7 º 55' E. 282.3 feet to a point; thence N. 17 º 18' W. 213.8 feet to the BEGINNING, containing 1.40 acres, more or less, and being an easterly portion of the property owned by Mildred W. Hines, and also being a northeasterly portion of the property shown on map made by T.P. Parker, S.C.E., dated October 6, 1957, recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 665, page 569. TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as Page 6 of 11 set out in the deed from George W. Garst and Callie Garst to William D. Hall, Roanoke County, Virginia, in Deed Book 240, page 74. PARCEL VII TAX MAP # 036.00-01-02.00-0000 Approximately 59.30 acres located at 0 Timberview Road BEGINNING at "J" shown on the map hereinafter described, corner to the lands of Stoutamire, Garst-Hall-Poff, and Nancy Huffman Perdieu, marked by an old steel pin (8" chestnut oak bears S. 62 º W. 21.8 feet); thence with the Garst-Hall- Poff line S. 74 º 16' W. 812.7 feet to "I" shown on said map, corner to lands of Garst-Hall-Poff, Garst-Hall, and Nancy Huffman Perdieu, marked by an old steel pin (10" chestnut oak bears N. 2 º E. 10 feet and 3" black oak bears S. 16 º 30' W. 6 feet); thence with the Garst-Hall line and Garst line S. 28 º 25' W. passing an old iron (pine pointers) at 692.7 feet, corner to lands of Garst-Hall and Garst, a total distance of 1278.6 feet to "H" shown on said map, corner to lands of Garst and Nancy Huffman Perdieu, marked by an iron pin in C.C.C. road (4" red oak bears N. 53 º 35' W. 33 feet, 10" red oak bears S. 19 º 40' E. 65.5 feet, and 5" red oak bears 1 º 5' E. 48 feet); thence with the Garst line S. 17 º 09' W. 1743.4 feet to "G" shown on said map, corner to lands of Garst and Nancy Huffman Perdieu, marked by a stake in said C.C.C. road (iron pin bears N. 17 º 09' E. 30 feet); thence with the Garst line and said C.C.C. road S. 60 º 04' E. 405.2 feet to "F" shown on said map, corner to lands of Garst and Nancy Huffman Perdieu, marked by a stake in said C.C.C. road; thence with the Garst line and said C.C.C. road S. 44 º E. passing a stake at 30 feet, corner to the lands of Garst and Garst-Hinchee, and with the Garst-Hinchee line a total distance of 119 feet to "E" shown on said map, corner to lands of Garst-Hinchee and Ward Frogg, marked by an iron on bank of said C.C.C. road; thence with the Garst-Hinchee line S. 58 º 30' E. 85.1 feet to "D" shown on said map, corner to lands of Garst-Hinchee and Ward Frogg, marked by an iron on the north side of another C.C.C. road, which is now Virginia Secondary Route No. 1404; thence with the northerly side of said road, N. 45 º 10' E. 292.2 feet to corner "C"; thence N. 60 º E. 386.4 feet to Corner "B"; thence S. 53 º 38' E. 213.00 feet to Corner "A"; thence N. 0 º 54' E. 2428.0 feet to a 24" black oak at Corner "L" (called a red oak on some maps); thence N. 74 º 45' E. passing a stake 1 where a 12" red oak bears N. 45 º E. 22 /2 feet at 132.00 feet, in all, a total distance of 840.00 feet to an iron rod at Corner "K"; thence with the property now or formerly owned by Jacob Stoutamire Heirs N. 20 º 40' W. 451.0 feet to the PLACE OF BEGINNING, and containing 59.30 acres, more or less, as shown on a plat of survey for Nancy Huffman Perdieu, dated May 19, 1947, made by T.P. Parker, SCE. LESS AND EXCEPT that certain 0.70 acre tract heretofore conveyed to William Eston Ross and Margaret Ross by Deed dated January 21, 1976, and recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 1035, page 58. The Parties acknowledge that the Grantors are gifting the Property to the Grantee. Page 7 of 11 No consideration is expected or necessary. This conveyance is made subject to all recorded easements, conditions, reservations, and restrictions now affecting said Property. Furthermore, this conveyance is made subject to the following RESTRICTIONS: a. The Property shall not be used for commercial logging. b. In order to maintain the runoff and erosion prevention, nonpoint source pollution control, stream temperature and ecological values of the Property, indigenous vegetation shall be preserved to the maximum extent possible. Removal of vegetation on the Property shall be allowed only as set forth herein. i. Dead, diseased, and dying trees may be removed. ii. Fallen trees that are blocking stream channels, or trees with undermined root systems in imminent danger of falling across streams or roads, may be removed where a potential problem outweighs any positive effects the fallen trees may have on the ecosystem. iii. Trees sprouting in ditches, roadways, parking areas, and trails may be removed to maintain the function of these facilities. iv. No spraying of chemicals for insect or vegetation control will be allowed. c. Pathways, greenways, trails, and driveways shall be constructed and maintained with minimal tree removal and using best management practices, so as to effectively control storm water and prevent erosion. d. Campfires shall be burned only in designated, contained areas and shall be in compliance with Roanoke County burn laws. e. No hunting shall be allowed on the Property. f. By its execution and recordation of this deed, the Grantee hereby declares that: Page 8 of 11 i. All of the aforesaid real estate shall be used in perpetuity only as open-space land for recreational purposes as set forth in the Open-Space Land Act, Virginia Code § 10.1-1700!fu!tfr/ This declaration and dedication shall run with the aforesaid real property and shall be binding upon all parties and entities having any right, title, or interest in the aforesaid real estate or any part thereof, their heirs, successors, and assigns, and shall inure to the benefit of the Grantees, the Commonwealth of Virginia, and the Virginia Land Conservation Foundation pursuant to Virginia Code §§ 10.1-1017 through 10.1-1026. ii. The Property shall not be diverted from open-space use unless the requirements of Section 10.1-1704(A) of the Code of Virginia have been met. Should the Property be diverted or converted from the uses described in this deed or should the interest created by this deed be extinguished at any time after the date hereof, contrary to the provisions of Section 10.1-1704(A) of the Code of Virginia, Grantee agrees to reimburse the VLCF in the amount of 100% (net after applicable costs) of any monetary consideration received by the Grantee from VLCF in relation to acquisition of these parcels. SIGNATURE PAGES TO FOLLOW Page 9 of 11 WITNESS the following signatures and seals: GRANTOR: Hinchee & Pace, LLC By _____________________________ Nancy Hinchee Pace, Member COMMONWEALTH OF VIRGINIA ) COUNTY OF __________________ ) to-wit: The foregoing instrument was acknowledged before me this _____ day of _________ 2019, by Nancy Hinchee Pace, Member of the Hinchee & Pace LLC. My commission expires: ______________________________________ ______________________________________ Notary Public Registration No. ________________________ (SEAL) GRANTOR: Pathfinders for Greenways, Inc. By___________________________________ Roger B. Holnback, President COMMONWEALTH OF VIRGINIA ) COUNTY OF ROANOKE ) to-wit: The foregoing instrument was acknowledged before me this _____ day of _________ 2019, by Roger B. Holnback, President of Pathfinders for Greenways, Inc. My commission expires: ______________________________________ ______________________________________ Notary Public Registration No. ________________________ (SEAL) Page 10 of 11 GRANTEE: THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By:____________________________________ , County Administrator COMMONWEALTH OF VIRGINIA ) COUNTY OF ROANKE ) to-wit: The foregoing instrument was acknowledged before me this _____ day of _________ 2018, by , the County Administrator for the County of Roanoke, Virginia. . My commission expires: ______________________________________ ______________________________________ Notary Public Registration No. ________________________ (SEAL) Approved as to Form: ________________________ County Attorney Page 11 of 11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE APPROVING THE ACCEPTANCE OF DONATIONS OF LAND LOCATED AT 0 VIRGINIA DEER ROAD (TAX MAP NUMBERS 036.00-01-05.00-0000, 025.00-01-44.00-0000, 025.00-01-45.00-0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000) AND 0 TIMBERVIEW ROAD (TAX MAP NUMBERS 025.00-01-09.00-0000, 025.00-01-10.00- 0000, 036.00-01-02.00-0000) FROM HINCHEE & PACE, LLC AND PATHFINDERS FOR GREENWAYS, INC WHEREAS, Hinchee & Pace LLC and Pathfinders for Greenways, Inc. jointly own three (3) parcels of real property situated at Timberview Road, in Roanoke County, Virginia (Catawba Magisterial District), bearing Tax Map Numbers 025.00-01-09.00-0000, 025.00-01-10.00-0000, 036.00-01-02.00-0000; and WHERAS, Hinchee & Pace LLC and Pathfinders for Greenways, Inc. jointly own four (4) parcels of real property situated at 0 Virginia Deer Road, in Roanoke County, Virginia (Catawba Magisterial District), bearing Tax Map Numbers 025.00-01-44.00-0000, 025.00-01-45.00-0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000; and WHEREAS, Pathfinders for Greenways, Inc., owns one parcel of real property situated at 0 VA Deer Road, in Roanoke County, Virginia (Catawba Magisterial District), bearing Tax Map Number 036.00-01-05.00-0000; and WHEREAS, Hinchee & Pace LLC and Pathfinders for Greenways, Inc. desire to donate these eight properties to the County and the County desires to acquire these properties for the purposes of developing, constructing, operating and maintaining a public park and greenway system; and WHEREAS, deeds of gift have been prepared, providing for the donation of the above-mentioned parcels to the County; and Page 1 of 3 WHEREAS, Section 18.04 of the Roanoke County Charter requires that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading for this ordinance was held on April 23, 2019. The second reading of this ordinance was held on May 14, 2019. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acceptance of Hinchee & Pace LLC and Pathfinders for Greenways, Inc. joint donation of own three (3) parcels of real property situated on Timberview Road, in Roanoke County, Virginia (Catawba Magisterial District), bearing Tax Map Numbers 025.00-01-09.00-0000, 025.00-01-10.00-0000, 036.00- 01-02.00-0000 is hereby approved. 2. That the acceptance of Hinchee & Pace LLC and Pathfinders for Greenways, Inc. own four (4) parcels of real property situated on 0 Virginia Deer Road, in Roanoke County, Virginia (Catawba Magisterial District), bearing Tax Map Numbers 025.00-01-44.00-0000, 025.00-01-45.00- 0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000 is hereby approved. 3. one parcel of real property situated on 0 VA Deer Road, in Roanoke County, Virginia (Catawba Magisterial District), bearing Tax Map Number 036.00-01-05.00- 0000 is hereby approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions on behalf of Page 2 of 3 Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. Page 3 of 3 ACTION NO. ITEM NO. I.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Ordinance authorizing the granting of a new public drainage easement to the Board of Supervisors of Roanoke County, on property owned by Mary S. Craighead, Donald Ray Craighead, and Wanda Medlin, located at 4913 Colonial Avenue (Tax Map No. 87.05-05-18.00-0000), for the purpose of drainage improvements, Cave Spring Magisterial District SUBMITTED BY: Tarek Moneir Acting Director of Development Services APPROVED BY: County Administrator ISSUE: Ordinance authorizing the granting of a new public easement by Mary S. Craighead, Donald Ray Craighead, and Wanda Medlin to the Board of Supervisors of Roanoke County, located at 4913 Colonial Ave. (Tax Map No. 87.05-05-18.00-0000), for the purpose of facilitating stormwater drainage. BACKGROUND: Mary S. Craighead, Donald Ray Craig drainage easement located on Tax Map No. 87.05-05-18.00-0000 shown and - Colonial Avenue in Cave Spring Magisterial District in Roanoke County. The drainage easement is needed for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacement of the improvements to the system, the location of which is set forth on the Plat. It contains approximately 3,951.65 sq. ft. being conveyed to Board of Supervisors. Page 1 of 2 DISCUSSION: The agreement for this easement as it affects the grantors' property have been fully explained to Mary S. Craighead, Donald Ray Craighead and Wanda Medlin and their authorized representative. Once this drainage easement is accepted, Roanoke County will assume the maintenance responsibility of this drainage easement. The Department of Community Development is in concurrence with this request. There have been no changes since the first reading of this ordinance on April 23, 2019. FISCAL IMPACT: There is no significant fiscal impact associated with this agenda item. The County currently maintains an existing stormwater easement within the same property just northwest of the requested drainage easement. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE AUTHORIZING THE GRANTING OF A NEW PUBLIC 15 DRAINAGE EASEMENT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ON PROPERTY OWNED BY MARY S. CRAIGHEAD, DONALD RAY CRAIGHEAD, AND WANDA MEDLIN, LOCATED AT 4913 COLONIAL AVENUE (TAX MAP NO. 87.05-05-18.00- 0000), FOR THE PURPOSE OF DRAINAGE IMPROVEMENTS, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, it appears that improvements to a drainage system located on property located at 4913 Colonial Ave (Tax Map No. 87.05-05-18.00-000), in the Cave Spring Magisterial District, are needed; and WHEREAS, in order to assist Mary S. Craighead, Donald Ray Craighead, and Wanda Medlin, the property owners, with such improvements and future maintenance, the County has requested that the property owners grant a new 15public drainage easement; and WHEREAS, the property owners have agreed to convey the new public drainage easement to the County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on April 23, 2019, and the second reading and public hearing was held on May 14, 2019. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the conveyance of a new public drainage easement by Mary S. Craighead, Donald Ray Craighead, and Wanda Medlin to the Roanoke County Board of Page 1 of 2 Supervisors, in the Cave Spring Magisterial District, located at 4913 Colonial Ave. (Tax Map No. 87.05-05-18.00-0000), containing approximately 3,951.65 square feet, is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrators, either of whom may act, are authorized to execute, deliver and record the deeds, and any other documents on behalf of the County, and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the deed is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. I.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Ordinance accepting the conveyance of right-of-way to the Board of Supervisors, for the extension of Huffman Lane, Vinton Magisterial District SUBMITTED BY: Philip Thompson Acting Director of Planning APPROVED BY: County Administrator ISSUE: Public hearing and second reading of an ordinance to accept nine parcels of real estate in preparation for the addition of Huffman Lane to the State Secondary System of Highways. BACKGROUND: · Huffman Lane is a private road off Rutrough Road · The nine parcels being accepted are needed to prepare Huffman Lane for acceptance into the State Secondary System DISCUSSION: This item involves the acceptance of the following real estate, being conveyed to the Board of Supervisors of Roanoke County, Virginia, for roadway improvements, specifically the construction of Huffman Lane to State standards: 1) Donation of 0.0588 acre of Roanoke County Tax Map No. 80.00-02-21.00 the property conveyed to Steven E. and Patsy K. Greer by deed dated County of Roanoke, Virginia, Instrument # 200323295. Page 1 of 3 2) Donation of 0.0904 acre of Roanoke County Tax Map No. 80.03-01-32.00 as shown on the exhibit attached heret the property conveyed to Brian L. and Jessica M. Wolfe by deed dated County of Roanoke, Virginia, Instrument # 200903995. 3) Donation of 0.0506 acre of Roanoke County Tax Map No. 80.03-01-31.00 the property conveyed to Brent M. and Kimberly S. Chapin by deed dated for the County of Roanoke, Virginia, Instrument # 201501817. 4) Donation of 0.0991 acre of Roanoke County Tax Map No. 80.03-01-30.00 the property conveyed to Clay N. Leftwich by deed dated March 31, 2011 Virginia, Instrument # 201105004. 5) Donation of 0.1684 acre of Roanoke County Tax Map No. 80.03-01-29.00 the property conveyed to Lana Bonds by deed dated August 20, 1985 of Virginia, Deed Book 1225, page 116; and thence upon her death on August 3, 2011 leaving as her heirs at law her sons Jack Burwell, James Burwell, Paul Burwell, Sam Burwell, Calvin Burwell and David Burwell; her daughters Nancy Young, Emma Burwell and Mary Hairston; and her grandchildren John Burwell, Jr. and Felicia Burwell, as set forth in the Real 2011 as instrument # 201100698. 6) Donation of 0.0189 acre of Roanoke County Tax Map No. 80.00-02-24.00 the property conveyed to Mary J.D. Burwell by deed dated November 19, Roanoke, Virginia, Instrument # 201214630. 7) Donation of 0.0113 acre of Roanoke County Tax Map No. 80.03-01-28.00 the property conveyed to Clay N. Leftwich by deed dated March 31, 2011 Virginia, Instrument # 201105004. 8) Donation of 0.0650 acre of Roanoke County Tax Map No. 80.03-01-27.00 the property conveyed to Clay N. Leftwich by deed dated May 8, 2009 of urt for the County of Roanoke, Virginia, Instrument # 200909864. 9) Donation of 0.0835 acre of Roanoke County Tax Map No. 80.03-01-26.00 the property conveyed to Ealy Ogden and Catherine L. Ogden by deed Page 2 of 3 the County of Roanoke, Virginia, Deed Book 962, page 514, Ealy Ogden having died April 19, 1991 vesting title to the aforesaid parcel in Catherine L. Ogden, now known of record as Catherine M. McCain. Regarding property #5 above, the Lana Bonds Estate is composed of eleven heirs. Of these eleven heirs, six have executed the donation deed. Given the circumstances of the outstanding heirs, staff is comfortable with the Board certifying the Lana Bonds Estate parcel with our efforts to date. The remaining heirs are not objecting but just not willing to make themselves available or unable to be located after years of work. If the need ever presents itself, the Board could accept a future donation from these heirs, negotiate a settlement, or use other legal remedies allowed by State Code to secure any outstanding rights. We believe that the likelihood of future contact with remaining heirs is low. Acceptance of this property is a necessary step in the process to have Huffman Lane accepted by the Virginia Department of Transportation into its Secondary System of State Highways as Rural Addition roadway. There have been no changes since the first reading of this ordinance on April 23, 2019. FISCAL IMPACT: There is no fiscal impact associated with this agenda item STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached ordinance. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 ORDINANCE ACCEPTING THE CONVEYANCE OF RIGHT-OF-WAY TO THE BOARD OF SUPERVISORS, FOR THE EXTENSION OF HUFFMAN LANE, VINTON MAGISTERIAL DISTRICT WHEREAS, nine (9) adjacent land owners desired to donate portions of their property in fee simple to the County of Roanoke for right-of-way purposes to improve roadway and construct a turnaround at the terminus of Huffman Lane; and WHEREAS, Steven E. and Patsy K. Greer; Brian L. and Jessica M. Wolfe; Brent M. and Kimberly S. Chapin; Clay N. Leftwich; Jack Burwell, Nancy Young, Calvin Burwell, David Burwell, John Burwell, Jr., and Felicia Burwell; Mary J.D. Burwell; and Catherine M. McCain have freely and voluntarily executed deeds conveying portions of their properties to the Board of Supervisors of the County of Roanoke, Virginia, thus allowing the Board of Supervisors to obtain ownership of the property required for purposes of road construction upon approval of this ordinance and recordation of a deed; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the conveyance of real estate interests to the County of Roanoke be accomplished by ordinance; the first reading of this ordinance was held on April 23, 2019, and the second reading and public hearing was held on May 14, 2019. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the donation from Steven E. and Patsy K. Greer of approximately 0.0588 acre of real estate for purposes of location and construction of Huffman Lane as shown on exhibit Exhibit showing right-of-way being conveyed to Board of Page 1 of 4 Supervisors, Roanoke County by Steven E. and Patsy K. Greer, Roanoke County Tax Map Parcel #80.00-02-21.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved. 2. That the donation from Brian L. and Jessica M. Wolfe of approximately 0.0904 acre of real estate for purposes of location and improvements of Huffman Lane, as shown on exhibit Exhibit B showing right-of-way being conveyed to Board of Supervisors, Roanoke County by Brian L. and Jessica M. Wolfe, Roanoke County tax map parcel #80.03-01-32.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved. 3. That the donation from Brent M. and Kimberly S. Chapin of approximately 0.0506 acre of real estate for purposes of location and construction of Huffman Lane, as shown on exhibit Exhibit C showing right-of-way being conveyed to Board of Supervisors, Roanoke County by Brent M. and Kimberly S. Chapin, Roanoke County Tax Map Parcel #80.03-01-31.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved. 4. That the donation Clay N. Leftwich of approximately 0.0991 acre of real estate for purposes of location and construction of Huffman Lane, as shown on exhibit showing right-of-way being conveyed to Board of Supervisors, Roanoke County by Clay N. Leftwich, Roanoke County Tax Map Parcel #80.03-01-30.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved. 5. That the donation from Lana Bonds Estate of approximately 0.1684 acre of real estate for purposes of location and construction of Huffman Lane, as shown on exhibit Page 2 of 4 E-of-way being conveyed to Board of Supervisors, Roanoke County by Lana Bonds Estate, Roanoke County Tax Map Parcel #80.03-01- 29.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved. 6. That the donation from Mary J.D. Burwell of approximately 0.0189 acreof real estate for purposes of location and construction of Huffman Lane, as shown on exhibit Exhibit F showing right-of-way being conveyed to Board of Supervisors, Roanoke County by Mary J.D. Burwell, Roanoke County Tax Map Parcel #80.00-02- 24.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved. 7. That the donation from Clay N. Leftwich of approximately 0.0113 acre of real estate for purposes of location and construction of Huffman Lane, as shown on exhibit showing right-of-way being conveyed to Board of Supervisors, Roanoke County by Clay N. Leftwich, Roanoke County Tax Map Parcel #80.03-01-28.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved. 8. That the donation from Clay N. Leftwich of approximately 0.0650 acre of real estate for purposes of location and construction of Huffman Lane, as shown on exhibit showing right-of-way being conveyed to Board of Supervisors, Roanoke County by Clay N. Leftwich, Roanoke County Tax Map Parcel #80.03-01-27.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia October 20, 2017, is hereby authorized and approved. Page 3 of 4 9. That the donation from Catherine M. McCain of approximately 0.0835 acre of real estate for purposes of location and construction of Huffman Lane, as shown on exhibit showing right-of-way being conveyed to Board of Supervisors, Roanoke County by Catherine M. McCain, Roanoke County Tax Map Parcel #80.03-01- 26.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved. 10. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions in this matter as are necessary to accomplish the donation of this real estate to the County of Roanoke, all of which shall be approved as to form by the County Attorney. Page 4 of 4 ACTION NO. ITEM NO. J.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Open district appointments. BACKGROUND: 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) The following District appointments remain open: Cave Spring Magisterial District Vinton Magisterial District Catawba Magisterial District - Supervisor Hooker has recommended the reappointment of Sherry Lawrence to an additional two (2)-year term to expire August 31, 2021. Confirmation has been placed on the Consent Agenda. Budget and Fiscal Affairs Committee (BFAC) (At-Large) Two open appointments 2. Economic Development Authority (EDA) (appointed by District) Leon McGhee has resigned from the EDA effective February 1, 2019. This is a four-year term and will not expire until September 26, 2021. Page 1 of 2 Kirtesh Patel's appointment representing the Catawba Magisterial District will expire September 26, 2019. Supervisor Hooker has recommended that Mr. Patel be reappointed to an additional four-year term, which shall expire September 26, 2023. Confirmation has been placed on the Consent Agenda. 3. Library Board (appointed by District) The following District appointment remains open: Vinton Magisterial District Catawba Magisterial District - Supervisor Hooker has recommended the reappointment of Diana Beamer for an additional four (4)-year term to expire December 31, 2023. Confirmation of this appointment has been placed on the Consent Agenda. 4. Parks, Recreation and Tourism (appointed by District) Catawba Magisterial District - Supervisor Hooker has recommended the appointment of Steven P. Hetherington for a three-year term, which will expire June 30, 2021. Confirmation has been placed on the Consent Agenda. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,MAY 14, 2019 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May14, 2019, designated as Item K-ConsentAgenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through3inclusive, as follows: 1.Approval of minutes –March 12, 2019; March 26, 2019, April 9, 2019 2.Request to accept and appropriate funds in the amount of $4,000 from the Cave Spring Volunteer Rescue Squad to the General Services Capital Maintenance Program 3.Confirmation of appointments to the Budget and Fiscal Affairs Committee (At- Large; Economic Development Authority (EDA)(District); Library Board (District); Parks, Recreation and Tourism (District) and Western Virginia Water Authority (At-Large) Page 1of 1 ACTION NO. ITEM NO. K.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Request to accept and appropriate funds in the amount of $4,000 from the Cave Spring Volunteer Rescue Squad to the General Services Capital Maintenance Program SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: County Administrator ISSUE: Appropriate $4,000 received from the Cave Spring Volunteer Rescue Squad for kitchen renovations at the Cave Spring Rescue Station. Project costs for the kitchen renovation at the Cave Spring Rescue Station are estimated at $8,000. The County and the Cave Spring Volunteer Rescue Squad have agreed to jointly fund the kitchen renovations, each contributing $4,000, pending approval of this ordinance. BACKGROUND: The kitchen facilities at the Cave Spring Rescue Station are not sufficient to support station operations, and the Cave Spring Volunteer Rescue Squad has requested support from the County to assist with renovations. The Cave Spring Volunteer Rescue Squad is donating $4,000 to assist with the kitchen renovations and has requested the County provide a match of $4,000 to complete project funding. FISCAL IMPACT: Funds in the amount of $4,000 received from the Cave Spring Volunteer Rescue Squad will be appropriated to the General Services Capital Maintenance Program (CMP) budget. General Services CMP funds previously appropriated will provide the remaining $4,000 for the kitchen renovation project. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approval of the $4,000 donation. Page 2 of 2 ACTION NO. ITEM NO. K.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2019 AGENDA ITEM: Confirmation of appointments to the Budget and Fiscal Affairs Committee (District); Economic Development Authority (EDA)(District); Library Board (District); Parks, Recreation and Tourism (District) and Western Virginia Water Authority (At-Large) SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Confirmation of appointments. BACKGROUND: 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) Catawba Magisterial District - Supervisor Hooker has recommended the reappointment of Sherry Lawrence to an additional two (2)-year term to expire August 31, 2021. 2. Economic Development Authority (EDA) (appointed by District) Kirtesh Patel's appointment representing the Catawba Magisterial District will expire September 26, 2019. Supervisor Hooker has recommended that Mr. Patel be reappointed to an additional four-year term, which shall expire September 26, 2023. Page 1 of 2 3. Library Board (appointed by District) Catawba Magisterial District - Supervisor Hooker has recommended the reappointment of Diana Beamer for an additional four (4)-year term to expire December 31, 2023. 4. Parks, Recreation and Tourism (appointed by District) Catawba Magisterial District - Supervisor Hooker has recommended the appointment of Steven P. Hetherington for a three-year term, which will expire June 30, 2021. Confirmation has been placed on the Consent Agenda. 5. Western Virginia Water Authority (At-Large) It is the consensus of the Board to reappoint Mr additional four-year term. This appointment will expire June 30, 2023. FISCAL IMPACT: There is no fiscal impact associated with these appointments. STAFF RECOMMENDATION: Staff recommends confirmation of the above appointments. Page 2 of 2 County of Roanoke Unappropriated Balance, Board Contingency, and Capital Reserves Fiscal Year 2018-2019 General GovernmentCapital Unappropriated % ofBoard BalanceRevenuesContingencyReserves Audited balance as of June 30, 2018$ 23,531,962$ -$ 2,625,851 Approved Sources: Appropriated from 2018-19 budget (Ordinance 052218-1-a) 50,000 Allocated per the Comprehensive Financial Policy (12-18-2018) (651,462) 651,462 Allocated from Year End to Capital Reserves (12-18-2018) 142,294 Approved Uses: Appropriated for 2018-19 budget (Ordinance 052218-1-b) (1,611,089) Appropriated for 2018-19 budget (Ordinance 031219-5) (187,000) Balance at May 14, 2019$ 22,880,50012.00%$ 50,000$ 1,621,518 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited OutstandingOutstanding June 30, 2018AdditionsDeletionsMay 14, 2019 General Obligation Bonds$2,765,175$-$2,765,175 VPSA School Bonds72,194,04327,875,0008,121,85591,947,188 Lease Revenue Bonds77,970,0002,935,00075,035,000 Premiums9,929,4419,929,441 $162,858,659$27,875,000$11,056,855-$179,676,804 Submitted ByLaurie L. Gearheart Acting Director of Finance Approved ByDaniel R. O'Donnell County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2019 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies;and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1of 1