HomeMy WebLinkAbout4/23/2019 - Regular
Roanoke County
Board of Supervisors
April 23, 2019
NOTE: There is no 7:00 p.m. session as there are no public hearings
scheduled for the evening session.
INVOCATION: Pastor Rev. Matthew Schmidt
First Church of Christ - Scientist
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
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Roanoke County
Board of Supervisors
Agenda
April 23, 2019
Good afternoon and welcome to our meeting for April 23, 2019. Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution recognizing the Roanoke Valley-Alleghany Regional Commission in
its fifty (50) years of service to the Region (Wayne G. Strickland, Executive
Director of the Roanoke Valley-Alleghany Regional Commission)
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Mary Beth Williams, Parts and Service Specialist for the Department of
General Services, upon her retirement after twelve (12) years of service (Rob
Light, Director of General Services)
3. Recognition of Michael Hibben for being awarded Staff Member of the Year by
the Virginia Public Library Directors Association (Shari Henry, Director of Library
Services)
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D. BRIEFINGS
E. NEW BUSINESS
1. Resolution approving the Roanoke Valley Resource Authority (RVRA) budget for
2019-2020 (Rebecca Owens, Assistant County Administrator; Daniel Miles, Chief
Executive Officer, RVRA)
2. Resolution approving the Roanoke County Public Schools (RCPS) budget for
fiscal year 2019-2020 upon certain terms and conditions (Mr. Donald T. Butzer,
RCPS School Board Chairman; Dr. Kenneth Nicely, RCPS Superintendent; and
Ms. Susan Peterson, RCPS Director of Finance)
3. Resolution appointing representatives to the Local Finance Board (Kevin
Hutchins, Treasurer)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCE-CONSENT AGENDA: Approval of these items does not indicate
support for, or judge the merits of, the requested zoning actions but satisfies
procedural requirements and schedules the Public Hearings which will be held after
recommendation by the Planning Commission:
1. The petition of Lindor Development, LLC to rezone approximately 14.90 acres
from C-1, Low Intensity Commercial, District to I-1, Low Intensity Industrial,
District for a truck terminal, located near the 5100 block of Hollins Road near its
intersection with Lois Lane, Hollins Magisterial District
2.
Use Permit in a C-2, High Intensity Commercial, District to operate a commercial
indoor amusement facility on 3.98 acres, located at 4820 Hollins Road, Hollins
Magisterial District
G. FIRST READING OF ORDINANCES
1.
Board of Supervisors of Roanoke County, on property owned by Mary S.
Craighead, Donald Ray Craighead, and Wanda Medlin, located at 4913 Colonial
Avenue (Tax Map No. 87.05-05-18.00-0000), for the purpose of drainage
improvements, Cave Spring Magisterial District (Tarek Moneir, Acting Director of
Development Services)
2. Ordinance approving a lease with Anbaja Enterprises to provide food and
beverage services in Explore Park at Brugh Tavern (Doug Blount, Director of
Parks, Recreation and Tourism)
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3. Ordinance approving the acceptance of donations of land located at 0 Virginia
Deer Road (Tax Map Numbers 036.00-01-05.00-0000, 025.00-01-44.00-0000,
025.00-01-45.00-0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000) and 0
Timberview Road (Tax Map Numbers 025.00-01-09.00-0000, 025.00-01-10.00-
0000, 036.00-01-02.00-0000) from Hinchee & Pace, LLC and Pathfinders for
Greenways, Inc. (Doug Blount, Director of Parks, Recreation and Tourism)
4. Ordinance accepting the conveyance of right-of-way to the Board of Supervisors,
for the extension of Huffman Lane, Vinton Magisterial District (David Holladay,
Planning Administrator)
H. APPOINTMENTS
1. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large)
2. Economic Development Authority (EDA) (appointed by District)
3. Library Board (appointed by District)
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes February 12, 2019; February 26, 2019
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Denise P. Pully, Membership Supervisor for the Department of Parks,
Recreation and Tourism, upon her retirement after more than twelve (12) years
of service
3. Request to accept and allocate funds in the amount of $1,872.10 from the
Commonwealth of Virginia to the Clerk of the Circuit Court
4. Resolution requesting acceptance of Olde Course Lane, Kinloch Lane, Medinah
Circle and Forest Highlands Court of Fairways at Hanging Rock Subdivision into
the Virginia Department of Transportation System
J. CITIZENS' COMMENTS AND COMMUNICATIONS
K. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
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3.Comparative Statement of Budgeted and Actual Revenuesas of March 31, 2019
4.Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of March 31, 2019
5.Accounts Paid –March 31, 2019
6.Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
March 31, 2019
L.REPORTS AND INQUIRIES OF BOARD MEMBERS
1.George G. Assaid
2.Martha B. Hooker
3.David F. Radford
4.P. Jason Peters
5.Phil C. North
M.WORK SESSIONS
1.Work session to review with the Board of Supervisors the County Administrator's
Proposed Fiscal Year 2019-2020 Operating Budget(Daniel R. O'Donnell, County
Administrator;Christopher R. Bever, Director ofManagement and Budget)
N.ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Resolution recognizing the Roanoke Valley-Alleghany
Regional Commission in its fifty (50) years of service to the
Region
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Recognition
BACKGROUND:
This time has been set aside to recognize the Roanoke Valley-Alleghany Regional
Commission for its fifty (50) years of service
Wayne G. Strickland, Executive Director of Roanoke Valley-Alleghany Regional
Commission will be in attendance to accept the resolution.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION RECOGNIZING THE ROANOKE VALLEY-ALLEGHANY
REGIONAL COMMISSION ON ITS FIFTY (50) YEARS OF SERVICE TO
THE REGION
WHEREAS, in 1966, the General Assembly created the Metropolitan Areas Study
Commission (the Hahn Commission), which found that a holistic approach to solving local
and regional problems needed to be taken and recommended a new concept, the creation
of planning district commissions and service district commissions; and
WHEREAS, The Virginia Area Development Act (VADA) passed in 1968 created the
cooperation and state-local cooperation in addressing on a regional basis, problems of
WHEREAS, following passage of the VADA, the Commonwealth undertook an
aggressive effort to establish planning district commission boundaries, the last of which
were announced in 1969, and within one year, planning district commissions were
established in 19 of the original 22 districts; and
WHEREAS, in 2019, the Roanoke Valley-Alleghany Regional Commission, is
celebrating 50 years of promoting and supporting regional collaboration; and
WHEREAS, the Roanoke Valley-Alleghany Regional Commission, serves to foster
intergovernmental cooperation by bringing together elected and appointed officials and
citizens to discuss common needs and develop solutions to regional issues; and
WHEREAS, of the last 50 years, the Roanoke Valley-Alleghany Regional
Commission supported its member local governments by conducting studies and
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identifying solutions in the areas of transportation, economic development, infrastructure,
the environment and community development; and
WHEREAS, The Roanoke Valley-Alleghany regional commission often serves as a
liaison between local and state governments, partnering with the Commonwealth of
Virginia to carry out state initiatives at the local and regional level; these partnerships have
included working cooperatively with state agencies on projects such as development
regional water supply plans, preparing transportation plans and assisting localities with
Community Development Block Grants; and
WHEREAS, THE Roanoke Valley-Alleghany Regional Commission takes great pride
in its 50 years of accomplishments, while recognizing the importance of looking ahead to
the challenges of the future.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County commends the Roanoke Valley-Alleghany Regional Commission on the occasion
th
of its 50 Anniversary and recognizes the many important programs and services it has
provided to the region since 1969; and
BE IT FURTHER RESOLVED, that the Clerk of the County of Roanoke prepare a
copy of this resolution for presentation to the Roanoke Valley-Alleghany Regional
provided by the Roanoke Valley-Alleghany Regional Commission to local governments, the
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ACTION NO.
ITEM NO. C.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Mary Beth Williams, Parts
and Service Specialist for the Department of General
Services, upon her retirement after twelve (12) years of
service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Recognition of the retirement of Mary Beth Williams
BACKGROUND:
Mary Beth Williams, Parts and Service Specialist for the Department of General
Services retired on April 1, 2019, after twelve years of service.
DISCUSSION:
Ms. Williams is expected to attend the meeting to accept her quilt and resolution.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO MARY BETH WILLIAMS,
PARTS AND SERVICE SPECIALIST FOR THE DEPARTMENT OF
GENERAL SERVICES, UPON HER RETIREMENT AFTER TWELVE (12)
YEARS OF SERVICE.
WHEREAS, Mary Beth Williams was employed by Roanoke County on March 26,
2007; and
WHEREAS, Ms. Williams retired on April 1, 2019, after twelve (12) years of devoted,
faithful and expert service to Roanoke County; and
WHEREAS, Ms. Williams, through her employment with Roanoke County in the role
of Parts and Service Specialist, has served with professionalism and dedication in
providing services to the citizens of Roanoke County; and
WHEREAS, throughout Ms. she provided
exceptional customer service to all users of the Fleet Center; and
WHEREAS, Ms. Williams was instrumental in the transition from a small garage
facility in Salem to a modern fleet center operation that provides for the comprehensive
management of both County fleet and equipment, as well as billed services for multiple
other government entities.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MARY BETH WILLIAMS for more than twelve (12) years of capable, loyal, and
dedicated service to Roanoke County; and
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FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
2
ACTION NO.
ITEM NO. C.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Recognition of Michael Hibben for being awarded Staff
Member of the Year by the Virginia Public Library Directors
Association
SUBMITTED BY: Shari Henry
Director of Library Services
APPROVED BY:
County Administrator
Recognition:
Recognition of Michael Hibben for receiving the Virginia Public Library Directors Staff
Member of the Year Award
DISCUSSION:
Roanoke County Public Library (RCPL) Senior Manager, Michael Hibben, has been
named 2019 Staff Member of the Year by the Virginia Public Library Directors
Association. While taking on a new supervisory role, Mike also led a system-wide
technology initiative that included bringing Pepper® the humanoid robot created by
Softbank Robotics to Roanoke County. RCPL was the first public library in the nation to
recruit this Artificial Intelligence (AI) capable robot. Since then Mike has worked with
RobotLAB, a San Francisco based educational robotics company, to code Pepper for
library use. He has also led staff in designing coding classes where participants learn to
code with and for Pepper. In addition, Mike worked with another company, Anki, to
make RCPL among the first libraries in the nation to add a smaller robot, Vector, to the
team at all six of our locations. Because of the positive attention and goodwill brought to
RCPL through this initiative, the library has been able to increase and elevate Science,
Technology, Engineering, Arts, and Mathematics (STEAM) programming throughout
Roanoke County, continuing to partner with area groups such as Noke Codes and
Roanoke Robotics and Makers Club, and launching a brand new set of programming
with the international group, Girls Who Code. The library director has been invited to
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serve on two panels, hosted by Urban Libraries Council, whose purposes have been to
set vision and provide tools for libraries across America in STEAM, AI, robotics, and
digital citizenship, giving RCPL an important seat at a large table, and access to some
of the highest level thinking in libraries across America and Canada. RCPL was
included among 14 large systems in an article about these efforts published in Forbes,
and Mike was asked to present at this year's Computers in Libraries conference with
librarians from Palo Alto, and an affiliate at metaLAB at Harvard. His continued great
work in this area has made accessible the highest level of conversation and learning to
all RCPL staff, and will move the library into the future serving the public in an
outstanding way, as it also helps lead in setting standards for libraries across the
country. The Virginia Public Library Directors recognized Mike as Staff Member of the
Year to acknowledge his important contributions to the county, the commonwealth, and
the nation in this arena.
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Resolution approving the Roanoke Valley Resource
Authority (RVRA) budget for 2019-2020
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE:
Approval of the 2019-2020 budget for the Roanoke Valley Resources Authority
BACKGROUND:
The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991,
as a tax exempt political subdivision within the Commonwealth of Virginia to acquire and
construct a regional sanitary landfill and waste collection and transfer station with
related treatment facilities.
Members of the RVRA are County of Roanoke, City of Roanoke, Town of Vinton, and
approve the budget for it to be approved. On March 27, 2019, the Roanoke Valley
Resource Authority (RVRA) Board adopted an operating and reserve budget for the
fiscal year 2019-2020
DISCUSSION:
Attachment A is the 2019-2020 operating budget for the RVRA, which totals
$13,833,686 and represents an overall increase of $1,042,275 from the prior year
budget. Highlights of the operating budget are as follows:
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Revenues
· Disposal fees increased $73,000. Details of this increase are:
o Commercial waste is projected to decrease $568,800 due to the re-
opening of Botetourt's Landfill. The total cumulative impact of this action
is approximately $1.5 million.
o Municipal Waste is projected to increase 1,800 tons and Private Waste to
increase 5,000 tons.
o The budget reflects a $2 increase in the disposal fee for municipal
tonnages, an increase from $51.50 to $53.50. The disposal fee for
commercial haulers remains at $61.50.
· Interest Income
o Projected to increase $40,000 based on improved market conditions.
· Transfer from Contingency Reserve Fund
o In an effort to minimize the disposal fee increase, $897,436 of contingency
reserve funds are being used to balance the budget. Use of one time
funds is not good budgeting practice however this use is to mitigate the
increase to the municipalities.
Expenses
· Salary and Benefits increased $201,034. This increase is attributed to:
o An average 2.5% pay increase for employees, 15% increase for health
insurance and the addition of four new employees and associated
benefits.
· Operating Costs increased $1.9 million. This increase is attributed to:
o Contract services increased $504,766 primarily due to projected
transportation cost increases to transport municipal solid waste from
Salem Transfer Station to New River Resource Authority due to
insufficient transportation services/gondola capacity by the current
transportation contractor.
o Contracted repairs increased $333,250 primarily due to projected
maintenance costs for off-road vehicles and the rotary tipper
o Rental of Equipment increased $918,500 for the lease and maintenance of
four articulated haulers (40 ton).
· Capital Cost increased $85,000 for the purchase of a tarpo-matic system fork lift.
· Transfer to reserves decreased $1,150,000.
o This decrease reduces the contribution made to reserves and defers the
replacement of equipment until the mode of transportation is confirmed.
o See Attachment B for the details for the fiscal year 2019-2020 reserve
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funds. At June 30, 2020 projected unrestricted reserve funds total $11.5
million and restricted reserves total $1.1 million.
Dan Miles, Chief Executive Officer of the RVRA, will be at the meeting to answer
questions regarding the budget request.
FISCAL IMPACT:
The Roanoke Valley Resource Authority budget will impact the County in several ways:
1. Recycling and tipping fees totaling $2,359,000 are budgeted in the 2019-2020
General Fund-Solid Waste budget. Funding for the $2 increase in the disposal
fee was not included in the County Administrator's proposed budget. County staff
will provide options for Board of Supervisors consideration to fund this increase
at the April 23, 2019 budget work session.
2. The County will continue to receive a municipality fee of $350,000 annually from
the RVRA to compensate for the siting of the landfill within the County.
3. The County budgeted $55,985 during the fiscal year 2019-2020 for providing
accounting services.
All of the above impacts except the $2 increase in the disposal fee are included in the
proposed fiscal year 2019-2020 County budget.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the operating budget of
the Roanoke Valley Resource Authority for the fiscal year 2019-2020.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE
AUTHORITY BUDGET FOR THE FISCAL YEAR 2019-2020
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke and the Town Council of the Town of Vinton; and
WHEREAS, the Chief Executive Officer of the Roanoke Valley Resource
Authority has submitted the fiscal year 2019-2020 budget of the Roanoke Valley
Resource Authority for approval.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2019-2020 budget for the
Roanoke Valley Resource Authority, is hereby approved, and the County Administrator
and the Clerk are authorized to execute and attest respectively, on behalf of the County,
any documentation, in form by the County Attorney, necessary to evidence said
approval.
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ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Resolution approving the Roanoke County Public Schools
(RCPS) budget for fiscal year 2019-2020 upon certain terms
and conditions
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY:
County Administrator
ISSUE:
Resolution to approve the annual budget for Roanoke County Public Schools.
BACKGROUND:
State Code 22.1-93 requires the governing body of a County to prepare and approve an
annual budget for education purposes by May 15 or within thirty (30) days of the receipt
of the County of the estimates of state funds, whichever shall later occur.
DISCUSSION:
The Roanoke County Public Schools (RCPS) School Board approved their fiscal year
2019-2020 budget on March 28, 2019. A copy of the fiscal year 2019-2020 Roanoke
County Public Schools Operating Budget was provided to the Board of Supervisors and
budget information can also be found on-line at: <https://www.rcps.us/Page/3736>.
The table below summarizes the budget for each RCPS fund. A comparison of the fiscal
year 2019-2020 budget to the fiscal year 2018-2019 approved RCPS budget is
provided.
Mr. Donald T. Butzer, RCPS School Board Chairman; Dr. Kenneth Nicely, RCPS
Superintendent; and Ms. Susan Peterson, Director of Finance will attend the Board of
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Supervisors meeting to present the RCPS budget.
Fund FY 18-19 FY 19-20 $ Increase/ % Change
Budget Budget (Decrease)
General Fund $147,326,299 $151,586,512 $4,260,213 2.89%
Instructional $1,007,237 $913,905 ($93,332) -9.27%
Resources Fund
Grant Fund $6,161,112 $6,524,323 $363,211 5.90%
Nutrition Fund $5,932,145 $5,976,814 $44,669 0.75%
Technology $2,724,351 $3,116,589 $392,238 14.40%
Replacement Fund
Bus Replacement $1,182,513 $1,374,927 $192,414 16.27%
Fund
Capital Projects Fund $3,272,500 $1,847,500 ($1,425,000) -43.54%
Total, All Funds $167,606,157 $171,340,570 $3,734,413 2.23%
!
FISCAL IMPACT:
Per the revenue sharing agreement with RCPS, the County Administrator's proposed
fiscal year 2019-2020 Operating Budget included a transfer in the amount of
$70,491,737 for RCPS operations as part of the Schools General Fund.
The appropriation of RCPS funds will occur as part of the adoption of the fiscal year
2019-2020 budget ordinances. The first reading of the budget ordinances is scheduled
for May 14, 2019, with second reading scheduled for May 28, 2019.
STAFF RECOMMENDATION:
Staff recommends approving the Roanoke County Public Schools fiscal year 2019-2020
budget to satisfy State Code requirements.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, ARPIL 23, 2019
RESOLUTION APPROVING THE ROANOKE COUNTY PUBLIC SCHOOLS
BUDGET FOR FISCAL YEAR 2019-2020 UPON CERTAIN TERMS AND
CONDITIONS
WHEREAS, State Code 22.1-93 requires the governing body of a County to prepare
and approve an annual budget for education purposes by May 15 or within thirty (30) days
of the receipt by the County of the estimates of state funds, whichever shall later occur;
and
WHEREAS, the Roanoke County School Board approved their fiscal year 2019-
2020 budget on March 28, 2019.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia that the fiscal year 2019-2020 Roanoke County Public Schools budget as set forth
28, 2019, a copy of which is incorporated by
reference herein, is hereby APPROVED, and the County Administrator and the Clerk are
authorized to execute and attest, respectively, on behalf of the County, any documentation,
in form approved by the County Attorney, necessary to evidence said approval.
Page 1 of 1
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On the cover: Roanoke County Public Schools provides many opportunities for students to engage in hands-on learning both in the classroom and beyond. Further,
our students excel in extra-curricular and athletic activities on the court and on the field.
~Cover design courtesy of Chuck Lionberger
A NNUAL B UDGET 2019-2020
M EMBERS OF THE S CHOOL B OARD
Mr. Donald T. Butzer, Chairman Mr. Timothy D. Greenway, Vice-Chairman
Catawba District Vinton District
Mr. David M. Linden Mr. Jason B. Moretz Mr. Michael A. Wray
Hollins District Windsor Hills District Cave Spring District
Clerk to the Board Ms. Angela B. Roberson
Roanoke County Public Schools
(A Component Unit of the County of Roanoke, Virginia)
A NNUAL B UDGET 2019-2020
A DMINISTRATIVE L EADERSHIP T EAM
Dr. Kenneth E. Nicely, Ed.D.
Superintendent
Dr. Rebecca G. Eastwood Dr. Jessica M. McClung
Assistant Superintendent of Assistant Superintendent of
Instruction Student Services and Human Resources
Mr. James C. Soltis Ms. Susan L. Peterson, CPA, MA Mr. James R. Bradshaw
Director of Secondary Instruction Director of Finance Director of Human Resources
Mr. Ben J. Williams Mr. Mark G. Kitta Ms. Elisabeth P. Harman
Director of Assessment and Remediation Director of Facilities and Operations Director of Special Education
Mr. Jason D. Suhr Mr. Jeff A. Terry Dr. Rhonda W. Stegall
Director of Career and Technical Education Director of Technology Director of Administration
A NNUAL B UDGET 2019-2020
ASBO M ERITORIOUS B UDGET A WARD
The Association of School Business Officials International
(ASBO) awarded the Meritorious Budget Award (MBA) to
Roanoke County Public Schools for its Annual Budget for the
th
13 consecutive year for the 2019 fiscal year.
This nationally recognized program was established by ASBO
to promote excellence in school budget presentation. The
award is the highest recognition for school division budget
operations offered by ASBO, and it is only conferred upon
school systems that have met or exceeded the standards of
the program.
Participation in the MBA program validates the School
integrity and
with the School Board and the community.
iii
A NNUAL B UDGET 2019-2020
D EPARTMENT OF F INANCE
P REPARATION OF THE B UDGET D OCUMENT R EQUESTS FOR I NFORMATION
This budget document is designed to provide citizens, taxpayers, and other Questions concerning this report or requests for additional financial
information should be directed to
ity for the money it receives.
Ms. Susan Peterson, CPA, MA
The preparation of the document was made possible by the efforts of the Director of Finance
following team members of the Department of Finance.
Roanoke County Public Schools
5937 Cove Road
Susan L. Peterson, CPA, MA Roanoke, Virginia 24019
Director of Finance
(540)562-3900
Jessica E. Beemer, CPA
Finance Manager Or www.rcps.us.
Courtney H. Deeds, CPA
Finance Manager
Benjamin Z. Hoyt
Finance Manager
Kath E. Rawlings
Accountant
iv
Preparation of the Budget Document
Requests for Information
Fiscal Dependence
Level of Education
Vision Statement
Geographic Area Served
RCPS Strategic Planning Process
Students and Campuses
Budget Process and Timeline
Significant Changes in the Current Year Process and School Board Policies
Allocation of Human and Financial Resources to Achieve Goals and Objectives
Members of the School Board
Mission Statement
Administrative Leadership Team
C-Change Strategic Framework
Deeper Learning
Summary of Revenues and Expenditures for All Funds Organizational Model for Implementation of the Strategic Framework
Budget Comparisons by Fund Department Goals
Significant Trends Key Factors that Affected the Current Year Budget Development
Significant Financial and Demographic Changes
Budget Forecast
Policies
Fund Structure and Basis of Accounting
Per Pupil Expenditure Classification and Explanation of Revenues and Expenditures
Student Enrollment Other Sustaining Local Revenue Sources
Student-Teacher Ratio
Personnel Resource Changes
Budget Process
Budget Calendar
Budget Administration and Management Process
v
Fund Balance
Local Appropriation
Budgeted Revenues Per Pupil
Required Local Match ......................................................................................................
Student Enrollment Projection
Student Enrollment by School
Full-Time Equivalent (FTE) Positions
Teacher Salary Information
Ratio of Total Debt Service to Local Government Expenditures
Outstanding Debt Issuances Funded by Local Government
Amortization of Outstanding Debt Issues Funded by Local Government
School Accreditation
Number of Students Attending College from Graduating Class of 2018
Dropout Statistics
Scholastic Assessment Test (SAT) Test Scores
Standards of Learning Test Scores (SOL's)
Standards of Learning Comparison by School Division
Standards of Learning Subgroup Comparison by School Division
Number of Students Receiving Free or Reduced Lunch
Student Fees ....................................................................................................................
Demographic and Statistical Data
Parent and Student Surveys
vi
C APITAL I MPROVEMENT P ROGRAM R OANOKE C OUNTY P UBLIC S CHOOLS P AY P LAN
..........................................................................................................
Background .............................................................................................................
Program Development ........................................................................................
Funding .....................................................................................................................
Budget Planning
Summary Project Schedule ................................................................................
R OANOKE C OUNTY P UBLIC S CHOOLS P ROPOSED I NSURANCE R ATES
Project Descriptions ..............................................................................................
Summary Project Schedule ................................................................................
Background and Project Descriptions ............................................................
Summary Project Schedule ................................................................................
Technology Initiative ............................................................................................
Funding .....................................................................................................................
Building the Replacement Plan ........................................................................
Detailed Project Schedule ...................................................................................
Overview and Funding ........................................................................................
vii
viii
E XECUTIVE S UMMARY
A NNUAL B UDGET 2019-2020
Roanoke County Public Schools
(A Component Unit of the County of Roanoke, Virginia)
2
R OANOKE C OUNTY P UBLIC S CHOOLS
Office of the Superintendent
5937 Cove Rd. Roanoke, VA 24019 (540) 562-3900
March 28, 2019
To the Honorable Chairman, Members of the Roanoke County School Board,
and the Citizens of the County of Roanoke, Virginia:
We are pleased to present for your consideration the proposed Annual Budget Local aid represents 46.5% of General Fund revenue and increased
for fiscal year 2020 for Roanoke County Public Schools (School System). We $1.6 million over the 2019 budget. This amount represents a transfer
collaborated with the leadership team, school administrators, and other from the County of Roanoke and is based on a revenue sharing
stakeholders to ensure the Annual Budget continues to support the quality agreement with the County of Roanoke Board of Supervisors which
educational programming offered to the students of the County of Roanoke. allocates local property taxes based on changes in population and
ADM.
The nnual udget is the financial outline of the means to fund the
School The development of a budget is challenging every year as budget needs and
and the expected means of financing those expenditures. requests are prioritized and balanced against funding constraints. The
After adoption, it provides the primary means of managing expenditures. following priorities are included in the Annual Budget for fiscal year 2020:
The proposed 2020 General Fund revenue budget is expected to increase by An investment in our people is always a high priority as the School
$4.3 million, which reflects growth of 2.89approved budget System seeks to attract and retain high-quality employees. The Annual
and is funded by two primary revenue streams as follows: Budget incorporates an average employee raise of 3.15% with $3.2
million of funding set aside for a 1-step salary increase for all
State aid represents 52.6% of General Fund revenue and increased contracted positions plus a 1.5% shift for all scales. Also included in
$2.5 million over the 2019 budget. The majority of this increase is this total is a 1.5% stipend to employees over the top of their scale.
attributed to the compensation supplement approved by the General
Assembly, which allows for a compensation supplement for Standards Another $9,142 is included to attract quality bus driver substitutes with
of Quality funded instructional and support positions over the two-an increase in the hourly pay rate from $12.50 to $16.50.
year biennium equal to 3% effective July 1, 2019 and an additional 2%
effective September 1, 2019. An investment in communication and safety through a plan to use
$334,530 for improving the radio communications, through the
State aid is allocated to the School System based on March 31 Average installation of digital radio Bi-Directional Amplifiers and digital radio
Daily Membership (ADM). The ADM for the 2020 budget is projected annual licenses.
to decrease to 13,610 from 13,700 in the 2019 budget. This 90-student
decrease reflects current year enrollment and projected declines.
3
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
An investment to continuing quality programming by funding The budget document following this letter outlines in greater detail the many
$329,444 identified with contracts, fuel, bus fund future replacements, components of the School System budget. In addition, financial schedules
technology fund future replacements, health and dental insurance, Air have been added to communicate further levels of detail to board members,
Force Junior Reserve Officers Training Corps program continuation employees, and citizens.
and other fixed costs identified to continue current programs.
As with all budgets, the funding is not endless. However, the School Board has
made systematic and methodical choices to fund quality programs and staff
An investment in annual maintenance operations of $199,000.
within the constraints of available funding and essential budget needs.
Other program enhancements by funding $148,825 for an
We want to commend the School Board and Board of Supervisors for their
assistant principal to be shared between elementary schools and
strong leadership and enduring commitment to providing a high-quality
library allotments and databases.
education to the students of Roanoke County Public Schools. It is always a
team effort to balance available funding with needs and expectations.
The School Board is required to submit an adopted budget to the County of
Roanoke Board of Supervisors by April 1 of each year for the fiscal year
We would also like to thank all employees for their commitment and
beginning July 1. The County of Roanoke Board of Supervisors adopts the
dedication to providing quality learning experiences and a supportive learning
School System budget on an annual basis at the fund level. As such, the School
environment for our students, and to the many parents and other citizens of
Board must seek approval from the County of Roanoke Board of Supervisors
Roanoke County who volunteer their time and expertise to help make our
in order to increase or decrease any fund total budget.
schools a safe and caring place.
Budgets are built on the best information available at the time and reflect
Respectfully submitted,
reasonable estimates based on experience and current knowledge. The School
Board Emergency Reserve was designed to address shortfalls in revenue
collections and/or unanticipated significant expenditure increases after the
Kenneth E. Nicely, Ed. D. Susan L. Peterson, CPA, MA
budget is adopted. The balance in the Emergency Reserve is currently at
Superintendent Director of Finance
$2,000,000 and is available should either of these situations result in a deficit
in fiscal year 2020.
4
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
The integrity and credibility of the RCPS Strategic Planning Process is
O RGANIZATIONAL S ECTION
maintained internally at each school through shared responsibility for the
evidence-based identification of priorities, the development and
The following is a high-level summary of information contained in the
implementation of action plans, the evaluation of progress, and ongoing
Organizational Section of the Annual Budget.
revisions to the plan. The Strategic Planning Process is guided by engaged
school leaders, but is only effective in realizing growth to the extent that
V ISION S TATEMENT
stakeholders are meaningfully involved and the focus of change remains on
Roanoke County Public Schools (RCPS or School System) fosters a student-
individual classrooms within learning communities of professionals working
centered learning environment, ensuring world-class educational experiences
collaboratively. The strategic plan for each school is more than a document
designed to equip all students with an innovative mindset and the skills to
that is created but only reviewed every three years, it provides much of the
adapt and thrive in a changing global environment.
day-to-day, purposeful focus for identified areas of growth. As such, the
School Strategic Plan goals should be reviewed and revised at least annually
RCPS S TRATEGIC P LANNING P ROCESS
based on evidence collected as measures of ongoing progress.
School divisions and local schools are required by the Code of Virginia to adopt
comprehensive, long-range plans for continuous growth and improvement. In
The integrity and credibility of the RCPS Strategic Planning Process is also
Roanoke County Public Schools, the Comprehensive Plan and its various
maintained though a review process that is external to each school. Each year,
components are designed to meet the state requirement. At the school level,
school leadership works with a liaison from central administration to review
the School Strategic Plan serves as the required blueprint for long-range
the planning and implementation process that the school has followed during
continuous improvement. The School Strategic Plan and the district
the school year, as well as progress the school has made toward achievement
Comprehensive Plan, however, also serve a second purpose. The continuous
of the chosen goals. The role of the liaison is to serve as a catalyst for reflection
cycle of study, implementation, and evaluation of these plans provide evidence
and a resource for suggestions and support. In the third year of the school
to RCPS stakeholders and outside accrediting agencies of the purposeful
improvement cycle, the principal of the school schedules dates for a visit from
planning, data-based decision making, and accountability for student
a review team that is external to the school, but comprised of a principal and
achievement and organizational effectiveness. This process of internal and
staff member from designated schools as well as the central administration
external accountability is known as the RCPS Strategic Planning Process.
liaison. The purpose of the visit is to allow the visiting team to meet with school
Although the Strategic Plan for each school aligns with the overall goals of the
and improvement process. Empirical and anecdotal evidence of progress
School System as articulated by the C-Change Strategic Framework, the RCPS
toward meeting the chosen goals is presented along with plans for future
Strategic Planning Process is designed to allow for a degree of differentiation
direction. The review team is especially interested in observing a clear
among the 27 schools within RCPS. Since evidence collected at each school is
alignment of school goals with the C-Change Framework, what data was used
s
to identify priorities, how the staff was organized to implement the School
strategic plan goals should reflect priority areas for growth to be addressed by
Strategic Plan, and how the School Strategic Plan resulted in change within
the plan until sustainability is reached in the priority area or new evidence
individual classrooms to produce student achievement. The review team
suggests the need to change priorities.
provides feedback, including commendations and recommendations for
strengthening the school continuous improvement process.
5
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
B UDGET P ROCESS AND T IMELINE framework, the School Board attempts to balance the educational needs of
students with the funding available to the School System from local, state, and
The Code of Virginia requires that school divisions must prepare annual
federal sources.
program. It presents a proposed plan of expenditures and the expected means
Although budget management and administration is a year-long process, the
of financing those expenditures. After adoption, it provides the primary means
of managing expenditures.
budget.
The superintendent prepares an annual budget, with the approval of the
Identify and prioritize budget initiatives
School Board, and submits it to the County of Roanoke Board of Supervisors
October
Review School Capital Improvement Program
(the appropriating body). The annual budget provides supporting information
ofthe amount of money needed by each major classification prescribed by the
Department Budget kick-off
Virginia Board of Education and other headings or items as may be necessary.
November
Approve School Capital Improvement Program
The School System budget cycle is divided into a five-step process that
Budget Requests Submitted
includes planning, preparation, adoption, implementation, and evaluation.
December
School Board Work Session to review Capital
Budget Work Sessions with School Board
Planning
January
Public Hearing at Regular Board Meeting
Budget Work Sessions with School Board
February
Revenue estimates updated
EvaluationPreparation
Budget Work Sessions with School Board
March
Budget adoption by School Board
Budget submission to County of Roanoke Board Of
Supervisors
April
ImplementationAdoption
Budget adoption by County of Roanoke Board Of
Supervisors
May
The process is driven by two objectives: to develop a budget that will provide
every child in the School System with the best possible educational
opportunities and to optimize the use of available resources. Within this
6
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
S IGNIFICANT C HANGES IN THE C URRENT Y EAR P ROCESS AND S CHOOL B OARD P OLICIES Placement (Pre-AP) science students completed an independent research
project.
There were no significant changes in current year processes or school board
policiesin relation to the budgeting process.
Goal 2: RCPS students in grades K-12 will progressively develop the skills
needed to be college and career ready upon graduation.
The School Board and the County of Roanoke Board of Supervisors have
adopted financial policies governing the treatment of year-end balances for
The emphasis for fiscal year 2019 was the push for more active engagement in
the School System. As a result of sound budget and frugal management
secondary classrooms. Walkthrough tools were developed to allow the
practices, the School System has historically ended each fiscal year with both
administrators to gather data regarding engagement in the classrooms. Data
excess revenues and under-spent expenditure budgets. The policy provides
was analyzed and used to foster conversations during post-observation
for the allocation of year-end balance to Capital Reserves with 33% for Minor
teacher conferences to implement strategies to promote active engagement
Capital Reserves and 67% for Major Capital Reserves.
and movement in the classrooms. Professional Learning Communities (PLCs)
were focused on the implementation of active engagement strategies.
The full school board policy manual may be found online at:
Students can show proficiency in a second language by attaining the Seal of
Biliteracy.
https://www.boarddocs.com/vsba/roecnty/Board.nsf/goto?open&id=86DGEC
6692D6
st
Goal 3: RCPS students and staff will demonstrate effective 21 century skills
(communication, collaboration, creativity, citizenship, and critical thinking
A LLOCATION OF H UMAN AND F INANCIAL R ESOURCES
) to achieve learning and instructional goals.
TO A CHIEVE G OALS AND O BJECTIVES
Specific department strategic goals are as follows, along with a summary of
RCPS had several schools begin the implementation of the Reflective Friends
the human and financial resources that have either been spent or will be spent
process in an effort to spread the use of instructional strategies and the
in support of the overall strategic goals of the School System. Due to the
nature of pulling resources from all of the departments, schools, and other
implementing strategies for student engagement and authentic learning.
resources, the cost cannot be easily quantified for all goals.
Instruction
Goal 1: Students will attain a high level of knowledge and skills as assessed
by multiple measures of achievement that reflect a balance between Standards
of Learning (SOL) and performance-based formats.
All RCPS schools were accredited for the 2018 school year based on SOL
assessments without relying on the 3-year average. All students in grades 3,
5, 6, and 7 participated in state-mandated performance-based assessments for
which skills are demonstrated. All level I and II world language students
completed a skills-based end-of-year assessment. All Pre-Advanced
7
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
Administration Goal 2: RCPS will balance providing appealing and nutritious daily meal
Goal 1: RCPS will maintain a safe, disciplined and healthy environment that choices to students and staff and the operation of a financially self-supporting
nurtures physical and mental well-being of students and staff. school nutrition program that complies with State and federal school lunch
regulations.
RCPS has continued the partnership with the Virginia Department of Criminal
Justice Services to train all new threat assessment team members as well as RCPS continued to expand summer school feeding opportunities by adding
have each team present to their full faculties on the threat assessment process two additional sites. During the summer of 2018, RCPS provided lunches to
in their schools. All RCPS staff has been trained in the Run, Hide, Fight protocol 3,935 students through three elementary school programs and one academic
and all new teachers will be trained this year. Continual research around summer school program. The financial stability for the program continues with
positive behavior interventions and support is ongoing. an additional $534,089 added to the fund balance that can be used for salary
adjustments and equipment replacements.
Goal 2: Review, develop, and implement policies and administrative
procedures to provide guidance and consistent support for instruction. Human Resources
Goal 1: The Human Resources department will recruit and hire highly qualified
th
Virginia School Board Association suggests policies are reviewed three times a employees to meet the academic needs of students in preschool to 12 grade.
year and revisions to policies and regulations continue to improve operation
of the School System. All positions were filled as of September 2018. 25% of new hires required a
provisional license; 75% of new hires were fully licensed. The Instructional
Finance Verification Report indicates over 99% of teachers meet criteria for licensure.
Goal 1: RCPS will develop financial policies, promote and model good
stewardship in financial matters, and prepare financial reports that reflect the Goal 2: The Human Resources department will retain and develop engaged
th
financial plans and position of the School System using best practices and employees who will meet the academic needs of students in preschool to 12
compliance with generally accepted accounting principles and applicable legal grade.
regulations.
100% of employees that retire or resign from RCPS are given an electronic Exit
The Annual Budget lays out the planned source and use of public funds and is Survey. The School System has retained 88% of 2017 RCPS new hires.
documented in an easily readable format in accordance with best practices.
The Comprehensive Annual Financial Report (CAFR) reports actual financial Goal 3: By September 2018, the Human Resources Department will increase
results in an easily readable format in accordance with generally accepted the number of culturally diverse employees from 5% to 8% of total employees
accounting principles. Both the Annual School Budget and the CAFR are working for RCPS.
published to the website and have been submitted for national review by the
Government Finance Officers Association (GFOA) and Association of School As of fiscal year 2018, RCPS has 5.25% diverse employees. RCPS hired 7.8% of
Business Officials (ASBO) (national organizations for government accounting new teachers or administrators whom are diverse employees.
and reporting) to provide assurance the documents have both been prepared
to meet the highest standards of reporting.
8
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
Operations M EMBERS OF THE S CHOOL B OARD
Goal 1: RCPS will perform preventative maintenance on Heating, Ventilation,
The School Board is comprised of the following individuals:
Air Conditioning (HVAC) systems to insure reliability, maintain our Building
Automation Controls Network (BACnet) control system, and analyze the annual
Mr. Donald T. Butzer, Chairman ............................................................ Catawba District
utility consumption for efficiency in order to maintain a physical environment
Mr. Timothy D. Greenway, Vice-Chairman ............................................ Vinton District
conducive to learning.
Mr. David M. Linden ....................................................................................... Hollins District
The fiscal year 2019 Capital Maintenance Plan includes more BACnet control
Mr. Jason B. Moretz ........................................................................... Windsor Hills District
upgrades to provide better control over the districts HVAC systems. The
Mr. Michael A. Wray .............................................................................Cave Spring District
operations department is preparing to implement the elimination of the
current HVAC scheduling module and allow the principal or their designee to
A DMINISTRATIVE L EADERSHIP T EAM
schedule after-hour events directly in their BACnet control system. The
operations department will continue to analyze the utility consumption with
The Administrative Leadership Team is comprised of the following individuals:
the continuing program modifications.
Dr. Kenneth E. Nicely, Ed.D. ....................................................................... Superintendent
Goal 2: RCPS will consolidate bus stops to reduce fuel consumption, explore
Ms. Susan L. Peterson, CPA, MA .............................................. Director of Finance
alternate fuel sources for buses, and improve on-time performance of bus
Mr. Mark G. Kitta ........................................ Director of Facilities and Operations
arrivals.
Mr. Jeff A. Terry ....................................................................... Director of Technology
Transportation assesses and modifies lengthier routes by shifting some
students of the longer routes to other buses in an effort to reduce their travel
Dr. Rebecca G. Eastwood ........................... Assistant Superintendent of Instruction
time. Annually, transportation assesses the propane buses and compares them
Mr. James C. Soltis ............................................ Director of Secondary Instruction
with the efficiencies and costs of diesel buses. The department continues to
investigate new ways of increasing miles per gallon (MPG) with the propane
Mr. Ben J. Williams ........................... Director of Assessment and Remediation
buses. An example is a change to the gear ratio in the propane buses which
Mr. Jason D. Suhr .......................... Director of Career and Technical Education
provided an MPG increase of 0.8 to 1.5, compared to the previous year. The
recommendation is to continue to purchase diesel buses until such time
Dr. Jessica M. McClung ...................................................... Assistant Superintendent of
propane buses become considerably more fuel efficient.
Student Services and Human Resources
Goal 3: Improve reporting of School Dude Maintenance Direct work order
Mr. James R. Bradshaw ........................................... Director of Human Resources
system to provide target start date; actual completion date; action taken to
Ms. Elisabeth P. Harman.......................................... Director of Special Education
remediate the maintenance issue; and provide meaningful information on
maintenance costs by school facility.
Dr. Rhonda W. Stegall ................................................... Director of Administration
This is a new goal and results are not yet available.
9
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
resident tuition, online class tuition, warranty reimbursements, student
F INANCIAL S ECTION
fees, and miscellaneous rebates and refunds.
The following is a high-level summary of information contained in the Financial
Transfers include amounts received in the Technology Replacement Fund,
Section of the Annual Budget.
Instructional Resources Fund, Bus Replacement Fund, and Minor Capital
Fund from the General Fund.
S UMMARY OF R EVENUES AND E XPENDITURES FOR A LL F UNDS
Expenditures are classified based on object.
Revenues are classified based on source.
Personnel
78%
Local
State
revenues
revenues
42%
48%
Transfers
Transfers
Non-personnel
Capital
Other Federal
6%
Contingencies
2%
13%
reservesCapital outlay
revenuesrevenues
0%
3%
0%
3%5%
Personnel is the largest cost of the School System due to the number of
State revenues, the largest source, include funding of the Standards of
teachers and other staff needed to meet desirable student-to-teacher
Quality (SOQ) by the Virginia General Assembly, a portion of the state-
staffing ratios.
wide sales tax collections, and State grants.
Non-personnel include other costs that are not included in any of the other
Local revenues represent the County of Roanoke appropriation.
categories.
Federal revenues are primarily from federal education grants, the national
Contingencies are set aside for possible mid-year grants and to true up
school breakfast and lunch programs, federal E-Rate revenue, and
grant estimates to the actual awards.
Medicaid.
Transfers include amounts that transfer between school funds and transfer
Other revenues include the remaining local revenues, the majority of which
from the School System to the County for future capital projects and for
are for the sale of food in the school nutrition program. Other items
debt service payments.
include interest income, tuition for summer school, preschool, non-
10
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
B UDGET C OMPARISONS B Y F UND 2019 and an additional 2% effective September 1, 2019.
The School System budgets seven funds, of which four are considered
Local aid represents 46.5% of General Fund revenue and increased
operating funds. The General Fund, Instructional Resources Fund, Bus
$1.6 million over the 2019 budget. This amount represents a transfer
Fund and Technology Replacement Fund collapse as
from the County of Roanoke and is based on a revenue sharing
operating funds for financial reporting purposes. The remaining three funds
agreement with the County of Roanoke Board of Supervisors which
include the Grant Fund, Capital Projects Fund, and Nutrition Fund. A
allocates local property taxes based on changes in population and
summary of the revenues and expenditure budgets for each fund follows.
ADM.
The General Fund is the primary operating fund used to account for all
The following General Fund expenditure changes are of significance:
financial resources except those required to be accounted for in another fund.
Personnel expenditures increased by $3.4 million, as the investment in
20192020Increase
our people is always a high priority. The Annual Budget incorporates
BudgetBudget(Decrease)
an average employee raise of 3.15% with $3.2 million of funding set
State revenues$ 77,191,859$ 79,713,506$ 2,521,647
aside for a 1-step salary increase for all contracted positions plus a
Local revenues 68,844,764 70,491,737 1,646,973
1.5% shift for all scales. Also included in this total is a 1.5% stipend to
Federal revenues 272,706 295,458 22,752
employees over the top of their scale. In addition, there is an increase
of $651,767 for insurance adjustments for health, retiree health, and
Other revenues 1,016,970 1,085,811 68,841
dental insurance. These increases were offset partially by a reduction
Total revenues147,326,299$ $ 151,586,512$ 4,260,213
in the EEWP participants and personnel lapse.
Personnel$ 122,962,412$ 126,331,309$ 3,368,897
Non-personnel expenditures increased primarily related to $431,582
Non-personnel 14,013,839 15,124,950 1,111,111
for transfer of custodial personnel savings to cover contracted
services, $302,378 increase in contracted services for vendor contract
Capital outlay 261,349 482,446 221,097
increases, $139,875 increase in fuel, $79,000 increase in maintenance
Contingencies 792,792 225,000 (567,792)
budget and $26,000 for additional library allotments and databases.
Transfers 9,295,907 9,422,807 126,900
Total expenditures147,326,299$ $ 151,586,512$ 4,260,213
Capital Outlay increased by $221,097. An increase $326,250 relates
toan investment in communication and safety through the installation
ofdigital radio Bi-Directional Amplifiers. This is offset by a
The following General Fund revenue changes are of significance:
$105,903transfer of expenses for the Carl Perkins grant from the
General Fundto the Grant Fund.
State revenues represents 52.6% of General Fund revenue and
increased $2.5 million over the 2019 budget. The majority of this
Contingencies for the 2019 budget included $567,792 from the final
increase is attributed to the compensation supplement approved by
budget changes adopted by the General Assembly on May 30, 2018.
the General Assembly, which allows for a compensation supplement
These funds were removed from contingency for fiscal year 2020.
for Standards of Quality (SOQ) funded instructional and support
positions over the two-year biennium equal to 3% effective July 1,
11
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
The Instructional Resources Fund is a separate operating fund that accounts The Bus Replacement Fund is a
for the funding of textbooks and other electronic resources for the classroom. separate operating fund that
accounts for the funding of the
Bus Replacement Plan, which is a
20192020Increase
15-year plan addressing the
BudgetBudget(Decrease)
need to replace school buses on
State revenues$ 880,091$ 874,309$ (5,782)
a useful life schedule. This will
Other revenues 7,000 7,000 -
ensure the fleet does not age to
Transfers 120,146 32,596 (87,550)
a point where the cost to
Total revenues$ 1,007,237$ 913,905$ (93,332)
maintain the fleet exceeds the
replacement cost of the fleet vehicles.
Personnel$ 103,698$ 16,148$ (87,550)
Non-personnel 903,539 897,757 (5,782)
20192020Increase
Total expenditures1,007,237$ $ 913,905$ (93,332)
BudgetBudget(Decrease)
Federal revenues $ -$ 200,000 $ 200,000
The decrease from the 2019 budget is primarily from reducing the operating
Other revenues 20,000 30,000 10,000
transfer from the General Fund, which offsets moving contracted salaries
Transfers 533,219 675,000 141,781
permanently to the General Fund. A decrease in State funding was offset by a
Total revenues$ 553,219$ 905,000$ 351,781
reduction in contracted resources.
Materials and supplies$ 16,065-$ $ 16,065
Capital outlay 1,182,513 1,158,862 (23,651)
Grant Contingencies-200,000 200,000
Total expenditures1,182,513$ $ 1,374,927$ 192,414
The revenue increase over the 2019 budget primarily relates to $200,000 for
federal National Clean Diesel Rebate Program and $141,781 for an increase in
the operating transfer from the General Fund to support the Bus Replacement
Plan. The Bus Replacement Plan includes 2020 budgeted amounts of $1.2
million for the replacement of 9 regular and 3 special education buses, in
addition to $16,065 for replacing camera systems on 10 buses.
The planned excess of revenues over expenditures will be offset by the use of
beginning carryover reserves.
12
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
The Technology Replacement Fund is a separate operating fund that The Grant Fund is a special revenue fund used to account for transactions
accounts for the funding of the Technology Replacement Plan, which is a 6-related to federal, state, and private grants that are not reported in another
year plan addressing the need to continually replace technology infrastructure fund. Most federal grants are typically 27 months or less. Matching
and equipment that require a significant amount of resources. requirements are accounted for in the General Fund.
20192020Increase 20192020Increase
BudgetBudget(Decrease)BudgetBudget(Decrease)
State revenues$ 726,000$ 726,000$ -State revenues$ 923,774$ 1,042,935$ 119,161
Federal revenues 465,148 559,118 93,970Federal revenues 4,836,338 5,078,388 242,050
Other revenues 367,750 473,755 106,005Other revenues 401,000 403,000 2,000
Transfers 1,044,680 1,100,000 55,320Total revenues$ 6,161,112$ 6,524,323$ 363,211
Total revenues$ 2,603,578$ 2,858,873$ 255,295
Personnel$ 4,656,255$ 4,736,494$ 80,239
Other Charges 1,808,121 2,227,219 419,098Non-personnel 1,104,857 1,186,477 81,620
Materials and Supplies 160,230 159,230 (1,000)Capital outlay-201,352 201,352
Capital outlay 756,000 730,140 (25,860)Contingencies 400,000400,000 -
Total expenditures2,724,351$ $ 3,116,589$ 392,238Total expenditures6,161,112$ $ 6,524,323$ 363,211
The revenue increase over the 2019 budget primarily relates to $93,970 for State and federal revenues and related expenditures increased due to the
federal E-Rate reimbursement for wireless networks, internet, and hardware, transfer of multiple Career and Technical Education grants from the General
$69,960 for the sale of laptops that have reached the end of their useful life, Fund to the Grant Fund, including $154,586 for Carl Perkins, $91,630 for State
and $55,320 for an increase in the operating transfer from the General Fund to equipment funding, $21,840 for State industry certifications, and $15,883 for
support the Technology Replacement Plan. Project Graduation grants.
The Technology Replacement Plan includes 2020 budgeted amounts of $1.5 Additional increases related to true-ups for continuing grants, including
million to lease student and staff computers, $713,630 to lease promethean $57,576 for Individuals with Disabilities Education Act Title VI-B Flow Through
boards and $69,230 for promethean replacement parts on the boards included grant revenues and $53,919 for Elementary and Secondary Education Act Title
in the third phase-in of new promethean boards, which will occur the following IV Student Support.
year, $487,140 for networking equipment replacements, $243,000 for server
replacements, and $90,000 for wireless connections replacements. Other revenues increased by $2,000 for a Waynesburg University grant, a
Library of Congress grant provided to an employee for conference expenses.
The planned excess of revenues over expenditures will be offset by the use of
beginning carryover reserves.
13
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
The Capital Projects Fund is used to account for financial resources used for The Nutrition Fund is a
the acquisition or construction of major capital facilities, other than those special revenue fund used to
financed by the General Fund. This fund includes the Capital Improvement account for activities of the
Plan (CIP) and the Capital Maintenance Plan (CMP) in addition to other minor nutrition program. The
capital projects. School System recognizes
the link between student
20192020Increase health and learning and
desires to provide a
BudgetBudget(Decrease)
comprehensive program
Local revenues$ 382,940$ 512,500$ 129,560
promoting healthy eating
Other revenues 250,000 250,000 -
and physical activity for our
Capital reserves 1,574,560 - (1,574,560)
students. As such the nutrition program offers students a traditional breakfast,
Transfers 1,065,000 1,085,000 20,000
Second Chance Breakfast, Grab and Go Breakfast, and a traditional lunch. The
Total revenues$ 3,272,500$ 1,847,500$ (1,425,000)
goal is for this fund to be self-sufficient.
CIP$ 1,932,500$ 487,500$ (1,445,000)
20192020Increase
CMP 1,000,000 1,000,000 -
BudgetBudget(Decrease)
Other Projects 140,000 160,000 20,000
State revenues$ 102,145$ 126,814$ 24,669
Contingencies 200,000 200,000 -
Federal revenues 2,600,000 2,610,000 10,000
Total expenditures3,272,500$ $ 1,847,500$ (1,425,000)
Other revenues 3,230,000 3,240,000 10,000
Total revenues$ 5,932,145$ 5,976,814$ 44,669
The CIP is a 10-year plan and generally includes projects expected to
individually cost in excess of $500,000 and have a useful life of five or more
Personnel$ 2,716,523$ 2,812,795$ 96,272
years, unless funded by a bond issue, in which case the useful life must equal
Non-personnel 2,995,772 2,970,350 (25,422)
or exceed the length of the bond. The 2019 CIP Budget included $1.5 million
Capital outlay 194,850 168,669 (26,181)
for design and planning for the future renovation of William Byrd High School
Contingencies 25,000 25,000 -
and $432,500 for the Human Resources and Payroll Software System. The 2020
Total expenditures5,932,145$ $ 5,976,814$ 44,669
CIP Budget includes $310,820 towards the replacement of the Human
Resources and Payroll Software System and $176,680 funding reserved for use
Slight revenue increases from the State, and other sources combined with
on future projects.
decreases in capital outlay will allow the program to provide an average
employee raise of 3.15% for a 1-step salary increase for all contracted positions
The CMP is a 10-year plan dedicating $1.0 million annually for maintenance
plus a 1.5% shift for all scales. Also included in this total is a 1.5% stipend to
and repairs throughout all school facilities to help ensure the safety and value
employees over the top of their scale.
of these assets while avoiding potentially large costs resulting from lack of
proper maintenance.
14
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
S IGNIFICANT T RENDS S IGNIFICANT F INANCIAL AND D EMOGRAPHIC C HANGES
A significant trend reflected below is the percent of fund balance (excluding State aid is allocated to the School System based on March 31 Average Daily
the emergency contingency) as compared to the operating budget. Membership (ADM). The ADM for the 2020 budget is projected to decrease
to 13,610 from 13,700 in the 2019 budget. This 90-student decrease reflects
current year enrollment and projected declines. The impact to the School
Fund Balance as a % of General Fund Budget
System is $467,591 less in State aid. See additional discussions under Student
150
8.0%
Enrollment found under the Informational Section of this Executive Summary.
145
B UDGET F ORECAST
5.0%
Projections for the upcoming three fiscal years are as follows:
140
3.2%3.3%
3.0%
135 202120222023
2.5%
2.2%
2.1%
1.9%
ProjectionProjectionProjection
1.2%
130
State revenues$ 84,118,715$ 85,786,570$ 87,487,782
143.2 137.9 128.8 131.4 132.9 133.8 135.7 136.7 143.1 145.4
Local revenues 73,067,880 71,312,385 71,249,482
125
Bond proceeds 10,000,000 9,232,185 767,815
2009201020112012201320142015201620172018
Federal revenues 8,583,287 8,426,804 8,273,450
Other revenues 5,489,566 5,489,566 5,489,566
Capital reserves 586,163 - -
Transfers 3,397,596 4,097,596 4,697,596
Another significant trend reflected in the following graph is the relationship
Total revenues$ 185,243,207$ 184,345,106$ 177,965,691
between the School System funding derived from the State and the County.
Below is the trend analysis for the years included in the budget.
Personnel$ 135,888,807$ 137,927,139$ 139,996,046
Non-personnel 22,787,019 22,660,186 21,610,105
84
Capital outlay 17,072,291 13,741,826 5,687,262
Total State Versus Local Revenue
79.7
Contingencies 670,000 670,000 870,000
77.2
79
75.8
Transfers 9,422,807 9,422,807 9,422,807
72.9
Total expenditures$ 185,840,924$ 184,421,958$ 177,586,220
74
70.1
69
State revenues are projected based on a 2% growth, while federal revenues are
70.5
69.3
68.8
68.7
67.7
projected on a 2% decline, and all other revenues are level-funded. Grant Fund
64
20162017201820192020
revenues are level-funded. Projections of revenue sources are subject to
ACTUALSACTUALSACTUALSBUDGETBUDGET
change each year based on legislative actions at the State and federal levels,
StateLocal
local government revenue collections, and current economic conditions.
Personnel expenditures are projected based on 1.5% increase, which would
15
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
equal a 1-step increase for contracted employees. This projection maintains
I NFORMATIONAL S ECTION
the integrity of the salary scales and allows the School System to retain and
recruit quality teachers and other staff. Materials and supplies have been
The following is a high-level summary of information contained in the
adjusted to reflect the discretionary and flexible nature of spending in that
Informational Section of the Annual Budget.
area. All other expenditures are level-funded, except for the Bus Fund,
Technology Replacement Fund, and the Capital Projects Fund, which
P ER P UPIL E XPENDITURE
incorporate the Bus Replacement Schedule, Technology Replacement
A summary of the School Systems per-pupil spending as compared to total
Schedule, CIP, and CMP for the next three years.
SOL performance follows.
This chart compares all schools in Virginia and shows that two school districts
had higher student performance and lower per pupil spending than Roanoke
County Public Schools and three divisions had the equivalent student
performance with lower per pupil spending.
16
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
S TUDENT E NROLLMENT 3.During fiscal year 2016, a Demographic study was conducted to
forecast enrollment by school and grade through 2026. The
Student enrollment projections are a major consideration when developing the
Demographer used many statistics outside the toolbox available to the
School Board budget as approximately 50% of the revenues are calculated
School System to impact the extrapolation of historical trends into the
based on enrollment. Enrollment is also significant because it drives the
future. Based on the study, adjusted for students not eligible for SOQ,
number of instructional and support staff needed to provide educational and
the range is 13,607 to 13,885.
support services to students.
The adopted ADM is 13,610, based on grade progression. The forecasted
A trend analysis from fiscal year 2011 through the forecasted fiscal year 2023
years are based on the percent change for each year from the demographic
follows.
S TUDENT-T EACHER R ATIO
14.4
Average Daily Membership
Smaller class sizes are a goal of the School System and although the class sizes
(ADM) Trend
have increased in recent years, they remain at the lower end of acceptable
14.2
ranges.
14.0
This chart shows the average number of students per teacher over the past 10
2019-2020
13,610
years.
13.8
Grade 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
13.6
KG 17 19 18 20 20 19 19 19 18 19
1 17 19 20 21 20 20 20 19 19 18
2 18 20 20 20 21 20 20 20 20 20
3 18 19 20 21 21 21 21 20 20 20
Note: Fiscal Year 2018 and earlier represent the actual March 31 ADM. The
4 18 20 21 22 21 21 21 20 20 20
red diamonds represent the budgeted ADM and the diamonds
5 19 20 21 22 22 21 21 21 22 20
represent forecasted ADM.
6 20 23 23 23 23 23 23 21 21 23
The School System compares three methods for calculating the budgeted
7 21 23 23 23 23 23 23 21 21 23
ADM.
8 21 23 23 23 23 23 23 20 20 21
9 21 22 22 22 22 22 23 20 20 21
1.Virginia Department of Education estimate as of July 1, 2017 is 13,591
10 21 22 22 22 22 22 23 20 20 20
based on data at the Weldon-Cooper Center.
11 21 22 22 22 22 22 23 21 21 19
12 21 22 22 22 22 22 23 21 21 18
2.The grade progression method as of December 31, 2018 is 13,610
based data extracted from the Student Information System.
17
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
P ERSONNEL R ESOURCE C HANGES
A WARDS, R ECOGNITIONS, AND A CCOMPLISHMENTS
As part of the annual budget process, requests for additional staffing are
evaluated for funding. Positions being vacated due to retirement or normal
Glenvar, Hidden Valley, Northside, and
attrition are filled on a need basis. Additional details are included in the
William Byrd Middle Schools are
Informational Section.
designated as Schools to Watch. In order to
achieve this exceptional middle-level school
recognition a school must embody the
Budgeted FTE's
intersection of academic excellence, developmental responsiveness, social
20172018Change
equity, and organizational structure.
Board Member5.05.00.0
Bonsack, Cave Spring and Green Valley Elementary Schools, and Cave
Administrator20.020.00.0
Spring and Hidden Valley High Schools were awarded the 2018 Virginia
Principal27.027.00.0
Board of Educational Excellence Awards. These schools met all state and
Assistant Principal24.525.51.0
federal accountability benchmarks and made significant
Teacher1,207.51,219.512.0
progress toward goals for increased student achievement
Instructional Assistant325.0327.02.0
and expanded educational opportunities set by the board.
Secretary76.075.0(1.0)
Attendance & health42.042.00.0
Back Creek, Clearbrook, and Penn Forest Elementary
Transportation216.0223.07.0
Schools, Cave Spring, Glenvar, and Hidden Valley
Maintenance95.088.0(7.0)
Middle Schools, and Glenvar High School were awarded
Technology36.035.0(1.0)
the 2018 Virginia Board of Education Distinguished Acheivement Award. These
School Nutrition154.0154.00.0
schools met all state and federal benchmarks and made progress toward the
2,228.02,241.013.0
goals of the Governor.
Working in Support of Education (W!SE) awarded Cave Spring, Glenvar,
Northside, and William Byrd High Schools the Blue Star School Award for
achieving an 80% passing rate on the W!SE Financial Literacy Certification Exam
with an average student score of 85% or higher. In addition, seven Roanoke
County Public School teachers, Jayne Atkins, Katelyn Benson, Randy Boone,
Andrew Huray, Ashley Spradlin, Stephanie Taliaferro, and Tracey Wright,
earned the Gold Star Teacher award by achieving a 93% pass rate in at least
one of their classes on either the Fall 2017 or Spring 2018 W!SE Financial
Literacy Certification Test.
18
Roanoke County Public Schools
Annual Budget 2019-2020
Executive Summary
Dr. Kenneth E. Nicely, Ed.D., superintendent of Roanoke County Public Roanoke County Public Schools has been recognized for its Minecraft:
Schools, has been named as the recipient of the Leadership Award from the Education Edition pilot program that was introduced to over 14,100 students
Virginia Association of Supervision, Curriculum and Development. The award in fiscal year 2018. Minecraft offers a game-based learning journey that
is presented annually to one Virginia educator for outstanding leadership in encourages teacher and student collaboration and learning that is engaging
teaching and learning. and purposeful.
Each year, teachers from across the School System are nominated by students, Roanoke County Public Schools and Western Virginia Water Authority were
parents, co-workers and administrators to receive the Roanoke County Public presented a Business and Industry Partnership Award by the Virginia
Schools EdApple Awards. The 2018 Golden Apple Department of Education and the Virginia Community College System for the
th
(highest honor) was presented to Ashley Williams, 6 grade English & reading exemplary career and technical education (CTE) program and partnership.
teacher at William Byrd Middle School. The 2018 Red Apple Awards were
nd
presented to Traci Altice, 2 grade teacher at Bonsack Elementary School, Roanoke County Public Schools had a strong year in terms of SOL
Jeffrey Maynard, Special Education teacher at Northside Middle School, and performance. The School System again had all of its 26 schools fully accredited
for the fiscal year 2019 school year based on fiscal year 2018 results.
Terry Haynie, Choir/music theory teacher at Glenvar High School. The 2018
Green Apple Award (new teacher who has taught in the School System for Furthermore, the School System exceeded the State average on 28 of 29 SOL
rdth
three years or less) was presented to Kristen Sink, a 3 grade teacher from tests and significantly increased overall performance in 5 Grade Mathematics,
Oak Grove Elementary School. Biology, and World History II. The School System excels in all areas, but
rd
secondary mathematics is a particular highlight. The Math 7 results were 3
The School Nutrition Association of Virginia presented three awards to in the State and Algebra I one of the keys to high school graduation was
th
employees of the School System for their dedication to the nutrition program. 8 in the S
Kathy Stackpole, Nutrition Manager at Bonsack Elementary School received overall reading and mathematics results exceed most divisions of
the Lifetime Achievement Award. Mary Sue Draper, Nutrition Manager at similar size and demographics. Roanoke County Public Schools had the
Mount Pleasant Elementary School received The Thelma Flanagan Gold Award highest SOL results in the region.
of Excellence. Chuck Lionberger, Public Relations Specialist, received the
Friends of School Nutrition Association of Virginia Award, for his extraordinary The Association of School Business Officials International (ASBO) awarded a
Certificate of Excellence in Financial Reporting to Roanoke County Public
work on behalf of school nutrition programs.
th
Schools for its CAFR for the 18 consecutive year ended June 30, 2018. This
Roanoke County Public Schools has been honored with the nationally recognized program was established by ASBO to encourage school
Best Communities for Music Education designation from business officials to achieve a high standard of financial reporting. The award
The NAMM Foundation for its outstanding commitment to is the highest recognition for school division financial operations offered by
music education for the past 16 years. The School System ASBO, and it is only conferred upon school systems that have met or exceeded
was chosen as 1 of 18 school divisions in the Commonwealth
the standards of the program. The program reviews the accounting practices
of Virginia. The award is based on a survey of the School and reporting procedures used by the School System in its CAFR based upon
System and its commitment to providing a wide range of specific standards established within GAAP.
musical opportunities and supporting them financially.
19
20
O RGANIZATIONAL S ECTION
A NNUAL B UDGET 2019-2020
21
22
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
Valley with a provisional population of 93,735 and a Metropolitan Statistical
B ACKGROUND I NFORMATION
1
Area (MSA) population of approximately 308,707. Located in the largest
urban area west of Richmond, the School System is one of the largest
F ISCAL D EPENDENCE
employers in the Roanoke Valley.
Roanoke County Public Schools (School System) was established in 1870 to
provide educational opportunities to the residents of the County of Roanoke,
S TUDENTS AND C AMPUSES
Virginia (County). The School System is a fiscally dependent school division
The School System provides a broad spectrum of general, special, gifted, career
pursuant to state law. As a fiscally dependent school division without taxing
and technical education opportunities for approximately 14,100 students
authority, assessed and market value of taxable property and tax rates do not
(including preschool) between the ages of 3 and 21 at sixteen elementary
apply nor does the School System maintain a debt service fund. State law
schools, five middle schools, five high schools, and one specialty center.
prohibits the School System from entering into debt that extends beyond the
Following is a map of all school building locations throughout the county.
fiscal year without the approval of the local governing body.
Because of this fiscal dependency, the School System is a component unit of
the County. Approximately 46.5General Fund
support derives from the local appropriation of the County. In addition, the
County prepares and administers a budget for school-related debt service.
L EVEL OF E DUCATION
In addition to the Standard Diploma, the School System also offers an
Advanced Studies Diploma, an Applied Studies Diploma for students with
disabilities who complete the requirements of their Individualized Education
Program, a General Achievement Adult High School Diploma for individuals
who are at least 18 years of age and not enrolled in public school or not
otherwise meeting the compulsory school attendance requirements set forth
in the Code of Virginia, and a General Educational Development Certificate.
G EOGRAPHIC A REA S ERVED
th
The School System is the 18 largest of 132 school
systems in the Commonwealth of Virginia. The
County of Roanoke is located in the
southwestern part of the State and is
the suburban hub of the Roanoke
1
Population source: VA Stats, Weldon Cooper Center, Charlottesville, VA
23
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
Below is a copy of the Organizational Chart adopted March 22, 2018. A new
G OVERNANCE
chart of the Organizational Chart is under construction due to a change in
staffing, however it is not ready as of the publishing date of the budget
The Constitution of the Commonwealth of Virginia provides that the General
document.
Assembly establish a system of free public elementary and secondary schools
for all children of school age throughout the state and seek to ensure that an
educational program of high quality is established and continually maintained.
The General Assembly has required that such an educational system be
maintained and administered by the Virginia State Board of Education, the
superintendent of public instruction, division superintendents and school
boards.
The supervision of schools in each school division shall be vested in a school
board selected in accordance with the applicable provisions of the Code of
Virginia. The school board is a corporate body whose official title shall be the
Roanoke County School Board (School Board). The members of the School
Board are elected by the citizens of their magisterial district to serve four-year
terms.
The School Board is responsible for setting the educational policies of the
policies. The School Board generally meets on the second and fourth Thursday
of each month at 6:00 pm. Refer to the School Board website at www.rcps.us
for more information on the School Board meetings.
The School Board is comprised of the following individuals:
Mr. Donald T. Butzer, Chairman ............................................................ Catawba District
Mr. Timothy D. Greenway, Vice-Chairman ............................................ Vinton District
Mr. David M. Linden ....................................................................................... Hollins District
Mr. Jason B. Moretz ........................................................................... Windsor Hills District
Mr. Michael A. Wray .............................................................................Cave Spring District
24
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
D EEPER L EARNING
M ISSION AND G OALS
DEEPER LEARNING is at the heart of the Strategic Framework.
M ISSION S TATEMENT
Deeper learning is learning that is engaging and purposeful.
Roanoke County Public Schools provides a safe, nurturing, and engaging
Deeper learning includes content knowledge as well as the development
environment in which students are empowered by knowledge, skills, and
of Opportunity Ready skills: Collaboration, Communication, Creativity,
Critical thinking, and Citizenship.
Deeper learning is student-centered, personalized, and differentiated to
C-C HANGE S TRATEGIC F RAMEWORK
meet the individual needs of students.
A long-time leader in instructional technology, RCPS is again leading the way
Deeper learning is produced through the purposeful use of a variety of
among K-12 school districts by undergoing a sea change in the way
instructional strategies. Strategies that engage students in authentic
instructional planning, digital resources, and technology are leveraged to
problem solving (e.g. inquiry-based learning, project-based learning, and
transform the learning experience of students in all RCPS classrooms toward
design challenges) should be a regular part of the instructional mix.
deeper learning. By shifting the learning focus toward a balance between
Deeper learning produces innovative students who are college and career
st
content knowledge and the equally important process of developing 21
ready.
century skills, RCPS affirms its mission to ensure students are equipped with
Deeper learning is catalyzed when technology is used to activate the C
collaborative problem-solving skills and are able to think and communicate
skills.
creatively about their experiences. In this paradigm, providing access to digital
resources and technology is neither the end game nor is it limited to passive
The components and conditions needed to sustain a deeper level of learning
tasks such as taking online tests or accessing information. Students use a
are summarized below.
variety of technology tools as consumers as well as producers of information.
Balance
None of this happens within a vacuum; rather, students will successfully
The school community strives for an instructional balance between
achieve within a carefully cultivated climate and culture conducive to learning
st
preparing students for standardized tests and developing 21 century
and with educators and support staff fully prepared to collaboratively meet the
skills that are equally crucial to their future success.
needs of each student.
A variety of assessments are used to measure student achievement;
including rubrics, performance-based assessments, and traditional
For RCPS, the sea change toward deeper
assessments such as Standards of Learning tests.
learning means leveraging technology in
The curriculum provides for a whole-child approach to learning across
a variety of disciplines.
learning Collaboration, Communication,
Creativity, Critical thinking, and Citizenship
while continuing to ensure that every student
has appropriate resources to achieve along the
path to graduation and beyond.
25
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
School and Classroom Climate Learning Culture
The school community cultivates a physically, emotionally, and Leadership is team-oriented and visionary.
intellectually safe environment in which students experience a sense Student and school success are celebrated.
of belonging. Resilience toward problem solving is fostered by viewing failure as a
Schools are positive, welcoming communities built on a foundation of learning opportunity.
mutual respect and social equity. Collaboration through communities of learning is a primary conduit
Students exhibit a high standard of citizenship in both face-to-face for skill growth for students and adults.
and online interactions. Adults exhibit a positive attitude and optimistic expectations
Students and staff exhibit collaboration and communication skills that regarding student potential.
contribute to a positive school climate. Intellectual curiosity is modeled by adults and cultivated in students.
Opportunities are created for continuous learning.
Professional Growth Adults and students practice evidence-based decision making.
Professional growth is developed through active participation of each Adults and students are accountable to themselves and the learning
staff member within a professional learning community. community for their contribution to student achievement.
Division and school leaders commit to staff professional growth
through planning, funding, and program evaluation.
Multiple delivery modes and differentiation are employed to meet
individual needs of staff.
Professional development incorporates job-embedded approaches
such as instructional coaching and professional learning communities.
School and division professional development priorities are aligned
with the teaching and learning goals of the School System.
Building for teaching capacity involves a personal commitment to a
deep understanding and demonstration of content knowledge, best
practice pedagogy, and skill with engaging use of technology.
Professional development builds staff capacity to meet current as well
as future challenges.
Support Tools and Services
School facilities and operations support environments in which
children thrive.
Staff exercises ethical and transparent stewardship of public funds and
resources.
Technology services support the instructional program and business
functions of the School System.
26
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
O RGANIZATIONAL M ODEL FOR I MPLEMENTATION OF THE S TRATEGIC F RAMEWORK and Classroom Climate, Professional Growth, Support Tools and Services, and
Learning Culture.
The Strategic Framework serves as the primary focus for school growth and
student achievement within the RCPS Comprehensive Plan. The following
The C-Change Strategic Framework is effective and meaningful in promoting
graphic and accompanying explanation describe the interconnectivity among
consistent, sustained improvement only to the extent that it leads to change
the school division, schools, and classrooms within this model. The vehicle for
in schools, cohorts of teachers and staff, and individual classrooms. RCPS
implementation of the model within the schools is the RCPS Strategic Planning
believes that reform relies on the work done individually and collaboratively
Process.
by teachers, staff, and leaders in each school to put into practice the ideals of
the C-Change Strategic Framework through goals adopted at the school and
st
classroom level. Individual teachers and staff understand the nature of 21
century classrooms and accept responsibility for the professional growth
needed to make it happen. Teachers and staff then join together within
professional learning communities (PLC) to develop common goals and plans
and mutually support their implementation within the PLC. The collective work
of teachers within PLCs serves as the primary conduit of change
implementation required by the overall School Strategic Plan which is
developed through the continuous assessment of needs within the school in
alignment with the C-Change Strategic Framework. The Strategic Planning
Process represents the cycle of continuous improvement expected at each
school and is an internal and external means of accountability to stakeholders,
including accountability within the Roanoke County Strategic Planning
process.
RCPS is a system of individual schools and central departments aligned to a
common vision and mission. Just as individual schools are accountable to
stakeholders for continuous improvement, so, too, is RCPS accountable to
stakeholders as a school division. Each RCPS department develops standards
The C-Change Strategic Framework identifies specific outcomes associated
of excellence and short-term goals in support of the learning focus of the
with the learning focus articulated by the Vision and Mission statements.
school division and the individual schools. These standards and goals include
These outcomes describe the types of deeper learning experiences that should
every aspect of the operation of the School System including instruction,
be readily evident in every classroom, in every school within the school division.
nutrition, human resources, facilities, technology, student services,
Every RCPS student deserves the opportunity to learn from educators who are
administration, and finance. Performance goals and evidence of achievement
committed to preparing, planning, creating, implementing, and evaluating for
are reported regularly to the School Board, the Virginia Department of
these outcomes. The C-Change Strategic Framework also articulates five
Education, and other accrediting agencies, and are made public to RCPS
essential components and conditions that must be nurtured and developed in
stakeholders through various media.
order for the outcomes to become reality in each classroom: Balance, School
27
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
D EPARTMENT G OALS
RCPS had several schools begin the implementation of the Reflective Friends
Specific department goals are as follows, along with a summary of the financial
process in an effort to spread the use of instructional strategies and the
resources that have either been or will be spent to achieve them. Due to the
nature of pulling resources from all of the departments, schools, and other
implementing strategies for student engagement and authentic learning.
resources, the cost cannot be easily quantified for all goals.
Administration
Instruction
Goal 1: RCPS will maintain a safe, disciplined and healthy environment that
Goal 1: Students will attain a high level of knowledge and skills as assessed
nurtures physical and mental well-being of students and staff.
by multiple measures of achievement that reflect a balance between Standards
of Learning (SOL) and performance-based formats.
RCPS has continued the partnership with the Virginia Department of Criminal
Justice Services to train all new threat assessment team members as well as
All RCPS schools were accredited for the 2018 school year based on SOL
have each team present to their full faculties on the threat assessment process
assessments without relying on the 3-year average. All students in grades 3,
in their schools. All RCPS staff has been trained in the Run, Hide, Fight protocol
5, 6, and 7 participated in state-mandated performance-based assessments for
and all new teachers will be trained this year. Continual research around
which skills are demonstrated. All level I and II world language students
positive behavior interventions and support is ongoing.
completed a skills-based end-of-year assessment. All Pre-Advanced
Placement (Pre-AP) science students completed an independent research
Goal 2: Review, develop, and implement policies and administrative
project.
procedures to provide guidance and consistent support for instruction.
Goal 2: RCPS students in grades K-12 will progressively develop the skills
Virginia School Board Association suggests policies are reviewed three times a
needed to be college and career ready upon graduation.
year and revisions to policies and regulations continue to improve operation
of the School System.
The emphasis for fiscal year 2019 was the push for more active engagement in
secondary classrooms. Walkthrough tools were developed to allow the
Finance
administrators to gather data regarding engagement in the classrooms. Data
Goal 1: RCPS will develop financial policies, promote and model good
was analyzed and used to foster conversations during post-observation
stewardship in financial matters, and prepare financial reports that reflect the
teacher conferences to implement strategies to promote active engagement
financial plans and position of the School System using best practices and
and movement in the classrooms. Professional Learning Communities (PLCs)
compliance with generally accepted accounting principles and applicable legal
were focused on the implementation of active engagement strategies.
regulations.
Students can show proficiency in a second language by attaining the Seal of
Biliteracy.
The Annual Budget lays out the planned source and use of public funds and is
st
documented in an easily readable format in accordance with best practices.
Goal 3: RCPS students and staff will demonstrate effective 21 century skills
The Comprehensive Annual Financial Report (CAFR) reports actual financial
(communication, collaboration, creativity, citizenship, and critical thinking
results in an easily readable format in accordance with generally accepted
) to achieve learning and instructional goals.
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Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
accounting principles. Both the Annual School Budget and the CAFR are the number of culturally diverse employees from 5% to 8% of total employees
published to the website and have been submitted for national review by the working for RCPS.
Government Finance Officers Association (GFOA) and Association of School
Business Officials (ASBO) (national organizations for government accounting As of fiscal year 2018, RCPS has 5.25% diverse employees. RCPS hired 7.8% of
and reporting) to provide assurance the documents have both been prepared new teachers or administrators whom are diverse employees.
to meet the highest standards of reporting.
Operations
Goal 2: RCPS will balance providing appealing and nutritious daily meal Goal 1: RCPS will perform preventative maintenance on Heating, Ventilation,
choices to students and staff and the operation of a financially self-supporting Air Conditioning (HVAC) systems to insure reliability, maintain our Building
school nutrition program that complies with State and federal school lunch Automation Controls Network (BACnet) control system, and analyze the annual
regulations. utility consumption for efficiency in order to maintain a physical environment
conducive to learning.
RCPS continued to expand summer school feeding opportunities by adding
two additional sites. During the summer of 2018, RCPS provided lunches to The fiscal year 2019 Capital Maintenance Plan includes more BACnet control
3,935 students through three elementary school programs and one academic upgrades to provide better control over the districts HVAC systems. The
summer school program. The financial stability for the program continues with operations department is preparing to implement the elimination of the
an additional $534,089 added to the fund balance that can be used for salary current HVAC scheduling module and allow the principal or their designee to
adjustments and equipment replacements. schedule after-hour events directly in their BACnet control system. The
operations department will continue to analyze the utility consumption with
Human Resources the continuing program modifications.
Goal 1: The Human Resources department will recruit and hire highly qualified
th
employees to meet the academic needs of students in preschool to 12 grade. Goal 2: RCPS will consolidate bus stops to reduce fuel consumption, explore
alternate fuel sources for buses, and improve on-time performance of bus
All positions were filled as of September 2018. 25% of new hires required a arrivals.
provisional license; 75% of new hires were fully licensed. The Instructional
Verification Report indicates over 99% of teachers meet criteria for licensure. Transportation assesses and modifies lengthier routes by shifting some
students of the longer routes to other buses in an effort to reduce their travel
Goal 2: The Human Resources department will retain and develop engaged time. Annually, transportation assesses the propane buses and compares them
th
employees who will meet the academic needs of students in preschool to 12 with the efficiencies and costs of diesel buses. The department continues to
grade. investigate new ways of increasing miles per gallon (MPG) with the propane
buses. An example is a change to the gear ratio in the propane buses which
100% of employees that retire or resign from RCPS are given an electronic Exit provided an MPG increase of 0.8 to 1.5, compared to the previous year. The
Survey. The School System has retained 88% of 2017 RCPS new hires. recommendation is to continue to purchase diesel buses until such time
propane buses become considerably more fuel efficient.
Goal 3: By September 2018, the Human Resources Department will increase
29
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
Goal 3: Improve reporting of School Dude Maintenance Direct work order physical, and emotional growth through the use of security equipment,
system to provide target start date; actual completion date; action taken to communication systems, and building design. Lastly, a strong educational
remediate the maintenance issue; and provide meaningful information on program is dependent upon a sound, financial support system.
maintenance costs by school facility.
The School System works to provide accurate and professional financial
This is a new goal for 2018 and results are not yet available. information to board members, staff, and the community for making informed
budgetary decisions, planning for future school division needs, assessing past
financial performance, and optimizing the sharing of information.
The budget process for the 2020 Annual Budget started early in the fiscal year
much like the previous budget cycles. Challenging times in the economy
necessitate ongoing assessments of federal, state, and local funding along with
frequent revenue re-forecasts to compare budgeted revenues with actual and
expected collections.
Revenue Constraints
In Virginia, public education is a shared responsibility between the State and
its localities. However, the State continues to underfund state-mandated
programs. In addition, several substantial state funding policies, such as re-
benchmarking and the creation of the lottery-funded program category, have
provide quality education programs.
K EY F ACTORS THAT A FFECTED THE C URRENT Y EAR B UDGET D EVELOPMENT
School boards in Virginia do not have taxing authority and are fiscally
The annual budget is designed to support the major goals and objectives of
dependent on the local government. The County of Roanoke Board of
the School System including preparing each student to become a productive
Supervisors adopted via policy a revenue sharing agreement formula which
citizen in a democratic and diverse society by implementing instructional
allocates local property taxes based on changes in population and ADM.
practices and programs that will prepare students to achieve success in their
future.
Enrollment Trends
State aid is allocated to the School System based on March 31 Average Daily
The success of the students rests on the School System providing the best
Membership (ADM). The ADM for the 2020 budget is projected to decrease
supports possible to teachers and other staff including recruiting and retaining
to 13,610 from 13,700 in the 2019 budget. This 90-student decrease reflects
highly qualified teachers, optimal class sizes, and appropriate training
current year enrollment and projected declines.
opportunities for continuous improvement. The School System also strives to
maintain a safe and healthy learning environment that nurtures mental,
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Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
Compensation Evergreen Solutions recommended performing a Compensation Study every
Education is a labor-intensive operation and offering a competitive few years to ensure continued internal equity, external marketability, and
compensation package for employees remains a priority. Student achievement integrity of the scales. In addition, certain positions have been hard to fill at
depends largely upon staffing highly qualified teachers in every classroom in current market levels. A new Compensation Study will be completed to
the School System. As such, the allocation of human and financial resources identify market adjustments to be pursued during the fiscal year 2021 budget
within this budget is primarily directed to employee salaries and benefits. process.
The following graph depicts employee raises between fiscal year 2009 through The Annual Budget incorporates an average employee raise of 3.15% with
2018 as compared to the inflation rate from calendar year 2009 through 2018. $3.2 million of funding set aside for a 1-step salary increase for all contracted
positions plus a 1.5% shift for all scales. Also included in this total is a 1.5%
stipend to employees over the top of their scale.
7.00%
7.00%
Raises compared to Inflation Rate
Another compensation priority is to increase the substitute bus driver hourly
6.00%
rate from $12.50 to $16.50 for a cost of $9,142. This increase is a priority to
attract enough qualified substitutes to reduce the reliance on garage
5.00%
4.00%
employees for filling daily substitute needs.
4.00%
Health Insurance
2.50%
3.00%
The County of Roanoke, School System, Roanoke Valley Resource Authority,
and the Western Virginia Regional Jail jointly participate in a health insurance
1.55%
2.00%
plan for eligible employees. This plan is self-funded by each entity with
1.00%
reinsurance coverage to protect from catastrophic claims paid during the plan
0.00%0.00%
year. Reinsurance coverage is composed of a specific stop-loss limit (individual
0.00%
employee claim limits) of $200,000 and is contracted with Anthem Blue Cross
2009201020112012201320142015201620172018
Blue Shield. In addition, prescription drug benefits are carved out and
-1.00%
provided by WellDyneRx.
InflationRaise
Since the health insurance plan is self-funded, it purchases administrative
services, access to network physicians and facilities, and claims administration
from a third-party vendor. Over the winter of 2018-2019 the health insurance
Employee compensation suffered in recessionary times when the focus was on
plan was put out to bid, which is done every five years. Anthem Blue Cross
preserving jobs and benefits rather than salary increases. All pay plans were
Blue Shield was awarded the contract and will continue to service the current
frozen for several years and they became compressed, leading to inequities.
KeyCare 1000 Plan.
In order to remedy these issues, the School System provided a 2% raise in 2017
and dedicated another 5% for market adjustments based on a Compensation
Study performed by Evergreen Solutions, LLC.
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Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
During the 2019 budget, due to continual rising insurance costs, the School Based on these revised rates changes, the 2020 Budget includes an additional
System eliminated the KeyCare 200 Plan, which had a 32% participation level, cost to the School System of $512,301 and additional premiums to be
and only offered the KeyCare 1000 Plan. By moving to the higher deductible collected from employees of $169,341.
Health Reimbursement Account plan, it was expected employees would be
more cognizant of their own out-of-pocket costs and be more purposeful in Budget Requests
their choices for health care, which would also save in claims expenses. A master list of budget requests developed from the School Board,
uperintendent, departments requesting funds in excess of the prior year
Although there is a desire to offer a second health insurance plan, it is not original balance, individual schools, and other stakeholders is a standard tool
possible at this time. The rates from the recent bid on higher deductible Health
used to identify, document, and track budgetary increase requests made by all
Reimbursement Account (HRA) plans were more costly than expected and stakeholders.
would have led to higher premiums to employees than would be desired. The
same held true for the Health Savings Account (HSA) plans; in addition, IRS These requests were segregated and identified by main categories: fixed
rules create barriers that will have to be overcome in order to provide an HSA. increases required to be implemented, compensation, uperintendent
A renewal agreement will be signed each of the five years of the contract with ecommendations, and dditional ecommendations according to priority.
Anthem, and alternative plans will be explored at each renewal.
Budget
Since the School System is self-funded, monthly contributions are paid into the The uperintendent worked closely with the School Board and administration
Internal Service Fund from both the to understand and prioritize each of the budget requests in order to prepare
the premium) and school employees. These contributions are based upon the final School Board Budget, which was presented during the School Board
estimates Anthem provides that include medical claims, administrative Meeting on March 14, 2019.
expenses, and stop-loss insurance coverage.
The incremental new General Fund revenue identified is as follows, along with
The 2020 budget includes a slight increase in the base premiums of the health any requested changes.
insurance as follows:
NEW REVENUEAmountRemaining
Increase in State revenues$ 2,521,647
2.4% premium increase.
Increase in local revenues 1,646,973
10% base premium increase for non-wellness rates.
Increase in federal revenues 22,752
The HRA contribution will continue to be $500 for employee only and
Increase in Other revenues 129,881
$1,000 for the other levels.
Reduce non-resident tuition (from $2,863 to $2,100) (61,040)
There will continue to be a $2,500 benefit to retirees participating in
TOTAL$ 4,260,213 $ 4,260,213
the Employee Extended Work Plan and for part-time employees who
choose the health insurance plan.
This was then used to fulfill many of the Budget Requests, as is shown on the
The employee percentage of the total premium does not change from
following page.
prior year.
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Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
AmountRemaining
S IGNIFICANT B UDGET AND F INANCIAL I TEMS
$ 4,260,213$ 4,260,213
FIXED INCREASES IN EXPEDITURES
P OLICIES
Increase contractual services (including utilities)$ 302,378
The following excerpts summarize the significant policies of the School System
Increase diesel & gas for buses & vehicles 139,875
that guide budget and accounting functions.
Increase transportation wages for mid-day runs 52,322
Increase Bus Fund transfer 141,781
§4.01 Management of Funds
Increase Technology Fund transfer 55,320
The superintendent or superintendent's designee is responsible for
Increase in baseline personnel, FICA, & VRS 277,382
administering the division budget in accordance with School Board policies
Increase for 1% payoll contingency 31,000
and applicable state and federal regulations and laws. The superintendent or
Increase for insurance (health, retiree health, & dental)651,767
superintendent's designee uses appropriate fiscal planning and management
Add 2 part-time water works positions for maintenance 32,900
Reduce Personnel lapse (278,115)
methods, modeled after the best accepted business practices and directed
Retirement adjustments for EEWP participants (403,024)
toward the educational goals of the division.
Release contingency from FY19 final State revenue (567,792)
Net accounting changes (141,350)
If the appropriating body appropriates funds to the School Board by total
Increase JROTC transportation cost 20,000
amount (also referred to as lump sums), funds may be transferred by the
Increase JROTC instructor reimbursement to city 15,000
School Board from one major classification to another. If funds are
TOTAL$ 329,444$ 3,930,769
appropriated to the School Board by major classifications, no funds are
POSSIBLE NEW EXPENDITURES
expended by the School Board except in accordance with such classifications
1-Step increase plus 1.5% scale shift$ 3,239,272 $ 691,497
without the consent of the appropriating body.
SUPERINTENDENT RECOMMENDATIONS
The superintendent may be authorized by the School Board to make line item
Increase bus driver sub rate (from $12.50 to $16.50)$ 9,142
transfers within a major classification.
Increase library databases and allotments 37,500
Add indoor track assistant coaches 7,500
Increase quantity of RVGS slots (temporary) 33,005
The School Board manages and controls the funds made available to it for the
Add 2 tradesman positions for maintenance 120,000
public schools and incurs costs and expenses.
Add 1 shared elementary assistant principal 66,010
Increase for itinerant teacher mileage 4,810
§4.02 Annual Budget
TOTAL$ 277,967$ 413,530
The annual school budget is the financial outline of the
ADDITIONAL FUNDING RECOMMENDATIONS
education program. It presents a proposed plan of expenditures and the
Increase for digital radio BDA infrastructure (5-years)326,250$
expected means of financing those expenditures. After adoption, it provides
Increase for digital radio annual license 8,280
the primary means of managing expenditures.
Increase minor maintenance budget 79,000
TOTAL$ 413,530$ -
The fiscal year begins on the first day of July and ends on the thirtieth day of
the following June.
33
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
The superintendent prepares, with the approval of the School Board, and §4.26 School Capital Reserves
submits to the appropriating body, an estimate of the amount of money The Roanoke County School Board recognizes one of the keys to sound
needed during the next fiscal year for the support of the public schools of the financial management is the development of a systematic way to fund capital
school division. The estimate sets up the amount of money needed for each projects. In addition to the Policy for Use of Year-End Balance, the School
major classification prescribed by the Virginia Board of Education and such Board believes it is important to set up a funding stream and guidelines to
other headings or items as may be necessary. fund some capital projects, or portions of capital projects, on a pay-as-you-go
basis. The National Advisory Council on State and Local Budgeting (NACSLB)
The superintendent or superintendent's designee prepares a budget calendar has issued guidelines representing standards of excellence in governmental
identifying all deadlines for the annual budgetary process. The calendar budgeting that include the preparation of policies and plans for capital asset
includes at least one work session for reviewing the budget and at least one acquisition, maintenance, and replacement (Principle 2; Element 5; Practice
public hearing on the budget. Notice of the time and place for the public 5.2). This policy addresses this standard.
hearing is published at least ten days in advance, in a newspaper having
general circulation within the school division. This policy will establish guidelines to set aside reserves to fund school capital
projects.
Upon approval of the school division's budget by the appropriating body, the
school division publishes the approved budget in line item form, including the Policy Guidelines for Major School Capital Reserve
estimated required local match, on its website and the document shall also be
made available in hard copy as needed to citizens for inspection. 1.The School Board hereby establishes a Major School Capital Reserve for
the purpose of accumulating funds to pay-as-you-go for school capital
§4.04 Financial Accounting and Reporting projects identified in the School Capital Improvements Plan that is adopted
The superintendent by the School Board.
implementing a modern system of accounting for all school funds as
2.Funds will be deposited into the Major School Capital Reserve from the
established by the Virginia Board of Education and the Auditor of Public
following sources:
Accounts.
a.As specified in the Policy 4.27 Use of Year-End Balance, two-thirds of
the year-end balance will be allocated to the Major School Capital
The Roanoke County School Board receives monthly statements of the funds
Reserve.
available for school purposes.
b.Up to one-third of the year-end balance will be allocated first to Minor
School Capital Reserve, with any amount not allocated to Minor
At least once each year the School Board submits a report of all its
Capital reverting back to the Major School Capital Reserve.
expenditures to the appropriating body. Such report is also made available to
c.Any additional funds that the School Board appropriates to the Major
the public on the school division website and in hard copy in the finance
School Capital Reserve.
department on a template prescribed by the Board of Education.
34
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
3.Funds may be allocated from the Major School Capital Reserve for the §4.27 Use of Year-End Balance in the School Operating Fund
following purposes: At the end of a fiscal year, unspent expenditure appropriations, and revenues
in excess of budget, generally lapse and revert to a reserve or fund balance
a.Cash outlay for projects identified in the School Capital Improvements
within the fund in which the appropriations originated. In some cases it is
Plan adopted by the School Board.
desirable to reappropriate a portion of these funds to allow for the completion
b.Debt payment to expedite projects identified in the School Capital
of projects or purchases in process. The Board of Supervisors provides for
Improvements Plan adopted by the School Board.
these instances by including wording in the County Appropriation Ordinance
c.Land purchase opportunities, even if they are not included in the
that encompasses encumbrances, capital projects and school funds. The
School Capital Improvements Plan.
National Advisory Council on State and Local Budgeting (NACSLB) has issued
guidelines representing standards of excellence in governmental budgeting
Policy Guidelines for Minor School Capital Reserve
that include the preparation of policies and plans for capital asset acquisition,
1.The School Board hereby renames the School Capital Improvement Fund
maintenance, and replacement (Principle 2; Element 5; Practice 5.2). This policy
Unappropriated Balance as the Minor School Capital Reserve.
addresses this standard.
2.Funds will be deposited into the Minor School Capital Reserve from the
This policy would establish guidelines to fund school capital reserves.
following sources:
Encouraging sound fiscal management practices will provide opportunities for
a.As specified in Policy 4.27 Use of Year-End Balance, one-third of the
funding needed school capital improvements.
year-end balance will be allocated to the Minor School Capital
Reserve.
Departments will not engage in practices, for the purpose of solely generating
b.As specified in the Roanoke County Charter, the proceeds from the
savings that will adversely affect the quality of service delivery, unless approved
sale of land and fixed assets, unless specifically appropriated otherwise
by the superintendent and/or the School Board.
by the School Board, will be deposited to the Minor School Capital
Reserve.
Policy Guidelines
c.Any additional funds that the School Board appropriates to the
Reserve.
1.When the School System revenue and expenditure accounts are closed out
at the fiscal year-end, two-thirds of the year-end balance in the school
3.Funds may be allocated from the Minor School Capital Reserve for the
operating fund will revert to the Major School Capital Reserve for capital
following purposes:
projects listed on the Capital Improvement Plan as adopted by the School
a.Cash outlay for minor school capital projects. These are projects that
Board.
are not normally in the School Capital Improvements Plan, and are
2.Up to one-third of the remaining year-end balance in the school operating
usually less than $500,000.
fund will revert to the Minor School Capital Reserve for future capital
b.Architectural and engineering services for all capital projects,
projects approved by the School Board, with any portion of the one-third
whenever possible.
not allocated to Minor School Capital Reserve reverting back to the Major
c.Other one-time expenditures.
Capital Reserve.
d.Major school capital projects as identified in the School Capital
Improvements Plan, adopted by the School Board.
35
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
F UND S TRUCTURE AND B ASIS OF A CCOUNTING salaries, instructional materials, supplies, equipment, and other operating
costs).
The accounts of the School System are organized and operated using fund
accounting. A fund is an independent fiscal and accounting entity with a self-
The Instructional Resources Fund is a self-balancing fund that maintains
balancing set of accounts. Fund accounting segregates funds according to
a fund balance from year-to-year, however it is collapsed into the General
their intended purpose and is used to aid management in demonstrating
Fund for financial statement reporting at year-end. This fund consists of
compliance with finance-related legal and contractual provisions. The
the costs associated with the purchase of new textbooks (in hard copy or
minimum number of funds maintained is consistent with legal and managerial
digital format) and consumable instructional materials related to the
requirements. All of the budgeted funds adopted by the School Board are
subject areas. This fund is subsidized by the General Fund through an
classified as governmental funds.
interfund transfer.
Accounting and budgets for all funds are adopted on a basis consistent with
The Bus Replacement Fund is a self-balancing fund that maintains a fund
the accounting principles generally accepted in the United States of America.
balance from year-to-year, however it is collapsed into the General Fund
The following is a brief description of the specific funds used by the School
for financial statement reporting at year-end. This fund consists of the
System and their measurement focus and basis of accounting.
costs associated with the purchase or replacement of school buses and
support vehicles. This fund is subsidized by the General Fund through an
G OVERNMENTAL F UNDS account for expendable financial resources and are
interfund transfer.
reported using the current financial resources measurement focus and the
modified accrual basis of accounting. Revenues are recognized when they
The Technology Replacement Fund is a self-balancing fund that
become susceptible to accrual; that is when they become both measurable and
maintains a fund balance from year-to-year, however it is collapsed into
available to finance expenditures of the current period. Grant and other
the General Fund for financial statement reporting at year-end. This fund
reimbursement-based revenues are recognized in the fiscal year in which all
consists of the costs associated with the purchase or replacement of school
eligibility requirements have been satisfied. All other revenue items are
technology needs as directed by the Technology Replacement Plan.
considered measurable and available if collected within 30 days after year-end.
This fund is primarily
Expenditures are recorded when a liability is incurred, except for compensated
subsidized by the
absences and capital lease obligations, which are recognized as expenditures
General Fund
only when payment is due.
through an interfund
transfer, however, it
The individual governmental funds include:
also is funded from
the State Technology
The General Fund is the primary operating fund used to account for all
Initiative, federal E-
financial resources except those required to be accounted for in another
rate reimbursements,
fund. Revenues are derived from local revenues, state aid, sales tax
and student laptop
revenues, federal revenues, and other revenues which are not accounted
fees.
for in another fund. The General Fund includes expenditures necessary for
the day-to-day operations of the School System (for example: teacher
36
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
The Grant Fund is a special revenue fund used to account for proceeds of Local Revenues This is the transfer from the County of Roanoke, which is
specific grants that are restricted to expenditures for specific purposes. based on a revenue sharing agreement.
The Grant Fund accounts for federal, state, and private grants to provide
critical support for the instructional program. Other Revenues These include all other revenues, such as tuition and
facility rentals.
The Nutrition Fund is a special revenue fund used to account for activities
of the nutrition program. The Nutrition Fund accounts for the revenues Expenditures are classified by object (main account), department, division,
and expenditures necessary to operate school cafeterias. The primary fund, function, program, location, and project. Each of these are called
source of funding for this budget comes from cafeteria sales and federal financial dimensions and are components of the chart of accounts.
reimbursements for free and reduced lunches. This fund is self-supporting.
O THER S USTAINING L OCAL R EVENUE S OURCES
The Capital Projects Fund is used to account for financial resources used
The following is a summary of the other sustaining local revenue sources:
for the acquisition or construction of major and minor capital projects,
other than those financed by the General Fund.
Tuition
There are several types of tuition charged by the School System. Non-resident
P ROPRIETARY F UND budgets are reported using the economic resources
tuition are fees charged to a student that does not live in the County of
measurement focus and the accrual basis of accounting. These funds
Roanoke but wishes to attend a County school. In the 2020 Budget, the tuition
distinguish operating from nonoperating revenues and expenses wherein
rate is lowered from $2,863 to $2,100. Other types of tuition are fees for
operating revenues and expenses generally result from providing services in
specific programs including Gifted Art, Quest, Summer School, Dual
Enrollment, Employee Preschool, RCPS Online, and Adult Education.
Specifically, operating revenues include charges to departments, employees,
and students for insurance premiums and operating expenses include
Student Fees
insurance claims and administrative expenses. All revenues and expenses not
Students in grades 6 through 12 are charged a $50 fee for taking the laptop
meeting this definition are reported as nonoperating.
home overnight. This helps to fund battery replacements, repairs, self-
insurance, and the lease for the laptops. In addition, students in high school
C LASSIFICATION AND E XPLANATION OF R EVENUES AND E XPENDITURES
may pay a parking fee of $40 for the school year to drive to school. These fees
Revenues for the School System are classified by source within a fund. The help offset the cost to maintain the parking lots. A list of adopted student fees
major revenue sources include: is include in the Informational Section.
State Revenues This includes state sales tax, basic aid and other SOQ Rental of School Property
revenues from the Virginia Department of Education. The School System has a contract with Journey Church and Sovereign Grace
Church, whereby the church rents Northside High and Middle Schools. The
Federal Revenues These include grant revenues for Title I, II, III, IV, and contracts stipulate that all payroll, outsourcing custodial fees, and utility costs
VI-B programs, along with Carl Perkins Grants, and Medicaid are recovered 100%. The remaining rental fee is split between the host school
reimbursements. and the remaining non-host schools.
37
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
The following committees and stakeholders were involved in the process:
B UDGET D EVELOPMENT
Core Mission Team
B UDGET P ROCESS
The budget process consists of five steps, which includes planning,
Dr. Kenneth E. Nicely, Ed.D. ....................................................................... Superintendent
preparation, adoption, implementation, and evaluation. Full transparency and
Dr. Rebecca G. Eastwood ........................... Assistant Superintendent of Instruction
communication is exhibited throughout the process. Each of the steps are
Dr. Jessica M. McClung ...................................................... Assistant Superintendent of
described in detail below.
Student Services and Human Resources
Budget Planning
Dr. Rhonda W. Stegall ........................................................... Director of Administration
For the fiscal year that begins July 1, the budget planning process starts during
Mr. Ben J. Williams .................................... Director of Assessment and Remediation
the prior year when the School Board adopts a budget calendar, which is
Mr. Jason D. Suhr .................................. Director of Career and Technical Education
located in the following section. The superintendent or s
Mr. Mark G. Kitta ................................................ Director of Facilities and Operations
designee prepares a budget calendar identifying all deadlines for the annual
Ms. Susan L. Peterson, CPA, MA ....................................................... Director of Finance
budgetary process. The calendar includes important budgetary activities and
Mr. James R. Bradshaw ................................................... Director of Human Resources
the dates on which important decisions are scheduled. Once adopted, the
Mr. James C. Soltis .................................................... Director of Secondary Instruction
calendar represents the guideline for the preparation and adoption of the
Ms. Elisabeth P. Harman .................................................. Director of Special Education
budget for the School System.
Mr. Jeff A. Terry ............................................................................... Director of Technology
There is at least one work session scheduled for reviewing the budget and at
Mr. Chuck D. Lionberger ............................................ Community Relations Specialist
least one public hearing scheduled for comment on the budget. Notice of the
Ms. Rhonda R. Huffman ............................................................... Supervisor of Nutrition
time and place for the public hearing is published at least ten days in advance,
Ms. Kathy J. King ................................................................. Supervisor of Transportation
in a newspaper having general circulation within the school division.
Mr. Jerry W. Hubbard ....................................................... Supervisor of Transportation
Budget Preparation
Preparation of the school budget includes input from each school, employees
at all management levels, and other stakeholder committees. The School
Board conducted a public hearing on the budget and followed up with work
sessions involving the superintendent, School Board, and budget committees.
Further work sessions were held with the County Board of Supervisors to share
priorities and strategic directions between the two boards and pave the way
for final approval of the budget by the County. Throughout the budget
process, communications with employees and the public on budget
developments were provided via an online blog.
38
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
Employee Advisory Committee Budget Adoption
The budget for the School System is presented at board meetings and work
Ms. Cathy Burke ............................................................... Back Creek Elementary School sessions starting in November and ending in mid-March. On or before April
1
Ms. LeAnne Foster ................................................................ Bonsack Elementary School of each year, the School Board adopts the following fiscal years budget and
Ms. Lorena Browning ...................................................... Burlington Elementary School submits it to the County of Roanoke Board of Supervisors for approval. Since
Ms. Lori Holcomb .......................................................... Cave Spring Elementary School the School System is fiscally dependent upon the County of Roanoke, with
Ms. Kelly Gaines ............................................................... Clearbrook Elementary School approximately 46.5% of the General Fund budget funded by local taxes, the
Ms. Jackie Ryder ................................................................ Fort Lewis Elementary School final adoption and appropriation occurs in May with final County of Roanoke
Mr. Casey Summey ........................................................... Glen Cove Elementary School Board of Supervisor approval.
Ms. Kim Clapper ...................................................................... Glenvar Elementary School
Ms. Dawn Brewer .......................................................... Green Valley Elementary School Budget Implementation
Ms. Traci Wren ........................................................ Herman L. Horn Elementary School The fiscal year begins on July 1 of each year when the newly adopted budget
Ms. Martha Garman ................................................. becomes available for spending. Directors review monthly reports which
Ms. Lynez Huphries & Ms. Jill Richards ......... Mount Pleasant Elementary School reflect the budgeted amount, year-to-date expenditures, encumbrances, and
Ms. Gloria Gibson .................................................... Mountain View Elementary School the amount remaining for expenditure. Upon review of these reports, the
Ms. Rachel Thomas .......................................................... Oak Grove Elementary School administrators may request budget transfers to align the budget with their
Ms. Tami Sanders .......................................................... Penn Forest Elementary School spending priorities. The board members receive monthly reports of revenues
Ms. Debbie Shaver ........................................................ W.E. Cundiff Elementary School and expenditures to date.
Ms. Cynthia Bowen ................................................................ Cave Spring Middle School Budget Evaluation
Ms. Kari Poage & Ms. Julie Wynn ............................................ Glenvar Middle School The last step in the budget process is the evaluation of the financial plan.
Ms. Joan Caldwell ............................................................... Hidden Valley Middle School
th
Ms. Lauren Sprouse ................................................................... Northside Middle School The School System received its 13 Association of School Business Officials
Ms. Samantha Wilkerson ................................................... William Byrd Middle School International (ASBO) Meritorious Budget Award for Excellence in the
preparation and issuance of the 2019 School System Annual Budget document.
Ms. Elizabeth Chapman .................................... Burton Center of Arts & Technology The award represents a significant achievement by Roanoke County Public
Mr. Josh Noell .............................................................................. Cave Spring High School Schools and reflects the commitment of the School System and staff
to
Ms. Sherry Siska ................................................................................... Glenvar High School meeting the highest standards of school budgeting.
Ms. Cathy Watson-Bloch ..................................................... Hidden Valley High School
Ms. Tammy Wood .......................................................................... Northside High School The results of operation for the fiscal year are reported annually in
the School
Boards Comprehensive Annual Financial Report (CAFR), which is audited by a
Mr. Jeff Meacham..................................................................... Maintenance Department certified public accounting firm.
Ms. Denise St. Jean ......................................................... Nutrition Services Department
Ms. Linette Christley ............................................................. Transportation Department The Association of School Business Officials International (ASBO) awarded
a
Certificate of Excellence in Financial Reporting to Roanoke County Public
39
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
Schools for its CAFR for the 18th consecutive year ended June 30, 2018. This B UDGET C ALENDAR
nationally recognized program was established by ASBO to encourage school
The adopted Budget Calendar is as follows.
business officials to achieve a high standard of financial reporting. The award
is the highest recognition for school division financial operations offered by
ASBO, and it is only conferred upon school systems that have met or exceeded
the standards of the program. The program reviews the accounting practices
and reporting procedures used by the School System in its CAFR based upon
specific standards established within GAAP.
40
Roanoke County Public Schools
Annual Budget 2019-2020
Organizational Section
B UDGET A DMINISTRATION AND M ANAGEMENT P ROCESS Unexpended appropriations on annual budgets lapse at the end of each fiscal
year. The School System has assigned fund balance to liquidate outstanding
The budget serves as a planning tool for managing the financial resources of
encumbrances at year-end. As part of the annual budget appropriation, the
the School System. Budget administration is the process of monitoring
School Board authorizes the assignment of year-end balance to outstanding
revenues and expenditures during the fiscal year for compliance with the
encumbrances. The School Board has not authorized any officer to make
approved budget. Revenues are monitored to identify any fluctuations in
assignments of fund balance.
budget to actual amounts. Expenditures are monitored to ensure that they do
not exceed authorized amounts and that they are used for intended, proper
Budget Transfers
and legal purposes.
Department directors are permitted to transfer budget funds within their cost
centers. However, directors are not permitted to expend or encumber funds
Revenue Monitoring
exceeding the cost center appropriation without obtaining appropriation from
The School System receives funding for the General Fund budget from the
the School Board.
federal government, state government, local government, tuition and fees, and
other revenue sources. The director of finance is responsible for monitoring
The School System superintendent has authority to transfer funds of $50,000
budgeted to actual revenues during the year and advising the superintendent
or below between cost centers within a fund. Transfers greater than this
of changes in appropriations or fluctuations in enrollment that may reduce the
amount require approval from the School Board.
actual revenue collections for the fiscal year.
If significant changes to revenue projections are required, the superintendent,
with the assistance of staff, develops a corresponding adjustment on the
expenditure side of the budget and/or requests additional appropriations from
the School System emergency fund balance, which would have to be
replenished during the following year.
Expenditure and Encumbrance Controls
The School System budget is segregated into cost centers. Each cost center is
assigned to a department. The director of the department is responsible for
managing the budget accounts within their assigned cost center to ensure the
funds are properly spent or encumbered within the approved budget amount.
All appropriations are legally controlled at the fund level. Overall increases in
fund budgets are adopted by the School Board and then by the County of
Roanoke Board of Supervisors. Budget transfers between funds must be
approved by the School Board and then subsequently approved by the County
of Roanoke Board of Supervisors through an ordinance.
41
42
F INANCIAL S ECTION
A NNUAL B UDGET 2019-2020
43
44
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
P YRAMID A PPROACH C HART OF A LL F UNDS
The Financial section includes revenue and expenditure reports for all funds A fund is an independent accounting entity with a self-balancing set of
and highlights significant revenues and expenditures and changes therein. It accounts, which are segregated for the purpose of carrying on specific
is organized in an easy-to-use pyramid structure in which a summary of all activities in accordance with special regulations, restrictions, or limitations. A
funds is presented, followed by individual fund summary schedules and full desciption of each fund was provided in the Organizational Section.
detailed schedules. Below is an illustration of the layout of this document.
The following is the hierarchy of how all funds are presented in the Annual
Budget and in the Comprehensive Annual Financial Report. The Funds are
color coded for Annual Budget reporting to agree with the level of the Pyramid
Summary Data for All Funds
Approach.
Revenues by Source
1
Expenditures by Object
Summary Data for All
General Fund
Operating Funds
Revenues by Source
Instructional Resources Fund
2
Expenditures by Object
Bus Replacement Fund
Summary Data for
Individual Funds
Technology Replacement Fund
Revenues by Source
3
Grant Fund
Expenditures by Object
Capital Projects Fund
Summary Data By
Other Useful
Nutrition Fund
4
Grouping
Laptop Insurance Fund (Closed)
Health Insurance Fund
Dental Insurance Fund
Risk Management Fund
OPEB Trust Fund
Agency Fund (School Activity Funds)
45
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Unassigned Fund Balance This amount has no spending restrictions
F UND B ALANCE C LASSIFICATIONS
under any of the preceding four classifications. The School System has no
unassigned fund balance at year-end.
classified to reflect the limitations and restrictions placed on the respective
When an expenditure is incurred for purposes for which both restricted and
funds in accordance with the provisions of Generally Accepted Accounting
unrestricted fund balance is available, the School System policy considers
Principles (GAAP) as follows:
restricted amounts to have been spent first. In addition, when an expenditure
is incurred for purposes for which committed, assigned, or unassigned fund
Nonspendable Fund Balance This amount cannot be spent because it
balance is available, the School System policy considers fund balances to be
is either not in spendable form or it is legally or contractually required to
exhausted in the order listed.
be maintained intact. The School System has inventory balances at year-
end that are nonspendable.
C APITAL I MPROVEMENT P ROGRAM
Restricted Fund Balance This amount is subject to externally imposed
regulations on the spending for a specific purpose and includes an
The School System maintains a Capital Improvement Program (Program) which
emergency contingency and grant balances restricted by the grant
reflects school capital needs up to ten subsequent years. The Program is
agencies for specified purposes. The emergency contingency was
included in the Informational Section and includes four specific plans: Capital
authorized by the County of Roanoke Board of Supervisors. In accordance
Improvement Plan, Capital Maintenance Plan, Technology Replacement Plan,
with School Board policy, up to $2 million will be reserved for unexpected
and Bus Replacement Plan.
revenue shortfalls, unplanned significant expenditure increases, and
emergency appropriations. The balance will be replenished with the next
The Capital Improvement Plan (CIP) is a 10-year plan and generally includes
available year-end funds from school operations.
projects expected to individually cost in excess of $500,000 and have a useful
Committed Fund Balance This amount can only be used for specific
life of five or more years, unless funded by a bond issue, in which case the
purposes as imposed or rescinded by formal appropriation of the School
useful life must equal or exceed the length of the bond. The School System
Board, which is the highest level of decision making authority. The School
has a joint financing program with the County of Roanoke Board of Supervisors
Board has adopted board policies on the use of year-end balances for
whereby $10 million is allocated two years to the School System and one year
capital in the General Fund and the unspent balances at year-end in the
to the County of Roanoke in order to fund large major capital renovations.
Capital Projects Fund.
Other funds for the CIP derive from the Major Capital Reserves.
Assigned Fund Balance This amount is constrai
The CIP was adopted on January 10, 2019 and includes 2020 budgeted
intent to be used for specific purposes but is neither restricted nor
amounts of $1.0 million for Capital Maintenance Plan, $310,820 towards the
committed. The School System has assigned fund balance to liquidate
replacement of the Human Resources and Payroll Software System, and
outstanding encumbrances at year-end. As part of the annual budget
$176,680 funding reserved for use on future projects.
appropriation, the School Board authorizes the assignment of year-end
balance to outstanding encumbrances. The School Board has not
authorized any officer to make assignments of fund balance.
46
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
In addition, there is approximately $67.0 million earmarked for renovation of the fleet vehicles. The funding for this plan is through transfers from the
projects identified through the Facility Assessment Study. School renovation General Fund. The Bus Replacement Plan includes 2020 budgeted amounts of
projects include: William Byrd High School, Hidden Valley Middle School, $1.2 million for the replacement of 9 regular and 3 special education buses, in
Burlington Elementary School, Glenvar Elementary School, W.E. Cundiff addition to $16,065 for replacing camera systems on 10 buses.
Elementary School, and Glen Cove Elementary School. There is an annual
earmark of $1.0 million for the Capital Maintenance Plan. An additional
$241,680 is earmarked for the final allocation for the Human Resources and
Payroll Software System and $300,000 is earmarked for the Dynamics D365
Upgrade, the financial software for the School System.
The Capital Maintenance Plan (CMP) is a 10-year plan dedicating $1.0 million
annually for maintenance and repairs throughout all school facilities to help
ensure the safety and value of these assets while avoiding potentially large
costs resulting from lack of proper maintenance. By following the CMP, the
School System will maximize the life of the school facilities and taxpayer
investment. The funding for this plan is through transfers from the General
Fund. The CMP includes 2020 budgeted amounts of $1.0 million for
audio/visual equipment, electrical equipment, flooring, HVAC equipment,
preventative maintenance, roofing, and stormwater management. In addition,
funds are earmarked in the future for paving and scoreboards.
The Technology Replacement Plan is a 6-year plan addressing the need to
continually replace technology infrastructure and equipment that require a
significant amount of resources. The funding for this plan is through transfers
from the General Fund. The Technology Replacement Plan includes 2020
budgeted amounts of $1.5 million to lease student and staff computers,
$713,630 to lease promethean boards and $69,230 for promethean
replacement parts on the boards included in the third phase-in of new
promethean boards, which will occur the following year, $487,140 for
networking equipment replacements, $243,000 for server replacements, and
$90,000 for wireless connections replacements.
The Bus Replacement Plan is a 15-year plan addressing the need to replace
school buses on a useful life schedule. This will ensure the fleet does not age
to a point where the cost to maintain the fleet exceeds the replacement cost
47
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
The Bus Replacement Fund includes anticipated proceeds from the
S UMMARY OF A LL F UNDS
National Clean Diesel Rebate Program.
The following pie chart shows the level of funding in each fund.
The Technology Replacement Fund includes an increase for student
and staff computers and promethean board lease replacements in line
with the Technology Replacement Schedule.
General88%
The 2019 Capital Projects Fund budget included $1.5 million for
design and planning for the future renovation of William Byrd High
School.
Nutrition3%
Instructional Resources1%
Capital Projects1%
F UTURE Y EAR P ROJECTIONS
Bus Replacement1%
Grant4%
Projections for the upcoming three fiscal years have been included on the
Technology Replacement2%
following page and are calculated as follows:
State revenues are projected based on a 2% growth, while federal revenues are
The year-to-year change in each fund is as follows:
projected on a 2% decline, and all other revenues are level-funded. Grant Fund
revenues are level-funded. Projections of revenue sources are subject to
20192020Increase Percent
change each year based on legislative actions at the State and federal levels,
BudgetBudget(Decrease)Change
local government revenue collections, and current economic conditions.
General$ 147,326,299$ 151,586,512$ 4,260,2132.9%
Instructional Resources1,007,237 913,905 (93,332)-9.3%
Personnel expenditures are projected based on 1.5% increase, which would
Bus Replacement 1,182,513 1,374,927 192,41416.3%
equal a 1-step increase for contracted employees. This projection maintains
Technology Replacement
2,724,351 3,116,589 392,23814.4%
the integrity of the salary scales and allows the School System to retain and
Grant 6,161,112 6,524,323 363,2115.9%
recruit quality teachers and other staff. Materials and supplies have been
Capital Projects 3,272,500 1,847,500 (1,425,000)-43.5%
adjusted to reflect the discretionary and flexible nature of spending in that
Nutrition 5,932,145 5,976,814 44,6690.8%
area. All other expenditures are level-funded, except for the Bus Fund,
Total Funds167,606,157$ $ 171,340,570$ 3,734,4132.2%
Technology Replacement Fund, and the Capital Projects Fund, which
incorporate the Bus Replacement Schedule, Technology Replacement
Schedule, CIP, and CMP for the next three years.
Significant changes in year-to-year budgets are as follows:
U SE OF C ARRYOVER R ESERVES TO B ALANCE S PENDING
The General Fund includes an additional compensation supplement
For the Bus Replacement Fund and the Technology Replacement Fund the
approved by the General Assembly, in additional to an increase in the
planned excess of revenues over expenditures will be offset by the use of
transfer from the County of Roanoke. The majority of which is
beginning carryover reserves.
reinvested into compensation and benefits.
48
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Summary of All Funds Revenues by Source and Expenditures by Object
The following is a summary of budgeted revenues by source and expenditures by object for the sum of all funds.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
State revenues$ 72,744,626$ 75,716,167$ 78,717,729$ 79,823,869$ 82,483,564$ 2,659,695$ 84,118,715$ 85,786,570 $ 87,487,782
Local revenues 69,586,475 71,786,829 73,987,696 69,227,704 71,004,237 1,776,533 73,067,880 71,312,385 71,249,482
Bond proceeds - - - - - - 10,000,000
9,232,185 767,815
Federal revenues 7,888,587 8,314,068 9,213,124 8,174,192 8,742,964 568,772 8,583,287 8,426,804 8,273,450
Other revenues 4,206,140 4,669,558 4,696,993 5,292,720 5,489,566 196,846 5,489,566 5,489,566 5,489,566
Capital reserves - - - 1,574,560 - (1,574,560) 586,163
- -
Transfers 3,476,548 3,444,121 3,534,429 2,763,045 2,892,596 129,551 3,397,596 4,097,596 4,697,596
Total revenues 157,902,376 163,930,743 170,149,971 166,856,090 170,612,927 3,756,837 185,243,207 184,345,106 177,965,691
Expenditures
Salaries and related costs 115,994,677 122,306,108 125,127,352 130,438,888 133,896,746 3,457,858 135,888,807 137,927,139 139,996,046
Contractual services 4,421,645 4,983,350 6,175,027 5,339,946 6,206,393 866,447 6,206,393 6,206,393 6,206,393
Internal services 389,358 530,893 650,962 385,300 383,500 (1,800) 383,500 383,500
383,500
Other charges 5,851,596 6,619,504 6,643,537 7,405,789 7,971,832 566,043 8,715,685 8,951,412 8,676,780
Materials and supplies 7,954,822 8,179,438 7,748,150 7,755,323 7,920,326 165,003 7,381,444 7,018,884 6,243,435
Payment to joint operations 30,694 78,662 93,640 100,000 99,997 (3) 99,997
99,997 99,997
Capital outlay 15,404,662 5,427,698 9,621,806 5,667,212 4,588,969 (1,078,243) 17,072,291 13,741,826 5,687,262
Contingencies - - - 1,217,792 850,000 (367,792) 670,000 670,000
870,000
Transfers 12,601,282 13,979,566 13,079,523 9,295,907 9,422,807 126,900 9,422,807 9,422,807 9,422,807
Total expenditures 162,648,736 162,105,219 169,139,997 167,606,157 171,340,570 3,734,413 185,840,924 184,421,958 177,586,220
Excess (deficiency) of revenues
over (under) expenditures (4,746,360) 1,825,524 1,009,974 (750,067) (727,643) 22,424 (597,717) (76,852)
379,471
29,416,622 24,670,262 26,495,786 750,067 727,643
Beginning fund balance (22,424) 597,717 76,852 (379,471)
Ending fund balance$ 24,670,262$ 26,495,786$ 27,505,760$ -$ -$ -$ -$ -$
-
Note:
Thedeficiencyofrevenuesunderexpendituresinbudgetedfiscalyear2019throughprojectedfiscalyear2023derivedfromtheBusReplacementFundandtheTechnologyReplacementFundand
isexpectedtobecoveredfromcarryforwardendingfundbalance.TheendingfundbalancefortheBusReplacementFundforfiscalyear2018of$1,861,420issubstantialtocovertheprojecteddeficits
of $1,406,700. The ending fund balance for the Technology Replacement Plan for fiscal year 2018 of $1,247,601 is substantial to cover the projected needs of $1,129,428.
49
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Summary of Operating Funds Revenues by Source and Expenditures by Object
TheOperatingFundsincludefourfundsthatcollapseforfinancialreportingpurposes,whichincludetheGeneralFund,InstructionalResourcesFund,BusFund,andTechnologyReplacementFund.
Notethatforbudgetingpurposes,transfersbetweenfundshavenotbeeneliminated.Beginningbudgetedfundbalanceisonlypresentedfortheamountofreservesexpectedtobeusedtobalance
the budget. The following is a summary of budgeted revenues by source and expenditures by object for the sum of all four funds.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
State revenues$ 70,930,010$ 73,853,364$ 76,749,439$ 78,797,950$ 81,313,815$ 2,515,865$ 82,925,571$ 84,569,563 $ 86,246,435
Local revenues 67,703,707 68,738,376 69,307,937 68,844,764 70,491,737 1,646,973 70,491,737 70,491,737 70,491,737
Federal revenues 724,029 815,593 1,461,217 737,854 1,054,576 316,722 1,048,667 1,042,876 1,037,201
Other revenues 775,058 1,579,464 1,416,444 1,411,720 1,596,566 184,846 1,596,566 1,596,566 1,596,566
Transfers 772,165 903,365 1,505,479 1,698,045 1,807,596 109,551 2,312,596 3,012,596 3,612,596
Total revenues 140,904,969 145,890,162 150,440,516 151,490,333 156,264,290 4,773,957 158,375,137 160,713,338 162,984,535
Expenditures
Salaries and related costs 109,485,248 115,671,063 118,035,550 123,066,110 126,347,457 3,281,347 128,226,279 130,149,673 132,101,918
Contractual services 4,151,968 4,528,389 5,355,023 4,914,171 5,612,157 697,986 5,612,157 5,612,157 5,612,157
Internal services 381,232 520,000 640,385 375,000 375,000 - 375,000 375,000
375,000
Other charges 5,673,984 6,469,054 6,561,083 7,283,126 7,819,313 536,187 8,563,166 8,798,893 8,524,261
Materials and supplies 4,398,901 4,456,687 4,344,072 4,213,432 4,518,754 305,322 4,223,484 4,102,691 3,567,243
Payment to joint operations 30,694 78,662 93,640 100,000 99,997 (3) 99,997
99,997 99,997
Capital outlay 3,690,580 860,790 1,805,521 2,199,862 2,371,448 171,586 2,228,284 2,183,972 2,656,681
Contingencies - - - 792,792 425,000 (367,792) 225,000 225,000
425,000
Transfers 12,407,482 13,979,566 12,776,289 9,295,907 9,422,807 126,900 9,422,807 9,422,807 9,422,807
Total expenditures 140,220,089 146,564,211 149,611,563 152,240,400 156,991,933 4,751,533 158,976,174 160,970,190 162,785,064
Excess (deficiency) of revenues
684,880 (674,049) 828,953 (750,067) (727,643) 22,424 (601,037) (256,852) 199,471
over (under) expenditures
Beginning fund balance 7,339,127 8,024,007 7,349,958 750,067 727,643 (22,424) 601,037 256,852
(199,471)
Ending fund balance$ 8,024,007$ 7,349,958$ 8,178,911$ -$ -$ -$ -$
-$ -
Note:
Thedeficiencyofrevenuesunderexpendituresinbudgetedfiscalyear2019throughprojectedfiscalyear2023derivedfromtheBusReplacementFundandtheTechnologyReplacementFundand
isexpectedtobecoveredfromcarryforwardendingfundbalance.TheendingfundbalancefortheBusReplacementFundforfiscalyear2018of$1,861,420issubstantialtocovertheprojecteddeficits
of $1,406,700. The ending fund balance for the Technology Replacement Plan for fiscal year 2018 of $1,247,601 is substantial to cover the projected needs of $1,129,428.
50
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
General Fund Revenues by Source and Expenditures by Object
TheGeneralFundistheprimaryoperatingfundusedtoaccountforallfinancialresourcesexceptthoserequiredtobeaccountedforinanotherfund.Thisincludesexpendituresnecessaryfortheday-
to-dayoperationsoftheSchoolSystem(teachersalaries,instructionalmaterials,supplies,equipment,andotheroperatingcosts).Thefollowingisasummaryofbudgetedrevenuesbysourceand
expenditures by object for the General Fund. Additional details for revenues and expenditures follow.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
State revenues$ 70,082,979$ 72,879,691$ 75,779,374$ 77,191,859$ 79,713,506$ 2,521,647$ 81,307,776$ 82,933,932 $ 84,592,611
Local revenues 67,703,707 68,738,376 69,307,937 68,844,764 70,491,737 1,646,973 70,491,737 70,491,737 70,491,737
Federal revenues 724,029 815,593 1,281,217 272,706 295,458 22,752 289,549 283,758 278,083
Other revenues 710,637 1,522,423 1,276,186 1,016,970 1,085,811 68,841 1,085,811 1,085,811 1,085,811
Transfers 193,800 - 852,114 - - - -
- -
Total revenues 139,415,152 143,956,083 148,496,828 147,326,299 151,586,512 4,260,213 153,174,873 154,795,238 156,448,242
Expenditures
Salaries and related costs 109,377,462 115,580,732 117,944,844 122,962,412 126,331,309 3,368,897 128,226,279 130,149,673 132,101,918
Contractual services 4,151,968 4,528,389 5,355,023 4,914,171 5,612,157 697,986 5,612,157 5,612,157 5,612,157
Internal services 381,232 520,000 640,385 375,000 375,000 - 375,000 375,000
375,000
Other charges 5,673,129 6,469,054 6,561,083 5,475,005 5,592,094 117,089 5,592,094 5,592,094 5,592,094
Materials and supplies 3,501,830 3,393,309 3,341,278 3,149,663 3,445,702 296,039 3,139,093 2,836,064 2,536,823
Payment to joint operations 30,694 78,662 93,640 100,000 99,997 (3) 99,997
99,997 99,997
Capital outlay 2,041,219 860,519 481,654 261,349 482,446 221,097 482,446 482,446 482,446
Contingencies - - - 792,792 225,000 (567,792) 225,000 225,000
225,000
Transfers 12,407,482 13,979,566 12,776,289 9,295,907 9,422,807 126,900 9,422,807 9,422,807 9,422,807
Total expenditures 137,565,016 145,410,231 147,194,196 147,326,299 151,586,512 4,260,213 153,174,873 154,795,238 156,448,242
Excess (deficiency) of revenues
1,850,136 (1,454,148) 1,302,632 - - - - -
-
over (under) expenditures
Beginning fund balance 4,597,340 6,447,476 4,993,328 - - - -
- -
Ending fund balance$ 6,447,476$ 4,993,328$ 6,295,960$ -$ -$ -$ -$
-$ -
51
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
effective July 1, 2019 and an additional 2% effective September 1, 2019.
G ENERAL F UND R EVENUE
Sales taxes are $226,978 higher than 2019 budget and represents a portion of
General Fund revenues are shown compared to the budget for the prior year.
net revenue from the State sales and use tax dedicated to public education
The revenue per pupil increased 3.58% from $10,753 in the 2019 budget. This
(1.125%) in support of the SOQ.
is driven by the increase in local and State funding levels. Below is a discussion
of each of the revenue sources.
F EDERAL REVENUES
Federal revenues increased $22,752 over 2019 budget This is due to an
201920202020Revenue
increase of $215,138 in Medicaid funding, offset by a decrease of $132,086
BudgetBudgetPercentagePer Pupil
from the reclassification of the Carl Perkins Grant from the General Fund to the
Local revenues$ 68,844,764$ 70,491,73746.5%$ 5,179
Grant Fund and a decrease of $60,300 from the suspension of the Air Force
State aid 62,008,837 64,303,50642.4%4,725
Junior Reserve Officers Training Corps (AFJROTC) Program.
Sales taxes 15,183,022 15,410,00010.2%1,132
Federal revenues 272,706 295,4580.2% 22
O THER REVENUES
Other revenues 1,016,970 1,085,8110.7% 80
Other revenues increased by $68,841 over 2019 budget. The budget increased
Total revenues147,326,299$ $ 151,586,512100.0%11,138$
$182,184 for online tuition, warranty reimbursement, group transportation
fees, interest income, and other miscellaneous revenue. These increases were
Estimated Average Daily Membership 13,610
offset by $113,343 decreases in reducing non-resident tuition rates from
$2,863 to $2,100, preschool tuition, adult education, student parking fees, and
L OCAL REVENUES
transcript fees.
The transfer from the County of Roanoke increased $1.6 million over the 2019
budget and is based on a revenue sharing agreement with the County of
The following graph shows the June 30, 2018 revenue per pupil as reported in
Roanoke Board of Supervisors which allocates local property taxes based on
the Annual School Report submitted to the Department of Education.
changes in population and ADM. The County of Roanoke is funding 46.5% of
Local
the total budget. This level of effort exceeds the required local composite
Local
Local
Local
Local
5,618
Local
6,054
index of 36.2%. This amount represents the relative local wealth index used by 5,418
5,481
4,982
5,466
the State to equalize state aid to localities.
State State
State
State
5,308 6,560
5,557
State
5,478
S TATE AID AND TAXES
State
5,356
State aidis 42.4% of General Fund revenues. Total State aid is based on the
5,212
Federal
Federal
estimated ADM of 13,610, which is down from prior year by 90 students. Even
494
Federal
955
Federal
Federal
with this decline, the majority of increase in State aid is attributed to the
Federal
793
1,715
516
Botetourt
compensation supplement approved by the General Assembly, which allows
639
Franklin
Montgomery
for a compensation supplement for Standards of Quality (SOQ) funded
Roanoke City
Roanoke
Salem City
instructional and support positions over the two-year biennium equal to 3%
2017-2018 Per Pupil Revenue by Source
52
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
General Fund Revenues by Source Details
The details of General Fund Revenues are shown below.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
State Revenues
State SOQ Revenues
State Basic Aid$ 38,553,793$ 39,709,312$ 39,495,891$ 40,705,422$ 39,975,944$ (729,478)$ 40,775,463$ 41,590,972 $ 42,422,792
State Sales Tax
14,901,942 15,152,900 15,344,341 15,183,022 15,410,000 226,978 15,718,200 16,032,564 16,353,215
Special Education
5,792,414 6,439,117 6,415,261 6,634,115 6,590,534 (43,581) 6,722,345 6,856,792 6,993,927
Remedial Education
598,608 656,329 653,897 664,286 659,922 (4,364) 673,120 686,583 700,315
Vocational Education 536,987 611,982 609,715 638,064 633,872 (4,192) 646,549 659,480
672,670
Gifted Education
413,744 425,727 424,149 428,289 434,159 5,870 442,842 451,699 460,733
Remedial Summer School
81,802 61,045 73,897 88,697 55,313 (33,384) 56,419 57,548 58,699
Retirement
4,692,031 5,170,806 5,734,854 5,620,206 5,600,651 (19,555) 5,712,664 5,826,917 5,943,456
Social Security 2,376,826 2,510,014 2,500,715 2,552,255 2,535,489 (16,766) 2,586,199 2,637,923 2,690,681
Group Life
149,652 168,517 167,892 174,812 173,664 (1,148) 177,137 180,680 184,294
English as a Second Language
140,324 162,161 210,135 256,674 302,171 45,497 308,214 314,379 320,666
Total State SOQ revenues 68,238,123 71,067,910 71,630,747 72,945,842 72,371,719 (574,123) 73,819,153 75,295,536 76,801,447
State Lottery-Funded and Incentive Revenues
Compensation Supplement
653,057 - 397,500 - 2,493,694 2,493,694 2,543,568 2,594,439 2,646,328
At Risk
332,602 326,421 331,356 334,472 391,220 56,748 399,044 407,025 415,166
Supplemental Lottery
- 466,171 2,424,456 2,927,259 3,185,988 258,729 3,249,708 3,314,702 3,380,996
Foster Home Children
218,602 330,078 279,826 302,726 264,399 (38,327) 269,687 275,081 280,582
Special Education-Regional Tuition
19,445 30,321 60,883 53,143 518,697 465,554 529,071 539,652 550,445
Vocational Education-Equipment 22,311 39,361 41,408 22,311 - (22,311) -
- -
Vocational Education-Adult Ed
4,720 1,603 3,470 4,720 - (4,720) - -
-
Vocational Education-Occ/Tech Ed
79,213 48,816 65,040 45,490 - (45,490) - -
-
Regional Alternative School
44,689 47,379 48,944 49,241 - (49,241) - -
-
Disparity: K-3 389,381 420,107 409,902 443,954 443,911 (43) 452,789 461,845 471,082
Total State lottery-funded
program revenues$ 1,764,020$ 1,710,257$ 4,062,785$ 4,183,316$ 7,297,909$ 3,114,593 7,443,867 7,592,745 7,744,599
(Continued)
53
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
State Categorical and Other Revenues
Homebound Payments
$ 17,210 $ 20,195 $ 22,644 $ 22,641 $ 21,378 $ (1,263) 21,806 22,242 22,688
STEM Grant
13,000 6,828 7,174 - - - - -
-
State Grant Revenue 4,876 27,945 11,707 17,560 - (17,560) -
- -
Industry Certifications
18,250 17,953 16,104 - - - - -
-
Teacher Certification
27,500 22,500 22,500 22,500 22,500 - 22,950 23,409 23,877
Workplace Readiness Skills
- 4,171 4,353 - - - -
- -
AP Exam for Early College Scholars - 1,932 1,360 - - -
- - -
Total state categorical revenues 80,836 101,524 85,842 62,701 43,878 (18,823) 44,756
45,651 46,565
Total State revenues 70,082,979 72,879,691 75,779,374 77,191,859 79,713,506 2,521,647
81,307,776 82,933,932 84,592,611
Local Revenues
Local Appropriation-County
67,703,707 68,738,376 69,307,937 68,844,764 70,491,737 1,646,973 70,491,737 70,491,737 70,491,737
Total local revenues 67,703,707 68,738,376 69,307,937 68,844,764 70,491,737 1,646,973 70,491,737 70,491,737 70,491,737
Federal Revenues
E-rate Reimbursement
389,266 98,956 479,454 - - - - -
-
Vocational Education-Carl Perkins
146,044 - - - - - -
- -
Medicaid Reimbursement
100,239 401,526 179,765 79,862 170,000 90,138 166,600 163,268 160,003
Medicaid Administrative Claiming
29,198 20,641 72,463 - 45,000 45,000 44,100 43,218 42,354
Medicaid Cost Report
- 81,097 341,819 - 80,000 80,000 78,400 76,832 75,295
AFJROTC Reimbursement 53,274 61,077 61,165 60,300 - (60,300) -
- -
Federal Land Use
2,056 461 1,987 458 458 - 449 440
431
Advance Placement Program
- 2,622 - - - - -
- -
Federal Grants
3,952 149,213 144,564 132,086 - (132,086) - -
-
Total federal revenues$ 724,029 $ 815,593 $ 1,281,217$ 272,706 $ 295,458 $ 22,752 289,549 283,758 278,083
(Continued)
54
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
Other Revenues
Tuition - Regular School
$ 140,227 $ 169,523 $ 200,428 $ 150,000 $ 88,960 $ (61,040) 88,960 88,960 88,960
Tuition - Preschool (LEAP)
124,573 134,963 112,546 124,920 91,890 (33,030) 91,890 91,890 91,890
Tuition - Summer School 40,875 125,575 84,823 70,000 70,000 - 70,000 70,000
70,000
Tuition - RCPS Online
54,662 140,318 69,509 50,000 80,621 30,621 80,621 80,621 80,621
Tuition - Adult Education
1,776 5,131 8,646 23,993 15,000 (8,993) 15,000 15,000 15,000
Tuition - Other Localities
22,496 - 14,315 11,000 14,315 3,315 14,315 14,315 14,315
Tuition - Gifted - 3,635 3,448 16,387 16,387 - 16,387 16,387
16,387
Tuition - Gifted Camps
- 1,252 - - - - -
- -
Tuition - Gifted Quest
1,840 1,345 2,060 3,500 3,500 - 3,500 3,500
3,500
Tuition - Gifted Art
29,125 34,283 31,500 33,790 33,790 - 33,790 33,790 33,790
Taubman Art Program 41,700 41,700 41,700 41,700 41,700 - 41,700 41,700
41,700
Warranty Reimbursement
- - - 100,000 160,000 60,000 160,000 160,000 160,000
Student Laptop Fees
- 308,651 351,035 - - - - -
-
Student Parking Fees
48,498 48,051 48,782 46,080 36,800 (9,280) 36,800 36,800 36,800
Group Tranportation Fees - - - - 28,000 28,000 28,000
28,000 28,000
Transcript Fees
13,235 13,005 12,278 13,000 12,000 (1,000) 12,000 12,000 12,000
Rental of School Property
77,150 107,743 35,909 48,600 48,600 - 48,600 48,600 48,600
Interest Income
76,587 87,731 190,698 50,000 100,000 50,000 100,000 100,000 100,000
Recovered Costs
6,408 43,333 13,130 - - - - -
-
Other Miscellaneous Revenue
31,485 68,337 55,379 34,000 44,248 10,248 44,248 44,248 44,248
Sale of Machinery and Equipment
- 187,847 - - - - -
- -
Grant Contingency - - - 200,000 200,000 - 200,000 200,000
200,000
Total other revenues 710,637 1,522,423 1,276,186 1,016,970 1,085,811 68,841 1,085,811 1,085,811 1,085,811
Transfers
Transfer from Internal Service Fund 193,800 - 589,614 - - -
- - -
Transfer from Capital Fund
- - 262,500 - - - -
- -
Total transfers 193,800 - 852,114 - - - -
- -
Total revenues$ 139,415,152 $ 143,956,083$ 148,496,828$ 147,326,299$ 151,586,512$ 4,260,213$ 153,174,873$ 154,795,238 $ 156,448,242
55
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
C ONTRACTUAL SERVICES
G ENERAL F UND E XPENDITURES
Contractual services include payments to outside vendors for services provided
to the School System. The largest cost includes the outsourcing of custodial
The following is a summary of budgeted expenditures by each object for the
services, which is budged at $2.4 million for 2020 and includes an increase of
General Fund. The expenditure per pupil increased 3.58% from $10,753 in the
$431,582 for transfer of custodial personnel savings to cover contracted
2019 budget. This is driven by the increase in local and State funding levels.
services. Other contractual services include maintenance contracts, software
The fiscal year 2020 General Fund expenditure budget reflects an overall
contracts, legal fees, and audit fees.
increase of 2.89% over the prior year.
I NTERNAL SERVICES
2019 20202020Cost
The School System is self-benefits up
BudgetBudgetPercentagePer Pupil
to $200,000. The fees in this category are for administration fees and claims
Salaries and related costs
$ 122,962,412$ 126,331,30983.3%$ 9,283
payments of the benefit program. This program is level-funded for 2020.
Contractual services
4,914,171 5,612,1573.7% 412
Internal services
375,000 375,0000.2% 28
O THER CHARGES
Other charges
3.7% 411
5,475,005 5,592,094
Other charges include a variety of expenditures not included in the other
Materials and supplies 2.3% 253
3,149,663 3,445,702
object classifications. The largest cost is utilities, which are budgeted at $3.3
Payment to joint operations
100,000 99,9970.1% 7
million and include an increase of $78,312 over the 2019 budget. Utilities
Capital outlay
261,349 482,4460.3% 35
includes electric, fuel (excluding vehicle fuel), dumpster, water, and sewer. The
Contingencies
792,792 225,0000.1% 17
next largest category includes communications costs of $873,450, a decrease
Transfers
6.2% 692
9,295,907 9,422,807
of $21,883 from the 2019 budget and includes telephone, internet, wide area
100.0%
Total Expenditures$ 147,326,299$ 151,586,512$ 11,138
network lines, and cell phone usages. Insurance costs of $492,685 increased
$47,018 over the 2019 budget mostly due to 25% increases in flood insurance
Estimated Average Daily Membership 13,610
and a 5% increase across all other insurance categories.
S ALARIES AND RELATED COSTS
M ATERIALS AND SUPPLIES
This is the largest expenditure item for the School System. Personnel
There are several high dollar line items that make up materials and supplies
expenditures increased by $3.4 million, as the investment in our people is
ranging from classroom needs to janitorial supplies. The largest line item
always a high priority. The Annual Budget incorporates an average employee
included is allotments of $766,935 which are distributed to the individual
raise of 3.15% with $3.2 million of funding set aside for a 1-step salary increase
schools for instructional and administrative use. Allotments for the libraries
for all contracted positions plus a 1.5% shift for all scales. Also included in this
increased in 2020 by $26,000.
total is a 1.5% stipend to employees over the top of their scale. In addition,
there is an increase of $651,767 for insurance adjustments for health, retiree
The next largest item included in this category is vehicle fuel (diesel, gasoline,
health, and dental insurance. These increases were offset partially by a
and propane) of $681,000, which is an increase of $140,075 from the 2019
reduction in the EEWP participants and personnel lapse.
budget. Of this increase, diesel increased $112,175 due to a higher lock rate
plus an additional 10 cents per gallon as a mobile fueling surcharge.
56
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Building and maintenance materials of $403,100 are used for small Following is a summary of the fiscal year 2017 per pupil spending (compiled
maintenance needs in school facilities and increased by $10,200 in the 2020 from the latest data available) as compared to the graduation rates and low-
budget. Other 2020 budget expenditures include $335,535 for annual income rates for Roanoke County Public Schools and surrounding school
computer software and software support costs, $244,323 for instructional divisions.
materials,$202,000 for vehicle parts, $157,922 for testing materials, and
$106,717 for janitorial supplies.
Comparison with Neighboring Division
P AYMENT TO JOINT OPERATIONS
This is an amount paid to the Roanoke Valley Regional Board to fund the
94.20%94.30%
93.50%93.50%
92.80%
91.20%
89.70%
education of students through a cooperative regional special education
program.
84.76%
C APITAL OUTLAY
49.39%
Capital Outlay increased by $221,097. An increase $326,250 relates to an
41.81%
investment in communication and safety through the installation of digital 36.03%
32.63%
radio Bi-Directional Amplifiers. This is offset by a $105,903 transfer of expenses
25.74%
23.84%
for the Carl Perkins grant from the General Fund to the Grant Fund.
$11,359 $11,260 $11,308 $13,064 $10,394 $11,017 $12,171
C ONTINGENCIES
Contingencies for the 2019 budget included $567,792 from the final budget
BotetourtFranklinMontgomeryRoanoke CityRoanokeSalem CitySTATE
County
changes adopted by the General Assembly on May 30, 2018. These funds were
Per Pupil ExpenditureGraduation RateLow Income Rates
removed from contingency for fiscal year 2020. Remaining balances are set
aside for possible mid-year grants and to true-up grant estimates to the actual
awards.
Roanoke County Public Schools spends the least per pupil in the Roanoke
Valley and exceeds the on-time graduation rate for the state.
T RANSFERS
The majority of these transfers are made to the County of Roanoke for the
School Systemschool debt ($4.1 million), future capital ($2.2 million),
and technology services ($204,866).
Other interfund transfers include the funding of the technology replacement
plan ($1.1 million), capital maintenance plan ($1.0 million), bus replacement
plan ($675,000), instructional resources fund ($32,596), William Byrd High
School turf replacement ($40,000), Bogle turf replacement ($25,000), and a
transfer for the purchase of music uniforms ($20,000).
57
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
General Fund Expenditures by Department and Object
The details of General Fund Expenditures by operating department and object are shown below.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Human Resources
Salaries and related costs$ 106,800,710$ 113,326,038$ 115,728,627$ 108,344,281$ 123,621,217$ 15,276,936$ 125,475,546$ 127,357,692$ 129,268,070
Contractual services 451,399 2,387,489 460,051 408,754 423,272 14,518 423,272 423,272 423,272
Internal services 371,908 512,254 640,385 - - - -
- -
Other charges 113,421 113,768 92,457 179,965 189,965 10,000 189,965 189,965 189,965
Materials and supplies 9,237 16,393 6,828 24,585 24,585 - 22,397 20,235
18,100
Transfers 675,000 - 1,920 - - - -
- -
Total Human Resources 108,421,675 116,355,942 116,930,268 108,957,585 124,259,039 15,301,454 126,111,180 127,991,164 129,899,407
Secondary Instruction
Salaries and related costs 297,038 187,391 259,440 248,828 280,239 31,411 284,442 288,707
293,036
Contractual services 30,860 295,862 292,341 292,057 325,062 33,005 325,062 325,062 325,062
Internal services 1,301 762 - - - - -
- -
Other charges 118,181 115,241 185,485 153,792 161,622 7,830 161,622 161,622 161,622
Materials and supplies 393,296 365,423 365,654 436,711 437,401 690 398,478 360,009 322,021
Capital outlay 31,659 10,988 30,134 18,400 18,400 - 18,400 18,400
18,400
Transfers 20,000 20,000 16,893 - 20,000 20,000 20,000 20,000 20,000
Total Secondary Instruction 892,335 995,667 1,149,947 1,149,788 1,242,724 92,936 1,208,004 1,173,800 1,140,141
Elementary Instruction
Salaries and related costs 69,246 167,965 81,649 86,853 86,853 - 88,157 89,480
90,822
Contractual services 282,722 37,883 59,121 37,733 37,733 - 37,733 37,733
37,733
Internal services 300 676 - - - - -
- -
Other charges 16,775 32,061 18,697 34,789 35,089 300 35,089 35,089 35,089
Materials and supplies 215,724 295,187 252,601 229,332 245,032 15,700 223,228 201,677 180,396
Capital outlay - 150 - - - - -
- -
Total Elementary Instruction$ 584,767$ 533,922$ 412,068$ 388,707$ 404,707$ 16,000$ 384,207$ 363,979$ 344,040
(Continued)
58
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
Special Education
Salaries and related costs$ 129,667$ 131,623$ 137,446$ 199,063$ 174,472$ (24,591) $ 177,089$ 179,748$ 182,446
Contractual services 266,413 242,958 298,618 204,161 332,799 128,638 332,799 332,799 332,799
Internal services 565 538 - - - - -
- -
Other charges 128,912 145,088 129,201 170,026 161,359 (8,667) 161,359 161,359 161,359
Materials and supplies 173,593 145,430 176,212 78,041 125,340 47,299 114,186 103,163 92,277
Payment to joint operations 30,694 78,662 93,640 100,000 99,997 (3) 99,997 99,997
99,997
Total Special Education 729,844 744,299 835,117 751,291 893,967 142,676 885,430 877,066 868,878
Testing and Remediation
Salaries and related costs 218,714 188,502 235,913 280,405 271,625 (8,780) 275,701 279,839
284,038
Internal services 945 721 - - - - -
- -
Other charges 3,152 311 2,444 4,000 4,000 - 4,000 4,000
4,000
Materials and supplies 172,148 171,430 176,463 174,222 174,222 - 158,719 143,396
128,265
Total Testing and Remediation 394,959 360,964 414,820 458,627 449,847 (8,780) 438,420 427,235
416,303
Career and Technical Education
Salaries and related costs 15,549 35,493 24,408 44,116 25,745 (18,371) 26,131 26,522
26,920
Contractual services 32,205 59,146 68,394 61,900 40,000 (21,900) 40,000 40,000
40,000
Internal services 66 50 - - - - -
- -
Other charges 20,737 15,668 17,355 18,636 16,202 (2,434) 16,202 16,202 16,202
Materials and supplies 168,175 194,347 222,010 159,586 159,804 218 145,584 131,529 117,650
Capital outlay 216,265 204,827 161,166 151,622 45,719 (105,903) 45,719 45,719 45,719
Total Career and Technical Education
$ 452,997$ 509,531$ 493,333$ 435,860$ 287,470$ (148,390)$ 273,636$ 259,972$ 246,491
(Continued)
59
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
School Board
Salaries and related costs$ 96,915$ 103,358$ 104,964$ 85,273$ -$ (85,273) $ -$ -$
-
Contractual services 108,374 129,029 112,319 117,000 116,000 (1,000) 116,000 116,000 116,000
Internal services 369 344 - - - - -
- -
Other charges 38,732 35,241 33,274 46,997 49,097 2,100 49,097 49,097 49,097
Materials and supplies 21,486 23,686 23,619 27,990 26,890 (1,100) 24,497 22,132
19,797
Total School Board 265,876 291,658 274,176 277,260 191,987 (85,273) 189,594 187,229 184,894
Superintendent
Contractual services 5,726 4,141 5,554 10,500 10,500 - 10,500 10,500
10,500
Other charges 33,351 38,965 38,354 51,750 51,750 - 51,750 51,750
51,750
Materials and supplies 3,334 10,605 9,096 17,150 17,150 - 15,624 14,116
12,626
Capital outlay 23,110 - - - - - -
- -
Contingencies - - - 25,000 25,000 - 25,000 25,000
25,000
Total Superintendent 65,521 53,711 53,004 104,400 104,400 - 102,874 101,366
99,876
Administration
Salaries and related costs 968,188 975,880 985,017 1,364,265 1,373,840 9,575 1,394,447 1,415,363 1,436,593
Contractual services 272,113 297,711 318,286 319,816 319,816 - 319,816 319,816 319,816
Internal services 4,221 3,918 - - - - -
- -
Other charges 16,507 24,273 32,855 38,567 39,067 500 39,067 39,067 39,067
Materials and supplies 275,872 268,386 268,329 276,485 279,733 3,248 254,841 230,238 205,944
Total Administration$ 1,536,901$ 1,570,168$ 1,604,487$ 1,999,133$ 2,012,456$ 13,323$ 2,008,171$ 2,004,484$ 2,001,420
(Continued)
60
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
Facilities and Operations
Salaries and related costs$ 362,912$ 190,135$ 382,291$ 344,834$ 465,023$ 120,189$ 471,998$ 479,079$ 486,265
Contractual services 2,234,072 568,483 2,737,019 2,921,300 3,440,942 519,642 3,440,942 3,440,942 3,440,942
Internal services 1,556 699 - - - - -
- -
Other charges 2,943,947 3,109,231 3,302,949 3,410,590 3,470,965 60,375 3,470,965 3,470,965 3,470,965
Materials and supplies 1,745,993 1,627,684 1,585,969 1,464,742 1,634,267 169,525 1,488,839 1,345,108 1,203,174
Capital outlay 572,982 584,412 9,463 1,804 1,804 - 1,804 1,804
1,804
Transfers 42,814 25,000 25,000 3,798,219 3,940,000 141,781 3,940,000 3,940,000 3,940,000
Total Facilities and Operations 7,904,276 6,105,644 8,042,691 11,941,489 12,953,001 1,011,512 12,814,548 12,677,898 12,543,150
IT Services
Salaries and related costs - 9,206 5,089 32,295 32,295 - 32,779
33,271 33,771
Contractual services 405,463 436,839 938,705 467,815 476,095 8,280 476,095 476,095 476,095
Internal services - 38 - - - - -
- -
Other charges 1,867,677 2,440,032 2,301,321 911,181 911,181 - 911,181 911,181 911,181
Materials and supplies 300,252 249,320 227,311 236,664 296,664 60,000 270,265 244,174 218,409
Capital outlay 1,195,133 55,626 280,891 89,523 415,773 326,250 415,773 415,773 415,773
Transfers - - - 1,044,680 1,100,000 55,320 1,100,000 1,100,000 1,100,000
Total IT Services 3,768,525 3,191,061 3,753,317 2,782,158 3,232,008 449,850 3,206,093 3,180,494 3,155,229
Finance
Salaries and related costs 418,523 265,141 - 11,932,199 - (11,932,199) -
- -
Contractual services 62,621 68,848 64,615 73,135 89,938 16,803 89,938 89,938
89,938
Internal services 1 - - 375,000 375,000 - 375,000 375,000
375,000
Other charges 371,737 399,175 406,691 454,712 501,797 47,085 501,797 501,797 501,797
Materials and supplies 22,720 25,418 27,186 24,155 24,614 459 22,424 20,259
18,121
Capital outlay 2,070 4,516 - - 750 750 750 750
750
Contingencies - - - 767,792 200,000 (567,792) 200,000 200,000
200,000
Transfers 11,669,668 13,934,566 12,732,476 4,453,008 4,362,807 (90,201) 4,362,807 4,362,807 4,362,807
Total Finance 12,547,340 14,697,664 13,230,968 18,080,001 5,554,906 (12,525,095) 5,552,716 5,550,551 5,548,413
$ 137,565,016$ 145,410,231$ 147,194,196$ 147,326,299$ 151,586,512$ 4,260,213$ 153,174,873$ 154,795,238$ 156,448,242
61
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
General Fund Expenditures by Annual School Reporting Programs
Inadditiontomanagementbyfunctionalcategory,allexpendituresmustalsobeaccumulatedandreportedtotheVirginiaDepartmentofEducationbythefollowingprograms.
Instruction Activitiesconcernedwiththeinteractionbetweenteachersandstudents.Instructionmaybeprovidedforstudentsinaschoolclassroom,inanotherlocationsuchasahome,orin
otherlearningsituationssuchasdistancelearning.
Administration Activitiesconcernedwithprovidingexecutiveleadershipoftheschooldivision.
AttendanceandHealth Activitiesconcernedwithtrackingandmanagingstudentattendanceandprovidinghealthservicesinourschools.
PupilTransportation Activitiesconcernedwithtransportingstudentstoandfromschool,asprovidedbystateandfederallaw.Thisincludestripsbetweenhomeandschoolandtripstoand
fromschoolactivities.
OperationandMaintenance Activitiesconcernedwithkeepingthegrounds,buildings,andequipmentineffectiveworkingcondition.Thisincludestheactivitiesofmaintainingsafetyin
buildings,onthegrounds,andinthevicinityofschools.
SchoolNutrition Activitiesconcernedwithprovidingnutritiousmealstostudents.
Facilities Activitiesconcernedwithacquiringlandandbuildings,remodelingbuildings,constructingbuildingsandadditionstobuildings,installingorextendingservicesystemsandotherbuilt-
inequipment,andimprovingsites.
OtherUsesofFunds Anumberofoutlaysofgovernmentalfundsarenotproperlyclassifiedasexpenditures,butstillrequirebudgetaryoraccountingcontrol.Theseincludedebtservice
payments(principalandinterest)andcertaintransfersofmoniesfromonefundtoanother.
Technology Activitiesconcernedwithprovidingandmaintainingtheinfrastructureandrelatedmaterialsandequipmenttosupporttheuseoftechnologyforinstructionaland
operational/managerialpurposes.
BelowisasummaryofGeneralFundExpendituresbytheseprograms.
20162017201820192020Increase202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Instruction
Classroom$ 82,171,284$ 86,037,197$ 88,606,776$ 94,271,277$ 95,868,587$ 1,597,310$ 97,195,091$ 98,543,406 $ 99,913,902
4,452,987 4,518,622 4,585,242
Student Support 3,918,975 4,106,940 3,993,747 3,922,782 4,388,325 465,543
4,881,102 4,894,387 4,909,349
Staff Support 4,181,301 4,371,936 4,604,107 4,327,740 4,869,451 541,711
8,299,947 8,424,200 8,550,322
Office of the Principal 8,063,616 8,657,388 8,332,111 7,666,130 8,177,531 511,401
Total Instruction$ 98,335,176$ 103,173,461$ 105,536,741$ 110,187,929$ 113,303,894$ 3,115,965 114,829,127 116,380,615 117,958,815
Administration
Board Services$ 328,772 $ 349,315 $ 343,944 $ 346,409 $ 427,954 $ 81,545 $ 429,255 $ 430,639 $ 432,108
Executive Administration 532,518 564,442 707,319 586,591 479,810 (106,781) 484,140 488,577
493,120
Informational Services 88,447 90,959 99,355 89,551 100,359 10,808 101,639 102,939
104,259
Personnel Services 941,376 1,029,615 939,243 1,758,412 1,952,030 193,618 1,975,592 1,999,566 2,023,960
Planning Services 197,192 204,432 211,109 187,355 92,814 (94,541) 94,205 95,619
97,054
Fiscal Services 558,593 560,728 589,874 1,395,336 851,136 (544,200) 854,587 858,145 861,817
Reprographic Services 148,836 156,261 156,832 152,000 157,155 5,155 159,287 161,453
163,651
Total Administration 2,795,734 2,955,752 3,047,676 4,515,654 4,061,258 (454,396) 4,098,705 4,136,938 4,175,969
(Continued)
62
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
Attendance & Health
Attendance Services 220,266 167,890 212,809 224,433 345,821 121,388 348,316 350,847
353,417
Health Services 959,432 995,262 1,044,992 1,072,421 1,108,207 35,786 1,124,074 1,140,179 1,156,526
Psychological Services 992,580 1,091,380 1,137,536 1,015,089 991,537 (23,552) 1,006,412 1,021,508 1,036,831
Total Attendance and Health 2,172,278 2,254,532 2,395,337 2,311,943 2,445,565 133,622 2,478,802 2,512,534 2,546,774
Pupil Transportation
Management and Direction 235,164 263,254 248,663 231,575 184,159 (47,416) 186,779 189,438
192,138
Vehicle Operation Services 3,175,964 3,427,434 3,402,000 3,161,710 3,380,197 218,487 3,430,604 3,481,768 3,533,699
Monitoring Services 145,809 318,494 445,193 371,959 440,090 68,131 446,692 453,393
460,194
Vehicle Maintenance Services 1,684,375 1,533,396 1,545,355 1,397,462 1,643,967 246,505 1,654,682 1,665,557
1,676,596
Total Pupil Transportation$ 5,241,312$ 5,542,578$ 5,641,211$ 5,162,706$ 5,648,413$ 485,707 $ 5,718,757 $ 5,790,156 $ 5,862,627
Operation & Maintenance
Management and Direction$ 626,369 $ 572,213 $ 772,192 $ 695,496 $ 764,189 $ 68,693 $ 624,272 $ 486,134 $ 349,878
Building Services 9,193,048 10,564,810 9,006,419 8,870,444 9,006,078 135,634 9,041,539 9,077,530 9,114,061
Grounds Services 6,421 51,322 218,618 380,200 503,500 123,300 503,500 503,500
503,500
Equipment Services 554,623 569,525 625,158 576,632 628,179 51,547 636,693 645,335
654,104
Vehicle Services 163,895 212,831 155,469 196,120 210,026 13,906 210,026 210,026 210,026
Security Services 1,505 1,754 1,891 1,754 - (1,754) -
- -
Warehouse Services 915,665 783,796 805,874 912,875 918,260 5,385 927,693 937,267
946,983
Total Operation
and Maintenance
11,461,526 12,756,251 11,585,621 11,633,521 12,030,232 396,711 11,943,723 11,859,792 11,778,552
School Nutrition
School Food
- - 2,440 - - - -
- -
Total School Nutrition
- - 2,440 - - - -
- -
Facilities
Site Improvements - - - - - -
Building Addition 219,016 159,890 165,145 148,902 158,430 9,528 160,806 163,218
165,665
Total Facilities 219,016 159,890 165,145 148,902 158,430 9,528 160,806 163,218 165,665
(Continued)
63
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
Technology
Classroom Technology 3,314,449 2,736,068 2,867,851 1,282,849 1,359,509 76,660 1,373,864 1,388,435 1,403,225
Instructional Support 2,128,129 2,453,254 2,837,145 2,215,490 2,247,955 32,465 2,261,233 2,274,710 2,288,391
Administration 344,205 401,700 382,553 371,398 367,709 (3,689) 372,708 377,783 382,932
Attendance and Health - 39,788 - - - -
- - -
Technology-Pupil Transportation - - - - 26,210 26,210 26,210
26,210 26,210
Operation & Maintenance - 2,391 - - - -
- - -
Technology-Facilities - - - - 334,530 334,530 334,530
334,530 334,530
Total Technology 5,786,783 5,633,201 6,087,549 3,869,737 4,335,913 466,176 4,368,545 4,401,668 4,435,288
Other Uses of Funds
Transfers to Other Funds 11,553,191 12,934,566 12,732,476 9,295,907 9,402,807 106,900 9,402,807 9,402,807 9,402,807
Other and Contingencies - - - 200,000 200,000 - 173,601
147,510 121,745
Total Other Uses of Funds 11,553,191 12,934,566 12,732,476 9,495,907 9,602,807 106,900 9,576,408 9,550,317 9,524,552
Total expenditures$ 137,565,016 $ 145,410,231$ 147,194,196$ 147,326,299$ 151,586,512$ 4,260,213$ 153,174,873$ 154,795,238 $ 156,448,242
64
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Instructional Resources Fund Revenues by Source and Expenditures by Object
TheInstructionalResourcesFundisaself-balancingfundthatmaintainsafundbalancefromyear-to-year,howeveritiscollapsedintotheGeneralFundforfinancialstatementreportingatyear-end.
Thisfundconsistsofthecostsassociatedwiththepurchaseofnewtextbooks(inhardcopyordigitalformat)andconsumableinstructionalmaterialsrelatedtothesubjectareas.Thisfundissubsidized
by the General Fund through an interfund transfer. The following is a summary of budgeted revenues by source and expenditures by object for the Instructional Resources Fund.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
State revenues
State reimbursement$ 847,031 $ 973,673 $ 970,065 $ 880,091 $ 874,309 $ (5,782)$ 891,795 $ 909,631 $ 927,824
Other revenues - - -
Sale of textbooks 39,520 13,238 7,000 5,000 5,000 - 5,000 5,000
5,000
Other income 2,013 4,687 2,899 2,000 2,000 - 2,000 2,000
2,000
Transfers - - -
Transfer from General Fund 145,146 120,146 120,146 120,146 32,596 (87,550) 32,596 32,596
32,596
Total revenues 1,033,710 1,111,744 1,100,110 1,007,237 913,905 (93,332) 931,391 949,227 967,420
Expenditures
Salaries and related costs 107,786 90,331 90,706 103,698 16,148 (87,550) -
- -
Other charges 855 - - - - - -
- -
Materials and supplies 890,246 1,063,378 1,002,794 903,539 897,757 (5,782) 931,391 949,227
967,420
Total expenditures 998,887 1,153,709 1,093,500 1,007,237 913,905 (93,332) 931,391 949,227 967,420
Excess (deficiency) of revenues
34,823 (41,965) 6,610 - - - - -
-
over (under) expenditures
Beginning fund balance 22,063 56,886 14,921 - - - -
- -
Ending fund balance$ 56,886 $ 14,921 $ 21,531 $ -$ -$ -$ -$
-$ -
65
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Bus Replacement Fund Revenues by Source and Expenditures by Object
TheBusReplacementFundisaself-balancingfundthatmaintainsafundbalancefromyear-to-year,howeveritiscollapsedintotheGeneralFundforfinancialstatementreportingatyear-end.This
fundconsistsofthecostsassociatedwiththepurchaseorreplacementofschoolbusesandsupportvehicles.ThisfundissubsidizedbytheGeneralFundthroughaninterfundtransfer.Thefollowingis
a summary of budgeted revenues by source and expenditures by object for the Bus Fund.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
Federal revenues
National Clean Diesel Rebate Program$ -$ -$ 180,000 $ -$ 200,000 $ 200,000 $ 200,000 $
200,000 $ 200,000
Other revenues
Sale of machinery and equipment 8,616 2,534 67,715 10,000 5,000 (5,000) 5,000
5,000 5,000
Insurance refunds 3,247 8,773 22,799 - 5,000 5,000 5,000 5,000
5,000
Interest income 11,025 12,872 22,617 10,000 10,000 - 10,000 10,000
10,000
Recovered Costs - 14,937 17,228 - 10,000 10,000 10,000 10,000
10,000
Transfers - - -
Transfer from General Fund 433,219 783,219 533,219 533,219 675,000 141,781 880,000 1,080,000
1,280,000
Total revenues 456,107 822,335 843,578 553,219 905,000 351,781 1,110,000 1,310,000 1,510,000
Expenditures
Materials and supplies 6,825 - - - 16,065 16,065 -
- -
Capital outlay 1,649,361 271 1,323,867 1,182,513 1,158,862 (23,651) 1,091,578 1,211,046 1,334,855
Grant contingency - - - - 200,000 200,000 -
- 200,000
Total expenditures 1,656,186 271 1,323,867 1,182,513 1,374,927 192,414 1,091,578 1,211,046 1,534,855
Excess (deficiency) of revenues
over (under) expenditures (1,200,079) 822,064 (480,289) (629,294) (469,927) 159,367 18,422 98,954
(24,855)
Beginning fund balance 2,719,724 1,519,645 2,341,709 629,294 469,927 (159,367) (18,422) (98,954)
24,855
Ending fund balance$ 1,519,645$ 2,341,709$ 1,861,420$ -$ -$ -$ -$
-$ -
Note:
Thedeficiencyofrevenuesunderexpendituresinbudgetedfiscalyear2019throughprojectedfiscalyear2023isexpectedtobecoveredfromcarryforwardendingfundbalance.Theendingfund
balance for fiscal year 2018 of $1,861,420 is substantial to cover the projected deficits of $1,406,700.
66
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Technology Replacmenent Fund Revenues by Source and Expenditures by Object
TheTechnologyReplacementFundisaself-balancingfundthatmaintainsafundbalancefromyear-to-year,howeveritiscollapsedintotheGeneralFundforfinancialstatementreportingatyear-end.
Thisfundconsistsofthecostsassociatedwiththereplacmentorleasefinancingofalltechnologyneedsoftheschooldivision.ThisfundissubsidizedbytheGeneralFundthroughaninterfund
transfer. The following is a summary of budgeted revenues by source and expenditures by object for the Technology Replacement Fund.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
State revenues
Technology Initiative$ -$ -$ -$ 726,000 $ 726,000 $ -$ 726,000 $ 726,000
$ 726,000
Federal revenues
E-rate reimbursement - - - 465,148 559,118 93,970 559,118 559,118
559,118
Other revenues
Laptop fees - - - 334,750 334,875 125 334,875 334,875
334,875
Sale of machinery and equipment - - - 33,000 102,960 69,960
- - -
Rental of School Property
- - - - 22,920 22,920 -
- -
Interest income - - - - 10,000 10,000 -
- -
Other Miscellaneous Revenue
- - - - 3,000 3,000 138,880 138,880
138,880
Transfers
Transfer from General Fund - - - 1,044,680 1,100,000 55,320 1,400,000 1,900,000
2,300,000
Total revenues - - - 2,603,578 2,858,873 255,295 3,158,873 3,658,873
4,058,873
Expenditures
Other charges - - - 1,808,121 2,227,219 419,098 2,971,072 3,206,799
2,932,167
Materials and supplies - - - 160,230 159,230 (1,000) 153,000
317,400 63,000
Capital outlay - - - 756,000 730,140 (25,860) 654,260 490,480
839,380
Total expenditures - - - 2,724,351 3,116,589 392,238 3,778,332 4,014,679
3,834,547
Excess (deficiency) of revenues
over (under) expenditures - - - (120,773) (257,716) (136,943) (619,459)
(355,806) 224,326
Beginning fund balance - - - 120,773 257,716 136,943 619,459 355,806
(224,326)
Ending fund balance$ -$ -$ -$ -$ -$ -$ -$
-$ -
Notes:
Duringthefiscalyear2019budgetyeartheTechnologyReplacementFundwascreatedinordertoisolatetheTechnologyReplacementPlanfunding.Itwascreatedbymovingrevenuesand
expenditures from the General Fund, Grant Fund, and Laptop Insurance Fund.
Thedeficiencyofrevenuesunderexpendituresinbudgetedfiscalyear2019throughprojectedfiscalyear2023isexpectedtobecoveredfromcarryforwardendingfundbalancefromtheLaptop
Insurance Fund. The ending fund balance for fiscal year 2018 of $1,247,601 is substantial to cover the projected needs of $1,129,428.
67
68
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Grant Fund Revenues by Source and Expenditures by Object
TheGrantFundisaspecialrevenuefundusedtoaccountforproceedsofspecificgrantsthatarerestrictedtoexpendituresforspecificpurposesthatarenotreportedinanotherfund.TheGrantFund
accountsforfederal,state,andprivategrantstoprovidecriticalsupportfortheinstructionalprogram.Thefollowingisasummaryofbudgetedrevenuesbysourceandexpendituresbyobjectforthe
Grant Fund. The details for each revenue source will follow.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
State revenues $ 926,972 $ 1,753,815$ 1,802,158$ 923,774 $ 1,042,935$ 119,161 $ 1,063,794 $ 1,085,070 $ 1,106,771
Federal revenues 4,723,440 4,956,745 5,053,334 4,836,338 5,078,388 242,050 4,976,820 4,877,284 4,779,738
Other revenues 1,000 12,272 21,542 401,000 403,000 2,000 403,000 403,000
403,000
Total revenues 5,651,412 6,722,832 6,877,034 6,161,112 6,524,323 363,211 6,443,614 6,365,354 6,289,509
Expenditures
Salaries and related costs 4,294,865 4,210,789 4,624,074 4,656,255 4,736,494 80,239 4,807,541 4,879,654 4,952,849
Contractual services 197,807 376,752 717,433 330,275 429,136 98,861 429,136 429,136
429,136
Internal services - 593 242 - - - -
- -
Other charges 166,509 143,660 72,188 99,963 130,419 30,456 130,419 130,419 130,419
Materials and supplies 1,001,341 1,202,127 727,838 674,619 626,922 (47,697) 475,166 324,793
175,753
Capital outlay
- 778,000 726,000 - 201,352 201,352 201,352 201,352 201,352
Contingencies - - - 400,000 400,000 - 400,000 400,000
400,000
Total expenditures 5,660,522 6,711,921 6,867,775 6,161,112 6,524,323 363,211 6,443,614 6,365,354 6,289,509
Excess (deficiency) of revenues
(9,110) 10,911 9,259 - - - - -
-
over (under) expenditures
Beginning fund balance 75,508 66,398 77,309 - - - -
- -
Ending fund balance$ 66,398 $ 77,309 $ 86,568 $ -$ -$ -$ -$
-$ -
Note:
Duringthefiscalyear2017budgetyeartheTechnologyInitiativewasmovedfromtheCapitalFundtotheGrantFund.Thenduringthefiscalyear2019budgetyear,theTechnologyInitiativewas
moved to the Techonology Replacement Fund.
69
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Grant Fund Revenues by Source Details
The details of Grant Fund Revenues are shown below.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
State revenues
Technology Initiative $ -$ 726,000 $ 726,000 $ -$ -$ -$ -$
-$ -
Preschool Initiative 521,309 589,194 600,978 431,288 419,743 (11,545) 428,137 436,699
445,432
Early Reading Initiative 155,167 161,977 213,812 228,186 213,258 (14,928) 217,523 221,873
226,310
Algebra Readiness 89,967 78,231 111,515 92,895 95,153 2,258 97,056 98,997
100,977
Special Education in Regional Jail 89,140 97,206 100,200 122,622 121,594 (1,028) 124,026
126,507 129,037
Virginia Security Grant - 52,000 - - - -
- - -
Jobs for Virginia Graduates 50,000 25,000 25,000 25,000 25,000 - 25,500
26,010 26,530
ISAEP 15,717 16,835 16,587 15,717 16,710 993 17,044 17,385 17,733
Equipment Funding - - - - 91,630 91,630 93,463
95,332 97,239
Additional Equipment Funding - - - - 5,000 5,000
5,100 5,202 5,306
Industry Certifications
- - - - 21,840 21,840 22,277 22,723
23,177
Stem-H Industry Credentials - - - - 6,850 6,850 6,987
7,127 7,270
Workplace Readiness - - - - 4,290 4,290 4,376
4,464 4,553
Project Graduation - - - - 15,883 15,883 16,201
16,525 16,856
Mentor Teacher 5,672 7,372 8,066 8,066 5,984 (2,082) 6,104 6,226
6,351
Total state revenues 926,972 1,753,815 1,802,158 923,774 1,042,935 119,161 1,063,794 1,085,070 1,106,771
Federal revenues
Elementary and Secondary Education Act
Title I Part A Programs 1,199,568 1,292,204 1,505,007 1,300,000 1,291,421 (8,579) 1,265,593 1,240,281 1,215,475
Title I Part A Distinguished Schools 17,000 8,493 - - - -
- - -
Title II Part A Teacher Quality 292,584 366,085 332,536 285,000 268,159 (16,841) 262,796 257,540
252,389
Title III Part A Language 53,697 48,790 27,906 33,900 32,888 (1,012) 32,230 31,585
30,953
Title III Immigrant and Youth 1,521 - - - - -
- - -
Title IV Student Support - - 27,046 37,343 91,262 53,919 89,437
87,648 85,895
(Continued)
70
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
Federal revenues
Individuals with Disabilities Education Act
Title VI-B Flow Through$ 3,027,171$ 3,113,083$ 3,048,497$ 3,054,753$ 3,112,329$ 57,576 $ 3,050,082 $ 2,989,082 $ 2,929,301
Title VI-B Preschool 83,899 87,341 87,342 87,342 89,743 2,401 87,948 86,189
84,465
Title VI-B Excellence in Co-Teaching 35,000 38,749 25,000 25,000 25,000 - 24,500
24,010 23,530
Title VI-B Parent Resource Center 8,000 - - 5,000 5,000 -
4,900 4,802 4,706
Title VI-B Champions Together 5,000 2,000 - 8,000 8,000 - 7,840
7,683 7,529
Carl D. Perkins Career & Technical Education Act
Carl Perkins
- - - - 154,586 154,586 151,494 148,464
145,495
Total federal revenues$ 4,723,440$ 4,956,745$ 5,053,334$ 4,836,338$ 5,078,388$ 242,050 $ 4,976,820 $ 4,877,284 $ 4,779,738
Other revenues
Grant contingency$ -$ -$ -$ 400,000 $ 400,000 $ -$ 400,000 $ 400,000 $
400,000
Allstate 1,000 1,000 1,970 1,000 1,000 - 1,000 1,000
1,000
Waynesburg University LOC - 361 1,789 - 2,000 2,000 2,000
2,000 2,000
VWCC Roanoke Valley Regional Career and Tech - - 7,500 - -
- - - -
Student-Led Assessment NIC Grant - - 1,024 - - -
- - -
Dual Enrollment - 10,911 9,259 - - - -
- -
Total other revenues 1,000 12,272 21,542 401,000 403,000 2,000 403,000 403,000
403,000
Total revenues$ 5,651,412$ 6,722,832$ 6,877,034$ 6,161,112$ 6,524,323$ 363,211 $ 6,443,614 $ 6,365,354 $ 6,289,509
Notes:
Duringthe2016-2017budgetyeartheTechnologyInitiativewasmovedfromtheCapitalFundtotheGrantFund.Thenduringthe2018-2019budgetyear,theTechnologyInitiativewasmovedto
the Techonology Replacement Fund.
During the 2019-2020 budget year, the denoted grants were moved from the General Fund to the Grant Fund.
71
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Capital Projects Fund Revenues by Source and Expenditures by Object
TheCapitalProjectsFundisusedtoaccountforfinancialresourcesusedfortheacquisitionorconstructionofmajorcapitalfacilities,otherthanthosefinancedbytheGeneralFund.Thefollowingisa
summary of budgeted revenues by source and expenditures by object for the Capital Projects Fund.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
Capital Improvement Plan
Major capital reserves$ -$ -$ -$ 1,574,560$ -$ (1,574,560) $ 586,163 $
-$ -
Bond proceeds - - - - - - 10,000,000
9,232,185 767,815
Transfer from Future Capital Fund 1,857,768 3,023,453 1,989,135 357,940 487,500 129,560 2,551,143 795,648
732,745
Transfer from General Fund 2,508,985 2,515,756 1,987,057 1,000,000 1,000,000 - 1,000,000 1,000,000
1,000,000
4,366,753 5,539,209 3,976,192 2,932,500 1,487,500 (1,445,000) 14,137,306 11,027,833 2,500,560
Other Project Revenues Sources
Minor capital reserves - - - - - - -
- -
State revenues 787,200 - 52,000 - - - -
- -
Local revenues 25,000 25,000 2,690,624 25,000 25,000 - 25,000 25,000
25,000
Soft drink commission 50,000 50,000 50,000 50,000 50,000 - 50,000 50,000
50,000
Rental income and other fees 20,708 21,433 72,476 - - -
- - -
Other income 2,848 - 6,170 - - - -
- -
Transfer from General Fund 25,000 25,000 41,893 65,000 85,000 20,000 85,000 85,000 85,000
Grant contingency - - - 200,000 200,000 - 200,000 200,000
200,000
910,756 121,433 2,913,163 340,000 360,000 20,000 360,000 360,000 360,000
Total revenues$ 5,277,509$ 5,660,642$ 6,889,355$ 3,272,500$ 1,847,500$ (1,425,000) $ 14,497,306$ 11,387,833 $ 2,860,560
(Continued)
72
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
Expenditures
Capital Improvement Plan
Glenvar High renovation$ 7,010,533$ 209,407 $ 96,573 $ -$ -$ -$ -$
-$ -
Cave Spring High renovation 30,256 500,961 1,095,151 - - - -
- -
William Byrd High renovation - - - 1,500,000 - (1,500,000) 12,772,306
8,479,834 -
William Byrd High athletic fields - 541,787 1,486,275 - - -
- - -
Financial system implementation 805,757 203,178 49,840 - - - 300,000
- -
HR and Payroll system upgrade - - 334,629 432,500 310,820 - 241,680
- -
Hidden Valley Middle renovation - - - - - -
- 1,547,999 1,500,560
Capital Maintenance Plan - 134,628 1,521,879 1,000,000 1,000,000 - 1,000,000 1,000,000
1,000,000
Reserve for Future Budget - - - - 176,680 176,680 -
- -
7,846,546 1,589,961 4,584,347 2,932,500 1,487,500 (1,323,320) 14,313,986 11,027,833 2,500,560
Other Project Spending
Other major capital projects 195,426 122,499 2,179 - - - -
- -
Other minor capital projects 3,615,617 1,993,078 2,356,056 - - - -
- -
Soft drink commission projects - 62,709 84,760 50,000 50,000 - 50,000
50,000 50,000
Bogle Turf replacement reserves - - - 50,000 50,000 - 50,000
50,000 50,000
WBH Turf replacement reserves - - - 40,000 40,000 - 40,000
40,000 40,000
Music Uniforms - - - - 20,000 20,000 -
- -
Grant contingency - - - 200,000 200,000 - 20,000
20,000 20,000
3,811,043 2,178,286 2,442,995 340,000 360,000 20,000 160,000 160,000 160,000
Total expenditures 11,657,589 3,768,247 7,027,342 3,272,500 1,847,500 (1,303,320) 14,473,986 11,187,833 2,660,560
Excess (deficiency) of revenues
(6,380,080) 1,892,395 (137,987) - - - - -
-
over (under) expenditures
Beginning fund balance 19,369,694 12,989,614 14,882,009 - - - -
- -
$ -$ -$ -
Ending fund balance$ 12,989,614$ 14,882,009$ 14,744,022$ -$ -$ (121,680)
Note:
During the 2016-2017 budget year the Technology Initiative was moved from the Capital Fund to the Grant Fund.
73
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Nutrition Fund Revenues by Source and Expenditures by Object
TheNutritionFundisaspecialrevenuefundusedtoaccountforactivitiesofthenutritionprogram.TheNutritionFundaccountsfortherevenuesandexpendituresnecessarytooperateschool
cafeterias.Theprimarysourceoffundingforthisbudgetcomesfromcafeteriasalesandfederalreimbursementsforfreeandreducedlunches.Thisfundisself-supporting.Thefollowingisasummary
of budgeted revenues by source and expenditures by object for the Nutrition Fund.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
State revenues
State reimbursement$ 100,444 $ 108,988 $ 114,132 $ 102,145 $ 126,814 $ 24,669 $ 129,350 $ 131,937 $ 134,576
Federal revenues
Federal reimbursement 2,441,118 2,541,730 2,698,573 2,600,000 2,610,000 10,000 2,557,800 2,506,644 2,456,511
Other revenues
Charges for services 2,955,049 2,841,964 2,855,676 3,160,000 3,180,000 20,000 3,180,000 3,180,000 3,180,000
Rebates and refunds 15,874 13,159 13,871 30,000 20,000 (10,000) 20,000 20,000
20,000
Interest income 10,656 11,993 32,812 10,000 10,000 - 10,000 10,000
10,000
Other income - - 2,642 5,000 5,000 - 5,000
5,000 5,000
Grant contingency - - - 25,000 25,000 - 25,000
25,000 25,000
Total revenues 5,523,141 5,517,834 5,717,706 5,932,145 5,976,814 44,669 5,927,150 5,878,581 5,831,087
Expenditures
Salaries and related costs 2,201,048 2,418,700 2,463,251 2,716,523 2,812,795 96,272 2,854,987 2,897,812 2,941,279
Contractual services 71,870 53,306 102,571 95,500 165,100 69,600 165,100 165,100
165,100
Internal services 8,126 10,300 10,335 10,300 8,500 (1,800) 8,500 8,500
8,500
Other charges 11,103 6,790 10,266 22,700 22,100 (600) 22,100 22,100
22,100
Materials and supplies 2,471,995 2,442,191 2,534,251 2,867,272 2,774,650 (92,622) 2,682,794 2,591,400 2,500,439
Capital outlay 56,493 20,661 62,943 194,850 168,669 (26,181) 168,669 168,669 168,669
Contingencies - - - 25,000 25,000 - 25,000
25,000 25,000
Total expenditures 4,820,635 4,951,948 5,183,617 5,932,145 5,976,814 44,669 5,927,150 5,878,581 5,831,087
Excess (deficiency) of revenues
over (under) expenditures 702,506 565,886 534,089 - - -
- - -
- - -
Beginning fund balance 1,446,177 2,148,683 2,714,569 - - -
$ -$ -$ -
Ending fund balance$ 2,148,683$ 2,714,569$ 3,248,658$ -$ -$ -
74
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Nutrition Fund Expenditures by Location
The details of Nutrition Fund Expenditures by location are shown below.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Central Office$ 641,165 $ 644,003 $ 908,259 $ 1,103,771$ 1,284,628$ 180,857 $ 1,198,973 $ 1,113,871 $ 1,029,297
High Schools
Cave Spring High School 200,215 196,837 202,441 244,938 121,243 (123,695) 123,054 124,892
126,758
Glenvar High School 280,160 286,727 285,202 336,080 317,952 (18,128) 320,316 322,716
325,151
Hidden Valley High School 170,252 185,725 190,912 256,878 218,909 (37,969) 220,712 222,542
224,400
Northside High School 302,345 320,996 297,316 347,262 311,573 (35,689) 313,831 316,123
318,449
William Byrd High School 247,550 255,711 257,619 303,606 278,345 (25,261) 280,571 282,830
285,123
1,200,522 1,245,996 1,233,490 1,488,764 1,248,022 (240,742) 1,258,484 1,269,103 1,279,881
Middle Schools
Cave Spring Middle School 203,770 195,710 201,369 211,602 356,206 144,604 358,189 360,202
362,245
Hidden Valley Middle School 167,606 173,249 170,449 186,055 195,581 9,526 196,909 198,257
199,625
Northside Middle School 222,263 230,830 219,465 261,008 232,253 (28,755) 233,863 235,497
237,156
William Byrd Middle School 229,844 236,911 233,944 246,295 255,632 9,337 257,468 259,333
261,224
$ 823,483 $ 836,700 $ 825,227 $ 904,960 $ 1,039,672$ 134,712 $ 1,046,429 $ 1,053,289 $ 1,060,250
(Continued)
75
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
(Continued)
Elementary Schools
Back Creek Elementary School$ 90,021 $ 84,879 $ 117,949 $ 112,140 $ 98,089 $ (14,051)$ 98,918 $ 99,760 $
100,615
Bonsack Elementary School 129,650 142,308 136,097 152,129 144,540 (7,589) 145,801 147,080
148,379
Burlington Elementary School 156,224 170,275 171,008 178,210 185,410 7,200 186,739 188,088
189,458
Cave Spring Elementary School 127,036 132,177 127,120 149,900 148,922 (978) 150,155 151,406
152,675
Clearbrook Elementary School 102,909 108,626 107,769 110,953 119,444 8,491 120,369 121,307
122,260
Fort Lewis Elementary School 77,370 74,188 86,628 104,510 90,626 (13,884) 91,433 92,253
93,085
Glen Cove Elementary School 171,899 185,525 162,839 176,459 160,950 (15,509) 162,107 163,282
164,474
Glenvar Elementary School 138,251 132,987 135,482 156,184 144,885 (11,299) 146,064 147,260
148,475
Green Valley Elementary School 152,604 157,855 155,090 155,458 174,595 19,137 175,927 177,279
178,651
Herman L. Horn Elementary School 171,336 168,638 170,563 181,257 202,534 21,277 203,895 205,276
206,679
Masons Cove Elementary School 97,181 102,894 100,127 115,108 112,504 (2,604) 113,450 114,410
115,384
Mount Pleasant Elementary School 143,658 144,558 139,134 157,300 149,451 (7,849) 150,815 152,200
153,605
Mountain View Elementary School 154,021 158,295 141,216 185,846 171,462 (14,384) 172,808 174,175
175,562
Oak Grove Elementary School 140,376 136,688 131,667 156,514 149,220 (7,294) 150,402 151,602
152,820
Penn Forest Elementary School 130,702 133,889 142,163 156,243 145,436 (10,807) 146,560 147,701
148,859
W.E. Cundiff Elementary School 172,227 191,467 191,789 186,439 206,424 19,985 207,821 209,239
210,678
2,155,465 2,225,249 2,216,641 2,434,650 2,404,492 (30,158) 2,423,264 2,442,318 2,461,659
Total Expenditures$ 4,820,635$ 4,951,948$ 5,183,617$ 5,932,145$ 5,976,814$ 44,669 $ 5,927,150 $ 5,878,581 $ 5,831,087
Note:
The Glenvar High School Cafeteria includes Glenvar Middle School
76
Roanoke County Public Schools
Annual Budget 2019-2020
Financial Section
Laptop Insurance Fund Revenues by Source and Expenditures by Object
TheLaptopInsuranceFundincludesthelaptopcomputerwarrantyreimbursementsandtherelatedreplacementofpartsandbatteries.Thefollowingisasummaryofbudgetedrevenuesbysource
and expenditures by object for the Laptop Insurance Fund.
20162017201820192020Increase 202120222023
ActualsActualsActualsBudgetBudget(Decrease)ProjectionProjectionProjection
Revenues
Other revenues
Laptop fees
$ 272,025 $ -$ 375$ -$ -$ -$ -$ -$
-
Warranty reimbursements 94,517 122,889 130,730 - - - -
- -
Interest income 7,536 9,000 15,675 - - - -
- -
Fees from damages - 7,384 9,195 - - - -
- -
Rebates and refunds 869 - - - - -
- - -
Sale of equipment - - 69,385 - - - -
- -
Transfers - - -
Transfer from General Fund 170,398 - - - - -
- - -
Total revenues 545,345 139,273 225,360 - - - -
- -
Expenditures
Salaries and related costs 13,516 5,556 4,477 - - -
- - -
Contractual services - 24,903 - - - -
- - -
Materials and supplies 82,585 78,433 141,989 - - - -
- -
Transfers 193,800 - 303,234 - - - -
- -
Total expenditures 289,901 108,892 449,700 - - - -
- -
Excess (deficiency) of revenues
over (under) expenditures 255,444 30,381 (224,340) - - -
- - -
- - - -
Beginning fund balance 1,186,116 1,441,560 1,471,941 - -
$ -$ -$ -
Ending fund balance$ 1,441,560$ 1,471,941$ 1,247,601$ -$ -$ -
Note:
Duringthe2018-2019budgetyeartheLaptopInsuranceFundwasdissolved.ThelaptoprepairandwarrantyrelateditemsweretransferredtotheGeneralFundandtheotheritemswere
transferred to the Technology Replacement Fund.
77
78
I NFORMATIONAL S ECTION
A NNUAL B UDGET 2019-2020
79
80
Roanoke County Public Schools
Annual Budget 2019-2020
Informational Section
This pa, as well as factors that influence the proposed budget. The
schedules contained herein put the proposed budget into context and explain past budget decisions. It also helps reveal the impact of past and current decisions
on future budgets and budget results should current trends continue beyond the budget year.
D EBT C APACITY
F INANCIAL T RENDS
These schedules present information to help the readers assess the
These schedules contain trend information to help the reader understand how
-being have changed over
time.
capital improvements.
P ERFORMANCE M EASURES
E NROLLMENT T RENDS
Performance measurement is a process for determining how well the School
The single greatest determinant of resource needs for any school is the size of
System is accomplishing its mission through the delivery of programs, services,
its student enrollment. Spending on personnel services, materials and
or processes. Performance measurement systems provide accountability to
supplies, and capital infrastructure is often derived directly or indirectly from
the citizenry by identifying results and evaluating past resource allocation
populations.
decisions. Furthermore, performance measurement facilitates future decision-
making regarding resource allocation and service delivery options.
O THER U SEFUL I NFORMATION
P ERSONNEL R ESOURCES
This section includes a variety of information and schedules that are not
A significant portion of the school budget is allocated to personnel costs. A
included in one of the other sections but prove useful to a stakeholder when
good indicator of these costs is personnel resource allocations or staffing
reviewing the Annual Budget.
commitment to specific programs.
81
Roanoke County Public Schools
Annual Budget 2019-2020
Fund Balance
2009201020112012201320142015201620172018
General Fund Budget$143,223,216 $137,909,128 $128,821,750 $131,373,270 $132,912,485 $133,799,052 $135,738,864 $136,696,797 $143,140,483 $145,407,698
Emergency Fund
Fund Balance 1,000,000 2,671,290 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000
% of General
Fund Budget0.70%1.94%1.55%1.52%1.50%1.49%1.47%1.46%1.40%1.38%
Remaining Fund
Fund Balance 4,651,042 6,949,138 10,357,793 3,314,246 1,655,551 2,892,607 2,597,340 4,447,475 2,993,328 4,295,960
% of General Fund
Budget
3.25%5.04%8.04%2.52%1.25%2.16%1.91%3.25%2.09%2.95%
TheSchoolSystemestablishedanemergencycontingencybalanceinfiscalyear2007toensure
unforeseenrevenuelossescouldbecoveredwithoutexceedingtheannualbudget.Duringthe
2009budget,theSchoolBoardvotedtogive$1,000,000totheCountyofRoanokeBoardof
Supervisorsforcurrentyearlosses.During2010theCountyofRoanokeBoardofSupervisors
subsequentlyvotedtoreturnthefunds.Inthemeantime,theSchoolBoardvotedtoreplenish
$671,290oftheemergencycontingencybalance.During2011theSchoolBoardvotedtotransfer
this extra emergency contingency to the capital projects.
Theremaininggeneralfundbalance,excludingencumbrances,isallocated1/3tominorcapital
projects and 2/3 to major capital projects in accordance with School Board Policy.
Source: Department of Finance
82
Roanoke County Public Schools
Annual Budget 2019-2020
Local Appropriation
2011201220132014201520162017201820192020
Local Appropriation$ 63,543,357 $ 64,484,024 $ 64,484,024 $ 65,045,318 $ 66,097,425 $ 66,804,707 $ 67,839,376 $ 68,078,937 $ 68,844,764 $ 70,491,737
$ Variance 3,000,000 940,667 - 561,294 1,052,107 707,282 1,034,669 239,561 765,827 1,646,973
% Variance4.96%1.48%0.00%0.87%1.62%1.07%1.55%0.35%1.12%2.34%
General Fund Budget 128,821,750 131,373,270 132,912,485 133,799,052 135,738,864 136,696,797 143,140,483 145,407,698 147,326,299 151,586,512
Local Appopriation
as % of General
Fund Budget49.33%49.08%48.52%48.61%48.69%48.87%47.39%46.82%46.73%46.50%
Local Tax Revenue 149,344,250 150,620,340 151,109,000 151,259,000 154,433,350 157,626,175 161,029,473 163,210,385 163,296,963 170,913,060
Local Appopriation
as % of Local
Tax Revenue42.55%42.81%42.67%43.00%42.80%42.38%42.13%41.71%42.16%41.24%
65%
Local Appropriation versus Percent of
$69
School Budget and Local Tax Revenue
60%
$67
$6555%
$63
50%
$61
49.33%
49.08%
48.87%
48.69%
48.61%
48.52%
45%
47.39%
46.82%
46.73%
46.50%
$59
40%
43.00%
42.81%
42.80%
42.67%
42.55%
42.38%
$5742.13%42.16%
41.71%
41.24%
$5535%
2011201220132014201520162017201820192020
Local AppropriationLocal AppopriationLocal Appopriation
as % of General as % of Local
Fund Budget Tax Revenue
Source: Local tax revenue from County of Roanoke Annual Fiscal Plan.
83
Roanoke County Public Schools
Annual Budget 2019-2020
Budgeted Revenues Per Pupil
2011201220132014201520162017201820192020
Budgeted ADM14,20014,07413,83513,83513,80113,71213,95013,70013,70013,610
Per Pupil Revenue
Local$ 4,475$ 4,582$ 4,661$ 4,702$ 4,789$ 4,872$ 4,863$ 4,969$ 5,025$ 5,179
State Aid 3,426 3,558 3,766 3,745 3,928 3,920 4,195 4,382 4,526 4,725
Sales Tax 972 1,066 1,004 1,004 1,010 1,067 1,075 1,108 1,108 1,132
Federal Aid 134 17 20 18 19 19 46 27 20 22
Other 65 112 157 203 89 91 82 127 74 80
Total$ 9,072$ 9,335$ 9,608$ 9,672$ 9,835$ 9,969$ 10,261$ 10,613$ 10,753$ 11,138
BudgetedPerPupilRevenueBySource
LocalState AidSales TaxFederal AidOther
$10,000
State Aid
State Aid
State Aid
State Aid
State Aid
State Aid
$8,000
State Aid
State Aid
State Aid
State Aid
$6,000
Local
Local
Local
LocalLocal
Local
Local
Local
$4,000
Local
Local
$2,000
$-
2011201220132014201520162017201820192020
Source: Department of Finance
84
Roanoke County Public Schools
Annual Budget 2019-2020
Required Local Match
2011201220132014201520162017201820192020
General Fund Budget$ 128,821,750$ 131,373,270$ 132,912,485$ 133,799,052$ 135,738,864$ 136,696,797$ 143,140,483$ 145,407,698$ 147,326,299$ 151,586,512
Esimated Local Match 25,992,473 25,715,276 29,512,140 28,845,037 31,239,583 31,734,268 33,727,340 32,742,850 34,085,571 33,949,578
Local Funding 63,543,357 64,484,024 64,484,024 65,045,318 66,097,425 66,804,707 67,839,376 68,078,937 68,844,764 70,491,737
% in Excess of Match244.47%250.76%218.50%225.50%211.58%210.51%201.14%207.92%201.98%207.64%
TheSchoolSystemisrequiredtosatisfyrequiredlocalefforttoreceivestatefundingforeducation.Theaboveamountsrepresenttheestimatedrequiredlocalmatchincludedin
the General Assembly adopted budgets for the past nine years and the current year's budget. This table is compiled using available data.
Source: Department of Finance
85
Roanoke County Public Schools
Annual Budget 2019-2020
Student Enrollment Projection
Method for Projecting Student ADM for 2019-2020
StudentenrollmentprojectionsareamajorconsiderationwhendevelopingtheSchoolBoardbudgetsinceapproximately50%oftherevenuesarebasedon
enrollment.Inaddition,enrollmentdrivesthenumberofinstructionalandsupportstaffneededtoprovidequalityprogramstostudents.Becausethe
majorityoftheschoolbudgethingesuponthestabilityoftheenrollmentprojection,theSchoolBoardusesthefollowingmethodstoarriveattheprojected
enrollment for the buget year.
20192020
Virginia TheStateusestheWeldon-CooperCentertoprojectenrollmentforeachschooldivision.However,asqualifiedby13,65213,591
Department of theState,wehaveconfidenceintheaccuracyofourADMprojectionsonastatewidebasis,experiencehas
EducationshownthattheaccuracyofourprojectionsforindividualdivisionsmayTheSchoolSystemhasseenlarge
variances in the accuracy of the VDOE estimates in some years using this method.
GradeCalculated based on student data in Student Information System through December, using the following criteria:13,67613,610
Progression-Kindergarten students are estimated based on the live birth rate x 5-year average of March ADM/live birth rate.
-Incoming6thand9thgradestudentsareestimatedbasedonDecember5thand8thgradeenrollment+5-year
average of March ADM for 6th and 9th grade students less the prior year 5th and 8th grade enrollment.
-Remaining students are shifted up one grade level.
DemographicThePerkins+Willstudyconductedin2016projectsenrollmentbyschoolandgradethrough2026witha2%margin13,60913,607
Studyoferror.Thedemographerprojectedenrollmentof14,005in2019-2020.Witha2%marginoferrorandtoto
approximately120studentsincludedinthedemographicstudythatarenoteligibleforSOQfunding,theworstcase13,88713,885
calculationfromthestudywouldbe13,607(14,005-120x98%=13,607)andthebestcasescenariowouldbe
13,885 (14,005 - 120 = 13,887). The School System has seen variances in the accuracy of the Perkins + Will study.
ThefinalapprovedADMtobeusedforbudgeting2020revenuesandstaffingwillbebasedon 13,610.Thisamount,althoughhigherthantheVirginia
Department of Education, is equivalent with the Grade Progression and within the range as provided by the Perkins + Will Demographic Study.
2011201220132014201520162017201820192020202120222023
<<<<<<<Projections>>>>>>>>
March 31 ADM 14,259 14,081 13,958 13,92913,90913,98213,83013,779TBDnananana
Budgeted ADM 14,200 14,074 13,835 13,835 13,801 13,712 13,950 13,700 13,700 13,610 13,61713,64813,677
Annual Budgeted
Growth-1.39%-0.89%-1.70%0.00%-0.25%-0.64%1.74%-1.79%0.00%-0.66%0.05%0.23%0.21%
86
Roanoke County Public Schools
Annual Budget 2019-2020
Student Enrollment Projection
ThefollowinggraphshowsthebudgetedADMversustherealizedMarch31,alongwiththethreeprojectedyearstoshowthetrendofwhattoexpectin
future years.
14,500
14,400
Average Daily Membership (ADM)
14,300
Actual vs. Budgeted Trend
14,200
March 31 ADM
14,100
14,000
13,900
13,800
13,700
13,600
Method for Projecting Fiscal Year 2020 through 2023
During2016,Perkins+Willperformedademographicstudytoforecaststudentenrollmenttrendsthroughfiscalyear2026.Theforecasttakesinto
considerationanyfactorsthatmayimpacttheextrapolationofhistoricaltrendsintothefuture.DatawaspulledfromSchoolSystemattendancerecordsfrom
2011through2016;VirginiaDepartmentofHealthbirthanddeathratesfrom2000through2014;IRSmigrationreportsfrom2000through2011;andother
sources.Populationandmigrationhistoricaldataandtrendsprovideabasisforenrollmentforecasts.Perkins+Willclaimsforecastresultswithina2%
margin of error.
SincetheSchoolSystembasesitsestimateofADMonmultiplecalculationsasnotedonthepreviouspage,theforecastsnotedonthispagereflectthe
application of the Perkins + Will future annual percent of change applied to the 2020 adopted ADM. This incorporates expected future trends from the
Sources:
Virginia Department of Education, March 31 Counts
Department of Finance
87
Roanoke County Public Schools
Annual Budget 2019-2020
Student Enrollment by School
StudentenrollmentinSeptemberdiffersfromaveragedailymembership(ADM)whichiscalculatedonaverageenrollmentfromthefirstdayofschoolthrough
March 31st of each year.
2010201120122013201420152016201720182019
High Schools
Cave Spring 8638338509019569881,0241,0491,0161,022
Glenvar 668626587585564549564567583579
Hidden Valley 1,1671,1161,0611,0001,0071,022951927878830
Northside 1,0261,0101,0129959781,0041,0441,0301,003922
William Byrd 1,1841,1781,1321,1821,1731,1411,1431,0951,0501,039
Middle Schools
Cave Spring 610633655718724740769753758767
Glenvar 406427406398399427434452431452
Hidden Valley 762761762658649598595581599611
Northside 692688730733747708678673659703
William Byrd 913888932857832792804809845810
Elementary Schools
Back Creek286314295324288296302290303291
Bent Mountain58000000000
Bonsack447446411417412392367380349355
Burlington455452427432424413443417434418
Cave Spring445425459455461459472470470490
Clearbrook247236266288312329326331335318
Fort Lewis233234223234218226220223243245
Glen Cove442437429428440426418430448449
Glenvar360366360354363340383382352352
Green Valley376340371397412452485479498516
Herman L Horn410416405402403365395394370408
(Continued)
88
Roanoke County Public Schools
Annual Budget 2019-2020
Student Enrollment by School
2010201120122013201420152016201720182019
(Continued)
Mason's Cove188199193208204210228214172171
Mount Pleasant317314333304321334331299297304
Mountain View450456449426388368364344339317
Oak Grove540544481470428434435440393398
Penn Forest565567464471458445445448451459
W. E. Cundiff473483464465493514515513495491
September Enrollment 14,58314,38914,15714,10214,05413,97214,13513,99013,77113,717
Special Education 2,1922,1522,1642,1812,1592,1672,2362,2762,3282,301
ESL Enrollment 401407397381352331360393453454
2,400
Special Education Enrollment Trend
ESL Enrollment Trend
450
2,350
2,300
2,250
400
2,200
2,150
2,100
350
2,050
2,000
300
TheSchoolBoardimplementedaredistrictingplanforsouthRoanokeCountyschoolstobetterutilizeadditionalroomprovidedbytherenovationofCave
SpringElementary,GreenValleyElementary,andCaveSpringMiddleschools.AreasofsouthRoanokeCountywereredistrictedtobalanceenrollmentinallsix
elementary schools in the region.
Office of Pupil Assignment. Information provided on actual student enrollment on September 30.
Pupil Personnel Services
Instruction
89
Roanoke County Public Schools
Annual Budget 2019-2020
Full-Time Equivalent (FTE) Positions
ActualActualActualActualActualActualActualActualBudgetedBudgeted
2011201220132014201520162017201820192020
Board Member5.05.05.05.05.05.05.05.05.05.0
Superintendent1.01.01.01.01.01.01.01.01.01.0
Assistant Superintendent
2.72.72.71.72.12.02.02.02.02.0
Administrator & Other Professional16.819.212.814.014.515.715.215.017.017.0
Principal27.027.027.327.026.826.927.227.027.027.0
Assistant Principal26.926.025.324.924.824.226.122.624.525.5
Teacher1,096.91,113.01,101.71,100.01,111.81,119.11,116.71,146.61,134.51,134.5
Guidance Counselor42.947.047.747.847.747.747.845.743.055.0
Librarian28.026.024.225.925.724.825.024.826.026.0
Social Worker4.04.04.04.04.04.03.94.04.04.0
Instructional Assistant299.4293.7288.4282.4286.2298.0291.5308.4325.0327.0
Administrative Assistant & Specialist69.971.468.669.069.870.972.771.876.075.0
School Nurse25.923.024.724.326.227.727.326.126.026.0
School Psychologist9.09.09.08.98.99.09.08.99.09.0
Attendance & Health6.39.77.38.07.87.87.27.37.07.0
Bus Drivers, Aides, & Lot Attendants170.8175.7174.3167.3182.8191.1178.3197.5199.0206.0
Transportation16.616.115.816.416.317.216.417.117.017.0
Laborers114.1113.3113.0102.983.867.151.153.261.051.0
Tradesman30.229.729.728.029.127.725.827.629.032.0
Maintenance4.04.04.04.03.84.03.02.32.02.0
Construction4.04.44.04.34.43.92.42.33.03.0
Technology40.937.637.336.436.234.137.037.236.035.0
School Nutrition128.7126.0120.0117.5110.7110.193.9128.3154.0154.0
2,171.02,184.52,147.82,120.72,129.42,139.02,085.52,181.72,228.02,241.0
TheFull-TimeEquivalentpositionsincludefull-time,part-time,hourly,supplemental,andseasonalpositionspaidduringtheyearandpresentedintheAnnual
School Report submitted to the Department of Education each September.
Source: Actual balances from Annual School Report; Budgeted balances from the Department of Human Resources
90
Roanoke County Public Schools
Annual Budget 2019-2020
Teacher Salary Information
2011201220132014201520162017201820192020
BachelorsMin$35,000$35,700$36,000$36,000$36,000$36,000$38,585$38,585$38,971$39,555
Max 57,125 58,268 63,366 63,366 64,633 64,885 59,420 59,420 60,014 60,914
Bachelors + 12 hrsMin 35,321 36,021 36,321 36,321 36,321 36,321 39,185 39,185 39,571 40,155
Max 57,580 58,723 63,821 63,821 65,088 65,340 60,020 60,020 60,614 61,514
Bachelors + 24 hrsMin 35,482 36,182 36,482 36,482 36,482 36,482 39,785 39,785 40,171 40,755
Max 57,808 58,951 64,049 64,049 65,316 65,568 60,620 60,620 60,614 62,114
MastersMin 36,605 37,305 37,605 37,605 37,605 37,605 40,985 40,985 41,371 41,955
Max 59,400 60,543 65,641 65,641 66,908 67,160 61,820 61,820 62,414 63,314
Masters + 12 hrsMin 36,766 37,466 37,766 37,766 37,766 37,766N/AN/AN/AN/A
Max 59,628 60,771 65,869 65,869 67,136 67,388N/AN/AN/AN/A
Masters + 24 hrsMin 36,926 37,626 37,926 37,926 37,926 37,926N/AN/AN/AN/A
Max 59,855 60,998 66,096 66,096 67,363 67,615N/AN/AN/AN/A
DoctorateMin 38,210 38,910 39,210 39,210 39,210 39,210 42,585 42,585 42,971 43,555
Max 61,675 62,818 67,916 67,916 69,183 69,435 63,420 63,420 64,014 64,914
Average Salary$48,712$48,267$50,886$49,968$49,719$49,967$51,942$51,397TBDTBD
Average Annual Increase0.00%2.00%8.75%0.00%2.00%2.50%2.00%1.50%TBDTBD
Virginia Average Salary $51,524$52,096$52,923$53,818$54,486$54,891$56,351$56,861TBDTBD
In fiscal year 2013, the salary increase includes state mandated pass through of 5.0% VRS contribution.
Infiscalyear2017,RoanokeCountyPublicSchoolsadoptedarevisedComprehensivePayPlanbasedontherecommendationofEvergreenSolutions,LLC,who
performedanindependentstudytoidentifyandeliminateinternalandexternalinequitieswithinthepreviousUnifiedPayPlan.Thesalaryincreaseof2.00%wasa
basecostoflivingadjustmentforallemployees.Inaddition,$4.77millionwasallocatedbasedonrecommendationsfromEvergreenSolutions,LLCtoaddress
identified internal and external inequities in salaries.
Viginia Average Salary from the Annual Teacher Salary Survey Report prepared by the Department of Education.
Sources: Roanoke County Public Schools Annual Budget and Salary Scales
91
Roanoke County Public Schools
Annual Budget 2019-2020
Ratio of Total Debt Service to Local Government Expenditures
Ratio of Total
Debt Service
Local to Local
Total Debt Government Government
PrincipalInterestServiceExpendituresExpenditures
10,323,075 8,799,841 19,122,916 262,011,4277.30
2009
9,964,540 9,437,308 19,401,848 249,135,4487.79
2010
2011 12,269,095 9,563,362 21,832,457 256,591,0518.51
2012 12,534,407 9,050,745 21,585,152 260,467,3768.29
2013 13,129,978 8,952,723 22,082,701 259,471,6528.51
2014 10,593,023 8,168,073 18,761,096 260,674,3877.20
2015 11,389,614 7,887,332 19,276,946 269,891,1957.14
2016 13,104,653 7,546,808 20,651,461 272,818,4787.57
2017 11,755,869 7,277,387 19,033,256 280,536,1456.78
11,988,384 7,040,096 19,028,480 289,492,7616.57
2018
Source: Roanoke County Finance Department
92
Roanoke County Public Schools
Annual Budget 2019-2020
Outstanding Debt Issuances Funded by Local Government
IssuedDebt IssueJune 30, 2018
1998$7,965,000 1998 Series A VPSA Bonds due in annual installments of $395,000 through July 15, 2018; interest at 5.1% 395,000
1998$4,724,924 1998 Series B VPSA Bonds due in annual installments of $248,659 through July 15, 2018; interest at 5.1% 248,659
1999$6,920,000 1999 Series B VPSA Bonds due in annual installments of $345,000 through July 15, 2019; interest at 6.1% 690,000
2001$16,500,000 2001 Series A VPSA Bonds due in annual installments of $825,000 through July 15, 2021; interest at 5.1% 3,300,000
2001$12,968,814 2001 Series B VPSA Bonds due in annual installments of $675,397 to $683,564 through July 15, 2021;
interest at 3.1% to 5.1% 2,724,532
2003$20,630,000 2003 Series C VPSA Bonds due in annual installments of $1,030,000 through July 15, 2023;
interest at 4.6% to 5.1% 6,180,000
2007$14,900,000 2007 Series A Non-subsidized VPSA Bonds due in annual installments of $745,000 through July 15, 2027;
interest at 4.4% to 5.1% 7,450,000
2007$6,364,713 2007 Series B Subsidized VPSA Bonds due in annual installments of $317,799 to $371,160 through July 15, 2027;
interest at 4.4% to 5.1% 3,425,852
2009$43,830,000 2009 Series B VPSA Bonds due in annual installments of $2,190,000 through July 15, 2029; interest at 4.1% to 5.1% 26,280,000
6,350,000
2011$9,080,000 2011 VPSA Bonds due in annual installments of $450,000 to $455,000 through July 15, 2031: interest at 3.3% to 5.1%
2014$17,835,000 2014 Series C VPSA Bonds due in annual installments of $890,000 to $895,000 through July 15,2034;
15,150,000
interest at 3.6% to 5.1%
$ 72,194,043
AllofthesedebtissuesareborrowedbytheCountyofRoanoke(governingbody)andareshownhereasadditionalinformationonly.TheSchoolSystemisnot
obligatedforrepaymentofthesedebtissues.VPSAbondsarecontinuouslyevaluatedbytheDepartmentoftheTreasuryforrefundingwhenthemarketrates
indicatesavingspotential.Refinancingcreditsarerefundedtolocalitiesbasedonthepresentvaluesavingsinlieuofexchangingtheoriginalbondsresultingin
overall lower cost refundings.
Source: Roanoke County Finance Department
93
Roanoke County Public Schools
Annual Budget 2019-2020
Amortization of Outstanding Debt Issues Funded by Local Government
Virginia Public School Authority Bonds
PrincipalInterest
2020 8,885,422 4,377,329
2021
8,546,276 3,653,582
2022
8,552,438 3,226,863
2023
7,043,501 2,835,696
2024
7,048,369 2,482,881
2025 6,024,794 2,151,981
2026 6,031,556 1,861,940
2027 6,038,672 1,573,820
2028 6,046,160 1,280,885
2029 4,925,000 1,023,559
2030 4,925,000 800,103
2031 2,735,000 631,381
2032
2,735,000 518,089
2033
2,285,000 420,884
2034
2,285,000 332,791
2035
2,280,000 244,800
2036
1,390,000 176,183
2037
1,390,000 126,838
2038 1,390,000 76,624
2039 1,390,000 25,541
Total
$ 91,947,188$ 27,821,770
AllofthesedebtissuesareborrowedbytheCountyofRoanoke(governingbody)andareshownhereasadditionalinformation
only. The School System is not obligated for repayment of these debt issues.
Source: Roanoke County Finance Department
94
Roanoke County Public Schools
Annual Budget 2019-2020
School Accreditation
TheSchoolDivisioncontinuestobealeaderinstudentperformanceacrossthestatewithall26schoolshavingachievedfullstateaccreditationbasedon
StandardsofLearningtestperformanceinMathematics,Reading,Science,andSocialStudies.Rigorousinterventionprogramshavebeenimplementedto
meet the needs of each student.
All Roanoke County Schools are fully accredited by the Commonwealth of Virginia and include the following:
High SchoolsElementary Schools
Cave Spring Back Creek
Glenvar Bonsack
Hidden Valley Burlington
Northside Cave Spring
William Byrd Clearbrook
Fort Lewis
Middle Schools Glen Cove
Cave Spring Glenvar
Glenvar Green Valley
Hidden Valley Herman L. Horn
Northside Masons Cove
William Byrd Mount Pleasant
Mountain View
Oak Grove
Penn Forest
W.E. Cundiff
Theinformationisbasedonfiscalyear2018StandardsofLearningtestresults.Fullaccreditationmeansaschoolmeetsallstandardsasstatedinthe
Commonwealth of Virginia's Standards of Accreditation.
Source: Department of Testing and Remediation.
95
Roanoke County Public Schools
Annual Budget 2019-2020
Number of Students Attending College from Graduating Class of 2018
Attending 2Attending 4Total
Number of Year CollegeYear CollegeScholarships
High SchoolGraduatesStudentsPercentStudentsPercentEarned
Cave Spring 2238739.0%11149.8%$ 2,788,212
Glenvar 1314433.6%4836.6% 1,723,340
Hidden Valley 2458735.5%13253.9% 2,912,756
Northside 2649636.4%10840.9% 2,875,895
William Byrd 2758430.5%13448.7% 3,113,177
Totals1,13839835.0%53346.8%$ 13,413,380
Total Number of Graduates
and Number Attending College
275
300
264
245
223
250
200
131
150
100
50
0
Cave SpringGlenvarHiddenNorthsideWilliam Byrd
Valley
Number of Graduates
Combined 2-Year and 4-Year College
2-Year College
Source: School Counseling Office
96
Roanoke County Public Schools
Annual Budget 2019-2020
Dropout Statistics
RoanokeCountyPublicSchoolshasconsistentlyhadoneofthelowestdropoutratesintheCommonwealthofVirginia.Asshownabovethepercentofstudents
who drop out is less than 1% in all years shown.
2009201020112012201320142015201620172018
Number of Students
in Grades 7-127,3127,1487,0156,9796,9587,9777,9706,9356,8276,769
Number of Student Dropouts67514767424520585435
Percent of Student Dropouts0.92%0.71%0.67%0.96%0.60%0.56%0.25%0.84%0.79%0.52%
8,00010.00%
7,977
7,970
Students in Grades 7-12
8.00%
Versus Dropout Percentage
7,500
6.00%
7,312
4.00%
7,148
7,000
7,015
6,979
6,958
6,935
2.00%
6,827
6,769
6,5000.00%
2009201020112012201320142015201620172018
Source: Superintendent's Annual Report for Virginia
97
Roanoke County Public Schools
Annual Budget 2019-2020
SAT Test Scores
RoanokeCountySchoolstudentachievementonthestandardizedSATtestisconsistentlyhigherthanboththestateandnationalaveragesas
reflected in the following table and chart.
ParticipationRoanoke County Schools
YearRateVerbalMathWritingTotalVirginiaNationalMaximum
200943%5155175041,5361,5211,5092,400
201050 5155255071,5471,5211,5092,400
201144 5185235161,5571,5211,5092,400
201242 5225255051,5521,5101,4772,400
201359 5265225111,5591,5171,4742,400
201462 5195114971,5271,5201,4722,400
201561 5105084821,5001,5201,4002,400
201662 5255264721,5231,5221,4532,400
*201755 564558n/a1,1221,1011,0711,600
201865 558553n/a1,1111,1101,0491,600
*
SAT Comparative Results
RoanokeVirginiaNational
68%
63%
58%
*EffectiveFiscalYear2017,SATscoringchangedfromamaximumof2,400pointstoamaximumof1,600points.ReadingandWritingwere
combined into one portion of the exam. This is reflected in the 2017 data presented.
Source: School Counseling Office
98
Roanoke County Public Schools
Annual Budget 2019-2020
Standards of Learning Test Scores (SOL's)
Level2009201020112012201320142015201620172018
CourseRCPSVARCPSVARCPSVARCPSVARCPSVARCPSVARCPSVARCPSVARCPSVARCPSVA
Elementary SOL's:
Grade 3 English RLR9086878394839586787272698375817684758272
Grade 3 Mathematics9489969296917364736571678174817785758273
Grade 3 History959397939190908790878686n/an/an/an/an/an/an/an/a
Grade 3 Science928995919685949087848583n/an/an/an/an/an/an/an/a
Grade 4 VA Studies9488928794879589938790859387928793878985
Grade 4 Reading 9189948893899488817079708477857785798576
Grade 4 Mathematics 9286938893878370847487808984888389818679
Grade 5 English RLR9192939094899389867384738579858187818680
Grade 5 English Writing968690889087928779717571n/an/an/an/an/an/an/an/a
Grade 5 Mathematics9790959095898067826985738679867985798577
Grade 5 Science9588958893879588857586738879898189798779
Grade 6 Reading9186938894879589837383738776837784788680
Grade 6 Mathematics7273777785738974917791769483928293829079
Grade 6 U S History to 1865817483789181898191839481n/an/an/an/an/an/an/an/a
Grade 7 Reading 9488919094899488837486769281908287828681
Grade 7 Mathematics 7871817589778658866187659272937287718569
Grade 7 U S History 1865 to present949291918985888489829081n/an/an/an/an/an/an/an/a
Grade 8 English RLR9287939094909589847180708575877583768177
Grade 8 English Writing9289929190889288787077707972787180737373
Grade 8 Mathematics9385938789827460766180678574817381748071
Grade 8 Civics9284928691899184938591839186928793878886
Grade 8 Science9490969295929792927681748578867987798278
(Continued)
99
Roanoke County Public Schools
Annual Budget 2019-2020
Standards of Learning Test Scores (SOL's)
Level2009201020112012201320142015201620172018
CourseRCPSVARCPSVARCPSVARCPSVARCPSVARCPSVARCPSVARCPSVARCPSVARCPSVA
(Continued)
Secondary SOL's:
End of Course English RLR9795959496949594958994909589928992878987
End of Course English Writing9892959297939693908791848783888390849384
Algebra I9794989497948673887691798982918392829181
Algebra II9491969197916869837688828687948994909089
Geometry9587928892878374897690779080898085788777
Earth Science9487948894899490938393839083898490828981
Biology9288948993909692918389838984908485828882
Chemistry9593959397939693878685878988878890898689
World History to 15009293989394819884988498859785968498859982
World History from 15009893959285828885928589869487898691879284
World Geography91868786n/an/an/an/a918688n/an/an/a858687838682
US & VA History9795969592838885938692879087898689868784
Source: Department of Testing and Remediation
100
Roanoke County Public Schools
Annual Budget 2019-2020
Standards of Learning Comparison by School Division
Level
Course
RCPSVAState Rank ( out of 133)BotetourtFranklinMontgomeryRoanoke CitySalemArlingtonFairfaxFauquierLexingtonLoudounStaffordAlbemarleChesterfieldHanoverHenricoChesapeakeVirginia
BeachYork
Free & Reduced Lunch Percentage30%44%n/a28%54%37%85%37%31%29%27%27%18%31%31%35%20%44%39%39%24%
Elementary SOL's:
Grade 3 English RLR827210767474687780737386787371768073778185
Grade 3 Mathematics827313737374758080757388777568748272788285
Grade 3 Historyn/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
Grade 3 Sciencen/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
Grade 4 VA Studies898536919084828788898686938482858886908891
Grade 4 Reading 857613868179747783777779827775808479798695
Grade 4 Mathematics 867929888683798384817685857978838780838692
Grade 5 English RLR868019868184788386817792878079848882818890
Grade 5 English Writingn/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
Grade 5 Mathematics857723788283778384826985857976748480778490
Grade 5 Science877918827984778586817690857875828382848488
Grade 6 Reading868016898181747986857989898381808475828690
Grade 6 Mathematics907914928277777181878289798479838867788093
Grade 6 U S History to 1865n/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
Grade 7 Reading 868117868482758086858287898481818677868889
Grade 7 Mathematics 85693827567566576807975807877738069746980
Grade 7 U S History 1865 to presentn/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
Grade 8 English RLR817727867779697983837775879178788675828387
Grade 8 English Writing737323807169667784846971858977767672787781
Grade 8 Mathematics807123787575626377795972627059868357847581
Grade 8 Civics888635949185788586918684948385849284849092
Grade 8 Science827829878169678784837979877776778775858387
(Continued)
101
Roanoke County Public Schools
Annual Budget 2019-2020
Standards of Learning Comparison by School Division
Level
Course
RCPSVAState Rank ( out of 133)BotetourtFranklinMontgomeryRoanoke CitySalemArlingtonFairfaxFauquierLexingtonLoudounStaffordAlbemarleChesterfieldHanoverHenricoChesapeakeVirginia
BeachYork
(Continued)
Secondary SOL's:
End of Course English RLR8987279084877391868889n/a928988888976919194
End of Course English Writing938488777846982878787n/a938584798778898993
Algebra I918189384918182888374n/a848185828679918089
Algebra II9089669689919893898683n/a909178928893947897
Geometry8777158677826580868269n/a858174758176898289
Earth Science8981178685877084788184n/a868382818384878686
Biology8882188880857689848679n/a908681849379868591
Chemistry8689849395908593928791n/a928688899195938993
World History to 1500998219287796592818882n/a918586818282908089
World History from 15009284108576857889858574n/a888774868192917884
World Geography8682n/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
US & VA History8784308885807089838788n/a908881848885918689
Source: Department of Testing and Remediation
102
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Standards of Learning Subgroup Comparison by School Division
Course Type
Subgroup
RCPSBotetourtFranklinMontgomeryRoanoke CitySalemArlingtonFairfaxFauquierLexingtonLoudounStaffordAlbemarleChesterfieldHanoverHenricoChesapeakeVirginia BeachYork
Free & Reduced Lunch Percentage30%28%54%37%85%37%31%29%27%27%18%31%31%35%20%44%39%39%24%
Reading SOL's
All Students85868081738184818084868179818678838690
Students with Disabilities56524740464655554631595241495145525164
Economically Disadvantaged76737367686663616459656954686763727879
English Language Learners74546359584761595754625845655863748075
Black70766567676873726347777355717064727478
Hispanic80777470677167626760697353717367828487
White86868382838495918491908787898889849192
Math SOL's
All Students86868081757983817583838076808476838389
Students with Disabilities59534540484655544219555244525043544963
Economically Disadvantaged78757266716568646158627054686861737480
English Language Learners79657269725768656268626456717267797886
Black73786865686471695553697052677062747079
Hispanic82787670757369656867657558738066838186
White88878382838393897987878683878787898891
Source: Department of Testing and Remediation
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Roanoke County Public Schools
Annual Budget 2019-2020
Number of Students Receiving Free or Reduced Lunch
Free andFree and
SeptemberReducedSeptemberReduced
2018 % of2018 % of
Enrollment*EnrollmentEnrollment*Enrollment
FreeReducedTotalFreeReducedTotal
Cave Spring High17.32%Back Creek17.82%
137401771,022411354303
Glenvar High20.03%Bonsack12.97%
9719116579351348370
Hidden Valley High16.63%Burlington59.07%
1162213883022344267452
Northside High32.32%Cave Spring16.63%
23761298922661985511
William Byrd High251462971,03928.59%Clearbrook752910433031.52%
Total High8381881,0264,39223.36%Fort Lewis4244625717.90%
Glen Cove1063814447130.57%
Cave Spring Middle1163014676719.04%Glenvar802010036527.40%
Glenvar Middle952411945226.33%Green Valley1333016354030.19%
Hidden Valley Middle1042913361121.77%Herman L. Horn1853522043750.34%
Northside Middle2345729170341.39%Mason's Cove70128218544.32%
William Byrd Middle34.44%Mount Pleasant44.83%
2403927981011627143319
Total Middle28.96%Mountain View41.74%
7891799683,34311425139333
Oak Grove33.09%
12117138417
Penn Forest14.77%
62870474
STUDENT MEAL ELIGIBILITY AS A
W.E. Cundiff43.40%
20126227523
PERCENTAGE OF ENROLLMENT
Total Elementary32.29%
1,6703602,0306,287
Paid71%
Total Division28.70%
3,2977274,02414,022
Percentage of
Enrollment23.51%5.18%28.70%
Free24%
*Enrollment includes students in preschool classes.
Reduced5%
Source: School Nutrition Office
104
Roanoke County Public Schools
Annual Budget 2019-2020
Student Fees
TheCodeofVirginia(8VAC20-720-80)statesthatfeesorchargesmaybeleviedonanypupilbyanyschoolboardunlessauthorizedbyregulationofthe
BoardofEducationorbytheGeneralThebelowscheduleoffeesareauthorizedby8VAC20-720-80andhavebeenapprovedbytheRoanoke
County School Board in accordance with Policy 4.12. Requests for reduction or waiver of fees are made via the school principal.
20162017201820192020
Elementary School Student Fees
Breakfast Regular$1.25$1.25$1.35$1.35$1.35
Breakfast Reduced Price$0.30$0.30$0.30$0.30$0.30
Lunch Regular$2.35$2.45$2.55$2.55$2.55
Lunch Reduced Price$0.40$0.40$0.40$0.40$0.40
Middle and High School Student Fees
Breakfast Regular$1.25$1.25$1.35$1.35$1.35
Breakfast Reduced Price$0.30$0.30$0.30$0.30$0.30
Lunch Regular$2.60$2.70$2.80$2.80$2.80
Lunch Reduced Price$0.40$0.40$0.40$0.40$0.40
PE uniform Shirt$4.00$4.00$4.00$4.00$4.00
PE uniform Shorts$9.00$9.00$9.00$9.00$9.00
PE uniform Shirt and Shorts$13.00$13.00$13.00$13.00$13.00
Take-home Laptop$50.00$50.00$50.00$50.00$50.00
Take-home Laptop Reduced$25.00$25.00$25.00$25.00$25.00
Student Parking High Schools$40.00$40.00$40.00$40.00$40.00
Student Parking BCAT$15.00$15.00$15.00$15.00$15.00
High School Class Dues Grades 9-11$10.00$10.00$10.00$10.00$10.00
High School Class Dues Grade 12$20.00$20.00$20.00$20.00$20.00
Note:Scheduleisintendedtoshowinformationfor10years.Informationfor2015andearlierisnotavailableatthistime.Additionalyearswillbeincludedas
they become available
Source: Roanoke County Public Schools Administration
105
Roanoke County Public Schools
Annual Budget 2019-2020
Demographic and Statistical Data
Per CapitaUnemployment
General Government information March 31
IncomeRate
Date founded1838 YearPopulationADM
First charter adoptedJuly 1, 1986
Form of governmentUrban County Administrator200991,49439,31514,6504.6%
Area251 square miles201092,25339,31514,4746.3
County bond ratingAA/Aa2/AA201192,52440,68814,2595.7
201292,68742,28814,0815.6
Fire and Rescue protection 201393,25642,28813,9585.5
Total fire/rescue stations13201492,70345,57713,9295.2
Career personnel173201593,56948,04713,9094.5
Volunteer personnel200201693,77548,38413,9823.5
201793,92448,38413,8303.6
Police protection 201893,73548,38413,7793.1
Response Time for Emergency Calls<5 min
Clearance Rate for Part 1 Violent Crimes74%Education
Total elementary schools16
Libraries Total middle schools5
Total sites6Total high schools5
Patrons registered90,917Total specialty schools1
Total circulation1,088,190
Sources:
Parks and Recreation Unless noted below: County of Roanoke Annual Fiscal Plan
Weldon Cooper Center for Public Service
Total parks31
Total park acreage2,090 Bureau of Economic Analysis (The latest information available is for 2016;
Total recreation centers3subsequent years have not been updated.)
Average Daily Membership from Schools Department of Administration
Total park district maintenance centers3
Virginia Employment Commission
Total recreation activity enrollment12,856
106
Roanoke County Public Schools
Annual Budget 2019-2020
Parent and Student Surveys
Y OUTH R ISK B EHAVIOR S URVEY school. Parents are asked about communication, safety, instruction, and
climate. Teachers are asked similar questions with regard to the individual
The Youth Risk Behavior Survey is a national Center for Disease Control
school and division. The survey data is used to support a growth model
instrument that gathers information about violence, substance use, diet,
whereby goals are adjusted to meet stakeholder need. In some instances, new
exercise and other protective and risk factors in the lives of youth. Roanoke
goals are created to meet the changing needs of the stakeholders. These goals
County Public Schools surveys all students, grades 6-12, every two
are primarily within the focus of instruction, community relations, health and
years. Results are used to plan prevention and intervention programs for the
safety, and technology. Roanoke County Public Schools is starting to transition
youth, educate parents and community, elicit funding through grants, and
to yearly surveys to be more responsive to stakeholders.
measure successes and challenges in risk areas. Mentally and physically,
healthy youth come to school better prepared to learn. Families and youth
learn strategies to improve their overall quality of life.
The 2018 survey asked questions about types of behaviors that risk the health,
development, and lives of children including safety, use of technology, use of
alcohol and drugs, violence, bullying and mental health. The survey results are
being used to assist the School System in programming to address the risky
behaviors as well as point out the success strategies that are at work in
Roanoke County Schools.
A NNUAL S PECIAL E DUCATION P ERFORMANCE R EPORT
The School System participates in an annual survey that assesses the
percentage of parents with a child receiving special education services who
report that schools facilitated parent involvement as a means of improving
services and results for children with disabilities. The Virginia Department of
Education administers the survey and provides the School System with results
in order to make improvements in communications with parents of children
with special needs.
R OANOKE C OUNTY A CCREDITATION AND P ARENT/S TUDENT S ATISFACTION S URVEY
Through the Roanoke County School Improvement process, the School System
surveys teachers, parents and students in each of the local school communities.
This survey process is initiated at the beginning of the planning cycle for the
accreditation process. 26 schools have overlapping cycles, therefore there are
three to four schools surveying their stakeholders within Roanoke County each
year. Students are asked about safety, course offerings, and climate of the
107
108
Roanoke County Public Schools
Capital Improvement Program
2019-2029
Approved on January 10, 2019
109
110
R OANOKE C OUNTY P UBLIC S CHOOLS
Office of the Superintendent
5937 Cove Rd. Roanoke, VA 24019 (540) 562-3900 Ext 10163
January 10, 2019
To the Honorable Chairman, Members of the Roanoke County School Board,
and the Citizens of the County of Roanoke, Virginia:
We are pleased to submit to you the proposed Capital Improvement replacement schedule to ensure the timely scheduling of preventative
Program (Program) for fiscal years 2020-2029 of the Roanoke County maintenance projects.
Public Schools (the School System) for your consideration. The School
Board is required to submit an adopted Program to the Roanoke In addition, as a frontrunner in the incorporation of digital technology
County Board of Supervisors for incorporation into the County of in our classrooms, we offer a one-to-one laptop program for students
st
. This annual Program as in grades 6-12. Technology is a priority for providing quality 21
presented serves as the foundation focentury tools for student growth. The School System operates the
planning for major capital projects and replacements. largest networked organization in the Roanoke Valley with
connections to/from 32 schools, administration, transportation, and
The School System provides a broad spectrum of general, special, maintenance facilities. The inventory of servers, networking, and
gifted, career and technical education opportunities for approximately wireless connections is significant. The School System also maintains
14,000 students (including pre-kindergarten) between the ages of 3 redundancy to avoid serious interruptions of service as well as an
and 21 at sixteen elementary schools, five middle schools, five high offsite official disaster recovery location. This Program includes a six-
schools, and one specialty center. The process of developing and year replacement schedule to ensure the timely replacement of
updating the Capital Improvement Program each year is critically technology devices.
important for identifying future capital needs for the successful
maintenance of facilities, equipment, and buses necessary to provide Finally, a formal bus replacement schedule is included. In order to be
first-class educational and enrichment programs. good stewards of taxpayer dollars, the School System is a leader in
cost efficient transportation services provided with a fleet of 152
This ten-year plan has expanded beyond planning facility construction school buses. This Program includes a fifteen-year replacement
projects only to include a preventative maintenance schedule to schedule to ensure the timely replacement of school buses over their
extend the useful life of our facilities and minimize future costly as-average useful life span.
needed repairs. These scheduled maintenance projects will ensure the
best possible condition of facilities to house students and learning During fiscal year 2016, Perkins + Will conducted a Facility Use and
programs and ensure the continued promotion of the quality s
programs the school System offers. This Program includes a ten-year forecasted enrollment as well as to forecast student enrollment for the
next 10 years. There is no record of this type of study having been
111
conducted for the school district in previous years. The intent was to century learning tools for our students; and $1,174,927 for bus
guide future capital improvements to learning facilities based on replacements in order to keep our fleet maintenance costs lower by
population, housing, and other external data validated by replacing older buses.
independent consultants. Upon completion of this study, a second
study was conducted to assess facility needs based on the results of The School Board has made systematic and methodical choices to
the use and capacity study. The Phase II study was completed in 2016. identify capital purchase and maintenance needs to ensure the
The results of both studies have been used to inform and guide the continuation of our quality programs. I want to commend the School
School System in planning for capital improvements in the Capital Board and Board of Supervisors for their strong leadership and
Program. enduring commitment to providing a high quality education to the
students of Roanoke County Public Schools. It has indeed been a team
The first year of the ten-year plan is the only formal appropriation of effort to accomplish so much together. I would like to thank the
funding. As such, our 2019-2020 budget has incorporated $310,820 Finance, Technology, and Facilities and Operations Departments for
for the continual implementation of the joint Human Resources and preparing this comprehensive capital planning document for the
Payroll Software System; $1,000,000 for capital maintenance, which School System. I would also like to thank our staff for their
includes roof replacements, HVAC maintenance, paving, and other commitment and dedication to providing quality learning
similar repairs and preventative maintenance; $3,116,589 for environments and tools for our students, as we continue our work to
technology replacements, including networking, servers, wireless, ensure every student receives a high quality education at Roanoke
st
computer leases and purchases in order to continue providing 21 County Public Schools.
Respectfully submitted,
Kenneth E. Nicely, Ed. D. Susan L. Peterson, CPA, MA
Superintendent Director of Finance
112
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Overview
extends beyond the fiscal year without the approval of the local
B ACKGROUND
governing body. The governing body in the County of Roanoke is the
Board of Supervisors. The County of Roanoke prepares and
Roanoke County Public Schools (School System) has prepared this
administers a budget for school related debt service.
Capital Improvement Program (Program) as a management tool for
planning the capital improvement projects that will be needed to
Since the School System is fiscally dependent upon the County of
house students adequately, maintain the facilities, support the
educational mission through technology, and transport students to
Improvement Program. The School System considers a qualifying
and from school.
capital project as being beneficial to County citizens, has a cost in
excess of $500,000, and a lifespan of over five years or, if funded by
As such, it is useful for (1) estimating capital expenditures over the
bonds, a lifespan at least equal to the length of the bond issue.
future multi-year period; (2) identifying short- and long-range
building construction and renovation projects, maintenance projects,
R OANOKE C OUNTY P UBLIC S CHOOLS P OLICY
technology replacements, and bus replacements; and (3) establishing
The Capital Improvement Program is focused on maintaining existing
priorities for the orderly completion of projects.
facilities to ensure their proper operation, safety, and the ability to
accommodate changing academic programs in order to meet our
F INANCIAL R EPORTING E NTITY
ts as well
Roanoke County Public Schools is a political subdivision of the
as the modernization of our oldest facilities will continue to be an on-
Commonwealth of Virginia that operates sixteen elementary schools,
going need as our buildings age.
five middle schools, five high schools, and one specialty center. The
members of the School Board are elected by the citizens of their
The Capital Improvement Program 2020-2029 identifies the capital
magisterial district to serve four-year terms. The School Board is
needs of the school system and includes four separate long-term
responsible for setting the educational policies of the School System
strategic plans: Capital Improvement, Capital Maintenance,
Technology Replacement, and Bus Replacement. Some of the projects
policies. The mission of the School System is to provide a safe,
in these plans include:
nurturing, and engaging environment in which students are
empowered by knowledge, skills, and experiences to thrive as
1.New or expanded permanent facilities.
.
2.The renovation or modernization of an existing facility.
3.Housing alternatives to better accommodate current or future
The School System is a fiscally dependent school division pursuant to
enrollment, such as grade level realignments, attendance zone
State law. As a fiscally dependent school division without taxing
adjustments, alternate facility uses, or temporary housing
authority, assessed and market value of taxable property and tax rates
proposals.
do not apply nor does the school system maintain a debt service fund.
State law prohibits the school system from entering into debt that
113
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Overview
4.The replacement of mechanical systems, roofs, and large Estimated project costs include the following:
maintenance projects.
5.Special initiatives related to prioritizing school infrastructure Hard costs estimated by the consultant in the Facilities
needs. Condition Assessment Study.
6.Replacing school buses on a rotating schedule to limit their Soft costs for design and engineering costs that will be
road life. required for each project.
7.Implementing school technology upgrades. Annual inflation over the ten year period of 3% per year.
8.Other campus improvements. Any other known costs associated with proceeding with the
specified project.
P ROGRAM D EVELOPMENT
S TUDIES
In 2016, the School Board conducted several studies that impacted the
The School Board is responsible for preserving and maintaining 32
development of the CIP, including the following:
physical buildings measuring 2.6 million square feet with an average
age of 52 years, including:
Demographics Study Forecast of future enrollment in county
schools by building, grade, and overall through 2026.
16 elementary schools
5 middle schools
Facility Use Study Identify space needed for current educational
5 high schools
programming purposes and student capacities by school.
1 specialty high school
Transportation building
Facilities Condition Assessment Study Evaluate condition of each
Maintenance building
school facility and identify renovations needed to maintain optimal
Warehouse building
operating conditions into the future.
Technology building
Administration building
With the data obtained from the studies, the CIP projects were
prioritized and aligned with available resources to fund projects over
The timing of projects is based on funding opportunities over the 10-
the ten-year period.
year timeframe and tied to the joint capital financing plan with the
County Board of Supervisors that plans $10 million in bond funding
every two out of three years for school projects.
114
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Overview
Project priorities in the CIP include: costs less than $500,000). This policy was adopted in conjunction with
the County and enables the School System to ensure continued
Protecting existing investment in facilities and infrastructure funding for needed capital improvements.
which are vital in delivering quality educational programs to
students. In addition to the Policy for Use of Year-End Balance, the School Board
Providing appropriate facilities for the educational and believes it is important to set up a funding stream and guidelines to
developmental needs of all student populations. fund some capital projects, or portions of capital projects, on a pay-
Providing adequate facilities for administrative and support as-you-go basis. The National Advisory Council on State and Local
services. Budgeting (NACSLB) has issued guidelines representing standards of
Identifying capital maintenance (infrastructure) needs that will excellence in governmental budgeting that include the preparation of
extend the useful life of the buildings including roof, policies and plans for capital asset acquisition, maintenance, and
pavement, HVAC, and other critical building systems. replacement (Principle 2; Element 5; Practice 5.2).
Anticipating future facility and infrastructure needs to best
leverage capital resources.
P OLICY G UIDELINES FOR M AJOR S CHOOL C APITAL R ESERVE
Complying with applicable federal, state, and local
The School Board established a Major School Capital Reserve for the
regulations.
purpose of accumulating funds to pay-as-you-go for school capital
projects identified in the School Capital Improvement Plan that is
F UNDING adopted by the School Board.
The funds will be deposited into the Major School Capital Reserve from
The Roanoke County School Board recognizes one of the keys to
the following sources:
sound financial management is the development of a systematic way
to fund capital projects. The School Board adopted a Year-End
a.As specified in the Policy 4.27 Use of Year-End Balance, two-
balance policy in fiscal year 2005 that allocates the balance at the end
thirds of the year-end balance will be allocated to the Major
of a fiscal year from excess revenues and/or unspent expenditures to
School Capital Reserve.
capital projects. Most of the 27 school buildings in operation were
b.Up to one-third of the year-end balance will be allocated first
built prior to 1970 and need capital improvements based on their age
to Minor School Capital Reserve, with any amount not
and the change in student population and programs since the schools
allocated to Minor Capital reverting back to the Major School
were originally built.
Capital Reserve.
c.Any additional funds that the School Board appropriates to
the Major School Capital Reserve.
facilities, the policy allocates 2/3 of the year-end balance to Major
Capital Projects listed on the School Capital Improvement Plan and 1/3
to Minor Capital Projects (other projects identified and priorities with
115
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Overview
Funds may be allocated from the Major School Capital Reserve for the d.Major school capital projects as identified in the School
following purposes: Capital Improvements Plan, adopted by the School Board.
a.Cash outlay for projects identified in the School Capital
J OINT C APITAL F INANCING P LAN
Improvements Plan adopted by the School Board.
A joint capital financing plan has been approved by the School Board
b.Debt payment to expedite projects identified in the School
and the County Board of Supervisors which allocates the agreed-upon
Capital Improvements Plan adopted by the School Board.
financing by year for the CIP. The CIP is updated as projects are
c.Land purchase opportunities, even if they are not included in
completed or added. The School Board adopted the latest capital
the School Capital Improvements Plan.
improvement plan on January 10, 2019 to include major capital
projects planned for the next ten years.
P OLICY G UIDELINES FOR M INOR S CHOOL C APITAL R ESERVE
Funds will be deposited into the Minor School Capital Reserve from
B UDGET P LANNING
the following sources:
a.As specified in Policy 4.27 Use of Year-End Balance, one-third The Program is a planning document and is subject to change each
of the year-end balance will be allocated to the Minor School year as the needs of the community and School System become more
Capital Reserve. defined. The adoption of the Program is neither a commitment to a
b.As specified in the Roanoke County Charter, the proceeds particular project nor an obligation to the stated project timeline. The
from the sale of land and fixed assets, unless specifically first year of the ten-year plan is the only formal appropriation of
appropriated otherwise by the School Board, will be deposited funding. The document provides a framework from which future
to the School Capital Fund. budgets may be developed. Estimated costs are included for projects
c.Any additional funds that the School Board appropriates to for all years provided, if available. The projects and associated costs
the Reserve. in this plan are reviewed annually and revised to adapt to changing
facility needs, asset conditions, and demographic changes within the
Funds may be allocated from the Minor School Capital Reserve for the community.
following purposes:
a.Cash outlay for minor school capital projects. These are
projects that are not normally in the School Capital
Improvements Plan, and are usually less than $500,000.
b.Architectural and engineering services for all capital projects,
whenever possible.
c.Other one-time expenditures.
116
C APITAL I MPROVEMENT P LAN
The Capital Improvement Plancontains a 10-year plan for large major capital
improvements that will require a significant amount of resources to fund.
117
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Improvement Plan
For Future Planning Purposes
Total CIP
FY 2020FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026FY 2027FY 2028FY 2029
Projects:
2020-2029
$10M$10M$10M$10M$10M$10M
HR & Payroll Software System (50%)$ 310,820$ 241,680$ -$ -$ -$ -$ -$ -$
-$ -$ 552,500
Capital Maintenance Plan 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
10,000,000
William Byrd High School - 12,772,306 8,479,834 - - - - - -
- 21,252,140
DAX Upgrade - 300,000 - - - - - - -
- 300,000
Hidden Valley Middle - - 1,547,999 1,500,560 10,134,238 - - - -
- 13,182,797
Burlington Elementary - - - - 300,000 5,000,199 - - -
- 5,300,199
Glenvar Elementary - - - - 334,090 5,858,541 - - -
- 6,192,631
WE Cundiff Elementary - - - - - - 602,182 9,434,191 -
- 10,036,373
Glen Cove Elementary - - - - - - - 663,710 10,398,124
- 11,061,834
Total Capital Costs Planned
$ 1,310,820 $ 14,313,986 $ 11,027,833 $ 2,500,560 $ 11,768,328 $ 11,858,740 $ 1,602,182 $ 11,097,901 $ 11,398,124 $ 1,000,000 $ 77,878,474
Total CIP
FY 2021FY 2022FY 2024FY 2025FY 2027FY 2028
FY 2020 FY 2023FY 2026FY 2029
Funding Sources:
2020-2029
$10M$10M$10M$10M$10M$10M
Major Capital Reserves$ -$ 586,163$ -$ -$ -$ 57,746$ -$ -$ -$
-$ 643,909
VPSA Bond Issue - 10,000,000 9,232,185 767,815 10,000,000 10,000,000 - 10,000,000 10,000,000 -
60,000,000
Debt Fund - Schools 475,056 2,286,888 670,692 605,164 640,703 676,244 700,833 725,424 752,750 644,694
8,178,448
VPSA Refunding Credits 12,444 264,255 124,956 127,581 127,625 124,750 124,250 125,931 122,831
82,944 1,237,567
General Fund transfer for CMP 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
10,000,000
Estimate available (not allocated) (176,680) 176,680 - - - - (222,901) (753,454)
(477,457) (727,638) (2,181,450)
Total Funding Sources Planned
1,310,820 14,313,986 11,027,833 2,500,560 11,768,328 11,858,740 1,602,182 11,097,901 11,398,124 1,000,000 77,878,474
Excess (Deficit) Funding
$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
118
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Improvement Plan
W ILLIAM B YRD H IGH S CHOOL
Location: 2902 Washington Ave., Vinton, VA 24179
Magisterial District: Vinton
Grade Levels: 9-12
Current Enrollment: 1046 (approximately)
Projected Enrollment / Year: 1025 / 2022
Capacity: 1107
Year of Construction: 1969
Year(s) of Major Renovation/Addition: 1986, 1996, 1998, 2010
Project Summary:
William Byrd High School, scheduled for planning and design funding in FY 2019 with
he
school was completed that included repurposing of the auxiliary gym for new classrooms
to eliminate modular units and address enrollment growth in the Vinton attendance area,
addition of a new auxiliary gym and classrooms, expansion of the cafeteria, new curtains
and seating in auditorium, ceiling and lighting upgrades, new front entry and administrative
offices, and athletic facility improvements.
The proposed future project scope includes renovation to classrooms, media center,
guidance offices, corridors, toilets, science labs, interior door improvements,
replacement of the main gym floor, HVAC retrofits, electrical upgrade and plumbing
upgrades, replacement of auditorium lighting/sound system, and sprinkler system. A
separate study conducted by OWPR in 2016 to identify infrastructure needs at this school
identified $17.1M in the above areas, or $22.7M with soft costs added, and is included in
the CIP.
119
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Improvement Plan
H IDDEN VALLEY M IDDLE S CHOOL
Location: 4902 Hidden Valley School Road, Roanoke, VA 24018
Magisterial District: Windsor Hills
Grade Levels: 6-8
Current Enrollment: 596 (approximate)
Projected Enrollment / Year: 624 / 2024
Capacity: 953
Year of Construction: 1972
Year(s) of Major Renovation/Addition: None
Project Summary:
Hidden Valley Middle School, scheduled for planning and design funding in FY 2022-2023
with construction planned in FY 2024, was constructed in 1972 and has not been renovated
since that time. The 119,824 square foot school is in need of significant renovations to
portions of the facility. Proposed renovations include window replacement, door
replacement, ADA compliance upgrades, ceiling replacement, HVAC repairs and upgrades,
sprinkler system installation, plumbing replacement and toilet facility upgrades, and
miscellaneous site related upgrades.
120
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Improvement Plan
B URLINGTON E LEMENTARY S CHOOL
Location: 6533 Peters Creek Road, Roanoke, VA 24019
Magisterial District: Hollins
Grade Levels: PK-5
Current Enrollment: 434 (approximate)
Projected Enrollment / Year: 435 / 2025
Capacity: 525
Year of Construction: 1939
Year(s) of Major Renovation/Addition: 1953, 1966, 1970, 1999, 2012
Project Summary:
Burlington Elementary, scheduled for planning and design funding in FY 2024 with
construction planned in FY 2025, was constructed in 1939 and has had several additions
and renovations to the facility over the past 75 years. Much of the original 22,374 square
foot building has not undergone major renovations. Proposed renovations to the originally
constructed facility include roof replacement, window replacement, door replacement, ADA
compliance upgrades, flooring upgrades, painting, and miscellaneous site related
upgrades.
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Capital Improvement Program 2020-2029
Capital Improvement Plan
G LENVAR E LEMENTARY S CHOOL
Location: 4507 Malus Drive, Salem, VA 24153
Magisterial District: Catawba
Grade Levels: PK-5
Current Enrollment: 352 (approximate)
Projected Enrollment / Year: 420 / 2025
Capacity: 420
Year of Construction: 1959
Year(s) of Major Renovation/Addition: 1970, 1986
Project Summary:
Glenvar Elementary, scheduled for planning and design funding in FY 2024 with
construction planned in FY 2025, was constructed in 1959 and has not undergone major
renovations. Much of the interior remains untouched since the schools original
construction. Proposed renovations to the facility include HVAC replacement, window
replacement, ADA compliance upgrades, new ceilings, sprinkler system installation, and
miscellaneous site related upgrades.
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Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Improvement Plan
W.E. C UNDIFF E LEMENTARY S CHOOL
Location: 1200 Hardy Road, Vinton, VA 24179
Magisterial District: Vinton
Grade Levels: PK-5
Current Enrollment: 495 (approximate)
Projected Enrollment / Year: 519 / 2017
Capacity: 587
Year of Construction: 1972
Year(s) of Major Renovation/Addition: None
Project Summary:
W.E. Cundiff Elementary, scheduled for planning and design funding in FY 2026 with
construction planned in FY 2027, was constructed in 1972 and has not undergone major
renovations. Much of the interior and exterior remain untouched since the schools original
construction. Renovations to the 61,759 square foot facility are needed to extend its useful
life. Proposed renovations to the facility include HVAC repair and replacement, window
replacement, door replacement, ADA compliance upgrades, ceiling replacement, removal
of combustible partitions, painting, sprinkler system installation, and miscellaneous site
related upgrades.
123
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Improvement Plan
G LEN C OVE E LEMENTARY S CHOOL
Location: 5901 Cove Road, Roanoke, VA 24019
Magisterial District: Catawba
Grade Levels: PK-5
Current Enrollment: 448 (approximate)
Projected Enrollment / Year: 504 / 2020
Capacity: 470
Year of Construction: 1971
Year(s) of Major Renovation/Addition: None
Project Summary:
Glen Cove Elementary, scheduled for planning and design funding in FY 2027 with
construction planned in FY 2028, was constructed in 1971 and has not undergone major
renovations. Much of the interior and exterior remain untouched since the schools original
construction. Significant renovations to the 60,010 square foot facility are needed to
extend its useful life. Proposed renovations to the facility include HVAC replacement, roof
replacement, window replacement, ADA compliance upgrades, ceiling and lighting
replacement, power distribution system replacement, flooring upgrades, painting, sprinkler
system installation, and miscellaneous site related upgrades.
124
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Improvement Plan
H UMAN R ESOURCES A ND P AYROLL S YSTEM
Location: District Wide
Magisterial District: County Wide
Category: Replacement
Project Summary:
The Human Resources (HR) and Payroll Modules project, planned from FY 2018 to FY 2021,
will make an additional investment in the Infor/Lawson HR and Payroll systems utilized by
Roanoke County Schools, County of Roanoke, and the Western Virginia Regional Jail
Authority. The current HR and payroll systems are being decommissioned by the vendor
and will require migration to a new platform and software. In addition, the HR and Payroll
systems require compatibility with the Integrated Financial System (IFS) which was
implemented in July 2016. Infor/Lawson CloudSuite HCM and Payroll will provide required
platform changes and needed functionality. Modules will include Talent Acquisition,
Performance Management, Goal Planning, Compensation Management, Succession
Planning, Talent Science, Learning Management System, Knowledge Base, Payroll, Contract
Pay, and BSI Tax Software modules. Implementation of modules will occur in a phased in
approach. Project costs are anticipated to be split 50/50 with the County of Roanoke.
125
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Improvement Plan
D YNAMICS D365 U PGRADE
Location: District Wide
Magisterial District: County Wide
Category: Replacement
Project Summary:
The County of Roanoke Finance Department went live with Microsoft Dynamics AX 2012
Integrated Financial System (IFS) platform in July of 2016. This platform
currently serves as the integrated financial system for the County and the entities for whom
the County serves as fiscal agent Roanoke County Public Schools and Western Virginia
Regional Jail. This project will focus on the upgrade of Dynamics AX 2012 to the next
generation of the Dynamics platform, D365. This upgrade will allow the County to ensure
continued support from Microsoft for this platform while providing additional functional
and technical enhancements that will simplify the use and support of this system.
Mainstream support for Dynamics AX 2012 will come to an end in October of 2021. Project
costs are anticipated to be split 50/50 with the County of Roanoke.
126
C APITAL M AINTENANCE P LAN
The Capital Maintenance Plan contains a 10-year plan for preventative
maintenance projects to maintain the condition and longevity of school-owned
buildings.
127
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Maintenance Plan
CMP 2020202120222023202420252026202720282029
Audio/Visual$ 30,000$ 40,000$ 40,000$ -$ -$ 30,000$ 30,000$ 30,000$ 66,000$ -
Electrical 46,500 20,000 - - - - - - - -
Flooring 47,000 - 44,000 - - 40,000 40,000 40,000 60,000 -
HVAC 730,000 805,000 786,000 365,000 - 608,000 200,000 700,000 400,000 592,000
Paving - - - - - 180,000 156,280 - 200,000 250,000
Preventative Maintenance 98,000 115,000 110,000 114,000 118,000 122,000 126,000 130,000 134,000 138,000
Roofing 28,500 - - 501,000 862,000 - 427,720 - 120,000 -
Scoreboards - - - - - - - 80,000 - -
Stormwater Management 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Total Maintenance$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000
128
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Maintenance Plan
The replacement plan has been expanded to include all of the
B ACKGROUND
following:
As of January 14, 2016, the School Board established a dedicated
Audio/Visual
funding stream for ongoing capital maintenance needs for facilities.
Electrical
The repairs of the infrastructure are scheduled in a manner to prevent
Flooring
costly break-downs and deterioration of systems within the buildings.
Heating, Ventilation, and Air Conditioning (HVAC)
The result will provide our students and employees with safe and
Paving
updated facilities.
Preventative Maintenance
Roofing
In this capital maintenance plan, facility maintenance is addressed by
Scoreboards
Stormwater Management
Major maintenance projects are the replacement of individual building
A brief description is provided here for each of these items and then a
components when they are no longer functioning or have reached an
summary schedule of replacements follow.
age when repairs are no longer possible due to cost or the lack of
available replacement parts. Additionally, these aging components
were not designed with current energy conservation technologies.
Facility condition inspections and related modernization projects are
necessary when many building components are simultaneously
nearing the end of their useful life due to age and the facility needs a
more comprehensive approach. A modernization may include many
of the major building systems (roof, HVAC, etc.), and may also include
the replacement of lighting, flooring, windows, casework, etc.
Additionally, modernizations may include the installation of the
infrastructure necessary to support current technology tools
(interactive white boards, document cameras, etc.), as well as a more
mobile computing environment.
129
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Capital Maintenance Plan
A UDIO V ISUAL R OOFING
Provides continued maintenance and upgrades of existing intercom, Implementation of a roof replacement program which includes partial
clocks, bells, and sound systems in our school facilities. and full replacement of roofing, insulation, and flashing. A successful
roof replacement program will protect our assets and help prevent the
growth of mold and mildew.
E LECTRICAL
Provides upgrades and/or replacement of fire
S COREBOARDS
alarm panels, emergency lighting, and motor
controls in our school facilities. Provides for the district-wide replacement of aging and obsolete
scoreboards in gymnasiums, sports fields and school sign message
centers.
F LOORING
Replacement of deteriorating carpeted floors
S TORMWATER M ANAGEMENT
with new floor coverings for certain
This maintenance program is to
elementary, middle, and high schools.
remain in compliance with State
standards. Maintenance includes
H EATING, V ENTILATION, AND A IR C ONDITIONING
the removal of sediment, damage
HVAC capital maintenance is multifaceted and includes upgrades to
repair, lawn reestablishment,
specific apparatuses, entire HVAC unit replacements, and Building
mulching and maintenance of
Automation System upgrades.
planting material.
P AVING
Division wide surface treatment is scheduled to maintain the longevity
of asphalt areas.
P REVENTATIVE M AINTENANCE
Annual preventative maintenance is maintenance regularly performed
on HVAC equipment including pumps, exhaust fans, cleaning of
cooling towers, condenser coils, chiller coils, and replacement of air
filters and belts. Quarterly inspections and replacements during the
operating season will be conducted at all facilities.
130
T ECHNOLOGY R EPLACEMENT P LAN
The Technology Replacement Plan contains a 6-year plan for replacement of
technology infrastructure and equipment that will require a significant amount
of resources to fund.
131
Roanoke County Public Schools
Capital Improvement Program 2020-202
Technology Replacement Plan
202020212022202320242025
Building Security$ -$ -$ -$ -$ 468,000$ -
Camera Equipment - - 224,000 -- -
Equipment Lease-Computers 1,513,589 1,900,627 1,912,354 1,861,722 1,906,860 1,993,065
Equipment Lease-Promethean 713,630 1,070,445 1,070,445 1,070,445 713,630 356,815
IP Telephony - - - - - 236,250
Networking 487,140 573,260 409,480 515,380 480,080 423,600
Promethean Boards-Replacement Parts 69,230 - - - - -
Servers 243,000 81,000 81,000 324,000 223,000 243,000
Student Laptop Bags - - - 30,000 - -
Wireless Connections 90,000 153,000 317,400 33,000 108,000 186,000
Total Replacement Needs 3,116,589 3,778,332 4,014,679 3,834,547 3,899,570 3,438,730
Interest Income 10,000 10,000 10,000 10,000 10,000 10,000
Rental Income (EBS Lease) 22,920 22,920 22,920 22,920 22,920 22,920
Laptop Fees 334,875 334,875 334,875 334,875 334,875 334,875
Payments for Lost/Damaged Property 3,000 3,000 3,000 3,000 3,000 3,000
State Grant Revenue 726,000 726,000 726,000 726,000 726,000 726,000
E-rate Reimbursement 559,118 559,118 559,118 559,118 559,118 559,118
Sale of Machinery and Equip 102,960 102,960 102,960 102,960 102,960 102,960
Transfer from General Fund 1,100,000 1,400,000 1,900,000 2,300,000 2,300,000 2,300,000
Total Funding Sources 2,858,873 3,158,873 3,658,873 4,058,873 4,058,873 4,058,873
Beginning Fund Balance 1,411,695 1,153,979 534,520 178,714 403,040 562,343
Ending Fund Balance$ 1,153,979$ 534,520$ 178,714$ 403,040$ 562,343$ 1,182,486
132
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Technology Replacement Plan
T ECHNOLOGY I NITIATIVE F UNDING
The integration of technology into all Technology in Roanoke County Schools is a significant investment.
facets of the instructional program is Due to the obsolescence factor with technology and the integration of
instrumental to the vision of the School technology into the instructional curriculum, the school district
requires dependable, stable, high-speed, and high-performing
innovative mindset and the skills to equipment. Not only is this evident in the classrooms daily and testing
adapt and thrive in a changing global windows periodically, but other critical systems including the access
environm control system, visitor management system, camera surveillance
system, energy management system, student transportation system,
The School System completed the and many more are dependent upon the district technology
sixteenth year of a technology initiative, which provides one-to-one infrastructure on a daily basis.
laptop computers to all students in grades 6-12. The laptop
computers allow flexible access to educational resources and online On an annual basis, the School System updates a multi-year
classes and are integrated into the daily classroom lessons while Technology Assessment Plan to schedule for obsolescence of
incorporating technology education into all subject areas. In addition, technology equipment and identify funding streams for replacements.
the School System has invested heavily in providing interactive The School Board continues to be a frontrunner in the integration of
technology throughout the School System with all classrooms technology throughout the instructional program. The laptop
equipped with an interactive white board. All schools have wireless computer initiative which began implementation in fiscal year 2002 to
connections to the internet and broadband was expanded in fiscal year provide a laptop computer to every student in grades 6 through 12
2016 to adequately support the heavy utilization of technology has been sustained through difficult budget years, while being funded
throughout the district. without incurring debt. With the budget pressures at the national,
State, and local levels in recent years, the technology program has
The School System contracted with Martin, Yarborough and Associates been funded with a combination of sources including federal stimulus
for an independent evaluation of all aspects of information technology funds, grant funds, and operating funds. The ongoing significant
in fiscal year 2015. The purpose of the study was to optimize the investment in technology warrants the need for a replacement funding
investment in technology infrastructure and identify financial savings plan to ensure the sustainability of these important tools which are an
opportunities. Many of the recommendations have been integral part of classroom instruction in the School System.
implemented since 2015.
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Roanoke County Public Schools
Capital Improvement Program 2020-2029
Technology Replacement Plan
B UILDING S ECURITY
B UILDING THE R EPLACEMENT P LAN
All buildings in the school district have secure entries using various
computerized systems for access, background checks, and security.
The process for creating and updating the annual Technology
These devices are included in the technology replacement plan.
Assessment Plan includes the following steps:
C AMERA EQUIPMENT
1.Updating a room by room inventory throughout the district.
2.Establishing a replacement date for each piece of equipment
In fiscal year 2015, all analog cameras were replaced with a high
based on age and warranty expiration.
definition digital model.
3.Establishing the replacement cost of each type of equipment
Roanoke County Public Schools
using current quotes and purchases.
provides camera surveillance
4.Building a multi-year replacement plan.
on most exterior doors, as well
as many corridors and non-
The replacement plan has been expanded to include all of the
instructional areas of our
following:
facilities. The video recording
devices are covered under a 5-
Building Security
year warranty and are in the
Camera Equipment
technology replacement plan.
Equipment Lease Computers
The individual cameras are
Equipment Lease Promethean Boards
expected to perform well
IP Telephony
beyond the 5-year replacement
Networking
schedule.
Promethean Boards-Replacement Parts
Servers
E QUIPMENT L EASE - C OMPUTERS
Student Laptop Bags
Introducing laptops as students enter
Wireless Connections
middle school helps acclimate students
with the electronic resources necessary
A brief description is provided here for each of these items and then a
throughout the rest of their academic
summary schedule of replacements follow.
career and beyond. In addition, the
curriculum structure has been re-designed
to ensure that students receive additional
training on the appropriate and productive
use of the laptops by all teachers.
134
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Technology Replacement Plan
The School Board began leasing student and staff laptops in fiscal year
IP T ELEPHONY
2014 as a means of restoring the funding stream for the one-to-one
To enhance communication
high school laptop program. The lease rate does not exceed the cash
and building safety, all
purchase rate (no more than 25% for a 4-year lease). At the same time,
instructional and
this funding mechanism allowed the School Board to establish a
administrative areas of our
sustainable funding stream that provides a means for refreshing the
school facilities have access to
laptops every 4 years without identifying new funding. The School
IP telephony systems. These
Board has added to this master lease in the last several years and will
devices are connected to a
continue to do so as long as the lease rate remains favorable.
centralized communications
server. Many IP phones
E QUIPMENT L EASE - P ROMETHEAN BOARDS
connect with building
The School Board began leasing Promethean Boards in fiscal year 2019 intercom systems for added
as a means to maintain updated technology for instructional security. All phones have the
classrooms. A Promethean interactive panel is provided in each capability of dialing 911 and
instructional area of our building facilities to increase student reporting emergency calls.
collaboration. Our technology The IP telephony servers are included in the technology replacement
staff provides professional plan under a 5-year rotation schedule. The individual IP telephony
development for teachers on devices are expected to perform well beyond the 5-year replacement
the effective use of this schedule.
equipment. Software for the
equipment is installed on all
N ETWORKING
staff and student laptops to
To support the instructional technology program, Roanoke County
better utilize the interactive
Public Schools provides enterprise-level networking devices for all
boards. The upgraded panels
building facilities. The network hardware is responsible for wide-area
will be phased in through three
and local-area network connections including wired and wireless
5-year lease terms beginning
devices, all IP telephony, all IP security systems and enterprise-level
with fiscal year 2019.
management systems. This network equipment is in the technology
replacement plan under a normal 6-year rotation schedule.
135
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Technology Replacement Plan
is included in the technology replacement plan and is under a normal
P ROMETHEAN BOARDS REPLACEMENT PARTS
5-year rotation schedule.
Replacement parts for the Promethean Boards are budgeted for
fiscal year 2020 for the remaining purchased boards that are not
currently leased.
S TUDENT LAPTOP BAGS
S ERVERS
Each student is provided with a student laptop bag designed to hold
To satisfy the delivery needs of the instructional technology program,
and protect their individual laptop computer. These bags are
Roanoke County Public Schools provides server equipment for
scheduled to be replaced in fiscal year 2023 to maintain durability and
enterprise-level applications. Our central office location is the home
to server equipment supporting
all Active Directory user and
computer information,
W IRELESS CONNECTIONS
administration files, student
database functions, and To support our instructional technology program, Roanoke County
enterprise e-mail. The district Public Schools has an enterprise-level wireless network infrastructure.
also maintains a disaster All wireless hardware is managed by a centralized system for
recovery location with server administrative purposes. Wireless devices connecting to the district
equipment for quick restoration wireless infrastructure can be monitored for network traffic statistics.
of enterprise services. The All district buildings are fully covered by wireless for ample high-speed
school locations also have a internet connectivity. The wireless network infrastructure is included
single server for building in the technology replacement program under a normal 6-year
functions. All server equipment rotation plan.
136
B US R EPLACEMENT P LAN
The Bus Replacement Plancontains a 15-year plan for replacement of school buses
that will require a significant amount of resources to fund.
137
Roanoke County Public Schools
Capital Improvement Program 2020-20
Bus Replacement Plan
Regular Buses Special EdTotalCamera Total Recovered General Total Beginning Ending
(77-Passenger)(53-Passenger)BusesReplacementCapital Interest Costs for Insurance Sale of FundFundingFund Fund
QtyCostQtyCostQtyCostQtyCost
Needs Income Field Trips Refunds Equipment Transfer Sources Balance Balance
2019 Cost
$ 92,005$ 102,698 $ 1,575
Per Unit
20209$ 844,6063$ 314,25612$ 1,158,86210$ 16,065$ 1,174,927$ 10,000$ 10,000$ 5,000$ 5,000$ 675,000$ 705,000$ 889,988 $ 420,061
20219 861,4982 213,69411 1,075,19210 16,386 1,091,578 10,000 10,000 5,000 5,000 850,000 880,000 420, 061 208,483
202210 976,3642 217,96812 1,194,33210 16,714 1,211,046 10,000 10,000 5,000 5,000 1,050,000 1,080,000 208,483 77,437
202311 1,095,4802 222,32713 1,317,80710 17,048 1,334,855 10,000 10,000 5,000 5,000 1,250,000 1,280,000 77,437 22,582
20249 914,2283 340,16012 1,254,38810 17,389 1,271,777 10,000 10,000 5,000 5,000 1,250,000 1,280,000 22,582 30,805
20258 828,9002 231,30910 1,060,209 1,060,209 10,000 10,000 5,000 5,000 1,250,000 1,280,000 30,805 250,596
20268 845,4783 353,90311 1,199,381 1,199,381 10,000 10,000 5,000 5,000 1,250,000 1,280,000 250,596 331,215
20277 754,5893 360,98110 1,115,570 1,115,570 10,000 10,000 5,000 5,000 1,250,000 1,280,000 331,215 495,645
20287 769,6812 245,4679 1,015,148 1,015,148 10,000 10,000 5,000 5,000 1,250,000 1,280,000 495,645 760,497
20295 560,7683 375,5658 936,333 936,333 10,000 10,000 5,000 5,000 1,250,000 1,280,000 760,497 1,104,164
20305 571,9833 383,0768 955,059 955,059 10,000 10,000 5,000 5,000 1,250,000 1,280,000 1,104,164 1,429,105
20317 816,7923 390,73810 1,207,530 1,207,530 10,000 10,000 5,000 5,000 1,250,000 1,280,000 1,429,105 1,501,575
20327 833,1282 265,7029 1,098,830 1,098,830 10,000 10,000 5,000 5,000 1,250,000 1,280,000 1,501,575 1,682,745
20338 971,1892 271,01610 1,242,205 1,242,205 10,000 10,000 5,000 5,000 1,250,000 1,280,000 1,682,745 1,720,540
20346 742,9601 138,2187 881,178 881,178 10,000 10,000 5,000 5,000 1,250,000 1,280,000 1,720,540 2,119,362
1163615250
Criteria:Funding Note:
Average Cost Per Bus With 2% InflationFederal Grants are not included as they are not historically recurring.
138
Roanoke County Public Schools
Capital Improvement Program 2020-2029
Bus Replacement Plan
Roanoke County Public Schools runs a comprehensive bus system in
order to provide transportation of students to and from school and
related activities each day. The School System operates 116 regular
buses and 36 special needs buses. With a total of 152 school buses
running on a daily basis, this is a large investment that must be
maintained and replaced in a purposeful manner. Historically, school
buses tend to have a 15-year life before the cost to maintain the bus
outweighs the cost to replace the bus.
F UNDING
The School System has purposefully established dedicated funding
streams for the ongoing capital need for vehicles. The school bus
replacement schedule, based on age and condition of the bus fleet,
necessitates the replacement of approximately ten school buses per
year. The annual budget includes funds earmarked specifically
towards this purpose which allows the School Board to accumulate a
bus replacement reserve and pay cash for the purchases each year
rather than borrowing funds and incurring the additional financing
charges. Additional funding for the replacement of buses will continue
to impact future budget cycles until full funding for bus replacements
is restored.
139
140
Roanoke County Public Schools
Pay Plan
2019-2020
Sent to Board for Approval on March 28, 2019
141
Roanoke County Public Schools
Annual Budget 2019-2020
Teacher, Librarian, Guidance Counselor
Annual Salary – 200-Day Contract (7.33 Hours Per Day)
Year Bachelors (T1) Bachelors+12 (T2) Bachelors+24 (T3) Masters (T4) Doctorate (T5)
1 $39,555 $40,155 $40,755 $41,955 $43,555
2 $40,149 $40,749 $41,349 $42,549 $44,149
3 $40,751 $41,351 $41,951 $43,151 $44,751
4 $41,363 $41,963 $42,563 $43,763 $45,363
5 $41,983 $42,583 $43,183 $44,383 $45,983
6 $42,612 $43,212 $43,812 $45,012 $46,612
7 $43,252 $43,852 $44,452 $45,652 $47,252
8 $43,900 $44,500 $45,100 $46,300 $47,900
9 $44,559 $45,159 $45,759 $46,959 $48,559
10 $45,228 $45,828 $46,428 $47,628 $49,228
11 $45,906 $46,506 $47,106 $48,306 $49,906
12 $46,594 $47,194 $47,794 $48,994 $50,594
13 $47,293 $47,893 $48,493 $49,693 $51,293
14 $48,003 $48,603 $49,203 $50,403 $52,003
15 $48,722 $49,322 $49,922 $51,122 $52,722
16 $49,453 $50,053 $50,653 $51,853 $53,453
17 $50,195 $50,795 $51,395 $52,595 $54,195
18 $50,948 $51,548 $52,148 $53,348 $54,948
19 $51,713 $52,313 $52,913 $54,113 $55,713
20 $52,489 $53,089 $53,689 $54,889 $56,489
21 $53,276 $53,876 $54,476 $55,676 $57,276
22 $54,075 $54,675 $55,275 $56,475 $58,075
23 $54,886 $55,486 $56,086 $57,286 $58,886
24 $55,709 $56,309 $56,909 $58,109 $59,709
25 $56,545 $57,145 $57,745 $58,945 $60,545
26 $57,393 $57,993 $58,593 $59,793 $61,393
27 $58,254 $58,854 $59,454 $60,654 $62,254
28 $59,128 $59,728 $60,328 $61,528 $63,128
29 $60,014 $60,614 $61,214 $62,414 $64,014
30 $60,914 $61,514 $62,114 $63,314 $64,914
Annual salary amounts are rounded to whole dollars.
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Roanoke County Public Schools
Annual Budget 2019-2020
Teacher, Librarian, Guidance Counselor
Hourly Rates
Year Bachelors (T1) Bachelors+12 (T2) Bachelors+24 (T3) Masters (T4) Doctorate (T5)
1 $26.9818 $27.3911 $27.8004 $28.6190 $29.7104
2 $27.3867 $27.7960 $28.2053 $29.0238 $30.1152
3 $27.7972 $28.2065 $28.6157 $29.4343 $30.5257
4 $28.2147 $28.6239 $29.0332 $29.8518 $30.9432
5 $28.6377 $29.0470 $29.4563 $30.2748 $31.3662
6 $29.0672 $29.4764 $29.8857 $30.7043 $31.7957
7 $29.5035 $29.9128 $30.3221 $31.1406 $32.2320
8 $29.9454 $30.3547 $30.7640 $31.5826 $32.6740
9 $30.3951 $30.8044 $31.2136 $32.0322 $33.1236
10 $30.8510 $31.2603 $31.6696 $32.4881 $33.5795
11 $31.3140 $31.7232 $32.1325 $32.9511 $34.0425
12 $31.7831 $32.1924 $32.6017 $33.4202 $34.5116
13 $32.2600 $32.6693 $33.0786 $33.8972 $34.9886
14 $32.7440 $33.1533 $33.5626 $34.3811 $35.4725
15 $33.2349 $33.6441 $34.0534 $34.8720 $35.9634
16 $33.7334 $34.1427 $34.5520 $35.3705 $36.4619
17 $34.2397 $34.6490 $35.0583 $35.8768 $36.9682
18 $34.7530 $35.1623 $35.5715 $36.3901 $37.4815
19 $35.2747 $35.6840 $36.0933 $36.9118 $38.0032
20 $35.8040 $36.2133 $36.6226 $37.4411 $38.5325
21 $36.3411 $36.7503 $37.1596 $37.9782 $39.0696
22 $36.8858 $37.2951 $37.7044 $38.5229 $39.6143
23 $37.4390 $37.8483 $38.2575 $39.0761 $40.1675
24 $38.0005 $38.4098 $38.8190 $39.6376 $40.7290
25 $38.5711 $38.9804 $39.3897 $40.2082 $41.2996
26 $39.1494 $39.5586 $39.9679 $40.7865 $41.8779
27 $39.7368 $40.1461 $40.5554 $41.3740 $42.4654
28 $40.3325 $40.7418 $41.1511 $41.9697 $43.0611
29 $40.9375 $41.3468 $41.7560 $42.5746 $43.6660
30 $41.5515 $41.9607 $42.3700 $43.1886 $44.2800
143
Roanoke County Public Schools
Annual Budget 2019-2020
Pay Plan (Non-Teaching Positions)
Job Classification List – 260-Day Contract (8.00 Hours Per Day)
Overtime Hours Per Contracted
Title Grade Min Mid Max
Status Day Days
Building Operator Non-Exempt 1 $19,867 $26,205 $33,779 8.0 181 or 260
Bus Aide Non-Exempt 1 $19,867 $26,205 $33,779 4.0 – 5.75 187
Nutrition Associate Non-Exempt 1 $19,867 $26,205 $33,779 5.0 182-188
Instructional Assistant Non-Exempt 3 $21,894 $28,878 $37,220 6.83 or 7.33 186 or 200
Assistant Nutrition Manager Non-Exempt 4 $22,991 $30,322 $39,079 6.0 184
Bus Driver (FT) Non-Exempt 7 $26,622 $35,117 $45,262 8.0 187
Bus Lot Attendant Non-Exempt 7 $26,622 $35,117 $45,262 8.0 187 or 260
Warehouse/ Delivery Non-Exempt 7 $26,622 $35,117 $45,262 8.0 260
Administrative Assistant Non-Exempt 8 $27,952 $36,870 $47,523 8.0 210-260
Building Manager - Elem Non-Exempt 9 $29,346 $38,706 $49,887 8.0 260
Nutrition Manager - Elementary Non-Exempt 9 $29,346 $38,706 $49,887 7.5 192
Tradesman Non-Exempt 9 $29,346 $38,706 $49,887 8.0 260
Press Operator Non-Exempt 9 $29,346 $38,706 $49,887 8.0 260
Building Manager - Secondary Non-Exempt 10 $30,802 $40,625 $53,358 8.0 260
Administrative Specialist Non-Exempt 11 $32,344 $42,656 $54,975 8.0 260
Licensure Manager Non-Exempt 11 $32,344 $42,656 $54,975 8.0 260
Nutrition Manager - Secondary Non-Exempt 11 $32,344 $42,656 $54,975 8.0 188
Payroll Specialist Non-Exempt 11 $32,344 $42,656 $54,975 8.0 260
Bus Driver (PT) Non-Exempt 12 $33,969 $44,802 $57,741 4.0 – 5.75 187
Master HVAC Technician Non-Exempt 13 $35,658 $47,029 $60,613 8.0 260
Mechanic/ Technician Non-Exempt 13 $35,658 $47,029 $60,613 8.0 260
Nutrition Field Manager Non-Exempt 13 $35,658 $47,029 $60,613 7.5 230
Interpreter Non-Exempt 14 $37,452 $49,401 $63,674 7.33 191
IT Technician Non-Exempt 14 $37,452 $49,401 $63,674 8.0 260
Lead Tradesman Non-Exempt 14 $37,452 $49,401 $63,674 8.0 260
Nutrition Coordinator Exempt 14 $37,452 $49,401 $63,674 8.0 260
144
Roanoke County Public Schools
Annual Budget 2019-2020
Pay Plan (Non-Teaching Positions)
Job Classification List – 260-Day Contract (8.00 Hours Per Day)
Overtime Hours Per Contracted
Title Grade Min Mid Max
Status Day Days
Parts Manager Exempt 14 $37,452 $49,401 $63,674 8.0 260
Print Shop Specialist Exempt 14 $37,452 $49,401 $63,674 8.0 260
Warehouse Office Manager Exempt 14 $37,452 $49,401 $63,674 8.0 260
Audio-Visual Specialist Exempt 15 $39,331 $51,877 $66,862 8.0 260
Communications Specialist Exempt 15 $39,331 $51,877 $66,862 8.0 260
Systems Analyst Exempt 15 $39,331 $51,877 $66,862 8.0 260
Network Manager Exempt 16 $41,295 $54,465 $70,197 8.0 260
Book Store Purchasing Manager Exempt 17 $43,364 $57,197 $73,724 8.0 260
Construction Coordinator Exempt 17 $43,364 $57,197 $73,724 8.0 260
Deputy Clerk Exempt 17 $43,364 $57,197 $73,724 8.0 260
Energy Manager Exempt 17 $43,364 $57,197 $73,724 8.0 260
PT/OT Therapy Assistant Exempt 17 $43,364 $57,197 $73,724 4.8 or 8.0 210
Route Supervisor Exempt 17 $43,364 $57,197 $73,724 8.0 260
Life Counselor – Non Degreed Exempt 17 $43,364 $57,197 $73,724 7.33 200
Shop Foreman Exempt 17 $43,364 $57,197 $73,724 8.0 260
Speech Language Pathologist Assistant Exempt 17 $43,364 $57,197 $73,724 7.33 210
Transportation Manager Exempt 17 $43,364 $57,197 $73,724 8.0 260
Accountant Exempt 18 $45,518 $60,034 $77,375 8.0 260
Operations Coordinator Exempt 18 $45,518 $60,034 $77,375 8.0 260
Health Nurse Exempt 19 $47,797 $63,046 $81,260 5.83 200
Manager of Information Technology Exempt 19 $47,797 $63,046 $81,260 8.0 260
Benefits/FMLA Coordinator Exempt 20 $50,184 $66,191 $85,314 8.0 260
Clerk Of The School Board Exempt 20 $50,184 $66,191 $85,314 8.0 260
CSA Specialist Exempt 20 $50,184 $66,191 $85,314 8.0 260
Dean of Students Exempt 20 $50,184 $66,191 $85,314 8.0 210
Elementary Assistant/Teacher Administrator Exempt 20 $50,184 $66,191 $85,314 8.0 230
Annual salary amounts aunded to whole dollars.
145
Roanoke County Public Schools
Annual Budget 2019-2020
Pay Plan (Non-Teaching Positions)
Job Classification List – 260-Day Contract (8.00 Hours Per Day)
Overtime Hours Per Contracted
Title Grade Min Mid Max
Status Day Days
Public Relations Specialist Exempt 20 $50,184 $66,191 $85,314 8.0 260
Social Worker Exempt 20 $50,184 $66,191 $85,314 8.0 240
Truancy and Intervention Specialist Exempt 20 $50,184 $66,191 $85,314 8.0 240
Autism Instructor Exempt 21 $52,696 $69,502 $89,578 8.0 240
Senior Accountant Exempt 21 $52,696 $69,502 $89,578 8.0 260
Autism Specialist Exempt 23 $58,101 $76,629 $98,762 8.0 240
Construction Manager Exempt 23 $58,101 $76,629 $98,762 8.0 260
Finance Manager Exempt 23 $58,101 $76,629 $98,762 8.0 260
Guidance Coordinator Exempt 23 $58,101 $76,629 $98,762 8.0 240
HR Systems Manager Exempt 23 $58,101 $76,629 $98,762 8.0 260
Life Counselor - Degreed Exempt 23 $58,101 $76,629 $98,762 7.33 200
Nurse Coordinator Exempt 23 $58,101 $76,629 $98,762 8.0 240
Occupational Therapist Exempt 23 $58,101 $76,629 $98,762 4.8 or 8.0 210
Physical Therapist Exempt 23 $58,101 $76,629 $98,762 4.8 or 8.0 210 or 220
Psychologist Exempt 23 $58,101 $76,629 $98,762 7.5 210 or 220
Speech Pathologist Exempt 23 $58,101 $76,629 $98,762 6.0 or 7.5 210
Assistant Principal - BCAT Exempt 24 $61,014 $80,475 $103,723 8.0 260
Athletic Director Exempt 24 $61,014 $80,475 $103,723 7.0 240
Supervisor of Art Exempt 24 $61,014 $80,475 $103,723 8.0 220
Supervisor of Counseling & Student Record Exempt 24 $61,014 $80,475 $103,723 8.0 240
Supervisor of CTE Exempt 24 $61,014 $80,475 $103,723 8.0 240
Supervisor of Health, PE, & Driver's Ed Exempt 24 $61,014 $80,475 $103,723 8.0 220
Supervisor of Mathematics Exempt 24 $61,014 $80,475 $103,723 8.0 240
Supervisor of World Languages and ELL Exempt 24 $61,014 $80,475 $103,723 8.0 240
Supervisor of Music/ Performing Arts Exempt 24 $61,014 $80,475 $103,723 8.0 240
Supervisor of Science Exempt 24 $61,014 $80,475 $103,723 8.0 240
Annual salary amounts aounded to whole dollars.
146
Roanoke County Public Schools
Annual Budget 2019-2020
Pay Plan (Non-Teaching Positions)
Job Classification List – 260-Day Contract (8.00 Hours Per Day)
Overtime Hours Per Contracted
Title Grade Min Mid Max
Status Day Days
Supervisor of Social Studies Exempt 24 $61,014 $80,475 $103,723 8.0 240
Supervisor of English and RCPS Online Exempt 24 $61,014 $80,475 $103,723 8.0 260
Supervisor of Special Education Exempt 24 $61,014 $80,475 $103,723 8.0 240
Supervisor of Transportation Exempt 24 $61,014 $80,475 $103,723 8.0 260
Assistant Principal - High Exempt 25 $64,054 $84,478 $108,895 8.0 260
Assistant Principal - Middle Exempt 25 $64,054 $84,478 $108,895 8.0 260
District Database Administrator Exempt 25 $64,054 $84,478 $108,895 8.0 260
Supervisor or Human Resources Exempt 25 $64,054 $84,478 $108,895 8.0 260
Supervisor of Maintenance Exempt 25 $64,054 $84,478 $108,895 8.0 260
Supervisor of Nutrition Exempt 25 $64,054 $84,478 $108,895 8.0 260
Associate Director Exempt 26 $67,263 $88,716 $114,343 8.0 260
Principal - Elementary Exempt 27 $70,620 $93,150 $120,064 8.0 260
Principal - Middle Exempt 28 $74,146 $97,792 $126,039 8.0 260
Principal - High Exempt 29 $77,861 $102,700 $132,372 8.0 260
Director of Administration Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Career and Technology Education Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Elementary Instruction Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Finance Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Human Resources Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Operations Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Secondary Instruction Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Special ED & PPS Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Technology Exempt 30 $81,746 $107,816 $138,960 8.0 260
Director of Testing/ Remediation Exempt 30 $81,746 $107,816 $138,960 8.0 260
Assistant Superintendent – HR & Student Services
Exempt 33 $94,645 $124,833 $160,895 8.0 260
Assistant Superintendent – Instruction Exempt 33 $94,645 $124,833 $160,895 8.0 260
Annual salary amounts aounded to whole dollars.
147
Roanoke County Public Schools
Annual Budget 2019-2020
Pay Plan (Non-Teaching Positions)
Annual Salary – 260-Day Contract (8.00 Hours Per Day)
GradeABCDEFGHIJKL
1$19,867 $20,330 $20,804 $21,291 $21,788 $22,297 $22,817 $23,350 $23,895 $24,452 $25,024 $25,607
2$20,858 $21,345 $21,844 $22,354 $22,876 $23,410 $23,957 $24,516 $25,089 $25,674 $26,274 $26,887
3$21,894 $22,404 $22,927 $23,463 $24,010 $24,570 $25,144 $25,731 $26,331 $26,946 $27,575 $28,219
4$22,991 $23,528 $24,077 $24,638 $25,213 $25,801 $26,403 $27,019 $27,650 $28,295 $28,955 $29,631
5$24,131 $24,694 $25,270 $25,860 $26,464 $27,081 $27,714 $28,360 $29,022 $29,699 $30,392 $31,102
6$25,356 $25,947 $26,553 $27,174 $27,808 $28,457 $29,121 $29,800 $30,497 $31,208 $31,937 $32,683
7$26,622 $27,244 $27,880 $28,531 $29,196 $29,879 $30,576 $31,289 $32,020 $32,767 $33,533 $34,315
8$27,952 $28,605 $29,273 $29,956 $30,655 $31,371 $32,103 $32,853 $33,619 $34,404 $35,207 $36,028
9$29,346 $30,031 $30,731 $31,449 $32,183 $32,934 $33,702 $34,489 $35,294 $36,118 $36,960 $37,823
10$30,802 $31,521 $32,257 $33,010 $33,779 $34,568 $35,375 $36,200 $37,044 $37,909 $38,793 $39,699
11$32,344 $33,098 $33,871 $34,661 $35,469 $36,297 $37,144 $38,011 $38,898 $39,805 $40,734 $41,684
12$33,969 $34,762 $35,573 $36,403 $37,253 $38,121 $39,012 $39,922 $40,853 $41,807 $42,782 $43,780
13$35,658 $36,490 $37,342 $38,213 $39,105 $40,017 $40,951 $41,906 $42,885 $43,886 $44,909 $45,957
14$37,452 $38,327 $39,222 $40,137 $41,074 $42,033 $43,014 $44,018 $45,046 $46,097 $47,173 $48,273
15$39,331 $40,250 $41,189 $42,150 $43,133 $44,140 $45,171 $46,225 $47,304 $48,407 $49,537 $50,693
16$41,295 $42,259 $43,245 $44,254 $45,287 $46,344 $47,425 $48,532 $49,665 $50,823 $52,010 $53,224
17$43,364 $44,376 $45,412 $46,472 $47,557 $48,667 $49,803 $50,965 $52,155 $53,373 $54,618 $55,893
18$45,518 $46,579 $47,666 $48,779 $49,918 $51,082 $52,275 $53,495 $54,743 $56,020 $57,327 $58,665
19$47,797 $48,913 $50,055 $51,223 $52,419 $53,643 $54,894 $56,176 $57,488 $58,829 $60,202 $61,607
20$50,184 $51,355 $52,554 $53,780 $55,035 $56,319 $57,634 $58,980 $60,356 $61,765 $63,206 $64,681
21$52,696 $53,925 $55,184 $56,472 $57,789 $59,138 $60,518 $61,930 $63,376 $64,854 $66,368 $67,917
22$55,335 $56,626 $57,948 $59,300 $60,685 $62,102 $63,551 $65,034 $66,553 $68,105 $69,696 $71,322
23$58,101 $59,456 $60,843 $62,263 $63,717 $65,203 $66,724 $68,281 $69,875 $71,506 $73,174 $74,882
24$61,014 $62,438 $63,895 $65,386 $66,912 $68,474 $70,072 $71,708 $73,381 $75,094 $76,847 $78,640
25$64,054 $65,549 $67,079 $68,644 $70,247 $71,886 $73,564 $75,282 $77,038 $78,836 $80,676 $82,560
26$67,263 $68,832 $70,439 $72,083 $73,765 $75,487 $77,249 $79,051 $80,896 $82,783 $84,716 $86,693
27$70,620 $72,268 $73,955 $75,681 $77,449 $79,256 $81,106 $83,000 $84,936 $86,920 $88,949 $91,024
28$74,146 $75,875 $77,646 $79,458 $81,313 $83,210 $85,151 $87,139 $89,173 $91,254 $93,383 $95,562
29$77,861 $79,679 $81,538 $83,441 $85,389 $87,382 $89,423 $91,509 $93,645 $95,831 $98,068 $100,357
30$81,746 $83,653 $85,605 $87,604 $89,648 $91,740 $93,880 $96,072 $98,313 $100,608 $102,956 $105,358
31$85,842 $87,845 $89,894 $91,992 $94,139 $96,337 $98,585 $100,886 $103,240 $105,649 $108,115 $110,638
32$90,127 $92,230 $94,383 $96,585 $98,840 $101,146 $103,507 $105,922 $108,394 $110,923 $113,513 $116,162
33$94,645 $96,854 $99,115 $101,428 $103,795 $106,217 $108,696 $111,233 $113,829 $116,485 $119,204 $121,986
Annual salary amounts are rounded to whole dollars.
148
Roanoke County Public Schools
Annual Budget 2019-2020
Pay Plan (Non-Teaching Positions)
Annual Salary – 260-Day Contract (8.00 Hours Per Day)
GradeMNOPQRSTUVWX
1$26,205 $26,817 $27,444 $28,084 $28,740 $29,411 $30,098 $30,800 $31,520 $32,256 $33,009 $33,779
2$27,516 $28,158 $28,815 $29,488 $30,177 $30,881 $31,602 $32,340 $33,095 $33,869 $34,659 $35,468
3$28,878 $29,552 $30,241 $30,947 $31,669 $32,409 $33,165 $33,940 $34,731 $35,542 $36,372 $37,220
4$30,322 $31,030 $31,753 $32,494 $33,252 $34,028 $34,822 $35,635 $36,466 $37,316 $38,187 $39,079
5$31,827 $32,570 $33,330 $34,108 $34,904 $35,719 $36,552 $37,405 $38,278 $39,171 $40,085 $41,020
6$33,445 $34,227 $35,026 $35,844 $36,680 $37,537 $38,413 $39,309 $40,228 $41,166 $42,128 $43,111
7$35,117 $35,936 $36,775 $37,634 $38,512 $39,411 $40,331 $41,273 $42,236 $43,223 $44,232 $45,264
8$36,870 $37,731 $38,612 $39,513 $40,435 $41,379 $42,345 $43,333 $44,344 $45,380 $46,439 $47,523
9$38,706 $39,609 $40,534 $41,480 $42,448 $43,439 $44,453 $45,490 $46,552 $47,638 $48,749 $49,887
10$40,625 $41,572 $42,543 $43,535 $44,551 $45,591 $46,654 $47,744 $48,857 $49,997 $51,164 $52,358
11$42,656 $43,652 $44,670 $45,713 $46,779 $47,870 $48,988 $50,131 $51,300 $52,498 $53,722 $54,975
12$44,802 $45,848 $46,917 $48,012 $49,132 $50,278 $51,451 $52,652 $53,881 $55,138 $56,425 $57,741
13$47,029$48,127$49,250$50,399$51,575$52,779$54,010$55,271$56,560$57,880$59,230$60,613
14$49,401 $50,554 $51,734 $52,941 $54,177 $55,441 $56,735 $58,060 $59,415 $60,803 $62,222 $63,674
15$51,877 $53,088 $54,326 $55,594 $56,891 $58,219 $59,577 $60,968 $62,391 $63,847 $65,337 $66,862
16$54,465 $55,737 $57,037 $58,368 $59,730 $61,124 $62,550 $64,010 $65,504 $67,033 $68,597 $70,197
17$57,197 $58,533 $59,899 $61,297 $62,728 $64,192 $65,690 $67,223 $68,793 $70,398 $72,042 $73,724
18$60,034 $61,436 $62,869 $64,336 $65,838 $67,374 $68,946 $70,556 $72,202 $73,887 $75,611 $77,375
19$63,046 $64,516 $66,023 $67,563 $69,141 $70,755 $72,406 $74,096 $75,826 $77,596 $79,406 $81,260
20$66,191 $67,736 $69,316 $70,934 $72,591 $74,285 $76,018 $77,793 $79,608 $81,466 $83,368 $85,314
21$69,502 $71,124 $72,784 $74,483 $76,220 $78,000 $79,820 $81,682 $83,588 $85,539 $87,536 $89,578
22$72,987 $74,691 $76,435 $78,218 $80,044 $81,913 $83,825 $85,781 $87,783 $89,833 $91,930 $94,075
23$76,629 $78,417 $80,247 $82,120 $84,036 $85,997 $88,004 $90,057 $92,159 $94,309 $96,510 $98,762
24$80,475 $82,353 $84,275 $86,243 $88,255 $90,315 $92,423 $94,580 $96,787 $99,046 $101,358 $103,723
25$84,487 $86,459 $88,477 $90,542 $92,655 $94,817 $97,031 $99,295 $101,614 $103,985 $106,412 $108,895
26$88,716 $90,787 $92,905 $95,073 $97,292 $99,562 $101,886 $104,264 $106,697 $109,187 $111,735 $114,343
27$93,150 $95,324 $97,549 $99,826 $102,156 $104,541 $106,981 $109,478 $112,034 $114,649 $117,325 $120,064
28$97,792 $100,074 $102,409 $104,799 $107,245 $109,748 $112,309 $114,929 $117,611 $120,356 $123,164 $126,039
29$102,700 $105,097 $107,550 $110,061 $112,629 $115,258 $117,949 $120,702 $123,519 $126,402 $129,353 $132,372
30$107,816 $110,333 $112,908 $115,543 $118,238 $120,998 $123,821 $126,711 $129,668 $132,694 $135,791 $138,960
31$113,220 $115,862 $118,566 $121,334 $124,165 $127,063 $130,029 $133,063 $136,168 $139,346 $142,598 $145,927
32$118,873 $121,647 $124,486 $127,391 $130,364 $133,406 $136,519 $139,705 $142,965 $146,302 $149,716 $153,210
33$124,833 $127,747 $130,728 $133,779 $136,901 $140,096 $143,366 $146,711 $150,136 $153,640 $157,226 $160,895
Annual salary amounts are rounded to whole dollars.
149
Roanoke County Public Schools
Annual Budget 2019-2020
Pay Plan (Non-Teaching Positions)
Hourly Rates
GradeABCDEFGHIJKL
1$9.5513 $9.7743 $10.0021 $10.2359 $10.4750 $10.7195 $10.9698 $11.2260 $11.4880 $11.7559 $12.0307 $12.3113
2$10.0280 $10.2622 $10.5018 $10.7473 $10.9981 $11.2548 $11.5178 $11.7867 $12.0619 $12.3435 $12.6319 $12.9266
3$10.5257 $10.7712 $11.0225 $11.2802 $11.5432 $11.8125 $12.0883 $12.3708 $12.6592 $12.9549 $13.2570 $13.5668
4$11.0532 $11.3114 $11.5754 $11.8452 $12.1214 $12.4045 $12.6938 $12.9901 $13.2931 $13.6034 $13.9206 $14.2456
5$11.6013 $11.8721 $12.1493 $12.4328 $12.7231 $13.0198 $13.3238 $13.6347 $13.9528 $14.2783 $14.6116 $14.9527
6$12.1903 $12.4747 $12.7661 $13.0642 $13.3692 $13.6810 $14.0007 $14.3271 $14.6619 $15.0039 $15.3543 $15.7130
7$12.7993 $13.0979 $13.4039 $13.7166 $14.0368 $14.3647 $14.6999 $15.0430 $15.3943 $15.7535 $16.1214 $16.4977
8$13.4385 $13.7523 $14.0734 $14.4018 $14.7380 $15.0820 $15.4343 $15.7945 $16.1629 $16.5406 $16.9266 $17.3214
9$14.1085 $14.4379 $14.7746 $15.1196 $15.4724 $15.8335 $16.2029 $16.5811 $16.9681 $17.3643 $17.7693 $18.1841
10$14.8087 $15.1542 $15.5080 $15.8701 $16.2400 $16.6192 $17.0071 $17.4038 $17.8098 $18.2256 $18.6506 $19.0859
11$15.5500 $15.9126 $16.2839 $16.6641 $17.0525 $17.4507 $17.8577 $18.2744 $18.7009 $19.1371 $19.5836 $20.0404
12$16.3312 $16.7124 $17.1023 $17.5014 $17.9099 $18.3276 $18.7555 $19.1933 $19.6407 $20.0994 $20.5684 $21.0481
13$17.1432 $17.5434 $17.9528 $18.3715 $18.8004 $19.2391 $19.6881 $20.1473 $20.6177 $21.0988 $21.5907 $22.0948
14$18.0060 $18.4266 $18.8565 $19.2967 $19.7471 $20.2083 $20.6797 $21.1623 $21.6566 $22.1621 $22.6794 $23.2084
15$18.9093 $19.3509 $19.8023 $20.2644 $20.7372 $21.2213 $21.7166 $22.2236 $22.7423 $23.2728 $23.8159 $24.3717
16$19.8535 $20.3166 $20.7909 $21.2760 $21.7727 $22.2807 $22.8004 $23.3328 $23.8774 $24.4342 $25.0046 $25.5883
17$20.8480 $21.3345 $21.8328 $22.3422 $22.8638 $23.3977 $23.9437 $24.5025 $25.0744 $25.6600 $26.2587 $26.8716
18$21.8835 $22.3939 $22.9165 $23.4514 $23.9989 $24.5586 $25.1320 $25.7185 $26.3188 $26.9326 $27.5612 $28.2043
19$22.9795 $23.5158 $24.0648 $24.6264 $25.2013 $25.7898 $26.3915 $27.0078 $27.6383 $28.2834 $28.9431 $29.6190
20$24.1267 $24.6899 $25.2662 $25.8557 $26.4593 $27.0766 $27.7085 $28.3556 $29.0173 $29.6946 $30.3875 $31.0966
21$25.3345 $25.9254 $26.5305 $27.1498 $27.7832 $28.4317 $29.0954 $29.7741 $30.4690 $31.1800 $31.9076 $32.6523
22$26.6033 $27.2240 $27.8598 $28.5098 $29.1754 $29.8566 $30.5534 $31.2664 $31.9964 $32.7430 $33.5077 $34.2894
23$27.9330 $28.5845 $29.2515 $29.9342 $30.6330 $31.3474 $32.0789 $32.8274 $33.5936 $34.3778 $35.1800 $36.0008
24$29.3335 $30.0181 $30.7189 $31.4357 $32.1692 $32.9202 $33.6882 $34.4749 $35.2795 $36.1028 $36.9455 $37.8078
25$30.7950 $31.5138 $32.2497 $33.0021 $33.7727 $34.5608 $35.3674 $36.1930 $37.0377 $37.9020 $38.7867 $39.6924
26$32.3380 $33.0924 $33.8649 $34.6554 $35.4640 $36.2916 $37.1387 $38.0054 $38.8921 $39.7997 $40.7288 $41.6794
27$33.9518 $34.7442 $35.5553 $36.3853 $37.2349 $38.1040 $38.9931 $39.9036 $40.8347 $41.7882 $42.7637 $43.7616
28$35.6470 $36.4785 $37.3300 $38.2011 $39.0926 $40.0047 $40.9382 $41.8936 $42.8715 $43.8719 $44.8957 $45.9434
29$37.4330 $38.3070 $39.2010 $40.1159 $41.0524 $42.0107 $42.9916 $43.9949 $45.0216 $46.0727 $47.1482 $48.2486
30$39.3010 $40.2179 $41.1563 $42.1171 $43.0999 $44.1057 $45.1348 $46.1884 $47.2658 $48.3691 $49.4978 $50.6529
31$41.2700 $42.2333 $43.2185 $44.2272 $45.2592 $46.3157 $47.3966 $48.5029 $49.6345 $50.7929 $51.9783 $53.1914
32$43.3302 $44.3414 $45.3764 $46.4353 $47.5191 $48.6278 $49.7628 $50.9242 $52.1124 $53.3285 $54.5733 $55.8470
33$45.5023 $46.5646 $47.6513 $48.7634 $49.9014 $51.0657 $52.2579 $53.4773 $54.7256 $56.0026 $57.3094 $58.6470
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Roanoke County Public Schools
Annual Budget 2019-2020
Pay Plan (Non-Teaching Positions)
Hourly Rates
GradeMNOPQRSTUVWX
1$12.5987 $12.8929 $13.1940 $13.5019 $13.8172 $14.1397 $14.4701 $14.8078 $15.1538 $15.5075 $15.8696 $16.2400
2$13.2287 $13.5376 $13.8533 $14.1768 $14.5082 $14.8468 $15.1933 $15.5480 $15.9111 $16.2829 $16.6631 $17.0520
3$13.8835 $14.2076 $14.5389 $14.8785 $15.2255 $15.5812 $15.9448 $16.3171 $16.6977 $17.0876 $17.4863 $17.8943
4$14.5779 $14.9181 $15.2660 $15.6222 $15.9867 $16.3596 $16.7412 $17.1320 $17.5317 $17.9406 $18.3593 $18.7878
5$15.3016 $15.6588 $16.0238 $16.3981 $16.7807 $17.1725 $17.5732 $17.9831 $18.4027 $18.8322 $19.2718 $19.7213
6$16.0795 $16.4552 $16.8392 $17.2325 $17.6347 $18.0465 $18.4676 $18.8985 $19.3401 $19.7915 $20.2536 $20.7265
7$16.8832 $17.2770 $17.6805 $18.0933 $18.5155 $18.9478 $19.3899 $19.8428 $20.3059 $20.7802 $21.2652 $21.7615
8$17.7259 $18.1397 $18.5633 $18.9966 $19.4397 $19.8935 $20.3581 $20.8334 $21.3194 $21.8171 $22.3266 $22.8478
9$18.6087 $19.0430 $19.4875 $19.9423 $20.4078 $20.8841 $21.3716 $21.8703 $22.3808 $22.9029 $23.4372 $23.9843
10$19.5314 $19.9867 $20.4532 $20.9305 $21.4189 $21.9186 $22.4300 $22.9536 $23.4890 $24.0370 $24.5981 $25.1720
11$20.5079 $20.9866 $21.4760 $21.9772 $22.4901 $23.0146 $23.5519 $24.1014 $24.6635 $25.2393 $25.8278 $26.4305
12$21.5395 $22.0421 $22.5564 $23.0825 $23.6212 $24.1721 $24.7362 $25.3135 $25.9045 $26.5086 $27.1273 $27.7603
13$22.6101 $23.1381 $23.6778 $24.2302 $24.7958 $25.3745 $25.9664 $26.5725 $27.1922 $27.8271 $28.4761 $29.1408
14$23.7505 $24.3049 $24.8719 $25.4526 $26.0465 $26.6545 $27.2767 $27.9135 $28.5649 $29.2320 $29.9142 $30.6125
15$24.9407 $25.5229 $26.1182 $26.7277 $27.3513 $27.9901 $28.6430 $29.3115 $29.9957 $30.6955 $31.4118 $32.1452
16$26.1851 $26.7965 $27.4216 $28.0613 $28.7162 $29.3867 $30.0723 $30.7740 $31.4923 $32.2272 $32.9792 $33.7488
17$27.4987 $28.1409 $28.7977 $29.4696 $30.1577 $30.8614 $31.5816 $32.3190 $33.0734 $33.8454 $34.6354 $35.4440
18$28.8626 $29.5365 $30.2255 $30.9307 $31.6529 $32.3912 $33.1471 $33.9210 $34.7125 $35.5226 $36.3516 $37.1998
19$30.3104 $31.0175 $31.7417 $32.4824 $33.2408 $34.0166 $34.8106 $35.6231 $36.4546 $37.3056 $38.1762 $39.0672
20$31.8227 $32.5654 $33.3252 $34.1030 $34.8994 $35.7139 $36.5473 $37.4003 $38.2733 $39.1663 $40.0808 $41.0163
21$33.4145 $34.1943 $34.9921 $35.8090 $36.6444 $37.4999 $38.3748 $39.2702 $40.1867 $41.1246 $42.0844 $43.0663
22$35.0897 $35.9090 $36.7474 $37.6048 $38.4826 $39.3810 $40.3004 $41.2407 $42.2035 $43.1887 $44.1969 $45.2285
23$36.8411 $37.7004 $38.5803 $39.4806 $40.4019 $41.3447 $42.3094 $43.2966 $44.3072 $45.3407 $46.3992 $47.4815
24$38.6900 $39.5928 $40.5170 $41.4628 $42.4304 $43.4205 $44.4341 $45.4710 $46.5324 $47.6181 $48.7298 $49.8668
25$40.6185 $41.5667 $42.5368 $43.5298 $44.5458 $45.5852 $46.6495 $47.7382 $48.8527 $49.9927 $51.1594 $52.3535
26$42.6520 $43.6474 $44.6659 $45.7082 $46.7749 $47.8665 $48.9835 $50.1269 $51.2965 $52.4936 $53.7189 $54.9725
27$44.7835 $45.8287 $46.8984 $47.9934 $49.1133 $50.2601 $51.4332 $52.6336 $53.8623 $55.1199 $56.4062 $57.7232
28$47.0155 $48.1125 $49.2353 $50.3840 $51.5601 $52.7634 $53.9946 $55.2545 $56.5438 $57.8633 $59.2135 $60.5955
29$49.3749 $50.5275 $51.7069 $52.9137 $54.1488 $55.4127 $56.7063 $58.0297 $59.3843 $60.7702 $62.1888 $63.6405
30$51.8348 $53.0445 $54.2825 $55.5493 $56.8454 $58.1722 $59.5293 $60.9185 $62.3405 $63.7952 $65.2840 $66.8075
31$54.4328 $55.7030 $57.0030 $58.3337 $59.6947 $61.0879 $62.5137 $63.9728 $65.4656 $66.9934 $68.5569 $70.1570
32$57.1504 $58.4840 $59.8489 $61.2455 $62.6748 $64.1373 $65.6339 $67.1657 $68.7331 $70.3376 $71.9786 $73.6587
33$60.0158 $61.4168 $62.8500 $64.3168 $65.8179 $67.3540 $68.9258 $70.5342 $72.1806 $73.8652 $75.5892 $77.3533
151
Roanoke County Public Schools
Annual Budget 2019-2020
Supplements and Other Rates
Supplements and Substitute Rates: The Pay Plan includes the approved rates for all supplements, stipends, and substitutes to be paid outside a normal contract.
Only rates approved in the Pay Plan are authorized. The following supplemental rates have been approved:
Teachers: Building: Instructional Assistant Substitutes:
Substitute – degree $100 per day Building operator substitute $8.00 per hour (based on 6.75 hrs. for Elem and 7.25 hrs. for Sec)
Substitute – non degree $80 per day Building operator – on call $80-$100 per month Full Day Half Day
Curriculum work $20 per hour Building manager substitute $10.00 Elem IA - no degree $64.00 $32.00
Summer school $20 per hour Sec IA - no degree $68.00 $34.00
Remediation/tutors $20 per hour Transportation:Elem IA - with degree $75.00 $37.50
PALS $20 per hour Bus aide substitute $9.25 per hour Sec IA - with degree $80.00 $40.00
Homebound instruction $20 per hour Bus driver substitute $16.50 per hour Elem open-end IA - no degree $68.00
In service trainer $20 per hour Bus driver - extra runs during school day $10.00 per hour Sec open-end IA - no degree $72.00
Open-end contract$180 per dayBus driver - extra runs after school day$12.00 per hourElem open-end IA - with degree$79.00
Bus driver - summer school $15.00 per hour Sec open-end IA - with degree $86.00
Sign Language Interpreter$15 per hour Full Time Contracted Substitute Bus Driver $16.50per hour
Speech Pathologist $250 per day
Nurse: Administrative Assistant$10.00 per hour
Substitute $100 per day substitute
Open-end $150 per day
Nutrition: Supplements for classified employees:
Nutrition associate substitute $8.00 per hour 12 semesters of college $0.55 per day
Nutrition associate - open-end/retiree $9.00 per hour 24 semesters of college $1.10per day
Nutrition manager substitute and open end $15.00 per hour Administrative Assistant certificate $1.15 per day
Nutrition associate - summer $10.00 per hour School nutrition certificate $0.50 per hour
Nutrition manager - summer $15.00 per hour Journeyman $143per year
Master's card $286 per year
Administrator Substitute: $350 per day Master's card/electrician w/24 hours $572 per year
Lead Tradesman $3,500per year
Secondary Additional Classes above 6 sections: $7500 per year Lead Mechanic $3,500 per year
Multiple school nutrition manager $2,500 per year
Administrative Doctoral Supplement$2433 per year Longevity - 20 years $600per year
Longevity - 25 years $800 per year
National Board Certification $2500 per year Longevity - 30 years $1,000per year
The Supplements for classified employees will be grandfathered in for employees who already receive supplements. The supplements will not continue for newly
hired employees or employees reaching a new milestone after June 30, 2016. Supplements will not continue because scales are adjusted to market and length of
service is reflected in movement through the pay range.
152
Roanoke County Public Schools
Annual Budget 2019-2020
Academic Stipends
High School Middle School
Web Master $1,800.00 Web Master $1,800.00
Debate Coach $1,500.00 Department Head $1,300.00
Department Head $1,300.00 Interest Block Coordinator $1,300.00
Drama Coach $1,700.00 Newspaper Sponsor $1,800.00
Forensics Coach $1,500.00 SCA Sponsor $1,500.00
Gifted Coordinator $1,600.00 Special Education Coordinator $1,850.00
Junior and Senior Class Sponsor $1,500.00 Yearbook Sponsor $2,000.00
Literary Magazine Sponsor $1,500.00
Newspaper Sponsor $1,800.00
PT/OT/Speech Coordinator $1,850.00
Elementary School
SCA Sponsor $1,500.00 Web Master $1,800.00
Scholastic Bowl $1,500.00 Grade Level Coordinator $1,300.00
Special Education Coordinator $1,850.00 Language Arts Coordinator $1,300.00
Yearbook Sponsor $2,500.00 Special Education Coordinator $1,850.00
Band Director High School $4,500 If Band and/or Choir Directors are at two schools they will get one
Band Director Middle School $3,000 supplement not one for each school. These supplements are included
Choir Director High School $3,000 in teaching contract.
Choir Director Middle School $1,800
153
Roanoke County Public Schools
Annual Budget 2019-2020
Athletic Stipends
High SchoolMiddle School
SportPositionSupplementSportPositionSupplement
Athletic Trainer $10,000 Baseball Head $2,000
Band Assistant $2,500 Basketball Head $2,000
Band Auxiliary $1,500 Cheerleading - Fall Head $2,000
Baseball Head $3,000 Cheerleading - Fall Assistant $1,550
Baseball Assistant $2,200 Cheerleading - Winter Head $2,000
Basketball Head $3,900 Cheerleading - Winter Assistant $1,550
Basketball Assistant $2,900 Football Head $3,700
Cheer - Comp (Fall) Head $3,500 Football Assistant $2,450
Cheer - Comp (Fall) Assistant $2,600 Soccer Head $2,000
Cheer – Winter Head $3,500 Softball Head $2,000
Cheer – Winter Assistant $2,600 Track Head $2,000
Cross Country Head $2,750 Track Assistant $1,550
Cross Country Assistant $1,750 Volleyball Head $2,000
Football Head $6,000 Wrestling Head $2,000
Football Assistant $3,950
Golf Head $2,000
Indoor Track Head $2,500
Soccer Head $3,000
Soccer Assistant $2,200
Softball Head $3,000
Coaches contracted in 2017-2018 are grandfathered at their 2017-2018
Softball Assistant $2,200
supplement amount.
Swimming Head $2,200
Swimming Assistant $1,650
Tennis Head $2,200
Coaches will no longer be paid for extra days. These extra days are included
in the supplement amount.
Track Head $2,750
Track Assistant $1,750
Volleyball Head $3,500
Volleyball Assistant $2,600
Wrestling Head $3,500
Wrestling Assistant $2,600
154
Roanoke County Public Schools
Proposed Insurance Rates
2019-2020
Sent to Board for Approval on March 28, 2019
155
Roanoke County Public Schools
Anthem Health Insurance
2019-2020 Proposed Rates
2020 Annual Cost2020 Monthly Rates2020 Per Pay Check
Benefit with Benefit with
HRATotal HRA 12-Month 10-Month Base HRATotalEmployer Employer HRA Employee 12-Month 10-Month 12-Month 10-Month
ContributionPremiumContributionEmployee**Employee**PremiumContributionPremiumPercentPremiumContributionPercentEmployeeEmployeeEmployeeEmployee
Full-Time Employee OnlyWellness$ 500.16$ 7,494.72$ 7,245.36 $ 749.52$ 749.40$ 582.88$ 41.68$ 624.56 90.00%$ 562.10$ 603.7810.00%$ 62.46$ 74.94$
31.23$ 37.47
Full-Time Employee + ChildWellness 1,000.08 10,138.08 8,096.64 3,041.52 3,041.40 761.50 83.34 844.84 70.00 591.38 674.7230.00 253.46 304.14
126.73 152.07
Full-Time Employee + SpouseWellness 1,000.08 15,325.92 10,195.68 6,130.32 6,130.40 1,193.82 83.34 1,277.1660.00 766.30 849.6440.00 510.86 613.04
255.43 306.52
Full-Time Employee + FamilyWellness 1,000.08 18,173.76 11,904.24 7,269.60 7,269.60 1,431.14 83.34 1,514.4860.00 908.68 992.0240.00 605.80 726.96
302.90 363.48
Full-Time School Couple + FamilyWellness 1,000.08 18,173.76 14,630.40 4,543.44 4,543.40 1,431.14 83.34 1,514.4875.00 1,135.86 1,219.20 25.00 378.62
454.34 189.31 227.17
Full-Time Employee OnlyNo Wellness 500.16 8,744.40 7,495.68 1,748.88 1,748.80 687.02 41.68 728.70 80.00 582.96 624.6420.00 145.74 174.88
72.87 87.44
Full-Time Employee + ChildNo Wellness 1,000.08 12,151.92 8,291.28 4,860.72 4,860.80 929.32 83.34 1,012.6660.00 607.60 690.9440.00 405.06 486.08
202.53 243.04
Full-Time Employee + SpouseNo Wellness 1,000.08 17,858.64 9,929.28 8,929.44 8,929.40 1,404.88 83.34 1,488.2250.00 744.10 827.4450.00 744.12 892.94
372.06 446.47
Full-Time Employee + FamilyNo Wellness 1,000.08 20,991.12 11,495.52 10,495.68 10,495.60 1,665.92 83.34 1,749.2650.00 874.62 957.9650.00 874.64 1,049.56
437.32 524.78
Part-Time Employee OnlyNo Wellness- 8,744.40 2,500.08 6,244.32 6,244.40 728.70- 728.70 28.59 208.34 208.3471.41 520.36 624.44 260.18
312.22
Part-Time Employee + ChildNo Wellness- 12,151.92 2,500.08 9,651.84 9,651.80 1,012.66- 1,012.6620.57 208.34 208.3479.43 804.32 965.18 402.16
482.59
Part-Time Employee + SpouseNo Wellness- 17,858.64 2,500.08 15,358.56 15,358.60 1,488.22- 1,488.2214.00 208.34 208.3486.00 1,279.88 1,535.86 639.94 767.93
Part-Time Employee + Family No Wellness- 20,991.12 2,500.08 18,491.04 18,491.00 1,749.26- 1,749.2611.91 208.34 208.3488.09 1,540.92 1,849.10 770.46
924.55
EEWP Retiree OnlyWellness- 7,494.72 2,500.08 4,994.64 - 624.56- 624.56 33.36 208.34 208.3466.64 416.22 - 208.11 -
EEWP Retiree + ChildWellness- 10,138.08 2,500.08 7,638.00 - 844.84- 844.84 24.66 208.34 208.3475.34 636.50 - 318.25 -
EEWP Retiree + SpouseWellness- 15,325.92 2,500.08 12,825.84 - 1,277.16- 1,277.1616.31 208.34 208.3483.69 1,068.82 - 534.41 -
EEWP Retiree + Family Wellness- 18,173.76 2,500.08 15,673.68 - 1,514.48- 1,514.4813.76 208.34 208.3486.24 1,306.14 - 653.07 -
-
EEWP Retiree OnlyNo Wellness- 8,744.40 2,500.08 6,244.32 - 728.70- 728.70 28.59 208.34 208.3471.41 520.36 - 260.18 -
EEWP Retiree + ChildNo Wellness- 12,151.92 2,500.08 9,651.84 - 1,012.66- 1,012.6620.57 208.34 208.3479.43 804.32 - 402.16 -
EEWP Retiree + SpouseNo Wellness- 17,858.64 2,500.08 15,358.56 - 1,488.22- 1,488.2214.00 208.34 208.3486.00 1,279.88 - 639.94 -
EEWP Retiree + Family No Wellness- 20,991.12 2,500.08 18,491.04 - 1,749.26- 1,749.2611.91 208.34 208.3488.09 1,540.92 - 770.46 -
Regular Retiree OnlyWellness- 7,494.72- 7,494.72 - 624.56- 624.56 0.00 -- 100.00 624.56 - 312.28 -
Regular Retiree + ChildWellness- 10,138.08- 10,138.08 - 844.84- 844.84 0.00 -- 100.00 844.84 - 422.42 -
Regular Retiree + SpouseWellness- 15,325.92- 15,325.92 - 1,277.16- 1,277.160.00 -- 100.00 1,277.16 - 638.58 -
Regular Retiree + Family Wellness- 18,173.76- 18,173.76 - 1,514.48- 1,514.480.00 -- 100.00 1,514.48 - 757.24 -
Regular Retiree OnlyNo Wellness- 8,744.40- 8,744.40 - 728.70- 728.70 0.00 -- 100.00 728.70 - 364.35 -
Regular Retiree + ChildNo Wellness- 12,151.92- 12,151.92 - 1,012.66- 1,012.660.00 -- 100.00 1,012.66 - 506.33 -
Regular Retiree + SpouseNo Wellness- 17,858.64- 17,858.64 - 1,488.22- 1,488.220.00 -- 100.00 1,488.22 - 744.11 -
Regular Retiree + Family No Wellness- 20,991.12- 20,991.12 - 1,749.26- 1,749.260.00 -- 100.00 1,749.26 - 874.63 -
COBRA OnlyNo Wellness- 8,919.36- - - 743.28- 743.28 0.00 -- 0.00 - - - -
COBRA + ChildNo Wellness- 12,395.04- - - 1,032.92- 1,032.920.00 -- 0.00 - - - -
COBRA + SpouseNo Wellness- 18,215.76- - - 1,517.98- 1,517.980.00 -- 0.00 - - - -
COBRA + Family No Wellness- 21,410.88- - - 1,784.24- 1,784.240.00 -- 0.00 - - -
** Total annual payment is slightly different between 12-month and 10-month employees due to rounding for payroll.
156
Roanoke County Public Schools
Delta Dental Insurance
2019-2020 Proposed Rates
2020 Annual Cost2020 Monthly Rates2020 Per Pay Check
Total 12-Month10-MonthTotal Employer Employee 12-Month 10-Month 12-Month 10-Month
PremiumBenefitEmployee**Employee**PremiumPercentBenefitPercentEmployeeEmployeeEmployeeEmployee
Full-Time Employee Only$ 382.56$ 285.36$ 97.20$ 97.20$ 31.8874.59%$ 23.7825.41%$ 8.10$ 9.72$ 4.05$ 4.86
Full-Time Employee + 1 622.68 364.56 258.12 258.20 51.8958.55 30.3841.45 21.51 25.82 10.76 12.91
Full-Time Employee + Family 1,077.12 540.96 536.16 536.20 89.7650.22 45.0849.78 44.68 53.62 22.34 26.81
Full-Time School Couple + Family 1,077.12 540.96 313.20 313.20 89.7670.93 45.0829.07 26.10 31.32 13.05 15.66
-
EEWP Retiree Only 554.88 - 554.88 - 46.240.00 -100.00 46.24- 23.12 -
EEWP Retiree + 1 906.24 - 906.24 - 75.520.00 -100.00 75.52- 37.76 -
EEWP Retiree + Family 1,578.24 - 1,578.24 - 131.520.00 -100.00 131.52- 65.76 -
-
Regular Retiree Only 554.88 - 554.88 - 46.240.00 -100.00 46.24- 23.12 -
Regular Retiree + 1 906.24 - 906.24 - 75.520.00 -100.00 75.52- 37.76 -
Regular Retiree + Family 1,578.24 - 1,578.24 - 131.520.00 -100.00 131.52- 65.76 -
COBRA Only 390.24 - - - 32.52 - -- -- - -
COBRA + 1 635.04 - - - 52.92 - -- -- - -
COBRA + Family 1,098.72 - - - 91.56 - -- -- - -
** Total annual payment is slightly different between 12-month and 10-month employees due to rounding for payroll.
157
Roanoke County Public Schools
UniView Vision Insurance
2019-2020 Proposed Rates
2020 Annual Cost2020 Monthly Rates2020 Per Pay Check
Total 12-Month 10-Month Total 12-Month 10-Month 12-Month 10-Month
PremiumEmployee**Employee**PremiumEmployeeEmployeeEmployeeEmployee
Full-Time Employee Only$ 71.16$ 71.28 $ 71.20 $ 5.93$ 5.94$ 7.12$ 2.97$ 3.56
Full-Time Employee + Child 128.40 128.40 128.40 10.70 10.70 12.84 5.35 6.42
Full-Time Employee + Spouse 128.40 128.40 128.40 10.70 10.70 12.84 5.35 6.42
Full-Time Employee + Family 206.28 206.40 206.40 17.19 17.20 20.64 8.60 10.32
-
COBRA Only 72.48 - - 6.04 - - - -
COBRA + Child 131.04 - - 10.92 - - - -
COBRA + Spouse 131.04 - - 10.92 - - - -
COBRA + Family 210.48 - - 17.54 - - -
** Total annual payment is slightly different between 12-month and 10-month employees due to rounding for payroll.
Note: There is no retiree vision insurance but retirees can elect COBRA vision if they had coverage as of their retirement date.
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Glossary of Terms and Acronyms
A A (continued)
Accrual Basis of Accounting The basis of accounting that is followed by the Americans with Disabilities Act (ADA) A federal law that prohibits
Proprietary Funds, which are not budgeted. Under this method of accounting, discrimination against individuals with disabilities and requires employers to
revenues are recorded when they are both measurable and earned. provide reasonable accommodations to help those with disabilities perform
Expenditures are recorded when the fund liability is incurred, if measurable. their jobs. An individual with a disability is defined as a person with a serious
physical or mental impairment that substantially limits a major life activity.
Administration Activities concerned with providing executive leadership of
the school division. Appropriating Body The legislative body (County of Roanoke Board of
Supervisors) that legally authorizes the formal allocation of funds by the
Attendance and Health Activities concerned with tracking and managing
Roanoke County School Board.
student attendance and providing health services in our schools.
Appropriation The legal authorization granted by a legislative body to make
Adopted Budget The budget approved by the School Board and enacted by
expenditures and to incur obligations for a specific purpose. Appropriations
the County of Roanoke Board of Supervisors via a budget appropriation
are usually made for fixed amounts and are typically granted for a one-year
ordinance.
period.
Advanced Placement (AP) Program An intensive program of college-level
Appropriation Ordinance The official enactment by the County of Roanoke
courses and examinations that provides high school students with an
Board of Supervisors establishing the legal authority for the Schools to
opportunity to earn advanced placement, college credit, or both, at
obligate and expend resources.
participating universities and colleges across the country. The AP program
bridges the transition from secondary school to college by offering students Association of School Business Officials International (ASBO) Founded in
an opportunity to develop their academic strengths through rigorous curricula 1910, an educational association that supports school business professionals
and challenging national examinations and by exposing them to academic who are passionate about quality education. ASBO provides programs,
experiences usually reserved for college students. services, and a global network to promote the highest standards of school
business management, professional growth, and the effective use of
Air Force Junior Reserve Officers Training Corps (AFJROTC) Program
educational resources.
supported by the Air Force that provides a four-year, sequential program of
instruction that emphasizes academic preparation, citizenship, leadership, Assessed Value The value placed on property for tax purposes and used as
character development, and the scope of the particular military branch. a basis for division of the tax burden.
American College Testing Exam (ACT) The ACT is a national college Audio Visual (AV) Using both a sound and a visual component, such as web
admissions examination whose results are accepted by all 4-year colleges and streaming, video conferencing and live broadcast services.
universities in the U.S.
Average Daily Membership (ADM) The aggregate membership of a school
division divided by the number of days school is in session. ADM between the
first day of school and March 31 of each year is used by the Virginia
Department of Education to allocate State funding for education to each
school division.
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Glossary of Terms and Acronyms
B C (continued)
Bi-Directional Amplifier (BDA) Signal boosters that sustain two-way radio Capital Improvement Program Entire program encompassing all four of
the planning tools used to fund and allocate future resources for the following
communications throughout a facility.
plans: Capital Improvement Plan, Capital Maintenance Plan, Technology
Bond A written promise, generally under seal, to pay a specific sum of money
Replacement Plan, and Bus Replacement Plan.
at a fixed time in the future, called the date of maturity and carrying interest at
a fixed rate, usually payable periodically. Capital Maintenance Plan (CMP) Planning tool used to allocate resources
for large ongoing capital maintenance needs for all School System facilities.
Budget A financial plan for a given period, usually a fiscal year, containing
an estimate of proposed expenditures and a proposed means of financing Capital Projects Funds used to purchase or construct capital assets, which
them. typically encompass the purchase of land or the construction/renovation of a
building.
Budget Calendar A schedule of activities, responsibilities, and deadlines
related to budget development and adoption. Capital Projects Fund Used to account for financial resources to be used in
the acquisition or construction of school sites and buildings and other major
Budgetary Control The control or management of the business affairs of the
capital facilities.
School System in accordance with an approved budget with a responsibility to
keep expenditures within the authorized amounts. Career & Technical Education (CTE) Educational programs that specialize
in the skilled trades, applied sciences, modern technologies, and career
Building Automation Controls Network (BACnet) A protocol that provides
preparation.
mechanisms for computerized building automation devices to exchange
information, regardless of the particular building service they perform. Categorical Aid Funding targeted toward a specific student population or
that fulfills a particular state or federal regulation.
Bus Replacement Plan Planning tool used to identify funding and allocate
resources for maintaining and replacing all school buses on a 15-year cycle. Chart of Accounts A list of all accounts in an accounting system by which
users can record transactions. This is made up of a Main Account and related
OL1 plus Financial Dimensions (Department, Division, Fund, Function, Program,
C
and where applicable Location and Project).
Comprehensive Annual Report (CAFR) Thorough and detailed
Capital Assets Long-lived tangible assets obtained or controlled as a result
of past transactions, events, or circumstances. Capital assets include buildings,
fiscal year.
equipment, or improvements other than buildings and land.
Comprehensive Plan In accordance with the Code of Virginia, the division-
Capital Improvement Plan (CIP) Planning tool used to identify funding and
wide comprehensive, unified, long-range plan based on data collection, an
allocate resources for large ongoing capital needs exclusive of large routine
analysis of the data, and how the data will be utilized to improve classroom
maintenance needs. Projects on the CIP are typically greater than $500,000 in
value and may be funded by cash or by the sale of bonds. instruction and student achievement. (See also School Strategic Plan)
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Glossary of Terms and Acronyms
C (continued) D (continued)
Services Act (CSA) The Children's Services Act, previously the Dynamics AX Fully-integrated enterprise resource system for mid-size to
Comprehensive Services Act, is now the name for a law enacted in 1993 that large enterprises. It is the most robust, scalable, and functionally rich
establishes a single state pool of funds to support services for eligible youth enterprise resource planning system in the Microsoft Dynamics family of
and their families. State funds, combined with local community funds, are products providing core accounting, budgeting, purchasing and other
managed by local interagency teams who plan and oversee services to youth. functionalities.
Cost-per-Pupil The cost-per-pupil allocation provides an overall view of the
cost of instructional programs that can be used to compare how school
E
systems spend their funds. Identifying all direct and indirect costs associated
with an instructional program and dividing by the unduplicated count of E-Rate Federal program sponsored by the Federal Communications
students enrolled in the program determine the cost-per-pupil allocation. Commission to provide discounts for telecommunication services. The
program helps support schools and libraries to obtain affordable broadband.
Contingency Reserve A budgetary reserve set aside for emergencies or
unforeseen expenditures not otherwise budgeted. Emergency Contingency Fund Cash reserved to address shortfalls in
revenue and/or unanticipated significant expenditure increases after the
budget is adopted.
D
Employee Benefits Payments required as part of regular employee
Debt An obligation resulting from the borrowing of money. compensation including social security, retirement contributions, health and
dental insurance, and state group life insurance. The School Board pays full
Debt Service Payment of interest and repayment of principal on School debt
benefits to all full time employees. Part-time employees are eligible for a
incurred to fund capital projects.
reduced health insurance benefit.
Department This is a specialized functional area responsible for certain
Encumbrances Obligations in the form of purchase orders, contracts, or
operations in the School System. For example, Elementary Instruction, Human
other commitments which are chargeable to an appropriation and for which a
Resources, Superintendent. This is also one of the required financial
part of the appropriation is reserved.
dimensions in the chart of accounts.
Every Student Succeeds Act of 2015 (ESSA) On December 10, 2015, the
Depreciation Expiration in the service life of capital assets attributable to
Every Student Succeeds Act (ESSA) was signed into law, and it replaced the No
wear and tear, deterioration, action of the physical elements, inadequacy, and
Child Left Behind (NCLB) Act of 2001. The act requires state accountability
obsolescence.
systems to address academic achievement, academic progress, graduation
Division This is how departments are further segregated into areas of special
rates, progress in English Language Learners gaining proficiency, and school
expertise. For example, Math, English, Instructional Personnel, Maintenance
quality. This act was a major expansion of federal authority over state and local
Operations, etc. This is also one of the required financial dimensions in the
educational programs which placed significant administrative and fiscal
chart of accounts.
burdens on local school divisions.
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Glossary of Terms and Acronyms
E (continued) F (continued)
English as a Second Language (ESL) The use or study of the English Full-Time Equivalent (FTE) A method of calculating hourly or part-time
employees on a full-time position basis. A full-time equivalent position equals
language by non-native speakers in an English-speaking environment.
10 months for teaching employees and other instructional support employees
Expenditure The cost of goods received or services rendered whether
(bus drivers, instructional assistants, and nutrition employees) and 12 months
payment for such goods and services has been made or not.
for administrative and classified employees. For example, a teacher working
Expenditures Per Pupil Expenditures for a given period divided by the total
half days would equate to a 0.5 FTE.
number of pupils.
Function This is a mandatory reporting unit dictated by the Department of
Education for annual reporting purposes. This is also one of the required
financial dimensions in the chart of accounts.
F
Fund An independent accounting entity with a self-balancing set of accounts,
Facilities Activities concerned with acquiring land and buildings, remodeling
which are segregated for the purpose of carrying on specific activities in
buildings, constructing buildings and additions to buildings, installing or
accordance with special regulations, restrictions, or limitations. This is also one
extending service systems and other built-in equipment, and improving sites.
of the required financial dimensions in the chart of accounts.
Federal Aid Federal aid is budgeted by the federal government for federal
Fund Balance The excess of assets of a fund over its liabilities and reserves.
programs a year in advance of actual use by the localities.
Financial Dimension These are specific fields in Dynamics AX that represent
G
parts of the chart of accounts for recording transactions in the accounting
system.
General Fund A type of government fund used to account for revenues and
Fiscal Year (FY) A twelve-month period to which the annual budget applies
expenditures for regular day-to-day operations of the School System. The
and at the end of which the entity determines its financial position and results
primary sources of revenue for this fund are local taxes and State aid for
of operation. Local school divisions in the Commonwealth of Virginia have
education.
fiscal years that begin July 1 and end June 30.
Generally Accepted Accounting Principles (GAAP) The conventions, rules,
Strategic framework implemented by RCPS to cultivate an
and procedures that serve as the norm for the fair presentation of financial
Collaboration, Communication,
statements.
Creativity, Critical thinking, and Citizenship.
Government Accounting Standards Board (GASB) The source of generally
Free and Reduced Meals (FRM) This program is required for participation
accepted accounting principles (GAAP) used by state and local governments in
in the federally-funded school lunch program under the National School Lunch
the United States.
and Child Nutrition Acts. This program provides free or reduced-price meals
Government Finance Officers Association (GFOA) A professional
to children determined to be eligible under the program.
association of approximately 19,000 state, provincial, and local government
finance officers in the United States and Canada.
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Glossary of Terms and Acronyms
G (continued) I (continued)
Governmental Funds RCPS Governmental Funds are comprised of the Instructional Assistant (IA) Provide support to teachers, instructors and
General Fund, Grant Fund (Special Revenue Fund), Capital Projects Funds, and
faculty members in an educational setting.
the Nutrition Fund.
Instruction Activities concerned with the interaction between teachers and
Grant A contribution by one organization to another for a specific purpose. students. Instruction may be provided for students in a school classroom, in
RCPS receives several grants from federal and state agencies. another location such as a home, or in other learning situations such as
distance learning.
Insurance The School Board provides insurance policies or self-insurance
H
plans to cover specific liability risks of the Board, individual board members,
and employees. Certain coverages also are extended to volunteers, student
Health Reimbursement Account (HRA) A defined-contribution plan set up
teachers, and exchange teachers. School Board property is covered by an
by an employer for its employees to cover medical expenses. RCPS currently
insurance policy with a large deductible.
contributes $500 to employee only plans and $1,000 for all other plans to
employees covered under the KeyCare 1000 health insurance plan.
Internal Service Funds Roanoke County Public Schools Internal Service
Health Savings Account (HSA) A savings account used in conjunction with Funds are comprised of the Health Insurance Fund, Dental Insurance Fund, and
a high-deductible health insurance policy that allows users to save money tax-Risk Management Fund.
free against medical expenses. RCPS currently does not offer this type of plan.
International Baccalaureate (IB) The IB program is an internationally
recognized advanced academic program for grades 11 and 12. This program
Heating, Ventilation, Air Conditioning (HVAC) The technology of indoor
provides college level course work in six academic areas and provides high
and vehicular environmental comfort.
school students with an opportunity to earn advanced placement, college
credit, or both, at participating universities and colleges across the country.
I
Information Technology (IT) The use of computers to store, retrieve,
transmit, and manipulate data or information, often in the context of a
Individualized Education Program (IEP) A written statement indicating the
business or other enterprise.
primary special education placement and related services a student with
Instruction Programs and services dealing directly with the interaction
and by a team of Roanoke County Public Schools specialists.
between teachers and students as well as the activities associated with
curriculum development and instructional staff training.
Individuals with Disabilities Education Act (IDEA) Federal law that
determines how states and local education agencies provide early intervention,
special education, and related services to children with disabilities for all states
K
and school districts that accept IDEA funding.
KeyCare 1000 The current Health Reimbursement Account offered to RCPS
employees and contracted with Anthem Blue Cross Blue Shield.
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Glossary of Terms and Acronyms
L M (continued)
Laptop Insurance Fund The Laptop Insurance Fund was previously used to Mission Statement Declaration of purpose for a school or department.
account for laptop computer warranty reimbursements and related
Modified Accrual Basis of Accounting The basis of accounting that is
replacement of parts and batteries. The fund was dissolved in fiscal year 2019;
followed by Governmental Funds and Agency Funds. Under this method of
laptop repair and warranty related items were transferred to the General Fund
accounting, revenues are recorded when they are both measurable and
and the other items were transferred to the Technology Replacement Fund.
available. Available means collectible within the current period or soon
Learning Experience through Active Play (LEAP) Program for employees enough thereafter to be used to pay liabilities of the current period.
allowing them to pay tuition for enrollment in the preschool program. Expenditures, other than interest and principal on long-term debt which
recorded when due, are recorded when the fund liability is incurred, if
Line Item Budget A budget listing the specific objects regarding
measurable.
expenditures for personnel, goods, and services that the Schools intend to
purchase during the fiscal year. Miles Per Gallon (MPG) The fuel economy of an automobile related to the
distance traveled by a vehicle and the amount of fuel used.
Local Composite Index (LCI) The relative wealth index used by the State to
equalize state aid to localities. Multiple Disabilities Students with multiple disabilities are served through
Location This is a physical building in the School System. This is also one of
the financial dimensions in the chart of accounts.
O
M
Object of Expenditure Expenditure classifications based upon the types of
goods purchased or services obtained, including personal services, employee
Magisterial District The County of Roanoke is divided into five separate
benefits, purchased services, other charges, materials/supplies, equipment,
magisterial districts: Catawba, Cave Spring, Hollins, Windsor Hills, and Vinton.
and transfers.
Each district represents approximately 18,000 Roanoke County citizens.
Object Level 1 (OL1) This is a financial dimensions in the chart of accounts
Main Account This is a required part of the chart of accounts that defines
that controls the budgeted appropriation.
the lowest level of what is being received or paid for. For example it could be
the gifted tuition income or teacher salaries. Other Postemployment Benefits (OPEB) The benefits, other than pensions,
that a state or local government employee receives as part of his or her
Major Capital Reserves A budgetary reserve set aside for capital outlay,
package of retirement benefits.
construction, and renovation of school facilities.
Other Uses of Funds A number of outlays of governmental funds are not
Market Value The amount for which something can be sold on the given
properly classified as expenditures, but still require budgetary or accounting
market.
control. These include debt service payments (principal and interest) and
Minor Capital Reserves A budgetary reserve set aside for projects identified
certain transfers of monies from one fund to another.
and prioritized with costs less than $500,000.
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Glossary of Terms and Acronyms
O (continued) P (continued)
Operating Funds Funds that collapse for financial reporting purposes. The Project This is a grouping of singular homogenous activities in the
General Fund, Instructional Resources Fund, Bus Replacement Fund, and accounting system. Specifically, a project number is assigned to each
Technology Replacement Fund are considered operating funds. approved project or grant. It is used to track the revenue and/or expenditures
for a particular grouping separate from other groupings. This is one of the
Operations and Maintenance Activities concerned with keeping the
financial dimensions in the chart of accounts.
grounds, buildings, and equipment in effective working condition. This
includes the activities of maintaining safety in buildings, on the grounds, and Physical Therapist/Occupational Therapist (PT/OT) Movement experts
in the vicinity of schools. who optimize the quality of life through prescribed exercise, hands-on care,
and patient education.
Pupil Transportation Activities concerned with transporting students to and
P
from school, as provided by state and federal law. This includes trips between
home and school and trips to and from school activities.
Phonological Awareness Literacy Screening (PALS) The essential
screening, diagnostic, and progress monitoring tool for measuring the
fundamental components of literacy.
R
Performance Measurement Commonly used term for service efforts and
accomplishments reporting. Recessionary Initiatives Efforts to assist employees during a period when
there was insufficient funding for both salary increases and benefits.
Personnel Lapse Lapse consisting of savings from turnover and vacancy.
Personnel lapse is budgeted as a percentage of the compensation base and Revenue A term used to represent income to a specific fund.
Roanoke County School Board An elected body created according to state
actual current salaries of active employees each year when the budget is
law and vested with the responsibility for elementary and secondary public
developed.
education in Roanoke County, Virginia.
Pre-Advanced Placement (Pre-AP) Classes meant to prepare high school
Roanoke County Public Schools (RCPS) Public school division educating
students for AP (college-level) classes.
Preschool A classroom-based preschool program for children below the age
RCPS Strategic Planning Process The process of internal and external
of five.
accountability derived from the continuous cycle of study, implementation,
Professional Learning Communities (PLCs) An ongoing process in which and evaluation of the Comprehensive Plan and the School Strategic Plan to
educators work collaboratively in recurring cycles of collective inquiry and provide evidence to stakeholders and outside accrediting agencies of the
action research to achieve better results for the students they serve. purposeful planning, data-based decision making, and accountability for
student achievement and organizational effectiveness.
Program This is a mandatory reporting unit dictated by the Virginia
Department of Education for annual reporting purposes. This is also one of
the required financial dimensions in the chart of accounts.
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Glossary of Terms and Acronyms
S S (continued)
Student Assistance Programming (SAP) A scientifically proven program to Standards of Quality (SOQ) The General Assembly and the Virginia Board
of Education determine the SOQ for public schools in Virginia, as prescribed
promote academic success and positive development.
by the Code of Virginia. These standards are periodically revised and specify
School Nutrition Association of Virginia (SNA-VA) A national, nonprofit
that each school division shall maintain schools that meet those requirements
professional organization representing more than 58,000 members who
for accreditation prescribed by the Virginia Board of Education.
provide high-quality, low-cost meals to students across the country.
State Standards of Accreditation The standards for the accreditation of
School Nutrition Activities concerned with providing nutritious meals to
public schools in Virginia are designed to ensure that an effective educational
students.
program is established
School Strategic Plan In accordance with the Code of Virginia, each public
of Virginia requires the Virginia Board of Education to promulgate regulations
school shall prepare a comprehensive, unified, long-range plan, which the
establishing standards of accreditation of public elementary and secondary
relevant school board shall consider in the development of its division-wide
schools. A school can be assigned one of the following ratings: (1) Fully
comprehensive plan (see also Comprehensive Plan).
accredited, (2) Accredited with Warning, or (3) Conditionally Accredited.
Special Education Programs Services provided for eligible students in
Step A 1-step increase is a merit increase employees receive each year based
preschool through grade 12 countywide. Specific programs include autism,
upon qualifications and experience/length of service. On the teacher salary
deaf/hard-of-hearing, emotional disabilities, learning disabilities, moderately
scale, the experience factor is listed in the rows (shown by step) and the
retarded and severe disabilities, physical and occupational therapy, physical
educational qualification is in columns. Together, the columns and rows
disabilities, speech and language, and visual impairment.
In the columns, teachers earn different salaries
depending on the degree
Special Revenue Funds Special revenue funds account for the proceeds of
specific revenue sources, which are legally restricted or committed to be
degree plus thirty credit hours of additional graduate work. In the rows,
expended for specified purposes.
teachers earn a higher salary for each year of teaching experience.
Standardized Assessment Test (SAT) A standardized test administered by
Student Council Association (SCA) A leadership learning organization for
the College Board (a non-profit organization) typically taken by students in
student leaders within the school.
high school to measure reading, mathematics, and writing skills that are
needed for academic courses in college.
Science, Technology, Engineering, Math (STEM) A curriculum based on
the idea of educating students in four specific disciplines science, technology,
Standards of Learning (SOL) State-mandated testing that occurs in the
engineering, and mathematicsin an interdisciplinary and applied approach.
spring. Verified credits for graduation are based on the achievement by the
student of a passing score.
Student Information System (SIS) SIS is the student information system
demographic data and information related to scheduling, attendance,
discipline, health, grades, test results, and academic programs.
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Glossary of Terms and Acronyms
T T (continued)
Technology Activities concerned with providing and maintaining the Title VI-B Title VI-B of the Individuals with Disabilities Education Act (IDEA)
infrastructure and related materials and equipment to support the use of consists of federal funds for special education. Funding is calculated on the
technology for instructional and operational/managerial purposes. total number of special education students ages 2-21 and supports staff
actively involved in the referral, eligibility, placement and service delivery for
Technology Replacement Plan Planning tool used to identify funding and
special education students.
allocate resources for maintaining and replacing all information technology (IT)
needs in the School System. Transfers (To/From) Budget line items used to reflect transfers between
departments or into one fund from another fund.
Therapy Services Physical and occupational therapy services for special
education students with physical and sensory disabilities who require Turnover Rate at which an employer gains and loses employees.
additional support to benefit from their academic programs.
Title I Title I of the Elementary and Secondary Education Act (ESEA) provides
V
flexible funding that may be used to provide additional instructional staff,
professional development, extended time programs, and other strategies for Vacancy Savings generated in the employee compensation accounts due to
raising student achievement in high poverty schools. positions being unfilled for some period of time.
Title II Title II of the Elementary and Secondary Education Act aims to Virginia High School League (VHSL) A nonprofit organization composed
improve student achievement through the use of technology in elementary of public high schools in the Commonwealth of Virginia. The league is a service
and secondary schools. It is also designed to assist every student in becoming
organization whose purpose is to build better citizens through interscholastic
th
technologically literate by the end of 8 grade and to encourage the effective
activities such as athletics, drama, debate, forensics, and publications for
integration of technology resources and systems with teacher training and
students throughout Virginia.
professional development.
Virginia Preschool Initiative (VPI) A State-funded program that extends
Title III Title III of the Elementary and Secondary Education Act provides
classroom time for qualifying unserved, at-risk 4-year old children.
language instruction assistance for limited English proficient and immigrant
Virginia Department of Education (VDOE) The mission of the VDOE is to
students so they may meet the state Standards of Learning required of all
lead and facilitate the development and implementation of a quality public
students.
education system that meets the needs of students and assists them in
Title IV Title IV of the Elementary and Secondary Education Act is a grant
becoming educated, productive and responsible citizens.
program that provides supplemental funding to help provide students with
Virginia Index of Performance (VIP) A program that recognizes schools
access to a well-rounded education, improve school conditions for student
and school divisions for the achievement of excellence goals established by
learning, and improve the use of technology in order to improve the academic
the governor and Virginia Board of Education and provides incentives for
achievement and digital literacy of all students.
continuous improvement.
Vocational Education (VocEd) Education that prepares people to work as a
technician or in various jobs such as a trade or a craft.
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Glossary of Terms and Acronyms
V (continued)
Virginia Public School Authority (VSPA) The purpose of the Virginia Public
School Authority is to purchase local school bonds with any available funds
including bonds issued by the VSPA for such purpose. The bonds may be sold
at public or private sale, and for such price and on such terms as the Authority
shall determine.
Virginia Retirement System (VRS) The VRS administers pension plans and
employers participate in VRS, including state agencies, public colleges and
universities, local public school divisions and political subdivisions. Political
subdivisions include counties, cities, towns, special authorities and
commissions. VRS has approximately 340,000 active members and 185,000
retirees and beneficiaries.
W
Working in Support of Education (W!SE) A non-profit dedicated to
improving lives through programs that develop financial literacy and readiness
for college and careers.
169
Roanoke County Public Schools does not discriminate with regard to race, color, age, national origin, sex, or handicapping condition in an educational and/or employment policy or
practice. Questions and/or complaints should be addressed to the Director of Administration (Title IX Coordinator) at (540) 562-3900 ext. 10121 or the Director of Pupil Personnel
Services (504 Coordinator) at (540) 562-3900 ext. 10181.
170
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Resolution appointing representatives to the Local Finance
Board
SUBMITTED BY: Kevin Hutchins
Treasurer
APPROVED BY:
County Administrator
ISSUE:
Appoint representatives to the Local Finance Board
BACKGROUND:
On April 28, 2009 the County adopted ordinance O-042809-4 which formed a Local
Finance Board to serve as trustee and authorize the execution of a contract with the
VML/VACO Pooled Trust for the purpose of accumulating and investing assets to fund
other post-employment benefits (OPEB). Additionally, in September 2011, the School
Board joined the VML/VACO Pooled Trust with the County of Roanoke.
According to State Code, the finance board shall be composed of at least three
members who shall include the chief financial officer of the County, the treasurer of the
County, and at least one other additional person who shall be a citizen of the
Commonwealth with proven integrity, business ability, and demonstrated experience in
cash management and in investments.
DISCUSSION:
The Local Finance Board meets quarterly to monitor the performance of the
investments, review the actuarial reports, and make sure that the plan is adequately
funded.
Current members of the Local Finance Board are Kevin Hutchins, Rebecca Owens,
Page 1 of 2
Penny Hodge, and Paul Mahoney. These representatives are recommended to
continue to serve as members of the Local Finance Board with a change in status for
Mrs. Hodge.
With recent staff changes due to retirements and promotions, the following
additions/changes are recommended to the Local Finance Board:
-Appoint Penny Hodge as a citizen representative to the Local Finance Board for a two-
year term to expire April 23, 2021.
- Appoint Susan Peterson, Director of Finance as an authorized representative for the
Roanoke County Public Schools to the Local Finance Board.
-Appoint Laurie Gearheart, Acting Director of Finance as an authorized representative
to the Local Finance Board.
-Reappoint Paul Mahoney as a citizen representative to the Local Finance Board for a
one-year term to expire April 23, 2020.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution which appoints representatives to
the Local Finance Board.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, APRIL 23, 2019
RESOLUTION APPOINTING REPRESENTATIVES FOR THE LOCAL
FINANCE BOARD
WHEREAS, Ordinance 042809-4 adopted by the Board of Supervisors on April 23,
2019, appointed four individuals to serve on the and
WHEREAS, in September 2011, the School Board joined the VML/VACO Pooled
Trust with the County of Roanoke; and
WHEREAS, according to State Code, the finance board shall be composed of at
least three members who shall include the chief financial officer of the County, the
treasurer of the County, and at least one other additional person who shall be a citizen of
the Commonwealth with proven integrity, business ability, and demonstrated experience
in cash management and in investments; and
WHEREAS, Ordinance 042809-4 further indicates subsequent appointments to
the finance board may be made by resolution adopted by the Board of Supervisors.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County that this Board hereby appoints the following additional members to the Local
Finance Board:
Susan Peterson, Director of Finance, Authorized Representative with no term
limit, per State Code.
Penny Hodge, Citizen Representative, two-year term to expire April 23, 2021
Laurie Gearheart, Acting Director of Finance, Authorized Representative with
no term limit, per State Code.
Page 1 of 2
Paul M. Mahoney, Citizen Representative, one-year term to expire April 23,
2020
BE IT FURTHER resolved that the Clerk to the Board be, and hereby is, directed
to send a copy of this resolution to the individual named herein and the other members
of the Local Finance Board.
Page 2 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: The petition of Lindor Development, LLC to rezone
approximately 14.90 acres from C-1, Low Intensity
Commercial, District to I-1, Low Intensity Industrial, District
for a truck terminal, located near the 5100 block of Hollins
Road near its intersection with Lois Lane, Hollins Magisterial
District
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
Consent agenda item for first reading on an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for May 28, 2019.
The title of this ordinance is as follows:
1. The petition of Lindor Development, LLC to rezone approximately 14.90 acres from
C-1, Low Intensity Commercial, District to I-1, Low Intensity Industrial, District for a
truck terminal, located near the 5100 block of Hollins Road near its intersection
with Lois Lane, Hollins Magisterial District.
Page 1 of 2
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for May 28, 2019.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 2, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
Page 2 of 2
Aerial View
Hollins Road
TOMA Properties, LLC
Existing Zoning: C-1 Low
Intensity Commercial
Proposed Zoning: I-1
Low Intensity Industrial
Tax Map Number:
039.09-01-02.00-0000
Existing lot size: 14.89 Ac
Magisterial District:
Hollins
Subject Site
Roanoke Co. Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA 24018
I1S
I1S
R1
R1
I1
I1
Zoning Map
Hollins Road
TOMA Properties, LLC
Existing Zoning: C-1Low
R1S
R1S
Intensity Commercial
Proposed Zoning: I-1
Low Intensity Industrial
I2S
I2S
Tax Map Number:
039.09-01-02.00-0000
C1
C1
I2
I2
Existing lot size: 14.89 Ac
Magisterial District:
Hollins
I1C
I1C
Subject Site
R3C
R3C
R4C
R4C
R2
R2
Zoning
R3
R3
AG3
AG3
AG3
AR
AR
AR
C1
C2CS
C2
C2CSC2
C2
C2S
C2S
I1
I2
R1
R2
R3
R4
Feet
05501,1002,200
Date:3/5/2019
1:18,056
NC
CN
DE
TR
DE
NC
Future Land Use
Map
Hollins Road
TOMA Properties, LLC
Existing Zoning: C-1Low
Intensity Commercial
Proposed Zoning: I-1
Low Intensity Industrial
PI
Tax Map Number:
039.09-01-02.00-0000
Existing lot size: 14.89 Ac
Magisterial District:
Hollins
Subject Site
TR CORE PI CN
Roanoke Co. Planning
(540) 772-2068
Future LandUse
Conservation
Development
Neighborhood
N
Conservation
Transition
Core
PrincipalIndustrial
Feet
05501,1002,200
Date:3/5/2019
1:18,056
ACTION NO.
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: illiards)
to obtain a Special Use Permit in a C-2, High Intensity
Commercial, District to operate a commercial indoor
amusement facility on 3.98 acres, located at 4820 Hollins
Road, Hollins Magisterial District
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
Consent agenda item for first reading on an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for May 28, 2019.
The title of this ordinance is as follows:
1. The petition of SRW Squared LLC (dba Wolf's Den Billiards) to obtain a Special
Use Permit in a C-2, High Intensity Commercial, District to operate a commercial
indoor amusement facility on 3.98 acres, located at 4820 Hollins Road, Hollins
Magisterial District.
Page 1 of 2
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for May 28, 2019.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
Page 2 of 2
Aerial View
4820 Hollins Road
SRW Squared, LLC
Existing Zoning: C-2
High Intensity
Commercial
Proposed Zoning: C-2C
Special Use Permit for:
Commercial Indoor
Amusement
Tax Map Number:
038.16-01-03.03-0000
Existing Lot Size: 3.9 AC
Magisterial District:
Hollins
Roanoke Co. Planning
(540) 772-2068
5204 Bernard Drive
Roanoke VA 24018
Feet
070140280
Date:3/18/2019
1:2,257
R4C
R4C
I1
I1
C2
C2
C2S
C2S
²
CO
CO
PI
PI
²
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Ordinance authorizing the granting of a new publi
drainage easement to the Board of Supervisors of Roanoke
County, on property owned by Mary S. Craighead, Donald
Ray Craighead, and Wanda Medlin, located at 4913 Colonial
Avenue (Tax Map No. 87.05-05-18.00-0000), for the purpose
of drainage improvements, Cave Spring Magisterial District
SUBMITTED BY: Tarek Moneir
Acting Director of Development Services
APPROVED BY:
County Administrator
ISSUE:
Ordinance authorizing the granting of a new public easement by Mary S. Craighead,
Donald Ray Craighead, and Wanda Medlin to the Board of Supervisors of Roanoke
County, located at 4913 Colonial Ave. (Tax Map No. 87.05-05-18.00-0000), for the
purpose of facilitating stormwater drainage.
BACKGROUND:
Mary S. Craighead, Donald Ray Cra
drainage easement located on Tax Map No. 87.05-05-18.00-0000 part of Parcel 2, Tract
A of Greenwood Land, H Walker Map, D. B. 589, P. 376 shown and designated as
t -
Cave Spring Magisterial District in Roanoke County.
The drainage easement is needed for the installation and maintenance of a drainage
system, and to allow for necessary grading and storage during any phase of
construction, reconstruction, repair or replacement of the improvements to the system,
the location of which is set forth on the Plat. It contains approximately 3,951.65 sq. ft.
being conveyed to Board of Supervisors.
Page 1 of 2
DISCUSSION:
The agreement for this easement as it affects the grantors' property have been fully
explained to Mary S. Craighead, Donald Ray Craighead and Wanda Medlin and their
authorized representative. Once this drainage easement is accepted, Roanoke County
will assume the maintenance responsibility of this drainage easement. The Department
of Community Development is in concurrence with this request.
FISCAL IMPACT:
There is no significant fiscal impact associated with this agenda item. The County
currently maintains an existing stormwater easement within the same property just
northwest of the requested drainage easement.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and set May 14, 2019
for public hearing and second reading.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
ORDINANCE AUTHORIZING THE GRANTING OF A NEW PUBLIC 15
DRAINAGE EASEMENT TO THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, ON PROPERTY OWNED BY MARY S.
CRAIGHEAD, DONALD RAY CRAIGHEAD, AND WANDA MEDLIN,
LOCATED AT 4913 COLONIAL AVENUE (TAX MAP NO. 87.05-05-18.00-
0000), FOR THE PURPOSE OF DRAINAGE IMPROVEMENTS, CAVE
SPRING MAGISTERIAL DISTRICT
WHEREAS, it appears that improvements to a drainage system located on
property located at 4913 Colonial Ave (Tax Map No. 87.05-05-18.00-000), in the Cave
Spring Magisterial District, are needed; and
WHEREAS, in order to assist Mary S. Craighead, Donald Ray Craighead, and
Wanda Medlin, the property owners, with such improvements and future maintenance,
the County has requested that the property owners grant a new 15public drainage
easement; and
WHEREAS, the property owners have agreed to convey the new public drainage
easement to the County; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on April 23, 2019, and the second reading and
public hearing was held on May 14, 2019.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the conveyance of a new public drainage easement by Mary S.
Craighead, Donald Ray Craighead, and Wanda Medlin to the Roanoke County Board of
Page 1 of 2
Supervisors, in the Cave Spring Magisterial District, located at 4913 Colonial Ave. (Tax
Map No. 87.05-05-18.00-0000), containing approximately 3,951.65 square feet, is hereby
authorized and approved.
2. That the County Administrator, or any Assistant County Administrators,
either of whom may act, are authorized to execute, deliver and record the deeds, and any
other documents on behalf of the County, and to take all such further action as any of
them may deem necessary or desirable in connection with this project. The form of the
deed is hereby approved with such completions, omissions, insertions and changes as
the County Administrator may approve, whose approval shall be evidenced conclusively
by the execution and delivery thereof, all of which shall be approved as to form by the
County Attorney.
3. That this ordinance shall be effective from and after the date of its adoption.
Page 2 of 2
ACTION NO.
ITEM NO. G.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Ordinance approving a lease with Anbaja Enterprises to
provide food and beverage services in Explore Park at
Brugh Tavern
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Approve a lease with Anbaja Enterprises to provide food, beverage and retail services
at Brugh Tavern in Explore Park
BACKGROUND:
Roanoke County signed a 99-year lease for Explore Park in 2013 with the Virginia
Recreational Facilities Authority. As a part of the lease requirements, Roanoke County
developed a master plan for the park. The master plan laid out a detailed approach to
providing recreational amenities through public and private offerings to develop the park
into a destination for local citizens and tourists from outside of Virginia's Blue Ridge.
In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for
Explore Park, which outlined the direction for the park's development. As a part of the
Adventure Plan and Business Plan for Explore Park, it outlined the public-private
partnerships necessary for the park to develop into a destination facility. One of the
services identified in the Adventure Plan was providing food and beverage services in
Brugh Tavern.
Brugh Tavern was built between 1792-1800 and originally located near the Great
Wagon Road in Botetourt County. Brugh Tavern was relocated to Explore Park and
dedicated on April 28, 1998, as an upscale, historic-ambiance restaurant. The main
body of the building and industrial kitchen were added when the building was relocated.
Page 1 of 3
One of the main highlights of the beautiful building is a basement area with stone walls
and floors.
Roanoke County issued a Request for Proposal #2019-058 on November 9, 2018 for
Food, Beverage, Programming, RV Camping and Retail Services at Roanoke County's
Explore Park. Roanoke County received two proposals for RFP #2019-058. Proposals
were due on January 9, 2019.
Anbaja Enterprises, doing business as Twin Creeks Brewing Co. is an existing Roanoke
County business operating a craft brewery in the Town of Vinton.
DISCUSSION:
Twin Creeks Brewing Co. submitted a proposal to operate a craft brewery and bistro in
Brugh Tavern as their second Roanoke County location. Twin Creeks Brewing Co. will
brew beer onsite with a 1/2 BBL brewhouse as well as offer cider and Virginia wines. In
the beginning phase of the project, Twin Creeks Brewing Co. will partner with local food
trucks to offer a variety of food options. In 2020, they will open a kitchen in Brugh
Tavern with a local sourced menu as a bistro.
Twin Creeks Brewing Co. plans to open the Brugh Tavern on a seasonal basis starting
in late summer/early fall. Brugh Tavern will be open on Friday evenings, Saturdays and
Sundays. Brugh Tavern will be open to compliment the special events at Explore Park
such as Halloween events and Illuminights. Twin Creeks Brewing Co. will also offer
Explore Park specific merchandise.
Twin Creeks Brewing Co. will work with Roanoke County Parks, Recreation and
Tourism and other Explore Park vendors to create cooperative marketing campaigns
and travel packages for tourists.
Twin Creeks Brewing Co. will offer weekend music entertainment outside of Brugh
Tavern on the lawn. They will build six (6) fire pits on the lawn of Brugh Tavern for
placemaking. Twin Creeks Brewing Co. will construct, maintain and supervise the fire pit
operation.
With this expansion of the craft brewery, it will create 4-6 new jobs.
Roanoke County will construct a new grease trap for Brugh Tavern and install electrical
outlets for food truck operations. This provides approximately $15,000 investment to
support the opening of Brugh Tavern.
Roanoke County will also start up the building systems, elevator and outside
refrigeration equipment and maintain them during the lease.
Page 2 of 3
Twin Creeks Brewing Co. is responsible for the maintenance of the commercial food
equipment in the building as well as all utility costs of Brugh Tavern. Twin Creeks is also
responsible for any damages to the building from their lease.
The initial lease is for three (3) years with two-five (5) year extensions for a maximum of
thirteen (13) years.
FISCAL IMPACT:
Twin Creeks Brewing Co. will pay 2% of NET profits for the first 6 months of operations,
thereafter the percentage escalates to 4% of NET profits for the initial term of the lease.
Roanoke County Parks, Recreation and Tourism will incur the startup costs for Brugh
Tavern by servicing all building systems, elevator and commercial refrigeration
equipment. PRT will also incur the cost for construction of the grease trap and extension
of electric outlets for food trucks. PRT has funding available in the Explore Park Capital
Improvement Project budgeted for building repairs to Brugh Tavern.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance and setting second reading for May 14,
2019.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
ORDINANCE APPROVING A LEASE WITH ANBAJA ENTERPRISES,
TO PROVIDE FOOD AND BEVERAGE SERVICES IN EXPLORE PARK
AT BRUGH TAVERN
WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore
political subdivision of the Commonwealth of Virginia; and
WHEREAS, the purpose of the lease between the County and the VRFA is for
the County to provide and promote a high quality recreational attraction in the western
part of the Commonwealth; expand the historical knowledge of adults and children;
promote tourism and economic development in the Commonwealth; set aside and
conserve scenic and natural areas along the Roanoke River; preserve open-space land;
and enhance and expand research and educational programs; and
WHEREAS, the Roanoke County Department of Parks, Recreation and Tourism
for the land leased by the County
in Explore Park to achieve the purpose of the County / VRFA Lease; and
WHEREAS, the Adventure Plan calls for design and implementation of various
outdoor recreation activities, including different types of food and beverage services;
specifically a craft brewery and bistro; and
WHEREAS, the County has solicited and negotiated contracts with various
vendors for ground leases and event contracts to implement the Adventure Plan; and
Page 1 of 3
WHEREAS, Anbaja Enterprises
Request for Proposal (RFP) for, among other things, food and beverage services for
visitors to Explore Park at Brugh Tavern; and
WHEREAS, the County has agreed to lease Brugh Tavern to Anbaja Enterprises,
so that the company may provide food and beverage services to visitors of Explore
Park; and
WHEREAS, such a lease will provide tangible and intangible benefits to the
County in the form of revenue and economic development.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of
Roanoke County, the County is authorized to acquire property, including the lease of
real estate; and
2. That pursuant to the provisions of Section 18.04 of the Charter of
Roanoke County, the acquisition of any interest in real estate shall be accomplished by
ordinance, the first reading of this ordinance was held on April 23, 2019, and the second
reading of this ordinance was held on May 14, 2019.
3. That the execution of a Lease Agreement with Anbaja
Enterprises to lease Brugh Tavern in Explore Park is authorized.
4. That the lease term shall commence on May __, 2019, and continue for a
period of three years, with the option to renew for additional two successive 5-year
periods for a maximum of thirteen years, upon the same terms and conditions contained
in the Agreement, unless terminated as provided in the Agreement.
Page 2 of 3
5. That the base rent shall be two percent of Anbaja Enterprises NET
revenue derived from its services in Brugh Tavern at Explore Park for the first six
months and then increase to four percent thereafter, annually, during the term of the
Agreement.
6. That the County Administrator, or an Assistant County Administrator, is
authorized to execute such documents and take such actions on behalf of the Board of
Supervisors in this matter as are necessary to accomplish the lease of this property, all
of which shall be approved as to form by the County Attorney.
8. That this ordinance shall be effective on and from the date of its adoption.
Page 3 of 3
This Explore Park Lease Agreement, made this ___ day of __________, 2019, is by and between
) and Anbaja Enterprises, DBA Twin
Creeks Brewing Co. ().
RECITALS
The County is a political subdivision of the Commonwealth of Virginia.
The County is the Lessee of a ninety-nine year lease for Explore Park, property owned by
the Virginia Recreational Facilities Authority , a political subdivision of the
Commonwealth of Virginia. The terms of said lease are incorporated by reference herein.
Whereas, the provisions of Section 15.2-1811 of the Dpef!pg!Wjshjojb, 1950, as amended,
allow the County to operate a public park and recreation facility;
Whereas, the purpose of the lease agreement between the County and the VRFA is for the
County to provide and promote a high quality recreational attraction in the western part of the
Commonwealth; expand the historical knowledge of adults and children; promote tourism and
economic development in the Commonwealth; set aside and conserve scenic and natural areas
along the Roanoke River; preserve open-space land; and enhance and expand research and
educational programs, this Agreement between County and Company is consistent with the
and strategic plan for Explore Park.
Whereas, the County wishes to provide, among other things, food and beverage
services in Brugh Tavern, and the Company is willing to plan, direct, operate, host, construct
and manage such services in the form of a nano-brewery and bistro in Brugh Tavern at the
Park, at expense; and
WHEREAS-!Company is willing and able to render said services pursuant to the provisions
of this Agreement; and
Whereas, this Lease RFP 2019-058
OPX-!UIFSFGPSF, in consideration of the mutual covenants contained herein, the
County and the Lessee agree to the following:
1. Term
This Agreement shall commence on ______________, 2019, and shall continue for a period of
three years, terminating on December 31, 2022 The parties may extend the term
of this Agreement for no more than two successive five-year terms upon the completion of the
terms and conditions of this Agreement. The total renewable terms of this Agreement shall be
no more than thirteen calendar years. If the parties wish to continue after the Initial Term,
this Agreement (or as amended) shall be executed by mutual consent of the parties at that
1
time, but in any event no later than one hundred twenty (120) days prior to the expirationof
the Initial Term.
!
2. Services
Required Services
Company agrees to render services (the "Services") to the County by designing, planning,
operating, food and beverage services including a brewery, bistro, wine and cider bar and
entertainment venue, as set forth in Exhibit A, "Scope of Services." Company agrees to perform
the Services as stated in Exhibit A in exchange for the County authorizing Company to utilize
identified space in Explore Park for conduct of business and for further consideration
as described in this Agreement. During the Initial Term, Company will be an exclusive vendor for
beer, cider and wine services in Explore Park.
Operation and Quality of Operation
The Company shall plan, direct, operate, host, and manage food and beverage services and any
related support facilities and services in accordance with this Agreement to such an extent and in
a manner considered satisfactory by the County. The Services to be provided under the terms of
this Agreement will complement other recreational services to be provided by other vendors and
further, that Company shall work collaboratively with other vendors in Explore Park to provide
travel packages to Explore Park visitors. Travel packages are defined as discount offers for
products and or services for park visitors that can be bundled through multiple Explore Park service
providers.
Rates
All rates and charges to the public by the Company for food, beverage and entertainment as
outlined in this Agreement shall be reasonable and appropriate for the type and quality of events
and/or services required and/or authorized under this Agreement.
charges to the public must be approved by the Director of Parks, Recreation and Tourism annually.
st
All fees and charges are submitted in writing by March 1 of each operating year.
3. Compensation
Fee
In consideration for use of the trails and other facilities in Explore Park as event venues, as
described herein, during the Initial Term, Company shall pay the County 2% (two percent) for the
first 6 (six) months and then escalates to 4% (four percent) of NET revenue for the duration of
the initial term. The entirety of the fee arrangement between the County and Company is set
forth in Exhibit B, which is incorporated by reference herein. The County shall notbe
responsible for any costs of building and operating infrastructure and equipment necessary for
the Services to be provided by Company, except as outlined in this Agreement.
Manner of Payment
Company agrees to pay said compensation amount to the County on a quarterly basis under the
terms of this Agreement. Payment is due 30 days after the completion of the quarter. Company
shall also provide an accounting of the necessary revenues and expenses sufficient for the
2
contractual payment to be evident to the!County from the documentation provided, or as
otherwise authorized under Exhibit B. Such documentation shall be provided on a quarterly
basis.
Audit
Company agrees that the County shall have the right to inspect and review an independent audit
of an annual basis, for food and beverage services that are the subject
of this Agreement to ensure correct payments to County.
4. Leased Premises
The areas of Explore Park to be leased by Company from the County to provide the Services
outlined in this Agreement are more fully described in Exhibit C, incorporated by reference
herein.
the Leased Premises. Company will clean up and restore property at the conclusion of each
installation or repair process during the term of this Agreement.
!
5. Construction or Installation of Real Property Improvements
The Company may construct or install in Explore Park only those real property improvements
that are determined by the County to be necessary and appropriate for the administration and
operation of the food and beverage services by the Company. All real property improvements
constructed or installed by the Company shall be deemed fixtures and will immediately become
the property of the County.
6. Marketing
Company will work with the County to market Company at Explore Park. Company shall have a
limited, non-of its venue
and services, subject to Virginia Alcohol and Beverage Control statutes and regulations and any
requisite federal regulations. Company will work collaboratively with the County to combine
marketing funds from varies park partners and Roanoke County when appropriate. Company gives
County a non-exclusive license to use logo and marks to promote Brugh Tavern and Explore Park.
7. Maintenance
Company will keep and maintain the Leased Premises and all improvements located thereon, and
all appurtenances thereto, in good repair and in safe and sanitary condition, ordinary wear and tear
excepted; and will make all necessary repairs, replacements and renewals, which shall be
substantially equal in quality and class to the original work. Company will notify County of any
safety issues in the leased premises. Company will conform with and do all things necessary to
comply with every valid law, regulation, order and requirement of any governmental authority
3
relating to the Leased Premises, and will hold and save liabilities, including but not limited to
consequential damages, for the breach thereof or failure to comply therewith.
8. Standard of Performance and Compliance with Applicable Laws
Company warrants and represents that it possesses the special skill and professional
competence, expertise and experience to undertake the obligations imposed by this
Agreement. Company agrees to perform in a diligent, efficient, competent and skillful manner
commensurate with the highest standards of the profession, and to otherwise perform as is
necessary to undertake the Services required by this Agreement.
Company warrants and represents that it will, at all times, observe and comply with all
federal, state, local and municipal ordinances, rules, regulations, relating to the provisionof
the Services to be provided by Company hereunder or which in any manner affect this
Agreement.
9. Insurance
At all times during the term of this Agreement, the Company shall maintain a policy of general
commercial liability insurance with limits of liability of two million dollars ($2,000,000). The
Company shall name the County as an additional insured, by endorsement, on this policy and shall
provide a certificate of insurance to County. At all times during the term of this Agreement, the
10. Relationship of the Parties
Independent Contractors
Nothing contained herein shall be deemed to create any relationship other than that of the
Company as an independent contractor with County. This Agreement shall not constitute,
create, or otherwise imply an employment, joint venture, partnership, agency or similar
arrangement between the County and Company. It is expressly agree that Company is acting
as an independent contractor and not as an employee of the County in providing the Services
under this Agreement.
Employee Benefits
Company shall not be eligible for any benefit available to employees of County including,but
not limited to, workers' compensation insurance, state disability insurance, unemployment
insurance, group health and life insurance, vacation pay, sick pay, severance pay, bonus plans,
pension plans, or savings plans.
Payroll Taxes
Company shall be responsible for all FICA, federal and state withholding taxes and workers'
compensation coverage for any individuals assigned to perform the Services in furtherance of
this Agreement.
4
11. Indemnification
Company agrees to defend, indemnify and hold harmless the County, its governing body, officers,
employees, officials and agents, from and against any and all claims, suits, liens, judgments,
damages, losses and expenses including reasonable legal fees and costs arising in whole or in part
and in any manner against any and all liabilities, claims, demands, actions, costs, and expenses of
any kind and nature whatsoever, which may arise, in whole or in part, as a result of any physical
damage to person or property as a result of the Services provided by Company herein, or out of a
breach by Company of its obligations under this Agreement. The County shall have no liability
over any event or injury that may occur as a result of beer and cider brewing and service. The
County further disclaims all liability associated with the Services provided herein, and make no
warranties as to the safety of Explore Park for conducting said Services.
12. Force Majeure
Neither party shall be liable for any delay or failure to perform its obligations (other than a failure
to comply with payment obligations) hereunder if such delay or failure is caused by an
unforeseeable event beyond the reasonable control of a party, including without limitation: act of
God; fire; flood; earthquake; labor strike; sabotage; fiber cut; embargoes; power failure, e.g.,
omissions of telecommunications common carriers; material shortages or unavailability or other
delay in delivery; lack of or delay in transportation; government codes, ordinances, laws, rules,
regulations or restrictions; war or civil disorder, or act of terrorism. Force majeure also includes
any closure of the Blue Ridge Parkway by the National Park Service.
13. Assignment
Company shall not assign this Agreement without the prior express written consent of the
County. Any attempted assignment by Company without the prior express written approval
of County shall at sole option terminate this Agreement without any noticeto
Company of such termination.
14. Waiver of Breach
The waiver by either party of a breach or violation of any provision of this Agreement shall
not operate or be construed to constitute a waiver of any subsequent breach or violation of the
same or other provision thereof.
15. Governing Law
This Agreement shall be construed and governed by the laws of the Commonwealth of Virginia,
without giving effect to the principles of conflicts of laws. The venue for any disputes arising out
of this Agreement shall be the Circuit Court for Roanoke County or in the United States Federal
District Court for the Western District of Virginia, Roanoke Division.
5
16. Notices
All required notices or other communications required or permitted under the terms of this
Agreement shall be in writing and shall be deemed to have been duly given when delivered
personally in hand, or when mailed by certified or registered mail, return receipt requested with
proper postage prepaid, addressed to the appropriate party at the following address:
County of Roanoke Twin Creeks Brewing Co.
Director, Parks Recreation & Tourism Andy Bishop
1206 Kessler Mill Road PO Box 976
Salem, VA 24153 Vinton, VA 24179
17. Entire Agreement
This Lease Agreement shall consist of this document, Roanoke County RFP #2019-058, and
To the extent that there is any
this document shall supersede any conflicting terms.
This Lease Agreement which includes the exhibits hereto contains the entire agreement and
understanding of the parties with respect to the subject matter hereof, and supersedes and replaces
any and all prior discussions, representations and understandings, whether oral or written.
Roanoke County Board of Supervisors Anbaja Enterpricses, DBA Twin Creeks
Brewing Co.
By________________________________ By_______________________________
County Administrator President / CEO
6
EXHIBIT A
Scope of Services
The Roanoke County Board of Supervisors (County) and Twin Creeks Brewing Co.
have entered into this Agreement for Company to provide certain services to the County as a
vendor.
Company, pursuant to the terms of this Agreement, shall offer the following services:
1. Company shall operate its Services in Brugh Tavern and on portions of Brugh Tavern lawn,
located at 1 Old Salem Turnpike for food and beverage services specifically identified as
a brewery and bistro. Exhibit C shows the fire pit designation on Brugh Tavern lawn.
Company is responsible for construction, maintenance and operating this recreational
amenity and adhering to any County ordinances related to open burning and fire
regulations.
2. Company will be responsible for the cost of electric, water, sewer, internet and
telecommunication lines to service Brugh Tavern.
3. Company may sell food, beverage and retail services at Brugh Tavern. Company will
obtain all necessary licenses and permits and pay all applicable taxes associated with such
sales.
4. Company will be responsible for any damages to Brugh Tavern Building, building systems
and grounds from t
5. Company is responsible for maintenance of all food and beverage equipment. This includes
all walk in coolers and freezers.
6. Company is responsible for painting and window treatments of interior of Brugh Tavern.
7. Company is responsible for any building improvements on the Leased Premises and
securing occupancy permits through Roanoke County.
8. Company shall be responsible for its point of sale and credit card processing systems.
9. Company shall conduct a criminal conviction screening and shall review and analyze the
results of such screening for all its employees, agents, and subcontractors. Company shall
not employ any registered sex offenders to work or provide services at any of the Leased
Premises. Company shall provide the results of any of the results of background screenings
for Company employees at the request of the County. County reserves the right to require
orking or delivering
Services for Company in Explore Park.
10. Company will implement appropriate training program(s) for its employees who will work
or provide services in Explore Park. Company acknowledges Explore Park is a drug and
alcohol free facility for all employees and subcontractors on duty working in the park.
11.
12. Company will have dumpster service for their use behind Brugh Tavern. The dumpster will
13. Company will be responsible for securing the Brugh Tavern Service Road gate daily.
14. Company is responsible for securing Brugh Tavern daily. County is not responsible for
contents of Brugh Tavern.
15.
7
delivered behind Brugh Tavern. Company staff will sign for all deliveries. County staff
will not be permitted to sign for any deliveries.
16. Company will comply with and be required to obtain permits all Virginia Department of
Health policies for food service.
17. Company will meet no less often than bi-monthly with the Department Director, Assistant
Director for Parks, Outdoor Services Manager, Business and Information Manager and
Tourism Manager to discuss facility operations and park operations.
18.
economy and positive customer service experience is critical to the success of Explore
Park. Accordingly, Company will act in good faith to be attentive and resolve customer
complaints in a timely manner.
19. Company will be allowed to schedule use of Brugh Tavern lawn for events and
entertainment at no charge on a first come, first serve basis outside of October, November
and December. Scheduling needs to be requested to Special Events and Tourism Manager
in a reasonable timeframe. The lawn is dedicated to Halloween events in October and
Illuminights in November and December and is not available for scheduling.
20. Company acknowledges that park parking will be limited during Halloween park events
and Illuminights. Company agrees to participate in events by having facility open to event
goers. Company is encouraged to have food and beverage specials for park special events.
21. Company acknowledges that Halloween and Illuminights events will occur on lawn of
Brugh Tavern and on the Forester Trail that is adjacent to Brugh Tavern.
22.
23. ances.
24. For interior inspections and or repairs, Company must provide a staff member while
inspections/repairs are taking place. Generally, inspections and repairs are made Monday
through Friday, 7:00am to 3:00pm, EST.
25. Company will be permitted to use food trucks with its operation until July 1, 2020 when
Company opens a bistro. This date may be extended by both parties upon a 60 day notice
from the Company. All food trucks must have meet Health Department requirements and
have a Roanoke County Business License. Food trucks may be used throughout the year
special events. Any food truck
scheduled at Explore Park must be communicated 72 hours in advance to Roanoke
urism Manager.
26. Company is allowed to place signage on Brugh Tavern and lawn. All signage must be
designed in period specific style to Brugh Tavern with similar materials. All signage must
be approved in advance by the Director of Parks, Recreation and Tourism.
27. Company will allow County to decorate the exterior of Brugh Tavern for Halloween and
Christmas. Decorating will begin 30 days prior to an event.
8
County, pursuant to the terms of this Agreement, shall be responsible for the following:
1. County will maintain all building systems in Brugh Tavern. This will include HVAC
systems, elevator and the outdoor refrigeration equipment.
2. County will maintain the exterior of Brugh Tavern to include roof, siding,
painting/staining, grease trap, electric lines and water and sewer lines.
3. County will provide wayfinding signage in Explore Park to promote Twin Creeks Brewing
Co.
4. County will inspect and repair all food and beverage equipment in Brugh Tavern prior to
the operation commencing to ensure all food and beverage equipment are in good working
repair. Once Brugh Tavern opens to the public, the Company is responsible for maintaining
all food and beverage equipment.
5. County will provide all grounds maintenance of Brugh Tavern lawn. The maintenance of
Inmate Program. The maintenance schedule of the grounds is set by Parks, Recreation and
Tourism.
6. County will provide a grease trap for Brugh Tavern.
7. County will provide four (4) 50 amp, 110-electric outlets along the Brugh Tavern Service
Road for food truck connections. County will also provide 2 (two) outlets behind Brugh
Tavern.
8. County will provide Company a portion of Brugh Tavern lawn as identified on Exhibit C
for fire pits.
9. County will be responsible for approving all hours of operation for the facility.
10. County will provide a six (6) foot privacy fence along the west side of Brugh Tavern
boarding the Forester Trail. County is responsible for the maintenance of the privacy fence.
11. County will provide use of its mobile stage for four weekends throughout the year at no
charge. The stage must be requested 30 days in advance and must not be committed to
another event.
9
EXHIBIT B
Fee Agreement
Company agrees that,
duties associated with food and beverage services as described in this Agreement, Company shall
hold harmless and indemnify County for any claims resulting from the failure of Company to make
prompt payments to all persons or entities providing equipment, labor, services, or tools in
connection with Services Company is obligated to provide under this Agreement.
1. Company shall pay the County 2% for the first six month of operation and then escalates
to 4% (four pe annual net revenue from its operations at Explore Park
during the Initial Term of this Agreement.
2. Company shall remit such payments as described herein to County on a quarterly basis,
with the last annual payment no later than June 30 during each year during the term of this
Agreement.
3. Company shall apply for and at all times during the course of this Agreement, shall
maintain a business license, as issued by the Roanoke County Commissioner of the
Revenue.
4. Company shall remit to the Roanoke County Commissioner of Revenue or Roanoke
County Treasurer all applicable Business, Professional and Occupational License taxes,
business personal property taxes, and other applicable local, state, and federal taxes as
mandated by the Code of Virginia and the federal Code during the term of this Agreement.
5. Company shall collect from its customers and remit all applicable local, state, and federal
taxes to the Roanoke County Commissioner of the Revenue, the County Treasurer, or other
applicable government officials at all times during the term of this Agreement.
6. In administering this Agreement, the County Finance director may request that Company
provide reports and sufficient data regarding revenue to determine whether Company is
complying with terms of the revenue-sharing agreement. In the event County Finance
director requests reports or other documents to conduct such an audit, such information
shall be produced by Company in a reasonable time, not to exceed thirty days from the date
of the request.
7. Company agrees that, to the extent it contracts with third parties to perform any of
Agreement, Company shall hold harmless and indemnify County for any claims resulting
from the failure of Company to make prompt payment to all persons or entities providing
equipment, labor, services, or tools in connection with the Services Company is obligated
to provide under this Agreement.
10
Exhibit C
Brugh Tavern
1. Company is responsible for the construction, maintenance and operation of the six (6) fire
pit layout. The layout of fire pits may be revised with agreement of Company and County.
2. The fire pits will have an onsite supervisor during operation with approved fire
extinguishers on hand.
3. The trail will be made of stone pavers.
4. Company is responsible for the construction and maintenance of the trail. Any erosion of
the trail will be repaired by Company.
5. Company will comply with all Roanoke County ordinances concerning open burn and fire
safety.
6. Fire pits will be constructed of cast iron and no larger than 36 inches in diameter or they
can be constructed of stacked decorative block. Fire pits may be piped for natural gas. Any
construction gas must meet Roanoke County fire and building code.
11
7. Barrels that are constructed for fire (metal drums) may be used for special events only.
8. Company is responsible for providing fire wood and having secured covered storage
behind Brugh Tavern.
9. Company may make physical improvements to Brugh Tavern. All proposed building
improvements must be made in writing to the Director of Parks, Recreation and Tourism
60 days in advance for consideration.
12
ACTION NO.
ITEM NO. G.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Ordinance approving the acceptance of donations of land
located at 0 Virginia Deer Road (Tax Map Numbers 036.00-
01-05.00-0000, 025.00-01-44.00-0000, 025.00-01-45.00-
0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000) and 0
Timberview road (Tax Map Numbers 025.00-01-09.00-0000,
025.00-01-10.00-0000, 036.00-01-02.00-0000) from Hinchee
& Pace, LLC and Pathfinders for Greenways, Inc.
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Acceptance of land donation from Hinchee & Pace, LLC and Pathfinders for
Greenways, Inc. in the amount of 252.857 acres of land in Roanoke County for the
development of Hinchee Trail and Park
BACKGROUND:
Hanging Rock Battlefield Trail is a rail-trail project that incorporates interpretive signs
describing the Civil War Battle at Hanging Rock and the use of the railroad for hauling
coal to Catawba. The Trail, Route #17 in the Greenway Plan, opened in 1999 as one of
the early greenway projects in the Roanoke Valley. The trail is a 1.7 mile-long cinder
surface, and hosts many runners and walkers each day. It runs parallel to Kessler Mill
Road, adjacent to the Roanoke County Public Service Center, under I-81, adjacent to
numerous business and residences. The City of Salem has funding to extend the trail
south to the existing portions of Mason Creek Greenway (Route #23) near GE and
ultimately the trail will connect to the Roanoke River Greenway (Route #31). The
existing Hanging Rock Battlefield Trail will be the direct linkage to the proposed Hinchee
Trail, providing the greenway connection to this new trail from businesses, residential,
and commercial areas.
Page 1 of 5
Carvins Cove Natural Reserve is a 12,463-acre watershed property protecting Carvins
Cove Reservoir. The reservoir and lands immediately surrounding it, approximately
1100 acres, are owned and operated by the Western Virginia Water Authority; the
remaining lands above the 1200-foot contour are owned and managed by the City of
placed on
and Blue Ridge Land Conservancy. These easements are on the lands above the 1200-
foot contour and protect the land for watershed, recreation, open space, natural habitat,
biological diversity, and forest use. Carvins Cove is a destination outdoor recreation
area. The Hinchee Trail would provide a new connection to Carvins Cove from the
urban area, allowing access without an automobile.
Brushy Mountain Fire Road is an existing, single lane, unsurfaced road with ditches,
running from Timberview Road at Hanging Rock to Happy Valley Trail at the Bennett
Springs gate (Route 740) for Carvins Cove, a distance of over 12 miles. Two miles of
the road are in private ownership designated on property plats in various ways,
management system was installed, all roads were named and the ¼ mile at the bottom
of the road which serves three houses was named Virginia Deer Road. The road is
gated on each end and near the Hinchee/Carvins Cove line. The portion within Carvins
Cove is open for trail use by bicycles, hikers, and equestrians, but the 1.97-mile portion
on private land has always been closed. The road is also an access route for
emergency management for fire and rescue.
The goal of this project is to connect the Roanoke Valley Greenway network to the
12,463-acre Carvins Cove Natural Reserve. This project is in Roanoke County, half a
mile from Exit 141 of I-81 and a mile from the City of Salem. The project would provide
the opportunity for users to bicycle, walk, or ride horses from the Hanging Rock
Battlefield Trail to Carvins Cove, thus connecting an urban area to a very rural, natural
preserve.
On December 19, 2017, the Roanoke County Board of Supervisors approved and
appropriated grants in the amount of $93,532 from Virginia Land Conservation Fund
and Preservation Trust Fund for this project.
On November 20, 2018, the Roanoke County Board of Supervisors approved the
purchase of 1.706 acres of land from the Margaret R. Hinchee Revocable Living Trust
and Lloyd M. Hinchee Revocable Living Trust for this project.
DISCUSSION:
The Hinchee family has been in discussions with the Roanoke Valley Greenway
Page 2 of 5
Coordinator and Roanoke County for several years. Hinchee & Pace, LLC has agreed
to donate its ½ interest of the seven land tracts, called the mountain properties, to
Roanoke County for the greenway and preservation of the mountain.
Pathfinders for Greenways has purchased the other ½ interest in the mountain
properties from the Lloyd M. Hinchee Revocable Trust, and has sole ownership of one
parcel (34.217 acres with frontage on Mason Creek).
The seven tracts of mountain properties being donated by Hinchee & Pace, LLC (1/2
interest) and Pathfinders for Greenways, Inc. (1/2 interest) are the following:
025.00-01-09.00-0000
025.00-01-10.00-0000
025.00-01-44.00-0000
025.00-01-45.00-0000
025.00-01-47.00-0000
025.00-01-49.00-0000
036.00-01-02.00-0000
The seven tracts total 218.64 acres. The seven tracts are identified on the map titled
One additional tract of land is being donated by Pathfinders for Greenways, Inc. The
following tract is:
036.00-01-05.00-0000
This tract is 34.217 acres and is solely owned by the Pathfinders for Greenways. The
Proposed
this tract.
The Hinchee mountain properties are wooded and undeveloped; there are remains of
an old cabin, an old orchard, and two parking areas. The conservation values include
open space, upland forest, headwaters of streams, recreation access, wildlife habitat,
and scenic view sheds. The Hinchee Trail project will provide access to Carvins Cove
lands that currently are relatively difficult to reach because they are ten miles from any
access points. In addition to the mountain properties noted, the heirs of the two Trusts
have agreed to sell the three tracts at the intersection of Timberview and Dutch Oven
Roads for trailhead parking, picnic facilities, and trailhead amenities.
Phase 1 and 2 environmental studies have been completed on the seven mountain
tracts. Phase 1 environmental study has been completed on the sole tract owned by the
Page 3 of 5
standard for land acceptance. Title exams on all parcels have been completed as well.
There were no negative findings.
There are several deed restrictions being placed on the land donations due to the grant
terms of the Virginia Land Conservation Foundation, Preservation Trust Fund and
wishes of the Hinchee family. The deed restrictions are:
1. The Property shall not be used for commercial logging.
2. In order to maintain the runoff and erosion prevention, nonpoint source pollution
control, stream temperature and ecological values of the Property, indigenous
vegetation shall be preserved to the maximum extent possible. Removal of
vegetation on the Property shall be allowed only as set forth herein.
3. Dead, diseased, and dying trees may be removed.
4. Fallen trees that are blocking stream channels, or trees with undermined root
systems in imminent danger of falling across streams or roads, may be removed
where a potential problem outweighs any positive effects the fallen trees may
have on the ecosystem.
5. Trees sprouting in ditches, roadways, parking areas and trails may be removed
to maintain the function of these facilities.
6. No spraying of chemicals for insect or vegetation control will be allowed.
7. Pathways, greenways, trails, and driveways shall be constructed and maintained
with minimal tree removal and using best management practices, so as to
effectively control storm water and prevent erosion.
8. Campfires shall be burned only in designated, contained areas and shall be in
compliance with Roanoke County burn laws.
9. No hunting shall be allowed on the Property.
10. The Property shall be used for the operation of a greenway and park. A parking
lot, restroom facility, canoe launch, trails, bridges, and site furnishings, such as
kiosks, signs, benches, and trash receptacles, may be constructed on the
Property to provide access to the creek and support to the park and
greenway/trail connections, subject to the terms of the Open-Space Easement
11. All of the aforesaid real estate shall be used in perpetuity only as open-space
land for recreational purposes as set forth in the Open-Space Land Act, Virginia
Page 4 of 5
Code § 10.1-1700 et seq. This declaration and dedication shall run with the
aforesaid real property and shall be binding upon all parties and entities having
any right, title, or interest in the aforesaid real estate or any part thereof, their
heirs, successors, and assigns, and shall inure to the benefit of the Grantees, the
Commonwealth of Virginia, and the Virginia Land Conservation Foundation
pursuant to Virginia Code §§ 10.1-1017 through 10.1-1026.
12. The Property shall not be diverted from open-space use unless the requirements
of Section 10.1-1704(A) of the Code of Virginia have been met. Should the
Property be diverted or converted from the uses described in this deed or should
the interest created by this deed be extinguished at any time after the date
hereof, contrary to the provisions of Section 10.1-1704(A) of the Code of Virginia,
Grantee agrees to reimburse the VLCF any monetary consideration received by
the Grantee from VLCF in relation to acquisition of these parcels.
Roanoke County would like to name the park and trail after the Hinchee family.
Roanoke County will allow primitive camping on the park property starting in the
summer of 2020. The tentative date to open the trail is on National Lands Day,
September 28, 2019.
FISCAL IMPACT:
Annual repairs will be necessary for the maintenance of the trail and park property. The
estimated annual maintenance cost is $10,000. Pathfinders for Greenways, Inc. will
volunteer to assist with trail and park maintenance; additionally, Parks, Recreation and
Tourism staff will assist with maintenance. Maintenance funding is available for trail and
park repairs in Parks, Recreation and Tourism's Capital Maintenance Program to pay
for repair materials.
STAFF RECOMMENDATION:
Staff recommends approval of first reading and setting second reading for May 14,
2019.
Page 5 of 5
Prepared by:
Peter S. Lubeck
Sr. Assistant County Attorney
VSB # 71223
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
Exemption claimed: Grantee is exempted from recordation taxes
and fees pursuant to §58.1-811(A )(3), §58.1-811(C)(4),
Code of Virginia (1950).
Parcel Identification No. 036.00-01-05.00-0000
Property Owner: Pathfinders for Greenways, Inc.
EFFE!PG!HJGU!
THIS EFFE!PG!HJGU!is made this __________ day of _____________ 2019, by and
between QBUIGJOEFST!GPS!HSFFOXBZT-!JOD/-!a Virginia Corporation
the CPBSE!PG!TVQFSWJTPST!PG!SPBOPLF!DPVOUZ-!WJSHJOJB-!a political
subdivision of the Commonwealth of Virginia .
XJUOFTTFUI;!
WHEREAS, the property that is the subject of this deed was conveyed to Pathfinders for
Greenways, Inc. by the Lloyd M. Hinchee Revocable Living Trust, by deed recorded December
28, 2017 of Roanoke, Virginia, as
Instrument 201713439; and
WHEREAS, in the above-mentioned Instrument 201713439, the property was referred to
and described as those certain two parcels of land containing 28.556 acres, more or less (east of
Dutch Oven Road) and 5.661 acres, more or less (West of Dutch Oven Road), (the Property;
and
WHEREAS, the Property is shown as Tax Map No. 036.00-01-05.00-000 among the land
records of the County of Roanoke, Virginia. The Parties acknowledge that even though the
Page 1 of 4
Property may have been previously acquired as separate parcels, it is now be considered as one
parcel; and
WHEREAS, by deed recorded April xx, 2019, as Instrument # xxx
the Circuit Court for the County of Roanoke, Virginia, Pathfinders for Greenways, Inc. granted
and conveyed to the Virginia Outdoors Foundation, an agency of the COMMONWEALTH OF
VIRGINIA, an open-space easement on the Property in gross and in perpetuity.
OPX-!UIFSFGPSF-!the Grantor does hereby!HJGU-!HSBOU-!boe!DPOWFZ, in fee
simple with GENERAL WARRANTY and MODERN ENGLISH COVENANTS OF TITLE unto
Grantee, its successors, and assigns, that certain tract or parcel of real estate as shown on the plat
-01-05.00-0000, Parcel 19,
on December 2, 2017, and attached hereto and m
Uif!Qbsujft!bdlopxmfehf!uibu!uif!Hsboups!jt!hjgujoh!uif!Qspqfsuz!up!uif!Hsbouff/!Op!
dpotjefsbujpo!jt!fyqfdufe!ps!ofdfttbsz/!!
This conveyance is made subject to the following RESTRICTIONS:
1. The Property shall be used for the operation of a greenway and park. A parking lot,
restroom facility, canoe launch, trails, bridges, and site furnishings, such as kiosks,
signs, benches, and trash receptacles, may be constructed on the Property to provide
access to the creek and support to the park and greenway/trail connections, subject
to the terms of the Open-Space Easement.
2. By its execution and recordation of this deed, the Grantee hereby declares that all
of the aforesaid real estate shall be used in perpetuity only as open-space land for
recreational purposes as set forth in the Open-Space Land Act, Virginia Code §
10.1-1700!fu!tfr/, subject to the terms of the Open-Space Easement. This
Page 2 of 4
declaration and dedication shall run with the aforesaid real property and shall be
binding upon all parties and entities having any right, title, or interest in the
aforesaid real estate or any part thereof, their heirs, successors, and assigns.
This conveyance is made expressly subject to all recorded conditions, reservations,
easements and restrictions affecting title to the property herein conveyed, together with any matters
that would be shown in Exhibit A.
TJHOBUVSF!QBHF!UP!GPMMPX!
Page 3 of 4
WITNESS the following signatures and seals:
HSBOUPS!
Qbuigjoefst!gps!Hsffoxbzt-!Jod/!
By _____________________________
Roger B. Holnback, President
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2019, by Roger B. Holnback, President of Pathfinders for Greenways, Inc.
My commission expires: ________________________
______________________________________
Notary Public
Registration No. ________________________ (SEAL)
HSBOUFF!
UIF!CPBSE!PG!TVQFSWJTPST!PG!SPBOPLF!
DPVOUZ-!WJSHJOJB!
By:____________________________________
, County Administrator
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2019, by , the County Administrator for the County of Roanoke, Virginia.
.
My commission expires: ________________________
______________________________________
Notary Public
Registration No. ________________________ (SEAL)
Approved as to Form:
___________________________
County Attorney
Page 4 of 4
Prepared by:
Peter S. Lubeck
Sr. Assistant County Attorney
VSB # 71223
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
Exemption claimed: Grantee is exempted from recordation taxes
and fees pursuant to §58.1-811(A )(3), §58.1-811(C)(4),
Code of Virginia (1950).
Parcel Identification Nos:
025.00-01-09.00-0000
025.00-01-10.00-0000
025.00-01-44.00-0000
025.00-01-45.00-0000
025.00-01-47.00-0000
025.00-01-49.00-0000
036.00-01-02.00-0000
Property Owners: Pathfinders for Greenways, Inc. (1/2 interest in each of the above parcels) AND
Hinchee & Pace, LLC (1/2 interest in each of the above parcels)
DEED OF GIFT
THIS EFFE!PG!HJGU is made this __________ day of _____________ 2019, by and
between the QBUIGJOEFST!GPS!HSFFOXBZT-!JOD/-!a Virginia corporation, and
IJODIFF!'!QBDF-!MMD- a Virginia Limited Liability Company, (collectively referred to as
sthe CPBSE!PG!TVQFSWJTPST!PG!SPBOPLF!DPVOUZ-!WJSHJOJB-!
a political subdivision of the Commonwealth of Virginia .
XJUOFTTFUI;!
WHEREAS, the parcels of real estate that are the subject of this deed (collectively referred
to as -owned by the Grantors; and
WHEREAS, by deed recorded December 26, 2017
Court for the County of Roanoke, Virginia, as Instrument 201713439, Pathfinders for Greenways,
Inc. acquired a one-half (1/2) interest in the hereinafter described Property from the Lloyd M.
Hinchee Revocable Living Trust; and
Page 1 of 11
WHEREAS, by deed recorded March 20, 2018
for the County of Roanoke, Virginia, as Instrument 201802510, the Hinchee & Pace, LLC,
acquired a one-half (1/2) interest in the same hereinafter described Property from the Margaret
Richardson Hinchee Revocable Trust; and
WHEREAS, prior to the purchase by each of its one-half interest in the Property, the
Grantors agreed via a memorandum of agreement to transfer the Property to Roanoke County for
the purpose of building and maintaining trails as part of the Roanoke Valley Greenways and of
operating a park, subject to the hereinafter described restrictions; and
WHEREAS, the Grantors desire to ensure that the Property will be perpetually available
for forestal, open-space and recreation use, protecting natural resources, maintaining and
enhancing air and water quality; and
s, edge areas, and springs and streams provide
habitat for a variety of wildlife and plant species, and the maintenance of such natural habitat helps
support wildlife and fisheries populations in the local ecosystem, which is largely in a natural,
undeveloped state; and
WHEREAS, the Property contributes to the scenic views enjoyed by the public; and
WHEREAS, the Property is substantially undeveloped, is used primarily for forestal and
wildlife habitat purposes, and contains features such as forests, old roads, and riparian areas, all of
which provide general open space benefits to the public; and
WHEREAS, Grantee has indicated it is willing to receive, own, operate and maintain the
Property as park land available for outdoor recreation, trail use, and watershed protection; and
WHEREAS, Grantee has received a grant from the Virginia Department of Conservation
Virginia Land Co, and VLCF and Grantee
Page 2 of 11
entered a Grant Program Project Contractual Agreement, dated 02-01-18, in which Grantee agreed
to dedicate the Property to open-
funding.
OPX-!UIFSFGPSF-!the!Grantors do hereby!HJGU-!GRANT and CONVEY with
GENERAL WARRANTY and MODERN ENGLISH COVENANTS OF TITLE unto the Grantee,
its successors, and assigns, all of their interest in the following described parcels of land, the
Property, to wit:
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BEGINNING at the top of Brushy Mountain, sometimes called Little Mountain,
at a white oak, chestnut oak and black oak, corner to the lands of John Garst;
thence down the mountain S. 26 º E. 32 poles to three pines; thence S. 22½º W. 91
poles to a double chestnut and Spanish oak; thence S. 50 º W. 50 poles to a pine;
thence where a hickory, chestnut and chestnut oak were called for S. 36 º W. 56
poles through to a chestnut and pine; thence N. 28 º W. 38 poles to a white oak and
two pines near the top of the mountain; thence N. 51 º E. 40 poles to a chestnut
oak on top of mountain; thence along the same, N. 35 º E. 36 poles to a black oak
and pine by a ledge of rocks; thence N. 23 º E. 26 poles to a hickory, white oak
and two pine saplings; thence N. 48 º W. 21 poles to a white oak; thence N. 44 º E.
30 poles to the BEGINNING, containing 49 acres, more or less.
The Parties agree that the cabin located upon this parcel shall remain the property
of Pace & Hinchee, LLC. The Grantee shall have no maintenance responsibility for the
cabin. If it becomes necessary for the Grantee to remove the cabin, the Parties agree that
notice of their intent to remove the cabin. Pace & Hinchee, LLC agrees that if it elects not
remove the cabin during this time, they forfeit their property right in the cabin; the Grantee
may then remove and dispose of the cabin.
LESS AND EXCEPT that portion of a certain 5-acre tract conveyed to Moss A.
Plunkett by Deed dated October 2, 1939, and recorded in the Clerk's Office of the
Circuit Court for Roanoke County, Virginia, in Deed Book 270, page 437.
Page 3 of 11
TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as
set out in the deed from George W. Garst and Callie Garst to William D. Hall,
Roanoke County, Virginia, in Deed Book 240, page 74.
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BEGINNING at a planted stone on the top of Brushy Mountain, corner to the lands
of Frank L. Deel and Bessie Stoutamire Deel, husband and wife, Mary Stoutamire
Rhodes, Moss A. Plunkett and the City of Roanoke, being the northeast corner of
the 139.5 acres formerly owned by Jacob Stoutamire, deceased; thence with the
line of said tract, S. 40 º 0' E. 994 feet to a point in the Brushy or Greenridge
Mountain Road built by Civilian Conservation Corps; thence leaving said
northerly outside line of the Jacob Stoutamire 139.5 acre tract and along said road
the following courses and distances: N. 89 º 59' W. 471.5 feet to a point; thence S.
4 º 7' W. 414.8 feet to a point; thence S. 61 º 53' W. 221 feet to a point; thence S.
23 º 10' W. 10367 feet to a point; thence S. 34 º 48' W. 383.5 feet to a point; thence
S. 30 º 59' E. 139.7 feet to a point; thence S. 49 º 27' W. 228.7 feet to a point; thence
S. 16 º 9' E. 302 feet to a point; thence S. 35 º 43' W. 275.4 feet to a point; thence
N. 68 º 6' W. 211.5 feet to a point; thence S. 44 º 35' W. 294 feet to a point; thence
S. 26 º 33' W. 371 feet to a point; thence S. 53 º 52' W. 93.9 feet to a point; thence
S. 21 º 0' W. 373 feet to a point; thence S. 36 º 38' W. 69.4 feet to a point; thence
S. 56 º 20' W. 93.5 feet to a point on the southerly outside line of the Jacob
Stoutamire 139.5 acre tract; thence with said line, N. 21 º 3' W. 454 feet to an iron
stake at the corner of the lands of Frank L. Deel and Bessie Stoutamire Deel,
husband and wife, et al., and Willie Hall and CM. Dodson; thence with the line of
the land of the said CM. Dodson the following courses: N. 49 º 45' E. 841.5 feet to
a chestnut on a small ridge a few poles below a tobacco house; thence N. 22 º 15'
1
E. 1501.5 feet to two pines and a black oak; thence N. 26 º 45' W. 511 /2 feet to a
forked chestnut and white oak; thence S. 43 º 15' W. 230 feet to a point, corner to
the lands of Frank L. Dodson and Moss A. Plunkett; thence with the line of the
land of Moss A. Plunkett the following courses: N. 9 º 0' W. 281 feet to a point;
thence N. 69 º 0' E. 577.5 feet to a point; thence N. 37 º 0' E. 478.5 feet to the place
of BEGINNING, containing 33 acres, more or less, as shown on a map dated June
22, 1938, made by C.B. Malcolm and David Dick, Certified Engineers and
Surveyors, recorded in the Clerk's Office of the Circuit Court for Roanoke County
in Deed Book 268, page 425.
LESS AND EXCEPT that portion of a certain 5-acre tract conveyed to Moss A.
Plunkett by Deed dated October 2, 1939, and recorded in the Clerk's Office of the
Circuit Court for Roanoke County, Virginia, in Deed Book 270, page 437.
TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as
set out in the deed from George W. Garst and Callie Garst to William D. Hall,
Circuit Court for
Roanoke County, Virginia, in Deed Book 240, page 74.
Page 4 of 11
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BEGINNING at a point in the center of the C.C.C. Road on the southerly line of
property formerly owned by W.D. Hall, corner also to J.E. Hines property; thence
with the center of the road S. 17 º 18' E. 213.8 feet to a point; thence still with the
road S. 7 º 55' W. 46.2 feet to a point; thence with a new division line through the
J.E. Hines property S. 73 º 42' W. 420.0 feet to an iron; thence with another new
division line N. 17 º 00' W. 830 feet to an old iron; thence with the line of Lot 9,
N. 20 º 18' E. 171.8 feet to an old iron; thence with the line of Lots 8 and 7, N. 12 º
38' E. 204.2 feet to an old iron corner to the Hall tract; thence with the line of the
Hall tract S. 28 º 25 E. 918.0 feet to an old iron; thence N. 84 º 03' E. 40.8 feet to
the BEGINNING, and containing 7.94 acres, more or less, as shown on map made
by T.P. Parker, C.E., dated November 9, 1963, recorded in the Clerk's Office of
the Circuit Court for Roanoke County, Virginia, in Deed Book 731, page 255.
TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as set
out in the deed from George W. Garst and Callie Garst to William D. Hall, dated March
Virginia, in Deed Book 240, page 74.
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BEGINNING at a steel pin, corner to C.H. Dodson and John Garst Heirs; thence
due East 56 poles to a steel pin, corner to C.H. Dodson and John Garst Heirs;
thence leaving C.H. Dodson's land, S. 21 º E. 70 poles to a steel pin; thence S. 75 º
W. 50 poles to a steel pin; thence S. 30 º W. 43 poles to a steel pin; thence S. 85 º
W. 22.3 poles to a steel pin on the east bank of a road; thence N. 29 º W. 57.4 poles
to a steel pin on a line of the lots sold by G.W. Garst to F.R. Hurt, H.D. Vickers
and others, which point is 43 feet west of the west corner of Lot 7; thence with the
line of the lot, N. 12 º E. 51.1 poles to an iron pin, corner to the lot owned by F.R.
Hurt and the land of John Garst Heirs; thence N. 57 º E. 28.7 poles to the
BEGINNING, containing 55.3 acres, more or less.
LESS AND EXCEPT that certain parcel of land containing 12.7 acres conveyed
to Alfred Poff by Deed dated April 12, 1940, recorded in the Clerk's Office of the
Circuit Court for Roanoke County, Virginia, in Deed Book 273, page 247.
TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road), as
set out in the deed from George W. Garst and Callie Garst to William D. Hall,
Roanoke County, Virginia, in Deed Book 240, page 74.
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BEGINNING at a steel pin being common corner to Hoffman property and Deel
Page 5 of 11
property (formerly Jacob Stoutamire), said corner being witnessed by an 8 inch
chestnut oak, which bears N. 89 º 00' E. 6 feet; thence leaving the point of
beginning and with the northerly line of the Hoffman property and the southerly
line of the original 55.3 acre tract formerly conveyed to W.D. Hall by John Garst
Heirs (of record in the Clerk's Office of the Circuit Court for Roanoke County,
Virginia, in Deed Book 240, page 74), S. 74 º 16' W. 812.7 feet to a steel pin,
corner to the lands of Hoffman and W.D. Hall; thence leaving the Hoffman
property and with five new division lines through the property of W.D. Hall: N.
79 º 38' W. 254 feet to a point on the west side of a hollow; thence N. 13 º 48' W.
203.2 feet to a point on a large rock on the east side of a hollow (said point
witnessed by a 12 inch chestnut oak, which bear West 8 feet; by a 10 inch leaning
chestnut oak, which bears S. 41 º 00' E. 7 feet and by a 10 inch chestnut oak, which
bears N. 6 º 30' E. 12 feet); thence continuing through the property of W.D. Hall,
N. 24 º 13' E. 232.8 feet to a point in the center of Brushy Mountain Road, built
by C.C.C.; thence leaving the center line of said Road, N. 35 º 04' E. 135.2 feet to
a point on the east side of a hollow (two 6 inch black oaks, bearing N. 74 º 00' W.
15 feet); thence N. 71 º 15' E. crossing the center line of Brushy Mountain Road
at 444.5 feet, in all a total distance of 726.2 feet to a stake, corner on the westerly
line of the Deel property, (formerly Jacob Stoutamire) and being 15 feet south of
the center line of Brushy Mountain Road; thence with the westerly line of the Deel
property, S. 20 º 40' E. 618.9 feet to the place of BEGINNING, and containing
12.7 acres, more or less, being shown on plat of survey prepared by C.B. Malcolm,
S.C.E., dated November 28, 1939, a copy of which is recorded in the Clerk's
Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 273, page
249.
TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as
set out in the deed from George W. Garst and Callie Garst to William D. Hall,
dated March 10, 1936, and recorded in
Roanoke County, Virginia, in Deed Book 240, page 74.
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BEGINNING at a point in the center of Mountain Road on the southerly line of
property formerly owned by W.D. Hall, now Hinchee property, said point being
corner also to the 7.94 acre tract also owned by Hinchee; thence with the southerly
line of the W.D. Hall tract, N. 84 º 03' E. 305.2 feet to a point on line of the Nancy
Perdieu tract, now owned by Hinchee; thence with the line of same, S. 28 º 25' W.
585.9 feet to an iron in the edge of Mountain Road; thence continuing S. 28 º 25'
W. 45 feet, more or less, to a point in the center of Mountain Road; thence with
the center of Mountain Road, N. 7 º 55' E. 282.3 feet to a point; thence N. 17 º 18'
W. 213.8 feet to the BEGINNING, containing 1.40 acres, more or less, and being
an easterly portion of the property owned by Mildred W. Hines, and also being a
northeasterly portion of the property shown on map made by T.P. Parker, S.C.E.,
dated October 6, 1957, recorded in the Clerk's Office of the Circuit Court for
Roanoke County, Virginia, in Deed Book 665, page 569.
TOGETHER WITH AND SUBJECT TO an easement for the Mountain Road, as
Page 6 of 11
set out in the deed from George W. Garst and Callie Garst to William D. Hall,
Roanoke County, Virginia, in Deed Book 240, page 74.
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BEGINNING at "J" shown on the map hereinafter described, corner to the lands
of Stoutamire, Garst-Hall-Poff, and Nancy Huffman Perdieu, marked by an old
steel pin (8" chestnut oak bears S. 62 º W. 21.8 feet); thence with the Garst-Hall-
Poff line S. 74 º 16' W. 812.7 feet to "I" shown on said map, corner to lands of
Garst-Hall-Poff, Garst-Hall, and Nancy Huffman Perdieu, marked by an old steel
pin (10" chestnut oak bears N. 2 º E. 10 feet and 3" black oak bears S. 16 º 30' W.
6 feet); thence with the Garst-Hall line and Garst line S. 28 º 25' W. passing an old
iron (pine pointers) at 692.7 feet, corner to lands of Garst-Hall and Garst, a total
distance of 1278.6 feet to "H" shown on said map, corner to lands of Garst and
Nancy Huffman Perdieu, marked by an iron pin in C.C.C. road (4" red oak bears
N. 53 º 35' W. 33 feet, 10" red oak bears S. 19 º 40' E. 65.5 feet, and 5" red oak
bears 1 º 5' E. 48 feet); thence with the Garst line S. 17 º 09' W. 1743.4 feet to "G"
shown on said map, corner to lands of Garst and Nancy Huffman Perdieu, marked
by a stake in said C.C.C. road (iron pin bears N. 17 º 09' E. 30 feet); thence with
the Garst line and said C.C.C. road S. 60 º 04' E. 405.2 feet to "F" shown on said
map, corner to lands of Garst and Nancy Huffman Perdieu, marked by a stake in
said C.C.C. road; thence with the Garst line and said C.C.C. road S. 44 º E. passing
a stake at 30 feet, corner to the lands of Garst and Garst-Hinchee, and with the
Garst-Hinchee line a total distance of 119 feet to "E" shown on said map, corner
to lands of Garst-Hinchee and Ward Frogg, marked by an iron on bank of said
C.C.C. road; thence with the Garst-Hinchee line S. 58 º 30' E. 85.1 feet to "D"
shown on said map, corner to lands of Garst-Hinchee and Ward Frogg, marked by
an iron on the north side of another C.C.C. road, which is now Virginia Secondary
Route No. 1404; thence with the northerly side of said road, N. 45 º 10' E. 292.2
feet to corner "C"; thence N. 60 º E. 386.4 feet to Corner "B"; thence S. 53 º 38' E.
213.00 feet to Corner "A"; thence N. 0 º 54' E. 2428.0 feet to a 24" black oak at
Corner "L" (called a red oak on some maps); thence N. 74 º 45' E. passing a stake
1
where a 12" red oak bears N. 45 º E. 22 /2 feet at 132.00 feet, in all, a total distance
of 840.00 feet to an iron rod at Corner "K"; thence with the property now or
formerly owned by Jacob Stoutamire Heirs N. 20 º 40' W. 451.0 feet to the PLACE
OF BEGINNING, and containing 59.30 acres, more or less, as shown on a plat of
survey for Nancy Huffman Perdieu, dated May 19, 1947, made by T.P. Parker,
SCE.
LESS AND EXCEPT that certain 0.70 acre tract heretofore conveyed to William
Eston Ross and Margaret Ross by Deed dated January 21, 1976, and recorded in
the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed
Book 1035, page 58.
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Page 7 of 11
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This conveyance is made subject to all recorded easements, conditions, reservations, and
restrictions now affecting said Property.
Furthermore, this conveyance is made subject to the following SFTUSJDUJPOT:
a. The Property shall not be used for commercial logging.
b. In order to maintain the runoff and erosion prevention, nonpoint source pollution
control, stream temperature and ecological values of the Property, indigenous
vegetation shall be preserved to the maximum extent possible. Removal of vegetation
on the Property shall be allowed only as set forth herein.
i. Dead, diseased, and dying trees may be removed.
ii. Fallen trees that are blocking stream channels, or trees with undermined root
systems in imminent danger of falling across streams or roads, may be removed
where a potential problem outweighs any positive effects the fallen trees may
have on the ecosystem.
iii. Trees sprouting in ditches, roadways, parking areas, and trails may be removed
to maintain the function of these facilities.
iv. No spraying of chemicals for insect or vegetation control will be allowed.
c. Pathways, greenways, trails, and driveways shall be constructed and maintained with
minimal tree removal and using best management practices, so as to effectively control
storm water and prevent erosion.
d. Campfires shall be burned only in designated, contained areas and shall be in
compliance with Roanoke County burn laws.
e. No hunting shall be allowed on the Property.
f. By its execution and recordation of this deed, the Grantee hereby declares that:
Page 8 of 11
i. All of the aforesaid real estate shall be used in perpetuity only as open-space
land for recreational purposes as set forth in the Open-Space Land Act, Virginia
Code § 10.1-1700!fu!tfr/ This declaration and dedication shall run with the
aforesaid real property and shall be binding upon all parties and entities having
any right, title, or interest in the aforesaid real estate or any part thereof, their
heirs, successors, and assigns, and shall inure to the benefit of the Grantees, the
Commonwealth of Virginia, and the Virginia Land Conservation Foundation
pursuant to Virginia Code §§ 10.1-1017 through 10.1-1026.
ii. The Property shall not be diverted from open-space use unless the requirements
of Section 10.1-1704(A) of the Code of Virginia have been met. Should the
Property be diverted or converted from the uses described in this deed or should
the interest created by this deed be extinguished at any time after the date
hereof, contrary to the provisions of Section 10.1-1704(A) of the Code of
Virginia, Grantee agrees to reimburse the VLCF any monetary consideration
received by the Grantee from VLCF in relation to acquisition of these parcels.
TJHOBUVSF!QBHFT!UP!GPMMPX!
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Page 9 of 11
WITNESS the following signatures and seals:
HSBOUPS;!
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By _____________________________
Nancy Hinchee Pace, Member
COMMONWEALTH OF VIRGINIA )
COUNTY OF __________________ ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2019, by Nancy Hinchee Pace, Member of the Hinchee & Pace LLC.
My commission expires: ______________________________________
______________________________________
Notary Public
Registration No. ________________________ (SEAL)
HSBOUPS;!
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By___________________________________
Roger B. Holnback, President
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2019, by Roger B. Holnback, President of Pathfinders for Greenways, Inc.
My commission expires: ______________________________________
______________________________________
Notary Public
Registration No. ________________________ (SEAL)
Page 10 of 11
HSBOUFF;!
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By:____________________________________
, County Administrator
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANKE ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2018, by , the County Administrator for the County of Roanoke, Virginia.
.
My commission expires: ______________________________________
______________________________________
Notary Public
Registration No. ________________________ (SEAL)
Approved as to Form:
________________________
County Attorney
Page 11 of 11
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 14, 2019
ORDINANCE APPROVING THE ACCEPTANCE OF DONATIONS OF
LAND LOCATED AT 0 VIRGINIA DEER ROAD (TAX MAP NUMBERS
036.00-01-05.00-0000, 025.00-01-44.00-0000, 025.00-01-45.00-0000,
025.00-01-47.00-0000, 025.00-01-49.00-0000) AND 0 TIMBERVIEW
ROAD (TAX MAP NUMBERS 025.00-01-09.00-0000, 025.00-01-10.00-
0000, 036.00-01-02.00-0000) FROM HINCHEE & PACE, LLC AND
PATHFINDERS FOR GREENWAYS, INC
WHEREAS, Hinchee & Pace LLC and Pathfinders for Greenways, Inc. jointly own
three (3) parcels of real property situated at Timberview Road, in Roanoke County,
Virginia (Catawba Magisterial District), bearing Tax Map Numbers 025.00-01-09.00-0000,
025.00-01-10.00-0000, 036.00-01-02.00-0000; and
WHERAS, Hinchee & Pace LLC and Pathfinders for Greenways, Inc. jointly own
four (4) parcels of real property situated at 0 Virginia Deer Road, in Roanoke County,
Virginia (Catawba Magisterial District), bearing Tax Map Numbers 025.00-01-44.00-0000,
025.00-01-45.00-0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000; and
WHEREAS, Pathfinders for Greenways, Inc., owns one parcel of real property
situated at 0 VA Deer Road, in Roanoke County, Virginia (Catawba Magisterial District),
bearing Tax Map Number 036.00-01-05.00-0000; and
WHEREAS, Hinchee & Pace LLC and Pathfinders for Greenways, Inc. desire to
donate these eight properties to the County and the County desires to acquire these
properties for the purposes of developing, constructing, operating and maintaining a
public park and greenway system; and
WHEREAS, deeds of gift have been prepared, providing for the donation of the
above-mentioned parcels to the County; and
Page 1 of 3
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on April 23, 2019. The second reading of this
ordinance was held on May 14, 2019.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the acceptance of Hinchee & Pace LLC and Pathfinders for
Greenways, Inc. joint donation of own three (3) parcels of real property situated
on Timberview Road, in Roanoke County, Virginia (Catawba Magisterial District),
bearing Tax Map Numbers 025.00-01-09.00-0000, 025.00-01-10.00-0000, 036.00-
01-02.00-0000 is hereby approved.
2. That the acceptance of Hinchee & Pace LLC and Pathfinders for
Greenways, Inc. own four (4) parcels of real property situated
on 0 Virginia Deer Road, in Roanoke County, Virginia (Catawba Magisterial
District), bearing Tax Map Numbers 025.00-01-44.00-0000, 025.00-01-45.00-
0000, 025.00-01-47.00-0000, 025.00-01-49.00-0000 is hereby approved.
3.
one parcel of real property situated on 0 VA Deer Road, in Roanoke County,
Virginia (Catawba Magisterial District), bearing Tax Map Number 036.00-01-05.00-
0000 is hereby approved.
4. That the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute such documents and take such actions on behalf of
Page 2 of 3
Roanoke County in this matter as are necessary to accomplish the acquisition of
this real estate, all of which shall be approved as to form by the County Attorney.
Page 3 of 3
ACTION NO.
ITEM NO. G.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Ordinance accepting the conveyance of right-of-way to the
Board of Supervisors, for the extension of Huffman Lane,
Vinton Magisterial District
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
First reading of an ordinance to accept nine parcels of real estate in preparation for the
addition of Huffman Lane to the State Secondary System of Highways.
BACKGROUND:
· Huffman Lane is a private road off Rutrough Road
· The nine parcels being accepted are needed to prepare Huffman Lane for
acceptance into the State Secondary System
DISCUSSION:
This item involves the acceptance of the following real estate, being conveyed to the
Board of Supervisors of Roanoke County, Virginia, for roadway improvements,
specifically the construction of Huffman Lane to State standards:
1) Donation of 0.0588 acre of Roanoke County Tax Map No. 80.00-02-21.00
the property conveyed to Steven E. and Patsy K. Greer by deed dated
County of Roanoke, Virginia, Instrument # 200323295.
2) Donation of 0.0904 acre of Roanoke County Tax Map No. 80.03-01-32.00
Page 1 of 3
being a portion of
the property conveyed to Brian L. and Jessica M. Wolfe by deed dated
County of Roanoke, Virginia, Instrument # 200903995.
3) Donation of 0.0506 acre of Roanoke County Tax Map No. 80.03-01-31.00
the property conveyed to Brent M. and Kimberly S. Chapin by deed dated
of Roanoke, Virginia, Instrument # 201501817.
4) Donation of 0.0991 acre of Roanoke County Tax Map No. 80.03-01-30.00
the property conveyed to Clay N. Leftwich by deed dated March 31, 2011
Virginia, Instrument # 201105004.
5) Donation of 0.1684 acre of Roanoke County Tax Map No. 80.03-01-29.00
on of
the property conveyed to Lana Bonds by deed dated August 20, 1985 of
Virginia, Deed Book 1225, page 116; and thence upon her death on
August 3, 2011 leaving as her heirs at law her sons Jack Burwell, James
Burwell, Paul Burwell, Sam Burwell, Calvin Burwell and David Burwell; her
daughters Nancy Young, Emma Burwell and Mary Hairston; and her
grandchildren John Burwell, Jr. and Felicia Burwell, as set forth in the Real
Estate Affidav
2011 as instrument # 201100698.
6) Donation of 0.0189 acre of Roanoke County Tax Map No. 80.00-02-24.00
the property conveyed to Mary J.D. Burwell by deed dated November 19,
Roanoke, Virginia, Instrument # 201214630.
7) Donation of 0.0113 acre of Roanoke County Tax Map No. 80.03-01-28.00
as shown on the ex
the property conveyed to Clay N. Leftwich by deed dated March 31, 2011
Virginia, Instrument # 201105004.
8) Donation of 0.0650 acre of Roanoke County Tax Map No. 80.03-01-27.00
the property conveyed to Clay N. Leftwich by deed dated May 8, 2009 of
of Roanoke,
Virginia, Instrument # 200909864.
9) Donation of 0.0835 acre of Roanoke County Tax Map No. 80.03-01-26.00
the property conveyed to Ealy Ogden and Catherine L. Ogden by deed
Page 2 of 3
the County of Roanoke, Virginia, Deed Book 962, page 514, Ealy Ogden
having died April 19, 1991 vesting title to the aforesaid parcel in Catherine
L. Ogden, now known of record as Catherine M. McCain.
Regarding property #5 above, the Lana Bonds Estate is composed of eleven heirs. Of
these eleven heirs, six have executed the donation deed. Given the circumstances of
the outstanding heirs, staff is comfortable with the Board certifying the Lana Bonds
Estate parcel with our efforts to date. The remaining heirs are not objecting but just not
willing to make themselves available or unable to be located after years of work. If the
need ever presents itself, the Board could accept a future donation from these heirs,
negotiate a settlement, or use other legal remedies allowed by State Code to secure
any outstanding rights. We believe that the likelihood of future contact with remaining
heirs is low.
Acceptance of this property is a necessary step in the process to have Huffman Lane
accepted by the Virginia Department of Transportation into its Secondary System of
State Highways as Rural Addition roadway.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve first reading, and schedule
second reading and public hearing of this ordinance to accept nine parcels of real
estate.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
ORDINANCE ACCEPTING THE CONVEYANCE OF RIGHT-OF-WAY TO
THE BOARD OF SUPERVISORS, FOR THE EXTENSION OF HUFFMAN
LANE, VINTON MAGISTERIAL DISTRICT
WHEREAS, nine (9) adjacent land owners desired to donate portions of their
property in fee simple to the County of Roanoke for right-of-way purposes to improve
roadway and construct a turnaround at the terminus of Huffman Lane; and
WHEREAS, Steven E. and Patsy K. Greer; Brian L. and Jessica M. Wolfe; Brent
M. and Kimberly S. Chapin; Clay N. Leftwich; Jack Burwell, Nancy Young, Calvin Burwell,
David Burwell, John Burwell, Jr., and Felicia Burwell; Mary J.D. Burwell; and Catherine
M. McCain have freely and voluntarily executed deeds conveying portions of their
properties to the Board of Supervisors of the County of Roanoke, Virginia, thus allowing
the Board of Supervisors to obtain ownership of the property required for purposes of
road construction upon approval of this ordinance and recordation of a deed; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
conveyance of real estate interests to the County of Roanoke be accomplished by
ordinance; the first reading of this ordinance was held on April 23, 2019, and the second
reading and public hearing was held on May 14, 2019.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the donation from Steven E. and Patsy K. Greer of approximately
0.0588 acre of real estate for purposes of location and construction of Huffman Lane as
shown on exhibit Exhibit showing right-of-way being conveyed to Board of
Page 1 of 4
Supervisors, Roanoke County by Steven E. and Patsy K. Greer, Roanoke County Tax
Map Parcel #80.00-02-21.00 situated along Huffman Lane, Vinton Magisterial District,
Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved.
2. That the donation from Brian L. and Jessica M. Wolfe of approximately
0.0904 acre of real estate for purposes of location and improvements of Huffman Lane,
as shown on exhibit Exhibit B showing right-of-way being conveyed to Board of
Supervisors, Roanoke County by Brian L. and Jessica M. Wolfe, Roanoke County tax
map parcel #80.03-01-32.00 situated along Huffman Lane, Vinton Magisterial District,
Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved.
3. That the donation from Brent M. and Kimberly S. Chapin of approximately
0.0506 acre of real estate for purposes of location and construction of Huffman Lane, as
shown on exhibit Exhibit C showing right-of-way being conveyed to Board of
Supervisors, Roanoke County by Brent M. and Kimberly S. Chapin, Roanoke County Tax
Map Parcel #80.03-01-31.00 situated along Huffman Lane, Vinton Magisterial District,
Roanoke County, Virginia dated October 20, 2017, is hereby authorized and approved.
4. That the donation Clay N. Leftwich of approximately 0.0991 acre of real
estate for purposes of location and construction of Huffman Lane, as shown on exhibit
showing right-of-way being conveyed to Board of Supervisors,
Roanoke County by Clay N. Leftwich, Roanoke County Tax Map Parcel #80.03-01-30.00
situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated
October 20, 2017, is hereby authorized and approved.
5. That the donation from Lana Bonds Estate of approximately 0.1684 acre of
real estate for purposes of location and construction of Huffman Lane, as shown on exhibit
Page 2 of 4
E-of-way being conveyed to Board of Supervisors,
Roanoke County by Lana Bonds Estate, Roanoke County Tax Map Parcel #80.03-01-
29.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia
dated October 20, 2017, is hereby authorized and approved.
6. That the donation from Mary J.D. Burwell of approximately 0.0189 acreof
real estate for purposes of location and construction of Huffman Lane, as shown on exhibit
Exhibit F showing right-of-way being conveyed to Board of Supervisors,
Roanoke County by Mary J.D. Burwell, Roanoke County Tax Map Parcel #80.00-02-
24.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia
dated October 20, 2017, is hereby authorized and approved.
7. That the donation from Clay N. Leftwich of approximately 0.0113 acre of
real estate for purposes of location and construction of Huffman Lane, as shown on exhibit
showing right-of-way being conveyed to Board of Supervisors,
Roanoke County by Clay N. Leftwich, Roanoke County Tax Map Parcel #80.03-01-28.00
situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia dated
October 20, 2017, is hereby authorized and approved.
8. That the donation from Clay N. Leftwich of approximately 0.0650 acre of
real estate for purposes of location and construction of Huffman Lane, as shown on exhibit
showing right-of-way being conveyed to Board of Supervisors,
Roanoke County by Clay N. Leftwich, Roanoke County Tax Map Parcel #80.03-01-27.00
situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia
October 20, 2017, is hereby authorized and approved.
Page 3 of 4
9. That the donation from Catherine M. McCain of approximately 0.0835 acre
of real estate for purposes of location and construction of Huffman Lane, as shown on
exhibit showing right-of-way being conveyed to Board of Supervisors,
Roanoke County by Catherine M. McCain, Roanoke County Tax Map Parcel #80.03-01-
26.00 situated along Huffman Lane, Vinton Magisterial District, Roanoke County, Virginia
dated October 20, 2017, is hereby authorized and approved.
10. That the County Administrator or Assistant County Administrator are hereby
authorized to execute such documents and take such actions in this matter as are
necessary to accomplish the donation of this real estate to the County of Roanoke, all of
which shall be approved as to form by the County Attorney.
Page 4 of 4
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Open district appointments.
BACKGROUND:
1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
Budget and Fiscal Affairs Committee (BFAC) (At-Large)
Two open appointments
2. Economic Development Authority (EDA) (appointed by District)
Leon McGhee has resigned from the EDA effective February 1, 2019. This is a
four-year term and will not expire until September 26, 2021.
Page 1 of 2
3. Library Board (appointed by District)
The following District appointment remains open:
Vinton Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,APRIL 23, 2019
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April23,
2019,designated as Item I-ConsentAgenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through4
inclusive, as follows:
1.Approval of minutes –February 12, 2019; February 26, 2019
2.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Denise P. Pully, Membership Supervisor for the Department of Parks,
Recreation and Tourism, upon her retirement after more thantwelve (12) years
of service
3.Request to accept and allocate funds in the amount of $1,872.10 from the
Commonwealth of Virginia to the Clerk of the Circuit Court
4.Resolution requesting acceptance of Olde Course Lane, Kinloch Lane, Medinah
Circle and Forest Highlands Court of Fairways at Hanging Rock Subdivision into
the Virginia Department of Transportation System
Page 1of 1
ACTION NO.
ITEM NO. I.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Denise P. Pully,
Membership Supervisor for the Department of Parks,
Recreation and Tourism, upon her retirement after more
than twelve (12) years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Recognition of the retirement of Denise P. Pully
BACKGROUND:
Denise P. Pully, Membership Supervisors for the Department of Parks, Recreation and
Tourism, retired on April 1, 2019, after twelve (12) years of service.
her home.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO DENISE P. PULLY,
MEMBERSHIP SUPERVISOR FOR THE DEPARTMENT OF PARKS,
RECREATION AND TOURISM, UPON HER RETIREMENT AFTER MORE
THAN TWELVE (12) YEARS OF SERVICE
WHEREAS, Denise P. Pully was employed by Roanoke County on February 12,
2007; and
WHEREAS, Ms. Pully retired on April 1, 2019, after twelve (12) years and two (2)
months of devoted, faithful and expert service to Roanoke County; and
beginning in 2007 and played a key role in the success of major special events such as
Touch-A-Truck, Tons of Fun, Enchanted Eve and Summer Blast; and
WHEREAS, Ms. Pully became Membership Supervisor at Green Ridge Recreation
Center in 2009, and led the center to many successful achievements including consistent
annual membership retention rates at or above 60%, various successful events with high
attendance, and the community, family-based feel the center and water park have today;
and
WHEREAS, Ms. Pully, throughout her employment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to DENISE P. PULLY for more than twelve (12) years of capable, loyal and
Page 1 of 2
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. I.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Request to accept and allocate funds in the amount of
$1,872.10 from the Commonwealth of Virginia to the Clerk of
the Circuit Court
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY:
County Administrator
ISSUE:
Request to accept and allocate funds in the amount of $1,872.10 to the Clerk of the
Circuit Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds representing fees collected by the Roanoke County Circuit
Court Clerk's Office, have been received from the State in the amount of $1,872.10. In
accordance with State of Virginia Code Section 17.1-279 stated the Circuit Court Clerks
Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the
Clerk's Office can request the fees that were assessed the previous month. The code
section further states that four of every five dollar fee shall be allocated by the
Compensation Board from the trust fund for the purposes of obtaining and updating
office automation and information technology equipment including software and
conversion services; preserving, maintaining and enhancing court records, including but
not limited to the costs of repairs, maintenance, land records, consulting services,
service contracts, redaction of social security numbers from land records and system
replacement or upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly
Page 1 of 2
maintenance bill from the Supreme Court for maintaining their records, equipment, etc..
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds
are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $1,872.10 to the Clerk of Circuit Court from
the Commonwealth of Virginia.
Page 2 of 2
ACTION NO.
ITEM NO. I.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Resolution requesting acceptance of Olde Course Lane,
Kinloch Lane, Medinah Circle and Forest Highlands Court of
Fairways at Hanging Rock Subdivision into the Virginia
Department of Transportation System
SUBMITTED BY: Tarek Moneir
Acting Director of Development Services
APPROVED BY: onnell
County Administrator
ISSUE:
Resolution requesting that the Virginia Department of Transportation (VDOT) accept
Olde Course Lane, Kinloch Lane, Medinah Circle, and Forest Highlands Court, Sections
2, 3 and 4 of The Fairways at Hanging Rock in the Catawba Magisterial District, into the
Virginia Department of Transportation System.
BACKGROUND:
The County of Roanoke is asking the Board of Supervisors approve a resolution
requesting that the Virginia Department of Transportation (VDOT) accept, as described
by the AM-4.3, (See Attachment A):
· 0.16 mile of Olde Course Lane from the intersection of Edgebrook Road (VA SEC.
Route # 1150) to its cul-de-sac;
· 0.15 mile of Kinloch Lane from the intersection of Olde Course Lane to its cul-de-
sac;
· 0.11 mile of Medinah Circle from the intersection with Kinloch Lane to its cul-de-sac;
and,
· 0.09 mile of Forest Highlands Court from the intersection with Kinloch Lane to its cul-
de-sac.
These roadways are located within Sections 2, 3 and 4 of the The Fairways at Hanging
Page 1 of 2
location.
DISCUSSION:
The staff has inspected these roads along with representatives of the Virginia
Department of Transportation. These roads have been deemed acceptable for
inclusion in the State Secondary Highway System.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
The staff recommends approval of the attached resolution.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION REQUESTING ACCEPTANCE OF OLDE COURSE LANE,
KINLOCH LANE, MEDINAH CIRCLE AND FOREST HIGHLANDS
COURT OF FAIRWAYS AT HANGING ROCK SUBDIVISION INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION
WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of TransportationSubdivision Street Requirements; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM-4.3 to the secondary system of State highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy
of this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time; and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Residency Administrator for the Virginia Department of Transportation.
Page 1 of 1
County of Roanoke
Unappropriated Balance, Board Contingency, and Capital Reserves
Fiscal Year 2018-2019
General GovernmentCapital
Unappropriated % ofBoard
BalanceRevenuesContingencyReserves
Audited balance as of June 30, 2018$ 23,531,962$ -$ 2,625,851
Approved Sources:
Appropriated from 2018-19 budget (Ordinance 052218-1-a) 50,000
Allocated per the Comprehensive Financial Policy (12-18-2018) (651,462) 651,462
Allocated from Year End to Capital Reserves (12-18-2018) 142,294
Approved Uses:
Appropriated for 2018-19 budget (Ordinance 052218-1-b) (1,611,089)
Appropriated for 2018-19 budget (Ordinance 031219-5) (187,000)
Balance at April 23, 2019$ 22,880,50012.00%$ 50,000$ 1,621,518
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
OutstandingOutstanding
June 30, 2018AdditionsDeletionsApril 23, 2019
General Obligation Bonds$2,765,175$-$2,765,175
VPSA School Bonds72,194,04327,875,0008,121,85591,947,188
Lease Revenue Bonds77,970,0002,935,00075,035,000
Premiums9,929,4419,929,441
$162,858,659$27,875,000$11,056,855-$179,676,804
Submitted ByLaurie L. Gearheart
Acting Director of Finance
Approved ByDaniel R. O'Donnell
County Administrator
ACTION NO.___________________
ITEM NUMBER_______________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: April 23, 2019
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31-Mar-19
SUMMARY OF INFORMATION:
CASH INVESTMENT:
SUNTRUST CON2,442,846.102,442,846.10
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA(55,764.00)
SCOTT STRINGFELLOW 28,003,919.80
WELLS FARGO7,000,000.00
WELLS FARGO CONTRA(33,900.00)34,914,255.80
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION 15,274,437.2715,274,437.27
MONEY MARKET:
AMERICAN NATIONAL BANK2,049,453.81
BRANCH BANKING & TRUST96,435.65
HOMETRUST BANK11,569.91
SCOTT STRINGFELLOW - JAIL1,140,955.23
SCOTT STRINGFELLOW 18,002,628.43
WELLS FARGO5,155,445.19
BANK OF THE JAMES506,507.6226,962,995.84
TOTAL79,594,535.01
4/23/2019
ACTION NO.
ITEM NO. M.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Work session to review with the Board of Supervisors the
County Administrator's Proposed Fiscal Year 2019-2020
Operating Budget
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY:
County Administrator
ISSUE:
Review the County Administrator's Proposed Fiscal Year 2019-2020 Operating Budget.
BACKGROUND:
As part of the annual budget development process, County staff conducts a series of
work sessions with the Board of Supervisors after the County Administrator proposes
his budget. This year's operating budget was proposed on March 12, 2019. This work
session is the third of three scheduled work sessions before first reading to adopt the
budget on May 14, 2019. The second and final reading is scheduled for May 28, 2019.
DISCUSSION:
This work session will provide information to the Board of Supervisors regarding the
County Administrator's Fiscal Year 2019-2020 Operating Budget. Topics to be
discussed by County staff include Other General Funds, Internal Service Funds, fees
and charges, and potential changes to the County Administrator's proposed budget. The
Board of Supervisors may also wish to discuss other topics related to the proposed
operating budget. The attached Power Point presentation will be shown.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the attached presentation. If
changes to the County Administrator's proposed budget detailed in the presentation
have the consensus of the Board of Supervisors, those changes will be reflected as part
of first reading of the budget ordinances.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the
County Administrator's Proposed Fiscal Year 2019-2020 Operating Budget.
Page 2 of 2
FY 2020 Budget Development
Budget Work Session #3
Board of Supervisors Work Session
April 23, 2019
Work Session Agenda
•Other General Fund Operating Budgets
•Internal Service Fund Budgets
•Fees and Charges for Services
•Potential Changes from Proposed Budget
•Next Steps
FY 2020 Budget Development
2
Budget Work Session #3
Other General Fund Budgets
FY 2020 Budget Development
3
Budget Work Session #3
Proposed FY 2020 Operating Budget
Other General Fund Budgets
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
Communications/Information Technology
$10,950,782 $10,988,950 $38,168 0.3%
Children’s Services Act
$8,343,504 $7,749,460 ($594,044)-7.1%
RecreationFee Class
$6,015,557 $5,932,520 ($83,037)-1.4%
FleetService Center
$3,033,795 $3,281,959 $248,164 8.2%
CriminalJustice Academy
$395,857 $387,252 ($8,605)-2.2%
PRT –SchoolOperations
$357,688 $363,514 $5,826 1.6%
Community Development Technology Fee
$40,000 $40,000 ------
Police E-Citation Special Revenue
$60,000 $60,000 ------
Other GeneralFund Budgets
$2,036,527 $2,051,328 $14,801 0.7%
Total,Other General Funds
$31,233,710 $30,854,983 ($378,727)-1.2%
FY 2020 Budget Development
4
Budget Work Session #3
Proposed FY 2020 Operating Budget
Other General Fund Budgets
•Communications / Information Technology
•Recurring revenues now cover planned expenditures –no use of fund balance.
•Additional $30,000 to replace chairs for Emergency Communications Center (ECC) staff.
•An increase of $129,000 to maintain the ECC Fund Balance at 7.5% of budgeted expenditures
as designated by the Comprehensive Financial Policy.
•Children’s Services Act (CSA)
•Large decrease in FY 2020 due to FY 2018 actual and FY 2019 projected expenditures being
lower than expected.
•Expenditures continue to increase for Private Day School. $4.75 million is budgeted in FY
2020 (FY 2018 actual expenditures were $4.01 million).
•In FY 2020, recurring revenues are projected to cover recurring expenditures with the
additional $400,000 transfer from the General Government Fund.
FY 2020 Budget Development
5
Budget Work Session #3
Proposed FY 2020 Operating Budget
Other General Fund Budgets
•Recreation Fee Class
•Reduction in Fee Class is related to programming changes and changes in personnel.
•The Fee Class fund is no longer supported by a transfer from the General
Government Fund and is supported through increases in some programming and
camp fees.
•Changes to fees and charges are detailed in Attachment A.
•Aerial Adventure Budget to be added to Proposed Budget as part of First Reading of
Budget Ordinances on May 14, 2019.
•Grants and Other
•Increase due to higher County match for Firefighter positions which are partially
funded by the federal SAFER grant.
FY 2020 Budget Development
6
Budget Work Session #3
Proposed FY 2020 Operating Budget
Internal Service Fund Budgets
FY 2019 FY 2020$ Change% Change
Budget AreaBudgetProposedFY 20–FY 19FY 20 / FY 19
Health Insurance Fund
$11,192,391 $12,436,770 $1,244,379 11.1%
Dental Insurance Fund
$715,823 $758,540 $42,717 6.0%
Risk Management Fund
$1,654,003 $1,604,003 ($50,000)-3.0%
Total,Internal Service Funds
$13,562,217 $14,799,313 $1,237,096 9.1%
FY 2020 Budget Development
7
Budget Work Session #3
Proposed FY 2020 Operating Budget
Internal Service Fund Budgets
•Health Insurance Fund
•Increases are attributed to:
•Increased claims, costs of claims, and cost of administration
•Need to address fund balance issues to be in compliance with Board of Supervisors adopted fund
balance policies
•Include a 2% claims margin due to fluctuation in claims costs
•Dental Insurance Fund
•Minimal increase in monthly rates, no changes to benefits or budget
•Risk Management Fund
•Transfer from General Government Fund is reduced by $50,000 based on FY 2018 actual and FY 2019
projected expenditures as well as having sufficient fund balance available
FY 2020 Budget Development
8
Budget Work Session #3
Proposed Changes to
Fees and Charges for Services
FY 2020 Budget Development
9
Budget Work Session #3
Proposed FY 2020 Operating Budget
Fees and Charges for Services
Fire & Rescue
•Ambulance Fee adjustments to meet Medicare’s Maximum Allowable
Reimbursable Fee (Attachment A)
County Libraries
•Library Fee adjustments to make room rental fees consistent
throughout Roanoke County Library Locations (Attachment A)
County of Roanoke Transportation (CORTRAN)
•CORTRAN Fee adjustment to increase the cost of each one-way trip
from $4 to $5.
FY 2020 Budget Development
10
Budget Work Session #3
Proposed FY 2020 Operating Budget
Fees and Charges for Services
Recreation Fee Class
•Recreation Fee Class changes in Fees and Charges are proposed in:
•After School for Kids (ASK) Programs
•Splash Valley Day Pass
•Green Ridge Membership Fees and Day Passes
•Food and Beverage Services
•Explore Park Lease Agreement Revenues
•Explore Park Parking and Usage Fees
•Details regarding fees and charges amounts can be found in
Attachment A.
FY 2020 Budget Development
11
Budget Work Session #3
Potential Changes to County
Administrator’s Proposed Budget
FY 2020 Budget Development
12
Budget Work Session #3
Proposed FY 2020 Operating Budget
Potential Budget Changes
•After the first two work sessions, two budget items were brought
forth by the Board of Supervisors and County staff as potential budget
revisions:
•Increase employee compensation adjustment from 2.5% to 2.75% (estimated
cost $140,000)
•Increase costs associated with Roanoke Valley Resource Authority (RVRA)
tipping fees (estimated cost $60,000)
•County staff reviewed proposed revenues and expenditures to
determine if adjustments could be made
FY 2020 Budget Development
13
Budget Work Session #3
Proposed FY 2020 Operating Budget
Potential Changes to Proposed Revenue Budget
Proposed Revenue Budget AdjustmentIncrease(Decrease)
1. Increaserevenue from Commonwealth$120,000---
2. Increase revenue from Business Licenses$150,000---
3. Adjust Community Development feesand charges revenue based on
$15,000---
updated projections
4. Decrease revenue from BusinessLicenses due to adjusting gross
---($31,000)
receipts threshold to $135,000 to only pay $50 fee instead of tax
5. Reducerevenue estimate from Communications & Sales Use Tax---($100,000)
Totals$285,000($131,000)
Staff recommends the addition of $154,000 in additional FY 2020 General Government Revenue. Of
that total $19,000 is shared revenue with RCPS. The RCPS share of that revenue is $7,985, leaving
$146,015 of net additional revenue for the County .
FY 2020 Budget Development
14
Budget Work Session #3
Proposed FY 2020 Operating Budget
Potential Changes to Proposed Expenditure Budget
Proposed Expenditure Budget Adjustment(Decrease)
1. Board of SupervisorsConsensus on Discretionary Outside Agency
($9,825)
Funding
*2. Utilize Board of SupervisorsContingency Funding to offset additional
($50,000)
expenditures
3. Utilize VPSA refundingsavings (cash) to replace the General
($50,000)
Government transfer to the Capital Budget
Total($109,825)
*Adopted Comprehensive Financial Policy, Section 4-6
The Board of Supervisors generally appropriates a Contingency budget to provide for unanticipated expenditures
that arise during the year. This budget is recommended to be established at a minimum of $50,000, though the
Board has the discretion to alter that amount through the budget appropriation process.
FY 2020 Budget Development
15
Budget Work Session #3
Proposed FY 2020 Operating Budget
Potential Budget Changes –Staff Recommendation
•If all revenue adjustments ($146,015) are approved, and maximum
expenditure reductions($109,825) are approved, County staff
recommends the following:
•Increase employee compensation adjustment from 2.5% to 2.75%. ($140,000)
•Add $60,000 to General Services –Solid Waste budget for RVRA tipping fees.
•Remove Economic & Community Development Planner –Zoning Enforcement
position from “frozen” status. ($55,840)
FY 2020 Budget Development
16
Budget Work Session #3
Next Steps
FY 2020 Budget Development
17
Budget Work Session #3
Proposed FY 2020 Operating Budget
Next Steps –Work Sessions
Work SessionTopic2019 Date
FY 2019-2019 Mid-Year Revenue/ExpenditureUpdateJanuary 22
FY 2019-2020 Revenue ProjectionsFebruary 12
CapitalImprovement ProgramFebruary26
Total Compensation; Outside AgenciesMarch 26
Departmental Budgets; Outside AgenciesApril 9
Other General Fund and Internal ServiceFunds, Fees & Charges; Follow-Up Itemsas NecessaryApril 23
Note: Additional work sessions may be added if necessary
FY 2020 Budget Development
18
Budget Work Session #3
Proposed FY 2020 Operating Budget
Next Steps –Tax Rate and Budget Items
TaxRate/Budget Item2019 Date
County Administrator’s Recommended FY 2020 OperatingBudgetMarch 12
Budget Public Hearing & Resolution to Establish the Maximum Tax Rate;Public Hearing
March 26
on Effective Tax Rate
Operating and Capital Budget Public Hearing; Public Hearing on Tax Rates; Resolution
April9
to Establish a Tax Rate
First Readingof Ordinance to Appropriate Funds for the FY 2020 Operating & Capital
May 14
Budgets; Final Public Hearing
Resolution to Adopt FY 2020Operating& Capital Budget & Second Reading to
May 28
AppropriateFunds for the FY 2020 Operating & Capital Budgets
FY 2020 Budget Development
19
Budget Work Session #3
Questions and
Comments
FY 2020 Budget Development
20
Budget Work Session #3
Attachment A: Revenues Including
Fees and Charges for Services
FY 2020 Budget Development
1
Attachment A: Fees and Charges
Proposed FY 2020 Operating Budget
Fees and Charges for Services
Fire& Rescue Fee Adjustments
ItemFee/ Charge AdjustmentDetails
CurrentProposed
Advanced Life Support 1$450$465
Ambulance FeesMaximum Allowable
Advanced Life Support2$685$700
ReimbursableFee
Basic Life Support $390$400
FY 2020 Budget Development
2
Attachment A: Fees and Charges
Proposed FY 2020 Operating Budget
Fees and Charges for Services
Library Fee Adjustments
Library LocationFee/ Charge AdjustmentDetails
CurrentProposed
Auditoriumwith Meeting
$150$125
Rooms 1 and 2
Meeting Room 1 or 2
$15$10
Community
Adjust room rental fees to be
MeetingRooms 1 and 2
South County Libraryconsistent throughout Roanoke
$45$40
Commercial
County Library Locations
Meeting Rooms 1 and 2 Party
-$25
Rentals
Business Office ½ Day (New)-$50
Business Office Full Day (New)-$100
Adjust room rental fees to be
Meeting Room Community$7.50$10
GlenvarLibraryconsistent throughout Roanoke
MeetingRoom Party Rentals-$25
County Library Locations
FY 2020 Budget Development
3
Attachment A: Fees and Charges
Proposed FY 2020 Operating Budget
Fees and Charges for Services
Library Fee Adjustments (continued)
Library LocationFee/ Charge AdjustmentDetails
CurrentProposed
Meeting RoomCommunity$5$10
Adjust room rental fees to be
Meeting Room Commercial$25$40
Hollins Libraryconsistent throughout Roanoke
MeetingRoom Party Rentals-$25
County Library Locations
Conference Room Community$5$10
Projector-$5
Meeting Room Community$25$10
Adjust room rental fees to be
Vinton Libraryconsistent throughout Roanoke
MeetingRoom Commercial$45$40
County Library Locations
MeetingRoom Party Rentals-$25
Business Office: ½ Day = Up to 4 hours; Full Day = 4+ hours
Party Rentals: Must rent for a minimum of 3 hours that includes 1 hour setup and 1 hour cleanup. Non refundable $50
deposit.
After Hours at South County: Rates are doubled.
FY 2020 Budget Development
4
Attachment A: Fees and Charges
Proposed FY 2020 Operating Budget
Fees and Charges for Services
CORTRAN Fee Adjustments
ItemFee/ Charge AdjustmentDetails
CurrentProposed
Increase of $1 for each one-way
CORTRANpublic transit service for
CORTRAN fee per one-way trip
trip.
qualified residents of Roanoke $4$5
County.
FY 2020 Budget Development
5
Attachment A: Fees and Charges
Proposed FY 2020 Operating Budget
Fees and Charges for Services
Recreation Fee Class Fee Adjustments
ProgramFee/ Charge AdjustmentDetails
CurrentProposed
AthleticsCamps$89$99
Increased fees for various
Youth and FullDay Camps*$175$185
summer camps. Camps noted
Explore Park In-House Camps$205$210
Various Summer Campswith an asterisk indicate that
Explore Park Paddling Camp$330$340
they do not include Camp
Explore Park Mountain Biking
Roanoke.
$305$340
Camp
Preschool Camps*$75$80
Increase of $2 for all Wellness
Wellness and Fitness Classesand Fitness programs offered at Wellness/FitnessProgram$49$51
the BrambletonCenter
FY 2020 Budget Development
6
Attachment A: Fees and Charges
Proposed FY 2020 Operating Budget
Fees and Charges for Services
Recreation Fee Class Fee Adjustments (continued)
ProgramFee/ Charge AdjustmentDetails
CurrentProposed
BrambletonCenter Room Increase of $5 for room rental
Rental Ratesrates at the BrambletonCenterRoom RentalRate$30$35
Increase of $2.50 to the weekly
After School for Kids (ASK)ASK rate and an increase of $10 Bi-MonthlyProgram Rate$120.05$127.00
to the ASK Registration Fee.
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Increase the fee to rent athletic
100% County Residents$30$40
field by $10 per unit of play for
Athletic Field Rental Rate
field maintenance and staff
50%or more County Residents$40$50
support.
Less than 50%County Residents$60$70
FY 2020 Budget Development
7
Attachment A: Fees and Charges
Proposed FY 2020 Operating Budget
Fees and Charges for Services
Recreation Fee Class Fee Adjustments (continued)
ProgramFee / Charge AdjustmentDetails
CurrentProposed
Resident/Child(ages 3 to 17)$7$8
Resident/Adult (ages 18 to 54)$8$9
Resident/Adult (ages 55 and up)$6$7
Splash ValleyIncrease of $1 for all day passes.
Non-Resident/Child (ages 3 to 17)$9$10
Non-Resident/Adult (ages 18 to 54)$10$11
Non-Resident/Adult(ages 55 and up)$8$9
Increase based on actual Fees vary based on concessions items. Concessions menu
Splash Valley Concessionsfood/beverage costs and cost includes 56 items, with 24 items with price increases, 29
recovery model.items with the same price, and three items with a lower price.
FY 2020 Budget Development
8
Attachment A: Fees and Charges