HomeMy WebLinkAbout4/23/2019 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION 042319-1 RECOGNIZING THE ROANOKE VALLEY-
ALLEGHANY REGIONAL COMMISSION ON ITS FIFTY (50) YEARS OF
SERVICE TO THE REGION
WHEREAS, in 1966, the General Assembly created the Metropolitan Areas Study
Commission (the Hahn Commission), which found that a holistic approach to solving local
and regional problems needed to be taken and recommended a new concept, the creation
of planning district commissions and service district commissions; and
WHEREAS, The Virginia Area Development Act (VADA) passed in 1968 created
the planning district commission framework "to encourage and facilitate local government
cooperation and state -local cooperation in addressing on a regional basis, problems of
greater than local significant"; and
WHEREAS, following passage of the VADA, the Commonwealth undertook an
aggressive effort to establish planning district commission boundaries, the last of which
were announced in 1969, and within one year, planning district commissions were
established in 19 of the original 22 districts; and
WHEREAS, in 2019, the Roanoke Valley -Alleghany Regional Commission, is
celebrating 50 years of promoting and supporting regional collaboration; and
WHEREAS, the Roanoke Valley -Alleghany Regional Commission, serves to foster
intergovernmental cooperation by bringing together elected and appointed officials and
citizens to discuss common needs and develop solutions to regional issues; and
WHEREAS, of the last 50 years, the Roanoke Valley -Alleghany Regional
Commission supported its member local governments by conducting studies and
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identifying solutions in the areas of transportation, economic development, infrastructure,
the environment and community development; and
WHEREAS, The Roanoke Valley -Alleghany Regional Commission often serves as
a liaison between local and state governments, partnering with the Commonwealth of
Virginia to carry out state initiatives at the local and regional level; these partnerships
have included working cooperatively with state agencies on projects such as development
regional water supply plans, preparing transportation plans and assisting localities with
Community Development Block Grants; and
WHEREAS, THE Roanoke Valley -Alleghany Regional Commission takes great
pride in its 50 years of accomplishments, while recognizing the importance of looking
ahead to the challenges of the future.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County commends the Roanoke Valley -Alleghany Regional Commission on the occasion
of its 50th Anniversary and recognizes the many important programs and services it has
provided to the region since 1969; and
BE IT FURTHER RESOLVED, that the Clerk of the County of Roanoke prepare a
copy of this resolution for presentation to the Roanoke Valley -Alleghany Regional
Commission as an expression of Roanoke County's appreciation for the vital support
provided by the Roanoke Valley -Alleghany Regional Commission to local governments,
the region's citizens and the Commonwealth of Virginia.
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On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A VOP1Y TESTE:
Deborah C. JaLk
Chief Deputy CI to the Board of Supervisors
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION 042319-2 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARY BETH
WILLIAMS, PARTS AND SERVICE SPECIALIST FOR THE
DEPARTMENT OF GENERAL SERVICES, UPON HER RETIREMENT
AFTER TWELVE (12) YEARS OF SERVICE.
WHEREAS, Mary Beth Williams was employed by Roanoke County on March 26,
2007; and
WHEREAS, Ms. Williams retired on April 1, 2019, after twelve (12) years of
devoted, faithful and expert service to Roanoke County; and
WHEREAS, Ms. Williams, through her employment with Roanoke County in the
role of Parts and Service Specialist, has served with professionalism and dedication in
providing services to the citizens of Roanoke County; and
WHEREAS, throughout Ms. Williams' tenure with Roanoke County, she provided
exceptional customer service to all users of the Fleet Center; and
WHEREAS, Ms. Williams was instrumental in the transition from a small garage
facility in Salem to a modern fleet center operation that provides for the comprehensive
management of both County fleet and equipment, as well as billed services for multiple
other government entities.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to MARY BETH WILLIAMS for more than twelve (12) years of capable,
loyal, and dedicated service to Roanoke County; and
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FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
Assaid and carried by the following recorded vote.-
AYES:
ote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A Q6.PY TESTE:
Debbrah C. Jack's
Chief Deputy Clerk ahe Board of Supervisors
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION 042319-3 APPROVING THE ROANOKE VALLEY
RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2019-2020
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke and the Town Council of the Town of Vinton; and
WHEREAS, the Chief Executive Officer of the Roanoke Valley Resource Authority
has submitted the fiscal year 2019-2020 budget of the Roanoke Valley Resource
Authority for approval.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA that the fiscal year 2019-2020 budget for the Roanoke
Valley Resource Authority, is hereby approved, and the County Administrator and the
Clerk are authorized to execute and attest respectively, on behalf of the County, any
documentation, in form by the County Attorney, necessary to evidence said approval.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A rQPIY TESTE:
Deborah C. Jacks
Chief Deputy Clerk t e Board of Supervisors
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cc: Rebecca Owens, Assistant County Administrator
Rob Light, Director of General Services
Christopher Bever, Director of Management and Budget
Daniel Miles, CEO, Roanoke Valley Resource Authority
Stephanie M. Moon Reynolds, Clerk, Roanoke City Council
Susan Johnson, Clerk, Town of Vinton
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, ARPIL 23, 2019
RESOLUTION 042319-4 APPROVING THE ROANOKE COUNTY
PUBLIC SCHOOLS BUDGET FOR FISCAL YEAR 2019-2020 UPON
CERTAIN TERMS AND CONDITIONS
WHEREAS, State Code 22.1-93 requires the governing body of a County to
prepare and approve an annual budget for education purposes by May 15 or within thirty
(30) days of the receipt by the County of the estimates of state funds, whichever shall
later occur; and
WHEREAS, the Roanoke County School Board approved their fiscal year 2019-
2020 budget on March 28, 2019.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia that the fiscal year 2019-2020 Roanoke County Public Schools budget as set
forth by the School Board's adoption on March 28, 2019, a copy of which is incorporated
by reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
On motion of Supervisor Assaid to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
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A JCORY TESTE:
Deborah C. JacWs/
Chief Deputy ClerktpAe Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Rebecca Owens, Assistant County Administrator
Dr. Kenneth Nicely, Superintendent of Roanoke County Schools
Susan Peterson, Director of Finance, Roanoke County Schools
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, APRIL 23, 2019
RESOLUTION 042319-5 APPOINTING REPRESENTATIVES FOR THE
LOCAL FINANCE BOARD
WHEREAS, Ordinance 042809-4 adopted by the Board of Supervisors on April 23,
2019, appointed four individuals to serve on the "Local Finance Board;" and
WHEREAS, in September 2011, the School Board joined the VML/VACO Pooled
Trust with the County of Roanoke; and
WHEREAS, according to State Code, the finance board shall be composed of at
least three members who shall include the chief financial officer of the County, the
treasurer of the County, and at least one other additional person who shall be a citizen of
the Commonwealth with proven integrity, business ability, and demonstrated experience
in cash management and in investments; and
WHEREAS, Ordinance 042809-4 further indicates subsequent appointments to
the finance board may be made by resolution adopted by the Board of Supervisors.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County that this Board hereby appoints the following additional members to the Local
Finance Board:
• Susan Peterson, Director of Finance, Authorized Representative with no term
limit, per State Code.
• Penny Hodge, Citizen Representative, two-year term to expire April 23, 2021
• Laurie Gearheart, Acting Director of Finance, Authorized Representative with
no term limit, per State Code.
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• Paul M. Mahoney, Citizen Representative, one-year term to expire April 23,
2020
BE IT FURTHER resolved that the Clerk to the Board be, and hereby is, directed
to send a copy of this resolution to the individuals named herein and the other members
of the Local Finance Board.
On motion of Supervisor Assaid to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A CORY TESTE:
Deborah C. Jacks
Chief Deputy Clerk to Board of Supervisors
cc: F. Kevin Hutchins, Treasurer
Rebecca E. Owens, Assistant County Administrator
Laurie Gearheart, Acting Director of Finance
Susan Peterson, Director of Finance, Roanoke County Public Schools
Penny Hodge
Paul M. Mahoney
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION 042319-6.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DENISE P.
PULLY, MEMBERSHIP SUPERVISOR FOR THE DEPARTMENT OF
PARKS, RECREATION AND TOURISM, UPON HER RETIREMENT
AFTER MORE THAN TWELVE (12) YEARS OF SERVICE
WHEREAS, Denise P. Pully was employed by Roanoke County on February 12,
2007; and
WHEREAS, Ms. Pully retired on April 1, 2019, after twelve (12) years and two (2)
months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Ms. Pully's tenure she worked as Special Event Assistant
beginning in 2007 and played a key role in the success of major special events such as
Touch -A -Truck, Tons of Fun, Enchanted Eve and Summer Blast; and
WHEREAS, Ms. Pully became Membership Supervisor at Green Ridge Recreation
Center in 2009, and led the center to many successful achievements including consistent
annual membership retention rates at or above 60%, various successful events with high
attendance, and the community, family -based feel the center and water park have today;
and
WHEREAS, Ms. Pully, throughout her employment with Roanoke County, has
been instrumental in improving the quality of life and providing services to the citizens of
Roanoke County;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to DENISE P. PULLY for more than twelve (12) years of capable, loyal,
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor North to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A UOPIY TESTE:
Deborah C. Jacks J
Chief Deputy Clerk t th Board of Supervisors
2
ACTION NO. A -042319-6.b
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2019
AGENDA ITEM: Request to accept and allocate funds in the amount of
$1,872.10 from the Commonwealth of Virginia to the Clerk of
the Circuit Court
SUBMITTED BY:
APPROVED BY:
ISSUE:
Jill Camilletti
Deputy Clerk IV
Daniel R. O'Donnell
County Administrator
Request to accept and allocate funds in the amount of $1,872.10 to the Clerk of the Circuit
Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds representing fees collected by the Roanoke County Circuit Court
Clerk's Office, have been received from the State in the amount of $1,872.10. In
accordance with State of Virginia Code Section 17.1-279 stated the Circuit Court Clerks
Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the
Clerk's Office can request the fees that were assessed the previous month. The code
section further states that four of every five dollar fee shall be allocated by the
Compensation Board from the trust fund for the purposes of obtaining and updating office
automation and information technology equipment including software and conversion
services; preserving, maintaining and enhancing court records, including but not limited
to the costs of repairs, maintenance, land records, consulting services, service contracts,
redaction of social security numbers from land records and system replacement or
upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly
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maintenance bill from the Supreme Court for maintaining their records, equipment, etc..
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $1,872.10 to the Clerk of Circuit Court from
the Commonwealth of Virginia.
VOTE:
Supervisor North moved to accept and allocate the funds. Supervisor Radford seconded
the motion. Motion approved.
CC' Jill Camilletti, Deputy Clerk IV
Laurie Gearheart, Acting Director of Finance
Christopher Bever, Director of Management and Budget
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Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Hooker
®
❑
❑
Mr. Radford
®
❑
❑
Mr. Peters
®
❑
❑
Ms. North
®
❑
❑
CC' Jill Camilletti, Deputy Clerk IV
Laurie Gearheart, Acting Director of Finance
Christopher Bever, Director of Management and Budget
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION 042319-6.c REQUESTING ACCEPTANCE OF OLDE
COURSE LANE, KINLOCH LANE, MEDINAH CIRCLE AND FOREST
HIGHLANDS COURT OF FAIRWAYS AT HANGING ROCK
SUBDIVISION INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION
WHEREAS, the streets described on the attached VDOT Form AM -4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM -4.3 to the secondary system of State highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy
of this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time; and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Residency Administrator for the Virginia Department of Transportation.
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On motion of Supervisor North to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
I
cc: Tarek Moneir, Acting Director of Development Services
Virginia Department of Transportation
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i
I
i
NORTH
ExIst tng
Wk 0I.......
'm .
Pii0'P-0-SED ADDITION SHOWN IN BLUE
I
ROANOKE COUNTY ACCEPTANCE OF OLDE COURSE LANE, KINLOCH LANE,
DEPARTMENT OF FOREST HIGHLANDS COURT, AND MEDINAH CIRCLE
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
COMMUNITY DEVLOPMENT SCONDARY SYSTEM
RIGHT
----
ROADWAY
DESCRIPTION
LENGTH
OF WAY
WIDTH
SERVICES
Miles
Feet
Feet
Houses
Olde Course Lane from the intersection of Edgebrook
Road (VA SEC. Route # 1150) to its cul-de-sac
Kinloch Lane from the intersection of Olde Course Lane to
its cul-de-sac
Medinah Circle from the intersection with Kinloch Lane to
its cul-de-sac
�®
Forest Highlands Court from the intersection with Kinloch
Lane to its cul-de-sac
ROANOKE COUNTY ACCEPTANCE OF OLDE COURSE LANE, KINLOCH LANE,
DEPARTMENT OF FOREST HIGHLANDS COURT, AND MEDINAH CIRCLE
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
COMMUNITY DEVLOPMENT SCONDARY SYSTEM
In the CountZ of Roanoke
By resolution of the governing body Idopted April 23, 2019
� I
0
A Copy Testee Signed (County
Report of Changes in the Secondary System of
required, is hereby guaranteed:
. .., 9 1, # U�. .� =
Pursuant to Code of Virginia Statute: §33.2-705
# Olde Course Lane, State Route Number 1493
Old Route Number 0
--------------------------------------------
0 From: Intersection with Edgebroo~e 1150
Recordation Reference: Instrument Number 200706405, 2011-02831, 201501600
- -'IM1Yr=r-1'A1T07.1
# Forest Highlands Court, State Route Number 1495
Old Route Number 0
----------------------.-------------------.—_
• From: Intersection with Virdoch Lane
"1 11 "; 14 1, a
U =—Mltli M-1
#
Kinloch lana. State Route Number 1494
Old Route Number- 0
--------------------------------------------
0 From: Intersection with Okla Course Lane
Right of Way vAdth (ftel) = 0
VIIJ101
Madinah Circle, Stab Route Number 1496
Old Route Number: 0
--------------------------------------------
e From: Intersection with Kirdoch Lane
To: End of Cuhde-sac, a distance of. 0.11 miles.
Recordation Reference: Instrument Number 200706405, 2011-02831, 201501600
Right of Way width (feet) = 0
% Met Name and/or Route Number
Kinloch Lane, Stab Route Number 1494
Old Route Number. 0
--------------------------------------------
e From: Intersection with Medinah Circle
To: End of Cul-de-sac, a distance of: 0,05 miles.
Recordation Referwoe: Instrument Number 200706405, 2011-02831, 201501600
Right of Way width (feet) - 0
$g 1 Name andfor Route Number
Kinloch Lane, State Route Number 1494
Old Route Number. 0
--------------------------------------------
e From: Intersectin with Forest Highlands Court
To: Intersection with Madinah Circle. a distance of 0.05 miles
Recordation Reference: Instrument Number 200706405, 2011-02831, 201501600
Right of Way width (feet) = 0
Street Name andfor Rout Number
Olde Course Lane, State Route Number 1493
Old Route Number: 0
--------------------------------------------
e From: Intersection with Kinloch Lane
To: End of Cul-de-sac, a distance of. 0.14 miles.
Recordation Reference: Instrument Number 200706405, 2011-02831, 201501600
Right of Way width (fast) = 0
VD07 Form AM -4 ] (4,11M200Y) Mainknance Division
Date of Resolution: Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2019
RESOLUTION 042319-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 23,
2019, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1. Approval of minutes — February 12, 2019; February 26, 2019
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Denise P. Pully, Membership Supervisor for the Department of
Parks, Recreation and Tourism, upon her retirement after more than twelve
(12) years of service
3. Request to accept and allocate funds in the amount of $1,872.10 from the
Commonwealth of Virginia to the Clerk of the Circuit Court
4. Resolution requesting acceptance of Olde Course Lane, Kinloch Lane,
Medinah Circle and Forest Highlands Court of Fairways at Hanging Rock
Subdivision into the Virginia Department of Transportation System
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On motion of Supervisor North to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A ,COK'Y TESTE:
Debarah C. Jacks]
Chief Deputy Clerk t Board of Supervisors
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