HomeMy WebLinkAbout6/12/2019 - Regular
Roanoke County
Board of Supervisors
June 12, 2019
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
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Roanoke County
Board of Supervisors
Agenda
June 12, 2019
Good afternoon and welcome to our meeting for June 12, 2019. Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. BRIEFINGS
1. Briefing to review Roanoke County's newly redesigned website with the Board of
Supervisors (Amy Whittaker, Public Information Officer; Gray Craig, Web Content
Manager)
D. NEW BUSINESS
1. Resolution of support for Recreational Access Program funding for improvements
to Chestnut Ridge Road in Explore Park (Doug Blount, Director of Parks,
Recreation and Tourism)
Page 2 of 4
E. PUBLIC HEARING AND ADOPTION OF RESOLUTION
1. -Year
Improvement Plan for fiscal years 2020-2025 (Megan Cronise, Prinicipal Planner)
F. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance authorizing the vacation of 1.0298 acre portion of an unimproved
right-of-way shown as Sleepy Hollow Drive on the map of Southern Pines
Development in plat book 2, page 138 of the Roanoke County Circuit Court
Clerk's Office, said right-of-way is located in the Cave Spring Magisterial District
(Tarek Moneir, Acting Director of Development Services)
G. APPOINTMENTS
1. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large)
2. Economic Development Authority (EDA) (appointed by District)
3. Library Board (appointed by District)
H. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes May 14, 2019
2. Proclamation recognizing the 20th Anniversary of the Wolf Creek Greenway and
expressing appreciation to Lyndell "Lynn" and Peggy Bryant for their
distinguished service to Roanoke County
I. CITIZENS' COMMENTS AND COMMUNICATIONS
J. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
K. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. P. Jason Peters
2. George G. Assaid
3. Martha B. Hooker
Page 3 of 4
5. David F. Radford
6. Phil C. North
L. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.3 Discussion or consideration of the acquisition of real
property for public purpose, or of the disposition of publicly held real property,
where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, namely Hollins Road
properties
2. Section 2.2-3711.A.19 Discussion of plans to protect public safety as it relates to
terrorist activity or specific cybersecurity threats or vulnerabilities and briefings by
staff members, legal counsel or law enforcement or emergency service officials
concerning actions taken to respond to such matters or a related threat to public
safety where discussion in an open meeting would jeopardize the safety of any
person or the security of any facility, building, structure, information technology
system or software program, namely the Mountain Valley Pipeline project
M. CERTIFICATION RESOLUTION
N. WORK SESSIONS
This work session is scheduled to start at 5:00 p.m.
1. Joint work session between the Roanoke County Board of Supervisors and the
Roanoke Regional Airport Commission (Phil C. North, Chairman of the Board of
Supervisors)
This work session is scheduled to start at 6:00 p.m.
2. Joint work session with the Board of Supervisors and Economic Development
Authority (Dan O'Donnell, County Administrator, Jill Loope, Director of Economic
Development)
O. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2019
AGENDA ITEM: Briefing to review Roanoke County's newly redesigned
website with the Board of Supervisors
SUBMITTED BY: Amy Whittaker
Public Information Officer
APPROVED BY:
County Administrator
ISSUE:
This time has been set aside to provide a briefing to the Board of Supervisors on the
CivicPlus, the technology platform widely used by more than 3,500 local governments
across the country. New technology-based tools since 2010 have driven the need for a
site redesign and upgrade to give citizens a more efficient, responsive and accessible
experience over a range of mobile devices, including smartphones and tablets. The new
enhanced website also allows more options for customization and a fresh, updated
appearance. The need for an enhanced web presence also aligns with the Community
improved user experiences and better citizen engagement.
both the Economic Development website and Library Services webpages, both of which
are specifically tailored to meet the needs of the audiences they serve. These two
projects occurred simultaneously with the main website redesign.
Key benefits for citizens include: increased accessibility to site content and functions;
responsive site design for seamless use by computer, smartphone, and tablet users;
for more efficient site navigation; and compatibility with a greater range
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of browsers for desktop and mobile.
The new website will also allow tighter integration with other services we offer through
third party applications, such as Citizen Self-Service Tax Payments, our award-winning
suite of GIS Applications, and future applications.
for news, calendar events and social media outlets, and enjoy more intuitive and flexible
back-end controls. CivicPlus staff has migrated all content over to the new site, as well
as provided on-site training for 60+ Roanoke County staff members who have a hand in
maintaining the site.
The new website is scheduled to launch on June 20, 2019.
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2019
AGENDA ITEM: Resolution of support for Recreational Access Program
funding for improvements to Chestnut Ridge Road in Explore
Park
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Resolution of support from the Board of Supervisors is required for submittal of a grant
application to the Commonwealth Transportation Board for Recreational Access
Program funding from the Virginia Department of Transportation for improvements to
Chestnut Ridge Road in Explore Park.
BACKGROUND:
The Recreational Access Program is a state-funded program intended to provide
adequate access to or within public recreational areas operated by the Commonwealth
of Virginia, or by a local government or authority. The program is administered by the
Virginia Department of Transportation (VDOT) Local Assistance Division. Recreational
Access Program funds require designation and concurrence by the Director of
Conservation and Recreation (DCR) and allocation by the Commonwealth
Transportation Board (CTB). These funds may be used for financing the construction or
improvement of secondary or local system roads within counties.
The Roanoke County Department of Parks, Recreation and Tourism is requesting
Recreation Access funds to make improvements to Chestnut Ridge Road, an existing
0.30-mile private road that provides access to Explore Park from Rutrough Road (State
Route 618) and the Roanoke River Parkway, a federally owned and maintained road
connecting the Blue Ridge Parkway to Explore Park. Additionally, staff are proposing
construction of a new shared use path for bicyclists and pedestrians that would be
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located parallel to Chestnut Ridge Road, providing connectivity between the cabins and
yurts, parking lots, Blue Ridge Parkway Visitor Center, Taubman Center, and the Brugh
Tavern.
DISCUSSION:
Preliminary design plans have been developed by Balzer & Associates and reviewed by
VDOT Salem District and Residency staff. The existing roadway will be upgraded to
VDOT Road Design Manual and Subdivision Street standards, which may vary based
on the type and amount of traffic projected. The road width is anticipated to be 18-24
feet with a design speed of 25-30 mph; however, a lower or higher design speed may
be considered if justified. The road will be accepted into the secondary road system and
maintained by VDOT. The shared use path will be 8-10 feet in width, built to American
Association of State Highway and Transportation Officials (AASHTO) and VDOT Road
Design Manual standards, located inside of the state right-of-way, and accepted into the
secondary road system for VDOT maintenance.
On March 20, 2019, the Virginia Recreational Facilities Authority (VRFA) approved a
resolution of support for Roanoke County to apply for Recreational Access Program
funding through VDOT for improvement to Chestnut Ridge Road.
On May 15, 2019, in accordance with §Section 33.2-1510 of the Code of Virginia, the
Director of DCR provided a letter to Roanoke County designating Explore Park as a
state public recreation area and recommended to the Commonwealth Transportation
CTB that Recreational Access Program funding be dedicated to Roanoke County for
Explore Park.
FISCAL IMPACT:
Funding for preliminary design and engineering of the Chestnut Road improvements
and shared use path has been allocated through the Roanoke County Parks,
Recreation and Tourism Capital Improvement Program. Cost estimates for the road
improvements and shared use path are estimated to be $431,500. Staff are requesting
Recreational Access Program funds for road improvements not to exceed $400,000 and
the shared use path not to exceed $75,000. Since Explore Park has been designated a
state public recreation area, there are no local match requirements anticipated for
construction of the access road or shared use path.
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STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve this resolution for
Recreational Access Program funds up to a maximum of $400,000 for improvements to
Chestnut Ridge Road and up to a maximum of $75,000 for new construction of a shared
use path.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON WEDNESDAY, JUNE 12, 2019
RESOLUTION APPROVING A GRANT APPLICATION TO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION FOR RECREATIONAL ACCESS
PROGRAM FUNDING FOR REDEVELOPMENT OF CHESTNUT RIDGE
ROAD IN EXPLORE PARK IN THE VINTON MAGISTERIAL DISTRICT
WHEREAS, Explore Park is owned by the Virginia Recreational Facilities Authority
(VRFA) and is to be developed by the Roanoke County Department of Parks, Recreation
and Tourism, through a 99-year lease executed on September 24, 2013, as a public
recreational facility serving the residents of the County of Roanoke and adjoining localities;
and
WHEREAS, the Virginia Recreational Facilities Authority (VRFA) is authorized to
lease as lessor any real or personal property by Section 10.1-1603(1) of the Code of Virginia;
and
WHEREAS, Roanoke County is authorized to acquire property by lease by Section
15.2-1800(A) of the Code of Virginia and by Section 2.03 of the Roanoke County Charter;
and
WHEREAS, the existing private road network does not provide for adequate
access to Explore Park, and it is deemed necessary that improvements be made to
Chestnut Ridge Road to facilitate development of Explore Park, in accordance with the
Explore Park 2016 Adventure Plan adopted by the Roanoke County Board of Supervisors
on September 13, 2016; and
WHEREAS, the property on which this facility, Chestnut Ridge Road (private road),
is located in Explore Park has access to two public roadways: (1) Rutrough Road (State
Route 618) and (2) the Roanoke River Parkway, a federal road connecting the Blue Ridge
Parkway to Explore Park; and
WHEREAS, Roanoke County is a local authority, in accordance with Section 33.2-
705 of the Code of Virginia, and has the powers vested on June 20, 1932, for
establishment of new highways in its respective jurisdiction, which shall, upon such
establishment, become part of the secondary state highway system within Roanoke
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County; and
WHEREAS, the procedure governing the allocation of recreational access funds as
set forth in Section 33.2-1510 of the Code of Virginia requires joint action by the Director
of the Department of Conservation and Recreation and the Commonwealth
Transportation Board; and
WHEREAS, a statement of policy agreed upon between the said Director and
Board approves the use of such funds for the construction of access roads to publicly-
owned recreational or historical areas; and
WHEREAS, the Director of the Department of Conservation and Recreation has
designated Explore Park as a state public recreational area and has recommended to
the Commonwealth Transportation Board that recreational access funds be allocated to
develop an adequate access road and shared use path (i.e., bikeway project) to serve
Explore Park; and
WHEREAS, the Board of Supervisors has duly adopted a zoning ordinance
pursuant to Article 7 (Section 15.2-2280 et seq), Chapter 22, Title 15.2 of the Code of
Virginia; and
WHEREAS, it appears to this Board of Supervisors that all requirements of the law
have been met to permit the Director of the Department of Conservation and Recreation
to designate Explore Park as a public recreational facility and further permit the
Commonwealth Transportation Board to provide funds for access to this public recreation
area in accordance with Section 33.2-1510 of the Code of Virginia; and
WHEREAS, the Board of Supervisors agrees, in keeping with the intent of Section
33.2-405 of the Code of Virginia, to use its good offices to reasonably protect the aesthetic
or cultural value of this road leading to or within areas of historical, natural or recreational
significance.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. That the Commonwealth Transportation Board is hereby requested to
allocate the necessary recreational access funds to provide a suitable
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access road and shared use path (i.e., bikeway project) as hereinbefore
described.
2. That the County Administrator and/or his designee(s) be authorized to act on
behalf of the Board of Supervisors to execute any and all documents necessary
to secure the funding sought through the Recreational Access Program upto,
but not exceeding, $400,000 in state funds for an access road project and not
more than $75,000 for a shared use path (i.e., bikeway project).
3. That the Roanoke County Board of Supervisors hereby agrees that the
existing private road (Chestnut Ridge Road) will be reconstructed will
be added to and become part of the secondary system of highways, and
the constructed shared use path (i.e., bikeway project) will be added part of
the secondary system of highways.
4. The County of Roanoke acknowledges that the State Environmental Review
Process (SERP) must be completed prior to any construction activity on this
project as a condition of the use of the Recreational Access Fund, if the
construction costs exceed $500,000.
5. The County of Roanoke hereby guarantees that the necessary environmental
analysis, mitigation, and fee simple right of way for this improvement, and
utility relocations or adjustments, if necessary, will be provided at no cost to
the Virginia Department of Transportation; and
6. The County of Roanoke acknowledges that no land disturbance activities may
occur within the limits of the proposed access project without the permission
of the Department of Transportation as a condition of the use of the
Recreational Access Fund.
7. That if Roanoke County subsequently elects to cancel this project the County
agrees to reimburse the Virginia Department of Transportation for the total
amount of costs expended by the Department through the date the
Department is notified of such cancellation; Roanoke County also
acknowledges that it will be required to repay any funds previously reimbursed
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that are later deemed ineligible by the Federal Highway Administration. and
8. That this resolution shall take effect from and after the date of adoption.
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2019
AGENDA ITEM: ad
System Six-Year Improvement Plan for fiscal years 2020-
2025
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
Discussion of the County's Secondary Road Six-Year Improvement Plan.
BACKGROUND:
Each year the Board of Supervisors approves the County's Secondary Road Six-Year
Improvement Plan and the construction priority list for the upcoming fiscal year. The
estimated allocation for the six-year plan is $2,123,017 with $364,220 allocated for fiscal
year 2020.
DISCUSSION:
Each year the Board of Supervisors approves the County's Secondary Road Six-Year
Improvement Plan and the construction priority list for the upcoming fiscal year. The
estimated allocation for the six-year plan is $2,123,017 with $364,220 allocated for fiscal
year 2020.
DISCUSSION:
Roanoke County's Secondary Road Six-Year Improvement Plan includes the following
components:
Countywide Incidental Improvements ($40,000) Services included under this
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category include subdivision plan review, right-of-way engineering, preliminary
engineering and surveys, traffic services, safety projects, minor drainage improvements,
fertilization, and seeding.
Rural Addition Program: The rural addition program is a program through which older
private roadways meeting certain criteria are brought into the State Secondary System.
This program has a balance of $207,586 for the addition of Harmony Lane. No
additional allocations to this program are proposed.
Prioritized Projects: ($300,735): Prioritized projects are larger reconstruction projects
for existing secondary roadways. In fiscal year 2019-20, funding allocation for
prioritized projects is recommended as follows
Dry Hollow Road: $242,614
Ivy Ridge Road: $58,121
District Grant - Unpaved (beginning FY21):
-Year Improvement
Plan includes additional funding specifically for unpaved road funds. Two unpaved
roads programmed for paving are: Ivy Ridge Road and Webb Road. Due to conditions
on Webb Road, staff recommends amending the construction priority of these two
projects so that Webb Road may be paved first.
New Projects:
No new projects are proposed at this time. Unallocated funds in the last three fiscal
years of the six-year program are shown in a balance entry on page 4 of the Secondary
System Construction Program. These "Telefee" funds are estimated as follows:
Fiscal Year 2022-23 $142,049
Fiscal Year 2023-24 $242,614
Fiscal Year 2024-25 $223,541
Total $608,204
These funds could be used to leverage future applications for Surface Transportation
Block Grant funds, to support existing projects with funding deficits, or to fund new
projects.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
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Staff recommends that the Board of Supervisors adopt the resolution approving the
Secondary Road System Six-Year Improvement Plan for fiscal years 2020-2025 and the
construction priority list and estimated allocations for fiscal year 2020.
Page 3 of 3
$0$0$0$0$0$0$0$0$0$0
$58,121
Total
$369,212
$1,695,684$2,123,017
$0$0$0$0$0$0$0$0$0$0$0
$79,982
$282,614$362,596
FY2025
$0$0$0$0$0$0$0$0$0$0$0
$79,982
$282,614$362,596
FY2024
DateDate
$0$0$0$0$0$0$0$0$0$0$0
$73,177
$282,614$355,791
FY2023
$0$0$0$0$0$0$0$0$0$0$0
$54,465
$282,614$337,079
FY2022
$0$0$0$0$0$0$0$0$0$0$0
Roanoke County
Secondary System
Estimated Allocations
Construction Program
$81,606
$282,614$364,220
FY2021
$0$0$0$0$0$0$0$0$0$0$0
$58,121
$282,614$340,735
FY2020
Residency AdministratorCounty Administrator
Board Approval Date:
FundCTB Formula - Unpaved StateSecondary Unpaved RoadsTeleFeeResidue ParcelsSTP Converted from IMFederal STP - Bond MatchFormula STPMG FormulaBR FormulaOther State MatchState FundsFederal
STPDistrict Grant - UnpavedTotal
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Traffic CountScope of WorkFHWA #Comments2300Reconstruction w/o Added Capacity14004Reconstruction w/o Added Capacity17004Safety27021PE funded only. Locality responsible for remaining
funds to meet ad date.New Construction Roadway36001Reconstruction w/ Added Capacity45003Locality responsible for balance.
$0$0$0$0
$371,948
complete
Balance to
$0$0$0$0$0
$0$0$0$0$0$0$0$0$0$0
2024-25
$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0
2023-24
$0$0$0$0$0$0$0$0$0$0$0
$87,445$87,445$13,120$13,120
2022-23
$0$0$0$0$0$0$0
$0$0$0$0
$242,614
$242,614
$1,146,448$1,146,448
2021-22
$0$0$0$0$0$0$0$0$0$0$0
PROJECTED FISCAL YEAR ALLOCATIONS
$242,614$242,614$441,759$441,759
2020-21
$0$0$0$0$0$0$0$0$0
$242,614$242,614$502,240$502,240
$1,156,788$1,156,788
2019-20
$0
$371,948$815,287$502,240
$2,758,115
Funding
Required
Additional
2020-21 through 2024-25
$0
$324
$254,364$207,586$207,586$143,713$502,239$499,676$500,000
$5,594,148$5,848,512$1,226,000$1,369,713$1,495,521$1,997,760
Total
Previous
Funding
Other Funding
SSYP Funding
SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars)
$0$0
$24,000
$207,586$207,586$400,000$341,004$646,948$659,908$319,095
$1,115,330$1,061,780$4,043,350$6,220,460$1,761,000$2,185,000$1,512,048$2,500,000$2,279,112$3,258,115
Ad Date10/15/201411/14/20199/14/20215/28/20214/11/2023
Estimated Cost
PEPEPEPEPE
RWRWRWRWRW
CONCONCONCONCON
TotalTotalTotalTotalTotal
Road NameProject #DescriptionFROMTOLength
COTTON HILL RD0688080301RTE 688 - RECONSTRUCTION0.056 MILE SOUTH ROUTE 2210.105 MILE SOUTH ROUTE 9340.7Harmony Lane0959080929Hard Surface Unpaved Road for Rural AdditionINT. ROUTE 221END
CUL-DE-SAC0.2Dry Hollow Road0649080R77Dry Hollow Road Safety ImprovementsWest River RoadEndFallowater Lane9999080926Fallowater Lane ExtensionElectric Rd, Rte 419 Elm View Rd, Rte 7060.2Starkey
Road0904080R35Starkey Road/Buck Mountain Road Intersection ImprovementsStarkey RoadBuck Mountain Road
Page 2 of 4
District: SalemCounty: Roanoke CountyBoard Approval Date: RoutePPMS IDAccomplishmentType of FundsType of ProjectPriority #Rt.068815190RAAP CONTRACTSTPSECONDARY - ONE HEARING DESIGN0000.00Rt.095911274
5STATEFORCES/HIREDEQUIPMENTSState forces/Hired equip CN Only0000.00Rt.0649107309RAAP CONTRACTREVSHTier 1 - Road work w RW (PE, RW, CN)0001.00Rt.9999112304NON VDOTSLAP Tier 1 PE, RW,
CN (PH, RFP)0002.00Rt.0904113144RAAP CONTRACTRSTPTier 1 - Road work w RW (PE, RW, CN)0003.00
Traffic CountScope of WorkFHWA #Comments50Reconstruction w/o Added Capacity1700490Resurfacing1700580Resurfacing1700510400Reconstruction w/o Added Capacity35004State funds - AC for future
federal conversion.10400Reconstruction w/o Added Capacity35004
$0$0$0
$2,560,874
$10,617,472
complete
Balance to
$0$0$0$0
$0$0$0$0$0$0$0$0$0
$99,055
$99,055
2024-25
$0$0$0$0$0$0$0$0$0$0$0$0$0
$79,982$79,982
2023-24
$0$0$0$0$0$0$0$0$0$0$0
$2,214$2,214
$70,963$70,963
2022-23
$0$0$0$0$0$0$0$0$0
$0$0$0$0
$54,465
$54,465
2021-22
$0$0$0$0$0$0$0$0$0$0$0$0$0
PROJECTED FISCAL YEAR ALLOCATIONS
$81,606$81,606
2020-21
$0$0$0$0$0$0$0$0$0$0$0$0$0
$58,121$58,121
2019-20
$0
$196,406$250,000
$2,560,874
$10,617,472
Funding
Required
Additional
2020-21 through 2024-25
$0$0$0$0$0$0
$3,594$3,594
$31,592
$200,000$200,000$687,170$687,170
$4,442,772$4,474,364
Total
Previous
Funding
Other Funding
SSYP Funding
SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars)
$0$0$0$0$0$0
$200,000$200,000$200,000$200,000$250,000$250,000$896,084$196,960
$2,668,867$3,217,969$9,205,000$2,155,000$3,248,044
$15,091,836
Ad Date5/12/20207/15/20227/9/202111/11/204211/11/2042
Estimated Cost
PEPEPEPEPE
RWRWRWRWRW
CONCONCONCONCON
TotalTotalTotalTotalTotal
Road NameProject #DescriptionFROMTOLength
MONCAP TRAIL 1728080P69RTE 1728 - RECONSTRUCT & SURFACE TREAT NON-HARDSURFACED ROADROUTE 923 END OF STATE MAINTENANCE 0.2Ivy Ridge Road0708080P15RTE. 708 Ivy Ridge Hard Surface Non-Hard
Surfaced RoadwayINT ROUTE 221END OF STATE MAINTENANCE0.9Webb Road0615080P16RTE. 615 Hard Surface Non-Hard Surfaced RoadwayROANOKE/FRANKLIN COUNTY LINEINT ROUTE 2201.0MCVITTY ROAD1662080297RTE
1662 - RECONSTRUCTION & REPLACE BRIDGE OVER MUD LICK CKINT. OF ROUTE 1663INT. OF ROUTE 4190.5OLD CAVE SPR LN1663080298RTE 1663 - RECONSTRUCT; DRAINAGE STRUCT/BRANCH MUD LICK CKSOUTH
INT. ROUTE 221INT. OF ROUTE 16620.3
Page 3 of 4
District: SalemCounty: Roanoke CountyBoard Approval Date: RoutePPMS IDAccomplishmentType of FundsType of ProjectPriority #Rt.1728110317STATEFORCES/HIREDEQUIPMENTState forces/Hired equip
CN Only0004.00Rt.0708110958STATEFORCES/HIREDEQUIPMENTState forces/Hired equip CN Only0005.00Rt.0615110957STATEFORCES/HIREDEQUIPMENTState forces/Hired equip CN Only0006.00Rt.166215187RAAP
CONTRACTBR,BROS,STPMigration0007.00Rt.166315188RAAP CONTRACTSTPMigration0008.00
Traffic CountScope of WorkFHWA #CommentsOther___440Safety16021TRAFFIC SERVICES INCLUDE SECONDARY SPEED ZONES, SPEED STUDIES, OTHER NEW SECONDARY SIGNS0Preliminary Engineering16015MINOR
SURVEY & PRELIMINARY ENGINEERING FOR BUDGET ITEMS AND INCIDENTAL TYPE WORK.0Preliminary Engineering16015FERTILIZATION AND SEEDING TO IMPROVE SLOPE STABILIZATION ON SECONDARY SYSTEM0Right
of Way16016USE WHEN IMPARTICAL TO OPEN A PROJECT: ATTORNEY FEES and ACQUISITION COST.
$206,046$189,157
($74,463)
($112,704)
($6,046,774)
complete
Balance to
$0$0
$0$0$0$0$0$0
$20,000$20,000
$20,000$20,000
$223,541$953,897
$1,177,438
2024-25
$0$0$0$0$0$0$0$0
$20,000$20,000$20,000$20,000
$242,614
$2,356,158$2,598,772
2023-24
$0$0$0$0$0$0$0$0
$20,000$20,000$20,000$20,000
$142,049$662,035$804,084
2022-23
$0$0$0$0$0$0
$0$0$0
$20,000$20,000
$20,000$20,000
$288,451$288,451
2021-22
$0$0$0$0$0$0$0$0$0$0$0
PROJECTED FISCAL YEAR ALLOCATIONS
$20,000$20,000$20,000$20,000
2020-21
$0$0$0$0$0$0$0$0$0
$20,000$20,000$20,000$20,000
$160,513$160,513
2019-20
$7,296
$45,537
$206,046$189,157
Funding($1,017,516)
Required
Additional
2020-21 through 2024-25
$0$0$0$0$0
$43,954$43,954$60,843$60,843
$242,704$242,704$204,463$204,463
$1,017,516$1,017,516
Total
Previous
Funding
Other Funding
SSYP Funding
SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars)
$0$0$0$0$0$0$0$0$0$0$0$0
$250,000$250,000$250,000$250,000$250,000$250,000$250,000$250,000
Ad Date3/1/20113/1/20113/1/2011
Estimated Cost
PEPEPEPEPE
RWRWRWRWRW
CONCONCONCONCON
TotalTotalTotalTotalTotal
Road NameProject #DescriptionFROMTOLength
9999962577Salem District Secondary System Balance Entry1204007COUNTYWIDE TRAFFIC SERVICESVARIOUS LOCATIONS IN COUNTYVARIOUS LOCATIONS IN COUNTY1204005COUNTYWIDE ENGINEERING & SURVEYVARIOUS
LOCATIONS IN COUNTYVARIOUS LOCATIONS IN COUNTY1204006COUNTYWIDE FERTILIZATION & SEEDINGVARIOUS LOCATIONS IN COUNTYVARIOUS LOCATIONS IN COUNTY1204008COUNTYWIDE RIGHT OF WAY ENGR.VARIOUS
LOCATIONS IN COUNTYVARIOUS LOCATIONS IN COUNTY
Page 4 of 4
District: SalemCounty: Roanoke CountyBoard Approval Date: RoutePPMS IDAccomplishmentType of FundsType of ProjectPriority #Rt.9999-19375NOT APPLICABLE9999.99Rt.4007100133NOT APPLICABLES9999.99Rt.40051
00188NOT APPLICABLES9999.99Rt.4006100295NOT APPLICABLES9999.99Rt.4008100349NOT APPLICABLES9999.99
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON WEDNESDAY, JUNE 12, 2019
RESOLUTION APPROVING THE SECONDARY SIX-YEAR ROAD
IMPROVEMENT PLAN FOR FISCAL YEARS 2020 THROUGH 2025 AND
THE CONSTRUCTION PRIORITY LIST AND ESTIMATED
ALLOCATIONS FOR FISCAL YEAR 2020
WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended)
provides the opportunity for Roanoke County to work with the Virginia Department of
Transportation in developing a Secondary Six-Year Road Improvement Plan; and
WHEREAS, this Board had previously agreed to assist in the preparation of the
Secondary Six-Year Road Improvement Plan, in accordance with Virginia Department of
Transportation policies and procedures; and
WHEREAS, a public hearing which was duly advertised on the proposed
Secondary Six-Year Improvement Plan for Fiscal Years 2020-2025 and Construction
Priority List and Estimated Allocations for Fiscal Year 2020 was held on June 12, 2019,
to receive comments and recommendations on Roanoke County Secondary Six-Year
Road Improvement Plan for Fiscal Years 2020-2025 as well as the Construction Priority
List and Estimated Allocations for Fiscal Year 2020;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does
hereby approve the Secondary Six-Year Road Improvement Plan for Roanoke County for
Fiscal Years 2020-2025;
BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby
approve the Construction Priority List and Estimated Allocations for Fiscal Year 2020;
BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be
forthwith forwarded to the Virginia Department of Transportation Salem Residency Office
Page 1 of 2
along with a duly attested copy of the proposed Roanoke County Secondary Six-Year
Road Improvement Plan for Fiscal Years 2020-2025 by the Clerk to the Board.
Page 2 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2019
AGENDA ITEM: Ordinance authorizing the vacation of 1.0298 acre portion of
an unimproved right-of-way shown as Sleepy Hollow Drive
on the map of Southern Pines Development in plat book 2,
page 138 of the Roanoke County Circuit Court Clerk's Office,
said right-of-way is located in the Cave Spring Magisterial
District
SUBMITTED BY: Tarek Moneir
Acting Director of Development Services
APPROVED BY:
County Administrator
ISSUE:
It is proposed that an unused, undeveloped 1.0298-acre portion of Sleepy Hollow Drive
be vacated - from the intersection of the right-of-way known as Southern Pines Drive
(State Route 1591) and ending at the intersection with Hunt Camp Road (State Route
1425).
BACKGROUND:
Old Heritage Corporation, the owner and developer of the formerly designated Southern
Pines Development (now a part of Hunting Hills), has requested that a portion of the
undeveloped right-of-
the right-of-way known as Southern Pines Drive (State Route 1591) and ending at the
intersection with Hunt Camp Road (State Route 1425) be vacated. The right-of-way was
originally shown as a subdivision road off of Starkey Road (State Route 904), and was
platted in 1940. Due to the changes in circumstances since the neighborhood was
originally designed, the extension of Sleepy Hollow Drive is no longer needed by the
developer. The vacated road will become part of the Hunting Hills (Section No. 29)
development.
Page 1 of 2
DISCUSSION:
Development Services examined the potential impacts of vacating this right-of-way. It
was determined that the main concern is maintaining County services to the residents of
the dead end of Overland Drive, which was originally planned to have additional
connectivity through the intersection of Sleepy Hollow Drive. Although this was the
original plan for the development, the consensus among the School District, General
Services, and the Fire Marshal is that the existing services can be maintained without
the connection to Sleepy Hollow Drive.
The local utilities have been contacted by the applicant concerning the vacation and had
no concerns. The Western Virginia Water Authority will have a new public variable width
water line easement and sanitary sewer easement within the existing Sleepy Hollow
Drive right-of-way, which has been proposed to be vacated.
The proposed changes are depicted on the plat, entitled "Exhibit Showing Portion of
Sleepy Hollow Drive Right-of-Way Vacation to Become Part of Hunting Hills -- Section
No. 29 (marked as Attachment "A")."
There have been no changes since the first reading of this ordinance on May 28, 2019.
FISCAL IMPACT:
The costs and expenses associated herewith shall be the responsibility of Old Heritage
Corporation.
STAFF RECOMMENDATION:
Staff recommends that the Board approve and adopt this ordinance to vacate the
described undeveloped right-of-way.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON WEDNESDAY, JUNE 12, 2019
ORDINANCE AUTHORIZING THE VACATION OF A 1.029-ACRE
PORTION OF AN UNIMPROVED RIGHT-OF-WAY SHOWN AS SLEEPY
HOLLOW DRIVE ON THE MAP OF SOUTHERN PINES DEVELOMENT IN
PLAT BOOK 2, PAGE 138 OF THE ROANOKE COUNTY CIRCUIT COURT
HT-OF WAY IS LOCATED IN THE CAVE
SPRING MAGISTERIAL DISTRICT
WHEREAS, the map of Southern Pines subdivision, dated May 14, 1940, and
recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book
2, page 138, established a street designated as Sleepy Hollow Drive of variable width; and
WHEREAS, Old Heritage Corporation, the petitioner, present owner and developer
of the neighborhood that was formerly designated as the above-mentioned Southern Pines
subdivision, proposes to vacate an undeveloped 1.0298-acre (44,858 S.F.) portion of
Sleepy Hollow Drive; Old Heritage proposes to vacate the section of Sleepy Hollow Drive
between its intersections with Southern Pines Drive (State Route 1591) and with Hunt
Camp Road (State Route 1425); and
WHEREAS, this section of Sleepy Hollow Drive has never been improved or
accepted into the Virginia State Secondary Road System; and
WHEREAS, § 15.2-2271 of the Code of Virginia (1950, as amended) requires that
such action be accomplished by the adoption of an ordinance by the governing body; and
WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of
Virginia (1950, as amended), and the first reading of this ordinance was held on May 28,
2019; the public hearing and second reading of this ordinance was held on June 12, 2019.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
Page 1 of 2
1. That 1.0298 acres (44,858 S.F.) of that unimproved, unused portion of that
right-of-Plat Book 2, Page 138 of the Roanoke
as shown and designated on the
Showing Portion of Sleepy Hollow Drive Right-Of-Way Vacation to Become Part of Hunting
Hills Section No. 29, Situated Along Hunt Camp Rd., Sleep Hollow Dr, Southern Pines
by Lumsden Associates, P.C. and
dated April 15, 2019, is hereby vacated and
closed to the extent that any public or County interest may exist.
2. That fee simple title to the subject portion of Sleepy Hollow Drive shall vest as
provided by law; the vacated area of land shall be added to and combined with the abutting
properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances,
and other applicable laws and regulations, and as depicted on At.
3. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the Petitioner, Old
Heritage Corporation.
4. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be necessary
to accomplish the provisions of this ordinance, all of which shall be on form approved by
the County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption,
and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of
Virginia (1950, as amended).
Page 2 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2019
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Open district appointments.
BACKGROUND:
1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
Budget and Fiscal Affairs Committee (BFAC) (At-Large)
Two open appointments
2. Economic Development Authority (EDA) (appointed by District)
Leon McGhee has resigned from the EDA effective February 1, 2019. This is a
four-year term and will not expire until September 26, 2021.
3. Library Board (appointed by District)
The following District appointment remains open:
Page 1 of 2
Vinton Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON WEDNESDAY,JUNE 12, 2019
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM H-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 12,
2019,designated as Item H-Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through2
inclusive, as follows:
1.Approval of minutes –May 14, 2019
2.Proclamation recognizing the 20th Anniversary of the Wolf Creek Greenway and
expressing appreciation to Lyndell "Lynn" and Peggy Bryant for their
distinguished service to Roanoke County
Page 1of 1
ACTION NO.
ITEM NO. H.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2019
AGENDA ITEM: Proclamation recognizing the 20th Anniversary of the Wolf
Creek Greenway and expressing appreciation to Lyndell
"Lynn" and Peggy Bryant for their distinguished service to
Roanoke County
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
th
Proclamation recognizing the 20 Anniversary of the Wolf Creek Greenway and
service to Roanoke County
BACKGROUND:
The Wolf Creek Greenway
The Wolf Creek Greenway is identified in the Roanoke Valley Greenway Plan as a
critical connection between the Blue Ridge Parkway, Roanoke County, and the Town of
Vinton. The greenway is over 2 miles in length, 8-10 feet in width, and comprised of
crushed aggregate stone. The greenway currently extends from Hardy Road in the
Town of Vinton to the Blue Ridge Parkway in Roanoke County.
Development of this greenway was initiated early in the greenway program, because of
the availability of land within existing local parks, along sewer corridors, and proximity to
Washington Avenue was completed in 1999. The 80-foot bridge crossing the creek was
built by volunteers, and the ribbon cutting for the trail was incorporated into the first
volunteers for greenway maintenance and enhancement, with the addition of flower
Page 1 of 3
beds, kiosks, benches, additional parking, and a Police fitness course. In 2001, Hardy
Road was widened from two lanes to five lanes, and bicycle lanes and sidewalks were
included with the connection to the greenway.
completed in 2006 to reach Mountain View Road at the Blue Ridge Parkway. The
greenway connects Goode Park, William Byrd Middle and High Schools, and
includes volunteer-built bridges, and the greenway goes underneath the reconstructed
Mountain View Road, which now has bike lanes.
The Wolf Creek Greenway provides a heavily-used connection in Vinton and Roanoke
County neighborhoods. Many senior citizens, William Byrd students, and residents from
local subdivisions as well as the neighboring county use the trail. With completion to the
Parkway, Wolf Creek Greenway offers many extended loops. Future plans propose
extension of the greenway to the Vinton Business Center, the Blue Ridge Parkway, and
Roanoke River.
The Bryants
Peggy Whiteacre Bryant was born on April 9, 1933 in Gore, VA. She moved to Roanoke
when she was eleven. Peggy graduated from Jefferson High School, and Lynn
graduated from William Byrd High School. Lynn served in the Navy from June 1951 until
June 1955. Peggy and Lynn met at the Vinton Pool and married in 1956. The Bryants
have four children, five grandchildren, and reside in the Town of Vinton.
The Bryants began their trail work sometime in the 1970s. The first trail that Lynn
to build between 50 and 75 trails with the Roanoke Appalachian Trail Club and the
Roanoke Valley Greenways. The shortest trail they worked on was half of a mile and
the longest was eight miles. They have worked on trails from Christiansburg to Tazewell
County to the Mill Mountain Star Trail in Roanoke. The Read Mountain Preserve Trail
took over a year to complete due to the rocky terrain. They also had to cut a half mile of
timber 50 yards wide to create the Lick Run Greenway. Both the Roanoke Appalachian
Trail Club and the Roanoke Valley Greenways have recognized Lynn and Peggy for
their years of dedicated service. They won the Bill Gorge Award in 2001 and the Salute
to Senior Service Award for the state of Virginia in 2013.
Peggy and Lynn have been with the Wolf Creek Greenway from the very beginning,
when it was built in 1998 and dedicated in 1999. They estimate that over the years, they
have cleared four dump trucks loads of sand from the underpass. At the age of eighty-
seven, Lynn is still on the Wolf Creek Greenway nearly every single day, rain or shine.
Not only do thousands of people currently benefit from the trails that Lynn and Peggy
have made, but these trails will provide a place for future generations of Virginians to
hike, bike and walk.
Page 2 of 3
DISCUSSION:
The Town of Vinton, Roanoke County, and Roanoke Valley Greenway Commission are
th
holding a 20 anniversary celebration on Wednesday, June 26, 2019, at 5:00 pm on the
Wolf Creek Greenway. A commemorative bench will be dedicated to Lynn and Peggy
Bryant recognizing their dedication and community service to the Wolf Creek Greenway.
Proclamations will be presented from staff in Roanoke County and the Town of Vinton.
FISCAL IMPACT:
th
There is no fiscal impact for this proclamation recognizing the 20 anniversary of the
ek Greenway.
STAFF RECOMMENDATION:
Staff recommends approval of the proclamation.
Page 3 of 3
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
OutstandingOutstanding
June 30, 2018AdditionsDeletionsJune 12, 2019
General Obligation Bonds$2,765,175$-$898,188$1,866,987
VPSA School Bonds72,194,04327,875,0008,121,85591,947,188
Lease Revenue Bonds77,970,0002,935,00075,035,000
Premiums9,929,4419,929,441
$162,858,659$27,875,000$11,955,043-$178,778,616
Submitted ByLaurie L. Gearheart
Acting Director of Finance
Approved ByDaniel R. O'Donnell
County Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON WEDNESDAY,JUNE 12, 2019
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1of 1
ACTION NO.
ITEM NO. N.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2019
AGENDA ITEM: Joint work session between the Roanoke County Board of
Supervisors and the Roanoke Regional Airport Commission
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE
This time has been set aside to hold a joint work session with the Roanoke Regional
Airport Commission.
Page 1 of 1
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ACTION NO.
ITEM NO. N.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2019
AGENDA ITEM: Joint work session with the Board of Supervisors and
Economic Development Authority
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE:
Joint work session with the Board of Supervisors and Economic Development Authority
DISCUSSION:
Work session with County Board of Supervisors and Economic Development Authority
to review current County Economic and Community Development initiatives and discuss
the future role of the Economic Development Authority.
Page 1 of 1
Total Population
Total Population
Age
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Year Assessment Growth and Inflation (%)-Over-Year
$ Millions