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HomeMy WebLinkAbout8/27/2019 - Regular Roanoke County Board of Supervisors August 27, 2019 NOTE: There is no 7:00 p.m. session as there are no public hearings scheduled for 7:00 p.m. INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: fore the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of Page 1 of 6 Roanoke County Board of Supervisors Agenda August 27, 2019 Good afternoon and welcome to our meeting for August 27, 2019. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of Virginia Association of Counties 2019 Achievement Awards (Dean Lynch, Executive Director, Virginia Association of Counties) 2. Recognition of Sage Beddingfield for her actions on June 20, 2019, at Splash Valley Waterpark (Doug Blount, Director of Parks, Recreation and Tourism) 3. Roanoke County recognized as StormReady Community by the National Weather Service (Stephen G. Simon, Chief of Fire and Rescue) D. BRIEFINGS Page 2 of 6 E. NEW BUSINESS 1. Resolution establishing an ad hoc committee known as the Roanoke County Complete Count Committee charged with ensuring all Roanoke County residents participate in the 2020 Census (Toni Cox, Assistant Director of Library Services) 2. Resolution accepting and approving recommended changes to the Comprehensive Financial Policy (Laurie Gearheart, Acting Director of Finance) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE-CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission: 1. The petition of Donald and Elaine Kepple to rezone approximately 4.6 acres from I-2, High Intensity Industrial, District to AR, Agricultural/Residential, District for the construction of single family dwelling, located at 6121 Peaceful Drive, Catawba Magisterial District G. FIRST READING OF ORDINANCES 1. Ordinance of the Board of Supervisors of the County of Roanoke, Virginia approving the lease financing of various capital projects for the County and authorizing the leasing of certain County-owned property, the execution and delivery of a prime lease and a local lease acquisition agreement and finance lease and other related actions (Laurie Gearheart, Acting Director of Finance) 2. Ordinance dissolving lease agreement with Reba Farm Inn, LLC to provide equestrian services at Explore Park (Doug Blount, Director of Parks, Recreation and Tourism) 3. Ordinance appropriating funds in the amount of $46,801 from the Commonwealth of Virginia Compensation Board for the County of Roanoke Commonwealth's Attorney and adding a new Senior Assistant Commonwealth's Attorney position to the County's Classification and Pay Plan (Rebecca Owens, Assistant County Administrator; Aaron Lavinder, Acting Commonwealth Attorney) 4. Ordinance Amending Appendix A (the Roanoke County Zoning Ordinance), Article I (General Provisions), Article III (District Regulations), Article IV (Use and Design Standards), Article V (Development Standards) of the Roanoke County Code (Philip Thompson, Acting Director of Planning) Page 3 of 6 H. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing the granting of temporary and permanent easements to the Town of Vinton on property owned by the County of Roanoke (Tax Map No. 060.11-04-17.00.0000) for the purpose of completing the Glade Creek Greenway Phase 2 project (Doug Blount, Director of Parks, Recreation and Tourism) I. APPOINTMENTS 1. Board of Zoning Appeals (appointed by District) 2. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large) 3. Economic Development Authority (EDA) (appointed by District) 4. Library Board (appointed by District) 5. Parks, Recreation and Tourism (appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes June 25, 2019; June 29, 2019; July 9, 2019; July 23, 2019; August 1, 2019 and August 6, 2019 2. Request to accept and allocate grant funds in the amount of $94,900 from the Department of Motor Vehicles for the purpose of Selective Enforcement 3. Confirmation of appointment to the Court Community Corrections Alcohol Safety Action Program Policy Board (At-Large); Parks, Recreation and Tourism Advisory Commission (At-Large); Virginia Western Community College Board of Directors (At--Large) 4. Donation of surplus Microfilm Reader and Printer to The Vinton Historical Society and History Museum 5. Request to accept and allocate grant funds in the amount of $145,725 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund 6. Request for the Police Department to accept and allocate a donation in the amount of $21,136 from Firehouse Subs Public Safety Inc. for the purchase of equipment for the Special Weapons and Tactics (SWAT) Team Page 4 of 6 7. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Andrew Maslich, Deputy Sheriff-Court Services-Sheriff's Office, upon his retirement after more than twenty-four (24) years of service 8. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Brian L. Weeks, Fire Captain, upon his retirement after more than twenty (20) years of service K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of July 31, 2019 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of July 31, 2019 5. Accounts Paid July 31, 2019 6. Proclamation signed by the Chairman - Gladetown Reunion Days M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. David F. Radford 2. P. Jason Peters 3. George G. Assaid 4. Martha B. Hooker 5. Phil C. North N. WORK SESSIONS 1. Work session to review Emergency Preparedness and the Emergency Operations Plan with the Board of Supervisors (Stephen G. Simon, Chief of Fire and Rescue) 2. Work session to review Broadband with the Board of Supervisors (Rebecca Owens, Assistant County Administrator; Bill Hunter, Director of Communications and Information Technology and Gary Larrowe, County Administrator for Botetourt County) Page 5 of 6 O. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.3 Discussion or consideration of the acquisition of real property for public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, namely real estate located on Penn Forest Blvd. P. CERTIFICATION RESOLUTION Q. ADJOURNMENT Page 6 of 6 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Recognition of Virginia Association of Counties 2019 Achievement Awards SUBMITTED BY: Amy Whittaker Public Information Officer APPROVED BY: County Administrator ISSUE: This time has been set aside to recognize staff for having received Achievement Awards from the Virginia Association of Counties (VACo). VACo recently announced the 26 recipients of the 2019 Achievement Awards, which recognizes excellence in local government programs, and Roanoke County received two. VACo Executive Director Dean Lynch will present the two awards. BACKGROUND: Roanoke County Public Libraries received Best Large County Achievement for its program "Meeting You at Your Wonder." The Roanoke County Planning Department earned an Achievement Award for its program "Public Schools Planning Workshop" in the category of Community and Economic Development. "Meeting You at Your Wonder" formulated a plan to address changing needs brought about by the technological revolution, leading them to become the first public library in the U.S. to procure Pepper®, the humanoid robot, manufactured by SoftBank Robotics. The recruitment of Pepper also meant RCPL was the first public library in the nation to employ working AI with this level of capability. The library chose to take this leap because of a sense of responsibility in helping to stem the tide of talent loss and build the future workforce, both contributing factors to the economic development of the county and region. Pepper was developed for service use, program delivery, and to teach coding to patrons of all ages, and library staff began to form new partnerships in Page 1 of 2 the community, and create a higher level of tech programming. The library also entered into an agreement with The Advancement Foundation, a local business incubation center located across the street from one of its busiest branches. In less than a year, the library has reached nearly 7,000 people through workshops, classes, programs, and presentations, and the number continues to grow. The library is now contributing to the national conversation in libraries around AI, and is seen as a leader in innovation. Plans are now underway to create mini-Next Labs at every branch, each targeting the community it serves. Being able to share with the biggest and best libraries around the nation has benefited the Roanoke community, and has demonstrated that, with proper planning and partnering, mid- contribute to the library world at large. The "Public Schools Planning Workshop" is a collaboration between Roanoke County, the City of Roanoke and Roanoke County Public Schools. In November 2017, a team of planners from Roanoke County and the City of Roanoke met with the Roanoke County Student Advisory Council. Our objective was to involve them in the planning process, solicit their input for the Oak Grove Center Plan, and get their ideas about involving younger generations in community planning. Students participated in several interactive planning exercises. Feedback from the Student Advisory Council informed four subsequent workshops that were held at the elementary, middle and high schools nearest to Oak Grove. Educators participated in envisioning future development, transportation and public amenities in several small group mapping exercises. Afterwards, teachers created ways to use the content for project-based learning assignments and involved students in the Oak Grove planning process. The Public Schools Planning Workshops program successfully met the goal of soliciting a large amount of public input from residents under age fifty while simultaneously exposing them to the planning profession. The program is straightforward and mobile also easily be adapted to other localities. Furthermore, the inter-jurisdictional collaboration has opened the door for future regional cooperation and planning efforts. Page 2 of 2 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Recognition of Sage Beddingfield for her actions on June 20, 2019, at Splash Valley Waterpark SUBMITTED BY: Doug Blount Director of Parks Recreation and Tourism APPROVED BY: County Administrator ISSUE: Roanoke County would like to recognize Sage Beddingfield for her heroic actions in rescuing a drowning child on June 20, 2019, at Splash Valley Waterpark. BACKGROUND: Sage Beddingfield is a lifeguard at Splash Valley Waterpark. DISCUSSION: This time has been set aside to recognize Ms. Beddingfield for her heroic actions on June 20, 2019 at Splash Valley Waterpark while on duty. Page 1 of 1 ACTION NO. ITEM NO. C.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Roanoke County recognized as StormReady Community by the National Weather Service SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: County Administrator ISSUE: The U. S. Department of Commerce, National Oceanic and Atmospheric Administration, National Weather Service (NWS) has recognized Roanoke County as a StormReady Community. Earning StormReady recognition indicates that Roanoke County has prepared diligently to improve emergency first responder and community preparedness in the event of a natural disaster. Roanoke County's improved communications infrastructure and increased level of severe weather awareness will minimize the loss of life and/or property in the future. BACKGROUND: StormReady is a nationwide program that began in the summer of 2000. It is a voluntary program designed to help counties and communities take a proactive approach to the kinds of severe weather that affect their areas by improving local hazardous weather operations and heightening public awareness. Counties work with the National Weather Service, State Emergency Management and the media to become StormReady. DISCUSSION: The StormReady program is intended to improve the timeliness and effectiveness of hazardous weather warnings for the public; provide detailed and clear recommendations by which local emergency managers may establish and improve effective hazardous weather operations; help local emergency managers justify costs and purchases related to supporting their hazardous weather related program; reward Page 1 of 2 local hazardous weather mitigation programs that have achieved a desired performance level; provide a means of acquiring additional Community Rating System points assigned by the Insurance Services Organization; and provide an "image incentive" to counties that can identify themselves as being StormReady. Now, just because a Nature will still unleash her fury at times, but what is important is the fact that our County and communities can have the best preparedness program possible to deal with such severe weather events. FISCAL IMPACT: This program does not expect any fiscal impact. STAFF RECOMMENDATION: Staff recommends that Roanoke County embrace this honor of being recognized as a StormReady Community. Page 2 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Resolution establishing an ad hoc committee known as the Roanoke County Complete Count Committee charged with ensuring all Roanoke County residents participate in the 2020 Census SUBMITTED BY: Toni Cox Assistant Director of Library Services APPROVED BY: County Administrator ISSUE: Roanoke County and the Town of Vinton have four locations that the Census Bureau anticipates will have a higher non-response rate in 2020 (16.6% to 20.6%). BACKGROUND: Local Complete Count Commissions work in tandem with the Virginia Complete Count Commission to provide better outreach to communities. According to the Census established by tribal, State and local governments and community leaders or organizations to increase awareness and motivate residents to respond to the 2020 integral part in ensuring a complete and accurate count of the community in the 2020 Census. DISCUSSION: On April 1, 2020, the Census mandated by the U.S. Constitution in Article 1, Section 2, will be taken. The purpose of the Complete Count Committee is to help the U.S. Census Bureau count all of Roanoke County, including the Town of Vinton residents once, only once, and in the right place. Page 1 of 3 Federal, state, and local governments rely on accurate Census data. Number of seats we have in the U.S. House of Representatives is determined by the U.S. Census, which also affects the number of votes in the Electoral College. Every person not counted represents a loss of $2,000 in federal funding. This funding supports: Medicaid, Medicare Part B, Highway Planning and Construction, the Federal Pell Grant Program and the National School Lunch Program, among others. The Census Bureau anticipates a higher non-response rate (between 16.6% to 20.6%) in four (4) locations in Roanoke County and the Town of Vinton. Under-reporting tracts are located around Colonial Ave, Route 220, in SW Hollins, and the Town of Vinton. Typically, seniors and children under five are most at risk for being under-reported. 50,000 households surveyed in early 2018 concerning their attitudes about the Census. Nearly 17,500 responsed (~35%). Analysis revealed five barriers that might prevent people from participating in the census: Concerns about data privacy and confidentiality; Fear of repercussions; Distrust in all levels of government; Belief that completing the census might not benefit you personally. Trusted voices within the community will encourage people to respond to the Census. The Census is ten (10) questions long. There is no question regarding citizenship. The Census directly benefits local communities, and improves the future for younger generations. Our information is protected. Under Title 13 of the U.S. Code, the Census Bureau is required to keep respondent information confidential. It is a felony for any Census Bureau employee to disclose any confidential Census information. The U.S. Census is: Important, Easy, and Safe. Create an informational webpage for Roanoke County and Town of Vinton. Share information across County platforms, including the Explore Recreation magazine, RVTV, department newsletters, social media, and email lists. Page 2 of 3 Host events at libraries to assist and encourage Census completion. Cooperate with other localities to reach all Roanoke Valley residents with messages about the importance of the Census. The Board of Supervisors is asked to establish the committee by resolution. Committee Chair: Toni Cox, Assistant Director of Library Services Valerie A. Brown, Executive Director, Williamson Road Area Business Association Brian Clingenpeel, Community Outreach Coordinator, Fire and Rescue Anne-Marie Green, Director, Council of Community Services Melissa Hine, Assistant Dean of Students and Director of Housing and Residence Life, Hollins University Bailey Howard-DuBois, Planner II, Community Development Chuck Lionberger, Community Relations Specialist, Roanoke County Public Schools Nathan McClung, Principal Planner, Town of Vinton Anita McMillan, Director, Town of Vinton Planning and Zoning Cecile Newcomb, Planner II, Community Development Joanna Spar, Assistant Director of Benefits, Social Services Barry Thompson, Vinton Town Manager Philip Thompson, Acting Director of Planning, Community Development Amy Whittaker, Public Information Officer Anethia Zerfoss, CPC, Medicaid Specialist Friendship Manor FISCAL IMPACT: $1,000 to cover costs of printing and incidentals. STAFF RECOMMENDATION: Staff recommends adopting the resolution to establish an ad hoc committee known as the Roanoke County Complete Count Committee. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2019 RESOLUTION ESTABLISHING AN AD HOC COMMITTEE KNOWN AS THE ROANOKE COUNTY COMPLETE COUNT CENSUS CHARGED WITH ENSURING ALL ROANOKE COUNTY RESIDENT PARTICIPATE IN THE 2020 CENSUS WHEREAS, the U.S. Census Bureau is required by the United States Constitution to conduct a count of all persons; and WHEREAS, the Census count requires extensive work, and the Census Bureau requires partners at the State and local level to insure a complete and accurate count; and WHEREAS, the Roanoke County Complete Count Committee will bring together a cross section of community members who will utilize their local knowledge and expertise to reach out to all persons of our community; and WHEREAS, the Board of Supervisors wishes to establish a Complete Count Committee charged with the responsibility of ensuring that all County residents participate in the year 2020 Census. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA THAT: 1. There is hereby established an ad hoc committee known as the Roanoke County Page 1 of 3 2. The Board of Supervisors will appoint a Chair of the Committee and its initial members with the balance of the Committee and the Subcommittees appointed by the County Administrator in consultation with the Committee Chair. 3. The Committee shall consist of at least 15 members representing a broad cross sect Committee have strong representation from civic associations, community-based organizations, the business community and organizations that serve the population that is most likely to be undercounted. 4. The function of the Committee shall be as follows: a. Establish a list of groups that will be targeted for priority attention in an effort to encourage their members to be counted in the year 2020 Census; b. Develop a program to encourage participation in the year 2020 Census by the public generally, and by the target groups in particular; 5. The Committee is empowered to adopt rules regarding procedure and other matters so long as the same are not inconsistent with the County Code including, but not limited to, the establishment of Subcommittees through which it may carry on its functions and purposes. 6. The Committee shall prepare a brief report upon completion of its activities and submit the report to the Board of Supervisors. 7. The Committee shall sunset upon completion of its activities in 2020. a. Committee Chair: Toni Cox, Assistant Director of Library Services b. Valerie A. Brown, Executive Director, Williamson Road Area Business Association Page 2 of 3 c. Brian Clingenpeel, Community Outreach Coordinator, Fire and Rescue d. Anne-Marie Green, Director, Council of Community Services e. Melissa Hine, Assistant Dean of Students and Director of Housing and Residence Life, Hollins University f. Bailey Howard-DuBois, Planner II, Community Development g. Chuck Lionberger, Community Relations Specialist, Roanoke County Public Schools h. Nathan McClung, Principal Planner, Town of Vinton i. Anita McMillan, Director, Town of Vinton Planning and Zoning j. Cecile Newcomb, Planner II, Community Development k. Joanna Spar, Assistant Director of Benefits, Social Services l. Barry Thompson, Vinton Town Manager m. Philip Thompson, Acting Director of Planning, Community Development n. Amy Whittaker, Public Information Officer o. Anethia Zerfoss, CPC, Medicaid Specialist Friendship Manor Page 3 of 3 ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Resolution accepting and approving recommended changes to the Comprehensive Financial Policy SUBMITTED BY: Laurie Gearheart Acting Director of Finance APPROVED BY: County Administrator ISSUE: Annual acceptance of changes to the Comprehensive Financial Policy BACKGROUND: On April 24, 2018, the Board of Supervisors approved the Comprehensive Financial Policy. The policy requires an annual review. A work session was held on January 8, 2019, to discuss recommended changes and updates to the policy. The recommended changes were also reviewed at the Board retreat held on June 29, 2019. DISCUSSION: As reviewed and discussed at the meeting on January 8, 2019, the following are the recommended changes to the current Comprehensive Financial Policy: - under Section 4 Item 10 wording has been added to specifically address year end allocations for revenues above budget and expenditures under budget for General Government - under Section 7 Item 3 the dates have been changed to remove fiscal year 2019 (Schools) and add fiscal year 2029 (County) - under Section 13 Item 3 wording has been added to state rules may be changed or Page 1 of 2 amended by resolution of the Board of Supervisors - the effective date of the Comprehensive Financial Policy has been changed from July 1, 2018 to July 1, 2019 Also, additional changes to the policy were reviewed during the Board retreat on June 29, 2019. Based on discussions at the retreat, the only change we are recommending at this time is a housekeeping item as follows: - under Section 9 Item 4 minor wording changes have been made to clarify the issuance of lease revenue bonds The Comprehensive Financial Policy will be reviewed at least annually and can be changed by the Board at any time by resolution. FISCAL IMPACT: There is no impact to the current fiscal year budget related to the proposed changes to the Comprehensive Financial Policy. STAFF RECOMMENDATION: Staff recommends approval of the resolution accepting the recommended changes to the Comprehensive Financial Policy. Page 2 of 2 Policy Number PAGE 1 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 Section 1 Overview 1. Background establish the framework for financial planning and management and provide guidelines against which budgetary performance can be measured and proposals for future funding can be evaluated. The policies further ensure that the County continues to be a model for excellence in government by providing direction in the areas of revenues, operating expenditures, Capital Improvement Program, reserves and debt management. 2. Purpose The primary objective of financial management policies is for the Board of Supervisors to create the framework for making sound financial decisions. The County Administrator is responsible for the daily administration of the Board's policies and general County operations. The County Administrator may designate other County officials to assist in the administration of these policies. These financial management policies are a statement of the guidelines and goals that influence and guide the financial management practices of the County of Roanoke. Financial management policies that are adopted, adhered to, and regularly reviewed are recognized as the cornerstone of sound financial management. 3. Objectives A. economic disruption in order to ensure continuous delivery of public services. B. To provide sound principles to guide the important decisions of the Board and of management which have significant fiscal impact. C. To assist sound management of County government by providing accurate and timely information on financial condition. D. To promote long-term financial planning in regards to both day-to-day operations and capital improvements. E. To set forth operational principles which minimize the cost of government, to the extent consistent with services desired by the public, and which minimize financial risk. F. To ensure the legal use of all County funds through a good system of financial security and internal controls. G. To employ policies which prevent undue or unbalanced reliance on certain revenues, which distribute the costs of county government services as fairly as possible, and which provide adequate funds to operate desired programs. H. facilities and its capital plan. I. To enhance access to short-term and long-term markets by helping to achieve the highest credit and bond ratings possible. J. Policy Number PAGE 2 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 Section 2 Financial Reporting 1. A. Generally Accepted Accounting Principles of the United States of America (GAAP) B. Government Accounting Standards (GAS), issued by the Comptroller General of the United States C. The Uniform Financial Reporting Manual, issued by the Auditor of Public Accounts of the Commonwealth of Virginia D. Specifications for Audits of Counties, Cities and Towns, issued by the Auditor of Public Accounts of the Commonwealth of Virginia E. Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and the Compliance Supplement, issued by the U.S. Office of Management and Budget F. in Financial Reporting and Distinguished Budget Presentation Award Programs G. 2. The County will establish and maintain an internal control structure designed to protect the County from loss, theft and misuse. The structure will be designed to provide reasonable assurance of that objective; the concept of reasonable assurance recognizes that: A. The cost of a control should not exceed the benefits likely to be derived B. The valuation of costs and benefits requires estimates and judgments made by management 3. The County will also maintain a complete inventory of capital assets meeting its capitalization thresholds, in accordance with Generally Accepted Accounting Principles of the United States of America. 4. A comprehensive, annual financial audit, including an audit of federal grants, will be conducted by an independent public accounting firm, and the results of that audit will be presented publicly to the Board of Supervisors by December 31, following the end of the previous fiscal year. Section 3 Annual Budget 1. Budget Ordinances A. accordance with the Local Government Budget and Fiscal Control Act (N. C. G. S 159- 8{a}). This Act states that a budget ordinance is balanced when the sum of estimated net revenues and appropriated fund balances is equal to appropriations. B. The General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Schools and Internal Service Funds shall have legally adopted budgets through the annual budget ordinances. Policy Number PAGE 3 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 C. County staff shall provide for approval by the Board five ordinances providing appropriations for County and Schools operating, capital, and transfers. These ordinances will include: 1. 2. 3. to, and on behalf of, the Schools. 4. 5. D. The Board does not legally adopt budgets in instances where the County acts as fiscal agent for trust and agency funds. 2. Budgeting Process A. County staff shall provide to the Board a calendar of significant dates and legal requirements associated with the next fiscal year budget no later than October of each year. B. The County Administrator shall submit to the Board a balanced Capital Budget in January and a balanced Operating Budget in March for the next fiscal year. C. After a series of work sessions and public hearings on the budget, the Board of Supervisors shall adopt the annual operating and capital budgets for both the County and the Schools in May for appropriations effective July 1 of the next fiscal year. 3. Budgeting Philosophy The budget will provide for current expenditures balanced with current revenues. It will address the adequate maintenance and orderly replacement of capital assets, and the adequate funding of all retirement systems and other post-employment benefits (OPEB). Funding shall be identified for incremental operating costs associated with capital projects in the operating budget after being identified and approved in the Capital Improvement Program. 4. Budget Monitoring The County will maintain a budget control system and staff will monitor and evaluate expenditures and revenues as compared to budget and/or prior year-to-date reports. The County Administrator will propose recommendations to the Board for adjustments as needed. Section 4 Revenues and Expenditures 1. Revenues A. The County will strive to maintain a diversified and stable revenue system to shelter the organization from fluctuations in any single revenue source and ensure its ability to provide ongoing service. B. r one-time revenues to be used to fund capital projects or other non-recurring expenditures. County staff will provide revenue estimates for the Policy Number PAGE 4 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 next fiscal year by using historical data, current economic conditions, and future economic projections. C. Revenue estimates are monitored on a regular basis to identify any potential trends that would significantly impact the revenue sources. In January of each year, County staff will provide for information to the Board a mid-year update of current year revenues as relates to the adopted budget. In September of each year, or soon thereafter as preliminary year- end revenue estimates are available, County staff will provide for information to the Board a year-end comparison of budgeted to actual revenues for the previous fiscal year. 2. Revenue Team A. A Revenue Team composed of County staff and appropriate Constitutional Officers meets to review current construction trends, the number of authorized building permits, housing sales, mortgage rates, and other economic data which impact Real Estate Tax revenue collections. B. In addition, the Revenue Team uses statistical models to estimate revenue categories including but not limited to: the Personal Property Tax; Local Sales Tax; Business, Professional, and Occupational License Tax; Consumer Utility Tax; Hotel and Motel Tax; Meals Tax; and Recordation Tax. 3. Fees and Charges A. Roanoke County, where possible, institutes user fees and charges for providing specialized programs and services. Established rates recover operational costs, indirect costs, and capital or debt service costs. The County will regularly review user fee charges and related expenditures to determine if it is meeting pre-established recovery goals. B. As part of the budget development process, County staff shall produce an annual Fee Compendium to be adopted by the Board of Supervisors at the same time as adoption of the Annual Budget Ordinances. The Fee Compendium will list all fees and charges imposed by the County for providing specialized programs and services. The Fee Compendium will provide details on the type of fee, authority to levy the fee, current fees, and proposed changes to the current fees. 4. Revenue Sharing Formula with Schools The Revenue Sharing formula establishes a mechanism to share County revenue with the Schools through the application of a formula. The formula accounts for the shifting dynamic between the level of student enrollment and the overall population of the County to determine a revenue sharing ratio that provides both organizations an equitable amount of resources relative to need. The allocation formula includes the following calculations: A. Calculate Three-Year Average: Establish a three year rolling average index for the changes in county population and student enrollment. Using a rolling average eliminates significant fluctuations from year to year while recognizing that these trends affect the provision of services. The statistics used for this index will be derived from publicly available sources as follows: 1. County population - Population numbers published in the statistical section of the Roanoke County Comprehensive Annual Financial Report (County CAFR). Policy Number PAGE 5 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 2. Student enrollment - Average Daily Membership (ADM) published in the statistical section of the Roanoke County Schools Comprehensive Annual Financial Report (School CAFR) and the Budget and Salary Scales (adopted budget). B. Calculate Net Allocation Change: 1. Calculate a payroll factor using the percentage of school personnel budget to total personnel budget for the County and the Schools for the current year. 2. The payroll factor should be applied to the change in the three year rolling average index and then applied to the current year index to arrive at a net tax allocation change for the new budget year. C. Calculate Increase/(Decrease) in School Transfer: 1. Apply the net tax allocation change to the allocation percent calculated in the prior year to arrive at the new percent of adopted budget net taxes. This percent is then applied to the projected County revenues for total general property taxes and total other local taxes as published in the Roanoke County Annual Financial Plan (General Fund Summary of Revenue). 2. Supervisors action) will be subtracted from the General Property and Local Tax projection. 3. New economic development incentives will be subtracted from the General Property and Local Tax projection and added back when each incentive arrangement expires. 4. Increases in the amount budgeted for Comprehensive Services Act (CPMT) will be subtracted from the General Property and Local Tax projection (since this provides benefits to and satisfies obligations of both the school and general population). 5. The increase or decrease in the school transfer is then added to or deducted from the transfer to schools for the previous year to arrive at the total transfer to schools for the next budget. D. financial plan. E. Other: 1. During each annual budget preparation cycle, County staff and School staff shall work collaboratively to determine the increase or decrease in the operating allocation to the schools from the County. 2. The allocation of revenues are subject to annual appropriations by the Board of Supervisors. 5. Expenditures non-departmental, and capital fund expenditures. In coordination with departments, Budget staff will monitor expenditures throughout the fiscal year to ensure compliance with legal requirements and accounting standards. Expenditure estimates are monitored on a regular basis to identify any potential trends that would significantly impact the approved budgeted expenditure levels. In January of each year, County staff will provide for information to the Board a mid-year update of current year Policy Number PAGE 6 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 expenditures as relates to the adopted budget. In September of each year, or soon thereafter as preliminary year-end expenditure estimates are available, County staff will provide for information to the Board a year-end comparison of budgeted to actual expenditures for the previous fiscal year. 6. Board of Supervisors Contingency Expenditure Budget The Board of Supervisors generally appropriates a Contingency budget to provide for unanticipated expenditures that arise during the year. This budget is recommended to be established at a minimum of $50,000, though the Board has the discretion to alter that amount through the budget appropriation process. The use of these funds require approval of the Board of Supervisors. 7. Expenditure Budget Transfers Language is included in the annual Operating and Capital Budget Ordinances providing the County Administrator, or his/her designee, the authority to transfer funds within and between appropriation functions. Amendments impacting the level of budget authority established by fund through the Annual Operating and Capital Budget Ordinances must be approved by the Board as a supplemental budget appropriation. Language governing expenditure budget transfers will be reviewed by staff and approved by the Board on an annual basis. 8. Revenue and Expenditure Forecasting A forecast of General Fund expenditures and revenues is developed as part of each budget process and is periodically updated. Individual and aggregate revenue categories, as well as expenditures, are projected by revenue and/or expenditure type. Historical growth rates, economic assumptions and County expenditure priorities are all used in developing the forecast. This tool is used as a planning document for developing the budget guidelines and for evaluating the future impact of current year decisions. Forecasts of revenues and ital Improvement Program. Information 9. Fiscal Impact Review It is County policy that all items having potential fiscal impact be presented to the Board of Supervisors for review. This review can be part of the annual operating or capital budgets, or agenda items. Effective management dictates that the Board of Supervisors and County citizens be presented with the direct and indirect costs of all items as part of the decision making process. 10. End of Year Designations All General Government unexpended appropriations and all General Government revenues collected in excess of appropriated revenues at the end of the fiscal year will not lapse but shall be re-appropriated and recommendations for use will be presented to the Board of Supervisors for approval during the final year-end report. Policy Number PAGE 7 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 Section 5 Capital Improvement Planning 1. Ten-Year Capital Improvement Program (CIP) The County Administrator annually will submit to the Board for its consideration a ten-year Capital Improvement Program (CIP) pursuant to the timeline established in the annual budget preparation schedule. For inclusion in the Capital Improvement Program, a project or collection of projects generally must have an estimated useful life that exceeds five years with a total project cost of at least $100,000. The Capital Improvement Program shall include the following elements: A. A statement of the objectives of the Capital Improvement Program and its relationship to B. An estimate of the cost and anticipated sources of funds for each project included in the Capital Improvement Program. Each year of the ten-year program must be balanced in that all capital expenditures included in the plan must have an identified funding source. C. A summary of capital projects considered, but not included in the balanced ten-year program. D. An estimate of the fiscal impact of the project, including additional operating costs or E. Adherence to all policies related to debt and debt service as described in the section entitl 2. Capital Year Budget The first year of the Capital Improvement Program, also known as the Capital Year Budget, will be appropriated by the Board as part of the adoption of the annual Capital Budget Ordinance. The annual Capital Budget Ordinance shall set forth specific provisions regarding funds remaining at project completion and the ability of the County Administrator to transfer funds to facilitate the completion of an existing project. 3. Facilities Assessment The County and Schools shall obtain an independent, professional, and comprehensive facilities assessment to ascertain the present condition of each facility, and to assist the County and the Schools in forecasting capital funding requirements to address deficiencies. The assessment shall also be used to establish priorities for the maintenance, repair, enhancement, or replacement of facilities and their component systems, and to be used in the development of the Capital Maintenance Program and Capital Improvement Program. Further, the analysis as presented in the assessment shall be useful when identifying and justifying needs to support a future bond issue. This evaluation shall be reviewed internally by staff on an annual basis and updated by an independent professional every 7-10 years after the initial evaluation. . Policy Number PAGE 8 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 4. Capital Project Status Reports On a bi-annual basis, County staff shall provide the Board with a summary status of all active capital projects. The summary shall include status of the project, financial information, and other relevant information as determined by staff. Section 6 -as-you- 1. A number of options are available for financing the Capital Improvement Program, including bond proceeds and other non-County funding sources (e.g. grants and private capital -as- you- intent to show purposeful restraint in incurring long-term debt. 2. The decision for using current revenues to fund a capital project is based on the merits of the particular project in relation to an agreed upon set of criteria, including balancing capital needs versus operating needs. In determining the me-as-you--recurring revenues should not be used for recurring expenditures. Section 7 Debt Management 1. Legal Requirements The County shall comply with all requirements of the Code of Virginia and other legal and regulatory b for the County or its debt issuing authorities. The County shall comply with the U.S. Internal Revenue Service arbitrage rebate requirements for bonded indebtedness. In addition, the County will institute a control structure to monitor and ensure compliance with bond covenants. 2. Purposes for Debt Issuance The County may issue debt for the purpose of acquiring or constructing Capital Projects, including buildings, machinery, equipment, furniture and fixtures. This includes debt issued on behalf of the Schools for the same purposes. When feasible, debt issuances will be pooled together to minimize issuance costs. The Capital Improvements Program will identify all debt- related projects and the debt service impact upon operations identified. 3. Guidelines for Issuing Debt The County recognizes that the essential components of a debt policy are the limitations and guidelines set by the locality. The following guidelines reflect the concerning indebtedness: A. Debt issuances are limited to $10 million annually with one year designated for County capital projects and two years designated for School Capital projects included in the adopted Capital Improvement Program (CIP). Bond funding shall be allocated to the County in FY 2020, FY 2023, and FY 2026, and FY 2029; to the Schools FY 2019, FY 2021, FY 2022, FY 2024, FY 2025, FY 2027, and FY 2028. Effective with capital projects Policy Number PAGE 9 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 purposes of accumulating bonding capacity where project costs exceed the $10 million limit. B. The County will not use short-term borrowing to finance operating needs, except in C. Long-term debt will be used in compliance with all aspects of the debt policy. D. The maturity of any debt will not exceed the expected useful life of the project for which the debt is issued. No bonds greater than twenty (20) years will be issued. E. Each project proposed for financing through debt issuance will have a multi-year analysis F. At a minimum, all issuances of Debt require approval and appropriation of the proceeds by the Board of Supervisors with additional approvals, if applicable, indicated in the section 4. Funding Sources for the Debt Payment Reserve Fund A. Annual contributions to the Debt Payment Reserve Fund shall total $8.2 million from the following sources: $4.2 million from County sources, $2.2 million from School sources, and $1.8 million from expired Economic Development incentives. Additionally, changes in debt service payments beneficial to the fund shall be retained by the Fund. Contributions will be accounted for in the Debt Payment Reserve Fund. B. The Debt Payment Reserve Fund will use a benchmark interest rate assumption of six percent (6%). Contribution levels to support the capital financing plan will be reviewed annually and changed upon mutual agreement of the Board of Supervisors and School Board. C. Funding in the amount of $1 million from the County and $1 million from the Schools will continue for the Capital Maintenance Programs and be included in the Capital Improvement Program. Section 8 Debt Limits 1. The County does not have any Constitutional or Statutory Debt Limits. The County does abide by the following self-imposed debt targets: A. Net Outstanding and Projected Debt as a Percentage of Total Taxable Assessed Value will not exceed three percent (3%) in the current fiscal year or subsequent fiscal B. General Obligation Current and Projected Debt Service as a Percentage of General Government Expenditures will not exceed ten percent (10%) in the current fiscal year or l Government expenditures include the Governmental Fund expenditures, the School Board component unit expenditures, and County and School transfer to capital projects and (CAFR). Policy Number PAGE 10 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 2. All debt ratio calculations shall include debt issued on behalf of the Schools. These ratios will be calculated each year in conjunction with the budget process and the annual audit. Section 9 Types of Debt/Structural Features 1. Revenue Anticipation Notes A. flow to avoid the need for Revenue Anticipation Notes (RANs). B. ability to forecast when the revenue source will be received subsequent to the timing of funds needed. C. The County will issue RANs for a period not to exceed the one year period permitted under the Constitution of Virginia, Article VII section 10. 2. General Obligation Bonds A. The Constitution of Virginia, Article VII section 10, and the Public Finance Act provide the authority for a County to issue General Obligation (GO) Debt with no limit on the amount of GO Debt that a County may issue. The County may issue GO Debt for capital projects or other properly approved projects. B. All debt secured by the general obligation of the County must be approved by the Board of Supervisors and a public referendum, with the exception of Virginia Public School Authority (VPSA) Bonds and State Literary Fund Loans, which do not need approval by referendum. 3. VPSA Bonds and State Literary Fund Loans A. School capital projects may be constructed with debt, either through VPSA Bonds or State Literary Fund Loans, and refunding bonds with preference given to accessibility and interest rates. B. Approval of the School Board is required prior to approval by the Board of Supervisors. 4. Lease/Revenue Bonds A. The County may issue Lease/Revenue bonds to fund enterprise activities or for capital projects that will may generate a revenue stream, or issuance through the Virginia Resources Authority. B. If applicable, The the bonds will include written covenants, which will require that the revenue sources are sufficient to fund the debt service requirements. C. Cost of issuance, debt service reserve funds and capitalized interest may be included in the capital project costs and thus are fully eligible for reimbursement from bond proceeds. 5. Capital Acquisition Notes and Leases The County may issue short-term notes or capital leases to purchase buildings, machinery, equipment, furniture and fixtures. Policy Number PAGE 11 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 6. Moral Obligation Debt A. The County may enter into leases, contracts, or other agreements with other public bodies, which provide for the payment of debt when revenues of such agencies may prove insufficient to cover debt service. B. Payment of such moral obligation debt service will be done when the best interest of the County is clearly demonstrated. C. While such moral obligation support does not affect the debt limit of the County, the limit potential demands on the County. There is no legal obligation, but the County is placing its good name and reputation on the line and there is every expectation that the County would make good any deficiencies when a default exists. 7. Credit Objectives The County of Roanoke will strive to maintain or improve its current bond ratings. The County will also maintain relationships with the rating agencies that (CAFR) and the Operating and Capital Improvement Program Budget. 8. Authorized Methods of Sale The County will select a method of sale that is the most appropriate in light of financial, market, transaction-specific and issuer-related conditions. Debt obligations are generally issued through competitive sale. If the County and its financial advisor determine that a competitive sale would not result in the best outcome for the County, then a negotiated sale, private placement or other method may be chosen. 9. Selecting Outside Finance Professionals The County of Roanoke will retain external finance professionals to be selected through a competitive process. The finance professionals will include, but may not be limited to, the financial advisor, bond counsel and the underwriter. The finance professionals will assist in developing a bond issuance strategy, preparing bond documents and marketing bonds to investors. The length of the contracts will be determined by the County. The selection process will require experience in the following: municipal debt, diverse financial structuring, and pricing municipal securities. 10. Post-Issuance Compliance A. The Director of Finance will oversee post-issuance compliance activities to ensure compliance with federal guidelines and other legal regulatory requirements including: 1. Tracking proceeds of a debt issuance to ensure they are spent on qualified tax-exempt debt purposes 2. Maintaining detailed records of all expenditures and investments related to debt funds Policy Number PAGE 12 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 3. Ensuring that projects financed are used in a manner consistent with legal requirements 4. Reporting of necessary disclosure information and other required fillings in a timely manner 5. Monitoring compliance with applicable arbitrage rules and performing required rebate calculations in a timely manner B. The Director of Finance may consult with bond counsel, financial advisors or other professionals as deemed appropriate to meet the post-issuance compliance requirements. Section 10 Reserves 1. General Government Fund A. C100) Unassigned Fund Balance will be maintained to provide the County with sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue. B. d not be used to support recurring operating expenditures outside of the current budget year. If a budget variance requires the use of Unassigned Fund Balance, the County will decrease the General revenues to prevent using the Unassigned Fund Balance for two consecutive fiscal years to subsidize General Fund operations. C. Fund Number Fund Name Policy C100 General Government Fund Twelve percent (12%) of budgeted annual General Government expenditures D. provide for temporary funding of unforeseen emergency needs, the County shall restore the balance to the twelve percent (12%) minimum, as defined above, within two fiscal years following the fiscal year in which the event occurred. This will provide for full recovery of the targeted General Government Fund Unassigned Fund Balance in a timely manner. E. Funds in excess of the maximum annual requirements outlined above may be considered -as-you- with Board approval. Policy Number PAGE 13 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 2. Other General Funds A. For the funds listed below, an annual Unassigned Fund Balance shall be maintained as follows: Fund Item Number Fund Name Policy Twenty percent (20%) of budgeted annual 1. C111 expenditures Act (CSA) Ten percent (10%) of budgeted annual Criminal Justice 2. C126 expenditures Academy Seven and a half percent (7.5%) of budgeted 3. C130 Fleet Service Center annual expenditures Ten percent (10%) of budgeted annual Communications 4. C142 expenditures Shop Emergency Seven and a half percent (7.5%) of budgeted 5. C144 Communications annual expenditures Center (ECC) Five percent (5%) of budgeted annual 6. C150 Recreation Fee Class expenditures B. temporary funding of unforeseen emergency needs, the County shall restore the balance to the minimum, as defined above, within two fiscal years following the fiscal year in which the event occurred. This will provide for full recovery of the targeted Fund Unassigned Fund Balance in a timely manner. C. Funds in excess of the Unassigned Fund Balance policy outlined above may be -as-you- expenditures with Board approval. D. All other County Funds structured under balance but do not have a specific annual target. These County Funds are not permitted to expend funds in excess of available revenues. 3. Capital Reserve Funds The County will maintain funds for the specific us-as-you- capital projects as detailed in the approved Capital Improvement Program. Contributions to the Capital Reserve Fund will primarily be made with year-end expenditure savings and revenue surplus balances. On annual basis, County staff shall present to the Board for Policy Number PAGE 14 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 consideration the allocation of year-end balances to support the Capital Reserve Fund. There are no minimum fund balance requirements associated with the Capital Reserve Fund. 4. Internal Service Fund Reserves The County has three funds classified as Internal Services Funds; they include the Health Insurance Fund, Dental Insurance Fund, and Risk Management Fund. A. Health Insurance Fund (Fund C700) 1. So as long as the County continues the current policy of self-insuring health insurance costs, a reserve for healthcare costs shall be maintained as follows: Fund Number Fund Name Policy C700 Health Insurance Fund Ten percent (10%) of budgeted healthcare costs plus a reserve equal to the estimated incurred but not reported (IBNR) claims. 2. To the extent the reserve falls below the minimum threshold of 10%, the reserve will be restored to that level within two fiscal years. Funds in excess of the Unassigned Fund Balance policies in all Other Funds outlined in this policy may be transferred to the Health Insurance Fund to restore the Health Insurance Fund Balance policy with Board approval. 3. At no time shall the use of funds in excess of the 10% fund balance plus a reserve equal to the estimated incurred but not reported (IBNR) claims be used to reduce the annual employee contribution to the Health Insurance Fund, except in cases where a temporary rate adjustment has been made to restore minimum Health Insurance Fund Balance levels. Funds in excess of the Unassigned Fund Balance policy outlined above -as-you- nonrecurring expenditures with Board approval. B. Dental Insurance (Fund C705) So as long as the County elects to provide a fully insured Dental plan, no reserve is required. If the County elects to self-insure Dental Insurance costs in the future, a reserve for dental costs will be established by the Board. C. Risk Management (Fund C710) 1. So as long as the County continues the current policy of self-i Compensation costs, a reserve for Risk Management costs shall be maintained as follows: Fund Number Fund Name Policy C710 Risk Management Fund Ten percent (10%) of budgeted risk management costs plus a reserve equal to the estimated incurred but not reported (IBNR) claims. Policy Number PAGE 15 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 A reserve of $500,000 shall be established for potential auto or property claims. 2. To the extent the reserve falls below the established policy, the reserve will be restored to that level within two fiscal years. Funds in excess of the Unassigned Fund Balance policies in all Other Funds outlined in this policy may be transferred to the Risk Management Fund to restore the Risk Management Fund Balance policy with Board approval. 5. Roanoke County Public Schools Reserves and Year End Allocation A. Roanoke County Public Schools will maintain a $2 million unappropriated balance. This balance is available for unexpected revenue shortfalls, unplanned significant expenditures increases, and emergency appropriations. The balance will be reserved for financial emergencies and when appropriations are necessary, the balance will be replenished with the next available year end funds from the School Operations. B. All School Operating Fund appropriations remaining at the end of the year will not lapse but shall be appropriated to the Schools and used for Major Capital projects, Minor Capital projects, Capital Maintenance Program, School Safety and Security, and/or Comprehensive Services Act reserves. Section 11 Cash Management/Investments 1. maintenance of liquidity of the investment and optimization of the rate of return within the parameters of the Code of Virginia, respectively. Funds held for future capital projects are invested in accordance with these objectives, and in such a manner so as to ensure compliance with U.S. Treasury arbitrage regulations. The County maintains cash and temporary investments in several investment portfolios. 2. The Treasurer, County of Roanoke (an elected Constitutional Officer) is responsible for maintaining and updating a separate investment policy, which is approved by the Board of Supervisors. Section 12 Internal Controls 1. A comprehensive system of financial internal controls shall be maintained in order to protect 2. Managers at all levels shall be responsible for implementing sound controls and for regularly monitoring and measuring their effectiveness. Policy Number PAGE 16 OF 16 COUNTY OF ROANOKE Roanoke, Virginia COMPREHENSIVE EFFECTIVE DATE FINANCIAL POLICY JULY 1, 20198 Section 13 Administration and Approvals 1. Responsible Department The Department of Finance and the Office of Management and Budget are responsible for the administration of this policy. 2. Policy Authority The Board of Supervisors authorizes the use of this policy. 3. Amendment of Policy These rules may be changed or amended by resolution of the Board of Supervisors. 3.4. Review Date This policy will be reviewed annually and updated as necessary for modifications. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2019 RESOLUTION ACCEPTING AND APPROVING RECOMMENDED CHANGES TO THE COMPREHENSIVE FINANCIAL POLICY WHEREAS, the County adopted a Comprehensive Financial Policy effective July 1, 2018; and WHEREAS, the policy is to be reviewed and any changes recommended annually; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That under Section 4 Item 10 wording has been added to specifically address year end allocations for revenues above budget and expenditures under budget for General Government; and 2. That under Section 7 Item 3 the dates have been changed to remove fiscal year 2019 (Schools) and add fiscal year 2029 (County); and 3. That under Section 9 Item 4 minor wording changes have been made to clarify the issuance of lease revenue bonds; and 4. That under Section 13 Item 3 wording has been added to state rules may be changed or amended by resolution of the Board of Supervisors; and 5. The effective date of the Comprehensive Financial Policy has been changed from July 1, 2018 to July 1, 2019 Page 1 of 1 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: The petition of Donald and Elaine Kepple to rezone approximately 4.6 acres from I-2, High Intensity Industrial, District to AR, Agricultural/Residential, District for the construction of single family dwelling, located at 6121 Peaceful Drive, Catawba Magisterial District SUBMITTED BY: Philip Thompson Acting Director of Planning APPROVED BY: County Administrator ISSUE: Consent agenda item for first reading on an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for September 24, 2019. The title of this ordinance is as follows: 1. The petition of Donald and Elaine Kepple to rezone approximately 4.6 acres from I- 2, High Intensity Industrial, District to AR, Agricultural/Residential, District for the construction of single family dwelling, located at 6121 Peaceful Drive, Catawba Magisterial District. Page 1 of 2 DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for September 24, 2019 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 0021 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Ordinance of the Board of Supervisors of the County of Roanoke, Virginia approving the lease financing of various capital projects for the County and authorizing the leasing of certain County-owned property, the execution and delivery of a prime lease and a local lease acquisition agreement and finance lease and other related actions SUBMITTED BY: Laurie Gearheart Acting Director of Finance APPROVED BY: County Administrator ISSUE: Consideration of an ordinance to authorize the issuance of Lease Revenue Bonds to finance various County capital projects as detailed in the approved fiscal year 2020- 2029 Capital Improvement Program (CIP) BACKGROUND: The proposed ordinance authorizes the issuance of up to $10,000,000 in Lease Revenue Bonds for the fiscal year 2019-20 capital projects. The Lease Revenue Bonds will provide funding for specific project components to include the construction and renovation for relocation of all General Services Department functions, Comm/IT Department shop and tower maintenance functions and Finance Department surplus property warehouse needs to the existing County Fleet Service Center site and adjacent purchased cold storage property; utilization of land at the existing Public Service Center site outside of the flood plain for the Community Devel water operations and relocation of district shop functions for the Parks, Recreation, and Tourism (PRT) Department at Green Hill and Walrond Parks. Additionally, it includes acquiring property for the relocation of office, warehouse, equipment and other support functions for Parks, Recreation, and Tourism (PRT). Page 1 of 3 Properties are in the process of being purchased as approved by the Board of Supervisors that are contiguous to the existing Fleet Service Center. Acquisition of these properties will allow for the elimination of the Walrond Park district shop from the overall project scope. DISCUSSION: The proposed structure of the bond is a Lease Revenue Bond through the Virginia Resources Authority (VRA) in the amount of up to $10,000,000 in bonds, a true interest cost not to exceed five percent (5%), and a term to maturity not to exceed twenty years. This is an estimate of the maximum borrowing authority that the County may need. The amount of the bonds the County issues will depend on the interest rate conditions in the marketplace at the time of the bond sale. As a condition of the issuance and purchase of the Bonds, the Virginia Resources Authority (VRA) requires the County of Roanoke provide collateral acceptable with a loan value not exceeding 75%. Roanoke County's Social Services building at 220 E. Main Street, Salem, VA and the recently purchased cold storage facility located at 5285 Hollins Road, Roanoke, VA meet the essential facility test and provides the collateral required by the VRA. Board approval of the attached Ordinance authorizes the execution of all documents associated with the financing of this project including: 1. Prime Lease between County and VRA 2. Local Lease Acquisition Agreement between the VRA and the County 3. Financing Lease Agreement with VRA 4. Other related documents FISCAL IMPACT: The fiscal year 2019-2020 estimated capital project costs associated with this project included in this proposed bond issuance total $10,000,000. County cash sources of $550,000 and Lease Revenue Bonds of $1,000,000 were approved by the Board in previous years. Funding for the projects was included in the fiscal year 2020-2029 Capital Improvement Program and appropriated by the Board of Supervisors through Budget Ordinance 052819-5, the County's fiscal year 2019-2020 Capital Budget. Principal and interest payments will begin in fiscal year 2020-2021. The County will capitalize interest for any payments due until July 1, 2020. Debt service on the proposed bond amount is projected to be approximately $871,850; however this will be dependent on market conditions at the time of sale and final amortization schedule provided by VRA. Page 2 of 3 The County's obligation to make payments to VRA under the Financing Lease is subject to annual appropriations by the Board, and does not constitute a pledge of the full faith and credit or taxing power of the County. The County's debt policies established parameters for issuing debt and managing outstanding debt. The County does not have any Constitutional or Statutory Debt Limits. The County does abide by Board of Supervisors-imposed debt limits. The proposed bond issue in the amount not to exceed $10,000,000 will allow the County to stay well within its limits of the County debt policy approved by the Board. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and scheduling the second reading for September 10, 2019. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2019 ORDINANCE OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE LEASE FINANCING OF VARIOUS CAPITAL PROJECTS FOR THE COUNTY AND AUTHORIZING THE LEASING OF CERTAIN COUNTY-OWNED PROPERTY, THE EXECUTION AND DELIVERY OF A PRIME LEASE AND A LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASE, AND OTHER RELATED ACTIONS WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County"), intends to finance all or a portion of the costs (or to reimburse the County for payment of such costs) of various capital improvements, including the acquisition, construction, designing, equipping, replacing or renovating of the County's Public Service Center and the costs of acquiring certain land, including capitalized interest for all or a portion of the construction period and closing costs (collectively, the "Projects"); WHEREAS, the Board has determined that it is in the best interest of the County to enter into a lease arrangement in order to obtain funds to finance the Projects; WHEREAS, the Board is authorized, pursuant to Section 15.2-1800 of the Code of Virginia of 1950, as amended, to lease any improved or unimproved real estate held by the County; WHEREAS, the first reading of this ordinance was held on August 27, 2019 and the second reading was held on September 10, 2019; WHEREAS, Virginia Resources Authority ("VRA") intends to issue its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2019C (the "VRA Bonds"), and to provide a portion of the proceeds to the County to Page 1 of 9 finance the Projects pursuant to the terms of a Local Lease Acquisition Agreement and Financing Lease (the "Financing Lease"), between the County and VRA; WHEREAS, the County will enter into a Prime Lease (the "Prime Lease") with VRA whereby the County will lease certain real estate selected by the County Administrator (expected to be the County's Social Services building located at 220 E. Main Street and the County's cold storage facilities) (the "Real Estate") and the associated improvements and property located thereon (the "Improvements") to VRA; WHEREAS, the County will enter into the Financing Lease with VRA pursuant to which VRA will lease the Real Estate and the Improvements back to the County and the County will make rental payments corresponding in amount and timing to the debt service on the portion of the VRA Bonds issued to finance the Projects (the "Rental Payments"); WHEREAS, pursuant to the Financing Lease the County will undertake and complete the Projects; WHEREAS, the County intends to pay the Rental Payments out of appropriations from the County's General Fund; WHEREAS, the Financing Lease shall indicate that approximately $10,000,000 (or such other amount as requested by the County and approved by VRA prior to the pricing of the VRA Bonds) is the amount of proceeds requested (the "Proceeds Requested") from VRA; WHEREAS, VRA's objective is to pay the County an amount which, in VRA's judgment, reflects the market value of the Rental Payments under the Financing Lease Page 2 of 9 (the "VRA Purchase Price Objective"), taking consideration of such factors as the purchase price to be received by VRA for the VRA Bonds, the issuance costs of the VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA (collectively, the "VRA Costs")) and other market conditions relating to the sale of the VRA Bonds; WHEREAS, such factors may result in the County receiving an amount other than the par amount of the aggregate principal components of the Rental Payments under the Financing Lease and consequently (i) the aggregate principal components of the Rental Payments under the Financing Lease may be greater than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized aggregate principal components of the Rental Payments under the Financing Lease set forth in paragraph 4 of this Ordinance does not exceed the Proceeds Requested by at least the amount of the VRA Costs and any original issue discount, the amount to be paid to the County, given the VRA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; and WHEREAS, the Prime Lease and the Financing Lease are referred to herein as the "Documents." Copies of the Documents are on file with the County Administrator. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Approval of Lease-Leaseback Arrangement. The lease-leaseback arrangement with VRA to accomplish the financing of the Projects is hereby approved. Page 3 of 9 The County Administrator is authorized to determine the Real Estate and Improvements, as may be required by VRA, to be subject to the lease-leaseback arrangement. 2. Approval of Prime Lease. The leasing of the Real Estate and the Improvements by the County, as lessor, to VRA, as lessee, pursuant to the terms of the Prime Lease is hereby approved. 3. Approval of the Financing Lease. The leasing of the Real Estate and the Improvements by VRA, as lessor, to the County, as lessee, pursuant to the terms of the Financing Lease is hereby approved. 4. Approval of the Terms of the Rental Payments. The Rental Payments set forth in the Financing Lease shall be composed of principal and interest components reflecting an original aggregate principal amount not to exceed $10,000,000, a true interest cost not to exceed 5.00% per annum (taking into account any original issue discount or premium) and a term ending no later than June 30, 2041. It is determined to be in the best interest of the County to accept the offer of VRA to enter into the Financing Lease with the County for an amount determined by VRA to be fair, subject to the conditions set forth in this Ordinance, which Financing Lease shall be executed by the Chairman of the Board (the "Chairman") and the County Administrator, or either of them. Given the VRA Purchase Price Objective and market conditions, it may become necessary to enter into the Financing Lease with aggregate principal components of the Rental Payments greater than the Proceeds Requested. If the limitation on the maximum aggregate principal components of Rental Payments on the Financing Lease set forth in this paragraph 4 restricts VRA's ability to generate the Page 4 of 9 Proceeds Requested, taking into account the VRA Costs, the VRA Purchase Price Objective and market conditions, the County Administrator is authorized to accept a purchase price for the Bond at an amount less than the Proceeds Requested. The Financing Lease, in substantially the form presented to this meeting, is hereby approved, with such completions, omissions, insertions and changes not inconsistent with this Ordinance as may be approved by the Chairman or the County Administrator. The Chairman and the County Administrator, either of whom may act are hereby authorized and directed to enter into the Financing Lease. The actions of the Chairman and the County Administrator in accepting the final terms of the Rental Payments shall be conclusive, and no further action shall be necessary on the part of the Board. 5. Other Payments under Financing Lease. The County agrees to pay all amounts required by the Financing Lease, including any amounts required by Section 5.1(b) of the Financing Lease, including the "Supplemental Interest," as provided in such section. 6. Execution and Recordation of Documents. The Chairman and the County Administrator, either of whom may act, are authorized and directed to execute the Documents and deliver them to the other parties thereto. The Chairman and the County Administrator, either of whom may act, are further authorized to cause the Documents, to be recorded in the Clerk's Office of the Circuit Court of Roanoke County. Page 5 of 9 7. Form of Documents. The Documents shall be in substantially the forms on file with the County Administrator, which are hereby approved with such completions, omissions, insertions and changes as may be approved by the Chairman and the County Administrator, either of whom may act, with the execution and delivery of the Documents by the Chairman and/or the County Administrator constituting conclusive evidence of the approval of any such completions, omissions, insertions, and changes. 8. Essentiality of the Projects and Real Estate. The Projects, the Real Estate and the Improvements are hereby declared to be essential to the efficient operation of the County, and the County anticipates that the Projects, the Real Estate and the Improvements will continue to be essential to the operation of the County during the term of the Financing Lease. 9. Annual Budget. While recognizing that it is not empowered to make any binding commitment to make Rental Payments and any other payments required under the Financing Lease beyond the current fiscal year, the Board hereby states its intent to make annual appropriations for future fiscal years in amounts sufficient to make all such payments and hereby recommends that future Boards do likewise during the term of the Financing Lease. The Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County's annual budget, to include in the budget request for each fiscal year during the term of the Financing Lease an amount sufficient to pay the Rental Payments and all other payments coming due under the Financing Lease during such fiscal year. If at any time during any fiscal year of the County throughout the term of the Financing Lease, the amount appropriated in the County's annual budget in any such fiscal year is insufficient to pay when due the Rental Page 6 of 9 Payments and any other payments required under the Financing Lease, the Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County's annual budget, to submit to the Board at the next scheduled meeting, or as promptly as practicable but in any event within 45 days, a request for a supplemental appropriation sufficient to cover the deficit. 10. Rental Payments Subject to Appropriation. The County's obligation to make the Rental Payments and all other payments pursuant to the Financing Lease is hereby specifically stated to be subject to annual appropriation therefor by the Board, and nothing in this Ordinance or the Documents shall constitute a pledge of the full faith and credit nor taxing power of the County or compel the Board to make any such appropriation. 11. Disclosure Documents. The County authorizes and consents to the inclusion of information with respect to the County to be contained in VRA's Preliminary Official Statement and VRA's Official Statement in final form, both to be prepared in connection with the sale of the VRA Bonds. If appropriate, such disclosure documents shall be distributed in such manner and at such times as VRA shall determine. The County Administrator is authorized and directed to take whatever actions are necessary and/or appropriate to aid VRA in ensuring compliance with Securities and Exchange Commission Rule 15c2-12. 12. Tax Documents. The County Administrator and the Director of Finance, either of whom may act, is authorized to execute a Nonarbitrage Certificate and Tax Compliance Agreement and/or any related document (the "Tax Documents") setting forth Page 7 of 9 the expected use and investment of the proceeds of the VRA Bonds to be received pursuant to the Documents and containing such covenants as may be necessary in order for the County and/or VRA to comply with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), with respect to the VRA Bonds and the Documents including the provisions of Section 148 of the Tax Code and applicable regulations relating to "arbitrage bonds." The County covenants that the proceeds of the VRA Bonds to be received pursuant to the Documents will be invested and expended as set forth in the Tax Documents, to be delivered simultaneously with the issuance and delivery of the Financing Lease and that the County shall comply with the other covenants and representations contained therein. 13. Other Actions. All other actions of the officers of the County in conformity with the purpose and intent of this Ordinance are hereby approved and confirmed. The officers of the County are hereby authorized and directed to execute and deliver all certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the execution and delivery of the Documents. 14. SNAP Investment Authorization. The County has heretofore received and reviewed the Information Statement (the "Information Statement") describing the State Non-Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract Creating the State Non-Arbitrage Program Pool I (the "Contract"), and the County has determined to authorize the Director of Finance to utilize SNAP in connection with the investment of the proceeds of the lease-leaseback transaction if the Director of Finance determines that the utilization of SNAP is in the best interest of the County. The Board acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall Page 8 of 9 not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the contract creating the investment program pool. 15. Effective Date. This Ordinance shall take effect immediately. Page 9 of 9 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Ordinance dissolving lease agreement with Reba Farm Inn, LLC to provide equestrian services at Explore Park SUBMITTED BY: Doug Blount Director of Parks Recreation and Tourism APPROVED BY: County Administrator ISSUE: Request to dissolve the lease agreement between Roanoke County and Reba Farm Inn, LLC to provide equestrian services at Explore Park BACKGROUND: In 2016 the Roanoke County Board of Supervisors approved the Adventure Plan for Explore Park, which outlined the direction for the park's development. As a part of the Adventure Plan and Business Plan for Explore Park, it outlined the public-private partnerships that were necessary for the park to develop into a destination facility. One of the services identified in the Adventure Plan was providing equestrian services. Roanoke County issued Request for Proposal 2017-097: Programs for Explore Park on March 22, 2017, and proposals were due on May 17, 2017. Roanoke County received one proposal to provide equestrian services and camping from Reba Farm Inn. On March 27, 2018, the Roanoke County Board of Supervisors approved a land lease with Reba Farm Inn to operate an equestrian facility at Niagara Ranch located on Highland Road. Page 1 of 2 DISCUSSION: Reba Farm Inn has requested to dissolve the land lease with Explore Park. Reba Farm Inn and Parks, Recreation and Tourism has worked together for fifteen months to offer programs to the community. The program registrations at Niagara Ranch have not met their business plan requirements. Train rides, lessons, special events and summer camps have been the primary programs offered. In the 2018, weather had a significant impact on their operations and many of their programs had to be canceled due to weather and facility conditions. Reba Farm did have 51 summer camp registrations. Parks, Recreation and Tourism did Reba Farm Inn has been an excellent partner with Roanoke County in providing equestrian programs. We support their request to dissolve the lease. We will continue to work with Reba Farm Inn as well as other equestrian vendors to process. FISCAL IMPACT: There is no fiscal impact by dissolving the lease. Parks, Recreation and Tourism will continue to maintain the Niagara Ranch bi-monthly. STAFF RECOMMENDATION: Staff recommends approval of the ordinance and setting second reading for September 10, 2019. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2019 ORDINANCE DISSOLVING A LEASE WITH REBA FARM, LLC TO PROVIDE EQUESTRIAN SERVICES IN EXPLORE PARK WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore political subdivision of the Commonwealth of Virginia; and WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and WHEREAS, Reba Farm LLC , was the responsive bidder for equestrian services for visitors to Explore Park; and WHEREAS, the County entered into a lease with Reba Farm; and WHEREAS, due to various market factors, Reba Farm avers that it is in their best interests to focus on other core parts of its business; and WHEREAS, Roanoke County can use the site leased to Reba Farm for other recreational uses consistent with the Adventure Plan. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, Page 1 of 2 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on August 27, 2019, and the second reading of this ordinance was held on September 10, 2019. 3. That the current Lease Agreement with Reba Farm for certain parcels of land in Explore Park is hereby dissolved. 4. That the lease term shall end September 11, 2019. 5. That the dissolution of this Lease Agreement shall in no way affect the other on-going business agreements with Reba Farm to provide equestrian services to other PRT clients. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the dissolution of this Lease Agreement, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Ordinance appropriating funds in the amount of $46,801 from the Commonwealth of Virginia Compensation Board for the County of Roanoke Commonwealth's Attorney and adding a new Senior Assistant Commonwealth's Attorney position to the County's Classification and Pay Plan SUBMITTED BY: Rebecca Owens Assistant County Administrator APPROVED BY: County Administrator ISSUE: Appropriation of funding from the Commonwealth of Virginia Compensation Board to the County of Roanoke Commonwealth's Attorney in the amount of $46,801 for a new Senior Assistant Commonwealth's Attorney. BACKGROUND: The Commonwealth of Virginia has an initiative to increase staffing levels in Commonwealth's Attorneys' Offices throughout Virginia. The Compensation Board awarded funding in the amount of $62,401 to the County of Roanoke effective July 1, 2019, for a new entry level Assistant Commonwealth's Attorney. Assuming a start date of October 1, 2019 for this new position, the prorated Commonwealth revenue in fiscal year 2019-2020 is $46,801. DISCUSSION: The Commonwealth's Attorney has requested that the County accept this funding and allow this position to be filled as a Senior Assistant Commonwealth's Attorney. This would allow the office to hire an attorney with the level of training and experience necessary to deal with an increased workload. Page 1 of 2 FISCAL IMPACT: In the current fiscal year 2019-2020, the estimated cost to hire a Senior Assistant Commonwealth's Attorney with a start date of October 1, 2019, would be $70,733 including salary and benefits. There is minimal fiscal impact outside of the appropriation of the additional Compensation Board funding as the Commonwealth's Attorney's Office has personnel savings from the temporarily vacant Chief Assistant Commonwealth's Attorney position. For fiscal year 2020-2021, the salary and benefit costs are estimated to be $98,806, which will be a budget impact of $36,405 and would be included in the fiscal year 2020-2021 budget process. STAFF RECOMMENDATION: Staff recommends approval of the ordinance to appropriate $46,801 in additional funding from Commonwealth of Virginia Compensation Board to the County of Roanoke Commonwealth's Attorney and scheduling the second reading on September 10, 2019. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, AUGUST 27, 2019 ORDINANCE APPROPRIATING FUNDS IN THE AMOUNT OF $46,801 FROM THE COMMONWEALTH OF VIRGINIA COMPENSATION BOARD TO THE COUNTY OF ROANOKE AND ADD A NEW POSITION WHEREAS, the Commonwealth of Virginia seeks to increase staffing in offices throughout Virginia; and WHEREAS, the Commonwealth of Virginia Compensation Board has approved and awarded funding in the amount of $62,401 to the County of Roanoke Co Attorney; and WHEREAS, the amount awarded will be prorated to the start date of the new position, which should be October 1, 2019; and WHEREAS, the appropriation of these funds from the Commonwealth of Virginia was not included in the s fiscal year 2019-2020 approved budget ordinance; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance before they are expended; and WHEREAS, the first reading of this ordinance was held on August 27, 2019, and the second reading of this ordinance was held on September 10, 2019. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $46,801 is hereby appropriated from revenue received from the Commonwealth of Virginia Compensation Board. 2. A full- will be added to the County of Roanoke Classification and Pay Plan. Page 1 of 2 3. This ordinance shall take effect on September 10, 2019. Page 2 of 2 ACTION NO. ITEM NO. G.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Ordinance Amending Appendix A (the Roanoke County Zoning Ordinance), Article I (General Provisions), Article III (District Regulations), Article IV (Use and Design Standards), Article V (Development Standards) of the Roanoke County Code SUBMITTED BY: Philip Thompson Acting Director of Planning APPROVED BY: County Administrator ISSUE: First reading of an ordinance to amend the Roanoke County Zoning Ordinance. BACKGROUND: Community Development staff continually works with the Planning Commission on reviewing the County's development regulations and recommending amendments when appropriate. DISCUSSION: Over the past six (6) months, Planning staff has worked with the Planning Commission on proposed amendments to the County's Zoning Ordinance. The proposed amendments would update various sections of the Zoning Ordinance dealing with special use permits, agricultural uses, use and design standards, and buffer yards. Specifically, the proposed amendments would: amend the general standards, application requirements, review and action, and limitations in Sec. 30-19 Special Use Permits in Article I (General Provisions); add bed and breakfast and commercial kennel as uses permitted by right in the AG-3 Agricultural/Rural Preserve District, and add special events facility as a special use in the AR Agricultural/Residential District in Page 1 of 2 Article III (District Regulations); amend the use and design standards for camps, public parks and recreational areas, campgrounds, and special events facility in Article IV (Use and Design Standards); and delete the buffer yard requirement between the C-2 High Intensity Commercial District and the I-1 Low Intensity Industrial District in Article V (Development Standards). The Planning Commission held a public hearing on the proposed amendments on July 9, 2019. One citizen spoke in opposition to the amendments dealing with the special use permits and the removal of the buffer yard requirement between C-2 and I-1. The Planning Commission recommends approval of the proposed miscellaneous amendmen FISCAL IMPACT: There is no funding issue on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the first reading of the ordinance to amend the Roanoke County Zoning Ordinance and schedule the public hearing and second reading for September 10, 2019. Page 2 of 2 Comments for Roanoke County Planning Commission Public Hearing on July 9, 2019 RE: M. 2. Public Hearing Petitions and Proposed amendments to the Roanoke County Zoning Ordinance I respectfully ask the members of the Roanoke County Planning Commission to please vote nofor the proposed amendment to the Roanoke County Zoning Ordinance to “…delete the buffer yard requirement between the C-2 High Intensity Commercial District and the I-1 Low Intensity Industrial District in Article V (Development Standards).” Deleting the buffer yard requirement between C-2 and I-1 will adversely and negatively affect residential neighborhoods adjacent to and near C-2 and/or I-1 properties and also those persons who may be residing on properties zoned C-2 and/or I-1 but whose actual use of those properties is actually only residential. As you may recall, in the previous Public Hearing on May 7, 2019, concerning the petition of Lindor Development to rezone specific propertyon Hollins Road to I-1 for the development of a trucking terminal, there were persons living on and near Lois Lane, next to and near the proposed trucking terminal, whose properties in the past had been rezoned by Roanoke County from Residential to C-2, although the only actual use of those properties by those residents wasand is only residential. There may be other persons in Roanoke County who also are residing on properties zoned C-2, or possibly even I-1, but whose actual use of the properties is actually only residential. In addition, there are residential neighborhoods that would be adjacent to or near properties zoned C-2 and/or I-1. Questions to consider include: How many people residing in Roanoke County may be impacted and adversely affected by deleting the requirement for a buffer yard between C-2 and I-1 properties? What would happen to the buffer yards currently existing between C-2 and I-1 properties in Roanoke County? Would those be required to still be kept up and maintained, or could they be destroyed and replaced by something other than a buffer yard? Please note, in the Roanoke County Zoning Ordinance in Sec. 30-92-1.- Intent, the reasons and intent for the requirements for buffer yards. By deleting the buffer yardrequirement between C-2 and I-1, the community of Roanoke County,and all the persons residing on C-2 or I-1 properties,and all the persons residing in neighborhoods adjacent toor near C-2 and/or I-1 properties will lose and be deprived of the benefits and protectionsoutlined in Sec. 30-92-1,including minimum standards that will ease the transition between zoning districts of different intensities,visual and noise buffers, reduction of air pollution and improvement of air quality,etc. Another consideration is that buffer yards help mitigate and reduce water runoff and flooding from heavy rains, thus helping to prevent damage to roads and other properties. Removing the buffer yard requirement between C-2 and I-1 may result in many unforeseen negativeand adverse consequences. I respectfully ask the members of the Planning Commission not to take such a drastic step as deleting the buffer yard requirement between C-2 and I-1 without taking more time to consider all the possible consequences of such an action and how many residents in Roanoke County might be adversely affected by the removal of needed and important protections for public health and safety. I also ask the members of the Planning Commission not to approveany proposed changes in the Roanoke County Zoning Ordinance in Sec. 30- 19 Special Use Permits in Article 1 (General Provisions)that would decrease the protections for residential neighborhoods, such as the proposed deletion of wording in Sec. 30-19-1. General Standards (A) and (B),and especially the proposed deletion of wording there in (B) and (B) 1. and 2, and also the proposed changing and deletion of wording in Sec. 30-19-2. Application Requirements (B). I think the proposed change of wording in Sec. 30-19-2 (B)makes the secondsentence in that section very hard to understand and would appreciate any clarification about what the proposed new wording in that sentence means. I ask the Planning Commission members to please not change or delete wording that would weaken or remove protections for residential neighborhoods in Sec. 30-19 Special Use Permits in Article 1 (General Provisions). Thank you. Sincerely, Valerie Brooke Stephens 7015 Brookview Rd, Roanoke, VA 24019 Ordinance Section Title Proposed Changes/Comments ARTICLE I -GENERAL PROVISIONS 30-19; 30-19-1 through Special Use Permits; Applicability Changes are proposed to several 30-19-4 and Purpose Special Use Permit sections including General Standards, Application Requirements, Review and Action, and Time Limitations. These changes were recommended by outside counsel representing the County as part of the Triple J lawsuit. ARTICLE III DISTRICT REGULATIONS 30-32-2(A) AG-3 Agricultural/Rural Preserve Adding Bed and Breakfast and District; Permitted Uses Commercial Kennel as by-right uses. This amendment is a clean-up amendment for Muni-Code which keeps tract of our County Code. Our records have these uses as by-right uses already. 30-34-2(B) AR Agricultural/Residential District; This would add a Special Events Permitted Uses Facility as a special use in the AR zoning district. A Special Events Facility is allowed as a special use in the other agricultural districts (AG-3, AG-1, AV). ARTICLE IV USE AND DESIGN STANDARADS 30-83-0.5 Camps Clarifies the language for a year- round residence. 30-83-8 Public Parks and Recreational Areas Adds a standard to allow a year- residence. 30-85-9 Campground Clarifies the language for a year- round residence. 30-85-24.6 Special Events Facility Adds a minimum acreage of 10 acres for a special events facility in the AR District. ARTICLE V DEVELOPMENT STANDARDS 30-92-6(A) Screening, Landscaping, and Buffer Deletes the buffer yard requirement Yards; Applicability of Regulations between properties zoned C-2 High and Requirements Intensity Commercial and I-1 Low Intensity Industrial. There are many by-right uses allowed in both districts. A buffer would be required between the same use on adjacent properties but one is zoned C-2 and the other I-1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 2019 ORDINANCE AMENDING APPENDIX A (THE ROANOKE COUNTY ZONING ORDINANCE), ARTICLE 1 (GENERAL PROVISIONS), ARTICLE III (DISTRICT REGULATIONS), ARTICLE IV (USE AND DESIGN STANDARDS), ARTICLE V (DEVELOPMENT STANDARDS) OF THE ROANOKE COUNTY CODE WHEREAS, it is proposed that Appendix A (the Roanoke County Zoning Ordinance), Article I (General Provisions), Article III (District Regulations), Article IV (Use and Design Standards), Article V (Development Standards ) of the Roanoke County Code be amended; and WHEREAS, the Planning Commission held a public hearing on the proposed amendments on July 9, 2019, and thereafter recommended approval of the proposed amendments; and WHEREAS, the first reading of this ordinance was held on August 27, 2019, and the second reading and public hearing of this ordinance was held on September 10, 2019. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors: 1. That Appendix A of the Roanoke County Code be amended as follows (articles and sections not set forth below shall remain without amendment): ARTICLE I GENERAL PROVISIONS SEC. 30-19. SPECIAL USE PERMITS; APPLICABILITY AND PURPOSE. (A) The procedures and standards contained in this section shall apply to all uses specifically permitted as special uses in the district regulations found elsewhere in this ordinance. (B) This category of uses known as special uses is established in recognition that in addition to uses permitted by right, certain uses may, depending upon their scale, design, location, Page 1 of 9 and conditions imposed by the board, be compatible with existing and future uses in a district. The board reserves unto itself the right to issue special use permits. (C) The review and subsequent approval, conditional approval, or disapproval of a special use permit by the board shall be considered is a legislative act, and shall be governed by the procedures thereof. Sec. 30-19-1. General Standards. (A) The administrator shall not accept a special use permit application for a lot or parcel that does not comply with the minimum requirements contained in article IV, use and design standards, for that use. In such situations, the applicant shall first seek a variance from the board of zoning appeals. If a variance is granted, the administrator shall thereafter accept the special use permit application for the consideration of the commission and board. In considering their recommendations and in making the final decision of whether to grant, deny, or impose conditions on a special use permit, the administrator, planning commission, and the board shall give the following factors reasonable consideration. The applicant should address all of the following in its statement of justification or concept plan if applicable, in addition to any other standards imposed by this ordinance: 1. Whether the proposed use is consistent with the comprehensive plan. 2. The compatibility of the proposed use with other existing or proposed uses in the neighborhood or on adjacent parcels. 3. The location, area, footprint, nature, and height of existing or proposed buildings, structures, walls, and fences on the site and in the neighborhood. 4. The timing and phasing of the proposed development and the duration of the proposed use. 5. Whether the proposed use will contribute to or promote the welfare or convenience of the public. 6. The traffic expected to be generated by the proposed use, the adequacy of access roads and the vehicular and pedestrian circulation elements (both on-site and off- ian and vehicular safety, efficient traffic movement, and access for public safety. 7. Whether the proposed use will be served adequately by essential public facilities and services, including public and private utility facilities. 8. Whether the proposed use will provide desirable employment and enlarge the tax base encouraging economic development activities consistent with the comprehensive plan. Page 2 of 9 9. Whether the proposed use considers the needs of agriculture, industry, and businesses in future growth. 10. For residential uses, the impact on the affordability of housing in accordance with state law. 11. The proposed days or hours of the operation. 12. The impact of the proposed use on environmentally sensitive land or natural features, wildlife habitat and vegetation, water quality, and air quality. 13. The impact of the proposed use on any topographic or physical, natural, scenic, archaeological, or historic feature of significant importance. 14. Any other matter reasonably related to the public health, safety, and general welfare. In granting a special use permit, the administrator and planning commission may recommend and the board may attach any conditions necessary to ensure that the proposal meets the specific and general standards for the proposed use, as well as the general purpose and intent of this chapter. (B) Where warranted, for the purpose of compliance with the general standards for special uses, such conditions may exceed the specific standards for the use found elsewhere in this ordinance. No special use permit shall be issued except upon a finding of the board that in addition to conformity with any standards set forth in article IV, use and design standards, the proposed special use conforms with the following general standards. These standards shall be met either by the proposal made in the original special use permit application, or by the proposal as modified or amended as part of the review of the application by the commission and the board: 1. The proposal as submitted or modified shall conform to the comprehensive plan of the county, or to specific elements of the plan, and to official county policies adopted in relation thereto, including the purposes of the zoning ordinance. 2. The proposal as submitted or modified shall have a minimum adverse impact on the surrounding neighborhood or community. Adverse impact shall be evaluated with consideration to items such as, but not limited to, traffic congestion, noise, lights, dust, drainage, water quality, air quality, odor, fumes and vibrations. In considering impacts, due regard shall be given to the timing of the operation, site design, access, screening, or other matters which might be regulated to mitigate adverse impact. (C) The issuance of a special use permit shall not authorize the establishment or extension of any use nor the development, construction, reconstruction, alteration, or moving of any building or structure, but shall merely authorize the preparation, filing, and processing of Page 3 of 9 applications for any permits or approvals which may be required by law, including, but not limited to, a building permit, a certificate of occupancy, site plan and subdivision approval, and a zoning permit, as appropriate. Sec. 30-19-2. Application Requirements. (A) An application for a special use permit may be initiated by: 1. Resolution of the board, or; 2. Motion of the commission, or; 3. Petition of the owner, contract purchaser with the owner's written consent, or the owner's agent, of the property for which a special use permit is requested. (B) The applicant for a special use permit shall provide at the time of application, information and and/or data to demonstrate that the proposed use will be in harmony consistent with the purposes of the specific zoning district in which it will be located. Further, the applicant shall have the responsibility to demonstrate that the proposed use will not have minimum an adverse impact on adjoining neighboring propertyies and the surrounding neighborhood public that exceeds an impact which would be caused by those uses permitted by right in terms of the public health, safety, or general welfare. (C) All applications submitted for special use permits shall include a concept plan showing the nature and extent of the proposed use and development. If the proposed development is to be constructed in phases, all phases shall be shown at the time of the original application on the concept plan as approved by the board. The applicant shall have the responsibility to show that the proposal meets all of the applicable specific and general standards for the use. (D) The administrator shall establish and maintain the special use permit application materials. At a minimum these materials shall require the submittal of a concept plan. Standards for concept plans are found in a document entitled Land Development Procedures, available in the department of community development. Sec. 30-19-3. Review and Action. (A) The department of community development shall review all special use permit applications submitted. This review shall evaluate the proposal against the comprehensive plan and the specific and general standards for the requested use. The department shall make a report of its findings to the commission. This report shall contain all information pertinent to the evaluation of the request. Upon submission of an application for a special use permit to the administrator, including any application fee, the administrator shall, within ten (10) days, determine whether it is substantially complete. If the application is not substantially complete, then the administrator shall notify the applicant in writing of the materials that must be submitted to complete the application. Page 4 of 9 Nothing herein shall be construed to prohibit the administrator, planning commission, or board from requesting, or the applicant from submitting, such other and further information as may be necessary to analyze the application fully. (B) The commission shall review and make recommendations to the board concerning the approval or disapproval of any special use permit. No such recommendation shall be made until after a public hearing is held in accordance with section 15.2-2204 of the Code of Virginia, as amended. Posting of the property shall be in accord with section 30- 14-3 of this ordinance. The commission shall base its recommendation upon the review of the submitted application materials, the specific and general criteria for the special use, public comment received at the hearing, and the information and evaluation of the department of community development. In making a recommendation to the board, the commission may recommend any conditions necessary to insure that the proposal meets the specific and general standards for the proposed use. Any such conditions shall be related to the design, scale, use, or operation of the proposed special use. Where warranted, for the purpose of compliance with the general standards for special uses, such conditions may exceed the specific standards for the use found elsewhere in this ordinance. The administrator shall transmit the application to the planning commission, along with a staff report analyzing and making a recommendation on the application. The planning commission shall hold a public hearing and make a recommendation on the application, including recommendations of such changes and conditions as it might deem appropriate, not later than one hundred (100) days following its next meeting following submission of a complete application to the administrator, unless such time period is extended by written agreement between the applicant and the planning commission. (C) The board may grant or deny any applicant a special use permit after notice is given and a public hearing is held in accordance with section 15.2-2204 of the Code of Virginia, as amended. No action on any special use permit shall be taken until the board has received the recommendation of the planning commission. The planning commission shall transmit its recommendation to the board of supervisors. The administrator may revise any staff report previously submitted to the planning commission and make a recommendation to the board. The board shall hold a public hearing and make a final decision on the application, including making appropriate changes to the application and imposition of conditions thereon, not later than twelve (12) months following submission of a complete application to the administrator, unless such time period is extended by written agreement of the applicant. In granting a special use permit, the board may attach any conditions necessary to insure that the proposal meets the specific and general standards for the proposed use. Any such conditions shall be related to the: (1) Design, (2) Scale, (3) Use, or (4) Operation of the proposed special use. Page 5 of 9 Where warranted, for the purpose of compliance with the general standards for special uses, such conditions may exceed the specific standards for the use found elsewhere in this ordinance. Sec. 30-19-4. Time Limitations. (A) Within ninety (90) days from the date that the proposed special use permit application is referred to the commission, unless a longer period shall have been established by mutual agreement between the board and the commission in a particular case, the commission shall review the proposed application and report its findings and recommendation to the board along with any appropriate explanatory materials. Failure of the commission to report to the board within ninety (90) days shall be deemed a recommendation of approval. If the commission does not report within ninety (90) days, the board may act on the application without the recommendation of the commission. (B) The board shall hold a public hearing and approve or deny any special use permit application within twelve (12) months after receiving the commission's recommendation. Failure to act on any permit within this twelve-month period shall be deemed denial of the permit. (CA) A special use permit application may be put on hold upon written request of the applicant at any time. This hold shall not exceed six (6) months. The applicant shall make a written request to the zoning administrator to reactivate the special use permit application. Should the application not be reactivated, it shall be considered withdrawn and subject to the requirements of (F) below. (DB) Any special use permit granted shall be null and void two (2) years after approval by the board if the use or development authorized by the permit is not commenced to a degree that, in the opinion of the administrator, clearly establishes the intent to utilize the granted special use permit in a period of time deemed reasonable for the type and scope of improvements involved. (EC) Special uses which are approved by the board shall run with the land, except that 1. Activities or uses approved by a special use permit which are discontinued for a period of more than two (2) consecutive years shall not be reestablished on the same property unless a new special use permit is issued in accord with this ordinance. 2. A special use permit shall be void, if at the time of the commencement of the authorized use, activity, or structure, the site for which the permit has been granted contains other uses or activities not in place at the time of the issuance of the special use permit. (FD) If any special use permit application is withdrawn at the request of the applicant subsequent to the commission's recommendation on the permit, or if the board denies any Page 6 of 9 application submitted for its review, the county shall not consider any application for the same special use, on the same property, within one year of the permit withdrawal or the board's action. ARTICLE III DISTRICT REGULATIONS SEC. 30-32. AG-3 AGRICULTURAL/RURAL PRESERVE DISTRICT. Sec. 30-32-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 4. Commercial Uses Bed and Breakfast * Kennel, Commercial * SEC. 30-34. AR AGRICULTURAL/RESIDENTIAL DISTRICT. Sec. 30-34-2. Permitted Uses. (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 3. Commercial Uses Special Events Facility * ARTICLE IV USE AND DESIGN STANDARDS SEC. 30-83. CIVIC USES. Sec. 30-83-0.5. Camps. (A) General standards: 5. One year-round residence, including a manufactured home or recreational vehicle, may be constructed/installed as a caretakers home or residence in addition to other facilities on the property. Page 7 of 9 Sec. 30-83-8. Public Parks and Recreational Areas. (A) General standards: 2. Year-round residence(s), including a manufactured home or recreational vehicle, may be constructed/installed as a caretakers home or residence in addition to other facilities on the property. SEC. 30-85. COMMERCIAL USES. Sec. 30-85-9. Campground. (A) General standards in the AG-3 and AG-1 districts: 6. One year-round residence, including a manufactured home or recreational vehicle, established pursuant to this ordinance, may be located constructed/installed in a campground as a caretaker's home or residence. Sec. 30-85-24.6. Special Events Facility. (B) Additional standards in the AR District: 1. The minimum acreage for a special events facility shall be 10 acres. ARTICLE V DEVELOPMENT STANDARDS SEC. 30-92. SCREENING, LANDSCAPING, AND BUFFER YARDS. Sec. 30-92-6. Applicability of Regulations and Requirements. (A) Screening, landscaping and buffer yards. 1. Requirements of screening, landscaping and buffer yards between zoning districts shall be determined by using the following charts. See the buffer yard illustrations in the Roanoke County Design Handbook for more detail. 2. The zoning administrator shall have final review of all buffer yards and will determine whether more screening is necessary based on site specific information such as terrain. 3. If the buffer yard area is smaller than the typical buffer yard section denoted in the following illustrations, the landscaping required shall equal a proportion of the typical buffer yard landscaping. Where a fraction is calculated, the number shall be rounded up to the next whole number. Page 8 of 9 Adjoining Site Zoning Zoning R-3 R-4 C-1 C-2 I-1 I-2 AG-3 D D D D D E AG-1 D D D D D E AR B B B or C B or C D E AV A A A A D E R-1 A A B C D E R-2 A A B C D E R-3 B B B D E R-4 A B D E PRD D E NC B C C-1 B C C-2 B B 2. That this ordinance shall be in full force and effect immediately. Page 9 of 9 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Ordinance authorizing the granting of temporary and permanent easements to the Town of Vinton on property owned by the County of Roanoke (Tax Map No. 060.11-04- 17.00.0000) for the purpose of completing the Glade Creek Greenway Phase 2 project SUBMITTED BY: Doug Blount Director of Parks Recreation and Tourism APPROVED BY: County Administrator ISSUE: The Town of Vinton has requested permanent and temporary easements for Phase 2 of the Glade Creek Greenway proposed between Walnut Avenue and Gus Nicks Boulevard. BACKGROUND: The 2018 Roanoke Valley Greenway Plan identifies the Glade Creek Greenway as a future bicycle and pedestrian trail linking the Roanoke River Greenway to the Blue Ridge Parkway. The Glade Creek Greenway is an important recreational amenity for the Town of Vinton and Roanoke County that will provide residents with connectivity to the existing Tinker Creek and Roanoke River Greenways, as well as Vinyard and Gearhart Parks. Phase 1 of the Glade Creek Greenway, from Virginia Avenue to Walnut Avenue, was completed in July 2017. The Town has been awarded a Transportation Alternatives Grant for the construction of Phase 2 of the Glade Creek Greenway, from Walnut Avenue to Gus Nicks Boulevard. Phase 2 will be located along Glade Creek on Town- and County-owned properties. An 80-foot wide permanent greenway easement was donated by Roanoke County to the Town on April 12, 2016, on Tax Parcel 60.11-04- 17.00-0000 recorded in the Roanoke County Circuit Court as Instrument No. Page 1 of 3 201604318. In addition to the existing greenway easement along the creek, additional easements have been requested by the Town that include trailhead parking areas, drainage and temporary construction easements. The donation of the greenway easements by Roanoke County will serve as an in-kind match for the Project. The project will include 3,060 linear feet of trail, a trailhead at Gus Nicks Boulevard and a crossing under the Norfolk Southern Railroad trestle with an overhead protection shelter. The anticipated advertisement date for construction is fall of 2019 with construction beginning in the winter of 2019 or 2020. The regional greenway system has been strongly supported by citizens, businesses, civic organizations and local governments. As such, the Roanoke Valley Greenway Commission made the Glade Creek Greenway its number three priority in the 2018 Update to the Roanoke Valley Greenway Plan. Greenways were also strongly supported by Roanoke County citizens during development of the Department of Parks, Recreation and Tourism Comprehensive Parks Master Plan, completed in 2007. The and amenities desired in our community. DISCUSSION: The Town is requesting the following easements on the subject parcel identified as Tax Parcel 60.11-04-17.00.0000, owned by the County of Roanoke and located within the Town of Vinton: 1. A PERMANENT GREENWAY EASEMENT, consisting of 15,073 square feet (0.346 acre), more or less, for the Town of Vinton to construct, improve, operate, inspect, use, monitor, maintain, repair, or replace a Public Access Trail, including Construction Easement, Affecting Tax Map # 60.11-04-17.00 Being Conveyed to 2. A TEMPORARY CONSTRUCTION EASEMENT, consisting of 1196 square feet, (0.027 acre), more or less, for the Town of Vinton as shown on the aforesaid Exhibit A. The Temporary Construction Easement shall automatically expire upon completion of construction or substantial completion. 3. A PERMANENT DRAINAGE EASEMENT, consisting of 100 square feet, (0.002 acre), more or less, for the Town of Vinton to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage facility, together with Page 2 of 3 related improvements, together with the right of ingress and egress thereto from a public road, as set forth on Exhibit A. 4. A PERMANENT DRAINAGE EASEMENT, consisting of 381 square feet, (0.009 acre), more or less, for the Town of Vinton to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage facility, together with related improvements, together with the right of ingress and egress thereto from a public road, as set forth on Exhibit A. The property currently includes the bus garage and parking area for Roanoke County Schools. The proposed greenway will not impact these uses. Additionally, the property is used by the Roanoke County Parks, Recreation and Tourism Athletic Division for football, baseball and soccer fields. The proposed greenway will have minimal impact to these uses; however, an athletic field and scoreboard may need to be relocated on the property. There have been no changes since the first reading of this ordinance held on July 23, 2019. FISCAL IMPACT: There are no fiscal impacts anticipated by Roanoke County. The plat was prepared by VDOT Transportation Alternatives Program. The deed of easement was prepared by n and STAFF RECOMMENDATION: Staff recommends approval of the ordinance, deed of easement and plat. Page 3 of 3 Prepared by: Peter S. Lubeck, Senior Assistant County Attorney (VSB #71223) Office 5204 Bernard Drive; P.O. Box 29800 Roanoke, Virginia 24018 Exemption claimed: Grantor and Grantee are exempted from recordation taxes and fees pursuant to §58.1-811(A)(3), §58.1-811(C)(4), 17.1-266, and 17.1-279(E), Code of Virginia (1950), as amended. Parcel Identification No.: 60.11-04-17.00-0000 Property Owner: Board of Supervisors of Roanoke County THIS DEED OF EASEMENT, is entered into this _____ day of __________________ 2019, by the BOARD OF SUPERVISORS OF ROANOKE COUNTY, hereinafter referred to as and the TOWN OF VINTON, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter called Grantee with an address of 311 S. Pollard Street, Vinton, Virginia 24179. WITNESSETH: WHEREAS, the Glade Creek Greenway is a developing bicycle and pedestrian trail identified in the regionally approved 2018 Roanoke Valley Greenway Plan endorsed by the City of Roanoke, Counties of Roanoke and Botetourt, City of Salem, and Town of Vinton; and WHEREAS, the Grantor on April 12, 2016, previously granted the Grantee an 80 foot wide Perpetual Greenway Easement on Tax Map Parcel No. 60.11-04-17.00-0000, as recorded in Roanoke County Circuit Court Instrument No. 201604318; WHEREAS, an additional perpetual greenway easement and two separate drainage easements are needed for Phase 2 of the Glade Creek Greenway, hereinafter referred to as , y located at 156 Highland Road and designated as Roanoke County Tax Map Parcel No. 60.11-04-17.00-0000, containing 11.335 acres, more or less, situated in the Vinton Magisterial District, Roanoke County and Town of Vinton, Virginia; and Page 1 of 7 Prepared by: Peter S. Lubeck, Senior Assistant County Attorney (VSB #71223) Office 5204 Bernard Drive; P.O. Box 29800 Roanoke, Virginia 24018 WHEREAS, Grantee has requested, and the Grantor has agreed to, the conveyance of a new perpetual greenway easement, totaling 15,073 square feet, or 0.346 acres, herein referred to Greenway installing and maintaining a greenway and parking area for users of the Glade Creek Greenway; and WHEREAS, the Grantee has requested, and the Grantor has agreed to, the conveyance of a new , totaling 1,196 square feet, or 0.027 acre, herein for construction and installation of the greenway and parking lot; and WHEREAS, Grantee has requested, and the Grantor has agreed to, the conveyance of two permanent drainage easements, the first totaling 100 square feet, or 0.002 acres, and the second totaling 381 square feet, or 0.009 acres, to the Grantee for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system. , Temporary Construction Easement, and two Crea Construction Easement, Affecting Tax Map # 60.11-04-17.00 Being Conveyed to Town of April 26, 2019. NOW THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, the Grantor hereby GRANTS and CONVEYS with General Warranty and Modern English Page 2 of 7 Prepared by: Peter S. Lubeck, Senior Assistant County Attorney (VSB #71223) Office 5204 Bernard Drive; P.O. Box 29800 Roanoke, Virginia 24018 Covenants of Title unto the Grantee, its successor and assigns, the following easements, on property located at 156 Highland Road (Roanoke County Tax Map Parcel No. 60.11-04-17.00- 0000) in the Vinton Magisterial District, County of Roanoke and Town of Vinton, Virginia, to wit: 1) A PERMANENT GREENWAY EASEMENT, consisting of 15,073 square feet (0.346 acre), more or less, to construct, improve, operate, inspect, use, monitor, maintain, repair, or replace a Public Access Trail, including a parking lot, as depicted on that Drainage Easements, Affecting Tax Map # 60.11-04-ed by Neil Avery Martin, dated April 26, 2019 (attached hereto as 2) A TEMPORARY CONSTRUCTION EASEMENT, consisting of 1,196 square feet, (0.027 acre), more or less, as shown on the aforesaid Exhibit A. The Temporary Construction Easement shall automatically expire upon completion of construction or substantial completion. 3) A PERMANENT DRAINAGE EASEMENT, consisting of 100 square feet, (0.002 acre), more or less, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage facility, together with related improvements, together with the right of ingress and egress thereto from a public road, as set forth on Exhibit A. 4) A PERMANENT DRAINAGE EASEMENT, consisting of 381 square feet, (0.009 acre), more or less, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage facility, together with related improvements, together with the right of ingress and egress thereto from a public road, as set forth on Exhibit A. Said easements shall be subject to the terms and conditions stated below. 1. Grantor hereby grants to Grantee and the general public free access to and use of the Public Access Trail within the Permanent Greenway Easement subject to the laws and ordinances of Roanoke County, for the purposes including but not limited to: walking, jogging, hiking, bicycle riding, horseback riding, and nature study. There shall be no access by Grantee or the public at-large granted by this Permanent Greenway Easement to any property of the Grantor other than the Permanent Greenway Easement and Public Access Trail. The general public shall have no right to construct or improve any portion of the Permanent Easements and Public Access Trail. Page 3 of 7 Prepared by: Peter S. Lubeck, Senior Assistant County Attorney (VSB #71223) Office 5204 Bernard Drive; P.O. Box 29800 Roanoke, Virginia 24018 2. Public access with any type of motor vehicle, including but not limited to motorcycles, four-wheel drives, motor bikes, mopeds, ATVs, and snowmobiles, shall be prohibited, except to the extent vehicles are necessary for accessibility (Americans with Disabilities Act of 1990), construction, inspection, emergency calls, maintenance, or reconstruction of the Public Access Trail within the Permanent Greenway and Drainage Easements by the Grantee. 3. Grantor shall retain the right to use the land subject to the Permanent Easements in any manner which shall not interfere with the use and enjoyment of said Easements for recreational access to the Public Access Trail. 4. Grantor shall not erect any building, fence, sign, guardrail, or other structure over the Permanent Easements so as to render the Easements inaccessible, except that fences and gates may be erected and/ or maintained with the mutual consent of the Grantor and Grantee. In the event that this covenant is violated, Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. 5. There shall be no excavation or dredging, or dumping of ashes, garbage, waste, brush or other unsightly or offensive material on the Easement or Public Access Trail. 6. Any construction by the Grantor of roads or driveways within the Easement area or crossing the Public Access Trail must be approved by the Grantee and designed in coordination with the Grantee to facilitate a safe and convenient crossing of the road by Public Access Trail users. 7. The Grantee agrees to restore and repair any actual damage to Grantor property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agree that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. 8. Grantee shall have the perpetual right to install and maintain improvements, the right of go on, over and upon the said Permanent Easements for the purposes of installing, maintaining, repairing, and replacing the improvements necessary for the Public Access Trail, for as long as it holds the Easement rights hereunder. 9. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easements herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easements that in any way endanger or interfere with the proper use of the same. Page 4 of 7 Prepared by: Peter S. Lubeck, Senior Assistant County Attorney (VSB #71223) Office 5204 Bernard Drive; P.O. Box 29800 Roanoke, Virginia 24018 10. There shall be no removal, destruction, or cutting of trees within the Permanent Easements except as may be performed by Grantee or its agent for maintenance of the Public Access Trail, reduction of hazard, flood control, good husbandry practice, or prevention or treatment of diseases without the consent of Grantor, which shall not be unreasonably withheld. 11. Grantor shall have no maintenance responsibility whatsoever of the Public Access Trail within the Permanent Greenway Easement. 12. Grantee may erect within the Easement markers, kiosks, litter receptacles, vehicle control barriers, benches, bridges, signage, fences, and gates, as deemed necessary for preservation of the Easement, use of the Public Access Trail, and safety of the Public Access Trail users. No other building or above grade structure shall be constructed by Grantee or Grantor without written permission of Grantor. 13. Grantee shall not deny Grantor access to the Public Access Trail or Easement. 14. Grantee agrees that the Easement shall not be open to the public until such time as construction of the Public Access Trail is completed. 15. Grantor agrees that the terms, conditions, and restrictions of this Easement will be inserted by it in any subsequent deed or other legal instrument by which it divests itself of either the fee simple title to, or of its possessory interest in, the subject property. 16. The parties confirm and agree that Grantee may convey, transfer, and assign this Easement and its interest and rights acquired herein to a governmental or public entity for construction, operation, and maintenance of the Glade Creek Greenway. 17. The parties acknowledge that members of the public may use the above-described parking area for greenway purposes as well as other recreational activities that may be held on the property at 156 Highland Rd (Tax Map No. 060.11-04-17.00-0000). 18. Should Grantee or its assigns cease to develop, operate, or maintain the Public Access Trail, Grantor may request that the Easement be vacated. 19. The grant and provision of this Deed of Easements shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. WITNESS the following signatures and seals: Page 5 of 7 Prepared by: Peter S. Lubeck, Senior Assistant County Attorney (VSB #71223) Office 5204 Bernard Drive; P.O. Box 29800 Roanoke, Virginia 24018 GRANTOR: THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA __________________________________ (SEAL) By: County Administrator COMMONWEALTH OF VIRGINIA ) COUNTY OF ROANOKE ) to-wit The foregoing instrument was acknowledged before me this _____ day of _____________ 2019, by County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia, Grantor. _______________________________________ Notary Public Commission expires: ______________________ Registration No.: _________________________ Approved as to form: ________________________________ Peter S. Lubeck, Sr. Asst County Attorney Page 6 of 7 Prepared by: Peter S. Lubeck, Senior Assistant County Attorney (VSB #71223) Office 5204 Bernard Drive; P.O. Box 29800 Roanoke, Virginia 24018 GRANTEE: THE TOWN COUNCIL OF THE TOWN OF VINTON, VIRGINIA ___________________________________ (SEAL) By: Barry W. Thompson Town Manager COMMONWEALTH OF VIRGINIA ) COUNTY OF ROANOKE ) to-wit The foregoing instrument was acknowledged before me this _____ day of _____________ 2019, by Barry W. Thompson, Town Manager, on behalf of the Town Council of Vinton, Virginia, Grantee. _______________________________________ Notary Public Commission expires: _____________________ Registration No.: ________________________ Page 7 of 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2019 ORDINANCE AUTHORIZING THE GRANTING OF PERMANENT AND TEMPORARY EASEMENTS TO THE TOWN OF VINTON ON PROPERTY OWNED BY THE COUNTY OF ROANOKE (TAX MAP NO. 60.11-04-17.00-0000) FOR THE PURPOSE OF COMPLETING THE GLADE CREEK GREENWAY PHASE 2 PROJECT WHEREAS, the Glade Creek Greenway is identified in the 2018 update to the Roanoke Valley Greenway Plan, endorsed by the Cities of Roanoke and Salem, Counties of Roanoke and Botetourt, and the Town of Vinton, as a future bicycle and pedestrian trail linking the Roanoke River Greenway to the Blue Ridge Parkway; and WHEREAS, the Glade Creek Greenway is an important recreational amenity for the Town of Vinton and Roanoke County that will provide residents with connectivity to the existing Tinker Creek and Roanoke River Greenways, as well as Vineyard and Gearhart Parks; and WHEREAS, Phase 2 of the Glade Creek Greenway is a shared use trail beginning at Walnut Avenue in the Town of Vinton and ending at Gus Nicks Boulevard; and WHEREAS, on April 12, 2016 the Board of Supervisors of Roanoke County (hereinafter referred to as "County") granted an eighty fooon Tax Map No. 60.11-04-17.00-0000 located at 156 Highland Road for Phase 2 of the Glade Creek Greenway Project, as recorded in Roanoke County Circuit Court Instrument No. 201604318; and WHEREAS, the Town has requested and it is proposed that the County approve additional permanent and temporary easements across the subject property located at Page 1 of 3 156 Highland Road (Tax Map No. 60.11-04-17.00-0000) to complete Phase 2 of the Glade Creek Greenway Project; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 23, 2019, and the second reading and public hearing was held on August 27, 2019. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The conveyance of the following easements (which are all located at 156 Highland Road (Tax Map No. 60.11-04-17.00-0000)) to the Town of Vinton is hereby approved: a. A PERMANENT GREENWAY EASEMENT, consisting of 15,073 square feet (0.346 acre), more or less, for the Town of Vinton to construct, improve, operate, inspect, use, monitor, maintain, repair, or replace a Public Access Trail, including a parking lot. b. A TEMPORARY CONSTRUCTION EASEMENT, consisting of approximately 1196 square feet, (0.027 acre). c. A PERMANENT DRAINAGE EASEMENT, consisting of approximately 100 square feet, (0.002 acre), for the Town of Vinton to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage facility, together with related improvements, together with the right of ingress and egress thereto from a public road. d. A PERMANENT DRAINAGE EASEMENT, consisting of 381 square feet, (0.009 acre), more or less, for the Town of Vinton to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage facility, together with related improvements, together with the right of ingress and egress thereto from a public road. 2. That the County Administrator, or Assistant County Administrators, any of whom may act, is authorized to execute, deliver and record the deeds, and any other documents on behalf of the County and to take all such further action as deemed necessary or desirable in connection with this project. The form of the deed is hereby approved with such completions, omissions, insertions, and changes as the County Administrator may approve, whose approval shall be evidenced Page 2 of 3 conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance is in full force and effect from and after the date of its adoption. Page 3 of 3 ACTION NO. ITEM NO. I.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Open district appointments. BACKGROUND: 1. Board of Zoning Appeals (appointed by District) Barry District expired on June 30, 2019 2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) The following District appointments remain open: Cave Spring Magisterial District Vinton Magisterial District Budget and Fiscal Affairs Committee (BFAC) (At-Large) Two open appointments 3. Economic Development Authority (EDA) (appointed by District) Leon McGhee, representing the Vinton Magisterial District, has resigned from the EDA effective February 1, 2019. This appointment has a four-year term and will Page 1 of 2 not expire until September 26, 2021. Linwood P. Windley, representing the Windsor Hills Magisterial District, has resigned from the EDA effective January 1, 2019. This appointment hasa four- year term and will not expire until September 26, 2020. 4. Library Board (appointed by District) The following District appointment remains open: Vinton Magisterial District 5. Parks, Recreation and Tourism (appointed by District) expired effective June 30, 2019. -year term representing the Cave Spring Magisterial District has expired effective June 30, 2019. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,AUGUST 27, 2019 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 27, 2019,designated as Item J-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through8 inclusive, as follows: 1.Approval of minutes–June 25, 2019; June 29, 2019; July 9, 2019; July 23, 2019; August 1, 2019 and August 6, 2019 2.Request to accept and allocate grant funds in the amount of $94,900 from the Departmentof Motor Vehicles for the purpose of Selective Enforcement 3.Confirmation of appointment to the Court Community Corrections Alcohol Safety Action Program Policy Board (At-Large); Parks, Recreation and Tourism Advisory Commission (At-Large); Virginia Western Community College Board of Directors (At-Large)and Visit Virginia’sBlue Ridge (At-Large) 4.Donation of Surplus Microfilm Reader and Printer to the Vinton Historical Society and History Museum 5.Request to accept and allocate grant funds in the amount of $145,725 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund 6.Request for the Police Department to accept and allocate a donation in the amount of $21,136 from Firehouse Subs Public Safety Inc.for the purchase of equipment for the Special Weapons and Tactics (SWAT) Team 7.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Andrew Maslich, Deputy Sheriff-Court Services-Sheriff's Office, upon his retirement after more than twenty-four (24) years of service Page 1of 2 8.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Brian L. Weeks, Fire Captain, upon his retirement after more than twenty (20) years of service Page 2of 2 ACTION NO. ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $94,900 from the Department of Motor Vehicles for the purpose of Selective Enforcement SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: County Administrator ISSUE: Acceptance and allocation of $94,900 in total grant funding from the Department of Motor Vehicles for traffic enforcement and training. BACKGROUND: The Virginia Highway Safety Office, part of the Virginia Department of Motor Vehicles, oversees the funding and coordination of various highway safety grant programs. These programs are designed to improve the safety of motorists by focusing on a variety of factors that contribute to motorist injury. The Roanoke County Police Department has been awarded Selective Enforcement Grants as part of the ongoing initiative to reduce traffic fatalities in the Commonwealth of Virginia. The Roanoke County Police Department has received grants from the Department of Motor Vehicles for approximately 25 years. The Roanoke County Police Department uses these grants to reduce alcohol related fatalities and serious injuries in traffic crashes, increase occupant protection, and to provide additional speed enforcement on I-81 and I-581. DISCUSSION: The Department of Motor Vehicles awarded to the Roanoke County Police Department Page 1 of 2 the following grants: 1. Selective Enforcement Grant in the amount of $54,400 to reduce alcohol related fatalities and serious injuries in traffic crashes 2. Selective Enforcement Grant in the amount of $28,800 to provide additional speed enforcement 3. Selective Enforcement Grant in the amount of $11,700 to increase vehicle occupant protection The grant funds will be utilized for personnel and training costs associated with each grant program. FISCAL IMPACT: The awarded grant funds total $94,900, which includes a required local match of $47,450. The County will meet the local match through operational funds budgeted for fuel and vehicle maintenance in the fiscal year 2019-2020 Police Department budget. STAFF RECOMMENDATION: Staff recommends acceptance and allocation of the grant funds to the Roanoke County Police Department in the amount of $94,900 from the Department of Motor Vehicles for the Selective Enforcement Grants. Page 2 of 2 ACTION NO. ITEM NO. J.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Confirmation of appointment to the Court Community Corrections Alcohol Safety Action Program Policy Board (At- Large); Parks, Recreation and Tourism Advisory Commission (At-Large); Virginia Western Community College Board of Directors (At- Blue Ridge (At-Large) SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Confirmation of appointments DISCUSSION: Court Community Corrections Alcohol Safety Action Program Policy Board: Chief Howard B. Hall's three-year term expired June 30, 2019. It is the consensus of the Board to reappoint Chief Hall to an additional three-year term to expire June 30, 2022. Parks, Recreation and Tourism Advisory Commission (At-Large): Taylor Spellman and Bill Tanger both represent the Virginia Recreational Facilities Authority on this Commission. Their three-year terms expired June 30, 2019. It is the consensus of the Board to reappoint Ms. Spellman and Bill Tanger to an additional three-year term to expire June 30, 2022. Page 1 of 2 Virginia Western Community College Board of Directors (At-Large): -year term expired June 30, 2019. It is the consensus of the Board to reappoint Dr. Nicely to an additional four-year term to expire June 30, 2023. -year term expired June 30, 2019. It is the consensus of the Board to reappoint Mr. Blount to an additional two-year term to expire June 30, 2021. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of all appointments. Page 2 of 2 ACTION NO. ITEM NO. J.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Donation of surplus Microfilm Reader and Printer to The Vinton Historical Society and History Museum SUBMITTED BY: Shari Henry Director of Library Services APPROVED BY: County Administrator ISSUE: A request to donate a surplus Roanoke County Public Library microfilm reader and printer to The Vinton Historical Society and History Museum BACKGROUND: From time to time, other local governmental/not for profit agencies have requested the donation of surplus items from Roanoke County, and the County has generally honored these requests. The Vinton Historical Society and History Museum is a 501(c)3 non- profit organization dedicated to researching and documenting items of historical relevance, and has served the Town of Vinton and Roanoke Valley since 1984. The Society and Museum plays an integral role in preserving and educating the public about research and document items of historical significance, promote opportunities for the community, and partner with the Town of Vinton and County of Roanoke to provide a museum worthy of the citizenry. DISCUSSION: The Vinton Historical Society and History Museum holds a number of vintage records only available to patrons via micro-imaging which they are currently unable to effectively access for their own use and patron inquiries. They request the County donate a surplus Konica Minolta MicroSP 2000 microfilm reader and accompanying printer. The patrons for well over two Page 1 of 2 decades and have been replaced by a state-of-the-art model with updated technology. It is anticipated that the reader and printer will be used for Society and Museum staff and patrons during the course of daily operations, for researching and educational purposes. There is no longer an internal need for the reader and printer. FISCAL IMPACT: While there is no direct cost to the County, the value of the printer and reader at surplus is estimated to be approximately $500. Due to the age of these machines, there is not a high resale value and that value will not be significantly impacted through The Vinton STAFF RECOMMENDATION: Staff recommends donation of the Konica Minolta MicroSP 2000 microfilm reader and accompanying printer to The Vinton Historical Society and History Museum. Page 2 of 2 ACTION NO. ITEM NO. J.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $145,725 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund SUBMITTED BY: Laurie Gearheart Acting Director of Finance APPROVED BY: County Administrator ISSUE: Acceptance and allocation of $145,725 for the Victim Witness Program from the Virginia Department of Criminal Justice Services BACKGROUND: In 1984, the General Assembly created the victim/witness grant program and designated the Department of Criminal Justice as the administering agency. The grant funds provide financial support to local victim/witness programs designed to provide direct services, information, and assistance required by Virginia's Crime Victim and Witness Rights Act. DISCUSSION: This grant awarded to the Commonwealth Attorney's Office will be utilized to provide a Victim Witness Program for Roanoke County. FISCAL IMPACT: Awarded grant federal funds for the Victim Witness Program total $109,294 and State Special Funds total $36,431. There is no County match required with the acceptance of this grant. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Commonwealth Page 2 of 2 ACTION NO. ITEM NO. J.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Request for the Police Department to accept and allocate a donation in the amount of $21,136 from Firehouse Subs Public Safety Inc for the purchase of equipment for the Special Weapons and Tactics (SWAT) Team SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: County Administrator ISSUE: Acceptance and allocation of a $21,136 donation for new SWAT equipment. BACKGROUND: The SWAT team is the primary tactical response unit for Roanoke County and the Town of Vinton, and the secondary response unit for the cities of Roanoke and Salem. The team has the need to replace ballistic helmets and radio headsets that are near the end of their useful life. This donation will provide new, light-weight, ballistic helmets and new radio headsets. The new ballistic helmets provide improved threat protection and comfort from the reduced weight. The radio headsets are designed to integrate with the helmets and will improve communications between team members through an affixed mic and technology that reduces ambient noise. DISCUSSION: The Firehouse Subs Public Safety Foundation Inc. has awarded the Roanoke County Police Department the following donation. 1. Equipment purchase in the amount of $21,136 The donation funds will be utilized for the specific purpose of purchasing the helmets Page 1 of 2 and communications gear from SRS Tactical. FISCAL IMPACT: The exact dollar amount of the donation will cover the exact cost of the items. No additional costs, including taxes or shipping will be incurred by the County. No matching funds are required. STAFF RECOMMENDATION: Staff recommends acceptance and allocation of the donation to the Roanoke County Police Department in the amount of $21,136 from the Firehouse Subs Public Safety Foundation Inc. Page 2 of 2 ACTION NO. ITEM NO. J.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Andrew Maslich, Deputy Sheriff-Court Services-Sheriff's Office, upon his retirement after more than twenty-four (24) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Recognition of the retirement of Andrew Maslich BACKGROUND: Andrew Maslich, Deputy Sheriff- August 1, 2019, after twenty-four (24) years and five (5) months of service. mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2019 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ANDREW MASLICH, DEPUTY SHERIFF-COURT SERVICES, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-FOUR (24) YEARS OF SERVICE WHEREAS, Andrew Maslich was employed by Roanoke County on July 25, 1994; and WHEREAS, Mr. Maslich retired on August 1, 2019, after twenty-four (24) years and five (5) months of faithful and expert service to Roanoke County; and WHEREAS, Mr. Maslich, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Mr. Maslichs tenure with Roanoke County, he has served as a Deputy Sheriff-Care/Confinement, Deputy Sheriff-Court Services, and Deputy Sheriff-Civil Process; and oanoke County, he did so with exceptional dedication and determination to ensure that he provided the highest level of service possible. Mr. Maslich served as a mentor to many new Deputy Sheriffs in every facet of his job. His experience and knowledge provided a strong foundation for these new employees to grow and excel in their careers. He has an everyday pleasant attitude and a genuine concern for the well-being of anyone he comes in contact with. Mr. Maslich will be missed by his colleagues and leaves behind a magnificent legacy of well-deserved respect and outstanding service; WHEREAS, Mr. Maslich plans on continuing his career in law enforcement, he has secured a position as a campus safety officer for Roanoke College. His vast experience will serve him well in this new endeavor and his colleagues wish him the best in this new position. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ANDREW MASLICH for more than twenty-four (24) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 2 ACTION NO. ITEM NO. J.8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Brian L. Weeks, Fire Captain, upon his retirement after more than twenty (20) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Recognition of the retirement of Brian L. Weeks BACKGROUND: Brian L. Weeks Fire Captain retired on August 1, 2019 after twenty (20) years and one (1) month of service with Roanoke County's Fire and Rescue Department. Mr. Weeks is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2019 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BRIAN L. WEEKS, FIRE CAPTAIN, UPON HIS RETIREMENT AFTER MORE THAN TWENTY (20) YEARS OF SERVICE WHEREAS, Brian L. Weeks was employed by Roanoke County on July 12, 1999; and WHEREAS, Captain Weeks retired on August 1, 2019, after twenty (20) years and one (1) month of devoted, faithful and expert service to Roanoke County; and WHEREAS, Captain Weeks, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Captain Weekswas an active member of the Roanoke County peer support team, which assisted personnel in dealing with traumatic situations, stressful events, and critical incident stress debriefings. WHEREAS, Captain Weeks was a member of the Roanoke County Wildland Fire team and participated in training and mitigation of wildland fire incidents. WHEREAS, during his tenure Captain Weeks was a respected and valued incident commander in the fire and rescue system. He assisted other jurisdictions with training on incident command and was active in developing new accountability boards for the fire and rescue department. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BRIAN L. WEEKS for more than twenty (20) years of capable, loyal Page 1 of 2 and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Unaudited OutstandingOutstanding June 30, 2019AdditionsDeletionsAugust 27, 2019 General Obligation Bonds$1,866,987$-$-$1,866,987 VPSA School Bonds91,947,188-8,885,42283,061,766 Lease Revenue Bonds75,035,000--75,035,000 Subtotal168,849,175-8,885,422159,963,753 Premiums11,356,389--11,356,389 $180,205,564$-$8,885,422-$171,320,142 Submitted ByLaurie L. Gearheart Acting Director of Finance Approved ByDaniel R. O'Donnell County Administrator %% e 20 c 77 n .. a 13 i0.00%0.00%0.35%0.00%0.00%0.00% 0.00%0.00%0.00% -- r-1.35%-4.44%-5.19%-3.45% 87.36%29.51%13.96%72.22% 71.20% a-71.46%-23.76% 100.00% V -4497.87% f so e c % n a )) i r 78 00000000 31 a 13 68 435 V ,, (829)(158) s l 16 3,1991,1561,183 2,761 ( a 4(2,125)(5,455) 17,612 ( (11,314)(15,359) u t ($33,522) c A %% t 00 e s 85 .. g e 10 d 0.00%2.11%0.00%5.17%0.00%4.53%0.00%0.03%0.00%0.20%8.57% 2.57%0.00%0.00%0.00%0.60%9.12%4.20% u -0.21%-0.67% u 11.38%13.12% n B e v f e o R % 53 00000000 r 30 18 a s 31 665341 e ,, e 04 Y 1,3248,478 3,878 u 2(5,455)8 t 15,83323,99859,676 40,979 n 41 (71,999) n ,123,256 e e 2 v r e r $2,476,500 u R s C e u n 00 e 06 v 00 210 ,, e t 57 e R 20 g 90,00064,600 42,50015,850 l 45 d 750,000180,000,820,000530,000,524,225167,000 a 46 u 3,400,0003,250,0003,800,0006,775,0002,383,6001,509,5091,468,3574,510,000 u 33 t B 33,675,00011,370,594 1 c $96,420,000 A E d K n %% t Oa 84 e s 85 N d .. g e Ae 10 d 0.00%3.39%0.00%0.00%5.31%0.00%4.87%0.00%0.00%0.00%8.54%8.72%2.38% 2.70%0.00%0.00%0.00%0.68%2.51%4.67% u t -0.22% u 12.91% n O e B e g R v f d e o F u R OB % f Y o T t 21 0000000005 n N 72 r e s 99 U 167823 General Fund - C100 a,, e 10 m e 7,295 O 1,117 u 69 e Y27,14724,82742,06415,701 43,104 n t C 41 (75,198) ,122,822 re a 2 t v o i e r S $2,510,022 PR e v i t a r 54 40 a For the One Month Ending Wednesday, July 31, 2019 06 210 p ,, t 20 e m 86 g 94,00056,500 44,50017,625 o 63 d 800,000180,000,650,000510,000,492,365180,000 C 05 u 3,210,0003,600,0003,750,0006,372,7002,312,3871,509,5091,461,0524,616,011 33 B 33,546,38410,484,945 1 $92,945,661 s e x a T s ye t x r a e T p l o r a c P lo aL r r e e n h et GO ll aa tt oo TT Personal Property TaxesPublic Service Corp BasePenalties & Interest on Property TaxesPayment In Lieu Of TaxesFranchise TaxMotor Vehicle License FeesTaxes On Recordation & WillsUtility License TaxHotel & Motel Room TaxesTaxes - Prepared FoodsOther TaxesPermitsFeesClerk of Court FeesPhotocopy Charges Real Estate TaxesCommunication TaxesLocal Sales TaxConsumer Utility TaxBusiness License TaxAnimal Control FeesLand and Building Fees %%%%% e 85995 c 25344 n ..... a 86040 i1.82%0.00%0.00%4.62%0.00%0.00%0.00% 0.00%0.00% 9274 r 83.90%78.52% 41 a-55.18%-14.14% 496.55% - -204.99% V -1775.45% f so e c % n a ) i r 20484 000000 54659 a 04111 470 V ,,,,, s l 61735 1,953 ( a(1,440)2(4,764)5(6,492)4 26,69457,92251,686 (39,503)(74,212) u t c A %%%%% t 76131 e s 90873 ..... g e 80515 d 0.00%0.00%1.92%0.00%0.00%0.00% 1.70%3.32%0.00%4.86%0.00%0.08% u -- -0.06% u 14.49% 16.11% n -23.04% B e v f e o R % )) 60315 0000000 r 59662 a s 02537 e ,,,, ( e(290) 3211 Y 2,3244,180 u 7271 t 25,81642,254 69,03765,82545,900 n ( 1 (48,379) n e e v r e r u R C 50055 00 80072 35208 ,,,,, t 43803 e 4,500 15820 g 70,000 84311 d 178,200,, 453,500210,000750,514408,536944,775402,000 42 u 4,050,0755,202,9674,380,0002,195,6834,625,000 B %%%%% t 78431 e s 42346 ..... g e 80803 d 0.00%0.00%1.91%0.00%0.00%0.00% 0.28%0.27%0.00%4.62%5.73%9.56%1.55% u 1 u 17.34% 17.72% n- -60.06% B e v f e o R % ) 40741 000000 05203 r s 01725 a,,,,, e 71986 e 1,1507,088 u 6416 Y25,34540,301 11,11614,13952,39239,50378,392 n ( (75,072) re v o i e r PR 00055 0 00068 25271 ,,,,, t 14145 e 5,000 90754 g 38,000 40,000 74228 d 146,200,, 404,500125,000625,514306,036913,635413,000 41 u 4,176,7655,047,0084,371,5352,112,1734,462,294 B s y t e r s e n p e o c r s i s e L P e r c di ud t v ni n r a e a f e s r s y S u o e e r o F e n o e f Fo d n , n s M a s l ae l tf i g e o s r mc e a re s n i sh e i PFUCM lllll aaaaa ttttt ooooo TTTTT Revenues From Use of PropertyEducation Aid-StateWelfare & Social Services-CategoricalOther State Categorical AidWelfare & Social ServicesEducation Aid-FederalOther Categorical Aid Fines and ForfeituresRevenues from Use of MoneyCharges for ServicesCharges for Public ServicesReimb-Shared Programs SalemMiscellaneous RevenueRecovered CostsNon-Categorical AidShared Expenses %%%% e 9004 c 6000 n .... a 0001 i 0.00%0.00% - 4 r 2 a - V f so e c % n a )) i r 3000 00 69 a 70 V ,, s l 10 a 13 ( 1 u ( t c A %%%% t 8006 e s 2004 .... g e 0001 d 0.00%0.00% u u n B e v f e o R % 3000 00 r 36 a s 41 e ,, e 64 Y u 48 t n 8 n , e e 2 v r e r u R C 0803 0 599 124 ,,, t 080 e 114 g 839 d ,,, 616 u 1,318,298 19 B 1 %%%% t 6003 e s 9005 .... g e 0001 d 0.00%0.00% u u n B e v f e o R % 6000 00 95 r s 12 a,, e 84 e u 51 Y n 19 , re 2 v o i e r PR 0649 1898 0488 ,,,, t 1764 e 1452 g 4427 d ,, 447,486256,894 60 u 19 B 1 e u n e s v e e c Rr l u a o r S e d g e n i F c ns d r a n e s n a f l i s a eF t tn r o aa t e r T h ST t d ll n O aa tt a l r oo a t TTG o Other Financing Sources T Transfers %%%%% e 55835 c 85775 f ..... n o 0.23%1.28%5.87%3.57%8.89%0.00%0.00%0.00%2.89%0.00% 12387 a -8.32% i 11.26%25.28%19.82%18.18%26.15%11.23% 81 r -13.73%-15.20% % 138.41%100.00% a V s e c 0 000 40626 n 96585 a i 31952 r ,,,,, 3,0611,1746,1609,198 a 04407 (7,446) s 22,56618,70810,15974,30741,28670,19912,458 l19590 V (17,951)(16,258) 201,605103,523124,599 a112 u t c A %%%%% 17637 t 86978 m ..... e u 8.65%6.77%6.02%9.18%7.95%5.83%7.64%8.25%5.53%9.61%7.49%9.46%0.00%0.00%7.72%0.00%9.14%0.00% 68978 g c 12.00%10.55%24.90% d n u E B f & o p s x e % c E n a r b 0 000 58687 m 41479 u s c95098 e ,,,,, r s n c 15741 a e n E 29,35724,61889,53551,26950,761 r 73268 e a 517,970145,983539,380284,704477,119139,463112,931124,599625,782431,516 u 52101 d r Y t ,,, i n1,762,7851,773,613 b t 411 d a n m n e s u e r r e c p r u n x u t CE E i d & n e E p K x 0 O000 91033 E 40597 l N 33659 a A ,,,,, u 16438 t t O c01282 e R 339,239409,010670,810614,961500,358 47473 A g ,,,,, 7,653,1009,259,3505,146,9054,965,3501,862,8511,193,526 F1,589,4051,126,8968,109,9494,718,666 d 82133 d 14,685,28616,809,204 u 411 On B a Y d T e t N e U g General Fund - C100 O d u C %%%%% B 73473 t f 35480 m ..... e o u 7.40%6.43%4.39%8.80%7.01%6.81%7.10%4.51%9.52%0.00%0.00%0.00%8.01%0.00%8.91%0.00% 61078 g t -3.52% c 12.43%10.60%11.15%10.18% 1 d n n u e E B m f & e t o p a tx For the One Month Ending Wednesday, July 31, 2019 % SE e v i t a 0 0000 40197 r 93923 a s 20469 p e ,,,,, s c 11553 m r e n 24,12418,20896,98141,10941,405 r 64447 o a (55,951) a 518,962580,932219,318458,803202,913123,189554,879419,058 u 5009 e r C t ,, i 1,755,9471,667,503 b Y 41 d r m n o u e i r c p n Px E E & 0 000 61517 42050 48234 ,,,,, 39312 t 18593 e 325,980414,373603,792583,344500,358 86721 g ,,,,, 8,073,0938,284,3304,859,5194,817,8231,820,5641,210,101 1,588,0831,101,7386,929,3834,702,666 d 82832 15,736,470 14,128,613 u 311 B n o i t a r t s i n i m d A t n e e r ma f l n r e e ys v W t k o er d f o G n a l a l SW a a r ih cc t ii e c l ll i n a bb d e e uu u General & Financial AdministrationElectoral Board & OfficialsFire and RescueCorrection & DetentionAnimal ControlRefuse DisposalMaint Buildings & GroundsEngineeringInspectionsGarage Complex LegislativeGCourtsOther Judicial SupportJLaw Enforcement & Traffic ContPGeneral Services AdministrationPMental HealthPublic HealthSocial Services AdministrationComprehensive Services ActPublic AssistanceSocial Services OrganizationsH %%%%% e 74983 c 56281 f ..... n o 1.21%3.56%0.00%0.00%0.00%0.00% 26932 a -8.61% i 20.31%43.92%31.91%21.96%18.57%83.68% 2132 r -80.28% - % 100.00% a -160.21% V s e ) c 000 04 27002 n 61 20635 a i 44240 r ,,,,, 2,4449,978 a 27159 (6,627) s 55,000 l12341 V (20,785) ( 462,982130,391 a423 (217,174) ,, u 1,360,2711,885,158 t34 c A %%%%% 77498 t 87109 m ..... e u 8.75%7.38%0.00%6.19%0.02%5.72%0.00%7.34%0.27%0.00%0.00%8.13% 75609 g c 14.73%61.84%50.00%47.16% 11 d n u E B f & o p x % E 000 0 28285 21 19943 s 138 48491 e ,,,,, r s c 42088 a e n 76,98625,89155,000 r 10774 e a 205,680308,732170,665593,685 u 51256 r Y t ,,, i 1,451,0037,326,0152,252,933 b t 299 d n 1 m n e u e r r c p u n x CE E & 00 0 27353 69519 18694 ,,,,, 32620 t 87,09752,000 38604 e 452,528960,000110,000768,298 57099 g ,,,,, 2,324,3809,851,9754,777,203 2,350,6514,182,5111,243,272 d 61446 90,125,712 u 199 B 1 %%%%% 76886 t 08172 m ..... e u 8.37%6.35%0.00%8.06%0.02%8.75%0.00%0.15%0.00%0.00%0.00%6.69%8.57% 77668 g c 25.58%11.94%54.51% 1 d n u E B f & o p x % E 0000 0 55494 1778 30913 s 43350 e ,,,,, s c 00537 r e n 83,61346,676 r 73535 a a 200,318270,117652,728463,294367,775 u 41137 e r t ,,, i 1,039,2945,965,744 b Y 265 d 1 r m n o u e i r c p n Px E E & 00 0 04239 27888 81148 ,,,,, 98334 t 87,09752,000 45212 e 533,504850,000670,000497,486 66347 g ,,,,, 8,701,4914,290,801 2,394,6964,255,1241,037,5732,552,205 d 61330 89,122,682 u 199 B 1 l a r u t t l n u e C m & p l o n a et o i v n t e e t a D us e m l rt yr O a c t t i a e s o n p r R T u e e ,f d D m ss - n k n mn r a a r oo a r Contribution to Human Service OrganizationsDixie Caverns Landfill CleanupMiscellaneousTax Relief/Elderly & HandicappRefuse Credit VintonBoard ContingencyUnappropriated BalanceIntrafund Transfers Out Parks & RecreationLibraryCultural EnrichmentPPlanning & ZoningCooperative Extension ProgramEconomic DevelopmentCEmployee BenefitsNInterfund Transfers OutTG ACTION NO. ITEM NO. N.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Work session to review Emergency Preparedness and the Emergency Operations Plan with the Board of Supervisors SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: County Administrator ISSUE: This time has been set aside to provide training on emergency preparedness and the emergency operations plan with the Board of Supervisors. Page 1 of 1 ACTION NO. ITEM NO. N.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2019 AGENDA ITEM: Work session to review Broadband with the Board of Supervisors SUBMITTED BY: Rebecca Owens Assistant County Administrator APPROVED BY: County Administrator ISSUE: This time has been set aside to receive a presentation from Gary Larrowe, County Administrator for Botetourt County about their initiatives and strategies for Broadband. Also, Roanoke County will discuss next steps related to Rural Broadband. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2019 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies;and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1of 1