HomeMy WebLinkAbout9/24/2019 - RegularRoanoke County
Board of Supervisors
September 24, 2019
NOTE:THERE IS NO 7:00 P.M. SESSION AS THERE ARE NO PUBLIC
HEARINGS SCHEDULED FOR 7:00 P.M.
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
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Roanoke County
Board of Supervisors
Agenda
September 24, 2019
Good afternoon and welcome to our meeting for September 24, 2019. Regular
meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are
held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule
will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County’s website at
www.RoanokeCountyVA.gov.Our meetings areclosed-captioned, so it is important for
everyone to speak directly into the microphones at the podium.Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A.OPENING CEREMONIES
1.Roll Call
B.REQUESTS TO POSTPONE,ADD TO OR CHANGE THEORDER OF AGENDA
ITEMS
C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONSAND AWARDS
D.BRIEFINGS
E.NEW BUSINESS
1.Resolution adopting the Concealed Handgun Permit Fee for Roanoke County
Residents for fiscal year 2020-2021(Rebecca Owens, Assistant County
Administrator)
2.Resolution requesting the Roanoke Valley Transportation Planning Organization
to fund a list of projects for the Fiscal Year 2021-2026 Surface Transportation
Block Grant Program(Megan Cronise, Principal Planner)
Page 2of 6
3.Resolution supporting an application for $920,057.50 of matched transportation
funding through the Virginia Department of Transportation (VDOT) Fiscal Year
2021 and Fiscal Year 2022 Revenue Sharing Program(Megan Cronise, Principal
Planner)
F.REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCE-CONSENT AGENDA:Approval of these items does not indicate
support for, or judge the merits of, the requested zoning actions but satisfies
procedural requirements and schedules the Public Hearings which will be held after
recommendation by the Planning Commission:
1.The petition of Balzer and Associates, Inc. to obtain a Special Use Permit for a
broadcasting tower (television tower) approximately 92 feet in height with an
antenna approximately 53 feet in height (total height approximately 145 feet) in
an AG-3, Agricultural/Rural Preserve, District on approximately 10.83 acres,
located near the 8100 block of Honeysuckle Road, Windsor Hills Magisterial
District
2.The petition of Lewis GaleMedical Center to rezone approximately 1.44 acres
from R-1, Low Density Residential District, District to C-1, Low Intensity
Commercial, District for a medical office –free standing emergency room,
located at 1423 West Ruritan Road, Hollins Magisterial District
G.PUBLIC HEARING AND ADOPTION OF RESOLUTION
1.Resolution requesting that the Commonwealth Transportation Board fund a
Transportation Alternatives Set-Aside Program project in Fiscal Years 2021 and
2022 for the Roanoke River Greenway crossing underneath the Blue Ridge
Parkway along Highland Road (Route 618)(Doug Blount, Director of Parks,
Recreation and Tourism)
H.PUBLIC HEARING AND SECOND READING OF ORDINANCES
1.Ordinances amending the Roanoke County Code:
(a) Ordinance amending Chapter 9 (Fire prevention), Article 3 (Virginia
Statewide Fire Prevention Code, Section 9-21 (Amendments) of the
Roanoke County Code (Peter Lubeck, Acting County Attorney; Stephen G.
Simon, Chief of Fire and Rescue)
(b) Ordinance amending Chapter 13 (Offenses-Miscellaneous), Article I (In
General) of the Roanoke County Code (Peter Lubeck, Acting County
Attorney; Howard B. Hall, Chief of Police)
(c) Ordinance amending Chapter 14 (Parades), Article I (In General) Section
14-7 (Carrying of Dangerous Weapons by Participants) of the Roanoke
County Code (Peter Lubeck, Acting County Attorney; Howard B. Hall, Chief
of Police)
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(d) Ordinance amending Chapter 20 (Solid Waste), Article I (In General),
Section 20-1 (Definition) of the Roanoke County Code(Peter Lubeck, Acting
County Attorney)
2.The petition of Donald and Elaine Kepple to rezone approximately 4.6 acres from
I-2, High Intensity Industrial, District to AR, Agricultural/Residential, District for
the construction of single family dwelling, located at 6121 PeacefulDrive,
Catawba Magisterial District(John Murphy, Zoning Administrator)
I.APPOINTMENTS
1.Board of Zoning Appeals (appointed by District)
2.Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large)
3.Economic Development Authority (EDA) (appointed by District)
4.Library Board (appointed by District)
5.Parks, Recreation and Tourism (appointed by District)
J.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1.Approval of minutes –August 27, 2019
2.Resolution requesting the Planning Commission review a potential amendment
to Section 30-82-3 of the Roanoke County Zoning Ordinance, regarding the sale
of firearms as a home occupation
3.Request approving the donation of a Squad Truck to Vinton First Aid Crew
4.Resolution adopting the 2019 Update of the Roanoke Valley-AlleghanyRegional
Pre-Disaster Mitigation Plan
5.Request to accept and allocate grant funds in the amount of $160,247 from the
National Highway Traffic Safety Administration for the Roanoke Valley Driving
underthe Influence (DUI) task force selective enforcementgrant.
6.Request approving the donation of a Crown Victoria Sedan to the Town of Vinton
7.Request to accept and allocate funds in the amount of $12,806.10 from the
Commonwealth of Virginia for the Library of Virginia's Records Preservation
Program
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8.Resolution approving the County of Roanoke Emergency Operations Plan
K.CITIZENS' COMMENTS AND COMMUNICATIONS
L.REPORTS
1.Unappropriated, Board Contingency and Capital Reserves
2.Outstanding Debt Report
3.Comparative Statement of Budgeted and Actual Revenues as of August 31, 2019
4.Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of August 31, 2019
5.Accounts Paid –August 31, 2019
6.Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO
OPEB Pooled Trust -Roanoke County
7.Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO
OPEB Pooled Trust -Roanoke County Public Schools
8.Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
August 31, 2019
9.Proclamation signed by the Chairman –Mental Illness Awareness Week
M.REPORTS AND INQUIRIES OF BOARD MEMBERS
1George G. Assaid
2.Martha B. Hooker
3.David F. Radford
4.P. Jason Peters
5.Phil C. North
N.WORK SESSIONS
1.Work session to review with the Board of Supervisors the preliminary and
unaudited financial results for the fiscal year ending June 30, 2019,for the
County of Roanoke, Virginia(Laurie Gearheart, Director of Finance and
Management Services)
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O.CLOSED MEETING,pursuant to the Code of Virginia as follows:
1.Section 2.2-3711.A.3, Discussion or consideration of the acquisition of real
property for a public purpose, or of the disposition of publicly held real property,
where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, namely Read Mountain Nature
Preserve
2.Section 2.2-3711.A.3, Discussion or consideration of the acquisition of real
property for a public purpose, or of the disposition of publicly held real property,
wherediscussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, namely Explore Park
3.Section 2.2-3711.A.5, Discussion concerning a prospective business or industry
or the expansion of an existing business or industry where no previous
announcement has been made of the business’ or industry’s interest in locating
or expanding its facilities in the community, namely a potential development in
the Cave Spring area
P.CERTIFICATION RESOLUTION
Q.ADJOURNMENT
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Resolution adopting the Concealed Handgun Permit Fee for
Roanoke County residents for fiscal year 2020-2021
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY:
County Administrator
ISSUE:
Supervisor George Assaid requested that the Board consider changing the Concealed
Handgun Permit Fee for fiscal year 2020-2021.
BACKGROUND:
At the September 10, 2019 board meeting, Supervisor George Assaid requested the
concealed handgun permit fee for in-state residents be lowered from $50 to $25
effective with the fiscal year 2020-2021.
DISCUSSION:
Section 18.2-308.03 of the Code of Virginia directs localities to charge a fee for issuing
concealed handgun permits, and states that such fees shall be at least $10, but may not
exceed $50.
The County of Roanoke charges $50 to process a concealed handgun permit
application. This fee covers the application process, background checks and
administrative costs performed by the Police Department and Circuit Court Clerk's
Office. On average, 2,000 permits are issued annually by the Roanoke County Circuit
Court Clerk's Office for Roanoke County citizens only.
Non-resident's of the Commonwealth concealed handgun permits are handled by the
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State Police and all associated fees are paid to the Commonwealth.
Supervisor Assaid requests the fee be set at $25 effective July 1, 2020.
FISCAL IMPACT:
The budgeted revenue for this fee totals $100,000. A fee reduction to $25 will decrease
revenues approximately $50,000 with the 2020-21 budget. This action would have no
impact to the current fiscal year budget.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, SEPTEMBER 24, 2019
RESOLUTION ADOPTING THE CONCEALED HANDGUN PERMIT FEE
FOR ROANOKE COUNTY RESIDENTS FOR FISCAL YEAR 2020-2021
WHEREAS, Section 18.2-308.03 of the Code of Virginia directs localities to
charge a fee for issuing concealed handgun permits, and states that such fees shall be
at least $10, but may not exceed $50.
WHEREAS, the Clerk of the Roanoke County Circuit Court accordingly issues
concealed handgun permits to Roanoke County residents. Other localities issue permits
to their residents, and the Virginia State Police issues permits to out-of-state requestors;
and
WHEREAS, the County currently charges a fee of $50 to process a concealed
handgun permit application; and
WHEREAS, it is proposed that the fee for Roanoke County residents be lowered
from $50 to $25 for fiscal year 2020 - 2021.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. The concealed handgun permit application fee for Roanoke County residents
is set at $25.
2. This resolution shall be effective on July 1, 2020, and shall continue through
the duration of the 2020 - 2021 fiscal year.
Page 1 of 1
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Resolution requesting the Roanoke Valley Transportation
Planning Organization fund a list of projects for the Fiscal
Year 2021-2026 Surface Transportation Block Grant
Program
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
A resolution is required as part of the application for Surface Transportation Block Grant
Program (STBG) funding.
BACKGROUND:
Formerly named the Regional Surface Transportation Program (RSTP), STBG
applications are accepted on odd-numbered years. STBG applications are due to the
Roanoke Valley Transportation Planning Organization (RVTPO) on September 27,
2019. The RVTPO reviews STBG project applications and recommends funding
allocations to the Commonwealth Transportation Board.
DISCUSSION:
The proposed applications include:
1. Valleypointe Parkway Realignment - Realign and widen Valleypointe Parkway
from Concourse Drive to Wood Haven Road per 2011 roadway plans and add
pedestrian accommodations.
2. Route 419 Streetscape Improvements, Phase II (Starkey Road to Ogden
Road) - Request Smart Scale match funding to add streetscape improvements,
Page 1 of 2
bicycle and pedestrian accommodations along Route 419.
3. Hinchee Trail Parking Lot / Trailhead - Construct a trailhead parking lot for the
Hinchee Trail with possible restroom facilities.
4. Orange Market Park and Ride / Parking Lot Improvements - Improve the
Orange Market Park and Ride Lot, creekside parking lot, Hanging Rock
Battlefield Trail and pedestrian access to the Trail; also add bicycle amenities.
5. Old Cave Spring Road Intersection Improvements - Widen Old Cave Spring
Road approaching the Brambleton Avenue intersection to lengthen turn and
through lanes. Reconfigure Colonial Avenue approaching the Brambleton
Avenue intersection to allow for two left turn lanes onto Brambleton Avenue
southbound.
6. Oak Grove Streetscape Improvements - Add pedestrian signals, crosswalks
and ramps to the 419/Carriage Lane/Grandin Road traffic signal; determine
locations (in Roanoke County and in the City of Roanoke) and estimated costs
for sidewalks to connect to the crosswalks for a future application.
7. Ogden Road Multimodal Improvements Scoping (Route 419 to Colonial
Avenue) - Generate conceptual alternatives with estimates for possible
pedestrian, bicycle and Valley Metro bus stop improvements; collaborate with the
City of Roanoke, VDOT and Valley Metro.
FISCAL IMPACT:
None. STBG funds are 80% Federal and 20% State. No local match or local funds are
required.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors adopt a resolution requesting the
Roanoke Valley Transportation Planning Organization to fund a list of projects for the
Fiscal Year 2021-2026 Surface Transportation Block Grant Program.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, SEPTEMBER 24, 2019
RESOLUTION REQUESTING THE ROANOKE VALLEY
TRANSPORTATION PLANNING ORGANIZATION TO FUND A LIST OF
PROJECTS FOR THE FISCAL YEAR 2021-2026 SURFACE
TRANSPORTATION BLOCK GRANT PROGRAM
WHEREAS, the Roanoke Valley Transportation Planning Organization reviews
applications for funding through the Surface Transportation Block Grant Program
(formerly Regional Surface Transportation Program) and makes recommendations for
project funding to the Commonwealth Transportation Board, and,
WHEREAS, the Roanoke County Board of Supervisors supports the list of
projects for Surface Transportation Block Grant Program funding.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia requests the Roanoke Valley Transportation Planning
Organization to fund the following list of projects for the Fiscal Year 2021-2026 Surface
Transportation Block Grant Program:
1. Valleypointe Parkway Realignment
2. Route 419 Streetscape Improvements, Phase II (Starkey Road to Ogden
Road)
3. Hinchee Trail Parking Lot / Trailhead
4. Orange Market Park and Ride / Parking Lot Improvements
5. Old Cave Spring Road Intersection Improvements
6. Oak Grove Streetscape Improvements
Page 1 of 2
7. Ogden Road Multimodal Improvements Scoping (Route 419 to Colonial
Avenue)
Page 2 of 2
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Resolution supporting an application for $920,057.50 of
matched transportation funding through the Virginia
Department of Transportation (VDOT) Fiscal Year 2021 and
Fiscal Year 2022 Revenue Sharing Program
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY: ell
County Administrator
ISSUE:
Resolution supporting an application for $920,057.50 of matched transportation funding
through the VDOT Revenue Sharing Program.
BACKGROUND:
The VDOT Revenue Sharing Program provides Roanoke County the opportunity to
receive fifty percent (50%) State matching funds for construction and improvements to
The Revenue Sharing program funding is distributed on a biennial basis. Applications
this fall will be for two fiscal years, fiscal year 2021 and fiscal year 2022, with funding
made available on July 1, 2020 and July 1, 2021, respectively. The proposed allocation
for the fiscal year 2021 and fiscal year 2022 programs is $100 million each year.
DISCUSSION:
The attached Revenue Sharing Project List includes a project application for Fallowater
Lane Extension that requires $920,057.50 in County matching funds. The project
requires additional funding due to increased Preliminary Engineering, Right-of-Way and
Construction costs.
Page 1 of 2
The Fallowater Lane Extension project was created in 2017 with $1,495,521 reallocated
Secondary Six Year Plan Construction Formula funds. Revenue Sharing funding was
awarded in 2018 ($251,120) and 2019 ($251,120) to match equal amounts of VDOT
funding for a $2,500,000 project budget.
This project will reconstruct an existing private driveway between Rancho Viejo and
Shell, continue past Chuck E. Cheese to Almond Road and continue along Almond
Road to terminate at Chevy Road. Future plans would terminate Fallowater Lane
Extension at Elm View Road. These connections will provide appropriate access to
future development anticipated for the land designated as The Ridges in the adopted
419 Town Center Plan.
Roanoke County is administering the Preliminary Engineering Phase. VDOT will
administer the Right-of-Way phase and Roanoke County may administer the
Construction phase.
FISCAL IMPACT:
The resolution authorizes the application for $920,057.50 in matching Revenue Sharing
funds for Fallowater Lane Extension. If this application for funding is approved by the
Commonwealth Transportation Board, Roanoke County appropriation of funding will be
considered in the fiscal year 2021 and fiscal year 2022 budget development processes
for matching dollars in the Capital Improvement Program ($250,000 in fiscal year 2021
and $250,000 in fiscal year 2022). The remaining match balance will be provided
through existing Public Private Partnership dollars ($141,449.75 in fiscal year 2021 and
$141,449.75 in fiscal year 2022) which will not need appropriation, and returned
Roanoke County Revenue Sharing match from the canceled Merriman Road Drainage
Project (approximately $137,158).
STAFF RECOMMENDATION:
Adopt the resolution supporting an application for $920,057.50 of matched
transportation funding through the VDOT Fiscal Year 2021 and Fiscal Year 2022
Revenue Sharing Program.
Page 2 of 2
9
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ISTRICT
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, SEPTEMBER 24, 2019
RESOLUTION SUPPORTING AN APPLICATION FOR $920,057.50 OF
MATCHED TRANSPORTATION FUNDING THROUGH THE VIRGINIA
DEPARTMENT OF TRANSPORTATION FISCAL YEAR 2021 AND
FISCAL YEAR 2022 REVENUE SHARING PROGRAM
WHEREAS, the Board of Supervisors reviewed the project identified in the
attached Roanoke County Revenue Sharing Program, Fiscal Year 2021 and Fiscal Year
2022 Project List, Designation of Funds; and
WHEREAS, the Board of Supervisors desires to submit an application for an
allocation of funds of up to $920,057.50 through the Virginia Department of
Transportation Fiscal Year 2021 and Fiscal Year 2022 Revenue Sharing Program; and
WHEREAS, $920,057.50 is requested to fund the project identified in the
Roanoke County Revenue Sharing Program for Fiscal Year 2021 and Fiscal Year 2022.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors hereby supports this application for
allocation of $920,057.50 through the Virginia Department of
Transportation Fiscal Year 2021 and Fiscal Year 2022 Revenue Sharing
Program.
2. If such funds are approved by the Commonwealth, the Board of
Supervisors will consider the required matching funding appropriation
during the Fiscal Year 2021 and Fiscal Year 2022 budget processes.
Page 1 of 2
3. The Board of Supervisors hereby grants authority for the County
Administrator, or his designee, to execute project agreements for the
approved Revenue Sharing project for Fiscal Year 2021 and Fiscal Year
2022.
Page 2 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: The petition of Balzer and Associates, Inc. to obtain a
Special Use Permit for a broadcasting tower (television
tower) approximately 92 feet in height with an antenna
approximately 53 feet in height (total height approximately
145 feet) in an AG-3, Agricultural/Rural Preserve, District on
approximately 10.83 acres, located near the 8100 block of
Honeysuckle Road, Windsor Hills Magisterial District
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
Consent agenda item for first reading on an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for October 8, 2019.
The title of this ordinance is as follows:
1. The petition of Balzer and Associates, Inc. to obtain a Special Use Permit for a
broadcasting tower (television tower) approximately 92 feet in height with an
antenna approximately 53 feet in height (total height approximately 145 feet) in an
AG-3, Agricultural/Rural Preserve, District on approximately 10.83 acres, located
near the 8100 block of Honeysuckle Road, Windsor Hills Magisterial District.
Page 1 of 2
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the
purpose of scheduling the second reading and public hearing for October 8, 2019.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 2, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate
vote tabulation for any such item pursuant to this action.
Page 2 of 2
ACTION NO.
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: The petition of Lewis Gale Medical Center to rezone
approximately 1.44 acres from R-1, Low Density Residential
District, District to C-1, Low Intensity Commercial, District for
a medical office free standing emergency room, located at
1423 West Ruritan Road, Hollins Magisterial District
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
Consent agenda item for first reading on an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for October 22, 2019.
The title of this ordinance is as follows:
1. The petition of Lewis Gale Medical Center to rezone approximately 1.44 acres
from R-1, Low Density Residential District, District to C-1, Low Intensity
Commercial, District for a medical office - free standing emergency room,
located at 1423 West Ruritan Road, Hollins Magisterial District.
Page 1 of 2
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for October 22, 2019
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
Page 2 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Resolution requesting that the Commonwealth
Transportation Board fund a Transportation Alternatives Set-
Aside Program project in Fiscal Years 2021 and 2022 for the
Roanoke River Greenway crossing underneath the Blue
Ridge Parkway along Highland Road (Route 618)
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
A public hearing and resolution of support from the Board of Supervisors is necessary to
submit a grant application for Transportation Alternatives Set-Aside Program for Fiscal
Years 2021 and 2022 for the Roanoke River Greenway crossing underneath the Blue
Ridge Parkway along Highland Road (Route 618).
BACKGROUND:
The Roanoke River Greenway is a regional, 31-mile bicycle and pedestrian trail
proposed through the Roanoke Valley, linking the Cities of Roanoke and Salem, the
Town of Vinton and Roanoke County. In 2018, the Roanoke Valley Greenway
Commission made the Roanoke River Greenway its number one priority in its update to
the Roanoke Valley Greenway Plan, which the local governments have all adopted into
their Comprehensive Plans. Greenways were strongly supported by Roanoke County
citizens during development of the Department of Parks, Recreation and Tourism
Comprehensive Master Plan for Parks completed in 2007. The residents of Roanoke
in our community.
The Roanoke County Community Strategic Plan, adopted by the Board of Supervisors
in 2016, reaffirmed citizen desires for increased access to outdoor recreational
Page 1 of 3
amenities. The proposed section of the Roanoke River Greenway is an implementation
strategy supported by citizens in the Explore Park Adventure Plan, adopted by the
Roanoke County Board of Supervisors in 2016, that provides the primary alternative
Ridge. The proposed on-road alignment is supported in the Roanoke Valley/Blue Ridge
Parkway Trail Plan, approved in 2015 with a Finding of No Significant Impact (FONSI).
Roanoke County has secured Federal and State funding for the design, permitting,
right-of-way and construction of the East Roanoke River Greenway proposed between
Roanoke City and Franklin County that will provide connectivity to the Blue Ridge
Parkway and Explore Park. Funding for the proposed project will complete a missing
link in the eastern section of the Roanoke River Greenway in Roanoke County.
DISCUSSION:
Roanoke County Parks, Recreation and Tourism is requesting a resolution of support to
submit a Transportation Alternatives grant application for Fiscal Years 2021 and 2022
for an approximate 0.30-mile section of the Roanoke River Greenway proposed
underneath the Blue Ridge Parkway along Highland Road on properties owned by the
National Park Service (NPS), the Virginia Department of Transportation (VDOT), the
Virginia Recreational Facilities Authority (VRFA), and the Roanoke Valley Resource
Authority (RVRA). The proposed greenway will traverse Federal land and follow along
Highland Road (Route 618), crossing underneath the Blue Ridge Parkway through an
overpass owned by VDOT. The proposed greenway will provide an 8-10 foot wide,
paved shared use path along the northern side of Highland Road between a proposed
trailhead (VDOT Project Number UPC 91191) located west of the Blue Ridge Parkway
on property owned by the VRFA. The project will terminate at a proposed trailhead east
of the Blue Ridge Parkway (VDOT Project Number UPC 110155) on property owned by
the RVRA.
Preliminary engineering and environmental reviews are already underway for this
project. Roanoke County is coordinating the greenway design with VDOT and the Blue
Ridge Parkway. A speed study is complete, and VDOT has lowered the speed limit on
Highland Road to 25 mph.
Roanoke County was awarded Transportation Alternatives funding in fiscal years 2019
and 2020 for the proposed section of the Roanoke River Greenway along Highland
Road (VDOT UPC Number 113356/EN18-080-932). Based on current cost estimates
for the 30% design plans, a construction deficit is anticipated; therefore, staff are
requesting additional funding for the project. Construction is anticipated in fiscal years
2020 and 2021.
FISCAL IMPACT:
Page 2 of 3
The Transportation Alternatives Set-Aside Program provides eighty percent (80%)
Federal funding for a twenty percent (20%) percent local match for improvements to
non-
communities and improve the quality of life. The program is administered through the
Virginia Department of Transportation (VDOT). For the Transportation Alternatives Set-
Aside Program Application to be eligible for submission, the Roanoke County Board of
Supervisors must hold a public hearing and adopt a resolution supporting the project.
The total estimated cost of the Roanoke River Greenway crossing underneath the Blue
Ridge Parkway along Highland Road project is approximately $700,000 for preliminary
engineering, right-of-way and construction. Preliminary engineering for this project is
underway and funded through the Roanoke County Parks, Recreation and Tourism
budget.
Roanoke County was awarded Transportation Alternatives funding in Fiscal Years 2019
and 2020 in the amount of $366,606 for the construction phase of the project. Roanoke
County is requesting additional Transportation Alternatives Set-Aside Program funding
for Fiscal Years 2021 and 2022 for this project in the amount of $200,000. A local match
of $50,000 is required.
Roanoke County Parks, Recreation and Tourism has a fiscal year 2020 - fiscal year
2029 Capital Improvement Program project requested in fiscal year 2021 in the amount
of $125,000. This funding includes $25,000 of the $50,000 match required. The
remaining $25,000 will be transferred from Parks, Recreation and Tourism's Fee Class
Account.
STAFF RECOMMENDATION:
Staff recommends approving the resolution of support for Transportation Alternatives
Set-Aside Program application in fiscal years 2021 and 2022 for the Roanoke River
Greenway crossing underneath the Blue Ridge Parkway along Highland Road.
Page 3 of 3
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October 31, 2017
Mr. Court Rosen, Commonwealth Transportation Board and
Roanoke Valley Transportation Planning Organization
P.O. Box 2569
Roanoke, VA 24010
1206 KESSLER MILL ROAD
Dear Mr. Rosen and Members of the TPO:
SALEM, VA 24153
The Roanoke Valley Greenway Commission reviewed applications at its September 27 and October 25
540-777-6330
meetings TA application for Roanoke River
540-387-6146 (FAX)
Greenway under the Blue Ridge Parkway.
Liz.belcher@greenways.org
we have opened eleven new miles, including seven bridges; we have another mile under construction
www.greenways.org
and over six miles designed and ready to go to construction. We have seen the return on this investment
as our citizens have come to love and expect greenways, as businesses like Deschutes have insisted on
greenway connections, and as renovations and developments like the Riverhouse and the Bridges have
located to ensure greenway connections.
Roanoke River Greenway serves the entire valley, and it is this connectivity that has helped contribute to
economic development in the region. It is important for the Greenway to go all the way to the Blue Ridge
Parkway and through Explore Park. After years of working with the Blue Ridge Parkway, we have settled
on this solution of going under the Parkway at Highland Road and then tying into the overlook on
Roanoke River Parkway, a quarter of a mile from the Blue Ridge Parkway. This route ensures Parkway
approval and also speeds us on the way to Explore Park. Roanoke County has funding to get from the
City to Highland Road and engineering has been completed. In addition, the County has secured funding
to get from Highland Road east of the Parkway to the Explore Park boundary. The section in the middle,
going under the Blue Ridge Parkway in an existing tunnel, is the piece for which we need funding.
The County has completed the Explore Park Adventure Plan and is working now on infrastructure
improvements and partnerships to implement the plan. Regionally, Explore Park has always been
envisioned as a destination area that will attract tourism and Roanoke River Greenway will provide a
means of getting there by bicycle. With Amtrak now operating to Roanoke, we can realistically talk about
arriving by train and riding a bike from downtown to the Parkway or Explore Park. This is the time to get
the greenway finished.
Through the years our CTB representatives and the TPO have been important players in this success,
and we value the financing through VDOT that has come from the Smartscale, RSTP, Enhancement,
ARRA, Revenue Sharing, and Open Container programs. While the region has relied heavily on
transportation programs, we have also used many other funding sources, including other federal and
state grants and substantial private funds. This is a community effort.
We invite you to visit Roanoke River Greenway and re-acquaint yourself with the value this facility has
provided our region. It is important for these regional attractions to be connected and we hope you will
embrace this vision. We are grateful for past support for greenways and hope that the CTB and TPO will
recognize the value of completing the backbone of the greenway network in the Roanoke Valley.
Sincerely,
Arthur LaRoche, Chairman Liz Belcher
Roanoke Valley Greenway Commission Roanoke Valley Greenway Coordinator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, SEPTEMBER 24, 2019
RESOLUTION REQUESTING THE COMMONWEALTH
TRANSPORTATION BOARD PROVIDE FUNDING FOR AN
ESTABLISHED TRANSPORTATION ALTERNATIVES SET-ASIDE
PROJECT FOR THE ROANOKE RIVER GREENWAY CROSSING
UNDERNEATH THE BLUE RIDGE PARKWAY ALONG HIGHLAND
ROAD IN THE VINTON MAGISTERIAL DISTRICT OF ROANOKE
COUNTY, VIRGINIA
WHEREAS, in accordance with the Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request by resolution be
received from the local government or State agency in order that the Virginia
Department of Transportation establish a Transportation Alternatives Set-
Aside project to be administered by Roanoke County.
WHEREAS, the Commonwealth Transportation Board established a
Transportation Alternatives Set-Aside project that is being administered by Roanoke
County for the Roanoke River Greenway Crossing underneath the Blue Ridge Parkway
in fiscal years 2020 and 2021 (VDOT UPC Number 113356).
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Roanoke County Board of Supervisors requests that the
Commonwealth Transportation Board provide additional funding for construction of the
Roanoke River Greenway crossing underneath the Blue Ridge Parkway along Highland
Road (Route 618) on properties owned by the National Park Service, the Virginia
Page 1 of 2
Department of Transportation, the Roanoke Valley Resource Authority and the Virginia
Recreational Facilities Authority.
2. That the Roanoke County Board of Supervisors hereby commits to
provide a minimum twenty percent (20%) matching contribution for this project and any
additional funds necessary to complete the project.
3. That the Roanoke County Board of Supervisors hereby agrees to enter
into a project administration agreement with VDOT and provide the necessary oversight
to ensure the project is developed in accordance with all State and Federal
requirements for design, right of way acquisition, and construction of a federally funded
transportation project.
4. That the Roanoke County Board of Supervisors will be responsible for
maintenance and operating costs of any facility constructed with Transportation
Alternatives Set-Aside funds unless other arrangements have been made with VDOT.
5. That if the Roanoke County Board of Supervisors subsequently elects to
cancel this project, the Roanoke County Board of Supervisors hereby agrees to
reimburse VDOT for the total amount of costs expended by VDOT through the date
VDOT is notified of such cancellation. The Roanoke County Board of Supervisors also
agrees to repay any funds previously reimbursed that are later deemed ineligible for
such use by the Federal Highway Administration.
6. That the Roanoke County Board of Supervisors hereby grants authority for
the County Administrator, or his designee, to execute project agreements for any
approved Transportation Alternatives Set-Aside projects for fiscal years 2021 and 2022.
Page 2 of 2
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Ordinances amending the Roanoke County Code: (a)
Ordinance amending Chapter 9 (Fire prevention), Article 3
(Virginia Statewide Fire Prevention Code, Section 9-21
(Amendments) of the Roanoke County Code (b) Ordinance
amending Chapter 13 (Offenses-Miscellaneous), Article I (In
General) of the Roanoke County Code (c) Ordinance
amending Chapter 14 (Parades), Article I (In General)
Section 14-7 (Carrying of Dangerous Weapons by
Participants) of the Roanoke County Code (d) Ordinance
amending Chapter 20 (Solid Waste), Article I (In General),
Section 20-1 (Definition) of the Roanoke County Code
SUBMITTED BY: Peter Lubeck
Senior Assistant County Attorney
APPROVED BY:
County Administrator
ISSUE:
Amendments to the Roanoke County Code.
BACKGROUND:
Several chapters of the Roanoke County Code need to be updated. Reasons for such
updates include bringing the County Code into compliance with provisions of the Code
of Virginia, and deleting unused and outdated provisions.
DISCUSSION:
Ordinance amending Chapter 9 (Fire prevention), Article 3 (Virginia Statewide Fire
Prevention Code, Section 9-21 (Amendments) of the Roanoke County Code:
Page 1 of 3
incorporated, by reference, the Virginia Statewide Fire Prevention C
entirety. However, the County has modified some of the provisions of the SFPC in
Section 9-21 of the Fire Code, which sets forth amendments to the SFPC. The following
changes are proposed:
· Allow the use of electric grills (which were previously prohibited) on the balconies
of multi-family dwellings;
· Update an outdated reference to the SFPC;
· Clarify that the general standards for the placement of fire hydrants and fire flow
(the flow rate of a water supply) applies to changes in occupancy of a structure
(the Building Code classifies how a building is used into different categories or
·
system, it must still meet fire flow requirements set forth in the SFPC (if newly
constructed or moved into the County). If the general fire flow requirements of the
SFPC are unduly burdensome or impractical, the proposed changes set forth
how to obtain a modification from the Fire Marshal;
· Include the pre-
for fire hydrant placement standards;
· Relax the hydrant placement standard for changes of use, allowing a distance of
1000 feet for all changes of use. This will encourage redevelopment, but will still
ensure safety.
· Clarify the fire flow standards for certain classes of buildings (where the language
of the code was previously ambiguous); and
·
Ordinance amending Chapter 13 (Offenses-Miscellaneous), Article I (In General)
of the Roanoke County Code:
Numerous changes to Chapter 13, Article 1 are proposed. The main purposes for the
changes include:
Bring County Code into compliance with 15.2-915 (prohibiting a locality from
Eliminate offenses that are duplicative of the Code of Virginia (police routinely
charge crimes under the Code of Virginia instead of the County Code) or are
otherwise unused.
Make other offenses consistent with authority of Code of Virginia.
Update citations to enabling authority.
Page 2 of 3
Ordinance amending Chapter 14 (Parades), Article I (In General) Section 14-7
(Carrying of Dangerous Weapons by Participants) of the Roanoke County Code:
One change is proposed to § 14-7, to no longer regulate the carrying of firearms by
parade participants. The purpose of this amendment is to bring the County Code into
compliance with § 15.2-915 of the Code of Virginia.
Ordinance amending Chapter 20 (Solid Waste), Article I (In General), Section 20-1
(Definition) of the Roanoke County Code
One change is proposed to § 20-1 (definitions), to eliminate the reference to the
--
There have been no changes since the first reading on September 10, 2019.
FISCAL IMPACT:
There is no fiscal impact associated with these changes.
STAFF RECOMMENDATION:
Staff recommends approval of all the above ordinances.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 24, 2019
ORDINANCE AMENDING CHAPTER 9 (FIRE PREVENTION), ARTICLE
3 (VIRGINIA STATEWIDE FIRE PREVENTION CODE), SECTION 9-21
(AMENDMENTS) OF THE ROANOKE COUNTY CODE
WHEREAS, it is proposed that Chapter 9 (Fire Prevention), Article 3 (Virginia
Statewide Fire Prevention Code), Section 9-21 (Amendments) of the Roanoke County
Code be amended; and
WHEREAS, the first reading of this ordinance was held on September 10, 2019,
and the second reading and public hearing of this ordinance was held on September 24,
2019.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors:
1. That Chapter 9 (Fire Prevention and Protection), Article III (Virginia Statewide
Fire Prevention Code), Section 9-21 (Amendments) of the Roanoke County
Code be amended as follows (subsections not set forth below shall remain
without amendment):
Sec. 9-21. Amendments.
The Virginia Statewide Fire Prevention Code is hereby amended and changed
pursuant to section 27-97 of the Code of Virginia, 1950, as amended, and as authorized
by Chapter 1 of the Statewide Fire Prevention Code in the following respects:
(17) F-316.1, Cooking devices on or under balconies. Add section F-316.1 as
follows Open Flame Cooking Devices:
"No charcoal cooker, brazier, hibachi or grill, or any gasoline or other
flammable liquid of liquefied petroleum gas-fired stove, electric grills or similar
device shall be ignited or used on or under the balconies of any apartment
building, condominiums or similar occupancy which are constructed of
combustible materials. The management of such occupancies shall notify its
tenants in writing of this code requirement at the time the tenant initially
Page 1 of 6
occupies the apartment and from time to time as necessary to ensure
compliance."
308.1.4, Charcoal burners and other open-flame cooking devices shall not be
operated on combustible balconies or within 10 feet of combustible
construction, with the exception of one and two family dwellings.
(20) Fire hydrant placement and flow standards. The purpose of this section is to
determine the placement of fire hydrants for fire protection to premises for
facilities, buildings or portions of buildings in accordance with § 5087.1 et
seq. of the Statewide Fire Prevention Code (SFPC) within the county. It
applies to all major subdivisions (as defined in chapter 29,- subdivisions of
the County Code), new construction, renovations that require a site plan, or
changes in occupancy use of facilities or buildings, and which are required to
connect to a "water system" as provided in chapter 22 of the County Code.
This subsection shall serve as the method of determining the required fire
flow in accordance to the statewide fire prevention code SFPC § 5087.3, and
authority for this policy is granted by § 5087.5.1 of the statewide fire
prevention code SFPC.
In areas of the county where connection is not required
(as set forth in chapter 22 of the County Code), and a facility, building,or
portion of a building is constructed or moved into the jurisdiction, or, where
the current water system is not capable of supplying the required demand, an
alternative method of providing fire flow shall be used, subject to approval by
the fire marshal (See SFPC 507.1). Such alternative method of providing fire
flow shall be based upon a nationally recognized standard or model code. In
order to obtain approval for such a modification (pursuant to Section 106.5 of
the SFPC), a written request, with any supporting documentation, shall be
submitted to the fire marshal. In order to qualify for approval, a modification
request must meet the spirit and intent of the SFPC and must assure the
safety. Acceptable standards or model
codes include, but are not limited to:
Insurance Services Office, Inc. Guide for Determination of Needed Fire
Flow
International Wildland-Urban Interface Code
National Fire Protection Association (NFPA) 1142 Standard on Water
Supplies for Suburban and Rural Fire Fighting
Appendices B and C of the SFPC
NFPA 24 Standard for the Installation of Private Fire Service Mains
and Their Appurtenances
a. Minimum water main sizes:
1. Fire hydrants shall not be installed on lines less than eight (8) inches
in diameter. No plantings or erection or other obstructions shall be
made within a four-foot radius of any fire hydrant. The surface shall
Page 2 of 6
be level within this same radius. Detailed design calculations may be
submitted for review and approval by the fire marshal, the Western
Virginia Water Authority (WVWA), and the Town of Vinton if the
proposed development is within the town's east county utility service
area to substantiate line sizes other than as specified above.
2. For residential districts only, detailed design calculations may be
submitted for review and approval by the fire marshal, the Western
Virginia Water Authority (WVWA), and the Town of Vinton if the
proposed development is within the town's east county utility service
area to substantiate line sizes other than as specified above. In any
case, the minimum line size acceptable shall be six-inch. For all
designs, the published "C" factor shall be reduced to new pipe "C"
factor minus ten (10). This reduced "C" factor shall be used to reflect
more accurately the future flow in aged pipe.
b. Fire hydrant locations:
1. In residential areas, hydrants shall be located at street intersections
and at intermediate locations where necessary, as determined by the
fire marshal's office. In no case shall the distance between the fire
hydrants, measured along the centerline of accessible streets, be
greater than one thousand (1,000) feet.
2. Within one hundred (100) feet of any standpipe or sprinkler system
fire department connection, where those systems are required in
buildings. Must be located on an approved street/access road.
Hydrant must be within twenty-five (25) feet of street/approved
access road. Elevation of street/access road and elevation of hydrant
must not have more than a five (5) percent grade. No physical
barriers allowed between access road and hydrant.
3. As required by the following schedule, as given by use group, the
distance shall be measured to the most remote part of the structure
the hydrant will serve.
Use Groups, Virginia Uniform Statewide Building Code
A-1, A-2 300 feet
A-3, A-4, A-5, B, E, M 350 feet
F-1, F-2, H-1, H-2, H-3, H-4, H-5, I-1, I-2, I-3, I-4, S-1, S-2, R-1, R-2 includes
250 feet
town houses
500
R-3, R-4, R-5, U and all single family detached dwellings
feet*
Page 3 of 6
1000
Change of Occupancy (Existing Building)
feet
*Measured along centerline of street to the center of front property
line for single-family detached dwellings only.
4. All hydrants shall be a minimum of fifty (50) feet away from buildings
other than single-family detached dwellings. The location of all new
and existing hydrants that are to serve the property shall be shown
on the plans.
c. Water system design: Water systems shall be designed to
adequately supply normal and peak demands for all customers
as required by the Western Virginia Water Authority (WVWA) or
the Town of Vinton in the east county utility service area. If the
WVWA's regulations do not apply, then any water system or lines
required by this policy for the installation of a fire hydrant or for
fire flows shall maintain a pressure of not less than twenty-five
(25) pounds per square inch at all points of delivery, without
reducing the service to existing customers below the foregoing
requirement, and shall have adequate capacity to deliver not less
than the fire flows listed below, for a minimum of two (2) hours,
with a residual pressure of not less than twenty (20) pounds per
square inch to at least one (1) point within two hundred fifty (250)
feet of each building to be served or proposed to be served by an
extension.
1. Peaking factors and demands for design:
i. Peak hour factor: 4.
ii. Maximum day factor: 2.5.
iii. Average day factor: 1.
iv. Residential demand per equivalent residential customer
(ERC): 0.5 gallon per minute
v. Industrial or commercial demands shall be based upon
best engineering judgment.
2. Fire flow requirements for various use groups and land uses:
i. Residential single-family/duplex:
A. Single-family residential property with over one
hundred (100) feet between buildings - five
hundred (500) GPM.
Page 4 of 6
B. Single-family residential property with thirty-one to
one hundred (100) feet between buildings - seven
hundred fifty (750) GPM.
C. Single-family, single-story, residential property with
eleven (11) to thirty (30) feet between buildings -
one thousand (1,000) GPM.
D. Single-family, one and one-half (1½) story
residential property with eleven (11) to thirty (30)
feet between buildings - one thousand (1,000)
GPM.
E. Single-family, two-story residential with eleven (11)
to thirty (30) feet between buildings - one thousand
five hundred (1,500) GPM.
F. Single-family, residential property with less than
eleven (11) feet between buildings - one thousand
five hundred (1,500) GPM.
ii. Multi-family/Commercial/Industrial.
A. R-1, R-2, R-3, and R-4 up to two and one-half
stories (2½) - one thousand five hundred (1,500)
GPM.
B. R-1, R-2, R-3, and R-4 with three (3) stories or more
- two thousand (2,000) GPM.
C. I-1, I-2, I-3, and I-4 with three (3) stories up to two
(2) stories - one thousand seven hundred fifty
(1,750) GPM.
D. I-1, I-2, I-3, and I-4 with three stories or more - two
thousand two hundred fifty (2,250) GPM.
E. All A, B, and E, and U use occupancies up to two
(2) stories - two thousand (2,000) GPM.
F. All A, B, and E, and U use occupancies three (3)
stories or more - two thousand five hundred (2,500)
GPM.
G. All F, H, M, and S use occupancies up to twenty
thousand (20,000) square feet - two thousand five
hundred (2,500) GPM.
H. All F, H, M, and S use occupancies over twenty
thousand (20,000) square feet - two thousand
seven hundred fifty (2,750) GPM.
Exceptions: The required fire flow may be reduced by a
maximum of fifty (50) percent if proposed structures are
Page 5 of 6
equipped with a sprinkler system that is installed in accordance
with chapter 9. of the Virginia Uniform Statewide Building Code,
and NFPA 13 for Commercial (NFPA 13R for residential). The
required fire flow reduction shall not allow the total fire flow to fall
below a flow of five hundred (500) GPM for residential and seven
hundred fifty (750) GPM for commercial/multi-family.
In areas of mixed-use development, the higher fire flow shall
govern. Fire flows indicated above are for all major subdivisions
(as defined in chapter 29. "subdivisions" of the County Code),
new construction, renovations that require a site plan, or changes
in use of facilities or buildings. Where size and scope of the
development exceeds these requirements, additional flow shall
be provided in accordance with ISO (insurance services
organization) requirements as reviewed by the fire marshal.
e. Paint scheme and color coding of hydrants:
1. Fire hydrants will have two (2) classifications, public and
private. Public hydrants will be in the public right of way and
maintained by the Western Virginia Water Authority or the
Town of Vinton in the east county utility service area. Private
hydrants will be on private property and will fall under the
responsibility of the business owner for the maintenance. To
help identify the two (2) types of fire hydrants, the following
colors have been assigned to the barrels of the fire hydrants.
Please note that the color of the bonnet will be determined
by the flow rates and can be found in section 103.01-B.
i. Public fire hydrants will be identified by a silver colored
barrel.
ii. Private fire hydrants will be identified by a white colored
barrel.
2. Color of the bonnet will be determined by the flow rate of
the hydrant. This color designation will be the same on both
private and public fire hydrants.
i. Black bonnet - 0 to 249 GPM.
ii. Red bonnet - 250 - 499 GPM.
iii. Orange bonnet - 500 - 999 GPM.
iv. Green bonnet - 1,000 - 1,499 GPM.
v. Blue bonnet - 1,500 GPM and up.
2. That this ordinance shall be in full force and effect immediately.
Page 6 of 6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 24, 2019
ORDINANCE AMENDING CHAPTER 13 (OFFENSES
MISCELLANEOUS), ARTICLE 1 (IN GENERAL) OF THE ROANOKE
COUNTY CODE
WHEREAS, it is proposed that Section 13 (Offenses Miscellaneous), Article 1
(In General) of the Roanoke County Code be amended; and
WHEREAS, the first reading of this ordinance was held on September 10, 2019,
and the second reading and public hearing of this ordinance was held on September 24,
2019.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors:
1. That Section 13 (Offenses Miscellaneous), Article 1 (In General) of the Roanoke
County Code be amended as follows (sections not set forth below shall remain
without amendment):
ARTICLE I. - IN GENERAL
Sec. 13-2. - Reserved.Assault and battery.
Any person who commits a simple assault or assault and battery within the county shall
be guilty of a Class 1 misdemeanor.
(Ord. No. 84-203, § 1, 11-27-84)
Cross reference Penalty for Class 1 misdemeanor, § 1-10.
State Law reference Similar provisions, Code of Virginia, § 18.2-57.
Sec. 13-4. - Discharge of firearms or any similar gun or device, generally.
(a) It shall be unlawful for any person to shoot or discharge any firearm, or any other
similar gun or device within the limits of the county, except when lawfully hunting in
accordance with the fish and game laws of the state or when safely engaged in target
practice or when lawfully and safely engaged in shooting upon a range or gallery which
has been properly licensed or approved or when shooting in a match conducted in accord
with article III of chapter 4 of this Code.
(b) Any person violating this section shall be guilty of a Class 1 misdemeanor. In addition,
the court in which the case is prosecuted may, in its discretion, confiscate the firearm,
gun or device in question.
(c) This section shall not apply to federal, state or local law-enforcement officers in the
performance of their duties.
(Code 1971, § 11-10; Ord. No. 082311-1 , § 1, 8-23-11)
Cross reference Penalty for Class 1 misdemeanor, § 1-10.; shooting birds in bird
sanctuaries, § 5-4.
State Law reference Authority of county to prohibit discharge of firearms, air guns, etc.,
Code of Virginia, § 15.2-1209.
Sec. 13-4.1. - Pneumatic guns.
(a) As used in this section, "pneumatic gun" means any implement, designed as a gun
that will expel a BB or a pellet by action of pneumatic pressure. "Pneumatic gun"
includes a paintball gun that expels by action of pneumatic pressure plastic balls filled
with paint for the purpose of marking the point of impact.
(b) Pneumatic guns may be used at facilities approved for shooting ranges, or on or
within private property with permission of the owner or legal possessor. Use thereof
must be conducted with reasonable care to prevent a projectile from crossing the
bounds of the property. "Reasonable care" means that the gun is being discharged
so that the projectile will be contained on the property by a backstop, earthen
embankment, or fence. The discharge of projectiles across or over the bounds of the
property shall create the rebuttable presumption that the use of the pneumatic gun
was not conducted with reasonable care. Minors may use such implements only
under the following conditions:
(1) Minors under the age of sixteen (16) must be supervised by a parent, guardian,
or other adult supervisor approved by a parent or guardian and shall be
responsible for obeying all laws, regulations, and restrictions governing the use
thereof.
(2) Minors sixteen (16) years of age and older must have the written consent of a
parent or guardian and shall be responsible for obeying all laws, regulations
and restrictions governing the use thereof.
(3) Training of minors in the use of pneumatic guns shall be done only under direct
supervision of a parent, guardian, junior reserve officers training corps
instructor, or a certified instructor. Training of minors above the age of sixteen
(16) may also be done without direct supervision if approved by the minor's
instructor, with the permission of and under the responsibility of a parent or
guardian, and in compliance with all requirements of this section. Ranges and
instructors may be certified by the National Rifle Association, a state or federal
agency that has developed a certification program, any service of the
Department of Defense and similar groups approved by the chief of police, or
any person authorized by these authorities to certify ranges and instructors.
(4) Commercial or private areas designated for use of pneumatic paintball guns
may be established and operated for recreational use in areas where such
facilities are permitted by the county's zoning ordinance. Equipment designed
to protect the face and ears shall be provided to participants at such
recreational areas, and signs must be posted to warn against entry into the
paintball area by persons who are unprotected or unaware that paintball guns
are in use.
(c) A violation of this section shall constitute class 3 misdemeanor.
(Ord. No. 082311-1 , § 2, 8-23-11)
Cross reference Penalty for Class 31 misdemeanor, § 1-10; shooting birds in bird
sanctuaries, § 5-4.
State Law reference Authority of county to prohibit discharge of firearms, air guns, etc.,
Code of Virginia, § 15.2-1209915.4.
Sec. 13-5. - Reserved.Shooting in, along or near roads or streets.
(a) No person shall shoot any firearm in or along any road or within one hundred (100)
yards thereof, or in a street of any town in the county, whether the town is incorporated
or not.
(b) A violation of this section shall constitute a Class 4 misdemeanor.
(c) This section shall not apply to federal, state or local law-enforcement officers in the
discharge of their duties.
(Code 1971, § 11-9)
Cross reference Penalty for Class 4 misdemeanor, § 1-10.
State Law reference Similar provisions, Code of Virginia, § 18.2-286.
Sec. 13-5.1. - Transporting a loaded rifle or shotgun.
(a) It shall be unlawful for any person to transport, possess or carry a loaded shotgun or
loaded rifle in any vehicle on any public street, road or highway in the county.
(b) Any violation of this section shall be punished by a fine of not more than one hundred
dollars ($100.00).
(c) This section shall not apply to duly authorized law enforcement officers or military
personnel in the performance of their lawful duties, nor to any person who reasonably
believes that a loaded rifle or shotgun is necessary for his personal safety in the course
of his employment or business.
(Ord. No. 42892-8, § 1, 4-28-92)
State Law reference Authority, Code of Virginia, § 18.2-287.1. 15.2-915.2
Sec. 13-5.2. - Prohibiting hunting or trapping near primary and secondary
highways.
(a) It shall be unlawful to hunt, with a firearm, any game bird or game animal while the
hunting is on or within one hundred (100) yards of any primary or secondary highway in
the county.
(b) It shall be unlawful to trap any game animal or furbearing animal within fifty (50) feet
of the shoulder of any primary or secondary highway in the county. This shall not prohibit
such trapping where the written permission of the landowner is obtained.
(c) Any violation of this section shall be punished as a Class 3 misdemeanor.
(d) For purposes of this section, the terms "hunt" and "trap" shall not include the
necessary crossing of highways for the bona fide purpose of going into or leaving a lawful
hunting or trapping area.
(Ord. No. 42892-8, § 1, 4-28-92)
Cross reference Penalty for Class 3 misdemeanor, § 1-10.
State Law reference Authority, Code of Virginia, § 29.1-526.
Sec. 13-5.3. - Prohibiting hunting near public schools and county, town or regional
parks.
(a) It shall be unlawful to shoot or hunt, or to traverse an area while in possession of a
loaded firearm, within one hundred (100) yards of any property line of any public school
or of a county, town or regional park.
(b) Any violation of this section shall be punished as a Class 4 misdemeanor.
(c) This section shall not be enforced on lands within a national or state park or forest, or
wildlife management area.
(Ord. No. 42892-8, § 1, 4-28-92)
Cross reference Penalty for Class 4 misdemeanor, § 1-10
State Law reference Authority, Code of Virginia, § 29.1-527.
Sec. 13-5.4. - Reserved. Prohibiting possession of loaded firearms in certain
cases.
(a) It shall be unlawful for any person under the age of eighteen (18) to carry or have in
his possession a loaded firearm while in any public place or upon any public highway.
(b) This section shall not apply to a person (i) in his own home or curtilage thereof, (ii)
acting at the time in lawful defense of persons or property, (iii) engaged in lawful hunting,
nor (iv) engaged in marksmanship practice at established ranges.
(c) Any violation of this section shall be punished by a fine of not more than one hundred
dollars ($100.00), and the weapon may be forfeited to the commonwealth pursuant to the
provisions of Code of Virginia, section 18.2-310.
(Ord. No. 42892-8, § 1, 4-28-92)
State Law reference Authority, Code of Virginia, § 18.2-287.3.
Sec. 13-5.5. - Urban archery hunting season.
Archery deer hunting is permitted within the county limits by licensed hunters during an
approved state department of game and inland fisheries urban archery season. In
addition to the urban archery season, archery deer hunting is also allowed during the
early archery deer season, the general firearms deer season, and the late archery deer
season. Licensed archery deer hunters must abide by all applicable sections of the state
code and state hunting regulations (including bag limits and tagging/checking
requirements). It shall be unlawful and a Class 41 misdemeanor for any person, while
hunting deer during the county's archery season, to violate any of the following additional
county restrictions:
(1) Any person discharging a bow shall, at all times, while engaged in such activity, have
in his possession written permission from the landowner(s) to discharge such a weapon
on his premises.
(2) No person shall discharge a bow from, over or across any street, sidewalk, alley, near
primary or secondary highways, roadway, or public land or public place or near a public
school and county/town/regional parks within the county limits or toward any building or
dwelling in such a manner that an arrow may strike it.
(3) No person may discharge a bow unless from an elevated position of at least ten (10)
feet above the ground.
(4) It shall be unlawful for any person to engage in hunting with a bow or to discharge
arrows from bows within one hundred (100) yards of a dwelling house or occupied building
not his or her own. A "bow" includes all compound bows, crossbows, longbows and
recurve bows that have a peak draw of less than ten (10) pounds or that are designed or
intended to be used principally as toys. The term "arrow" means a shaft-like projectile
intended to be shot from a bow.
(Ord. No. 121311-6 , § 1, 12-13-11)
Cross reference Penalty for Class 4 misdemeanor, § 1-10
State law reference Authority, Code of Virginia, § 29.1-526, 29.1-527, §29.1-528.2, §
18.2-286
Sec. 13-6. - Reserved. Obstructing free passage of others.
Any person who, in any public place or on any private property open to the public,
unreasonably or unnecessarily obstructs the free passage of other persons to and from
or within such place or property and who shall fail or refuse to cease such obstruction or
move on when requested to do so by the owner or lessee, or agent or employee of such
owner or lessee, or by a duly authorized law-enforcement officer shall be guilty of a Class
1 misdemeanor. Nothing in this section shall be construed to prohibit lawful picketing.
(Ord. No. 84-194, § 2, 11-13-84)
Cross reference Penalty for Class 1 misdemeanor, § 1-10.
State Law reference Similar provisions, Code of Virginia, § 18.2-404.
Sec. 13-8. - Reserved. Petit larceny.
Any person who:
(1) Commits larceny from the person of another of money or other thing of value of less
than five dollars ($5.00); or
(2) Commits simple larceny not from the person of another of goods and chattels of the
value of less than two hundred dollars ($200.00);
shall be deemed guilty of petit larceny, which shall be punishable as a Class 1
misdemeanor.
(Ord. No. 84-203, § 1, 11-27-84)
Cross reference Penalty for Class 1 misdemeanor, § 1-10.
State Law reference Similar provisions, Code of Virginia, § 18.2-96.
Sec. 13-9. - Reserved. Shoplifting.
(a) Whoever, without authority, with the intention of converting goods or merchandise to
his own or another's use without having paid the full purchase price thereof, or of
defrauding the owner of the value of the goods or merchandise:
(1) Willfully conceals or takes possession of the goods or merchandise of any store or
other mercantile establishment;
(2) Alters the price tag or other price marking on such goods or merchandise, or transfers
the goods from one container to another; or
(3) Counsels, assists, aids or abets another in the performance of any of the above acts;
shall, if the value of the goods or merchandise is less than two hundred dollars ($200.00),
be deemed guilty of a misdemeanor. The willful concealment of goods or merchandise of
any store or other mercantile establishment, while still on the premises thereof, shall be
prima facie evidence of an intent to convert and defraud the owner thereof out of the value
of the goods or merchandise.
(b) Any person convicted for the first time of an offense under this section shall be
punished as for a Class 1 misdemeanor. \[1\]
(c) Any person convicted of an offense under this section, when it is alleged in the warrant
or information on which he is convicted, and admitted, or found by the jury or judge before
whom he is tried, that he has been before convicted in the Commonwealth of Virginia for
a like offense, regardless of the value of the goods or merchandise involved in the prior
conviction, shall be confined in jail not less than thirty (30) days nor more than twelve (12)
months.
(d) Any person who has been convicted of violating the provisions of this section shall be
civilly liable to the owner for the retail value of any goods and merchandise illegally
converted and not recovered by the owner, and for all costs incurred in prosecuting such
person under the provisions of this section. Such costs shall be limited to actual expenses,
including the base wage of one employee acting as a witness for the prosecution and suit
costs; provided, however, the total amount of allowable costs granted hereunder shall not
exceed two hundred fifty dollars ($250.00), excluding the retail value of the goods and
merchandise.
(e) A merchant, agent or employee of the merchant, who has probable cause to believe
that a person has shoplifted in violation of this section or section 13-8, on the premises of
the merchant, may detain such person for a period not to exceed one hour pending arrival
of a law-enforcement officer.
(f) A merchant or agent or employee of a merchant, who causes the arrest or detention
of any person pursuant to the provisions of this section or section 13-8, shall not be held
civilly liable for unlawful detention, if such detention does not exceed one hour, slander,
malicious prosecution, false imprisonment or false arrest, if the detention takes place on
the premises of the merchant or after close pursuit from such premises by such merchant,
his agent or employee; provided that, in causing the arrest or detention of such person,
the merchant, agent or employee of the merchant had, at the time of such arrest or
detention, probable causes to believe that the person had shoplifted or committed willful
concealment of goods or merchandise.
(g) As used in this section, "agents of the merchant" shall include attendants at any
parking lot owned or leased by the merchant, or generally used by customers of the
merchant through any contract or agreement between the owner of the parking lot and
the merchant.
(Ord. No. 84-203, § 1, 11-27-84)
State Law reference Similar provisions, Code of Virginia, §§ 18.2-10318.2-106. See
§ 18.2-104 for conditions under which the above offense is a felony.
Sec. 13-11. - Reserved. Unlawful entry on church or school property.
(a) It shall be unlawful for any person, without the consent of some person authorized to
give such consent, to go or enter upon, in the nighttime, the premises or property of any
church or upon any school property for any purpose other than to attend a meeting or
service held or conducted on such church or school property.
(b) Any person violating this section shall be guilty of a Class 4 misdemeanor.
(Ord. No. 84-203, § 1, 11-27-84)
Cross reference Penalty for Class 4 misdemeanor, § 1-10.
State Law reference Similar provisions, Code of Virginia, § 18.2-128.
Sec. 13-12. - Reserved. Abandoned or discarded refrigerators and other airtight
containers.
(a) It shall be unlawful for any person to discard, abandon, leave or allow to remain in
any place any icebox, refrigerator or other container, device or equipment of any kind with
an interior storage area of more than two (2) cubic feet of clear space which is airtight,
without first removing the door or hinges from such icebox, refrigerator, container, device
or equipment.
(b) This section shall not apply to any icebox, refrigerator, container, device or equipment
which is being used for the purpose for which it was originally designed, or is being used
for display purposes by any retail or wholesale merchant, or is crated, strapped or locked
to such an extent that it is impossible for a child to obtain access to any airtight
compartment thereof.
(c) A violation of the provisions of this section shall constitute a Class 3 misdemeanor.
(Code 1971, § 11-8)
Cross reference Penalty for Class 3 misdemeanor, § 1-10.
State Law reference Similar provisions, Code of Virginia, § 18.2-319.
Sec. 13-13. - Unlawful disposal of rubbish or other waste material.
(a) No person shall dump or dispose of or leave or cause to be thrown any rubbish, trash,
garbage, litter or other waste substance or material in or upon and along any public
property, including a street, road, highway, right-of-way, property adjacent to such
highway or right-of-way, park or alley in the county; nor shall any person dispose of, dump
or throw any rubbish, trash, garbage, litter or other waste substance or material upon any
private property without the written consent of the owner thereof or his agent; nor shall
any person dispose of, dump or throw any rubbish, trash, garbage, litter or any other
waste material or substance upon any lots or property in the county which have not been
selected, approved and designated as a garbage or trash disposal area by the county.
(b) In the event a person violating this section is known to the county administrator or his
designee shall give the violator ten (10) days' written notice, by certified mail, to clean up
and remove such rubbish, tin cans, trash, garbage or other waste substance or material.
Should the violator not take appropriate action within such ten-day period, the county
administrator or his designee shall, by use of county employees or by employing an agent
of the county, have the rubbish, trash, garbage, litter or other waste substance or material
removed. The violator shall be liable for the charges and costs of such removal. Nothing
in this subsection shall be deemed to bar the prosecution of any person for a violation of
this section.
(c) A violation of any provision of this section shall constitute a Class 1 misdemeanor.
(Code 1971, § 14-1; Ord. No. 52687-11, § 1, 5-26-87; Ord. No. 12192-10.a, § 1, 12-1-92)
Cross reference Penalty for Class 1 misdemeanor, § 1-10; solid waste generally, Ch.
20.
State Law reference Unlawful deposit of waste material on highway or private property,
Code of Virginia, § 33.1-34633.2-802.
Sec. 13-13.1. - Authorized disposal of trash; unlawful scavenging or handling of
trash.
(a) For the purposes of this section, the following words and phrases shall have the
meanings respectively ascribed to them by this subsection:
(1) Commercial waste: All solid waste generated by establishments engaged in
business operations other than manufacturing (see section 20-1).
(2) Scavenge: To handle, separate, rummage through, take from or otherwise
remove goods, articles, identifiable information or any other item of tangible
property.
(3) Trash: Personal property, business or personal records, household or personal
refuse, commercial waste, rubbish, garbage, litter, solid waste or debris, placed
in bags or receptacles for disposal, excluding yard waste, wood or brush
collection.
(b) All trash shall be disposed of in automated container receptacles provided by the
county in accordance with section 20-24 of this code or in privately owned receptacles,
bags or boxes.
(c) It shall be unlawful for any person to scavenge in the trash of another, and no person,
other than county employees acting within the scope of their employment, shall handle
the contents of any receptacle containing trash which has been put therein for removal
by the county.
(d) No person, other than county employees, may place trash in county collection
vehicles., excepting a "free loader" as defined by section 20-1.
(Ord. No. 060998-3, § 1, 6-9-98)
Sec. 13-14. - Automobiles as Sleeping Quarters. Reserved.
It shall be unlawful and a Class 4 misdemeanor for any person to use an
automobile for sleeping quarters, in place of a residence, hotel or other similar
accommodations, within the County.
ntended for
occupancy by transients for dwelling, lodging or sleeping purposes.
combustion engine or motor and able to carry one or multiple people. It shall include all
mot-28 of this
Code.
Sec. 13-15. - Transportation of waste material in open or uncovered vehicle.
Reserved.
(a) No person shall transport any rubbish, tin cans, trash, garbage or any other waste or
refuse substance or material in an open or uncovered vehicle along the streets, roads or
highways of the county, unless the load is covered, by a tarpaulin or other suitable cover,
in such manner as to contain the entire load.
(b) A violation of this section shall constitute a Class 1 misdemeanor.
(Code 1971, § 14-2)
Cross reference Penalty for Class 1 misdemeanor, § 1-10; motor vehicles and traffic,
Ch. 12.
State Law reference Allowing escape of vehicle load, Code of Virginia, § 10-211.
2. That this ordinance shall be in full force and effect immediately.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 24, 2019
ORDINANCE AMENDING CHAPTER 14 (PARADES), ARTICLE I (IN
GENERAL), SECTION 14-7 (CARRYING OF DANGEROUS WEAPONS
BY PARTICIPANTS) OF THE ROANOKE COUNTY CODE
WHEREAS, it is proposed that Chapter 14 (Parades), Article I (In General), Section
14-7 (Carrying of Dangerous Weapons by Participants) be amended in order to be in
compliance with Section 15.2-915 of the Code of Virginia, which generally prohibits
localities from regulating the possession and carrying of firearms; and
WHEREAS, the first reading of this ordinance was held on September 10, 2019,
and the second reading and public hearing of this ordinance was held on September 24,
2019.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors:
1. That Chapter 14 (PARADES), Article I (In General), Section 14-7 of the Roanoke
County Code be amended as follows:
Sec. 14-7. Carrying of dangerous weapons by participants.
No person participating in any parade shall carry any weapon which if concealed
would constitute a violation of section 18.2-308(A)(ii) through (iv) of the Code of Virginia,
or any weapon of like kind as those enumerated in section 18.2-308(A)(ii) through (iv), or
whose possession would otherwise constitute a violation of any section of title 18.2 of the
Code of Virginia, 1950, as amended. The chief of police shall retain the authority to require
that all participants in any parade submit to a pat-down search or other procedure,
including passage through a metal detector, to insure compliance with this section prior
to any parade. This prohibition shall not apply to members of any color guard, drill team,
military unit, lodge or any other persons by whom the display of weapons during a parade
would not constitute a threat to the maintenance of law and order or the preservation of
the public peace.
2. That this ordinance shall be in full force and effect immediately.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 24, 2019
ORDINANCE AMENDING CHAPTER 20 (SOLID WASTE), ARTICLE I (IN
GENERAL), SECTION 20-1 (DEFINITIONS) OF THE ROANOKE
COUNTY CODE
WHEREAS, it is proposed that Chapter 20 (Solid Waste), Article I (In General),
Section 20-
discontinued pay loader waste-disposal program; and
WHEREAS, the first reading of this ordinance was held on September 10, 2019,
and the second reading and public hearing of this ordinance was held on September 24,
2019.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors:
1. That Chapter 20 (Solid Waste), Article I (In General), Section 20-1 (Definitions) of
the Roanoke County Code be amended as follows (all definitions not set forth
below shall remain without amendment):
Sec. 20-1.- Definitions.
Pay loader: Dumpster-style trailer which may be reserved for a fee by county residential
customers for a specified period of time.
2. That this ordinance shall be in full force and effect immediately.
ACTION NO.
ITEM NO. H.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: The petition of Donald and Elaine Kepple to rezone
approximately 4.6 acres from I-2, High Intensity Industrial,
District to AR, Agricultural/Residential, District for the
construction of single family dwelling, located at 6121
Peaceful Drive, Catawba Magisterial District
SUBMITTED BY: Philip Thompson
Acting Director of Planning
APPROVED BY:
County Administrator
ISSUE:
Agenda item for public hearing and second reading of ordinances to rezone property
from industrial to agricultural.
BACKGROUND:
· The applicants are requesting to rezone the property from I-2, High Intensity
Industrial, to AR, Agricultural/Residential, to allow the construction of a single
family home for a family member
· The applicants purchased the I-2 zoned property and an adjacent parcel with a
house (their residence) zoned AR in 2018
· A detached single family dwelling unit is not a permitted use in the I-2 zoning
district but is a permitted use in the AR zoning district.
DISCUSSION:
The Planning Commission held a public hearing on this request on September 3, 2019.
No citizens spoke on the rezoning request during the public hearing. The applicant
reiterated that the rezoning is to allow his son and his family to build a single family
house on the property. The Planning Commission discussed that while the rezoning
was inconsistent with the Comprehensive Plan's future land use designation of Principal
Page 1 of 2
Industrial, development of the parcel as industrial was unlikely due to its size, the lack of
road frontage on West Main Street (Route 460), topography and a 100-foot AEP
easement running across the property. The Planning Commission also noted that the
Western Virginia Water Authority (an adjacent property owner) had no interest in this
property for future expansion.
The Planning Commission recommends approval of the rezoning request from I-2 to
AR.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the second reading of the ordinance to
rezone approximately 4.6 acres from I-2, High Intensity Industrial, to AR,
Agricultural/Residential.
Page 2 of 2
STAFF REPORT
Petitioner:Donald and Elaine Kepple
Request: To rezoneapproximately 4.6acresfrom I-2, High Intensity Industrial, Districtto AR,
Agricultural/Residential, Districtfor the construction of a single family dwelling
Location:6121 Peaceful Drive
Magisterial District:Catawba
ProfferedNone
Conditions:
EXECUTIVE SUMMARY:
Donald and Elaine Keppleare requesting to rezone 4.6 acres from I-2, High Intensity Industrial, Districtto AR,
Agricultural/Residential, District,in order to construct a single family dwelling. The property is located at6121
Peaceful Drive, located in the Catawba Magisterial District.The Roanoke County Comprehensive Plan designates
the property as Principal Industrial. Principal Industrialis a future land use area where a variety of industry types are
encouraged to locate.Most of these areas are existing and planned regional employment centers and are
distributed throughout the county, convenient to residential areas and suitable highway access.The proposed
rezoning is not consistent with the County’s Comprehensive Plan future land use designation.
1. APPLICABLE REGULATIONS
Asingle family dwelling is not a permitted use in the I-2 zoning district but isa permitted use in the AR
zoning district.
Roanoke Countybuilding permit reviewshallbe requiredforthe construction of a single family dwelling.
2. ANALYSIS OF EXISTING CONDITIONS
Background–The property was purchasedby the Kepples in 2008. The Kepples currently resideon an
adjacent propertylocated at6131 Peaceful Drive. If this rezoning request is approved, future plans include
constructionof a single family dwelling fortheir son and his family, who will purchase 6121 Peaceful Drive.
Topography/Vegetation–The site slopes gradually upfrom Peaceful Drive to the rear property line. The
property is covered with mature vegetation. There is an existing 100-foot AEP easement crossing the entire
propertyparallel to the northern property line.
Surrounding Neighborhood–Theadjoining properties are zoned AR,Agricultural/ResidentialDistrictto the
west and I-2, High Intensity IndustrialDistrictto the north, south and east. Adjacent land uses consist of a
mixture of residential,vacantand industriallanduses. The Western Virginia Water Authority adjoinsthe
property to the north and northeast.Appalachian Power Company is located across Peaceful Drive, to the
east. AR zoned, residential lots are located to the west of the site.
In 2001, a rezoning was granted to the then adjacent property owners to rezone from I-2 to AR. A proffer
was accepted with the rezoning, which limits the number of residential lots on the total acreage. The parcel
has since been subdividedand one residential dwelling has been constructed (6131).Peaceful Drive is
1
located approximately ½ mile from Montgomery County, accessed from West Main Street. Campbell Hills
subdivision is located across West Main Street,¼ mile from the site.
3. ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture–Future plans for the site is for the construction of a single family dwelling.A single
family dwelling is not allowed as a permitted use in the I-2 Zoning District and therefore would need to be
rezoned to the AR Zoning District where a single family dwelling is a permitted use.
Access/Traffic Circulation–The subject parcel isaccessed directly from Peaceful Drive. VDOT indicated a
land use permit will be required if a new entrance is needed from the VDOT right-of-way or for the change in
use of an existing entrance.In addition, “any future expansions of redevelopment of the parcel or alteration
to an existing drive may require VDOT review, approval, and permitting.
Fire & Rescue/Utilities–The Fire Marshall’s Office had no objections to the proposal.
Economic Development–As stated in the application request, Economic Development has discussed the
rezoning with the Kepple’s and the Western Virginia Water Authority(WVWA)and offers no objections to
the request.The WVWA has no future interest in the property.
4.CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN
The site is designated as Principal Industrial in the 2005 Community Plan. Principal Industrial is a future
land use area where a variety of industry types are encouraged to locate. Most areas include existing and
planned regional employment centers and are distributed throughout the county, convenient to major
residential areas and suitable highway access.Some examples of encouraged use types are small
industries and custom manufacturing, mining and extraction, industrial parks and conventional freestanding
industrial uses, warehouses, wholesalers and storage yards.The proposed rezoning is not consistent with
the Principal Industrial designation.
5.STAFF CONCLUSIONS
This is a request to rezone approximately 4.6acresfromI-2, High Intensity Industrial, District to AR,
Agricultural/Residential, District, located at 6121 Peaceful Drive.Future plans are to construct a single
family dwellingon the property. A single family dwelling is not a permitteduse in the I-2 zoned districts. The
development of residential uses withinthe Principal Industrial land use designation is not consistent with the
Community Plan.However, due tothe size of the parcel,lack of public road frontage on West Main Street
and topography of the site,industrial development is not ideal.Another restriction that limits the industrial
development of this site in the 100-foot wide AEP easement location on the northern end of the property,
adjacent to the Western Virginia Water Authority(WVWA)property. TheDepartment of Economic
Development is not opposed to this rezoning request. In addition, the WVWA has no interest in this
property, as they have no plans to expand their property.
CASE NUMBER: 12-9/2019
PREPARED BY:RebeccaJames
HEARINGDATES: PC: 9/3/2019 BOS: 9/24/2019
ATTACHEMENTS:Application
Aerial Map
Floodplain & Topography Map
Zoning Map
2
Land Use Map
R-1District Standards
I-2 District Standards
Principal Industrial Future Land Use Designation
3
0021
R-1 District Regulations
SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT.
Sec. 30-41-1. Purpose.
(A) The R-1, low density residential district is established for areas of the county within the
urban service area with existing low-middle density residential development, with an
average density of from one (1) to three (3) units per acre, and land which appears
appropriate for such development. These areas are generally consistent with the
neighborhood conservation land use category as recommended in the comprehensive
plan. In addition, where surrounding development and the level of public services
warrant, these areas coincide with the development category recommended in the plan.
This district is intended to provide the highest degree of protection from potentially
incompatible uses and residential development of a significantly different density, size, or
scale, in order to maintain the health, safety, appearance and overall quality of life of
existing and future neighborhoods. In addition to single-family residences, only uses of a
community nature which are generally deemed compatible are permitted in this district.
This would include parks and playgrounds, schools and other similar neighborhood
activities.
(Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08)
Sec. 30-41-2. Permitted uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*) indicates additional, modified or more
stringent standards as listed in article IV, use and design standards, for those specific
uses.
1. Agricultural and Forestry Uses
Stable, Private *
2. Residential Uses
Accessory Apartment *
Home Beauty/Barber Salon *
Home Occupation, Type I *
Manufactured Home *
Manufactured Home, Emergency *
Multiple Dog Permit *
1
R-1 District Regulations
Residential Human Care Facility
Single Family Dwelling, Attached *
Single Family Dwelling, Attached (Cluster Subdivision Option) *
Single Family Dwelling, Detached
Single Family Dwelling, Detached (Cluster Subdivision Option) *
Single Family Dwelling, Detached (Zero Lot Line Option) *
3. Civic Uses
Community Recreation *
Family Day Care Home *
Park and Ride Facility *
Public Parks and Recreational Areas *
Utility Services, Minor
4. Commercial Uses
Bed and Breakfast *
5. Miscellaneous Uses
Amateur Radio Tower *
Wind Energy System, Small *
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An
asterisk (*) indicates additional, modified or more stringent standards as listed in article
IV, use and design standards, for those specific uses.
1. Residential Uses
Alternative Discharging Sewage System *
2. Civic Uses
Cemetery *
2
R-1 District Regulations
Crisis Center
Day Care Center *
Educational Facilities, Primary/Secondary *
Religious Assembly *
Utility Services, Major *
3. Commercial Uses
Golf Course *
4. Miscellaneous Uses
Outdoor Gatherings *
(Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, §§ 3, 8, 6-22-93; Ord. No. 82493-8, § 2,
8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, §
II, 4-25-00; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No.
052609-22, § 1, 5-26-09; Ord. No. 030811-1, § 1, 3-8-11; Ord. No. 052411-9, § 1, 5-24-11, Ord.
No. 111213-15, § 1, 11-12-13)
Sec. 30-41-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see
Article IV, Use and Design Standards.
(A) Minimum lot requirements.
1. All lots served by private well and sewage disposal systems:
a. Area: 0.75 acre (32,670 square feet).
b. Frontage: 90 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water:
a. Area: 20,000 square feet.
b. Frontage: 75 feet on a publicly owned and maintained street.
3. All lots served by both public sewer and water:
a. Area: 7,200 square feet.
3
R-1 District Regulations
b. Frontage: 60 feet on a publicly owned and maintained street.
(B) Minimum setback requirements.
1. Front yard:
a. Principal structures: 30 feet.
b. Accessory structures: Behind the front building line.
2. Side yard:
a. Principal structures: 10 feet.
b. Accessory structures: 10 feet behind front building line or 3 feet behind
rear building line.
3. Rear yard:
a. Principal structures: 25 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all
streets.
(C) Maximum height of structures.
1. Height limitations:
a. Principal structures: 45 feet.
b. Accessory structures: 15 feet, or 25 feet provided they comply with the
setback requirements for principal structures.
(D) Maximum coverage.
1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent
for accessory buildings.
2. Lot coverage: 50 percent of the total lot area.
(Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 042208-16, § 1,
4-22-08, Ord. No. 111213-15, § 1, 11-12-13)
4
I-2 District Regulations
SEC. 30-62. I-2 HIGH INTENSITY INDUSTRIAL DISTRICT.
Sec. 30-62-1. Purpose.
(A) The purpose of the I-2, high intensity industrial district is to provide areas within the
urban service area which contain more intensive industrial uses or are suitable for such
activities. These areas coincide with the principal industrial land use category contained
in the comprehensive plan and are designated based on the suitability of the land in terms
of slope and freedom from flooding and the relative remoteness and absence of
substantial residential development which could be adversely affected by such
development. In addition, the availability of adequate sewer and water capacity, access to
arterial road network, and proximity to rail and airport facilities or the interstate highway
system are major considerations. Distributing these areas around the county in a planned
manner to create employment centers within close proximity to residential growth areas
and reduce heavy traffic generation of industrial uses is encouraged.
(Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, §
1, 11-12-13)
Sec. 30-62-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*) indicates additional, modified or more
stringent standards as listed in article IV, use and design standards, for those specific
uses.
1. Agricultural and Forestry Uses
Agriculture
2. Civic Uses
Day Care Center *
Guidance Services
Park and Ride Facility
Post Office
Public Maintenance and Service Facilities
Public Parks and Recreational Areas *
Safety Services
1
I-2 District Regulations
Utility Services, Major *
Utility Services, Minor
3. Office Uses
Financial Institutions *
General Office
Laboratories
Medical Office
4. Commercial Uses
Automobile Repair Services, Major *
Business Support Services
Business or Trade Schools *
Equipment Sales and Rental *
Laundry
Personal Improvement Services
5. Industrial Uses
Construction Yards *
Custom Manufacturing *
Industry, Type I
Industry, Type II
Landfill, Rubble *
Meat Packing and Related Industries
Railroad Facilities
Recycling Centers and Stations *
2
I-2 District Regulations
Scrap and Salvage Services *
Transfer Station *
Transportation Terminal
Truck Terminal
Warehousing and Distribution
6. Miscellaneous Uses
Amateur Radio Tower *
Parking Facility *
Wind Energy System, Small*
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An
asterisk (*) indicates additional, modified or more stringent standards as listed in article
IV, use and design standards, for those specific uses.
1. Civic Uses
Correctional Facilities
2. Commercial Uses
Commercial Indoor Sports and Recreation
Fuel Center *
Mini-warehouse *
Surplus Sales
Truck Stop *
3. Industrial Uses
Asphalt Plant *
Composting *
Industry, Type III
3
I-2 District Regulations
Resource Extraction *
4. Miscellaneous Uses
Aviation Facilities, Private *
Broadcasting Tower *
Outdoor Gatherings *
Wind Energy System, Large *
Wind Energy System, Utility *
(Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-
27-99; Ord. No. 082807-18, § 1, 8-28-07; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 030811-1,
§ 1, 3-8-11; Ord. No. 052411-9, § 1, 5-24-11; Ord. No. 091311-7, § 1, 9-13-11, Ord. No.
111213-15, § 1, 11-12-13, Ord. No. 092215-9, § 1, 9-22-15, Ord. No. 062816-4, § 1, 6-28-16,
Ord. No. 062717-4, § 1, 7-27-17)
Sec. 30-62-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see
Article IV, Use and Design Standards.
(A) Minimum lot requirements.
1. Lots served by private well and sewage disposal system;
a. Area: 1 acre (43,560 square feet).
b. Frontage: 100 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water, or both:
a. Area: 20,000 square feet.
b. Frontage: 100 feet on a publicly owned and maintained street.
(B) Minimum setback requirements.
1. Front yard: 30 feet, or 20 feet when all parking is located behind the front
building line.
2. Side yard:
4
I-2 District Regulations
a. Principal structures: 10 feet.
b. Accessory structures: behind front building line and 3 feet from side line.
3. Rear yard:
a. Principal structures: 15 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all
streets.
(C) Maximum height of structures.
1. Height limitations:
a. All structures: When adjoining property zoned Residential, seventy-five
(75) feet, including rooftop mechanical equipment. The maximum height
may be increased provided each required side and/or rear yard adjoining a
residential district is increased two (2) feet for each foot in height over
seventy-five (75) feet. This distance shall be measured from the portion of
the structure which exceeds seventy-five (75) feet. In all other locations
the height is unlimited.
(D) Maximum coverage.
1. Building coverage: 75 percent of the total lot area.
2. Lot coverage: 90 percent of the total lot area.
(Ord. No. 42694-12, § 9, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08)
5
Principal Industrial: A future land use area where a variety of industry types are encouraged to
locate. Principal Industrial areas are existing and planned regional employment centers and are
distributed throughout the county, convenient to major residential areas and suitable highway
access. Due to limited availability, areas designated as Principal Industrial are not appropriate
for tax-exempt facilities.
Land Use Types: Agricultural - Industries which involve the manufacturing, storage,
marketing and wholesaling of agricultural products. These industries may
also be located outside of the Principal Industrial areas, within the rural
designations, where agricultural skills may be found.
Small Industries and Custom Manufacturing - These industries typically
serve a local market and may involve the on-site production of goods by
hand manufacturing.
Mining and Extraction - These facilities locate according to the availability
of natural resources.
Industrial - Conventional freestanding industrial uses, warehouses,
wholesalers, storage yards.
Industrial Parks - Large tracts of land that are subdivided, developed and
designed according to a unified plan. These parks are employment centers
and may include mixed land uses including supporting retail services.
These types of industries are encouraged to develop in Principal Industrial
areas. Planned industrial parks should incorporate greenways, bike and
pedestrian paths into their designs and link these features to surrounding
neighborhoods where appropriate.
Land Use Determinants: EXISTING LAND USE PATTERN - Locations where industry has
historically developed.
EXISTING ZONING - Locations zoned industrial.
ECONOMIC OPPORTUNITY AREAS - Locations identified by
Roanoke County as an economic opportunity area.
EMPLOYMENT CENTERS - Locations where labor-intensive
industries exist.
TOPOGRAPHY - Locations that can be developed in an
environmentally sensitive manner and that are outside of the
designated floodplain.
RESOURCE PROTECTION - Locations that can be developed in
such a way as not to threaten valuable natural resources.
WATER AND SEWER SERVICE AND SUPPLY - Locations
where water and sewer service exist or can be provided in the near
future.
ACCESS - Locations served by an adequate public street system
that does not direct traffic through existing residential
neighborhoods.
TRANSPORTATION CENTERS - Locations within close
proximity to rail, airport and major street systems.
URBAN SECTOR - Locations served by, or in close proximity to
urban services.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 24, 2019
ORDINANCE REZONING 4.6+/- ACRES FROM I-2 (INDUSTRIAL)
DISTRICT TO AR (AGRICULTURAL/ RESIDENTIAL) DISTRICT
LOCATED AT 6121 PEACEFUL DRIVE, SALEM, IN THE CATAWBA
MAGISTERIAL DISTRICT
WHEREAS, upon the petition of Donald and Elaine Kepple, property owners, to
rezone approximately 4.6 acres from I-2 (High Intensity Industrial) to AR (Agricultural/
Residential), located at 6121 Peaceful Drive, Salem Virginia, to construct a single family
residence; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on September 3, 2019; and
WHEREAS, the Planning Commission recommended approval of the petition; and
WHEREAS, the first reading of this ordinance was held on August 27, 2019, and
the second reading and public hearing were held on September 24, 2019 and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. The Board approves the rezoning requested by petition of Donald and Elaine
Kepple, property owners, to rezone the vacant parcel of land located at 6121
Peaceful Lane (Tax Map No. 072.02-02-03.04-0000) from I-2 to A/R
Agricultural/ Residential for purposes of constructing a single family residence.
Page 1 of 2
2. The Board finds that the proposed rezoning is consistent with the purpose and
not be a substantial detriment to the community.
3. This ordinance shall be in full force and effect thirty (30) days after its final
passage. The Zoning Administrator is directed to amend the zoning district map
to reflect the change in zoning classification authorized by this ordinance.
Page 2 of 2
ACTION NO.
ITEM NO. I.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Open district appointments.
BACKGROUND:
1. Board of Zoning Appeals (appointed by District)
Ba
District expired on June 30, 2019
2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
Budget and Fiscal Affairs Committee (BFAC) (At-Large)
Two open appointments
3. Economic Development Authority (EDA) (appointed by District)
Leon McGhee, representing the Vinton Magisterial District, has resigned from the
EDA effective February 1, 2019. This appointment has a four-year term and will
Page 1 of 2
not expire until September 26, 2021.
Linwood P. Windley, representing the Windsor Hills Magisterial District, has
resigned from the EDA effective January 1, 2019. This appointment has a four-
year term and will not expire until September 26, 2020.
4. Library Board (appointed by District)
The following District appointment remains open:
Vinton Magisterial District
5. Parks, Recreation and Tourism (appointed by District)
expired effective June 30, 2019.
-year term representing the Cave Spring Magisterial
District has expired effective June 30, 2019.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,SEPTEMBER 24, 2019
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDAFOR THIS DATE
DESIGNATED AS ITEM J-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for September
24, 2019,designated as Item J-Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through3inclusive, as follows:
1.Approval of minutes –August 27, 2019
2.Resolution requesting the Planning Commission reviewa potential amendment
to Section 30-82-3 of the Roanoke County Zoning Ordinance, regarding the
sale of firearms as a home occupation
3.Request approving the donation of a Squad Truck to Vinton First Aid Crew
4.Resolution adopting the 2019 Update of the Roanoke Valley-Alleghany
Regional Pre-Disaster Mitigation Plan
5.Request to accept and allocate grant funds in the amount of $160,247 from the
National Highway Traffic Safety Administration for the Roanoke Valley Driving
under the Influence (DUI) task force selective enforcement grant
6.Request approving the donation of a Crown Victoria Sedan to the Town of
Vinton
7.Request to accept and allocate funds in the amount of $12,806.10 from the
Commonwealth of Virginia for the Library of Virginia's Records Preservation
Program
8.Resolution approving the County of Roanoke Emergency Operations Plan
Page 1of 1
ACTION NO.
ITEM NO. J.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Resolution requesting the Planning Commission review a
potential amendment to Section 30-82-3 of the Roanoke
County Zoning Ordinance, regarding the sale of firearms as
a home occupation
SUBMITTED BY: Peter Lubeck
Senior Assistant County Attorney
APPROVED BY:
County Administrator
ISSUE:
Referral of a potential amendment to Section 30-82-3 of the Roanoke County Zoning
Ordinance
BACKGROUND:
At the September 10, 2019 Board Meeting, Supervisor George G. Assaid requested that
the Board request the Planning Commission consider a change to Section 30-82-3,
Home Occupations Type I and II of the Zoning Ordinance to no longer prohibit the sale
of firearms as a home occupation.
DISCUSSION:
Section 15.2-915 of the Code of Virginia generally prohibits localities from adopting or
enforcing ordinances governing the purchase, possession, transfer, ownership,
carrying, storage or transporting of firearms, other than ordinances expressly authorized
by statute.
At present, Section 30-82-3 of the Roanoke County Zoning Ordinance prohibits the sale
of firearms as a home occupation.
Page 1 of 2
to enact a zoning ordinance regulating the location of establishments that sell firearms,
provided that such ordinance is for a permissible purpose and is reasonably related to
Recognizing that the above-mentioned opinion of the Attorney General supports the
provision set forth in § 30-82-3 of the Roanoke County Zoning Ordinance as valid and
official opinions, the Board of Supervisors desires to refer this matter to the Planning
Commission, for study and recommendation, pursuant to Section 30-14-1 of the County
Code.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, SEPTEMBER 24, 2019
RESOLUTION REQUESTING THE PLANNING COMMISSION REVIEW
A POTENTIAL AMENDMENT TO SECTION 30-82-3 OF THE ROANOKE
COUNTY ZONING ORDINANCE, REGARDING THE SALE OF
FIREARMS AS A HOME OCCUPATION
WHEREAS, § 15.2-915 of the Code of Virginia generally prohibits localities from
adopting or enforcing ordinances governing the purchase, possession, transfer,
ownership, carrying, storage or transporting of firearms, other than ordinances
expressly authorized by statute; and
WHEREAS, § 30-82-3 of the Roanoke County Zoning Ordinance prohibits the
sale of firearms as a home occupation; and
General issues official opinions as part of the
duties of his office, pursuant to Section 2.2-505 of the Code of Virginia. Such opinions
such official opinions are entitled to a degree of deference by the courts of the
Commonwealth; and
WHEREAS,
government has authority to enact a zoning ordinance regulating the location of
establishments that sell firearms, provided that such ordinance is for a permissible
;
and
WHEREAS, recognizing that the above-mentioned opinion of the Attorney
General supports the provision set forth in § 30-82-3 of the Roanoke County Zoning
Ordinance as valid and enforceable, yet further recognizing the nature and effect of the
Page 1 of 2
desires to refer this matter
to the Planning Commission, for study and recommendation, pursuant to Section 30-14-
1 of the County Code.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. The Board refers this matter (the issue of whether to amend Section 30-82-3
of the Roanoke County Zoning Ordinance, to no longer prohibit the sale of
firearms as a home occupation) to the Planning Commission for study and
recommendation pursuant to Section 30-14 of the Roanoke County Code.
2. Pursuant to Section 30-14-1, the Planning Commission, in making a
recommendation to the Board, shall consider:
a. The need and justification for the change.
b. The relationship of the proposed amendment to the purposes of the
general planning program of the county, with appropriate consideration
as to whether the change will further the purposes of the Roanoke
County Zoning Ordinance and the general welfare of the entire
community.
c. Whether such amendment conforms to the general guidelines and
policies contained the County Comprehensive Plan.
Page 2 of 2
ACTION NO.
ITEM NO. J.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Request approving the donation of a Squad Truck to Vinton
First Aid Crew
SUBMITTED BY: Stephen G. Simon
Chief of Fire and Rescue
APPROVED BY:
County Administrator
ISSUE:
In the July 1, 2019 agreement between the County of Roanoke and the Town of Vinton,
the County received a number of emergency response vehicles including a 1992 squad
truck. The Fire and Rescue Department evaluated the fleet received from Vinton and
determined that the squad truck was not needed. The Vinton First Aid Crew originally
purchased the truck, so it is believed to be best practice to declare the vehicle surplus
property (pursuant to Section 16.01 of the Charter of Roanoke County), and donate the
vehicle back to the crew (pursuant to Section 15.2-953 (C) of the Code of Virginia
provides that a governing body of a County is authorized to make donations of property
to another governmental entity and/or non-profit organization).
BACKGROUND:
The Fire and Rescue Department received possession of a number of emergency
vehicles as a result of the July 1, 2019 agreement between the County and the Town.
Among the vehicles received was a 1992 vehicle make, diesel, box-type squad truck
(VIN #4V2DAFUF8NN645860). The Fire and Rescue Department evaluated each
vehicle received form the Town and determined that the squad truck was not needed
under the current emergency response plan. The Vinton First Aid Crew originally
purchased the squad truck and would like to now sell the vehicle with any leftover
money going back into their budget.
Page 1 of 2
FISCAL IMPACT:
The value of this vehicle is less than $1,000. There will be no fiscal impact to the
County. The First Aid Crew originally purchased the vehicle.
STAFF RECOMMENDATION:
Staff recommends declaring the squad truck as surplus property, then donating the
squad truck back to the Vinton First Aid Crew.
Page 2 of 2
ACTION NO.
ITEM NO. J.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Resolution adopting the 2019 Update of the Roanoke Valley-
Alleghany Regional Pre-Disaster Mitigation Plan
SUBMITTED BY: Tarek Moneir
Acting Director of Development Services
APPROVED BY:
County Administrator
ISSUE:
Adopting an update of the Roanoke Valley-Alleghany Regional Commission Regional
Pre-Disaster Mitigation Plan
BACKGROUND:
In 2003, the Roanoke Valley-Allegheny Regional Commission (RVARC) received
funding from the Virginia Department of Emergency Management to develop a Regional
Pre-Disaster Mitigation Plan. This plan covered all of the unincorporated areas, towns,
cities and counties within the RVARC service area; except the localities of Franklin
County and the towns of Boones Mill and Rocky Mount, which are covered by the West
Piedmont Planning District Regional Pre-Disaster Mitigation Plan. The Regional Pre
Disaster Mitigation Plan was completed and adopted by the Roanoke County Board of
Supervisors on October 11, 2005.
The Regional Pre-Disaster Mitigation Plan requires periodic updating. In 2013 and
again in 2014, the RVARC, working in partnership with representatives from the
affected jurisdictions, prepared an update to the plan. The updating process included
input from the affected localities, State and Federal agencies, local groups, and the
general public.
The plan serves as a planning tool to look at natural disasters (flooding, wildfires, winter
storms, hurricanes, landslides/karst, tornadoes and earthquakes) with respect to
hazard identification, risk assessment and loss estimates, mitigation strategies and
public participation. The intent is to plan and prepare for natural disasters before they
Page 1 of 2
occur. It has been emphasized by the Federal Emergency Management Agency
(FEMA) that pre-disaster dollars spent can be more effective than post-disaster
dollars in minimizing costs and damages from natural disasters.
FEMA defines "mitigation" as any sustained action taken to reduce or eliminate long
term risk to life and property from a hazard event. Mitigation, also known as prevention,
encourages reduction of hazard vulnerability. The goal of mitigation is to save lives and
reduce property damage. Mitigation can accomplish this, and should be cost-effective
and environmentally sound. This, in turn, can reduce the enormous cost of disasters
to property owners and all levels of government. In addition, mitigation can protect
critical community facilities, reduce exposure to liability, and minimize community
disruption. Examples of mitigation include land use planning, adoption of building
codes and floodplain regulations, and acquisition or flood-proofing of flood-prone
homes.
To be eligible for federal disaster mitigation funds, the County needs to adopt the
September 2019 Regional Pre-Disaster Mitigation Plan.
FISCAL IMPACT:
Adoption of the plan does not obligate the County financially or legally to accomplish
any of the goals or projects contained in the plan. Please note that even though this is
a "regional" plan, the goals, strategies and projects for Roanoke County are unique
for Roanoke County and are outlined in the section designated specifically for
Roanoke County. Accordingly, no appropriation of funds is required.
STAFF RECOMMENDATION:
Staff recommends the approval of the attached resolution adopting the September 2019
Roanoke Valley-alleghany Regional Pre-Disaster Mitigation Plan.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON SEPTEMBER 24, 2019
RESOLUTION ADOPTING THE SEPTEMBER 24, 2019 UPDATE OF
THE ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION
REGIONAL PRE-DISASTER MITIGATION PLAN
WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local
governments develop and adopt natural hazard mitigation plans in order to receive
certain Federal assistance; and
WHEREAS, a Pre-Disaster Mitigation Plan Committee comprised of
representatives from the counties of Alleghany, Botetourt, Craig and Roanoke; the cities
of Covington, Roanoke and Salem; and the towns of Buchanan, Clifton Forge,
Fincastle, Iron Gate, New Castle, Troutville and Vinton was convened in order to study
the Roanoke Valley-
hazards, and to make recommendations on mitigating the effects of such hazards on
the Roanoke Valley-Alleghany Region; and
WHEREAS, the efforts of the Pre-Disaster Mitigation Plan Committee members
and the Roanoke Valley-Alleghany Regional Commission, in consultation with members
of the public, private and non-profit sectors, have resulted in the development of the
Roanoke Valley Alleghany Regional Pre-Disaster Mitigation Plan including Roanoke
County.
NOW, THEREFORE, BE IT RESOLVED, by the ROANOKE COUNTY BOARD
OF SUPERVISORS, that the Roanoke Valley-Alleghany Regional Pre-Disaster
Mitigation Plan dated September 2019 is hereby approved and adopted.
Page 1 of 1
ACTION NO.
ITEM NO. J.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$160,247 from the National Highway Traffic Safety
Administration for the Roanoke Valley Driving under the
Influence (DUI) task force selective enforcement grant
SUBMITTED BY: Howard B. Hall
Chief of Police
APPROVED BY: nnell
County Administrator
ISSUE:
Acceptance and allocation of $160,247 in total grant funding for the Roanoke Valley
Driving under the Influence (DUI) task force and Drug Recognition Expert Grant
BACKGROUND:
The use of DUI task forces to reduce the incidence of impaired driving has been
commonplace in the State. Typically, DUI task forces have been funded for limited
periods of time with funding provided by the Virginia Highway Safety Office. These task
forces have been effective in reducing the most severe consequences of impaired
driving. The Roanoke Valley experiences fewer DUI related fatalities than the National
average. Regardless, the problem of impaired driving persists in our region. During the
period of 2011 through 2013 there were 732 alcohol-related crashes in the four
jurisdictions (County of Roanoke, City of Roanoke, City of Salem, and Town of Vinton)
with 251 resulting in injuries. The members of the Task Force will be responsible for
enforcement in all three jurisdictions based upon an analysis of impaired driving
crashes.
The Regional DUI Task Force was created in March 2017 with officers from Roanoke
County, Roanoke City, Salem and Vinton Police Departments. These dedicated officers
have arrested approximately 470 people for driving while impaired of alcohol and
approximately 123 people for driving while impaired of drugs throughout the Roanoke
Page 1 of 2
Valley. The Drug Recognitions Experts have conducted approximately 50 drug
evaluations throughout the Roanoke Valley.
DISCUSSION:
The National Traffic Safety Administration awarded to the Roanoke County Police
Department the following grants:
1. The Regional DUI Task Force Selective Enforcement Alcohol Grant in the
amount of $160,247.
Grant funds will be utilized for personnel, training and equipment costs associated with
each grant program.
FISCAL IMPACT:
Awarded grant funds total $160,247, which includes a required local match of
$40,062.30. Roanoke County's portion of the grant match requirement will be met by
providing the fuel and vehicle maintenance necessary for its Task Force positions.
STAFF RECOMMENDATION:
Staff recommends acceptance and allocation of grant funds to the Roanoke County
Police Department in the amount of $160,247 from the National Highway Traffic Safety
Administration.
Page 2 of 2
TSS 010.1 (12/04/14)
Page 1of 8
HIGHWAY SAFETY PROJECT GRANT
LAW ENFORCEMENT PROJECT APPLICATION
Purpose: To provide an application for Law Enforcement entities to apply for a Virginia Highway Safety Project
Grant.
Instructions: Follow the instructions on page 2 to provide the requested information. Applications must include a project
budget using form TSS 10B, page 8.
Email the completed application package to the DMV Project Monitor for the area to be served by the
grant.
1. APPLICANT OFFICE REQUESTING GRANT
Roanoke County Police Department
2 ADDRESS CITY STATE ZIP CODE
5925 Cove Rd
Roanoke VA 24019
3. TYPE OF ORGANIZATION 4. DMV REGION 5. DMV PROJECT MONITOR
Law Enforcement Roanoke
Steven E. Williams
6. PROJECT TITLE
Selective Enforcement - Alcohol
7. DURATION OF GRANT PERIOD 8. TOTAL AMOUNT OF FUNDS REQUESTED
$
FROM: October 1, 2019 TO: September 30, 2020
14. FISCAL OR ACCOUNTING OFFICIAL CONTACT (name and title)
9. PROJECT DIRECTOR(S) (you may provide a primary and an alternate
name and title)
Laurie Gearheart Finance Director
A. Daniel Howard Bruch Sergeant (Primary)
15. ADDRESS
5204 Bernard Drive
B.
Roanoke VA 24018
10. ADDRESS
16. EMAIL llgearheart@roanokecountyva.gov
5925 Cove Road
Roanoke, VA 24019
17. PHONE (540) 283-8126
11. A. EMAIL dbruch@roanokecountyva.gov
18. FAX ( )
B. EMAIL
12. A. PHONE (540) 777-8620 B. PHONE
13. FAX ( )
19. FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN): (Note that the
FEIN.)
54-6001572
20. NAME OF ORGANIZATION THAT WILL RECEIVE GRANT
REIMBURSEMENTS (if different from above applicant)
Roanoke County
21. ADDRESS
PO Box 21009
Roanoke, VA 24018
22. CONTACT EMAIL llgearheart@roanokecountyva.gov
23. PHONE (540) 375-3061
24. FAX ( )
TSS 010.1 (12/04/14)
Page 2of 8
INSTRUCTIONS FOR COMPLETING THE APPLICATION
Use the guidelines and definitions below to complete page 1 of Virginia Highway Safety Law Enforcement Project Grant
Application (form TSS 010.1).
1. Applicant Office Requesting Grant Name of office applying for funds (e.g., Richmond City Police Department,
etc.).
2. Address Official location of office requesting funds.
3. Type of Organization Identify the organization type - locality, state, higher education, nonprofit.
4. DMV Region Identify the region where this project will take place.
5.DMV Project Monitor Name of person assigned to monitor this grant application. Select this link -
http://www.dmv.virginia.gov/safety/#resources/safety_contacts.html - for the Monitor in your area.
6. Project Title A brief title that describes the work to be accomplished by the project (e.g., Selective Enforcement-
Alcohol, Selective Enforcement Speed, etc.).
7. Duration of Grant Period The federal fiscal year runs from October 1 through September 30. Therefore, October 1 of
the current year through September 30 of the next calendar year is indicated.
8. Total Amount of Funds Requested Amount of grant funds requested must agree with Budget Form (TSS 10B-Page 9
of 9) submitted.
9. Project Director(s) Names A. and B. contact or staff persons responsible for directing the highway safety project,
include his or her working title.
10. Address Business address of project director.
11. Email Business email of project directors A. and B.
12. Telephone Business phone number of project directors A. and B.
13. Fax Business fax number of project director office.
14. Fiscal or Accounting Official Contact Name of the official responsible for authorizing payments related to the project
grant, include his or her working title; e.g., John E. Funds, Chief Fiscal Officer, Accounting Manager, etc. This contact is
for technical questions regarding the processing of reimbursements.
15. Address Business address of official authorizing payments.
16. Email Business email of official authorizing payments.
17. Telephone Business telephone number of official authorizing payments.
18. Fax Business fax number of official authorizing payments.
19. Federal Employer ID Number - IRS Federal Employer Identification Number issued to an organization for payment
purposes.
20. Name of Organization that will Receive Reimbursements State the name of the organization where grant
reimbursements are to be mailed. In some organizations, multiple administrative offices play a role in the grant
application and administration process. An example may be where a county government applies for the grant, the
ffice. In this example
items 21-24 imbursements will be received and processed.
21. Address Address where reimbursements are to be sent.
22. Email Email for the contact where reimbursements are to be sent.
23. Telephone Business phone number for the contact where reimbursements are to be sent.
24. Fax Business fax number for the contact where reimbursements are to be sent.
TSS 010.1 (12/04/14)
Page 3of 8
PROBLEM IDENTIFICATION:
PROBLEM IDENTIFICATION
PROJECT DETAILS
Please provide answers to the following questions as part of the Problem Statement: (Must complete all
Identify locations and times when crashes are most frequent, along with causal factors and driver
parts)
characteristics using DMV Crash Data.
Total Population: 92376 Squared Miles Covered: 250
This grant application is for a multi-jurisdiction DUI task force consisting of Roanoke County, Salem City, Town of
Vinton and working with Roanoke City. The purpose is to maintain the efforts of the DUI enforcement team with
Interstate within Routes within
officers from each jurisdiction who have shown the ability to effectively identify and apprehend alcohol impaired
Boundaries: 2 Boundaries: 5
drivers. The enforcement team will be deployed in all participating jurisdictions based upon alcohol-related crash
data, enforcement data, as well as during special events known for increasing the chance of impaired drivers.As
such, the below four year data is the total of all four jurisdictions.
Total number of Officers with Traffic
2015 2016 2017 2018
Sworn Officers: 145 Enforcement
Responsibilities: 115
Total Crashes 3655 3190 2991 3350
Fatalities 12 13 21 10
Most Recent Seatbelt
Usage Rate: 89
Injuries 938 899 943 970
A/R Crashes 191 158 165 174
A/R Injuries 99 85 94 91
A/R Fatalities 6 8 8 2
Based upon DMV crash data, alcohol-related crashes mostly occurred during the below hours:
Thursday, Friday, Saturday, and Sunday from 1500-0300
A/R serious injury & injury crashes occurred:
Monday, Friday, Saturday, and Sunday from 1500-0300
A/R fatality crashes occurred:
Thursday, Friday, Saturday, and Sunday from 1800-0300
An analysis of alcohol-related crashes in the Roanoke Region revealed a common problem along the major routes through
the Roanoke Valley, to include: I-81, I-581, Route 11, Route 221, Route 460, and Route 419.
TSS 010.1 (12/04/14)
Page 4of 8
PROJECT DETAILS
Goals and Specific Program Elements. The goals and specific program elements of the Sub
proposal are incorporated as the first item in the Statement of Work and Special Conditions.
List Specific Program Elements: 10/01 01/01 04/01 07/01
12/31 03/31 06/30 09/30
a. Projected Total Overtime Enforcement hours 30 30 30 30
Total Overtime Enforcement Hours: 120
b. Projected Grant-Funded Checkpoints 1 1 1 1
c. Projected Grant-Funded Saturation Patrols 65 65 65 65
d. Projected Number of Officers Attending Training 2
e. Projected Number of Training Events 3
Current Projected
f. Number of Radar Units in Active Use 1 1
g. Number of Breath Testing Units in Active Use 1 1
Identify how these strategies and equipment purchases will impact the problem(s).
This grant will fund activity hours for officers assigned to the DUI task force. Assigned DUI task force officers will
conduct traffic enforcement operations to identify DUI drivers to include saturation patrols and sobriety
checkpoints. Enforcement will be conducted throughout all participating jurisdictions and include I-81 and I-
581. Each participating agency will be responsible for supplying an ongoing analysis of alcohol-related crashes and
arrests in order to effectively plan enforcement efforts throughout the Roanoke Valley.
Training costs are for the team members to attend VAHSO approved training (i.e. DUI Conference, Highway Safety
Summit).
TSS 010.1 (12/04/14)
Page 5of 8
Does your agency submit data through the traffic records electronic data system? Y=Yes N=No
Citation Data Y FR300P Report Y
REVIEW WORKSHEET (DMV Use Only)
TSS 010.1 (12/04/14)
Page 6of 8
Recommendations:
Original Amount Requested:
Recommended Amount:
Project Recommendation:
Requirements Checklist:
Budget Cost Itemized for All Activities:
50% Matching Funds Clearly Stated and Documented:
Applicant Attended Required Workshop:
Applicant Submitted Required Pre and Post Safety
Belt Use Survey Forms for the Previous Grant Year:
Probable Program Area:
TSS 010.1 (12/04/14)
Page 7of 8
REVIEWER COMMENTS (DMV Use Only)
Received funding in this program over the past three years?
Received equipment in this program over the past three years?
Is the equipment requested appropriate for the number of
traffic officers and current equipment inventory?
Has agency received the same types of equipment on past grants?
Does the agency participate in:
Multi-Jurisdictional Efforts?
TREDS?
CIOT?
CPSF?
Has the agency had disciplinary action related to the grant?
Are the 50% matching funds identified and appropriate?
Hours worked to citation ratio of current or previous grants (if known)?
Personal knowledge of the agency, their work ethic, productivity, and their timely submission of reports and their timely
submissions of TREDS data:
REVIEWER RECOMMENDATIONS (DMV Use Only)
Personnel:
OT/Special Duty Hours Requested:
Recommended Hours:
Recommended Funding:
Training/Travel:
Training Events/Officers Requested:
Recommended Training Event/Officers:
Recommended Funding:
TSS 010.1 (12/04/14)
Page 8of 8
Equipment:
Equipment Units Requested Units Recommended Funding Recommended
RADAR
LIDAR
CAMERA
BREATHALYZER
TSS 010.1 (12/04/14)
Page 9 of 8
APPLICANT ORGANIZATION
Roanoke County Police
Project Title:
Department
Original Budget Date: August 26, 2019
Purpose: Use this form to prepare a breakdown of the projected budget necessary to operate the Highway Safety Project.
Instructions: For each entry indicate the amount of funds required from federal sources.
FEDERAL MATCHING
DESCRIPTION FUNDS 50% FUNDS 25%
1700 hours x $49.45 for DUI selective enforcement $84,065.00 $21,016.25
100 hours x $49.45 DUI related training $4,945.00 $1,236.75
Overtime (120 hours x $74.38) $8925.60 $2,231.40
1700 hours x $29.45 for DUI selective enforcement $50,065.00 $12,516.25
100 hours x $29.45 DUI related training $2,945.00 $736.25
Overtime (120 hours x $44.18) $5301.60 $1,325.40
VAHSO Approved Training $4,000.00 $1,000.00
SUBTOTAL DIRECT COSTS: $160,247.20 $40,062.3
NOT TO EXCEED 10% OF THE PROJECT COST (Does
not apply to law enforcement grants.)
DIRECT AND INDIRECT COSTS TOTAL (TO NEAREST
$160,247 $40,062
DOLLAR)
25% MINIMUM MATCHING FUNDS REQUIRED: $0
In the box below, describe the source of income that will provide the revenue not funded by a grant and the amount of matching
funds that will be used to compliment the project, e.g., approved annual operating budget equal to $10,000.
TSS 010.1 (12/04/14)
Page 10of 8
ACTION NO.
ITEM NO. J.6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Request approving the donation of a Crown Victoria Sedan
to the Town of Vinton
SUBMITTED BY: Stephen G. Simon
Chief of Fire and Rescue
APPROVED BY:
County Administrator
ISSUE:
In the July 1, 2019 agreement between the County of Roanoke and the Town of Vinton,
the County received a number of emergency response vehicles including a 2001 Crown
Victoria sedan. The Fire and Rescue Department evaluated the fleet received from
Vinton and determined that the sedan was not considered useable. The Town, however,
believes they can use the sedan in one of their departments. The County would like to
surplus the sedan and then donate it to the Town of Vinton.
BACKGROUND:
The Fire and Rescue Department received possession of a number of emergency
vehicles as a result of the July 1, 2019 agreement between the County and the Town.
Among the vehicles received was a 2001 Crown Victoria sedan. The Fire and Rescue
Department evaluated each vehicle received from the Town and determined that the
sedan was not considered useable to the County as an emergency response vehicle or
for other County business. The Town of Vinton would like to utilize the sedan for its
Public Works department. The Town understands the Crown Victoria is not in perfect
condition.
FISCAL IMPACT:
The value of this vehicle is less than $1,000.
STAFF RECOMMENDATION:
Page 1 of 2
Staff feels it is in the best interests of the County and the Town for the County to declare
the sedan to be surplus property, and donate the sedan to the Town of Vinton in "as is"
condition for Town government functions.
Page 2 of 2
ACTION NO.
ITEM NO. J.7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Request to accept and allocate funds in the amount of
$12,806.10 from the Commonwealth of Virginia for the
Library of Virginia's Records Preservation Program
SUBMITTED BY: Lindsey Ayers
Deputy Clerk II
APPROVED BY:
County Administrator
ISSUE:
Acceptance and allocation of a grant in the amount of $12,806.10 from the
Commonwealth of Virginia for the Library of Virginia's Records Preservation Program
BACKGROUND:
The Library of Virginia administers and oversees the Circuit Court Records Preservation
Program (CCRP) to provide assistance to Circuit Courts. This program is designed to
help localities in restoring old records and creating microfilm and/or digital copies of
those records. Funding is handled in one cycle each year for this program and requires
an application to be filed each time to be considered for an award. The awards are
selected by the CCRP board with consideration given to the historical, informational and
administrative value of the records and the soundness of the proposed project.
DISCUSSION:
The Clerk of Circuit Court's Office received a grant from the Library of Virginia's
Records Preservation Program. This grant funding will be used to repair Land Record
Map Books.
Page 1 of 2
FISCAL IMPACT:
Grant funds totaling $12,806.10 from the Commonwealth of Virginia provides one
hundred percent (100%) funding. No County funds are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating grant funds in the amount of $12,806.10
from the Commonwealth of Virginia to the Clerk of Circuit Court for the Virginia Circuit
Court Records Preservation Program for fiscal year 2019-2020.
Page 2 of 2
ACTION NO.
ITEM NO. J.8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Resolution approving the County of Roanoke Emergency
Operations Plan
SUBMITTED BY: Stephen G. Simon
Chief of Fire and Rescue
APPROVED BY:
County Administrator
ISSUE:
The Virginia Department of Emergency Management requires an updated Emergency
Operations Plan (EOP) to be adopted by each locality every four years, or as needed.
The 2015 EOP has been completely reformatted and updated, and now requires official
approval by the Board of Supervisors.
BACKGROUND:
The County has established and appointed the County Administrator as Director of
Emergency Services and assigned the Coordinator of Emergency Management position
to the Fire and Rescue Department. The Coordinator of Emergency Management is
tasked and authorized to maintain and revise, as necessary, this document over the next
four (4) year period.
FISCAL IMPACT:
No fiscal impact is expected at this time.
STAFF RECOMMENDATION:
Staff recommends approving the 2019 Emergency Operations Plan as written.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON SEPTEMBER 24, 2019
RESOLUTION APPROVING THE COUNTY OF ROANOKE EMERGENCY
OPERATIONS PLAN
WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia
recognizes the need to prepare for, respond to, and recover from natural and manmade
disasters, and has a responsibility to provide for the safety and wellbeing of its citizens,
businesses, and visitors; and
WHEREAS, the Virginia Department of Emergency Management requires an
updated Emergency Operations Plan to be adopted by the County of Roanoke every four
years, and the plan adopted in 2019 has been completely reformatted and updated; and
WHEREAS, the County has established and appointed the County Administrator
as Director of Emergency Services and assigned the Coordinator of Emergency
Management position to the Fire and Rescue Department, who are tasked and authorized
to maintain and revise as necessary this document over the next four (4) year period, or until
such time be ordered to come before this board; and
WHEREAS, upon adoption by the Board of Supervisors, the newly revised plan will
be in full effect at the time of adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia does hereby adopt the updated Emergency Operations Plan dated
September 24, 2019, and grants it full operational authority.
Page 1 of 1
-
Basic Plan-1
Table of Contents
I.Basic Plan
Executive Summary………………………………………………...….....Page 4
Forward……………………………………………………………………..Page 5
Board Resolution…………………………………………………………..Page 6
Introduction………………………………………………………………....Page 7
Preface……………………………………………………………………...Page 7
Basic Plan………………………………………………………………......Page 8
Situation and Assumptions………………………………..……………...Page 9
Organization and Assignment of Responsibilities……………………..Page 12
Concept of Operations…………………………..………………………..Page 15
Plan Development and Maintenance……………………………….......Page 26
Exercise and Training…………………………………………………......Page 27
Appendix 1 –Glossary of Key Terms…………………………...……....Page 28
Appendix 2 –List of Acronyms…………………………………..……....Page 34
Appendix 3 -Authorities and References……………………...……....Page 36
Appendix 4 -Matrix of Responsibilities………………………………...Page 37
Appendix 5 -Succession of Authority…………………………….....…Page 38
Appendix 6 -Emergency Operations Plan Distribution List………....Page 39
Appendix 7 -Essential Records…………………………………..…….Page 40
Appendix 8 -NIMS Adoption Resolution……………………………....Page 41
Appendix 9 -Declaration of aLocal Emergency……………………..Page 43
Appendix 10-Rescinding of a Local Emergency………………………Page 44
Appendix 11-Record or Change Document……………………….…..Page 45
II.Emergency Support Functions(ESF)
1.Transportation………………………………………………………..Page
2.Communications……………………………………………………..Page
3.Public Works………………………………………………………….Page
4.Firefighting……………………………………………………………Page
5.Emergency Management…………………………………………..Page
6.Mass Care……………………………………………………………Page
7.Resource Support…………………………………………………...Page
8.Health and Medical………………………………………………….Page
9.Search and Rescue…………………………………………………Page
10.Hazardous Materials………………………………………………..Page
11.Agricultural and Natural Resources………………………………Page
12.Energy………………………………………………………………..Page
13.Public Safety and Security…………………………………………Page
14.Long Term Recovery……………………………………………….Page
15.External Affairs……………………………………………………...Page
16.Military Support……………………………………………………..Page
17.Volunteer and Donations Management…………………………..Page
Basic Plan-2
III.Supporting Annexes
1.Animal Care and Sheltering……………………………………....Page
2.Debris Management Support……………………………………..Page
3.Damage Assessment………………………………………………Page
4.Dam Safety Support Annex…………………………………Page
5.Critical InfrastructureAnnex………………………………...Page
6.Healthcare Facilities andSchoolsAnnex………………….Page
7.
Hazard Prone Locations: FloodingAnnex……………...…Page
8.Integrated Flood Observation and Warning System Annex…...Page
9.Statewide Mutual Aid Annex………………………………..Page
10.WebEOC Instructions…………………………………….….Page
11.Command and ControlAnnex………………………………….…Page
12.ICS Forms…………………………………………………….Page
13.Current Quick Reference Contact Annex………………….Page
Basic Plan-3
Executive Summary
Roanoke CountyEmergency Operations Plan
TheRoanokeCountyEmergencyOperations Plan (EOP) has been revised as required
by the Commonwealth of Virginia Emergency Services and Disaster Laws of 2000, as
amended, § 44-146.13 to § 44-146.29:2.
The revised plan is an accurate and appropriate reflection of how the Countywill address
natural and man-made disasters and events as they develop. The revised plan is based
on current resources available at the local level.
The plan has been re-formatted to conform to the recommendations of the Virginia
Department of EmergencyManagement (VDEM), the National Response Framework
(NRF), the National Incident Management System (NIMS), and the Incident Command
System (ICS).
The EOP consists of a Basic Plan followed by the Emergency Support Functions (ESFs),
Support Annexes, and Incident Annexes.
The Basic Plan establishes the legal and organizational basis for emergency operations
in the Countyof Roanoketo effectively respond to and recover from all-hazards and
emergency situations.
The Emergency Support Functions (ESF) group resources and capabilities into functional
areas to serve as the primary mechanisms for providing assistance at the operational
level. The ESF structure results in improved effectiveness and efficiency in mitigation,
preparedness, response, and recovery operations.
The Support Annexes describes the framework through which local departments and
agencies, the private sector, volunteer organizations, and nongovernmental organizations
coordinate and execute the common functional processes and administrative
requirements necessary to ensure efficient incident management. The actions described
in the Support Annexes are not limited to particular types of events but are overarching in
nature and applicable to nearly every type of incident. In addition,they may support
several ESFs.
The Incident Annexes address contingency or hazard situations requiring specialized
application of the EOP. Incident Annexes are organized alphabetically. The overarching
nature of functions described in these annexes frequently involves either the support to,
or the cooperation of, all departments and agencies involved in incident management
efforts. In some cases, actions detailed in the annex also incorporate various components
of local agencies and other departmentsand agencies to ensure seamless integration of
and transitions between preparedness, prevention, response, recovery, and mitigation
activities.
In addition to the Executive Summary, included in the Basic Plan is a Board Resolution.
The purpose of this resolution is two-fold. First, it serves as the format for the formal
adoption of theRoanokeCountyEmergency Operations Plan. Second, it charges and
authorizes the Director or his/her designee with the responsibility of maintaining this plan
over the next four (4) years, when it will once again come before this Board for formal
adoption.
Basic Plan-4
Foreword
On February 28, 2003, President George W. Bush issued Homeland Security Presidential
Directive-5, the purpose of which is to enhance the ability of the United States of America
to manage domestic incidents by establishing a single, comprehensive national incident
management system.
To implement this directive, the Secretary of Homeland Security was charged to develop
and publish an initial version of theNational Response Plan. The initial version of that
document was published and released to all federal agencies with instructions to make
initial revisions to existing plans by July 1, 2003. Further, they are to submit a plan for
implementation and adoption of the National Incident Management System to the
Secretary and the Assistant to the President for Homeland Security by September 1, 2003.
The ability to interact effectively and efficiently with officials of the Commonwealth of
Virginia and the various federal agencies involved during major disasters is paramount. It
is for that reason the Government of RoanokeCountyhas elected to model itsAll Hazard-
All Disciplines Plan after the Federal Response Plan as amended in January 2003, the
National Response Framework published January 2008, and the existing Commonwealth
of Virginia Plans.
This approach allows for maximum interaction at all levels of government, it ensures the
development of public-private partnerships which are critical in times of disaster, and it
facilitates change as necessary in changing times and situations.
All staff is directed to review this document and become familiar with their specific roles
and responsibilities.
Thank you.
_____________________________________
Signature of the CountyAdministrator
Basic Plan-5
Roanoke CountyBoard of SupervisorsPromulgation
and Acceptance of 2019 EOP
Resolution
Emergency Operations Plan
RESOLUTION NO. XXXX
WHEREAS,the Roanoke CountyBoard of Supervisorsof RoanokeVirginia recognizes
the need to prepare for, respond to, and recover from natural and manmade disasters,
and has a responsibility to provide for the safety and wellbeing of it citizens, businesses
and visitors; and
WHEREAS,the Virginia Department of Emergency Management requires an updated
Emergency Operations Plan be adopted by the Countyof Roanokeevery four years, and the
plan adopted in 2019hasbeen completely reformatted and updated; and
WHEREAS,Roanoke Countyhas established and appointed the CountyAdministrator as
Director of Emergency Servicesand assigned the Coordinator of Emergency
Management position within the Fire and Rescue Department,who are tasked and
authorized to maintain and revise as necessary this document over the next four (4) year
period or until such time be ordered to come before this board; and
WHEREAS,upon adoption by the Board of Supervisors, the newly revised plan will be in full
effect at the time of adoption.
NOW, THEREFORE, BE IT RESOLVEDby the Roanoke CountyBoard of Supervisors of
RoanokeVirginia does hereby adopt the updateEmergency Operations Plandated
XXXXXX2019and grants it full operational authority.
_______________________________________
Chairman, CountyBoard of Supervisors
ATTEST:
_____________________________
Clerk
CountyBoard of Supervisors
Adopted this ___ day of ____________________ 2019
Basic Plan-6
Introduction
A crisis or emergency can happen at any timeand could impact one individual, asingle
building or the entire community.A planned for and coordinated response on the part of
state and local officials in support of in-the-field emergency responders can save lives,
protect property, and more quickly restore essential services. The foundation for this
coordinated response is establishedthrough this document, the Roanoke County
Emergency Operations Plan (EOP). The "Commonwealth of Virginia Emergency
Services and Disaster Laws of 2000", as amended (Code of Virginia,§44-146.13 to 44-
146.29:2) requires that state and local governments develop and maintain current
Emergency Operations Plans (EOP) in order to be prepared for such events. Emergencies
cause confusion and stress for all involved. In order to minimize these effects, initial
activation and implementation of the emergency operations plan should always be
handled ina calm, consistentmanner. Efficient implementation of the plan will provide a
clear direction, responsibility and continuity of control for key officials, department heads
and administrators. The basic idea to any well-constructedemergency plan is to minimize
the possible threat to individuals and properties during an actual emergency. In order to
minimize the threat of an emergency, at least an annual evaluation and review needsto
be done to the emergency operations plan. While no plan can be all inclusive for every
citizen, this document is the guide for Roanoke Countyto address and respond.
Preface
Virginia is continuously threatened by emergency and disaster situations such as terrorist
attacks, flash flooding, hurricanes, wildland fires, hazardous materials incidents, and
resource shortages. The Commonwealth of Virginia Emergency Services and Disaster
Law of 2000requires that the Commonwealth, and each Countyand city within the
Commonwealthdevelop and maintain a current Emergency Operations Plan (EOP) which
addresses their planned response to such extraordinary emergency situations. This plan
forthe Countyof Roanokeis designed to meet this responsibility and to include the County
in the mutually supportive statewide emergency management system.
The RoanokeCountyEmergency Operations Planactually consists of three plans. The
development and maintenance of these plans is the basis of the local emergency
management program.
A.The Basic Planprovides a general overview of Roanoke County’s approach to
emergency response and operations. It explains the policies, organization and
tasks that would be involved in response to an emergency. The basic plan also
describes the concept of emergency operations and assigns duties and
responsibilities to agency heads or organizations that are either part of, or will
serve in support of, local government in time of emergency. It becomes the
organizational and legal basis for emergency operations. ESFs and hazard-
specific annexes to the Basic Plan provide additional guidance and set forth
detailed procedures as needed to assure an appropriate level of emergency
preparedness.
B.The Emergency Support Functionsgroup resources and capabilities into
functional areas to serve as the primary mechanisms for providingassistance at
the operational level. The ESF structure results in improved effectivenessand
efficiency in mitigation, preparedness, response, and recovery operations. The
emergency support functions focus on detailing the specific responsibilities, tasks
and operational actions to complete a specific emergency operations function;
Basic Plan-7
while the incident annexes focus on any additional special planning or response
needs beyond the basic response plan for particular event scenarios.
C.The federal Superfund and Reauthorization Act(SARA Title III) requires the
development and maintenance of detailed procedures for identifying facilities with
extremely hazardous materials and for assuring an adequate emergency response
capability by these facilities and by local emergency services. A separately
published SARA Title III Planhas been developed which supplements the
EOP by providing additional procedures for a hazardous materials incident
response.
The Basic Plan
Purpose:
The purpose of this Basic Planis to establish the legal and organizational basis for
operations in RoanokeCountyin response to any type of disaster or large-scale
emergency situation. The appendices give definition to the terms and acronyms used
throughout the basic plan, and are the location for any supporting figures, maps, and
forms. The emergency support function annexes focus on detailing the specific
responsibilities, tasks and operational actions to complete a specific emergency
operations function; while the incident annexes focus on any additional special planning
or response needs beyond the basic response plan for particular event scenarios It
assigns broad responsibilities to local government agencies and support organizations for
disaster mitigation, preparedness, response, and recovery. These responsibilities are
generally extensions of normal, day-to-day functions involving the same personnel and
material resources. Supporting plans for peacetime and war-caused disasters set forth
the concepts and procedures whereby the Countycan effectively apply available
resources to insure that casualties and property damage will be minimized and that
essential services will be restored as soon as possible following such an emergency or
disaster situation.
Scope:
This plan and all itscontents applyto RoanokeCountyas a whole.Personnelor partners
who havea rolewill have access to and be knowledgeable of the EOPand expected to
utilizethe EOPduring an emergency.
Basic Plan-8
Sit uationand Assumptions
Roanoke Countyhas an adopted Hazard Mitigation Plan as required by the Virginia
Department of Emergency Management (VDEM). This plan addresses various potential
natural disasters and the probability of occurrence. The Roanoke Countyhazard mitigation
plan is part of agreater regional plan developed through cooperation by the Roanoke-
Alleghany Regional Commission.This plan shows that historically, Roanoke Countyis
most prone to flooding, flash flooding, wildfires and winter storms. Some of these incident
types willhave specific annexes attached to address that hazard.
The major transportation routes in Roanoke CountyareInterstate 81 and state highway routes
11, 116, 220, 221, 311, 419, 460and 581.Interstate 81 is one of the heaviest north/south
transportation routes on the east coast and a slow down or blockage creates a multitude of
problems within the area. The Roanoke Regional Airport serves this area and is located in
the adjacent locality of Roanoke City.
Roanoke Countycompletely surrounds the Cities of Roanoke and Salem geographically and
a disaster in one of the localities typically affects the other localities.
The Town of Vinton:while part of Roanoke Countyis covered in this EOP but the Town is
required to maintain their own EOP and usually will operate under their own plan. In situations
where shared services are used (Building Inspectors, Real Estate Valuation …) the County
and Town will coordinate the use of these County employees.
Roanoke Countyis located in the southernmost end of the Shenandoah Valley, between
the Allegheny and Blue Ridge Mountains. It isapproximately 180 miles from Richmond,
the state capital.TheCountycovers approximately 251square mileswith elevation ranges
from 900 feet above sea level on the valley floor to approximately 3,900 feet above sea
level(Poor Mountain).This elevation variance and the terrain changes often cause
different hazard issues particularly in winter storms where temperatures may differ
approximately8-10 degrees.
The Roanoke Valley is surrounded by mountain rangeswhich are all in or partially within
Roanoke County.This geography contributes a great deal to the disaster potential
identified in the hazard mitigation plan, particularly flash flooding and wildfires.
These ranges include Catawba Mountain, to the north, which has an elevation of 3,197
feet above sea level. Tinker and Read Mountains are to the Northeast. The Blue Ridge is
to the east with Stewarts Knob at an elevation of 2,400 feetandthe Blue Ridge is to the
south, whichincludes Masons Knob near the Franklin Countyborder at an elevation of
3,217 feet.
The highest elevation in the Countyis Poor Mountain to the southwest where it extends
from 2,700 feet at Twelve O’clock Knob to 3,900 feet at its peak near Montgomery County
and includes the Bent Mountain area at 3,200 feet. Fort Lewis Mountain generally runs
parallel to Interstate 81 from the Salem area to Montgomery Countyand is 3,280 feet at
its peaks.
The Roanoke River originates in the Blue Ridge Mountains, flowing east through the
middle of Roanoke County, draining into Smith Mountain Lake in Bedford Countyand
continuing into North Carolina, ultimately reaching the Albemarle Sound. The Roanoke
River is a potentialsource of flooding and the drainage area fromMontgomery Countyto
the west is monitored during heavy rain events. The Roanoke River Valley drainage
Basic Plan-9
system serves the cities of Roanoke and Salem and most of Roanoke County, with a small
area in the northern part of the Countydrained instead by Catawba Creek,which is part
of the James River drainage system that drains into the Chesapeake Bay.
The population of Roanoke Countyis approximately 93,730people, based onthe 2010
census.Demographicsinclude:
COUNTYOF ROANOKE DEMOGRAPHIC DATA PER 2010 CENSUS
DemographicPercentages/Numbers
Population 93,730
Number of Households38,687
Average Age of Resident43.5 years old
Persons underthe age of 1818,361
Persons 18 years old to 64years old55,274
Person 65years old and over20,095
Average Household Size2.4
Persons below poverty level/percent7,384/8.1%
Percent of Persons of Caucasian Race86.5%
Percent of Persons of African-American Race5.8%
Percent of Persons of Hispanic or Latino Race2.8%
Percent of Persons of Other Race4.9%
Table No. 1-Demographic Date
The plan takes into account the increasing risks related to manmade hazards, identified
through hazardous materials reporting required by the Superfund Amendments and
Reauthorization Act of 1986 (SARA). The plan further takes into account, through a review
of the Pre-Hazard Mitigation Plan forRoanoke Valley-Alleghany Regional Commission
Region, Virginia, the risk levels related to identified hazards and the past and on-going
mitigations to address those risks. The chief natural hazards occurring in the Roanoke
Countyinclude flooding, wildland fires, straight line winds, and winter/severe weather.
HazardProbability
EarthquakeLow
FloodHigh
Hazardous MaterialsModerate
Hurricane/Tropical StormLow
LandslideLow
Straight Line WindsModerate
TornadoLow
WildfireHigh
Winter StormHigh
Table No. 2 –Hazard Probability
Hazard indices and vulnerability assessments for moderate and significant risk events
were developed for RoanokeCounty. The hazard indices evaluated the extent to which
the buildings were at risk from a particular hazard. The vulnerability assessments
estimated the potential impacts if a particular area was affected by a specific hazard.
Basic Plan-10
The development of the Roanoke CountyEmergency Operations Plan is based on
several assumptions thatinclude but are not limited to:
Citizens of the Countyshould be prepared to be independent for 3 days after the
onset of a disaster, while it is understood that everyone may not be fully prepared
this is urged through various public education events.
Roanoke Countyis home to several nursing home/adult care facilities including
two of the largerfacilitieswithin the Commonwealth.These facilitiesare required
todeveloped and maintain internal EOP’s with vendor MOU’sto provide for their
continued operation during an emergency.
An emergency or disaster affecting Roanoke Countywill typically also affect the
adjacent localities and particularly the Cities of Salem and Roanokeas the County
completely surrounds these two localities. Roanoke Countywill maintain
communications with these cities during a disaster in order to provide the best
services possible to the citizens of Roanoke Countyand the Roanoke Valley.
Emergencies of various types, size, intensity, and duration may occur within or
near the jurisdictional boundaries of the Countywith or without warning. These
emergencies can develop into disasters, which affect the safety, health, and
welfare of the population and cause damage or destruction to private and public
property.
Basic Plan-11
The government of RoanokeCountyis responsible for maintaining an emergency
plan and response capability to protect the lives and property of its citizens from
the effects of both man-made and natural disasters. Roanoke Countygovernment
must continue to function throughout a disaster or emergency situation.
The Commonwealth of Virginia Emergency Services and Disaster Law of 2000,
as amended, require that each city and Countyprepare and keep current an
emergency operations plan. This plan should be officially adopted by the local
governing body and promulgated by the chief administrative official.
The Coordinator of Emergency Services will update the Emergency Operations
Plan annually. Responsibility will include coordinating with each emergency
resource organization and assuring the development and maintenance of an
appropriate emergency response capability. The plan will be reviewed and
updated annually, as necessary. The Coordinator should have the plan readopted
every four years.
In the event of an emergency situation, thatexceeds local emergency response
capabilities; outside assistance is available, either through mutual support
agreements with nearby jurisdictionsand volunteer emergency organizations or
through the State EOC.A local emergency must be declared and local
resources must be fully committed before state and federal assistance is
requested.
Organization and Assignment of Responsibilities
TheCommonwealth of Virginia Emergency Services and Disaster Law of2000, as
amended, provides that emergency services organizations and operations are structured
around existing constitutional government.
A successful local emergency management program involves local government officials,
local government agencies, private sector and non-profit organizations. Their roles are
summarized in the following discussions.
Board of Supervisors/Elected Officials
Protectthe lives and property of citizens
Establish the local emergency management program
Adopt and promulgate the Emergency Operations Plan (EOP)
Director of Emergency Services(CountyAdministrator)
Order evacuations as needed foranendangered area
Exercise direction and coordinationduring disaster operations
Holdoverall responsibility formaintaining and updating the EOP
Basic Plan-12
Coordinatorof Emergency Management
Ensurethe local EOCisin a constant state of readiness
Develop and maintain the EOP
Assumecertain duties in the absence of thedirector of emergency management
Ensurethat the EOP is reviewed, revised and adopted every four years
Emergency public information with initial warning and alerting
Submission of state-required reports and records
Damage assessment
Coordination of disaster assistance and recovery
Continuity of government
Individual Department Heads
Develop and maintain detailed emergency plans and standard operating procedures
(SOPs)for their assigned ESF and/or departmentto include emergency contact
information
Identify sources of emergency supplies, equipmentand transportation
Negotiate and maintain mutual aidagreements for their area of responsibility
Maintain records of disaster related expenditures includingappropriate documentation
Protect and preserve vital records essential for the continuity of governmentand
delivery of essential functions
Establish and maintain list of succession of key personnel
In the event of an actual or threatened large-scale emergencysituation, the above
organizations will be assigned emergency duties in addition to their primary day-to-day
functions. Refer to page 37: Matrix of Responsibilities for more guidance.
Emergency Support Functions(ESFs)
An ESF is a grouping of government and certain private-sector capabilities into an
organizational structure to provide support, resources, program implementation, and
emergency services that are most likely to be needed during emergencies.Operating
agencies and local departments participate inthe Emergency Support Functions (ESF)
structure as coordinators, primary response agencies, and/or support agencies and/or as
required to support incident management activities.The ESFs:
Develop and maintaindetailed plans and Standard Operating Procedures
(SOPs)to support their functional requirements
Identify sources of emergency supplies,equipment and transportation
Maintain accurate records of disaster-related expenditure and documentation
Continue to be responsible for protection and preservation of records essential
for continuity of government
Establish a line of successions for key emergency personnel.
While various Roanoke Countyindividual departments are assigned as the primary
contact for an ESF, they may not be the primary department to actually provide that service
in itsentirety. They may act as a liaison with other agencies, departments or the private
sector to ensure delivery of that function. One example of this is electrical service delivery.
While Roanoke Countydoesnot provide this service, the Countywill work with private
providers to assist in service restoration where possible.
Basic Plan-13
CountyESF’sand Primary Department(s)
1.ESF 1 Transportation –Community Development
2.ESF 2 Communications –Communications and I.T.
3.ESF 3 Public Works –Community Development & General Service
4.ESF 4 Firefighting –Fire and Rescue
5.ESF 5 Emergency Management –Administration and Fire and Rescue
6.ESF 6 Mass Care –Social Services and Red Cross
7.ESF 7 Resources –Finance/Purchasing
8.ESF 8 Health and Medical –Fire and Rescue
9.ESF 9 Search and Rescue –Fire and RescueandPolice
10.ESF 10 Hazardous Materials–Fire and Rescue
11.ESF 11 Agricultureand Natural Resources-Police
12.ESF 12 Energy-General Services
13.ESF 13 Public Safety -Police
14.ESF 14 Long Term Recovery-Real Estate
15.ESF 15 External Affairs-Public Informationand Comm IT
16.ESF 16 Military Support-Police
17.Volunteer and Donations Management -Parks and Recreation
Citizen Involvement
Roanoke Countyprovides on-going communications to various community groups and
particularly the neighborhood civic leagues. The neighborhood groups meet as needed
for their area and typically on a quarterly basis the presidents will meet with County
Administration.
TheCountyalso participates on the regional Citizen Corps Council(CCC) which
implements volunteer organizationssuch as:
Citizens Emergency Response Teams (CERT)
Medical Reserve Corps (MRC)
Neighborhood Watch
Volunteers in Police Service
Fire Corps
Roanoke Countyis primarily involved with CERT and has assisted in the training of over
1000 Roanoke Valley residents through a regional approach. CERT groups are trained
to act as a first provider during initial stages of a disaster prior to arrival of first responders.
Activation of these CERT groups is handled by the Roanoke Valley Chapter of the
American Red Cross. ARC will typically contact the team leader for a particular team who
then coordinates activities for that group.
Private Sector
The private sector contributes significantly to the continued operation of Roanoke County
and its citizens. While individual companies will not be listed in this basic plan, many
contribute to the safety and well-being of our citizens. Some examples include but are not
limited to communications systems (telephone and internet), electrical power, fuel
(gasoline, natural gas and propane)and providing for the variety of other goods such as
food and water.
Basic Plan-14
Roanoke Countywill maintain communications with the various private sector businesses
through the specific ESF.
Concept of Operations
General:
The Commonwealth of Virginia Emergency Services and Disaster Law of 2000provide
that emergency services organizations and operations will be structured around existing
constitutional government. The RoanokeCountyorganization for emergency operations
consists of existing government departments and private emergency response
organizations.
The Roanoke CountyEmergency Communications Center (ECC-911)is designed to be
the first contact point for citizens at the onset of a disaster. The ECC serves as the
“message delivery point” during day to day operations as they process emergency calls.
They are faced with having to obtainthe best information from adistressedcaller as
quickly as possible and then sending the most appropriate response with the assistance
of a Computer Aided Dispatch System.
The Fire and Rescue Department on-duty field Battalion Chief is the first contact for
Emergency Management. They then determine the need to contact the Fire and Rescue
staff on call personfor expansion of the EM role. This could mean notification of a
particular person, department or opening of the EOC.
The initial contacts from the ECC can be made through the 800 mhz radio system, the
Roanoke Countymaintained paging system, cell phonesor hard line phones to the fire
station. Once an event escalates the contacts for expansion of the EM system will
generally be via telephone from the on-call person in order to relieve the ECC as much as
possible due to the probability they will be bombarded by calls.
In the event an incident exceeds local emergency response capabilities, outside
assistance is available, either through mutual aid agreements with neighboring
jurisdictionsor, through the Virginia Emergency Operations Center (VEOC)and Statewide
Mutual Aid (SMA).
A local emergency may be declared by the Director of Emergency Services or the
Coordinator of Emergency Services withthe consent of the Board of Supervisors(see
Section 44-146.21, Commonwealth of Virginia Emergency Services and Disaster Law)
2000. The declaration of a local emergency activates the Emergency Operations Plan
and authorizes the provision of aid and assistance there under. It should be declared
when a coordinated response among several local agencies/organizations must be
directed or when it becomes necessary to incur substantial financial obligations in order
to protect the health and safety of persons and property or to provide assistance to the
victims of a disaster.
The Director of Emergency Servicesor the designated Coordinator of Emergency
Managementwill determine the need to evacuate large areas and will issue orders for
evacuation or other protective action as needed. The Police Department will implement
evacuation and provide security for the evacuated area.
The Director of Emergency Servicesor the designated Coordinator of Emergency
Managementwill notify the Virginia Department of Emergency Management via WebEOC
Basic Plan-15
immediately upon the declaration of a local emergency. Daily situation reports are also
required. All appropriate locally available forces and resources will be fully committed
before requesting assistance from the state. All disaster-related expenditures must be
documented in order to be eligible for post-disaster reimbursement should a federal
disaster be declared.
The heads of operating agencies will maintain plans and procedures in order to be
prepared to effectively accomplish their assigned responsibilities. Reference the annexes
and appendices to this plan. Additional guidance is contained in the SARA Title III Plan.
The Coordinator of Emergency Managementwill assure coordinationbetween the
County's Emergency Operations Plan and the plans and procedures of key facilities and
private organizations within the Countyas appropriate.
The Countymust be prepared to bear the initial impact of a disaster on its own. Help may
not be immediately available from the state or federal government after a natural or man-
made disaster. All appropriate locally available forces and resources will be fully
committed before requesting assistance from the state. Requests for assistance will be
made through the State EOC to the State Coordinator through WebEOC.
The Director of Emergency Servicesor the designatedCoordinator of Emergency
Management, with support from designated local officials, will exercise direction and
control from the EOC during disaster operations. The EOC may be partially or fully staffed
depending on type and scope of the disaster. The EOC will provide logistical and
administrative support to response personnel deployed to the disaster site(s). Available
warning time will be used to implement increased readiness measures which will insure
maximum protection of the population, property, and supplies from the effects of
threatened disasters.
The heads of operating agencies will develop and maintain detailed plans and standing
operating guidelinesnecessary for their departments to effectively accomplish their
assigned tasks. Department and agency heads will identify sources from which
emergency supplies, equipment, and transportation may be obtained promptly when
required. Accurate records of disaster-related expenditures will be maintained. All
disaster-related expenditures will be documented to provide a basis for reimbursement
should federal disaster assistance be needed. In timeof emergency, the heads of County
offices, departments, and agencies will continue to be responsible for the protection and
preservation of records essential for the continuity of government operations. Department
and agency heads will establish lists of succession of key emergency personnel.
The Virginia Emergency Operations Plan requires the submission of the following reports
by local government in time of emergency.
Daily Situation Report
Damage Assessment Report
After-Action Report
Support by military units may be requested through the VirginiaEOC. Military forces,
when made available, will support and assist local forces and may receive from the local
Director of Emergency Services or his designated representative, mission-type requests,
to include objectives, priorities, and other information necessary to accomplish missions.
Basic Plan-16
Emergency assistance may be made available from neighboring jurisdictions in
accordance with mutual aid agreements. Emergency forces may be sent from Roanoke
Countyto assist adjoining jurisdictions. Such assistance will be in accordance with
existing mutual aid agreements or, in the absence of official agreements, directed by the
Director of Emergency Services or, in his/herabsence, the Coordinator of Emergency
Services when he/she determines that such assistance is necessary and feasible.
TheDirector of Emergency Services, the Coordinator of Emergency Managementand the
Department of Social Services will assist disaster victims in obtaining post-disaster
assistance, such as temporary housing and low-interest loans.
This plan is effective as a basis for training and pre-disaster preparedness upon receipt.
It is effective for execution when:
a.Any disasterthreatens or occurs in the Countyand a local disaster is declared
under the provisions of Section 44-146.21, the Commonwealth of Virginia
Emergency Services and Disaster Law of 2000.
b. A state of emergency is declared by the Governor.
The Director of Emergency Services, assisted by the Coordinator of Emergency
Managementhas overall responsibility for maintaining and updating this plan. It should
be updated, improved based on lessons learned, and republished following an actual or
threatened emergency situation. In the absence of such a situation, it should be updated
annually, preferably after a training exercise or drill, as needed. The Coordinator will have
the EOP readopted every four years. Guidance and assistance is provided by the Virginia
Department of Emergency Management. A plan distribution list must be maintained.
Responsible individuals and officials should recommend to the Director of Emergency
Services or the Coordinator of Emergency Managementappropriate improvements and
changes as needed based on experiences in emergencies, deficiencies identified through
drills and exercises, and changes in government structure.
Concurrent Implementation of Other Plans:
The Local Emergency Operations Plan (EOP) is the core plan for managing incidents and
details the local coordinating structures and processes used during incidents. Other
supplemental agency and interagency plans provide details on the authorities, response
protocols, and technical guidance for responding to and managing specific contingency
situations (such as hazardous materials spills, wild land fires, etc.). In many cases these
local agencies manage incidents under these plans using their authorities. These
supplemental agency or interagency plans may be implemented concurrently with the
EOP, but are subordinated to the overarching core coordinating structures, processes,
and protocols detailed in the EOP.
Organization:
When the local emergency operations center (EOC) is activated, there mustbe
coordination between the EOC and of the field operations underway to ensure services
are delivered in a consistent manner and proper resources are utilized.
Roanoke Countyadopted NIMS in 2005from Board of Supervisor action. This formal
adoption was at the September 13, 2005 regularly scheduled meeting resolution #091305-
Basic Plan-17
2. While NIMScoversseveral areas, a primary section is Incident Command Systems.
ICS still covers many areas with the overall emphasis being the proper management and
utilization of resources.
Organization Structure:
In accordance with the National Incident Management System (NIMS) process, resource
and policy issues are addressed at the lowest possible organizational level. If issues
cannot be resolved at that level, they are forwarded up to the next level. Reflecting the
NIMS construct and in alignment with the National Response Framework (NRF), the EOP
includes the following command and coordination structures:
Incident Command Posts, on-scene using the Incident Command System;
Area Command (if needed);
Emergency Operations Centers;
Emergency Support Functions;
Joint Field Office (JFO), which is responsible for coordinating Federal assistance
supporting incident management activities locally;
Local Department of Emergency Management;
Director of Emergency Services;
Coordinator of Emergency Services; and
Incident Commander
Basic Plan-18
The Command and General Staff overall ICS chart as identified from NIMS is as follows;
Command
PIOSafety Officer
Liaison
Finance/
OperationsPlanningLogistics
Administration
SectionSectionSection
Section
Command is the only position that must be filled on every incident, any position not
filled by Command means that Command retains the responsibility for that function.
As an event size and complexity escalates, so do the positions required to properly
manage that event as the span of control for a supervisor should remain between 3
and 7.This organization can be used for any event whether planned or emergency
and also can be expanded as necessary to maintain span of control. Further
description of the various sections, titles and assignments will be found in the
Commandand Control Annex.
Basic Plan-19
The organizational chart for the EOC is as follows with the Director of
Emergency Servicesassuming the “Command” role.
Command
County
Administrator
Emergency
Planning
Management
ESF-5
Emergency Communications Finance and
Human Needs
Servicesand SupportRecovery
Emergency
Services
Oil and
Search and Public Safety and
Firefighting ESF-4Hazardous
Rescue ESF-9Security ESF-13
Materials ESF-10
Basic Plan-20
Human needs
Agriculture and
Public Health
Energy
Natural
Mass Care ESF-6and Medical ESF-
Resources ESF-
ESF-12
8
11
Communications
and Support
Transportation Communications External Affairs
Public Works ESF-3
ESF-1ESF-2ESF-15
Debris
Joint Information
Management, PIO
Center
Permits
.
Basic Plan-21
Finance and
Recovery
Resource Finance Long Term
Management Purchasing Recovery ESF-
ESF-7and Records14
Volunteer and
Damage
Donations
Assessment
Management
Sequence of Action
While it is understood that situations requiring the use of this EOP are varied, most
situations are a result of first responder departments (Fire/Rescue and Police) initially
being notified from the ECC as a result of public requests for service.This initial response
may then escalate to additional notificationsthat require the EOP and/or EOC. The EOP
may also be used in the case of a planned event or potential of a pending disaster such
as a winter storm.
Non-Emergency/Normal Operations
The Public Information Officer (PIO) and the various Countydepartments provide
information to the public in an on-going basis. This may be through a variety of channels
and include general or emergency information.
1.Public information and educational materialswill be provided to the public via
newsletters, brochures, publications, Countyweb-sites, RoCo alerts,and other social
media.
2.Develop, review and exercise emergency operations plans and standard operating
procedures.
Basic Plan-22
3.Assure the viability and accuracy ofemergency contact lists, resource lists and
emergency contracts.
4.Update, review, and maintain the Emergency Operations Plan (EOP).
5.Ensure that the EOP includes a provision that the Virginia Department of Criminal
Justice Services and the Virginia Criminal Injury Compensation Fund shall be
contacted in the event of an emergency (as defined in the EOP) when there are victims
as defined in Code of Virginia §19.2-11.01 The current contact for each organization
must be maintained by the locality. Thisis handled through ESF-13, the Police
Department will coordinate with the Sheriff’sOffice and Western Virginia Regional Jail.
Pre-Incident Actions
The coordinator monitors various outlets for potential threatsthat mayaffect Roanoke
County. These include but are not limited to DHS, VDEM, and NWS. Threats or potential
issues for Roanoke Countyare attempted to be routed to the appropriate departments.
The most common are weather announcements or alerts;particularly during the winter
months and these are forwarded electronically to the E-Team which encompasses all
departments.When a peacetime disaster threatens, all agencies having responsibilities
will take action as called for in their respective functional annex. (Example: aflash flood
watch.)
Response Actions
The response phase of an emergency typically begins at the onset of an emergency until
the event transitions to recovery,though some recovery functions may begin while the
response is still underway.These actions are taken to preserve life, property, the
environment, and the social, economic, and political structure of the community.
Full-scale operations and a total commitment of staff and resources are required to
mobilize and respond in time of emergency. The local EOC must direct and control all
emergency operations. A local emergency should be declared. Damage assessments
begin. There are two phases of emergency operations:
1.Mobilization Phase
Conditions worsen requiring full-scale mitigation and preparednessactivities.
(Example: flash flood warning.)
2.Response Phase
Disaster strikes. An emergency response is required to protect lives and
property.
Some examples of response activities during a disaster are similar to those addressed by
day to day 911 callssuch as;
Police response to control law and order
Response to a fire related emergency
Response to a request for emergency medical care
Basic Plan-23
Disaster response may also include other types of response activities as shown below. In
addition, a heightened system of announcements, warnings and information will be
provided to the public.
Evacuations of endangered areas
Sheltering of evacuated citizens
Accumulation of damage assessment information
Debris assessment requiring removal
Enhanced citizen communications
Some actions that may be necessary at this point in the incident are:
Suspension of daily functions of the government that do not contribute directly to
the emergency operation
Re-direct efforts and resources to accomplish anemergency task
Implement evacuation orders as needed
Open and staff emergency shelters as needed
Assist in assessment and restoration of critical infrastructure
Debris clearance
Submit Situation Reports to the Virginia Emergency Operations Center (VEOC)
Recovery Actions
The recovery phase of an event is the return of the citizens and community to as close to
pre-event condition as possible. Recovery is both a short-term and a long-term process.
Short-term operations restore vital services to the community and provide for basic needs
to the public. Long-term recovery focuses on restoring the community to its normal, or to
an improved, state of affairs. Some recovery activities may have been started in the latter
stages of the response phase but will be continued as needed until completion.
Some examples of recovery activities include:
Initial damage assessment—within 72 hours of impact, complete and submit an
Initial Damage Assessment (IDA) to the VEOC
Provision of temporary housing and food
Staffing of Joint Information Center (JIC) with various entities involved for all
communications
Assess local infrastructure and determine viability forre-entry of residents
Ensure critical infrastructure is repaired and operational
Assess long-term recovery needs
Begin cleanup and restoration of public facilities, businesses, and residences
Restoration of non-vital government services
Establish volunteer reception center and donations management center
Coordinate with state and federal partners on opening of a Joint Field Office (JFO)
Ensure proper clean up and rebuilding processes are in place to include permits
Re-establishment of habitats and prevention of subsequent damage to natural
resources
Protection of cultural or archeological sites during other recovery operations
Basic Plan-24
Mitigation Actions
The mitigation stage of the event is the review of damage(s) and reducing or eliminating
these damages from occurring in the future. This should include a review and updating of
the Hazard Mitigation Plan.
These actions are completed to reduce or eliminate long-term risk to people and property
from hazards and their side effects. During the mitigation process, these issues will need
to be addressed:
Review the All-Hazard Mitigation Plan and update as necessary any mitigation
actions that could be of assistance in preventing similar impacts for a future
disaster.
Work with the Virginia Department of Emergency Management Mitigation Program
to develop mitigation grant projects to assist in the most at risk areas.
Grant programs for loss reduction measures (if available);
Delivery of loss reduction building-science expertise;
Coordination of Federal Flood Insurance operations and integration of mitigation
with other program efforts;
Conducting flood recovery mapping to permit expedited and accurate
implementation of both recovery and mitigation programs;
Predictive modeling to protect critical assets;
Early documentation of losses avoided due to previous hazard mitigation
measures; and
Community education and outreach necessary to foster loss reduction.
Implement mitigation measures in the rebuilding of infrastructure damaged in the
event
The mitigation phase should also include the possibility of hazard mitigation grants
(HMPG) for the reduction of hazards.
Declaration of a Local Emergency
The Roanoke CountyBoard of Supervisorsshall declare by resolution an emergency to
exist whenever the threat or actual occurrenceof a disaster is or threatens to be of
sufficient severity and magnitude to require significant expenditure and a coordinated
response inorder to prevent or alleviate damage, loss, hardship or suffering. A declaration
of a local emergency activates the response and recovery programs of all applicable local
and inter-jurisdictional Emergency Operations Plans and authorizes the furnishing of aid
and assistance in accordance with those plans. A local emergency may be declared by
the Director of Emergency Serviceswith the consent of the local governing board. If the
governing body cannotconvene due to the disaster or other exigent circumstances, the
director or in his/herabsence,the deputy director shall declare the existence of an
emergency, subject to the confirmation by the governing board within forty five(45)days
of the declaration.The Director of Emergency Services or, in his/her absence, the
Coordinator of Emergency Managementwill advise the VirginiaEOC immediately
following the declaration of a local emergency.
When local resources are insufficient to cope with the effects of a disaster and the Board
requests state assistance, the following procedures will apply. The Director of Emergency
Services, by letter to the State Coordinator of Emergency Management, will indicate that
a local emergency has been declared, the local Emergency Operations Plan has been
Basic Plan-25
implemented, available resources have been committed, state assistance is being
requested and, if appropriate, recommend that the Governor declare a state of
emergency. A copy of the resolution declaring a local emergency to exist should
accompany this letter.
Please see page 43, Appendix 9 –Declarationof aLocal Emergency.
After an emergency has passed and there is no longer danger to life and property, the
Declaration of aLocal Emergency will then be rescinded. Note that declaring and
rescinding a local emergency resolution can be performed at the same time during a
regularly scheduledBoard of Supervisor’ssession.
Please see page 44, Appendix 10 –Rescindingof aLocal Emergency.
Activation of the Emergency Operations Center (EOC)
TheDirector or Coordinator of Emergency Servicesmay activate the EOC if the following
conditionsexist:
There is an imminent threat to public safety or health on a large scale
An extensive multiagency/jurisdiction response and coordinationwill be required
to resolve or recover from the emergency or disaster event
The disaster affects multiple jurisdictions within a region thatrely on the same
resources to resolve major emergency events; and/or
The local emergency ordinances are implemented to control the major
emergency or disaster event
Availability of staff and operational needs may allow or require positions to be combined,
or positions to not be filled (responsibilities held by the next higher position).
Communication, Alert and Warning will beprovided to the public through the Public
Information Officer and Director various methods to include; EmergencyAlert System
(EAS), social media, Countywebsite, local mediaor other systemsthat are available.
Administration, Finance and Logistics
All assets (human resources, facility and equipment resources) of the Countywill become
the purview of the Director of Emergency Services/CountyAdministrator of Roanoke
Countyto direct in any way andto respond to an emergency. These assets will typically
be under the control of the various department heads as assigned and may be re-assigned
as needed during an emergency.All Roanoke Countyemployees or volunteers will be
assigned to positions as close to their daily assignments as possible. Where position
assignments may vary, all efforts will be made to ensure safety of these personnel and
appropriate training as needed will be delivered. Personnel may also be required to work
different shifts as those typically assigned inan office setting in order for continued service
delivery for the emergency.
The Directormay also assign this authority to the Coordinator of Emergency
Managementwhile the Countyis operating under a declared emergency.
Basic Plan-26
The Director of Finance is responsible for the procedures, forms and tracking of
expenditures in a potential emergency. This includes all equipment purchases and also
payroll expenses. It is recognized that additional expenditures may be required and
additional staff may be required to assist with purchasing and recording of this information.
The Department of Purchasing which is part of Finance is responsible for the acquisition
of materials and equipment as necessary to respond and address the event. This is further
outlined as part of ESF-7.
Plan Development and Maintenance
Commonwealth of Virginia Emergency Services and Disaster Law of 2000,as amended,
requires jurisdictions to develop, adopt, and keep current a written crisisemergency
management plan(“the Plan”).
Every four years, Roanoke Countyshall conduct a comprehensive review and revision of
its Plan, and the revised plan shall be adopted formally by the Roanoke CountyBoard of
Supervisors.This will be done by resolution with a copy provided to the Virginia
Department of Emergency Management.
The Coordinator of Emergency Management will update the Emergency Operations Plan
as needed, but no less often than annually.The Coordinator will coordinate with each
emergency resource organization and assure the development and maintenance of an
appropriate emergency response capability.
It is the responsibility of the Coordinator or Emergency Management to assure that the
Plan is tested and exercised on a regularbasis, which may bedone through various
methods and drills. Such testing and drills will follow the Homeland Security Exercise
Evaluation Program (HSEEP) as closely as possible. Some examples of exercises are
table top drills, functional and full scale exercises. Activations of the EOP and EOC with
appropriate follow up and updates may take the place of a drill.
Exercise and Training
Trained and knowledgeable personnel are essential for the prompt and proper execution
of the Roanoke CountyEmergency Operations Plan and sub-plans. The Director of
Emergency Serviceswill ensure that all response personnel have a thorough
understanding of their assigned responsibilities in a disaster or emergency situation, as
well as how their role and responsibilities interface with the other response components
of the Emergency Operations Plan. All personnel will be provided with the necessary
training to execute those responsibilities in an effective and responsible manner.
The Coordinatorof Emergency Managementis responsible for the development,
administrationand maintenance of a comprehensive training and exercise program
customizedto the needs of Roanoke County. This program will be comprised of a general,
core, functionally specific, as well as on-going refresher training programs designed to
attain and sustain an acceptable level of emergency preparedness.
The Coordinator of Emergency Managementwill develop, plan, and conduct tabletop,
functional and/or full-scale exercises annually. These exercises will be designed to not
Basic Plan-27
only test the Roanoke CountyEmergency Operations Plan and sub-plans, but to train all
appropriate officials, emergency response personnel, town employees, and improve the
overall emergency response organization and capability of RoanokeCounty. Quasi-public
and volunteer groups and/or agencies will be encouraged to participate. Deficiencies
identified by the exercise will beaddressed immediately. Exercises will be conducted in
accordance with the Homeland Security Exercise and Evaluation Program (HSEEP).
RoanokeCountymay also participate in regional HSEEP exercises, as appropriate.
Training will be based on federal and state guidance. Instructors will be selected from the
Roanoke Countyofficials and staff,stateand federalgovernments, private industry, the
military, and volunteer groups trained in emergency services and response.All training
and exercises conducted in will be documented, typically through the annual reports
submitted to the VDEM Regional Coordinator.
The Coordinator of Emergency Managementwill maintain the training and exercise
schedule and assure that the appropriate resources are available to complete these
activities.
Following each exercise or actual event, an After Action Review (AAR) will take place.
Strengths and areas for improvement will be identified, addressed and incorporated into
an update of the EOP.
Basic Plan-28
Appendix 1 –Glossary of Key Terms
Amateur Radio Emergency Services
A public service organization of licensed amateur radio operators who have voluntarily
registered theirqualifications and equipment to provide emergency communications for
public service events as needed
American Red Cross
Ahumanitarian organizationled by volunteers, that provides relief to victims of disasters
and helps prevent, prepare for, and respond to emergencies. It does this through services
that are consistent with its Congressional Charter and the Principles of the International
Red Cross Movement.
Command Section
One of the five functional areas of the Incident Command System. The function of
command is to direct, control, or order resources, including people and equipment, to the
best possible advantage.
Command Post
That location at which primary Command functions are executed; usually collocated with
the Incident Base, also referred toas the Incident Command Post.
Comprehensive Resource Management
Maximizes the use of available resources, consolidates like resources and reduces the
communications load on the Incident Command Operation.
Coordination
The process of systemically analyzing a situation, developing relevant information, and
informing appropriate personnel of viable alternatives for selection of the most effective
combination of available resources to meet specific objectives.
Decontamination
The process of making people, objects, or areas safe by absorbing, destroying,
neutralizing, making harmless, or removing the Hazardous Materials/HAZMAT
Disaster Field Office (DFO)
An administrative office established by FEMA and staffed by appropriate federal/state
personnelfollowing a disaster declaration by the president.
Emergency
Any occurrence, or threat,whether natural or man-made, which results or may result in
substantial injury or harm to the population or substantial damage to or loss of property or
natural resources and may involve governmental action beyond that authorized or
contemplated by existing law because governmental inaction for the period required to
amend the law to meet the exigency would work immediate and irrevocable harm upon
the citizens or the environment of the Commonwealth or clearly defined portion or portions
thereof.
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Emergency Alert System
A network of broadcast stations interconnecting facilities authorized by the Federal
Communications Commission (FCC) to operate in a controlled manner to warn and inform
the public of needed protective actions in the event of a disaster or emergency situation.
Emergency/Disaster/Incident
An event that demands a crisis response beyond the scope of any single line agency or
service and that presents a threat to a community or larger area. An emergency is usually
an event that can be controlled within the scope of local capabilities; a major emergency
or disaster usually requires resources beyond what is available locally.
Emergency Operations Center(EOC)
A facility from which government directs and controls its emergency operations; where
information about the status of the emergency situation is officially collected, assimilated,
and reported on; where coordination among response agencies takes place; and from
which outside assistance is officially requested.
Emergency Operations Plan(EOP)
A document which provides for a preplanned and coordinated response in the event of an
emergency or disaster situation.
Emergency Management
The preparation for and the carrying out of functions (other than functions for which military
forces are primarily responsible) to prevent, minimize, and repair injury and damage
resulting from natural or manmade disasters. These functions include fire-fighting, police,
medical and health, rescue, warning, engineering, communications, evacuation, resource
management, plant protection, restoration of public utility services, and other functions
related to preserving the public health, safety, and welfare.
Emergency Support Function(ESF)
A functional area of response activity established to facilitate the delivery of Federal
assistance required during the immediate response phase of a disaster to save lives,
protect property and public health and maintain public safety.
Exercise
An activity designed to promote emergency preparedness; test or evaluate emergency
operations plans, procedures, or facilities; train personnel in emergency response duties,
and demonstrate operational capability. There are three specific types of exercises:
tabletop, functional, and full scale.
Evacuation
Assisting people to move from the path or threat of a disaster to an area of relative safety.
Federal Disaster Assistance
Aid to disaster victims and/or state and local governments by federal agencies under
provisions of the Robert T. Stafford Relief and Emergency Assistance Act of (PL 93-288).
Geographic Information System(GIS)
A computer system capable of assembling, storing, manipulating, and displaying
geographically referenced information, i.e.-data identified according to their locations.
Hazardous Materials
Substances or materials which may pose unreasonable risks to health, safety, property,
or the environment when used, transported, stored or disposed of, which may include
Basic Plan-30
materials whichare solid, liquid, or gas. Hazardous materials may include toxic
substances, flammable and ignitable materials, explosives, or corrosive materials, and
radioactive materials.
Hazardous Materials Emergency Response Plan
The plan was developed in responseto the requirements of Section 303 (a) of the
Emergency Planning and Community Right-to-Know Act (Title III) of Superfund
Amendments and Reauthorization Act of 1986. It is intended to be a tool for our
community’s use in recognizing the risks of a hazardous materials release, in evaluating
our preparedness for such an event, and in planning our response and recovery actions.
This plan is separate from the County’s Emergency Operations Plan.
Incident Command System
A model for disaster response that usescommon terminology, modular organization,
integrated communications, unified command structure, action planning, manageable
span or control, pre-designed facilities, and comprehensive resource management. In
ICS there are five functional elements: Command, Operations, Logistics, Planning and
Finance/Administration.
Incident Commander
The individual responsible for the management of all incident operations.
Initial Damage Assessment Report
Areport that provides information regarding overall damage to public and private property,
thereby providing a basis for emergency declaration and/or disaster assistance.This is
due to the VDEM within 72 hours of the event.
Integrated Communications Plan
This plan coordinates the use of available communications meansand establishes
frequency assignments for certain functions.
Interjurisdictional Agency for Emergency Services
Any organization established between contiguous political subdivisions to facilitate the
cooperation and protection of the subdivision in the work of disaster prevention,
preparedness, responseand recovery.
Local Emergency
The condition declared by the local governing body when, in its judgment, the threat or
actual occurrence of a disaster is or threatens to be of sufficient severity and magnitude
to warrant coordinated local government action to prevent, or alleviate loss of life, property
damage, or hardship. Only the Governor, upon petition of a local governing body, may
declare a local emergency arising wholly or substantially out of a resource shortage when
he deems the situation to be of sufficient magnitude to warrant coordinated local
government action to prevent or alleviate the hardship or suffering threatened or caused
thereby.
Local Emergency Planning Committee
Appointed representatives of local government, private industry, business, environmental
groups, and emergency response organizations responsible for ensuring that the
hazardous materials planning requirements of the Superfund Amendments and
Reauthorization Act of 1986 (SARA Title III) are complied with.
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Local Emergency Services Organization
An organization created in accordance with the provisions of Section 44-146.19 of the Code
of Virginiaby local authority to perform local emergency services functions.
Major Disaster/Emergency Determined by the President
These terms are defined in the Stafford Act (Public Law 93-288) and have a specific meaning
in the context of federal disaster relief and emergency assistance. They are declared by the
President when local and state response capabilities are overwhelmed and federal disaster
assistance is needed.
Man-made Disaster
Any industrial, nuclear, or transportation accident, explosion, conflagration, power failure,
resource shortage, or other condition, except enemyaction, resulting from man-made causes,
such as sabotage, oil spills, and other injurious environmental contamination, which threaten
or cause damage to property, human suffering, hardship, or loss of life.
Mitigation
Activities that actually eliminate or reduce the chance occurrence or the effects of a
disaster. Examples of mitigation measures include, but are not limited to, the development
of zoning laws and land use ordinances, State building code provisions, regulations and
licensing for handling and storage of hazardous materials, and the inspection and
enforcement of such ordinances, codes and regulations.
Mobile Crisis Unit
A field response tram staffed and operated by mental health professionals specially
trained in crisis intervention. The Mobile Crisis Unit is available to provide on-scene crisis
intervention to incident victims and to follow up work with victims and formal Critical
Incident Stress Debriefings for service providers after the incident has been brought under
control.
Mutual AidAgreement
A written agreement between agencies and/or jurisdictions in which they agree to assist
one another, upon request, by furnishing personnel and/or equipment in an emergency
situation.
Natural Disaster
Any hurricane, tornado, storm, flood, high water, wind-driven water, tidal wave, tsunami,
earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, or other natural
catastrophe resulting in damage, hardship, suffering, or possible loss of life.
National Response Framework
Is a guide to how the Nation conducts all-hazard response. It is built upon scalable, flexible
and adaptable coordinating structures to align key roles and responsibilities across the
nation.
National Weather Service
The federal agency which provides localized weather information to the population, and
during a weather-related emergency, to state and local emergency management officials.
Preparedness
The development of plans to ensure the most effective, efficient response to a disaster or
emergency. Preparedness activities are designed to help save lives and minimize
Basic Plan-32
damage by preparing people to respond appropriately when an emergency is imminent.
Preparedness also includes establishing training, exercises and resources necessary to
achieve readiness for all hazards, including Weapons of Mass destruction incidents.
Presidential Declaration
A presidential declaration frees up various sources of assistance from the Federal
government based on the nature of the request from the governor.
Primary Department
While several Countydepartments will be performing varied and critical tasks during a
disaster, in most cases only one will be considered the ‘primary.’ The primary department
shall be responsible for detailed planning, testing, and evaluation of their respective
emergency support function. The Department Director of the primary departmentshall
serve as the principle advisor to the CountyAdministratorduring the response and
recovery phase. In addition, the Department Director or the primary agency must assure
that essential operations of his/her agency will continue, unless otherwise directed by the
CountyExecutiveor his/her designee.
Regional Information Coordination Center
The center facilitates communications and coordination among local, state, and federal
government authorities to ensure an effective and timely response to regional
emergencies and incidents, including coordination of decision-making regarding events
such as closings, early release of employees, evacuation, transportation decisions, health
response, etc.
Recovery
Recovery involves restoring systems to normal after the emergency. Some long-term
recovery actions may continue for months or even years.
Severe Weather Warning
An advisory broadcast message from the National Weather Service (NWS), which indicates
the probability of a particular severe weather storm is high and is an alert to the public of such
severe weather conditions.
Severe Weather Watch
An advisory broadcast message which indicates the probability of a particular severe weather
storm is high and is an alert to the public of such severe weather conditions.
Situation Report
A form which, when completed at the end of each day of local Emergency Operations
Center operations, will provide the Countywith an official daily summary of the status of
an emergency and of the local emergency response. A copy should be submitted to the
State EOC via fax or submitted through the Virginia Department of Emergency
Management website.
Span of Control
As defined in the Incident Command System, Span of Control is the number of
subordinates one supervisor can manage effectively. Guidelines for the desirable span of
control recommend three to seven persons. The optimal number of subordinates is five
for one supervisor.
Basic Plan-33
Stafford Act
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as
amended by Public Law 100-707. In this plan it is referred to as “The Stafford Act.” A federal
statute that provides for the prompt delivery of federal assistance to affected local
governments and individuals following a major disaster, especially when state and local relief
resources are overwhelmed.
Standing Operating Guidelines (SOGs)
Preplanned instructions, usually in checklist format, which are used to facilitate the completion
of assigned tasked in time of emergency. SOGs supplement EOPs and are usually published
separately. They include items such as call-up lists, manning documents, and resource lists.
State of Emergency
The condition declared by the Governor when, in his judgment, a threatened or actual
disaster in any part of the State is of sufficient severity and magnitude to warrant disaster
assistance by the State to supplement local efforts to prevent or alleviate loss of life and
property damage.
Superfund Amendments and Reauthorization Act of 1986
Established Federal regulations for the handling of hazardous materials.
Unified Command
Shared responsibility for overall incident management as a result of a multi-jurisdictional
or multi-agency incident. In the event of conflicting priorities or goals, or where resources
are scarce, there must be a clear line of authority for decision-making. Agencies contribute
to unified command by determining overall goals and objectives, jointly planning for
tactical activities, conducting integrated tactical operations and maximizing the use of all
assigned resources.
Voluntary Organizations Active in Disasters (VOAD)
Coalition of nongovernmental agencies that actively participate in disaster response and
recovery.
Warning
The alerting of public officials, emergency support services, and the general public to a
threatened emergency or disaster situation.
Weapons of Mass Destruction
Any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant
charge of more than 4 ounces, or a missile having an explosive incendiary charge of more
than 0.25 ounce, or mine or device similar to the above; poison gas; weapon involving a
disease organism; or weapon that is designed to release radiation or radioactivity at a
level dangerous to human life. (Source: 18 USC 2332a as referenced in 18 USC 921).
Appendix 2 –List of Acronyms
ARES Amateur Radio Emergency Service
APHISAnimal and Plant Health Inspection Service
CAPCivil Air Patrol
Basic Plan-34
CERTCommunity Emergency Response Team
CFOChief Financial Officer
CRCommunity Relations
DACDisaster Application Center
DSCODeputy State Coordinating Officer
DHSDepartment of Homeland Security
DRCDisaster Recovery Center
DMMEDepartment of Mines, Minerals, and Energy
DRMDisaster Recovery Manager
EASEmergency Alert System
EOCEmergency Operations Center
EOPEmergency Operation Plans
ESFEmergency Support Function
EPAEnvironmental Protection Agency
ERT-AEmergency Response Team –Advance Element
FBIFederal Bureau of Investigation
FCOFederal Coordinating Officer
FEMAFederal Emergency Management Agency
ICSIncident Command System
IFLOWSIntegrated Flood Observing and Warning System
JICJoint Information Center
JFOJoint Field Office
LEPCLocal Emergency Planning Committee
MACCMulti-agency Command Center
MEDEVACMedical Evacuation
MOAMemorandum of Agreement
MOUMemorandum of Understanding
MSDSMaterial Safety Data Sheets
NAWASNational Warning System
NCRNational Capital Region
NGONongovernmental Organization
NIMSNational Incident Management System
NOAANational Oceanic and Atmospheric Administration
NRCNuclear Regulatory Commission
NRPNational Response Plan
NWSNational Weather Service
Basic Plan-35
PDAPreliminary Damage Assessment
PIOPublic Information Officer
POCPoint of Contact
RACESRadio Amateur Civil Emergency Services
SARSearch and Rescue
SARA Superfund Amendments and Reauthorization Act
SCCState Corporation Commission
SOGStandard Operating Guidelines
USACEU.S. Army Corps of Engineers
USCGU.S. Coast Guard
USDAU.S. Department of Agriculture
VFDA Virginia Funeral Directors Association, Inc.
VOADVoluntary Organizations Active in Disaster
WAWASWashington Area Warning System
WMDWeapons of Mass Destruction
Basic Plan-36
Appendix 3 –Authorities and References
Federal
1.The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law
93-288, as amended
2.The Homeland Security Act
3.National Response Framework
4.Local and Tribal NIMS Integration: Integrating the National Incident Management
System into Local and Tribal Emergency Operations Plans and Standard Operating
Procedures, V. 1,Department of Homeland Security
5.NIMSResourceTyping
http://www.fema.gov/emergency/nims/ResourceMngmnt.shtm#item4
6.Comprehensive Preparedness Guide 101,March, 2009
State
1.The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as
amended
2.The Virginia Disaster and Emergency Management Laws, 2017 Edition
3.The Commonwealth of Virginia Emergency Operations Plan, March 2015
Local
1.Regional Hazard Mitigation Plan, Roanoke Countysection
2.Roanoke CountyComprehensive Plan
Appendix 4 –Matrix of Responsibilities
Basic Plan-37
Term Recovery
-
#15
ESF # 1TransportationESF # 2CommunicationsESF # 3Public WorksESF #4 Fire FightingESF #5Emergency ManagementESF #6Mass CareESF #7Resource SupportESF #8Health & MedicalESF #9Search & RescueESF
#10 Hazardous MaterialsESF #11Agriculture & Natural ResourcesESF #12EnergyESF # 13Public SafetyESF #14LongESF External AffairsESF#16MilitaryESF#17Volunteer & Donations Management
Department
Appalachian Power
(AEP)
Administration and
CountyAttorney
Budget
Comm IT
Economic &
Community
Development
Finance
Fire and Rescue
General Services
Human Resources
Libraries
Parks and
Recreation
Public Information
Police
Real Estate
Valuation
RVTV
Schools
Sheriff
Social Services
Treasurer
Health Department
Red Cross
Primary or Lead Department
Assisting or Support Department
Appendix 5 –Succession of Authority
Basic Plan-38
Continuityof Governmentis critical to the successful execution of emergency operations.
Therefore, the following lines of succession are specified in anticipation of any
contingency, which might result in the unavailability of the ranking member of the
administrative hierarchy. The decision-making authority for each organization or service
function is listed below by position in decreasing order.
Organization/Service Function Authority in Line of Succession
Roanoke CountyBoard of Supervisors1. ChairPerson
2.Vice-Chair
3.Senior Member
Directorof Emergency Services1. CountyAdministrator
2. Assistant CountyAdministrator
3. Assistant CountyAdministrator
Deputy Director1. Chief of Fire and Rescue
2. Chief of Police
3. Communications IT Director
Coordinator of Emergency Management1. Coordinator, Fire/Rescue DeputyChief
Basic Plan-39
Appendix 6 –Emergency Operations Plan Distribution List
The Roanoke CountyEmergency Operations Plan will be maintained by the Coordinator
of Emergency Management. Copies (electronic or hard copy) will be made available to all
CountyDepartment Heads and the Virginia Department of Emergency Management
(VDEM). Hard copies also maintained for use in the Emergency Operations Center.
Basic Plan-40
Appendix 7 –Essential Records
Court Records
The preservation of essential records for the locality is the responsibility of the Clerk of the
Circuit Court. All essential records are to be stored in the records vault located in the Office
of the Clerk of the Circuit Court. These records include the following:
Real Estate Records*
Criminal Records
Wills
Civil Records
Chancery Records
Marriage Licenses
The evacuation of records in the event of an emergency will be accomplished only by
approval of the Clerk of the Circuit Court.
The loading and transportation of these records is the responsibility of the Sheriff’s
Department.
* Acopy of all real estate records for the locality is stored in the Archives,
State Library, Richmond, Virginia.
Agencies/Organizations
Each agency/organization within the structure of local government should establish its
own records protection program. Those records deemed essential for continuing
government functions should be identified and procedures should be established for their
protection, such as duplicate copies in a separate location and/or the use of safe and
secure storage facilities. Provisions should be made for the continued operations of
automated data processing systems and records.
Basic Plan-41
Appendix 8 –NIMS AdoptionResolution
Basic Plan-42
Basic Plan-43
Appendix 9–Declaration of a Local Emergency
WHEREAS, the Director of Emergency Servicesof Roanoke Countyhas hereby found:
1.That due to _____________(Specify Event)__________, Roanoke Countyis
facing/faced dangerous conditions;
2.That due to the ____________(Specify Event)__________, a condition of extreme
peril to life and property necessitates/necessitated the proclamation of the existence of a
local emergency;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that an emergency does now/or did
exists throughout said Jurisdiction; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said
emergency, the powers, functions, and duties ofthe Emergency Management
Organization of Roanoke Countyshall be/were those prescribed by State Law and the
Ordinances, Resolutions, and approved plans of Jurisdictionin order to mitigate the effects
of said emergency.
________________________
Date
___________________________
Chair, Board of Supervisors
Roanoke County
Commonwealth of Virginia
Attest: _________________________
Clerk, Board of Supervisors
Roanoke County
Commonwealth of Virginia
Basic Plan-44
Appendix 10–Rescindingof aLocal Emergency
WHEREAS, the Director of Emergency Servicesof Roanoke Countyhas hereby found:
1.That on ________, 20__the CountyAdministrator in accordance with State Code
Section 44-146.21 declareda local emergency due to _______(Specify Event)_______;
2.On _________, 20__the Board of Supervisors ratified the Declaration of a Local
Emergency set on _________, 20__by the CountyAdministrator, and the governing body,
when in its judgement all emergency actions have been taken, shall take appropriate
action to end the declaration of emergency. Roanoke Countyhas ended its emergency
phase in the above named event and has begun its recovery phase as defined in the
County’s Emergency Operation Plan (EOP);
NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Roanoke CountyBoard of
Supervisors that the Declaration of a Local Emergency of _________, 20__ ended
throughout the Countyof Roanoke effective ____________, 20__.
________________________
Date
___________________________
Chair, Board of Supervisors
Roanoke County
Commonwealth of Virginia
Attest: _________________________
Clerk, Board of Supervisors
Roanoke County
Commonwealth of Virginia
Basic Plan-45
Appendix 11-Record of Changes
Changes to Roanoke County’s Emergency Operations Plan (EOP) are made following an
After Action Review and Lessons Learned from previous disasters and/or training
exercises. The EOP is updated annually to ensure accuracy of capabilities and plan
content. Suggested changes or recommendations to enhance the EOP should be
submitted to the Coordinator of Emergency Services.
All agencies who have responsibilities in the EOP should notify the Coordinatorof
Emergency Services immediately if their capabilities change, regardless of benefit
or detriment, thus ensuring the EOP doesn’t make the agency responsible for
capabilities that no longer exist and prevent the assignment of new responsibilities.
Date of Page or Section Summary of ChangeName of Person
ChangeChangedAuthorizing Change
Basic Plan-46
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Unaudited
OutstandingOutstanding
June 30, 2019AdditionsDeletionsSeptember 24, 2019
General Obligation Bonds$1,866,987$-$-$1,866,987
VPSA School Bonds91,947,188-8,885,42283,061,766
Lease Revenue Bonds75,035,000--75,035,000
Subtotal168,849,175-8,885,422159,963,753
Premiums11,356,389--11,356,389
$180,205,564$-$8,885,422-$171,320,142
Submitted ByLaurie L. Gearheart
Director of Finance and Management Services
Approved ByDaniel R. O'Donnell
County Administrator
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22.16%61.57%
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County of Roanoke, Virginia
Funds Invested in the VML / VACO OPEB Pooled Trust
Portfolio I
Annual Report to the Board of Supervisors
Prior FiscalFiscal Year EndedCumulative
YearsJune 30, 2019Total
Beginning Balance$ 6,531,608.00$ -
Contributions 3,819,627.00 121,825.00 3,941,452.00
Investment Income 9,968.04 3,211.25 13,179.29
Membership fee (5,000.00) - (5,000.00)
Program and bank fees (45,080.00) (7,567.47) (52,647.47)
Net unrealized gain (loss) 2,752,092.96 302,433.35 3,054,526.31
$ 6,531,608.00$ 6,951,510.13$ 6,951,510.13
The Local Finance Board of the County of Roanoke, Virginia has met all of its obligations for
FY 2018-2019. The Local Finance Board members are Kevin Hutchins, Penny Hodge,
Paul Mahoney, Rebecca Owens, Susan Peterson and Laurie Gearheart.
The above schedule summarizes the funds that are under the responsibility of the Local
Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool,
Portfolio I, as authorized by the Roanoke County Board of Supervisors.
Submitted by:
Kevin Hutchins
Chairman, Roanoke County Local Finance Board
Roanoke County Public Schools, Virginia
Funds Invested in the VML / VACO OPEB Pooled Trust
Annual Report to the Board of Supervisors
Prior FiscalFiscal Year EndedCumulative
YearsJune 30, 2019Total
Beginning Balance$ 744,176.16$ -
Contributions 496,157.00 184,580.00 680,737.00
Investment Income 1,007.78 477.47 1,485.25
Membership fee - - -
Program and bank fees (6,992.36) (1,370.39) (8,362.75)
Net unrealized gain (loss) 254,003.74 34,856.30 288,860.04
$ 744,176.16$ 962,719.54$ 962,719.54
Roanoke County Schools joined the OPEB Pooled Trust in 2012 in response to the implementation
of GASB Statement 45 which required the School System to recognize the cost of retiree health
benefits in the year when the e3mployee services are rendered. Participation in a trust allowed the
School System to utilize more favorable actuarial terms in determining the overall liability for the
future benefit.
The Local Finance Board of the County of Roanoke, Virginia has oversight of the OPEB Pooled
Trust and has met all of its obligations for 2018-2019. The Local Finance Board members
are Susan Peterson, Penny Hodge, Kevin Hutchins, Paul Mahoney, Rebecca Owens and
Laurie Gearheart
The above schedule summarizes the funds that are under the responsibility of the Local
Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool, as
authorized by the Roanoke County Board of Supervisors.
Submitted by:
Kevin Hutchins
Chairman, Roanoke County Local Finance Board
ACTION NO.___________________
ITEM NUMBER_______________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: September 24, 2019
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31-Aug-19
SUMMARY OF INFORMATION:
CASH INVESTMENT:
SUNTRUST CON3,489,803.193,489,803.19
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA704.00
SCOTT STRINGFELLOW 28,003,448.02
WELLS FARGO3,000,000.00
WELLS FARGO CONTRA(3,490.00)31,000,662.02
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION 27,483,206.2127,483,206.21
MONEY MARKET:
ATLANTIC UNION BANK2,010,098.69
AMERICAN NATIONAL BANK2,062,027.21
BRANCH BANKING & TRUST96,795.90
HOMETRUST BANK11,631.07
SCOTT STRINGFELLOW 34,642,808.38
WELLS FARGO6,227,141.77
BANK OF THE JAMES510,799.6845,561,302.70
TOTAL107,534,974.12
09/24/19
ACTION NO.
ITEM NO. N.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 24, 2019
AGENDA ITEM: Work session to review with the Board of Supervisors the
preliminary and unaudited financial results for the fiscal year
ending June 30, 2019 for the County of Roanoke, Virginia
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY:
County Administrator
ISSUE:
Provide the Board of Supervisors a preliminary overview of the financial results for fiscal
year ending June 30, 2019.
BACKGROUND:
Per Section 4-4 and 4-5 of the County of Roanoke's Comprehensive Financial Policy,
County staff will provide a year-end comparison of budgeted to actual revenues and
expenditures for the previous fiscal year. This presentation provides an overview of the
budgeted and actual revenues and expenditures of the general government and other
funds, along with information on fund balance reserves and policies.
DISCUSSION:
The Department of Finance and Management Services is currently working through the
financial results for fiscal year ending June 30, 2019, and preparing for the annual audit
of those results. The purpose of this work session is to provide the Board of Supervisors
with preliminary and unaudited revenue and expenditure information for County funds
as of June 30, 2019. Department of Finance and Management Services staff will review
the attached PowerPoint presentation at the work session. Additional information
regarding fiscal year ending June 30, 2019 revenues and expenditures will be provided
at the work session.
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FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the preliminary financial results
for fiscal year ending June 30, 2019.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive the preliminary financial results
for fiscal year ending June 30, 2019.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 24, 2019
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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