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HomeMy WebLinkAbout10/22/2019 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,OCTOBER 22, 2019 RESOLUTION 102219-1APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 22, 2019,designated as Item G-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through6 inclusive, as follows: 1.Approval of minutes –September 24, 2019; October 8, 2019; October 10, 2019 2.Designation of voting delegate to the Virginia Association of Counties (VACo) Conference to be held November 10-12, 2019 3.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Edith Jones, Custodian, upon her retirement after more than twenty- eight (28) years of service 4.Request to accept and allocate funds in the amount of $18,609 from the Commonwealth of Virginia to the Clerk of the Circuit Court 5.Request to accept and allocate a Stormwater Management (SWM) Program grant in the amount of $600,000 from the Department of Environmental Quality for restoration of Wolf Creek Stream Restoration –Water Quality Improvement Project at Goode Park –Phase I 6.Resolution petitioning the Governor of the Commonwealth of Virginia to declare Roanoke County a drought disaster area Page 1of 2 ACTION NO. A-102219-1.a ITEM NO. G-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:October 22, 2019 AGENDA ITEM:Designation of voting delegate to the Virginia Association of Counties (VACo) Conference to be held November 10-12, 2019 SUBMITTED BY:Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY:Daniel R. O’Donnell County Administrator ISSUE: Designation of voting delegate to VACo BACKGROUND: The Virginia Association of Counties' (VACo) annual conference will be held November 10-12, 2019. They have requested that each county designate arepresentative of its Board of Supervisors as well as an alternate to cast its votes at the annual business meeting on Tuesday, November 12, 2019. The voting credentials form must be submitted to VACo by November 1, 2019. DISCUSSION: Chairman Phil C. North will be attending the conference and it is recommended that he be appointed as Roanoke County's voting representative for 2019. Additionally, it is recommended that Daniel R. O’Donnell, County Administrator, be designated as the alternate. FISCAL IMPACT: There is no fiscal impact associated with this Board action. Page 1of 2 STAFF RECOMMENDATION: Staff recommends appointing Phil C. North and Daniel R. O'Donnell as the voting representatives for 2019. VOTE: Supervisor Peters moved to approvethe voting representative. Supervisor Radford seconded the motion. Motion approved. YesNoAbsent Mr. Assaid Mr. Hooker Mr. Radford Mr. Peters Ms. North Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 2019 RESOLUTION 102219-1.bEXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO EDITH JONES, CUSTODIAN, UPON HER RETIREMENT AFTER MORE THAN TWENTY– EIGHT (28) YEARS OF SERVICE WHEREAS,Edith Jones was employed by Roanoke County on June 24, 1991; and WHEREAS, Ms. Jones retired on October 1, 2019, after twenty-eight (28) years andthree (3) months of devoted, faithful and expertserviceto Roanoke County; and WHEREAS,Ms. Jones,through heremployment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County;and WHEREAS, throughout Ms. Jones’ tenure with Roanoke County, sheplayed an integral role inthe cleanliness and overall quality presentation of County facilities, to include the Roanoke County Courthouse, Hollins Library, Roanoke County Administration Center and Roanoke County Public Service Center. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to EDITH JONESfor more than twenty-eight (28)years of capable, loyal,and dedicated service to Roanoke County; and FURTHER,the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1of 2 ACTION NO. A-102219-1.c ITEM NO. G-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:October 22, 2019 AGENDA ITEM:Request to accept and allocate funds in the amount of $18,609 from the Commonwealth of Virginia to the Clerk of the Circuit Court SUBMITTED BY:Jill Camilletti Deputy Clerk IV APPROVED BY:Daniel R. O’Donnell County Administrator ISSUE: Request to accept and allocate funds in the amount of $18,609 to the Clerk of the Circuit Court from the Commonwealth of Virginia BACKGROUND: Technology Trust Funds representing fees collected by the Roanoke County Circuit Court Clerk's Office, have been received from the State in the amount of $18,609. In accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four of every five dollar fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly Page 1of 2 maintenance bill from the Supreme Court for maintaining their records, equipment, etc. and funds to offset the cost of postage. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $18,609 to the Clerk of Circuit Court from the Commonwealth of Virginia. VOTE: Supervisor Peters moved to accept and appropriate the funds. Supervisor Radford seconded the motion. Motion approved. YesNoAbsent Mr. Assaid Mr. Hooker Mr. Radford Mr. Peters Ms. North cc:Jill Camilletti, Deputy Clerk IV Meredith Thompson, Budget Division Director Laurie Gearheart, Director of Finance and Management Services Page 2of 2 ACTION NO. A-102219-1.d ITEM NO. G-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:October 22, 2019 AGENDA ITEM:Request to accept and allocate a Stormwater Management (SWM) Program grant in the amount of $600,000 from the Department of Environmental Quality for restoration of Wolf Creek Stream Restoration Project at Goode Park –Phase I SUBMITTED BY:Tarek Moneir Acting Director of Development Services APPROVED BY:Daniel R. O’Donnell County Administrator ISSUE: Accept and allocate a Stormwater Management (SWM) Program grant in the amount of $600,000 from the Department of Environmental Quality for Stream Restoration of Wolf Creek at Goode Park -Phase I BACKGROUND: The Roanoke River is impaired by excessive sediment. Roanoke County has an obligation under its Municipal Separate Storm Sewer System (MS4) Permit to lower discharges of sediment to the Roanoke River towards meeting its Waste Load Allocation. The staff applied for grant from the Department of Environmental Quality (DEQ) for a Water Quality improvement project at Goode Park. The project is to restore Wolf Creek to a more natural stream condition. DISCUSSION: Roanoke County was selected by the Virginia Department of Environmental Quality- Stormwater Local Assistance fund for a grant to facilitate the stream restoration of Wolf Creek at Goode Park,Phase I. The estimated cost of the project is $600,000 excluding staff time for administration. This project will lower sediment discharge to the Roanoke River and it will mitigate erosion Page 1of 2 that is occurring in the stream causing damage to the park and the adjacent Wolf Creek Greenway. This project will use natural stream restoration methods, including the use of natural stone and vegetation, to stabilize approximately 1,000 linear feet of Wolf Creek FISCAL IMPACT: State grant funds in the amount of $300,000 and local matching funds (50%) in the amount of $300,000 were appropriated in the 2020-2029 Capital Improvement Program for the NPDES-MS4 BMP Construction program. These funds need to be allocated from the NPDES-MS4-BMP project to the Wolf Creek atGoode Park-Phase I stream restoration project. STAFF RECOMMENDATION: Staff recommends accepting the grant from the Virginia Department of Environmental Quality and allocating funds in the amount of $600,000 for the stream restoration of Wolf Creek at Goode Park-Phase I. VOTE: Supervisor Peters moved to accept and appropriate the funds. Supervisor Radford seconded the motion. Motion approved. YesNoAbsent Mr. Assaid Mr. Hooker Mr. Radford Mr. Peters Ms. North cc:Tarek Moneir, Acting Director of Development Services Meredith Thompson, Budget Division Director Laurie Gearheart, Director of Finance and Management Services Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 2019 RESOLUTION 102219-1.ePETITIONING THE GOVERNOR OF THE COMMONWEALTH OF VIRGINIA TO DECLARE ROANOKE COUNTY A DROUGHT DISASTER AREA WHEREAS, there continues to be dry conditions throughout the fall of 2019 in RoanokeCounty, Virginia, which have caused widespread, substantial grass and grazing land damage;and WHEREAS, unseasonably high temperatures are accelerating the effects of the rainfall deficit;and WHEREAS, livestock water resources are declining;and WHEREAS, the lack of sufficient pasture has required farmers to use winter feed reserves;and WHEREAS, there does not appear to be any significant relief in the foreseeable future;and WHEREAS, these conditions have and continue to cause financial loss to the farmers in RoanokeCounty. NOW, THEREFORE BE IT RESOLVED, that the RoanokeCounty Board of Supervisors hereby petitions the Honorable Ralph Northam, Governor of the Commonwealth of Virginia, to declare RoanokeCounty a drought disaster area in order to provide the means for those affected to qualify for some relief assistance. Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 2019 ORDINANCE 102819-2REZONINGAPPROXIMATELY 1.44 ACRES FROM R-1, LOW DENSITY RESIDENTIAL, TO C-1, LOW INTENSITY COMMERCIAL DISTRICT, FOR A MEDICAL OFFICE, FREE-STANDING EMERGENCY ROOM, LOCATED AT 1423 WEST RURITAN ROAD(TAX MAP NO. 050.05-01-06.00-0000), IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, upon the petition of Lewis Gale Medical Center, as contract purchaser of the property at issue, to rezone approximately 1.44 acres from R-1 (Low Density Residential) to C-1 (Low Intensity Commercial) with proffered conditions, located at 1423 WestRuritan Road to develop a medical office, free-standing emergency room, for medical use; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 2019; and WHEREAS, the Planning Commission recommended approvalof the petition; and WHEREAS, the first reading of this ordinance was held on September 24, 2019, and the second reading and public hearing were held on October 22, 2019; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINEDby the Board of Supervisors of Roanoke County, Virginia, as follows: 1.The Board approves the rezoning requested by petition of Lewis Gale Medical Centerto rezone the parcel located at 1423 West Ruritan Road, Tax MapNo. 050.05-01-06.00-0000), IN THE HOLLINS MAGISTERIAL DISTRICTfrom R-1 to C-1 for construction of a9,410square foot office building for medical use. Page 1of 3 2.The Board accepts the voluntary proffered conditions offered by the petitioner as: a.The site shall be developed in substantial conformance with the Lewis-Gale FSED Rezoning Concept Plan prepared by Crunk Engineering, LLC and dated August 9, 2019, subject to any changes required by the County of Roanoke during the site plan review process. b.The building shall be developed in substantial conformance with the architectural rendering for the Lewis-Gale Freestanding Emergency Room filed with the application subject to any changes required by the County of Roanoke during the building plan review process. c.The applicant shall have an agreement with a private ambulance company to provide transportation for patients of the facility who require transfer to a hospital when the free-standing emergency facility is open to the public and operating. d.No blasting will be conducted on the property during the excavation, grading and preparation of the site and the construction of the building and other improvements. 3.The Board further finds that the proffered conditions: a.Have a reasonable relation to the rezoning; b.Are in conformity with the comprehensive plan; c.Are clearly understood and enforceable; and d.Do not require or allow a design or standards that are less restrictive than are now covered under the County’s current development regulations. 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