HomeMy WebLinkAbout4/28/2020 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON APRIL 28, 2020
RESOLUTION 042820-1 APPROVING THE TEMPORARY EXTENSION
OF AN EXISTING FIRE STATION AGREEMENT WITH BOTETOURT
COUNTY
WHEREAS, §§ 27-2, 27-4, and 27-23.9 of the Code of Virginia (1950), as
amended, authorize local governments to cooperate in the furnishing of fire and
emergency medical response and related issues; and
WHEREAS, the County of Botetourt and the County of Roanoke have
demonstrated a pattern of successful cooperation through the joint operation of the Read
Mountain Fire Station; and
WHEREAS, pursuant to an agreement dated May 10, 1990, the Roanoke County
Fire and Rescue Department and the Botetourt County Fire and Rescue Department have
been jointly operating the Read Mountain Fire Station, located at 43 Eastpark Dr.,
Roanoke, VA 24019 (the Fire Station Agreement); and
WHEREAS, the Fire Station Agreement will expire on May 11, 2020. Upon the
expiration of the Fire Station Agreement, Botetourt County will assume sole ownership
and management of the Read Mountain Fire Station; and
WHEREAS, it is proposed that the Fire Station Agreement be temporarily extended
until June 30, 2020 (the end of the current fiscal year); and that that a new mutual aid
agreement between the parties be created, wherein emergency services will continue to
be provided to all areas of both Botetourt and Roanoke Counties, as they are presently
offered from the Read Mountain Fire Station. It is anticipated that a new mutual aid
agreement will be brought before the Board at a later date.
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NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that:
1. The continued joint exercise of powers, privileges and authority with the County
of Botetourt and the County of Roanoke, in the establishment and maintenance
of mutual aid for emergency fire and medical services, is hereby approved.
2. The Board hereby authorizes the extension of the existing above-mentioned
Fire Station Agreement to June 30, 2020, in substantially the form as attached
to this resolution, and authorizes the County Administrator and Chief of Fire
and Rescue, or their designees, to execute this agreement extension on behalf
of Roanoke County, upon a form as approved by the County Attorney.
3. This resolution shall be effective from and after the date of its adoption.
On motion of Supervisor North to adopt the resolution, seconded by Supervisor
Peters and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A (TORY TESTE:
Debbarah C. Jacky
Chief Deputy Clerk he Board of Supervisors
cc: Stephen G. Simon, Chief of Fire and Rescue
Peter S. Lubeck, County Attorney
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 28, 2020
RESOLUTION 042820-2 APPOINTING REBECCA M. JAMES AS
ZONING ADMINISTRATOR FOR ROANOKE COUNTY
WHEREAS, §15.2-2286.A.4 of the Code of Virginia provides for the appointment
or designation of a zoning administrator to administer and enforce the localities zoning
ordinance; and
WHEREAS, §30-5 of the Roanoke County Code lists the powers, duties and
responsibilities of the zoning administrator; and
WHEREAS, on February 25, 2020, the Board of Supervisors authorized the
appointment of Rebecca M. James as Acting Zoning Administrator; and
NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisors of Roanoke
County, as follows:
1. That it rescinds the appointment of Rebecca M. James as Acting Zoning
Administrator.
2. That it appoints Rebecca M. James as Zoning Administrator for Roanoke
County.
3. That the Zoning Administrator is authorized to designate such deputy or
assistant zoning administrator as she may deem appropriate to assist in the
administration and enforcement of the Roanoke County Zoning Ordinance.
4. That this resolution shall be effective May 4, 2020.
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On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
North, and carried by the following recorded vote:
AYES: Supervisors Hooker, North, Peters, Radford
ABSTAIN: Supervisor Mahoney
NAYS: None
Chief Deputy Clerk
cc: Philip Thompson, Director of Planning
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yrs
ACTION NO. A -0428-3.a
ITEM NO. G-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 2020
AGENDA ITEM: Request to accept and allocate funds in the amount of
$6,849.68 from the Commonwealth of Virginia to the Clerk of
the Circuit Court
SUBMITTED BY:
APPROVED BY
ISSUE:
Jill Camilletti
Deputy Clerk IV
Daniel R. O'Donnell
County Administrator
Request to accept and allocate funds in the amount of $6,849.68 to the Clerk of the
Circuit Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds representing fees collected by the Roanoke County Circuit
Court Clerk's Office, have been received from the State in the amount of $6,849.68. In
accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks Office
shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's
Office can request the fees that were assessed the previous month. The code section
further states that four of every five dollar fee shall be allocated by the Compensation
Board from the trust fund for the purposes of obtaining and updating office automation
and information technology equipment including software and conversion services;
preserving, maintaining and enhancing court records, including but not limited to the
costs of repairs, maintenance, land records, consulting services, service contracts,
redaction of social security numbers from land records and system replacement or
upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly
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maintenance bill from the Supreme Court for maintaining their records, equipment, etc.
and funds to offset the cost of postage.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds
are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $6,849.68 to the Clerk of Circuit Court from
the Commonwealth of Virginia.
VOTE:
Supervisor Peters moved to accept and allocate the funds. Supervisor North seconded
the motion. Motion approved.
cc: Jill Camilletti, Deputy Clerk IV
Meredith Thompson, Budget Division Director
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Yes
No
Abstain
Mr. Mahoney
®
❑
❑
Mr. Hooker
®
❑
❑
Mr. North
®
❑
❑
Mr. Peters
®
❑
❑
Mr. Radford
®
❑
❑
cc: Jill Camilletti, Deputy Clerk IV
Meredith Thompson, Budget Division Director
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 28, 2020
RESOLUTION 042820-3.b APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2020-2021
WHEREAS, Section 24.13 of the Regional Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke
Regional Airport Commission provides that the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated April 21, 2020, a copy of which is on file in the office
of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the fiscal year 2020-2021
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year 2020-2021 budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the April 21,
2020, report of the Commission Executive Director, a copy of which is incorporated by
reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
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AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A DOPY TESTE:
Debo);ah C. Jackd / /
Chief Deputy Clerk he Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
Tim Bradshaw, Executive Director, Roanoke Regional Airport
Cecelia F. McCoy Clerk, Roanoke City Council
Crystal Williams, Executive Secretary, Salem City Manager
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 28, 2020
RESOLUTION 032820-3 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM G CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 28,
2020, designated as Item G - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1. Approval of minutes -- February 25, 2020; March 10, 2020; March 17, 2020
2. Request to accept and allocate funds in the amount of $6,849.68 from the
Commonwealth of Virginia to the Clerk of the Circuit Court
3. Resolution approving the Roanoke Regional Airport Commission budget for
fiscal year 2020-2021
4. Resolution supporting participating in the Virginia Juvenile Community Crime
Control Act (VJCCCA) Grant Program of the Department of Juvenile Justice for
the 2020-2021 and 2021-2022 fiscal years
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
Deblwah C. Jack/ /
Chief Deputy Cle to the Board of Supervisors
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 28, 2020
RESOLUTION 042820-3.c TO APPROVE PARTICIPATION IN AND
CONDITIONS OF THE VIRGINIA JUVENILE COMMUNITY CRIME
CONTROL ACT (VJCCCA) GRANT FOR FISCAL YEARS 2020-2021 and
2021-2022 AND TO ALLOW PARTICIPATION BY THE CITY OF SALEM
WHEREAS, the County of Roanoke has participated in the Virginia Juvenile
Community Crime Control Act (VJCCCA) program in the past allowing the Court Service
Unit to provide direct services, substance abuse services and probation activities
associated with the Juvenile Court; and
WHEREAS, through the Juvenile Intervention Services Program of Roanoke
County's Court Services Unit, the grant funds have been administered to assist the court
by providing immediate and random urine screens, community service, restitution and
providing intensive supervision such as Home Electronic Monitoring and Outreach
Detention services; and
WHEREAS, the Court Services Unit of the Juvenile Court serves the youth of both
the County of Roanoke and the City of Salem; and
WHEREAS, the Court Services Unit desires to provide services through the
Juvenile Intervention Services Program to serve the youth of both the County of Roanoke
and the City of Salem utilizing the funding from the VJCCCA grant and other appropriate
funds.
Now, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County will participate in the Virginia Juvenile Community Crime Control Act for Fiscal
Years 2020-2021 and 2021-2022 and will accept said funds, appropriating them for the
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purpose set forth in this Act until it notifies the Department of Juvenile Justice, in writing,
that it no longer wishes to participate in the program.
BE IT FURTHER RESOLVED, that the County Administrator or the Assistant
County Administrator is hereby authorized to execute a local plan on behalf of the County
of Roanoke and City of Salem, and
BE IT FURTHER RESOLVED that the County of Roanoke will combine services
and grant resources with the City of Salem, and the County, as operator of the Juvenile
Intervention Services Program, will serve as fiscal agent for these localities.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS.- None
A ICRIPY TESTE:
Deborah C. JacKs
Chief Deputy Clerk the Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
im-MUMIA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 28, 2020
RESOLUTION 042820-4 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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On motion of Supervisor Radford to adopt the resolution, seconded by
Supervisor North and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
Deborah C. Jacks/ /
Chief Deputy Cleokfo the Board of Supervisors
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