HomeMy WebLinkAbout1/28/2020 - RegularRoanoke County
Board of Supervisors
Agenda
January 14, 2020
NOTE: The Board of Supervisors will hold its annual organizational meeting
at 2:00 p.m. in the Board Meeting Room prior to the regularly
scheduled Board Meeting
Good afternoon and welcome to our organizational meeting for January 20, 2020.
Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public
hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from
this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3,
and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board
of Supervisors meetings can also be viewed online through Roanoke County's website
at www.RoanokeCountvVA.gov. Our meetings are closed -captioned, so it is important
for everyone to speak directly into the microphones at the podium. Individuals who
require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least
48 hours in advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
2. Organization of County Board
1. Election of Officers:
(1) Chairman
(2) Vice -Chairman
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Roanoke County
Board of Supervisors
January 14, 2020
INVOCATION: Kevin Wilson, Spiritual Growth Pastor
Fellowship Community Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
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Roanoke County
Board of Supervisors
Agenda
January 14, 2020
Good afternoon and welcome to our meeting for January 14, 2020. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County's website at
www.RoanokeCountvVA.gov. Our meetings are closed -captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
D. BRIEFINGS
E. NEW BUSINESS
1. Resolution appointing the County Attorney and approval of an employment
contract (Phil C. North, Supervisor, Hollins Magisterial District)
F. FIRST READING OF ORDINANCES
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G. APPOINTMENTS
1. Board of Zoning Appeals (appointed by District)
2. Budget and Fiscal Affairs (BFAC) (appointed by District and At -Large)
3. Economic Development Authority (EDA) (appointed by District)
4. Library Board (appointed by District)
5. Parks, Recreation and Tourism (appointed by District)
6. Planning Commission (appointed by District)
H. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes — October 22, 2019
2. Request to accept and allocate a grant in the amount of $5,000 from ADT, LLC
3. Resolution amending and restating the County Administrator's employment
contract
4. Confirmation of appointments to the Blue Ridge Behavioral Healthcare Board of
Directors, Community Policy and Management Team (CPMT), Parks, Recreation
and Tourism Commission (District), Planning Commission (District) and South
Peak Community Development Authority (At -Large)
I. CITIZENS' COMMENTS AND COMMUNICATIONS
J. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
3. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
November 30, 2019
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K. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. P. Jason Peters
2. Paul M. Mahoney
3. Martha B. Hooker
4. David F. Radford
5. Phil C. North
L. WORK SESSIONS
1. Work session with the Board of Supervisors: (a) to review proposed changes to
the Erosion and Sediment Control Ordinance to provide stream buffers during
land development and (b) proposed changes to the Floodplain requirements
within the Zoning Ordinance (Tarek Moneir, Director of Development Services)
2. Work session on Economic Development, Planning, Transportation, Explore Park
and Greenways with the Board of Supervisors (Philip Thompson, Director of
Planning; Jill Loope, Director of Economic Development; Megan Cronise,
Transportation Planning Administrator and Doug Blount, Director of Parks,
Recreation and Tourism)
M. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.5 — Discussion concerning a prospective business or
industry or the expansion of an existing business or industry where no previous
announcement has been made of the business' or industry's interest in locating
or expanding its facilities in the community; namely in the Catawba Magisterial
District
N. CERTIFICATION RESOLUTION
O. ADJOURNMENT
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ACTION NO.
ITEM NO. A.2.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 14, 2020
Election of Officers: (1) Chairman (2) Vice Chairman
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Election of Chairman and Vice -Chairman for 2020
BACKGROUND:
Each year at the annual organizational meeting of the Board of Supervisors, the Board
elects a Chairman and Vice -Chairman. Section 3.08 of the Roanoke County Charter
provides as follows:
Section 3.08. Chairman and Vice -Chairman. - The Board shall, at its first meeting in
January of each year, elect one of its number as Chairman, who shall preside at such
meeting and all other meetings during the term for which so elected, if present. The
Board also may elect a Vice -Chairman who shall, if so elected, preside at meetings in
the absence of the Chairman and may discharge any other duty of the chairman during
his absence or disability. The Chairman and Vice -Chairman shall preside for a term of
one (1) year. The Chairman and Vice -Chairman may succeed themselves in office. In
the case of the absence from any meeting of the Chairman and Vice -Chairman, the
members present shall choose one of their number as temporary Chairman. In addition
to the compensation provided members of the Board of Supervisors, the Board may by
ordinance fix an additional sum to be paid to the Chairman and Vice -Chairman, not to
exceed the limit established by general law, without regard to the maximum salary
limits.
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Chairmen and Vice-chairmen may be elected to serve for terms corresponding to their
terms as supervisors or may be elected for such other period as determined by the
governing body. If the Board fails to designate a specific term of office for which a
chairman or vice-chairman is elected, it shall be presumed that such officers were
elected for a term of one (1) year, and shall serve until their successors have been
elected and qualify (see Sec. 15.2-1422 of the Code of Virginia). It has been the custom
of the Board of Supervisors of Roanoke County to elect these officers for terms of one
(1) year as provided in the Charter until the next organizational meeting
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 14, 2020
Resolution appointing the County Attorney and approval of
an employment contract
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Attached is a resolution for consideration by the Board of Supervisors to appoint a new
County Attorney. This resolution also requests the Board's approval of the employment
agreement for the County Attorney and would authorize the Chairman of the Board to
execute this agreement on its behalf.
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EMPLOYMENT AGREEMENT
This Agreement is made and entered into this 14th day of January 2020, between
the Board of Supervisors of Roanoke County, Virginia (the "Board") and Peter S. Lubeck (the
"County Attorney") and sets forth the terms and conditions of his employment by the Board
as County Attorney for the County of Roanoke, Virginia ("Roanoke County").
WITNESSETH
WHEREAS, the Board desires to employ the services of Peter S. Lubeck as County
Attorney of Roanoke County, Virginia ("Roanoke County"); and
WHEREAS, it is the desire of the Board to (1) secure and retain the services of a
County Attorney and to provide inducement for him to remain in such employment and (2)
to provide a just means for termination of the County Attorney's services at such time as he
may be unable fully to discharge his duties or when the Board may desire to otherwise
terminate his employment; and
WHEREAS, Mr. Lubeck desires to accept employment as the County Attorney for
Roanoke County, Virginia; and
WHEREAS, the parties wish to enter into an agreement setting forth the terms of such
employment during such period; and
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
Board and the County Attorney agree to the following terms and conditions of employment:
Section 1. Employment of and Duties of County Attorney.
a. The Board hereby agrees to employ Peter S. Lubeck as County Attorney of
Roanoke County to serve as the chief legal officer and advisor of Roanoke County.
b. The County Attorney shall perform the functions and duties of County
Attorney as prescribed by Chapter 7 of the Roanoke County Charter, Section 15.2-1542 of
the Code of Virginia, and those set forth in the position description for the County Attorney
approved by the Board and attached hereto as Appendix A and as amended from time to
time, policies and regulations adopted by the Board, and the legal directives of the Board,
and shall be identified as the County Attorney. The County Attorney shall devote all
necessary time, skill, labor, and attention to such duties as the chief legal officer and advisor
of Roanoke County.
C. The County Attorney shall have charge of the administration of the Roanoke
County Attorney's office under the direction of the Board. The County Attorney shall fully
and completely inform the Board of Supervisors of any and all legal issues and information
that is relevant to the functioning of the Board and the County. The County Attorney shall be
the chief legal officer and advisor for the Board; shall select, organize and assign all his
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personnel, as best serves Roanoke County government, subject to the policies of the Board
and the laws of the Commonwealth; shall represent the County in all civil matters and
business affairs of the County; shall from time to time suggest ordinances, resolutions,
regulations, rules and procedures deemed necessary for the well ordering of Roanoke
County; and in general perform all duties incident to the office of the County Attorney as
prescribed by law and Board policy.
d. The County Attorney shall perform any other legally permissible duties or
functions which the Board may see fit to assign at any time during the term of this Agreement
consistent with the office of the County Attorney.
Section 2. Commencement of Employments Terms County Attorney Serves at the
Pleasure of Board.
a. The County Attorney shall commence his services in that position on January
14, 2020, and for a term of three (3) years.
b. The Board and County Attorney acknowledge that the County Attorney serves
only at the pleasure of the Board. Nothing in this Agreement shall prevent, limit or otherwise
interfere with the right of the Board of Supervisors to terminate the services of the County
Attorney at any time, with or without reason, provided that it may not do so for any reason
which would contravene the laws of the Commonwealth or the Constitution or laws of these
United States, and subject only to the Termination and Compensation provisions set forth in
Section 3 of this Agreement.
C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the
right of the County Attorney to resign at any time from his position with the County, subject
only to the provisions of Section 4 of this Agreement.
d. The Board shall provide the County Attorney with at least six (6) months'
notice of its intent not to renew this Agreement.
Section 3. Termination and Compensation Pay.
a. Termination by Board without causes notice. The Board shall have the right to
terminate this Agreement at any time by providing the County Attorney with written notice
setting forth the effective date of termination.
b. Termination by Board for cause. The County Attorney may be terminated by
the Board for sufficient cause which shall include material breach of this Agreement, willful
non-compliance with laws and regulations or Board policies, conviction of any felony or any
crime involving moral turpitude, loss of license to practice law in the Commonwealth of
Virginia, or conviction of a crime involving his employment with Roanoke County or an act
involving gross and willful negligence pertaining to the execution of responsibilities of the
County Attorney. In the event of such termination for cause, all salary and benefits shall
cease as of the effective date of such termination. The County Attorney shall be entitled to
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payment for accrued flexible leave, and holiday leave in accordance with Section 7 of this
Agreement.
C. Compensation Pay. In the event of termination as provided in paragraph "a"
of this Section the County Attorney shall be entitled to payments for equivalent to six (6)
months of annual base salary from the effective date of termination and flexible leave and
holiday leave in accordance with Section 7 of this Agreement.
d. Termination for Non -Compliance with Agreement or Resignation Requests.
In the event the Board refuses, following written notice, to comply with any provisions of
this Agreement benefiting the County Attorney, or if the County Attorney resigns (not for
cause) following a request, either formal or informal, by a majority of the Board that the
County Attorney resign, then in that event, the County Attorney may, at the County
Attorney's option, be deemed to be terminated at the date of such refusal or suggestion, and
the provisions of paragraph "c" above with regards to compensations shall apply.
e. Termination for Disability. Sickness. If the County Attorney is disabled or is
otherwise unable to perform his duties because of sickness, accident, injury, mental or
physical incapacity or health, the Board shall have the option to terminate this Agreement
effective on the date of written notice thereof without regard to any other notice provisions
in this Agreement, and the County Attorney shall be entitled to leave and disability benefits
applicable to full-time County employees.
Section 4. Voluntary Resignation.
The County Attorney may terminate this Agreement by giving written notice at least
three months prior to the effective date of said resignation. The County Attorney shall be
entitled to receive all compensation payable under this Agreement up to and including the
effective date of said resignation, and leave accruals, as listed in Section 7 of this Agreement.
Upon voluntary resignation the County Attorney waives any claim to compensation for the
remainder of the term of this Agreement. The Board may, in its sole discretion, waive any or
this entire three months' notice requirement.
Section 5. Salary.
a. The annual base salary of the County Attorney beginning January 14, 2020,
shall be $138,000 to be paid in accordance with the standard policy of the Board governing
payment of professional staff members in the Roanoke County government.
b. The Board agrees to award the County Attorney in July of each fiscal year cost of
living increases, or average compensation adjustment, if any, in the same amount as awarded
to Roanoke County employees generally, based upon an annual performance review
performed before the end of each fiscal year.
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c. In addition to a salary increase, the Board may provide a bonus to the County
Attorney based on his annual performance review. Any adjustments for subsequent years
during the term of this Agreement shall be in writing and shall be in the form of an
amendment or addendum except for the above-mentioned cost of living increases as
provided in paragraph "b" above.
Section 6. Cellular Telephone Allowance.
The County will furnish the County Attorney with a PDA/cellular telephone and
service for business use. Personal use of this PDA/cell phone shall be kept to a minimum. If
he chooses to use his personal phone, he will be eligible for the same reimbursement as
provided in the employee mobile device policy.
Section 7. Flexible Leave.
The County Attorney shall receive flexible leave as provided to all other County
employees, and she shall accumulate flexible leave hours based upon ten years of service (26
days annual accumulation, 8 hours bi-weekly accumulation).
Section 8. Hours of Work.
The County Attorney is expected to observe office hours similar to those of other
administration employees. It is recognized that the County Attorney will frequently be
required to work beyond normal office hours for night or weekend meetings and related
duties. In recognition of the fact that the County Attorney is expected to devote a significant
amount of time outside of normal office hours to the business of Roanoke County, the County
Attorney may, to the extent that his duties permit, take reasonable discretion in varying
observance of office hours; however, no accumulation of compensatory time or monetary
compensation is granted.
Section 9. Holidays and Other Miscellaneous Benefits.
The County Attorney shall be entitled to the same holidays and funeral, military,
court, workers' compensation, emergency condition, discretionary and volunteer leave as
other fulltime Roanoke County employees.
Section 10. Health Insurance.
The County shall provide health, dental, and vision insurance coverage and short and
long term disability insurance for the County Attorney and his dependents as it does for
other full-time employees of the County.
Section 11. Retirement and Life Insurance.
The Board shall pay the employer share of the Virginia Retirement System (VRS)
contribution and the total premium for VRS Group Term Life Insurance for the County
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Attorney. The County Attorney may also choose to enroll in the Deferred Compensation Plan
available to other full-time employees of the County. If he chooses to enroll in the Deferred
Compensation Plan, the County will pay on his behalf into such plan $192.50 per 26 pay
periods each year, for the term of this Agreement. The County shall also allow for the
opportunity to participate in the Optional Life Insurance Program as provided by the Virginia
Retirement System. The County does not contribute anything to the monthly premium of
the Optional Life Insurance Program.
Section 12. Dues. Subscriptions and Professional Development.
a. Dues and Subscriptions. The Board agrees to pay a reasonable amount for the
professional dues and subscriptions of the County Attorney necessary for his continuation
and full participation in LGA and other national, state, and local bar associations necessary
and desirable for his continued professional participation, growth, and advancement and for
the good of Roanoke County following approval by the Board of Supervisors any estimated
expenses the County Attorney proposes under this Section.
b. Professional Development. The Board also agrees to pay the travel and related
expenses of the County Attorney for his professional development, professional training and
education, and to attend necessary official and other functions for the Board and meetings of
such other national, regional, state, and local groups, or committees thereof, on which the
County Attorney serves as a member, following approval by the Board of any estimate of
expenses the County Attorney proposes under this Section, such expenses to include
registration fees, travel and subsistence expenses in accordance with Roanoke County travel
policies. Such meetings would include the LGA Spring and Fall Conferences, VACo annual
conference, and the ICMA annual conference, provided that the expenses therefore are
within the total amount budgeted as provided in paragraph "c" of this Section.
C. Office Operating Budget. The total available for the expenses set forth in this
section shall be set annually by the Board in the operating budget based on and in
consideration of the recommendation of the County Attorney and the expenses for dues and
subscriptions and professional development in this Section are limited to such annual
budgeted amount.
Section 13. Residency.
The County Attorney shall reside in and be a bona fide resident of Roanoke County
during the term of this Agreement.
Section 14. Outside Employment or Activities.
The County Attorney may, with prior approval of the Board, undertake consultative
work, speaking engagements, writing, lecturing, or other professional activities for
compensation so long as such activities do not interfere with the duties required under this
Agreement.
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Section 15. Evaluation.
The Board shall review and evaluate the performance of the County Attorney at least
once annually before July 1St. This review shall be in accordance with specific criteria
developed by the Board and the County Attorney. This criteria can be amended from time to
time based on changes to the expectations of the Board, after the County Attorney has been
informed of the proposed changes. Further, the Board shall provide the County Attorney
with a summary written statement of the evaluation and provide the opportunity for the
County Attorney to discuss this evaluation with the Board.
Section 16. General Provisions.
a. The Board agrees to provide insurance or self-insurance coverage in matters
relating to the County Attorney's official duties within the scope of employment, and legal
counsel for the County Attorney, as is provided to all Roanoke County employees generally
in accordance with the Code of Virginia.
b. This Agreement is expressly subject to the laws of the Commonwealth of
Virginia and the regulations of Roanoke County.
C. The obligations of the County under this Agreement shall be subject to and
dependent upon appropriations being made from time to time by the Board of Supervisors
of the County for such purpose. Any other provision to the contrary notwithstanding, this
Agreement and the obligations herein shall not constitute a debt of the County within the
meaning of any limitation on indebtedness of the County under any constitutional or
statutory limitation and nothing in this Agreement shall constitute a pledge of the full faith
and credit of the County under any provision of its Charter, as applicable, or the Constitution
of Virginia. The failure of the governing body of the County to appropriate funds in any year
for payment in full of the payments required by the Agreement during such year shall
terminate this Agreement without any further liability on the part of the County off any kind,
thirty (30) days after the Board of Supervisors of the County makes a final determination not
to appropriate funds for this Agreement for the current fiscal year, unless the County
provides appropriations for similar purposes or services.
d. This Agreement constitutes the entire agreement between the Board and the
County Attorney and may be amended only by written agreement executed by them. If any
provision of this Agreement is held to be unconstitutional, invalid or unenforceable, the
remainder of the Agreement shall be severable and shall remain in full force and effect.
IN WITNESS WHEREOF, the Roanoke County Board of Supervisors has caused this
Agreement to be executed on its behalf by its Chair in accordance with action authorizing
such execution on January 14, 2020, and the County Attorney has executed this Agreement,
both in duplicate this date.
Executed this day of .2020.
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Attest:
Chief Deputy Clerk
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BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
Chairman
Peter S. Lubeck
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 2020
RESOLUTION APPOINTING THE COUNTY ATTORNEY AND
APPROVAL OF AN EMPLOYMENT AGREEMENT
WHEREAS, Chapter 7 of the Roanoke County Charter provides for the
appointment of a County Attorney, his or her powers and duties, compensation and
tenure; and
WHEREAS, Section 15.2-1542 of the Code of Virginia establishes the various
duties and responsibilities of the County Attorney; and
WHEREAS, an employment agreement between the County Attorney and the
Board of Supervisors has been negotiated.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That Peter S. Lubeck, subject to acceptance of the terms and conditions
of employment as set forth in the employment agreement, is hereby appointed County
Attorney for Roanoke County, and that his tenure shall commence on or before January
14, 2020.
2. That Peter S. Lubeck shall exercise all of the powers and fulfill all of the
duties and obligations of County Attorney as provided in the Roanoke County Charter,
the position description, the policies and regulations adopted by the Board and the legal
directives of the Board.
3. That an employment agreement is hereby approved, and the Chairman of
the Board is hereby authorized to execute this agreement of behalf the Board.
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ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 14, 2020
Appointments to Committees, Commissions and Boards
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Open district appointments.
BACKGROUND:
1. Board of Zoning Appeals (appointed by District)
Barry Beckner's five (5) year appointment representing the Cave Spring Magisterial
District expired on June 30, 2019
2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
Windsor Hills Magisterial District (2)
Budget and Fiscal Affairs Committee (BFAC) (At -Large)
Two open appointments
3. Economic Development Authority (EDA) (appointed by District)
Leon McGhee, representing the Vinton Magisterial District, has resigned from the
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EDA effective February 1, 2019. This appointment has a four-year term and will
not expire until September 26, 2021.
4. Library Board (appointed by District)
The following District appointment remains open:
Vinton Magisterial District
Windsor Hills Magisterial District
5. Parks, Recreation and Tourism (appointed by District)
Mike Roop's three (3) year term representing the Vinton Magisterial District has
expired effective June 30, 2019.
Fred W. Corbett's three (3) -year term representing the Cave Spring Magisterial
District has expired effective June 30, 2019.
Supervisor Mahoney has recommended the reappointment of Fred W. Corbett for
an additional three -Year term to expire June 30, 2023. Confirmation has been
placed on the Consent Agenda.
Open Windsor Hills Magisterial District
6. Planning Commission (appointed by District)
Supervisor Mahoney has recommended the appointment of Kelly McMurray to fill
the unexpired term in the Cave Spring Magisterial District. This appointment will
expire June 30, 2020. Confirmation has been placed on the Consent Agenda.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 2020
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for, designated
as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 4 inclusive, as follows:
1. Approval of minutes — October 22, 2019
2. Request to accept and allocate a $5,000 grant to the Fire and Rescue
Department from ADT, LLC
3. Resolution approving an amended and restated employment contract for the
County Administrator
4. Confirmation of appointments to the Blue Ridge Behavioral Healthcare Board of
Directors, Community Policy and Management Team (CPMT), Parks, Recreation
and Tourism Commission (District), Planning Commission (District) and South
Peak Community Development Authority (At -Large)
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ACTION NO.
ITEM NO. H.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 14, 2020
Request to accept and allocate a grant in the amount of
$5,000 from ADT, LLC
Stephen G. Simon
Chief of Fire and Rescue
Daniel R. O'Donnell
County Administrator
Accept and allocate a grant in the amount of $5,000 from ADT, LLC.
BACKGROUND:
ADT, LLC recognizes and rewards fire departments who help save their customers'
homes and lives with $5,000 grants through the Lifesaver program.
DISCUSSION:
ADT selected the Fire and Rescue Department for this grant after fire crews recently
responded to a house fire where 911 was notified by the ADT monitoring system. Fire
and Rescue was dispatched to the scene and was able to extinguish the flames
promptly because of the early detection from the ADT system. The funds will be used to
purchase equipment for Vinton Station #2, which was the station who responded to the
call.
FISCAL IMPACT:
Awarded grant funds total $5,000 and there is no required local match.
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STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of funds in the amount of $5,000 to
the Fire and Rescue Department.
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ACTION NO.
ITEM NO. H.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 14, 2020
Resolution amending and restating
Administrator's employment contract
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
the County
The Board desires to amend and restate the County Administrator's contract.
BACKGROUND:
On December 4, 2018, the Roanoke County Board of Supervisors passed a resolution
appointing Daniel R. O'Donnell as County Administrator and authorized the signing of a
employment contract.
DISCUSSION:
The existing contract between the Board of Supervisors and Mr. O'Donnell requires that
the contract may only be amended by written agreement. The Board wishes to execute
an amendment of the contract dated December 5, 2018. The amendment clarifies that
the County Administrator shall be entitled to all other benefits as other full-time
employees not specified in the agreement. The amendment also updates Mr.
O'Donnell's salary.
FISCAL IMPACT:
This is an annual increase of $5,088.
Page 1 of 2
STAFF RECOMMENDATION:
Staff has no recommendation as the terms were negotiated by the Board of
Supervisors.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 14, 2020
RESOLUTION AMENDING AND RESTATING THE COUNTY
ADMINISTRATOR'S EMPLOYMENT AGREEMENT
WHEREAS, on December 4, 2018, the Roanoke County Board of Supervisors
approved the appointment of Daniel R. O'Donnell as County Administrator and executed
a contract on that same day by Resolution 120418-5; and
WHEREAS, the contract states that any amendment must be by written
agreement; and
WHEREAS, the Board and Mr. O'Donnell desire to amend the existing contract to
amend and clarify certain terms to reflect the current relationship.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The current Employment Agreement of the County Administrator, Daniel R.
O'Donnell, is hereby amended to clarify certain benefits and provide for a
2.75% salary increase.
2. The Chairman of the Board is hereby authorized to sign the attached
Amendment to reflect changes to the original Employment Agreement, which
Amendment is hereby made a part of this Resolution. (Attachment)
Page 1 of 1
EMPLOYMENT AGREEMENT
This Agreement is made and entered into this 14th day of January 2020, between
the Board of Supervisors of Roanoke County, Virginia (the "Board") and Daniel R.
O'Donnell (the "County Administrator") and sets forth the terms and conditions of his
employment by the Board as County Administrator for the County of Roanoke, Virginia
("Roanoke County").
WITNESSETH
WHEREAS, the Board desires to employ the services of Daniel R. O'Donnell as
County Administrator of Roanoke County, Virginia ("Roanoke County"); and
WHEREAS, Mr. O'Donnell shall serve as County Administrator following the
resignation of Thomas C. Gates; and
WHEREAS, it is the desire of the Board to (1) secure and retain the services of a
County Administrator and to provide inducement for him to remain in such employment
and (2) to provide a just means for termination of the County Administrator's services at
such time as he may be unable fully to discharge his duties or when the Board may desire
to otherwise terminate his employment; and
WHEREAS, Mr. O'Donnell desires to accept employment as the County
Administrator for Roanoke County, Virginia; and
WHEREAS, the parties wish to enter into an agreement setting forth the terms of
such employment during such period; and
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
the Board and the County Administrator agree to the following terms and conditions of
employment:
Section 1. Employment of and Duties of County Administrator.
a. The Board hereby agrees to employ Mr. O'Donnell as County
Administrator of Roanoke County to serve as the chief administrative officer of Roanoke
County.
b. The County Administrator shall perform the functions and duties of
County Administrator as prescribed by Chapter 4 of the Roanoke County Charter,
Section 15.2-1541 of the Code of Virginia, and those set forth in the position description
for the County Administrator approved by the Board and attached hereto as Appendix
A and as amended from time to time, policies and regulations adopted by the Board, and
Page 1 of 8
the legal directives of the Board. The County Administrator shall devote all necessary
time, skill, labor, and attention to such duties as the chief administrative officer of
Roanoke County.
C. The County Administrator shall have charge of the administration of the
Roanoke County government under the direction of the Board. The County
Administrator shall fully and completely inform the Board of Supervisors of any and all
information that is relevant and necessary to the functioning of the Board. The County
Administrator shall be the chief executive for the Board; shall select, organize and assign
all personnel, as best serves Roanoke County government, subject to the policies of the
Board and the laws of the Commonwealth; shall oversee the business affairs to Roanoke
County; shall from time to time suggest regulations, rules and procedures deemed
necessary for the well ordering of Roanoke County; and in general perform all duties
incident to the office of the County Administrator as prescribed by law and Board policy.
d. The County Administrator shall perform any other legally permissible
duties or functions which the Board may see fit to assign at any time during the term of
this Agreement consistent with the office of the County Administrator.
Section 2. Commencement of Employment; County Administrator Serves at the
Pleasure of Board.
a. The County Administrator shall commence his services in that position on
or before January 14, 2020. This agreement shall be in effect for a term of two years unless
otherwise terminated under another clause of this Agreement.
b. The Board and County Administrator acknowledge that the County
Administrator serves only at the pleasure of the Board. Nothing in this Agreement shall
prevent, limit or otherwise interfere with the right of the Board of Supervisors to
terminate the services of the County Administrator at any time, with or without reason,
provided that it may not do so for any reason which would contravene the laws of the
Commonwealth or the Constitution or laws of these United States, and subject only to
the Termination and Severance provisions set forth in Section 3 of this Agreement.
C. Nothing in this Agreement shall prevent, limit or otherwise interfere with
the right of the County Administrator to resign at any time from his position with the
County, subject only to the provisions of Section 4 of this Agreement.
Section 3. Termination and Severance Pay.
a. Termination by Board without Cause; Notice. The Board shall have the
right to terminate this Agreement at any time by providing the County Administrator
with written notice setting forth the effective date of termination and paying the County
Page 2 of 8
Administrator the severance pay set forth in paragraph "c" of this Section. No severance
shall be paid in the event that employment is terminated for the reasons set forth in
paragraphs "b" or "e" of this Section.
b. Termination by Board for Cause. The County Administrator may be
terminated by the Board for sufficient cause which shall include material breach of this
Agreement, non-compliance with laws, regulations or Board policies or Board directives,
conviction of any felony or any crime involving moral turpitude, or conviction of a crime
involving his employment with Roanoke County or an act involving gross and willful
negligence. In the event of such termination for cause, all salary and benefits shall cease
as of the effective date of such termination. The County Administrator shall be entitled
to payment for accrued leave in accordance with Section 7 of this Agreement.
C. Severance Pay. In the event of termination as provided in paragraph "a" of
this Section, the County Administrator shall be entitled to severance pay in an amount
equal to six months' salary as specified in Section 5 of this Agreement plus all accrued
flexible, holiday and banked sick leave, plus twelve months of health and dental
insurance for the County Administrator, at existing levels of coverage. This severance
pay and payments for accrued leave in accordance with Section 7 of this Agreement plus
payment for accrued banked sick leave and holiday leave shall be the total and complete
amount due the County Administrator under this Agreement. Should the County
Administrator make application for and receive unemployment benefits following a
termination of his employment by the Board, the sum due under this paragraph shall be
reduced directly by the total sum of unemployment benefits paid to the County
Administrator.
d. Termination for Non -Compliance with Agreement or Resignation
Requests. In the event the Board refuses, following written notice, to comply with any
provisions of this Agreement benefiting the County Administrator, or if the County
Administrator resigns (not for cause) following a formal request by a majority of the
Board that the County Administrator resign, then in that event, the County Administrator
may, at the County Administrator's option, be deemed to be terminated at the date of
such refusal or suggestion, and the provisions of paragraph "c" above with regards to
severance compensations shall apply.
e. Termination for Disability, Sickness. If the County Administrator is
disabled or is otherwise unable to perform the essential functions of the County
Administrator job because of sickness, accident, injury, mental or physical incapacity or
health, with or without a reasonable accommodation, the Board shall have the option to
terminate this Agreement effective on the date of written notice thereof without regard
to any other notice provisions in this Agreement, and he shall be entitled to leave and
disability benefits applicable to full-time County employees. However, the Board shall
have no obligation to provide the severance pay pursuant to paragraph "c" of this
Page 3 of 8
Section, or any other extra pay that would be paid to other County employees and
subjection to involuntary demotion.
Section 4. Voluntary nam
The County Administrator may terminate this Agreement by giving written notice
at least one month prior to the effective date of said resignation. The County
Administrator shall be entitled to receive all compensation payable under this Agreement
to and including the effective date of said resignation, and leave accruals, as listed in
Section 7 of this Agreement. The Board may, in its sole discretion, waive any or all of this
notice requirement.
Section 5. Sal
The annual base salary of the County Administrator beginning January 11, 2020,
shall be $190,088, to be paid in accordance with the standard policy of the Board
governing payment of professional staff members in the Roanoke County government.
The annual salary of the County Administrator may be adjusted or increased for any
subsequent fiscal year during the term of this Agreement based on an annual
performance review prior to the end of the fiscal year. In lieu of or in addition to a salary
increase, the Board may provide a bonus to the County Administrator based on his
annual performance review. Any adjustments for subsequent years during the term of
this Agreement shall be in writing and shall be in the form of an amendment or
addendum except for the above-mentioned cost of living increases.
Section 6. Smartphone Allowance.
The County will furnish the County Administrator with a smartphone, tablet and
service for business use. If he chooses to use his personal phone, he will be eligible for
the same reimbursement as provided in the employee mobile device policy. Personal use
of this smartphone and tablet shall be kept to a minimum.
Section 7. Flexible Leave.
The County Administrator shall receive and record flexible leave as provided to
all other County employees based on his current length of tenure with the County. The
County Administrator shall be entitled to cash in up to 40 hours of flexible leave per fiscal
year at the base salary rate during the month of May during each year of the contract
term. If this agreement is terminated prior to May in accordance with Section 3a, the
County Administrator shall receive the 40 hour flex leave payment prior to termination.
Page 4 of 8
Section 8. Hours of Work.
The County Administrator is expected to observe office hours similar to those of
other administration employees. It is recognized that the County Administrator will
frequently be required to work beyond normal office hours for night or weekend
meetings and related duties. In recognition of the fact that the County Administrator is
expected to devote a significant amount of time outside of normal office hours to the
business of Roanoke County, the County Administrator may, to the extent that his duties
permit, take reasonable discretion in varying observance of office hours; however, no
accumulation of compensatory time or monetary compensation is granted. The County
Administrator is expected to be available to communicate with Board Members and
Public Safety Departments at all times, as conditions warrant.
Section 9. Holidays and Other Miscellaneous Benefits.
The County Administrator shall be entitled to the same holidays and funeral,
military, court, workers' compensation and volunteer leave as other fulltime Roanoke
County employees. The County Administrator should assure that a designated substitute
is always available during those times. The County Administrator shall be entitled to all
other benefits as other fulltime County employees not otherwise specified in this
agreement.
Section 10. Health Insurance.
The County shall provide health, dental, and vision insurance coverage and short
and long term disability insurance for the County Administrator and his dependents as
it does for other full-time employees of the County.
Section 11. Retirement and Life Insurance.
The Board shall pay the employer share of the Virginia Retirement System (VRS)
contribution and the total premium for VRS Group Term Life Insurance for the County
Administrator. The County Administrator may also choose to enroll in the Deferred
Compensation Plan available to other full-time employees of the County. The County
shall also allow for the opportunity to participate in the Optional Life Insurance Program
as provided by the Virginia Retirement System. The County does not contribute anything
to the monthly premium of the Optional Life Insurance Program. After employment
either by termination or resignation, he is eligible to the current retiree health insurance
plan as it exists at the time.
Page 5 of 8
Section 12. Dues, Subscriptions and Professional Development.
a. Dues and Subscriptions. The Board agrees to pay a reasonable amount for
the professional dues and subscriptions of the County Administrator necessary for his
continuation and full participation in VLGMA and ICMA and other national, state, and
local associations necessary and desirable for his continued professional participation,
growth, and advancement and for the good of Roanoke County following approval by
the Board of Supervisors any estimated expenses the County Administrator proposes
under this Section.
b. Professional Development. The Board also agrees to pay the travel and
related expenses of the County Administrator for his professional development,
professional training and education, and to attend necessary official and other functions
for the Board and meetings of such other national, regional, state, and local groups, or
committees thereof, on which the County Administrator serves as a member, following
approval by the Board of any estimate of expenses the County Administrator proposes
under this Section, such expenses to include registration fees, travel and subsistence
expenses in accordance with Roanoke County travel policies. Such meetings would
include the VLGMA Winter and Summer Conferences, VACo annual conference, and the
ICMA annual conference, provided that the expenses therefore are within the total
amount budgeted as provided in paragraph "c" of this Section.
C. The total available for the expenses set forth in this section shall be set
annually by the Board in the operating budget based on and in consideration of the
recommendation of the County Administrator and the expenses for dues and
subscriptions and professional development in this Section are limited to such annual
budgeted amount.
Section 13. Residency.
The County Administrator shall reside in and be a bona fide resident of Roanoke
County during the term of this Agreement. The Board agrees that the County
Administrator may take up to twelve months to relocate his residence to Roanoke
County, which date will be January 5, 2020. Failure to relocate in the time provided in
this Section shall be good and sufficient cause to terminate this Agreement, and in that
event, the Board shall have no obligation to pay the remainder of the compensation
provided in paragraph "c" of Section 3 of this Agreement. Notwithstanding the
foregoing, the Board may extend this period for good cause.
Page 6 of 8
Section 14. Outside Employment or Activities.
The County Administrator may, with prior approval of the Board, undertake
consultative work, speaking engagements, writing, lecturing, or other professional
activities for compensation so long as such activities do not interfere with the duties
required under this Agreement.
Section 15. Evaluation.
The Board shall review and evaluate the performance of the County Administrator
at least once annually during the term of this Agreement. This review shall be in
accordance with specific criteria developed by the Board. This criteria may be amended
from time to time based on changes to the expectations of the Board, after the County
Administrator has been informed of the proposed changes. Further, the Board shall
provide the County Administrator with a summary written statement of the evaluation
and provide the opportunity for the County Administrator to discuss this evaluation with
the Board.
Section 16. General Provisions.
a. The Board agrees to provide insurance or self-insurance coverage in matters
relating to the County Administrator's official duties within the scope of employment,
and legal counsel for the County Administrator as is provided to all Roanoke County
employees generally in accordance with the Code of Virginia.
b. This Agreement is expressly subject to the laws of the Commonwealth of
Virginia and the regulations of Roanoke County.
C. This Agreement constitutes the entire agreement between the Board and
the County Administrator and may be amended only by written agreement executed by
them. If any provision of this Agreement is held to be unconstitutional, invalid or
unenforceable, the remainder of the Agreement shall be severable and shall remain in full
force and effect.
d. This Agreement takes effect on provided that it has been duly executed by
the Chair, the County Administrator, approved as to form by the County Attorney and
attested by the Deputy Clerk.
IN WITNESS WHEREOF, the Roanoke County Board of Supervisors has caused
this Agreement to be executed on its behalf by its Chair in accordance with action
authorizing such execution on January 14, 2020, and the County Administrator has
executed this Agreement, both in duplicate this date.
Page 7 of 8
Executed this day of , 2020.
Attest:
Chief Deputy Clerk
Approved as to form:
County Attorney
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
M.
Chairman
County Administrator
Page 8 of 8
ACTION NO.
ITEM NO. HA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 14, 2020
Confirmation of appointments to the Blue Ridge Behavioral
Healthcare Board of Directors, Community Policy and
Management Team (CPMT), Parks, Recreation and Tourism
Commission (District), Planning Commission (District) and
South Peak Community Development Authority (At -Large)
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Confirmation of appointments
BACKGROUND:
Blue Ridge Behavioral Healthcare Board of Directors:
Debbie Bonniwell, Chief Executive Officer of Blue Ridge Behavioral Healthcare has
recommended the appointment of Patrick Kenney, Esq. to the At -Large position
previously held by Lisa Garst for a three-year term ending December 31, 2022. All At -
Large appointments must be ratified by each of the five local governing bodies in
accordance with their Bylaws.
Community Policy and Management Team (CPMT):
DePaul Community Services has recommended the appointment of Trista Thompson as
the alternate for the Private Community Resources appointment. Staff is in agreement.
The Police Department has recommended the appointment of Commander Chris
Kuyper and Sergeant Dan Walters to be appointed as the Roanoke County Law
Enforcement appointments.
Page 1 of 2
Parks, Recreation and Tourism Commission (District):
Supervisor Paul M. Mahoney has recommended the reappointment of Fred Corbett to
an additional three-year term to expire June 30, 2022.
Planning Commission (District):
Supervisor Paul M. Mahoney has recommended the appointment of Kelly McMurray to
fill the unexpired Cave Spring Magisterial District seat. This appointment will expire
June 30, 2020.
South Peak Community Development Authority (CDA)(At-Large):
Staff has recommended the appointment of Linwood P. Windley to fill the unexpired
term on this CDA. This term will expire October 25, 2021.
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments outlined.
Page 2 of 2
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COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Unaudited
Outstanding
June 30, 2019 Additions Deletions
General Obligation Bonds $
VPSA School Bonds
Lease Revenue Bonds _
Subtotal 168,849,175 9,025,000 11,945,422
Premiums 11,356,389 1,245,358 -
$ 180,205,564 $ 10,270,358 $ 11,945,422
1,866,987 $ - $ -
91,947,188 - 8,885,422
75,035,000 9,025,000 3,060,000
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
Outstanding
January 14, 2020
$ 1,866,987
83,061,766
81,000,000
165,928,753
12,601,747
$ 178,530,500
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: January 14, 2020
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
30 -Nov -19
SUMMARY OF INFORMATION:
CASHINVESTMENT:
SUNTRUST CON 25,902,949.06 25,902,949.06
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA
(5,054.00)
SCOTT STRINGFELLOW
26,003,100.40
WELLS FARGO
2,000,000.00
WELLS FARGO CONTRA
(2,300.00)
27,995,746.40
LOCAL GOVT INVESTMENT POOL:
GENERAL OPERATION
20,604,184.90
20,604,184.90
MONEY MARKET:
ATLANTIC UNION BANK
2,021,647.13
AMERICAN NATIONAL BANK
2,069,542.10
HOMETRUST BANK
11,667.36
SCOTT STRINGFELLOW
19,949,166.44
WELLS FARGO
3,259,954.67
27,311,977.70
TOTAL
101,814,858.06
01/14/20
ACTION NO.
ITEM NO. L.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 14, 2020
Work session with the Board of Supervisors: (a) to review
proposed changes to the Erosion and Sediment Control
Ordinance to provide stream buffers during land
development and (b) proposed changes to the Floodplain
requirements within the Zoning Ordinance
Tarek Moneir
Director of Development Services
Daniel R. O'Donnell
County Administrator
At this work session, the staff will discuss two items:
a) Amendment to the Erosion and Sediment Control Ordinance to provide for the
retention or creation of stream buffers during land development
b) Amendment to the flood plain requirements contained in the Zoning Ordinance
needed to comply with the Federal/State model ordinance.
BACKGROUND:
a) Stream Buffer
Roanoke County has many streams, including the Roanoke River, which are
impaired due to excessive sediment. A significant source of sediment reaching
streams is the erosion that occurs along stream banks where filling, during land
development, has occurred too close to the stream. Filling in the ground up to the
existing edge of stream also removes flood water storage and increases flood
elevations downstream. In order to protect water quality, comply with the County's
Municipal Separate Storm Sewer System (MS4) permit, reduce property owners'
erosion damage and mitigate against increases in downstream flooding, staff
requests that the Board of Supervisors consider revising Chapter 8.1, Erosion and
Page 1 of 2
Sediment Control (ESC) to require the retention and establishment of stream
buffers, whenever an Erosion and Sediment Control permit is required.
During the work session, staff will present proposed ordinance revisions. The
proposals to be reviewed include:
25 -foot wide stream buffers are retained or established along perennial and
intermittent streams for ESC permitted activities.
Lots platted, or development plans submitted for County review, prior to effective
date of requirements are exempt from the requirements.
Exceptions from the requirements are included for certain utilities, water
dependent facilities, roads (where no other practical alternative), Fed/State
permitted stream improvements.
b) Floodplain Ordinance
Roanoke County regulates development in the flood plain as a requirement to make
Federal flood insurance available in the County. Revisions to the County's Zoning
Ordinance are needed to conform to the current Federal/State model ordinance.
During the work session, staff will present proposed ordinance revisions. Most of
these proposed revisions are house -keeping items that do not significantly change
the requirements, which are needed to comply with the current model ordinance,
such as:
Add new definitions (23)
Modify existing definitions (10)
Designate the Flood Plain Manager and include the duties and responsibilities
Staff is proposing one discretionary revision to preclude the construction of critical
facilities (e.g., nursing homes, medical facilities, fire stations) in the 500 -year flood
plain.
The proposed Zoning Ordinance revisions will be presented to the Planning
Commission on January 21, 2020. We anticipate presenting to the Board of
Supervisors for consideration in Spring 2020.
Attachments:
a) Stream Buffer Presentation
b) Floodplain Ordinance Presentation
Page 2 of 2
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ACTION NO.
ITEM NO. L.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 14, 2020
Work session on Economic Development, Planning,
Transportation, Explore Park and Greenways with the Board
of Supervisors
Richard Caywood
Assistant County Administrator
Daniel R. O'Donnell
County Administrator
Approximately every two months the departments of Economic Development, Planning
and Parks, Recreation and Tourism meet with the County Administrator to review
economic development projects, community plans, transportation projects and progress
toward developing Explore Park and greenways. These meetings are referred to as
"Planning for Economic Development". There has been significant progress made in all
of these areas over the past year and staff would like to present this progress to the
Board of Supervisors to make the Supervisors aware of how the departments work
together to help improve our local economy. Also provided in the presentation is an
estimate of how much State and Federal funding has been leveraged through pursuing
these projects in Roanoke County.
Page 1 of 1
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 2020
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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