HomeMy WebLinkAbout4/14/2020 - RegularRoanoke County
Board of Supervisors
April 28, 2020
NOTE: There is no 7:00 p.m. session as there are no public hearings
scheduled for 7:00 p.m.
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
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Roanoke County
Board of Supervisors
Agenda
April 28, 2020
Good afternoon and welcome to our meeting for April 28, 2020. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held
at 7:00 p.m. on the fourth Tuesday of each month.
Because of the present state of emergency, and until further notice, members of
the public are urged not to attend Board of Supervisor meetings in person. All
are encouraged to view and participate in meetings through electronic means.
Meetings may be viewed live on RVTV, Channel 3, or on the County's website
https://roanokecountyva.gov (and accessed by clicking on the "Watch Board
Meetings Online" button). Prior to and during meetings, citizens may share
comments by email (to diacks(abroanokecountyva.gov) or by phone (540-776-
7278). When submitting comments, please include your name and address.
Comments submitted by email and by phone will be read aloud during meetings,
subject to reasonable time limitations.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. BRIEFINGS
D. NEW BUSINESS
1. Resolution authorizing the temporary extension of the existing Fire Station
Agreement with Botetourt County, and the creation of a new Agreement with the
County of Botetourt for mutual fire and emergency medical services (Stephen G.
Simon, Chief of Fire and Rescue)
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2. Resolution approving the donation of property to Botetourt County (Stephen G.
Simon, Chief of Fire and Rescue)
3. Resolution appointing Zoning Administrator for Roanoke County (Philip
Thompson, Director of Planning)
E. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCE -CONSENT AGENDA: Approval of these items does not indicate
support for, or judge the merits of, the requested zoning actions but satisfies
procedural requirements and schedules the Public Hearings which will be held after
recommendation by the Planning Commission. -
1 .
ommission:
1. The petition of Western Virginia Regional Industrial Facility Authority to rezone
2.02 acres from R-1, Low Density Residential, District to PTD, Planned
Technology Development, District for the development of the Wood Haven
Technology Park, and to amend a portion (43.72 acres) of the Wood Haven
Technology Park Master Plan, located in the 7800 and 7900 blocks of Wood
Haven Road, including 7875 Wood Haven Road, Catawba Magisterial District
F. APPOINTMENTS
1. Library Board (appointed by District)
2. Parks, Recreation and Tourism (appointed by District)
G. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes — February 25, 2020, March 10, 2020, March 17, 2020
2. Request to accept and allocate funds in the amount of $6,849.68 from the
Commonwealth of Virginia to the Clerk of the Circuit Court
3. Resolution approving the Roanoke Regional Airport Commission budget for fiscal
year 2020-2021
4. Resolution supporting participating in the Virginia Juvenile Community Crime
Control Act (VJCCCA) Grant Program of the Department of Juvenile Justice for
the 2020-2021 and 2021-2022 fiscal years
H. CITIZENS' COMMENTS AND COMMUNICATIONS
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I. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of March 31, 2020
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of March 31, 2020
5. Accounts Paid — March 31, 2020
6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
March 31, 2020
J. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Phil C. North
2. P. Jason Peters
3. Paul M. Mahoney
4. Martha B. Hooker
5. David F. Radford
K. WORK SESSIONS
1. Work session to update the Board of Supervisors on the projected revenues and
expenditures for fiscal year ending June 30, 2020 and revenue projections for
fiscal year 2020-2021 (Laurie Gearheart, Director of Finance and Management
Services)
L. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.3, Discussion or consideration of the acquisition of real
property for a public purpose, or of the disposition of publicly held real property,
where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, in the Cave Spring Magisterial
District
M. CERTIFICATION RESOLUTION
N. ADJOURNMENT
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
April 28, 2020
Resolution authorizing the temporary extension of the
existing Fire Station Agreement with Botetourt County, and
the creation of a new Agreement with the County of
Botetourt for mutual fire and emergency medical services
Stephen G. Simon
Chief of Fire and Rescue
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
1) The extension of the existing agreement with Botetourt County for the operation of
the Read Mountain Fire Station (the "Fire Station Agreement") until June 30, 2020,
and
2) The creation of a new mutual aid agreement (the "New Agreement") with Botetourt
County that would become effective on July 1, 2020.
BACKGROUND:
Roanoke and Botetourt Counties have a long history of assisting each other as it
pertains to fire and rescue services. Pursuant to the terms of the Fire Station Agreement
(which has been in effect since 1990), Roanoke County held the operation and fiscal
responsibilities for the Read Mountain Fire Station (Station 12). The Fire Station
Agreement, pursuant to its terms, will expire on May 10, 2020. Upon the agreement's
expiration, Botetourt County will assume sole ownership of and management
responsibilities for Station 12. It is proposed that the Board approve 1) a temporary
extension of the Fire Station Agreement until June 30, 2020 (the end of the fiscal year);
and 2) the creation of a new mutual aid agreement with Botetourt County.
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DISCUSSION:
It is proposed that the New Agreement will provide for a seamless continuation of
emergency operations services to all presently served areas of Roanoke and Botetourt
Counties. It is further proposed that Roanoke County donate four vehicles to Botetourt
County in order to enable Botetourt to provide such services (this donation of property is
the subject of Agenda Item D-2 and is proposed to be accomplished by a separate
resolution), and that Roanoke County will supply $20,000 worth of fire and EMS
equipment per year, which equipment will be utilized at Station 12. It is anticipated that
the County will apply for and receive grant funding from the Virginia Department of Fire
Programs to annually cover such costs.
FISCAL IMPACT:
With the transition of ownership and operation responsibilities to Botetourt County under
the proposed New Agreement, Roanoke County expects to achieve savings from both
operational and future capital funding projects including:
Annual facility and apparatus maintenance savings at approximately $30,000 per
year.
Future apparatus reductions in the amount of $900,000 over the course of ten
(10) years.
A reduction in workers compensation and Line of Duty Act (LODA) benefits in the
amount of approximately $7,000 per year.
STAFF RECOMMENDATION:
Staff recommends the approval of 1) the extension of the Fire Station Agreement until
June 30, 2020, and 2) the creation of the New Agreement, which may become effective
on July 1, 2020.
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AGREEMENT TO PROVIDE
MUTUAL FIRE AND EMERGENCY MEDICAL SERVICES AID
BETWEEN COUNTY OF ROANOKE AND THE COUNTY OF BOTETOURT
THIS AGREEMENT is made this day of 2020, by and between the
COUNTY OF ROANOKE, a political subdivision of the Commonwealth of Virginia
(hereinafter "Roanoke County"), and the COUNTY OF BOTETOURT, a political
subdivision of the Commonwealth of Virginia (hereinafter "Botetourt County") (together,
Roanoke County and Botetourt County may be jointly referred to as the "Parties")
WITNESSETH:
WHEREAS, § 27-2, 27-4, and 27-23.9, Code of Virginia (1950), as amended,
authorize local governments to cooperate in the furnishing of fire and emergency medical
response and other related emergency response issues; and
WHEREAS, the Parties entered into a joint fire station agreement (the "Fire Station
Agreement") in May 1990, for the operation of the Read Mountain Fire Station, which
agreement expires on May 11, 2020; and
WHEREAS, the Parties acknowledge that upon the expiration of the Fire Station
Agreement, Botetourt County will own the Read Mountain Fire Station located at 43
Eastpark Dr., Roanoke, VA 24019, and will be solely responsible for the operating costs
associated with this facility and its operation; and
WHEREAS, the Parties have determined that a mutual aid agreement to provide fire
and emergency medical response and related rescue services across jurisdictional lines will
improve such services in both jurisdictions; and
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WHEREAS, it is deemed to be mutually beneficial to the Parties hereto to enter into
an Agreement concerning the automatic aid reciprocal coverage with regards to fire and
emergency medical response and related rescue services; and
WHEREAS, the Parties acknowledge that the transfer of other certain items of
personal property from Roanoke County to Botetourt County would facilitate the interests of
both Parties, and that the conveyance of such property may be accomplished by a resolution
of the Roanoke County Board of Supervisors; and
WHEREAS, the Parties acknowledge that all qualified and eligible volunteer Fire &
Rescue personnel who were part of the Roanoke County system should be removed from the
Roanoke County system and adopted by the Botetourt system; and
WHEREAS, the Parties acknowledge that in order for the Read Mountain Fire
Station to continue to provide the needed level of service to the community, that both Parties
must maintain current staffing levels of its career (non -volunteer) Fire & Rescue personnel
which serve out of the Read Mountain Fire Station; and
WHEREAS, federal regulations concerning fee schedules for ambulance services
for reimbursement under Medicare, set forth in Part 414 of 42 C.F.R. requires that all such
reimbursement payments for ambulance services will only be permitted on an assignment -
related basis which will provide for acceptance of the Medicare allowed charge as payment
in full; and,
WHEREAS, the Parties assign any rights which they may have to bill patients'
insurance for Basic or Advanced Life Support services and provide ambulance transportation
and waive any claim for reimbursement from Medicare or from transported patients in order
to continue to receive this assistance from either party, the parties will be permitted to bill
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resident patients' insurance in accordance with the fees established by each local governing
body and any/all co -pay, uninsured patients, and/or deductible balances will be billed directly
to the patient. In those instances of non-payment, the parties agree to follow its normal
collections or write-off processes, but also hold harmless the other party for the balance of
the outstanding charges; and
WHEREAS, the Botetourt County Department of Fire & EMS, Virginia Office of
Emergency Medical Services (EMS) agency #01128 and Roanoke County Fire & Rescue
Department, Virginia Office of EMS agency #00442, shall each be the legal custodian of
pre -hospital patient care reports generated by any call for service handled by the said party.
Thus, both parties understand that patient care reports contain confidential personal and
medical information and agree that such information shall only be used as appropriate and
authorized in connection with jurisdictional billing procedures. Both parties hereto further
agree to maintain their records in accordance with the Library of Virginia records retention
and disposition schedule in accordance with 12VAC5-31-530; 12VAC5-31-1140, as
amended; and
WHEREAS, in addition to the Fire Station Agreement, the Parties entered into
another general mutual aid agreement on October 13, 2008; and
WHEREAS, the Parties intend for this Agreement to replace and supersede all prior
mutual aid agreements regarding fire and emergency services.
NOW, THEREFORE, in consideration of the mutual benefits to be derived from this
Agreement, the Parties agree as follows:
1. This Agreement replaces and supersedes all prior mutual aid agreements between the
Parties.
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2. All volunteers operating out of the Read Mountain Fire Station (even those who were
previously part of the Roanoke County system) who are qualified and eligible to serve
as volunteers under the Botetourt County volunteer guidelines will be accepted as
part of the Botetourt County volunteer system with the same level of seniority and
positions at they currently hold.
3. The Parties will, at a minimum, maintain the current career staffing levels at the Read
Mountain Fire Station.
4. Botetourt County will provide 24 hours per day/ 7 days per week fire response, as
resources are available, from the Read Mountain Fire Station to the Read Mountain
area in Roanoke County, which is recognized as Individual Reporting Areas (IRA)
1201, 1202, 1203 and 1204 of Roanoke County.
5. Roanoke County will likewise provide 24 hours per day/ 7 days per week fire
response, as resources are available, in the areas of Masons Cove and Catawba that
border Roanoke County, which areas are recognized as Emergency Services Zones
195A, 200A of Botetourt County.
6. Roanoke County agrees to annually apply for aid from the Virginia Department of
Fire Programs; to the extent such aid is received, the County agrees to contribute a
minimum of $20,000 of support in the form of grant eligible equipment to support
the operation of Botetourt County Fire & EMS operations, inclusive of the Read
Mountain Fire Station per year. Should such aid not be available during a certain
year, Roanoke County agrees to provide support with local funding sources, subject
to appropriations.
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a. This contribution will begin effective during the fiscal year beginning July
1 st, 2020.
b. An assessment of annual contributions including staffing, response, and
operational support will be provided to each party from the other, for the
purposes of assessing each locality's level of support. Should a request for
additional contributions be warranted, the Fire Chiefs from each locality
would be responsible for preparing a report to each County Administrator for
consideration and review as part of annual fiscal budgeting process. Such
request would be due no later than September 1st of a given year.
7. The Parties agree to develop and adopt operational, communication, dispatch, safety,
and medical protocols that meet professional standards. All operational protocols or
any alterations to the service areas described herein are to be mutually agreed upon
in writing by the Parties' Fire Chiefs.
8. The Parties agree that Roanoke County will bill and retain the assets for ambulance
transport services when they respond into Botetourt County. Likewise, Botetourt
County will bill and retain the assets for ambulance transport services when they
respond into Roanoke County. Neither party will hold the other responsible for any
portion of financial liabilities incurred by ambulance transport services provided by
the other party.
9. Each of the Parties shall be the custodian of, and responsible for all legal compliance
relating to, the incident reports and other documentation relating to medical transports
and fire responses it makes.
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10. The Parties agree that each jurisdiction will provide appropriate information such as
Commonwealth of Virginia standardized Global Information System (GIS) maps that
will be used in the dispatching of fire and emergency apparatus. Furthermore, the
Parties agree to provide updated GIS information on a semi-annual basis in the
Commonwealth of Virginia approved standards.
11. All fire and emergency medical services and resource personnel, agents, and other
employees of the Parties who are acting pursuant to this Agreement shall have the
same powers, rights, privileges, and immunities as provided by law in each
jurisdiction while providing fire and emergency services.
12. The services performed and expenditures made under this Agreement shall be
deemed to be for public and governmental purposes. All immunities from liability
enjoyed by the Parties and resource personnel within their boundaries shall extend to
their participation in the Agreement, wherever such services are rendered.
13. All pension, disability, workers' compensation, life, and health insurance and other
benefits to which fire/emergency medical services and rescue personnel are entitled
shall be extended to the services performed by such personnel under this Agreement.
Each party agrees that provisions of these benefits shall remain the responsibility of
the respective employer of the individuals assigned to provide the reciprocal
response.
14. Each party agrees that, in all activities undertaken pursuant to this Agreement, each
parry hereby waives any and all claims against the other parry which may arise out of
activities outside of the Parties' respective jurisdictions. The parties shall not be
liable to each other for reimbursement for injuries to or death of personnel or damage
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to equipment incurred when providing services pursuant to this Agreement, including
when going to or returning from another jurisdiction. Neither party shall be liable to
the other for any other costs associated with or arising from the provision of services
or the rendering of assistance under this Agreement, except as specifically provided
under this Agreement.
15. Each party shall indemnify and save harmless the other parry from all claims by third
parties for personal injury and death or property damage which may arise from
activities under this Agreement outside of the Parties' respective jurisdictions, to the
extent permitted by law, as provided in § 27-2, Code of Virginia, 1950, as amended.
16. Administrative details and future unforeseen issues that may arise from activities
associated with the Agreement shall be resolved by a mutually agreed upon solution
of the respective Fire Chiefs. Any disagreement between the Fire Chiefs shall be
resolved by the Parties' County Administrators.
17. This agreement shall be effective from July 1, 2020 until June 30, 2025. Thereafter,
it shall automatically renew for additional terms of one (1) year, unless either party
gives at least ninety (90) days prior written notice of termination to the other party.
WITNESS the following signatures:
RIM
COUNTY OF ROANOKE, VIRGINIA
Stephen G. Simon, Fire -Rescue Chief
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Date
By Date
Daniel R. O'Donnell, County Administrator
IM
ROSE
COUNTY OF BOTETOURT, VIRGINIA
Jason D. Ferguson, Chief of Fire & EMS
Gary Larrowe, County Administrator
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Date
Date
AGREEMENT TO EXTEND THE READ MOUNTAIN FIRE STATION
AGREEMENT UNTIL JUNE 30, 2020
THIS AGREEMENT is made this day of 2020, by and between the
COUNTY OF ROANOKE, a political subdivision of the Commonwealth of Virginia
(hereinafter "Roanoke County"), and the COUNTY OF BOTETOURT, a political
subdivision of the Commonwealth of Virginia (hereinafter "Botetourt County") (together,
Roanoke County and Botetourt County may be jointly referred to as the "Parties")
WITNESSETH:
WHEREAS, the Parties entered into a joint fire station agreement (the "Fire Station
Agreement") in May 1990, for the operation of the Read Mountain Fire Station, which
agreement expires on May 11, 2020; and
WHEREAS, Paragraph 11 of the Fire Station Agreement provides that the
agreement may be extended by mutual written agreement of all parties; and
WHEREAS, the Parties desire to extend the terms of the Fire Station Agreement
until June 30, 2020; the Parties anticipate that a new mutual aid agreement will be reached
between the parties, and that such agreement will become effective on July 1, 2020.
NOW, THEREFORE, the Parties agree that the Joint Fire Station Agreement shall
continue in effect until June 30, 2020.
1
li I
ON
ON
RIM
WITNESS the following signatures:
COUNTY OF ROANOKE, VIRGINIA
Date
Stephen G. Simon, Fire -Rescue Chief
Date
Daniel R. O'Donnell, County Administrator
COUNTY OF BOTETOURT, VIRGINIA
Jason D. Ferguson, Chief of Fire & EMS
Gary Larrowe, County Administrator
2
Date
Date
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON APRIL 28, 2020
RESOLUTION APPROVING THE TEMPORARY EXTENSION OF AN
EXISTING FIRE STATION AGREEMENT AND THE CREATION OF A
NEW MUTUAL AID AGRREMENT WITH BOTETOURT COUNTY
WHEREAS, §§ 27-2, 27-4, and 27-23.9 of the Code of Virginia (1950), as
amended, authorize local governments to cooperate in the furnishing of fire and
emergency medical response and related issues; and
WHEREAS, the County of Botetourt and the County of Roanoke have
demonstrated a pattern of successful cooperation through the joint operation of the Read
Mountain Fire Station; and
WHEREAS, pursuant to an agreement dated May 10, 1990, the Roanoke County
Fire and Rescue Department and the Botetourt County Fire and Rescue Department have
been jointly operating the Read Mountain Fire Station, located at 43 Eastpark Dr.,
Roanoke, VA 24019 (the Fire Station Agreement); and
WHEREAS, the Fire Station Agreement will expire on May 11, 2020. Upon the
expiration of the Fire Station Agreement, Botetourt County will assume sole ownership
and management of the Read Mountain Fire Station; and
WHEREAS, it is proposed that the Fire Station Agreement be temporarily extended
until June 30, 2020 (the end of the current fiscal year); and that that a new mutual aid
agreement between the parties be created, wherein emergency services will continue to
be provided to all areas of both Botetourt and Roanoke Counties, as they are presently
offered from the Read Mountain Fire Station.
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NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that:
1. The continued joint exercise of powers, privileges and authority with the County
of Botetourt and the County of Roanoke, in the establishment and maintenance
of mutual aid for emergency fire and medical services, is hereby approved.
2. The Board hereby authorizes the extension of the existing above-mentioned
Fire Station Agreement to June 30, 2020, in substantially the form as attached
to this resolution, and authorizes the County Administrator and Chief of Police,
or their designees, to execute this agreement extension on behalf of Roanoke
County, upon a form as approved by the County Attorney.
3. The Board hereby authorizes the creation of a new mutual aid agreement with
Botetourt County (which may become effective on or after July 1, 2020), to
provide fire and emergency medical services in the Read Mountain area of
Roanoke County, and the Masons Cove and Catawba areas of Botetourt
County, in substantially the form as attached to this resolution, and authorizes
the County Administrator and Chief of Police, or their designees, to execute
this Agreement on behalf of Roanoke County, upon a form as approved by the
County Attorney.
4. This resolution shall be effective from and after the date of its adoption.
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ACTION NO.
ITEM NO. D.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
April 28, 2020
Resolution approving the donation of property to Botetourt
County
SUBMITTED BY: Stephen G. Simon
Chief of Fire and Rescue
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
The donation of vehicles to Botetourt County, as part of a new mutual aid agreement, in
order to enable Botetourt to assume sole ownership of the Read Mountain Fire Station
while continuing to provide service to all presently served areas in Roanoke and
Botetourt Counties.
BACKGROUND:
Pursuant to an agreement dated May 10, 1990 (the Joint Fire Station Agreement), the
Roanoke County Fire and Rescue Department and the Botetourt County Fire and
Rescue Department have been jointly operating the Read Mountain Fire Station,
located at 43 Eastpark Dr. The Joint Fire Station Agreement is presently scheduled to
expire on May 11, 2020. The parties expect to extend this agreement until June 30,
2020, and to enter a new mutual aid agreement (the "New Agreement") that will become
effective on July 1, 2020.
Upon the termination of the Joint Fire Station Agreement, Botetourt County will assume
full ownership and management of the Read Mountain Fire Station.
DISCUSSION:
In order to facilitate further cooperation and the rendering of mutual aid between the two
localities under the New Agreement, it is proposed that Roanoke County donate certain
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vehicles to Botetourt County, including:
1) a fire engine (with a present value of $300,000),
2) a 2012 Ford F350 (present value of $9,000),
3) a 2008 Chevrolet 2500H (present value of $ 15,000), and
4) an ambulance (present value of $180,000).
Both the Ford F350 and Chevrolet 2500H were purchased by Botetourt County (using
Botetourt's funds), but were co -titled between both Roanoke and Botetourt Counties for
insurance purposes.
The donation of such property would enable Botetourt County to continue to provide
services (from the Read Mountain Fire Station) to all presently served areas of both
Roanoke and Botetourt Counties.
FISCAL IMPACT:
The value of the two vehicles that were purchased with Roanoke County funds (the fire
engine and ambulance) is $480,000. The total value of all four vehicles is $504,000.
This donation of equipment that is one aspect of the proposed New Agreement between
the localities. With Botetourt's assumption of ownership and management of the Read
Mountain Fire Station, it is anticipated that the Roanoke County will achieve savings
from both operational and future capital funding projects. Such savings are set forth
more fully in agenda item D1 (which presents the New Agreement for the Board's
consideration).
STAFF RECOMMENDATION:
Staff recommends the approval of the resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON APRIL 28, 2020
RESOLUTION APPROVING THE DONATION OF PROPERTY TO
BOTETOURT COUNTY
WHEREAS, pursuant to an agreement dated May 10, 1990, the Roanoke County
Fire and Rescue Department and the Botetourt County Fire and Rescue Department have
been jointly operating the Read Mountain Fire Station, located at 43 Eastpark Drive,
Roanoke, VA 24019 (the Joint Fire Station Agreement); and
WHEREAS, the Joint Fire Station Agreement will expire on May 11, 2020; and
WHEREAS, in order to facilitate further cooperation and the rendering of mutual
aid between the two localities, it is proposed that Roanoke County transfer certain
vehicles (each of which shall be equipped with MSA self-contained breathing apparatus
equipment) to Botetourt County, including the following:
1. 2009 Pierce Engine 4P1 CU01 HX9A009891 (presently known as
"Wagon 12"),
2. 2012 Ford F350 44 1 FDRF3B63CEB84443 ("Brush 12"),
3. 2008 Chevrolet 2500H 1 GBHK23K18F179684 ("Utility 12"),
4. 2017 Ford/Braun 1 FDUF4HT1 HED80238 ("Ambulance 12-1"); and
WHEREAS, Roanoke County has a mutual aid agreement with Botetourt County
and is frequently called upon for assistance with patient care; and
WHEREAS, Botetourt County is in need of the above described property, and
would willingly accept the donation of such property from Roanoke County in "as is"
condition. Such property will better enable Botetourt County to provide fire and rescue
assistance to Roanoke County pursuant to the mutual aid agreement; and
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WHEREAS, Section 15.2-953(C) of the Code of Virginia provides that a locality
may make gifts and donations of personal property to another governmental entity within
the Commonwealth.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that:
1. The following items of personal property (each of which shall be equipped with
MSA self-contained breathing apparatus equipment) are declared to be
surplus:
a. 2009 Pierce Engine 4P1 CU01 HX9A009891 (Wagon 12),
b. 2012 Ford F350 44 1 FDRF3B63CEB84443 (Brush 12),
c. 2008 Chevrolet 2500H 1GBHK23K18F179684 (Utility 12), and
d. 2017 Ford/Braun 1 FDUF4HT1 HED80238 (Ambulance 12-1).
2. The donation of such property to Botetourt County is hereby authorized, and
such donation shall occur on or after June 30, 2020.
3. The Roanoke County Chief of Fire and Rescue, or his designee, is authorized
to take such actions as are necessary to effectuate the donation.
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ACTION NO.
ITEM NO. D.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
April 28, 2020
Resolution appointing Zoning Administrator for Roanoke
County
Philip Thompson
Director of Planning
Daniel R. O'Donnell
County Administrator
Agenda item requesting the Board of Supervisors to appoint a Zoning Administrator.
BACKGROUND:
On February 25, 2020, the Board of Supervisors appointed Rebecca James as
the Acting Zoning Administrator for Roanoke County.
DISCUSSION:
Section 15.2-2286(A)4 of the Code of Virginia provides for the appointment or
designation of a zoning administrator to administer and enforce the localities zoning
ordinance. Section 30-5 of the Roanoke County Zoning Ordinance lists the powers,
duties and responsibilities of the zoning administrator which include the following:
1. Zoning permit. To issue or deny a zoning permit for the erection,
construction, reconstruction, moving, adding to, or alteration of any
structure, or the establishment of any land use. The administrator shall
also have the authority to revoke any zoning permit if violations of the
provisions of this ordinance occur.
2. Certificate of zoning compliance. To issue or deny a certificate of zoning
compliance.
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3. Collect fees. To collect any fees required or set forth in this ordinance.
4. Making and keeping records. To make and keep all records required by
state law or necessary and appropriate for the administration of this
ordinance.
5. Inspection of buildings or land. To inspect any building or land to
determine if violations of this chapter have been committed or exist.
6. Enforcement. To enforce this ordinance and take all necessary steps to
remedy any condition found in violation of the provisions of this ordinance.
7. Request assistance. To request the assistance of other local and State
officials or agencies in the administration and enforcement of this
ordinance.
8. Interpretation. To interpret the official zoning map and provisions of this
ordinance, and offer written opinions on their meaning and applicability.
Rebecca (Becky) James has a Bachelor's Degree from George Mason University in
Public Administration. She is a Certified Zoning Administrator (CZA) and a Certified
Transportation Manager (CTM) through the Virginia Association of Zoning Officials
(VAZO). During the past 14 '/2 years, Becky has worked for Roanoke County as a
Planner I, Planner II, and most recently Acting Zoning Administrator.
During her tenure, Becky has performed many duties associated with current planning
and zoning including, but not limited to: code and zoning enforcement, subdivision plat
review, commercial site plan review, residential and commercial building plan review,
review and analysis of rezoning, special use permit and variance applications, zoning
interpretations and determinations, zoning verification letters, and developing zoning
ordinance amendments. Over the past five years, she has trained new staff in
code/zoning enforcement and current planning. Becky currently serves on the
Williamson Road Area Business Association.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors appoint Rebecca James as Zoning
Administrator effective May 4, 2020.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 28, 2020
RESOLUTION APPOINTING REBECCA M. JAMES AS ZONING
ADMINISTRATOR FOR ROANOKE COUNTY
WHEREAS, §15.2-2286.A.4 of the Code of Virginia provides for the appointment
or designation of a zoning administrator to administer and enforce the localities zoning
ordinance; and
WHEREAS, §30-5 of the Roanoke County Code lists the powers, duties and
responsibilities of the zoning administrator; and
WHEREAS, on February 25, 2020, the Board of Supervisors authorized the
appointment of Rebecca M. James as Acting Zoning Administrator; and
NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisors of Roanoke
County, as follows:
1. That it rescinds the appointment of Rebecca M. James as Acting Zoning
Administrator.
2. That it appoints Rebecca M. James as Zoning Administrator for Roanoke
County.
3. That the Zoning Administrator is authorized to designate such deputy or
assistant zoning administrator as she may deem appropriate to assist in the
administration and enforcement of the Roanoke County Zoning Ordinance.
4. That this resolution shall be effective May 4, 2020.
Page 1 of 1
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
April 28, 2020
The petition of Western Virginia Regional Industrial Facility
Authority to rezone 2.02 acres from R-1, Low Density
Residential, District to PTD, Planned Technology
Development, District for the development of the Wood
Haven Technology Park, and to amend a portion (43.72
acres) of the Wood Haven Technology Park Master Plan,
located in the 7800 and 7900 blocks of Wood Haven Road,
including 7875 Wood Haven Road, Catawba Magisterial
District
Philip Thompson
Director of Planning
Daniel R. O'Donnell
County Administrator
Consent agenda item for first reading on an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for May 26, 2020.
The title of this ordinance is as follows:
1. The petition of Western Virginia Regional Industrial Facility Authority to rezone
2.02 acres from R-1, Low Density Residential, District to PTD, Planned
Technology Development, District for the development of the Wood Haven
Technology Park, and to amend a portion (43.72 acres) of the Wood Haven
Page 1 of 2
Technology Park Master Plan, located in the 7800 and 7900 blocks of Wood
Haven Road, including 7875 Wood Haven Road, Catawba Magisterial District.
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for May 26, 2020.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
Page 2 of 2
County of Roanoke
p0A?NV kF Community Development
Planning & Zoning
z p
A 5204 Bernard Drive
P O Box 29800
Roanoke, VA 24018
(540) 772-2068 FAX (540) 776-7155
11'or Staff Use On]
Datreceived: '
Rcce by:
11a
�plicat� Fee:
ZA da
�e:
Placards issued,
Case Number a'
BO5 d to
Roanoke, VA 24010 Fax No.: (540) 344-6096
Owner's name/address w/zip Phone #: (540) 343-1550
ALL APPLICANTS
Check type of application filed (check all that apply)
N Rezoning ❑ Special Use ❑ Variance ❑ Waiver ❑ Administrative Appeal 0 Camp Plan (15.2-2232) Review
Applicants name/address w/zip Phone: (540) 343-1550
Western Virginia Regional Industrial Facility Authority Work:
P. O. Box 2569 Cell #:
Roanoke, VA 24010 Fax No.: (540) 344-6096
Owner's name/address w/zip Phone #: (540) 343-1550
Western Virginia Regional Industrial Facility Authority Work:
P. O. Box 2569 Fax No. #: (540) 344-6096
Roanoke, VA 24010
Property Location
7875 Wood Haven Road
Magisterial District: Catawba
Community Planning area: Peters Creek/ Hollins
Roanoke, Virginia 24019
Tax Map No.: 037.05-01-30.00-0000
037.05-41-30.00-0000: RI
026.17-01-03.00-0000
Existing Zoning: 026.17-01-03.00-0000: PTD
Size of parcel(s): Acres: 45.74
Existing Land Use: 43.72 ac. (vacant, under PTD development)2
02 ac. Residential
REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-2232) REVIEW APPLICANTS (R/S/W/CP)
Proposed Zoning: PTD, Planned Technology Development District
Proposed Land Use: Technology Park
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
Yes x No IF NO, A VARIANCE IS REQUIRED FIRST (Rezoning).
Does the parcel meet the minimum criteria for the requested Use Type in Article IV (Special Use Permit)? Yes x No
IF NO, A VARIANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes No
VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (VIW/AA)
Variance/Waiver of Section(s) of the Roanoke County ZoningOrd'
Appeal of Zoning Administrator's decision to
Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordi n
Appeal of Interpretation of Zoning Map to �
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE%AppIJ
I OFT E
ITEMS ARE MISSING OR INCOMPLETE. �jp�,meR/S/NV/CP V/AA R/S16V/CP V/AA R/S/WICP V'/AAConsultation 8 U2" x 1 I" concept plan Application Metes and bounds description
Justification E4 Water and sewer application Adjoining property owners
I hereby certify that I anz either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and
consent f the owner. WESTERN, VI GIN A LONA IINDUSTRIAL FACILITY AUTHORITY
By: Owner's Signature
John/H It. Executive Director
!` 2
JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW
REQUESTS
Applicant Western Virginia Regional Industrial Facility Authority
The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
SEE ATTACHED SHEET
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community
Plan.
SEE ATTACHED SHEET
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well
as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue.
SEE ATTACHED SHEET
I
CONCEPT FLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the
future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County
permitting regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building
permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may
require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed
on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other
regulations.
A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the
nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra
items, but the following are considered minimum:
ALL APPLICANTS
a. Applicant name and name of development
b. Date, scale and north arrow
c. Lot size in acres or square feet and dimensions
d. Location, names of owners and Roanoke County tax map numbers of adjoining properties
e. Physical features such as ground cover, natural watercourses, floodplain, etc.
£ The zoning and land use of all adjacent properties
g. All property lines and easements
h. All buildings, existing and proposed, and dimensions, floor area and heights
i. Location, widths and names of all existing or platted streets or other public ways within or adjacentto the development
j. Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information required.for REZONING and SPECIAL USE PERMIT APPLICANTS
k. Existing utilities (water, sewer, storm drains) and connections at the site
1. Any driveways, entrances/exits, curb openings and crossovers
m. Topography map in a suitable scale and contour intervals
n. Approximate street grades and site distances at intersections
o. Locations of all adjacent fire hydrants
p. Any proffered conditions at the site and how they are addressed
q. If project is to be phased, please show phase schedule
I certify that all items required in the checklist above are complete.
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY
Signa"applica"'t
n [-lull, Executive Director Date
6
Community Development 0
Planning & Zoning Division
POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY
The following is a list of potentially high traffic -generating land uses and road network situations
that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your
rezoning, subdivision waiver, public street waiver, or special use permit request. If your request
involves one of the items on the ensuing list, we recommend that you meet with a County planner,
the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the
potential additional traffic related information that may need to be submitted with the application
in order to expedite your application process.
(Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic
study at any time, as deemed necessary.)
High Traffic -Generating Land Uses:
• Single-family residential subdivisions, Multi -family residential units, or Apartments with more
than 75 dwelling units
• Restaurant (with or without drive-through windows)
• Gas station/Convenience store/Car wash
• Retail shop/Shopping center
• Offices (including: financial institutions, general, medical, etc.)
• Regional public facilities
• Educational/Recreational facilities
• Religious assemblies
• Hotel/Motel
• Golf course
• Hospital/Nursing home/Clinic
• Industrial site/Factory
• Day care center
• Bank
• Non-specific use requests
Road Network Situations:
• Development adjacent to/with access onto/within 500 -ft of intersection of a roadway
classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc)
• For new phases or changes to a development where a previously submitted traffic study is
more than two (2) years old and/or roadway conditions have changed significantly
• When required to evaluate access issues
• Development with ingress/egress on roads planned or scheduled for expansion, widening,
improvements, etc. (i.e. on Long Range Transportation Plan, Six -Yr Road Plan, etc.)
• Development in an area where there is a known existing traffic and/or safety problem
• Development would potentially negatively impact existing/planned traffic signal(s)
• Substantial departure from the Community Plan
• Any site that is expected to generate over one hundred (100) trips during the peak hour of
the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty
(750) trips in an average day
Effective date; April 19, 2005
7
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Community Development > __ - Planning & Zoning Division
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' 3B
NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC
STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver or Special Use Permit petition if new or additional information is presented at the
public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled
public hearing that sufficient time was not available for planning staff and/or an outside referral agency to
adequately evaluate and provide written comments and suggestions on the new or additional information
prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This
continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional
information and provide written comments and suggestions to be included in a written memorandum by
planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to
determine if a continuance may be warranted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia
Department of Transportation requests further traffic analyses and/or a traffic impact study that would be
beneficial in making a land use decision (Note: a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required
traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the
planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified
of the continuance and the newly scheduled public hearing date.
Effective date. April 99, 2005
WOOD HAVEN TECHNOLOGY PARK
Name of Petition
WES`IONAL INDUSTRIAL FACILITY AUTHORITY
By:
Petitioner's Signature John Hull, Executive Director
Date
JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR
COMP PLAN (15.2-2332) REVIEW REQUESTS
Applicant; Western Virginia Regional Industrial Facility Authority (the "Authority")
Please explain how the request furthers the purposes of the Roanoke County
Ordinance as well as the 'purpose found at the beginning of the applicable zoning
district classification in the Zoning Ordinance.
By Ordinance No. 072418-7 adopted by the Board of Supervisors on July 24, 2018
(the "Ordinance"), approximately 113.6 acres were rezoned from 11 and R1 to the
PTD (Planned Technology Development) zoning district for the development of
the Wood Haven Technology Park. A copy of the Ordinance is attached as Exhibit
A. Among the parcels rezoned to the PTD district by the Ordinance was Tax Parcel
No. 026.17-01-03.00-0000 (4236 acres), one of the parcels which is the subject of
this application. Not included in the original application, however, was Tax Parcel
No. 037.05-01-30.00-0000 (2.03 acres), which fronts on Wood Haven Road, since
it was not owned by the Authority or under contract to the Authority at that time.
Consequently, the Master Development Plan adopted by the Ordinance carved out
the 2.03 -acre parcel. The Authority has now acquired the 2.03 -acre parcel and
wishes to rezone that parcel from the R zoning district to the PTD zoning district
and amend that portion of the Wood Haven Tecluaology Park Master Development
Plan which relates to the 2.0.3 acre and the 42.36 -acre parcels which are the subject
of this application. The amended Master Development Placa for the two parcels
which are the subject of this application is attached as Exhibit B3. The Master
Development Plan for the balance of the properties rezoned to the PTD district by
the Ordinance remains unchanged. For ease of review, the Master Plan Standards
and Notes, which are listed on the amended Master Development Plan, are
separately enclosed. Changes to the Standards and Notes which govern the balance
of the Technology Park are highlighted.
By incorporating the 2.03 -acre parcel into the Wood Haven Technology Park, a
number of benefits will accrue. Vegetation along its Wood Haven Road frontage
is currently sparse. Bringing the parcel into the Technology Park will allow for the
installation of landscaping complementing existing and installed vegetation along
the rest of the Technology Park's Wood Haven Road frontage. The amended
Master Development Plan standards require the installation of landscaping on the
2.03 -acre parcel between Wood Haven Road and the toe of the slope creating the
stormwater management facility, except for areas within the 25 -foot riparian buffer.
Illustrative cross-sections depicting the areas of existing and proposed vegetation
along this portion of Wood IIaven Road are attached as Exhibit C.
Incorporating the 2.03 -acre parcel into the Technology Park allows the berm (which
creates the development pad) to be pushed bacic farther frorn Wood Haven Road
than the current Master Plan allows. As illustrated by the cross-sections, this
reconfiguring of the development pad results in grade changes commencing beyond
the 100' buffer area. That preserves approximately 150 feet wide of natural
vegetated buffer, and has the additional benefit of preserving approximately 450
additional linear feet of natural stream. There will beno change in the depth of the
buffer area along Wood Haven Road except that it will now include the 2.03 -acre
parcel's frontage. And, there will be no change in the depth of the buffer area along
the western boundary of the Technology Park.
Being able to utilize a portion of the 2.03 -acre parcel for stormwater management
purpose also allows for the creation of a more regular development pad site,
resulting in a net gain of approximately 3 acres of finished/buildable pad for the
Technology Park. This will positively impact the marketability of the property,
Another benefit to the neighborhood is the increase in distance from Wood Haven
Road to the development pad slope which is evidenced by the preservation of the
additional natural buffer.
As a reminder, the over 100 acres of the Wood Haven Technology Paris were
intentionally acquired by the Authority, which consists of six regional governments
(the Counties of Roanoke, Botetourt and Franklin, the Cities of Roanoke and Salem,
and the Town of Vinton). The purpose of the Authority is to provide a mechanism
for its member jurisdictions to cooperate regionally on economic development
projects. Its formation was spurred by the recognition that our region lacks
prepared, industrial sites of fifty (50) acres or more. Companies with the proven
potential to bring high quality jobs to our area but needing 50 to 100 acres of
assembled, developable space were simply bypassing our region. The same issue
affects competitiveness statewide, Virginia created the Virginia Business Ready
Sites Program to encourage the development of larger sites (sites of at least 100
acres). The Authority has already been supported by investment through the
Virginia Business Ready Sites Program.
Any development within the Wood Haven Technology Park must be approved by
the Authority's Participation Committee. Such approvals include not only the
specific use sought by a potential purchaser or tenant, but also the siting of buildings
and their design, exterior materials and colors, appurtenances, and equipment. The
Participation Committee consists of the County of Roanoke, the City of Roanoke
and the City of Salem. Decisions by the Participation Committee must be
unanimous.
Metes and bounds description of both the 2.03 -acre parcel and the outside boundary
of the two parcels which are the subject of this application are enclosed (Exhibit
D-1 and D-2). A listing of the adjoining property owners is enclosed Exhibit E).
Please explain how the project conforms to the general guidelines and policies
contained in the Roanoke County Community Plan.
2
The 42.36 -acre parcel is already part of the Wood Haven Technology Park and the
2.03 -acre parcel is completely surrounded by the Technology Park. Bringing the
2,03 -acre parcel into the Technology Park not only enhances the development of
the Technology Park but also protects additional natural stream and buffer areas
along Wood Haven Road which would otherwise be disturbed during grading, The
Community Plan recognizes the limited availability of centrally -located and
prepared sites and the important role industrial development plays in the livelihood
of Roanoke County citizens and the broader region.
Please describe the impact(s) of the request on the property itself, the adjoining
properties, and the surrounding area, as well as the impacts on public services and
facilities, including water/sewer, road, schools, parks/recreation and fire and rescue.
In coordination with the Virginia Department of Transportation ("VDOT") and the
City of Roanoke's Transportation Division, a Transportation Impact Analysis dated
July 14, 2017 and revised April 4, 2018 ("TIA") was prepared and submitted to
Roanoke County in connection with the 2018 application and Ordinance which
rezoned the Wood Haven Technology Park to the PTD zoning district. Both VDOT
and the City of Roanoke Traffic Engineering Division concurred with the scope,
methodology and conclusions of that submittal. Adding the 2.03 -acre parcel to the
Technology Park does not impact the traffic analysis.
No negative impact on the public services or facilities, such as schools,
parks/recreation or fire/rescue are anticipated as a consequence of this application.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON THURSDAY, JULY 24, 2018
ORDINANCE 072418-7 REZONING APPROXIMATELY 113.6 ACRES
FROM 1-1 (LOW INTENSITY INDUSTRIAL) DISTRICT AND R-1 (LOW
DENSITY RESIDENTIAL) DISTRICT TO PTD (PLANNED
TECHNOLOGY DEVELOPMENT)' DISTRICT; FOR THE
DEVELOPMENT OF A TECHNOLOGY PARK, LOCATED IN THE 7600
,TO 7900 BLOCKS OF WOOD HAVEN ROAD AND THE 7200 BLOCK
OF THIRLANE ROAD, .CATAWBA•MAGISTERIAL DISTRICT
WHEREAS, the Western Virginia Regional Industrial Facility Authority (WVRIFA)
was formed in 2014 by six (6) regional governments to provide a mechanism for
localities to cooperate regionally on economic development projects; and
WHEREAS, after an analysis to identify suitable large acre tracts in the region,
the Wood Haven Road site was selected as the first priority for development; and
WHEREAS, the first reading of this ordinance was held on June 28, 2018, and
the second reading and public hearing were held on July 24, 2018; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on July 10, 2018; and
law.
WHEREAS, the Planning Commission recommends approval of the petition; and
WHEREAS, legal notice and advertisement has been provided as required by
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows;
1. The petition of the West Virginia Regionai Industrial Facility Authority and Lewis
Living Trust to rezone approximately 113.6 acres located in the 7600 to 7900
blocks of Wood Haven Road and the 7200 block of Thirlane Road (in the
Page 1 of 2
EXHIBITA
e
Catawba Magisterial District) (Tax map nos: 026.17-01-01.00-0000, 026.17-01-
02,00-0000, 026.17-01-03.0.0-0000, 026.18-01-12.00-0000, 026.18-01-12.01-
0000, 026.18-01-12.02-0000, 026.18-01-13.00-0000, and 026.18-0114.00-0000)
from E-1 (low intensity industrial) district and R-1 (low density residential) district
to PTD (planned technology development) district, for the development of a
technology park, is approved.
2. The Board finds that the proposed rezoning is consistent with the purpose and
intent of the County's Comprehensive Plan and good zoning practice, and will not
be a substantial detriment to the community.
3. That this ordinance shall be in full force and effect thirty (30) days after its final
passage. The Zoning Administrator is directed to amend the zoning district map
to reflect the change in zoning classification authorized by this ordinance.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters
NAYS: Supervisor Hooker
A
15eborah C. Jacks le /
Chief Deputy Clerk to a oard
cc: Tarek Moneir, Acting Deputy Director of Development Services
Philip Thompson, Acting Director of Planning
William Driver, Director of Real Estate Valuation
Peter Lubeck, Senior Assistant County Attorney
John Murphy, Zoning Administrator
Page 2 of 2
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EXHIBIT D-1
METES AND BOUNDS DESCRIPTION OF TAX PARCEL NUMBER 037.05-01-30.00-0000
BEGINNING ATA POINT ON THE NORTHERN RIGHT OF WAY OF WOOD HAVEN ROAD (ROUTE 628),
SAID POINT BEING N 49"45'20" W 307.62' FROM THE SOUTHEASTERN CORNER OF
TAX MAP 037.05-01-29.00-0000;
THENCE N 3447'04" W 450,93' TO A POINT;
THENCE N 5512'08" E 200.02' TO A POINT;
THENCE S 34°46'27" E 431.70' TO A POINT ON THE NORTHERN RIGHT OF WAY OF WOOD HAVEN ROAD
(ROUTE 628);
THENCE ALONG AND FOLLOWING THE SAID RIGHT OF WAY LINE S 49"42'31" W 200.87' TO THE POINT
OF BEGINNING,
CONTAINING 2.026 ACRES OF LAND.
EXHIBIT D-2
METES AND BOUNDS DESCRIPTION OF TAX PARCEL 026.17-01-03.00-0000 AND 037.05-01-30.00-0000,
AS COMBINED.
BEGINNING AT A POINT ON THE NORTHERN RIGHT OF WAY OF WOOD HAVEN ROAD (ROUTE 628)
AND THE SOUTHEASTERN CORNER OF TAX MAP 037,05-01-29,00-0000 THENCE N 2929'44" W 998.69'
TO A POINT; THENE N 64°41'01" W 387.23' TO A POINT; THENCE N 09°06'53" E 435.02' TO A POINT;
THENCE S 87"31'37" W 461.14' TO A POINT; THENCE N 09°21'28" E 64.75' TO A POINT ON THE
SOUTHERN RIGHT OF WAY OF INTERSTATE 81, THENCE ALONG AND FOLLOWING SAID RIGHT OF WAY,
N 68°01'35" E 1340.95' TO A POINT; THENCE N 78°50'33" E 47.20' TO A POINT; THENCE LEAVING THE
SOUHTERN RIGHT OF WAY OF INTERSTATE 81 S 3106'09" E 1530.90' TO A POINT ON THE NORTHERN
RIGHT OF WAY OF WOOD HAVEN ROAD (ROUTE 628);
THENCE ALONG AND FOLLOWING THE SAID RIGHT OF WAY ALONG A CURVE TO THE LEFT HAVING A
RADIUS OF 383.10, A LENGTH OF 101.94', A CHORD BEARING OF S 57°28'55" W AND A CHORD OF
101.64'TO A POINT;
THENCE S 49°44'18" W 503.12' TO A POINT; THENCE S 49°42'31" W 200.87' TO A POINT; S 4945'20" W
307.62' TO THE POINT OF BEGINNING,
CONTAINING 44.381 ACRES OF LAND.
ADJOINING PROPERTY OWNERS
Roanoke County Tax Parcel
037.05-01-30.00-0000
026.17-01-03.00-0000
EXHIBIT E
TAX MAP NO.
OWNER(S) / ADDRESS
ZONING
1
037.05-01-04.01-0000
Michael J. Dalbo
7920 Wood Haven Road
Roanoke, VA 24019
R1
2
037.05-01-04.02-0000
David L. Lucas
Jeneva L. Lucas
7910 Wood Haven Road
Roanoke, VA 24019
R1
3
037.05-01-04.03-0000
Rickey L. Hodge
Kathryn L. Hodge
7900 Wood Haven Road
Roanoke, VA 24019
R1
4
037.05-08-32.00-0000
Whitney Estates Homeowners Assoc. Inc.
c/o Thomas McCracken
7926 Sequoia Drive
Roanoke, VA 24019
R1
5
037.05-08-04.00-0000
Patrick K. Dooley
7874 Wood Haven Road
Roanoke, VA 24019
R1
6
037.05-08-03.00-0000
Gregory Alan Addison
7870 Wood Haven Road
Roanoke, VA 24019
R1
7
037.05-08-02.00-0000
Adrian L. Whicker
Jennifer R. Whicker
7866 Wood Haven Road
Roanoke, VA 24019
R1
8
037.05-08-01.00-0000
Greg W. St. Clair
Tammy Lee St. Clair
7862 Wood Haven Road
Roanoke, VA 24019
R1
EXHIBIT E
9
037.06-01-74.00-0000
Lewis Living Trust
R1
Stafford C. Lewis, Sr., Trustee
7838 Wood Haven Road
Roanoke, VA 24019
10
037.06-01-73.00-0000
Lewis Living Trust
R1
Stafford C. Lewis, Sr., Trustee
7838 Wood Haven Road
Roanoke, VA 24019
11
037.06-01-72.00-0000
Lewis Living Trust
R1
Stafford C. Lewis, Sr., Trustee
7838 Wood Haven Road
Roanoke, VA 24019
12
037.06-01-71.00-0000
Ernest E. Sweetenberg
R1
6834 Thirlane Road
Roanoke, VA 24019
13
026.17-01-02.00-0000
Western Virginia Regional Industrial Facility
PTD
Authority
P, O. Box 2569
Roanoke, VA 24010
14
026.17-01-01.00-0000
Western Virginia Regional Industrial Facility
PTD
Authority
P. O. Box 2569
Roanoke, VA 24010
15
026.03-01-12.00-0000
Geanna Cheong Mistele
AR
2508 Loch Haven Drive
Roanoke, VA 24019
16
026.03-01-12.01-0000
Geanna Cheong Mistele
AR
2508 Loch Haven Drive
Roanoke, VA 24019
17
026,1701-03.01-0000
Western Virginia Regional Industrial Facility
AR
Authority
P. O. Box 2569
Roanoke, VA 24010
18
026.03-01-16.00-0000
Anthony Bradford Walrond
AR
2416 Loch Haven Drive
Roanoke, VA 24019
19
026.03-01-15.00-0000
John Phillip Walrond
AR
812 Fenwick Drive, N.W.
Roanoke, VA 24012
20
026,03-01-14.00-0000
Anthony Bradford Walrond
AR
2416 Loch Haven Drive
Roanoke, VA 24019
21
026.03-01-13.00-0000
Paul Dale Walrond
AR
4533 Pennsylvania Avenue, N.E.
Roanoke, VA 24019
22
026.17-01-08,000000
Robert C. Brammer
AR
Barbara T. Brammer
2386 Loch Haven Drive
Roanoke, VA 24019
23
026.17-02-10.00-0000
Kimberly D. Sanchez-Cruz
R1
8574 Brubaker Drive
Roanoke, VA 24019
24
026.17-01-05.00-0000
Clarence L. Tarpley
R1
Betty A. Tarpley
8576 Brubaker Drive, N.W.
Roanoke, VA 24019
25
026.17-01-04.00-0000
Clarence L. Tarpley
R1
Betty A. Tarpley
8576 Brubaker Drive, N.W.
Roanoke, VA 24019
26
037.05-01-29.00-0000
Darrell E, Bower
r1
Lena D. Bower
7875 Wood Haven Road
Roanoke, VA 24019
MASTER PLAN STANDARDS AND NOTES
(imposed on, Tax Parcels 0 026.1741-03.00-0000 & ##037.05-01-30.00-0000)
Master Plan Permitted Uses
Uses: The Property may be used only for the following land uses:
(a) Enterprises engaged in the processing, manufacturing, compounding, assembly,
packaging, treatment or fabrication of materials and products, from processed or
previously manufactured materials. Included would be assembly of electrical
appliances, bottling and printing plants, and the manufacturing of paint, oils,
pharmaceuticals, cosmetics, solvents, and other chemical production of stone,
metal or concrete. Also included are any other uses determined by the Roanoke
County Zoning Administrator to be "Industry, Type I" (or a successor category)
uses under the Roanoke County Zoning Ordinance.
(b) Enterprises in which large durable goods are produced including automobiles,
manufactured homes, or other motor vehicles. These uses are currently classified
as "Industry, Type 11" in the Roanoke County Zoning Ordinance.
(c) Establishments primarily engaged in the on-site production of goods by hand
manufacturing within enclosed structures, involving the use of hand tools, or the
use of mechanical equipment commonly associated with residential or commercial
uses, or a single kiln. These uses are currently classified as "Custom
Manufacturing" in the Roanoke County Zoning Ordinance.
(d) Use of a site for business, professional, or administrative offices, excluding medical
offices. Typical uses include real estate, insurance, management, travel, or other
business offices; organization and association offices; or law, architectural,
engineering, accounting, or other professional offices. These uses are currently
classified as "General Office" in the Roanoke County Zoning Ordinance.
(e) Laboratories and establishments primarily engaged in performing research or
testing activities into technological matters. Typical uses include engineering and
environmental laboratories, medical, optical, dental, and forensic laboratories, x-
ray services, and pharmaceutical laboratories only involved in research and
development.
(f) Utility services, major.
(g) Utility services, minor.
(h) Public parks and recreational areas.
(i) Accessory uses associated with a principle permitted use in accordance with any
established Roanoke County standards.
Master Plan Standards
Height: When adjoining property is zoned residential, the maximum building height shall be forty-
five (45) feet, including rooftop mechanical equipment. The maximum height may be increased,
provided each required yard adjoining a residential district is increased two (2) feet for each foot
in height over forty-five (45) feet. This distance shall be measured from the portion of the structure
which exceeds forty-five (45) feet. In all other locations, the height is unlimited, subject, however,
to the approval of the Development's Participation Committee
Lighting: All lighting in the Development shall be shielded and directed downward to control
extraneous light or glare. Where development is located adjacent to buffers, dark/night sky
friendly lighting using full cutoff lighting fixtures is encouraged so that there is no direct Iight
upward and no glare. The intensity at streets external to the Development or any adjoining
residential properties shall not exceed 0.5 foot candles.
Lighting of parking lots, loading/unloading areas and access ways shall be no greater than 25 feet
in height, and kept to minimum necessary for direction and safety during operating hours.
Walkways and building entries are encouraged to have ground level lighting or pedestrian scale
lighting not exceeding 15 feet in height.
Signage: For each permitted business in the Development, building mounted signs shall be
allowed but shall be limited to 1 square foot of signage area for each linear foot of building facade,
not to exceed 500 square feet per building face. Signage may be placed on any one or more of the
building facades and need not be proportionately allocated. Notwithstanding the above limitation,
each permitted business shall be entitled to minimum building mounted signage of 500 square
feet. In addition, each permitted business may install one freestanding sign, which shall be
monument -style with a maximum height of 15 feet and a maximum width of 10 feet. All signage
shall be designed to coordinate with the building in color and materials, and shall be located on
the site plan submitted to the Development's Participation Committee for approval. In addition, a
monument -style identification sign for the Development located at or near the principle entrance,
which sign may list all of the businesses within the Development, as well as directional signage
within the Development shall be permitted. Temporary signs shall also be allowed in accordance
with the provisions of the Roanoke County Zoning Ordinance.
Minimum front setbacks: All structures, except for signage and structures required for utility and
roadway infrastructure, proposed to front on a public street external to the Development shall be
located a minimum of: (i) thirty (3 0) feet from the existing public right-of-way, or (ii) the distance
from said public right-of-way to the depth of the Buffer Area as depicted on the master plan,
whichever distance is greater.
Lot coverage: Maximum lot coverage shall not exceed seventy-five (75%) percent.
Subdivision: Should the parcels which comprise the Property be combined or subdivided, the
standards shall bind each subdivided or recombined parcels, as applicable.
Buffer Areas: Except as required for grading, landscaping, storrnwater management, stormwater
management access, infrastructure and utility installation, the buffer areas shown on this master
plan will remain undisturbed. When site grading is completed in accordance with a grading plan
approved by Roanoke County, the buffer areas shown on this master plan shall be landscaped as
follows:
A. For the buffer areas adjacent to Wood Haven Road: within the first 100 feet of the buffer
width measured from the north right-of-way line of Wood Haven Road (or for the depth of the
buffer area if less than 100' in width from the north right-of-way line of Wood Haven. Road),
there shall be installed one row of large deciduous trees, one row of large evergreen trees, one
row of small evergreen trees, and one row of small deciduous trees for each one hundred foot of
buffer width. (Example: for each 100 -foot of buffer length within a 100 -foot wide buffer,
approximately 3 large deciduous trees, 5 large evergreen trees, 10 small evergreen trees, and 7
small deciduous trees will be required.) In addition, at least one row of large, mixed evergreen
trees shall also be installed within the buffer area beyond the 100 -foot wide planted buffer area
fronting Wood Haven Road where there is sufficient area. Existing mature trees within the
buffer area undisturbed by grading, infrastructure or utility installations may be considered a
substitute for the required landscaping; and
B. For the buffer areas along the western property boundary: any vegetation which is disturbed
by the site grading will be replaced by a row of large, mixed evergreen trees (including but not
limited to fast-growing varieties such as Leland Cypress). Existing mature trees undisturbed by
site grading within the buffer area may be considered a substitute for the required landscaping.
Areas designated as waters of the U.S. (a.k.a. wetlands and streams) which are not impacted by
grading, infrastructure or utilities installations will not be landscaped as set forth in A or B
above, but will remain undisturbed a minimum of 25 feet outside the designated boundary of the
wetland and/or stream. This is intended to leave the entire frontage area between the first 307
feet of Wood Haven Road along the southwestern boundary of the property and the edge of the
buffer area affecting that section in its natural state and exclude, within that section, the
installation of the landscaping described in A above. For tax map parcel number 037.05-01-
30.00-0000, which currently does not have significant existing vegetation along Wood Haven
Road, the following landscaping shall be installed after site grading and stormwater facility
installation is complete: between Wood Haven Road and the toe of the slope creating the
stormwater facility, and excluding the 25 foot riparian buffer described above: for each 100 -foot
of buffer length within a 100 -foot wide buffer, approximately 3 large deciduous trees, 3 large
evergreen trees, 5 small evergreen trees and 3 small deciduous trees will be required. For those
portions of said tax map parcel which will become part of a storm water management facility, the
only vegetation installed within the facility and its slopes shall be those grasses permitted by
Roanoke County in such facility.
Sizes and the spacing of trees shall be as set forth in Section 30-93-5 of the Roanoke County
zoning ordinance.
If the possible stormwater management access location as shown on the Development Plan will
be utilized for access purposes, then a gate near the intersection of the existing driveway with
Wood Haven Road shall be installed after construction of the storm water management facility is
complete.
Master Pian Notes
The site will be graded in such a manner as to balance cut and fill to the extent practicable.
2. Principle entrance location shall be developed and landscaped in accordance with Roanoke
County Zoning Ordinance Section 30-63-4(A)(1).
3. The berm, as located on this master plan, is intended to provide additional buffering to
properties along Wood Haven Road. The height of the berm will vary and will be located at the
edge of the development pad.
4. The Property may be developed as a single or multiple sites.
5. This flan A endrnent applies only to Tax Parcels #026.17-01-113.00-0000 &: 037.05-01-
30.00-0000
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ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
April 28, 2020
Appointments to Committees, Commissions and Boards
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Open district appointments.
BACKGROUND:
1. Library Board (appointed by District)
The following District appointments remains open:
Vinton Magisterial District
Windsor Hills Magisterial District
2. Parks, Recreation and Tourism (appointed by District)
Mike Roop's three (3) year term representing the Vinton Magisterial District has
expired effective June 30, 2019.
Open Windsor Hills Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 28, 2020
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM G CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 28,
2020, designated as Item G - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1. Approval of minutes — February 25, 2020; March 10, 2020; March 17, 2020
2. Request to accept and allocate funds in the amount of $6,849.68 from the
Commonwealth of Virginia to the Clerk of the Circuit Court
3. Resolution approving the Roanoke Regional Airport Commission budget for
fiscal year 2020-2021
4. Resolution supporting participating in the Virginia Juvenile Community Crime
Control Act (VJCCCA) Grant Program of the Department of Juvenile Justice for
the 2020-2021 and 2021-2022 fiscal years
Page 1 of 1
ACTION NO.
ITEM NO. G.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
April 28, 2020
Request to accept and allocate funds in the amount of
$6,849.68 from the Commonwealth of Virginia to the Clerk of
the Circuit Court
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Request to accept and allocate funds in the amount of $6,849.68 to the Clerk of the
Circuit Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds representing fees collected by the Roanoke County Circuit
Court Clerk's Office, have been received from the State in the amount of $6,849.68. In
accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks
Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the
Clerk's Office can request the fees that were assessed the previous month. The code
section further states that four of every five dollar fee shall be allocated by the
Compensation Board from the trust fund for the purposes of obtaining and updating
office automation and information technology equipment including software and
conversion services; preserving, maintaining and enhancing court records, including but
not limited to the costs of repairs, maintenance, land records, consulting services,
service contracts, redaction of social security numbers from land records and system
replacement or upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly
Page 1 of 2
maintenance bill from the Supreme Court for maintaining their records, equipment, etc.
and funds to offset the cost of postage.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds
are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $6,849.68 to the Clerk of Circuit Court from
the Commonwealth of Virginia.
Page 2 of 2
ACTION NO.
ITEM NO. G.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
April 28, 2020
Resolution approving the Roanoke Regional Airport
Commission budget for fiscal year 2020-2021
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Approval of the Roanoke Regional Airport Commission Budget for 2020-2021
BACKGROUND:
The Roanoke Regional Airport Commission (the Commission) was established on July
1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the
Roanoke Regional Airport (now the Roanoke -Blacksburg Regional Airport). The
Commission is composed of five (5) members. Two (2) members are appointed by the
Roanoke County Board of Supervisors and three (3) by Roanoke City Council. The
County and the City are each responsible for their pro -rata share, based on population,
of any year-end operating deficit or capital expenditures if any additional funding is
required. The Commission is responsible for paying all outstanding debt. No subsidy
has been required since inception.
In accordance with the requirements of the Commission contract as amended, the
Roanoke Regional Airport Commission is required to submit its budget to the Roanoke
County Board of Supervisors and the Roanoke City Council for approval. At its meeting
on April 21, 2020, the Commission approved the attached budget for fiscal year 2020-
2021 to be forwarded to the governing bodies of the two (2) localities.
DISCUSSION:
The 2020-2021 operating budget for the Roanoke Regional Airport Commission totals
Page 1 of 2
$9,973,425. Current economic conditions are impacted by COVID-19 and revenues are
projected at $5,122,600 and expenditures at $9,973,425 which results in a net operating
deficit of $(4,850,825). However the Roanoke Regional Airport Commission has been
allocated funds under the Federal CARES Act, which will fund any operating
deficiencies. Accordingly, no additional appropriations are been requested or
anticipated from the County of Roanoke or the City.
The Commission also adopted the attached capital expenditure budget program totaling
over $100,000 in cost and are intended to benefit five or more future accounting periods
(Attachment II).
Timothy T. Bradshaw, Executive Director of the Roanoke Regional Airport Commission,
will be on standby during the Board of Supervisors meeting to answer any questions the
Board may have.
FISCAL IMPACT:
No funds from the County of Roanoke are requested or anticipated for the fiscal year
2020-2021 budget.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the Roanoke Regional
Airport Commission budget for the fiscal year 2020-2021
Page 2 of 2
ROANOKE REGIONAL AIRPORT COMMISSION ■
Roanoke -Blacksburg Regional Airport
5202 Aviation Drive
Roanoke, Virginia 24012-1148
(540) 362-1999
FAX: (540) 563-4838
www.flyroa.com
April 21, 2020
Honorable Chair and Members
Roanoke County Board of Supervisors
P.O. Box 29800
Roanoke, Virginia 24018-0798
Re: Roanoke Regional Airport Commission Fiscal Year 2020-
2021 Budget and Proposed Capital Expenditures
Dear Chair Radford and Members of the Board:
In accordance with the requirements of the Roanoke Regional Airport Commission
Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is
hereby submitting its Fiscal Year 2020-2021 Operating Budget (Attachment I) for approval. This
Budget was adopted by the Commission at its meeting on April 21, 2020. We are also providing
a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are
intended to benefit five or more future accounting periods (Attachment II).
You will note that a deficit is anticipated in the Operating Budget for Fiscal Year 2021.
However, we have been allocated funds under the Federal CARES Act through which we will be
able to fund any operating deficiencies. Therefore, no additional appropriations are being
requested or anticipated from the County of Roanoke or the City. Formal approval of the
Operating Budget and the Capital Expenditure List by resolution of each of the participating
political subdivisions would be appreciated.
I would be pleased to respond to any questions or comments that you may have with
regard to this matter. On behalf of the Commission, thank you very much for your assistance and
cooperation.
Sincerely,
Tim Bradshaw, A.A.E.
Executive Director
Enclosures
cc: Chair and Members, Roanoke Regional Airport Commission
H. Harwell Darby, General Counsel
Peter Lubeck, Roanoke County Attorney
Debbie Jacks, Clerk to the Board, Roanoke County Board of Supervisors
ATTACHMENT
Roanoke Regional Airport Commission
Budget Executive Summary
Proposed Budget FY 21 vs. Actual Budget FY 20
Annual Budget Proposed Budget
FY 20 FY 21 $ Change % Change
Operating Revenues
Airfield
1,551,000
1,063,000
(488,000)
-31%
General Aviation
516,000
499,600
(16,400)
-3%
Terminal Related
7,271,000
2,126,000
(5,145,000)
-71%
Other Revenues
468,000
838,000
370,000
79%
Interest on Investments
224,000
159,000
(65,000)
-29%
Gain/(Loss) on Sale of Assets
5,000
5,000
-
0%
State Funds
235,000
305,000
70,000
30%
Federal Reimbursable Funds
113,000
127,000
+4.000
12%
Total Operating Revenues
10,383,000
5,122,600
(5,260,400)
-50.66%
Operations and Maintenance Expenses
Salaries, Wages and Benefits
5,242,324
5,553,938
311,614
6%
Operating Expenditures
3,656,076
4,043,414
387,338
11%
Other Maintenance & Improvement Projects
204,000
119,840
(84,160)
-41%
Debt Service - Parking Lot
376,000
256,233
(119,767)
-100%
Total Operations and Maintenance Expenses
9,478,400
9,973,425
495,025
5%
Operating Net Income
904,600
4,850,825
5,755,425
-636%
Capital Revenues
Federal AIP Entitlements
2,944,638
5,686,335
2,741,697
93%
State Entitlements - Current
1,796,434
1,765,000
(31,434)
-2%
State Entitlements - Prior Year
2,617,528
2,812,452
194,924
7%
Passenger Facility Charges (PFC)
1,215,000
1,320,000
105,000
9%
Other Funds - Debt
650,000
2,059,834
1,409,834
100%
Customer Facility Charges (CFC)
-
412,500
412,500
200%
Retained Earnings
335,662
2.826.229
2,490,557
0%
Total Capital Revenues
9,559,262
16,882,350
7,323,088
77%
Capital Expenses
Capital Projects
9,559,262
16,882,350
7,323,088
77%
Total Capital Projects
9,559,262
16,882,350
7,323,088
77%
Customer Facility Charges
Revenues
800,000
456,455
-343,545
-43%
Debt Service - CONRAC
60,000
310,397
250,397
417%
CFC Net Income
740,000
145,058
-593,942
-80%
ATTACHMENT II
Proposed Capital Expenditures
(For projects expected to exceed $100,000 in cost and programmed for FY 2021)
Projects:
A. Airfield Signs, Lights, and Circuit Replacements
1. Description: This project includes upgrading the cabling, connectors, and lighting.
Replacement parts for the current signs are becoming more expensive and less
available. The current cabling is starting to lose its resistance value.
2. Estimated Cost: $3,915,000
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $3,523,500
b. State Aviation Grant Funds: $391,500
B. Explosive Detection Screening
2. Description: This project was proposed to improve passenger experience by adding a
conveyor system behind the ticket counters to feed bags directly into a centralized area
where Explosive Detection machines will be located out of public view. It will also
include the reconfiguration of the bag make-up area.
3. Estimated Replacement Cost: $2,014,000
4. Anticipated Funding Sources:
a. State Aviation Grant Funds: $1,800,000
b. Commission Funds: $214,000
C. Rehab Taxiway G, G1, N, And Hold Apron
1. Description: The age of these pavements are at 20+ years and are beyond their
useful life. By rehabilitating this section it will complete the rehabilitation of the
taxiways. The area received a sealcoat in 2015 but it has also reached its useful life.
2. Estimated Cost: $2,403,150
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $2,162,835
b. State Aviation Grant Funds: $240,315
D. Runway Approach Obstruction Removal
1. Description: The FAA and VA Department of Aviation require that Airport Sponsors
keep the approach and departure surfaces clear of obstructions. Airport Sponsors
must periodically determine whether obstructions exist and if so, develop a plan for
mitigation. Delta Airport Consultants recently completed the surveys off all runway
ends and the project proposed is to address the identified obstructions to be removed.
2. Estimated Cost: $513,923
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $500,000
b. Commission Funds: $13,923
E. Sealcoat and Crack Seal GA Ramp West
1. Description: This project will mill and overlay the existing asphalt areas in the west
end of GA. The pavement has reached it's useful life. This will complete the rehab in
the GA.
2. Estimated Cost: $814,123
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $651,298
b. Commission Funds: $162,825
F. Repair Stormwater Drop Inlet on Way Point
1. Description: There is roadway deterioration due to erosion surrounding the drop inlet
on Way Point leading to the FBO. This will repair the drop inlet and the surrounding
roadway.
2. Estimated Cost: $100,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $80,000
b. Commission Funds: $20,000
G. Terminal Public Parking
1. Description: This project will establish a new entry/exit to the long and short term
parking consolidating it to one entry/exit area. It will also include some reworking of
the roadways and the mill, overlay and restriping of some of the parking areas. In
addition, lighting and wayfinding signs need updating and centralized walking paths
provided. This will be split between FY21 and FY22.
2. Estimated Cost: $2,059,834
3. Anticipated Funding Sources:
a. Debt: $2,059,834
H. Reconstruct Building 4 Pavement
1. Description: The parking lot and entrance roads to both Building 4 and Gate 20 are in
poor condition. A full depth pavement repair is needed due to the widespread structural
distress observed.
2. Estimated Cost: $157,000
3. Anticipated Funding Sources:
a. Commission Funds: $157,000
I. Reconstruct Building 5 Pavement
1. Description: Widespread structural distress and pavement is in poor condition. This
would encompass a full depth pavement repair.
2. Estimated Cost: $503,820
3. Anticipated Funding Sources:
a. Commission Funds: $503,820
J. Sealcoat — Airfield & Roads/Parking Lots — Phase 4
1. Description: This is to fund unanticipated pavement maintenance to include crack
seal, seal coat and marking.
2. Estimated Cost: $350,000
3. Anticipated Funding:
a. State Aviation Grant Funds: $280,000
b. Commission Funds: $70,000
K. Rehabilitate FBO Parking Lot and Access Road
1. Description: This project would mill and overlay the existing asphalt for the parking lot
and roadway. Areas of fatigue and cracking are appearing and will require repair.
2. Estimated Cost: $633,000
3. Anticipated Funding Sources:
a. Commission Funds: $633,000
L. Sidewalk Light Replacement
1. Description: The short pole lights along the sidewalks from the employee lot, across
the front of the terminal and along the parking lot need to be replaced. The plastic
light fixtures have failed due to age and exposure to sun light. Rainwater can then
short out the ballast and bulbs. The manufacturer no longer supports these fixtures.
LED lights are proposed to reduce the energy consumption.
2. Estimated Cost: $125,000
3. Anticipated Funding Sources:
a. Commission Funds: $125,000
M. Overflow Lot Overhead Light Replacement
1. Description: This project would replace all the heads with LED fixtures creating cost
savings and maintenance savings. It will also produce a brighter light for safety.
2. Estimated Cost: $412,500
3. Anticipated Funding Sources:
a. CFC: $412,500
2
N.
Runway 24 Tunnel Rehabilitation
1.
Description: State mandated biennial inspection
2.
Estimated Cost: $200,000
3.
Anticipated Funding Sources:
a. State Aviation Grant Funds: $140,000
b. Commission Funds: $60,000
O.
Replace Carpeting in Terminal 2nd Floor Seating Area
1.
Description: This area of carpet has a lot of wear and is hard to keep clean because
of the wear. It will be replaced with carpet tiles. This will improve the look of the
waiting area.
2.
Estimated Cost: $130,000
3.
Anticipated Funding Sources:
a. State Aviation Grant Funds: $104,000
b. Commission Funds: $26,000
P.
Hangar
17 and 18 Roof Replacement
1.
Description: This project would include overlaying the roofs on both hangars to stop
leaking that has begun due to the age of the current roofing materials.
2.
Estimated Cost: $228,000
3.
Anticipated Funding Sources:
a. Commission Funds: $228,000
Q.
Restore
1700 LF of Lick Run Tributary
1.
Description: This work will help with the erosion and overflow in the area during rain
events and create a cleaner stream.
2.
Estimated Cost: $341,000
3.
Anticipated Funding Sources:
a. Commission Funds: $341,000
R.
Restore
West Carvin Stream
1.
Description: This will help with the erosion and overflow in the area during rain
events.
2.
Estimated Cost: $133,500
3.
Anticipated Funding Sources:
a. Commission Funds: $133,500
S.
Replace
Dump Truck #13
1.
Description: Replacement identified due to age of vehicle and increased
maintenance cost.
2.
Estimated Cost: $195,000
3.
Anticipated Funding Sources:
a. State Aviation Grant Funds: $156,000
b. Commission Funds: $39,000
T.
Replace
Chevy Silverado 350 Dump Body Vehicle
1.
Description: Replacement identified due to age of vehicle and increased
maintenance cost.
2.
Estimated Cost: $60,000
3.
Anticipated Funding Sources:
a. State Aviation Grant Funds: $48,000
b. Commission Funds: $12,000
U.
Purchase
Boom Aerial Truck
1.
Description: This will be used in lieu of renting equipment when needing to work on
any overhead lights including the apron, overflow lot, terminal parking and cargo
ramp. It will allow maintenance personnel a safe work environment and allow them to
make repairs in a more efficient manner.
2.
Estimated Cost: $110,000
3.
Anticipated Funding:
a. State Aviation Grant Funds: $88,000
b. Commission Funds: $22,000
3
V. Replace Safety Vehicle #3
1. Description: This vehicle is a 2010 model that was handed down from the
Operations department and then retrofitted for the PS department. This vehicle has a
questionable service life and would be best if replaced at this time.
2. Estimated Cost: $40,000
3. Anticipated Funding:
a. State Aviation Grant Funds: $32,000
b. Commission Funds: $8,000
W. Edge Light Plow Attachment
1. Description: This attachment would be used to clear the runway edge lights during
snow events. It would ensure that the 139 requirements for snow bank height and
obscured lights are met.
2. Estimated Cost: $30,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $24,000
b. Commission Funds: $6,000
X. Replace 2006 Chevy Silverado Vehicle #5
1. Description: Replacement identified due to age of vehicle and increased
maintenance cost.
2. Estimated Cost: $38,500
3. Anticipated Funding Sources:
a. Commission Funds: $38,500
Y. Maintenance Contracts & Projects
1. Description: This money is allotted to pay for yearly service contracts.
2. Estimated Cost: $375,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $262,500
b. Commission Funds: $112,500
Anticipated Funding Sources:
Federal AIP Grant Funds
State Aviation Grant Funds
Debt
CFCs
Commission Capital Funds
Estimated Total Funding
M
$ 5,686,335
$ 4,577,452
$ 2,059,834
$ 412,500
$ 3,146.229
$15,882,350
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 21st day of April, 2020
No. 06-042120
A RESOLUTION approving and adopting the Commission's Operating Budget for
fiscal year 2020-2021.
BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal
year 2020-2021 Operating Budget for the Commission, as set forth in the report and
accompanying attachment by the Director of Finance and Administration dated April 21,
2020, is hereby approved; and,
BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf
of the Commission to submit the fiscal year 2020-2021 Operating and Capital Purchase
Budget, as well as the previously approved list of Proposed Capital Expenditures, to
Roanoke City Council and the Roanoke County Board of Supervisors for approval
pursuant to the contract between the Commission, Roanoke City, and Roanoke County
dated January 28, 1987, as amended.
ATTEST:
Secreta
VOTE: AYES: Bishop, Gust, Lawrence, Powers, Clements
NAYS: None
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 28, 2020
RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT
COMMISSION BUDGET FOR FISCAL YEAR 2020-2021
WHEREAS, Section 24.13 of the Regional Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke
Regional Airport Commission provides that the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated April 21, 2020, a copy of which is on file in the office
of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the fiscal year 2020-2021
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year 2020-2021 budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the April 21,
2020, report of the Commission Executive Director, a copy of which is incorporated by
reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
Page 1 of 1
ACTION NO.
ITEM NO. GA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
April 28, 2020
Resolution supporting participating in the Virginia Juvenile
Community Crime Control Act (VJCCCA) Grant Program of
the Department of Juvenile Justice for the 2020-2021 and
2021-2022 fiscal years
Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Approve resolution for VJCCCA grant participation
BACKGROUND:
In 1995, the Virginia General Assembly passed the Virginia Juvenile Community Crime
Control Act (VJCCCA) to establish a community-based system of progressive intensive
sanctions and services that correspond to the severity of offense and treatment needs
for juvenile offenders. The purpose of the VJCCCA is to deter crime by providing
immediate, effective punishment that emphasizes accountability of the juvenile offender
for his actions as well as to reduce the pattern of repeat offending.
The County of Roanoke has participated in the VJCCCA program for many years. This
program allows the Court Service Unit to provide direct services, substance abuse
services, and probation activities associated with the Juvenile Court. Through the
Juvenile Intervention Services Program of Roanoke County Court Services Unit, the
grant funds have been administered to assist the court by providing immediate and
random urine screens, community service, restitution, and by providing intensive
supervision such as Home Electronic Monitoring and Outreach Detention services.
Page 1 of 3
DISCUSSION:
The Juvenile Intervention Services Program works with youth that are within the
Juvenile Justice System in Roanoke County and City of Salem, ranging from 10 to 18
years of age, male and female. The intensive supervision services (i.e. Home electronic
Monitoring and Outreach Detention services) provide the Court Services Unit with
additional services rather than the only option of detaining the juvenile. Having these
programs in place, decreases the number of youth remanded to detention which in turns
lowers the cost of detention that Roanoke County and the City of Salem are responsible
for paying. Each program within Juvenile Intervention Services maintains a success rate
of 85% or higher and the Recidivism rate for youth within these services is very low for
the Court Services Unit.
The City of Salem has requested to continue to participate in our Juvenile Intervention
Services Program and has approved their resolution to the Department of Juvenile
Justice requesting that their VJCCCA monies be used in that matter. This work load can
be assumed by the staff of the Juvenile Intervention Services Program and the
additional case load will be funded through Salem's grant funds.
This grant requires the County to contribute $24,644 and the City of Salem to contribute
$9,418 for fiscal year 2020-2021 and again in 2021-2022 as the maintenance of effort.
The County amount is included in the Court Service Unit budget for 2020-2021 and will
be included for 2021-2022 and no additional local dollars are required. These funds
leverage state funding for salaries and benefits for three grant funded County positions
in Court Service and one Salem funded position as well.
The Department of Juvenile Justice requires that the attached resolution be adopted by
the County of Roanoke allowing participation in the grant program and recognizing that
the City of Salem's grant monies will be used to support the Juvenile Intervention
Services Program.
FISCAL IMPACT:
This grant requires the County to contribute $24,644 for fiscal year 2020-2021 and
again in 2021-2022 as our maintenance of effort. Salem will contribute $9,418 each
year. This will leverage state funds of $232,833. These funds are included in the
proposed Court Service Unit budget for 2020-2021 and will be included for fiscal year
2021-2022. The amount of local match required has been the same for several years.
This program has a great positive fiscal impact for the County as many of the youths
served by the program would otherwise be sent to the Roanoke Valley Juvenile
Detention Center at a cost of $299 per day per detainee.
STAFF RECOMMENDATION:
Page 2 of 3
Staff recommends approval of the resolution to continue participation in the VJCCCA
grant for fiscal years 2020-2021 and 2021-2022.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 28, 2020
RESOLUTION TO APPROVE PARTICIPATION IN AND CONDITIONS OF
THE VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT
(VJCCCA) GRANT FOR FISCAL YEARS 2020-2021 and 2021-2022 AND
TO ALLOW PARTICIPATION BY THE CITY OF SALEM
WHEREAS, the County of Roanoke has participated in the Virginia Juvenile
Community Crime Control Act (VJCCCA) program in the past allowing the Court Service
Unit to provide direct services, substance abuse services and probation activities
associated with the Juvenile Court; and
WHEREAS, through the Juvenile Intervention Services Program of Roanoke
County's Court Services Unit, the grant funds have been administered to assist the court
by providing immediate and random urine screens, community service, restitution and
providing intensive supervision such as Home Electronic Monitoring and Outreach
Detention services; and
WHEREAS, the Court Services Unit of the Juvenile Court serves the youth of both
the County of Roanoke and the City of Salem; and
WHEREAS, the Court Services Unit desires to provide services through the
Juvenile Intervention Services Program to serve the youth of both the County of Roanoke
and the City of Salem utilizing the funding from the VJCCCA grant and other appropriate
funds.
Now, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County will participate in the Virginia Juvenile Community Crime Control Act for Fiscal
Years 2020-2021 and 2021-2022 and will accept said funds, appropriating them for the
Page 1 of 2
purpose set forth in this Act until it notifies the Department of Juvenile Justice, in writing,
that it no longer wishes to participate in the program.
BE IT FURTHER RESOLVED that the County Administrator or the Assistant
County Administrator is hereby authorized to execute a local plan on behalf of the County
of Roanoke and City of Salem, and
BE IT FURTHER RESOLVED that the County of Roanoke will combine services
and grant resources with the City of Salem, and the County, as operator of the Juvenile
Intervention Services Program, will serve as fiscal agent for these localities.
Page 2 of 2
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COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
Unaudited
Outstanding
Outstanding
June 30, 2019
Additions
Deletions
April 28, 2020
General Obligation Bonds
$ 1,866,987
$ -
$ -
$ 1,866,987
VPSA School Bonds
91,947,188
-
8,885,422
83,061,766
Lease Revenue Bonds
75,035,000
9,025,000
3,060,000
81,000,000
Subtotal
168,849,175
9,025,000
11,945,422
165,928,753
Premiums
11,356,389
1,245,358
-
12,601,747
$ 180,205,564
$ 10,270,358
$ 11,945,422
$ 178,530,500
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
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ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 28, 2020
AGENDA ITEM: Accounts Paid - March 2020
SUBMITTED BY: Laurie L. Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O'Donnell
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Payments to Vendors
Payroll 03/06/20
Payroll 03/20/20
Manual Checks
Grand Total
Direct Deposit Checks
1,506,008.20 13,954.41
1,401,781.67 15,745.67
608.34
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
Total
$ 8,676,698.25
1,519,962.61
1,417,527.34
608.34
$ 11,614,796.54
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: April 28, 2020
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31 -Mar -20
SUMMARY OF INFORMATION:
CASHINVESTMENT:
SUNTRUST CON 4,615,614.60 4,615,614.60
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA 46,742.00
SCOTT STRINGFELLOW 34,002,799.96
WELLS FARGO 0.00
WELLS FARGO CONTRA 0.00
LOCAL GOVT INVESTMENT POOL:
GENERAL OPERATION 19,725,610.87
MONEY MARKET:
ATLANTIC UNION BANK
2,034,055.46
HOMETRUST BANK
2,016,319.16
SCOTT STRINGFELLOW
10,154,643.89
WELLS FARGO
5,284,869.04
TOTAL
04/28/2020
34,049,541.96
19,725,610.87
19,489,887.55
77,880,654.98
ACTION NO.
ITEM NO. K.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
April 28, 2020
Work session to update the Board of Supervisors on the
projected revenues and expenditures for fiscal year ending
June 30,2020 and revenue projections for fiscal year 2020-
2021
Laurie Gearheart
Director of Finance and Management Services
Daniel R. O'Donnell
County Administrator
This time has been set aside to update the Board of Supervisors on fiscal year ending
June 30,2020 revenues and expenditures and revenue projections for fiscal year 2020-
2021.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 28, 2020
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 1