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HomeMy WebLinkAbout6/23/2020 - RegularRoanoke County Board of Supervisors June 23, 2020 NOTE: There is no 7:00 p.m. session as there are no public hearings scheduled for 7:00 p.m. INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda June 23, 2020 Good afternoon and welcome to our meeting for June 23, 2020. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Because of the present state of emergency, and until further notice, members of the public are urged not to attend Board of Supervisor meetings in person. All are encouraged to view and participate in meetings through electronic means. Meetings may be viewed live on RVTV, Channel 3, or on the County's website https://roanokecountyva.gov (and accessed by clicking on the "Watch Board Meetings Online" button). Prior to and during meetings, citizens may share comments by email (to diacks(abroanokecountyva.gov) or by phone (540-776- 7278). When submitting comments, please include your name and address. Comments submitted by email and by phone will be read aloud during meetings, subject to reasonable time limitations. For those individuals who desire to attend meetings in person, please be advised that seating modifications and limits have been established in order to facilitate social distancing; attendees who are not of the same household must sit six feet apart, and attendance at meetings will be limited to 50 individuals. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. BRIEFINGS 1. Briefing to the Board of Supervisors regarding removal, relocation, etc. of war memorials (Peter S. Lubeck, County Attorney) Page 2 of 5 D. NEW BUSINESS 1. Resolution adopting the fiscal year 2020-2021 operating budget, the fiscal year 2020-2021 capital budget, and the fiscal year 2021-2030 Capital Improvement Program for the County of Roanoke, Virginia and Roanoke County Public Schools (Laurie Gearheart, Director of Finance and Management Services) E. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission.- 1. ommission: 1. The petition of Wild Partners to obtain a special use permit in a C -2S, High Intensity Commercial, District with special use permit to operate a car wash facility on approximately 1. 152 acres, located at 4065 Electric Road, Cave Spring Magisterial District F. PUBLIC HEARING 1. Public hearing to receive citizen comments regarding a proposed amendment to the fiscal year 2019-2020 budget in order to appropriate Cares Act funds, in accordance with Code of Virginia Section 15.2-2507 (Laurie Gearheart, Director of Finance and Management Services) G. SECOND READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $8,217,365 from the Commonwealth of Virginia for the locally -based allocation distributed as a component of the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020 (Laurie Gearheart, Director of Finance and Management Services) 2. Ordinances to appropriate funds for: (a) Fiscal year 2020-2021 operations budget and approval of the Classification and Pay Plan for fiscal year 2020-2021 for the County of Roanoke, Virginia; (b) Fiscal year 2020-2021 capital budget for the County of Roanoke, Virginia; (c) Fiscal year 2020-2021 transfer to and on behalf of the Roanoke County Public Schools budget for the County of Roanoke, Virginia (d) Fiscal year 2020-2021 operations budget for Roanoke County Public Schools; and (e) Fiscal year 2020-2021 capital budget for Roanoke County Public Schools (Laurie Gearheart, Director of Finance and Management Services) Page 3 of 5 H. APPOINTMENTS 1. Roanoke County Board of Zoning Appeals (appointed by District) 2. Library Board (appointed by District) 3. Parks, Recreation and Tourism (appointed by District) I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — June 9, 2020 2. Confirmation of appointments to the Roanoke County Board of Zoning Appeals; Roanoke County Length of Service Awards Program (LOSAP) Board of Trustees; Roanoke Valley -Allegany Regional Comprehensive Economic Development Strategy (CEDS) Committee J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of May 31, 2020 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of May 31, 2020 5. Accounts Paid — May 31, 2020 L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Phil C. North 2. P. Jason Peters 3. Paul M. Mahoney 4. Martha B. Hooker 5. David F. Radford Page 4 of 5 M. WORK SESSIONS 1. Work session to discuss the Amended and Restated Service Agreement for the Roanoke Valley Detention Commission (Richard L. Caywood, Assistant County Administrator) 2. Work session to review with the Board of Supervisors the budget for the CARES Act funding (Rebecca Owens, Assistant County Administrator; Laurie Gearheart, Director of Finance and Management Services) N. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.1 of the Code of Virginia in order to hold a routine performance evaluation for Peter S. Lubeck, County Attorney O. CERTIFICATION RESOLUTION P. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 23, 2020 Briefing to the Board of Supervisors regarding removal, relocation, etc. of war memorials Peter S. Lubeck County Attorney Daniel R. O'Donnell County Administrator Consideration of removal, relocation, etc. of war memorials. BACKGROUND: At this time, Section 15.2-1812 of the Code of Virginia prohibits localities from removing, relocating, disturbing, etc. war monuments or memorials. Amendments to Section 15.2-1812 of the Code of Virginia become effective on July 1, 2020. The amended Section 15.2-1812 provides that a locality may remove, relocate, contextualize or cover any monument or memorial for war veterans on the locality's public property. However, a process must be followed, which includes a discretionary referendum (at the discretion of the Board, and upon approval of the Circuit Court), publishing notice, holding a public hearing, receiving public interest in receiving the monument, and a final determination. The County owns only one war memorial that pays tribute to fallen confederate soldiers. The monument is located in the City of Salem, in front of the former County Courthouse (at the intersection of College Avenue and Main Street). DISCUSSION: The briefing will review the process by which the Board may consider this matter. Page 1 of 2 FISCAL IMPACT There is no fiscal impact associated with the briefing. Page 2 of 2 J a oc O 2 CW G a O CJ H W z O H a U O J W J a O 2 W z R W a CA z O U OC O N Ln W U O oc CL 2 D z W W LL W x W z J CWC G H 0 W Ca G Ln W N N T �p _ N 0) c m O O N V 0 N N v v 0 z 0 N N 0 0 V O 0 N N 71 71 C W N N O N 7 3 a N N 3 'O N ti a Q T TS 0 O W — £ bA bA O O v- 3 O O c c c 0 N \WO c i C O O o i 0 s W O w w N c ° *' Qa v CL O •- a - m T 7 a p w T W 71 3 p °- V Q O E c "6 o c m 7 O W 0 Q 2 oa D uo = -o o s E o m e vi Q°uw ac ° a T ° EN a p00 ° `w.� 3rz - = m "6 V a+ C W t 71 t -m Y V "6 W p m cmi -0 0 "6 m i w "O O w W 5 O 2 y O m O. u 0 u u U O_ m - = m LL N O N V O O N N N " N " V f6 \ Q 00g- . Q � O 0 O 71 O .o E C 2 � 0 O V W O N C Z M 3 j rn w y O 3 Q O C 6 � j CL �v 0_ °` '=\ Q O V Y V i W W 0 m "O " "6 V O M vOi "6 (�aj QEVm°m m2 LLm0 N ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 23, 2020 Resolution adopting the fiscal year 2020-2021 operating budget, the fiscal year 2020-2021 capital budget, and the fiscal year 2021-2030 Capital Improvement Program for the County of Roanoke, Virginia and Roanoke County Public Schools Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Resolution adopting the fiscal year 2020-2021 operating budget, the fiscal year 2020- 2021 capital budget and the fiscal year 2021-2030 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools. BACKGROUND: Attached is a resolution approving the fiscal year 2020-2021 operating budget for Roanoke County, Virginia. This resolution is detailed by fund and includes all transfers between funds. The fiscal year 2020-2021 Roanoke County Public School's operating budget is included in the overall County budget as presented in the attached resolution as part of Schedules 1 and 2. Also included in the resolution for approval and prepared in conjunction with the fiscal year 2020-2021 operating budget are the fiscal year 2020-2021 capital budget and fiscal years 2021-2030 Capital Improvement Program for the County and the Schools. A summary of sources of funds and projects included as part of the County and Schools' capital budget and Capital Improvement Program is attached as Schedule 3. Adoption of these documents does not represent an appropriation of funds. The commitment of funds will not occur until the second reading and approval of the fiscal Page 1 of 2 year 2020-2021 budget appropriation ordinance, scheduled for June 23, 2020. In regards to the County and Schools Capital Improvement Program, only the fiscal year 2020-2021 capital budget will be appropriated as part of the budget appropriation ordinance. Adoption of the ten-year plan does not represent an appropriation of funds for all years of the plan. Years two through ten of the Capital Improvement Plan are presented for informational and planning purposes only. As included within Section 4 of the Adopted Comprehensive Financial Policy, the County has produced an Annual Fee Compendium for fiscal year 2020-2021 that lists all fees and charges imposed by the County for specialized programs and services. The annual Fee Compendium is adopted in conjunction with the fiscal year 2020-2021 County operating budget. DISCUSSION: The adoption of the budget is being requested to fulfill the County's legal requirements of adopting, and then having a first and second reading of the budget appropriation ordinance before July 1, 2020, and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. FISCAL IMPACT: Approval of the resolution adopting the County and the Schools fiscal year 2020-2021 operating budget, fiscal year 2020-2021 capital budget, and fiscal years 2021-2030 Capital Improvement program followed by approval of the second reading of the five fiscal year 2020-2021 budget appropriation ordinances provides County and Schools funding effective July 1, 2020. STAFF RECOMMENDATION: Staff recommends approval of the resolution adopting the fiscal year 2020-2021 operating budget, fiscal year 2020-2021 capital budget, and fiscal year 2021-2030 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2020 RESOLUTION ADOPTING THE FISCAL YEAR 2020-2021 OPERATING BUDGET, THE FISCAL YEAR 2020-2021 CAPITAL BUDGET, AND FISCAL YEARS 2021-2030 CAPITAL IMPROVEMENT PROGRAM FOR ROANOKE COUNTY, VIRGINIA AND ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearings as required thereon were held on May 26, 2020 and June 9, 2020; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual operating budget for fiscal year 2020-2021 for Roanoke County, Virginia, and Roanoke County Public Schools as shown on the attached Schedules 1 and 2. 2. That there is hereby approved the capital budget for fiscal year 2020-2021 and Capital Improvement Program for fiscal years 2021-2030 for Roanoke Page 1 of 2 County, Virginia, and Roanoke County Public Schools as shown on the attached Schedule 3. 3. That the preparation and approval of these budgets is for informative and fiscal planning purposes only. 4. That there is hereby approved a Fee Compendium which lists all fees and charges imposed by the County for providing specialized programs and services. The Fee Compendium provides details on the type of fee, authority to levy the fee, current fees, and proposed changes to the current fees. Page 2 of 2 Schedule #1 County of Roanoke & Roanoke County Public Schools Adopted Fiscal Year 2020-2021 Operating and Capital Budget Revenues June 23, 2020 Revenues - County Amount General Fund - County General Government General Property Taxes $ 134,932,477 Local Sales Tax 9,096,475 Telecommunications Tax 2,900,000 Business License Tax 5,420,000 Bank Franchise Tax 800,000 Consumer Utility Tax 3,750,000 Motor Vehicle License Tax 2,383,600 Recordation/Conveyance Tax 1,509,509 Meals Tax 3,382,500 Hotel/Motel Tax 734,179 Other Local Taxes 673,600 Permits, Fees & Licenses 796,845 Fines and Forfeitures 353,500 Use of Money and Property 303,600 Charges for Services 3,976,675 Commonwealth 12,346,244 Federal 4,667,500 Other 2,118,245 Subtotal, General Government $ 190,144,949 Communications and Information Technology $ 10,636,029 Children's Services Act 7,750,007 Public Works Projects 183,243 Recreation Fee Class 4,999,052 Grants and Other Funds 2,044,657 Police Special Programs 1,000 Parks, Recreation & Tourism - Schools Operations 350,389 Police E -Citation 60,000 Community Development Technology Fee Fund 40,000 Criminal Justice Academy 393,709 Fleet Service Center 3,302,813 Subtotal, Other General Funds $ 29,760,899 Total, General Fund - County $ 219,905,848 Pagel of 2 Debt Service Fund - County Capital Projects Fund - County Internal Service Fund - County Total, All County Funds Revenues - Schools School General (Operating) Fund School Student Activity Fund School Nutrition Fund School Debt Service Fund School Grants Fund School Capital Fund School Instructional Resources Fund School Bus Replacement Fund School Technology Replacement Fund Total, All Schools Funds Total: All County and Schools Funds Less: Transfers Total Net of Transfers Amount $ 7,717,251 7,800,474 14,418,688 $ 249,842,261 Amount $ 150,291,702 7,200,000 5,925,134 12,201,788 6,949,394 18,668,156 921,927 234,119 4,276,085 $ 206,668,305 $ 456,510,566 (101,353,372) $ 355,157,194 Page 2 of 2 Schedule #2 County of Roanoke & Roanoke County Public Schools Adopted Fiscal Year 2020-2021 Operating and Capital Budget Expenditures June 23, 2020 Expenditures - County General Fund - County General Government General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non -Departmental Transfers to School Operating Fund Transfers to (from) Capital Fund Transfers to Debt Service Fund - County Debt Transfers to Debt Service Fund - Schools Debt Transfers to Internal Services - Risk Management Transfer to Public Works Projects Transfer to Criminal Justice Academy Transfer to Children's Services Act Fund - County Transfer to Children's Services Act Fund - Schools Subtotal, General Government Communications and Information Technology Children's Services Act Public Works Projects Recreation Fee Class Grants and Other Funds Police Special Programs Parks, Recreation & Tourism - Schools Operations Police E -Citation Community Development Technology Fee Criminal Justice Academy Fleet Service Center Subtotal, Other General Funds Amount 2,899,582 15,489,813 923,328 3,180,866 29,124,176 12,913,854 23,191,009 14,379,086 68,029,368 (1,291,262) 7,573,689 8,074,513 1,604,003 183,243 206,681 1,859,000 1,804,000 $ 190,144, 949 $ 10,636,029 7,750,007 183,243 4,999,052 2,044,657 1,000 350,389 60,000 40,000 393,709 3,302,813 $ 29,760,899 Total, General Fund - County $ 219,905,848 Page 1 of 2 Debt Service Fund - County Capital Projects Fund - County Internal Service Fund - County Total, All County Funds Expenditures - Schools School General (Operating) Fund School Student Activity Fund School Nutrition Fund School Debt Service Fund School Grants Fund School Capital Fund School Instructional Resources Fund School Bus Replacement Fund School Technology Replacement Fund Total, All Schools Funds Total: All County and Schools Funds Less: Transfers Total Net of Transfers Amount $ 7,717,251 7,800,474 14,418,688 $ 249,842,261 Amount $ 150,291,702 7,200,000 5,925,134 12,201,788 6,949,394 18,668,156 921,927 234,119 4,276,085 $ 206,668,305 $ 456,510,566 (101,353,372) $ 355,157,194 Page 2 of 2 No0 .:t N M I, N :t n n to M a M M lz Lr 00 N o0 to o0 LD al N N N a) M N r, v� N 00 M y m oo a) cc N to M o ry N O tD n M N N fOM1 O N 00 oo m M D N oo N LL � tMry 0 N 00 �o -:t co 00 1}L N Ql Ql ~ ti Nn M N M D N W a M } LL tai} tM�? 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E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 23, 2020 The petition of Wild Partners to obtain a special use permit in a C -2S, High Intensity Commercial, District with special use permit to operate a car wash facility on approximately 1. 152 acres, located at 4065 Electric Road, Cave Spring Magisterial District Philip Thompson Director of Planning Daniel R. O'Donnell County Administrator Consent agenda item for first reading on an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for July 28, 2020. The title of this ordinance is as follows: 1. The petition of Wild Partners to obtain a special use permit in a C -2S, High Intensity Commercial, District with special use permit to operate a car wash facility on approximately 1. 152 acres, located at 4065 Electric Road, Cave Spring Magisterial District. Page 1 of 2 DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for July 28, 2020. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 Jonathan Yates Director of Real Estate Acquisitions Ultimate Shine Car Wash (540) 808-7410 jyates@ultimateshinecarwash.com mnAME SHINE I de May 81h, 2020 Department of Community Development — Planning & Zoning 5204 Bernard Drive, SW P.O. Box 29800 Roanoke, VA 24018-0798 plan n i ng @ roa n c kec ou ntyv a . gov Re: Special Use Application — 4055 Electric Road To whom it may concern: Please find attached herewith our Special Use Application and supporting documents for Tax Parcel No. 087.07-01-50.00-0000. Our request for Special Use is to permit the construction and operation of an automated car wash. The site is currently developed as a full-service sit-down restaurant (currently vacant) of approximately 6,338 square feet. The existing site improvements will be demolished to support the new Car Wash. We are aware of the County's plans to make improvements for Fallowater Lane Extension and have incorporated these proposed improvements into our Concept Plan. We are also aware of the County's 419 Corridor and 419 Town Center Plan and we believe our proposal is compatible with the key components of these comprehensive planning documents. Should there be any questions please give me a call at (540) 808-741.0. Sincerely, Jonathan Yates County of Roanoke oti �o^Noy Community Development Planning & Zoning P 2 a. 2 5204 Bernard Drive P83� P O Box 29800 Roanoke, VA 24018 (540) 772-2068 FAX (540) 776-7155 �-z-.ac�asool For Staff Use Only Date received: Received y: LRezoning JQSpecial Use []Variance CWaiver DAdministrative Appeal []Comp Plan (15.2-2232) Review Applicants name/address w/zip Phone: (423) 581-5639 Application fee: PC/BZA d Morristown, TN 37814 Fax No.: Owner's name/address whip Phone #: (540) 915-3926 Placards issued: BOS date: Roanoke, VA 24012 Property Location Case Number 3 — a ALL APPLICANTS Check type of application filed (check all that apply) LRezoning JQSpecial Use []Variance CWaiver DAdministrative Appeal []Comp Plan (15.2-2232) Review Applicants name/address w/zip Phone: (423) 581-5639 Wild Partners Work: 225 W 1 St N Street #102 Cell #: (540) 808-7410 Morristown, TN 37814 Fax No.: Owner's name/address whip Phone #: (540) 915-3926 Electric Fidelity Investments, LLC Work:. 1602 W. Raritan Road Fax No. #: Roanoke, VA 24012 Property Location Magisterial District: Cave Spring 4065 Electric Road Roanoke, VA 24018 Community Planning area: 419 Town Center Plan Tax Map No.: 087.07-01-50.00-0000 Existing Zoning: C2S - High Intensity Commercial Size of parcel(s): Acres: 1.152 Existing Land Use: Full - Service Restaurant REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-22.2) REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: C2S - High Intensity Commercial W/Special Use Proposed Land Use: Commercial - Car Wash Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes X No F IF NO, A VARIANCE IS REQUIRED FIRST (Rezoning). Does the parcel meet the minimum criteria for the requested Use Type in Article IV (Special Use Permit)? Yes X No F IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes _1 No ❑ i VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (W/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/WICP V/AA R/S/W/CP WAA RIS/WICP V/AA X Consultation X 8 1/2" x 11" concept plan Application fee Application X Metes and bounds description EX Proffers, if applicable Justification N/A Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent Fthe owner. Owner's Signature N JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN .(15.2-2232) REVIEW REQUESTS Applicant Wild Partners, GP - DBA: Ultimate Shine Car Wash The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The request furthers the purpose of the Roanoke County Ordinance 34-54-1 by locating commercial activity along an established commercial corridor which serves large segments of the county's population. This is furthered by utilizing a property that is currently zoned C2S and has shown historical precedent for acceptance of a drive-through style business at the location. Modena "express" car washing is a retail -related convenience item, primarily done on the way to another destination or activity, e.g. to the grocery store or place of work. Express car washes tend to generate business from existing traffic rather than generate new traffic to the area. The site will be consistent with Roanoke County future land use designation "Core" by locating a proven retail business model along the arterial Electric Road Corridor. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The proposed development will contribute to the redevelopment of the Electric Road Corridor in the vision of the recently adopted 419 Town Center Plan. The proposed improvements reflect a state of the art automated car wash facility in keeping with the character of the neighborhood. Modern and environmentally friendly car wash facilities such as proposed play an important role in mixed-use communities of similar design to the 419 Town Center as many multi -family residents do not have access to traditional driveway washing. The proposed development will be in conformance with setback, yard, frontage, signage, and other specifications as specified by Roanoke County zoning code. Building design and finishings will be in conformance with modern retail development and provide an immediate improvement to the aesthetics of the corridor. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The proposed improvements will replace a dated (circa 1978) full-service restaurant considered to be in fair condition and exhibiting numerous items of deferred maintenance. Adjoining properties accessed via the access easement to the eastern limit of the site will be unaffected by the proposed improvements and will benefit from the improvements to Fallowater Lane. The proposed car wash is fully automated and benefits from an environmentally -friendly design that uses modern technology and equipment from the world's largest manufacture of vehicle wash equipment to minimize energy consumption and water per vehicle. Over 90% of wash water is recycled and treated for re -use. As a result of these efforts, minimal impact is realized on existing public water and sewer infrastructure. As shown, the proposed entrance to the subject property is from the proposed Fallowater Lane extension and will have minimal impact on public roadways. Entrance to the proposed improvements and wash queuing lanes have been designed to allow adequate stacking and efficiency. 3 NNgHlll 'AWfW VON/DH Yyµ ;,Sg y.rvpyiy 164E-4lS �Y _. IVl S1S6-Slf B pW^ 66A 41 W NL NVnd ldMNOO YN JB p.u6 b pry :Rg Yxwa SNf5A3M1lIfl9rSN33Nl`JN3 � � E � � � I..j..l B gx nxe 'ONI '5 OZOi 'B AYM } .7 18 11Y lf3N1iNd MM kam" DIMTO MA w AMM 31v"1111 � a �r 1 z �8 gill, 01 [-- .a fA- - - � a lYA�I • Ira 7 �'¢ONNItI / a2i 'S'll OF enOV08 01=113 awsca ucow+ umm� a�sml-------------------------- a na ;. o. s oloeieis s xvo�sYo�ecor�mms�..e� „epee„ - s ; ;.n - ocmr� EXHIBIT SHOWING EXISTING WATER AND SEWER AND TOPOGRAPHY w�M _ m Zyay°' (lJ 52 q p 16 LL W ,Pgggg Uj��at�V �m�4� LU z 0 ch Npill id LO Sill ,4 g $s x� � � •g_y•p_4 Qcai :gin9 . o } a. i 41 gig o t` o iY M.� 'S•jl - I W Li ,a-sz � ,E/I L L/3 '6'PI 0'yl �gg •1 �ya3 rn —AVID 3NISNI �8 31 i� S` ,E -,L U � SJI3 ,E S.il3 E snaM 'aN06 JOsimn '34W io lno os mo mo o1 3ays LEGAL DESCRIPTION TAX PARCEL NO. 087.07-01-50.00-0000 4065 ELECTRIC ROAD BEGINNING at a point designated as point 1 on the hereinafter mentioned map, said point being on the southeasterly line of Va. Route 9419; thence leaving Route 419 and with the southerly side of a 50 -foot road right-of-way, a curve to the right having a radius of 25.00 feet, a chord bearing of S. 88° 17' 00" E., an arc distance of 37.31 feet to point 2; thence continuing with said road, the following three courses anddistances: 5.45° 32' E.139.70 feetto point 3; thence a curve to the left having a radius of250.00fect, achord bearing of S. 56° 11'44" E., an are distance of 93.05 feet to point 4, thence S 66'51'28"E.77.50 feet to point 5: thence leaving the road right-of-way and with a line through the remaining property of Branch -Shivers, S. 27'35'3 8 " W. 181.20 fect to point 6: thence with the line of the remaining property of Branch - Shivers, the following two new division lines: N. 49° 52' 25" W. 77.50 feet to point 7, and N. 43° 48' 18" W. 307.99 feet to point 8, said point being on the southeasterly line of Route 419, thence with the southeasterly line of Route 419, the following two courses and distances: N. 41° 27' 15" E. 25.09 feet to point 9, and N. 48' 58" E. 76.80 feetto point I,the place o[BEGINNING, and containing 1.152 acres and being more particularly shown on plat showing property being conveyed to Lewis Restaurant Corp., made by BufordT. Lumsden &Associates, P.C., Certified Land Surveyors, dated November 23, 1977, or record in the Clerk's Office of the Circuit Court of the County of Roanoke, Virginia; and SUBJECT HOWEVER, to an easement across the above described property more fully described and set forth in an easement agreement by and between M- B Properties, Inc., et al., dated. October 8,1981, and recorded in the aforesaid Clerk's Office in Deed Book 1178, page 103, to which reference is here made for a further and more particular description of said easement. SUBJECT ALSO to on easement for a sanitary sewer facility, said easement being located inside and parallel to Route 419, and being more particularly shown on the hereinabove referred to plat. TOGETHER WITH a non-exclusive easement over that certain 50-footwide road right-of-way extending from Virginia State Route 419 to the above described property, said easement being for ingress and egress to and from the above described property. I;\4032D - Ultimate Shine - Roanoke Count y\S=vey\Documents14065 Electric - Deed Legal.docx Pertaining to the special use application for: Parcel: 087-07-01-50.00-0000 4065 Electric Road Roanoke, VA 24018 County of Roanoke Community Development -- Planning and Zoning 5204 Bernard Drive P,O, Box 29800 Roanoke, VA 24018 To Whom It May Concern: Please see the following list of adjacent property owners for the purposes of notifying land owners of the proposed special -use permit. Parcel Owner, Agent, Or Occupant Mailing Address Physical Address 087.07-01-49.00-0000 JRN Chicken Stores, INC P.O. BOX 22845 4057 Electric Road Oklahoma City, OK 73132 Roanoke, VA 24018 087.07-0144.01-0000 Tenth Gate, LLC 4045 Electric Road 4045 Electric Road Roanoke, VA 24018 Roanoke, VA 24018 087.07-01-51.00-0000 National Retail Properties, LP 450 S. Orange Avenue 4059 Electric Road Orlando, FL 32801 Roanoke, VA 24018 087.07-01-51.00-0000 D/O Land and Development, LLC 3001 Bent Ridge Lane 4079 Electric Road Salem, VA 24153 Roanoke, VA 24018 087.07-01-53.00-0000 Roanoke Property 419, LLC 2 Majestic Oaks Drive 4083 Electric Road Signal Mountain, TN 37377 Roanoke, VA 24098 077.19-01-16.00-0000 MMM Investments, LLC 120 Church Ave 4078 —4092 Electric Road Roanoke, VA 24011 Roanoke, VA 24098 077.19-01-16.00-0000 Lovelace William Revocable Trust P.O. Box 2629 4060 Electric Road Addison, TX 75001 Roanoke, VA 24018 ONCElE''1 LAN WECKLYST A concept plan orthe proposed project must be submitted with the application, The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising froth the .request. In such cases involving rezoning4,1he applicant may proffer conditions to limit the ruture use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plait should not be confused with the site plan or plot plan that is required prior to the issuance of it building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless lifnit'ing conditions fire proffered and accepted in a rezoning or imposed Un a special use Permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plali (15,2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request.. The County Planning Division staff may exempt some of the i.te►ns or suggest the addition of extra itents, but the following are considered minimum. ALL APPLICANTS a. Applicant name and name of development b. Date, scale, and north arrow c. Lot size in acres or square loot and dimensions — d. .Location, names of owners and Roanoke County tax map numbers ofadjoittiog properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. C The ;coning find land use or all adjacent properties g. All property litres and casements h. All buildings, existing Ind proposed, and dimensions, floor area and heights X– i. Location, widths and names of all existing or plat.tecl streets or outer publ is ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces ddi donal iit(ol motion required for REZONMG rrrrci SPECIAL USE, PERM17' APPLIGI NTS i k. Existing utilities (water, sewer, storm drains) and connections at the site ?L I. Any driveways, entrances/exits, curb openings and crossovers in, Topography map in a suitable scale and contour intervals jt. Approximate street grades find site distances fit intersections o. Locations of all adjacentfire hydrants p. Any proffered conditions at the site and how they are addressed AA' q. Irproject is to be phased, please show phase schedule fy that all itents required in the checklist above are complete. n�.2 Date Community Development Planning & Zoning Division x NOTICE TQ APPLICANTS FOR REzONING, SUEDIVI,SION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLic&TiQN ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing, if it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission, The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTt NTIAI. OF NEED FOR TRunc ANALYSES AND/OR TpAIi. w IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the Cot►nty`fraffic Engineer or stafr from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Nate: a list of potential land arses and situatinnty that would necessilate fitrther study is provided as part of this application packoge), '171 -tis continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission, if a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. OfeaNve dater April 19, 2005 Name of petition Signature �I', i' �� �i, '� �� �� ii �_ I'' �� I� '��' -_ 1 �� —ca' __—___ _—,—,—I I �� � � j i�, �� �, i, ��,'�' �, �` ��,�. �'' � �, l �' i'� i'� i' i'� f i' �'� it f� i' i f� f, �� � �, �, �, ���'�� 'p� � � J pN � � Ji'� �� c r �� vs a oo _ W ''° n �o oo co N Z C` n m E v'o m V j n c E > n E 2 _ o o O F vcm - U C v m v o —o _ m E o _ _ o m L n'? > roD o c - o£ cm Env 5 u _0 ¢ E 0 0 N � n � � % Q ■ 3 LU ^LOo_ _ o lo {:z�m^. : ,. - \ \\\\\}o 2 g - E o - o - . \\\�ww \\�\\}\}\\\\ C) O c - - - j/\/}{\\/)}(\)j( = j Q C� C r D LL O� N 7 J (� O J �• LL 7 H U . ■ m v'O o V L a o W r _ o LL O� N — F N N _ Z ca m v'O o V m> n E > a E o _ - O cc om - vo v ° o = e o �� c m o _ v o _ E — o rn - _ _ m I� N 0 5 `m E n v 3 Hoo. _ r w 2 a D m o p a o LU r _ o m10 L O N — F o m N N E WO m V> L c 2 n c E > lo W W 6 o O w v J O J _ v F w _ a v " O o O c� co co O c� = o .o - c v N L L LO _ b -m E — O O — N cc mL a>>L`o I I I I I - o5 `m Env3v 1-a: m 1 N o No s r m o p ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 23, 2020 Public hearing to receive citizen comments regarding a proposed amendment to the fiscal year 2019-2020 budget in order to appropriate Cares Act funds, in accordance with Code of Virginia Section 15.2-2507 Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Public hearing for budget amendment BACKGROUND: This is a public hearing to secure citizen's comments concerning amending the fiscal year 2019-2020 budget by adjusting the aggregate amount to be appropriated during the fiscal year by $8,217,365. DISCUSSION: Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds one (1) percent of the total expenditures shown in the adopted budget, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on June 16, 2020. Ordinance accepting and appropriating funds in the amount of $8,217,365 from the Commonwealth of Virginia for the locally -based allocation distributed as a component of the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriation will occur later on this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriation will be approved. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2020 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $8,217,365 from the Commonwealth of Virginia for the locally -based allocation distributed as a component of the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Accept and appropriate funds in the amount of $8,217,365 from the Commonwealth of Virginia for the CARES Act BACKGROUND: Congress passed and the President recently signed the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020. This Act provides funding for a number of different programs to address the COVID-19 pandemic. A primary component of the CARES Act is $150 billion in assistance to state, local, territorial, and tribal governments for the direct impact of the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund (CRF). Allocations were sent to states based on population. Each state received 55 percent of its share based on total state population and the remaining 45 percent was based on the local populations of each state's cities and counties. Roanoke County's share was 1.1035% or $8,217,365. These funds may be used for qualifying expenses of state and local governments. The CARES Act provides that payments from the CRF only may be used to cover costs that: Page 1 of 2 1. Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); 2. Were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and 3. Were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020 DISCUSSION: Staff worked through a process to gain input from departments in putting together a budget which includes recommended funding for: 1. Town of Vinton 2. Improvements to facilities for social distancing and enhanced public health 3. Small business assistance grant program 4. Enhanced distance learning, telemedicine, and teleworking capabilities 5. Other expenses All funds are required to be spent by December 30, 2020. The only changes since the first reading of this ordinance on June 9, 2020 is the attached preliminary CARES Act budget. More detailed information regarding the budget will be reviewed during the work session later today. FISCAL IMPACT: No County funds are required. Funds are 100% Federal funds passed through the State. $8,217,365 will be appropriated to the Grant Fund. STAFF RECOMMENDATION: Staff recommends approval of the second ordinance to accept and appropriate $8,217,365 to the grant fund for the locally -based allocation of the CARES Act of 2020 and approval of the attached budget. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2020 ORDINANCE ACCEPTING AND APPRORIATING FUNDS IN THE AMOUNT OF $8,217,365 FROM THE COMMONWEALTH OF VIRGINIA FOR THE LOCALITY -BASED ALLOCATION DISTRIBUTED AS A COMPONENT OF THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT OF 2020 WHEREAS, in response to the present Coronavirus pandemic, on March 17, 2020, the Board of Supervisors confirmed the County Administrator's declaration of state of emergency effective March 16, 2020, subsequent to declarations of states of emergency by the President of the United States and the Governor of Virginia; and WHEREAS, following such declarations of emergency, the United States Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act, which established a $150 billion Coronavirus Relief Fund (CRF) to assist state, local, territorial and tribal governments with direct costs associated with the Coronavirus pandemic; and WHEREAS, Virginia's allocation of these funds is $3.1 billion; and WHEREAS, on May 12, 2020, the Virginia Secretary of Finance notified the County that its allocation of funds made available through the CARES Act is $8,217,365; and WHEREAS, these funds may be used only for qualifying expenses; the CARES Act provides that payments from the CRF may only be used to cover costs that 1) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus disease; 2) were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act); and 3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. Page 1 of 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the sum of $8,217,365, made available to the County through the Commonwealth of Virginia from the Coronavirus Aid, Relief, and Economic Security Act, is accepted. 2. The sum of $8,217,365 is hereby appropriated to the County's Grant Fund, to be used for those purposes allowable under the Act. 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 N e-1 ri r-1 1 00 4j). N Z o rn o o o r- UD O lD O O O O tD M O �D' O O O O' O 1� O O O O O O e -I ei W to O O 00 tp N N e-1 ri r-1 1 00 4j). N Z m w t m a m u u tim � Y CL f O w C m C c to "D m E L E _ }, E a, U E � 'o W u L to 0 y ° A = 2 v Mn c c Q. aj 7 10 10 12 a s op C 0 +-# o 0 1- p N w > o- V, N IA w c m M 'G U m w o a o0 aJ v ` O aJ 'O L= O` ►- ctD Aubrey L. Layne, Jr., MBA, CPA Secretary of Finance COMMONWEALTH of VIRGINIA May 12, 2020 To: County and City Elected Officials Delivered Via: Chief Executive Officer, Manager, or Administrator From: Aubrey L. Layne, Jr. Secretary of Finance Subject: Local Allocations for Federal CARES Coronavirus Relief Funds Background P.O. Box 1475 Richmond, Virginia 23218 As most of you are aware, Congress passed and the President recently signed the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020. This Act provides funding for a number of different programs to address the COVID-19 pandemic. A primary component of the CARES Act is $150 billion in assistance to state, local, territorial, and tribal governments for the direct impact of the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund (CRF). Allocations were sent to states based on population. Each state received 55 percent of its share based on total state population and the remaining 45 percent was based on the local populations of each state's cities and counties. Localities with populations greater than 500,000 could apply to receive funds directly. All other CRF funds were distributed to the states to determine the allocations to localities. Virginia has received approximately $3.1 billion as its share of the CRF total. This amount does not include approximately $200 million that went directly to Fairfax County since it qualified to receive its funding directly. These funds may be used for qualifying expenses of state and local governments. The CARES Act provides that payments from the CRF only may be used to cover costs that: 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. County and City Elected Officials and Administrators Cabinet Secretaries May 12, 2020 Page 2 At this point, federal guidance indicates that the CRF funds can only be used for the direct costs associated with the response to the COVID-19 pandemic and cannot be used to make up for revenue shortfalls. State and local government officials have requested that this restriction be lifted or that additional federal funds be provided to address the loss of state and local revenue. To date, no action has been taken by Congress to allow that flexibility or to provide funding for that purpose. Allocation of CRF Funds to Localities While the federal CARES Act does not require that states distribute funding to local governments with populations less than 500,000 residents, the Governor recognizes that localities are experiencing the same COVID-19 related expenses as the Commonwealth. Therefore, fifty (50) percent of the locally -based allocations will be distributed to counties and cities on or around June 1, 2020, by the Department of Accounts (DOA) after receipt of a signed certification from the locality. This distribution will be made to the local treasurer in the same manner that Car Tax Relief Payments are made. Each locality's allocation will be based on the proportion that the locality's population represents of the statewide total population. Appendix A reflects the population used by US Treasury to allocate CRF funds to the states. This population data is the basis for determining the allocations to each locality. This table also reflects each locality's share of the current distribution based on the population data displayed. Please note that the population data for each county includes the populations of the towns within its borders. Consequently, the allocation indicated for each county includes any allocations based on residents that live in the towns located within that county. CRF funds should be considered "one time" monies and should not be used for ongoing services and/or base operations. Because the funds must be expended by December 30, localities are advised not to create services with expenses beyond that period. Any expenses beyond December 30, 2020, must be paid entirely by the locality from local funds. Requirements for Use of Funds and Certifications General The amounts listed in Appendix A reflect the funds that will be transferred to each locality after receipt of a certification form (Appendix D) from the locality signed by the chief executive officer, the chief financial officer, and the chief elected officer. Before signing the certification, I recommend that you read and understand the federal guidance and the frequently asked questions contained in Appendix B and Appendix C, respectively. The most recent information on this guidance and the frequently asked questions can be obtained at: https:Hhome.treasury.gov/policy- issues/cares/state-and-local-governments County and City Elected Officials and Administrators Cabinet Secretaries May 12, 2020 Page 3 Please note that the certification statement includes an acknowledgment that you may be required to return funds to the federal government if it is determined that those funds were spent for purposes that do not qualify. Since these funds are being provided to you "up front" rather than on a reimbursement basis, it is important for you to understand that the burden of ensuring that all CRF funds are spent for qualifying purposes falls to the local government. You are responsible for maintaining all necessary documentation to ensure compliance with the federal requirements. If the federal government determines that you have used CRF funds for purposes that do not qualify, you must return those funds to the state promptly so that they may be returned to the federal government. As a condition of receiving CRF funds, you are agreeing that the state can use state aid intercept to recover any funds necessary for expenses that were not for a qualifying purpose or that were unexpended as of December 30, 2020. For Counties Only As previously stated, the population data for each county includes the populations of the towns within its borders. Consequently, the allocation indicated for each county includes any allocations based on residents that live in the towns located within that county. Counties must ensure that an equitable share of the CRF funds it receives are shared with and granted to each town within its jurisdiction. Just as with the funds retained by the county, the funds granted to towns must be spent in accordance with the same requirements and the same documentation must be retained for audit purposes. The county issuing the grant is responsible for the ensuring compliance with the documentation requirements and must ensure that the use of the funds meets the requirements set forth by the federal government. Submission of Certification The certification in Appendix D contains more specific details on the responsibilities of the local governing body. A Tillable .pdf form can be downloaded from the Secretary of Finance's Website under "Recent News" at: http://finance.vir ig nia.gov/ In order to receive your locality's allocation, the signed certification form must be submitted no later than May 22, 2020, to the Department of Accounts in electronic or hard copy form: By Email to: GACCTkDOA.Vir ig nia.gov By US Mail to: Department of Accounts Attention: Local CRF Certification P.O. Box 1971 Richmond, VA 23218-1971 If you have any questions about this process, you may contact my office at (804) 786-1148. If you have technical questions about the certification form or the distribution of the funds, please contact Melinda Pearson, Director, General Accounting, Department of Accounts, at Melinda. PearsonkDOA.Virginia.gov or by phone at 804-225-2376. Appendix A - Local Allocations Annual Estimates of the Resident Population for Counties in Virginia: as of July 1, 2019 Statewide Total = 8,535,519 % of Total 1 Current Allocation Base = $744,691,122 Locality Population .Accomack County, Virginia 32,316 0.3786% $2,819,446 .Albemarle County, Virginia 109,330 1.2809% $9,538,621 .Alleghany County, Virginia 14,860 0.1741% $1,296,478 .Amelia County, Virginia 13,145 0.1540% $1,146,851 .Amherst County, Virginia 31,605 0.3703% $2,757,414 .Appomattox County, Virginia 15,911 0.1864% $1,388,173 .Arlington County, Virginia 236,842 2.7748% $20,663,551 .Augusta County, Virginia 75,558 0.8852% $6,592,144 .Bath County, Virginia 4,147 0.0486% $361,810 .Bedford County, Virginia 78,997 0.9255% $6,892,184 .Bland County, Virginia 6,280 0.0736% $547,906_ .Botetourt County, Virginia 33,419 0.3915% $2,915,679 .Brunswick County, Virginia 16,231 0.1902% $1,416,092 .Buchanan County, Virginia 21,004 0.2461% $1,832,518 .Buckingham County, Virginia 17,148 0.2009% $1,496,097 .Campbell County, Virginia 54,885 0.6430% $4,788,505 .Caroline County, Virginia 30,725 0.3600% $2,680,638 .Carroll County, Virginia 29,791 0.3490% $2,599,150 .Charles City County, Virginia 6,963 0.0816% $607,495 .Charlotte County, Virginia 11,880 0.1392% $1,036,484 .Chesterfield County, Virginia 352,802 4.1333% $30,780,614 .Clarke County, Virginia 14,619 0.1713% $1,275,451 .Craig County, Virginia 5,131 0.0601% $447,660 .Culpeper County, Virginia 52,605 0.6163% $4,589,583 .Cumberland County, Virginia 9,932 0.1164% $866,529 .Dickenson County, Virginia 14,318 0.1677% $1,249,190 .Dinwiddie County, Virginia 28,544 0.3344% $2,490,354 .Essex County, Virginia 10,953 0.1283% $955,607 .Fairfax County, Virginia 1,147,532 13.4442% N/A .Fauquier County, Virginia 71,222 0.8344% $6,213,845 .Floyd County, Virginia 15,749 0.1845% $1,374,040 .Fluvanna County, Virginia 27,270 0.3195% $2,379,202 .Franklin County, Virginia 56,042 0.6566% $4,889,448 Appendix A - Local Allocations .Frederick County, Virginia 89,313 1.0464% $7,792,215 .Giles County, Virginia 16,720 0.1959% $1,458,756 .Gloucester County, Virginia 37,348 0.4376% $3,258,469 .Goochland County, Virginia 23,753 0.2783% $2,072,358 .Grayson County, Virginia 15,550 0.1822% $1,356,678 .Greene County, Virginia 19,819 0.2322% $1,729,131 .Greeneville County, Virginia 11,336 0.1328% $989,022 .Halifax County, Virginia 33,911 0.3973% $2,958,604 .Hanover County, Virginia 107,766 1.2626% $9,402,168 .Henrico County, Virginia 330,818 3.8758% $28,862,595 .Henry County, Virginia 50,557 0.5923% $4,410,903 .Highland County, Virginia 2,190 0.0257% $191,069 .Isle of Wight County, Virginia 37,109 0.4348% $3,237,617 .James City County, Virginia 76,523 0.8965% $6,676,337 .King and Queen County, Virginia 7,025 0.0823% $612,904 .King George County, Virginia 26,836 0.3144% $2,341,338 .King William County, Virginia 17,148 0.2009% $1,496,097 .Lancaster County, Virginia 10,603 0.1242% $925,071 .Lee County, Virginia 23,423 0.2744% $2,043,566 .Loudoun County, Virginia 413,538 4.8449% $36,079,596 .Louisa County, Virginia 37,591 0.4404% $3,279,670 .Lunenburg County, Virginia 12,196 0.1429% $1,064,054 .Madison County, Virginia 13,261 0.1554% $1,156,971 .Mathews County, Virginia 8,834 0.1035% $770,732 .Mecklenburg County, Virginia 30,587 0.3583% $2,668,598 .Middlesex County, Virginia 10,582 0.1240% $923,239 .Montgomery County, Virginia 98,535 1.1544% $8,596,799 .Nelson County, Virginia 14,930 0.1749% $1,302,585 .New Kent County, Virginia 23,091 0.2705% $2,014,601 .Northampton County, Virginia 11,710 0.1372% $1,021,652 .Northumberland County, Virginia 12,095 0.1417% $1,055,242 .Nottoway County, Virginia 15,232 0.1785% $1,328,933 .Orange County, Virginia 37,051 0.4341% $3,232,557 .Page County, Virginia 23,902 0.2800% $2,085,357 .Patrick County, Virginia 17,608 0.2063% $1,536,230 .Pittsylvania County, Virginia 60,354 0.7071% $5,265,654 .Powhatan County, Virginia 29,652 0.3474% $2,587,023 .Prince Edward County, Virginia 22,802 0.2671% $1,989,387 .Prince George County, Virginia 38,353 0.4493% $3,346,151 .Prince William County, Virginia 470,335 5.5103% $41,034,915 .Pulaski County, Virginia 34,027 0.3987% $2,968,725 .Rappahannock County, Virginia 7,370 0.0863% $643,004 .Richmond County, Virginia 9,023 0.1057% $787,222 .Roanoke County, Virginia 94,186 1.1035% $8,217,365 Appendix A - Local Allocations .Rockbridge County, Virginia 22,573 0.2645% $1,969,407 .Rockingham County, Virginia 81,948 0.9601% $7,149,647 .Russell County, Virginia 26,586 0.3115% $2,319,526 .Scott County, Virginia 21,566 0.2527% $1,881,550 .Shenandoah County, Virginia 43,616 0.5110% $3,805,328 .Smyth County, Virginia 30,104 0.3527% $2,626,458 .Southampton County, Virginia 17,631 0.2066% $1,538,237 .Spotsylvania County, Virginia 136,215 1.5959% $11,884,234 .Stafford County, Virginia 152,882 1.7911% $13,338,365 .Surry County, Virginia 6,422 0.0752% $560,295 .Sussex County, Virginia 11,159 0.1307% $973,580 .Tazewell County, Virginia 40,595 0.4756% $3,541,757 .Warren County, Virginia 40,164 0.4706% $3,504,154 .Washington County, Virginia 53,740 0.6296% $4,688,608 .Westmoreland County, Virginia 18,015 0.2111% $1,571,739 .Wise County, Virginia 37,383 0.4380% $3,261,523 .Wythe County, Virginia 28,684 0.3361% $2,502,568 .York County, Virginia 68,280 0.8000% $5,957,167 .Alexandria city, Virginia 159,428 1.8678% $13,909,478 .Bristol city, Virginia 16,762 0.1964% $1,462,420 .Buena Vista city, Virginia 6,478 0.0759% $565,181 .Charlottesville city, Virginia 47,266 0.5538% $4,123,776 .Chesapeake city, Virginia 244,835 2.8684% $21,360,910 .Colonial Heights city, Virginia 17,370 0.2035% $1,515,466 .Covington city, Virginia 5,538 0.0649% $483,169 .Danville city, Virginia 40,044 0.4691% $3,493,685 .Emporia city, Virginia 5,346 0.0626% $466,418 .Fairfax city, Virginia 24,019 0.2814% $2,095,565 .Falls Church city, Virginia 14,617 0.1712% $1,275,277 .Franklin city, Virginia 7,967 0.0933% $695,090 .Fredericksburg city, Virginia 29,036 0.3402% $2,533,279 .Galax city, Virginia 6,347 0.0744% $553,751 .Hampton city, Virginia 134,510 1.5759% $11,735,479 .Harrisonburg city, Virginia 53,016 0.6211% $4,625,442 .Hopewell city, Virginia 22,529 0.2639% $1,965,568 .Lexington city, Virginia 7,446 0.0872% $649,635 .Lynchburg city, Virginia 82,168 0.9627% $7,168,841 .Manassas city, Virginia 41,085 0.4813% $3,584,508 .Manassas Park city, Virginia 17,478 0.2048% $1,524,888 .Martinsville city, Virginia 12,554 0.1471% $1,095,288 .Newport News city, Virginia 179,225 2.0998% $15,636,690 .Norfolk city, Virginia 242,742 2.8439% $21,178,304 .Norton city, Virginia 3,981 0.0466% $347,327 .Petersburg city, Virginia 31,346 0.3672% $2,734,818 Appendix A - Local Allocations .Poquoson city, Virginia 12,271 0.1438% $1,070,597 .Portsmouth city, Virginia 94,398 1.1059% $8,235,862 .Radford city, Virginia 18,249 0.2138% $1,592,155 .Richmond city, Virginia 230,436 2.6997% $20,104,653 .Roanoke city, Virginia 99,143 1.1615% $8,649,844 .Salem city, Virginia 25,301 0.2964% $2,207,415 .Staunton city, Virginia 24,932 0.2921% $2,175,221 .Suffolk city, Virginia 92,108 1.0791% $8,036,068 .Virginia Beach city, Virginia 449,974 5.2718% $39,258,497 .Waynesboro city, Virginia 22,630 0.2651% $1,974,380 .Williamsburg city, Virginia 14,954 0.1752% $1,304,679 .Winchester city, Virginia 28,078 0.3290% $2,449,697 Total Funds Distributed (excludes Fairfax County) $644,573,383 Source: U.S. Census Bureau, Population Division Release Date: March 2020 'Note: Percentages are displayed as rounded numbers, however, the distributions are calculated using the full values. Appendix A — Local Allocations Appendix 6 - Guidance From U.S. Treasury Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments April 22, 2020 The purpose of this document is to provide guidance to recipients of the funding available under section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act"). The CARES Act established the Coronavirus Relief Fund (the "Fund") and appropriated $150 billion to the Fund. Under the CARES Act, the Fund is to be used to make payments for specified uses to States and certain local governments; the District of Columbia and U.S. Territories (consisting of the Commonwealth of Puerto Rico, the United States Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands); and Tribal governments. The CARES Act provides that payments from the Fund may only be used to cover costs that 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and 3. were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.1 The guidance that follows sets forth the Department of the Treasury's interpretation of these limitations on the permissible use of Fund payments. Necessary expenditures incurred due to the public health emergency The requirement that expenditures be incurred "due to" the public health emergency means that expenditures must be used for actions taken to respond to the public health emergency. These may include expenditures incurred to allow the State, territorial, local, or Tribal government to respond directly to the emergency, such as by addressing medical or public health needs, as well as expenditures incurred to respond to second -order effects of the emergency, such as by providing economic support to those suffering from employment or business interruptions due to COVID-19-related business closures. Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not a permissible use of Fund payments. The statute also specifies that expenditures using Fund payments must be "necessary." The Department of the Treasury understands this term broadly to mean that the expenditure is reasonably necessary for its intended use in the reasonable judgment of the government Appendix B - Coronavirus Relief Fund Guidance from US Treasury 8 officials responsible for spending Fund payments. 1 See Section 601(d) of the Social Security Act, as added by section 5001 of the CARES Act. Costs not accounted for in the budget most recently approved as of March 27, 2020 The CARES Act also requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. The "most recently approved" budget refers to the enacted budget for the relevant fiscal period for the particular government, without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account. Costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020 A cost is "incurred" when the responsible unit of government has expended funds to cover the cost. Nonexclusive examples of eligible expenditures Eligible expenditures include, but are not limited to, payment for: 1. Medical expenses such as: • COVID-19-related expenses of public hospitals, clinics, and similar facilities. • Expenses of establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity, including related construction costs. • Costs of providing COVID-19 testing, including serological testing. • Emergency medical response expenses, including emergency medical transportation, related to COVID-19. • Expenses for establishing and operating public telemedicine capabilities for COVID-19- related treatment. 2. Public health expenses such as: • Expenses for communication and enforcement by State, territorial, local, and Tribal governments of public health orders related to COVID-19. • Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for medical personnel, police officers, social workers, child protection services, and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in Appendix B - Coronavirus Relief Fund Guidance from US Treasury connection with the COVID-19 public health emergency. • Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. • Expenses for technical assistance to local authorities or other entities on mitigation of COVID-19-related threats to public health and safety. • Expenses for public safety measures undertaken in response to COVID-19. • Expenses for quarantining individuals. 3. Payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID- 19 public health emergency. 4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such as: • Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID-19 public health precautions. • Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions. • Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. • Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance with COVID-19 public health precautions. • COVID-19-related expenses of maintaining state prisons and county jails, including as relates to sanitation and improvement of social distancing measures, to enable compliance with COVID-19 public health precautions. • Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions. 5. Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency, such as: • Expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. • Expenditures related to a State, territorial, local, or Tribal government payroll support program. • Unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. 6. Any other COVID-19-related expenses reasonably necessary to the function of government that satisfy the Fund's eligibility criteria. Appendix B - Coronavirus Relief Fund Guidance from US Treasury 10 Nonexclusive examples of ineligible expenditures The following is a list of examples of costs that would not be eligible expenditures of payments from the Fund. 1. Expenses for the State share of Medicaid.3 2. Damages covered by insurance. 3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency. 4. Expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds. 5. Reimbursement to donors for donated items or services. 6. Workforce bonuses other than hazard pay or overtime. 7. Severance pay. 8. Legal settlements. 2 In addition, pursuant to section 5001(b) of the CARES Act, payments from the Fund may not be expended for an elective abortion or on research in which a human embryo is destroyed, discarded, or knowingly subjected to risk of injury or death. The prohibition on payment for abortions does not apply to an abortion if the pregnancy is the result of an act of rape or incest; or in the case where a woman suffers from a physical disorder, physical injury, or physical illness, including a life -endangering physical condition caused by or arising from the pregnancy itself, that would, as certified by a physician, place the woman in danger of death unless an abortion is performed. Furthermore, no government which receives payments from the Fund may discriminate against a health care entity on the basis that the entity does not provide, pay for, provide coverage of, or refer for abortions. 3 See 42 C.F.R. § 433.51 and 45 C.F.R. § 75.306. 1 The Guidance is available at: https://home.treasury.gov/policy-issues/cares/state-and-local- governments Appendix B - Coronavirus Relief Fund Guidance from US Treasury 11 Appendix C - Frequently Asked Questions The content below was provided by the US Department of the Treasury. Coronavirus Relief Fund Frequently Asked Questions April 22, 2020 Do governments have to return unspent funds to Treasury? Yes. Section 601(f)(2) of the Social Security Act, as added by section 5001(a) of the CARES Act, provides for recoupment by the Inspector General of the Department of the Treasury of amounts received from the Coronavirus Relief Fund (the "Fund") that have not been used in a manner consistent with section 601(d) of the Social Security Act. If a government has not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the statute, those funds must be returned to the Department of the Treasury. May a State receiving a payment transfer funds to a local government? Yes, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act. Such funds would be subject to recoupment by the Treasury Inspector General if they have not been used in a manner consistent with section 601(d) of the Social Security Act. May governments retain assets purchased with these funds? Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds provided by section 601(d) of the Social Security Act. What records must be kept by governments receiving payment? A government should keep records sufficient to demonstrate that the amount of Fund payments to the government has been used in accordance with section 601(d) of the Social Security Act. Appendix C - US Treasury Coronavirus Relief Fund Guidance FAQ 12 Coronavirus Relief Fund Frequently Asked Questions Updated as of May 4, 2020 The following answers to frequently asked questions supplement Treasury's Coronavirus Relief Fund ("Fund") Guidance for State, Territorial, Local, and Tribal Governments, dated April 22, 2020, ("Guidance").' Amounts paid from the Fund are subject to the restrictions outlined in the Guidance and set forth in section 601(d) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act"). Eligible Expenditures Are governments required to submit proposed expenditures to Treasury for approval? No. Governments are responsible for making determinations as to what expenditures are necessary due to the public health emergency with respect to COVID-19 and do not need to submit any proposed expenditures to Treasury. The Guidance says that funding can be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. How does a government determine whether payroll expenses for a given employee satisfy the "substantially dedicated" condition? The Fund is designed to provide ready funding to address unforeseen financial needs and risks created by the COVID-19 public health emergency. For this reason, and as a matter of administrative convenience in light of the emergency nature of this program, a State, territorial, local, or Tribal government may presume that payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating or responding to the COVID-19 public health emergency, unless the chief executive (or equivalent) of the relevant government determines that specific circumstances indicate otherwise. The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. What would qualify as a "substantially different use "for purposes of* the Fund eligibility? Costs incurred for a "substantially different use" include, but are not necessarily limited to, costs of personnel and services that were budgeted for in the most recently approved budget but which, due entirely to the COVID-19 public health emergency, have been diverted to substantially different functions. This would include, for example, the costs of redeploying corrections facility staff to enable compliance with COVID-19 public health precautions through work such as enhanced sanitation or enforcing social distancing measures; the costs of redeploying police to support management and enforcement of stay-at-home orders; or the costs of diverting educational support staff or faculty to develop online learning capabilities, such as through providing information technology support that is not part of the staff or faculty's ordinary responsibilities. Appendix C - US Treasury Coronavirus Relief Fund Guidance FAQ 13 Note that a public function does not become a "substantially different use" merely because it is provided from a different location or through a different manner. For example, although developing online instruction capabilities may be a substantially different use of funds, online instruction itself is not a substantially different use of public funds than classroom instruction. May a State receiving a payment transfer funds to a local government? Yes, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act. Such funds would be subject to recoupment by the Treasury Department if they have not been used in a manner consistent with section 601(d) of the Social Security Act. May a unit of local government receiving a Fund payment transfer funds to another unit of government? Yes. For example, a county may transfer funds to a city, town, or school district within the county and a county or city may transfer funds to its State, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, a transfer from a county to a constituent city would not be permissible if the funds were intended to be used simply to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify as an eligible expenditure. Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government within its borders? No. For example, a county recipient is not required to transfer funds to smaller cities within the county's borders. Are recipients required to use other federal funds or seek reimbursement under other federal programs before using Fund payments to satisfy eligible expenses? No. Recipients may use Fund payments for any expenses eligible under section 601(d) of the Social Security Act outlined in the Guidance. Fund payments are not required to be used as the source of funding of last resort. However, as noted below, recipients may not use payments from the Fund to cover expenditures for which they will receive reimbursement. Are there prohibitions on combining a transaction supported with Fund payments with other CARES Act funding or COVID-19 relief Federal funding? Recipients will need to consider the applicable restrictions and limitations of such other sources of funding. In addition, expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds, are not eligible uses of Fund payments. Are States permitted to use Fund payments to support state unemployment insurance funds generally? To the extent that the costs incurred by a state unemployment insurance fund are incurred due to Appendix C - US Treasury Coronavirus Relief Fund Guidance FAQ 14 the COVID-19 public health emergency, a State may use Fund payments to make payments to its respective state unemployment insurance fund, separate and apart from such State's obligation to the unemployment insurance fund as an employer. This will permit States to use Fund payments to prevent expenses related to the public health emergency from causing their state unemployment insurance funds to become insolvent. Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by the recipient as an employer? Yes, Fund payments may be used for unemployment insurance costs incurred by the recipient as an employer (for example, as a reimbursing employer) related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. The Guidance states that the Fund may support a "broad range of uses" including payroll expenses for several classes of employees whose services are "substantially dedicated to mitigating or responding to the COVID-19 public health emergency. " What are some examples of types of covered employees? The Guidance provides examples of broad classes of employees whose payroll expenses would be eligible expenses under the Fund. These classes of employees include public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. Payroll and benefit costs associated with public employees who could have been furloughed or otherwise laid off but who were instead repurposed to perform previously unbudgeted functions substantially dedicated to mitigating or responding to the COVID-19 public health emergency are also covered. Other eligible expenditures include payroll and benefit costs of educational support staff or faculty responsible for developing online learning capabilities necessary to continue educational instruction in response to COVID-19-related school closures. Please see the Guidance for a discussion of what is meant by an expense that was not accounted for in the budget most recently approved as of March 27, 2020. In some cases, first responders and critical health care workers that contract COVID-19 are eligible for workers' compensation coverage. Is the cost of this expanded workers compensation coverage eligible? Increased workers compensation cost to the government due to the COVID-19 public health emergency incurred during the period beginning March 1, 2020, and ending December 30, 2020, is an eligible expense. If a recipient would have decommissioned equipment or not renewed a lease on particular office space or equipment but decides to continue to use the equipment or to renew the lease in order to respond to the public health emergency, are the costs associated with continuing to operate the equipment or the ongoing lease payments eligible expenses? Yes. To the extent the expenses were previously unbudgeted and are otherwise consistent with section 601(d) of the Social Security Act outlined in the Guidance, such expenses would be eligible. Appendix C - US Treasury Coronavirus Relief Fund Guidance FAQ 15 May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees to improve telework capabilities) rather than require employees to incur the eligible cost and submit for reimbursement? Expenditures paid for with payments from the Fund must be limited to those that are necessary due to the public health emergency. As such, unless the government were to determine that providing assistance in the form of a stipend is an administrative necessity, the government should provide such assistance on a reimbursement basis to ensure as much as possible that funds are used to cover only eligible expenses. May Fund payments be used for COVID-19 public health emergency recovery planning? Yes. Expenses associated with conducting a recovery planning project or operating a recovery coordination office would be eligible, if the expenses otherwise meet the criteria set forth in section 601(d) of the Social Security Act outlined in the Guidance. Are expenses associated with contact tracing eligible? Yes, expenses associated with contract tracing are eligible. To what extent may a government use Fund payments to support the operations of private hospitals? Governments may use Fund payments to support public or private hospitals to the extent that the costs are necessary expenditures incurred due to the COVID-19 public health emergency, but the form such assistance would take may differ. In particular, financial assistance to private hospitals could take the form of a grant or a short-term loan. May payments from the Fund be used to assist individuals with enrolling in a government benefit program for those who have been laid off due to COVID-19 and thereby lost health insurance? Yes. To the extent that the relevant government official determines that these expenses are necessary and they meet the other requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance, these expenses are eligible. May recipients use Fund payments to facilitate livestock depopulation incurred by producers due to supply chain disruptions? Yes, to the extent these efforts are deemed necessary for public health reasons or as a form of economic support as a result of the COVID-19 health emergency. Would providing a consumer grant program to prevent eviction and assist in preventing homelessness be considered an eligible expense? Yes, assuming that the recipient considers the grants to be a necessary expense incurred due to the COVID-19 public health emergency and the grants meet the other requirements for the use of Fund payments under section 601(d) of the Social Security Act outlined in the Guidance. As a general matter, providing assistance to recipients to enable them to meet property tax Appendix C - US Treasury Coronavirus Relief Fund Guidance FAQ 16 requirements would not be an eligible use of funds, but exceptions may be made in the case of assistance designed to prevent foreclosures. May recipients create a `payroll support program"for public employees? Use of payments from the Fund to cover payroll or benefits expenses of public employees are limited to those employees whose work duties are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May recipients use Fund payments to cover employment and training programs for employees that have been furloughed due to the public health emergency? Yes, this would be an eligible expense if the government determined that the costs of such employment and training programs would be necessary due to the public health emergency. May recipients use Fund payments to provide emergency financial assistance to individuals and families directly impacted by a loss of income due to the COVID-19 public health emergency? Yes, if a government determines such assistance to be a necessary expenditure. Such assistance could include, for example, a program to assist individuals with payment of overdue rent or mortgage payments to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual needs. Such assistance should be structured in a manner to ensure as much as possible, within the realm of what is administratively feasible, that such assistance is necessary. The Guidance provides that eligible expenditures may include expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. What is meant by a "small business, " and is the Guidance intended to refer only to expenditures to cover administrative expenses of such a grant program? Governments have discretion to determine what payments are necessary. A program that is aimed at assisting small businesses with the costs of business interruption caused by required closures should be tailored to assist those businesses in need of such assistance. The amount of a grant to a small business to reimburse the costs of business interruption caused by required closures would also be an eligible expenditure under section 601(d) of the Social Security Act, as outlined in the Guidance. The Guidance provides that expenses associated with the provision of economic support in connection with the public health emergency, such as expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures, would constitute eligible expenditures of Fund payments. Would such expenditures be eligible in the absence of a stay-at-home order? Fund payments may be used for economic support in the absence of a stay-at-home order if such expenditures are determined by the government to be necessary. This may include, for example, a grant program to benefit small businesses that close voluntarily to promote social distancing measures or that are affected by decreased customer demand as a result of the COVID-19 public health emergency. Appendix C - US Treasury Coronavirus Relief Fund Guidance FAQ 17 May Fund payments be used to assist impacted property owners with the payment of their property taxes? Fund payments may not be used for government revenue replacement, including the provision of assistance to meet tax obligations. May Fund payments be used to replace foregone utility fees? If not, can Fund payments be used as a direct subsidy payment to all utility account holders? Fund payments may not be used for government revenue replacement, including the replacement of unpaid utility fees. Fund payments may be used for subsidy payments to electricity account holders to the extent that the subsidy payments are deemed by the recipient to be necessary expenditures incurred due to the COVID-19 public health emergency and meet the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, if determined to be a necessary expenditure, a government could provide grants to individuals facing economic hardship to allow them to pay their utility fees and thereby continue to receive essential services. Could Fund payments be used for capital improvement projects that broadly provide potential economic development in a community? In general, no. If capital improvement projects are not necessary expenditures incurred due to the COVID-19 public health emergency, then Fund payments may not be used for such projects. However, Fund payments may be used for the expenses of, for example, establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity or improve mitigation measures, including related construction costs. The Guidance includes workforce bonuses as an example of ineligible expenses but provides that hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific definition of "hazard pay"? Hazard pay means additional pay for performing hazardous duty or work involving physical hardship, in each case that is related to COVID-19. The Guidance provides that ineligible expenditures include `payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency. "Is this intended to relate only to public employees? Yes. This particular nonexclusive example of an ineligible expenditure relates to public employees. A recipient would not be permitted to pay for payroll or benefit expenses of private employees and any financial assistance (such as grants or short-term loans) to private employers are not subject to the restriction that the private employers' employees must be substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May counties pre pay with CARES Act funds for expenses such as a one or two year facility lease, such as to house staff hired in response to COVID-19? A government should not make prepayments on contracts using payments from the Fund to the extent that doing so would not be consistent with its ordinary course policies and procedures. Appendix C - US Treasury Coronavirus Relief Fund Guidance FAQ 18 Questions Related to Administration of Fund Payments Do governments have to return unspent funds to Treasury? Yes. Section 601(f)(2) of the Social Security Act, as added by section 5001(a) of the CARES Act, provides for recoupment by the Department of the Treasury of amounts received from the Fund that have not been used in a manner consistent with section 601(d) of the Social Security Act. If a government has not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the statute, those funds must be returned to the Department of the Treasury. What records must be kept by governments receiving payment? A government should keep records sufficient to demonstrate that the amount of Fund payments to the government has been used in accordance with section 601(d) of the Social Security Act May recipients deposit Fund payments into interest bearing accounts? Yes, provided that if recipients separately invest amounts received from the Fund, they must use the interest earned or other proceeds of these investments only to cover expenditures incurred in accordance with section 601(d) of the Social Security Act and the Guidance on eligible expenses. If a government deposits Fund payments in a government's general account, it may use those funds to meet immediate cash management needs provided that the full amount of the payment is used to cover necessary expenditures. Fund payments are not subject to the Cash Management Improvement Act of 1990, as amended. May governments retain assets purchased with payments from the Fund? Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds provided by section 601(d) of the Social Security Act. What rules apply to the proceeds of disposition or sale of assets acquired using payments from the Fund? If such assets are disposed of prior to December 30, 2020, the proceeds would be subject to the restrictions on the eligible use of payments from the Fund provided by section 601(d) of the Social Security Act. 1 The Guidance is available at: https://home.treasury.gov/policy-issues/cares/state-and-local- governments Appendix C - US Treasury Coronavirus Relief Fund Guidance FAQ 19 Appendix D - Certification for Use of Coronavirus Relief Fund Note: Provided for reference only - download a fillable .pdf copy of this form from the Secretary of Finance's Website under "Recent News" at. http://finance.vir,-inia.,-ov/ CERTIFICATION for RECEIPT of CORONAVIRUS RELIEF FUND PAYMENTS by [INSERT NAME OF LOCAL GOVERNMENTI We the undersigned represent [insert name of local 2overnmentl (the locality), and we certify that: 1. we have the authority to request direct payment on behalf of the locality from the Commonwealth of Virginia of revenues from the Coronavirus Relief Fund (CRF) pursuant to section 601(b) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116-136, div. A, Title V (Mar. 27, 2020). 2. we understand that the Commonwealth of Virginia will rely on this certification as a material representation in making a direct payment to the locality. 3. the locality's proposed uses of the funds received as direct payment from the Commonwealth of Virginia -under section 601(b) of the Social Security Act will be used only to cover those costs that: a. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); b. were not accounted for in the budget most recently approved as of March 27, 2020, for the locality; and c. were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. 4. any funds that are not expended or that will not be expended on necessary expenditures on or before December 30, 2020, by the locality or its grantee(s), must be returned to Commonwealth of Virginia no later than December 30, 2020, and that the Commonwealth of Virginia is entitled to invoke state aid intercept to recover any such unexpended funds that have not been returned to the Commonwealth within 30 days of December 30, 2020. 5. we understand that the locality will not receive continued funding beyond December 30, 2020, from any source to continue paying expenses or providing services that were initiated or previously supported from CRF funds prior to December 30, 2020. 6. funds received as a direct payment from the Commonwealth of Virginia pursuant to this certification must adhere to official federal guidance issued or to be issued regarding what constitutes a necessary expenditure. 7. any CRF funds expended by the locality or its grantee(s) in any manner that does not adhere to official federal guidance shall be returned to the Commonwealth of Virginia within 30 days of a finding that the expenditure is disallowed, and that the Commonwealth of Virginia is entitled to Appendix D — Locol Certification 20 invoke state aid intercept to recover any and all such funds that are not repaid within 30 days of a finding that the expenditure is disallowed. 8. as a condition of receiving the CRF funds pursuant to this certification, the locality shall retain documentation of all uses of the funds, including but not limited to payroll time records, invoices, and/or sales receipts. Such documentation shall be produced to the Commonwealth of Virginia upon request. 9. the locality must maintain proper accounting records to segregate these expenditures from those supported by other fund sources and that all such records will be subject to audit. 10. any funds provided pursuant to this certification cannot be used as a revenue replacement for lower than expected revenue collections from taxes, fees, or any other revenue source. 11. any CRF funds received pursuant to this certification will not be used for expenditures for which the locality has received funds from any other emergency COVID-19 supplemental funding (whether state, federal, or private in nature) for that same expense nor may CRF funds be used for purposes of matching other federal funds unless specifically authorized by federal statute, regulation, or guideline. For counties only 12. an equitable share of CRF funds received pursuant to this certification shall be shared with and granted to each town within its jurisdiction. Such grant(s) shall be used solely for necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19), that were not accounted for in the budget most recently approved as of March 27, 2020, and that were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. The county issuing the grant is responsible for the ensuring compliance with the documentation requirements required by this certification and shall ensure that the use of the funds meets the requirements set forth in this certification. We certify that we have read the above certification and our statements contained herein are true and correct to the best of our knowledge. By: By: By: Signature: Signature: Signature: Title: Title: Title: Date: Date: Date: Appendix D — Locol Certification 21 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2020 AGENDA ITEM: Ordinances to appropriate funds for: (a) Fiscal year 2020- 2021 operations budget and approval of the Classification and Pay Plan for fiscal year 2020-2021 for the County of Roanoke, Virginia; (b) Fiscal year 2020-2021 capital budget for the County of Roanoke, Virginia; (c) Fiscal year 2020- 2021 transfer to and on behalf of the Roanoke County Public Schools budget for the County of Roanoke, Virginia (d) Fiscal year 2020-2021 operations budget for Roanoke County Public Schools; and (e) Fiscal year 2020-2021 capital budget for Roanoke County Public Schools SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Conduct second reading of five ordinances to appropriate funds for fiscal year 2020- 2021 County of Roanoke and Roanoke County Public Schools (RCPS) operating and capital budgets, and approve the County of Roanoke Classification and Pay Plan for fiscal year 2020-2021. BACKGROUND: The fiscal year 2020-2021 operating budget and the fiscal year 2021-2030 Capital Improvement Program (CIP) were presented to the Board of Supervisors on May 12, 2020. Public hearings on the budget were held on May 26, 2020 and June 9, 2020, to receive written and oral comment from the public concerning the proposed fiscal year 2020- 2021 budget and the proposed fiscal year 2021-2030 Capital Improvement Program. Page 1 of 3 Attached for your approval are five budget appropriation ordinances for fiscal year 2020- 2021 and the Classification and Pay Plan for fiscal year 2020-2021. In order to separate RCPS funding from County funding and more clearly distinguish the appropriations of the Board of Supervisors, County staff has divided the appropriation into five ordinances. Each ordinance will be voted on separately. DISCUSSION: The total County budget for fiscal year 2020-2021 is $456,510,566, which includes all inter -fund and intra -fund transfers and all Schools funds. The County General Government Fund totals $190.14 million and is appropriated as part of the County's operations ordinance ($112.23 million) and the transfers to and on behalf of Schools ordinance ($77.91 million). The budget is recommended to be appropriated in five separate budget ordinances. (a) The first budget ordinance provides funding in the amount of $164,133,906 in fiscal year 2020-2021 for the County's operations budget excluding transfers to and on behalf of the Schools. The ordinance also approves the County's Classification and Pay Plan for fiscal year 2020-2021. (b) The second budget ordinance provides funding in the amount of $7,800,474 in fiscal year 2020-2021 for the County's capital budget including the first year of the ten-year Capital Improvement Program. (c) The third budget ordinance provides funding in the amount of $77,907,881 in fiscal year 2020-2021 for transfer to and on behalf of Roanoke County Public Schools. Transfers include operating funding as part of the County and Schools revenue sharing agreement, and transfers on behalf of the Schools to the Debt Fund and Children's Services Act Fund. (d) The fourth budget ordinance provides funding in the amount of $188,000,149 in fiscal year 2020-2021 for Schools operations and School Debt Fund. (e) The fifth budget ordinance provides funding in the amount of $18,668,156 in fiscal year 2020-2021 for the Schools' capital budget including the first year of the ten- year Capital Improvement Program. Page 2 of 3 There have been no changes since the first reading held on June 9, 2020. FISCAL IMPACT: Approval of the fiscal year 2020-2021 budget appropriation ordinances provides funding for County and Schools operations, transfers and capital budgets effective July 1, 2020. STAFF RECOMMENDATION: Staff recommends approval of the five fiscal year 2020-2021 budget appropriation ordinances. Staff also recommends approval of the attached Classification and Pay Plan for fiscal year 2020-2021. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2020 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2020- 2021 OPERATIONS BUDGET AND APPROVAL OF THE CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2020-2021 FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on May 26, 2020 and June 9, 2020, concerning the adoption of the annual budget for Roanoke County for fiscal year 2020-2021; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on June 9, 2020, and the second reading of this ordinance was held on June 23, 2020, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2020, and ending June 30, 2021, for the functions and purposes indicated: Page 1 of 6 County of Roanoke, Virginia Fiscal Year 2020-2021 County Operations First Reading June 9, 2020; Second Reading June 23, 2020 Constitutional Officers Commissioner of the Revenue $ 867,301 Commonwealth's Attorney 1,232,922 Sheriffs Office 11,279,561 Treasurer 960,301 Clerk of the Circuit Court 1,149,728 Subtotal, Constitutional Officers $ 15,489,813 Page 2 of 6 Appropriation Amount Revenues: General Fund - County: General Government $ 112,237,068 Communications & Information Technology 10,636,029 Children's Services Act 7,750,007 Public Works Projects 183,243 Recreation Fee Class 4,999,052 Parks, Recreation & Tourism - School Operations 350,389 Police E -Citation 60,000 Community Development Technology Fee 40,000 Grants & Other Funds 2,044,657 Police Special Programs 1,000 Criminal Justice Academy 393,709 Fleet Service Center 3,302,813 Subtotal, General Fund $ 141,997,967 Debt Service Fund - County $ 7,717,251 Internal Service Fund - Health Insurance $ 12,056,145 Internal Service Fund - Dental Insurance 758,540 Internal Service Fund - Risk Management 1,604,003 Subtotal, Internal Service Funds $ 14,418,688 Total Revenue - County Operations Funds $ 164,133,906 Expenditures: General Government - County Operations: General Administration Board of Supervisors $ 326,454 County Administration 767,803 Internal Auditor 132,462 Public Information 208,682 County Attorney 596,470 Human Resources 867,711 Subtotal, General Administration $ 2,899,582 Constitutional Officers Commissioner of the Revenue $ 867,301 Commonwealth's Attorney 1,232,922 Sheriffs Office 11,279,561 Treasurer 960,301 Clerk of the Circuit Court 1,149,728 Subtotal, Constitutional Officers $ 15,489,813 Page 2 of 6 Judicial Administration Circuit Court General District Court Magistrate Juvenile & Domestic Relations Court Court Service Unit Courthouse Maintenance Subtotal, Judicial Administration Management Services Real Estate Valuation (Assessor) Finance & Management Services Subtotal, Management Services Public Safety Police Fire & Rescue Subtotal, Public Safety Community Services Economic Development Development Services Planning General Services Subtotal, Community Services Human Services Parks, Recreation, & Tourism Public Health Social Services Library Virginia Cooperative Extension Elections (Registrar) Subtotal, Human Services Non -Departmental Employee Benefits Transfer to Communications & Information Technology Contributions - Discretionary, Contractual, Dues & Memberships Miscellaneous Board Contingency Addition to Fund Balance Subtotal, Non -Departmental Page 3 of 6 Appropriation Amount $ 259,068 103,440 1,590 39,086 470,144 50,000 $ 923,328 $ 877,843 2,303,023 $ 3,180,866 $ 12,352,628 16,771,548 $ 29,124,176 $ 459,622 3,009,123 1,241,580 8,203,529 $ 12,913,854 $ 4,850,710 515,902 13,087,866 4,234,726 87,097 414,708 $ 23,191,009 $ 2,519,881 8,578,407 1,921,798 1,309,000 50,000 $ 14,379,086 Appropriation Amount Transfers to Other Funds Transfer to Debt Service - County $ 7,573,689 Transfer to County Capital (1,291,262) Transfer to Children's Services Act - County 1,859,000 Transfer to Internal Services - Risk Management 1,604,003 Transfer to Criminal Justice Academy 206,681 Transfer to Public Works Projects 183,243 Subtotal, Transfers to Other Funds $ 10,135,354 Total, General Government - County Operations $ 112,237,068 Communications & Information Technology $ 10,636,029 Children's Services Act $ 7,750,007 Public Works Projects $ 183,243 Recreation Fee Class $ 4,999,052 Parks, Recreation & Tourism - School Operations $ 350,389 Police E -Citation $ 60,000 Community Development Technology Fee $ 40,000 Grants & Other Funds $ 2,044,657 Police Special Programs $ 1,000 Criminal Justice Academy $ 393,709 Fleet Service Center $ 3,302,813 Total, General Fund - County Operations $ 141,997,967 Debt Service Fund - County $ 7,717,251 Internal Service Fund - Health Insurance $ 12,056,145 Internal Service Fund - Dental Insurance 758,540 Internal Service Fund - Risk Management 1,604,003 Total, Internal Service Funds $ 14,418,688 Total Expenditures - All County Operations Funds $ 164,133,906 Page 4 of 6 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding operating encumbrances at June 30, 2020, are re - appropriated to the 2020-2021 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That all General Government Fund unexpended appropriations and all General Government revenues collected in excess of appropriated revenues at the end of the 2019-2020 fiscal year not lapse but shall be re -appropriated and presented to the Board of Supervisors for allocation based on guidance provided in Section 10-1 through 4 of the County of Roanoke Comprehensive Financial Policy approved by the Board of Supervisors on December 17, 2019. 5. Account balances remaining in the Fee Class Fund collected by the Parks, Recreation and Tourism Department will be allocated to accounts as defined by the Fee Class Accounts Procedure. 6. Account balances remaining in Children's Services Act (C111), Police Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132), Grants (C135), Communications and Information Technology (C141 -C144), Fee Class (C150), PRT Schools Ground Maintenance (C151), Public Works Fund (C170), South Peak Community Development Authority (C201), County Page 5 of 6 Debt Fund (C310, C320, C330, C340), County Capital and Economic Development Funds (C420, C421, C425, C428, C440, C445, C451, C455, C475), County Trust Funds (C501, C502), Internal Service Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815), and Economic Development Authority (C818) funds will carry over 100% and be re -appropriated to the individual funds. 7. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 8. That the Board of Supervisors approves the County of Roanoke Classification and Pay Plan. The Classification and Pay Plan included as part of this ordinance is effective July 1, 2020. The County Administrator shall implement the County Classification and Pay Plan pursuant to Board of Supervisors Resolution 082515-1. 9. This ordinance shall take effect July 1, 2020. 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BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2020, and ending June 30, 2021, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2020-2021 County Capital First Reading June 9, 2020; Second Reading June 23, 2020 Appropriation Amount Revenues: County Capital: Transfer from General Government Fund $ 3,165,000 County Unrestricted Cash (excl. Transfer from General Govt. Fund) 2,678,624 County Restricted Cash 987,150 Non -County 969,700 Total Revenue - County Capital $ 7,800,474 Expenditures: County Capital: FY 2021 Capital Fund supported by General Government Fund excluding General Government Transfers to CIP & Fleet Replacement $ 3,165,000 FY 2021 Capital Year Budget - Public Safety $ 717,000 FY 2021 Capital Year Budget - Community Services $ 1,387,150 FY 2021 Capital Year Budget - Human Services $ 555,000 FY 2021 Capital Year Budget - Internal Services $ 1,976,324 Subtotal, FY 2021 Capital Year Budget $ 4,635,474 FY 2021 Fleet Replacement Budget $ Total Expenditures - County Capital $ 7,800,474 Page 2 of 3 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one project to another so as to provide for the completion of a capital project. 3. That all funded outstanding capital encumbrances at June 30, 2020, are re - appropriated to the 2020-2021 fiscal year to the same account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2020, and appropriations in the 2020-2021 fiscal year budget. 5. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 6. This ordinance shall take effect July 1, 2020. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2020 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2020- 2021 TRANSFERS TO AND ON BEHALF OF ROANOKE COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on May 26, 2020 and June 9, 2020, concerning the adoption of the annual budget for Roanoke County for fiscal year 2020-2021; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on June 9, 2020, and the second reading of this ordinance was held on June 23, 2020, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2020, and ending June 30, 2021, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2020-2021 Schools Revenue Sharing Transfer, Debt Service Transfer, and Children's Services Act Transfer First Reading June 9, 2020; Second Reading June 23, 2020 Revenues: General Government Fund Total Revenue - Schools Transfers Expenditures: General Government Fund Transfer to Schools Operations Transfer to Transfer to Debt Service Fund - Schools Debt Service Transfer to Children's Services Act on behalf of Schools Total Expenditures - Schools Transfers Page 2 of 3 Appropriation Amo u nt 77, 907, 881 $ 77, 907, 881 68, 029, 368 8,074,513 1,804,000 $ 77, 907, 881 2. That the transfer to Roanoke County Public Schools for operating per the County and School revenue sharing agreement shall be transferred in its entirety. 3. That the transfers made by Roanoke County on behalf of Roanoke County Public Schools to the Debt Service Fund and Children's Services Act Fund shall be based on actual expenditures incurred during fiscal year 2020-2021. Any remaining balance in those transfers shall remain with Roanoke County government. 4. This ordinance shall take effect July 1, 2020. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2020 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2020- 2021 OPERATIONS BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on May 26, 2020 and June 9, 2020, concerning the adoption of the annual budget for Roanoke County for fiscal year 2020-2021; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on June 9, 2020, and the second reading of this ordinance was held on June 23, 2020, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2020, and ending June 30, 2021, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2020-2021 Roanoke County Public Schools Operations First Reading June 9, 2020; Second Reading June 23, 2020 Page 2 of 3 Appropriation Amount Revenues: Schools Operating Funds: General $ 150,291,702 Nutrition 5,925,134 Grants 6,949,394 Instructional Resources 921,927 Bus Replacement 234,119 Technology Replacement 4,276,085 Student Activity Fund 7,200,000 Subtotal, Schools Operating Funds $ 175,798,361 Debt Service Fund - Schools $ 12,201,788 Total Revenue - Schools Operations and Debt Service Fund $ 188,000,149 Expenditures: Schools Operating Funds: General $ 150,291,702 Nutrition 5,925,134 Grants 6,949,394 Instructional Resources 921,927 Bus Replacement 234,119 Technology Replacement 4,276,085 Student Activity Fund 7,200,000 Subtotal, Schools Operating Funds Expenditures $ 175,798,361 Debt Service Fund - Schools $ 12,201,788 Total Expenditures - Schools Operations and Debt Service Fund $ 188,000,149 Page 2 of 3 2. That all funded outstanding operating encumbrances at June 30, 2020, are re - appropriated to the 2020-2021 fiscal year to the same department and account for which they are encumbered in the previous year. 3. That all School Fund appropriations remaining at the end of the 2020-2021 fiscal year not lapse but shall be appropriated to Roanoke County Public Schools and allocated per Section 10-5-A and B of the County of Roanoke Comprehensive Financial Policy approved by the Board of Supervisors on December 17, 2019. 4. Account balances remaining in the Schools Debt Fund (C360, C365, C375) will carry over 100% and be re -appropriated to the individual funds. 5. This ordinance shall take effect July 1, 2020. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2020 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2020- 2021 CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on May 26, 2020 and June 9, 2020, concerning the adoption of the annual budget for Roanoke County for fiscal year 2020-2021; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on June 9, 2020, and the second reading of this ordinance was held on June 23, 2020, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2020, and ending June 30, 2021, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2020-2021 Roanoke County Public Schools Capital First Reading June 9, 2020; Second Reading June 23, 2020 Appropriation Amount Revenues: Schools Capital Virginia Public Schools Authority (VPSA) Bonds $ 12,000,000 Schools Cash Sources 2,717,371 Use of Capital Fund Balance 3,950,785 Total Revenue - Schools Capital $ 18,668,156 Expenditures: Schools Capital William Byrd High School Renovation $ 17,158,000 Financial System Implementation 360,000 Human Resources and Payroll System Upgrade 451,650 W.E. Cundiff Elementary School Renovation 224,253 Glen Cove Elementary School Renovation 224,253 Other Minor Capital Items & Contingency 250,000 Total Expenditures - Schools Capital $ 18,668,156 Page 2 of 3 2. That all funded outstanding capital encumbrances at June 30, 2020, are re - appropriated to the 2020-2021 fiscal year to the same account for which they are encumbered in the previous year. 3. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project. This section applies to appropriations for capital projects at June 30, 2020, and appropriations in the 2020-2021 fiscal year budget. 4. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2020, and appropriations in the 2020-2021 fiscal year budget. 5. This ordinance shall take effect July 1, 2020. Page 3 of 3 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 23, 2020 Appointments to Committees, Commissions and Boards Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator Open district appointments. BACKGROUND: 1. Roanoke County Board of Zoning Appeals (appointed by District): W. Eric Thomas' appointment to the Roanoke County Board of Zoning Appeals representing the Vinton Magisterial District will expire June 30, 2020. Supervisor P. Jason Peters has recommended Mr. Thomas to a five-year term to expire June 30, 2025. Confirmation has been placed on the Consent Agenda. 2. Library Board (appointed by District) The following District appointments remains open: Vinton Magisterial District Windsor Hills Magisterial District 3. Parks, Recreation and Tourism (appointed by District) Mike Roop's three (3) year term representing the Vinton Magisterial District has expired effective June 30, 2019. Open Windsor Hills Magisterial District Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2020 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for July 23, 2020, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows.. 1. Approval of minutes — June 9, 2020 2. Confirmation of appointments to the Roanoke County Board of Zoning Appeals; Roanoke County Length of Service Awards Program (LOSAP) Board of Trustees; Roanoke Valley -Allegany Regional Comprehensive Economic Development Strategy (CEDS) Committee Page 1 of 1 ACTION NO. ITEM NO. 12 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2020 AGENDA ITEM: Confirmation of appointments to the Roanoke County Board of Zoning Appeals; Roanoke County Length of Service Awards Program (LOSAP) Board of Trustees; Roanoke Valley -Allegany Regional Comprehensive Economic Development Strategy (CEDS) Committee SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Reappointments BACKGROUND: Roanoke County Board of Zoning Appeals (appointed by District): W. Eric Thomas' appointment to the Roanoke County Board of Zoning Appeals representing the Vinton Magisterial District will expire June 30, 2020. Supervisor P. Jason Peters has recommended Mr. Thomas to a five-year term to expire June 30, 2025. Roanoke County Length of Service Awards Program (LOSAP) Board of Trustees It is the recommendation of the LOSAP/VIP Board of Trustees that the Board of Supervisors appoint Carl Kempa and Tom Philpott to serve four-year terms commencing July 1, 2030 and ending June 30, 2024. It is the consensus of the Board of Supervisors to reappoint Mr. Kemp and Mr. Philpott to additional four-year terms. Page 1 of 2 Roanoke Valley -Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee: It is the recommendation of Wayne Strickland of the Roanoke Valley -Alleghany Regional Commission to reappoint Rebecca Walter to an additional three-year term to expire June 30, 2023. It is the consensus of the Board of Supervisors to reappoint Ms. Walter. FISCAL IMPACT: There is no fiscal impact associated with these agenda items. STAFF RECOMMENDATION: Staff recommends approval of theses recommended appointments. Page 2 of 2 0 § 0 � 0 � � § Q 2 � ) � � v � § � � CLO 0 Q 2 0 m S c 2 m 2 2 0 k 2 j \ \ 0) k G ® q 7 © a a eq � u , \ / o / cbBo C 3 ; / \ % § d . a 2 � 2 k 00 ƒ LM k00 N © 3 $ 0 » en W 0 �M co/ q q _ .\ 0 CL 2 f % � « % 3 \ CL 00 N 00 0 0 Ln % )E u § a a)Ln \ \ 0 r ° � 0 \ « g m g o @ o \ 0 k / 0 0 ° \ E 2 eq ; e Li 0 � / a e § ) \ 0 § 2 Cu 3 § ° 2 » CL 2 k m 2 $ 2 0 m 2 } © K k m § < Co J J COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Daniel R. O'Donnell County Administrator Unaudited Outstanding Outstanding June 30, 2019 Additions Deletions June 23, 2020 General Obligation Bonds $ 1,866,987 $ - $ 918,865 $ 948,122 VPSA School Bonds 91,947,188 - 8,885,422 83,061,766 Lease Revenue Bonds 75,035,000 9,025,000 3,060,000 81,000,000 Subtotal 168,849,175 9,025,000 12,864,287 165,009,888 Premiums 11,356,389 1,245,358 885,093 11,716,654 $ 180,205,564 $ 10,270,358 $ 13,749,380 $ 176,726,542 Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Daniel R. O'Donnell County Administrator c O a) CDN � N � M V T cc Lu a ® c0 0 '0 Z a c ® U in CD a LL 'a ® LL W ® m N � Z C (D C CD (3 20 ® CD N > � N � W t0 O 0 O L) 8 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 c CO zT m O M M I- N m ® (i m O m r O O W N LO M W r m O O -,T Co CO zT M O M ? 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'C m o C W N ami o m G m m ® T 0 O t — g N @ V CL ® -~0 -~0 7 Y LO 7 Y C Q C Q N U C j CL `C C LO CL 9 7 0 LD a @ d O 0 00 Lu O 0 0 U E w x 0 Ln 2 C',N F w Om C ZS 0 z N m s LO LO F- C7 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 23, 2020 Accounts Paid - May 2020 Laurie L. Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 05/01/20 Payroll 05/15/20 Payroll 05/29/20 Manual Checks Grand Total Direct Deposit 1,440,428.53 1,418,286.85 1,586,816.01 Checks Total $ - $ 7,055,784.50 12,154.62 1,452,583.15 10,300.03 1,428,586.88 7,077.78 1,593,893.79 4,081.07 4,081.07 $ 11,534,929.39 ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 23, 2020 Work session to discuss the Amended and Restated Service Agreement for the Roanoke Valley Detention Commission Richard Caywood Assistant County Administrator Daniel R. O'Donnell County Administrator This time has been set aside to hold a work session with the Board of Supervisors to discuss the Amended and Restated Service Agreement for the Roanoke Valley Detention Commission. Page 1 of 1 DRAFT REVISION 2020 ROANOKE VALLEY DETENTION COMMISSION SERVICE AGREEMENT By and Among the ROANOKE VALLEY DETENTION COMMISSION CITY OF ROANOKE, VIRGINIA CITY OF SALEM, VIRGINIA COUNTY OF BOTETOURT, VIRGINIA COUNTY OF FRANKLIN, VIRGINIA COUNTY OF ROANOKE, VIRGINIA Dated; {00365261. DOC% } Formatted: Left: 0.2", Right: 0.33", Top: 1.03", Bottom: 0.2", Width: 8.5", Height: 11" THIS SERVICE AGREEMENT (the "Agreement") is made as of Q-b`y )4_ 7- I QQR 2019, by and among the ROANOKE VALLEY DETENTION COMMISSION (the "Commission"); the CITY OF ROANOKE, VIRGINIA; the CITY OF SALEM, VIRGINIA; the COUNTY OF BOTETOURT, VIRGINIA; the COUNTY OF FRANKLIN, VIRGINIA; and the COUNTY OF ROANOKE, VIRGINIA, each of which is a political subdivision of the Commonwealth of Virginia (each a "Member Jurisdiction" and collectively, the "Member Jurisdictions"). RECITALS WHEREAS, +h8 Qifi' of DBa R L8 has 1988., e FatiRg +h8 E..ie+iRg f18+84e" /'`8.,+er seme erall Af that peried due te the fa -At that the MeMber I­Pisdirtieps have, AG faGilit�'OR Whi..h rH hGHS8 0 .,0188 WHEREAS, the ., 8d fer a dditi8.,81 e e d8+84e" e 8 fer 0 "0188 frees, the WHEREAS, the I"`ew, w,08808., has 1988., Arpatpd. +e PPR.Ayatp a.p.d. Q;t R_, .+ Befe+�t08wrrG-8.AteP+ez9 aR ht ed ffaGil0fi (th8 4;8Rtep"1 d +e taiR " � ren �� ��� . d a Fat8 +h8 Q8.,+8Fj a Rd WHEREAS, the Member Jurisdictions desire to enter into a Service Agreement with the Commission governing the parties' respective obligations before, during and after construction of the Center. {00365261. DOC% } NOW THEREFORE, the parties agree as follows: ARTICLE I Definitions Section 1.1 , The capitalized terms in this Agreement have the meanings set forth below unless the context otherwise requires: (a) Annual Budget - has the meaning given to such term in Section (b) Applicable Laws means all applicable laws, ordinances, judgments, decrees, injunctions, writs and orders of any court, arbitrator or governmental agency or authority and all rules, regulations, orders, interpretations, licenses and permits of any Federal, state, county, municipal, regional, foreign or other governmental body, instrumentality, agency or authority. (c) Bonds - means obligations issued by the Commission for the design, acquisition of the Existing Detention Center, construction, equipping, financing and other costs of the Center, including refunding bonds and additional project bonds. (d) Center, means the Existing Detention Center after it is purchased by the Commission, including any and all additions, renovations and improvements made thereto, which shall, from time to time, be known as the Roanoke Valley Detention Center. (e) Commission - means the Roanoke Valley Detention Commission. (f) Commission Default - has the meaning given to such term in Section (g) Debt Service Component - means the portion of the Per Diem Charge that equals, in the aggregate for each Fiscal Year, the debt service on the Commission's Bonds or Notes for such Fiscal Year, plus the amount necessary during such period to fund or replenish any debt service reserve therefor. {00365261. DOCX } Deleted: 4.8 Deleted: Deleted: Deleted: 9.1 DOCX } (h) Virginia Department of Juvenile Justice or its successor. D (i ) Expenses - means all expenses which may reasonably be J determined by the Commission to be attributable directly or indirectly to the J ownership or operation of the Center and payable as operating expenses in accordance with generally accepted accounting principles and shall also include m debt service payments and other capital costs, required payments to the e Operating Reserve Fund established in Section required payments to any / Deleted: 5.3 a debt service reserve established in connection with any Bonds and other n reasonable or necessary payments required to comply with debt service s coverage requirements imposed in connection with any Bonds. t Q) Existing Detention Center- means the GGYR8F SpFi gG +,. 8Rty h e (21) hem juven.ile de+e..tie Aenter Roanoke Valley Juvenile Detention e Center located in Botetourt County and constructed, maintained, and operated C by the Commission, including the building, land, and equipment functionally related to the operation of the detaining of juveniles at the facility. m (k) Fiscal Year - means the annual accounting period from July 1 of m one year to June 30 of the following year. o (1) Juvenile(s) - means those individuals who may under Applicable n Law be held in a juvenile detention facility. w (m) Member Jurisdictions - means the City of Roanoke, Virginia; the City e of Salem, Virginia; the County of Botetourt, Virginia; the County of Franklin, a Virginia; and the County of Roanoke, Virginia, each a political subdivision of the I Commonwealth of Virginia, and each other political subdivision joining the t Commission but excluding any political subdivision that may have been h dsubdivision that may have withdrawn from the Commission, as provided in / Deleted: ¶ -� --Section Break (Next Page) - 0 Sections and Deleted: 6.8 Deleted: 6.9 f (n) Member Jurisdiction Default has the meaning given to such term in oaia•aa 4 s Expenses reduced by an amount equal to revenue from (i) non-member jurisdictions e (including the federal government) (ii) reimbursements from the Commonwealth of c Virginia and (iii) any other non-member revenue. t (p) Notes means short-term obligations of the Commission including notes i issued in anticipation of receipt of revenues or bond anticipation notes issued by the Commission. n (q) Obligations means the Notes or Bonds issued by the Commission. (r) Operating Component, means the portion of the. Charge that reflects Net Expenses of the Commission for each Fiscal Year as set forth in the Annual Budget less the debt service and debt service reserve expenses reflected by the Debt Service Component. (o) N (s) Operating Reserve Fund, means the reserve fund established in e Section (t) Par nmpm Charge means the daily charge to Member Jurisdictions E as set forth in Section (u) Placed in Service, means the first day on which the Center or any bed p space at the Center in excess of that at the Existing Detention Center has been certified e by the appropriate authority of the Commonwealth to accept Juveniles. n (v) Placing Jurisdiction -means the jurisdiction in which the detention order S e is issued for a Juvenile. In the event a Juvenile is charged in Botetourt County with a S, crime while in the Center, the jurisdiction which originally placed the Juvenile at the m Center will remain the Placing Jurisdiction. e (w) PFojeGt and StaFt Up Gostsmean-srease-Flable and . 96+G the a ARTICLE II Commission n ARTICLE II s {00365261. DOCX 1 5 Deleted: Deleted: Deleted: 9.2 Deleted: Deleted: Per Diem Deleted: Deleted: 5.3 Deleted: Deleted: for each Juvenile Deleted: 4.8 Deleted: Deleted: Formatted: Centered e of Commission. The Commission shall own, operate, maintain, manage, regulate, plan for and finance the Center. To accomplish this purpose, the Commission shall have Section tall the powers, authorities, rights, responsibilities, and obligations bestowed upon it by Section 16.1-315, et sea. of the Code of Virginia (1950), as amended. lection 2.2. Membership of Commission. U L (a) The powers of the Commission shall be exercised by a board consisting of P 7ix (6) members appointed by the Member Jurisdictions as follows: two (2) City of Roanoke; one (1) City of Salem; one (1) County of Botetourt; one (1) County of Franklin; and one (1) County of Roanoke. {00365261. DOCX } (b) he governing bodies of the Member Jurisdictions shall appoint their Deleted: After consultation with the Chief Judge of the Juvenile and Domestic Relations District members to the board. Members shall be appointed for a four-year term or until a member's Court for their respective district, t successor is appointed and qualified, whichever occurs later. Each Member Jurisdiction's member to the board shall serve at the pleasure of the governing body of that Member Jurisdiction. Commission members will receive no compensation but will be reimbursed for their actual approved expenses incurred in the performance of their Commission duties. {00365261. DOC% } {00365261. DOC% } ARTICLE 4V III Provision of Services. Operation and Maintenance Section 3.1. Acceptance of Juveniles. (a) Immediately after the Genie Plared ;. co,,,;G8 the Commission shall be responsible for accepting and housing all Juveniles from each Member Jurisdiction. Member Jurisdictions will be guaranteed bed space within the Center on the same percentage basis as set forth in Section 3.8, {00365261. DOC% } Deleted: The Deleted: as follows: Deleted: City of Roanoke (23rd Judicial District) City of Salem (23rd Judicial District) County of Botetourt (25th Judicial District) County of Franklin (22nd Judicial District) County of Roanoke (23rd Judicial District)¶ - - - - - - - - -Column Break- - - - - - - - - - ten (10) 12% of beds;¶ two (2) 2 % of beds;.¶ e "'� 10% of beds, and t e 0) 25% of beds.¶ (b) For purposes of this Agreement, a Juvenile shall be deemed to be the responsibility of the Placing Jurisdiction. (c). In the event a Juvenile from one of the Member Jurisdictions is ordered detained in a secure detention facility by a court and the Center is at capacity, the Commission shall be responsible for finding bed space for such Juvenile. In such event and if a Member Jurisdiction has fully utilized its guaranteed bed space, the Member Jurisdiction shall pay the cost differential between the higher per diem rate charged by the other facility and the Per Diem Charge of the Center as set forth in Section 4.2. However, the County of Botetourt as the host locality will not be required to pay this cost differential for the first six Juveniles to be sent to another facility for which Botetourt County is the Placing Jurisdiction. After these six Juveniles, Botetourt County shall pay the cost differential between the higher per diem rate charged by the other facility and the Per Diem charge of the Center as set forth in Section 4.2. (d) In the event a Juvenile from one of the Member Jurisdictions is ordered detained in a secure detention facility by a court and the Center is at capacity, the Member Jurisdiction that is utilizing more than its guaranteed bed space will be required to move its excess Juvenile to another secure detention facility located by the Commission. {00365261. DOCX } Deleted: If only a portion of the 81 beds at the Center are plaGed n sepi Geoperational, the Member Jurisdictions shall share in these beds I.Wh Gh @FP R PXGPRS of the 71 o ist nn bedg based upon the percentage figure which results from dividing a Member Jurisdictions' guaranteed bed space as set forth above by 44 - bo" the number of beds that are operational. (e) To the extent space is available and until needed by the Member Jurisdictions, the Commission will endeavor to accept Juveniles from non -Member Jurisdictions. (f) No Member Jurisdiction shall sell, lease, sublease, convey or otherwise voluntarily dispose of its interest in bed space in the Center without the written consent of the Commission. Section Commitment of Juveniles. Each Member Jurisdiction agrees, to the extent permitted by Applicable Laws, to commit all of its eligible Juveniles to the Center, except in the event of an emergency requiring detention of a Juvenile in a facility closer in proximity than the Center or if so ordered by the Court. Section Transportation of Juveniles. Unless the Commission agrees otherwise, each Member Jurisdiction shall be responsible for the initial transportation of Juveniles from such Jurisdiction to the Center and for transporting such Juveniles to and from any and all court proceedings or hearings, including any proceeding in Botetourt County for crimes committed while at the Center. The Sheriff for Botetourt shall only be responsible for transporting Juveniles for which Botetourt County is the Placing Jurisdiction. The Sheriff of Botetourt County shall not be responsible for transporting other Juveniles to or from the Center. The Commission shall be responsible for transportation of Juveniles to all local medical appointments, local dental appointments, local counseling sessions (other than with the Court Service Unit employees), and local psychological and psychiatric evaluations and for all costs, {00365261. DOCX } Deleted: 4.2. Deleted: 4.3. p.xpenses_ and security relating tosuchJuvenilesduringtransportation. Transportation not Deleted: E specifically setforth above to be provided bythe Commission will be the responsibilityof the Placing Jurisdiction. For the purpose of this Agreement, local means within the boundaries of the Member Jurisdictions' borders. Section Operation and Maintenance. Deleted: 4.4. The Commission shall operate and maintain the Center in accordance with all Applicable Laws. The Commission shall be an equal opportunity employer. Section Tothe extent permitted by law, the Commission shall indemnify and hold harmless the Member Jurisdictions and their officers, employees, agents, volunteers, or representatives from any and all liability, actions, causes of actions, claims, judgments, and demands of any kind and nature whatsoever, and for expenses the Member Jurisdictions may incur in this regard arising out of acts or omissions of any nature whatsoever with regard to the Center, occurring on or after the date of execution of this Agreement, including without limitation acts or omissions in the course of ownership, acquisition of real or personal property, operation, maintenance, management, regulation, planning for, or financing of the Center, and federal and state grant applications or agreements. In the eventthat anysuitor proceeding shall be brought against any Member Jurisdiction or its officers, employees, agents, volunteers, or representatives at law or in equity, either independently or jointly with the Commission on account thereof, the Commission, upon notice given to it bythe MemberJurisdiction, or itsofficers, employees, agents, volunteers or representatives, will pay all costs of defending the Member {00365261. DOCX } Deleted: 4.5. Jurisdiction or its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgment being awarded against any Member Jurisdiction, or any of its officers, employees, agents, volunteers or representatives, either independently or jointly with the Commission, then the Commission will pay such settlement or judgment in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the Member Jurisdiction, or any of its officers, employees, agents, volunteers, or representatives harmless therefrom. Section Insurance. Deleted: 4.6. The Commission shall maintain hazard, liability or such other insurance as may be required by Applicable Law or which the Commission may deem advisable. Such insurance shall include the indemnity obligation set forth in Section of this Agreement. Deleted: 4.5 Section Annual Financial Report. Deleted: 4.7. The Commission shall provide to each Member Jurisdiction on or before 9staher January 31 of each year a report showing the activities and the revenues, expenditures, and employee compensation schedules and other similar data of the Commission for the preceding Fiscal Year. Section Annual Budaet. Deleted: 4.8. The Commission shall provide to each Member Jurisdiction on or before Marrh May 1 of each year the Commission's Annual Budget for the next Fiscal Year including any proposed capital projects. For each Fiscal Year in which the Center will be in operation, such Annual Budget shall set forth the Operating Component and the Debt Service {00365261. DOCX } Component of the Per Dia^, Charges for aagh ',,,.e^;'e ^ ^„**e,l tG th8 Q8Rt8F byt e to Member Jurisdictions S- Ah PeP ) ^^, Charges shall be sufficient to generate revenue adequate to pay anticipated Net Expenses and to fund any required reserves. The Dir Dien; Charges shall be revised during the year when necessary. The Commission agrees to set, and revise as needed, the Operating Component in anamountsufficientto generate revenue adequate to pay Net Expenses (other than debt service and related expenses) and to fund any required operating reserves attributable to the care, maintenance and subsistence of Juveniles. The Commission may also include as part of the Operating Component from time to time in itsdiscretion an amount forthe purpose of accumulating a reasonable rate stabilization reserve to be used as and when the Commission considers it appropriate to minimize oreliminate any increase in charges to the Member Jurisdictions. The Authority also agrees to set the Debt Service Component, and to revise it immediately as necessary, in an amount sufficient to generate revenue adequate to pay debt service on the Authority's Bonds and Notes and to fund any required debt service reserves therefor to reflect any failure of a Member Jurisdiction to pay such charge in accordance with the provisions of Section The Commission shall notify each Member Jurisdiction thirty (30) days prior to the effective date of any revision to the P^• ^i^m Ghat: ^ funding formula. The Commission shall promptly provide copies of any amendments to its Annual Budget to each Member Jurisdiction. Charges to the member jurisdictions shall be calculated by the member percentage of utilization for the previous three (3) fiscal years. A member's total annual fiscal obligation to the Center shall be calculated by multiplying a member's percentage of {00365261. DOCX } Deleted: 5.1 Formatted: Body Text, Justified, Indent: Left: 0.82", Right: 0.62", Space Before: 3.3 pt, Line spacing: Multiple 2.05 Ii, No bullets or numbering Deleted: Charges to the member jurisdictions will be a combination of a set payment by each jurisdiction and per diem payments by each jurisdiction based on usage. At the time of adopting the budget, the board will also adopt the funding formula necessary to provide the amount of revenue necessary from the jurisdictions to meet the revenue demands of the budget. The board will determine the percentage amount of the charges that will be a set payment and the amount that will be paid by per diem so that the total projected revenues will fund the Center. Once the Board determines the amount of the set payment from the member jurisdictions, the individual member jurisdictions will pay their pro rata share of the set payment. The pro rata share will be determined based on the average of the member jurisdictions' percentage usage for the previous three years. The Center will then bill each jurisdiction for their portion of the set payment on a quarterly basis. the three (3) year utilization by the net expenses. Any additional costs approved by the Commission shall be calculated in the same manner set forth in this section. Formatted: Font: (Default) Arial, Not sold, Font color: Auto, Character scale: 105% Each Member Jurisdiction hereby recommends its County Administrator or City Deleted: q Manager, as the case may be, include in each annual budget submitted to the governing {00365261. DOCX } body of his or her jurisdiction or in an amendment thereto, sufficient funds to cover the Member Jurisdiction's projected payment due in each Fiscal Year including any subsequent revisions thereto during the course of such year. Each Member Jurisdiction hereby directs its County Administrator or City Manager, as the case may be, to notify the Commission (i) by July 1 of each year of the amount so budgeted by the Member Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted by the Member Jurisdiction. on The Commission shall maintain proper books of record and account in which proper entries shall be made in accordance with generally accepted accounting principles for governmental bodies, consistently applied, of all of its business and affairs related to the Center. The Commission shall also establish and maintain adequate financial policies and procedures to ensure the safeguarding of Commission assets. All books of record and account and documents in the Commission's possession relating to the Center shall at all reasonable times be open to inspection by such agents or employees of the Member Jurisdictions as they may designate. The Commission shall have an annual audit performed by an independent certified public accountant. A copy of this audit shall be {00365261. DOCX } Deleted: To assist the Member Jurisdictions in estimating their obligations to the Commission, the Commission will develop a policy, which it may amend from time to time, for forecasting its revenues and expenditures over future periods of up to five years beyond the then current Fiscal Year. The forecast will be revised annually and distributed to the Member Jurisdictions during the budget setting process.¶ Deleted: 4.9 provided to each Member Jurisdiction on or before January-4- 31 of each year. Deleted: October Section Personnel. Deleted: 4.10. The Gity of Deaneke will .. ntinwe +e a dmini+e. and a Fate +he EXOGtiRg Ile+e..+ien GeHter ' lItilohe GenteF has beeR Pll^eedSeWTGeGuFFe Rt e ple„ee of the Exie+iRg Dptpntmpn Cantpr rh;;" barprns employees of the Commission as of the date the Genter is DI.;. pd in Ce.,,irs- The Commission covenants and agrees that SN6 former employees of the City of Roanoke who beserne became employees of the Commission at the time the facility was Placed in Service may elect to remain as employee members of the City of Roanoke Pension Plan. The Commission shall make such contributions to the City of Roanoke Pension Plan on behalf of such employees as the City of Roanoke would have made if such employees had continued to work for the City of Roanoke. The Commission shall provide such employees with equivalent salaries and fringe benefits as such employees enjoyed as of the day prior to the day the Center is Placed in Service while employees of the City of Roanoke. The Commission shall honor all vacation and sick leave accruals, paid leave and extended leave accruals to such employees as of the day prior to the day the Center +s was Placed in Service. This sections shall not be construed so as to preclude the Commission from adopting its own personnel rules and regulations which may include, among other things, provisions for hiring, termination, layoffs and discipline. Spafinn 4.11. Pre ImMmnary Re -hall her .-ihle fo {00365261. DOCX } ARTICLE Payments Deleted: V$ Formatted: Normal, Indent: Left: 2.09", Space Before: Section Payments from Member Jurisdictions.. opt Deleted: 5.1. (a) Each Member Jurisdiction agrees to pay the Commission the Per o. n;e Charge for eaGh day a juvenile frorn that Member Wrisdirtien h,21d at thp C-PIntiar Pr r,ostc; of the Cairltal: ;;..rp r,---HrPn.tly funded by the Commonwealth, and are expeGted to be the fes,+„re its share of the cost associated with the operation of the facility based on th Deleted: a funding formula established in Section abov Deleted: 4.8 Deleted: by the Commission (b) The Per Diem Charges due from Member Jurisdictions shall be invoiced monthly by the Commission. Such charges shall be due and payable to the Commission no later than 30 days from receipt of the charges and if not paid when due shall bear interest at the legal rate as set forth in §6.1-330.53 of the Code of Virginia (1950), as amended, or its successor section and be subject to a 10% penalty. ►��is - -, t .rra�rar_�wr.�na=rarrn {00365261. DOCX } Deleted: A Member Jurisdiction's share of all Net Expenses is based upon the percentage figure which results from dividing a Member Jurisdiction's guaranteed bed space as set forth in Section 3.14.1 by 81 beds the number of beds that are operational. (e) Each Member Jurisdiction hereby recommends its County Administratoror City Manager, as the case may be, include in each annual budget submitted to the governing body of his or herjurisdiction or in an amendment thereto, sufficient funds to coverthe Member Jurisdiction's projected payment due in each Fiscal Year including any subsequent revisions thereto during the course of such year. Each Member Jurisdiction herebydirects its County Administrator orCity Manager, as the case may be, to notify the Commission (i) by July 1 of each year of the amount so budgeted by the Member Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted bythe Member Jurisdiction. Section Payments from other Jurisdictions. Within the limits allowed bylaw, the Commission shall havethedsmliontoestablish a per diem charge or charges for the care, maintenance and subsistence of Juveniles Deleted: 5.2. from non-member jurisdictions at a rate the Commission deems appropriate,. Such I Deleted: higher l Deleted: than non-member per diem charges shall be due and payable to the Commission from non - Deleted: per diem for Member Jurisdictions member jurisdictions having Juveniles in the Center no later than 30 days from receipt Deleted: of the charges and if not paid when due shall bear interest and penalty at such rate as the Commission shall establish unless otherwise provided by law. {00365261. DOCX } Section Operatina Reserve Fund. Deleted: 5.3. The Commission agrees to provide for an Operating Reserve Fund in each of its Annual Budgets in an amount equal to not less than ten percent (10%) of its projected Annual Budget for each year not including debt service. The Operating Reserve Fund shall be established as a separate account and shall be used to cover periods of revenue shortfall when the Commission's revenues are not sufficient to cover its Net Expenses other than debt service . Section Debt Service Reserve Fund. Deleted: 5.4. The Commission agrees to provide for a Debt Service Reserve Fund in accordance with the financing requirements. Section 4.5. Limitation of Liability. / Deleted: 5.5. The only obligation of the Member Jurisdictions to pay for the establishment, operation or maintenance of the Center arises out of this Agreement. The obligation Deleted: Except for the payment of Pi --F Charges assessed for bed space reserved for of each Member Jurisdiction to make the payments required by Article V for services shall and used by each Member Jurisdiction, t be subject to and contingent upon appropriations being made�for such purposes by the Deleted: Member Jurisdiction's governing body. No suchpayment responsibility Deleted: shall constitute a debt of any Member Jurisdiction within the meaning of any constitutional or statutory limitation. Nothing in this Agreement shall constitute a pledge of the full faith and credit of any Member Jurisdiction under any provision of its Charter, as applicable, or the Constitution of Virginia. {00365261. DOCX } ARTICLE Additional Aareements Section Ernerne-nav ""e,fim ani Other Services. (a) The Commission may contract with any Member Jurisdiction, private person, or other entity for management oversight, financial, personnel, engineering, procurement, legal, or other services upon terms and conditions to be agreed upon between the Commission and service provider. Section Sale or other Conveyance. The Commission will not sell, lease (except for the space necessary for the operation of programs by the Member Jurisdictions), sublease, assign, convey or otherwise voluntarily dispose of the Center unless the Notes, Bonds and any other debt incurred by the Commission have been orwill be paid or deemed defeased in accordance with the agreements pursuant to which they were issued. Any amounts remaining after such disposal shall be returned to the then current Member Jurisdictions on a pro rata basis based on the total of Charges paid by each such Member Jurisdiction since the Center was Placed in Service. Section Further Documents and Data. The parties to this Agreement will execute and deliver all documents and perform {00365261. DOC% 1 20 Deleted: VI Deleted: 6.1. Deleted: 6.2. . Deleted: Per Diem Deleted: 6.3. all further acts that may be reasonably necessary to perform the obligations and consummate the transactions contemplated by this Agreement. Section Riaht to Access. Each Member Jurisdiction will have reasonable access to the Center in order to monitor the Commission's compliance with the terms of this Agreement. Section Confidentiality. The Commission will maintain all records and files on the Juveniles on a confidential basis in accordance with all Applicable Laws. Deleted: 6.4. Deleted: 6.5. Section Notification. Deleted: 6.6. The Commission will promptly furnish to each Member Jurisdiction a copy of any notice or order of any governmental authority asserting that the Commission or the Center is not in compliance in any material respect with any Applicable Law. Section Tax -Exemption Covenant. (a) The Commission intends to issue the Notes and Bonds in a manner such that their interest is excludable from gross income for Federal income tax purposes under Section 103(a) and related provisions of the Internal Revenue Code of 1986, as amended, and applicable rules and regulations. The Commission and each Member Jurisdiction agree that after the Notes and Bonds have been issued they will not take any action or omit to take any action which would adversely affect such exclusion. (b) The Member Jurisdictions, each of whom will receive a benefit from the construction of the Center and the financing thereof by the Commission, agree pursuant to Section 265(b) (3) (C) (iii) of the Internal Revenue Code to allocate the amount of each 21 {00365261.DOCX } Deleted: 6.7. Formatted: Indent: Left: 1", First line: O.S", Tab stops: Not at 2.01" issue of tax-exempt obligations issued by the Commission for the construction of the addition and renovations to the Existing Detention Center, including design and preliminary site work, to themselves on an equal basis. Section Additional Members. Any cityorcounty in Virginia may, with the approval of itsgoverning body and with the consent of the Commission and the governing bodies of all of the Member Jurisdictions, join and participate in the Commission under such additional terms and conditions for membership as may be prescribed by the Commission. Section Withdrawal of Membership. After giving 12 months' notice to the Commission and other member jurisdictions. pny Member Jurisdiction may withdraw from membership in the Commission by resolution or ordinance of its governing body; however,. no Member Jurisdiction shall be permitted to withdraw from the Commission after any Obligations have been incurred and are outstanding except by unanimous vote of all Member Jurisdictions. A withdrawing Member Jurisdiction shall not receive any payment from the Commission unless agreed to by all of the governing bodies of the remaining Member Jurisdictions. ARTICLE TI In addition to the covenants in other Articles of this Agreement, the Commission represents, warrants and covenants as follows: Section Oraanization. Authorization and Validity. The Commission is a political subdivision of the Commonwealth duly organized and validly existing under the laws of the Commonwealth and has duly authorized, executed {00365261. DOCX 1 22 Deleted: 6.8. Deleted: 6.9. Deleted: A Deleted: other than as set forth in Section 3.5 Deleted: I Deleted: 7.1. and delivered this Agreement. Section Authority. Deleted: 7.2. The Commission has all requisite authority to execute and deliver and perform its obligations under this Agreement and is not a party to any indenture, contract or other agreement or arrangement, the performance of which by the Commission would prevent or materially and adversely affect the Commission's ability to perform the terms of this Agreement. Section Non -Contravention. Deleted: 7.3. The execution and delivery of this Agreement by the Commission and the consummation of the transactions contemplated in it will not conflict with or result in a breach of or constitute a default under or violate any of the terms, conditions or provisions of the bylaws of the Commission or any material indenture, contract or other agreement or arrangement to which the Commission is a party or by which any of its properties are bound, or any Applicable Law by which the Commission or the Center is bound. Section Litiaation. i Deleted: 7.4. The Commission is not a party to any legal, administrative, arbitration or other proceeding or controversy pending, or, to the best of the Commission's knowledge, threatened, which would materially adversely affect the Commission's ability to perform under this Agreement. Section Approvals. i Deleted: 7.5. Except for approvals that may be required by DJJ and as otherwise stated herein, the Commission does not require the consent or approval of any governmental body to carry out the terms of this Agreement. {00365261. DOCX 1 23 ARTICLE VII Deleted: I Representations. Warranties and Covenants of Member Jurisdictions Each Member Jurisdiction represents, warrants and covenants for itself as follows: Section Organization. Authorization and Validity. Deleted: 8.1. Each Member Jurisdiction is a political subdivision of the Commonwealth duly organized and validly existing under the laws of the Commonwealth, and each has duly authorized, executed and delivered this Agreement. Section Authority. Deleted: 8,2. Each Member Jurisdiction has all requisite authority to execute and deliver and perform its obligations under this Agreement and is not a party to any indenture, contract or other agreement or arrangement, the performance of which by it would prevent or materially and adversely affect its individual performance under this Agreement. Section Non -Contravention. Deleted: 8.3. The execution and delivery of this Agreement by each Member Jurisdiction and the consummation of the transactions contemplated in it will not conflict with or result in a breach of or constitute a default under or violate any of the terms, conditions or provisions of any charter, resolution or ordinance, any material indenture, contract or agreement or arrangement to which it is a party or by which any of its properties are bound, or any Applicable Law by which it is bound. Section Litigation. Deleted: 8.4. No Member Jurisdiction is a party to any legal, administrative, arbitration, or other proceeding or controversy pending, or, to the best of its knowledge, threatened, which {00365261.DOCX } 24 would materially and adversely affect its ability to perform under this Agreement. ARTICLE / Deleted: IX Defaults and Remedies Section Default by Commission. / Deleted: 9.1. The occurrence of any one or more of the following events will constitute an "Event of Default' by the Commission ("Commission Default'): (i) failure of the Commission to pay principal of or interest when due on any Notes, Bonds or other temporary or permanent financing for the Center issued or obtained by the Commission pursuant to thisAgreement; (ii) if the Commission is for any reason rendered incapable of performing any of its material obligations under this Agreement; (iii) the Commission makes an assignment of all or a portion of its obligations under this Agreement without the prior consent of the Member Jurisdictions; (iv) the Commission defaults on any of its material obligations under any agreement pursuant towhich any Notes, Bonds or other temporary or permanent financing for the Center is issued or obtained by the Commission and such default is not cured within the applicable cure period; (v) any proceeding is instituted, with the consent or acquiescence of the Commission, for the purpose of effecting a composition between the Commission and its creditors or for the purpose of adjusting the claims of such creditors pursuant to any federal or state statute now or hereafter enacted, if the claims of such creditors are under any circumstances payable from the funds of the Commission; or {00365261. DOCX 1 25 (vi) the Commission defaults in the due and punctual performance of any other of the covenants, conditions, agreements and provisions contained in this Agreement, and the default continues for thirty days after written notice specifying the default and requiring it to be remedied has been given to the Commission by any Member Jurisdiction. Section Default la Member Jurisdictions. Deleted: 9.2. The occurrence of any one or more of the following events will constitute an "Event of Default' by any Member Jurisdiction ("Member Jurisdiction Default'): (i) failure of any Member Jurisdiction to make payments of Charges or other Deleted: Per Diem charges when due; (ii) any Member Jurisdiction shall for any reason be rendered incapable of fulfilling its obligations under this Agreement; (iii) any proceeding is instituted, with the consent or acquiescence of any Member Jurisdiction, for the purpose of effecting a composition between such Member Jurisdiction and its creditors or for the purpose of adjusting the claims of such creditors pursuant to any federal or state statute now or hereafter enacted, if the claims of such creditors are under any circumstances payable from the funds of such Member Jurisdiction; M (iv) any Member Jurisdiction defaults in the due and punctual performance of any of the other covenants, conditions, agreements and provisions contained in this Agreement, and the default continues for thirty days after written notice specifying the default and requiring it to be remedied has been given to such Member Jurisdiction by the Commission. {00365261. DOCX 1 26 Section Remedies of Member Jurisdictions. Deleted: 9.3. Upon the occurrence of a Commission Default, any Member Jurisdiction, after giving notice of such Commission Default to all parties, may bring suit by mandamus or other appropriate proceeding to require the Commission to perform its duties under this Agreement or to enjoin any acts in violation of this Agreement. Section Remedies of Commission. Deleted: 9.4. Upon theoccurrence of Member Jurisdiction Default, the Commission, aftergiving notice of such Member Jurisdiction Default to all parties, may bring suit by mandamus or other appropriate proceeding to require the Member Jurisdiction to perform its duties under this Agreement or to enjoin any acts in violation of this Agreement. Section Remedies Not Exclusive. Deleted: 9.5. No remedy in this Agreement conferred upon or reserved to the parties is intended to be exclusive of any other remedy, and each remedy is cumulative and in addition to every other remedy given under this Agreement or now or hereafter existing at law, in equity or by statute. ARTICLE Miscellaneous Deleted: X Section Severability of Invalid Provisions. / Deleted: 10.1. If any clause, provision or section of this Agreement is held to be illegal or invalid by any court, the invalidity of the clause, provision or section will not affect any of the remaining clauses, provisions or sections, and this Agreement will be construed and enforced as if the illegal or invalid clause, provision or section has not been contained in it. {00365261. DOC% 1 27 Section Notices. Any notice or other communication under or in connection with this Agreement shall be in writing, and shall be effective when delivered in person or sent in the United States mail, by certified mail return receipt requested, postage prepaid, to the following persons or to such other persons as any of such persons may from time to time specify in writing. If to the Commission: Chairman, Roanoke Valley Detention Commission If to a Member Jurisdiction: The City Manager or County Administrator from such Member Jurisdiction. Section 9.3. Governina Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the Commonwealth of Virginia. Section 9.4. mendments. This Agreement may be changed or amended only with the consent of the Commission and each Member Jurisdiction. No such change or amendment may be made which will affect adversely the prompt payment when due of all moneys required to be paid by the Member Jurisdictions under the terms of this Agreement, and no such change or amendment shall be effective which would cause a violation of any provision of any resolution, indenture oragreement pursuant to which any Notes, Bonds orother temporary or permanent financing for the Center is issued or obtained by the Commission. {00365261. DOCX 1 28 Deleted: 10.2. Formatted: Font: 12 pt Deleted: 10.3. Formatted: Font: 12 Dt Deleted: 10.4. Formatted: Font: 12 pt Section Deleted: 10.5. This Agreement will be effective from the date of its approval by all of the Member Formatted: font: 12 pt Jurisdictions and the Commission. If a Member Jurisdiction does not wish to enter into this {00365261. DOC% 1 29 Agreement, it shall so signify by adopting a resolution indicating its intent to decline to enter into this Agreement, and the Agreement shall be effective as to the rest of the parties. Section Term. This Agreement shall continue for a period of thirty (30) years from the date hereof. This Agreement shall automatically renew for successive ten-year terms unless all of the Member Jurisdictions give notice of intent to withdraw as provided in Section Section Waiver. Any waiver by any party of its rights under this Agreement must be in writing, and will not be deemed a waiver with respect to any matter not specifically covered. Nothing in this Agreement authorizes the waiver of any Member Jurisdiction's obligation to make payments when due of all monies required to be paid by the Member Jurisdictions under the terms of this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date above written. {00365261.DOCX } 29 Deleted: 10.6. Formatted: Font: 12 pt Deleted: 6.9 Deleted: 10.7. Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt AMENDED AND RESTATED SERVICE AGREEMENT OF THE ROANOKE VALLEY DETENTION COMMISSION By and Among the ROANOKE VALLEY DETENTION COMMISSION CITY OF ROANOKE, VIRGINIA CITY OF SALEM, VIRGINIA COUNTY OF BOTETOURT, VIRGINIA COUNTY OF FRANKLIN, VIRGINIA COUNTY OF ROANOKE, VIRGINIA Dated: July 1, 2020 THIS SERVICE AGREEMENT ("the Agreement") is made as of July 1, 2020, by and among the ROANOKE VALLEY DETENTION COMMISSION (the "Commission"); the CITY OF ROANOKE, VIRGINIA; the CITY OF SALEM, VIRGINIA; the COUNTY OF BOTETOURT, VIRGINIA; the COUNTY OF FRANKLIN, VIRGINIA; and the COUNTY OF ROANOKE, VIRGINIA, each of which is a political subdivision of the Commonwealth of Virginia (each a "Member Jurisdiction" and collectively, the "Member Jurisdictions") RECITALS WHEREAS, the Member Jurisdictions desire to enter into a Service Agreement with the Commission governing the parties' respective obligations before, during and after construction of the Center. NOW THEREFORE, the parties agree as follows: ARTICLE I Definitions Section 1.1. The capitalized terms in this Agreement have the meanings set forth below unless the context otherwise requires: (a) Annual Budget has the meaning given to such term in Section 3.8. (b) Applicable Laws means all applicable laws, ordinances, judgments, decrees, injunctions, writs and orders of any court, arbitrator or governmental agency or authority and all rules, regulations, orders, interpretations, licenses and permits of any Federal, state, county, municipal, regional, foreign or other governmental body, instrumentality, agency or authority. 1 (c) Bonds means obligations issued by the Commission for the design, acquisition of the Existing Detention Center, construction, equipping, financing and other costs of the Center, including refunding bonds and additional project bonds. (d) Center means the Existing Detention Center after it is purchased by the Commission, including any and all additions, renovations and improvements made thereto, which shall, from time to time, be known as the Roanoke Valley Detention Center. CIN (e) Charge means the charge to Member Jurisdictions as set forth in Section (f) Commission means the Roanoke Valley Detention Commission. (g) Commission Default has the meaning given to such term in Section 8.1. (h) Debt Service Component means the portion of the Charge that equals, in the aggregate for each Fiscal Year, the debt service on the Commission's Bonds or Notes for such Fiscal Year, plus the amount necessary during such period to fund or replenish any debt service reserve therefor. (i) DJJ means the Commonwealth of Virginia Department of Juvenile Justice or its successor. (j) Expenses means all expenses which may reasonably be determined by the Commission to be attributable directly or indirectly to the ownership or operation of the Center and payable as operating expenses in accordance with generally accepted accounting principles and shall also include debt service payments and other capital costs, required payments to the Operating Reserve Fund established in Section 4.3, required payments to any debt service reserve established in connection with any Bonds and other 2 reasonable or necessary payments required to comply with debt service coverage requirements imposed in connection with any Bonds. (k) Existing Detention Center means the Roanoke Valley Juvenile Detention Center located in Botetourt County and constructed, maintained, and operated by the Commission, including the building, land, and equipment functionally related to the operation of the detaining of juveniles at the facility. (1) Fiscal Year means the annual accounting period from July 1 of one year to June 30 of the following year. (m) Juvenile(s) means those individuals who may under Applicable Law be held in a juvenile detention facility. (n) Member Jurisdictions means the City of Roanoke, Virginia; the City of Salem, Virginia; the County of Botetourt, Virginia; the County of Franklin, Virginia; and the County of Roanoke, Virginia, each a political subdivision of the Commonwealth of Virginia, and each other political subdivision joining the Commission but excluding any political subdivision that may have been withdrawn from the Commission, as provided in Sections 5.8 and 5.9. (o) Member Jurisdiction Default has the meaning given to such term in section 8.2. (p) Net Expenses means Expenses reduced by an amount equal to revenue from (i) non-member jurisdictions (including the federal government), (ii) reimbursements from the Commonwealth of Virginia, and (iii) any other non-member revenue. 3 (q) Notes means short-term obligations of the Commission including notes issued in anticipation of receipt of revenues or bond anticipation notes issued by the Commission. (r) Obligations means the Notes or Bonds issued by the Commission. (s) Operating Component means the portion of the Charge that reflects Net Expenses of the Commission for each Fiscal Year as set forth in the Annual Budget less the debt service and debt service reserve expenses reflected by the Debt Service Component. 4.3. (t) Operating Reserve Fund means the reserve fund established in Section (u) Placed in Service means the first day on which the Center or any bed space at the Center in excess of that at the Existing Detention Center has been certified by the appropriate authority of the Commonwealth to accept Juveniles. (v) Placing Jurisdiction means the jurisdiction in which the detention order is issued for a Juvenile. In the event a Juvenile is charged in Botetourt County with a crime while in the Center, thejurisdiction which originally placed the Juvenile at the Center will remain the Placing Jurisdiction. ARTICLE II Commission Section 2.1. Purpose of Commission. The Commission shall own, operate, maintain, manage, regulate, plan for and finance the Center. To accomplish this purpose, the Commission shall have all the 12 powers, authorities, rights, responsibilities, and obligations bestowed upon it by Section 16.1-315, et seg. of the Code of Virginia (1950), as amended. Section 2.2. Membership of Commission. (a) The powers of the Commission shall be exercised by a board consisting of six (6) members appointed by the Member Jurisdictions as follows: two (2) City of Roanoke; one (1) City of Salem; one (1) County of Botetourt; one (1) County of Franklin; and one (1) County of Roanoke. (b) The governing bodies of the Member Jurisdictions shall appoint their members to the board. Members shall be appointed for a four-year term or until a member's successor is appointed and qualified, whichever occurs later. Each Member Jurisdiction's member of the board shall serve at the pleasure of the governing body of that Member Jurisdiction. Commission members will receive no compensation but will be reimbursed for their actual approved expenses incurred in the performance of their Commission duties. ARTICLE III Provision of Services. Operation and Maintenance Section 3.1. Acceptance of Juveniles. (a) The Commission shall be responsible for accepting and housing all Juveniles from each Member Jurisdiction. Member Jurisdictions will be guaranteed bed space within the Center on the same percentage basis as set forth in Section 3.8. (b) For purposes of this Agreement, a Juvenile shall be deemed to be the responsibility of the Placing Jurisdiction. (c) In the event a Juvenile from one of the Member Jurisdictions is ordered detained in a secure detention facility by a court and the Center is at capacity, the Commission shall be responsible for finding bed space for such Juvenile. In such event and if the Member Jurisdiction has fully utilized its guaranteed bed space, the Member Jurisdiction shall pay the cost differential between the higher per diem rate charged by the other facility and the per diem charge of the Center as set forth in Section 4.2. However, the County of Botetourt as the host locality will not be required to pay this cost differential for the first six Juveniles to be sent to another facility for which Botetourt County is the Placing Jurisdiction. After these six Juveniles, Botetourt County shall pay the cost differential between the higher per diem rate charged by the other facility and the per diem charge of the Center as set forth in Section 4.2. (d) In the event a Juvenile from one of the Member Jurisdictions is ordered detained in a secure detention facility by a court and the Center is at capacity, a Member Jurisdiction that is utilizing more than its guaranteed bed space will be required to move its excess Juvenile to another secure detention facility located by the Commission. (e) To the extent space is available and until needed by the Member Jurisdictions, the Commission will endeavor to accept Juveniles from non -Member Jurisdictions. (f) No Member Jurisdiction shall sell, lease, sublease, convey or otherwise voluntarily dispose of its interest in bed space in the Center without the written consent of the Commission. 0 Section 3.2. Commitment of Juveniles. Each Member Jurisdiction agrees, to the extent permitted by Applicable Laws, to commit all of its eligible Juveniles to the Center, except in the event of an emergency requiring detention of a Juvenile in a facility closer in proximity than the Center or if so ordered by the Court. Section 3.3. Transportation of Juveniles. Unless the Commission agrees otherwise, each Member Jurisdiction shall be responsible for the initial transportation of Juveniles from such Jurisdiction to the Center and for transporting such Juveniles to and from any and all court proceedings or hearings, including any proceeding in Botetourt County for crimes committed while at the Center. The Sheriff for Botetourt shall only be responsible for transporting Juveniles for which Botetourt County is the Placing Jurisdiction. The Sheriff of Botetourt County shall not be responsible for transporting other Juveniles to or from the Center. The Commission shall be responsible for transportation of Juveniles to all local medical appointments, local dental appointments, local counseling sessions (other than with the Court Service Unit employees), and local psychological and psychiatric evaluations and for all costs, expenses and security relating to such Juveniles during transportation. Transportation not specifically set forth above to be provided by the Commission will be the responsibility of the Placing Jurisdiction. For the purpose of this Agreement, local means within the boundaries of the Member Jurisdictions' borders. Section 3.4. Operation and Maintenance. The Commission shall operate and maintain the Center in accordance with all Applicable Laws. The Commission shall be an equal opportunity employer. 7 Section 3.5. Indemnity. To the extent permitted by law, the Commission shall indemnify and hold harmless the Member Jurisdictions and their officers, employees, agents, volunteers, or representatives from any and all liability, actions, causes of actions, claims, judgments, and demands of any kind and nature whatsoever, and for expenses the Member Jurisdictions may incur in this regard arising out of acts or omissions of any nature whatsoever with regard to the Center, occurring on or after the date of execution of this Agreement, including without limitation acts or omissions in the course of ownership, acquisition of real or personal property, operation, maintenance, management, regulation, planning for, or financing of the Center, and federal and state grant applications or agreements. In the event that any suit or proceeding shall be brought against any Member Jurisdiction oritsofficers, employees, agents, volunteers, or representatives at law or in equity, either independently or jointly with the Commission on account thereof, the Commission, upon notice given to it by the Member Jurisdiction, oritsofficers, employees, agents, volunteers or representatives, will pay all costs of defending the Member Jurisdiction or its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgment being awarded against any Member Jurisdiction, or any of its officers, employees, agents, volunteers or representatives, either independently or jointly with the Commission, then the Commission will pay such settlement or judgment in full or will comply with such decree, pay all costs and expenses A of whatsoever nature and hold the Member Jurisdiction, or any of its officers, employees, agents, volunteers, or representatives harmless therefrom. Section 3.6. Insurance. The Commission shall maintain hazard, liability or such other insurance as may be required by Applicable Law or which the Commission may deem advisable. Such insurance shall include the indemnity obligation set forth in Section 3.5 of this Agreement. Section 3.7. Annual Financial Report. The Commission shall provide to each Member Jurisdiction on or before January 31 of each year a report showing the activities and the revenues, expenditures, and employee compensation schedules and other similar data of the Commission for the preceding Fiscal Year. Section 3.8. Annual Budaet. The Commission shall provide to each Member Jurisdiction on or before May 1 of each year the Commission's Annual Budget for the next Fiscal Year including any proposed capital projects. For each Fiscal Year in which the Center will be in operation, such Annual Budget shall set forth the Operating Component and the Debt Service Component of the Charges to Member Jurisdictions Charges shall be sufficient to generate revenue adequate to pay anticipated Net Expenses and to fund any required reserves. The Charges shall be revised during the year when necessary. The Commission agrees to set, and revise as needed, the Operating Component in an amount sufficient to generate revenue adequate to pay Net Expenses (other than debt service and related expenses) and tofund any required operating reserves attributable to the care, maintenance and subsistence of Juveniles. The Commission may also 1 include as part of the Operating Component from time totime in its discretion an amount for the purpose of accumulating a reasonable rate stabilization reserve to be used as and when the Commission considers it appropriate to minimize or eliminate any increase in charges to the Member Jurisdictions. The Authority also agrees to set the Debt Service Component, and to revise it immediately as necessary, in an amount sufficient to generate revenue adequate to pay debt service on the Authority's Bonds and Notes and to fund any required debt service reserves therefor to reflect any failure of a Member Jurisdiction to pay such charge in accordance with the provisions of Section 4.1. The Commission shall notify each Member Jurisdiction thirty (30) days prior to the effective date of any revision to the funding formula. The Commission shall promptly provide copies of any amendments to its Annual Budget to each Member Jurisdiction. Charges to the member jurisdictions shall be calculated by the member percentage of utilization for the previous three (3) fiscal years. A member's total annual fiscal obligation to the Center shall be calculated by multiplying a member's percentage of the three (3) year utilization by the net expenses. Any additional costs approved by the Commission shall be calculated in the same manner set forth in this section. Each Member Jurisdiction hereby recommends its County Administrator or City Manager, as the case may be, include in each annual budget submitted to the governing body of his or her jurisdiction or in an amendment thereto, sufficient funds to cover the Member Jurisdiction's projected payment due in each Fiscal Year including any subsequent revisions thereto during the course of such year. Each Member Jurisdiction 10 hereby directs its County Administrator or City Manager, as the case may be, to notify the Commission (i) by July 1 of each year of the amount so budgeted by the Member Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted by the Member Jurisdiction. Section 3.9. Books and Records. The Commission shall maintain proper books of record and account in which proper entries shall be made in accordance with generally accepted accounting principles for governmental bodies, consistently applied, of all of its business and affairs related to the Center. The Commission shall also establish and maintain adequate financial policies and procedures to ensure the safeguarding of Commission assets. All books of record and account and documents in the Commission's possession relating to the Center shall at all reasonable times be open to inspection by such agents or employees of the Member Jurisdictions as they may designate. The Commission shall have an annual audit performed by an independent certified public accountant. A copy of this audit shall be provided to each Member Jurisdiction on or before January 31 of each year. Section 3.10. Personnel. The Commission covenants and agrees that former employees of the City of Roanoke who became employees of the Commission at the time the facility was Placed in Service may elect to remain as employee members of the City of Roanoke Pension Plan. The Commission shall make such contributions to the City of Roanoke Pension Plan on behalf of such employees as the City of Roanoke would have made if such employees had continued to work for the City of Roanoke. The Commission shall provide such employees with equivalent salaries and fringe benefits as such employees enjoyed as of 11 the day prior to the day the Center is Placed in Service while employees of the City of Roanoke. The Commission shall honor all vacation and sick leave accruals, paid leave and extended leave accruals to such employees as of the day prior to the day the Center was Placed in Service. This section shall not be construed so as to preclude the Commission from adopting its own personnel rules and regulations which may include, among other things, provisions for hiring, termination, layoffs and discipline. ARTICLE IV Payments Section 4.1. Payments from Member Jurisdictions. (a) Each Member Jurisdiction agrees to pay the Commission its share of the cost associated with the operation of the facility based on the funding formula established in Section 3.8 above. (b) Charges due from Member Jurisdictions shall be invoiced monthly by the Commission. Such charges shall be due and payable to the Commission no later than 30 days from receipt of the charges and if not paid when due shall bear interest at the legal rate as set forth in §6.1-330.53 of the Code of Virginia (1950), as amended, or its successor section and be subject to a 10% penalty. (c) Each Member Jurisdiction hereby recommends its County Administratoror City Manager, as the case may be, include in each annual budget submitted to the governing body of his or her jurisdiction or in an amendment thereto, sufficient funds to coverthe Member Jurisdiction's projected payment due in each Fiscal Year including any subsequent revisions thereto during the course of such year. Each Member Jurisdiction hereby directs its County Administrator or City Manager, as the case may 12 be, to notify the Commission (i) by July 1 of each year of the amount so budgeted by the Member Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted by the Member Jurisdiction. Section 4.2. Payments from other Jurisdictions. Within the limits allowed by law, the Commission shall have the discretion to establish a per diem charge or charges for the care, maintenance and subsistence of Juveniles from non-member jurisdictions at a rate the Commission deems appropriate. Such non-member per diem charges shall be due and payable to the Commission from non-member jurisdictions having Juveniles in the Center no later than 30 days from receipt of the charges and if not paid when due shall bear interest and penalty at such rate as the Commission shall establish unless otherwise provided by law. Section 4.3. Oaeratina Reserve Fund. The Commission agrees to provide for an Operating Reserve Fund in each of its Annual Budgets in an amount equal to not less than ten percent (10%) of its projected Annual Budget for each year not including debt service. The Operating Reserve Fund shall be established as a separate account and shall be used to cover periods of revenue shortfall when the Commission's revenues are not sufficient to cover its Net Expenses other than debt service. Section 4.4. Debt Service Reserve Fund. The Commission agrees to provide fora Debt Service Reserve Fund in accordance with the financing requirements. 13 Section 4.5. Limitation of Liability. The only obligation of the Member Jurisdictions to pay for the establishment, operation or maintenance of the Center arises out of this Agreement. The obligation of each Member Jurisdiction to make the payments required by Article V for services shall be subject to and contingent upon appropriations being made for such purposes by the Member Jurisdiction's governing body. No such payment responsibility shall constitute a debt of any Member Jurisdiction within the meaning of any constitutional or statutory limitation. Nothing in this Agreement shall constitute a pledge of the full faith and credit of any Member Jurisdiction under any provision of its Charter, as applicable, or the Constitution ofVirginia. ARTICLE V Additional Aareements Section 5.1. Other Services. The Commission may contract with any Member Jurisdiction, private person, or other entity for management oversight, financial, personnel, engineering, procurement, legal, or other services upon terms and conditions to be agreed upon between the Commission and service provider. Section 5.2. Sale or other Conveyance. The Commission will not sell, lease (except for the space necessary for the operation of programs by the Member Jurisdictions), sublease, assign, convey or otherwise voluntarily dispose of the Center unless the Notes, Bonds and any other debt incurred bythe Commission have been orwill be paid or deemed defeased in accordance with the agreements pursuant to which they were issued. Any amounts remaining after 14 such disposal shall be returned to the then current Member Jurisdictions on a pro rata basis based on the total of Charges paid by each such Member Jurisdiction since the Center was Placed in Service. Section 5.3. Further Documents and Data. The parties to this Agreement will execute and deliver all documents and perform all further acts that may be reasonably necessary to perform the obligations and consummate the transactions contemplated by this Agreement. Section 5.4. Riaht to Access. Each Member Jurisdiction will have reasonable access to the Center in order to monitor the Commission's compliance with the terms of this Agreement. Section 5.5. Confidentiality. The Commission will maintain all records and files on the Juveniles on a confidential basis in accordance with all Applicable Laws. Section 5.6. Notification. The Commission will promptly furnish to each Member Jurisdiction a copy of any notice or order of any governmental authority asserting that the Commission or the Center is not in compliance in any material respect with any Applicable Law. Section 5.7. Tax -Exemption Covenant. (a) The Commission intends to issue the Notes and Bonds in a manner such that their interest is excludable from gross income for Federal income tax purposes under Section 103(a) and related provisions of the Internal Revenue Code of 1986, as amended, and applicable rules and regulations. The Commission and each Member Jurisdiction 15 agree that after the Notes and Bonds have been issued they will not take any action or omit to take any action which would adversely affect such exclusion. (b) The Member Jurisdictions, each of whom will receive a benefit from the construction of the Center and the financing thereof by the Commission, agree pursuant to Section 265(b)(3)(C)(iii) of the Internal Revenue Code to allocate the amount of each issue of tax-exempt obligations issued by the Commission for the construction of the addition and renovations to the Existing Detention Center, including design and preliminary site work, to themselves on an equal basis. Section 5.8. Additional Members. Any cityorcountyinVirginiamay, with theapprovalofitsgoverning bodyandwith the consent of the Commission and the governing bodies of all of the Member Jurisdictions, join and participate in the Commission under such additional terms and conditions for membership as may be prescribed by the Commission. Section 5.9. Withdrawal of Membership. After giving 12 months' written notice to the Commission and other member jurisdictions, any Member Jurisdiction may withdraw from membership in the Commission by resolution or ordinance of its governing body; however, no Member Jurisdiction shall be permitted to withdraw from the Commission after any Obligations have been incurred and are outstanding except by unanimous vote of all Member Jurisdictions. A withdrawing Member Jurisdiction shall not receive any payment from the Commission unless agreed to by all of the governing bodies of the remaining Member Jurisdictions. EN ARTICLE VI Representations. Warranties and Covenants of Commission In addition to the covenants in other Articles of this Agreement, the Commission represents, warrants and covenants as follows: Section 6.1. Oraanization. Authorization and Validity. The Commission is a political subdivision of the Commonwealth duly organized and validly existing under the laws of the Commonwealth and has duly authorized, executed and delivered this Agreement. Section 6.2. Authority. The Commission has all requisite authority to execute and deliver and perform its obligations under this Agreement and is not a party to any indenture, contract or other agreement or arrangement, the performance of which by the Commission would prevent or materially and adversely affect the Commission's ability to perform the terms of this Agreement. Section 6.3. Non -Contravention. The execution and delivery of this Agreement by the Commission and the consummation of the transactions contemplated in it will not conflict with or result in a breach of or constitute a default under or violate any of the terms, conditions or provisions of the bylaws of the Commission or any material indenture, contract or other agreement or arrangement to which the Commission is a party or by which any of its properties are bound, or any Applicable Law by which the Commission or the Center is bound. 17 Section 6.4. Litiaation. The Commission is not a party to any legal, administrative, arbitration or other proceeding or controversy pending, or, to the best of the Commission's knowledge, threatened, which would materially adversely affect the Commission's ability to perform under this Agreement. Section 6.5. Approvals. Except for approvals that may be required by DJJ and as otherwise stated herein, the Commission does not require the consent or approval of any governmental body to carry out the terms of this Agreement. ARTICLE VII Representations. Warranties and Covenants of Member Jurisdictions Each Member Jurisdiction represents, warrants and covenants for itself as follows: Section 7.1. Oraanization. Authorization and Validity. Each Member Jurisdiction is a political subdivision of the Commonwealth duly organized and validly existing under the laws of the Commonwealth, and each has duly authorized, executed and delivered this Agreement. Section 7.2. Authority. Each Member Jurisdiction has all requisite authority to execute and deliver and perform its obligations under this Agreement and is not a party to any indenture, contract or other agreement or arrangement, the performance of which by it would prevent or materially and adversely affect its individual performance under this Agreement. W Section 7.3. Non -Contravention. The execution and delivery of this Agreement by each Member Jurisdiction and the consummation of the transactions contemplated in it will not conflict with or result in a breach of or constitute a default under or violate any of the terms, conditions or provisions of any charter, resolution or ordinance, any material indenture, contract or agreement or arrangement to which it is a party or by which any of its properties are bound, or any Applicable Law by which it is bound. Section 7.4. Litiaation. No Member Jurisdiction is a party to any legal, administrative, arbitration, or other proceeding or controversy pending, or, to the best of its knowledge, threatened, which would materially and adversely affect its ability to perform under this Agreement. ARTICLE VIII Defaults and Remedies Section 8.1. Default by Commission. The occurrence of any one or more of the following events will constitute an "Event of Default" by the Commission ("Commission Default"): (i) failure of the Commission to pay principal of or interest when due on any Notes, Bonds or other temporary or permanent financing for the Center issued or obtained by the Commission pursuant to thisAgreement; (ii) if the Commission is for any reason rendered incapable of performing any of its material obligations under this Agreement; (iii) the Commission makes an assignment of all or a portion of its obligations under this Agreement without the prior consent of the Member Jurisdictions; 19 (iv) the Commission defaults on any of its material obligations under any agreement pursuant to which any Notes, Bonds or other temporary or permanent financing for the Center is issued or obtained by the Commission and such default is not cured within the applicable cure period; (v) any proceeding is instituted, with the consent or acquiescence of the Commission, for the purpose of effecting a composition between the Commission and its creditors or for the purpose of adjusting the claims of such creditors pursuant to any federal or state statute now or hereafter enacted, if the claims of such creditors are under any circumstances payable from the funds of the Commission; or (vi) the Commission defaults in the due and punctual performance of any other of the covenants, conditions, agreements and provisions contained in this Agreement, and the default continues for thirty days after written notice specifying the default and requiring it to be remedied has been given to the Commission by any Member Jurisdiction. Section 8.2. Default by Member Jurisdictions. The occurrence of any one or more of the following events will constitute an "Event of Default" by any Member Jurisdiction ("Member Jurisdiction Default"): (i) failure of any Member Jurisdiction to make payments of Charges or other charges when due; (ii) any Member Jurisdiction shall for any reason be rendered incapable of fulfilling its obligations under this Agreement; (iii) any proceeding is instituted, with the consent or acquiescence of any Member Jurisdiction, for the purpose of effecting a composition between such Member Jurisdiction and its creditors or for the purpose of adjusting the claims of such creditors 20 pursuant to any federal or state statute now or hereafter enacted, if the claims of such creditors are under any circumstances payable from the funds of such Member Jurisdiction; or (iv) any Member Jurisdiction defaults in the due and punctual performance of any of the other covenants, conditions, agreements and provisions contained in this Agreement, and the default continues for thirty days after written notice specifying the default and requiring it to be remedied has been given to such Member Jurisdiction by the Commission. Section 8.3. Remedies of Member Jurisdictions. Upon theoccurrence of aCommission Default, any Member Jurisdiction, aftergiving notice of such Commission Default to all parties, may bring suit by mandamus or other appropriate proceeding to require the Commission to perform its duties under this Agreement or to enjoin any acts in violation of this Agreement. Section 8.4. Remedies of Commission. Upon theoccurrence of Member Jurisdiction Default, the Commission, aftergiving notice of such Member Jurisdiction Default to all parties, may bring suit by mandamus or other appropriate proceeding to require the Member Jurisdiction to perform its duties under this Agreement or to enjoin any acts in violation of this Agreement. Section 8.5. Remedies Not Exclusive. No remedy in this Agreement conferred upon or reserved to the parties is intended to be exclusive of any other remedy, and each remedy is cumulative and in addition to every other remedy given under this Agreement or now or hereafter existing at law, in equity or by statute. 21 ARTICLE IX Miscellaneous Section 9.1. Severability of Invalid Provisions. If any clause, provision or section of this Agreement is held to be illegal or invalid by any court, the invalidity of the clause, provision or section will not affect any of the remaining clauses, provisions or sections, and this Agreement will be construed and enforced as if the illegal or invalid clause, provision or section has not been contained in it. Section 9.2. Notices. Any notice or other communication under or in connection with this Agreement shall be in writing, and shall be effective when delivered in person or sent in the United States mail, by certified mail return receipt requested, postage prepaid, to the following persons or to such other persons as any of such persons may from time to time specify in writing. If to the Commission: Chairman, Roanoke Valley Detention Commission If to a Member Jurisdiction: The City Manager or County Administrator from such Member Jurisdiction. Section 9.3. Governina Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the Commonwealth of Virginia. 22 Section 9.4. Amendments. This Agreement may be changed or amended only with the consent of the Commission and each Member Jurisdiction. No such change or amendment may be made which will affect adversely the prompt payment when due of all moneys required to be paid by the Member Jurisdictions under the terms of this Agreement, and no such change or amendment shall be effective which would cause a violation of any provision of any resolution, indenture or agreement pursuant to which any Notes, Bonds or other temporary or permanent financing for the Center is issued or obtained by the Commission. Section 9.5. Effective Date of Aareement. This Agreement will be effective from the date of its approval by all of the Member Jurisdictions and the Commission. If a Member Jurisdiction does not wish to enter into this Agreement, it shall so signify by adopting a resolution indicating its intent to decline to enter into this Agreement, and the Agreement shall be effective as to the rest of the parties. Section 9.6. Term. This Agreement shall continue for a period of thirty (30) years from the date hereof. This Agreement shall automatically renew for successive ten-year terms unless all of the Member Jurisdictions give notice of intent to withdraw as provided in Section 5.9. Section 9.7. Waiver. Any waiver by any party of its rights under this Agreement must be in writing, and will not be deemed a waiver with respect to any matter not specifically covered. Nothing 23 in this Agreement authorizes the waiver of any Member Jurisdiction's obligation to make payments when due of all monies required to be paid by the Member Jurisdictions under the terms of this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date above written. 24 C: 0 N D I r L•J Mill _0 C: O O 41 a) E c -I _0 41 41 c6 • Q) Q ' ^� O C6 .N O o O " O U v U O O_ ca nL L Uo m .Z3 Eo 0 L O Q) 0 o -0 41 O • r -I N fV a-' _0 cn mE � bD 0 O E n� W m O Q cn O Y m U n� L 41 O ca L � O Q ate+ L O ! 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ITEM NO. M.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 23, 2020 Work session to review with the Board of Supervisors the budget for the CARES Act funding Rebecca Owens Assistant County Administrator Daniel R. O'Donnell County Administrator This time has been set aside to review the budget for the CARES Act funding BACKGROUND: The County of Roanoke received $8,217,365 from the Commonwealth of Virginia as part of the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020. DISCUSSION: This work session will provide additional detailed information to the Board of Supervisors on the budget developed for the CARES Act funding. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the budget developed for the CARES Act funding. Page 1 of 1 ry O N O N 4- 0 U Q o 0 V W N 1 N (3) � Q U i' O _0 a -J 4-J C6 Z =3 a -J .O -0 .V •N N r -I E a -i .� i 0 O > 0 +�-+ . O W C6 U � _0 V .O OLn O � V O • Ln 0M m 'V)- DC 1n O �+ 0 Ln V Ln C6 a.., -0 N V .N � Ln _ O N � -0 U O _� 4- O 1 V r14 _ Ln rN O p C 'OLD fu O O N -V- O V — Q > N N 1 Lu O U N O 4-- 0 U �, w a✓ > 0 LL cna--+ rC =3 =3 U .� + O E Ln O Ln 0 0 `n Ln O O O = O =3 c6 aAOU V O • N Lnro O -0 �--+ N Zj -0O .N 4-+M1 _� v lW^ ,^CL Ln /}N / Ln O cn • — U _ U a� ca N Ln m � LL 4-- _0 O O p Ln (3) ca LL r V -&-- 1 OU �U > 0 O � a--+ � Q V r -I ro E VO � CQ V 0C%4 >-LW ro N N Q c Q c W Q)U a) O O N � +� _0 m O WE O =3v i =3 L- +-+ N 4-j 4--a) O Q ca O Q N L) ate--+ 4-J-0 O . -1. 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N N 0 O O O oC 2 2 oC N U CO ft VA -1 im, O W U W �J CDU OO O O O O O O O O O O O O O O m O O O O -zelD 00 r -I N N O N Ln i/} N i/} IN w E .cr U O Q ca O N i Q N N O i O on m N on L O N U N co L.L At N .N N 4-J N E 0 Ln iz Q _0 Q O N O 1 -11 bn E O Q L a--+ L =3 O � L N V _0 O N 0 Q � .N O O N 4-- 0 4-J O VJ U fu E fu E c - O o E .> • O ago cry N aA O o E C6 � b W LnLn n� Q z C6 0 W 4-J N O Q) ' C6Q 0 -0 .1% -0 r -I =3Q '(!)- E 0Q Za cn O O O O O o o �N Ln .� .tn Lu tn co N .N N 4-J N E 0 Ln iz Q _0 Q O N O 1 -11 bn OO O O O O O O O ' C C C 00 N O . �D m o O O N O t1A � i E O N U N N r) N O+, c U N � � f6 � N f6 on L � N UO .O O U O N U m � L .— O _.e U O N •• O ' O ' z �u 0 0 0 0 0 0 0 0 0 0 0o I- 0 u'i 0 Ili N N Ll) lD 000 t!} iJ} n� W W N j m W .0 � W ca .� .� i O O U Q N � N +-+ W Q N 0O f6 � Q U W Q N O U_ �i W � � O N N U O 0 Q E L N L •.O U O —0 +.a on i Q — ca = f 6 Q N a--+ 0 0 ° 2 at ~ c O O O 4-j W N •� O U C Ln •E _0 _0 bD 4� •a O u O _LU 7 wo 4� o E n1O W N }' Q O 07 E i I� (3) ® -0CL �o_0 Q o N _ o rN •u U L N C6 LL° .N (1) 0 • s • • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2020 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1