HomeMy WebLinkAbout6/23/2020 - Adopted Board RecordsACTION NO. A-062320-1
ITEM NO. D_1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
June 23, 2020
Request to grant an additional holiday on Thursday, July 2,
2020
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Granting of an additional holiday to Roanoke County employees
DISCUSSION:
Chairman Radford and County Administration Staff is proposing the County provide an
additional holiday on Thursday, July 2, 2020. Some employees such as public safety
providers and solid waste collections will continue and as such employees will receive
holiday pay in accordance with County policies.
STAFF RECOMMENDATION:
Staff recommends approval of this item.
Page 1 of 2
VOTE:
Supervisor North moved to approve the staff recommendation. Supervisor Hooker
seconded the motion. Motion approved.
CC' Meredith Thompson, Budget Division Director
Anita Hassell, Director of Human Resources
Page 2 of 2
Yes
No
Abstain
Mr. Mahoney
®
❑
❑
Mr. Hooker
®
❑
❑
Mr. North
®
❑
❑
Mr. Peters
®
❑
❑
Mr. Radford
®
❑
❑
CC' Meredith Thompson, Budget Division Director
Anita Hassell, Director of Human Resources
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2020
RESOLUTION 062320-2 ADOPTING THE FISCAL YEAR 2020-2021
OPERATING BUDGET, THE FISCAL YEAR 2020-2021 CAPITAL
BUDGET, AND FISCAL YEARS 2021-2030 CAPITAL IMPROVEMENT
PROGRAM FOR ROANOKE COUNTY, VIRGINIA AND ROANOKE
COUNTY PUBLIC SCHOOLS
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended,
provides that the governing body of the County shall prepare and approve an annual
budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearings as required
thereon were held on May 26, 2020 and June 9, 2020; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia -
1 .
irginia:
1. That there is hereby approved the annual operating budget for fiscal year
2020-2021 for Roanoke County, Virginia, and Roanoke County Public
Schools as shown on the attached Schedules 1 and 2.
2. That there is hereby approved the capital budget for fiscal year 2020-2021
and Capital Improvement Program for fiscal years 2021-2030 for Roanoke
Page 1 of 2
County, Virginia, and Roanoke County Public Schools as shown on the
attached Schedule 3.
3. That the preparation and approval of these budgets is for informative and
fiscal planning purposes only.
4. That there is hereby approved a Fee Compendium which lists all fees and
charges imposed by the County for providing specialized programs and
services. The Fee Compendium provides details on the type of fee,
authority to levy the fee, current fees, and proposed changes to the current
fees.
On motion of Supervisor Mahoney to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
TESTE:
Debo'mh C. Jacks
Chief Deputy Clerk t e Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2020
ORDINANCE 062320-3 ACCEPTING AND APPRORIATING FUNDS IN
THE AMOUNT OF $8,217,365 FROM THE COMMONWEALTH OF
VIRGINIA FOR THE LOCALITY -BASED ALLOCATION DISTRIBUTED
AS A COMPONENT OF THE CORONAVIRUS AID, RELIEF, AND
ECONOMIC SECURITY (CARES) ACT OF 2020
WHEREAS, in response to the present Coronavirus pandemic, on March 17, 2020,
the Board of Supervisors confirmed the County Administrator's declaration of state of
emergency effective March 16, 2020, subsequent to declarations of states of emergency
by the President of the United States and the Governor of Virginia; and
WHEREAS, following such declarations of emergency, the United States
Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act,
which established a $150 billion Coronavirus Relief Fund (CRF) to assist state, local,
territorial and tribal governments with direct costs associated with the Coronavirus
pandemic; and
WHEREAS, Virginia's allocation of these funds is $3.1 billion; and
WHEREAS, on May 12, 2020, the Virginia Secretary of Finance notified the County
that its allocation of funds made available through the CARES Act is $8,217,365; and
WHEREAS, these funds may be used only for qualifying expenses; the CARES
Act provides that payments from the CRF may only be used to cover costs that 1) are
necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus disease; 2) were not accounted for in the budget most recently approved as
of March 27, 2020 (the date of enactment of the CARES Act); and 3) were incurred during
the period that begins on March 1, 2020, and ends on December 30, 2020.
Page 1 of 2
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $8,217,365, made available to the County through the
Commonwealth of Virginia from the Coronavirus Aid, Relief, and Economic
Security Act, is accepted.
2. The sum of $8,217,365 is hereby appropriated to the County's Grant Fund,
to be used for those purposes allowable under the Act.
3. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Hooker
and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A GORY TESTE:
Deborah C. Jacks
Chief Deputy Clerk 4.4 Board of Supervisors
cc. Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2020
ORDINANCE 062320-4 APPROPRIATING FUNDS FOR THE FISCAL
YEAR 2020-2021 OPERATIONS BUDGET AND APPROVAL OF THE
CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2020-2021 FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on May 26, 2020 and June 9, 2020, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2020-2021; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on June 9,
2020, and the second reading of this ordinance was held on June 23, 2020, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2020, and ending June 30, 2021, for the
functions and purposes indicated:
Page 1 of 7
County of Roanoke, Virginia
Fiscal Year 2020-2021
County Operations
First Reading June 9, 2020; Second Reading June 23, 2020
Revenues:
General Fund - County:
General Government
Communications & Information Technology
Children's Services Act
Public Works Projects
Recreation Fee Class
Parks, Recreation & Tourism - School Operations
Police E -Citation
Community Development Technology Fee
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Subtotal, General Fund
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Subtotal, Internal Service Funds
Total Revenue - County Operations Funds
Expenditures:
General Government - County Operations:
General Administration
Board of Supervisors
County Administration
Internal Auditor
Public Information
County Attorney
Human Resources
Subtotal, General Administration
Constitutional Officers
Commissioner of the Revenue
Commonwealth's Attorney
Sheriffs Office
Treasurer
Clerk of the Circuit Court
Subtotal, Constitutional Officers
Page 2 of 7
Appropriation
Amount
$ 112,237,068
10,636,029
7,750,007
183,243
4,999,052
350,389
60,000
40,000
2,044,657
1,000
393,709
3,302,813
$ 141,997,967
$ 7,717,251
$ 12,056,145
758,540
1,604,003
$ 14,418,688
$ 164,133,906
$ 326,454
767,803
132,462
208,682
596,470
867,711
$ 2,899,582
$ 867,301
1,232,922
11,279,561
960,301
1,149, 728
$ 15,489,813
Judicial Administration
Circuit Court
General District Court
Magistrate
Juvenile & Domestic Relations Court
Court Service Unit
Courthouse Maintenance
Subtotal, Judicial Administration
Management Services
Real Estate Valuation (Assessor)
Finance & Management Services
Subtotal, Management Services
Public Safety
Police
Fire & Rescue
Subtotal, Public Safety
Community Services
Economic Development
Development Services
Planning
General Services
Subtotal, Community Services
Human Services
Parks, Recreation, & Tourism
Public Health
Social Services
Library
Virginia Cooperative Extension
Elections (Registrar)
Subtotal, Human Services
Non -Departmental
Employee Benefits
Transfer to Communications & Information Technology
Contributions - Discretionary, Contractual, Dues & Memberships
Miscellaneous
Board Contingency
Addition to Fund Balance
Subtotal, Non -Departmental
Page 3 of 7
Appropriation
Amount
$ 259,068
103,440
1,590
39,086
470,144
50,000
$ 923,328
$ 877,843
2,303,023
$ 3,180,866
$ 12,352,628
16,771,548
$ 29,124,176
$ 459,622
3,009,123
1,241,580
8,203,529
$ 12,913,854
$ 4,850,710
515,902
13,087,866
4,234,726
87,097
414,708
$ 23,191,009
$ 2,519,881
8,578,407
1,921,798
1,309,000
50,000
$ 14,379,086
Transfers to Other Funds
Transfer to Debt Service - County
Transfer to County Capital
Transfer to Children's Services Act - County
Transfer to Internal Services - Risk Management
Transfer to Criminal Justice Academy
Transfer to Public Works Projects
Subtotal, Transfers to Other Funds
Appropriation
Amount
$ 7,573,689
(1,291,262)
1,859,000
1,604,003
206,681
183,243
$ 10,135,354
Total, General Government - County Operations
$
112,237,068
Communications & Information Technology
$
10,636,029
Children's Services Act
$
7,750,007
Public Works Projects
$
183,243
Recreation Fee Class
$
4,999,052
Parks, Recreation & Tourism - School Operations
$
350,389
Police E -Citation
$
60,000
Community Development Technology Fee
$
40,000
Grants & Other Funds
$
2,044,657
Police Special Programs
$
1,000
Criminal Justice Academy
$
393,709
Fleet Service Center
$
3,302,813
Total, General Fund - County Operations
$
141,997,967
Debt Service Fund - County
$
7,717,251
Internal Service Fund - Health Insurance
$
12,056,145
Internal Service Fund - Dental Insurance
758,540
Internal Service Fund - Risk Management
1,604,003
Total, Internal Service Funds
$
14,418,688
Total Expenditures - All County Operations Funds
$
164,133,906
Page 4 of 7
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one
department to another.
3. That all funded outstanding operating encumbrances at June 30, 2020, are re -
appropriated to the 2020-2021 fiscal year to the same department and account
for which they are encumbered in the previous year.
4. That all General Government Fund unexpended appropriations and all General
Government revenues collected in excess of appropriated revenues at the end
of the 2019-2020 fiscal year not lapse but shall be re -appropriated and
presented to the Board of Supervisors for allocation based on guidance
provided in Section 10-1 through 4 of the County of Roanoke Comprehensive
Financial Policy approved by the Board of Supervisors on December 17, 2019.
5. Account balances remaining in the Fee Class Fund collected by the Parks,
Recreation and Tourism Department will be allocated to accounts as defined
by the Fee Class Accounts Procedure.
6. Account balances remaining in Children's Services Act (C111), Police
Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset
Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124),
Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training
Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132),
Grants (C135), Communications and Information Technology (C141 -C144),
Fee Class (C150), PRT Schools Ground Maintenance (C151), Public Works
Fund (C170), South Peak Community Development Authority (C201), County
Page 5 of 7
Debt Fund (C310, C320, C330, C340), County Capital and Economic
Development Funds (C420, C421, C425, C428, C440, C445, C451, C455,
C475), County Trust Funds (C501, C502), Internal Service Funds (C700, C705,
C710), Special Welfare (C810), Regional Fire/Rescue Training Center (C814),
Commonwealth Fund (C815), and Economic Development Authority (C818)
funds will carry over 100% and be re -appropriated to the individual funds.
7. That the Board of Supervisors anticipates receiving various grants, donations,
and other miscellaneous revenues. These anticipated funds are appropriated
to the Grants Fund for the various functions and purposes as provided therein,
and said appropriation shall be acknowledged and allocated to the appropriate
fund upon approval by the Board of Supervisors on the Consent Agenda.
8. That the Board of Supervisors approves the County of Roanoke Classification
and Pay Plan. The Classification and Pay Plan included as part of this
ordinance is effective July 1, 2020. The County Administrator shall implement
the County Classification and Pay Plan pursuant to Board of Supervisors
Resolution 082515-1.
9. This ordinance shall take effect July 1, 2020.
Page 6 of 7
On motion of Supervisor North to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A OOPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk iorlhe Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
Page 7 of 7
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LD
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2020
ORDINANCE 062320-5 APPROPRIATING FUNDS FOR THE FISCAL
YEAR 2020-2021 CAPITAL BUDGET FOR ROANOKE COUNTY,
VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on May 26, 2020 and June 9, 2020 concerning the adoption of the annual budget for
Roanoke County for fiscal year 2020-2021; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
MT
WHEREAS, the first reading of this appropriation ordinance was held on June 9,
2020 and the second reading of this ordinance was held on June 23, 2020, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2020, and ending June 30, 2021, for the
functions and purposes indicated:
Page 1 of 4
County of Roanoke, Virginia
Fiscal Year 2020-2021
County Capital
First Reading June 9, 2020; Second Reading June 23, 2020
Revenues:
County Capital:
Transfer from General Government Fund
County Unrestricted Cash (excl. Transfer from General Govt. Fund)
County Restricted Cash
Non -County
Total Revenue - County Capital
Appropriation
Amount
$ 3,165,000
2,678,624
987,150
969,700
$ 7,800,474
Expenditures:
County Capital:
FY 2021 Capital Fund supported by General Government Fund excluding
General Government Transfers to CIP & Fleet Replacement $ 3,165,000
FY 2021 Capital Year Budget - Public Safety
$
717,000
FY 2021 Capital Year Budget - Community Services
$
1,387,150
FY 2021 Capital Year Budget - Human Services
$
555,000
FY 2021 Capital Year Budget - Internal Services
$
1,976,324
Subtotal, FY 2021 Capital Year Budget
$
4,635,474
FY 2021 Fleet Replacement Budget
$
-
Total Expenditures - County Capital
$
7,800,474
Page 2 of 4
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one project
to another so as to provide for the completion of a capital project.
3. That all funded outstanding capital encumbrances at June 30, 2020, are re -
appropriated to the 2020-2021 fiscal year to the same account for which they
are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project
or until the Board of Supervisors, by appropriate action, changes or eliminates
the appropriation. Upon completion of a capital project, staff is authorized to
close out the project and transfer to the funding source any remaining balances.
This section applies to appropriations for capital projects at June 30, 2020, and
appropriations in the 2020-2021 fiscal year budget.
5. That the Board of Supervisors anticipates receiving various grants, donations,
and other miscellaneous revenues. These anticipated funds are appropriated
to the Grants Fund for the various functions and purposes as provided therein,
and said appropriation shall be acknowledged and allocated to the appropriate
fund upon approval by the Board of Supervisors on the Consent Agenda.
6. This ordinance shall take effect July 1, 2020.
Page 3 of 4
On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor
Peters and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
r1
Debdtah C. Jacks' / /
Chief Deputy Clerk a Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2020
ORDINANCE 062320-6 APPROPRIATING FUNDS FOR THE FISCAL
YEAR 2020-2021 TRANSFERS TO AND ON BEHALF OF ROANOKE
COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on May 26, 2020 and June 9, 2020, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2020-2021; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
MT
WHEREAS, the first reading of this appropriation ordinance was held on June 9,
2020, and the second reading of this ordinance was held on June 23, 2020, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2020, and ending June 30, 2021, for the
functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2020-2021
Schools Revenue Sharing Transfer, Debt Service Transfer, and
Children's Services Act Transfer
First Reading June 9, 2020; Second Reading June 23, 2020
Revenues:
General Government Fund
Total Revenue - Schools Transfers
Expenditures:
General Government Fund
Transfer to Schools Operations
Transfer to Transfer to Debt Service Fund - Schools Debt Service
Transfer to Children's Services Act on behalf of Schools
Total Expenditures - Schools Transfers
Page 2 of 3
Appropriation
Amount
rrA11SOM :I:3I
$ 77,907,881
$ 68,029,368
8,074,513
1,804,000
$ 77,907,881
2. That the transfer to Roanoke County Public Schools for operating per the
County and School revenue sharing agreement shall be transferred in its
entirety.
3. That the transfers made by Roanoke County on behalf of Roanoke County
Public Schools to the Debt Service Fund and Children's Services Act Fund shall
be based on actual expenditures incurred during fiscal year 2020-2021. Any
remaining balance in those transfers shall remain with Roanoke County
government.
4. This ordinance shall take effect July 1, 2020.
On motion of Supervisor Mahoney to adopt the ordinance, seconded by Supervisor
Peters and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A CORY TESTE:
Deborah C. Jacks
Chief Deputy Clerk t he Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2020
ORDINANCE 062320-7 APPROPRIATING FUNDS FOR THE FISCAL
YEAR 2020-2021 OPERATIONS BUDGET FOR ROANOKE COUNTY
PUBLIC SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on May 26, 2020 and June 9, 2020, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2020-2021; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
MT
WHEREAS, the first reading of this appropriation ordinance was held on June 9,
2020, and the second reading of this ordinance was held on June 23, 2020, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2020, and ending June 30, 2021, for the
functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2020-2021
Roanoke County Public Schools Operations
First Reading June 9, 2020; Second Reading June 23, 2020
Page 2 of 3
Appropriation
Amount
Revenues:
Schools Operating Funds:
General
$
150,291,702
Nutrition
5,925,134
Grants
6,949,394
Instructional Resources
921,927
Bus Replacement
234,119
Technology Replacement
4,276,085
Student Activity Fund
7,200,000
Subtotal, Schools Operating Funds
$
175,798,361
Debt Service Fund - Schools
$
12,201,788
Total Revenue - Schools Operations and Debt Service Fund
$
188,000,149
Expenditures:
Schools Operating Funds:
General
$
150,291,702
Nutrition
5,925,134
Grants
6,949,394
Instructional Resources
921,927
Bus Replacement
234,119
Technology Replacement
4,276,085
Student Activity Fund
7,200,000
Subtotal, Schools Operating Funds Expenditures
$
175,798,361
Debt Service Fund - Schools
$
12,201,788
Total Expenditures - Schools Operations and Debt Service Fund
$
188,000,149
Page 2 of 3
2. That all funded outstanding operating encumbrances at June 30, 2020, are re -
appropriated to the 2020-2021 fiscal year to the same department and account
for which they are encumbered in the previous year.
3. That all School Fund appropriations remaining at the end of the 2020-2021
fiscal year not lapse but shall be appropriated to Roanoke County Public
Schools and allocated per Section 10-5-A and B of the County of Roanoke
Comprehensive Financial Policy approved by the Board of Supervisors on
December 17, 2019.
4. Account balances remaining in the Schools Debt Fund (C360, C365, C375) will
cant' over 100% and be re -appropriated to the individual funds.
5. This ordinance shall take effect July 1, 2020.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Mahoney and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A COPYITESTE:
Deborah C. Jacks'
Chief Deputy Clerk toa Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2020
ORDINANCE 062320-8 APPROPRIATING FUNDS FOR THE FISCAL
YEAR 2020-2021 CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC
SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on May 26, 2020 and June 9, 2020, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2020-2021; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on June 23, 2020, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
MT
WHEREAS, the first reading of this appropriation ordinance was held on June 9,
2020, and the second reading of this ordinance was held on June 23, 2020, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2020, and ending June 30, 2021, for the
functions and purposes indicated:
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County of Roanoke, Virginia
Fiscal Year 2020-2021
Roanoke County Public Schools Capital
First Reading June 9, 2020; Second Reading June 23, 2020
Revenues:
Schools Capital
Virginia Public Schools Authority (VPSA) Bonds
Schools Cash Sources
Use of Capital Fund Balance
Total Revenue - Schools Capital
Expenditures:
Schools Capital
William Byrd High School Renovation
Financial System Implementation
Human Resources and Payroll System Upgrade
W.E. Cundiff Elementary School Renovation
Glen Cove Elementary School Renovation
Other Minor Capital Items & Contingency
Total Expenditures - Schools Capital
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Appropriation
Amount
$ 12,000,000
2,717,371
3,950,785
$ 18,668,156
$ 17,158,000
360,000
451,650
224,253
224,253
250,000
$ 18,668,156
2. That all funded outstanding capital encumbrances at June 30, 2020, are re -
appropriated to the 2020-2021 fiscal year to the same account for which they
are encumbered in the previous year.
3. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project.
This section applies to appropriations for capital projects at June 30, 2020, and
appropriations in the 2020-2021 fiscal year budget.
4. Upon completion of a capital project, staff is authorized to close out the project
and transfer to the funding source any remaining balances. This section applies
to appropriations for capital projects at June 30, 2020, and appropriations in
the 2020-2021 fiscal year budget.
5. This ordinance shall take effect July 1, 2020.
On motion of Supervisor North to adopt the ordinance, seconded by Supervisor
Mahoney and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A
TESTE:
Chief Deputy Clerk
Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Meredith Thompson, Budget Division Director
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ACTION NO. A -062320-9.a
ITEM NO. 1-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 23, 2020
AGENDA ITEM: Confirmation of appointments to the Roanoke County Board
of Zoning Appeals; Roanoke County Length of Service
Awards Program (LOSAP) Board of Trustees; Roanoke
Valley -Allegany Regional Comprehensive Economic
Development Strategy (CEDS) Committee
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Reappointments
BACKGROUND:
Roanoke County Board of Zoning Appeals (appointed by District):
W. Eric Thomas' appointment to the Roanoke County Board of Zoning Appeals
representing the Vinton Magisterial District will expire June 30, 2020. Supervisor P.
Jason Peters has recommended Mr. Thomas to a five-year term to expire June 30,
2025.
Roanoke County Length of Service Awards Program (LOSAP) Board of Trustees
It is the recommendation of the LOSAP/VIP Board of Trustees that the Board of
Supervisors appoint Carl Kempa and Tom Philpott to serve four-year terms
commencing July 1, 2030 and ending June 30, 2024. It is the consensus of the Board
of Supervisors to reappoint Mr. Kemp and Mr. Philpott to additional four-year terms.
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Roanoke Valley -Alleghany Regional Comprehensive Economic Development
Strategy (CEDS) Committee:
It is the recommendation of Wayne Strickland of the Roanoke Valley -Alleghany
Regional Commission to reappoint Rebecca Walter to an additional three-year term to
expire June 30, 2023. It is the consensus of the Board of Supervisors to reappoint Ms.
Walter.
FISCAL IMPACT:
There is no fiscal impact associated with these agenda items.
STAFF RECOMMENDATION:
Staff recommends approval of theses recommended appointments.
VOTE:
Supervisor Peters moved to approve the appointments. Supervisor Hooker seconded
the motion. Motion approved.
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Yes
No
Abstain
Mr. Mahoney
®
❑
❑
Mr. Hooker
®
❑
❑
Mr. North
®
❑
❑
Mr. Peters
®
❑
❑
Mr. Radford
®
❑
❑
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 23, 2020
RESOLUTION 062320-9 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
'follows:
That the certain section of the agenda of the Board of Supervisors for July 23, 2020,
designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated items 1 through 2 inclusive, as
follows:
1. Approval of minutes — June 9, 2020
2. Confirmation of appointments to the Roanoke County Board of Zoning Appeals;
Roanoke County Length of Service Awards Program (LOSAP) Board of
Trustees; Roanoke Valley -Allegany Regional Comprehensive Economic
Development Strategy (CEDS) Committee
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A CORY TESTE:
Debbfah C. Jacks l j /
Chief Deputy Clerk he Board of Supervisors
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2020
RESOLUTION 062320-10 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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On motion of Supervisor Radford to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A
Deborah C. Jacks '
Chief Deputy Clerk to jAe Board of Supervisors
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