HomeMy WebLinkAbout7/14/2020 - RegularINVOCATION:
Roanoke County
Board of Supervisors
July 14, 2020
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
Page 1 of 4
Roanoke County
Board of Supervisors
Agenda
July 14, 2020
Good afternoon and welcome to our meeting for July 14, 2020. Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced.
Because of the present state of emergency, and until further notice, members of
the public are urged not to attend Board of Supervisor meetings in person. All
are encouraged to view and participate in meetings through electronic means.
Meetings may be viewed live on RVTV, Channel 3, or on the County's website
https://roanokecountyva.gov (and accessed by clicking on the "Watch Board
Meetings Online" button). Prior to and during meetings, citizens may share
comments by email (to diacks(abroanokecountyva.gov) or by phone (540-776-
7278). When submitting comments, please include your name and address.
Comments submitted by email and by phone will be read aloud during meetings,
subject to reasonable time limitations.
For those individuals who desire to attend meetings in person, please be advised
that seating modifications and limits have been established in order to facilitate
social distancing; attendees who are not of the same household must sit six feet
apart; and attendance at meetings will be limited to 25 individuals.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
Page 2 of 4
C. NEW BUSINESS
1. Resolution approving the Amended and Restated Service Agreement of the
Roanoke Valley Detention Commission (Richard L. Caywood, Assistant County
Administrator)
2. Resolution authorizing the County Administrator to execute an agreement with
the Town of Vinton for use of the CARES Act funds (Rachel Lower, Senior
Assistant County Attorney)
D. PUBLIC HEARING AND ADOPTION OF RESOLUTION
1. Resolution approving Roanoke County's Secondary Road Six -Year Improvement
Plan for Fiscal Years 2021 through 2026 and the Construction Priority List and
Estimated Allocations for Fiscal Year 2021 (Megan Cronise, Transportation
Planning Administrator)
E. FIRST READING OF ORDINANCES
1. Emergency ordinance readopting Ordinance 033120-1 to effectuate temporary
changes in certain deadline and to modify public meeting and public hearing
practices and procedures to address continuity of operations associated with
pandemic disaster (Due to the Pandemic Disaster, it is requested, upon a
four-fifths vote of the Board, the second reading be waived and the
ordinance adopted as an emergency measure) (Peter S. Lubeck, County
Attorney)
F. APPOINTMENTS
1. Library Board (appointed by District)
2. Parks, Recreation and Tourism (appointed by District)
G. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes — June 23, 2020
H. CITIZENS' COMMENTS AND COMMUNICATIONS
I. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves
Page 3 of 4
2. Outstanding Debt Report
3. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
May 31, 2020
4. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
June 30, 2020
J. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. P. Jason Peters
2. Paul M. Mahoney
3. Martha B. Hooker
4. Phil C. North
5. David F. Radford
K. WORK SESSIONS
1. Work session to discuss the draft Hollins Center Plan with the Board of
Supervisors (Philip Thompson, Director Planning)
L. ADJOURNMENT
Page 4 of 4
ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
July 14, 2020
Resolution approving the Amended and Restated Service
Agreement of the Roanoke Valley Detention Commission
Richard L. Caywood
Assistant County Administrator
Daniel R. O'Donnell
County Administrator
Approval of a Revised and Restated Service Agreement for the Roanoke Valley
Detention Commission which operates the regional juvenile detention center serving
Roanoke, Botetourt and Franklin Counties as well as Roanoke and Salem Cities.
BACKGROUND:
The original (current) service agreement was executed on October 7, 1998, and has
never been amended. As utilization of the center has fallen over the years; the per -
diem cost sharing arrangement laid out in the original agreement is no longer a practical
method to meet the center's ongoing financial needs. The original agreement also
included extensive language relating to the construction of the center that is no longer
applicable.
The revised agreement removes the extraneous language and creates a new cost
sharing method. The new agreement will apportion costs based on each localities
share of a three (3) rolling average of actual utilization.
DISCUSSION:
The proposed changes to the agreement were presented to the Board of Supervisors in
work -session on June 23, 2020. The Board was presented with both the final text as
well as the red -lined text of the proposed agreement. Legal counsel for the commission
Page 1 of 2
was also present to answer questions. All of the materials presented to Board at work -
session are attached to this item.
Each member locality must approve the revised agreement for it to go into effect.
FISCAL IMPACT:
The changes proposed to the agreement will not have a long term fiscal impact to
Roanoke County as we will continue to share in the costs of operating the center on a
utilization based method. The revised three year rolling average method of determining
our costs will reduce year over year fluctuations in our costs and assist in more accurate
budget development.
STAFF RECOMMENDATION:
Staff recommends adoption of this resolution.
Page 2 of 2
DRAFT REVISION
2020
ROANOKE VALLEY DETENTION COMMISSION
SERVICE AGREEMENT
By and Among the
ROANOKE VALLEY DETENTION COMMISSION
CITY OF ROANOKE, VIRGINIA
CITY OF SALEM, VIRGINIA
COUNTY OF BOTETOURT,
VIRGINIA COUNTY OF FRANKLIN,
VIRGINIA COUNTY OF ROANOKE,
VIRGINIA
Dated;
{00365261. DOC% }
Formatted: Left: 0.2", Right: 0.33", Top: 1.03",
Bottom: 0.2", Width: 8.5", Height: 11"
THIS SERVICE AGREEMENT (the "Agreement") is made as of Q-b`y )4_ 7-
I QQR 2019, by and among the ROANOKE VALLEY DETENTION
COMMISSION (the "Commission"); the CITY OF ROANOKE, VIRGINIA; the CITY OF
SALEM, VIRGINIA; the COUNTY OF BOTETOURT, VIRGINIA; the COUNTY OF
FRANKLIN, VIRGINIA; and the
COUNTY OF ROANOKE, VIRGINIA, each of which is a political subdivision of the
Commonwealth of Virginia (each a "Member Jurisdiction" and collectively, the "Member
Jurisdictions").
RECITALS
WHEREAS, +h8 Qifi' of RGaR L8 has 1988., e re+iRg +h8 E..ie+iRg f18+84e" /'`8.,+er
seme erall Af that peried due te the fa -At that the MeMber IPisdirtieps have, AG faGilit�'OR
Whieh t., hGHS8 0 .,0188
WHEREAS, the ., 8d fer a ddi+ie.,el e e d8+84ee e 8 fer 0 "0188 frees, the
WHEREAS, the I"`ew, w,08808., hes 1988., Arpatpd. +e PPR.Ayatp a.p.d. et R_,rt
Befe+�t08�vrrG-8.AteP+ez9 aR ht ed ffaGilit (th8 4;8Rtep"1 d +e taiR
" � ran �� ��e�*n
. d a re+8 +h8 Q8.,+8Fj and
WHEREAS, the Member Jurisdictions desire to enter into a Service Agreement with
the Commission governing the parties' respective obligations before, during and after
construction of the Center.
{00365261. DOC% }
NOW THEREFORE, the parties agree as follows:
ARTICLE I
Definitions
Section 1.1 , The capitalized terms in this Agreement have the meanings set forth below
unless the context otherwise requires:
(a) Annual Budget - has the meaning given to such term in Section
(b) Applicable Laws means all applicable laws, ordinances, judgments,
decrees, injunctions, writs and orders of any court, arbitrator or governmental agency or
authority and all rules, regulations, orders, interpretations, licenses and permits of any
Federal, state, county, municipal, regional, foreign or other governmental body,
instrumentality, agency or authority.
(c) Bonds - means obligations issued by the Commission for the design,
acquisition of the Existing Detention Center, construction, equipping, financing and other
costs of the Center, including refunding bonds and additional project bonds.
(d) Center, means the Existing Detention Center after it is purchased by the
Commission, including any and all additions, renovations and improvements made thereto,
which shall, from time to time, be known as the Roanoke Valley Detention Center.
(e) Commission - means the Roanoke Valley Detention Commission.
(f) Commission Default - has the meaning given to such term in Section
(g) Debt Service Component - means the portion of the Per Diem Charge that
equals, in the aggregate for each Fiscal Year, the debt service on the Commission's Bonds
or Notes for such Fiscal Year, plus the amount necessary during such period to fund or
replenish any debt service reserve therefor.
{00365261. DOCX }
Deleted: 4.8
Deleted:
Deleted:
Deleted: 9.1
DOCX }
(h) Virginia Department of Juvenile Justice or its successor.
D (i ) Expenses - means all expenses which may reasonably be
J
determined by the Commission to be attributable directly or indirectly to the
J
ownership or operation of the Center and payable as operating expenses in
accordance with generally accepted accounting principles and shall also include
m
debt service payments and other capital costs, required payments to the
e
Operating Reserve Fund established in Section required payments to any / Deleted: 5.3
a
debt service reserve established in connection with any Bonds and other
n
reasonable or necessary payments required to comply with debt service
s
coverage requirements imposed in connection with any Bonds.
t
Q) Existing Detention Center- means the GGYR8F SpFi gG +,. 8Rty
h e (21) hem juven.ile de+e..tie Aenter Roanoke Valley Juvenile Detention
e Center located in Botetourt County and constructed, maintained, and operated
C by the Commission, including the building, land, and equipment functionally
related to the operation of the detaining of juveniles at the facility.
m (k) Fiscal Year - means the annual accounting period from July 1 of
m one year to June 30 of the following year.
o (1) Juvenile(s) - means those individuals who may under Applicable
n Law be held in a juvenile detention facility.
w
(m) Member Jurisdictions - means the City of Roanoke, Virginia; the City
e of Salem, Virginia; the County of Botetourt, Virginia; the County of Franklin,
a Virginia; and the County of Roanoke, Virginia, each a political subdivision of the
I Commonwealth of Virginia, and each other political subdivision joining the
t Commission but excluding any political subdivision that may have been
h dsubdivision that may have withdrawn from the Commission, as provided in / Deleted: ¶
-� --Section Break (Next Page)
-
0 Sections and Deleted: 6.8
Deleted: 6.9
f (n) Member Jurisdiction Default has the meaning given to such term in oaia•aa
4
s Expenses reduced by an amount equal to revenue from (i) non-member jurisdictions
e (including the federal government) (ii) reimbursements from the Commonwealth of
c Virginia and (iii) any other non-member revenue.
t (p) Notes means short-term obligations of the Commission including notes
i issued in anticipation of receipt of revenues or bond anticipation notes issued by the
Commission.
n (q) Obligations means the Notes or Bonds issued by the Commission.
(r) Operating Component, means the portion of the. Charge that reflects
Net Expenses of the Commission for each Fiscal Year as set forth in the Annual
Budget less the debt service and debt service reserve expenses reflected by the Debt
Service Component.
(o) N (s) Operating Reserve Fund, means the reserve fund established in
e
Section
(t) Par nmpm Charge means the daily charge to Member Jurisdictions
E
as set forth in Section
(u) Placed in Service, means the first day on which the Center or any bed
p
space at the Center in excess of that at the Existing Detention Center has been certified
e
by the appropriate authority of the Commonwealth to accept Juveniles.
n
(v) Placing Jurisdiction -means the jurisdiction in which the detention order
S
e is issued for a Juvenile. In the event a Juvenile is charged in Botetourt County with a
S,
crime while in the Center, the jurisdiction which originally placed the Juvenile at the
m Center will remain the Placing Jurisdiction.
e
(w) PFojeGt and StaFt Up Gostsmean-srease-Flable and . 96+G the
a ARTICLE II
Commission
n
ARTICLE II
s
{00365261. DOCX 1 5
Deleted:
Deleted:
Deleted: 9.2
Deleted:
Deleted: Per Diem
Deleted:
Deleted: 5.3
Deleted:
Deleted: for each Juvenile
Deleted: 4.8
Deleted:
Deleted:
Formatted: Centered
e of Commission.
The Commission shall own, operate, maintain, manage, regulate, plan
for and finance the Center. To accomplish this purpose, the Commission shall have
Section tall the powers, authorities, rights, responsibilities, and obligations bestowed upon it by
Section 16.1-315, et sea. of the Code of Virginia (1950), as amended.
lection 2.2. Membership of Commission.
U
L (a) The powers of the Commission shall be exercised by a board consisting of
P
7ix (6) members appointed by the Member Jurisdictions as follows:
two (2)
City of Roanoke;
one (1)
City of Salem;
one (1)
County of Botetourt;
one (1)
County of Franklin; and
one (1)
County of Roanoke.
{00365261. DOCX }
(b) he governing bodies of the Member Jurisdictions shall appoint their Deleted: After consultation with the Chief Judge
of the Juvenile and Domestic Relations District
members to the board. Members shall be appointed for a four-year term or until a member's Court for their respective district, t
successor is appointed and qualified, whichever occurs later. Each Member Jurisdiction's
member to the board shall serve at the pleasure of the governing body of that Member
Jurisdiction. Commission members will receive no
compensation but will be reimbursed for their actual approved expenses incurred in the
performance of their Commission duties.
{00365261. DOC% }
{00365261. DOC% }
ARTICLE 4V III
Provision of Services. Operation and Maintenance
Section 3.1. Acceptance of Juveniles.
(a) Immediately after the Genie Plared ;. co,,,;G8 the Commission shall be
responsible for accepting and housing all Juveniles from each Member Jurisdiction.
Member Jurisdictions will be guaranteed bed space within the Center on the same
percentage basis as set forth in Section 3.8,
{00365261. DOC% }
Deleted: The
Deleted: as follows:
Deleted: City of Roanoke (23rd Judicial District)
City of Salem (23rd Judicial District) County of
Botetourt (25th Judicial District) County of
Franklin (22nd Judicial District) County of
Roanoke (23rd Judicial District)¶
- - - - - - - - -Column Break- - - - - - - - - -
ten (10) 12% of beds;¶
two (2) 2 % of beds;.¶
e "'� 10% of beds, and t e 0) 25% of
beds.¶
(b) For purposes of this Agreement, a Juvenile shall be deemed to be the
responsibility of the Placing Jurisdiction.
(c). In the event a Juvenile from one of the Member Jurisdictions is ordered detained
in a secure detention facility by a court and the Center is at capacity, the Commission shall
be responsible for finding bed space for such Juvenile. In such event and if a Member
Jurisdiction has fully utilized its guaranteed bed space, the Member Jurisdiction shall pay
the cost differential between the higher per diem rate charged by the other facility and the
Per Diem Charge of the Center as set forth in Section 4.2. However, the County of Botetourt
as the host locality will not be required to pay this cost differential for the first six Juveniles
to be sent to another facility for which Botetourt County is the Placing Jurisdiction. After
these six Juveniles, Botetourt County shall pay the cost differential between the higher per
diem rate charged by the other facility and the Per Diem charge of the Center as set forth
in Section 4.2.
(d) In the event a Juvenile from one of the Member Jurisdictions is ordered
detained in a secure detention facility by a court and the Center is at capacity, the Member
Jurisdiction that is utilizing more than its guaranteed bed space will be required to move its
excess Juvenile to another secure detention facility located by the Commission.
{00365261. DOCX }
Deleted: If only a portion of the 81 beds at the
Center are plaGed n sepi Geoperational, the
Member Jurisdictions shall share in these beds
I.Wh Gh @FP R PXGPRS of the 71 o ist nn bedg
based upon the percentage figure which results
from dividing a Member Jurisdictions'
guaranteed bed space as set forth above by 44 -
bo" the number of beds that are operational.
(e) To the extent space is available and until needed by the Member
Jurisdictions, the Commission will endeavor to accept Juveniles from non -Member
Jurisdictions.
(f) No Member Jurisdiction shall sell, lease, sublease, convey or otherwise
voluntarily dispose of its interest in bed space in the Center without the written consent of
the Commission.
Section Commitment of Juveniles.
Each Member Jurisdiction agrees, to the extent permitted by Applicable Laws, to
commit all of its eligible Juveniles to the Center, except in the event of an emergency
requiring detention of a Juvenile in a facility closer in proximity than the Center or if so
ordered by the Court.
Section Transportation of Juveniles.
Unless the Commission agrees otherwise, each Member Jurisdiction shall be
responsible for the initial transportation of Juveniles from such Jurisdiction to the Center
and for transporting such Juveniles to and from any and all court proceedings or hearings,
including any proceeding in Botetourt County for crimes committed while at the Center. The
Sheriff for Botetourt shall only be responsible for transporting Juveniles for which Botetourt
County is the Placing Jurisdiction. The Sheriff of Botetourt County shall not be responsible
for transporting other Juveniles to or from the Center. The Commission shall be responsible
for transportation of Juveniles to all local medical appointments, local dental appointments,
local counseling sessions (other than with the Court Service Unit employees), and local
psychological and psychiatric evaluations and for all costs,
{00365261. DOCX }
Deleted: 4.2.
Deleted: 4.3.
p.xpenses_ and security relating tosuchJuvenilesduringtransportation. Transportation not Deleted: E
specifically setforth above to be provided bythe Commission will be the responsibilityof
the Placing Jurisdiction. For the purpose of this Agreement, local means within the
boundaries of the Member Jurisdictions' borders.
Section Operation and Maintenance. Deleted: 4.4.
The Commission shall operate and maintain the Center in accordance with all
Applicable Laws. The Commission shall be an equal opportunity employer.
Section
Tothe extent permitted by law, the Commission shall indemnify and hold harmless
the Member Jurisdictions and their officers, employees, agents, volunteers, or
representatives from any and all liability, actions, causes of actions, claims, judgments,
and demands of any kind and nature whatsoever, and for expenses the Member
Jurisdictions may incur in this regard arising out of acts or omissions of any nature
whatsoever with regard to the Center, occurring on or after the date of execution of this
Agreement, including without limitation acts or omissions in the course of ownership,
acquisition of real or personal property, operation, maintenance, management, regulation,
planning for, or financing of the Center, and federal and state grant applications or
agreements. In the eventthat anysuitor proceeding shall be brought against any Member
Jurisdiction or its officers, employees, agents, volunteers, or representatives at law or in
equity, either independently or jointly with the Commission on account thereof, the
Commission, upon notice given to it bythe MemberJurisdiction, or itsofficers, employees,
agents, volunteers or representatives, will pay all costs of defending the Member
{00365261. DOCX }
Deleted: 4.5.
Jurisdiction or its officers, employees, agents, volunteers or representatives in any such
action or other proceeding. In the event of any settlement or any final judgment being
awarded against any Member Jurisdiction, or any of its officers, employees, agents,
volunteers or representatives, either independently or jointly with the Commission, then the
Commission will pay such settlement or judgment in full or will comply with such decree,
pay all costs and expenses of whatsoever nature and hold the Member Jurisdiction, or any
of its officers, employees, agents, volunteers, or representatives harmless therefrom.
Section Insurance. Deleted: 4.6.
The Commission shall maintain hazard, liability or such other insurance as may be
required by Applicable Law or which the Commission may deem advisable. Such insurance
shall include the indemnity obligation set forth in Section of this Agreement. Deleted: 4.5
Section Annual Financial Report. Deleted: 4.7.
The Commission shall provide to each Member Jurisdiction on or before 9staher
January 31 of each year a report showing the activities and the revenues, expenditures, and
employee compensation schedules and other similar data of the Commission for the preceding
Fiscal Year.
Section Annual Budaet. Deleted: 4.8.
The Commission shall provide to each Member Jurisdiction on or before Marrh May
1 of each year the Commission's Annual Budget for the next Fiscal Year including any
proposed capital projects. For each Fiscal Year in which the Center will be in operation,
such Annual Budget shall set forth the Operating Component and the Debt Service
{00365261. DOCX }
Component of the Per Dia^, Charges for aagh ',,,.e^;'e ^ ^„**e,l tG th8 Q8Rt8F byt e
to Member Jurisdictions S- Ah PeP ) ^^, Charges shall be sufficient to generate revenue
adequate to pay anticipated Net Expenses and to fund any required reserves. The Dir
Dien; Charges shall be revised during the year when necessary. The Commission
agrees to set, and revise as needed, the Operating Component in anamountsufficientto
generate revenue adequate to pay Net Expenses (other than debt service and related
expenses) and to fund any required operating reserves attributable to the care,
maintenance and subsistence of Juveniles. The Commission may also include as part of
the Operating Component from time to time in itsdiscretion an amount forthe purpose of
accumulating a reasonable rate stabilization reserve to be used as and when the
Commission considers it appropriate to minimize oreliminate any increase in charges to
the Member Jurisdictions. The Authority also agrees to set the Debt Service Component,
and to revise it immediately as necessary, in an amount sufficient to generate revenue
adequate to pay debt service on the Authority's Bonds and Notes and to fund any
required debt service reserves therefor to reflect any failure of a Member Jurisdiction
to pay such charge in accordance with the provisions of Section
The Commission
shall notify each Member Jurisdiction thirty (30) days prior to the effective date of any
revision to the P^• ^i^m Ghat: ^ funding formula. The Commission shall promptly provide
copies of any amendments to its Annual Budget to each Member Jurisdiction.
Charges to the member jurisdictions shall be calculated by the member percentage
of utilization for the previous three (3) fiscal years. A member's total annual fiscal
obligation to the Center shall be calculated by multiplying a member's percentage of
{00365261. DOCX }
Deleted: 5.1
Formatted: Body Text, Justified, Indent: Left: 0.82",
Right: 0.62", Space Before: 3.3 pt, Line spacing:
Multiple 2.05 Ii, No bullets or numbering
Deleted: Charges to the member jurisdictions
will be a combination of a set payment by
each jurisdiction and per diem payments by
each jurisdiction based on usage. At the time
of adopting the budget, the board will also
adopt the funding formula necessary to
provide the amount of revenue necessary from
the jurisdictions to meet the revenue demands
of the budget. The board will determine the
percentage amount of the charges that will be
a set payment and the amount that will be paid
by per diem so that the total projected
revenues will fund the Center. Once the
Board determines the amount of the set
payment from the member jurisdictions, the
individual member jurisdictions will pay their
pro rata share of the set payment. The pro
rata share will be determined based on the
average of the member jurisdictions'
percentage usage for the previous three
years. The Center will then bill each
jurisdiction for their portion of the set payment
on a quarterly basis.
the three (3) year utilization by the net expenses. Any additional costs approved by
the Commission shall be calculated in the same manner set forth in this section. Formatted: Font: (Default) Arial, Not sold, Font color:
Auto, Character scale: 105%
Each Member Jurisdiction hereby recommends its County Administrator or City Deleted: q
Manager, as the case may be, include in each annual budget submitted to the governing
{00365261. DOCX }
body of his or her jurisdiction or in an amendment thereto, sufficient funds to cover the
Member Jurisdiction's projected payment due in each Fiscal Year including any
subsequent revisions thereto during the course of such year. Each Member Jurisdiction
hereby directs its County Administrator or City Manager, as the case may be, to notify the
Commission (i) by July 1 of each year of the amount so budgeted by the Member
Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted by the
Member Jurisdiction.
on
The Commission shall maintain proper books of record and account in which proper
entries shall be made in accordance with generally accepted accounting principles for
governmental bodies, consistently applied, of all of its business and affairs related to the
Center. The Commission shall also establish and maintain adequate financial policies and
procedures to ensure the safeguarding of Commission assets. All books of record and
account and documents in the Commission's possession relating to the Center shall at all
reasonable times be open to inspection by such agents or employees of the Member
Jurisdictions as they may designate. The Commission shall have an annual audit performed
by an independent certified public accountant. A copy of this audit shall be
{00365261. DOCX }
Deleted: To assist the Member Jurisdictions in
estimating their obligations to the Commission,
the Commission will develop a policy, which it
may amend from time to time, for forecasting its
revenues and expenditures over future periods
of up to five years beyond the then current Fiscal
Year. The forecast will be revised annually and
distributed to the Member Jurisdictions during
the budget setting process.¶
Deleted: 4.9
provided to each Member Jurisdiction on or before January-4- 31 of each year. Deleted: October
Section Personnel. Deleted: 4.10.
The Gity of Deaneke will .. ntinwe +e a dmini+e. and a Fate +he EXOGtiRg Ile+e..+ien
GeHter ' lItilohe GenteF has beeR Pll^eedSeWTGeGuFFe Rt e ple„ee of the Exie+iRg
Dptpntmpn Cantpr rh;;" barprns employees of the Commission as of the date the Genter is
DI.;. pd in Ce.,,irs- The Commission covenants and agrees that SN6 former employees of
the City of Roanoke who beserne became employees of the Commission at the time the
facility was Placed in Service may elect to remain as employee members of the City of
Roanoke Pension Plan. The Commission shall make such contributions to the City of
Roanoke Pension Plan on behalf of such employees as the City of Roanoke would have
made if such employees had continued to work for the City of Roanoke. The Commission
shall provide such employees with equivalent salaries and fringe benefits as such
employees enjoyed as of the day prior to the day the Center is Placed in Service while
employees of the City of Roanoke. The Commission shall honor all vacation and sick leave
accruals, paid leave and extended leave accruals to such employees as of the day prior to
the day the Center +s was Placed in Service. This sections shall not be construed so as to
preclude the Commission from adopting its own personnel rules and regulations which may
include, among other things, provisions for hiring, termination, layoffs and discipline.
Spafinn 4.11. Pre ImMmnary Re
-hall her .-ihle fo
{00365261. DOCX }
ARTICLE Payments Deleted: V$
Formatted: Normal, Indent: Left: 2.09", Space Before:
Section Payments from Member Jurisdictions.. opt
Deleted: 5.1.
(a) Each Member Jurisdiction agrees to pay the Commission the Per o. n;e
Charge for eaGh day a juvenile frorn that Member Wrisdirtien h,21d at thp C-PIntiar Pr
r,ostc; of the Cairltal: ;;..rp r,---HrPn.tly funded by the Commonwealth, and are expeGted to be
the fes,+„re its share of the cost associated with the operation of the facility based on th Deleted: a
funding formula established in Section abov Deleted: 4.8
Deleted: by the Commission
(b) The Per Diem Charges due from Member Jurisdictions shall be invoiced
monthly by the Commission. Such charges shall be due and payable to the Commission
no later than 30 days from receipt of the charges and if not paid when due shall bear
interest at the legal rate as set forth in §6.1-330.53 of the Code of Virginia (1950), as
amended, or its successor section and be subject to a 10% penalty.
►��is - -, t .rra�rar_�wr.�na=rarrn
{00365261. DOCX }
Deleted: A Member Jurisdiction's share of all
Net Expenses is based upon the percentage
figure which results from dividing a Member
Jurisdiction's guaranteed bed space as set
forth in Section 3.14.1 by 81 beds the number
of beds that are operational.
(e) Each Member Jurisdiction hereby recommends its County Administratoror
City Manager, as the case may be, include in each annual budget submitted to the
governing body of his or herjurisdiction or in an amendment thereto, sufficient funds to
coverthe Member Jurisdiction's projected payment due in each Fiscal Year including any
subsequent revisions thereto during the course of such year. Each Member Jurisdiction
herebydirects its County Administrator orCity Manager, as the case may be, to notify the
Commission (i) by July 1 of each year of the amount so budgeted by the Member
Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted bythe
Member Jurisdiction.
Section Payments from other Jurisdictions.
Within the limits allowed bylaw, the Commission shall havethedsmliontoestablish a
per diem charge or charges for the care, maintenance and subsistence of Juveniles
Deleted: 5.2.
from non-member jurisdictions at a rate the Commission deems appropriate,. Such I Deleted: higher
l Deleted: than
non-member per diem charges shall be due and payable to the Commission from non -
Deleted: per diem for Member Jurisdictions
member jurisdictions having Juveniles in the Center no later than 30 days from receipt Deleted:
of the charges and if not paid when due shall bear interest and penalty at such rate as
the Commission shall establish unless otherwise provided by law.
{00365261. DOCX }
Section Operatina Reserve Fund. Deleted: 5.3.
The Commission agrees to provide for an Operating Reserve Fund in each of its
Annual Budgets in an amount equal to not less than ten percent (10%) of its projected
Annual Budget for each year not including debt service. The Operating Reserve Fund shall
be established as a separate account and shall be used to cover periods of revenue
shortfall when the Commission's revenues are not sufficient to cover its Net Expenses
other than debt service .
Section Debt Service Reserve Fund. Deleted: 5.4.
The Commission agrees to provide for a Debt Service Reserve Fund in accordance
with the financing requirements.
Section 4.5. Limitation of Liability. / Deleted: 5.5.
The only obligation of the Member Jurisdictions to pay for the establishment,
operation or maintenance of the Center arises out of this Agreement. The obligation Deleted: Except for the payment of Pi --F
Charges assessed for bed space reserved for
of each Member Jurisdiction to make the payments required by Article V for services shall and used by each Member Jurisdiction, t
be subject to and contingent upon appropriations being made�for such purposes by the Deleted:
Member Jurisdiction's governing body. No suchpayment responsibility Deleted:
shall constitute a debt of any Member Jurisdiction within the meaning of any
constitutional or statutory limitation. Nothing in this Agreement shall
constitute a pledge of the full faith and credit of any Member Jurisdiction under any
provision of its Charter, as applicable, or the Constitution of Virginia.
{00365261. DOCX }
ARTICLE
Additional Aareements
Section Ernerne-nav ""e,fim ani Other Services.
(a) The Commission may contract with any Member Jurisdiction, private person,
or other entity for management oversight, financial, personnel, engineering, procurement,
legal, or other services upon terms and conditions to be agreed upon between the
Commission and service provider.
Section Sale or other Conveyance.
The Commission will not sell, lease (except for the space necessary for the
operation of programs by the Member Jurisdictions), sublease, assign, convey or
otherwise voluntarily dispose of the Center unless the Notes, Bonds and any other debt
incurred by the Commission have been orwill be paid or deemed defeased in accordance
with the agreements pursuant to which they were issued. Any amounts remaining after
such disposal shall be returned to the then current Member Jurisdictions on a pro rata
basis based on the total of Charges paid by each such Member Jurisdiction since the
Center was Placed in Service.
Section Further Documents and Data.
The parties to this Agreement will execute and deliver all documents and perform
{00365261. DOC% 1 20
Deleted: VI
Deleted: 6.1.
Deleted: 6.2. .
Deleted: Per Diem
Deleted: 6.3.
all further acts that may be reasonably necessary to perform the obligations and
consummate the transactions contemplated by this Agreement.
Section Riaht to Access.
Each Member Jurisdiction will have reasonable access to the Center in order to
monitor the Commission's compliance with the terms of this Agreement.
Section Confidentiality.
The Commission will maintain all records and files on the Juveniles on a
confidential basis in accordance with all Applicable Laws.
Deleted: 6.4.
Deleted: 6.5.
Section Notification. Deleted: 6.6.
The Commission will promptly furnish to each Member Jurisdiction a copy of any
notice or order of any governmental authority asserting that the Commission or the Center
is not in compliance in any material respect with any Applicable Law.
Section Tax -Exemption Covenant.
(a) The Commission intends to issue the Notes and Bonds in a manner such that
their interest is excludable from gross income for Federal income tax purposes under
Section 103(a) and related provisions of the Internal Revenue Code of 1986, as amended,
and applicable rules and regulations. The Commission and each Member Jurisdiction
agree that after the Notes and Bonds have been issued they will not take any action or omit
to take any action which would adversely affect such exclusion.
(b) The Member Jurisdictions, each of whom will receive a benefit from the
construction of the Center and the financing thereof by the Commission, agree pursuant
to Section 265(b) (3) (C) (iii) of the Internal Revenue Code to allocate the amount of each
21
{00365261.DOCX }
Deleted: 6.7.
Formatted: Indent: Left: 1", First line: O.S", Tab stops:
Not at 2.01"
issue of tax-exempt obligations issued by the Commission for the construction of the
addition and renovations to the Existing Detention Center, including design and preliminary
site work, to themselves on an equal basis.
Section Additional Members.
Any cityorcounty in Virginia may, with the approval of itsgoverning body and with
the consent of the Commission and the governing bodies of all of the Member
Jurisdictions, join and participate in the Commission under such additional terms and
conditions for membership as may be prescribed by the Commission.
Section Withdrawal of Membership.
After giving 12 months' notice to the Commission and other member jurisdictions.
pny Member Jurisdiction may withdraw from membership in the Commission by resolution
or ordinance of its governing body; however,. no Member Jurisdiction shall be permitted to
withdraw from the Commission after any Obligations have been incurred and are
outstanding except by unanimous vote of all Member Jurisdictions. A withdrawing Member
Jurisdiction shall not receive any payment from the Commission unless agreed to by all of
the governing bodies of the remaining Member Jurisdictions.
ARTICLE TI
In addition to the covenants in other Articles of this Agreement, the Commission
represents, warrants and covenants as follows:
Section Oraanization. Authorization and Validity.
The Commission is a political subdivision of the Commonwealth duly organized and
validly existing under the laws of the Commonwealth and has duly authorized, executed
{00365261. DOCX 1 22
Deleted: 6.8.
Deleted: 6.9.
Deleted: A
Deleted: other than as set forth in Section 3.5
Deleted: I
Deleted: 7.1.
and delivered this Agreement.
Section Authority. Deleted: 7.2.
The Commission has all requisite authority to execute and deliver and perform its
obligations under this Agreement and is not a party to any indenture, contract or other
agreement or arrangement, the performance of which by the Commission would prevent
or materially and adversely affect the Commission's ability to perform the terms of this
Agreement.
Section Non -Contravention. Deleted: 7.3.
The execution and delivery of this Agreement by the Commission and the
consummation of the transactions contemplated in it will not conflict with or result in a
breach of or constitute a default under or violate any of the terms, conditions or provisions
of the bylaws of the Commission or any material indenture, contract or other agreement or
arrangement to which the Commission is a party or by which any of its properties are
bound, or any Applicable Law by which the Commission or the Center is bound.
Section Litiaation. i Deleted: 7.4.
The Commission is not a party to any legal, administrative, arbitration or other
proceeding or controversy pending, or, to the best of the Commission's knowledge,
threatened, which would materially adversely affect the Commission's ability to perform
under this Agreement.
Section Approvals. i Deleted: 7.5.
Except for approvals that may be required by DJJ and as otherwise stated herein,
the Commission does not require the consent or approval of any governmental body to
carry out the terms of this Agreement.
{00365261. DOCX 1 23
ARTICLE VII Deleted: I
Representations. Warranties and Covenants
of Member Jurisdictions
Each Member Jurisdiction represents, warrants and covenants for itself as follows:
Section Organization. Authorization and Validity. Deleted: 8.1.
Each Member Jurisdiction is a political subdivision of the Commonwealth duly
organized and validly existing under the laws of the Commonwealth, and each has duly
authorized, executed and delivered this Agreement.
Section Authority. Deleted: 8,2.
Each Member Jurisdiction has all requisite authority to execute and deliver and
perform its obligations under this Agreement and is not a party to any indenture, contract
or other agreement or arrangement, the performance of which by it would prevent or
materially and adversely affect its individual performance under this Agreement.
Section Non -Contravention. Deleted: 8.3.
The execution and delivery of this Agreement by each Member Jurisdiction and the
consummation of the transactions contemplated in it will not conflict with or result in a
breach of or constitute a default under or violate any of the terms, conditions or provisions
of any charter, resolution or ordinance, any material indenture, contract or agreement or
arrangement to which it is a party or by which any of its properties are bound, or any
Applicable Law by which it is bound.
Section Litigation. Deleted: 8.4.
No Member Jurisdiction is a party to any legal, administrative, arbitration, or other
proceeding or controversy pending, or, to the best of its knowledge, threatened, which
{00365261.DOCX } 24
would materially and adversely affect its ability to perform under this Agreement.
ARTICLE / Deleted: IX
Defaults and Remedies
Section Default by Commission. / Deleted: 9.1.
The occurrence of any one or more of the following events will constitute an "Event
of Default' by the Commission ("Commission Default'):
(i) failure of the Commission to pay principal of or interest when due on any
Notes, Bonds or other temporary or permanent financing for the Center issued or obtained
by the Commission pursuant to thisAgreement;
(ii) if the Commission is for any reason rendered incapable of performing any of
its material obligations under this Agreement;
(iii) the Commission makes an assignment of all or a portion of its obligations
under this Agreement without the prior consent of the Member Jurisdictions;
(iv) the Commission defaults on any of its material obligations under any
agreement pursuant towhich any Notes, Bonds or other temporary or permanent financing
for the Center is issued or obtained by the Commission and such default is not cured within
the applicable cure period;
(v) any proceeding is instituted, with the consent or acquiescence of the
Commission, for the purpose of effecting a composition between the Commission and its
creditors or for the purpose of adjusting the claims of such creditors pursuant to any
federal or state statute now or hereafter enacted, if the claims of such creditors are under
any circumstances payable from the funds of the Commission; or
{00365261. DOCX 1 25
(vi) the Commission defaults in the due and punctual performance of any other
of the covenants, conditions, agreements and provisions contained in this Agreement, and
the default continues for thirty days after written notice specifying the default and requiring
it to be remedied has been given to the Commission by any Member Jurisdiction.
Section Default la Member Jurisdictions. Deleted: 9.2.
The occurrence of any one or more of the following events will constitute an "Event
of Default' by any Member Jurisdiction ("Member Jurisdiction Default'):
(i) failure of any Member Jurisdiction to make payments of Charges or other Deleted: Per Diem
charges when due;
(ii) any Member Jurisdiction shall for any reason be rendered incapable of
fulfilling its obligations under this Agreement;
(iii) any proceeding is instituted, with the consent or acquiescence of any
Member Jurisdiction, for the purpose of effecting a composition between such Member
Jurisdiction and its creditors or for the purpose of adjusting the claims of such creditors
pursuant to any federal or state statute now or hereafter enacted, if the claims of such
creditors are under any circumstances payable from the funds of such Member Jurisdiction;
M
(iv) any Member Jurisdiction defaults in the due and punctual performance of any
of the other covenants, conditions, agreements and provisions contained in this Agreement,
and the default continues for thirty days after written notice specifying the default and
requiring it to be remedied has been given to such Member Jurisdiction by the Commission.
{00365261. DOCX 1 26
Section Remedies of Member Jurisdictions. Deleted: 9.3.
Upon the occurrence of a Commission Default, any Member Jurisdiction, after giving
notice of such Commission Default to all parties, may bring suit by mandamus or other
appropriate proceeding to require the Commission to perform its duties under this
Agreement or to enjoin any acts in violation of this Agreement.
Section Remedies of Commission. Deleted: 9.4.
Upon theoccurrence of Member Jurisdiction Default, the Commission, aftergiving
notice of such Member Jurisdiction Default to all parties, may bring suit by mandamus or
other appropriate proceeding to require the Member Jurisdiction to perform its duties under
this Agreement or to enjoin any acts in violation of this Agreement.
Section Remedies Not Exclusive. Deleted: 9.5.
No remedy in this Agreement conferred upon or reserved to the parties is intended
to be exclusive of any other remedy, and each remedy is cumulative and in addition to
every other remedy given under this Agreement or now or hereafter existing at law, in
equity or by statute.
ARTICLE
Miscellaneous
Deleted: X
Section Severability of Invalid Provisions. / Deleted: 10.1.
If any clause, provision or section of this Agreement is held to be illegal or invalid
by any court, the invalidity of the clause, provision or section will not affect any of the
remaining clauses, provisions or sections, and this Agreement will be construed and
enforced as if the illegal or invalid clause, provision or section has not been contained in
it.
{00365261. DOC% 1 27
Section Notices.
Any notice or other communication under or in connection with this Agreement
shall be in writing, and shall be effective when delivered in person or sent in the United
States mail, by certified mail return receipt requested, postage prepaid, to the following
persons or to such other persons as any of such persons may from time to time specify
in writing.
If to the Commission:
Chairman, Roanoke Valley Detention
Commission If to a Member Jurisdiction:
The City Manager or County Administrator from such Member Jurisdiction.
Section 9.3. Governina Law.
This Agreement shall be governed by, and construed and enforced in
accordance with, the laws of the Commonwealth of Virginia.
Section 9.4. mendments.
This Agreement may be changed or amended only with the consent of the
Commission and each Member Jurisdiction. No such change or amendment may be
made which will affect adversely the prompt payment when due of all moneys required
to be paid by the Member Jurisdictions under the terms of this Agreement, and no such
change or amendment shall be effective which would cause a violation of any provision
of any resolution, indenture oragreement pursuant to which any Notes, Bonds orother
temporary or permanent financing for the Center is issued or obtained by the
Commission.
{00365261. DOCX 1 28
Deleted: 10.2.
Formatted: Font: 12 pt
Deleted: 10.3.
Formatted: Font: 12 Dt
Deleted: 10.4.
Formatted: Font: 12 pt
Section
Deleted: 10.5.
This Agreement will be effective from the date of its approval by all of the Member Formatted: font: 12 pt
Jurisdictions and the Commission. If a Member Jurisdiction does not wish to enter into this
{00365261. DOC% 1 29
Agreement, it shall so signify by adopting a resolution indicating its intent to decline to
enter into this Agreement, and the Agreement shall be effective as to the rest of the
parties.
Section Term.
This Agreement shall continue for a period of thirty (30) years from the date hereof.
This Agreement shall automatically renew for successive ten-year terms unless all of the
Member Jurisdictions give notice of intent to withdraw as provided in Section
Section Waiver.
Any waiver by any party of its rights under this Agreement must be in writing, and
will not be deemed a waiver with respect to any matter not specifically covered. Nothing in
this Agreement authorizes the waiver of any Member Jurisdiction's obligation to make
payments when due of all monies required to be paid by the Member Jurisdictions under
the terms of this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
as of the date above written.
{00365261.DOCX } 29
Deleted: 10.6.
Formatted: Font: 12 pt
Deleted: 6.9
Deleted: 10.7.
Formatted: Font: 12 pt
Formatted: Font: 12 pt
Formatted: Font: 12 pt
AMENDED AND RESTATED SERVICE AGREEMENT OF
THE ROANOKE VALLEY DETENTION COMMISSION
By and Among the
ROANOKE VALLEY DETENTION COMMISSION
CITY OF ROANOKE, VIRGINIA
CITY OF SALEM, VIRGINIA
COUNTY OF BOTETOURT, VIRGINIA
COUNTY OF FRANKLIN, VIRGINIA
COUNTY OF ROANOKE, VIRGINIA
Dated: July 1, 2020
THIS SERVICE AGREEMENT ("the Agreement") is made as of July 1, 2020, by
and among the ROANOKE VALLEY DETENTION COMMISSION (the "Commission");
the CITY OF ROANOKE, VIRGINIA; the CITY OF SALEM, VIRGINIA; the COUNTY OF
BOTETOURT, VIRGINIA; the COUNTY OF FRANKLIN, VIRGINIA; and the COUNTY
OF ROANOKE, VIRGINIA, each of which is a political subdivision of the
Commonwealth of Virginia (each a "Member Jurisdiction" and collectively, the "Member
Jurisdictions")
RECITALS
WHEREAS, the Member Jurisdictions desire to enter into a Service Agreement with
the Commission governing the parties' respective obligations before, during and after
construction of the Center.
NOW THEREFORE, the parties agree as follows:
ARTICLE I
Definitions
Section 1.1. The capitalized terms in this Agreement have the meanings set forth below
unless the context otherwise requires:
(a) Annual Budget has the meaning given to such term in Section 3.8.
(b) Applicable Laws means all applicable laws, ordinances, judgments,
decrees, injunctions, writs and orders of any court, arbitrator or governmental agency or
authority and all rules, regulations, orders, interpretations, licenses and permits of any
Federal, state, county, municipal, regional, foreign or other governmental body,
instrumentality, agency or authority.
1
(c) Bonds means obligations issued by the Commission for the design,
acquisition of the Existing Detention Center, construction, equipping, financing and other
costs of the Center, including refunding bonds and additional project bonds.
(d) Center means the Existing Detention Center after it is purchased by the
Commission, including any and all additions, renovations and improvements made thereto,
which shall, from time to time, be known as the Roanoke Valley Detention Center.
CIN
(e) Charge means the charge to Member Jurisdictions as set forth in Section
(f) Commission means the Roanoke Valley Detention Commission.
(g) Commission Default has the meaning given to such term in Section 8.1.
(h) Debt Service Component means the portion of the Charge that equals, in
the aggregate for each Fiscal Year, the debt service on the Commission's Bonds or Notes
for such Fiscal Year, plus the amount necessary during such period to fund or replenish
any debt service reserve therefor.
(i) DJJ means the Commonwealth of Virginia Department of Juvenile Justice
or its successor.
(j) Expenses means all expenses which may reasonably be determined by
the Commission to be attributable directly or indirectly to the ownership or operation of
the Center and payable as operating expenses in accordance with generally accepted
accounting principles and shall also include debt service payments and other capital costs,
required payments to the Operating Reserve Fund established in Section 4.3, required
payments to any debt service reserve established in connection with any Bonds and other
2
reasonable or necessary payments required to comply with debt service coverage
requirements imposed in connection with any Bonds.
(k) Existing Detention Center means the Roanoke Valley Juvenile Detention
Center located in Botetourt County and constructed, maintained, and operated by the
Commission, including the building, land, and equipment functionally related to the
operation of the detaining of juveniles at the facility.
(1) Fiscal Year means the annual accounting period from July 1 of one year to
June 30 of the following year.
(m) Juvenile(s) means those individuals who may under Applicable Law be
held in a juvenile detention facility.
(n) Member Jurisdictions means the City of Roanoke, Virginia; the City of
Salem, Virginia; the County of Botetourt, Virginia; the County of Franklin, Virginia; and the
County of Roanoke, Virginia, each a political subdivision of the Commonwealth of Virginia,
and each other political subdivision joining the Commission but excluding any political
subdivision that may have been withdrawn from the Commission, as provided in Sections
5.8 and 5.9.
(o) Member Jurisdiction Default has the meaning given to such term in
section 8.2.
(p) Net Expenses means Expenses reduced by an amount equal to revenue
from (i) non-member jurisdictions (including the federal government), (ii) reimbursements
from the Commonwealth of Virginia, and (iii) any other non-member revenue.
3
(q) Notes means short-term obligations of the Commission including notes
issued in anticipation of receipt of revenues or bond anticipation notes issued by the
Commission.
(r) Obligations means the Notes or Bonds issued by the Commission.
(s) Operating Component means the portion of the Charge that reflects Net
Expenses of the Commission for each Fiscal Year as set forth in the Annual Budget less
the debt service and debt service reserve expenses reflected by the Debt Service
Component.
4.3.
(t) Operating Reserve Fund means the reserve fund established in Section
(u) Placed in Service means the first day on which the Center or any bed
space at the Center in excess of that at the Existing Detention Center has been certified
by the appropriate authority of the Commonwealth to accept Juveniles.
(v) Placing Jurisdiction means the jurisdiction in which the detention order is
issued for a Juvenile. In the event a Juvenile is charged in Botetourt County with a crime
while in the Center, thejurisdiction which originally placed the Juvenile at the Center will
remain the Placing Jurisdiction.
ARTICLE II
Commission
Section 2.1. Purpose of Commission.
The Commission shall own, operate, maintain, manage, regulate, plan for and
finance the Center. To accomplish this purpose, the Commission shall have all the
12
powers, authorities, rights, responsibilities, and obligations bestowed upon it by
Section 16.1-315, et seg. of the Code of Virginia (1950), as amended.
Section 2.2. Membership of Commission.
(a) The powers of the Commission shall be exercised by a board consisting of
six (6) members appointed by the Member Jurisdictions as follows:
two (2)
City of Roanoke;
one (1)
City of Salem;
one (1)
County of Botetourt;
one (1)
County of Franklin; and
one (1)
County of Roanoke.
(b) The governing bodies of the Member Jurisdictions shall appoint their
members to the board. Members shall be appointed for a four-year term or until a
member's successor is appointed and qualified, whichever occurs later. Each Member
Jurisdiction's member of the board shall serve at the pleasure of the governing body of
that Member Jurisdiction. Commission members will receive no compensation but will be
reimbursed for their actual approved expenses incurred in the performance of their
Commission duties.
ARTICLE III
Provision of Services. Operation and Maintenance
Section 3.1. Acceptance of Juveniles.
(a) The Commission shall be responsible for accepting and housing all
Juveniles from each Member Jurisdiction. Member Jurisdictions will be guaranteed bed
space within the Center on the same percentage basis as set forth in Section 3.8.
(b) For purposes of this Agreement, a Juvenile shall be deemed to be the
responsibility of the Placing Jurisdiction.
(c) In the event a Juvenile from one of the Member Jurisdictions is ordered
detained in a secure detention facility by a court and the Center is at capacity, the
Commission shall be responsible for finding bed space for such Juvenile. In such event
and if the Member Jurisdiction has fully utilized its guaranteed bed space, the Member
Jurisdiction shall pay the cost differential between the higher per diem rate charged by the
other facility and the per diem charge of the Center as set forth in Section 4.2. However,
the County of Botetourt as the host locality will not be required to pay this cost differential
for the first six Juveniles to be sent to another facility for which Botetourt County is the
Placing Jurisdiction. After these six Juveniles, Botetourt County shall pay the cost
differential between the higher per diem rate charged by the other facility and the per diem
charge of the Center as set forth in Section 4.2.
(d) In the event a Juvenile from one of the Member Jurisdictions is ordered
detained in a secure detention facility by a court and the Center is at capacity, a Member
Jurisdiction that is utilizing more than its guaranteed bed space will be required to move
its excess Juvenile to another secure detention facility located by the Commission.
(e) To the extent space is available and until needed by the Member
Jurisdictions, the Commission will endeavor to accept Juveniles from non -Member
Jurisdictions.
(f) No Member Jurisdiction shall sell, lease, sublease, convey or otherwise
voluntarily dispose of its interest in bed space in the Center without the written consent of
the Commission.
0
Section 3.2. Commitment of Juveniles.
Each Member Jurisdiction agrees, to the extent permitted by Applicable Laws, to
commit all of its eligible Juveniles to the Center, except in the event of an emergency
requiring detention of a Juvenile in a facility closer in proximity than the Center or if so
ordered by the Court.
Section 3.3. Transportation of Juveniles.
Unless the Commission agrees otherwise, each Member Jurisdiction shall be
responsible for the initial transportation of Juveniles from such Jurisdiction to the Center
and for transporting such Juveniles to and from any and all court proceedings or hearings,
including any proceeding in Botetourt County for crimes committed while at the Center.
The Sheriff for Botetourt shall only be responsible for transporting Juveniles for which
Botetourt County is the Placing Jurisdiction. The Sheriff of Botetourt County shall not be
responsible for transporting other Juveniles to or from the Center. The Commission shall
be responsible for transportation of Juveniles to all local medical appointments, local
dental appointments, local counseling sessions (other than with the Court Service Unit
employees), and local psychological and psychiatric evaluations and for all costs,
expenses and security relating to such Juveniles during transportation. Transportation
not specifically set forth above to be provided by the Commission will be the
responsibility of the Placing Jurisdiction. For the purpose of this Agreement, local
means within the boundaries of the Member Jurisdictions' borders.
Section 3.4. Operation and Maintenance.
The Commission shall operate and maintain the Center in accordance with all
Applicable Laws. The Commission shall be an equal opportunity employer.
7
Section 3.5. Indemnity.
To the extent permitted by law, the Commission shall indemnify and hold
harmless the Member Jurisdictions and their officers, employees, agents, volunteers,
or representatives from any and all liability, actions, causes of actions, claims,
judgments, and demands of any kind and nature whatsoever, and for expenses the
Member Jurisdictions may incur in this regard arising out of acts or omissions of any
nature whatsoever with regard to the Center, occurring on or after the date of execution
of this Agreement, including without limitation acts or omissions in the course of
ownership, acquisition of real or personal property, operation, maintenance,
management, regulation, planning for, or financing of the Center, and federal and state
grant applications or agreements. In the event that any suit or proceeding shall be
brought against any Member Jurisdiction oritsofficers, employees, agents, volunteers,
or representatives at law or in equity, either independently or jointly with the
Commission on account thereof, the Commission, upon notice given to it by the
Member Jurisdiction, oritsofficers, employees, agents, volunteers or representatives,
will pay all costs of defending the Member Jurisdiction or its officers, employees,
agents, volunteers or representatives in any such action or other proceeding. In the event
of any settlement or any final judgment being awarded against any Member Jurisdiction,
or any of its officers, employees, agents, volunteers or representatives, either
independently or jointly with the Commission, then the Commission will pay such
settlement or judgment in full or will comply with such decree, pay all costs and expenses
A
of whatsoever nature and hold the Member Jurisdiction, or any of its officers, employees,
agents, volunteers, or representatives harmless therefrom.
Section 3.6. Insurance.
The Commission shall maintain hazard, liability or such other insurance as may
be required by Applicable Law or which the Commission may deem advisable. Such
insurance shall include the indemnity obligation set forth in Section 3.5 of this Agreement.
Section 3.7. Annual Financial Report.
The Commission shall provide to each Member Jurisdiction on or before January
31 of each year a report showing the activities and the revenues, expenditures, and
employee compensation schedules and other similar data of the Commission for the
preceding Fiscal Year.
Section 3.8. Annual Budaet.
The Commission shall provide to each Member Jurisdiction on or before May 1 of
each year the Commission's Annual Budget for the next Fiscal Year including any
proposed capital projects. For each Fiscal Year in which the Center will be in operation,
such Annual Budget shall set forth the Operating Component and the Debt Service
Component of the Charges to Member Jurisdictions Charges shall be sufficient to
generate revenue adequate to pay anticipated Net Expenses and to fund any required
reserves. The Charges shall be revised during the year when necessary. The
Commission agrees to set, and revise as needed, the Operating Component in an
amount sufficient to generate revenue adequate to pay Net Expenses (other than debt
service and related expenses) and tofund any required operating reserves attributable
to the care, maintenance and subsistence of Juveniles. The Commission may also
1
include as part of the Operating Component from time totime in its discretion an amount
for the purpose of accumulating a reasonable rate stabilization reserve to be used as
and when the Commission considers it appropriate to minimize or eliminate any
increase in charges to the Member Jurisdictions. The Authority also agrees to set the
Debt Service Component, and to revise it immediately as necessary, in an amount
sufficient to generate revenue adequate to pay debt service on the Authority's Bonds
and Notes and to fund any required debt service reserves therefor to reflect any failure
of a Member Jurisdiction to pay such charge in accordance with the provisions of
Section 4.1. The Commission shall notify each Member Jurisdiction thirty (30) days
prior to the effective date of any revision to the funding formula. The Commission shall
promptly provide copies of any amendments to its Annual Budget to each Member
Jurisdiction.
Charges to the member jurisdictions shall be calculated by the member
percentage of utilization for the previous three (3) fiscal years. A member's total
annual fiscal obligation to the Center shall be calculated by multiplying a member's
percentage of the three (3) year utilization by the net expenses. Any additional costs
approved by the Commission shall be calculated in the same manner set forth in this
section.
Each Member Jurisdiction hereby recommends its County Administrator or City
Manager, as the case may be, include in each annual budget submitted to the governing
body of his or her jurisdiction or in an amendment thereto, sufficient funds to cover the
Member Jurisdiction's projected payment due in each Fiscal Year including any
subsequent revisions thereto during the course of such year. Each Member Jurisdiction
10
hereby directs its County Administrator or City Manager, as the case may be, to notify the
Commission (i) by July 1 of each year of the amount so budgeted by the Member
Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted by the
Member Jurisdiction.
Section 3.9. Books and Records.
The Commission shall maintain proper books of record and account in which proper
entries shall be made in accordance with generally accepted accounting principles for
governmental bodies, consistently applied, of all of its business and affairs related to the
Center. The Commission shall also establish and maintain adequate financial policies and
procedures to ensure the safeguarding of Commission assets. All books of record and
account and documents in the Commission's possession relating to the Center shall at all
reasonable times be open to inspection by such agents or employees of the Member
Jurisdictions as they may designate. The Commission shall have an annual audit
performed by an independent certified public accountant. A copy of this audit shall be
provided to each Member Jurisdiction on or before January 31 of each year.
Section 3.10. Personnel.
The Commission covenants and agrees that former employees of the City of
Roanoke who became employees of the Commission at the time the facility was Placed
in Service may elect to remain as employee members of the City of Roanoke Pension
Plan. The Commission shall make such contributions to the City of Roanoke Pension Plan
on behalf of such employees as the City of Roanoke would have made if such employees
had continued to work for the City of Roanoke. The Commission shall provide such
employees with equivalent salaries and fringe benefits as such employees enjoyed as of
11
the day prior to the day the Center is Placed in Service while employees of the City of
Roanoke. The Commission shall honor all vacation and sick leave accruals, paid leave
and extended leave accruals to such employees as of the day prior to the day the Center
was Placed in Service. This section shall not be construed so as to preclude the
Commission from adopting its own personnel rules and regulations which may include,
among other things, provisions for hiring, termination, layoffs and discipline.
ARTICLE IV
Payments
Section 4.1. Payments from Member Jurisdictions.
(a) Each Member Jurisdiction agrees to pay the Commission its share of the
cost associated with the operation of the facility based on the funding formula established
in Section 3.8 above.
(b) Charges due from Member Jurisdictions shall be invoiced monthly by the
Commission. Such charges shall be due and payable to the Commission no later than 30
days from receipt of the charges and if not paid when due shall bear interest at the legal
rate as set forth in §6.1-330.53 of the Code of Virginia (1950), as amended, or its
successor section and be subject to a 10% penalty.
(c) Each Member Jurisdiction hereby recommends its County Administratoror
City Manager, as the case may be, include in each annual budget submitted to the
governing body of his or her jurisdiction or in an amendment thereto, sufficient funds
to coverthe Member Jurisdiction's projected payment due in each Fiscal Year including
any subsequent revisions thereto during the course of such year. Each Member
Jurisdiction hereby directs its County Administrator or City Manager, as the case may
12
be, to notify the Commission (i) by July 1 of each year of the amount so budgeted by
the Member Jurisdiction, and (ii) at any time, of any amendments to the amount so
budgeted by the Member Jurisdiction.
Section 4.2. Payments from other Jurisdictions.
Within the limits allowed by law, the Commission shall have the discretion to
establish a per diem charge or charges for the care, maintenance and subsistence of
Juveniles from non-member jurisdictions at a rate the Commission deems
appropriate. Such non-member per diem charges shall be due and payable to the
Commission from non-member jurisdictions having Juveniles in the Center no later
than 30 days from receipt of the charges and if not paid when due shall bear interest
and penalty at such rate as the Commission shall establish unless otherwise provided
by law.
Section 4.3. Oaeratina Reserve Fund.
The Commission agrees to provide for an Operating Reserve Fund in each of its
Annual Budgets in an amount equal to not less than ten percent (10%) of its projected
Annual Budget for each year not including debt service. The Operating Reserve Fund
shall be established as a separate account and shall be used to cover periods of revenue
shortfall when the Commission's revenues are not sufficient to cover its Net Expenses
other than debt service.
Section 4.4. Debt Service Reserve Fund.
The Commission agrees to provide fora Debt Service Reserve Fund in accordance
with the financing requirements.
13
Section 4.5. Limitation of Liability.
The only obligation of the Member Jurisdictions to pay for the establishment,
operation or maintenance of the Center arises out of this Agreement. The obligation of
each Member Jurisdiction to make the payments required by Article V for services shall
be subject to and contingent upon appropriations being made for such purposes by the
Member Jurisdiction's governing body. No such payment responsibility shall constitute
a debt of any Member Jurisdiction within the meaning of any constitutional or statutory
limitation. Nothing in this Agreement shall constitute a pledge of the full faith and credit
of any Member Jurisdiction under any provision of its Charter, as applicable, or the
Constitution ofVirginia.
ARTICLE V
Additional Aareements
Section 5.1. Other Services.
The Commission may contract with any Member Jurisdiction, private person, or
other entity for management oversight, financial, personnel, engineering, procurement,
legal, or other services upon terms and conditions to be agreed upon between the
Commission and service provider.
Section 5.2. Sale or other Conveyance.
The Commission will not sell, lease (except for the space necessary for the
operation of programs by the Member Jurisdictions), sublease, assign, convey or
otherwise voluntarily dispose of the Center unless the Notes, Bonds and any other debt
incurred bythe Commission have been orwill be paid or deemed defeased in accordance
with the agreements pursuant to which they were issued. Any amounts remaining after
14
such disposal shall be returned to the then current Member Jurisdictions on a pro rata
basis based on the total of Charges paid by each such Member Jurisdiction since the
Center was Placed in Service.
Section 5.3. Further Documents and Data.
The parties to this Agreement will execute and deliver all documents and perform
all further acts that may be reasonably necessary to perform the obligations and
consummate the transactions contemplated by this Agreement.
Section 5.4. Riaht to Access.
Each Member Jurisdiction will have reasonable access to the Center in order to
monitor the Commission's compliance with the terms of this Agreement.
Section 5.5. Confidentiality.
The Commission will maintain all records and files on the Juveniles on a
confidential basis in accordance with all Applicable Laws.
Section 5.6. Notification.
The Commission will promptly furnish to each Member Jurisdiction a copy of any
notice or order of any governmental authority asserting that the Commission or the Center
is not in compliance in any material respect with any Applicable Law.
Section 5.7. Tax -Exemption Covenant.
(a) The Commission intends to issue the Notes and Bonds in a manner such that
their interest is excludable from gross income for Federal income tax purposes under
Section 103(a) and related provisions of the Internal Revenue Code of 1986, as amended,
and applicable rules and regulations. The Commission and each Member Jurisdiction
15
agree that after the Notes and Bonds have been issued they will not take any action or
omit to take any action which would adversely affect such exclusion.
(b) The Member Jurisdictions, each of whom will receive a benefit from the
construction of the Center and the financing thereof by the Commission, agree pursuant
to Section 265(b)(3)(C)(iii) of the Internal Revenue Code to allocate the amount of each
issue of tax-exempt obligations issued by the Commission for the construction of the
addition and renovations to the Existing Detention Center, including design and
preliminary site work, to themselves on an equal basis.
Section 5.8. Additional Members.
Any cityorcountyinVirginiamay, with theapprovalofitsgoverning bodyandwith
the consent of the Commission and the governing bodies of all of the Member
Jurisdictions, join and participate in the Commission under such additional terms and
conditions for membership as may be prescribed by the Commission.
Section 5.9. Withdrawal of Membership.
After giving 12 months' written notice to the Commission and other member
jurisdictions, any Member Jurisdiction may withdraw from membership in the Commission
by resolution or ordinance of its governing body; however, no Member Jurisdiction shall
be permitted to withdraw from the Commission after any Obligations have been incurred
and are outstanding except by unanimous vote of all Member Jurisdictions. A withdrawing
Member Jurisdiction shall not receive any payment from the Commission unless agreed
to by all of the governing bodies of the remaining Member Jurisdictions.
EN
ARTICLE VI
Representations. Warranties and Covenants of Commission
In addition to the covenants in other Articles of this Agreement, the Commission
represents, warrants and covenants as follows:
Section 6.1. Oraanization. Authorization and Validity.
The Commission is a political subdivision of the Commonwealth duly organized
and validly existing under the laws of the Commonwealth and has duly authorized,
executed and delivered this Agreement.
Section 6.2. Authority.
The Commission has all requisite authority to execute and deliver and perform its
obligations under this Agreement and is not a party to any indenture, contract or other
agreement or arrangement, the performance of which by the Commission would prevent
or materially and adversely affect the Commission's ability to perform the terms of this
Agreement.
Section 6.3. Non -Contravention.
The execution and delivery of this Agreement by the Commission and the
consummation of the transactions contemplated in it will not conflict with or result in
a breach of or constitute a default under or violate any of the terms, conditions or
provisions of the bylaws of the Commission or any material indenture, contract or other
agreement or arrangement to which the Commission is a party or by which any of its
properties are bound, or any Applicable Law by which the Commission or the Center is
bound.
17
Section 6.4. Litiaation.
The Commission is not a party to any legal, administrative, arbitration or other
proceeding or controversy pending, or, to the best of the Commission's knowledge,
threatened, which would materially adversely affect the Commission's ability to perform
under this Agreement.
Section 6.5. Approvals.
Except for approvals that may be required by DJJ and as otherwise stated herein,
the Commission does not require the consent or approval of any governmental body to
carry out the terms of this Agreement.
ARTICLE VII
Representations. Warranties and Covenants of Member Jurisdictions
Each Member Jurisdiction represents, warrants and covenants for itself as follows:
Section 7.1. Oraanization. Authorization and Validity.
Each Member Jurisdiction is a political subdivision of the Commonwealth duly
organized and validly existing under the laws of the Commonwealth, and each has duly
authorized, executed and delivered this Agreement.
Section 7.2. Authority.
Each Member Jurisdiction has all requisite authority to execute and deliver and
perform its obligations under this Agreement and is not a party to any indenture, contract
or other agreement or arrangement, the performance of which by it would prevent or
materially and adversely affect its individual performance under this Agreement.
W
Section 7.3. Non -Contravention.
The execution and delivery of this Agreement by each Member Jurisdiction and the
consummation of the transactions contemplated in it will not conflict with or result in a
breach of or constitute a default under or violate any of the terms, conditions or provisions
of any charter, resolution or ordinance, any material indenture, contract or agreement or
arrangement to which it is a party or by which any of its properties are bound, or any
Applicable Law by which it is bound.
Section 7.4. Litiaation.
No Member Jurisdiction is a party to any legal, administrative, arbitration, or
other proceeding or controversy pending, or, to the best of its knowledge, threatened,
which would materially and adversely affect its ability to perform under this Agreement.
ARTICLE VIII
Defaults and Remedies
Section 8.1. Default by Commission.
The occurrence of any one or more of the following events will constitute an "Event
of Default" by the Commission ("Commission Default"):
(i) failure of the Commission to pay principal of or interest when due on any
Notes, Bonds or other temporary or permanent financing for the Center issued or obtained
by the Commission pursuant to thisAgreement;
(ii) if the Commission is for any reason rendered incapable of performing any
of its material obligations under this Agreement;
(iii) the Commission makes an assignment of all or a portion of its obligations
under this Agreement without the prior consent of the Member Jurisdictions;
19
(iv) the Commission defaults on any of its material obligations under any
agreement pursuant to which any Notes, Bonds or other temporary or permanent financing
for the Center is issued or obtained by the Commission and such default is not cured
within the applicable cure period;
(v) any proceeding is instituted, with the consent or acquiescence of the
Commission, for the purpose of effecting a composition between the Commission and its
creditors or for the purpose of adjusting the claims of such creditors pursuant to any
federal or state statute now or hereafter enacted, if the claims of such creditors are under
any circumstances payable from the funds of the Commission; or
(vi) the Commission defaults in the due and punctual performance of any other
of the covenants, conditions, agreements and provisions contained in this Agreement, and
the default continues for thirty days after written notice specifying the default and requiring
it to be remedied has been given to the Commission by any Member Jurisdiction.
Section 8.2. Default by Member Jurisdictions.
The occurrence of any one or more of the following events will constitute an "Event
of Default" by any Member Jurisdiction ("Member Jurisdiction Default"):
(i) failure of any Member Jurisdiction to make payments of Charges or other
charges when due;
(ii) any Member Jurisdiction shall for any reason be rendered incapable of
fulfilling its obligations under this Agreement;
(iii) any proceeding is instituted, with the consent or acquiescence of any
Member Jurisdiction, for the purpose of effecting a composition between such Member
Jurisdiction and its creditors or for the purpose of adjusting the claims of such creditors
20
pursuant to any federal or state statute now or hereafter enacted, if the claims of such
creditors are under any circumstances payable from the funds of such Member
Jurisdiction; or
(iv) any Member Jurisdiction defaults in the due and punctual performance of any
of the other covenants, conditions, agreements and provisions contained in this
Agreement, and the default continues for thirty days after written notice specifying the
default and requiring it to be remedied has been given to such Member Jurisdiction by
the Commission.
Section 8.3. Remedies of Member Jurisdictions.
Upon theoccurrence of aCommission Default, any Member Jurisdiction, aftergiving
notice of such Commission Default to all parties, may bring suit by mandamus or other
appropriate proceeding to require the Commission to perform its duties under this
Agreement or to enjoin any acts in violation of this Agreement.
Section 8.4. Remedies of Commission.
Upon theoccurrence of Member Jurisdiction Default, the Commission, aftergiving
notice of such Member Jurisdiction Default to all parties, may bring suit by mandamus or
other appropriate proceeding to require the Member Jurisdiction to perform its duties under
this Agreement or to enjoin any acts in violation of this Agreement.
Section 8.5. Remedies Not Exclusive.
No remedy in this Agreement conferred upon or reserved to the parties is intended
to be exclusive of any other remedy, and each remedy is cumulative and in addition to
every other remedy given under this Agreement or now or hereafter existing at law, in
equity or by statute.
21
ARTICLE IX
Miscellaneous
Section 9.1. Severability of Invalid Provisions.
If any clause, provision or section of this Agreement is held to be illegal or invalid
by any court, the invalidity of the clause, provision or section will not affect any of the
remaining clauses, provisions or sections, and this Agreement will be construed and
enforced as if the illegal or invalid clause, provision or section has not been contained
in it.
Section 9.2. Notices.
Any notice or other communication under or in connection with this Agreement
shall be in writing, and shall be effective when delivered in person or sent in the United
States mail, by certified mail return receipt requested, postage prepaid, to the
following persons or to such other persons as any of such persons may from time to
time specify in writing.
If to the Commission:
Chairman, Roanoke Valley Detention Commission
If to a Member Jurisdiction:
The City Manager or County Administrator from such Member
Jurisdiction.
Section 9.3. Governina Law.
This Agreement shall be governed by, and construed and enforced in
accordance with, the laws of the Commonwealth of Virginia.
22
Section 9.4. Amendments.
This Agreement may be changed or amended only with the consent of the
Commission and each Member Jurisdiction. No such change or amendment may be
made which will affect adversely the prompt payment when due of all moneys required
to be paid by the Member Jurisdictions under the terms of this Agreement, and no
such change or amendment shall be effective which would cause a violation of any
provision of any resolution, indenture or agreement pursuant to which any Notes,
Bonds or other temporary or permanent financing for the Center is issued or obtained
by the Commission.
Section 9.5. Effective Date of Aareement.
This Agreement will be effective from the date of its approval by all of the
Member Jurisdictions and the Commission. If a Member Jurisdiction does not wish to
enter into this Agreement, it shall so signify by adopting a resolution indicating its
intent to decline to enter into this Agreement, and the Agreement shall be effective as
to the rest of the parties.
Section 9.6. Term.
This Agreement shall continue for a period of thirty (30) years from the date hereof.
This Agreement shall automatically renew for successive ten-year terms unless all of the
Member Jurisdictions give notice of intent to withdraw as provided in Section 5.9.
Section 9.7. Waiver.
Any waiver by any party of its rights under this Agreement must be in writing, and
will not be deemed a waiver with respect to any matter not specifically covered. Nothing
23
in this Agreement authorizes the waiver of any Member Jurisdiction's obligation to make
payments when due of all monies required to be paid by the Member Jurisdictions under
the terms of this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of
the date above written.
24
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JULY 14, 2020
RESOLUTION APPROVING THE AMENDED AND RESTATED
AGREEMENT OF THE ROANOKE VALLEY DETENTION COMMISSION
WHEREAS, pursuant to Section 16.1-315 of the Code of Virginia, the governing
bodies of three or more counties, cities or towns may provide for the establishment of a
joint or regional juvenile detention facility commission; and
WHEREAS, in October 1998, the Botetourt County, Franklin County, Roanoke
County, Roanoke City, and Salem City formed the Roanoke Valley Detention
Commission, and entered a service agreement for the construction and operation of a
juvenile detention facility (the "Facility"); and
WHEREAS, the original service agreement has not been amended since its
adoption in 1998; and
WHEREAS, as the utilization of the Facility has decreased over the years, the
original cost-sharing arrangement that is set forth in the original service agreement is no
longer a practical method to meet the facility's ongoing needs; and
WHEREAS, it is proposed that the Commission approve an amended and restated
agreement that addresses the evolving needs of the Facility; the proposed service
agreement must be approved by all participating localities in order to become effective.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that:
1. The Board hereby authorizes the County Administrator or any Assistant County
Administrator to execute an amended and restated service agreement in
substantially the form as attached to this resolution, as approved by the County
Attorney.
2. This resolution shall be effective from and after the date of its adoption.
ACTION NO.
ITEM NO. C.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
July 14, 2020
Resolution authorizing the County Administrator to execute
an agreement with the Town of Vinton for use of the CARES
Act funds
Rachel Lower
Senior Assistant County Attorney
Daniel R. O'Donnell
County Administrator
Resolution authorizing the County Administrator to execute an agreement with the Town
of Vinton for use of the CARES Act funds.
BACKGROUND:
The Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") was passed by
the United States Congress and signed into law by the United States President on
March 27, 2020. A primary component of the CARES Act is the provision of funding
assistance to state, local, territorial and tribal governments for direct costs associated
with the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund.
The County has received an allocation of $8,217,365 from the Coronavirus Relief Fund,
and the County is responsible for ensuring an equitable share of funds received shall be
shared with and granted to the Town of Vinton. The Town of Vinton's equitable share of
such funds is $706,693. Funds shall be used solely for qualifying expenses as defined
by the CARES Act, and funds not expended on or before December 30, 2020 by the
County or the Town must be returned to the Commonwealth of Virginia.
DISCUSSION:
The proposed agreement memorializes the County of Roanoke and the Town of
Vinton's agreement to disburse the Town of Vinton's share of the Coronavirus Relief
Page 1 of 2
Funds. Furthermore, it confirms that the Town of Vinton's use of said funds will be
limited to those qualifying expenses defined in the CARES Act, and that any obligation
to return funds to the Commonwealth of Virginia resulting from the actions or inactions
of the Town of Vinton is the Town of Vinton's financial obligation.
FISCAL IMPACT:
There is no fiscal impact associated with this agreement as the funds have been
provided by the CARES Act and previously appropriated.
STAFF RECOMMENDATION:
Staff recommends adoption of the resolution.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, JULY 14, 2020
RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR TO
EXECUTE AN AGREEMENT WITH THE TOWN OF VINTON FOR USE
OF THE CARES ACT FUNDS
WHEREAS, the Coronavirus Aid, Relief, and Economic Security Act ("CARES
Act") was passed by the United States Congress and signed into law by the United States
President on March 27, 2020; and
WHEREAS, a primary component of the CARES Act is the provision of funding
assistance to state, local, territorial, and tribal governments for direct costs associated
with the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund
("CRF"); and
WHEREAS, Roanoke County has received an allocation of $8,217,365.00 from
the CRF, and Roanoke County is responsible for ensuring that an equitable share of said
funds received shall be shared with and granted to the Town of Vinton; and
and
WHEREAS, the Town of Vinton's equitable share of said funds is $706,693.00;
WHEREAS, on June 23, 2020, the Board, by ordinance, authorized the
appropriation of such funds to the Town of Vinton; and
WHEREAS, Roanoke County and the Town of Vinton wish to memorialize certain
agreements for the share, expenditure, and management of said funds.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the Board authorizes the County Administrator to execute an
agreement with the Town of Vinton for use of the CARES Act funds.
Page 1 of 1
AGREEMENT FOR THE USE OF
FEDERAL CORONAVIRUS RELIEF FUNDS
THIS AGREEMENT, made this the day of July, 2020 by and between Roanoke
County, Virginia, a political subdivision of the Commonwealth of Virginia ("County"), and the
Town of Vinton, Virginia, a municipal corporation of the Commonwealth of Virginia ("Town")
The County and the Town shall collectively be referred to in this Agreement as the "parties".
WITNESSETH
WHEREAS, the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act")
was passed by the United States Congress and signed into law by the United States President on
March 27, 2020; and
WHEREAS, a primary component of the CARES Act is the provision of funding
assistance to state, local, territorial, and tribal governments for direct costs associated with the
COVID-19 pandemic through the establishment of the Coronavirus Relief Fund ("CRF"); and
WHEREAS, the County has been notified that it will receive an allocation of
$8,217,365.00 from the CRF, and that the County is responsible for ensuring an equitable share of
CRF funds received shall be shared with and granted to the Town; and
WHEREAS, the Town's equitable share of such funds is $706,693.00 ("the Town's
distribution"); and
WHEREAS, CRF funds shall be used solely for qualifying expenses as defined by the
CARES Act; and
WHEREAS, CRF funds that are not expended on or before December 30, 2020, by the
County or the Town must be returned to the Commonwealth of Virginia no later than December
30, 2020, and the Commonwealth of Virginia is entitled to invoke state aid intercept to recover
any such unexpended funds that have not been returned to the Commonwealth within 30 days of
December 30, 2020; and
Page 1 of 4
WHEREAS, CRF funds expended by the County or the Town on any non -qualifying
expenses shall be returned to the Commonwealth of Virginia within 30 days of a finding that the
expenditure is disallowed, and the Commonwealth of Virginia is entitled to invoke state aid
intercept to recover any and all such funds that are not repaid within 30 days of a finding that the
expenditure is disallowed; and
WHEREAS, as a condition of receiving CRF funds, the County shall retain documentation
of all uses of the funds, including but not limited to payroll time records, invoices, and/or sales
receipts, and such documentation shall be produced to the Commonwealth of Virginia upon
request; and
WHEREAS, the County must maintain proper accounting records to segregate qualifying
expenditures from those supported by other fund sources and all such records are subject to audit;
and
WHEREAS, the parties hereto wish to confirm that the expenditure of CRF funds is
limited to those qualifying expenses defined in the CARES Act, and that any obligation to return
CRF funds to the Commonwealth of Virginia resulting from the actions or inactions of the Town
is the Town's financial obligation;
NOW, THEREFORE, in consideration of the mutual covenants and agreements made
herein, the parties agree as follows:
1. The Town shall provide to the County receipts for those qualifying expenses expended by
the Town on or before June 30, 2020, and thereinafter the County will reimburse the Town
in an amount equal to those qualifying expenses.
2. The Town shall provide to the County invoices for those qualifying expenses incurred by
the Town after June 30, 2020, and thereinafter the County will pay invoices for qualifying
expenses on behalf of the Town.
3. The County shall distribute to the Town, or on behalf of the Town, no more than
$706,693.00 from the CRF funds distributed to the County for qualifying expenses as
defined by the CARES Act.
Page 2 of 4
4. The County has no obligation to distribute to the Town, or on behalf of the Town, funds
for expenses that are not qualifying expenses as defined by the CARES Act. The CARES
Act provides that payments from the CRF may only be used to cover costs that:
a. are necessary expenditures incurred due to the public health emergency with respect
to the Coronavirus Disease 2019 (COVID-19);
b. were not accounted for in the budget most recently approved as of March 27, 2020
(the date of enactment of the CARES Act) for the State or government; and
c. were incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020.
5. CRF funds not expended on or before December 30, 2020 by, or on behalf of, the Town
shall be returned to the Commonwealth of Virginia. Should the Town not expend all of the
Town's distribution on or before December 30, 2020, the Town agrees that the County may
return such unspent amounts to the Commonwealth of Virginia as required under the
CARES Act.
6. CRF funds expended by the Town that do not adhere to official federal guidance or that do
not qualify under the CARES Act shall be returned to the Commonwealth of Virginia
within 30 days of a finding that the expenditure is disallowed. The Town agrees to promptly
pay to the County an amount equal to the amount the County is required to return to the
Commonwealth of Virginia, including costs.
7. The Town shall keep and maintain records sufficient to demonstrate that CRF funds have
been used in accordance with the provisions of the CARES Act, and any other applicable
laws and regulations, and such documentation shall be produced to the County upon
request.
8. The Town shall retain documentation of all uses of the funds, including but not limited to
payroll time records, invoices, and/or sales receipts, and such documentation shall be
produced to the County upon request.
9. The Town shall maintain proper accounting records to segregate qualifying expenditures
from those supported by other fund sources, and such records shall be produced to the
County upon request.
Page 3 of 4
10. The Town shall fully comply with all requirements of the CARES Act, the County, the
Commonwealth of Virginia, and the federal government in the management and use of the
Town's distribution, including compliance with any audit.
This Agreement has been duly authorized and approved by the Board of Supervisors of
Roanoke County and the Town Council of the Town of Vinton.
WITNESS the following signatures:
ROANOKE COUNTY, VIRGINIA
By: Daniel R. O'Donnell
Its: County Administrator
TOWN OF VINTON, VIRGINIA
By: Barry W. Thompson
Its: Town Manager
Page 4of4
ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
July 14, 2020
Resolution approving Roanoke County's Secondary Road
Six -Year Improvement Plan for Fiscal Years 2021 through
2026 and the Construction Priority List and Estimated
Allocations for Fiscal Year 2021
Megan Cronise
Transportation Planning Administrator
Daniel R. O'Donnell
County Administrator
Discussion of the County's Secondary Road Six -Year Improvement Plan.
BACKGROUND:
Each year the Board of Supervisors approves the County's Secondary Road Six -Year
Improvement Plan (SSYP) and the construction priority list for the upcoming fiscal year.
Typically this action happens prior to July 1 but the approval date is flexible this year
due to the Commonwealth Transportation Board postponing action on the statewide
Six -Year Improvement Program. The estimated allocation for the SSYP is $2,105,228
for fiscal years 2021 through 2026 with $354,279 allocated for fiscal year 2021.
DISCUSSION:
SSYP allocations for Roanoke County are typically designated through the following two
funds:
1) TeleFee: Generated from telecommunications providers paying a Public Rights -
of -Way Use Fee.
2) District Grant - Unpaved: For paving VDOT-maintained unpaved roads with an
Annual Average Daily Traffic Volume (AADT) of 50 vehicle trips or more.
Page 1 of 3
Fiscal year 2021 SSYP allocations from these two funds are proposed for the following
projects and accounts:
Dry Hollow Road ($232,673)
Ivy Ridge Road ($81,606)
Countywide Traffic, Engineering and Survey Services ($40,000)
The SSYP is comprised of the following programs and components:
District Grant - Unpaved: Three VDOT-maintained unpaved roads are currently
programmed for paving:
Moncap Trail: $200,000 total project estimate allocated in previous fiscal
years with construction to occur in fiscal year 2021
Ivy Ridge Road: $81,606 allocated in fiscal year 2021;
$200,000 total project estimate allocated between fiscal
years 2020 and 2023
Webb Road: $250,000 total project estimate allocated between fiscal
years 2023 and 2026
Additional unpaved road funding is available in fiscal year 2026. County and VDOT staff
evaluated several roads that met program criteria and propose the following unpaved
road for inclusion:
Berganblick Lane: $80,905 allocated in fiscal year 2026;
$200,000 total project estimate
Staff mailed letters to all Berganblick Lane property owners about the potential for future
paving and received no comments or objections.
Rural Addition Program: Older private roads meeting certain criteria can be brought
into the Secondary System through the Rural Addition Program. The balance will
complete one project:
Harmony Lane: $207,586 total project estimate allocated in previous years
with construction to occur in fiscal year 2021
No additional allocations are proposed for this program.
Other Prioritized Projects: These projects are larger reconstruction projects for
existing secondary roads. Three projects are included and all have additional funding
sources:
Page 2 of 3
Dry Hollow Road: $232,673 allocated in fiscal year 2021;
$2,185,000 total project estimate allocated between previous
fiscal years and fiscal year 2024.
Fallowater Lane Ext.: $2,500,000 allocated in previous fiscal years; additional
funding anticipated through the Revenue Sharing program.
Starkey Road/Buck Mountain Road Intersection Improvements:
$3,258,115 allocated in previous fiscal years through fiscal
year 2023; additional funding to be requested through the
SMART SCALE program.
Countywide Incidental Improvements: $40,000 is allocated in fiscal year 2021 for
services that include plan review, right-of-way engineering, preliminary engineering and
surveys, traffic services, safety projects, minor drainage improvements, fertilization, and
seeding.
New Projects: No new projects are proposed at this time; however, in previous years
through fiscal year 2026, $488,395 in unallocated TeleFee funds are reserved in a
balance entry account. These funds could be used to leverage future applications for
Surface Transportation Block Grant funds, to support existing projects with funding
deficits, or to fund new projects.
FISCAL IMPACT:
None.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors adopt the resolution approving the
Secondary Road Six -Year Improvement Plan for fiscal years 2021 through 2026 and the
construction priority list and estimated allocations for fiscal year 2021.
Page 3 of 3
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Budget Detail Report
SSYP FY21 WORKING DRAFT: FY21 DRAFT
6/3/2020 10:58:19 AM
1 of 6
Budget Detail Report
Secondary System
Roanoke County
Construction Program
Estimated Allocations
SSYP FY21 WORKING DRAFT: FY21 DRAFT
Fund
--—————————
FY2021
—————
FY2022
—————
FY2023
—————
FY2024
—————
FY2025
—————
FY2026
—————
Total
—————
CTB Formula - Unpaved State
$0
$0
$0
$0
$0
$0
$0
Formula Secondary State
$0
$0
$0
$0
$0
$0
$0
Tele Fee
$272,673
$272,673
$272,673
$272,673
$272,673
$272,673
$1,636,038
Federal STP - Bond Match
$0
$0
$0
$0
$0
$0
$0
Federal STP
$0
$0
$0
$0
$0
$0
$0
District Grant - Unpaved
$81,606
$54,465
$73,177
$79,982
$79,982
$99,978
$469,190
— — — — — — — — — — —
Total
— — — — —
$354,279
— — — — —
$327,138
— — — — —
$345,850
— — — — —
$352,655
— — — — —
$352,655
— — — — —
$372,651
— — — — —
$2,105,228
Board Approval Date:
Residency Administrator Date
County Administrator Date
6/3/2020 10:58:19 AM
2 of 6
Budget Detail Report
Roanoke County
Roanoke County (080)
UPC Description
SSYP FY21 WORKING DRAFT: FY21 DRAFT
15188 RTE 1663 - RECONSTRUCT; DRAINAGE STRUCT/BRANCH MUD LICK CK
0000.00 Project 1663080298 SOUTH INT. ROUTE 221 INT. OF ROUTE 1662
Previous Budget Projected Total
$687,170 $0 $0 $687,170
Total Estimate $3,248,044
PE RW CN
Schedule: 08/04/97 12/15/10 11/11/42
Estimate: $896,084 $196,960 $2,155,000
Balance: $2,560,874
Funding Detail (in $1000s) Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
6030601 .Formula - Secondary $687 $0 $0 $0 $0 $0 $0
:Federal/State - Roanoke
(CNS601)
110317 RTE 1728 - RECONSTRUCT & SURFACE TREAT NON-HARDSURFACED
ROAD
0000.00 Project 1728080P69 ROUTE 923 END OF STATE MAINTENANCE
Previous Budget Projected Total
$200,000 $0 $0 $200,000
Total Estimate $200,000
PE RW CN
Schedule: 05/12/20
Estimate: $0 $0 $200,000
Balance: $0
Funding Detail (in $1000s) Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
3001500 CTB Formula: Unpaved - Roanoke $200 $0 $0 $0 $0 $0 $0
112745 Hard Surface Unpaved Road for Rural Addition
0000.00 Project 0959080929 INT. ROUTE 221 END CUL-DE-SAC
Previous Budget Projected Total
$207,586 $0 $0 $207,586
Total Estimate $207,586
PE RW CN
Schedule: 11/14/19
Estimate: $0 $0 $207,586
Balance: $0
Funding Detail (in $1000s) Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
6030606 Secondary Formula - $208 $0 $0 $0 $0 $0 $0
Telecommunications : Roanoke
107309 Dry Hollow Road Safety Improvements
0001.00 Project 0649080R77
Previous Budget Projected Total
$1,288,879 $232,673 $663,448 $2,185,000
Total Estimate $2,185,000
West River Road End
PE RW CN
Schedule: 10/02/15 11/05/20 09/14/21
Estimate: $400,000 $24,000 $1,761,000
Balance: $0
Funding Detail (in $1000s)
6030201 Revenue Sharing Funds :Local
Match
6030202 Revenue Sharing Funds :State
Match (CNS202)
6030606 Secondary Formula -
Telecommunications : Roanoke
Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
$613 $0 $0 $0 $0 $0 $0
$613 $0 $0 $0 $0 $0 $0
$63 $233 $233 $220 $211 $0 $0
6/3/2020 10:58:19 AM
3of6
Budget Detail Report
Roanoke County
Roanoke County (080)
UPC Description
SSYP FY21 WORKING DRAFT: FY21 DRAFT
112304 Fallowater Lane Extension
0002.00 Project 9999080926 Electric Rd, Rte 419 Chevy Rd, Rte 799
Previous Budget Projected Total PE RW CN
$4,340,114 $0 $0 $4,340,114 Schedule: 05/18/18 12/17/19 11/25/20
Total Estimate $4,340,114 Estimate: $394,083 $2,077,524 $1,868,507
Balance: $0
Funding Detail (in $1000s)
3020411
RSTP Match Roanoke
3120401
RSTP Roanoke
6030201
Funding Detail (in $1000s)
Previous FY2021
FY2022
FY2023
FY2024
FY2025
FY2026
6030202 Revenue Sharing Funds :State
$502 $0
$0
$0
$0
$0
$0
Match (CNS202)
6030601 .Formula - Secondary
$647 $0
$0
$0
$0
$0
$0
:Federal/State - Roanoke
(CNS601)
6030606 Secondary Formula -
$849 $0
$0
$0
$0
$0
$0
Telecommunications : Roanoke
9030623 Local Project Contributions -
$1,840 $0
$0
$0
$0
$0
$0
Secondary
9090201 Revenue Sharing Funds :Local
$502 $0
$0
$0
$0
$0
$0
Match (NOPOST)
113144 Starkey Road/Buck Mountain Road Intersection Improvements
0003.00 Project 0904080R35
0.07 Mi. West of Intersection
0.04 Mi. North of Intersection Rte.
904 -
Rte. 904 - Rte. 679
Rte. 679
Previous Budget Projected Total
$1,146,880 $41,759 $2,069,476 $3,258,115
Total Estimate $6,161,811
PE RW CN
Schedule: 01/16/19 11/16/22 11/12/24
Estimate: $800,000 $390,000 $4,971,811
Balance: $2,903,696
Funding Detail (in $1000s)
3020411
RSTP Match Roanoke
3120401
RSTP Roanoke
6030201
Revenue Sharing Funds :Local
Match
6030202
Revenue Sharing Funds :State
Match (CNS202)
6030606
Secondary Formula -
Telecommunications : Roanoke
Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
$0 $8 $100 $311 $0 $0 $0
$0 $33 $400 $1,245 $0 $0 $0
$573 $0 $0 $0 $0 $0 $0
$573 $0 $0 $0 $0 $0 $0
$0 $0 $0 $13 $0 $0 $0
110958 RTE. 708 Ivy Ridge Hard Surface Non -Hard Surfaced Roadway
0004.00 Project 0708080P15 INT ROUTE 221
Previous Budget Projected "$2
$61,715 $81,606 $56,679
Total Estimate $200,000
ia►uz.»�r�r�►•�r�nrrarrv�ya
PE RW CN
Schedule: 07/15/22
Estimate: $0 $0 $200,000
Balance: $0
Funding Detail (in $1000s) Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
3001500 CTB Formula: Unpaved - Roanoke $62 $0 $0 $0 $0 $0 $0
6071700 HB2 DG: Unpaved- Roanoke $0 $82 $54 $2 $0 $0 $0
6/3/2020 10:58:19 AM
4of6
Budget Detail Report
Roanoke County
Roanoke County (080)
UPC Description
SSYP FY21 WORKING DRAFT: FY21 DRAFT
110957 RTE. 615 Hard Surface Non -Hard Surfaced Roadway
0005.00 Project 061508OP16 ROAN OKE/FRANKLIN INT ROUTE 220
COUNTY LINE
Previous Budget Projected "$2
$0 $0 $250,000
Total Estimate $250,000
PE RW CN
Schedule: 07/09/21
Estimate: $0 $0 $250,000
Balance: $0
Funding Detail (in $1000s) Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
6071700 HB2 DG: Unpaved- Roanoke $0 $0 $0 $71 $80 $80 $19
117235 RTE 759 - RECONSTRUCT & SURFACE TREAT NON-HARDSURFACED
0006.00 Project 0759080949 INT Route 752 (Old Mill Road) End of State Maintenance
Previous Budget Projected Total PE RW CN
$0 $0 $80,905 $80,905 Schedule: 07/31/26 05/10/27
Total Estimate $200,000 Estimate: $5,000 $0 $195,000
Balance: $119,095
Funding Detail (in $1000s) Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
6071700 HB2 DG: Unpaved - Roanoke $0 $0 $0 $0 $0 $0 $81
100133
COUNTYWIDE TRAFFIC SERVICES
9999.99
Budget 1204007
VARIOUS LOCATIONS IN
VARIOUS LOCATIONS IN COUNTY
Item
COUNTY
Funding Detail (in $1000s)
Previous
FY2021 FY2022
FY2023
FY2024
FY2025 FY2026
6030606 Secondary Formula-
$263
$20 $20
$20
$20
$20 $20
Telecommunications : Roanoke
100188
COUNTYWIDE ENGINEERING & SURVEY
9999.99
Budget 1204005
VARIOUS LOCATIONS IN
VARIOUS LOCATIONS IN COUNTY
Item
COUNTY
Funding Detail (in $1000s)
Previous
FY2021 FY2022
FY2023
FY2024
FY2025 FY2026
6030601 .Formula - Secondary
$12
$0 $0
$0
$0
$0 $0
:Federal/State - Roanoke
(CNS601)
6030606 Secondary Formula-
$212
$20 $20
$20
$20
$20 $20
Telecommunications : Roanoke
100295 COUNTYWIDE FERTILIZATION & SEEDING
9999.99 Budget 1204006
Item
Funding Detail (in $1000s)
6030606 Secondary Formula -
Telecommunications : Roanoke
VARIOUS LOCATIONS IN VARIOUS LOCATIONS IN COUNTY
COUNTY
Previous FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
$44 $0 $0 $0 $0 $0 $0
6/3/2020 10:58:19 AM
5of6
Budget Detail Report
Roanoke County
Roanoke County (080)
UPC Description
100349 COUNTYWIDE RIGHT OF WAY ENGR.
9999.99 Budget 1204008
Item
Funding Detail (in $1000s)
6030601 .Formula - Secondary
:Federal/State - Roanoke
(CNS601)
6030606 Secondary Formula -
Telecommunications : Roanoke
SSYP FY21 WORKING DRAFT: FY21 DRAFT
VARIOUS LOCATIONS IN
VARIOUS LOCATIONS IN COUNTY
COUNTY
Previous
FY2021 FY2022
FY2023
FY2024
FY2025 FY2026
$9
$0 $0
$0
$0
$0 $0
$51
$0 $0
$0
$0
$0 $0
6/3/2020 10:58:19 AM
6of6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JULY 14, 2020
RESOLUTION APPROVING THE SECONDARY ROAD SIX-YEAR
IMPROVEMENT PLAN FOR FISCAL YEARS 2021 THROUGH 2026 AND
THE CONSTRUCTION PRIORITY LIST AND ESTIMATED
ALLOCATIONS FOR FISCAL YEAR 2021
WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended)
provides the opportunity for Roanoke County to work with the Virginia Department of
Transportation in developing a Secondary Road Six -Year Improvement Plan; and
WHEREAS, this Board had previously agreed to assist in the preparation of the
Secondary Road Six -Year Improvement Plan, in accordance with Virginia Department
of Transportation policies and procedures; and
WHEREAS, a public hearing which was duly advertised on the proposed
Secondary Road Six -Year Improvement Plan for Fiscal Years 2021-2026 and
Construction Priority List and Estimated Allocations for Fiscal Year 2021 was held on
July 14, 2020, to receive comments and recommendations on Roanoke County's
Secondary Road Six -Year Improvement Plan for Fiscal Years 2021-2026 as well as the
Construction Priority List and Estimated Allocations for Fiscal Year 2021;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does
hereby approve the Secondary Road Six -Year Improvement Plan for Roanoke County
for Fiscal Years 2021-2026;
BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby
approve the Construction Priority List and Estimated Allocations for Fiscal Year 2021;
BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be
forthwith forwarded to the Virginia Department of Transportation Salem Residency
Office along with a duly attested copy of the proposed Roanoke County Secondary
Road Six -Year Improvement Plan for Fiscal Years 2021-2026 by the Clerk to the Board.
Recorded Vote
Moved By:
Seconded By:
A Copy Teste:
Yeas:
Nays: Board Clerk
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
July 14, 2020
Emergency ordinance readopting Ordinance 033120-1 to
effectuate temporary changes in certain deadline and to
modify public meeting and public hearing practices and
procedures to address continuity of operations associated
with pandemic disaster (due to the Pandemic Disaster, it is
requested, upon a four-fifths vote of the Board, the second
reading be waived and the ordinance adopted as an
emergency measure)
Peter S. Lubeck
County Attorney
Daniel R. O'Donnell
County Administrator
The readoption of emergency Ordinance No. 033120-1, which must be readopted at
least every 60 days in order to remain in effect.
BACKGROUND:
On March 31, 2020, the Board adopted Ordinance No. 033120-1, which effectuates
temporary changes in certain deadlines and modifies public meeting and public hearing
practices and procedures, to address continuity of operations associated with the
COVID-19 pandemic disaster. The Board readopted the ordinance on May 26, 2020.
DISCUSSION:
Pursuant to Section 15.2-1427, emergency ordinances must be readopted in order to
remain in effect for more than 60 days.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact associated with this action.
STAFF RECOMMENDATION:
Due to the ongoing nature of the COVID-19 pandemic, it is recommended that the
Board again readopt the ordinance.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 2020
EMERGENCY ORDINANCE READOPTING ORDINANCE 033120-1, TO
EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES
AND
TO MODIFY PUBLIC MEETING AND PUBLIC HEARING PRACTICES
AND PROCEDURES TO ADDRESS CONTINUITY OF OPERATIONS
ASSOCIATED WITH PANDEMIC DISASTER
WHEREAS, on March 31, 2020, the Board adopted emergency Ordinance
033120-1, to effectuate temporary changes in certain deadlines and to modify public
meeting and public hearing practices and procedures to address continuity of operations
associated with the COVID-19 pandemic disaster; and
WHEREAS, pursuant to Section 15.2-1427 of the Code of Virginia, emergency
ordinances shall not be enforced for more than sixty (60) days unless readopted; and
WHEREAS, the Board readopted the ordinance on May 26, 2020; and
WHEREAS, due to the ongoing nature of the COVID -19 pandemic, it is again
proposed that the Board readopt Ordinance 033120-1; and
WHEREAS, the first reading of this ordinance was held on July 14, 2020; and the
second reading has been dispensed with, upon an affirmative vote of 4/5ths of the
members of the Board, this being deemed to be an emergency measure pursuant to
Section 18.04 of the Roanoke County Charter.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County
of Roanoke, Virginia:
1. That Ordinance 033120-1 is hereby readopted.
Page 1 of 2
2. An emergency is deemed to exist, and this ordinance shall be effective upon its
adoption.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 31, 2020
EMERGENCY ORDINANCE 033120-1 TO EFFECTUATE TEMPORARY
CHANGES IN CERTAIN DEADLINES
AND
TO MODIFY PUBLIC MEETING AND PUBLIC HEARING PRACTICES
AND PROCEDURES TO ADDRESS CONTINUITY OF OPERATIONS
ASSOCIATED WITH PANDEMIC DISASTER
WHEREAS, on March 12, 2020, Governor Ralph S. Northam issued Executive
Order Fifty -One declaring a state of emergency for the Commonwealth of Virginia arising
from the novel Coronavirus (COVID-19) pandemic; and
WHEREAS, Executive Order Fifty -One acknowledged the existence of a public
health emergency which constitutes a disaster as defined by Virginia Code § 44-146.16
arising from the public health threat presented by a communicable disease anticipated to
spread; and
WHEREAS, Executive Order Fifty -One ordered implementation of the
Commonwealth of Virginia Emergency Operations Plan, activation of the Virginia
Emergency Operations Center to provide assistance to local governments, and
authorization for executive branch agencies to waive "any state requirement or regulation"
as appropriate; and
WHEREAS, on March 13, 2020, the President of the United States declared a
national emergency, beginning March 1, 2020, in response to the spread of COVID-19;
and
WHEREAS, on March 11, 2020, the World Health Organization declared the
COVID-19 outbreak a pandemic; and
Page 1 of 7
WHEREAS, on March 17, 2020, the Board of Supervisors confirmed the
declaration of local emergency made by the County's local director of emergency
management on March 16, 2020; and
WHEREAS, the Board finds that COVID-19 constitutes a real and substantial
threat to public health and safety and constitutes a "disaster" as defined by Virginia Code
§44-146.16, being a "communicable disease of public health threat;" and
WHEREAS, Virginia Code § 15.2-1413 provides that, notwithstanding any contrary
provision of law, a locality may, by ordinance, provide a method to assure continuity of
government in the event of a disaster for a period not to exceed six months after the
disaster; and
WHEREAS, Virginia Code § 44-146.21(C) further provides that a local director of
emergency management, or any member of a governing body in his absence, may, upon
the declaration of a local emergency "proceed without regard to time-consuming
procedures and formalities prescribed by law (except mandatory constitutional
requirements) pertaining to performance of public work;" and
WHEREAS, Virginia Code § 2.2-3708.2(A)(3) allows, under certain procedural
requirements including public notice and access, that members of the Board of
Supervisors may convene solely by electronic means "to address the emergency;" and
WHEREAS, the open public meeting requirements of the Virginia Freedom of
Information Act ("FOIA") are limited only by a properly claimed exemption provided under
that Act or "any other statute;" and
Page 2 of 7
WHEREAS, the Governor and Health Commissioner of the Commonwealth of
Virginia and the President of the United States have recommended suspension of public
gatherings of more than ten attendees; and
WHEREAS, The Attorney General of Virginia issued an opinion dated March 20,
2020 opining that localities have the authority during disasters to adopt ordinances to
ensure the continuity of government in accord with the provisions of Section 15.2-1413 of
the Code of Virginia; and
WHEREAS, this emergency ordinance in response to the disaster caused by the
COVID-19 pandemic promotes public health, safety and welfare and is consistent with
the law of the Commonwealth of Virginia, the Constitution of Virginia and the Constitution
of the United States of America; and
WHEREAS, the first reading of this ordinance was held on March 31, 2020; and
the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the
members of the Board, this being deemed to be an emergency measure pursuant to
Section 18.04 of the Roanoke County Charter.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County
of Roanoke, Virginia:
1. That the COVID-19 pandemic makes it unsafe to assemble in one location a quorum
for public bodies including the Board of Supervisors, the School Board, the Planning
Commission, Board of Zoning Appeals, Board of Equalization, and all local and
regional boards, commissions, committees and authorities created by the Board of
Supervisors or to which the Board of Supervisors appoints all or a portion of its
members (collectively, "Public Entities" and individually "Public Entity"), or for such
Page 3 of 7
Public Entities to conduct meetings in accordance with customary practices and
procedures.
2. That in accordance with Virginia Code § 15.2-1413, and notwithstanding any contrary
provision of law, general or special, the following emergency procedures are adopted
to ensure the continuity of government during this emergency and disaster:
a. Any meetings or activities which require the physical presence of members of the
Public Entities may be held through real time electronic means (including audio,
telephonic, video or other practical electronic medium) without a quorum physically
present in one location; and
b. The chairman of each Public Entity shall have authority to decide whether to hold
any such electronic meeting. If the chairman is unavailable, the vice -chair shall
decide. If the vice -chair is unavailable, such authority shall lie with representatives
from the County's respective magisterial districts, in the following order of
availability: Vinton, Catawba, Hollins, Windsor Hills, and Cave Spring. If the Public
Entity is not comprised of representatives solely according to magisterial district,
each Public Entity may enact a Resolution that sets forth authority to make such
decision in the absence of the chairman or vice -chair.
c. Prior to holding any such electronic meeting, the Public Entity shall provide public
notice of such at least 3 days in advance of the electronic meeting, identifying how
the public may participate or otherwise offer comment; and
d. Any such electronic meeting of Public Entities shall state on its agenda and at the
beginning of such meeting that it is being held pursuant to and in compliance with
this Ordinance; identify Public Entity members physically and/or electronically
Page 4 of 7
present; identify the persons responsible for receiving public comment; and identify
notice of the opportunities for the public to access and participate in such electronic
meeting; and
e. Any such electronic meeting of the Public Entities shall be open to electronic
participation by the public which may include, inter alia, recess periods during such
meetings to receive electronic comments from citizens, and shall be closed to in-
person participation by the public; and
f. For any matters requiring a public hearing, public comment may be solicited by
electronic means in advance and shall also be solicited through telephonic or other
electronic or audiovisual means during the course of the electronic meeting. All
such public comments will be provided to members of the Public Entity during or
before the electronic meeting and made part of the record for such meeting; and
g. The minutes of all electronic meetings shall conform to the customary
requirements of law, identify how the meeting was conducted, members
participating, and specify what actions were taken at the meeting. The Public
Entities may approve minutes of an electronic meeting at a subsequent electronic
meeting and shall later approve all such minutes at a regular or special meeting
after the emergency and disaster has ended; and
h. If members of the Public Entity become incapacitated and are unable to act, the
remaining member or members shall constitute a quorum for the conduct of
business, and have authority to act for the Board by majority vote, unless a
unanimous vote of all members is required by law, in which case authority to act
shall require a unanimous vote of remaining members; and
Page 5 of 7
IT IS FURTHER ORDAINED that, notwithstanding any provision of law, regulation
or policy to the contrary, any deadlines requiring action by a Public Entity, its officers
(including Constitutional Officers) and employees of its organization shall be suspended
during this emergency and disaster, however, the Public Entities, officers and employees
thereof are encouraged to take such action as is practical and appropriate to meet those
deadlines. Failure to meet any such deadlines shall not constitute a default, violation,
approval, recommendation or otherwise. This paragraph does not automatically extend
any deadlines for the payment of taxes or filing of tax returns.
IT IS FURTHER ORDAINED that non -emergency public hearings and action items
of Public Entities may be postponed to a date certain, provided that public notice is given
so that the public are aware of how and when to present their views.
IT IS FURTHER ORDAINED that the provisions of this Emergency Ordinance shall
remain in full force and effect for a period of 60 days, unless amended, rescinded, or
readopted by the Board in conformity with the notice provisions set forth in Virginia Code
§15.2-1427 but in no event shall such ordinance be effective for more than 6 months after
the disaster. Upon rescission by the Board or automatic expiration as described herein,
this emergency ordinance shall terminate and normal practices and procedures of
government shall resume.
Nothing in this Emergency Ordinance shall prohibit Public Entities from holding in-
person public meetings provided that public health and safety measures as well as social
distancing are taken into consideration.
An emergency is deemed to exist, and this ordinance shall be effective upon its
adoption.
Page 6 of 7
On motion of Supervisor North to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A C0^TESTE:
C. Jacks
Chief Deputy Clerk tc(ffie Board of Supervisors
cc: Peter S. Lubeck, County Attorney
Page 7 of 7
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
July 14, 2020
Appointments to Committees, Commissions and Boards
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Open district appointments.
BACKGROUND:
1. Library Board (appointed by District)
The following District appointments remains open:
Vinton Magisterial District
Windsor Hills Magisterial District
2. Parks, Recreation and Tourism (appointed by District)
Mike Roop's three (3) year term representing the Vinton Magisterial District has
expired effective June 30, 2019.
Open Windsor Hills Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 2020
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM G- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for July 14, 2020,
designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items H, as follows:
1. Approval of minutes — June 23, 2020
Page 1 of 1
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COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows
$ 176,726,541 $ -
Outstanding
Deletions July 14, 2020
- $ 948,122
8,546,276 74,515,490
- 81,000,000
8,546,276 156,463,612
- 11,716,653
$ 8,546,276 $ 168,180,265
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
Unaudited
Outstanding
June 30, 2020 Additions
General Obligation Bonds
$ 948,122 $ - ;
VPSA School Bonds
83,061,766 -
Lease Revenue Bonds
81,000,000 - _
Subtotal
165,009,888 -
Premiums
11,716,653 -
$ 176,726,541 $ -
Outstanding
Deletions July 14, 2020
- $ 948,122
8,546,276 74,515,490
- 81,000,000
8,546,276 156,463,612
- 11,716,653
$ 8,546,276 $ 168,180,265
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 2020
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31 -May -20
SUMMARY OF INFORMATION:
CASHINVESTMENT:
SUNTRUST CON 41,051,446.26 41,051,446.26
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA
17,670.00
SCOTT STRINGFELLOW
24,002,647.17
WELLS FARGO
0.00
WELLS FARGO CONTRA
0.00
24,020,317.17
LOCAL GOVT INVESTMENT POOL:
GENERAL OPERATION
13,747,064.54
13,747,064.54
MONEY MARKET:
ATLANTIC UNION BANK
2,035,820.36
HOMETRUST BANK
2,020,152.06
SCOTT STRINGFELLOW
16,296,392.19
WELLS FARGO
5,287,098.30
25,639,462.91
TOTAL
104,458,290.88
06/09/2020
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 2020
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
30 -Jun -20
SUMMARY OF INFORMATION:
CASHINVESTMENT:
SUNTRUST CON 19,971,668.49 19,971,668.49
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA
14,634.00
SCOTT STRINGFELLOW
24,002,575.82
WELLS FARGO
0.00
WELLS FARGO CONTRA
0.00
24,017,209.82
LOCAL GOVT INVESTMENT POOL:
GENERAL OPERATION
38,756,864.48
38,756,864.48
MONEY MARKET:
ATLANTIC UNION BANK
2,036,654.71
HOMETRUST BANK
2,021,062.78
SCOTT STRINGFELLOW
39,319,505.73
WELLS FARGO
5,287,310.90
48,664,534.12
TOTAL
131,410,276.91
07/14/2020
ACTION NO.
ITEM NO. K.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
July 14, 2020
Work session to discuss the draft Hollins Center Plan with
the Board of Supervisors
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Review the draft Hollins Center Plan, which is proposed to be incorporated into the
County's Comprehensive Plan, with the Board of Supervisors.
BACKGROUND:
The Hollins Center Plan started in 2018 and was developed with ample public
engagement and input over the past two years. Over 880 people participated in the
Plan's development. The Hollins Center Plan will guide future decisions and actions in
the Hollins area over the next 20 years.
The draft Hollins Center Plan includes a Plan Summary which highlights the key
components of the various sections of the Hollins Center Plan. More detailed
information is included in the appendices which include the following sections:
Introduction; Existing Conditions; Community Engagement; Vision and Principles; and
Plan Implementation and Recommendations.
The Planning Commission held a public hearing to incorporate the draft Hollins Center
Plan into the County's Comprehensive Plan on May 5, 2020. The County received
public comments on the draft Plan through an online survey (March 6th through May
5th), email and phone calls. The Planning Commission recommends that the draft
Hollins Center Plan be incorporated into the County's Comprehensive Plan.
Page 1 of 2
A public hearing for the Board of Supervisors to consider incorporating the draft Hollins
Center Plan into the County's Comprehensive Plan is scheduled for July 28th.
DISCUSSION:
This time has been scheduled to discuss the draft Hollins Center Plan.
FISCAL IMPACT:
There is no fiscal impact associated with this presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive this information on the draft
Hollins Center Plan.
Page 2 of 2
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www.RoanokeCountyVA.gov/Hollins
www.Facebook.com/RoCoPlanning
www.Twitter.com/RoanokeCounty
Draft Hollins Center Plan Summary
Draft Hollins Center Plan - March 5, 2020
AltROANOKE
gil COUNTY VA
TABLE OF CONTENTS Hollins
CENTER
Page
Appendix 1: Introduction 1-1
Appendix 2: Existing Conditions
Study Area 2-1
Land Use/Housing 2-7
Environment 2-15
Community Facilities and Infrastructure 2-20
Appendix 3: Community Engagement
Engagement Activities 3-1
Engagement Results 3-11
Public Hearings and Adoption 3-17
Appendix 4: Vision and Principles 4-1
Appendix 5: Plan Recommendations and Implementation Strategies 5-1
Appendix 1. Introduction
In early 2016, Planning and Economic
Development staff identified several
centers throughout the County that were
appropriate for new commercial and
residential redevelopment or infill
development. These activity centers
present opportunities for investment that
will improve their economic viability,
aesthetics and value. The Hollins Center
study area was chosen for its proximity to
Interstate 81 and Hollins University, the
highest concentration of employment in
the County, as well as for multiple
redevelopment opportunities.
Plantation Road commercial corridor
The Hollins Center study area is
approximately 465 acres stretching from
Williamson Road, Peters Creek Road and
Plantation Road up to Interstate 81. The
study area has a variety of businesses that
include large employers (Wells Fargo, Elbit
Systems of America and Double Envelope),
regional shopping retailers (camping,
recreational vehicle sales and services,
hardware), local commercial (hotels,
restaurants, grocery, pharmacy, auto sales
and services), office uses (insurance,
financial services) any many local industrial
businesses.
INTRODUCTION Hollins
CENTER
The Hollins Center Plan started in 2018 and
was developed with ample public
engagement and input over the past two
years. Over 880 people participated in the
Plan's development. The Hollins Center
Plan will guide future decisions and actions
in the Hollins area. Implementation of this
Plan will be completed over the next 20
years.
�Tr .
Williamson Road and Plantation Road intersection
Hollins INTRODUCTION
CENTER
Relationshir) to the Comprehensive Plan
The Commonwealth of Virginia requires
that every locality adopt a Comprehensive
Plan for "guiding and accomplishing a
coordinated, adjusted and harmonious
development of the territory ... which will
best promote the health, safety, morals,
order, convenience, prosperity and
general welfare of the inhabitants" (Code
of Virginia 15.2-2223) .
Roanoke County's Comprehensive Plan
states that it "is a blueprint for the future
growth and development of the County
over the next 10-15 years. It provides
direction and guidance for both the public
and private sectors in making decisions
about land development, public services
and resource protection. The Plan allows
decision makers to study the long-term
consequences of current decisions and
recognize that today's actions will impact
the County for many years to come."
COMMl11VITY MEETINGS
SafurtlaY. March 3 q
ThuradnY MWI oc �•rTl, - j2 P.m.
, 4 p.rn. - 7 P n,.
Y'IYII µy;w kq°cCx hPYbll llbroi
A community
�xiYA�4fI0lflk�^C Ponake, Y4 }�Oi9 Y
meeting- Hollins Library
The Hollins Center Plan, which is proposed
to be adopted into the Roanoke County
Comprehensive Plan, will aid decision
making for future development in the
Hollins Center study area. This Plan is one in
a series of area, corridor and community
Draft Plan Reveal participants sharing feedback
planning studies that aim to provide
detailed, area -specific analyses and
recommendations for the areas in which
they are conducted.
Implementation
The Hollins Center Plan will be
implemented over the next 20 -plus years.
Successful implementation depends on the
necessary regulatory tools, continued
community engagement and appropriate
financing policies that can encourage and
guide private development along with
strategic public investment.
This Plan provides an overall vision with
recommendations on how to achieve this
vision. Specific implementation strategies
will need to be studied and evaluated
prior to any actions taken by the Planning
Commission and Board of Supervisors. It will
be necessary to review this Plan and its
implementation strategies over time and
make any revisions as needed to address
changing conditions and any
development impacts on existing public
services. As progress is made on
implementing this Plan, it will be critical to
keep residents, businesses and the general
public informed.
Conceptual Renderinas
The Hollins Center Plan includes numerous
conceptual renderings that illustrate
development and architectural types.
These renderings seek to convey the ideas
and concepts collected via community
engagement strategies. The conceptual
renderings represent possibilities; they do
not prescribe specific development.
Development will happen over time, driven
by private investment and economic and
environmental realities. Staff will work with
property owners, businesses and
INTRODUCTION Hollins
CENTER
developers to incorporate recommended
design principles, elements and concepts
into each project.
Plan Structure
The Hollins Center Plan is divided into
several sections (appendices) covering a
different aspect of the plan and/or its
development. Following this Introduction
(Appendix 1) is a section on Existing
Conditions (Appendix 2). Existing conditions
provides information about the study area,
its population and demographics, current
and future land uses, zoning and
redevelopment opportunities. This section
also discusses historic and cultural
resources, natural resources, community
facilities, the transportation network and
infrastructure.
View of nearby Read Mountain from Interstate 87
Community Engagement (Appendix 3)
covers the range of public engagement
activities that were conducted during the
planning process. This section also shows
the amount and results of public input and
stakeholder feedback received. Appendix
4 contains the Plan's Vision and Principles.
This section provides a vision and four main
principles derived from the extensive
community engagement. This section sets
Hollins INTRODUCTION"
CENTER
the foundation for the plan
recommendations and implementation
strategies.
The Plan's implementation and
recommendations are detailed in
Appendix 5. Recommendations include
future policy actions as well as physical
infrastructure wants and needs. The
recommendations are derived from public
input and aim to provide a structure for
implementation strategies that will serve
the health, safety, prosperity and welfare
of the community over the next 10 - 20
years.
Preceding the appendices is a Plan
Summary that highlights the key
components of the various sections of the
Plan. The Summary is provided in an easy -
to -read format with many graphics, maps,
tables and charts.
Map 2-1
WVWA CARVINS
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EXISTING CONDITIONS Hollins
CENTER
STUDY AREA
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0 250 500 1,000
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Hollins EXISTING CONDITIONS
CENTER
STUDY AREA
Appendix 2. Existing Conditions
Study Area
Location, Context and Boundary
The Hollins Center study area is located in
the northeast portion of Roanoke County,
adjacent to Interstate 81 (Exit 146) near the
Botetourt County boundary. It is roughly
bounded by Interstate 81 to the north,
Williamson Road and Peters Creek Road to
the south, Hollins University to the east, and
residential neighborhoods and Walrond
Park to the west. Plantation Road splits the
study area approximately in half.
The study area encompasses over 270
parcels totaling approximately 465 acres
and includes residential, commercial and
industrial uses. The Hollins Magisterial District
has the highest population density in
Roanoke County.
View of the Hollins Center from Tinker Mountain
n
Exit 141
xifE
`r
City of
Salem
y,
Roanoke
County,
Map 2-2
Exif T 50
�Exii•I4b~�� Boiefourt
County
0 10,000 20,000
Feet
Hollins Community Welcome Sign
Population and Demographics
Figure 2-3
Virginia 2017 Population by Age
85+
75 to84 i
65 to 74
55 to 64
Q 45 to 54
35 to44
25 to 34
20 to 24
15 to 19
0 to 14
5to9
Under 5
14%
G% 2% 47 6% 8% 10% 12% 14% 16%
Source: U.S. Census Bureau 2017 Estimates Percent of Total Population
Figure 2-4
Roanoke County 2017 Population by Age
85+
75 to 84 -
65 to 74
55 to 64.
45 to 54
Q 35 to 44
0 25 to 34
20 to 24
p 15 to 19
Q 10 to 14
5to9
Under 5
0% 27. 47. 6%
Source: U.S. Census Bureau 2017 Estimates
Figure 2-5
14.3%
14.1%
8% 10% T2% 14% 16%
Percent of Total Population
1.5 Mile Radius 2018 Population by Age
e5+
75 to 84
65 to 74
a 55 to 64 i
0 45 to 54
(� 35 to 44 =
0 25 to 34
Q 20 to 24
15 to 19
10 to 14
5to9
Under 5
0% 5% 10%
Source: U.S. Census Bureau & Esri Forecasts
14.9%
15'/. 20%
Percent of Total Population
EXISTING CONDITIONS Hollins
CENTER
STUDY AREA
The nation's current young adult
generations are soon expected to surpass
older generations in size as they decline. In
addition, younger generation numbers
continue to grow due to immigration. In
Virginia, where the state's largest age
group was age 25 to 34 in 2017, younger
adult populations have begun to
outnumber the population of residents
approaching retirement (see Figure 2-3).
However, those approaching retirement
age make up the largest population in
Roanoke County, resulting in an aging
population countywide (see Figure 2-4).
There are few differences in population
age trends in Hollins versus Roanoke
County except for the 20 to 24 age group,
which is 8% in Hollins and 5.6% countywide.
This difference may be attributed to the
student population at Hollins University (see
Figure 2-5). Total population in the Hollins
area increased by less than two percent
from 2010 to 2018, while the median age
increased by two years to 44.8.
Hollins University students
Source: Hollins.edu
L]
Hollins
CENTER
Figure 2-6
EXISTING CONDITIONS
STUDY AREA
1322 l
2010-2017 Roanoke County
Total Population Change
Source: U.S. Census Bureau
In keeping with national trends, Roanoke
County's population growth in the last
seven years was attributed to new
population emigrating from foreign
countries, while the rest migrated here from
other localities in Virginia or from other
states. Deaths exceeded births, resulting in
a natural decrease in population (see
Figure 2-6) .
Figure 2-7
41M2& *
.
33
average
household sine
EXISTING CONDITIONS Hollins
CENTER
STUDY AREA
4 WK Z� arr
Epfelour# Counly
8,435 to" County
A 0,rf 146
residents In x,389 �+
households ]
$31,410
per capita
Income
2,522
owner occupied
units i
$73,434
average househ
V% income
867 82.8%
renter occupied White. 9.3 Bla
units 4.4% Asian
Hollins Center Demographics within a 1.5 mile radius from Elbit Systems of America; 2018
Hollins EXISTING CONDITIONS
r_ ENTER
STUDY AREA
To compare the demographics for both Figure 2-8
Hollins and Roanoke County (see Figures lllll�
2-7 and 2-8):
• The percentage of owner -occupied
and renter -occupied households is
the same with 74% owner -occupied,
and 26% renter -occupied.
• Average household size is also
essentially the same with 2.34 for the
County and 2.33 for Hollins.
• Median age in Hollins is 44.8, only 0.6
years higher than the County
median age.
• Hollins and Roanoke County are
both predominately white at 83%
and 89%, respectively.
• Hollins has nominally higher diversity
with 9% Black and 4% Asian
populations, as compared to 6%
Black and 3% Asian populations
countywide.
• Per capita and household incomes
are higher countywide at $32,220
and $77,347, respectively. In Hollins
they are $31,410 and $73,437.
.a
2.34
average household size
94,031
residents in 38,322
households
i
28,492: 74%
owner -occupied units
9,830: 26%
renter -occupied units
$32,220
per capita income
$77,347
average household
income
44.3 median age
89% White
6% Black, 3% Asian, 2% Other
Source: U.S. Census Bureau
2016 ACS 5 -year estimates
"Household income considers the incomes of all
people ages 15 years or older occupying the
same housing unit, regardless of relation. Per
capita income measures the average income
earned by each person in a given area.
Therefore, two income earners in the same family
or household are counted separately when
measuring per capita income."
Investopedia.com
Source: Moz.com Source: miaminewluxury.condos
EXISTING CONDITIONS Hollins
LAND USE AND HOUSING h N
Hollins EXISTING CONDITIONS
r_ ENTER
LAND USE AND HOUSING
Land Use and Housing
Existina Land Use
Williamson and Peters Creek Roads
Existing land use refers to the current use of
a parcel of land. The commercial areas
along Williamson Road are characterized
by single -story buildings with parking in
front, strip shopping centers, frequent curb
cuts, and drive-through restaurants. The
northern end of the Plantation Road
corridor near Interstate 81 is developed
with businesses primarily serving highway
travelers such as restaurants, hotels, and
gas stations. Roanoke County's largest
employment base is located farther south
on Plantation Road. Two manufacturing
facilities, Double Envelope and Elbit
Systems of America, along with a Wells
Fargo call center, are situated at the
intersection of Plantation Road and Lila
Drive. There are also many small scale
industrial operations thriving in the
Plantation Road area. Many locally owned
businesses line Williamson Road, serving the
community as well as travelers.
Hollins University Apartments are located in
the study area across Williamson Road
from Hollins University.
Williamson Road. Tinker Mountain
Of the total 465 acres in the Hollins Center
study area, agricultural/vacant are the
largest cumulative land uses, accounting
for 35.6% of the study area. Industrial
establishments account for 16.6% of the
study area, and commercial
establishments make up 29.7%. Residential
uses include 15.7% as single-family homes,
and 2.2% as multi -family duplex and triplex.
Churches and cemeteries make up 0.20 of
the study area (see Figure 2-10) .
Figure 2-10
Existing Land Use
Percent of Total Area
Church,
_cemetery,
Mortuary
0.2%
Industrial
16.7%
Agricultural/
Vacant
35.6%
Multi -Family
Single -Family
Residential
Residential
2.37. �`
15.7%
I HQLLJNS CENTER PLAN - DRAFT
Surrounding Neighborhoods
The commercial corridors of the Hollins
Center study area are adjacent to
residential neighborhoods and Hollins
University. The Hollins Center study area is
surrounded primarily by single-family
neighborhoods built between 1950 and
1980. Multi -family and infill subdivisions
were built on undeveloped parcels
between 1980 and 2015. There are a few
multi -family developments in the area.
Townhomes on Stonelyn Cottage Court
and Peters Creek Apartments are located
just outside the study area boundary (see
Map 2-11).
A single-family home in the Hollins area
Source: realtor.com
L_=
EXISTING CONDITIONS Hollins
CENTER
LAND USE AND HOUSING
. Botetourt
County
Hollins { r
UnFversFly r
r
r
r
,arrmenrs s f t
~ + y .0
Mountain
View]
Roanoke;
FiFFFs
� 1 County
Q 2.500 5,000
Feet
Peters Creek Apartments
Source: apartments.com
Hollins EXISTING CONDITIONS
\LATER LAND USE AND HOUSING
Zoning
The Roanoke County Zoning Ordinance is
part of the Roanoke County Code. The
official zoning map identifies zoning
designations for every property in the
County. Together, the zoning ordinance
and map regulate what kinds of uses are
permitted on a property as well as
structure location and size, and other site
development characteristics. The Hollins
Center Zoning Map 2-12 and Figure 2-13
illustrate zoning designations in the study
area.
Figure 2-13
Zoning Districts
Percent of Total Area
R-2 C-1
17. 1%
R-3
5%
R-1
17%
I-2 c-2
27. 45%a
I-1
29%
Collectively, C-1 and C-2 commercial
districts and 1-1 and 1-2 industrial districts
dominate the study area, making up 46%
and 31% of the properties, respectively. The
length of Williamson Road, as well as the
northern end of Plantation Road near
Interstate 81, are lined on both sides by C-2
High Intensity Commercial zoning. C-2
includes a wide variety of retail and
service -related uses. 1-1 Low Intensity
Industrial includes less intensive industrial
activities and employment centers, while
EXISTING CONDITIONS Hollins
LAND USE AND HOUSING CENTER
1-2 High Intensity Industrial includes more
intensive industrial uses. 1-1 and 1-2 zones
are located in the middle of the study area
along Plantation Road and along
Interstate 81.
Residentially -zoned properties make up
23% of the study area. There are several
areas west of Plantation Road, south of
Interstate 81, and adjacent to Hollins
University that are currently zoned R-1 and
R-2. R-1 Low Density Residential includes
primarily single-family detached homes,
while R-2 Medium Density Residential
allows single-family attached and
detached homes. There are four parcels
zoned R-3 Medium Density Multi -Family
Residential, which permits single-family
attached homes, townhomes, and multi-
family homes. One of these R-3 parcels
fronts on Williamson Road and is owned by
Hollins University. The property is currently
used for student apartments. The other
three parcels are located south of Milk -A -
Way Drive and north of Williamson Road.
The Hollins Center study area includes 150
total acres (approximately 32% of the study
area) of potentially developable
agricultural and vacant land in the study
area. Nearly 63 total acres are zoned C-2
High Intensity Commercial, 45.4 total acres
are zoned 1-1 Low Intensity Industrial, and
30.4 total acres are zoned R-1 Low Density
Residential. 9 total acres are zoned R-3
Medium Density Multi -Family Residential, 2
total acres are zoned C-1 Low Intensity
Commercial, and 0.4 acre is zoned R-2
Medium Density Residential (see Figure
2-14) .
Hollins EXISTING CONDITIONS
CENTER
LAND USE AND HOUSING
Figure 2-14
Zoning of Agricultural and Vacant Parcels
R-1 R-2
I-1
20%'0 <1 %
30.070
R-3
+6°7011
C-1 C-2
1.3%'0 42°7"0 IF
Non -conforming land use refers to uses
that were allowed under previous zoning
regulations but are no longer allowed by
the current zoning regulations. There are
several non -conforming uses in the study
area including a mobile home park near
the intersection of Peters Creek Road and
Williamson Road, several single-family
homes on Plantation Road and agricultural
uses adjacent to Hollins University.
Figure 2-15
R-1 Low Density Residential
R-2 Medium Density Residential
R-3 Medium Density Multi -Family Residential
■ C-2 High Intensity Commercial
C-1 Low Intensity Commercial
1-1 Low Intensity Industrial
Of the total 465 acres in the Hollins Center
study area, 61 acres, or 13%, are currently
non -conforming uses. The largest non-
conforming use type is agriculture, which is
located on parcels zoned R-1 Low Density
Residential. There are numerous residential
uses occurring on parcels zoned for 1-1 Low
Intensity Industrial and C-2 High Intensity
Commercial (see Figure 2-15). These
properties are allowed to have more
intensive uses by current zoning than exist
at this time.
wr I
Non -conforming Use
IL
-
Non -Conforming Uses
@JW
Zoning Parcels
3k M
Acres
Percent
TotallNon-
conforming
- - nt of
StudyArea
..-
Acreage
-.0. -1
Agriculture
Agricult
R-1 Low Density Residential
5
43.61
72%
9%
Single-family home
C-2 High Intensity Commercial
13
9.72
16%
2%
Manufactured homes
C-2 High Intensity Commercial
1
5.43
9%
1%
Single-family home
I-1 Low Intensity Industrial
1
1.97
3%
<1%
Totals
20
60.73
100%
13%
EXISTING CONDITIONS Hollins
LAND USE AND HOUSING \LATER
Hollins EXISTING CONDITIONS
CENTER
LAND USE AND HOUSING
Future Land Use
Vacant Properties on Williamson Road
The Roanoke County Comprehensive Plan
includes a Future Land Use Guide and
Map. The Guide serves as a reference and
policy framework for citizens and policy
makers for how the County should
develop, and is used for evaluation of
requested zoning amendments.
Figure 2-17
• High intensity urban
development encouraged.
• Parallel to business districts in
Roanoke, Salem and Vinton.
• Appropriate for highway -
oriented retail and regional
shopping facilities.
Land Use Types
❖ General Retail and
Personal Services
❖ Office and Institutional
❖ Limited Industrial
The Hollins Center Future Land Use Map
(see Map 2-16) shows that the study area
has three main designations: Core,
Principal Industrial and Transition. Core
comprises 57% of the study area, Principal
Industrial 26%, and Transition 17%. Figure 2-
17 provides additional information
regarding these designations.
• A variety of industry types are
encouraged.
• Regional employment centers
convenient to residential
areas and suitable highway
access.
Land Use Types
❖
Industrial Parks
❖
Freestanding Industrial
❖
Small Industries/Custom
Manufacturing
❖
Mining and Extraction
❖
Agricultural Industries
• Orderly development of
highway frontage parcels.
• Buffers between highways
and nearby lower intensity
development.
• Office, institutional and small-
scale coordinated retail.
Land Use Types
❖ Office and Institutional
Retail
❖ Multifamily Residential
❖ Single -Family Attached
Residential
Parks
EXISTING CONDITIONS Hollins
ENVIRONMENT \LATER
Hollins EXISTING CONDITIONS
CENTER
ENVIRONMENT
Environment
Historic and Cultural Resources
The Huffman Farm, Hollins University, Carvins Cove
Sources: Roanoke County Economic Development,
Hollins University, Western Virginia Water Authority
The history of the Hollins community is
characterized by agriculture, education,
water and transportation. Early settlers in
Roanoke County were Scots -Irish and
German immigrants who displaced
American Indian tribes, establishing an
agrarian economy on the relatively flat
land with ample water supply. In the 1930s
wheat fields, livestock, and dairy farms
dominated the Hollins area.
The area takes its name from Mr. and Mrs
John Hollins of Lynchburg, the first donors
E
t 1• sS`
to Hollins Institute, now named Hollins
University. The University's campus was
originally a mineral springs resort named
Botetourt Springs. The property began first
transitioning to an educational use in 1839
and remains a thriving university today. The
Hollins College Quadrangle is listed on the
National Register of Historic Places.
Although Hollins is home to the County's
largest employment center, there are still
remnants of Hollins' agricultural history in
the study area. The Huffman farm is
comprised of several parcels totaling
about 60 acres. Family members raise
cattle and cut hay on the farm. The
a t
r
L
The Huffman Farm, Hollins University, Carvins Cove
Sources: Roanoke County Economic Development,
Hollins University, Western Virginia Water Authority
The history of the Hollins community is
characterized by agriculture, education,
water and transportation. Early settlers in
Roanoke County were Scots -Irish and
German immigrants who displaced
American Indian tribes, establishing an
agrarian economy on the relatively flat
land with ample water supply. In the 1930s
wheat fields, livestock, and dairy farms
dominated the Hollins area.
The area takes its name from Mr. and Mrs
John Hollins of Lynchburg, the first donors
E
t 1• sS`
to Hollins Institute, now named Hollins
University. The University's campus was
originally a mineral springs resort named
Botetourt Springs. The property began first
transitioning to an educational use in 1839
and remains a thriving university today. The
Hollins College Quadrangle is listed on the
National Register of Historic Places.
Although Hollins is home to the County's
largest employment center, there are still
remnants of Hollins' agricultural history in
the study area. The Huffman farm is
comprised of several parcels totaling
about 60 acres. Family members raise
cattle and cut hay on the farm. The
original Huffman farmhouse was identified
in a 1992 Virginia Department of Historic
Resources survey, and sits at the edge of
the farm at 7790 Lila Drive.
A tombstone listed on the National Register
of Historic Places remains in the Old
Tombstone Cemetery on Plantation Drive
(see Map 2-18). Additional sites identified
by the 1992 Virginia Department of Historic
Resources survey include two homes
located near the study area at 6615 and
6621 Peters Creek Road, several structures
on Williamson Road, and the Hollins
University campus adjacent to the study
area. The remnants of the Green Ridge
Baptist Church and Cemetery are located
near the intersection of Plantation Road
and Milk -A -Way Drive. The church had a
cultural affiliation with African-American
and Euro -American populations, and
operated during the second half of the
19th century and the first half of the 20th
century.
Interstate 81 near Hollins
EXISTING CONDITIONS Hollins
CENTER
ENVIRONMENT
.00
Beginning with the Great Wagon Road, a
major pioneer route, Hollins has long been
an important transportation corridor. The
Great Wagon Road became Williamson
Road/Route 11, an early macadam -paved
road which still operates as a regional and
interstate corridor as well as a detour route
for Interstate 81. With development of the
railroad in 1852, the Hollins railroad station
became a busy station for both passengers
and for shipping agricultural products and
livestock.
Over the decades, growth spread from the
City of Roanoke north to Hollins, with a
gradual conversion of large agricultural
lands to suburban and urban
developments. The transition from rural to
suburban development patterns was
hastened by the construction of Interstate
81 between the 1950s and 1970s. During
this time several large industries located on
Plantation Road, while Williamson Road
developed into a commercial corridor. By
1979, Hollins had transformed from a
Williamson Road/Route 1 1
Hollins EXISTING CONDITIONS
CENTER
ENVIRONMENT
sparsely populated agricultural area to a
suburban community with residential
subdivisions and commercial
establishments arranged along major
roads. Development followed the same
auto -centric pattern in subsequent
decades.
Natural Resources
The Roanoke Valley is located in the Blue
Ridge Mountains, in the Valley and Ridge
geographical regions of Virginia. Natural
resources exist in the form of mountains,
forests, caves, rivers and streams, fertile
soils, and four distinct seasons. The
mountains and forests provide scenic vistas
and an abundance of outdoor recreation
opportunities. A wide variety of aquatic life
thrives in the cool, well -oxygenated water,
including Trout and the Roanoke
Logperch, an endangered species
identified by the U.S. Fish and Wildlife
Service.
The Roanoke River originates in the
Jefferson National Forest in Virginia's
western mountain highlands, flowing east
through Montgomery, Roanoke, Bedford
and Franklin Counties, the Cities of Salem
and Roanoke, and the Town of Vinton,
through Southside Virginia, into North
Carolina, to the Albemarle Sound and the
Atlantic Ocean. The Roanoke Valley was
carved by the Roanoke River between the
parallel ridges of the Allegheny and Blue
Ridge Mountains, resulting in a beautifully
scenic, fertile valley ringed by mountains.
The geographic location of Hollins affords
scenic views of these surrounding
mountains, adding significant character to
the area.
The Roanoke River enters Roanoke County
in Glenvar, and picks up many short and
steep tributaries as it traverses the Valley.
The river is constricted naturally by
mountainous topography and also by
manmade structures such as bridges, rail
embankments, and other floodplain
development along the river's route. These
characteristics can result in flash flooding
and flood damage.
Carvins Cove, named after the earliest
settler in the Hollins area, William Carvin, is
nestled around the base of Brushy
Mountain to the north of the study area.
Carvins Cove Natural Reserve and
Reservoir function as one of the Roanoke
Valley's water sources and simultaneously
as the second largest municipal park in the
nation. 11,363 acres of the reserve are
protected by the largest conservation
easement in Virginia's history. The City of
Roanoke -owned park contains more than
12,000 acres of hardwood and mixed pine
forests, a 630 -acre reservoir managed by
the Western Virginia Water Authority and
60 miles of trails for hiking, mountain biking
and horseback riding. Roanoke County
provides emergency services for Carvins
Cove, which is located in both Roanoke
and Botetourt Counties.
The Hollins Center area is relatively flat, with
its main source of surface water being
Carvin Creek (see Map 2-18). 95 percent of
the area's water flows to Carvin Creek,
which flows into Tinker Creek and
ultimately to the Roanoke River. Flooding
occurs during significant rain events,
resulting in a floodway designation for the
creek channel and 100 -year floodplain
designations adjacent to the floodway.
These areas are regulated by the Roanoke
County Zoning Ordinance Floodplain
Overlay District. The length of Carvin Creek
has been listed on Virginia's List of Impaired
Waters since 2002 due to violations of the
fecal coliform bacteria water quality
standard. The primary cause of this
impairment is surface water runoff from
areas such as parking lots and roads. Karst
topography featuring caves and sinkholes
is found in and around Walrond Park, south
of Williamson Road, and to the east of
Plantation Road.
Tinker Creek
Carvins Cove The Roanoke River
Source: Roanoke Outside Source: Roanoke Outside
EXISTING CONDITIONS Hollins
CENTER
ENVIRONMENT
Old Tombstone
Source: Flickr
Tinker Ridge overlooking Carvins Cove Reserve
Source: visitroanokeva.com
Hollins EXISTING CONDITIONS
r- ENTER
COMMUNITY FACILITIES AND INFRASTRUCTURE
Community Facilities and Infrastructure Figure 2-19
Facilities
Schools
Roanoke County Public Schools serving the
Hollins Center area include Burlington
Elementary, Mountain View Elementary,
Northside Middle and Northside High. None
of these schools are located within the
Hollins Center study area. Burlington
Elementary is just west of the study area
boundary on Peters Creek Road (see Map
2-1). Hollins University, a private liberal arts
university with graduate and
undergraduate academic programs, lies
adjacent to the study area on Williamson
Road. Enrollment at Hollins University for
the 2018-2019 school year is 654
undergraduate women and 145 coed
graduate students. Community School,
located near the study area on Williamson
Road, is a private institution educating
children age 3 through middle school.
2018-2019 enrollment at Community School
is 150 students.
The public schools serving the Hollins area
have extra capacity to absorb future
growth. These schools are all below
capacity now, and are forecasted to be
further under capacity through 2026 (see
Figure 2-19).
Roanoke County Public Schools Enrollment
and Capacity
6400
c 1200
-u 1000
8W
400o
E;
1'
1
Z
6urlinglon
Wur lain View Nurlhr de Northside I ligh
Hementnry
Fknnc:ntary hAddle,
■ 2018 Enrollrrnenl ■ Foreuusled 2025-2026 Erirnllrnenl Copudly
Libraries
The Hollins Branch Library is a 17,900 square
foot facility that lies just west of the study
area at 6624 Peters Creek Road (see Map
2-1). The Hollins University Private Library,
located adjacent to the study area, is
open to the public for a fee.
The Hollins Branch Library is the second
busiest library in the Roanoke Valley
Consortium, which includes Botetourt
County, Roanoke County, the City of
Roanoke and the City of Salem. Hollins
Library circulates 23% of the County's items
and averages 600 visitors per day, also 23%
of the County's total. Hollins Library
restarted Sunday operations in 2018, which
has been popular. Hollins is maintaining this
high service level without offering the
square footage or amenities such as a
cafe, multiple study rooms, and the
modernized meeting rooms provided by
the Vinton and South County Libraries. In
2018, Hollins Library reached capacity and
is therefore unable to increase visitors or
circulation without a new or modernized
building. The popularity of the library is a
testament to its value to the community.
'.XISTING CONDITIONS Hollins
CENTER
COMMUNITY FACILITIES AND INFRASTRUCTURE
Parks Water Park are located 2.8 miles from the
Hollins Center study area. Green Ridge
provides strength training and
cardiovascular health equipment, personal
trainers, group exercise classes, a walking
track, indoor swimming pool, gymnasium,
and programmed activities for adults and
children. Splash Valley is an outdoor
aquatic facility featuring water slides, a
children's sprayground, and other water
play features.
Walrond Park lies just west of the study
area on Walrond Drive (see Map 2-1).
Walrond is a busy, popular 40 -acre public
park offering a variety of passive and
active recreation as well as beautiful
panoramic vistas. Scheduled baseball,
soccer, and softball games are held in
Walrond Park, which also offers disc golf,
picnic shelters, a soap -box derby track,
playground, tennis courts and a 2/3 mile
walking path around Walrond Pond.
Recent upgrades have been completed
to field lighting, the soap box derby
track, and disc golf course. A wetland
boardwalk was recently constructed and a
tennis court was converted into four
pickleball courts. A new playground was
constructed in 2019. Future plans include
construction of the Roanoke County North
District Maintenance Shop. Many of the
people who work at establishments along
Plantation Road enjoy walking or
picnicking here at lunchtime.
Sadler Park is located two miles from Hollins
Center, north of Williamson Road near the
Botetourt County line. Sadler Park features
a basketball court and playground, as well
as trees and open lawn. Hollins Park is
located on Hollins Road, 3 miles from Hollins
Center, featuring soccer fields, a 1/3 mile
gravel path and a playground. Potential
improvements include paving the parking
lot, a new picnic shelter and restroom,
playground improvements and paving the
existing park trail.
Roanoke County's Green Ridge
Recreation Center and Splash Valley
Public Safety
Roanoke County's Fire and Rescue
Department is staffed with a combination
of career and volunteer personnel
operating out of 13 stations and one
administrative office. All career personnel
are trained to the Virginia Department of
Fire Program Firefighter 2 standard, which is
the highest standard for firefighters. All
career ambulances are staffed as
Advance Life Support ambulances. The
Hollins Fire and Rescue Station #5 is
located on Barrens Road, just west of the
study area. Personnel from this station are
the first responders to North Roanoke
County and to any traffic accidents on
Interstate 81 in Roanoke and Botetourt
Counties. Calls to this station can come
from a variety of sources: industrial
facilities, residences, commercial
businesses, interstate auto accidents, and
other emergencies. Call diversity can
create a variety of challenges for available
equipment and responder expertise (see
Figure 2-20).
Hollins
CENTER
Figure 2-20
EXISTING CONDITIONS
COMMUNITY FACILITIES AND INFRASTRUCTURE
[aciri
Roanoke County Fire.nd
A.- of
Square Age
Acreage Footage Original Equipment
Structurelk 19L
- -
Rescue
Station staff Tota I
Service capacity Tota I Staff Volunteers
per shift
All hazards
Fire Engine,
response,
Hollins
Ambulance,
Advance Life
F
Fire and
2.5 12,208 1981
Brush Truck,
Support, medical 5 18 32
Rescue
Command
response, public
Station
Truck
education,
public standbys
Source: Roanoke County Fire and Rescue, November 2018
The Hollins Station was the third busiest
station by incident in Roanoke County for
fiscal year 2018 (see Figure 2-21). At this
time the Hollins Station does not have
adequate coverage and capacity for
growth in the Hollins area. Although call
volumes were consistently about 2,200 per
year between fiscal years 2014 and 2018,
future economic growth will present a
challenge for the station to respond to
calls within the Hollins District without
relying on outside stations and agencies.
Figure 2-21
FY 2418 Roanoke County Fire and Rescue
Incidents by Station
3.544
31400 2,940
7.504 2.411 2.305
2,062 2.009
2,044
1,500 _ 1,367
1.404
540 1d 1 3 1��1 lib
,g
Soynce: Roonoke CoUn}y Fee and Rescue November 2418
The Roanoke County Police Department
records reveal that crime in the Hollins area
decreased in 2015, 2016 and 2017, and
remained stable in 2018. The most
prevalent crimes in the area during that
time period were related to illegal drug
possession (average 16 per year), driving
under the influence of alcohol (average 15
per year) and public intoxication (average
11 per year). In 2018, calls for service
increased countywide by approximately
8%. While the majority of these calls are not
related to crime, there was an increase in
shoplifting and theft from vehicles.
Hollins Fire Station
EXISTING CONDITIONS Hollins
COMMUNITY FACILITIES AND INFRASTRUCTURE kA
Hollins EXISTING CONDITIONS
CENTER
COMMUNITY FACILITIES AND INFRASTRUCTURE
Infrastructure motor vehicle crashes is increasing in the
Roads Hollins Center study area (see Figure 2-23).
Interstate 81 is the northern boundary of
the study area. Portions of three primary
roads, Plantation Road (Route 115),
Williamson Road (Route 1 1) and Peters
Creek Road (Route 117), form the study
corridors (see Map 2-22). The 2018 average
daily (vehicle) trips for these roads are:
• Interstate 81 near Exit 146 (53,000-
63,000)
• Peters Creek Road (19,000)
• Plantation Road (13,000 to 16,000)
• Williamson Road (11,000)
There are no road projects planned in the
Hollins Center study area; however,
Interstate 81 is being studied as part of a
state -led Interstate 81 Corridor
Improvement Plan, which was approved
by the Commonwealth Transportation
Board in December 2018. The General
Assembly passed legislation in 2019 to
generate revenue for projects identified in
the Plan.
A currently funded project will provide
additional northbound and southbound
lanes on 1-81 between Mile Marker 144
(near Interstate 581) and Exit 150 (Route
220 at Troutville). The proposed design will
establish a three -lane road in both
directions.
The Interstate 81 Exit 150 interchange, four
miles north in Botetourt County, was rebuilt
in 2018-2019 by the Virginia Department of
Transportation to improve safety and traffic
flow on Routes 220 and 11. The number of
Figure 2-23
Motor Vehicle Crashes 2011-2017
60
50
40
U 30
0
20
10
z
0
2010 2011 2012 2013 2014 2015 2016 2017 2018
Source: VDOT STARS Data - March 2018
Over the past ten years, both pedestrian
and bicycle fatalities have also been
documented in and around the Hollins
Center study area.
Bicycle and Pedestrian Accommodations
Currently, people are walking and biking in
the Hollins area. Sidewalks are located
along Williamson Road between Plantation
Road and Hollins Court (south side) and
Plantation Road and Marson Drive (north
side). Social paths are visible in grassed
areas along Williamson Road and Peters
Creek Road.
Several bicycle and pedestrian projects
were sparked by the implementation
strategies included in the 2008 Hollins Area
Plan.
2014: Pedestrian crosswalks and signals
were installed on all four legs of the
Williamson Road/Plantation Road
intersection.
'.XISTING CONDITIONS
COMMUNITY FACILITIES AND INFRASTRUCTURE
2018: A turnaround was completed at the
end of Lila Drive, enabling Roanoke
County to request that VDOT accept the
formerly private road into its system as a
Secondary Street.
2018: Phase 1 of the Plantation Road
Bicycle, Pedestrian and Streetscape
Improvement Project was completed,
which added a ten -foot -wide shared use
path to the west side of Plantation Road
between Williamson Road and Walrond
Drive. Curb, gutter, storm drain, street trees
and a "Welcome to the Hollins
Community" gateway sign were also a
part of the project.
Plantation Road Shared Use Path
Source: Roanoke Valley Television (RVTV-3)
Other Funded Projects:
2020: A new traffic signal will be installed at
the intersection of Plantation Road and Lila
Drive. The project will consolidate
entrances at Wells Fargo. Pedestrian signals
and crosswalks will also be included.
2021: Phase 2 of the Plantation Road
Bicycle, Pedestrian and Streetscape
Hollins
CENTER
Improvement Project will add sidewalk,
curb, gutter and street trees along the west
side of Plantation Road between Walrond
Drive and Gander Way. The Walrond Drive
intersection will also be realigned and
pedestrian signals and crosswalks will be
added to the Gander Way/Plantation
Road intersection.
VDOT has also directed safety funds to this
area because of recent bicycle and
pedestrian fatalities. A pedestrian was hit
and killed by a car while crossing
Williamson Road near Greenway Drive in
the early morning hours of April 18, 2012. A
bicyclist traveling northbound was hit and
killed by a car at night in the 6900 block of
Williamson Road, near North Roanoke
Assisted Living, on November 17, 2016.
Another pedestrian was hit and killed by a
car while walking along Williamson Road at
night near the intersection of Hollins Court
Drive on April 27, 2017.
Three pedestrian safety projects are
proposed for Williamson Road:
Phase 1: Add pedestrian crosswalks and
signals at the intersection of Peters Creek
Road and Williamson Road; construct
sidewalk along the west side of Williamson
Road between Peters Creek Road and
North Roanoke Assisted Living. Design is
underway and construction is anticipated
in 2022.
Phase 2: Sidewalk will be constructed
along the north side of Williamson Road to
connect the Plantation Road Bicycle,
Pedestrian and Streetscape Improvement
Project to the Williamson Road sidewalk
Hollins
CENTER
EXISTING CONDITIONS
COMMUNITY FACILITIES AND INFRASTRUCTURE
and intersection improvements at Peters
Creek Road.
Phase 3: Continue sidewalk along the west
side of Williamson Road between North
Roanoke Assisted Living and Clubhouse
Drive/Dent Road. Design is anticipated to
begin in 2023.
See the Transportation Projects map for
project locations.
Plantation Road Shared Use Path Phase II Concept
Greenways
The 2018 Roanoke Valley Greenway Plan
(Greenway Plan) shows the proposed
route for the Tinker Creek Greenway
extending from the Roanoke River in the
City of Roanoke, through Roanoke County
to the Botetourt Center at Greenfield in
Botetourt County. Two sections of the
Tinker Creek Greenway are existing:
• Wise Avenue to the Roanoke River
Greenway, 1.5 paved miles in the
City of Roanoke, completed in 2001.
• Trailhead parking lot north of
Interstate 81 to Carvins Cove Boat
Dock, 2 natural surface miles in
Roanoke County and Botetourt
County, completed in 2012.
The City of Roanoke has obtained funding
to design and construct a 1.8 -mile paved
segment of the greenway from Wise
Avenue to Mason Mill Park. Construction is
anticipated in 2022.
The Tinker Creek Greenway map shows the
conceptual routes identified in the
Greenway Plan.
Alignments analyzed between the City of
Roanoke boundary and Williamson Road
are described as:
• Road Corridor: Roanoke
City/Roanoke County boundary to
Hollins Road to Plantation Road to
Williamson Road.
• Combined Stream -Road Corridor:
Roanoke City/Roanoke County
boundary along the stream corridor
to Mountain View Elementary School
connecting to Plantation Road to
Williamson Road.
• Creek Corridor: Roanoke
City/Roanoke County boundary to
Williamson Road along Tinker Creek
and Carvin Creek.
EXISTING CONDITIONS
COMMUNITY FACILITIES AND INFRASTRUCTURE
Hollins
h�NTER
Hollins
CENTER
EXISTING CONDITIONS
COMMUNITY FACILITIES AND INFRASTRUCTURE
The Road Corridor option was most
preferred by nearby residents. Sections of
Plantation Road have wide right-of-way
which could fit a greenway/shared use
path.
There are three potential routes identified
between the intersection of Williamson
Road/Plantation Road to reach and
continue into Botetourt County:
1) Road Corridor: U.S. 11 /Williamson
Road/Lee Highway corridor from
Hollins University to Cloverdale and I-
81 underpass at Tinker Creek.
2) Combined Stream -Road Route: U.S.
11 /Williamson Road/Lee Highway
corridor but route off the highway
where feasible between Williamson
Road at Hollins University and the 1-81
underpass at Tinker Creek.
3) Off -Road Corridor: Tinker Mountain
option; cross under 1-81 at Hollins
University and continue on the
northwest side of 1-81, off-road,
around the base of the mountain to
the Tinker Creek underpass.
The ultimate greenway alignment and
surface will depend upon where right-of-
way and/or easements can be obtained.
Botetourt County has also obtained
funding for design and construction of the
Daleville Greenway, which will connect
Lord Botetourt High School with the
Botetourt Center at Greenfield.
Construction is anticipated in 2020. The
Tinker Creek Greenway will connect to the
Daleville Greenway at Lord Botetourt High
School.
Trails
Carvins Cove Natural Reserve contains 60
miles of hiking, biking and equestrian trails.
In 2019 Roanoke County and Roanoke
Valley Greenways opened the Hinchee
Trail, a two-mile segment connecting
Salem to Hollins via the trails at Carvins
Cove. These trails helped contribute to the
Roanoke Valley's designation as
Mountain Bikers at Carvins Cove
Source: Virginia's Blue Ridge
Virginia's Blue Ridge Ride Center, an
International Mountain Biking Association
(IMBA) Silver -Level Ride Center. Virginia's
Blue Ridge is the only East Coast
destination to earn the Silver -Level
designation from IMBA.
The Appalachian National Scenic Trail
passes through Roanoke and Botetourt
Counties just north and east of Hollins,
including crossing the ridge of Tinker
Mountain. The Appalachian Trail is a 2,180 -
mile long public footpath that traverses the
great diversity of natural and cultural
beauty along the Appalachian Mountains.
The Appalachian Trail is managed by the
'.XISTING CONDITIONS
COMMUNITY FACILITIES AND INFRASTRUCTURE
National Park Service, U.S. Forest Service,
Appalachian Trail Conservancy, as well as
many state agencies and volunteers.
These natural resources provide many
opportunities for accessing outdoor
amenities and culture, while preserving
mountain views from the Hollins Center
study area. Read Mountain Preserve, a
243 -acre preserve will soon be expanded
by an additional 300 acres, further
protecting mountains views.
Transit
There is currently no fixed -route transit
service in the Hollins area. The closest
Valley Metro routes run from the City of
Roanoke north on Plantation Road past
Food Lion and Walmart Neighborhood
Market, then west on Hershberger Road
with a stop at Edinburgh Square
apartments and Friendship Health and
Living Community, approximately two miles
from the study area.
Hollins University contracts with RADAR to
provide shuttle service Thursdays, Fridays
and Saturdays to Valley View Mall, Center
in the Square (Downtown) and Townside
Square shopping center.
Regional Transportation Plans
Roanoke County is a member of both the
Roanoke Valley -Alleghany Regional
Commission (RVARC) and the Roanoke
Valley Transportation Planning
Organization (TPO). The TPO boundary
includes the Roanoke Valley Urbanized
Hollins
CENTER
Area, which includes most of Roanoke
County with the exception of the Catawba
and Bent Mountain areas. The Urbanized
Area also includes the City of Roanoke,
City of Salem, parts of Botetourt County,
Bedford County and Montgomery County.
Map 2-25
al=o-
R TPOMeiropojjW Planning Area , [/
�v'ia�nm ��^vnwmwrv., 1
The 2016 RVARC Roanoke Valley Transit
Vision Plan included recommendations for
the Hollins area. Short-term
recommendations (2016-2022) focused on
expanding transit service to employment
and residential areas in the North Roanoke
County/ Hollins/ Plantation Road area.
More specifically, the Plan recommends
implementing a new circulator connecting
the activity centers of Crossroads,
Hollins/Plantation Road, the DMV and
other key locations in North Roanoke
County. A medium-term recommendation
(2022-2030) proposes improving regional
connectivity with new peak hour service
between Greenfield/Daleville, Plantation
Road and Downtown Roanoke providing
transit access to key destinations. A long-
term recommendation (2030-2040)
expands upon this proposal, by providing a
Hollins
CENTER
EXISTING CONDITIONS
COMMUNITY FACILITIES AND INFRASTRUCTURE
consistent all -day connection between
Greenfield/Daleville via Plantation Road to
Downtown Roanoke. Additionally, a Small
Transit Transfer Facility is another long-term
recommendation for the Hollins area.
The 2012 Update to the Bikeway Plan for
the Roanoke Valley Area Metropolitan
Organization identifies Priority and Vision
corridors for bicycle accommodations.
"Corridors comprising the Priority List
generally form the foundation of the
current and/or planned bikeway system in
the RVAMPO with Vision List corridors
supporting the framework of the Priority List
and fill in any gaps in connectivity."
(Bikeway Plan, p. 1 1 1) Several corridors are
identified in the Hollins Center area.
Priority List Corridors:
• Plantation Road from Interstate 81 to
Williamson Road
• Plantation Road from Interstate 81 to
Crowe Hollow Lane (Botetourt
County)
Vision List Corridors:
• Peters Creek Road from the City of
Roanoke to Williamson Road
• Williamson Road from Peters Creek
Road to Botetourt County
• Plantation Road from Williamson
Road to the City of Roanoke
• Laban Road from North Barrens
Road to Webster Road
• Webster Road from Laban Road to
Dallas Road
• Dallas Road between Webster Road
and Enon Drive
• Enon Drive between Dallas Road
and Walrond Drive
• Walrond Drive from Walrond Park
Road to Plantation Road
The Plantation Road shared use path
provides bicycle accommodations
between Williamson Road and Walrond
Drive.
The 2015 TPO Regional Pedestrian Vision
Plan identifies and prioritizes pedestrian
accommodations. Figures 2-26 and 2-27
summarize the high priority and medium
priority locality projects and include status
updates for each project.
Plantation Road Shared Use Path
Williamson Road
EXISTING CONDITIONS Hollins
CENTER
COMMUNITY FACILITIES AND INFRASTRUCTURE
Figure 2-26
Figure 2-27
015 TPO
TPO Regional Pedestrian Vision Plan Locality High Priority Projects
... .
Campus Drive to
PW 2015
---
None
atus
Plantation Road
Plantation Road to Requested additional proect
Williamson
Peters Creek Road Hard Surface Pedestrian funding (2018)
Road
Peters Creek Road to Improvements Preliminary engineering
None
Greenway Drive underway; Construction 2021
Greenway Drive to Preliminary engineering
Middleton Road underway; Construction 2021
Barrens Road to Wood Haven Road
Williamson Road
Signalized Pedestrian
Tinker Creek
Completed 2012,
Completed 2014
Botetourt County to Interstate 81
1 ntersection
Crossing
Greenway
I
I
Inatural surface trail
Completed 2018 Williamson
Williamson Road to
Road and Walrond Drive;
Plantation
Pedestrian Improvements
Interstate 81
Construction 2021 Walrond
Road
Drive to Gander Way
Gander
Signalized Pedestrian
Way/Friendship Lane
Construction 2021
Crossing
1 ntersection
Williamson Road
Signalized Pedestrian
Construction 2021
Peters
I ntersection
Crossing
Williamson Road to
Hard Surface Pedestrian
Creek
None
Barrens Road
Improvements
Road
Barrens Road
Pedestrian Intersection
None
I ntersection
Improvements
Hard Surface Pedestrian
Plantation Road and
Friendship
Connection between
the (future) tinker
None
Lane
Plantation Road and
Creek Greenway
Hollins University
Figure 2-27
015 TPO
Regional Pedestrian Vision Plan
Locality Medium Priority Projects
-4=
...
atus
Hard surface pedestrian
Williamson Road
Botetourt County to Campus Drive
None
improvements
Peters Creek Road
Barrens Road to Wood Haven Road
Sidewalk
None
Tinker Creek
Completed 2012,
Botetourt County to Interstate 81
Greenway hard surface
Greenway
I
I
Inatural surface trail
Regional Pedestrian Vision Plan, excerpts Source: Roanoke Valley Transportation Planning Organization
Hollins EXISTING CONDITIONS
\LATER COMMUNITY FACILITIES AND INFRASTRUCTURE
Utilities
Water and Sewer
'.XISTING CONDITIONS Hollins
CENTER
COMMUNITY FACILITIES AND INFRASTRUCTURE
The Carvins Cove Water Treatment Facility,
located just north of Interstate 81, treats
and distributes water from Carvins Cove
Reservoir. Two 36 -inch transmission lines run
south under Interstate 81. One transmission
line runs to and along Plantation Road,
then south along Williamson Road. The
other transmission line runs east to Hollins
University and then south along Carvins
Creek to Williamson Road, runs west and
south to Dexter Road, then runs behind
Kroger to Williamson Road. The two lines
run parallel along Williamson Road until the
intersection with Florist Road where they
The Western Virginia Water Authority owns
and manages public water and sewer
utilities in most of the Roanoke Valley,
including in the Hollins area. In general,
public water and sewer infrastructure in the
Hollins area is in good condition.
Most properties in the Hollins area are
served by public water and sewer, with the
exception of the North Burlington Heights
neighborhood which is located north of
Walrond Park and south of the Buckland
Forest neighborhood.
While there are no water pressure issues,
there are some fire flow challenges in
locations where water line sizes are small.
There are opportunities for upgrading and
relocating both water and sewer lines in
conjunction with new development.
split (see Map 2-28).
Sewer mains generally run along streams
and creeks. Sewer lines from all over the
area flow to an 18 -inch sewer main that
runs along Carvins Creek. This sewer main
intersects with the Tinker Creek main at the
City of Roanoke boundary. From this point,
the sewer main follows Tinker Creek to the
Roanoke Regional Water Pollution Control
Facility located near the intersection of
Tinker Creek and the Roanoke River.
The Falls on Carvins Creek 1910 (left)
Carvins Creek Dam 2015 (above)
Source: Western Virginia Water Authority
Hollins EXISTING CONDITIONS
r- ENTER
COMMUNITY FACILITIES AND INFRASTRUCTURE
Map 2-29
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5formwater January 2019
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Storm Sewer
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Study Area
0 250 500 1,000
Feet N
XISTING CONDITIONS
COMMUNITY FACILITIES AND INFRASTRUCTURE
Stormwater
Starting with the adoption of the Clean
Water Act in 1972, stormwater regulations
and requirements have changed several
times since the majority of the study area
was constructed. As a result, the
stormwater infrastructure present is located
along major roadways widened in the
1990s and in conjunction with newer
development. When combined with poor
drainage in several areas, there are many
places where stormwater infrastructure
could be improved. Since new
development and redevelopment will
need to conform with current regulations,
incremental improvements are possible.
Electric
Appalachian Power provides electricity to
the study area and to the Roanoke Valley
Gas
Natural gas and propane are available in
the area from Roanoke Gas Company.
Plantation Road Stormwater Infrastructure (above)
Roanoke Valley Broadband Authority (right)
Source: Roanoke Valley -Alleghany Regional Commission
map HOLLINS CEN_
Cable
Hollins
CENTER
Several providers offer cable television
service, including Cox Cable, Xfinity TV
from Comcast, Dish TV and DIRECTV.
Phone
Land line and cell phone service are
available through AT&T and Verizon. Sprint
and T -Mobile provide cell phone service in
the study area.
Internet/Broadband
Internet service is available through Cox
Cable Internet, Xfinity Internet from
Comcast, ViaSat Satellite Internet and
Verizon.
The Roanoke Valley Broadband Authority
was established in 2014 by Roanoke
County, Botetourt County, the City of
Roanoke and the City of Salem. Fiber-optic
internet is now accessible throughout the
Roanoke Valley. In the study area,
broadband conduit runs along Peters
Creek Road, Williamson Road, and along
Plantation Road between Williamson Road
and the Carvins Cove Water Treatment
Facility.
COMMUNITY ENGAGEMENT Hollins
ENGAGEMENT ACTIVITIES CENTER
Appendix 3. Community Engagement
Engagement Activities
In order to build a robust plan supported
by the Hollins community, staff sought to
engage those who live, work and shop in
the area as well as those who care about
its regional importance. Public input was
gathered throughout the planning process
to help shape, define and refine the Plan.
The Plan's Vision and Principles include
input received from the community and
stakeholders through meetings, surveys
and other outreach.
Community Meetings
The study kicked off with two community
meetings covering the technical context of
the study area, which included land use
regulations, environmental conditions and
current transportation projects.
Meeting Attendance
Saturday, March 3, 2018: 40
Thursday, March 8, 2018: 56
Participants gave feedback on
opportunities and challenges that they as
residents, business owners and area
employees saw for transportation,
development and economic growth in
Hollins. Activities were also available for
children.
Participants examine the study area, March 8, 2018
The meetings were advertised in a news
release that was shared by the media,
County e -newsletters, the County website,
County social media pages (using paid
advertising), and emails to members of the
public who signed up online or at previous
planning meetings. Staff also visited more
than 130 businesses within the study area
and mailed postcards to addresses within
one mile of the study area.
Participants provide feedback, March 8, 2018
Source: Roanoke Valley Television (RVTV-3)
HOLLINS CENTER PLAN - DRAFTIJ
Hollins COMMUNITY ENGAGEMENT
r_ ENTER
ENGAGEMENT ACTIVITIES
Stakeholder Feedback
Over the course of the study, staff
engaged 78 stakeholders at 18 meetings.
These in-depth discussions included a wide
range of local staff, community
advocates, business representatives and
other organizations. The discussions
generated several overarching themes
shared across the groups, available for
reference online.
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CENTER
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Hollins COMMUNITY ENGAGEMENT
r_ ENTER
ENGAGEMENT ACTIVITIES
Online Survey
An online survey, open to the public from
February 1, 2018, through April 7, 2018,
received 393 responses about the Hollins
Center area. The survey asked respondents
to share opinions and information about
their relationship to the study area; their
perspectives on how safe, easily accessed,
and unique it is; the issues they saw
regarding businesses, transportation,
housing and land use; and the types of
improvements they'd like to see there.
The online survey was also translated into
Spanish and paper copies in both
languages were available at County
libraries and at the community meetings.
The survey was promoted on social media
and advertised in area mailings, County e -
newsletters and study fliers. The complete
survey results were revealed at the Design
Open Houses in May, available for
reference online.
Community meetings urvey station, March 8, 2018
9
A.
Farticipants cast votes on potential study area
improvements, May 10, 2018
Design Open Houses
The Design Open Houses presented the
results of the community meetings and
survey and asked questions related to
potential future design options for a new
Hollins Center.
Meeting Attendance:
Thursday, May 10, 2018: 37
Saturday, May 19, 2018: 17
Attendees voted on possibilities for
commercial and residential
redevelopment, new community spaces
and multi -modal transportation
improvements. They indicated preferred
and not preferred improvements in each
category. This visual preference survey
helped staff identify design
recommendations and priorities.
COMMUNITY ENGAGEMENT Hollins
ENGAGEMENT ACTIVITIES NTER
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Public Feedback)
Residential
Non -Residential
Non -Residential
Non -Residential
• Townhouses
• Bars And Breweries
• Library (relocated)
• Public Art
• Apartments
• Entertainment Venues
• Sports Complex
• Industrial Uses
• Single Family Homes
• Farmer's Market
• Youth Center
• Research & Development
• Retirement Housing
• Specialty Grocery Stores
• Fitness Center
Note: Color indicates boundaries
Non -Residential
• Lifestyle Center
• Outdoor Public Spaces
of potential redevelopment areas
• Sit -Down Restaurants
• Retail Stores
• Dog Park
• Coffee Shops/Cafes
0 Hardware Store
Art Galleries
0 250 soo iso i,oflo
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Hollins COMMUNITY ENGAGEMENT
CENTER
ENGAGEMENT ACTIVITIES
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COMMUNITY ENGAGEMENT Hollins
ENGAGEMENT ACTIVITIES CENTER
Open House Exhibits
A map labeled Potential Redevelopment
Areas and Suggestions for Uses (Map 3-1)
displayed possible types and sites for
development and redevelopment in the
study area. The Transportation Feedback
map (Map 3-2) showed issues and needs in
the study area. Both maps were based on
the March meetings' public feedback,
survey results and stakeholder interviews.
Attendees could also view plans and
concepts for several funded multi -modal
transportation projects.
i. Adfi� ,
Attendees and staff discuss transportation projects
at a Design Open House, May 10, 2018
Another map asked participants where in
the Roanoke Valley they wanted to walk or
bike to from the study area. A final map of
the greater region asked participants
where they would like to take the bus from
the study area. Participants marked their
desired destinations on the map.
Participants mark where they want to walk or bike,
May 10, 2018
Top Walk/Bike Destinations:
• Surrounding neighborhoods
• Green Ridge Recreation Center
• Hollins Trail head /Carvins Cove
• Walrond Park
Participants mark where they want to ride the bus,
May 10, 2018
Top Bus Destinations:
• Downtown Roanoke
• Along Plantation Road
• Around the study area
• Downtown Salem
Hollins COMMUNITY ENGAGEMENT
r- ENTER
ENGAGEMENT ACTIVITIES
Online Design Survey The meeting exercises were also available
online from March 23 to April 26, 2019.
In order to increase feedback on the
preferred and not preferred future design
options, the Design Open House exercise
was adapted into an online survey. It was
available to the public from June 3, 2018,
through July 2, 2018, and received 58
responses. The full results of the visual
preference survey, combining the results of
the two meetings and the online survey are
available online.
Draft Plan Reveal Meetinas
A final round of meetings asked
participants to consider potential projects
and design concepts that built on the
previous meeting results.
Meeting Attendance:
Saturday, March 23, 2019: 59
Monday, March 25, 2019: 84
Participants gave feedback on:
• Public space and landscaping
concepts, various park
improvements and a range of
multimodal transportation
improvements;
• Vision and implementation principles
for new development and
redevelopment; and
• Future land use scenarios that would
guide the type of development to
be encouraged in the area.
Participants discuss meeting results, March 23, 2019
Draft Plan Reveal Exhibits
The meeting exhibits included a process
display showing previous exercises and
results. The draft Vision, Principles, and Core
Objectives were shared for the first time at
this meeting. The interactive exhibits
included ranking and comment exercises.
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Park Improvements Exercise
COMMUNITY ENGAGEMENT Hollins
Two exercises asked participants to rank six Each exercise included the relevant
types of Gateway/Streetscape Principle, Core Concept(s) and Supporting
Improvements and Community Amenities. Initiative(s) identified in the draft Plan. The
The examples were drawn from previous results of each exercise (combining the
engagement exercises where participants results from both meetings and online
expressed a desire to "green up" the area surveys) are available online.
and create comfortable outdoor
gathering spaces.
Principle #3: Create a Destination
ENGAGEMENT ACTIVITIES
CENTER
residents, employees, students and visitors.
i dins Supporting Initiative: Update the Future Land Use Map
Future Lend U..Designetions "h-1
A combined transportation exercise
Finally, a Future Land Use exercise asked
showed a map with all potential road,
participants to pick which of three land use
pedestrian/bicycle and greenway projects
scenarios most appealed to them. The
and asked participants to rank them within
options included a no change scenario,
those categories. A parks exercise showed
partial mixed use scenario (around the
maps of Walrond Park, Hollins Park and
intersections of Peters Creek
Sadler Park with potential improvements
Road/Williamson Road and Plantation
and requested comments about other
Road/Williamson Road) and full mixed use
desired improvements for each park.
scenario.
Principle #3: Create a Destination
Core Concept. Encourage a mix of commercial and residential uses to serve
residents, employees, students and visitors.
i dins Supporting Initiative: Update the Future Land Use Map
Future Lend U..Designetions "h-1
Place dot below future land
a your preferred use scenario.
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Hollins COMMUNITY ENGAGEMENT
CENTER
ENGAGEMENT ACTIVITIES
Planning Commission Work Sessions Staff also promoted the Hollins Center and
Staff provided regular updates about the
study to the Planning Commission.
Presentations included information about
upcoming community meetings, other
engagement exercises and public input
received. The meetings were held in 2018
on February 6, March 20, April 17 and May
15; and in 2019 on March 19, April 16 and
May 21.
Staff run an input table for customers and
employees at a local Goodwill, March 20, 2018
Other Outreach
Hoping to engage members of the public
who may not have heard of the study, staff
planned a lunchtime public input session
at the Goodwill on Peters Creek Road on
March 20, 2018, from noon to 2 p.m. A
table was set up near the front door,
offering shoppers and employees a
chance to learn about and discuss the
study with staff. Paper copies of the spring
survey were also available.
other planning studies at Tons of Fun at
Tanglewood Mall on February 2, 2018. Kids
used a table map and cutouts to design
their own County park while staff talked
with parents about the upcoming study.
Table visitors of all ages could also vote on
their favorite style of park. Anyone who
provided their email address for the study
mailing list was entered into a prize
drawing for a business at Tanglewood Mall.
Ir
L11
Kids design their own parks at Tons of Fun event,
February 3, 2018
All of the study's engagement activities
were promoted on a dedicated webpage
and email list, and shared in County e -
newsletters, Facebook pages and news
releases.
COMMUNITY ENGAGEMENT Hollins
CENTER
ENGAGEMENT RESULTS
Summary of Major Needs and Suggestions from all Engagement Activities
• Redevelop commercial areas and repurpose outdated properties into a mix of
housing, locally -owned businesses and places to gather;
• Install placemaking elements (street trees, benches, pedestrian lighting, etc.) and
neighborhood connections to foster community identity,
• Enhance corridors with signage, landscaping and multi -modal transportation
options including sidewalks, crosswalks, bike lanes and/or shared -use paths,
• Address traffic congestion and lighting to increase safety for all,
• Embrace the outdoors by linking to parks or natural resources, and by protecting
open space, creeks and mountain views; and
• Consider rebuilding the library at a more central, connected location.
Engagement Results
The survey results, public meeting exercises
and stakeholder discussions brought to
light many of the same needs and issues in
the study area.
Feedback highlighted that people who
live or work near the study area are not
only interested in greater convenience for
their daily activities, but also in enhancing
the appearance of Hollins. Many agreed
that the community and Hollins in general
was a desirable place to live, work and
raise a family, but were frustrated with the
lack of many perceived upgrades still
needed to elevate its position in the
County. Residents from other areas of the
County suggested that very little drew
them to the area. Local residents were
disappointed to have to go elsewhere in
the County for entertainment.
Online Survey
Half of the Hollins Center Survey
respondents did not feel that the area had
unique qualities. Those who did believed
that the area's natural views, access to I-
81, outdoor recreation opportunities and
Hollins University made it distinct from other
areas in the Roanoke Valley. Many hoped
visual improvements including gateway
signage and landscaping, along with
commercial area upgrades and new
restaurants, could make Hollins a
destination for the greater region.
Asked to choose three different
improvements, 60 percent of respondents
Hollins COMMUNITY ENGAGEMENT
r_ ENTER
ENGAGEMENT RESULTS
felt that walkability and the aesthetics or
character of the study area were
important to its future success. Half of
respondents desired public outdoor
spaces.
Nearly all respondents use a car in the
study area, whereas only 26 percent walk
and 9 percent bike. Asked to choose the
three most important transportation issues
in the study area, 65 percent chose
pedestrian accommodations, 56 percent
chose traffic congestion and 37 percent
chose bicycle accommodations.
Figure 3-3
What do you like best about the study area?
(Check all that apply)
Convenient ■
Ioapfion 8fi%
schools
Businesses 2 '.
Neighborhood 27%
Mountain
Views 45%
Oiher ■ s%
0% 10% 20% 30% 40% 50% 60% 70% am 90%100,
Two thirds of survey respondents stated that they
appreciate Hollins' convenient location
Given the option of three transportation
and streetscape improvements,
respondents selected sidewalks and
crosswalks (58 percent), greenways and
shared use paths (50 percent),
landscaping (33 percent) and road safety
improvements (33 percent).
Survey respondents wanted economic
improvements to focus on the variety and
quantity of restaurants (68 percent) and
retail (59 percent) while supporting existing
business (37 percent) and encouraging
more local events/activities (36 percent) .
At the stakeholder meetings, March
community meetings, and in the survey
results, participants identified a large
variety of desired development, including:
• Sit-down restaurants
• Coffee shops
• Bars and breweries
• Entertainment venues
• Specialty grocery stores
• A lifestyle/Town Center
• A youth center
• A sports complex
• Research and development
• Apartments
• Library (relocated)
• Retirement housing
Complete results for each exercise and the
surveys are available online.
Desian Survev Results
COMMUNITY ENGAGEMENT Hollins
CENTER
ENGAGEMENT RESULTS
preference for town center mixed use
development, but did not want to see
own more "big box" anchor stores. Of the low-
density housing options, standalone patio
homes were preferred. Results were mixed
about high-density housing, with most
respondents showing some interest in multi-
nts to family options with fewer floors.
The visual preference survey broke d
the broad improvements that were
recommended by the Hollins Center
Survey results into specific options for
redevelopment, placemaking and
transportation. This enabled participa
more clearly convey the changes they
wanted to see in the study area.
I.
Clockwise from top left, the top results of the
commercial and housing visual preference survey
show a town center, a typical one -floor shopping
center, a modern on -street mixed use and an
entertainment complex.
Community meeting participants and
online survey takers cast more votes for the
commercial redevelopment options than
the high or low-density housing options. Of
the commercial redevelopment options,
survey respondents showed a strong
Clockwise from top left, the top results of the
placemaking and outdoor spaces visual
preference survey shows restaurant outdoor
seating, a natural water and play park, sidewalk
rain gardens and street trees.
Of the options for landscaping and
streetscaping, most survey respondents
wanted outdoor seating at restaurants and
greener streets. For outdoor recreation,
participants liked the idea of a natural
water/play park or a large festival and
event park for the Hollins Center area.
Hollins COMMUNITY ENGAGEMENT
CENTER
ENGAGEMENT RESULTS
Survey respondents also liked pedestrian- All visual preference survey images and
oriented lighting and signs as placemaking results are available online.
elements.
0
Clockwise from top left, the top results of the
transportation visual preference survey shows
paved greenways, separated bike -ped shared
path, main street sidewalks and natural surface
hiking trails.
For pedestrian improvements, survey
respondents liked paved greenways,
natural surface hiking trails and sidewalks in
both public spaces and neighborhoods.
The winning choice for bikes was the
separated bike and pedestrian shared use
paths, with sharrows (bikes share the lane
with cars) as the least desired option.
Finally, respondents wanted to see an
expansion of the Valley Metro bus system
or a community trolley to provide transit
options.
Draft Plan Reveal Results
In addition to the 143 participants who
attended one of the meetings, 54
participants completed the exercises for
the Draft Plan Reveal online. The following
results combine all the input received.
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Transportation projects combined map exhibit
Feedback about transportation needs was
received at nearly every event. At the
Draft Plan Reveal meetings, staff
synthesized the results of previous meetings
and surveys and asked participants to rank
those potential projects. Potential projects
were categorized as road projects, bicycle
and pedestrian projects, greenway
projects and transit projects.
COMMUNITY ENGAGEMENT Hollins
CENTER
ENGAGEMENT RESULTS
Top 3 Road Projects
1. Improve the Williamson Road/Peters
Creek Road Intersection
2. Widen Interstate 81 (support regional
and statewide efforts)
3. Improve the Plantation
Road/Williamson Road intersection
Tie 6
WOlra n� �l]fil
3
1 Tie 4
4
Road Project Ranking: Combined Results
Top 3 Bicycle and Pedestrian Projects
1. Peters Creek Road from Williamson
Road to Barrens Road
2. Williamson Road from Plantation
Road to Campus Drive/LaMarre
Drive (north side)
3. Plantation Road from Williamson
Road to Lila Drive (east side)
Top 3 Greenway Projects
1. Construct a greenway segment from
the trailhead parking lot under 1-81 to
Carvins Creek in collaboration with
Hollins University.
2. Continue discussions with Hollins
University regarding constructing a
greenway segment along Carvins
Creek from the Friendship Lane
bridge at Carvins Creek to
Williamson Road.
3. Construct along Williamson Road
from Plantation Road to Campus
Drive/LaMarre Drive (north side).
Transit Opportunity Question
68 percent of respondents said that
Roanoke County should work with area
businesses and Hollins University to
determine demand and support for
potential expansion of mass transit routes.
Future Land Use Scenarios
Three future land use (FLU) scenarios were
presented at the Draft Plan Reveal
meetings. Two scenarios recommended
changing property within the study area to
a Mixed Use FLU designation. The online
survey and public meetings results followed
the same order (combined here):
• Full Mixed Use (56%)
• Partial Mixed Use (38%)
• No Change (6%)
Hollins COMMUNITY ENGAGEMENT
r_ ENTER
ENGAGEMENT RESULTS
Gateway and Streetscape Features Community Amenities
A final visual preference exercise helped A similar exercise asked about the type of
clarify the gateway and streetscape
improvements that were suggested at
previous meetings. Staff displayed six
common examples of streetscape features
and asked participants to rank them.
Clockwise from top left, the top results of the
gateway and streetscape visual preference survey
show gateway features, street lighting, street trees
and pedestrian sidewalk lighting.
The most desired element was gateway
signage with landscaping. Roadway
lighting was the second highest result.
Street trees which separate the sidewalk
from the street or line a roadway were
third, and pedestrian -scale lighting for
sidewalks was fourth. Landscaped medians
and street furniture (including fixtures such
as benches and trashcans) were fifth and
sixth respectively.
community amenities (particularly outdoor
amenities) that should be incorporated in
the plan. These examples also drew on
popular requests from previous meetings or
survey results.
Clockwise from top left, the top results of the
community amenities visual preference survey show
pedestrian connections, playground equipment,
places to gather and places for pets.
Participants most liked the idea of
pedestrian (and/or bicycle) connections
throughout the study area, followed by
outdoor play areas. Places to gather was
third and places for pets was fourth.
Community gardens and public art were
fifth and sixth respectively.
Complete results for each exercise and the
surveys are available online.
COMMUNITY ENGAGEMENT Hollins
CENTER
PUBLIC HEARINGS AND ADOPTION
Public Hearings and Adoption
Planning Commission Public Hearinq
The Roanoke County Planning Commission
held a public hearing on May 5, 2020 to
incorporate the Hollins Center Plan into the
Roanoke County Comprehensive Plan. The
public hearing was advertised between
March 5 to May 5, 2020.
Summary of Advertisement:
• Postcards/Letters Sent: 4,200
(2,100 addresses sent out twice)
• Facebook Reach: 13,840
• Twitter Reach: 11,650
• Email Reach: 1,900
Due to the state of emergency associated
with the Coronavirus (COVID-19), all
Roanoke County buildings were closed to
the public. The public hearing was
broadcast live, so members of the public
could view the meeting on Roanoke Valley
Television (RVTV3) - Channel 3 or on the
Roanoke County website.
Beginning with a public comment period
held March 5 to May 5, 2020, citizens
shared comments online, by email or by
phone. 10 comments were submitted
through the Hollins Center webpage prior
to the meeting. During the public hearing,
staff received one comment by email and
two by phone. Staff also received four
emails on the Plan prior to the public
hearing. The Planning Commission voted to
recommend approval to incorporate the
Hollins Center Plan into the Roanoke
County Comprehensive Plan.
Public comments are available online.
VISION AND PRINCIPLES Hollins
CENTER
Appendix 4. Vision and Principles
The vision and principles for the Hollins
Center Plan are derived from community
feedback, stakeholder interview responses
and existing conditions.
Together, the vision and principles set the
foundation for plan recommendations and
implementation strategies in Appendix 5.
Principles
1. Create a destination.
2. Continue to improve and expand the
multimodal transportation network.
3. Upgrade community facilities.
4. Pursue opportunities for
collaboration.
1. Create a destination.
Draw people to places where they can
spend time engaging in many different
kinds of recreational, educational and
leisure activities.
Figure 4-1
Core Concept
Supporting-
Determine desired land uses
that are consistent with the
area's vision.
Encourage a mix
of commercial
Provide alternatives to
and residential
single-family detached
uses to serve
homes with a diverse and
residents,
affordable housing mix for a
employees,
varied population.
students and
Consider public-private
visitors.
partnerships for
redevelopment and
revitalization opportunities.
Review and update Design
Create a unique
Guidelines for the study
sense of place
area.
through
innovative and
high quality
Create pedestrian scale
development.
development standards for
the study area.
Provide multimodal
connections to parks and
Embrace the
natural resources.
outdoors.
Protect open spaces, creeks
and mountain views.
Hollins VISION AND PRINCIPLES
CENTER
2. Continue to improve and expand the
multimodal transportation network.
A shared -use path for bicyclists and
pedestrians is complete and several more
pedestrian projects are slated for
construction over the next few years. Build
on this momentum to provide safe
accommodations for all users on all major
corridors.
Figure 4-2
Core Concept
Supporting-
Work with VDOT to address
congestion and safety for all
users.
Plan for and construct
times.
Develop a safe,
accessible pedestrian and
efficient and
bicycle accommodations
accessible
throughout the study area.
transportation
Library as a 21 st Century
Construct segments of the
network that
provides a range
Tinker Creek Greenway
of choices.
and/or other bicycle and
pedestrian facilities.
Expand transit opportunities
when and where feasible.
to the study area when and
where feasible.
3. Upgrade community facilities.
Community facilities in the Hollins area are
among the busiest and most visited in the
County, and are also some of the oldest
facilities with little room for expansion.
Roads widened in the 1980s and 1990s
were built for cars and did not include
aesthetic features, pedestrian or bicycle
accommodations desired today.
Figure 4-3
Core Concept
Supporting-
Consider options for the
Hollins Fire and Rescue
Station to optimize response
times.
Ensure that the
public services
and facilities
Rebuild the Hollins Branch
meet the needs
Library as a 21 st Century
of the
location for learning and
community.
gathering.
Connect public parks
(Walrond, Hollins, Sadler)
when and where feasible.
Construct and install
gateway and streetscape
improvements (lighting,
Enhance major
landscaping, signage, street
corridors with
furniture, etc.) throughout
attractive
the study area.
streetscape
features.
Ensure the maintenance of
landscaping and other
streetscape improvements
throughout the study area.
VISION AND PRINCIPLES
4. Pursue opportunities for collaboration.
Partnerships are important to facilitate and
achieve meaningful change. It will be vital
to increase awareness of the Hollins Center
Plan and provide updates about
implementation to stakeholders and the
public.
Figure 4-4
Core Concept
Supporting-
Actively seek out developer
partners interested in and
capable of building mixed
use projects.
Engage and
Actively promote the area
collaborate with
stakeholders to
to restaurants, retailers and
implement the
entertainment businesses.
plan's vision.
Maintain communication
with business and property
owners.
Continue to
Keep residents and the
engage the
larger area informed about
community.
progress.
Hollins
CENTER
Hollins Center conceptually shown as a mixed use
corridor that is safe for bicyclists and pedestrians.
IMPLEMENTATION & RECOMMENDATIONS
Appendix 5. Implementation and
Recommendations
The Hollins Center Plan presents a vision for
the study area in hand with concrete
implementation strategies for the next ten
years and comprehensive
recommendations for the next twenty. The
recommendations include future policy
actions as well as physical infrastructure
desires and needs. Successful
implementation depends on continued
community engagement, strategic public
investment, policy and regulatory tools and
financing methods to encourage private
development.
Design Principles
Roanoke County will develop and/or
amend guidelines to implement the design
principles of the Plan. These guidelines will
support the adoption or revision of
ordinances dealing with zoning, subdivision
of property, and other development
matters. Design guidelines and
development standards could address:
Conceptual rendering of Hollins Center sign
Hollins
CENTER
Roanoke County celebrates a new Hollins business
Source: RVTV-3
permitted uses; building location, height,
design and coverage; lighting, parking,
landscaping, pedestrian/bicycle
accommodations, streetscape amenities,
open space and gathering space;
signage; stormwater management and
other development features.
Funding Strategies
Roanoke County will invest staff resources
to create an interdepartmental team to
implement the Plan. Staff will leverage
local revenue to obtain funding from state
and federal sources for all aspects of the
Plan, including multi -modal transportation
improvements. Any capital projects will be
planned and programmed in the County's
10 -year Capital Improvements Program.
Staff will also dedicate time to engage
current business and land owners while
promoting the Hollins area to developers in
order to implement the Plan's vision.
Hollins IMPLEMENTATION & RECOMMENDATIONS
CENTER
Redevelopment of existing buildings and
any new development will depend on
private investment, guided by standards
that are developed and encouraged by
the County.
Timing/Phasing
The Hollins Center Plan will be
implemented over the next 20+ years. The
recommendations listed in this Plan are for
the first 10 years, while future projects will
be implemented in the 10 to 20 -year time
horizon. Many of the recommendations will
be implemented in phases and will evolve
over time. As different components of the
plan are implemented, periodic reviews of
the Plan will be necessary and adjustments
made based on changing conditions.
Communication
Keeping residents, the business community
and the greater area informed about the
Plan's progress will be a high priority for
Roanoke County. The existing website will
be transitioned to both market and
communicate about development within
the Hollins area. Current email lists will be
used to provide updates to interested
parties as progress occurs. Additional
opportunities for community engagement
may be addressed as part of individual
projects recommended in this Plan. Any
future updates to the Plan document will
include community input.
A new business under construction in Hollins
Accessibility
Implementation of the Hollins Center Plan
should accommodate and welcome all
people through accessible design.
Roanoke County will consult with local
representatives to recommend
improvements that accomplish this goal.
A "State of the Corridor" community meeting
following the adoption of the 419 Town Center Plan
Getting Started
Adoption of the Hollins Center Plan is the
first step in implementation process. After
adoption, Roanoke County will analyze
and determine the most appropriate tools
and actions to execute the Plan's
recommendations.
IMPLEMENTATION & RECOMMENDATIONS Hollins
CENTER
Plan Recommendations
The recommendations in this plan fall
under five categories: land use, community
facilities, transportation,
gateway/streetscape improvements and
community engagement. Each
recommendation is additionally separated
into two phases: those which fall within a
realistic ten-year timeframe and "future"
recommendations that would occur later.
This sequencing was determined based on
factors including community priorities, staff
priorities, funding availability and
coordination of related projects.
Land Use Recommendations
Amend the County's Comprehensive Plan
Future Land Use Map as recommended in
this plan (see map on following page).
With the adoption of the Hollins Center
Plan, the Future Land Use Map will be
amended as shown in the Recommended
Future Land Use Map. This changes the
Core Future Land Use and Transition Future
Land Use designations along Williamson
Road, Peters Creek Road, and a portion of
Plantation Road to the Mixed Use Future
Land Use designation.
Review and update design guidelines for
the study area.
Roanoke County will develop design
guidelines and standards to implement the
design principles of the Plan. This process
will involve the development of new design
guidelines and/or revision of existing design
guidelines.
Review and update development
standards regarding desired land uses,
parking, lighting, landscaping, and others
to encourage a pedestrian scale mixed
use development pattern.
After developing design guidelines,
Roanoke County will review these
guidelines against existing development
regulations (Zoning Ordinance, Subdivision
Ordinance, etc.) to determine what
changes, if any, need to be made to these
regulations. These changes may include,
but not be limited to, updates to parking
and lighting standards, landscaping and
buffering requirements, the placement and
orientation of buildings relative to the street,
desired land uses including diverse and
affordable housing options, and standards
for public/private spaces.
Target key sites for future economic
development opportunities.
Roanoke County will continue to work with
private property and business owners to
identify and support development or
redevelopment of potential catalyst sites.
• Mix of uses to be preserved and developed.
• Allows more choices for [re]development.
• High quality design to enhance rural and
historic character of the area.
• Pedestrian and vehicular connectivity.
Land Use Tvpes
❖ Community Activity Centers
❖ Commercial
❖ Retail & Personal Services
❖ Limited Industrial
❖ Mixed Use
❖ Office and Institutional
❖ Residential
❖ Parks & Outdoor Recreation
Hollins IMPLEMENTATION & RECOMMENDATIONS
CENTER
IMPLEMENTATION & RECOMMENDATIONS Hollins
CENTER
Land Use (Future)
Review and update the Hollins Center
Plan based on changing conditions.
Implementation of the Plan will occur
over the next ten years. After that point,
and as different components of the plan
are implemented, periodic reviews of the
Plan will be necessary and adjustments
made based on changing conditions.
Communitv Facilities Recommendations
Rebuild the Hollins Branch Library as a 21St
Century library for learning and gathering.
Consider building a new library at a more
central, connected location or rebuild the
library at its current location. The Hollins
Branch Library is the second busiest library
in the Roanoke Valley Consortium, which
includes Botetourt County, Roanoke
County, the City of Roanoke and the City
of Salem. Hollins Library circulates 23% of
the County's items and averages 600
visitors per day, 23% of the County's total.
Hollins is maintaining this high service level
without offering the square footage or
amenities such as a cafe, multiple study
rooms, and the modernized meeting rooms
provided by other County libraries. In 2018
Hollins Library reached capacity and is
therefore unable to increase visitors or
circulation without a new or modernized
building.
Consider options for the Hollins Fire and
Rescue Station to optimize response times.
• Consider building a new Hollins Fire and
Rescue Station at a different location to
optimize response times. The Hollins Fire and
Rescue Station #5 is currently located at
7401 Barrens Road. The personnel at this
station are the first responders to North
Roanoke County and to any traffic
accidents on Interstate 81 in Roanoke and
Botetourt Counties. Calls to this station can
come from a variety of sources: industrial
facilities, residences, commercial
businesses, interstate auto accidents, and
other emergencies. Call diversity can
create a variety of challenges for available
equipment and responder expertise. The
Hollins Station was the third busiest station
by incident in Roanoke County for fiscal
year 2018. At this time the Hollins Station
does not have adequate coverage and
capacity for growth in the Hollins area.
Although call volumes were consistently
about 2,200 per year between fiscal years
2014 and 2018, future economic growth will
present a challenge for the station to
respond to calls within the Hollins District
without relying on outside stations and
agencies.
Improve the existing playground,
basketball court and picnic shelter at
Sadler Park.
• Sadler Park is located two miles from the
Hollins Center, north of Williamson Road
near the Botetourt County line. Sadler Park
features a basketball court and older
playground, as well as trees and an open
lawn. Improvements to the basketball court
and picnic shelter are currently scheduled
in the Parks, Recreation and Tourism
Department's Capital Maintenance Fund
for 2020. The replacement of the
playground is scheduled within the next five
years.
Pave the existing trail at Hollins Park.
• Hollins Park is located on Hollins Road, three
miles from the Hollins Center, featuring
soccer fields, a 1/3 mile gravel path and a
playground. The paving of the park trail is
currently scheduled in the Parks, Recreation
Hollins IMPLEMENTATION & RECOMMENDATIONS
CENTER
and Tourism Department's Capital Transportation Recommendations
Maintenance Fund for 2020.
Preserve scenic views of the Read
Mountain Preserve.
Read Mountain Preserve is a 243 -acre
preserve located approximately 2 miles
southeast from the study area. The Preserve
includes a parking area, trailhead and
natural surface hiking trail. The County will
be purchasing an additional 300 acres
adjacent to the Preserve. This purchase will
help protect mountain views from the study
area and additional natural surface trails
will be constructed to increase regional
outdoor recreation opportunities.
Community Facilities (Future)
Implement recommendations from the
updated Master Plan for Parks and
Recreation.
• Roanoke County will be updating its
Master Plan for Parks and Recreation in
2020. As part of that planning process,
an evaluation on the need for outdoor
recreation improvements and amenities
in the Hollins Center and nearby parks,
including expanded walking paths,
restrooms, new picnic areas, shelters,
benches, pet stations, improved outdoor
play spaces for all ages, and new and
accessible playgrounds should be
conducted. Any recommended
improvements for the Hollins Center area
and nearby parks should be
implemented as funding becomes
available.
Improve the Williamson Road/Peters Creek
Road Intersection.
Roanoke County will request VDOT to study
the functionality of the Williamson
Road/Peters Creek Road Intersection.
Roanoke County will seek funding for any
improvements recommended from this
study.
Improve the Plantation Road/Williamson
Road Intersection.
Roanoke County will request VDOT to study
the functionality of the Plantation
Road/Williamson Road intersection, as well
as Plantation Road south to its intersection
with Dexter Road. Roanoke County will seek
funding for any improvements
recommended from this study.
Construct an additional lane on both sides
(northbound and southbound) of Interstate
81 from Mile Marker 144 to Mile Marker 150.
This project is part of the Interstate 81
Corridor Improvement Plan, which was
approved by the Commonwealth
Transportation Board in December 2018.
The proposed design will establish a three -
lane road in both directions. The General
Assembly passed legislation in 2019 to
generate revenue for projects identified in
the Plan. The project schedule has not yet
been determined.
Construct bicycle and pedestrian
accommodations on Peters Creek Road
from Williamson to Barrens Road.
• Construct sidewalk and bike lanes to
connect community facilities to the
proposed and funded sidewalk project
along Williamson Road.
IMPLEMENTATION & RECOMMENDATIONS Hollins
CENTER
Construct pedestrian accommodations on Peters Creek Road from Williamson Road to
Williamson Road from Plantation Road to Interstate 581.
Campus Drive/LaMarre Drive (north sideJ. These studies will evaluate the need for
• road improvements, bike and pedestrian
accommodations, and other transportation
Construct pedestrian improvements that
will connect Hollins University to the
southern end of the shared use path on
Plantation Road and the partially funded
sidewalk along the north side of Williamson
Road to the Peters Creek Road intersection
Construct bicycle and pedestrian
accommodations on Walrond Drive from
Plantation Road to Walrond Park.
Construct a multimodal connection or
sidewalk/bike lanes along Walrond Drive
connecting Walrond Park to the existing
pedestrian network.
Work with property owners and
stakeholders to finalize alignments of the
Tinker Creek Greenway through the study
area, south of the study area, and east of
the study area.
The 2018 Roanoke Valley Greenway Plan
Update includes multiple alignments for the
Tinker Creek Greenway. Future construction
of the greenway will require consensus
about the most appropriate alignment
based on property acquisition. The
Greenway Plan identifies connection
opportunities such as the Friendship
Retirement Community, Mountain View
Elementary School, Village at Tinker Creek,
Hollins University, the Carvin Creek
Greenway, Carvins Cove Natural Reserve,
Brookside Park, Hollins Park, Walrond Park,
Sadler Park, Community School, Tombstone
Cemetery, and to Botetourt County.
Conduct transportation corridor studies
along Williamson Road from Plantation
Road to the City of Roanoke, and along
improvements.
Expand transit opportunities to the study
area when and where feasible.
• Transit service is an important amenity for
large employers and residents in the area.
Staff will work with interested stakeholders
to evaluate transit opportunities and
funding alternatives.
Transportation (Future)
Reconstruct Friendship Lane to provide
better access to industrial properties,
install bicycle and pedestrian
accommodations, and to address
drainage issues.
• Construct improvements to Friendship
Lane to accommodate
industrial/commercial growth, provide
bicycle and pedestrian connections
from Plantation Road to the Tinker
Creek Greenway, and provide
stormwater and drainage infrastructure.
Construct bicycle and pedestrian
accommodations on the west side of
Plantation Road from Gander Way to
Days Inn.
• Construct a multimodal connection to
extend the Plantation Road Bicycle,
Pedestrian and Streetscape
Improvement Project on the west side
of Plantation Road between Williamson
Road and Gander Way.
Hollins
CENTER
IMPLEMENTATION & RECOMMENDATIONS
Construct bicycle and pedestrian
accommodations on the east side of
Plantation Road from Williamson Road
to McDonald's.
• Construct a multimodal connection or
sidewalk/bike lanes to mirror the
Plantation Road Bicycle, Pedestrian
and Streetscape Improvement Projects
that have occurred along the west side
of Plantation Road between Williamson
Road and Days Inn.
Construct pedestrian accommodations
on Gander Way from Plantation Road
to its terminus.
Construct sidewalks extending from the
Gander Way/Plantation Road
intersection along Gander Way to its
terminus.
Construct segments of the Tinker Creek
Greenway throughout the study area
and outside the study area to connect
it to the City of Roanoke and Botetourt
County.
Extend the Tinker Creek Greenway from
the Roanoke River in the City of
Roanoke, through Roanoke County to
the Botetourt Center at Greenfield in
Botetourt County.
Conduct a transportation corridor
study along Williamson Road/Route I I
from Hollins University to Cloverdale.
This study will help inform the chosen
alignment of the Tinker Creek
Greenway, as well as other
transportation improvements needed
along the corridor.
Gateway/Streetscape Improvements
Recommendations
Construct and install gateway and
streetscape improvements throughout the
study area.
• As a regional gateway to outdoor and
urban amenities, many stakeholders and
residents would like to see visual
improvements including gateway signage
and landscaping. Improvements may
include, but not be limited to, lighting,
landscaping, signage, street furniture, etc.
Leverage available state programs for
street and gateway improvements.
Streetscape improvements may be
supported or funded through state
programs that create partnerships with
localities or local businesses.
Ensure the maintenance of landscaping
and other streetscape improvements
throughout the study area.
Existing and new landscaping and
streetscape improvements will need to be
maintained by Roanoke County, local
private property owners, or business
partners to guarantee the longevity of any
enhancements.
IMPLEMENTATION & RECOMMENDATIONS Hollins
CENTER
Community Engagement
Recommendations
Consider public-private partnerships for
redevelopment and revitalization
opportunities.
The redevelopment and density patterns
called for by the Plan will depend on
private investment but be guided by
standards developed by the County.
Roanoke County may consider financial
incentives as part of public/private
partnerships.
Actively seek out developer partners
interested in and capable of building
mixed-use projects.
Roanoke County will identify potential
developers through marketing efforts,
networking and requests for qualifications
Events and media exposure will be
coordinated to recognize and reward
successful developers.
Maintain communication with business and
property owners.
Roanoke County will continue
communication with business and property
owners about development and
redevelopment opportunities and
implementation of the Plan. Staff will assist
area businesses that wish to learn more
about the Plan and share public
information materials via the website.
Keep residents and the larger area
informed about progress.
• The current website will shift to both market
and to communicate about development
within the Hollins Center. Email lists will be
used to update those interested as progress
occurs. The community may also be
engaged through branding development,
transportation and development projects,
and future updates of the Plan. County
departments will receive information on
preferred locations for investment, good
housing design and retail design for
businesses.
Collaborate with local organizations,
business groups, existing farmers markets
and festivals to utilize new or existing open
space areas for programming.
• Roanoke County will encourage public and
private organizations to host programs in
the Hollins Center area and consider
allowing outdoor sales so retailers can
"bring the store out into the street."
Seek opportunities for public/private
outdoor spaces and public art.
Temporary and permanent art installations
will be considered as part of any
redevelopment, events or marketing
initiatives. Staff will look for opportunities to
add public space in partnership with
private redevelopment, and include public
space where feasible as part of other
public right of way projects.
Summary of Comments Received for the Draft Hollins Center Plan
March 6, 2020 - May 5, 2020
The following comments are summarized submittals from seventeen individuals; they are
organized here by topic.
The Plan itself
Comments express generous appreciation and gratitude to the Roanoke County
Planning Commission and Staff for the extensive planning process, ample community
engagement and the quality of the Hollins Center Plan. The Plan is considered to be
inclusive, and the document itself attractive and easy to understand. Prioritizing
accessibility throughout the public realm in this Plan is appreciated. Comments are
overwhelmingly in support of adoption of the Hollins Center Plan as an amendment to
the Roanoke County Comprehensive Plan. There is a sense that if attention is not
focused on Hollins in the near future the area will be left out of new economic growth
and opportunities.
Public Amenities and Community Building
Comments express excitement about the possibility of Hollins becoming a true
community center as well as an enhanced gateway to Roanoke County. There is strong
support for building walkability throughout the area with trails and sidewalks to and from
residential areas to retail, restaurants and community destinations. A trail connection
from the study area to the Carvins Cove trail, extension of the Tinker Creek Greenway,
and trail connections linking the public parks and the library are all priorities. Improving
parks and playgrounds near the study area is supported.
Comments support streetscape amenities including sidewalks, outdoor dining,
benches, public art, planters and lighting. Residents consider Hollins to be the County's
college town area, and would like Hollins University to collaborate with Roanoke County
to build charm and vitality similar to college downtowns. Placemaking elements such as
using Northside High School and Hollins University school colors in streetscape elements,
as well as enhanced views of the surrounding mountains are desired.
Preservation of natural resources countywide is considered vital for tourism and
business attraction. Residents state that preserving natural resources and scenic views
of the surrounding mountains will improve quality of life in Hollins and attract new
businesses and residents.
Destinations
Residents would like for Hollins to have an expanded grocery, more retail variety,
restaurants, apartments and public and private spaces. They would like to see the
Williamson Road corridor be home to more local businesses as well as a mixed use
development that includes a new library. New infrastructure and incentives could
encourage ADA compliant housing for low income people with disabilities.
Comments support a more densely developed interchange at Interstate 81 /Exit
146 that boasts trendy local and national chain restaurants to serve both visitors and
local residents. The Hollins Public Library is very popular, but patrons note the growing
need for a modern facility.
Transportation
Comments regarding transportation were less in concurrence. There is concern
about the need for sound barriers with possible expansion of Interstate 81; some like
roundabouts while others do not. Some feel that Williamson Road is too congested
while others want to see more activity along the corridor. There is concern about heavy
truck traffic using Williamson Road. Comments state that there is lack of traffic
enforcement in the area, leading to frequent speeding and running of red lights.
Residents would appreciate coordination between the traffic lights in the area. Several
commenters stated that public transportation is important to attract new businesses
and provide options for employees and residents travelling in and out of the Hollins
area. One comment asked for a U.S. Route 1 1 transportation corridor study from Hollins
to Cloverdale and beyond. While in support of greenways, one resident expressed
opposition to the town center redevelopment concept based on possible increased
vehicle congestion.
Future Land Use
The future land use discussion in the Plan evoked questions about the extent of
mixed use and preservation of the surrounding single family neighborhoods.
Comments Received for the Draft Hollins Center Plan
March 6, 2020 -May 5, 2020
Comments received via Survey Monkey
I'm very excited about Hollins being improved. I hope you will consider bringing the
improvements/bike/pedestrian paths all the way down to wood Haven road. There
are a lot of residential in this area that is part of Hollins but feels left out from the
improvements. It would also be great to be able to access the new mixed area without
using vehicle.
I hope Hollins will encourage a business plan that makes way for Kroger to expand. This
store is the anchor to business and needs expansion, not more competition.
I'm glad to see ADA in this plan. Why not fix what is not working, before starting new
projects? You spent millions of dollars on a walk way that is not used much, but you
cannot improve public transportation and low income housing for people with
disabilities. I really hope to see more options for disabled individuals in all of these plans.
Everything has to be wide enough, and level for wheelchairs. No gravel anywhere!
The plan is of professional quality and I appreciate all of the work and research that
must have gone into it. I am excited about the possibility of Hollins becoming a true
town center, as I think it's what our area desperately needs. I am most interested in the
development of greenways and the possibility of having walk -able shop locations and
making the community here more of a destination.
I think it is ridiculous to put this center in this area. It is already getting too congested
with traffic. You sight in the plan that there have been increased traffic and bike
accidents in this area. Use common sense. You should go out further on the other side
of Hollins College where there is more open land. You should focus on the greenways
that everyone enjoys.
Professional, high quality work put into this plan. The Summary is informative but user
friendly with vibrant, easy to read graphics. Excited for improvements in this portion of
the County!
It's awesome! Love the graphic -rich "USA Today" version.
There should be more direct access to Carvins Cove and there should be a trail from
Carvins Cove connecting it to Hollins College, Walrond Park, and Hollins Library. There
seems to be a lot of apartments being built off of Airport Road, but it would be nice if
some of that development was closer to the college in this center that would bring in
shops, restaurants, grocery stores. Don't build any round -a -abouts on the main roads,
like at VA Western!
The Hollins Community plan offers hope to this area that hasn't been given the
attention and development it deserves with its surrounding Mountain View's, university,
and proximity to 81. The new sidewalk was a great start by the county but I'd like to see
tables with seating and lighting on the next sidewalks if built. I would like to see the new
brick welcome sign have a place to advertise community events. The planters at the
end of the new sidewalk need some TLC. The planters near Kroger and Dunkin Donuts
need TLC too. It would be nice to see the county help attract something to the Aldi
grocery store property and help develop the areas from Hollins College to CVS and
near 81. Incentives for more local places like Lew's and Hollywood's would be lovely.
Incentives to keep our landmark local restaurants like Lew's and Hollywood's open post
COVID-19 would be great, too. This is the county's college town area, let's put in some
effort to give it charm like Downtown Salem/Radford/Blacksburg. Some flowers and
people on the sidewalks would be a nice start. This area should be the best 81 exit from
Staunton to Christiansburg. Instead of a new library it would be nice to see a
community center that includes a library.
The Hollins plan is a well rounded plan that people of all of all ages and backgrounds
should comprehend well. The plan "summary" document is beautiful and is a nice
outline for folks who didn't and will not follow this whole process. The graphics will help
keep peoples attention while reading the document. I would like to see collaboration
with Hollins University to make this entire area feel less industrial and more like a college
corridor. School pride using all of the greens (green crosswalks in the virtual photos are
nice), but more green stoplight posts, street lights, and light pole banners would be
pretty and show support to Hollins/Northside. I'd also like to see more Hollins signs,
specifically something that doesn't look like you are entering the county like the brick
one. Something to make the area feel like home for residents and students, yet
something that visitors and parents would want to take photos with. Northside
Middle/High and Hollins University all have wonderful art departments, so it would be
wonderful to see some art in this area, especially on the new asphalt sidewalk in front of
the Envelope plant and near the university entrance. I feel like Botetourt, Salem, and
Christiansburg have done a nice job getting people to stop at their 81 exits. It would be
nice if Roanoke County could get some local and national chains to develop at the
interstate exit to make this area more trendy (Tropical Smoothie, Chick-fil-A, Panera
Bread, Chipotlee would be popular with the university students). There seems to be
room near the gas stations and McDonalds for plenty of growth. Building housing here
would also be closer than Daleville for commuters to drive to downtown. This area is
more traveled by out of towners than Valley View and is one of only 2(?) 81 exits in the
county. It would be great to expand the tax base here while helping keep the
Camping store and hotels in business. Perhaps even a conference center/event venue
now that the big one off Hershberger has closed. There's not many options that are
easy to get to that aren't downtown. I see landscaping in the virtual photos. It would be
nice to have better landscaping near Kroger and CVS. Both of these areas could be
really pretty, considering the views provided by our surrounding mountains. Will there
ever be easier/more direct roads to Carvins Cove from this "center'?
Comments received via Email (Before the Public Hearing)
Ed Brennan, Resident
I have reviewed the draft Hollins Center Plan (Plan) and I have a few concerns that I did
not see addressed in the Plan.
Williamson Road is already inadequate for the volume and commercial vehicle use of
traffic as it is, and increasing the volume and use will only make the problem worse.
The speed limit on Williamson Road is poorly enforced by the Roanoke County Police
Department (RCPD). Vehicles traveling from east to west from about St. Philip's Lutheran
Church through the intersection with La Marre Drive continually speed through the 45
MPH section, do not decrease speed where the speed limit decreases to 35 MPH, and
frequently drive through the red light at the intersection (traveling in both directions). I
witness this on a daily basis. RCPD monitors speed from the vacant lot between J Moore
& Company PC and Marson Road about 99 percent of the time, and from the Enon
Baptist Church parking lot about 1 percent of the time. After I submitted a speed
monitoring request online RCPD monitored speed from the median just east of Hollins
Court Drive for three mornings. I witnessed multiple vehicles get stopped for speeding
each of those three days in just the few minutes that I traveled through this area. Yet, I
have not seen the RCPD monitor speed from that location since.
The traffic light at the intersection of Williamson Road and La Marre Drive is faulty. A
vehicle can be waiting at the red light to exit Hollins University well before another
vehicle gets to the same red light from La Marre Drive, yet the light will always turn
green first for the vehicle coming from La Marre Drive. On numerous occasions, I have
been waiting at the red light to exit Hollins University and the light will not change to
green.
The Plan makes no allowance for adding a traffic light at Hollins Court Drive. A vehicle
turning left (west) from Hollins Court Drive has to cross two lanes of traffic to enter one of
the two west bound lanes. This is already unsafe due to the continuous speeding issue
described above. Increasing the volume of traffic and not adding a traffic light at
Hollins Court Drive will make traveling into and out of this residential street even more
unsafe. I trust that my above concerns will be considered and addressed in the final
Plan.
Valerie Brooke Stephens, Resident
I wish to please submit the following comments for the Planning Commission public
hearing on May 5, 2020 concerning proposed incorporation of the Hollins Center Plan
(Reimagine Hollins) into the Roanoke County Comprehensive Plan. Please kindly reply
to this email and let me know if it has been received and will be referred to all the
members of the Planning Commission for consideration of public comments for the
public hearing this evening, May 5, 2020. Thank you.
I agree with most of the recommendations, and the proposals for implementation of
those recommendations, of the Hollins Center Plan, and think that incorporation of the
Hollins Center Plan into the Roanoke County Comprehensive Plan would be an
improvement for the Roanoke County Comprehensive Plan. I would appreciate please
just to ask some questions and make the comments below concerning the Hollins
Center Plan for a few concerns and questions I have regarding the Hollins Center Plan.
Per information on the Hollins Center Plan - Draft 3-15 page concerning Community
Engagement/Engagement Results, the following information is stated:
"Future Land Use Scenarios
Three future land use (FLU) scenarios were presented at the Draft Plan Reveal meetings.
Two scenarios recommended changing property within the study area to a Mixed Use
FLU designation. The online survey and public meetings results followed the same order
(combined here):
• Full Mixed Use (56%)
• Partial Mixed Use (38%)
• No Change (6%)"
As noted above, the overwhelming choice (56%) of the participants at the Draft Plan
Reveal meetings was for the Full Mixed Use future land use (FLU) designation scenario
for property within the study area. However, the recommendations for the Hollins
Center Plan to be incorporated into the Roanoke County Comprehensive Plan would
instead implement only the Partial Mixed Use scenario (see maps on Hollins Center Plan
- Draft 3-9 page for details) for property within the study area. I have this question: Why
is it being recommended to amend the county's Comprehensive Plan Future Land Use
Map to change only the southern portion of the study area to a Mixed Use designation
when it is clear that the overwhelming majority of participants at the Draft Plan Reveal
meetings preferred the Full Mixed Use designation for significantly much more of the
property within the study area than just only for the southern portion? Please see maps
on Hollins Center Plan - Draft 3-9 page for comparison and details.
Please also note the following information: "Residentially -zoned properties make up 23%
of the study area." See info and details on Hollins Center Plan - Draft 2-11 page.
Please also see the Map 2-9 for Existing Conditions/Land Use and Housing, on Hollins
Center Plan - Draft 2-7 page.
Please also see Map 2-12 for Existing Conditions/Land Use and Housing, on Hollins
Center Plan -Draft 2-10 page.
Please note the following information on Hollins Center Plan - Draft 2-12 page that:
"Non -conforming land use refers to uses that were allowed under previous zoning
regulations but are no longer allowed by the current zoning regulations.... There are
numerous residential uses occurring on parcels zoned for 1-1 Low Intensity Industrial and
C-2 High Intensity Commercial (see Figure 2-15)."
There are at least 14 parcels for single family homes that were allowed for residential
land use under previous zoning regulations but apparently must have been changed at
some point in the past to either C-2 High Intensity Commercial or 1-1 Low Intensity
Industrial zoning designations. I have these questions: Would it not be more fair to the
property owners of these single family homes to restore the R-1 Residential zoning for
their properties? Also, what provisions are there for protection and conservation of
residentially zoned properties and neighborhoods in the study area of the Hollins Center
Plan and nearby?
Please note that, per Hollins Center Plan - Draft 2-8 page, for Existing Land Use, that:
"Residential uses include 15.7% as single-family homes, and 2.2% as multi -family duplex
and triplex." As mentioned above, there are also currently at least 14 single family home
parcels, being used for residential uses, that are located on properties that were
previously zoned residential in the past but which were changed at some point to
commercial or industrial zoning designations (whether these changes were done with
or without any input from the single family home owners is not clear). Also, per Hollins
Center Plan - Draft 2-9 page, regarding surrounding neighborhoods of the study area,
"The commercial corridors of the Hollins Center study area are adjacent to residential
neighborhoods and Hollins University. The Hollins Center study area is surrounded
primarily by single-family neighborhoods..." Please see Map 2-11 on Hollins Center Draft
2-9 page. I have these questions: What provisions and protections will there be for
residential home owners in the study area for the Hollins Center Plan and also for the
surrounding residential areas of the study area? What will be done to conserve and
protect residential neighborhoods in, near, and surrounding the study area of the Hollins
Center Plan?
I attended and participated in the community engagement meetings and activities
regarding "Reimagine Hollins" that were offered to the public, and I thank the Planning
Commission and Roanoke County staff and employees who made those meetings and
activities possible and available to the public. It was apparent to me from attending
the various meetings for public input for the drafting of the Hollins Center Plan, that the
overwhelming majority of those persons attending those meetings and activities strongly
favored:
1. Increased pedestrian accommodations for safely walking in the study area, such as
sidewalks, and greenways, and for pedestrian accommodations so that persons in
existing residential neighborhoods in or near the study area could safely walk or bicycle
to retail and commercial areas in the study area and to businesses and work places in
the study area.
2. Increased public transportation options for the study area, such as buses and public
transit, which would help support economic growth in the study area and provide ways
to link businesses and work places with the public and with their employees. The Hollins
area is the largest employment center in Roanoke County, but lacks public
transportation and transit availability, which is crucial for economic growth. See the
Hollins Center Plan - Draft 2-29 page which states: "There is currently no fixed -route
transit service in the Hollins area." If Roanoke County wants to attract people to live and
work in the Hollins area, and to attract new businesses to locate in the Hollins area, then
public transportation and transit options are extremely important.
3. Preserve and protect the irreplaceable natural resources in and near the study area,
such as Tinker Creek, the mountains, Carvins Cove, the Appalachian Trail, etc. These
resources are vital for attracting tourism and businesses that benefit and depend on
tourism, and in attracting businesses that promote clean and green technologies, and
in attracting the businesses of the future with good paying jobs. We have an obligation
to future generations in Roanoke County to preserve and protect these priceless
natural resources that are the heritage of all Roanoke County residents and which are
so important for the quality of life for everyone in Roanoke County. Preserving these
natural resources and preserving scenic views of the surrounding and nearby mountains
will make Roanoke County an area that will attract newcomers to come live here and
new businesses to locate here.
4. Improve parks and playgrounds in the study area and link parks when possible by
greenways, walking paths, trails, etc. Pave the existing walking path/trail at Hollins Park
to make it accessible to disabled walkers.
5. Rebuild the Hollins Public Library, which has an aging building that no longer can
meet the demands and needs of our citizens and the public, and which is out of date
and not energy efficient. There were many days last year that the humidity level in the
library indicated that the air conditioning and cooling systems were not working
properly, and which not only made the library uncomfortable for patrons and staff, but
also risked damaging the materials in the library, such as the books, computers,
audiovisual equipment, videos and DVDs, etc., as heat and humidity are not conducive
for preserving such items. The usage of the Hollins Public Library is among the highest of
all the Roanoke County libraries, and the staff does a great job, but the building is
increasingly woefully inadequate to meet the needs of a modern library which the
usage of the library requires.
6. Improve the landscaping and visual attractiveness of Williamson Road and Plantation
Road to help attract more visitors to the businesses there and also to attract more new
businesses. Promote a village center type of development and aesthetic that is
pedestrian friendly and walkable and is accessible to walkers and bicyclists.
7. Form partnerships with Hollins University that can benefit the Hollins area and Roanoke
County as a whole. This is a potential that is not being utilized.
Steve Grammer, Advocate for people with disabilities
Everything has to be ADA accessible. What opportunities will this bring, for people with
disabilities? Before beginning new projects, you need to fix what is broken first.
Liz Belcher, Roanoke Valley Greenway Coordinator
I am in agreement with a lot of the recommendations of the Hollins Center Plan and
think that implementation of many of its recommendations will definitely be a great
improvement for the Roanoke County Comprehensive Plan. Thank you to the Planning
Commission staff and Roanoke County employees for all their hard work, dedication,
and service for developing the Hollins Center Plan. I also greatly appreciate the
meetings, activities, surveys and opportunities for input that were made available to the
public during the development of the Hollins Center Plan and thank everyone who
assisted with those and made that possible. Thank you for your consideration of these
comments.
Thank you for the opportunity to comment on the Hollins Center Plan. I attended some,
but not all, of the meetings and have discussed the plan with several people. The
graphics and layout for the plan are very nicely done, public involvement was
extensive, and comments were well incorporated into the plan.
1. 1 support the inclusion of bicycle/pedestrian/greenway facilities in the plan.
2. 1 support the concept of improving the Hollins area to be more of a gateway to
Roanoke County.
3. 1 support most of the implementation recommendations, particularly:
a. completion of Tinker Creek Greenway, and
b. completion of the US. 1 1 transportation corridor study from Hollins to Cloverdale
and beyond (p.5-8).
I believe the plan could be further improved now or at some future date.
4. Completion of the plan and the focus on the "Hollins Center" appear to be driven
by economic development opportunities and concerns. In my mind, the plan could
benefit from additional economic analysis. The water and sewer maps are good,
but it would be nice to have some additional information, such as are the utilities
adequate and are all properties within service range. We have a map of
agricultural/vacant lands, but no map of underutilized or empty buildings. We have
extensive transportation information, but very little employment data and no list of
work force job skills that existing businesses have difficulty filling. We have significant
citizen input wanting more restaurants, but no analysis of how many restaurants are
in the center and the greater Hollins area. Additional economic and real estate
information might reveal opportunities or constraints.
5. The study area is narrowly focused to the Hollins Center, but clearly the public
thought of this as an "area" plan, not a plan for a commercial or village center.
Thus, it is important in the introduction to frame this plan within the context of other
plans. Is the older Hollins Area Plan for a larger geographic area? Are there other
neighborhood plans that take into consideration the surrounding residential,
university, and park properties? Much of the information, existing conditions, input,
and recommendations in this plan are beyond the study area boundaries. In what
plan should this outside information be included?
6. The last paragraph on page 2-17 is a good explanation for how Hollins got to be the
way it is. It seems like this paragraph would be well included in the introduction - this
is how we developed from a rural area to an auto -centric area, which we would like
to see become more liveable and sustainable in the future.
I encourage you to continue to protect what is good about Hollins - the views, the
location, the history, the neighborhoods - so that it can continue to be important to the
future of Roanoke County.
Comment received via Call (During the Public Hearing)
Mary Terry, Property Owner
I own property next to Hollins University. Hollins University had been interested in buying
our property. I've attended some meetings over the years. I want the Planning
Commission to vote for the plan because everything is changing so fast that if they
don't vote for their plan they'll be left out.
Comment received via Email (During the Public Hearing)
Martie and David Byrd, Caroline Byrd, Residents
Thanks for the hard work. We are 20+ year residents and have enjoyed seeing the
growth.
Questions: With expansion of 81, will sound buffers be added for neighborhoods which
border 81 in this area?
We live in Buckland Forest. How will businesses be incentivized to come to this area?
Comment received via Email (After the Public Hearing)
Charles Foster
As new residents to this area, we are pleased that you have developed a 10 to 20 year
vision for the Hollins area. We are currently viewing your meeting online and have read
the proposed draft plan. We like what we see.
One item we would like for you to consider is a sidewalk on Plantation Road that
extends south of the intersection of Plantation and Williamson Roads. My wife and I are
both avid walkers and we walk approximately 4 miles on a daily basis; the issue is that
we must contend with the traffic without sidewalks. There is a berm but it is narrow and
has caused a hazard for us. We have also seen this with walkers and bicyclists who
travel past our home on a very frequent basis. Your consideration of this matter would
be greatly appreciated.
AT A REGULAR MEETING OF THE PLANNING COMMISSION OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MAY 5, 2020
RESOLUTION RECOMMENDING ADOPTION OF AN
AMENDMENT TO THE COMPREHENSIVE PLAN FOR
ROANOKE COUNTY, VIRGINIA:
INCORPORATING THE DRAFT HOLLINS CENTER
PLAN (DATED MARCH 5, 2020)
WHEREAS, § 15.2-2223 of the Code of Virginia requires that the Planning
Commission of every jurisdiction shall prepare and recommend a comprehensive
plan for the physical development of their jurisdiction; and
WHEREAS, § 15.2-2230 of the Code of Virginia requires that the Planning
Commission shall review the comprehensive plan at least once every five years
to determine whether it is advisable to amend the plan; and
WHEREAS, it is proposed that the Comprehensive Plan be amended to
incorporate the Draft Hollins Center Plan (dated March 5, 2020) into the
Comprehensive Plan; and
WHEREAS, the Draft Hollins Center Plan was posted on the County's web
page on March 6, 2020, and allowed for public comments up to and including
the public hearing on May 5, 2020; and
WHEREAS, the Planning Commission held a public hearing on the
proposed amendment to the Comprehensive Plan on May 5, 2020, after posting,
advertisement and notices as required by § 15.2-2225 and § 15.2-2204 of the
Code of Virginia;
I
NOW THEREFORE, BE IT RESOLVED, by the Planning Commission of
Roanoke County, Virginia, as follows:
1) The Commission recommends that the Board of Supervisors
amend the Comprehensive Plan, incorporating the Draft Hollins
Center Plan, dated March 5, 2020, as amended, into the
Comprehensive Plan.
2) Pursuant to § 15.2-2225 of the Code of Virginia, the Secretary to
the Planning Commission shall certify this Resolution to the Board
of Supervisors by providing a copy of it to the Clerk to the Board.
3) Pursuant to § 15.2-2225 of the Code of Virginia, the Secretary to
the Planning Commission shall also post this Resolution on the
Commission's website.
Commissioners absent None
Votes in favor Bower, Henderson, McMurray, Woltz, James
Votes against None
Abstentions None
CERTIFICATION
The undersigned secretary of the Roanoke County Planning Commission
does hereby certify that the foregoing is a true, complete and correct
Resolution adopted by a vote of a majority of the Roanoke County
Planning Commissioners, present at a regular meeting of the Commission
held on May 5, 2020, at which a quorum was present and acting
throughout, and that the same has not been amended or rescinded and is
in full force and effect as of the date of this certification, May 5, 2020.
Philip 7fompson, Secret ,
Roaryffke County Planning Commission
2