HomeMy WebLinkAbout5/11/2004 - Regular
Roanoke County
Board of Supervisors
Agenda
May 11,2004
Good afternoon and welcome to our meeting for May 11, 2004. Regular meetings are
held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are
held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule
will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings
are now closed-captioned. Individuals who require assistance or special arrangements
to participate in or attend Board of Supervisors meetings should contact the Clerk to the
Board at (540) 772-2005 at least 48 hours in advance.
A.
OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Dr. George Anderson
Second Presbyterian Church
3. Pledge of Allegiance to the United States Flag
B.
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C.
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring the week of May 16 through 22, 2004 as Business
Appreciation Week in the County of Roanoke
2. Certificate of recognition to Allyson Fasnacht, Glenvar High School, for being
named Co-Player of the Year for the Group A team by the Virginia High
School Coaches Association
D.
BRIEFINGS
E.
PUBLIC HEARING
1. Public hearing to receive citizen comments regarding proposed amendments
to the fiscal year 2003-2004 budget in accordance with Section 15.2-2507,
J.
Code of Virginia. (John M. Chambliss, Jr., Assistant County Administrator)
F.
NEW BUSINESS
1. Request to appropriate funding in the amount of $1,820,000 for the
Community Policy and Management Team (CPMT) to cover the cost of
mandated services for youth with special needs. (John M. Chambliss, Jr.,
Assistant County Administrator)
G.
REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits o~ the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
H.
FIRST READING OF ORDINANCES
1. First reading of ordinance granting tax exemption of property owned by the
Salvation Army and used for its charitable, educational, and recreational
purposes on a non-profit basis. (Paul Mahoney, County Attorney)
I.
SECOND READING OF ORDINANCES
APPOINTMENTS
1. Roanoke Valley-Alleghany Regional Commission
2. Roanoke Valley Area Metropolitan Planning Organization Community
Advisory Committee (CAC)
3. Total Action Against Poverty (TAP) Board of Directors
K.
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes - April 21 and 27, 2004
2. Confirmation of committee appointments to the Roanoke Valley-Alleghany
Regional Commission, Roanoke Valley Greenway Commission, and Social
Services Advisory Board
2
L.
M.
N.
O.
P.
Q.
3. Request to accept Meadow Springs Circle, a portion of Spring Grove Drive
and a portion of Fountain Lane into the Virginia Department of Transportation
Secondary System
4. Request to accept Montague Way into the Virginia Department of
Transportation Secondary System
5. Acceptance of the donation of certain real estate for entrance improvements
to the Vinton Business Center, Vinton Magisterial District, from Richard
Limroth and Kelly B. Limroth
REQUESTS FOR WORK SESSIONS
REQUESTS FOR PUBLIC HEARINGS
CITIZENS' COMMENTS AND COMMUNICATIONS
REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future Capital Projects
REPORTS AND INQUIRIES OF BOARD MEMBERS
WORK SESSIONS (4th Floor Conference Room) - 4:00 p.m.
1. Work session to review Slate Hill rezoning information.
County Administrator; Janet Scheid, Chief Planner)
(Elmer Hodge,
2. Work session to discuss the naming of the following Roanoke County
facilities:
a) Driver training center (Ray Lavinder, Chief of Police)
b) Former Salem Office Supply Building (Anne Marie Green, Director of
General Services)
3. Work session to discuss the potential participation of Roanoke County in the
regional Grow America Fund. (Doug Chittum, Director of Economic
Development)
3
R
CLOSED MEETING Pursuant to Section 2.2-3711 A (30) discussion of the terms
or scope of a public contract where discussion in open session would adversely
effect the bargaining position or negotiating strategy of the County, namely the
Operating Agreement with the City of Roanoke and the Western Virginia Water
Authority, and the Consent Order with the Department of Environmental Quality.
S.
CERTIFICATION RESOLUTION
ADJOURNMENT
T.
4
ACTION NO.
ITEM NO.
c- \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE:
May 11, 2004
AGENDA ITEM:
Proclamation declaring the week of May 16 - 22,2004 as
Business Appreciation Week in Roanoke County
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge ê If.
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Commonwealth of Virginia has declared the week of May 16 - 22, 2004 as Business
Appreciation Week. This week honors all business community leaders and partners for
their daily investment in our economic base, which contributes to the quality of life in
Roanoke County.
Doug Chittum, Director of Economic Development, will introduce representatives from the
Roanoke Regional Chamber of Commerce, Salem-Roanoke County Chamber of
Commerce and Vinton Chamber of Commerce who will accept the proclamation in
appreciation and recognition of the Roanoke County business community.
C -I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11,2004
PROCLAMATION DECLARING THE WEEK OF MAY 16 - 22,2004 AS
BUSINESS APPRECIATION WEEK IN THE COUNTY OF ROANOKE
WHEREAS, the County of Roanoke is pleased to have a thriving base of business
and industry to support and strengthen the local economy; and
WHEREAS, these businesses provide essential employment opportunities for the
citizens of the County of Roanoke; and
WHEREAS, these businesses provide local revenues from which the entire local
citizenry benefit; and
WHEREAS, these businesses also make significant contributions in our
communities to promote educational opportunities for our children and promote a variety of
civic activities which increase the quality of life of the area; and
WHEREAS, the week of May 16 through 22, 2004 has been designated as
Business Appreciation Week; and
WHEREAS, Roanoke County participates in the activities of the Roanoke Regional
Chamber of Commerce, the Salem-Roanoke County Chamber of Commerce and the
Vinton Chamber of Commerce which represent a diverse and dynamic group of
businesses; and
WHEREAS, Roanoke County is proud that the current president of the Virginia
Chamber of Commerce, Robert A. Archer, is a Roanoke County business leader; and
WHEREAS, the Board wishes to acknowledge the contributions of our existing
businesses and recognize and express its appreciation to these businesses.
,rl ,
C -
NOW THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia, do
hereby proclaim the week of May 16 through 22, 2004, as BUSINESS APPRECIATION
WEEK in the County of Roanoke; and
FURTHER, by this proclamation give notice to our citizens that the businesses of
the County of Roanoke are exemplifying this year's theme of "Together We Make A
Difference."
2
ACTION NO,
ITEM NO,
c-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11, 2004
AGENDA ITEM:
Certificate of recognition to Allyson Fasnacht, Glenvar High
School, for being named Co-Player of the Year for the Group A
team by the Virginia High School Coaches Association
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
APPROVED BY:
Elmer C, Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Ms. Allyson Fasnacht, a senior at Glenvar High School, and a member ofthe Glenvar High
School Girls Basketball Team, was named the Co-Player of the Year for the Group A team
by the Virginia High School Coaches Association for 2003-2004.
Ms. Fasnacht has had an outstanding high school basketball career and will be attending
Liberty University this fall. She will attend this meeting, accompanied by her parents, to
receive her certificate.
School Superintendent Dr. Linda Weber, Glenvar High School Principal Curtis Hicks, and
Coach Brian Harvey have been invited to attend.
(toUtÚ!' of l\olUtO~
~-~
CERTIFICATE OF RECOGNITION
Awarded To
A,llyson Fasnacht
For Being Named
CO-PLAYER OF THE YEAR FOR GROUP A
BY THE VIRGINIA HIGH SCHOOL COACHES ASSOCIATION
Ms, Fasnachfs other accomplishments during her 2003-2004 basketball season Include:
. Being named First Team for All State, All District, and All Region in Group A
. Being named All Timesland Player of the Year and All Metro Co-Player of the Year
. Being named Hoopster of the Year by the Salem-TImes Register
. Playing in the Virginia EasUWestAlI-Star Game
. Scoring a school-record 1,935 points in her high-school career
. Scoring a school-record 39 points in a single game
The Board congratulates Ms. Fasnacht for her accomplishments and wishes her continued success
at Liberty University.
Presented this 11th day of May 2004
~,ó-.s> G. ~...."-
Richard C. Flora, Chainnan
In' U,~
Michae~zer, Vice-C ainnan
""'~ Q, W
Michael A. Wray ~
ACTION NO.
ITEM NO.
E -\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11, 2004
Public hearing to receive citizen comments regarding proposed
amendments to the fiscal year 2003-2004 budget in
accordance with Section 15.2-2507, Code of Virginia
AGENDA ITEM:
SUBMITTED BY:
John M. Chambliss, Jr.
Assistant County Administrator
Elmer C. Hodge tt- jI..;Jr
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
The Code of Virginia requires a public hearing at any time that an appropriation of monies
exceeds $500,000. The Community Policy and Management Team (CPMT) is requesting
an additional appropriation of $1 ,820,000 to cover the required expenses for FY2003-04,
Following the public hearing, staff will be requesting the recognition of $1,000,000 new
revenue from the State and the appropriation of $820,000 from the unappropriated fund
balance of the general fund to cover the required expenses for this year. The new
amounts have been included in the budget requests for the upcoming fiscal year.
FISCAL IMPACT:
This fiscal year, the local share (match) for the program was budgeted at $1,153,000.
However, based on current cases, it is anticipated that the deficit for the year will be
$1,819,678. The share from the State will be $1,000,000 and $820,000 from local
sources.
E - ,
ALTERNATIVES:
1. Hold the public hearing in order to allow for the appropriation of $1,820,000 to the
CPMT for fiscal year 2003-2004.
2. Do not hold the public hearing.
STAFF RECOMMENDATION:
As this request covers mandated cases, staff recommends Alternative 1, hold the public
hearing in order to allow for the appropriation of $1 ,820,000 in new money to the CPMT for
FY 2003-04.
ACTION NO.
ITEM NO.
F-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11,2004
AGENDA ITEM:
Request to appropriate $1,820,000 for the Community Policy
and Management Team (CPMT) to provide funding for
mandated services for youth with special needs
SUBMITTED BY:
John M. Chambliss, Jr.
Assistant County Administrator
Elmer C. Hodge ~ H~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Community Policy and Management Team (CPMT) is requesting an additional
appropriation of $1 ,820,000 to cover the required expenses for FY 2003-04, Following the
public hearing at today's meeting, staff respectfully requests the recognition of $1,000,000
new revenue from the State and an appropriation of $820,000 from the unappropriated
fund balance of the general fund to cover the required expenses for this year. The new
amounts have been included in the budget requests for the upcoming fiscal year.
In 1992, the State implemented the Comprehensive Services Act (CSA) to become the
funding source for youth with special needs and their families which had previously been
funded by the Schools, Juvenile Court, and Social Services. The plan uses a collaborative
effort to consider the identified needs of the child (Special Education for the Schools;
Foster Care for Social Services; youth with charges before the Juvenile Court) to reduce
the likelihood of duplicating or conflicting services and to seek cost effective means of
educating or treating the child,
There are many factors which must be considered in determining the status as a mandated
service (whereby for Roanoke County, the State pays 56% and the locality pays 44%) or a
non-mandated service where there is a shared match for the first $125,000 per year, and
then any service is paid 100% by the locality. There are also some specialized and grant
funds for certain qualified youth, but these also have limitations.
r - \
As children with needs are identified, they are assigned a case manager who serves as the
child's advocate and presents the needs to the Family Assessment and Planning Team
(FAPT), This collaborative team is comprised of senior workers from the Departments of
Health, Social Services, Schools, Court Services, a private provider of children services,
and parent advocates, They listen to the identified needs and help to formulate a
treatment plan based on their experience and knowledge of available programs. The
treatments are aimed at providing the least restrictive conditions first with the aim of
keeping the child in the home and community, Sometimes, the severity of need is greater
than services in the home can manage and residential treatment programs are required,
The goal is always to reunite the family and to provide the support services needed to allow
the education and stabilization of the child. Frequently, this requires a combination of
services which are decreased as the conditions improve. In cases where certain
treatments are not effective, alternatives are considered,
The CPMT is comprised of the directors of the core departments and other designated
disciplines and they collaborate to approve funding and authorize treatment. The team
also considers the utilization review to determine if the treatment goals are being
accomplished, In many cases, the treatment extends over several years. In other cases
such as foster care, the care may extend until the child is eighteen years old,
Over the past few years as many of the service providers have attempted to become
Medicaid providers, the overall cost of purchasing these services has increased
dramatically, thus driving up the cost of the program, Children are being identified earlier
and the presenting symptoms are more severe than in the past. Much of the increase for
service is attributed to substance abuse, mental health issues, family dysfunction and
domestic violence, As an example, over the last ten years the number offoster care cases
handled by Social Services has grown from 35 per year to over 105 today. In instances
where no other treatment monies are available to aid the child, the courts have placed the
child under the umbrella of Social Services to qualify them for services, Some of the cases
have minor costs for counseling, mentoring services, etc,; however, some of the severe
placements in residential treatment facilities may cost nearly $200,000 per year for a child.
In contrast, the family represented by one high dollar residential placement has moved out
of Roanoke County which resulted in a savings for the current year.
Attached is a listing of the cases for the current fiscal year and the projection of costs to be
incurred by the CPMT. You will note that one child and family who had been placed in a
residential treatment facility have moved from Roanoke County, The savings from this
action have been calculated in this program,
r - 1
FISCAL IMPACT:
This fiscal year, the local share (match) for the program was budgeted at $1,153,000,
However, based on current cases, it is anticipated that the deficit for the year will be
$1,819,678. The share from the State will be $1,000,000 and $820,000 from local
sources,
STAFF RECOMMENDATION:
As this request covers mandated cases, staff recommends that the Board authorize the
appropriation of $1 ,820,000 in new money to the CPMT for FY 2003-04, Of this amount,
$1,000,000 would be new State revenues and $820,000 would be taken from the
unappropriated balance of the general fund for the local share,
CPMT Funding
Actual 03 - 04
Amounts
3,899,577
32,232
103,000
Current allocations and expenses (Net of Refunds)
Carry over expenses from prior year
Estimated cost of new expenses for May and June
Projected Expenses FY 03 - 04
Revenues:
Refunds
State Share budgeted
Local transfers budgeted (from School and County)
60,000
1,002,131
1,153,000
Deficit
State Share
Local Share
\=- - I
4,034,809
2215131
1,819,678
1,000,000
820,000
Roanoke County CPMT FY04 projections
as of 3/30/04
type of
fundine
res FC
spec ed
FFC
spec ed res
spec ed
FFC
spec ed res
TFC
spec ed
spec ed
spec ed
FFC
spec ed
FC
TFC
TFC
res FC
TFC
TFC
res FC
spec ed res
spec ed
res FC
spec ed
spec ed res
non-non
res FC
res FC
spec ed
spec ed
spec ed
spec ed
res FC
adop subsidy
TFC
TFC
TFC
res FC
TFC
spec ed
res FC
ind liv
spec ed
FFC
TFC
TFC
TFC
res FC
adop subsidy
TFC
TFC
TFC
current placement
leftFC10/15/03
day treatment
left FC 11/18/03
Meridell
Minnick
DSS foster home
Grafton
Connections
Rivermont
Minnick
Achievement Ctr
DSS foster home
Rivermont
indep living
DePaul Fam Serv
DePaul Fam Serv
Whisper Ridge
DePaul Fam Serv
DePaul Fam Serv
Tekoa
Meridell
beh specialist
STARS
Minnick
Bridges
mentoring
New Hope
went home 2/12
Minnick
Rivermont
Rivermont
Minnick
Elk Hill
Tekoa
DePaul Fam Serv
DePaul Fam Serv
DePaul Fam Serv
VBCH
DePaul Fam Serv
Achievement Ctr
VBCH
DePaul Fam Serv
Minnick
out of custody 2/25
DePaul Fam Serv
DePaul Fam Serv
DePaul Fam Serv
Va Tx Center
The Pines
DePaul Fam Serv
DePaul Fam Serv
DePaul Fam Serv
total;
projected j:
t. exD~~~~~~g~!I;I:
;¡.¡¡ml
2,305,60 J% FCP = foster care prevention
172,078.38 :.;:1; adop subsidy = educational costs in
17,676,50"'::'1' a placement pd for by
27,122,68::¡j: adoption subsidy
21 ,600,oo:I:;i¡res FC = residential foster care
6,055.20 :¡i ind liv = independent living
1,600.00 1::'¡ FFC = family foster care
12,689,00 W!!;TFC = therapeutic foster care
41,877.03 "~¡I:: spec ed - res - special ed, residential
13,185,94 :jj,'sped ed = special ed, non residential
15,689.42:¡: NON-NON = non mandated, non residential
62,533.32:JNON-RES = non mandated, residential
12,502.44~'
12,504,04 [
54,913,94\
35,250,00 ;
8,820,00'
38,009.51 :
21,600.00 i
79,612,50:\.,
12~::;;:~~i1i;:i'
27,228,57)
21,600,00:
24,120.00II\'
24,120,OO!J
~~:::~:~~ !III::
30,687.007
18,411.46;,L
11 ,448.42:;
15,111.46'~
21,010,00\
18,156.04:
12,572,OO¡
22,262.48'
12,914,64
21,600,00 ~
2,925,00:'
26,357.95'.,':
32,353,631'1'
24,382.10\
75,430,75I/
26,696,28 :,:
19,212,84;
31,079,04!:!'
30,917.28{
.,...
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........
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......
....
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Ro~noke County CPMT FY04 projections
as of 3/30/04
type of
fundino
FFC
FFC
res FC
resFC
FFC
FFC
FFC
spec ed
res FC
mentoring
spec ed res
spec ed
non-non
spec ed
FFC
res FC
TFC
TFC
TFC
TFC
FFC
FFC
TFC
res FC
TFC
res FC
TFC,FFC
res FC
TFC
non-res
non-non
TFC
TFC
spec ed
spec ed res
res FC
FCP, spec ed
res FC
FFC
FFC
FFC
FFC
non-res, spec ed
adop subsidy
spec ed
spec ed
res FC
spec ed
ind liv
spec ed
res FC
FFC
current olacement
DSS foster home
DSS foster home
Poplar Springs
New Dominion
DSS foster home
DSS foster home
out of custody 11/3
Minnick
Elk Hill
DePaul Fam Serv
transferred 3/4
day treatment
life skills ment
Rivermont
home 3/1
VBCH
home 8/15
home 8/15
home 2/20
home 2/20
out of custody 2/4
out of custody 10/29
Connections
Bridges
Connections
Tekoa
home
home 8/14
adopt home 8/29
New Dominion
serv end 12/03
AWOL since 9/19
Connections
AC summer school
Benedictine
VBCH
day treatment, ment
Bridges
adopt home 3/11
home
home
home
home 9/30
home 11/3
beh specialist
Rivermont
home 12/8
day treatment
ended 1/15
Rivermont
Tekoa
DSS foster home
'r
Úl
total~
exP~~~~~~:~1
~~:~~::~~:l/"
1~!HI
3,228.55 ¡II
21,600.00.':.....
49,663,06:
1,745,30
112,256.90¡;
10,710,00;
575,00'"
24,120.00
14,039,84{,
9'~~;:~~:!1'¡:i
1,520,OOi
4,555,54 :....
8,411.80.:
5,736.54.
6,486.51 ;
1 ~::~~1:~~ ll¡~i
33,624.00%
78,516,01 :'
6,611.93;\:
:HH:~H\1
;:~~::;~III'
30,883,84:
373,50L,
73,623.40 I'}
44,379.50 i:
19,441,05(
23,307.00
1,080,00 :
~:::~:il¡:
16,~~~:~~I:I:i
4,375.00 I,
11,505.00;!
24,120,00"
80,615,001
10,710,00.
~;:i~~:~~lfl
36,750,00;:
1,816,60'(
,..".,..
....
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...
,."."
w.....
"",.,"
;;f
..
.....
...
...,
Ro!!noke county CPMT FY04 projections
as of3/30104
total
type of projected
funding current placement expenditures
spec ed ended 11/1 2,880.00
FFC out of custody 11/3 4,667,59
TFC Connections 32,766,72
spec ed Rivermont 24,120,00
pec ed in non-re home 2,250,00
res FC Coastal Harbor 150,950,65
spec ed Minnick 15,761,00
spec ed Rivermont 26,020,00
spec ed day treatment 15,638,55
FCP ended 5,817,50
TFC DePaul Fam Serv 22,730,81
TFC DePaul Fam Serv 28,912,05
FFC DSS foster home 10,426.33
TFC DePaul Fam Serv 21,924,08
FFC DSS foster home 19,226,00
FFC DSS foster home 17,376,00
spec ed day treatment 20,547,00
res FC out of custody 11/6 20,977,78
spec ed Rivermont 23,450,00
spec ed day treatment 22,183,16
spec ed Rivermont 24,120.00
spec ed Minnick 21,600,00
res FC The Pines 36,716.01
TFO DePaul Fam Serv 10,041,24
spec ed Rivermont 15,276.00
res FC Grafton 56,439.77
TFC Connections 26,798,06
spec ed res discharged 9/30 26,138,00
spec ed Rivermont 24,120,00
spec ed transferred 3/19 16,616.00
res FC Poplar Springs 69,916.00
FFC DSS foster home 5,502.00
spec ed Minnick 21,600,00
res FC Grafton 55,907.95
spec ed Rivermont 24,120.00
res FC Elk Hill 111,869.55
spec ed Minnick 21,600.00
FFC DSS foster home 2,129.27
FFC DSS foster home 3,919,52
TFC Braley & Thompson 26,374,90
res FC Cherokee Park 35,397,81
spec ed BRBH day treatment" 154,675,09
"serves 10-12 students
TOTAL $3,899,577
F-I
ACTION NO,
ITEM NO,
H-l
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE:
May 11, 2004
AGENDA ITEM:
Petition by The Salvation Army for tax exempt status
pursuant to Article X, Section 6 (a) (6) of the
Constitution of Virginia
SUBMITTED BY:
Paul M, Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The 2003 and 2004 sessions of the Virginia General Assembly amended the
procedure for granting tax exemptions. This legislation implements a
constitutional amendment that shifted the responsibility for granting real estate
tax exemptions from the General Assembly to the governing body of the locality
where the property of the group or organization seeking the exemption is located.
This legislation sets out the procedures for granting tax exemptions, In the past
the charitable organization requesting tax exempt status for its property by
designation would submit a request to the locality for a recommendation based
upon statutorily-required findings, Then that request and recommendation would
be sent to the General Assembly for approval.
As of January 1, 2003, this request must be addressed by the local governing
body. It no longer goes to the General Assembly,
Under this new legislation, if the local governing body agrees to grant a request
for an exemption, it must adopt an ordinance. If the ordinance to grant the
exemption is defeated, the property will remain taxable,
The ordinance shall state the specific use on which the exemption is based and
continuance of the exemption shall be contingent on the continued use of the
\--t - I
property in accordance with the purpose for which the organization is classified
or designated.
The ordinance exempting property shall be adopted after holding a public
hearing. The governing body shall publish notice of the public hearing once in a
newspaper of general circulation in the locality where the real property is located,
The notice shall include the assessed value of the real and tangible personal
property for which the exemption is requested as well as the property taxes
assessed against such property. The public hearing shall not be held until at
least five days has elapsed after the notice has been published. The local
governing body may collect the cost of publication from the organization
requesting the tax exemption.
Before adopting any such ordinance the governing body shall consider the
factors set out in Section 58.1-3651 B. which is attached to this report as Exhibit
1,
SUMMARY OF INFORMATION:
This petition by The Salvation Army seeks tax exempt status in accordance with
the Constitution of Virginia, The real estate consists of .66 acres located at 5511
Williamson Road. The assessed value of this real estate is $374,300 and the
real estate taxes would be $4,192. The Salvation Army will agree to execute an
agreement with the County for the payment of a 20% service fee in lieu of
taxation.
Attached to this Board report is a copy of the tax map showing the location of the
property owned by the Petitioner, This property was purchased by The Salvation
Army in 2003. A Thrift Store is operated out of this location. The Salvation Army
occupies the entire structure and does not lease it out to any other businesses or
operations.
The Salvation Army has submitted an application to the County for tax exempt
status, which is attached, It has also submitted to staff materials which provide a
more complete description of its services, which are attached to this report.
The Salvation Army is an "international religious and charitable movement
organized and operated on a quasi-military pattern and is a branch of the
Christian church," It provides food, shelter, clothing and counseling for those in
need, provides rent and utility assistance when funds are available, provides
worship services, and provides two Thrift Stores so that needy people in the
community may receive clothing at a discounted price,
The applicable provision of the State Code is Section 58.1-3650:
2
H~ {
A. The real and personal property of an organization designated by
a section within this article and used by such organization
exclusively for a religious, charitable, patriotic, historical,
benevolent, cultural or public park and playground purpose as set
forth in Article X, Section 6 (a) (6) of the Constitution of Virginia, the
particular purpose for which such organization is classified being
specifically set forth within each section, shall be exempt from
taxation so long as such organization is operated not for profit and
the property so exempt is used in accordance with the purpose for
which the organization is classified, In addition, such exemption
may be revoked in accordance with the provisions of §§ 58.1-3605.
B, Exemptions of property from taxation under this article shall be
strictly construed in accordance with the provisions of Article X,
Section 6 (f) of the Constitution of Virginia.
FISCAL IMPACTS:
Tax exempt status will result in a loss of taxable revenue of the value of the land
and any structures ($4,192 per year). This will be offset in part by the 20%
service fee.
ALTERNATIVES:
After the public hearing the Board may decide to grant this exemption by the
approval of the attached ordinance; or it may decide to refuse to grant this
exemption.
STAFF RECOMMENDATION:
This matter is submitted to the Board for its consideration.
3
H-j
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, MAY 11, 2004
ORDINANCE GRANTING TAX EXEMPTION OF PROPERTY OWNED BY
THE SALVATION ARMY AND USED FOR ITS CHARITABLE,
EDUCATIONAL, AND RECREATIONAL PURPOSES ON A NON-PROFIT
BASIS
WHEREAS, The Salvation Army ("Petitioner") has petitioned this Board for tax
exemption for certain of its property from taxation pursuant to Article X, Section 6(a)(6) of
the Constitution of Virginia; and
WHEREAS, that the first reading of this ordinance was held on May 11, 2004; and
the second reading and public hearing at which all citizens had an opportunity to be heard
with respect to Petitioner's request was held by the Board on May 25, 2004; and
WHEREAS, the provisions of subsection B of Section 58.1-3651 of the 1950 Code
of Virginia, as amended, have been examined and considered by the Board; and
WHEREAS, Petitioner agrees that the property to be exempt from taxation is the
property of The Salvation Army.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1.
That, in accordance with Section 58,1-3651 of the 1950 Code of Virginia, as
amended, the Board grants an exemption from taxation under Article X, Section 6 (a)(6) of
the Constitution of Virginia of property owned and used by The Salvation Army for its
charitable, educational, and benevolent purposes, This ordinance is adopted by the Board
after holding a public hearing with respect hereto as to which public notice was given and
at which citizens had an opportunity to be heard. In adopting this ordinance, the Board has
examined and considered the provisions of subsection B of Section 58.1-3651 of the 1950
Code of Virginia, as amended. The assessed value of the property owned and used by
The Salvation Army is $374,300 and the property tax is $4,192. The Tax Parcel No. of the
property owned by The Salvation Army is 38,10-7-28 and said parcel is located at 5511
Williamson Road, Roanoke County, Virginia.
2.
That pursuant to Section 58,1-3605, The Salvation Army shall file triennially
an application with the County's assessing officer as a requirement for retention of the
exempt status of the property. Such application shall show the ownership and usage of
such property and shall be filed within the next sixty days preceding the tax year for which
such exemption, or the retention thereof, is sought.
3.
That The Salvation Army has agreed to enter into a Service Agreement with
Roanoke County providing for the payment of an annual service fee in the amount of 20%
of the County's real estate tax levies, were The Salvation Army not exempt from local
taxation, for so long as Petitioner is exempted from State and local taxation. This service
fee shall commence January 1, 2004, and shall continue for succeeding years so long as
Petitioner is exempted from State and local taxation.
4.
That the County Administrator or Assistant County Administrator is hereby
authorized to execute the necessary documents to accomplish the purposes of this
ordinance.
5.
That the Clerk is directed to forward an attested copy of this ordinance to the
Commissioner of the Revenue and the Treasurer for Roanoke County, and to The
Salvation Army.
2
6.
That the effective date of this ordinance is
3
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~lUllmary I ¡Nt
CHAPTER 557
An Actto amend and reenact §§ 58,1-3400 and 58,1-3651 o/the Code o/Virginia, relating to property
tax exemptions,
[H 1076]
Approved April 12, 2004
Be it enacted by the General Assembly of Virginia:
1. That §§ ~¡Ll:3'lQi) and~JU:l6~_1 of the Code of Virginia are amended and reenacted as follows:
§ ~_:iLlOO. Service charge on certain real property.
Notwithstanding the provisions of Chapter 36 (§ 58.1:3QQQ et seq.) of this title relating to the exemption
of property trom taxation, the governing body of any county, city or town is authorized to impose and
collect a service charge upon the owners of all real estate situated within its jurisdiction which is
exempted trom property taxation under subdivision A 1, except property owned by the Commonwealth,
and subdivisions A 3, A 4 and A 7 of § 58.1-3606, subdivisions A 2 through A 7 of § 58.1-3607 and all
sections in Articles 3 (§ 58.1-3609 et seq.) ft, 4 (§ 58.1-3650 et seq.), and 4,1 (§ 58,1-365]) of Chapter
36 of this title.
The service charge may be imposed only if the commissioner of revenue or other assessing officer for
such locality, prior to imposing the service charge, publishes and lists all exempt real estate in the land
books of such locality, in the same manner as is taxable real estate.
§ 58,J:3.6~l, Property exempt from taxation by classification or designation by ordinance adopted by
local governing body on or after January 1,2003.
A. Pursuant to subsection 6 (a) (6) of Article X of the Constitution of Virginia, on and after January 1,
2003, any county, city, or town may by designation or classification exempt tram real or personal
property taxes, or both, by ordinance adopted by the local governing body, the real or personal property,
or both, owned by a nonprofit organization that uses such property for religious, charitable, patriotic,
historical, benevolent, cultural, or public park and playground purposes. The ordinance shall state the
specific use on which the exemption is based, and continuance of the exemption shall be contingent on
the continued use of the property in accordance with the purpose for which the organization is classified
or designated. No exemption shall be provided to any organization that has any rule, regulation, policy,
or practice that unlawfully discriminates on the basis ofreligious conviction, race, color, sex, or national
origin,
B. ~Any ordinance exempting property by designation pursuant to subsection A shall be adopted only
after holding a public hearing with respect thereto, at which citizens shall have an opportunity to be
heard, The local governing body shall publish notice of the hearing once in a newspaper of general
circulation in the county, city, or town where the real property is located. The notice shall include the
assessed value of the real and tangible personal property for which an exemption is requested as well as
the property taxes assessed against such property. The public hearing shall not be held until at least five
days after the notice is published in the newspaper. The local governing body 'lttWf"shall collect the cost
of publication from the organization requesting the property tax: exemption. Before adopting any such
ordinance the governing body shall consider the following questions:
£xhibif I
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Bill Tracking - 2004 session
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H-
1. Whether the organization is exempt from taxation pursuant to § 501 (c) of the Internal Revenue Code
of 1954;
2. Whether a current annual alcoholic beverage license for serving alcoholic beverages has been issued
by the Virginia Alcoholic Beverage Control Board to such organization, for use on such property;
3. Whether any director, officer, or employee ofthe organization is paid compensation in excess of a
reasonable allowance for salaries or other compensation for personal services which such director,
officer, or employee actually renders;
4. Whether any part of the net earnings of such organization inures to the benefit of any individual, and
whether any significant portion of the service provided by such organization is generated by funds
received from donations, contributions, or local, state or federal grants. As used in this subsection,
donations shall include the providing of personal services or the contribution of in-kind or other material
services;
5. Whether the organization provides services for the common good of the public;
6. Whether a substantial part of the activities of the organization involves carrying on propaganda, or
otherwise attempting to influence legislation and whether the organization participates in, or intervenes
in, any political campaign on behalf of any candidate for public office;
7. The revenue impact to the locality and its taxpayers of exempting the property; and
8. Any other criteria, facts and circwnstances that the governing body deems pertinent to the adoption of
such l~a6httilm ordinance.
C. Any ordinance exempting property by classification pursuant to subsection A shall be adopted only
after holding a public hearing with respect thereto, at which citizens shall have an opportunity to be
heard. The local governing body shall publish notice of the hearing once in a newspaper of general
circulation in the county, city, or town. The public hearing shall not be held until at least five days after
the notice is published in the newspaper,
e D. Exemptions of property from taxation under this article shall be strictly construed in accordance
with Article X, Section 6 (t) of the Constitution of Virginia.
Ð E. Nothing in this section or in any ordinance adopted pursuant to this section shall affect the validity
of either a classification exemption õ!aime:å b) !tIl õr~.!If1¡mti~!I., or a designation exemption granted by
the General Assembln prior to January I, 2003, that Hat\ atm eff:.êti, e ô!l. Ðee:e:mè~r 3 1, ~9Ð~, pursuant
to Article 2 (§ ~8,1-J6.Q!i et seq.), Miele 3 (§ 58.1-3609 et seq.) or 4 (§~KJ:3Q5iJ et seq.) of this
chapter, Må nö löeali~ almll H\~õ~ftil!<; 11 dMaiHeatill1l CJ{¿'IlIp!Î.II!I. Hri!t daillu;å 15) M. öI~Jl¡jmtill!l.
¡:'dlJt.~;t tll :.rtide: 3 (§ 58.1 3699 õt all,!.) öhhiJ eh<:lpter aft"'l Jantlw) 1,2993. An exemption granted
pursuant to Article 4 (§ 58.1-365Q et seq.) of this chapter may be revoked in accordance with the
provisions of § 58~J:3QQ5. Fllr fJttll'öaea öfll1Ía a1:ll5au!Î.all "a elat\aiHeMiõ!l. enUlIl'tilln dail'lU)ð \,) !tIl
õl~...lÍmti')Il" M õf JQ,.I~ 1, :!993, mM!lJ that 1116 1I.~!I!liL.Æ.ÕIl II Hila I'nJler~ in Illöcf.Jj~ !kat in 1..'It
lIdn~ Mj/{..1 11) 11.1\ IlIed!.i~ ¿II Ðe,:,uMõl 31, 299J, \,) . i!"tUG öf a dllJaiHMtiõll .mcm¡)ti.'lll pr.'l, ilieå
¡tIlde! ,'.!"tide 3 H S8.1 3699 et all,!.) âtlJ.ia õhtlþt.:l. 8t1oo dai.n d welft 'l!Î.c.ll arpliõa tõ caek Jlle!!.
IlIellli~ ill Hkillk Jllllh M1 õI~lIfti!':atiô!l. II ..aJ prll]Jöl~ !kat Ìß allt \'ein¡;; tf,neå all ÐecenÆ.IJr 31,2992, anå
öl.l) tll MOO nllck löeal.i~ .
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2, That an emergency exists and this act is in force beginning January 1,2003. Ordinances adopted
pursuant to this act may be effective on or after January 1,2003.
3, That the provisions of this act are declaratory of existing law.
Le~islative Information System
http://legl.state.va.us/cgi-bin/legp504.exe?041 +ful+CHAP0557
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266
38
3.20 "
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JOHN LARSON
GENERAL
LT. COLONEL WILLIAM L. CRABSON
DIVISION COMMANDER
Advisorv Board
Mr. Charles A. Simmons
Chairperson
Mr. Steve Akers
Mrs. Mary K, Bayse
Mr, WIlliam Bundy
Mr, Jack Butler
Mr. David Carson
Mrs. Peggy Daniei
Mrs. Doris K. DeLong
Mr, Wait Gaynor
Mr, Mike Hamlar
Mr. William Kenney
Mr. W, Courtney King
Mrs. Mary Lou Lechler
Mr, Chuck Lionberger
Mr. Sam Lionberger, Jr.
Mr, Cary Mangus
Mr, David McClung
Mr, John A. Montgomery
Mr, A. Jackson Newcomb
Mr. Robert Nunnally
Mr, James Randies
Mrs, Inez Ripley
Mr, Jack ,Sale, Jr,
Mr. W. Ware Smith, Jr,
Mr, Charies Walker
Ms, V, Lee Wolfe
Mr, Jack Wright
18
~
~ Œ@ŒDillŒ W'--~" HILLIP D. NEEDHAM
ERRITORIAL COMMANDER
FEB 2 0 2004
fÞÆdf)efì~ \-4- I
By
\!Cbr $albatíon §rmp
FOUNDED IN 1B65 BY WILLIAM BOOTH
P,O, BOX 12088, ROANOKE. VIRGINIA 24022-2088
PHONE: (540) 343-5335 . FAX: (540) 342-9707
724 DALE AVE., S,E., ROANOKE, VA 24013
CAPTAINS ERIK & CAROL NICKELL
CORPS OFFICERS
February 17, 2004
County of Roanoke
Office of the County Attorney
P.O. Box 29800
5204 Bernard Drive
Roanoke, Virginia, 24018-0798
ATTENTION: Mr. Paul M. Mahoney
RE: THE SALVATION ARMY-ROANOKE,
VIRGINIA TAX EXEMPTION FOR 5511
WILLIAMSON ROAD, ROANOKE, VIRGINIA
Dear Attorney Mahoney:
Attached is additional information which your office requested on
the above property.
1. The Salvation Anny acquired the property at 5511 Williamson
Road on November 22,2002. A copy of the deed is attached.
The Salvation Amy is requesting an exemption trom taxation
for tangible personal property. We are enclosing a copy of
Description of Property.
2. Please see letter dated February 2, 2004 describing the use of
the captioned Thrift Store. This Store is operated strictly for
The Salvation Anny, Roanoke, Virginia.
3, See #2 above.
4. N/A
~~ -
Attorney Paul M. Mahoney
Page 2
February 17, 2004
5. The Thrift Store Property is used for charitable purposes.
Again, please see letter of Feb. 2,2004.
6. A list of names and addresses of current officers and Advisory
Board Members is enclosed.
7. N/A
8. The Salvation Army, Roanoke, Va. has not yet received a copy
offmancial statements for the year ending September 30,2003.
This information will be forwarded to your office upon receipt.
9. The Salvation Army is dependent upon funds received from
donations and contributions. -100 J-
10. Copy ofthe Certificate of Incorporation and Bylaws of
The Salvation Army has been previously provided.
11. Please see Mission Statement signed by Captain Nickell.
12. No alcoholic beverage license has been issued by the Va.
Alcoholic Beverage Control Board to. The Salvation Army
for use on its property.
13. The Salvation Army is not required to file IRS Form 990.
14. The Salvation Army provides services for the common good
in the following ways: Provides food for those in need, as
well as shelter, clothing, counseling for abused women and
children and homeless men; provides rent and utility assistance
when funds are available; provides SunCÙlY School and
Worship Services during the week and on Sunday morning and
Sunday evening and'provides two Thrift Stores so that needy
people in the Community (as well as at the Shelters) may
receive clothing at a discounted price. Clothing is JIee to
those residing in the Shelters. The Salvation Army also
provides a Gym and recreation space where young people
may meet and fellowship.
Attorney Paul M. Mahoney
Page 3
February 17, 2004
We trust this information will be helpful for tax exemption for
The Salvation Army's Thrift Store located at 5511 Williamson
Road, Roanoke, Virgini~..
Sincerely,
&~Jf.1)~
Captain Erik K, Nickell
Corps' Officer
EKN/ssl
Enclosures
(--\-1
JOHN LARSON
GENERAL
IT, COLONEL WILLIAM L. CRABSON
DIVISION COMMANDER
AdvisDrv Board
Mr, Charles A, Simmons
Chairperson
Mr, Steve Akers
Mrs. Mary K, Bayse
Mr, Wiliiam Bundy
Mr, Oavid Carson
Mrs, Peggy Daniel
Mrs, Doris K. DeLong
Mr, Walt Gaynor
Mr, Mike Hamlar
Mr, Wiliiam Kenney
Mr, W. Courtney King
Mrs, Mary Lou Lechler
Mr, Chuck Lionberger
Mr. Sam Lionberger, Jr,
Mr, Cary Mangus
Mr, David McCiung
Mr, John A. Montgomery
Mr, A, Jackson Newcomb
Mr. Robert Nunnaily
Mr. James Randles
Mrs, inez Ripley
Mr, Jack Saie, Jr,
Mr, W. Ware Smith, Jr.
Mr, Charles Walker
Ms. V, Lee Wolfe
Mr, Jack Wright
8
~
PHilliP D. NEEDHAM
TERRITORIAL COMMANDER
\J_I
, ¡
W:þe ~albatíon ~rm!,
FOUNDED IN 1855 8Y WILLIAM 800TH
P,O, BOX 12088, ROANOKE, VIRGINIA 24022-2088
PHONE: (540) 343-5335 . FAX: (540) 342-9707
724 DALE AVE., S,E., ROANOKE, VA 24013
CAPTAINS ERIK & CAROL NICKELL
CORPS OFFICERS
February 2, 2004
To Whom It May Concern:
The property located at 5511 Williamson Road, Roanoke, Virginia,
. is used by The Salvation Anny as a Thrift Store for charitable
purposes.
This Thrift Store assists women and children of domestic abuse as
well as the homeless to receive good, used clothing, furniture,
and/or other household supplies under the auspices and guidance
of our Social Service workers. The Store also enables the public to
purchase used goods at a greatly reduced rate.
Please advise if you have any further questions regarding this
Thrift Store,
Sincerely,
?4 ;f 7j~
Captain Erik K. Nickell
Corps' Officer
EKN/ssl
\ 1 '
,"i -
ROANOKE CORPS-ADVISORY BOARD LIST
AKERS, STEVE, (Home) 2310 Yellow Mountain Road, Roanoke, Va., 24014
(Work) Crestar Bank, P.O. Box 2867, Roanoke, Va., 24011,
Home: 345-3209;Work: 982-3083.
BAYSE, MARY KAY (Home) 3138 Hidden Oak Road S.W., Roanoke, Va., 24018
Home #: 989-5373/ Office #: 563-6218
BUNDY, WILLIAM (Home): 317 Darwin Road, Roanoke, Va., 24014.
Home #: 342-0010 (Work): #342-2151.
CARSON, DAVID (Home): 3037 Carolina Ave., S.W., Roanoke, Va., 24013;
Home #345-3457; (Work): #982-3666.
DANIEL, PEGGY (Home): 730 Honeysllck1eRd., Salem, Va., 24153;
Home #: 389-8922.
GAYNOR, WALT: (Home): 5376 Gloucester Ct., Roanoke, Va., 24018;
Home #: 774-8846; (Work) # 342-2991- TREASURER
KENNEY, WILLIAM (Home): 4389 Kirkwood Dr., S.W" Roanoke, Va.;24018
Home # 774-6103,
KING, W. COURTNEY (Home): 302 Robin Hood Road, Roanoke, Va" 24014;
Home #: 342-4253,
DELONG, KINSEY, DORIS 1823 June Drive, N.W., Roanoke, Va., 24019
Phone # 562-0047,
LECHLER, MARY LOUGRAYBILL-1221 Wasena Terrace, S.W., Roanoke,
Va., 24016; Home #343- 7398.
LIONBERGER, CHUCK (Work)WSLS TV 10, P.O. Box 10, Roanoke, Va., 24022
Work #: 981-9110 (Fax: 540-343-2059,
LIONBERGER, JR. SAM-P,O. Box 20209, Roanoke, Va" 24018;Work: 989-5301.
MANGUS, CARY-6928 Ivy Mountain Dr., Roanoke, Va., 24018-7766;
Home #774-8702; Work #343-5533.
MCCLUNG, DA VID-1480 Holly Brook Drive, Salem, Va., 24153;
Home: 389-4822,
\+-]
Advisory Board Members
Page 2
MONTGOMERY, JOHN A., 2515 Laburnum Avenue, SW., Roanoke, Va., 24015
Phone #: 345-8557.
NEWCOMB, A. JACKSON, 2110 Stephenson Ave., Unit #9, Roanoke, Va., 24014,
Home Phone #: 345-0654.
NUNNALLY, ROBERT, 3361 Lakeland Drive, S.W., Roanoke, Va., 24018;
Home # 774-1739.
RANDLES, JAMES, 6225 Saddleridge Lane, S,W., Roanoke, Va., 24018;
Home # 774-1944,
RJPLEY, INEZ, 3036 Carolina Ave., S.W., Roanoke, Va., 24014;
Home #: 343-5690.
SAÌÆ, JR., JACK, 3214 Electric Road, S,W., Suite 201, Roanoke, Va., 24018
Home: 989-1073; Work # 774-1669,
SIMMONS, CHARLES A., 5698 Salisbury Dr., Roanoke, Va., 24018
Home #: 774-8202. - CHAIRMAN.
SMITH, JR. W. WARE, 3537 Peakwood Dr., S,W., Roanoke, Va" 24014
(Work): 10 S. Jefferson Street, S.W., Suite #1050, Roanoke, Va" 24011
(Work# 344-5571) Home #: 344-0754 - VICE-CHAIRMAN.
WALKER, CHARLES-3011 Hillandale Drive, S.W., Roanoke, Va., 24018
Home #: 774-4395.
WOLFE, V. LEE-206 Rutherford Court, Roanoke, Va., 24016;
Home # 982-2831.
WRIGHT, JACK-Anderson & Reed, CPA, 1515 Franklin Road, S.W.,
Roanoke, Va., 24016; Work#: 344-4333.
OFFICERS OF THE SALVATION ARMY LOCATED AT 724 DALE AVENUE,S.E.,
ROANOKE, VIRGINIA, 24013:
CAPTAINS ERIK K. NICKELL AND CAROL NICKELL, 7226 Twin Forks Dr.,
Roanoke, Va., 24019
\-\ -I
THE SALVATION ARMY MISSION STATEMENT
The Salvation Anny, founded in 1865, is a.ti. international religious and charitable
movement organized and operated on a qu(1si-military pattern and is a branch of
the Christian church. Its membership includes officers (clergy), soldiers/adherents
(laity), members of varied activity groups and volunteers who serve as advisors,
associates and committed participants in its service functions.
The motivation of the organization is love of God and a practical concem for the
needs of humanity. This is expressed by a spiritual ministry, the purposes of
which are to preach the Gospel, disseminate Christian truths, supply basic human
necessities, provide personal counseling and undertalœ the spiritual and moral
regeneration and physical rehabilitation of all persons in need who come within its
sphere of influence regardless ofrace, color, creed, sex or age.
~ f. 7l~
Captain Erik K. Nickell
Corps' Officer-Roanoke, Va.
JOHN LARSON
GENERAL
LT. COLONEL WilLIAM l. CRABSON
DIVISION COMMANDER
Advlsorv Board
Mr. Charles A, Simmons
Chairparson
Mr. Steve Akers
Mrs, Mary K. Bayse
Mr, William Bundy
Mr. Jack Butler
Mr. Oavld Carson
Mrs. Peggy Oaniel
Mrs, Ooris K. Delong
Mr. Walt Gaynor
Mr, Mike Hamlar
Mr. William Kenney
Mr. W. Courtney King
Mrs, Mary Lou Lechler
Mr, Chuck Lionberger
Mr. Sam Lionberger. Jr,
Mr. Cary Mangus
Mr. David McClung
Mr, John A. Montgomery
Mr. A, Jackson Newcomb
Mr. Robert Nunnally
Mr. James Randles
Mrs, Inez Ripley
Mr, Jack Sale, Jr.
Mr. W. Ware Smith, Jr,
Mr. Charles Walker
Ms. V, lee Wolfe
Mr. Jack Wright
. q/ (
\"" \ '
(,1 I " PHlllIPD.NEEDHAM
TERRITORIAL COMMANDER
I
II (II l'
,¡' \'
, ,'I' \
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N (\ v,{! "
W:be ~albatíon ~rmp "I' pi
FOUNDEDIN18658YWILLlAM800TH 1(, íi' to, '
, lì ~
P,O, BOX 12088, ROANOKE, VIRGINIA 24022-2088 \) \\"'\
PHONE; (540) 343-5335 . FAX; (540) 342-9707 \ t
724 DALE AVE" S,E., ROANOKE, VA24013
CAPTAINS ERIK & CAROL NICKEll
\ " , "CORPS OFFICERS
\" ".,",j
(ì \' .\"
November 26, 2003
Ms. Nancy Horn
Commissioner of Revenue
P.O. Box 21709
Roanoke, Virginia, 240,18
RE: THE SALVATION ARMY-
OWNERSHIP OF PROPERTY /TAX fXEMPTION
LOCATION: 5511 WILLIAMSON ROAD,
ROANOKE, V A. (THRIFT STORE)
Dear Ms. Horn:
Please fmdReal Property Tax Exemption Information Sheet,
County of Roanoke, Va., along with related correspondence.
Thank you for your assistance in this request that the above
captioned property be listed as tax exempt (non-profit Agency),
Sincerely,
t~r 1J~
Captain Erik K. Nickell
Corps' Officer
EKN/ssl
Enclosures
COMM OF REVENUE
1 540772 2015
OS/29 '03 10:26 No,860 02/03
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IniAL PROJ>ERTY TAX EXEMPTION INFORMATION SIŒET
COUNTY OF ROANOKE '
('.Ol1lmi5skmcr of Ihe Revenue
J>, 0, Bo:o< 20409 Roanoke, Virginia 24018-0513
. Tax Map No,_.3t:. /ri.::::'!:::£5
OWN~~4~~ - ~
PH:.SJCALLOCATIONOJ7PROP~ . . ¿,/,<,A?Ø~ .'
Mailing Address: . . - - '
"
PRESENT VALUE OF PROPERTY CARRlED N LAND BOOKS:
Land $ /ð/.
Improvements $ .
Total $ ~o/
p
I, Are you clmrtcred 01' incorporaled under the Laws of the Commonwealth orV;rginia'l
Yes ~ No
8. Ifyes,WV"dBte ---
b, By what s<~elíon of tile Con lut 11 811 Code of Virginia do yo\;' clßim this exemption?
. ....~ . "11$"- -t I CII. . ,
2, For what puf~olle is the ownership group chartered or incorporated? ~
3, All tax exempt property is exempt based on its use. To maintain your exemption on this
property, please describe the uses by which you use your property, If there are several types of
use, indicate such usages by areas of the buildings and floor locations. ~ 1- .~
4. Docs your ownmhip group have an exemption under the U. S. Intemalltevenue Code so that
gifts to YQUr group are deductible by the donors~ ~ No
a. Ifyes,givtrdetails ~:" cJ1;¡;..1..... .6'O((<!(31
5. DOes any other individual, association of corporation occupy or use any part of the premises?
Yes _--"-':No_~fyes, give details ,
6, Is any income derived from the use ~f any portion or the property by oiher individuals (;Ir
groups, whether considered as rent or reimbursement for necessary expenses for servìces
incurred? Yes__No_lfyes,givedetalls /V//J
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CO~I~1 OF REVENUE
1 540772 2015
OS/29 '03 10:26 NO.860
03/03
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7. We (!!2-1 dt, l'Iot) 8S/< thet the real property covered by this
affidavit be carried on the assessment rolls as exempt from
taxation.
8. We ask that', th'!> 9x..mption be
value.'
;Oð
~ of the total assessed
9. We attach to this affidavit our most reóent financial'statement
of income Bind expj !nditures for a 12 month period, which
statement -dJ.1 become a part of this affidavit. 'l'he' 'attac:hec1
financial s:tatement is tor the period from (')ç;fnt.~,.. 1st
to s"frtl:. '}¡f)(:J.r:n~. Also attached is Ii copy or our,
Consti tItian and By-Laws.
ORGA~IZATION The Salvation Army
7:1.1'- 'Dale A"'", s£
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[,;},. l1J ~~Mf11t-c
Captain /Corps Of ~cer
11-26-03
ny, Name
'l'j,tle
h..
Coml11onwealt~io,e Virginia
County of Røanl)ke
[~ ~Jði{/
Date
55: 1S5'1.-1.,,<--(!>ll.5'
being duly sworn,
deposes and sa:(s that he is the Corps Officer
k V. ., (title)
Salvation Army, Roano e, ~rg~n~a
(legal nam~ of ownership organization)
of the
named in the whhin entitled application;
that be has read the
foregoing intal'lIIation sheet and knows the contents thereof; and
the:t the same lie true to his own knowledge e"cepta'~' to the matters
here~n stated to be álleged upon information
those matters he believes it to be true.
/'
Subscribed ~nd ~worn to before me this
-i-9 ;1.°93
CIerI
day of ì/l'9.~df<}
f~ /. ~/
. Notary Pub;!. c
7r¡y C~""- ~..J..¡'.:J..!, ).001
H-I
J!,iltlct .
Jltaé:lot
P.O.B'CX-.J...........,N"':" IY'~""".
The Salvation Army
120-130 West: Fou-rteenth 'St:reet
H~ Y9rk,' Ne~ York 10011
Peraon 10 Contact:
E. Davenpo-rt
Telephone NumÞer:
(212) 264-1079
fleler fie ply 10:
E:T:7399
Cal..: I"..ay 14,
RE,CEIV¡;-°O
MAY 2:J 19i9
HATIOr/J.l Otl~ S!,r.:!N!T I'
1979
Gellt:leme~:
Reference is made to your request for verification of the tax exeœpt
3'ta tus of Y$Jur organiza tion. "
We ere unable to fu.nish you ~ith a copy of the o-riginal deter~ination
or ruling letter that ~as ~s3ued to your organization. Ho~ever, our
records indicate that ~~ption was granted as sho~ belo~.
;.. determination or 1:1Jlin'g letter issued to an orgallizat1i,oll 'gra~tillg
~-:::::~~i,=,n "I"."..r the Inte:.-nal Revenue Cot.!e of 1954 or ut".der a p.ior o.
sub:e:o,uent Revenue Act re:n.ai~si::. effect: u~til e:<~? t stat:'.Js has beer".
t~~i~~te¿: ~~voked or ffic~i£ieè.
O..rt' records illdicatethat: t:..'1e:e ha:s been no change in yo,ur o.ganizativD.':s
e:x~t statUs.
"
Si:lcere:l.y ycu.s,
, .
~r-..
p.~
District Director
Hallie: of Organization:
The S~lvation Army
Date of Exemption Letter:
Octobe:r 10, 1955
E1,!',..e!!'..st~ion r,t'snted pursuant to 1954 Code secdoD. 501(e) (3) or its
predecessor Code sectiòll.
Foundation C1455i[ic3tion (Lf Applicable):
Public foundation under
Section 170(b)(1)(a)(1)
TAX !l.)EIlnnCAT!OH HlJXBER
TI-Œ ~"'l""'TltJ¡. ¡..JlMT ".
... CéORCIA CORJ'OlAfJUN
\.0124 H l. e;r.,t1S$"'\1f'Y' N. Eo
ML.o../'If"', CEO.CIA :!OJ'29
I/'<TEItM"'L &(VENU£ stRVICE
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October 31, 2002
Independent Auditors' Report
The Salvation Anny - Roanoke
Roanoke, Virginia
',.
We have audited the accompanying statement of financial position of The Salvation Anny -
Roanoke as of September 30, 2002, and the related statements of activities and changes in net
assets, functional èxpenses, and cash flows for the year then ended. These financial statements
are the responsibility of the management of The Salvation Anny - Roanoke. Our responsibility is
to express an opinion on these financial statements based on our audit.
I,
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are ftee of IIiaterial misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion. '
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of The Salvation Anny - Roanoke as of September 30, 2002, and the
changes in its net assets and its cash flows for the year then ended in conformity with accounting
principles generally accepted in the United States of America.
C~,~~~/!e.
Certified Public Accountarits
7910 Woodmont Avenue. Suite 500 . Bethesda, MD 20814 . Phone: 301-986-0600. Fax: 301-986-0432 . www.cbmcpa.com
ACTION NO.
ITEM NO.
:Sf - 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11, 2004
AGENDA ITEM:
Appointments to Committees, Commissions and Boards
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge elf
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Roanoke Valley-Alleghany Regional Commission
The three-year term of the late Mr. Lee B, Eddy will expire on June 30, 2004. Mr. Eddy
served as a citizen representative on the commission.
Pursuant to the Board's discussion in closed session on April 27, 2004, Mr. Dean
Martin's name has been placed on the consent agenda for confirmation at today's
meeting,
2. Roanoke Valley Area Metropolitan Planning Organization Community Advisory
Committee (CAC)
The late Mr. Eddy served on this committee without a term limit. The County has three
representatives on this Committee and the Board is asked to appoint a citizen and/or
representative of the community, business, education, health care or civic interests
rather than staff members.
3. Total Action Against Poverty (TAP) Board of Directors
The two-year term of Ms. Elizabeth W. Stokes, who serves as the designee of
Supervisor Richard Flora, expired on May 5, 2004.
I< 1-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 2004
RESOLUTION APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
AS ITEM K . CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1, That the certain section of the agenda of the Board of Supervisors for May 11,
2004, designated as Item K - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 5,
inclusive, as follows:
1, Approval of minutes - April 21 and 27, 2004
2, Confirmation of committee appointments to the Roanoke Valley-Alleghany
Regional Commission, Roanoke Valley Greenway Commission, and Social
Services Advisory Board
3. Request to accept Meadow Springs Circle, a portion of Spring Grove Drive and a
portion of Fountain Lane into the Virginia Department of Transportation
Secondary System
4, Request to accept Montague Way into the Virginia Department ofTransportation
Secondary System
5, Acceptance of the donation of certain real estate for entrance improvements to
the Vinton Business Center, Vinton Magisterial District, from Richard Limroth and
Kelly B. Limroth
2, That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
1
ACTION NO.
ITEM NO.
k"-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11,2004
AGENDA ITEM:
Confirmation of committee appointments to the Roanoke
Valley-Alleghany Regional Commission, Roanoke Valley
Greenway Commission, and Social Services Advisory Board
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C, Hodge é' ¡.¡
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the April 27, 2004, meeting, the following nominations were made:
ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION
Pursuant to the Board's discussion in closed session, Dean Martin has been nominated to
serve on this committee. He will complete the unexpired three-year term of the late Mr.
Eddy, as well as an additional three-year term. His term will expire on June 30, 2007.
ROANOKE VALLEY GREENWAY COMMISSION
Supervisor Flora nominated Richard Kelly to serve an additional three-year term which will
expire on April 8, 2007.
SOCIAL SERVICES ADVISORY BOARD
Supervisor Flora nominated Dot Hayes to complete the unexpired portion of the four-year
term of Patricia W. Thompson, Hollins Magisterial District, who has resigned. This term will
expire on August 1, 2005.
k:-~
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed,
ACTION NO.
ITEM NO.
k'~3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11,2004
AGENDA ITEM:
Request to accept Meadow Springs Circle, a portion of Spring
Grove Drive and a portion of Fountain Lane into the Virginia
Department of Transportation Secondary System, Vinton
Magisterial District
SUBMITTED BY:
Arnold Covey
Director, Community Development
Elmer C, Hodge ¿,II
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~.,~
SUMMARY OF INFORMATION:
Greystokes Partnership, the developer of The Hills of Spring Grove, Section 1, requests
that the Board of Supervisors approve a resolution to the Virginia Department of
Transportation (VDOT) requesting that they accept the following roads:
(3)
0,04 mile of Meadow Springs Circle, from the intersection with Fountain Lane to its
cul-de-sac
0.08 mile of Spring Grove Drive, being and extension of the existing Spring Grove
Drive (Va. Sec. Rte, #673) from the current cul-de-sac through 0.04 mile of future
street extension property owned by the Board of Supervisors of Roanoke County
(Deed Book 1439, page 67) and the remaining being 0,04 mile extending to the
intersection with Fountain Lane
0.22 mile of Fountain Lane, from the intersection with Spring Grove Drive to the
intersection with Meadow Springs Circle
(1 )
(2)
The staff has inspected these roads, along with representatives from VDOT, and finds that
the roads are acceptable.
FISCAL IMPACT:
No County funding is required.
STAFF RECOMMENDATION:
The staff recommends that the Board approve the resolution requesting that they accept
Meadow Springs Circle, a portion of Spring Grove Drive and a portion of Fountain Lane
into the VDOT Secondary Road System,
2
-. 3
-:>
.J
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 11th DAY OF MAY, 2004, ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF MEADOW
SPRINGS CIRCLE, A PORTION OF SPRING GROVE DRIVE, AND A PORTION
OF FOUNTAIN LANE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Addition Form SR-5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department ofTransportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas: -
Nays: -
A Copy Teste:
Diane Childers, Clerk
Roanoke County Board of Supervisors
FoTln SR-5(^) (2/1/93)
.Effi?
ADDITIONS FORM SR-5(A) - Proposed Addilions to the Secondary System of State Hlqhwavs
Allaohmoollo (check em only) G Ðootd 01 SupONio"" A..",uUon 0 Surely '",""moo' celed: 5/1110á Attachment
-L- 01 -L-
S~CCHDARY RCADS DIV,
Name of Subdivision:
'!HE HillS œ ~ auJE. SEr;J:JCN 1
R:WŒE
County
ReI. Heme 01 S.... S.... AddiU"" Tennlnl A-O-W Misce"en"""s No<.. AddiU"" Looglh
No, Wldlh(") Coot"'Ine Mil..
F..",,: ITS OJL-Œ-OC (VA sEI;. RIE. o/Jh7?,)
I SPRING GROVE DR To: 0 . 04 MIŒS 1O!'ŒIH 60 0.04
PIG' Aecorded Date: '>,/17 Jr::Já ŒEDBook: 1/."" Po.e: r-,
F..",,: 0 . 04 MIIES TITÌm-i œ - w ~ -
2 SPRING GROVE DR To: :INJERHTIŒI WIllI RIND\JN IANE 60 CUL-DE-SAC - VA. SEC. RTE. #673 0.04
PIG' Aecorded Cole: 417 f9!+ ~ 16 Po.e: 105
From: I r¡¡' c:mTl\Tè rJnlli' 11miii'
3 FOUNTAIN LN. To: 1NIER'EI'ICN œ r£AIXW SIRIN;<; CIJ.UE 50
Plot Aecorded Dote: 417 f9!+ ~: 16 poge: 105 0.22
From:
. MEADOW SPRINGS To: ITS OJL-Œ-OC 50
rTl>rTl<' Piol Aecorded Date: 417 f9!+ ~16 Po.e: 105 0.04
From:
S To:
Piol Recorded Date: Cud Book: pa.e:
From:
. To:
Plot Aecorded Cole: ceed -: poo.:
From:
1 To:
Piol A.corded Cole: c.ed _:. P..e:
u~.., r....,.n""" ,.;dlh 01 riohl 01 w" exclu,I.. 01 eny nec""" ..,omoots 'or cu", ,",, end drelneg.. ' Totel Mil.... 0.34
CERTIFICATION OF ATTACHMENT
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VICINITY MAP
NORTH
PROPOSED ADDITION SHOWN IN GRAY
OESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES
Miles Feet Feet Houses
Spring Grove Drive from its cul-de-sac (VA. Sec, Rte,#673) 0,04 60 44 3+
0,04 miles to the north
~;ing Grove Dri~;) from 0,04 miles north of cul-de-sac 0,04 60 44 3+
A Sec Rte # 673 to intersection with Fountain Lane
Fountain Lane from the intersection of Spring Grove Drive 0,22 50 36 15
to the intersection of Meadow Serinas Circle
Meadow Springs Circle from the intersection of 0,04 50 30 6
Fountain Lane to its cul-de-sac
,.
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY. DEVELOPMENT
The Hills of Spring Grove, Section 1
Acceptance of Méadow Springs Circle, a portion of
Spring Grove Drive and a portion of Fountain Lane into
The Virginia Department of Transportation Secondary Syste~
.\..
ACTION NO.
ITEM NO.
f(-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11, 2004
AGENDA ITEM:
Request to accept Montague Way into the Virginia Department
of Transportation Secondary System
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge ¿f{
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
a----I ~
SUMMARY OF INFORMATION:
Wexford of Roanoke, Inc., developers of Wexford Phase III, requests that the Board of
Supervisors approve a resolution to the Virginia Department of Transportation (VDOT)
requesting that they accept 0.19 miles of Montague Way from its intersection with Route
690 (Roselawn Road) west to its cul-de-sac. Staff has inspected this road, along with
representatives from VDOT, and finds that the road is acceptable.
FISCAL IMPACT:
No County funding is required.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the resolution accepting Montague Way into the
VDOT Secondary System.
k~LI
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 11TH DAY OF MAY, 2004, ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF MONTAGUE
WAY INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the street described on the attached Addition Form SR-5(A), fully
incorporated herein by reference are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department ofTransportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33,1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas: -
Nays: -
A Copy Teste:
Diane Childers, Clerk
Roanoke County Board of Supervisors
Form SR-5(A) (2/1/93)
~EDï?
"COHDARY R~OAD$=
ADDITIONS FORM SA-SIA) - Proposed Additions 10 Iho Socondnry Systom of Slalo HIQhways
Al1achment to (chock on. only) ~d 01 Suporvl.",. R.."'uUon 0 Surety 'no""ment D,oted: /I ~ 01 Attachment
Name of Subdivision: VJ å ~r& 'P he.. ~f', '--rn:::-
i,,£
'f?.ry:"1Qk.e Coul1ly
R.I, Nom." s.... S.... Addition T"""In! R-QoW Mimllanoooo Nol.. Addition Length
No, WIdth (n) Cent""ln. Mil..
fvi0f7k9~ JC\i From: I"Ldod-~^'" IV;.JJ. S"./l""'/",-A /1"\ {JZI.. G9f)ì I
, To: CL\.\ - clp - SRC- IJO f),I'1
PletRac",dedDato: "b/7/Q(P ~Ðook: IB Pogo: IZS-
From:
~ To:
Plot Rac",ded Det.: Dead Ðook: pega:
From:
3 To:
Plat Rac",ded Deta: Dead Book: pago:
From:
, To:
Plat Rac",d'" Dolo: D.ed Book: Pogo:
From:
5 To:
Plot Rac",d'" Oate: Dead Book: pago:
From:
. To:
PIa' Rae",d'" Deto: Deed Ðook: Peoo:
From:
7 To:
Plat Rec",ded Deto: D.ed Book:. pa.a:
. 0,1'1
"~_.' r....,..,-' wid'h nI rioht '" we. axeluol.." eny nae...er¡ ....mento'", cu'o. '110, end drolneg.. ToIoI Mil..g.
CERTIFICATION OF ATTACHMENt
lhlo a"'c","ent 10 c"""ed .. e part "th. documen' Indlce'ed abovo:
tN.....""y""
~
--t:..
METES AND BOUNDS DESCRIPTIONS, SHOWN ON THIS PLAT REPRESENT A
COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT
AN ACCURATE BOUNDARY SURVEY.
k ..¿..
9A
10
"
6340 6350 6360 6370
Homewood Cr
6345 6W 6369 6381
20 18 17
19
5981
5975
21.19 Ac.(D)
17.90 Ac.(C)
50' R/W 5449
Length: 0.1845 Miles
No. of Homes Served: 12
TAX MAP NO.__§.§.:.'.~~--------
SCALE: --~~:~~~~-
PLAT SHOWING
Aceceptance of Montague Way into
the Virginia Department of Transportation Secondary System
PREPARED BY: ROANOKE COUNTY
DEPARTMENT OF COMMUNITY DEVELOPMENT
DATE:_1.=-~<L-:...<L4
ACTION NO.
ITEM NO.
k'-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE:
May 11, 2004
AGENDA ITEM:
Acceptance of the donation of certain real estate for
entrance improvements to the Vinton Business
Center, Vinton Magisterial District, from Richard
Limroth and Kelly B, Limroth to the Board of
Supervisors
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMEN~ ~
SUMMARY OF INFORMATION:
This consent agenda item involves the acceptance of the following real estate for
entrance improvements to the Vinton Business Center in the Vinton Magisterial
District conveyed to the Board of Supervisors of Roanoke County, Virginia,
a) Donation of 0.014 acres, together with a temporary construction easement
of 0.023 acres, from Richard Limroth and Kelly B. Limroth (Deed Instrument #
200205163); Tax Map No. 71,07-1-21 as shown on a plat prepared by David A,
Perfater, L,S. dated 12/6/2001, revised 12/19/01,
STAFF RECOMMENDATION:
Staff recommends acceptance of the donation of this real estate and that the
County Administrator, or Assistant County Administrator, be authorized to
execute such documents as may be necessary to accomplish this acceptance.
~
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RICHARD 8< KELLY B.
LlMROTH
INST. #200205163
Tax # 71.07-01-21 I
0.500 Acres (Deed)
-0.014 Acres (R!W) I
0.486 Acres (Net)
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0
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0
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"charles Dewey Mitchell
, D.S. 1117, PG. 172
....::: '-Tax # 71.07-01-45
t
Wendell W. 8< Patricia A, Hall
D.B. 1253, PG. 1649
Tax # 71.07-01-22
0.023 AC. Temporary
Con8fructlon Eaament
........
.L..EœiI2
OE OVERHEAD ELEC1RIC LINE
0 POWER POLE
It PROPERTY LINE
R!W RIGHT Of WAY LINE
SHADED AREA DENOTES STREET RIGHT -Of -WAY TO BE ACQUIRED.
PERMANENT STREET RIGHT-Of-WAY AREA - 615 SQ. FT. (0.014 AC,)
HATCHED AREA DENOTES TEMPORARY CONSTRUCTION EASEMENT.
TEMPORARY CONSTRUCTION EASEMENT AREA - 994 SQ, FT. (0.023 AC.)
OF Þ
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5//.'1(02- ~
DAVID A. PERfATER>
~
STREET RIGHT-Of-WAY AND
TEMPORARY CONSTRUCTION EASEMENT
BEING GRAN'TED TO
ROANOKE COUNTY
BY
RICHARD & KELLY B. LlMROTH
ROANOKE COUNTY, VIRGINIA
SCALE: 1" = 40' REV: 12/19/01
DATE: DEC. 6, 2001 . REV: 05-29-02
TAX NO. 71.07-01-21
R:\5URVEY\ 1955A\DWG\PLATS\71.D7-01-21,DWG
0-1
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
% of General
Amount Fund Revenues
Prior Report Balance $8,977,656 6,60%
Addition from 2002-03 Operations 1,483,629
Audited Balance at June 30, 2003 10,461,285
July 1,2003 Explore Park Loan Repayment 25,000
February 10,2004 Presidential primary for 2004 (24,180)
Balance at May II, 2004 10,462,105 7,69%
Changes below this line are for infonnation and planning purposes only.
Balance from above $10,462,105
$10,462,105 7,69%
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6,25% of General Fund Revenues
2003 - 2004 General Fund Revenues $135,971,831
6,25% of General Fund Revenues $8,498,239
Submitted By
Rebecca E, Owens
Director of Finance
Approved By
Elmer C. Hodge elf
County Administrator
o-~
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Audited Balance at June 30, 2003 $360,172.56
Transfer trom Department Savings 2002-03 274,972.00
Remaining funds trom completed projects at June 30, 2003 419,66
10/28/2003 Equipment and software for electronic records management (73,057,00)
system for Clerk to the Board of Supervisor's Office
10/28/2003 Reimbursement from Water Fund for debt service payments 11,000,000.00
made related to Spring Hollow Reservoir
2/10/2004 Addition to the Bent Mountain Library (28,057,00)
3/9/2004 Acquisition of Woltz Property (145,000.00)
Balance at May II, 2004 $11,389,450,22
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge I'll
County Administrator
0-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2003-2004 Original Budget $107,940.00
July 8, 2003 Appropriation towards Roanoke Regional Airport Alliance (8,193.00)
July 22, 2003 Appropriation towards Project 50 Capital Campaign (10,000,00)
July 22, 2003 Reserve towards Project 50 Capital Campaign (5,000,00)
August 12,2003 Appropriation for debris removal and stablilization (15,000,00)
December 16,2003 Appropriation for Office Support Specialist in the Clerk to (15,000.00)
the Board of Supervisor's Office
April 27, 2004 Appropriation for Planning and Zoning Work Session (600,00)
Balance at May 11,2004 $54,147.00
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C, Hodge I' H
County Administrator
O-ll
FUTURE CAPITAL PROJECTS
COUNTY OF ROANOKE, VIRGINIA
Savings from 1996-1997 debt budget $670,000,00
Transfer from County Capital Projects Fund 1,113,043,00
FY1997-1998 Original budget appropriation 2,000,000,00
Savings from 1997-1998 debt fund 321,772.00
FY1998-1999 Original budget appropriation 2,000,000,00
FY1999-2000 Original budget appropriation 2,000,000
Less increase in debt service (1,219,855) 780,145,00
Savings from 1998-1999 debt fund 495,363,00
FY2000-2001 Original budget appropriation 2,000,000
Less increase in debt service (1,801,579) 198,421.00
FY 2001-2002 Original budget appropriation 2,000,000
Less increase in debt service (465,400)
Savings from 2001-02 debt fund 116,594 1,651,194,00
FY 2002-2003 Original budget appropriation 2,000,000
Less increase in debt service (2,592,125) (592,125,00)
FY 2003-2004 Original budget appropriation 2,000,000
Less increase in debt service (2,202,725) (202,725,00)
Balance at May II, 2004 $8,435,088,00
Reserved for Future School Operations
FY2000-2001 Original budget appropriation $1,500,000,00
July 11, 2000 SW Co Regional Stormwater (290,000.00)
FY2001-2002 Original budget appropriation 1,500,000,00
July 1,2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135,00)
July I, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle (35,047.00)
July 1,2002 Transfer to Operating in original 2002-03 Budget (566,818.00)
July 1,2003 Transfer to Operating in original 2003-04 Budget (250,000,00)
Balance at May II, 2004 -
Submitted By
Rebecca E, Owens
Director of Finance
Approved By
Elmer C, Hodge é 1-1
County Administrator
ACTION NO.
ITEM NO,
Q-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11,2004
AGENDA ITEM:
Review of Slate Hill Rezoning Information
APPROVED BY:
Janet Scheid
Chief Planner
Elmer C. Hodge U- fI.Ilg-"
County Administrator
SUBMITTED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On April 27 the Board of Supervisors heard the rezoning petition of Slate Hill. The Board
voted to continue the petition to May 25 in order to allow more time to review and refine
proffers. The Board also asked for an interim report, at the May 11 work session, to
assess progress on these efforts.
Staff plans to review transportation issues at the work session. Representatives from
VDOT will attend. In addition, staff will provide graphic information on slopes and
elevations along with suggested proffered conditions,
El.MER C. HODGE
PO, Box 29800
5204 Bernard Drive
Roanoke, VA 24018-0798
May 11,2004
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Phone: (540) 772-2004
Fax: (540) 772-2193
E-mail: ehodge@co,roanoke,va,us
Qlnunt~ nf ~nttnnke
Office of the County Administrator
Mr. Chairman & members ofthe Board, we thank you for taking time for this work session on
the proposed Slate Hill rezoning, The Board has not routinely held work sessions on zoning
issues in the past, as does the Planning Commission, but we may want to do so in the future on
the more complicated ones such as this.
The staff and I have met on-site with the Smiths as most of you have. These meetings have
helped us understand even more the necessity of handling this project correctly. That is a dual
responsibility of the developer and of Roanoke County, Slate Hill comes at the most opportune
time as we consider changes to our Comprehensive Plan and discuss the development of a new
"Slope Policy." The decisions that we make on this project will tell us clearly whether we are
paying lip service to growth management or whether we are ready to make this community an
even more desirable place to live. Mr, Smith will also show us whether he is truly interested in
making this a quality project or is simply interested in making money,
Quite honestly, the Slate Hill project is NOT ready for rezoning OR construction, There are too
many unanswered questions, too many long term impacts, and too many negatives to the plan as
proposed, This project should be delayed until all issues are well defined. Mr, Smith has said
that he will build what the current zoning allows if we do not act favorably on his request. That
is disappointing. We understand the time value of money and the need to move forward when
the construction season allows. . We understand even better the never-ending maintenance issues
and irreversible changes that the County will live with if we move too hastily. Probably even
more importantly, we understand the example this will set for others to follow. I want to remind
Mr, Smith that the issues will be the same for development under the current or proposed zoning
and the same for residential as for commercial.
Mr. Covey, his staff, and I have worked on this at length. Let me give you an overview of our
work session, outline the issues to be discussed, and then have Aaron Hofberg, Anthony Ford,
Janet Scheid, and Arnold Covey go into greater detail on the major issues, You may even want
to hear from the developer and from VDOT. I believe Aaron's virtual tour will explain many of
our concerns, First, let me say that this project can work but changes will have to be made for it
to succeed,
. .
Major Issues
Transportation issues - Much has been said about the proposed entrances on Route 419 and on
Route 220 beside Lowes, It has been reported that VDOT granted access in 1995 for the
construction of a restaurant behind the Moss & Rocovich offices. As we have read the
documents and traffic studies, the staff and I have gotten different interpretations than the
developer has. For example, the 1995 letter does not grant access but rather says that access may
be obtained, As of this time, the developer does not have VDOT approval for this much larger
more expansive project. There is no clear plan for left hand turns onto 419 and there is very little
room for adding turn lanes, We must work more closely with VDOT than ever before, I am
pleased that Richard Caywood has agreed to be with us today. It signifies the importance ofthis
project to the state as well as the County,
Slope issues - One has but to look across Route 220 at the erosion near IHOP to see the need for
good sound planning for construction on slopes this steep. We are convinced that the usual
construction practices will not be sufficient for Slate Hill. We also suggest that the developer
establish a maintenance reserve account that will help repair retaining walls, erosion, and roads
in the years to come. Developers often sell parcels and maintenance is turned over to
associations, Who will provide maintenance for this project and will there be funds when the
bonds are released? We must know in advance which roads will be public and the ones that will
be private, How will we provide County services such as refuse service, respond to fire and
rescue calls, and route school busses if property is developed residentially, Has geotechnical
work been done? If not, how can the developer be sure where the roads and building sites will
go?
We will work it out - All too often, we have worked under the concepts of "road improvements
FOLLOW construction" and "that is VDOT's responsibility." We cherish a property owner's
right to "do what he will" with his land as the American way, In the past, our staff has done
much of the repair after-the-fact that should have gone into proper planning and development.
That is possible with small projects but steep slope projects such as this one will not be so easy
or inexpensive.
Recommendations
Based on the work the staff has done, I recommend that the Board defer action on the Slate Hill
project at the May 24th meeting until the developer addresses the issues. Property is zoned for its
"highest and best use." That does not mean, however, that owners and developers can ignore the
many rules and regulations that dictate how this will take place. Traffic is traffic whether for
residential or commercial development. Water runs downhill for both. Ifwe are not convinced
that this is a different project than we have seen before, we have but to try running to the top of
Slate Hill to gain a sense of slope, We can also try to run across Route 419 to Tanglewood Mall
to understand traffic. The staff and I stand ready to work with the developer to make this project
work. If this is not acceptable to the developer, then I recommend that you deny the request for
rezoning,
Elmer Hodge
County Administrator
- '
cc:
Roanoke County Board of Supervisors
Paul Mahoney, County Attorney
Arnold Covey, Director ofCornrnunity Development
James R. Smith
Hunter D. Smith
Slate Hill
Traffic Impact Study &
Access Issues
Roanoke County comments
May 11, 2004
BOS Work Session
Timeline
. Feb. 19th,2004 - County staff initially met with
applicant, Mattern & Craig, VDOT
. March 29th - Traffic impact study submitted;
many questions, April 12th met again to discuss
. April 16th - Revised study submitted
. VDOT has submitted written comments (April
23rd); addressed by Mattern & Craig (May 4th)
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Accident data
(2003 County Police Dept. report)
. Rte 419 Electric Rd -- # 1 Crash Location
in County
- 17% of all crashes in County (281 crashes,
up 2% from 2002) on 419
- 44% crashes on 419 in the Ogden, Elm View,
& Franklin Rd area
- 31 % of crashes on 419 occu r between 3: OOpm
and 6:00pm
Access to Lowe's entrance
. Would like to see documentation of access
agreement between applicant and Lowe's.
. VDOT would have to reexamine Lowe's
access permit if the land use or type of
access changes.
1995 VDOT access permit letter
. States that access "can be obtained" (does not say
approved) for single, proposed restaurant on 419
- VDOT had a "number" of concerns associated w/
ingress/egress prior to approving
. Access too close to 220 on-ramp; no U-turn signs on 419 in
vicinity, etc.
. Wanted more detailed site plans before commenting further
. 1995 letter is irrelevant and useless for today's issue
- In 2004, more traffic on 419
- More site-generated traffic from this much-larger development
Adjoining R3 zone property
. Other R3 zoned property behind Lowe's that is
currently owned by Slate Hill LLC may have
access to the internal private road that will be
provided for the development in question.
. Are there plans to connect this property to the
internal roadway?
. If so, information must be given and the trips
generated by that property would have to be
included in the current study. (possible proffer -
restricting access to private roadway unless
included in studY)
~CIMPACTSTUDY
fOR MIXED USE RETAIL & OffICE SPACE
KNOWN AS SLATE HILL DEVELOPMENT IN
ROANOKE COUNTY, VIRGINIA
Traffic Impact
Study
Submitted by
Mattern & Craig
FOR
JJ,¡TEGRA INVESTMENTS,LLC
4415 PHEASANT RIDGE ROAD
BUILDING I, 5UITE 303
ROA!'<OKE, VIRGINIA 24014
County's Comments..... .continued....
. Page 1: Trip generation #'s determined using
"Information on the proposed development, as
far as it is presently known................"
- County understands that individual lots have not been
sold/leased to tenants yet and final determination on
specific size/use of each building not currently known.
- However, the trips generated for the study should be
based on the max build-out for the proposed zoning.
- Proffers include a limit on building size but it is for a
110,000 sq. ft building. Need to be conservative and
ensure that adequate access is provided for whatever
type/size of building is placed on this site.
Level Of Service Criteria
- -
Unsignalized Intersections
(i.e., Rte 419 Access Point)
Signalized Intersections
(Le., Rte 220 Access Points)
Control Delay per
LOS vehicle (sec/veh)
A < 10
B > 10-15
C > 15-25
D > 25-35
E > 35-50
F > 50
Control Delay per
LOS vehicle (sec/veh)
A < 10
B > 10-20
C > 20-35
D > 35-55
E > 55-80
F > 80
PM peak
419 Access c=:> LOS = F
PM peak
220 Accessc=:> LOS -
Cou nty' sCorn ments. . . . . . continued. . . .
. Page 31: "n.. .during the p.m. peak hour the level
of service operations for traffic exiting the site
onto Electric Road can be expected to be F with
long delays. Traffic exiting the Slate Hill
development no doubt will adjust when this
occurs and some will use Franklin Road as the
point of egress."
- If the traffic "adjusts" it would most likely decrease
Valley Ave.jFranklin Rd exit from LOS E to F.
- Need to analyze this intersection with the increased,
adjusted traffic numbers.
Cou nty' sCorn ments. . . . . . continued. . . .
. Page 31: "Installation of a signal on Electric
Road would improve level of services operations
for Slate Hill traffic........."
- There is not enough spacing between the existing signal
at Wendy's and the signal for Rte 220 to install another
traffic signal for this development.
County's Comments..........
. Page ii: "Slate Hill traffic exiting onto Electric Road could
be better served by utilizing an existing signalized
intersection" (i.e. light at Wendy's).
- Applicant has said in two previous meetings that they would
not use private frontage road access and light at Wendy's.
- Need to provide information about how going to physically
prohibit traffic movements to 419 via the existing signalized
intersection (possible proffer)
. If going to maintain that the best access point would be Wendy's
light, need to include study of Wendy's light; existing frontage
road not adequate to handle large volume of traffic, very negative
impacts to Wendy's and surrounding businesses.
Traffic Mitigation Measures
. Placing a large number of site-generated vehicles
on two heavily traveled roadways with fairly low
LOS requires major mitigation measures. The
only recommendations made in this study
include:
- extending the NB left-turn lane at the Franklin RdjValley
Ave intersection by 100-ft (Can it be done under existing
conditions on Rte 220??);
continued.......... .
Traffic Mitigation Measures
. . . . . . . . . . . . .continued. . . . . . .. . . .
- install a separate 350-ft right-turn lane with a 100-ft
taper for Rte 419 southbound (I think they mean
northbound) traffic turning into Slate Hill (Need to
examine available right-of-way and what is needed to
construct a separate, channelized right-turn lane and
ensure that it can be constructed. If not, this mitigation
measure is null and void);
Traffic Mitigation Measures
. . . . . . . . . . . . .continued. . . . . . .. . . .
- and that traffic would be "better served by utilizing an
existing signalized intersection" onto Electric Rd.
(Applicant has stated that they will not provide access to
the existing signal at Wendy's and would go so far as to
physically prohibit traffic movements to the signal.)
Summary of Traffic Impact Study
. With all of that being said, what actual
mitigation measures can practically be
constructed/utilized to adequately provide
access to this development?
MAY I I ¿
WOODS ROGERS ~
AT
LAW
MICHAEL K, SMELTZER
540983-7652
smeltzer@woodsrogers,com
ATTORNEYS
May 10, 2004
Qj§TRISUTION:
L1rJ:WA ¿;r;,~w
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cr JPM C;V CLERK'S
/~ OFFICE
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Roanoke County Board of Supervisors
c/o Diane Childers, Clerk
P.O, Box 29800
Roanoke, VA 24018
Re:
Zoning Request of Slate Hill I, LLC, Slate Hill II, LLC
and WoodcliffInvestments, LLC
Gentlemen:
Please be advised that this finn represents 419 Partnership, a Virginia general partnership,
the owner of properties adjacent to Route 419 in Roanoke County and in the vicinity of the
property which is the subject ofthe above zoning petition.
Our client's properties are served by an access road which is parallel to Route 419 and
which enters and exits to and from 419 at a traffic light in front of the Wendy's restaurant. There
is another entrance/exit further east adjacent to 419. Our client's access road is a private
easement which serves only its properties and that of Fashion Floors,
Our client is aware that access to the property which is the subject of the zoning request
has been of concern to the County. Thus our client wishes to make it clear that the above private
easement is not appurtenant to any property of the Petitioners and that the Petitioners have no
legal interest whatsoever in the road. Signs have been posted on the private easement so as to
notify motorists that the road is a private right ofway.
We understand that the Petitioners may have made the representation that they have the
use of our client's easement. However, this is not correct and we therefore believe it important to
make this a matter of record in order to avoid any future misunderstanding with regard to the use
ofthe road.
While our client has no general opposition to this rezoning we would not want any
inaccurate infonnation with regard to access to fonn the basis of an approval.
Please do not hesitate to call me should you have any questions or need any further
infonnation with regard to this matter.
MKS:jtr
cc: 419 Parn;ership
Very truly yours,
~"cA.t¿ lc.. ~õ
/ Michael K. Smeltzer
RKE# 0864996.WPO-1
CIM: 017404-00000-01
P.o, Box 14125/ Roanoke,'Virginia 24038-4125
10 South Jefferson Street, Suite 1400 / Roanoke, Virginia 24011
540983-7600/ Fax 540 983-7711/ mail@woodsrogers.eom
Offices also in Blacksburg, Danville. Lynchburg and Richmand, Virginia,
SLATE HILL
DRAFT PROFFERS
(May 11, 2004)
SLOPES
1, A geo-technical report from a certified Geo-technical Engineer shall be
required to verify slope stability and stabilization methods, and design
values for retaining structures.
2. A "slope maintenance bond" shall be required, for a 10-year term, to
insure the continued safety and maintenance of all slopes, retaining walls
and private roads.
BUILDINGS
1. Height: Building height shall not exceed 45 feet (as measured per the
Roanoke County Zoning Ordinance) unless a minimum of 50% of the
required parking for that building is underground. Then building height
shall not exceed 60 feet.
2. Size: Building footprint shall not exceed 15,000 square feet. In addition,
no building shall exceed the maximum size building used in the Traffic
Impact Study by more than 10%.
3. Materials: Acceptable building finishes include brick, wood, vinyl or
composite wood substitute, glass, stucco or exterior insulated finish
system (EIFS), split-face colored concrete block, stone or cast stone.
4. Roof: Articulated roofline on all sides of the building shall be required.
Acceptable roof materials include standing seam metal, copper, composite
slate tile or asphalt shingles.
5, Building Colors: Tan, brown, gray, beige, brick red
ROAD
1, Curb and gutter shall be required for the road throughout the entire site.
2, Plant mix asphalt shall be required.
3. Roadway typical section shall be a minimum 11-foot travel lanes, with
VDOT standard CG-6 curb and gutter, minimum 26-feet from curb to curb.
Maximum road grade shall be 15%. There shall be no on-street parking
allowed.
4. Minimum 5-foot wide sidewalks shall be installed on at least one side of all
Internal streets throughout the site providing access between buildings.
ACCESS
1. Access from petitioner's property to the private access road (tax map
#77,20) in front of the Wendy's restaurant shall be prohibited and blocked
with a physical andlor landscaping barrier.
2. The property zoned R-3 behind Lowe's shall not be connected to the
internal road system of the Slate Hill project. (Has not been included in the
Traffic Impact Study).
3, Petitioner shall make all necessary improvements to Electric Road (Route
419), Valley Avenue and Franklin Road (Route 220) as required by the
traffic impact study and by VDOT.
RIDGELINE
1. No building height shall extend beyond the 1384 elevation mark and all
building elevations shall be shown on the site plan.
UTILITIES
1. All utilities shall be underground.
2. Where possible, all utilities shall share a common trench.
RETAINING WALLS
1. Height: Maximum of 10 feet.
2. Distance in between walls: Minimum of 4 feet.
3. Color and Texture: Tan, brown, gray, beige. Walls shall be textured.
4. Landscaping: One medium size (5-10 feet @ maturity) shrub for every 10
feet of linear wall. Shrubs shall be a mix of deciduous and evergreen.
Shrubs may be grouped together.
5. A Professional Engineer shall design all retaining walls.
LANDSCAPING
1. A tree survey shall be required to delineate all remaining trees on the site.
2. No tree shall be removed until tree survey is approved and a site plan is
approved. For each tree removed henceforth, there shall be a one-for-one
replacement of trees. Minimum size of replacement trees is 2 1/2-inch
caliper.
3. Trees shall be planted along the private entrance road every 30 feet,
minimum 2%- inch caliper, 50% native species. Flowering species that
are street and urban conditions tolerant shall be utilized.
2
SITE LIGHTING
1. No freestanding light pole, including fixture, shall be more than 22 feet
above grade. All exterior lights, including security lighting, shall be down-
lit or shielded so as not to direct glare onto adjoining streets or properties.
The intensity at adjoining streets or properties shall not exceed 0.5-foot
candles.
2. All street lighting shall be a decorative type of pole and fixture.
SIGNAGE
1. No more than three (3) business signs shall be permitted for each
business.
2. Restricted signs: The following signs shall be prohibited: Off-premise
signs, portable signs, temporary signs, changeable copy signs, roof signs
and pole signs.
3. Signage shall complement the buildings' architectural style. Materials
such as exposed standard concrete block, metal or brightly colored siding
shall not be allowed. Colors shall be in the range acceptable for buildings.
4. All freestanding signs shall be monument type, shall not exceed 10 feet in
height or 12 feet in width and signs shall be channel lit, ground lit or top lit
with shielded lamps placed so as to not cast light onto the path of traffic or
adjoining properties.
5. All signs shall be complemented, accented and enhanced by landscaping.
PARKING
1, All parking in excess of Roanoke County standards shall be constructed of
pervious pavements. Gravel shall not be allowed.
STORMWATER MANAGEMENT
1. Only one outfall may discharge into the concrete culvert within the VDOT
right-of-way. The outfall shall be through a level spreader and have a 25
foot riparian buffer as a separation between the discharge point and the
concrete culvert.
2, All drainage ways shall be piped. No drainage ditches shall be permitted.
3. Detention Requirements: 10 year post development equal to or less than
2 year pre-development and 25 year post equal to or less than 2 year pre-
development.
3
ACTION NO.
ITEM NO,
Q-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11,2004
APPROVED BY:
Work session to discuss the naming of the following Roanoke
County facilities (a) Driver training center (b) Former Salem
Office Supply Building
Elmer C. Hodge t! If
County Administrator
AGENDA ITEM:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
As requested by the Board at their meeting on April 27, 2004, this time has been set aside
to discuss the naming of several Roanoke County facilities. At this time, the Board has no
written policy and each request is considered individually.
The Clerk's Office has researched this subject, and attached are the following items for
your information:
(1) Copy of memo dated January 15, 1992 to the Board members from Elmer Hodge
with results of staff research on a naming policy. Most of the localities contacted at
that time had no written policy. The suggestion was made to treat each item
individually.
(2) Memo dated January 16, 1992 from former Supervisor Eddy with suggestions for a
written policy on naming of County-owned facilities. This was discussed at the
January 18, 1992 Board Retreat but there was no consensus to move forward to
adopt a written policy.
(3) List of County facilities named by Board action since 1992
(4) Arlington County Policy for Naming and Renaming County Facilities and Parks, last
adopted on July 10,1999
/
Q-~
ME M 0 RAN D U'M
To: B°tLSU¡¡:;;s
From: Elmer C. Hodge
Date:
January 15, 1992
Subject:
Pòlicy on naming county-owned facilities
Staff has now completed its research on a naming policy for
public facilities. In doing so, sta~f contacted between sixteen
and eighteen other Virginia localities to see if such policies had
been adopted. Responses were received from fourteen. Following
are some of the comments received:
No policy in writing. Recreation Advisory Board would name
according to area/identifying mark in area, i.e., Cave
Park or River Park ------
No longer-ñãme any parks or schools for individuals
Brainstorm from citizens/neighboring landowners; county
administrator to name new (only) parks
No policy; very touchy thing; leave that to the politicians
No policy; each handled on individual basis; city council,
sometimes staff, name parks
No policy; handle on individual basis; it's a good idea though
No policy, but it's been a real problem.
staff also contacted Dr. Bayes Wilson of the County school
system. He indicated that they have so few opportunities for
naming facilities, they prefer to treat each case individually as
they have in the past.
Of all the localities contacted, only one, Arlington county,
has such a policy and a copy of it is attached for your
information. Due to the infrequency of having to name facilities,
I suggest that we continue to treat each individually as we have in
the past.
ECH/meh
Attachment
MEMO - 1/16/92
~
~.,)
To: Elmer Hodge ~ðd ~
From: Lee B. Eddy~
Subject: Policy On Naming County-Owned Facilities
Thank you for your memo of 1/15/92 on this subject and the attached
policy statement from Arlington County. I believe it is desirable
to have a written and consistent policy on naming public facilities
and would recommend the following as a starting point for
discussion:
1. No public facility will be named after a person until that
person has been deceased for at least one year.
2. Names for Parks and Recreation facilities will be approved by
the Board of Supervisors upon the recommendation of the Parks and
Recreation Commission.
3. Names for Library facilities will be approved by the Board of
Supervisors upon the recommendation of the Library Board.
4. Names for School facilities will be approved by the School
Board, with the concurrence of the Board of Supervisors.
5. Names for any other public facilities will be approved by the
Board of Supervisors upon the recommendation of the County
Administrator.
I request that this matter be placed on the agenda for discussion
at our 1/18/92 Board retreat or at a subsequent regular Board
meeting.
cc: Supervisors
~-à
9-13-1994
Resolution Naming the Dam at Spring Hollow Reservoir the "Clifford D. Craiq
Memorial Dam".
6-22-1996
Supervisor Nickens requested that item 8 on Reports be moved to the Consent
Agenda as Item 8 so that the Board can approve the naming of the Lynn
Saunders Softball Field in Shell Park.
3-27 -2001
Request to approve the consolidation of Starkey, Merriman, and the New South
County Park into one facility to be named Starkey Park.
, Arlington County - Parks List
f'age 1 of 2
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Arlington County/VA
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ARLINGTON COUNTY POLICY FOR NAMING AND RENAMING OF
COUNTY
FACILITIES AND PARKS
Adopted by the Arlington County Board July 10, 1999
Criteria for Naming County Facilities: County facilities, including buildings
and parks, shall generally be named according to the geographical,
historical, or ecological relationships in which the site is located.
Exceptions may be made in the following circumstances:
A) To Commemorate an Individual's Service: Facilities may be named
after an individual who made significant contributions to Arlington
County through participation in community, state, or national
service. A facility can be so named five years or more after the
individual is deceased.
B) To recognize a Significant Contribution to a Facility: In selected
instances, a county facility may be named after a
business/individual/organization that makes a unique and
extraordinary financial or other contribution to the development
and/or usage of the facility being named. The merits and value of
each such nanúng shall be evaluated on a case-by-case basis. It
should not be assumed that a financial contribution guarantees that a
facility is named after the business/individual/organization.
C) To help Identify the Facilities PurposelUsage: A name may be
assigned to a county facility if it helps to describe and identify the
usage or purpose of the facility.
D) To Identify the Facility with a Specific School: Facilities developed
on a school site may be named according to the name of the school.
II.
Renanúng County Facilities: Renanúng a county facility can occur if
A) The above-stated criteria are met;
B) A valid justification for renanúng the facility is provided;
C) Changing the name will not cause undue confusion within the
community; and
D) An appropriate level of community support exists.
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. Arlington County - Parks List
III,
Page 2 of 2
Process for Naming CountyFacilities
C) -:¿.
A) The Park and Recreation COInnÚssion shall make recommendations
to the County Board concerning the naming or renaming of parks,
recreation, conservation, and public open space areas and related
facilities. The COInnÚssion will seek comment from the following
organizations when considering a facility naming or renaming
request: Historical Affairs and Landmark Review Board,
Neighborhood Conservation Advisory CoInnÚttee and the
appropriate neighborhood civic association(s).
The Park and Recreation CoInnÚssion will synthesize the comments
received and make a recommendation to the County Board. The
County Manager will also present a recommendation to the County
Board.
B) The Historical Affairs and Landmark Review Board shall make
recommendations to the County Board concerning the naming or
renaming of County buildings and facilities not mentioned in ULA.
A consultation and recommendation process similar to that described
in III.A. shall be followed in the naming or renaming of non-park or
recreation-related facilities.
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ACTION NO,
ITEM NO.
0- ~ (O)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11, 2004
AGENDA ITEM:
Selection of a name for the new Driver Training Center
SUBMITTED BY:
James R. Lavinder
Chief of Police
Elmer C. Hodge (II
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The new Driver Training Center at Dixie Caverns will open on June 17, 2004, This is a joint
regional project between the Roanoke County and Roanoke City Police Departments,
At this time a name has not been selected for the project. Staff would like to suggest that
the center be named "The Laurel Mountain Police Driving Center." We suggest this
because of the abundance of Mountain Laurel at the Center and the natural beauty of the
area, We also have made every effort to make this project environmentally friendly by
replacing the trees cut with seedlings and planting natural mountain plants such as
rhododendrons and day lilies.
FISCAL IMPACT:
None
ALTERNATIVES:
Any name the Board of Supervisors might select.
STAFF RECOMMENDATION:
Staff recommends that the center be named the Laurel Mountain Police Driving Center.
ACTION NO.
ITEM NO.
ý- ~ (b)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11,2004
AGENDA ITEM:
Work Session to Discuss Naming of Former Salem Office
Supply Building
SUBMITTED BY:
Anne Marie Green
Director of General Services
APPROVED BY:
Elmer C. Hodge,! IJ
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The former Salem Office Supply Building is currently being renovated by the County for
use as office space for the Sheriff's Office and the Court Services Unit, a division of
Juvenile and Domestic Relations Court. During this process, the building has been
referred to as the Roanoke County Courthouse Annex,
The building is scheduled to be finished by October 1, and as the time for occupancy
nears, signs and a plaque will be ordered. Traditionally, plaques on public buildings
include the official name of the building, as designated by the Board of Supervisors, and
facilities are generally named after an appropriate individual or based on geographic
location. In the past, the County has not named facilities after individuals who are still
living. This policy was followed in naming Darrell Shell Park and the Clifford E. Craig Dam
at Spring Hollow Reservoir. Most County facilities are named after their physical location
or purpose, such as Green Hill Park and the Brambleton Center, which may help citizens in
locating them.
The Board will need to choose a name for this facility so that staff can proceed with
ordering the appropriate signage for the building in time for the scheduled opening.
~ - ~(b)
Possible Names:
Roanoke County Court Services Building - the building will be occupied by two entities
which serve the Courts, the Sheriff and the Court Services Unit.
Roanoke County Courthouse Office Building
Main Street Office Building
Snyder Branch Creek Building - the name of the creek that flows underneath
ACTION NO.
ITEM NO.
Q-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 11, 2004
AGENDA ITEM:
Work Session to discuss the potential participation of Roanoke
County in the regional Grow America Fund.
SUBMITTED BY:
Doug Chittum
Economic Development Director
Elmer C. Hodge ~ f/.,.;)~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke Valley-Allegheny Regional Commission has requested that Roanoke County,
along with neighboring jurisdictions, contribute $100,000 to a loan fund designed to assist
local businesses with growth and expansion activities. This work session has been
scheduled for staff to present information to the Board about the regional Grow America
Fund.
FISCAL IMPACT:
Funding in the amount of $100,000 in addition to a yearly management fee estimated at
$25,000 will be required and has not been currently identified.
STAFF RECOMMENDATION:
Staff recommends that if this program is approved by the Board, it should be considered a
new priority for the County's' Economic Development Strategy, and not dilute funding from
current ongoing projects and programs.
s
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 2004
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.