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HomeMy WebLinkAbout8/25/2020 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 RESOLUTION 082520-1 APPROVING THE ROANOKE VALLEY BROADBAND AUTHORITY'S AMENDED AND RESTATED ARTICLES OF INCORPORATION WHEREAS, the Roanoke Valley Broadband Authority (the Authority"), is an authority formed and existing in accordance with the provisions of Chapter 54.1 of Title 15.2 of the ode of Virginia, 1950, as amended, the Virginia Wireless Services Act §§ 15.2-5431.1- 15.2-5431.37 (the "Act"); and, WHEREAS, by concurrent resolutions adopted October 21, 2013, the Board of Supervisors of Roanoke County, Virginia ("Roanoke County"), the Board of Supervisors of Botetourt County, Virginia ("Botetourt County"), the Council of the City of Roanoke, Virginia ("Roanoke City"), and the Council of the City of Salem, Virginia ("Salem City") adopted Articles of Incorporation (the "Articles") of the Roanoke Valley Broadband Authority (the "Authority") pursuant to the provisions of the Act; and, WHEREAS, the Authority has organized itself and operated successfully under the Articles and has established itself as an effective agent in the Roanoke Valley for its primary network infrastructure; and, WHEREAS, the Authority has established its significant network footprint in the Roanoke Valley and now serves major education and research institutions in the Innovation District of the City of Roanoke and mission critical enterprises across all the localities of the Roanoke Valley Broadband Authority; and, Page 1 of 12 WHEREAS, the Authority's revenues continue to increase with the addition of service providers utilizing its open access carrier grade fiber optic network; and, WHEREAS, the Authority continues to expand its network and serve the Roanoke Valley to support its mission and mandate; and, WHEREAS, the Authority continues to examine and evaluate new service areas and delivery methods to support the economic development and well-being of the Roanoke Valley; and, WHEREAS, the Authority has lobbied the Virginia General Assembly for the ability to increase the number of its Members and has received an amendment to the Act permitting the increase of its Members from five (5) to seven (7); and, WHEREAS, the Authority is considering the addition of Members representing Virginia Polytechnic Institute and State University and Carilion Clinic; and, WHEREAS, the Authority is following the procedure for amendment contained within the current Articles of Incorporation; and, WHEREAS, the Authority, through its Board of Directors, has resolved to amend and restate its Articles of Incorporation so as to allow additional membership in keeping with the recent changes to the Act enacted by the Virginia General Assembly; and, WHEREAS, the Authority now seeks approval from the governing bodies of each of its member localities to amend, restate and file with the Virginia State Corporation Commission its Amended and Restated Articles of Incorporation substantially in the following form: Page 2 of 12 AMENDED AND RESTATED ARTICLES OF INCORPORATI ON OF THE ROANOKE VALLEY BROADBAND AUTHORITY The Board of Supervisors of Roanoke County, Virginia, the Board of Supervisors of Botetourt County, Virginia, the Council of the City of Roanoke, Virginia, and the Council of the City of Salem. Virginia (the "Locality Members"), have by concurrent resolutions adopted the following Amended and Restated Articles of Incorporation of the Roanoke Valley Broadband Authority, pursuant to the Virginia Wireless Services Authorities Act (Chapter 54.1, Title 15.2 of the 1950 Code of Virginia, as amended), (the "Act"). The Authority shall exist for a term of fifty (50) years from the date of the adoption of the concurrent resolutions as a political subdivision. ARTICLE I NAME AND ADDRESS The name of the Authority is the Roanoke Valley Broadband Authority (the "Authority") and the address of its principal office is 601 South Jefferson Street, Suite 110, Roanoke, VA 24011. The location of the principal office may be changed by the concurrence of three-fourths (3/4ths) of the Authority members present at any regular meeting, provided that the clerk of the governing body of each Locality Member has been notified of the contemplated relocation in writing at least thirty (30) days before such meeting. ARTICLE II CREATING JURISDICTIONS These Amended and Restated Articles of Incorporation shall not be further amended Page 3 of 12 or changed without the express agreement of the governing body of each Locality Member. None of the following actions shall be taken or permitted to occur by the Board of the Authority without the affirmative vote of a majority of the Individual Members from each incorporating political subdivision creating the Authority: I. The inclusion of additional political subdivisions in the Authority. 2. Additional agreements with political subdivisions other than Authority members, entities, or persons, local universities and colleges, local hospital systems, the Town of Vinton, and the Western Virginia Water Authority for the expansion of services or network, or wireless infrastructure. ARTICLE III MEMBERS, TERMS OF OFFICE The Authority will be governed by a Board consisting of seven (7) Individual Members, four (4) of which have been appointed or confirmed by the Locality Members. The fifth (5th) Individual Member is a Citizen Member who has been recommended by the Members and confirmed by the Locality Members. The sixth (6th) Individual Member shall be a Citizen Member nominated by Virginia Polytechnic Institute and State University and confirmed by the Locality Members. The seventh (7th) Individual Member shall be a Citizen Member nominated by Carilion Clinic and confirmed by the Locality Members. The term of office of the Authority Members shall be for four (4) years. Members may serve additional terms as appointed or nominated by their governing body. The initial terms of office for the sixth (6t") and seventh (7t") Citizen Members shall be staggered with the initial terms being for approximately 2 and 4 years ending December 12 in the appropriate year. Page 4 of 12 The names and addresses, and terms of office of the current Members of the Board of the Authority and the two (2) new Citizen Members are as follows: Name and address Designator Term expires Jay Taliaferro Salem 12/12/23 City Manager's Office 114 North Broad Street Salem, VA 24153 2. Dan O'Donnell Roanoke County 12/12/21 County Administrator's Office 5204 Bernard Drive Roanoke, VA 24018-0798 3. Gary Larrowe Botetourt County 12/12/23 County Administrator's Office 57 S. Center Drive, Suite 200 Daleville, VA 24083 4. Michael McEvoy Broadband Authority 12/12/21 Western Virginia Water Authority 601 S. Jefferson Street Roanoke, VA 24011 5. Robert S. Cowell, Jr. Roanoke City 12/12/23 City Manager's Office Room 364, Noel C. Taylor Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 6. Scott F. Midkiff, Ph.D Virginia Tech 12/22/22 Vice President for Information Technology and Chief Information Officer Professor of Electrical and Computer Engineering Vice President for Information Technology (0169 Burrus Hall, Suite 314, Virginia Tech 800 Drillfield Drive Blacksburg, VA 24061 7. Robert K. Perry (Keith) Carillion Clinic 12/12/24 Senior Vice President and CIO Carilion Clinic 451 Kimball Ave. Roanoke, VA 24016 Page 5 of 12 The governing body of each Locality Member shall be empowered to remove, at any time, without cause, the Individual Member appointed by it and appoint a successor Individual Member to fill the unexpired portion of the removed Member's term. Vacancies on the Board shall be filled for the unexpired term in the same manner as the appointment of the Individual Member being removed from or vacating the Board was made. Each Individual Member shall be reimbursed by the Authority for the amount of actual expenses in performance of duties as an Individual Member of the Authority. Each Individual Member of the Board shall have one equal vote in all matters before the Authority. Individual Members may resign at any time. ARTICLE IV PURPOSE The purpose of the Authority is to provide qualifying communication services as authorized by Article 5.1 (§ 56-484.7: 1 et seq.) of Chapter 15 of Title 56 of the 1950 Code of Virginia, as amended and to provide such other services as provided by law and Chapter 54.1 of Title 15.2 of the 1950 Code of Virginia, as amended. Such services are to be provided to the geographic areas of the County of Roanoke, the County of Botetourt, the City of Roanoke, the City of Salem, Virginia and to such other service areas as the Board may adopt from time to time to establish local governmental network(s) to meet the communication needs of Locality Members, Virginia Polytechnic Institute and State University and Carilion Clinic and their affiliates and subsidiaries and in accordance with the contracts and agreements by and between this Authority and other private or public entities as the Authority may agree in writing upon the terms and conditions established pursuant to such contracts. ARTICLE V POWERS, GENERAL OPERATIONS The Authority shall have all the powers granted by Section 15.2-5431.11 of the 1950 Code of Virginia, as amended. The general business of the Authority, including the issuance of revenue bonds and refunding bonds as permitted by the Act and the expenditure of funds for general expenses, shall be conducted by the majority action of the Board of the Authority, provided such Board may create an executive committee and such other committees as the Board may direct, including project committees. The Authority is vested with the powers of a body corporate, including the power to sue and be sued in its own name, plead and be impleaded, and adopt and use a common seal and alter the same as may be deemed expedient. Page 6 of 12 ARTICLE VI DISSOLUTION The Board of the Authority may determine that the purposes for which the Authority was created have been completed, or are impractical or impossible to complete, and that all of the obligations have been paid, or have been assumed by one or more political subdivisions or any Authority created thereby, or that cash or United States government securities have been deposited for their payment. In such event, it shall adopt and file with each of the governing bodies a resolution declaring such facts. If the governing bodies adopt a resolution, concurring in such declaration and finding that the Authority should be dissolved, they shall file appropriate articles of dissolution with the State Corporation Commission. ARTICLE VII WITHDRAWAL OF LOCALITY A locality may withdraw from the Authority at any time, provided, that no locality may withdraw from the Authority at any time when bonds are outstanding unless all remaining members approve such withdrawal at such time. Prior to withdrawing, a locality shall provide the Authority and each of the other participating localities with written notice of the locality's intent to withdraw. In the event that a locality withdraws, such locality electing to withdraw shall execute all documents necessary to reflect such withdrawal, the remaining participating localities shall appoint a replacement member to the Board, and file proper amendments to these Articles with the State Corporation Commission. If any of the governing bodies of the remaining participating localities fails to act or are unable to act to appoint a replacement member within sixty (60) days after the locality electing to withdraw provides notice of withdrawal, then the appointment of the replacement member shall be made by the judges of the Circuit Court for the 23rd Judicial Circuit. ARTICLE VIII AUDIT The Authority shall cause an annual audit of its books and records to be made by the State Auditor of Public Accounts or by an independent certified public accountant at the end of each fiscal year and a certified copy thereof to be filed promptly with the governing bodies of each of the incorporating political subdivisions. Page 7 of 12 IN WITNESS WHEREOF, the Board of Supervisors of Roanoke County, Virginia, the Board of Supervisors of Botetourt County, Virginia, the City Council of the City of Roanoke, Virginia, and the City Council of the City of Salem, Virginia have caused these Articles of Incorporation to be executed in their respective names, and their respective seals have been affixed and attested by the respective clerks of each, as of August 25, 2020. Attest: Deborah C. Jacks, Chief Deputy Clerk to the Board SEAL Approved as to Form: County Attorney ROANOKE COUNTY, VIRGINIA David F. Radford, Chairman Board of Supervisors Page 8 of 12 Attest: Susan Fain, Deputy Clerk to the Board SEAL Approved as to Form: County Attorney BOTETOURT COUNTY, VIRGINIA Billy W. Martin, Sr., Chairman Board of Supervisors Page 9 of 12 Attest: Cecelia F. McCoy, CMC, Clerk SEAL Approved as to Form: City Attorney CITY OF ROANOKE, VIRGINIA By: Sherman P. Lea, Sr., Mayor Page 10 of 12 Attest: James Taliaferro, Clerk SEAL Approved as to Form: City Attorney CITY OF SALEM, VIRGINIA Renee F. Turk, Mayor [End form of Amended and Restated Articles of Incorporation} NOW, THEREFORE, be it resolved by this Roanoke County Board of Supervisors that the Authority's Amended and Restated Articles of Incorporation are hereby approved by the Roanoke County Board of Supervisors and that the two new Citizen Members nominated by Virginia Polytechnic Institute and State University and Carilion Clinic are hereby confirmed. AND BE IT FURTHER RESOLVED, that this Roanoke County Board of Supervisors approves the filing of the Authority's Amended and Restated Articles of Incorporation with the Virginia State Corporation Commission. Page 11 of 12 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None "C PY TESTE: Deborah C. Jacks T Chief Deputy CIArk tp(the Board of Supervisors Page 12 of 12 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 ORDINANCE 082520-2 ACCEPTING AND APPRORIATING FUNDS IN THE AMOUNT OF $1,080,054.54 AWARDED UNDER THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SERCURITY (CARES) ACT ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) FUND TO THE ROANOKE COUNTY PUBLIC SCHOOLS GRANT FUND FOR THE 2020-2021 FISCAL YEAR WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020; and WHEREAS, the CARES Act includes a $30.75 billion education stabilization fund, with several components, including an Elementary and Secondary School Emergency Relief Fund (ESSER); and WHEREAS, the Virginia Department of Education received approximately $238.6 million through the CARES ESSER Fund; and WHEREAS, Roanoke County Public Schools received an allocation of such funds in the amount of $1,080,054.54; and WHEREAS, the overarching purpose of the CARES ESSER Fund is to provide emergency relief funds to address the impact that COVID-19 has had, and continues to have, on elementary and secondary schools; and WHEREAS, the first reading of this ordinance was held on August 25, 2020; and because County Administration would like to make such funds immediately available for school use, the second reading of this ordinance has been dispensed with since an emergency exists, upon a 4/5ths vote of the members of the Board. Page 1 of 2 NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $1,080,054.54, made available to Roanoke County Public Schools through the Commonwealth of Virginia from the Coronavirus Aid, Relief, and Economic Security Act Elementary and Secondary School Emergency Relief Fund, is accepted. 2. The sum of $1,080,054.54 is hereby appropriated to the Roanoke County Public Schools Grant Fund for the 2020-2021 fiscal year, to be used for those purposes allowable under the Act. 3. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor North to adopt the ordinance as an emergency, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None A ¢MY TESTE: Deborah C. Jaclfs Chief Deputy Cie o the Board of Supervisors cc: Susan Peterson, Director of Finance, Roanoke County Public Schools Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 ORDINANCE 082520-3 ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $98,311.70 FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY -ASSISTANCE TO FIREFIGHTERS COVID-19 SUPPLEMENTAL AWARDS GRANT WHEREAS, The Federal Emergency Management Agency (FEMA) -Assistance to Firefighters (AFG)-COVID-19 Supplemental Awards Grant provides funding to purchase personal protective equipment (PPE) and related supplies for the nation's first responders. Fire Departments, non-affiliated EMS organizations and State Fire Training Academies were eligible to apply, and assist eligible states, local units of government and tribes in preventing, preparing for and responding to the coronavirus; and WHEREAS, the Roanoke County Fire and Rescue Department applied for a Federal Emergency Management Agency (FEMA) -Assistance to Firefighters (AFG)- COVID-19 Supplemental Awards Grant and was awarded $98,311.70 to purchase pandemic supplies and equipment for personnel and patients; and WHEREAS, the Federal Emergency Management Agency (FEMA) -Assistance to Firefighters (AFG)-COVID-19 Supplemental Awards Grant requires a ten percent (10%) local match of $9,831.17, which has already been appropriated as part of the fiscal year 2020-2021 fiscal year operating budget; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on August 25, 2020, and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the Page 1 of 2 members of the Board, this being deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $98,311.70 is hereby accepted and appropriated to the Roanoke County Fire and Rescue Department. 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Peters to adopt the ordinance as an emergency, seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None Chief Deputy cc: Stephen G. Simon, Chief of Fire and Rescue Laurie Gearheart, Director of Finance and Management Services Meredith Thompson, Budget Division Director Page 2of2 ,isors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 ORDINANCE 082520-4 DESIGNATING THE BRAMBLETON CENTER (LOCATED AT 3738 BRAMBLETON AVE. IN THE CAVE SPRING MAGISTARIAL DISTRICT) AS A VOTER SATELLITE OFFICE FOR ABSENTEE VOTING IN PERSON WHEREAS, Section 24.2-701.2 of the Code of Virginia provides that a local governing body may establish, by ordinance, voter satellite offices to be used in the locality for absentee voting in person; and WHEREAS, in response to the COVID-19 pandemic, and in order to better meet the ongoing needs of the General Registrar, the principal office of the General Registrar was relocated from the Roanoke County administration offices, located at 5204 Bernard Drive, to the Craig Center, located at 900 Chestnut Street, in the Vinton Magisterial District, where pursuant to Section 24.2-701.1, the General Registrar will provide for absentee voting in person at this location; and WHEREAS, the Board of Supervisors recognizes that due to the ongoing nature of the COVID-19 pandemic, many citizens desire to cast their votes for the upcoming general election by absentee ballot rather than in person at their regular polling places on election day; and WHEREAS, although citizens will still be able to cast ballots in person at their designated polling places on election day, and also by mail -in absentee ballot, the Board of Supervisors and the Roanoke County Electoral Board desire to further provide Roanoke County citizens with an additional location where voters may conveniently cast absentee ballots in person; and Page 1 of 3 WHEREAS, it has been proposed that the Board of Supervisors designate the Brambleton Center, located at 3738 Brambleton Ave. in the Cave Spring Magisterial District, as a voter satellite office for absentee voting in person; and WHEREAS, the first reading of this ordinance was held on August 25, 2020, and the second reading has been dispensed with upon an affirmative vote of 4/5ths of the members of the Board, this being deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter; and WHEREAS, insofar as Section 24.2-701.2 of the Code of Virginia states that an ordinance establishing such a voter satellite office may not be enacted within 60 days preceding any general election, and in order to meet this enactment deadline, the Board waives any notice provisions pursuant to the authority claimed in Ordinance 033120-1. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the establishment of the Brambleton Center, located at 3738 Brambleton Ave. in the Cave Spring Magisterial District, as a voter satellite office for absentee voting in person, is hereby authorized and approved. This ordinance shall be effective upon its adoption. On motion of Supervisor Mahoney to adopt the ordinance as an emergency, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None A COPY TESTE: Deborah C. Jacks' Chief Deputy Clerk t e Board of Supervisors Page 2 of 3 cc: Peter Lubeck, County Attorney Anna Cloeter, General Registrar — Director of Elections Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 ORDINANCE 082520-5 AUTHORIZING THE RELOCATION OF THE PRINCIPAL OFFICE OF THE GENERAL REGISTRAR FOR ROANOKE COUNTY TO THE GRAIG CENTER, LOCATED AT 900 CHESTNUT STREET IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, Section 24.2-411 of the Code of Virginia provides that each local governing body shall furnish the general registrar with a clearly marked and suitable office which shall be the principal office for voter registration; and WHEREAS, during the COVID-19 pandemic, the County's Director of Emergency Services determined that it was necessary, for safety purposes, to temporarily relocate the office of the General Registrar for Roanoke County from the County administration offices, located at 5204 Bernard Drive, to the Craig Center, located at 900 Chestnut Street, in the Vinton Magisterial District, which property is owned by the Roanoke County Board of Supervisors; and WHEREAS, it has become apparent that the Craig Center is better able to meet the ongoing needs of the General Registrar, and that as part of the County's continuing response to the COVID-19 pandemic, it would be prudent to permanently relocate the General Registrar to this location; and WHEREAS, the first reading of this ordinance was held on August 11, 2020; and the second reading of this ordinance was held on August 25, 2020. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the relocation of the principal Office of the General Registrar for the County of Roanoke to the Craig Center, located at 900 Chestnut Street in the Vinton Magisterial District, is hereby authorized and approved. Page 1 of 2 On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None Chief Deputy Clerk cc: Peter S. Lubeck, County Attorney Anna Cloeter, General Registrar — Director of Elections Page 2 of 2 )rs ACTION NO. A -082520-6.a ITEM NO. G-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 25, 2020 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $36,000 for two (2) heart monitor defibrillators from the Virginia Department of Health (VDH) SUBMITTED BY: APPROVED BY: ISSUE: Stephen G. Simon Chief of Fire and Rescue Daniel R. O'Donnell County Administrator Acceptance and allocation of a grant in the amount of $36,000 from the Virginia Department of Health (VDH)-Office of Emergency Medical Services (GEMS) -Rescue Squad Assistance Fund (RSAF) to purchase two (2) heart monitor defibrillators. BACKGROUND: The financial assistance for Emergency Medical Services Grants Program, known as the Rescue Squad Assistance Fund (RSAF) Grant Program is a multi-million dollar grant program for Virginia non-profit EMS agencies and organizations. Items eligible for funding include EMS equipment and vehicles, computers, EMS management programs, courses/classes, and projects benefiting the recruitment and retention of EMS members. DISCUSSION: In the current Fire and Rescue budget, funds are available to purchase one heart monitor. Staff then leveraged these funds to apply for and receive a grant for a second device, saving the County $36,000. The grant was awarded from the Rescue Squad Assistance Fund (RSAF) in the amount of $36,000 for the purchase of two (2) heart monitor defibrillators for use on Advanced Life Support (ALS) calls. The grant requires a fifty percent (50%) local match. Page 1 of 2 FISCAL IMPACT: The VDOH grant funds total $36,000 with a required local match of fifty percent (50%) by the County, which was appropriated as part of the fiscal year 2020-2021 Fire and Rescue operating budget. No additional funds are required. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue Department in the amount of $36,000 from the Virginia Department of Health. VOTE: Supervisor Peters moved to accept and allocate the funds. Supervisor Hooker seconded the motion. Motion approved. CC' Stephen G. Simon, Chief of Fire and Rescue Laurie Gearheart, Director of Finance and Management Services Meredith Thompson, Budget Division Director Page 2 of 2 Yes No Abstain Mr. Mahoney ® ❑ ❑ Mr. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. Radford ® ❑ ❑ CC' Stephen G. Simon, Chief of Fire and Rescue Laurie Gearheart, Director of Finance and Management Services Meredith Thompson, Budget Division Director Page 2 of 2 ACTION NO. A -082520-6.b ITEM NO. G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: August 25, 2020 Request approving the donation of five (5) Fire and Rescue thermal imaging cameras to Craig County Stephen G. Simon Chief of Fire and Rescue Daniel R. O'Donnell County Administrator Roanoke County Fire and Rescue proposes to donate five (5) older, surplus thermal imaging cameras to Craig County, with whom the County has a mutual aid agreement. BACKGROUND: Roanoke County has a mutual aid agreement with Craig County and responds to their requests for assistance. They have requested the County donate some of our thermal imaging cameras we plan to surplus as outlined in the attached letter. DISCUSSION: Roanoke County Fire and Rescue has a number of older model, thermal imaging cameras that were replaced recently with five state-of-the-art cameras. The department has evaluated which of the cameras being replaced are in the best condition to donate to Craig County. By receiving these cameras from Roanoke County, Craig County's units will be better equipped to provide fire suppression and rescue services. FISCAL IMPACT: The estimated value of the five thermal imaging cameras is a total of $4,500. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the donation of five thermal imaging cameras to Craig County. VOTE: Supervisor Peters moved to approve the donation. Supervisor Hooker seconded the motion. Motion approved. CC' Stephen G. Simon, Chief of Fire and Rescue Laurie Gearheart, Director of Finance and Management Services Meredith Thompson, Budget Division Director Page 2 of 2 Yes No Abstain Mr. Mahoney ® ❑ ❑ Mr. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. Radford ® ❑ ❑ CC' Stephen G. Simon, Chief of Fire and Rescue Laurie Gearheart, Director of Finance and Management Services Meredith Thompson, Budget Division Director Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 RESOLUTION 082520-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 25, 2020, designated as Item G- Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes — August 11, 2020 2. Request to accept and allocate grant funds in the amount of $36,000 for two (2) heart monitor defibrillators from the Virginia Department of Health (VDH) 3. Request approving the donation of five Fire and Rescue thermal imaging cameras to Craig County On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None Chief Deputy Clerk Page 1 of 1 Xs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 RESOLUTION 082520-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Supervisor Radford to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None A pt�Plf' TESTE: Deborah C. Jackal Chief Deputy Clerk tjj Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 ORDINANCE 082520-8 GRANTING A SPECIAL USE PERMIT IN A C-1 (LOW INTENSITY COMMERCIAL) DISTRICT TO ALLOW A MULTI- FAMILY USE TO ACCOUNT FOR MORE THAN 50 PERCENT OF THE GROSS FLOOR AREA ON THE SITE ON APPROXIMATELY 1.116 ACRES, LOCATED AT 3220 MCVITTY ROAD, WINDSOR HILLS MAGISTERIAL DISTRICT (TAX MAP NO. 076.20-01-12.00-0000) WHEREAS, MCE Owner Occupied, LLP has filed a petition for a special use permit to allow a multi -family use to account for more than 50 percent of the gross floor area on the site located at 3220 McVitty Road (Tax Map No. 076.20-01-12.00-0000), in a C-1 (low intensity commercial) district, in the Windsor Hills Magisterial District; and WHEREAS, the first reading of this ordinance was held on July 28, 2020, and the second reading and public hearing were held on August 25, 2020; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 2020; and WHEREAS, the Roanoke County Planning Commission recommends approval of the petition with conditions, as set forth in the staff report. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows - 1 . ollows: 1. The Board finds that the proposed special use meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance. 2. The Board further finds that although the proposed special use is not consistent with the "Neighborhood Conservation" future land use designation of the Page 1 of 3 Roanoke County Comprehensive Plan, it is consistent with the "Transition" and "Development" future land use designations which are adjacent to this site; and that the proposed special use will have a minimum adverse impact on the surrounding neighborhood and community. 3. The special use permit is hereby APPROVED with the following conditions: a. The site shall be developed in substantial conformance with the "Concept Site Plan" prepared by Craighead and Associates dated May 23, 2020, subject to any changes required during the site plan review process. b. The site shall be developed in general conformance with the existing building proposed renovations - Phase 1 and 2, Exhibits B and E, prepared by Craighead and Associates dated May 23, 2020, subject to any changes required during the commercial building plan review process. c. The proposed freestanding sign shall be developed in substantial conformance with the McVitty Commons Signage, Exhibit D, dated June 11, 2020. The freestanding sign shall only be lit from the ground and shall not cause glare on adjoining properties or roads. There shall be no neon signage or electronic message boards on the property. d. The maximum number of apartments shall be limited to 16. e. Free standing light poles, including lighting fixtures, shall not be more than 18 feet above grade. All exterior lights shall be down -lit or shielded so as not to direct glare onto adjoining streets or residential properties. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit are not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. Page 2 of 3 On motion of Supervisor Radford to adopt the ordinance, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None A CORY TESTE: Debbrah C. Jacks Chief Deputy Clem the Board of Supervisors cc: Philip Thompson, Director of Planning Tarek Moneir, Director of Development Rebecca James, Zoning Administrator Kenneth Fay, Director of Real Estate Rachel Lower, Senior Assistant County Attorney Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2020 ORDINANCE 082520-9 REZONING APPROXIMATELY 9.99 ACRES FROM AG -1 (AGRICULTURAL/RURAL LOW DENSITY) DISTRICT TO C- 2 (HIGH INTENSITY COMMERCIAL) DISTRICT FOR THE CONSTRUCTION OF A HOTEL/MOTEL/MOTOR LODGE, LOCATED NEAR THE 2700 BLOCK OF WILDWOOD ROAD AND THE 1700 BLOCK OF SKYVIEW ROAD, CATAWBA MAGISTERIAL DISTRICT (TAX MAP NOS 044.04-01-07.00-0000 AND 044.04-01-12.00-0000) WHEREAS, Om Shree Hospitality, LLC is requesting to rezone approximately 9.99 acres (located near the 2700 block of Wildwood Road and the 1700 block of Skyview Road, in the Catawba Magisterial District) from an AG -1 (agricultural/rural low density) district to a C-2 (high intensity commercial) district, for the construction of a hotel/motel/motor lodge; and WHEREAS, the first reading of this ordinance was held on July 28, 2020, and the second reading and public hearing were held on August 25, 2020; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 2020; and WHEREAS, the Planning Commission recommends approval of the petition as requested; and WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows - 1 . ollows: 1. The petition of Om Shree Hospitality, LLC to rezone approximately 9.99 acres (located near the 2700 block of Wildwood Road and the 1700 block of Skyview Road, in the Catawba Magisterial District) from an AG -1 Page 1 of 2 (agricultural/rural low density) district to a C-2 (high intensity commercial) district, for the construction of a hotel/motel/motor lodge, is approved; 2. The Board finds that the proposed rezoning is consistent with the purpose and intent of the County's Comprehensive Plan and good zoning practice, and will not result in a substantial detriment to the community. 3. This ordinance shall be in full force and effect thirty (30) days after its final passage. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Mahoney, North, Peters, Radford NAYS: Supervisor Hooker A DeborM C. Jacks Chief Deputy Cle* t the Board of Supervisors cc: Philip Thompson, Director of Planning Tarek Moneir, Director of Development Rebecca James, Zoning Administrator Kenneth Fay, Director of Real Estate Rachel Lower, Senior Assistant County Attorney Page 2 of 2