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Home My WebLink About9/8/2020 - RegularRoanoke County Board of Supervisors September 8, 2020 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Page 1of 6 Roanoke County Board of Supervisors Agenda September 8, 2020 Good afternoon and welcome to our meeting forSeptember 8, 2020. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. Because of the present state of emergency, and until further notice, members of the public are urged not to attend Board of Supervisor meetings in person. All are encouraged to view and participate in meetings through electronic means. Meetings may be viewed live on RVTV, Channel 3, or on the County’s website https://roanokecountyva.gov(and accessed by clicking on the “Watch Board Meetings Online” button). Prior to and during meetings, citizens may share comments by email (to djacks@roanokecountyva.gov) or by phone (540-776- 7278). When submitting comments, please include your name and address. Comments submitted by email and by phone will be read aloud during meetings, subject to reasonable time limitations. For those individuals who desire to attend meetings in person, please be advised that seating modifications and limits have been established in order to facilitate social distancing; attendees who are not of the same household must sit six feet apart; and attendance at meetings will be limited to 25 individuals. A.OPENING CEREMONIES 1.Roll Call B.REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Page 2of 6 C.NEW BUSINESS 1.Resolution requesting the Planning Commission to review and make recommendations regarding the regulation of short-term rental properties and temporary construction yards for public infrastructure projects(Philip Thompson, Director of Planning) 2.Resolutions requesting changes in the Virginia Department of Transportation Secondary System of State Highways(Megan Cronise, Transportation Planning Administrator) a.Resolution requesting changes in the Virginia Department of Transportation Secondary System of State Highways, Route 1815, LaMarre Drive; Hollins Magisterial District b.Resolution requesting changes in the Virginia Department of Transportation Secondary System of State Highways, Route 636, Glade Creek Road, Vinton Magisterial District c.Resolution requesting changes in the Virginia Department of Transportation Secondary System of State Highways, Route 613, Merriman Road; Route 907, Ranchcrest Drive, Cave Spring Magisterial District d.Resolution requesting changes in the Virginia Department of Transportation Secondary System of State Highways, Route 668, Yellow Mountain Road; Route 667, Mayland Road; Route 915, Cox Hopkins Road; Vinton Magisterial District e.Resolution requesting changes in the Virginia Department of Transportation Secondary System of State Highways,Route 670, Lost Mountain Road; Windsor Hills Magisterial District f.Resolution requesting changes in the Virginia Department of Transportation Secondary System of State Highways,Route 715, Pine Needle Drive; Cave Spring Magisterial District g.Resolution requesting changes in the Virginia Department of Transportation Secondary System of State Highways,Route 628, Wood Haven Road; Catawba Magisterial District h.Resolution requesting changes in the Virginia Department of Transportation Secondary System of State Highways,Route 720, Colonial Avenue; Route 687, Penn Forest Boulevard; Route 1693, Vest Drive; Route 1991; Colonial Place Drive; Route 521, Girard Drive; Cave Spring Magisterial District Page 3of 6 3.Request to affirm the recommendation of the County Administrator to transfer funds in the amount of $1,345,000 to the Public Service Center capital project and award separate contracts to Thor Construction for the base bid related to the Hollins Road scope of work and to S. Lewis Lionberger Construction for the base bid related to the Pre-engineered scope of work as bid per Roanoke County Invitation to Bid #2020-065(Rob Light, Director of General Services) D.PUBLIC HEARING 1.Public hearing to receive citizen comments regarding a proposed amendment to the fiscal year 2020-2021 budget in order to appropriate Cares Act funds, in accordance with Code of Virginia Section 15.2-2507(Laurie Gearheart, Director of Finance and Management Services) E.FIRST READING OF ORDINANCES 1.Ordinance accepting and appropriating funds in the amount of $8,217,365 from the Commonwealth of Virginia for the locally-based allocation distributed as a component of the Coronavirus Aid, Relief, and Economic Security (CARES) Act (Due to the Pandemic Disaster, it is requested, upon a four-fifths of 2020 vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure) (Laurie Gearheart, Director of Finance and Management Services) 2.Ordinance approving a Site Use Agreement between New River Valley 911 Authority (NRV) and the County of Roanoke for use of a tower located on Poor Mountain, 8487 Honeysucke Road; Windsor Hills Magisterial District and accepting and appropriating $3,600 for the term of the lease(Bill Hunter, Director of Communications and Information Technology) 3.Emergency ordinance readopting Ordinance 033120-1 to effectuate temporary changes in certain deadline and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with (Due to the Pandemic Disaster, it is requested, upon a pandemic disaster four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure) (Peter S. Lubeck, County Attorney) F.SECOND READING OF ORDINANCES 1.Ordinance approving vacation of a 20 foot, sanitary sewer easement and granting a new 20 foot, sanitary sewer easement to the Western Virginia Water Authority on the County's Public Service Center property(Rob Light, Director of General Services) Page 4of 6 G.PUBLIC HEARING AND SECOND READING OFORDINANCES 1.Ordinance amending Article 1 (General Provisions), Article II (Definitions and Use Types) and Article III (District Regulations) of the Roanoke County Zoning Ordinance regarding floodplain regulations(Philip Thompson, Director of Planning) H.APPOINTMENTS 1.Library Board (appointed by District) 2.Parks, Recreation and Tourism (appointed by District) I.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1.Approval of minutes –August 25, 2020 2.Confirmation of appointment to the Roanoke Valley Greenway Commission (At- Large) 3.Request to approve the Board of Supervisors budget development calendar for fiscal year 2021-2022 J.CITIZENS' COMMENTS AND COMMUNICATIONS K.REPORTS 1.Unappropriated, Board Contingency and Capital Reserves 2.Outstanding Debt Report 3.Statement of Treasurer's Accountability per Investment and Portfolio Policy as of July 31, 2020 L.REPORTS AND INQUIRIES OF BOARD MEMBERS 1.P. Jason Peters 2.Paul M. Mahoney 3.Martha B. Hooker 4.Phil C. North 5.David F. Radford Page 5of 6 M.WORK SESSIONS 1.Work session to discuss Broadband projects with the Board of Supervisors(Bill Hunter, Director of Communications and Information Technology) 2.Work session to review with the Board of Supervisors the budget for the second allocation of CARES Act funding(Laurie Gearheart, Director of Finance and Management Services) N.CLOSED MEETING,pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A) (1) of the Code of Virginia, in order to discuss prospective candidates for employment. Specifically, the Board will discuss the potential re- assignment, promotion and salaries of specific Roanoke Countyemployees, who may be asked to assume new responsibilities due to the recent vacancy in position of the Director of General Services O.CERTIFICATION RESOLUTION P.ADJOURNMENT Page 6of 6