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HomeMy WebLinkAbout2/13/2001 - Regular 73 February 13, 2001 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 13, 2001 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of February, 2001. IN RE:CALL TO ORDER Chairman Minnix called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph B. "Butch" Church, Supervisors Bob L. Johnson, Joseph McNamara, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O’Donnell, Assistant County Administrator; Kathie B. Scearce, Community Relations Director IN RE:OPENING CEREMONIES The invocation was given by The Reverend Brian Clingenpeel, Villa Heights Baptist Church, and Chaplain, Fire and Rescue Department. The Pledge of Allegiance was recited by all present. IN RE:REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 74 February 13, 2001 Mr. Mahoney added an item to the Closed Meeting pursuant to Code of Virginia Section 2.1-344 A (5) discussion of economic development prospect where no previous announcement has been made. Supervisor Nickens added Item 6 under New Business - discussion on purchasing automated external defribillators. IN RE:PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1.Resolution of Appreciation upon the retirement of John Birckhead, Real Estate Valuation. R-021301-1 Chairman Minnix presented the resolution to Mr. Birckhead. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None RESOLUTION 021301-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JOHN W. BIRCKHEAD JR., DIRECTOR OF THE OFFICE OF REAL ESTATE VALUATION, AFTER MORE THAN TWENTY-FOUR YEARS OF SERVICE WHEREAS, John W. Birckhead, Jr. was first employed by Roanoke County on May 17, 1976, as an appraiser in the Office of Real Estate Valuation; and WHEREAS, Mr. Birckhead was promoted to Director of the Office of Real Estate Valuation on May 10, 1993, and as Director, he obtained his state license as a Certified Residential Appraiser; and WHEREAS, Mr. Birckhead was active in many organizations including: Senior Member with the American Society of Appraisers, serving as President for five years in Local Chapter 78; member of the International Association of Assessing Officers; member of the Virginia Association of Assessing Officers and serving on their Board of Directors; and WHEREAS, Mr. Birckhead also served on the Virginia Association of Assessing Officers Land Use Committee and worked to develop a statewide Land Use Users Manual; and WHEREAS, Mr. Birckhead encouraged and assisted his staff in receiving additional certification and participation in professional organizations; and assisted all 75 February 13, 2001 staff appraisers in obtaining state licenses; and WHEREAS, Mr. Birckhead retired from Roanoke County on January 1, 2001 after more than twenty-four years of service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOHN W. BIRCKHEAD JR. for more than twenty-four years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None 2.Resolution of Appreciation upon the retirement of Sadie Weddle, Real Estate Valuation. R-021301-2 Chairman McNamara presented the resolution to Ms. Weddle. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None RESOLUTION 021301-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF SADIE N. WEDDLE, OFFICE OF REAL ESTATE VALUATION, AFTER MORE THAN THIRTEEN YEARS OF SERVICE WHEREAS, Sadie N. Weddle was first employed by Roanoke County on January 5, 1987 in the Office of Real Estate Valuation as a Real Estate Clerk I; and also served as Real Estate Clerk II; Customer Service Representative; and Land Use Compliance Coordinator; and WHEREAS, Ms. Weddle served on the Computer Team for the Office of Real Estate Valuation and served on Conference Committees for the Virginia Association of Assessing Officers; and WHEREAS, Ms. Weddle retired from Roanoke County on January 1, 2001 after more than thirteen years of service; and WHEREAS, Ms. Weddle, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens 76 February 13, 2001 of Roanoke County to SADIE N. WEDDLE for more than thirteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None 3.Resolution of Appreciation upon the retirement of Gloria Woolridge, Office of the Commissioner of the Revenue. R-021301-3 Chairman McNamara presented the resolution to Ms. Woolridge. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None RESOLUTION 021301-3 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF GLORIA S. WOOLRIDGE, COMMISSIONER OF THE REVENUE’S OFFICE, AFTER MORE THAN TWENTY THREE YEARS OF SERVICE WHEREAS, Gloria S. Woolridge was employed on May 1, 1977 as a Clerk Typist in the Real Estate Assessment Department; and was later transferred to the Commissioner of the Revenue’s Office; and WHEREAS, Ms. Woolridge retired as Real Estate Clerk Supervisor on January 1, 2001 after more than twenty three years of service; and WHEREAS, Ms. Woolridge earned the designation of Certified Deputy Commissioner of Revenue through the Weldon Cooper Center at the University of Virginia; and WHEREAS, Ms. Woolridge had an excellent reputation of integrity and thoroughness in her job, having transferred 6,000 parcels of property in a year without any errors; and her approach to problem solving was both creative and practical; and WHEREAS, Ms. Woolridge enjoyed a good working relationship with her co-workers, attorneys, personnel in other offices, and County citizens; and WHEREAS, Ms. Woolridge, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens 77 February 13, 2001 of Roanoke County to GLORIA S. WOOLRIDGE for more than twenty three years of dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None IN RE:NEW BUSINESS 1.Request to adopt resolution to approve application to participate in the 2001 Spring VPSA Bond Sale for $16,500,000 for Hidden Valley High School, Glenvar Middle School and roof repairs. (Diane Hyatt, Chief Financial Officer) R-021301-4 Ms. Hyatt advised that the Board has approved the final budgets for the new Hidden Valley High School and renovations at Glenvar Middle School for a total of $13,745,000 from Literary Loans and $16,412,050 from Virginia Public School Authority (VPSA). The County has submitted applications to the Literary Loan program, but the earliest the County can anticipate these funds is Fall 2001 for Hidden Valley High and Spring 2002 for Glenvar Middle. Ms. Hyatt requested that the Board adopt a resolution authorizing the sale of up to $16,500,000 in bonds because the VPSA has requested that a higher amount be authorized in case they sell the issue at a premium. The interest income earned on the bond proceeds will be used to complete the roof repairs. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None RESOLUTION 021301-4 AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY FOR $16,500,000 AND TO SCHEDULE A PUBLIC HEARING 78 February 13, 2001 WHEREAS, the Board of Supervisors (“Board of Supervisors”) of the County of Roanoke, Virginia (“County”) has received a request from the Roanoke County School Board (“School Board”) to contract a debt and issue general obligation bonds of the County in an amount not to exceed $16,500,000 to finance certain capital projects for public school purposes (“Bonds”) and to sell such Bonds to the Virginia Public School Authority (“VPSA”); WHEREAS, the Board of Supervisors has determined that it may be necessary or desirable to advance money to pay the costs for such capital projects for public school purposes (“Project”) and to reimburse such advances with proceeds of one or more financings; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: (1)The County Administrator is authorized and directed to execute and deliver an application to the VPSA in order to sell the Bonds to the VPSA at the Spring 2001 VPSA bond sale. (2)The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150.2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, constructing and equipping the Project from the proceeds of the Bonds to be issued in an amount not to exceed $16,500,000. (3)The County Administrator is authorized to advertize a public hearing to be held by the Board of Supervisors on March 27, 2001 on the issuance of the Bonds. (4)This resolution shall take effect immediately. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None 2.Request to approve the consolidation of Starkey, Merriman, and the New South County Park into one facility to be named Starkey Regional Park. (Pete Haislip, Parks, Recreation & Tourism Director) Supervisor Minnix moved to postpone this item until March 27, 2001. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None 79 February 13, 2001 3.Request to approve Hanging Rock Estates Sewer Reimbursement Agreement with Exaquaria Corporation (Paul Mahoney, County Attorney) A-021301-5 Mr. Mahoney reported that the sewer ordinance provides that developers can be compensated for the cost of off-site facilities if these facilities are sized to serve other properties. This is provided by granting credits of off-site fees within the development and/or reimbursement for off-site fees paid by other developments that may utilize this line. The maximum credit or reimbursement would be 50% of the off- site fees collected by the County. The sewer interceptor was sized to handle the entire service area of approximately 500 acres. Staff and Exaquaria Corporation have negotiated a fair market value for this sewer interceptor to be $400,000. Hanging Rock Estates contains 42 residential lots, therefore, without a reimbursement contract, the developer could only recover approximately $37,500. The reimbursement contract would allow Exaquaria Corporation to receive up to 50% of the off-site facility fees collected by Roanoke County within the service area served by this interceptor. This agreement would be valid for a period of ten years. Exaquaria could be reimbursed up to but not to exceed a total of $400,000. The agreement also releases certain other claims by Hanging Rock Estate L.L.C. and Carlton and Associates against the County. In response to questions from Supervisor Johnson, Mr. Mahoney advised that the County has spent approximately 50 hours on this issue, and if the Board does not approve the agreement, the County will be engaged in future litigation with the developers because they made changes at the County’s request such as oversizing the 80 February 13, 2001 sewer lines, and it is legitimate that they be compensated. Supervisor Johnson responded that he could not support this request. Supervisor Church moved to approve the agreement. The motion carried by the following recorded vote: AYES:Supervisors McNamara, Church, Minnix NAYS:Supervisors Johnson, Nickens 4.Request to adopt resolution asking the Virginia Department of Transportation to lower the speed limits on Route 220 in front of Clearbrook Elementary School and Route 460 in front of Fort Lewis Elementary School. (Paul Mahoney, County Attorney) R-021301-6 Mr. Mahoney explained that Supervisor Church requested this resolution. Supervisor Church further explained that the Fort Lewis Elementary School is dangerously close to the road, and he is trying to avoid a potential disaster. A similar problem exists at Clearbrook Elementary School. Supervisor Minnix advised that VDOT indicated it would be difficult to change the speed limit, and Supervisor McNamara reported that the School Construction Committee decided to add a fence to the most dangerous areas. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None RESOLUTION 021301-6 REQUESTING THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION DECREASE THE SPEED LIMIT ON ROUTE 460 IN FRONT OF FORT LEWIS ELEMENTARY SCHOOL 81 February 13, 2001 AND ON ROUTE 220 IN FRONT OF CLEARBROOK ELEMENTARY SCHOOL WHEREAS, County residents have expressed concern to the Board of Supervisors about the speed limits on Route 460 and Route 220 in the area of Fort Lewis Elementary School and Clearbrook Elementary School, and THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia hereby requests that the Virginia Department of Transportation investigate the possibility of decreasing the speed limit on Route 460 and Route 220 to 25 miles per hour, in the area of Fort Lewis Elementary School and Clearbrook Elementary School. BE IT FURTHER RESOLVED, that the Board of Supervisors supports these residents in their efforts to address the current dangerous situation to elementary school children attending Fort Lewis and Clearbrook Elementary Schools. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None 5.Request for authorization to negotiate an agreement for Botetourt County and Roanoke County to jointly provide water and sewer service to the proposed Stonegate Subdivision. (Elmer Hodge, County Administrator) A-021301-7 Mr. Hodge advised that a new residential subdivision is being proposed that will be partially in Roanoke County and partially in Botetourt County. Public water service would require extending Roanoke County water lines, and public sewer service would require extending Botetourt County sewer lines. This issue was first brought to the Board on October 24, 2000, but was continued to allow staff from Roanoke and Botetourt Counties to discuss entrance and egress issues, staff members from Roanoke County and Botetourt County have met to discuss the best way to provide public water and sewer service to this area. They have continued to work with the developer and Botetourt County to find a solution acceptable to all. The issues are: (1) that Botetourt County requires two means of ingress and egress and the proposed second access is through Tinkerview Rd which is a Roanoke 82 February 13, 2001 County road. (2) The project cannot go forward without water which the County would supply. Mr. Hodge reported that he recently received from the developer and Botetourt County a proposed compromise. If accepted by Roanoke County, the access to Tinkerview would be limited to emergency vehicles. This provision was approved by the Botetourt County Planning Commission on February 12, 2001, and the developer is asking that we approve the purchase of water which will also be a requirement of the Botetourt County Planning Commission when they reconsider it. Mr. Hodge advised that he had received correspondence from the Botetourt County Administrator advising that the developer needs to provide a letter from VDOT stating that they will accept an emergency access between Stoneledge Drive and Tinkerview Road and that the access shall be deeded to and maintained by VDOT. The access road will be dedicated to Roanoke County. Mr. Hodge requested that the Board approve negotiation of an agreement that Botetourt County and Roanoke County provide utility service to their respective citizens. Following discussion, Supervisor Johnson moved to approve negotiation of the agreement. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None 6.Request to purchase Automated External Defribillators. (Supervisor Harry C. Nickens) Supervisor Nickens reported that the County has received 3 defribillators from state grants and have applied for three more grants. He recommended that since the County has hired and trained 20 more paramedic/firefighters, the County should purchase additional defribillators. He moved to appropriate $60,000 from the 83 February 13, 2001 Unappropriated Fund Balance to purchase up to 20 automated defribillators, and that the Fire and Rescue Chief determine where they should be placed. Supervisor McNamara advised that he would like to review the issue further, and suggested that the request come back through the regular agenda process. Supervisors Minnix and Nickens concurred and it was the consensus of the Board that staff should bring back a request on February 27, 2001 to consider funding of $60,000 to purchase automated external defribillators. Supervisor Johnson advised he would support this but suggested the possibility of purchasing these with matching grants from businesses. IN RE:FIRST READING OF ORDINANCES 1.First reading of ordinance amending and reenacting Section 16-2 and enacting Section 16-9.1 of the Roanoke County Code to authorize and regulate the employment of police officers in off-duty circumstances which may require the use of their police powers. (Joe Obenshain, Senior Assistant County Attorney) Mr. Obenshain advised that this ordinance will update the section in the Roanoke County Code to permit law enforcement officers to exercise their full police powers while performing off-duty. A recent decision by the Virginia Supreme County upheld arrests made by a Lynchburg City policeman who was working off-duty. Mr. Obenshain also explained that there was a minor revision to the ordinance that included Sheriff’s deputies as well as police officers. Supervisor Nickens moved to approve the first reading and set the second reading for February 27, 2001. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix 84 February 13, 2001 NAYS:None 2.First reading of ordinance authorizing the vacation of a portion of an existing 15-foot sanitary sewer easement and acceptance of a relocated portion of the same easement across Lot 17, Section I, Phase III, Ruxton of Roanoke located in the Cave Spring Magisterial District. (Arnold Covey, Community Development Director) Mr. Covey reported that the petitioner, Camilla Jones, is the current owner of Lot 17, Section 1 Phase II, Ruxton of Roanoke. Ms. Jones has requested that the Board vacate the portion of an existing 15 foot sanitary sewer easement across Lot 17 to encompass the existing facilities. Staff has no objection to the vacation and acceptance of a new easement and no relocation of lines will be required. There was no discussion and no citizens to speak on this issue. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for February 27, 2001. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None IN RE:SECOND READING OF ORDINANCES AND PUBLIC HEARING 1.Ordinance accepting an offer for and authorizing the sale of 37.86 acres of real estate located in the City of Salem -The Lloyd Property, Tax Map No. 194-1-1. (Paul Mahoney, County Attorney) 85 February 13, 2001 Mr. Hodge advised that he has been contacted by several interested parties asking that the deadline be extended for receipt of offers because they have been unable to complete an appraisal. Mr. Hodge recommended going forward with the public hearing and publicly extending the deadline for offers to Friday, February 23. Supervisor McNamara moved to close the public hearing and defer action until February 27, 2001. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None IN RE:APPOINTMENTS 1.Southwest Development Financing Inc. Supervisor Nickens recommended the appointment of Director of Parks, Recreation and Tourism Pete Haislip to fill the unexpired two-year term of Brian Hamilton. This term will expire on January 12, 2001. 2.Virginia’s First Regional Industrial Facility Authority Supervisor Nickens nominated Jill Barr to fill the unexpired term of Joyce Waugh, alternate. This term will expire September 24, 2002. IN RE:CONSENT AGENDA R-021301-8R-021301-8.c; R-021301-8.d; R-021301-8.g; R-021301-8.j ; Supervisor Nickens moved to adopt the Consent resolution with Item 11 removed for discussion in a work session. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix 86 February 13, 2001 NAYS:None RESOLUTION 021301-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 13, 2001, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1.Approval of Minutes - November 14, 2000, December 5, 2000, January 2, 2001, and January 8, 2001. 2.Confirmation of Committee Appointment to the Grievance Panel. 3.Appropriation of $1,000 to William Byrd High School’s Saturday School. 4.Resolutions of Appreciation upon the retirement of: a.Margaret L. Witt, Library b.Susie Owen, County Administrator’s Office 5.Acceptance of donation of a waterline and sanitary sewer easement located in the Catawba Magisterial District from Ronald L. Moran and Trina W. Moran. 6.Acceptance of the Local Government Challenge Grant for $5,000 from the Virginia Commission for the Arts. 7.Acceptance of Crestwood Drive into the Virginia Department of Transportation Secondary System. 8.Acceptance of $1,000 donation from Bent Mountain Women’s Club in support of library services at the Bent Mountain Branch Library. 9.Acceptance of $6,595 from Friends of the Library in support of various library programs and services. 10.Resolution requesting that the Virginia Department of Transportation discontinue Arthur Thurman Road from the Virginia Secondary System of State Highways. 11.Request for approval of revisions to the Employee Handbook. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 87 February 13, 2001 On motion of Supervisor Nickens to adopt the Consent Resolution with Item 11 removed for discussion in work session, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None RESOLUTION 021301-8.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MARGARET L. WITT, LIBRARY, AFTER MORE THAN TWENTY-FOUR YEARS OF SERVICE WHEREAS, Margaret L. Witt was first employed by Roanoke County on September 16, 1976 in the Library Department as a Library Assistant I; and also served as Library Assistant III, and Technical Services Assistant; and WHEREAS, Ms. Witt retired from Roanoke County on January 1, 2001 as a Library Assistant after more than twenty-four years of service; and WHEREAS, Ms. Witt was an integral part of the Library system, completing her assignments with exemplary productivity, accuracy, and efficiency; and, WHEREAS, Ms. Witt accomplished all her tasks in a positive manner, with such unfailing good will and concern for others, that she remains highly esteemed by her colleagues and coworkers; and, WHEREAS, Ms. Witt, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARGARET L. WITT for more than twenty-four years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None RESOLUTION 021301-8.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF SUSIE B. OWEN, EXECUTIVE SECRETARY TO THE COUNTY ADMINISTRATOR, AFTER MORE THAN TWENTY FIVE YEARS OF SERVICE WHEREAS, Susie B. Owen was first employed on July 1, 1975, by the Roanoke County Public Service Authority; on June 1, 1983 was employed by the Roanoke County Engineering Department, and also worked in the Planning and Zoning Department and Economic Development Department; and WHEREAS, Ms. Owen retired from Roanoke County on January 1, 2001 as Executive Secretary to the County Administrator after more than twenty-five years of service; and WHEREAS, Ms. Owen, while serving on the Board of the Roanoke County Employees Federal Credit Union, was instrumental in its merger with N&W Federal Credit Union, which later became Member One; and 88 February 13, 2001 WHEREAS, during Ms. Owen’s employment with the Economic Development Department, she assisted the Industrial Development Authority in such activities as handling monthly agenda preparation, completion of the annual audit, special events, ground breaking and ribbon cutting ceremonies, and provided other administrative support to the Chairman, counsel and members of the Authority. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SUSIE B. OWEN for more than twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None RESOLUTION 021301-8.g REQUESTING ACCEPTANCE OF CRESTWOOD DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR- 5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded vote Moved by: Supervisor Nickens Seconded by:none required Yeas:Supervisors Johnson, McNamara, Church, Nickens, Minnix Nays:none Absent:none RESOLUTION 021301-8.j REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION DISCONTINUE ARTHUR THURMAN ROAD FROM THE VIRGINIA SECONDARY SYSTEM OF STATE HIGHWAYS 89 February 13, 2001 WHEREAS, safe, efficient, and controlled access is of critical importance to the proposed Hidden Valley High School slated to open in the Fall of 2002; and, WHEREAS, using Arthur Thurman Road, (State Secondary Route 1551), as the route of proposed access to the high school was discussed during the siting of the high school in 1999; and, WHEREAS, to achieve safe access to the high school,Secondary Route 1551, from Pleasant Hill Drive to its western end, a distance of approximately 650 feet, appears to no longer serve general public conveyance warranting its maintenance at public expense and should be discontinued as part of the Secondary System of State Highways. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA as follows: 1.The Virginia Department of Transportation is hereby requested to take the necessary action to discontinue aforesaid Route 1551 as a part of the Secondary System of State Highways, pursuant to Section 33.1-150 , Code of Virginia, 1950 as amended. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Salem District Resident Engineer for the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None IN RE:REQUESTS FOR WORK SESSIONS 1.Request from School Board for joint budget work session on March 13, 2001. It was the consensus of the Board to schedule a work session for March 13, 2001. IN RE:CITIZENS' COMMENTS AND COMMUNICATIONS The following citizens spoke in criticism of the report prepared by Hayes, Seay, Mattern and Mattern (HSMM) concerning the Virginia Gas Pipeline location because it did not address costs of location versus collocation which was the primary purpose for requesting the report. They asked the Board for assistance to continue to support collocation. 1. Joan Danisch, 2446 Mount Pleasant Boulevard 90 February 13, 2001 2. Jan Kinsey, 5925 Coleman Road S. W. 3. Michael Kellinger, 5035 Twelve O’Clock Knob Road 4. Esther David, 5960 Coleman Road 5. Brent Riley, 5200 Wade Road 6. Audrey H. Kibler, 1052 Estates Road 7. Allen Childress, 6549 Masons View Lane 8. Victor Layman, 5800 Enchanted Lane 9. Chris Caveness, 5051 Twelve O’Clock Knob Road 10. Robert F. Stauffer, 3235 Mudlick Road, who presented his own report on the Virginia Gas Pipeline. 11. Bill Modica, 1546 Creek Lane, Salem Several Board members expressed concern and agreement with the citizens that the report did not address the cost issues of collocation and may actually harm their position. Mr. Mahoney explained that he received the report the day before the SCC deadline and forwarded it to the State Corporation Commission (SCC) on February 7. The SCC will render their decision on the merger on March 22. He advised that the County could send supplemental information but he did not know if the SCC would review it. Mr. Hodge pointed out that the County has strongly supported the citizens in this matter. Supervisor Nickens suggested that the County Attorney and County Administrator meet with HSMM to express the concern of the Board and citizens. Supervisor Johnson moved to request the State Corporation Commission to condition its approval of the pending merger subject to the collocation of pipelines within existing easements, and instruct the staff to exhaust all efforts to effect this end result. The motion carried by the following recorded vote: 91 February 13, 2001 AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None IN RE:REPORTS Supervisor Nickens moved to receive and file the following reports. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None 1.General Fund Unappropriated Balance 2.Capital Fund Unappropriated Balance 3.Board Contingency Fund 4.Future School Capital Reserve 5.Statement of the Treasurer’s Accountability per Investment and Portfolio Policy, as of January 31, 2001 6.Report on PG&E Commercial Paper IN RE:REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: (1) He announced that he received a memorandum from Mr. Hodge on webcasting the Board meetings, and responded that he is in support of webcasting because it will provide additional opportunities for the public to view the meetings. (2) He announced that several of the Board members attended the Employee Service Awards luncheon, and he expressed his pride in the exceptional job that the employees do. (3) He noted that the January 23 action agenda included his comments about the surplus remaining in the School Board’s and County’s budget, and that his intent was to point out that this was the equivalent of 14 cents on each dollar of 92 February 13, 2001 the tax rate and he would like to see the Board consider reducing the tax rate by that amount. Supervisor Minnix: (1) He received a memorandum from Betty McCrary requesting a change to the expiration dates for the members of the Social Services Advisory Commission so that they are in conjunction with the Board elections. Mr. Mahoney will check the state code to determine whether this can be done and report back. (2) He advised that he has received complaints about roadside solicitations and asked if the County could prohibit these. Mr. Mahoney responded that they are working on a draft ordinance that places restrictions on roadside solicitations, and it should soon be coming to the Board for adoption. (3) He advised that he was looking forward to the grand opening the Blue Ridge Parkway Visitors Center. Supervisor Church: He thanked the members of the General Assembly who worked successfully to keep the Catawba Hospital open. IN RE:RECESS Chairman Minnix declared a recess at 6:00 p.m. to view one of the new garbage trucks outside of the Roanoke County Administration Center. IN RE:CLOSED MEETING At 6:00 p.m., Supervisor Minnix moved to go into Closed Meeting following the work session pursuant to Code of Virginia Section 2.1-344 A (3) to discuss disposition of County’s interest in publicly held real estate, Lloyd Property; and Section 2.1-344 A (3) discuss acquisition of public property, 2.1-344 (5) economic development prospect where there has been no previous announcement, and 2.1-344 A (7) 93 February 13, 2001 discussion with legal counsel concerning contract with Hayes, Seay, Mattern and Mattern. The motion carried by the following recorded vote: AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None IN RE:WORK SESSIONS 1.Discussion on Employee Handbook revisions The work session was held from 6:15 p.m. until 6:45 p.m. and was presented by Director of Human Resources Joe Sgroi. Supervisor Nickens suggested several changes to the draft, primarily concerning performance evaluations. Staff will bring the handbook back with the changes to the Board for approval at the February 27, 2001 meeting. Assistant County Administrator Dan O’Donnell also described the new working hours for the Fire and Rescue staff. In response to questions from Supervisor Nickens, Mr. Sgroi emphasized that this was not a handbook policy but departmental operating procedure. Mr. Hodge advised that he would bring back more information at a future Board meeting to address Supervisor Nickens concerns. 2.Work Session to review discussions of January 27, 2001 Economic Development Forum. (Elmer Hodge, County Administrator) The work session was held from 6:45 p.m. until 7:15 p.m. Mr. Hodge advised that he forwarded material to the Board that included a survey conducted with the Board members and staff who attended the economic development forum. Mr. Hodge reported that results from the forum and survey 94 February 13, 2001 indicated the following priorities: (1) a strong existing business and expansion program; (2) technology, including bio-medical and bio-technical program; (3) industrial- manufacturing; and (4) high end commercial development. Supervisors Johnson and Minnix emphasized that the County should be results-oriented. Supervisor McNamara suggested reducing the BPOL tax. Supervisor Johnson pointed out that we need to assist current businesses such as Tanglewood Mall. Mr. Hodge advised that the staff needs broad general guidelines to work with and they will bring back a business plan. Mr. Hodge offered the following suggestions for staff direction: (1) to work regionally to provide fiberoptic; (2) to recruit technology businesses, the County needs to change the way it does business; (3) to change attitudes and marketing strategy; (4) to assign one person to existing businesses; and (5) to develop a technology plan. He advised that staff will bring back monthly economic development reports. IN RE:CLOSED MEETING The Closed Meeting was held from 7:15 p.m. to 7:59 p.m. Supervisor Johnson left the meeting at 7:50 p.m. IN RE:CERTIFICATION RESOLUTION R-021301-9 At 7:59 p.m., Supervisor Minnix moved to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES:Supervisors McNamara, Church, Nickens, Minnix NAYS:None ABSENT:Supervisor Johnson 95 February 13, 2001 IN RE:ADJOURNMENT At 8:00 p.m., Chairman Minnix moved to adjourn the meeting. The motion carried by a unanimous voice vote. Submitted by,Approved by, __________________________________ Mary H. Allen, CMCH. Odell Minnix Clerk to the BoardChairman 96 February 13, 2001 This page left intentionally blank