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HomeMy WebLinkAbout9/11/2001 - Regular 529 September 11, 2001 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 September 11, 2001 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of September, 2001. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph Butch A@ Church, Supervisors Bob L. Johnson, Joseph McNamara MEMBERS ABSENT: Supervisor Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. ODonnell, Assistant County = Administrator; Kathi B. Scearce, Community Relations Director IN RE: OPENING CEREMONIES Chairman Minnix announced that because of the tragedies at the World Trade Center and the Pentagon that they would defer much of their agenda to another meeting. He also announced that Supervisor Nickens was absent because of a death in his family. The invocation was given by John M Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. 530 September 11, 2001 IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge asked to defer Items E-2, F-2, G-1, and work sessions O-1, 0-2., 0-3, 0-4 and the Closed Meeting. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Fire and Rescue Chief Richard Burch for having been elected President of the Southeastern Association of Fire Chiefs. Chief Burch was present to receive the certificate of recognition. The Southeastern Division is made up of representatives from the states of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee, Virginia, West Virginia, the Commonwealth of Puerto Rico and the U. S. Virgin Island. IN RE: NEW BUSINESS 1. Request for emergency funds in the amount of $40,000 for replacement of failed septic system at the Mason Cove Fire and Rescue Station. (Anne Marie Green, General Services Director) A-091101-1 Ms. Greene reported that in April, the septic system at the Masons Cove Fire and Rescue station failed, resulting in the building being unusable for several days. The 531 September 11, 2001 County temporarily installed portable toilet facilities, so that the station could be re-opened, and as a short term solution, repaired the septic tank and began pumping the septic system on a weekly cycle. The soil in that part of the County contains a high level of clay, and it is difficult to find appropriate areas for septic systems. Many of the residents along Bradshaw Road have experienced similar problems, and the Masons Cove station has long had a problem with standing water and the septic system itself. Ms. Green advised that at the request of the Health Department the County hired a soil scientist to test the soil at Masons Cove, and the report showed that the soil was not suitable for a traditional system. The consultant also looked at land around the station, but none of it met the criteria either. The soil scientist recommended a package sewage treatment plant as an alternative which would be acceptable to the Health Department and keep the facility open and operational for the future. The Countys = General Services and Utility Departments worked with the Health Department to find an acceptable system, and the state issued a sewage system construction permit in June. The system was designed by the Utility Department, and purchased from the FAST wastewater treatment systems company. The system was delivered the week of August 27, and is currently being installed. It is expected to be operational by September 15. Ms. Green advised that there were no funds included in the current fiscal year 532 September 11, 2001 budget for the replacement of this septic system. The system which is being installed is more expensive than a traditional system, because it involves a much more sophisticated method of sewage treatment before discharge. The FAST system, which was chosen for this project, was less expensive than the other available alternatives, and the County used companies on contract to provide the majority of the other services required, such as electrical work, construction of the tanks, etc. The total cost of the system is estimated at $40,000. The actual cost for installation has not been determined, but should be within this estimate. Staff is requesting approval in order to begin paying vendors involved in the process. Funding for this project is available in the Capital Unappropriated Fund Balance. Ms. Green requested that the Board approve an expenditure up to $40,000 from the Capital Unappropriated Fund Balance to cover the cost of the emergency installation of the sewage treatment system for the Masons Cove Fire and Rescue Building. Supervisor Church noted that the Masons Cove Station could not operate without a septic system. He moved to appropriate $40,000 funding from the Capital Unappropriated Balance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: None ABSENT: Supervisor Nickens 2. Request for approval of the 2002 Holiday Schedule. (Joseph Sgroi, Human Resources Director) 533 September 11, 2001 This item was deferred to a future meeting. IN RE: FIRST READING OF ORDINANCES 1. First reading of ordinance to enter into a cooperative agreement between Roanoke City and Roanoke County for Fire and Rescue Service at the Clearbrook Fire Station. (Elmer C. Hodge, County Administrator) Mr. Hodge reported that Roanoke City approved this agreement at their meeting on September 4, 2001. If approved by the Board, fire and EMS services will be greatly improved in the Clearbrook/South Roanoke area of the two localities. The City will add six personnel to the twelve County personnel already planned for Clearbrook. The volunteers will continue to operate out of the Clearbrook Station as they do at this time. They are involved in plans for remodeling of the building. The chiefs and Transition Team will determine exactly how the career and volunteer staffing will be allocated. The contract will go into affect on January 1, 2002. Mike Wray, 5650 Yellow Mountain Road, President of Clearbrook Civic League, spoke in support of the pilot program. He advised that the concerns of the citizens were: (1) response times in the Clearbrook area which is rural but growing; (2) the stoplight at Indian Grave Road which will be needed if there are more calls; and (3) the availability of equipment and vehicles. Supervisor Minnix responded that the response times will improve and it will be necessary to find a solution to the stoplight. 534 September 11, 2001 In response to questions from Supervisor McNamara, Fire and Rescue Chief Burch advised that at this time they only have a rough estimate of the calls between the city and county, but they expect it will be 50/50. Mr. Hodge explained that there are more County staff than City staff because they wanted to make the transition simple, and that after they have statistics, they will make the necessary adjustments. Supervisor Minnix moved to approve the first reading and set the second reading for September 25, 2001. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: None ABSENT: Supervisor Nickens 2. Ordinance amending ordinance 021098-9 and 032498-7 which vacated and closed public rights-of way and released public property interests in and around Pinkard Court subdivision, to delete the condition in each ordinance that the specified properties be acquired in one common ownership (Lowes Inc.) And combined into one tract or parcel, and to otherwise ratify and approve each of said ordinances. (Vickie Huffman, Assistant County Attorney) This item was deferred to a future meeting. IN RE: SECOND READING OF ORDINANCES 535 September 11, 2001 1. Second reading of ordinance amending notice requirement of enforcement procedures for Section 12-125 Removal of inoperative motor vehicles, etc., Section 13-14. Unlawful accumulations of trash and growth of weeds; public nuisances and abatement thereof. (Paul Mahoney, County Attorney) This item was deferred to a future meeting. IN RE: APPOINTMENTS 1. Roanoke Valley Area Metropolitan Planning Organization (MPO) Community Advisory Committee. Supervisor McNamara nominated Lee Eddy to serve. Supervisor Minnix nominated Hector Wilshire at the request of Supervisor Nickens who was absent. There were no term limits established for this committee. IN RE: CONSENT AGENDA R-091101-2;R-091101-2.b Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: None ABSENT: Supervisor Nickens 536 September 11, 2001 RESOLUTION 091101-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 11, 2001 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Confirmation of Committee Appointments to the Grievance Panel and Industrial Development Authority and Social Services Advisory Board. 2. Resolution of Support for Roanoke County to participate in a state- wide tourism initiative called Founders of America Communities. A@ 3. Request from Schools to accept and appropriate $19,240 from the Carl Perkins Act for career and technical educational programs. 4. Donation of a 0.400 acre utility lot for a sanitary sewer pump station serving the Groves Subdivision in the Cave Spring Magisterial District from Palm Land Company, L. C. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: None ABSENT: Supervisor Nickens RESOLUTION 091101-2.b OF SUPPORT FOR THE FOUNDERS OF AMERICAN COMMUNITIES IN VIRGINIA PROGRAM WHEREAS, Roanoke County is an exceptional tourism destination; and WHEREAS, many of the persons and events that founded the United States are associated with Roanoke County; and 537 September 11, 2001 WHEREAS, the Founding of the United States is a story deserving greater recognition and would provide the basis for additional tourism opportunities in the Commonwealth; and WHEREAS, communities have an opportunity to share in the Commonwealths 2007 Rediscovery through the Founders program. = THEREFORE, BE IT HEREBY RESOLVED that the Board of Supervisors of Roanoke County, Virginia, supports the Founders of American Communities in Virginia program in order to foster recognition of the Commonwealths unique role in the creation of = the American Republic, and BE IT FURTHER RESOLVED that the Legislature be encouraged to pass such resolutions as necessary to create and fund such a program. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: None ABSENT: Supervisor Nickens IN RE: REPORTS Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: None ABSENT: Supervisor Nickens 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid - July 2001 538 September 11, 2001 6. Proclamations signed by the chairman 7. Update on Roanoke Valley-Alleghany Regional Commission 8. Monthly report on Clean Valley Council activities 9. Status Report on 24 hour Fire and Rescue staffing at Fort Lewis, Hollins and Vinton stations. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson expressed his shock and horror at the terrorist attacks at the World Trade Center in New York and the Pentagon in Washington. He expressed full support of the U. S. President and his advisors and thought it appropriate that the Board hold their meeting in spite of the tragedy. He suggested that the County offer official condolences to the victims and also offer whatever assistance it can. He suggested contacting the American Red Cross. Supervisor McNamara: He also expressed his sincere condolences to everyone who was touched by the tragedy in any way. Supervisor Church: He advised that he has a son in Washington whom he was worried about and this event makes one look at everything in a different light. He also agreed the County should continue with the scheduled Board meeting and offered prayers to everyone touched by the tragedy. Supervisor Minnix: He explained that his first reaction was anger, and that he couldnt contact his son who lives in Manhattan. He supported retaliation to those who are = responsible, especially when innocent people are slaughtered, but cautioned that we not jump to conclusions about who may be responsible. 539 September 11, 2001 Mr. Hodge reported that he pulled together key staff and contacted the Board of Supervisors to discuss how the County could assist. He advised that the County has an emergency operation plan for emergencies. He reported that Chief Burch is checking to see if other localities need personnel, equipment or supplies. He advised that some of the fire and rescue volunteers are already involved in assisting, and that he would contact the Red Cross to see if they needed assistance. He pointed out that both Washington and New York would need help for days to come and that the County would help in any way it could. IN RE: WORK SESSIONS 1. Joint Work Session with the Library Board to discuss Bent Mountain Library renovations. (Elmer C. Hodge, County Administrator) This item was deferred to a future meeting. 2. Update on Citizen Inquiry System and other technology initiatives. (Mary Allen, Clerk to the Board, Anne Marie Green, General Services Director) This item was deferred to a future meeting. 3. Unaudited year end financial review. (Brent Robertson, Budget Director) This item was deferred to a future meeting. 540 September 11, 2001 4. Discussion of proposed Interstate 73 corridor. (Arnold Covey, Community Development Director) This item was deferred to a future meeting. IN RE: CLOSED MEETING Th Closed Meeting was deferred to a future meeting. IN RE: CERTIFICATION RESOLUTION The Closed Meeting was not held. IN RE: ADJOURNMENT Supervisor Minnix adjourned the meeting at 3:55 p.m. Submitted by, Approved by, __________________ ________________ Mary H. Allen, CMC H. Odell Minnix Clerk to the Board Chairman 541 September 11, 2001 This page left intentionally blank