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HomeMy WebLinkAbout10/12/2004 - Regular Roanoke County Board of Su pervisors Agenda October 12, 2004 Good afternoon and welcome to our meeting for October 12, 2004. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Quentin White St. John's AME Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C, PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS BRIEFINGS D. 1. Briefing and presentation by Virginia Amateur Sports, Inc" on the 2004 Commonwealth Games of Virginia. (Peter Lampman, President - Virginia Amateur Sports) 2. Briefing and demonstration by the Fire and Rescue Department of the mass casualty and structural collapse trailers with associated equipment acquired through Homeland Security grants. (Rick Burch, Chief, Fire and Rescue) 1 J. E. NEW BUSINESS 1. Request to approve a Letter of Intent to participate in a Regional Jail Facility and the appropriation of monies to conduct the required jail studies. (John M. Chambliss, Assistant County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits ot the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing and approving execution of an option and lease agreement with Virginia PCS Alliance, LC, d/b/a NTELOS, for a 3,400 sq. ft. tower site at the Hollins Fire Station on Barrens Road, Hollins Magisterial District. (Anne Marie Green, Director of General Services) H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance to amend the Roanoke County Code Section 21-73, General Prerequisites to Grant of Division 3. Exemption for Elderly and Disabled Persons of Chapter 21. Taxation to increase the various asset threshold amount provisions for real estate tax exemption for the elderly and handicapped. (Paul Mahoney, County Attorney) I. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) 2. Parks and Recreation Advisory Commission (Appointed by District) 3. Roanoke Valley Area Metropolitan Planning Organization Community Advisory Committee (CAC) CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - September 28,2004 2 2, Confirmation of committee appointments to the Grievance Panel 3. Request from the schools to appropriate federal funds in the amount of $53,570,31 for implementation of state wide standards of learning assessment system 4. Request from the schools to appropriate a grant in the amount of $1,000 from the Virginia Department of Education for special education services 5. Request from the schools to appropriate technology fees in the amount of $7,200 for the online summer school program 6. Request from the schools to appropriate fees totaling approximately $8,000 for the online virtual high school program 7. Request from the Police Department to accept and appropriate a grant in the amount of $19,747 from the Department of Criminal Justice Services 8. Request from the Police Department to accept and appropriate Local Law Enforcement Block Grant (LLEBG) in the amount of $13,544 from the Bureau of Justice Assistance 9. Request to reappoint Special Assistant for Legislative Relations, authorization to continue an agreement, and an appropriation of funds 10. Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 7-9, 2004 K. REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARINGS L. M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Report from VDOT of changes to the secondary road system in August 2004 3 6. Joint Proclamation signed by the Vice-Chairman O. REPORTS AND INQUIRIES OF BOARD MEMBERS 1, Michael A. Wray 2. Michael W. Altizer 3. Joseph P. McNamara 4. Joseph B. "Butch" Church 5. Richard C. Flora P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (30) discussion of the award of a public contract involving the expenditure of public funds and discussion of the terms or scope of such contract, for an economic development performance agreement with Kahn Development, where discussion in open session would adversely effect the bargaining position or negotiating strategy of the County; and Section 2.2-3711 A (5) discussion concerning a prospective business or industry or expansion of an existing business where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the County. NOTE: The Fire and Rescue Department will demonstrate mass casualty and structural collapse equipment acquired through Homeland Security grants prior to the work session and closed meeting. Q. WORK SESSIONS (4th Floor Conference Room 1. Work session to update the Board on Senate Bill 5005 (Car Tax Relief), (Elmer Hodge, County Administrator, and Diane Hyatt, Chief Financial Officer) R. CERTIFICATION RESOLUTION S. ADJOURNMENT 4 ACTION NO. ITEM NO. :D-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Briefing and presentation by Virginia Amateur Sports, Inc., on the 2004 Commonwealth Games of Virginia SUBMITTED BY: Diane S. Childers Clerk to the Board Elmer C, Hodge é' /1 County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Peter Lampman, President of Virginia Amateur Sports, Inc" has requested time on the agenda to report on the economic impact of the 2004 Commonwealth Games of Virginia, He would also like to present a plaque to the Board of Supervisors at that time, The Commonwealth Games of Virginia were first held in July 1990 with more than 4,400 athletes competing in 29 sports. Roanoke County has been involved in the Commonwealth Games since its inception, providing funding, fields and other assistance. ACTION NO. ITEM NO. J-d-... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Briefing and demonstration by the Fire and Rescue Department of the mass casualty and structural collapse trailers with associated equipment acquired through the Homeland Security grants SUBMITTED BY: Richard E. Burch, Jr, Fire and Rescue Chief Elmer C. Hodge, Jr. r!/1 County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department applied for grant funding through the Department of Justice Competitive Sub-Grant Equipment Program. The competitive sub- grants are intended to provide local jurisdictions with funding to respond to incidents involving terrorist events from weapons of mass destruction (WMD). The Fire and Rescue Department was awarded approximately 13% of the available funding out of 80 applications. The funding allowed for the purchase of structural collapse equipment and mass casualty supplies to support a WMD event. The grant funds in the amount of $99,778.00 are from year 2002 competitive sub-grant cycle and were appropriated to the department on August 12, 2003. The Roanoke County Fire and Rescue Department would like to offer the Board of Supervisors, County staff, and other attendees the opportunity to view the equipment and trailers purchased with grant funds during the past fiscal year. FISCAL IMPACT: There was no fiscal impact; the cost of the equipment was covered at 100% by the Department of Justice grant program. 1 ~-~ STAFF RECOMMENDATION: Staff requests that the Board of Supervisors, County staff, and other attendees take advantage of this opportunity to view the mass casualty and structural collapse equipment prior to entering into the Board's closed session, 2 ACTION NO. ITEM NO. E--I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12,2004 AGENDA ITEM: Request to approve a Letter of Intent to participate in a Regional Jail Facility and the appropriation of monies to conduct the required jail studies SUBMITTED BY: John M. Chambliss, Jr, Assistant County Administrator Elmer C. Hodge ëH County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: The County of Roanoke currently operates the Salem-Roanoke County Jail which is located behind the Roanoke County Courthouse in Salem. The facility is currently classified as a regional jail and provides jail capacity for Craig County as well Salem and Roanoke County. This jail was opened in 1980 and is rated as a 108 bed facility. Last year, we averaged 248 inmates throughout the year. During weekends, the number is often over 285 at a given time. Salem and Roanoke County have already been approved by the State with a waiver to the moratorium for building new jail facilities. We have talked with Montgomery County and Franklin County officials and the four jurisdictions are interested in pursuing a larger regional jail to meet our overcrowding needs. Each jurisdiction, however, is interested in maintaining their existing local jail to reduce the number of new beds to be constructed and to reduce transportation time and cost. The local jails will be used primarily to house pre- sentenced inmates and work program inmates. It is anticipated that sentenced inmates, women inmates, medical cases, or other special needs inmates will be maintained at the regional facility. A regional operating agreement is being discussed and will be presented in the next few months. 1 E-l There are two specialized studies which must be completed on behalf of the localities desiring to build a jail facility. The Community-Based Corrections Plan serves as a needs assessment to project the number of total beds that will be needed, the types of programs and resources which are available which could modify that number, and the types of programs which should be used in the overall corrections program. The second report is the Program Plan which becomes the schematic drawing for the new facility and the budget document for the proposed facility. This study is site specific and becomes the basis for the amount of funding that the State will provide for the new facility. Both of these reports and other supporting documentation must be filed with the State before March 1,2005 to be eligible for inclusion in the Governor's capital budget plan as a part of the 2006 General Assembly action. If we fail to meet the March 1, 2005 application date, it will be two years later before the request can be considered. The advantage of being classified as a regional facility is that the State share of the construction capital cost will be up to 50% of the allowable costs. Should a locality be approved to build a facility only for themselves, the State share would be a maximum of 25% of the allowable costs. Administratively, the staff has contracted with Powell Consulting Services to prepare the Community-Based Corrections Plan on behalf of the four jurisdictions named above at a cost of $42,100. We are finalizing the negotiations for an AlE firm to prepare the Program Plan at this time. The Administrative staff has agreed to share in the cost of these two studies on the basis of the population of the participating localities with Roanoke County's share being 35.485% or $57,522. Each locality is also having an AlE audit of the existing jail facility to determine any structural or capital issues needed in order to allow our existing rated bed capacity to be used in the proposal. Our cost for this study is $28,400, There are numerous other costs which will be incurred in the immediate future to complete these studies (funds for an option on an approved site; environmental studies of the site; survey costs; Facility Condition Study of each existing jail facility to determine a budget and time-line for the capital improvements needed to maintain the local jail; and fees for professional services looking at the legal transactions and financial arrangements that will be necessary to file with the State). The staffs of the four localities have agreed to seek approval of a formal Letter of Intent from the governing body of each jurisdiction to proceed with the required studies and to move forward with the development of a regional contract for the construction and operation of a regional jail facility. The attached Letter of Intent and request for appropriations are being considered by the other localities at this time and all parties will sign and approve funding during October, 2004. We hope to have the regional agreement in basic form by Thanksgiving, 2004. 2 E~t FISCAL IMPACT: Roanoke County is serving as the lead agency in this project and the purchasing process is being held by the County. The four jurisdictions have agreed to share in the cost of the two studies on the basis of population and Roanoke County's share is $57,522 or 35.485% plus the cost of the evaluation of our existing facility $28,400. It is requested that these funds be appropriated from the Capital Unappropriated Balance. The contributions from the other jurisdictions will be handled separately. AL TERNA TIVES: 1. Participate in the development of a regional jail facility for the four jurisdictions and qualify for up to 50% of the allowable costs of the project. 2. Develop a jail facility for Roanoke County and the City of Salem only, which requires us to meet the same timelines, but with increased local costs. STAFF RECOMMENDATION: Staff recommends approval of Alternative 1, participating in the development of a regional jail facility to meet the needs of Roanoke County, Montgomery County, Franklin County, and the City of Salem; authorizing the County Administrator to execute the Letter of Intent which allows the required studies to be completed; and appropriate the monies necessary to fund Roanoke County's Share of the studies ($85,922). These funds should be eligible for reimbursement in the bond funding. Staff further recommends that a work session be held in November to discuss the regional agreement and to answer more questions concerning the new facility. 3 E-- \ DRAFT LETTER OF INTENT To Continue to Pursue the Feasibility of THE REGIONAL JAIL CONCEPT October -' 2004 WHEREAS, the City of Salem, Roanoke County, Franklin County and Montgomery County ("Participating localities") are looking at alternatives to expanding their existing capacity to house the inmates for their respective jurisdictions, and WHEREAS, since the Commonwealth of Virginia shares in the capital construction of jails in an amount of fifty percent of the allowable cost for regional facilities as compared to twenty-five percent of the allowable cost for capital construction of individual facilities, the Participating Localities want to continue to pursue the feasibility of a regional jail approach, and WHEREAS, the Participating Localities have deemed to be in their collective best interest to continue to operate their local jails in their respective jurisdictions to the degree practical and allowable by the State and also continue to pursue the feasibility of participating in the construction of a regional jail facility; and WHEREAS, the Participating Localities have agreed to share on the basis of population of the Participating Localities (Salem 10.069%, Roanoke County 35.485%, Franklin County 19.935% and Montgomery County 34.511 %) in the cost of the Community Based Corrections Plan (estimated cost of $42,000) and the Planning Study (Estimated Cost of $100,000), two studies which are required by the Commonwealth of Virginia's Department of Corrections in detennining the need for the and the capacity of new jail facilities; and WHEREAS, the State Funding Application and all supporting documentation must be filed with the State before March 1, 2005, in order to be included in the Governor's capital budget, and WHEREAS, it is understood that should the Participating Localities decide following this study period to participate in a Regional Jail facility, a fonnal Regional Jail Agreement (Agreement) must be adopted by the participating jurisdictions to detennine the projected capacity of the new regional jail facility to be owned by each jurisdiction; the means of governing the operation of the facility; the method of sharing the capital construction costs; the method of sharing the operating costs on an equitable basis; and the means of amending the Agreement or updating the criteria for the life of the Agreement, and E-l WHEREAS, it is the intent of each of the Participating Localities to continue to study the feasibility of the Regional Jail Approach and share in the costs of that study as agreed in this Letter of Intent. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Salem, the Board of Supervisors of Roanoke County, the Board of Supervisors of Franklin County, and the Board of Supervisors of Montgomery County, do hereby authorize the City Manager or the County Administrator of their respective jurisdiction to sign this Letter of Intent to continue to study and develop the feasibility of a Regional jail approach among the Participating Localities. The Participating Localities agree to continue to study the feasibility of a Regional jail approach and share in the costs of this study on the basis of population of each Participating Locality. If it is determined that following this study period that the Participating Localities desire to participate in the Regional Jail facility, those Participating Localities shall develop and approve a Regional Jail Agreement subject to final approval by each participating governing body. BE IT FURTHER RESOLVED, that the Participating Localities agree to seek legislative authority from the General Assembly for Franklin County and Montgomery County to participate in a regional jail facility with the City of Salem and Roanoke County who already have authority to participate in such a facility, and BE IT FURTHER RESOLVED, that each Participating Locality shall, consistent with this Letter of Intent, cooperate and complete all studies, forms and adopt all necessary agreements or documents to allow the submittal of the State Funding Application package to the State prior to the March I, 2005 deadline. City of Salem Official Title Date Roanoke County Official Title Date Franklin County Official Title Date Montgomery County Official Title Date 2 ACTION NO. G-\ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: First reading of an ordinance authorizing and approving execution of an option and lease agreement with Virginia PCS Alliance, LC, d/b/a NTELOS, for a 3,400 sq, ft. tower site at the Hollins Fire Station on Barrens Road, Hollins Magisterial District SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge £11 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: --~ ~ ~~. ~r~ ""7'-- r SUMMARY OF INFORMATION: Roanoke County has begun advertising various pieces of County property for lease by cellular service providers for tower sites. Income received from these sites will then be available for improvements to County facilities and equipment. NTELOS, a cellular telephone company, has expressed interest in leasing space at the Hollins Fire Station for a tower, and has already received a special use permit from the Board for this project. Staff has been negotiating a lease with NTELOS, and a draft copy of the lease is available in the Clerk's Office. The major provisions of the lease are as follows: . NTELOS will construct the tower and three cabinets and/or buildings at the Hollins Fire Station site at no cost to the County. . NTELOS will provide space for the County's current communication equipment, and additional space will be reserved for another County antenna. 1 G- ) . NTELOS will move all current County equipment and provide a cabinet at the base of the tower for the County's use, at no cost to the County. NTELOS will also remove and dispose of the current tower at the site. . NTELOS will pay Roanoke County $6,000 annually for five years to lease the space at the fire station. The lease may be extended at the option of NTELOS for four additional five year periods, with an increase in rent of 20% for each extension. . If NTELOS leases space on the tower to other entities, the County will receive 20% of the rent from the third party. The County also has approval rights over any subleases, . NTELOS may not assign or sell the tower without the County's permission. Additionally, the County has the right of first refusal to purchase the tower, at fair market value at the time of the sale. Fair market value will be based on an appraisal by a certified appraiser, and take into consideration depreciation and income producing potential of the tower. . At the end of the 25 year lease period, NTELOS will either remove the tower or give it to the County, at the County's option. FISCAL IMPACT: There is no cost to the County. The County has a variety of other leases with cell tower companies, but those have not involved construction of a tower. As an example, NTELOS pays $18,000 annually in rent at the Salem Bank and Trust Building for antenna space. In that case, the County building acts as the tower, and the County has the associated costs of maintenance, insurance, etc. In this case, NTELOS will be constructing the tower, and assuming all maintenance, repair and liability issues. If space on the tower is leased to three other carriers as anticipated, the County's consultant predicts revenue of over $20,000 per year. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of this ordinance and schedule the second reading of the ordinance for October 26,2004. 2 G-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 12, 2004 ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF AN OPTION AND LEASE AGREEMENT WITH VIRGINIA PCS ALLIANCE, LC., D/B/A NTELOS, FOR A 3,400 SQ. FT. TOWER SITE AT THE HOLLINS FIRE STATION ON BARRENS ROAD IN THE HOLLINS MAGISTERIAL DISTRICT, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land, containing 2.51 acres, located at 7401 Barrens Road in the County of Roanoke, Virginia. designated on the Roanoke County Land Records as Tax Map #27.13- 4-1, and commonly referred to as the Hollins Fire Station; and, WHEREAS, staff has been approached by and has negotiated with NTELOS for lease of a portion of the Hollins Fire Station Site to construct a new telecommunications tower, with space available for the County's equipment and facilities; and, WHEREAS, by Ordinance #082404-9 adopted on August 24, 2004, the Board approved a Special Use Permit for this project at the County site; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on October 12, 2004; and the second reading and public hearing was held on October 26, 2004. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of approximately 3,400 square feet of land, together with rights of access, ingress and egress, and utility easements, at the Hollins Fire Station, located at 7401 Barrens Road in the County of Roanoke, Virginia, to Virginia PCS Alliance, LC, d/b/a G-) NTELOS, for an initial period of five (5) years at an annual rental of $6,000.00, payable annually in advance, plus installation and payment for its own utility services, and to include the option to NTELOS to renew said lease for four (4) additional successive periods of five (5) years at a twenty percent (20%) rental increase for each renewal period, is hereby authorized and approved. 2. That an Option to NTELOS to exercise the rights set forth in the Lease Agreement and authorized in paragraph 1 hereof, for a period of one (1) year during which NTELOS shall have the necessary rights of access for feasibility studies and tests, at an Option Fee of $500.00, to be applied to the rent in the event that the option is exercised, is hereby authorized and approved. 3. That subleases of tower and equipment space to third party entities by NTELOS, with 20% of the rental to be paid to the County, shall be subject to approval by the Board through resolution. 4. That the County Administrator or an Assistant County Administrator is hereby authorized to execute an Option and Lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 5. That the revenue generated by this lease agreement, including future subleases, shall be placed in the County Building Repair Account. 6. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NO, ITEM NO,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Second reading of ordinance amending the Roanoke County Code Section 21-73, General Prerequisites To Grant of Division 3. Exemption For Elderlv And Disabled Persons of Chapter 21. Taxation to increase the various asset threshold amount provisions for real estate tax exemption for the elderly and handicapped SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is the second reading of an ordinance amending Section 21-73 of the Roanoke County Code to increase the various asset threshold amount provisions for the elderly and disabled persons real estate tax exemptions. The 2004 session of the Virginia General Assembly amended Section 58.1-3211 of the State Code which establishes the various restrictions, limitations, and conditions on the authority of local governments to adopt real estate exemptions for elderly and handicapped persons, The General Assembly has authorized the governing bodies of counties, cities, and towns to adopt an ordinance to provide for the exemption from, deferral of, or a combination program of exemptions from and deferrals of real estate taxation for elderly or disabled property owners subject to certain conditions and in such amounts as the ordinance may allow and the enabling legislation may authorize. Roanoke County has adopted the exemption instead of deferral program for local real estate taxes for eligible citizens. \' ' H-\ I . The Board has budgeted $600,000 for this exemption program in the current fiscal year. There are 1,386 persons in this program; and 1,463 parcels of real estate. This real estate property tax relief program is authorized by Article X, Section 6 (b) of the Constitution of Virginia. The exemption is intended to provide relief to those elderly or disabled persons whose real estate property tax burden is deemed to be excessive in comparison with their income and financial worth. There are three conditions in calculating eligibility for this exemption: 1. Total combined income cannot exceed $50,000 2, Total combined net worth cannot exceed $100,000 3. The net worth amount shall not include the value of the sole dwelling house and up to one acre of land. Roanoke County excludes an amount up to $6,500 of income of each relative who is not the spouse of an eligible owner living in the dwelling and who does not qualify for the exemption, The recent amendments by the General Assembly increased this amount ($6,500) to $10,000; it increased the net combined financial worth to $200,000; and it allowed excluding the value of the sole dwelling and land not to exceed 10 acres from this calculation. The draft ordinance recommends increasing from $6,500 to $10,000 of income of each relative who is not the spouse of the owner living in the dwelling house and who does not qualify for the exemption from the $50,000 total combined income limitation. The ordinance does not recommend increasing the total combined net worth from $100,000 to $200,000. The ordinance does not recommend increasing the value of acreage from one acre to ten acres in calculating the total combined net worth of the owner and spouse. Finally the ordinance allows exempting the income of a relative or the relative's spouse who moves in and provides care for an eligible person in order to avoid going into a hospital, nursing home, convalescent home, or other similar facility. The current total combined income and total combined net worth limitations appear to be appropriate for Roanoke County based upon median family income statistical data. The higher dollar limits are more appropriate for the more expensive Northern Virginia and Tidewater areas of the Commonwealth. Roanoke County's program provides real estate tax relief to elderly and 2 H- \ handicapped citizens of modest means while assisting them in alleviating an undue real estate tax burden, By excluding the value of the sole dwelling house and up to one acre of land from the total combined net worth calculation, the County helps these qualifying citizens to retain the family home. At the same time this exemption program does not shift an undue tax burden to young families with children. The ordinance grants a tax exemption to eligible persons based upon financial need and ability to pay, while balancing the tax burden among the generations. FISCAL IMPACT: The County has budgeted $600,000 in this fiscal year for this real estate exemption program. Staff believes that these amendments can be accommodated within the existing approved budget. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the proposed ordinance. The first reading and public hearing was held on September 28, 2004; second reading is scheduled for October 12, 2004. If adopted this ordinance would become effective for the tax year beginning January 1, 2005. 3 ~-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, OCTOBER 12, 2004 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE VARIOUS ASSET THRESHOLD AMOUNT PROVISIONS FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND HANDICAPPED WHEREAS, Section 21-73 of the Roanoke County Code establishes a restriction upon the total combined income for the exemption from or deferral of real estate taxes for certain elderly or permanently or totally disabled persons; and WHEREAS, Ordinance 84-232 adopted on December 18, 1984, increased this financial restriction from $15,000 to $18,000, and Ordinance 22388-9 adopted February 23, 1988, increased this financial restriction from $18,000 to $22,000, and Ordinance 82791-10 adopted August 27, 1991, increased this financial restriction from $22,000 to $30,000; Ordinance 052201-14 adopted May 22, 2001, increased this financial restriction from $30,000 to $50,000; and WHEREAS, the 2004 General Assembly for the Commonwealth of Virginia amended Section 58.1-3211 of the 1950 Code of Virginia by increasing various asset threshold amounts; and WHEREAS, the first reading and public hearing on this ordinance was held on September 28, 2004; and the second reading was held on October 12, 2004. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-73, General prerequisites to qrant of Division 3. Exemption for elderly and disabled persons of Chapter 21, Taxation be amended to read and provide 1 as follows: H- \ Sec. 21-73. General prerequisites to qrant. Exemptions provided for in this division shall be granted only if the following conditions are met: (1 ) That the total combined income, during the immediately preceding calendar year, from all sources, of the owner of the dwelling and his relatives living therein did not exceed fifty thousand dollars ($50,000); provided, however, that the first sixty five hundred doll3rs ($6,500) ten thousand dollars spouse of the owner, who is living in the dwelling shall not be included in such total. (2) That the owner and his spouse did not have a total combined net worth, including all equitable interests, exceeding one hundred thousand dollars ($100,000.00) as of December 31 of the immediately preceding calendar year. The amount of net worth specified herein shall not include the value of the sole dwelling house and up to one (1) acre of land, 3 Notwithstandin sub-section 1 above if a erson ualifies for an exem tion and if that person can prove bv clear and convincina evidence that his or her phvsical or mental health has deteriorated to the point that the only alternative to permanently residina in a hospital. nursina home. convalescent home or other facility or physical or mental care is to have a relative move in and provide care for that person. and if a relative does then move in for that purpose. then none of the income of the relative or of the relatives spouse shall be counted towards the income limit. provided the owner of the residence has not ~ assets in excess of ten thousand--.illillars (~O.OOQ) without ad~ consideration within a three year period prior to or after the relative moves into such 2 residence. \1- \ 2. That this ordinance shall be in full force and effect from and after January 1, 2005, and it shall become effective for the 2005 real estate tax year. 3 ACTION NO. ITEM NO, =r1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge ¿If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) The one-year term of Barbara Fasnacht, Catawba Magisterial District, expired on August 31,2004. 2. Parks and Recreation Advisory Commission (Appointed by District) The three~year term of Bobby G. Semones, Vinton Magisterial District, expired on June 30, 2004. 3. Roanoke Valley Area Metropolitan Planning Organization Community Advisory Committee (CAC) The late Lee B, Eddy served on this committee without a term limit. The County has three representatives on this Committee and the Board is asked to appoint a citizen and/or representative of the community, business, education, health care or civic interests rather than staff members, 1 S(-ID AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 12, 2004 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J . CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 12, 2004, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes - September 28, 2004 2. Confirmation of committee appointments to the Grievance Panel 3. Request from the schools to appropriate federal funds in the amount of $53,570.31 for implementation of state wide standards of learning assessment system 4. Request from the schools to appropriate a grant in the amount of $1,000 from the Virginia Department of Education for special education services 5. Request from the schools to appropriate technology fees in the amount of $7,200 for the online summer school program 6. Request from the schools to appropriate fees totaling approximately $8,000 for the online virtual high school program 7. Request from the Police Department to accept and appropriate a grant in the amount of $19,747 from the Department of Criminal Justice Services 8. Request from the Police Department to accept and appropriate Local Law Enforcement Block Grant (LLEBG) in the amount of $13,544 from the Bureau of Justice Assistance 1 5/-10 9. Request to reappoint Special Assistant for Legislative Relations, authorization to continue an agreement, and an appropriation of funds 10. Designation of voting delegate to the Virginia Association of Counties (V ACo) conference to be held November 7-9, 2004 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Confirmation of committee appointment to the Grievance Panel SUBMITTED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge ¿ tf County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Grievance Panel At the September 28, 2004, meeting, it was the consensus of the Board to nominate Lee Blair and Joanne Thompson, Alternates, to serve additional three-year terms which will expire on October 10,2007. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. ACTION NO. ITEM NO. .:::J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12,2004 AGENDA ITEM: Request from schools to appropriate federal funds in the amount of $53,570.31 for implementation of state wide standards of learning assessment system SUBMITTED BY: Mrs, Linda Bowden Coordinator of Math Elmer C, Hodge &If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Federal funds have recently become available to help school divisions implement the state wide standards of learning assessment system. Roanoke County schools will receive a total of $53,570.31. The federal funds will be used to purchase new scientific and graphing calculators, repair non-functioning calculators, or to purchase calculator batteries. FISCAL IMPACT: An additional appropriation of $53,570.31 will be added to budget code 791900-3365, as well as a corresponding increase in general fund revenues from state aid. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the federal funds in the amount of $53,570.31 to be used as stated above. ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 Request from schools to appropriate a grant in the amount of $1,000 from the Virginia Department of Education for special education services AGENDA ITEM: SUBMITTED BY: Dr. Patricia Radcliffe Director of Special Education and Pupil Personnel Services Elmer C. Hodge en County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Special Education Department applied for and received a $1,000 grant offered through the Commonwealth of Virginia Department of Education. The grant would allow for distribution offunds for professional development training of staff related to autism spectrum disorders. FISCAL IMPACT: The grant in the amount of $1,000 would be appropriated to the Special Education Department to train staff on autism spectrum disorders. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of grant funds in the amount of $1,000 from the Virginia Department Education to the Special Education Department. ACTION NO, ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Request from schools to appropriate technology fees in the amount of $7,200 for the online summer school program SUBMITTED BY: Dr, Jane James Director of Technology APPROVED BY: Elmer C, Hodge ~¡.t County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Instruction offered online courses as part of summer school and charged students a $50 technology fee as part of the tuition. Because the program was designed after the 2004-2005 budget was developed, the technology fee was not included for expenditure in the current budget. A total of $7,200 was collected in technology fees. FISCAL IMPACT: The technology fees could be used to offset technology expenditures of $7,200. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the technology fees in the amount of $7,200 to the technology budget to offset technology expenditures. ACTION NO, ITEM NO, -l-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Request from schools to appropriate fees totaling approximately $8,000 for the online virtual high school program SUBMITTED BY: Dr. Jane James Director of Technology Elmer C. Hodge ¿If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Instruction is offering online courses as an extension of the school day on a tuition basis. The tuition is $350 per full course and $175 per half-credit course, plus a $50 technology use fee. Because the program was designed after the 2004-2005 budget was developed, the revenues and expenditures were not included in the budget. An anticipated enrollment of approximately 20 students would generate $8,000 in revenues. FISCAL IMPACT: The estimated tuition of $8,000 would be used for teacher salaries, technology fees and materials and would offset these expenditures. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the virtual high school online program tuition fees of approximately $8,000 to the technology budget to offset expenditures as well as a corresponding increase in the laptop initiative insurance reserve revenue budget. ACTION NO. ITEM NO. :5-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Request from the Police Department to accept and appropriate a grant in the amount of $19,747 from the Department of Criminal Justice Services SUBMITTED BY: James R. Lavinder Chief of Police Elmer C. Hodge ¿II County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department has applied, and continues to apply, to the Department of Criminal Justice Services for annual Edward Byrne Formula Grants to provide law enforcement support. The grant provides local law enforcement agencies with additional resources to improve capabilities for detecting, deterring, disrupting, and preventing acts of terrorism. It also provides for the purchase of equipment, supplies, or other equipment related to community policing, law enforcement, or crime prevention. The grant will be used to provide funds toward the purchase of a chemical, biological, radiological, nuclear, explosive (CBRNE) response vehicle to deploy bomb, hazmat and special weapons personnel. The grant has been approved in the amount of $19,747. The Edward Byrne Formula Grant is administered by the Department of Criminal Justice Services, and the purpose of the program is to provide law enforcement units of local government with funds to underwrite projects to reduce crime and improve public safety. The Police Department applied for this one time grant due to funds made available to Virginia from unspent funds in a previous fiscal year. 1 :3-1 FISCAL IMPACT: The final award amount is $19,747 in federal funds which are to be matched with $6,582 in Roanoke County funds. The local match will be provided from existing Police Department funds, ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the Department of Criminal Justice Services grantfunds from the Edward Byrne Formula Grant in the amount of$19,747. 2 ACTION NO. ITEM NO. S-g AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Request from the Police Department to accept and appropriate Local Law Enforcement Block Grant (LLEBG) in the amount of $13,544 from the Bureau of Justice Assistance SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge ell County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Bureau of Justice Assistance administers the Local Law Enforcement Block Grant (LLEBG). The purpose of the LLEBG program is to provide units of local government with funds to underwrite projects to reduce crime and improve public safety, FISCAL IMPACT: The final award amount is $13,544 in federal funds and a match from Roanoke County is required in the amount of $1,505, The local match will be provided from existing Police Department funds, account number 471100-6013. The grant period is October 1 2004, through September 30,2006. ALTERNATIVES: None STAFF RECOMMENDATION: The staff recommends acceptance of the Bureau of Justice Assistance, Local Law Enforcement Block Grant in the amount $13,544. ACTION NO. ITEM NO. Scf AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Request to reappoint Special Assistant for Legislative Relations, authorization to continue an agreement, and an appropriation of funds SUBMITTED BY: Paul M. Mahoney, County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: This action reappoints A. R. Pete Giesen, Jr. as Roanoke County's Special Assistant for Legislative Relations. It also continues the agreement with Mr. Giesen previously approved. Finally, it appropriates funds for this agreement from the Board's Contingency Fund. FISCAL IMPACTS: The County will pay James Madison University for the services of the Special Assistant at a rate of $15,000 annually. In addition, the County will reimburse the Special Assistant for certain expenses in an amount not to exceed $3,000. STAFF RECOMMENDATION: It is recommended that the Board (i) reappoint A. R. Pete Giesen, Jr., as Special Assistant for Legislative Relations, and (ii) appropriate $18,000 from the Board's Contingency Fund for these purposes. ACTION NO. ITEM NO. 5-10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 7-9,2004 SUBMITTED BY: Diane S, Childers Clerk to the Board Elmer C. Hodge ê If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Association of Counties (V ACo) annual conference will be held November 7-9, 2004. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the annual business meeting on Tuesday, November 9. The voting credentials form must be submitted to V ACo by November 1, 2004, All members of the Board of Supervisors are planning to attend the conference this year. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors designate Chairman Flora to serve as Roanoke County's voting delegate and that the voting credentials form be forwarded to VACo. If Chairman Flora is unable to attend the business meeting, the Board designates Supervisor Church to serve as its alternate delegate. V ACo 2004 Annual Meeting Voting Credentials Form . T-. \ () Voting Delegate: (Supervisor) Name Title Locality Alternate Delegate: (Supervisor) Name Title Locality Certified by: (Clerk of the Board) Name Title Locality ------------------------------------------------------------------------------------------------------------------------ V ACo 2004 Annual Meeting Proxy Statement County authorizes the following person to cast its vote at the 2004 Annual Meeting of the Virginia Association of Counties on November 9,2004. , a non-elected official of this county. -OR- a supervisor from County. This authorization is: Uninstructed. The proxy may use hislher discretion to cast issue to come before the annual meeting. County's votes on any Instructed. The proxy is limited in how he/she may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified by: Name Title Locality GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2004 Amount $9,738,285 July 1, 2004 Explore Park Loan Repayment 20,000 Balance at October 12,2004 9,758,285 Changes below this line are for information and planning purposes only, Balance from above $9,758,285 $9,758,285 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2004 - 2005 General Fund Revenues $147,255,793 6.25% of General Fund Revenues $9,203,487 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge < ft County Administrator tV-I % of General Fund Revenues 6.61% 6.63% 6,63% N-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Balance at June 30, 2004 $11,389,450.22 September 28, 2004 Appropriation for the Public Safety Building Project (6,110,540.00) Balance at October 12,2004 $5,278,910.22 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ê ~ County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2004-2005 Original Budget $100,000.00 September 28, 2004 Appropriation for professional services provided by (9,000,00) Chandler Planning Balance at October 12, 2004 $91,000,00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge £ fJ County Administrator FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $ 670,000 Transfer from County Capital Projects Fund 1,113,043 FY 1997-1998 Original budget appropriation 2,000,000 Savings from 1997-1998 debt fund 321,772 FY1998-1999 Original budget appropriation 2,000,000 FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145 Savings from 1998-1999 debt fund 495,363 FY2000-200 1 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service (465,400) Savings from 2001-02 debt fund 116,594 1,651,194 FY 2002-2003 Original budget appropriation 2,000,000 Less increase in debt service (2,592,125) (592,125) FY 2003-2004 Original budget appropriation 2,000,000 Less increase in debt service (2,202,725) (202,725) FY 2004-2005 Original budget appropriation 2,000,000 Less increase in debt service (4,192,701) (2,192,701) Balance at October 12, 2004 $ 6,242,387 Submitted By Approved By Rebecca E, Owens Director of Finance ElmerC, Hodge fff County Administrator N-~ ACTION NO, ITEM NO, N-£) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Report from the Virginia Department of Transpo~ation (VDOT) of changes to the secondary road system in August 2004 SUBMITTED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge t j:J County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is the list of all changes to the secondary system of state highways in Roanoke County approved by the Director of the Local Assistance Division in August 2004, All changes to the secondary system, with the exception of legal discontinuances, are effective the day they are approved by the Director of the Local Assistance Division. Report of Changes to the Secondary System of State Highways 23-Sep-O4 18 County of Roanoke Street Names grouped by Project/Subdivision Route Street Termini Length Date BOS Miles Resolution Effective . SY~.em_Change: ..A~dit~?~._---_._---,-,._,,-_.__._-_.. ,',"-'-'-------~---'-'---" Belden Woods Estates, Section 3 Overlook Parkway 01468 From: 0.08 Mile West Franklinl Roanoke County Line To: Franklinl Roanoke County Line 0.08 7/13/2004 8125/2004 Belden Woods Estates, Section 4 Windridge Parkway 01469 From: 0.11 Mile West Franklinl Roanoke County Line To: Franklin! Roanoke County Line 0.11 7/13/2004 8/25/2004 Total Net Change in Mileage 0.19 Z \ \.,.-, This document summarizes implemented changes in the secondary system of state highways that will be reported to the Commonwealth Transportation Board 011 September 16, 2004 . WHEREAS, the use of illegal drugs and the abuse of alcohol and nicotine constitute the greatest threats to the well-being of America's children; and WHEREAS, WHEREAS, surveys conducted by The National Center on Addiction and Substance Abuse (CASA) at Columbia University have consistently found that the more often children and teenagers eat dinner with their families the less likely they are to. smoke, drink alcohol and use illegal drugs; and teenagers who virtually never eat dinner with their families are 72 percent more likely, and teenagers who almost always eat dinner with their families are 31 percent less likely than the average teenage to use illegal drugs, alcohol and cigarettes; and WHEREAS, the correlation between family dinners and reduced risk for teen substance abuse are well documented; and WHEREAS, parental Í/1fluence is known to be one of the most crucial factors in determining the likelihood of substance abuse by teenagers; and WHEREAS, family dinners have long constituted a substantial pillar offamily life in America. NOw, THEREFORE, WE, the undersigned, do hereby proclaim Monday, September 27, 2004, throughout the Roanoke Valley, as FAMILYDAY-A DAY TO EAT DINNER WITH YOUR CHILDREN. ~ <=x. 4- Shennan P. Lea, Council Member fA/> . City ofRoa~ . -r11~Jf. ~ Michael W. Altizer, Vice-~ R~:;oard of upervisors Carl E. Tarpley, Jr., City of Salem ~-~ ACTION NO. ITEM NO. q-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 2004 AGENDA ITEM: Work Session to update the Board on Senate Bill 5005 (Car Tax Relief) SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge êff County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff has been participating in a work group sponsored by the State Department of Finance to interpret the effect and the implementation of SB5005, which was enacted as legislation during the 2004 General Assembly session, This legislation has major detrimental financial implications for the localities in the State that bill personal property taxes in the spring of the year. This time has been set aside the update the Board on the status on these meetings and the current direction of the implementation. á\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 12, 2004 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law, NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.