HomeMy WebLinkAbout10/20/2020 - Regular (2)INVOCATION:
Roanoke County
Board of Supervisors
October 6, 2020
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
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Roanoke County
Board of Supervisors
Agenda
October 6, 2020
Good afternoon and welcome to our meeting for October 6, 2020. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced.
Because of the present state of emergency, and until further notice, members of
the public are urged not to attend Board of Supervisor meetings in person. All
are encouraged to view and participate in meetings through electronic means.
Meetings may be viewed live on RVTV, Channel 3, or on the County's website
https://roanokecountyva.gov (and accessed by clicking on the "Watch Board
Meetings Online" button). Prior to and during meetings, citizens may share
comments by email (to diacks(&roanokecountyva.gov) or by phone (540-776-
7278). When submitting comments, please include your name and address.
Comments submitted by email and by phone will be read aloud during meetings,
subject to reasonable time limitations.
For those individuals who desire to attend meetings in person, please be advised
that seating modifications and limits have been established in order to facilitate
social distancing; attendees who are not of the same household must sit six feet
apart; and attendance at meetings will be limited to 25 individuals.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
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C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition on receiving a 2020 Virginia Association of Counties (VACo)
Achievement Award (Chris McDonald, Esq., Director of Government Relations)
D. FIRST READING OF ORDINANCES
1. Ordinance authorizing the County Administrator to enter into a lease agreement
with First Team, Inc. to lease twelve (12) parking spaces at the Hollins Library
facility at 6624 Peter Creek Road, Hollins Magisterial District (Richard L.
Caywood, Assistant County Administrator)
2. Ordinance accepting and appropriating funds in the amount of $2,916,945 from
the Department of Homeland Security (DHS) Staffing for Adequate Fire and
Emergency Response (SAFER) Grant (Stephen G. Simon, Chief of Fire and
Rescue)
3. Ordinance authorizing and approving a mutual Lease Agreement between
Roanoke County and City of Salem for telecommunications equipment (Bill
Hunter, Director of Communications and Information Technology)
4. Ordinance authorizing and approving a ground lease addendum between
Roanoke County and John W. Brandemuehl for a communications facility at
Tinker Mountain (Bill Hunter, Director of Communications and Information
Technology)
E. SECOND READING OF ORDINANCES
1. Ordinance authorizing a temporary construction easement to the Commonwealth
of Virginia Department of Transportation on property owned by the Roanoke
County Board of Supervisors (Tax Parcel Number 055.00-01-12.00-0000) for the
purpose of the Diuguids Lane Bridge Rehabilitation Project located at 2500
Green Hill Park Road, Catawba Magisterial District (Lindsay Webb, Park
Planning and Development Manager)
F. APPOINTMENTS
1. Library Board (appointed by District)
2. Parks, Recreation and Tourism (appointed by District)
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G. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes — September 22, 2020
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Macie "Ann" Boggess, Senior Appraiser, upon her retirement after
more than twelve (12) years of service
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Pamela L. Locks, Customer Service Representative, upon her
retirement after more than eleven (11) years of service
4. Designation of voting delegate to the Virginia Association of Counties (VACo)
Conference to be held November 9-11, 2020
5. Confirmation of appointment to the Roanoke Valley Resource Authority (RVRA)
6. Resolution proclaiming October 2020 as Community Planning Month in Roanoke
County
H. CITIZENS' COMMENTS AND COMMUNICATIONS
I. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
3. Proclamation signed by the Chairman — Red Ribbon Week
4. Proclamation signed by the Chairman — Mental Health Awareness Week
J. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Martha B. Hooker
2. Phil C. North
3. P. Jason Peters
4. Paul M. Mahoney
5. David F. Radford
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K. WORK SESSIONS
1. Work session to review with the Board of Supervisors the budget for the second
allocation of CARES Act funding (Laurie Gearheart, Director of Finance and
Management Services)
L. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711(A) (5) of the Code of Virginia, to discuss a prospective
business or industry where no previous announcement has been made of the
business or industry's interest in locating or expanding its facilities in the
community. Specifically, the Board will discuss the proposed location of a new
business in the Catawba Magisterial District
2. Section 2.2-37aa (A) (7) and A (29) of the Code of Virginia in order to consult
with legal counsel and receive briefings from staff members pertaining to 1)
probably litigation, where such consultation or briefing in open meeting would
adversely affect the negotiating or litigating posture of the public body, and 2) the
award of a new public contract for goods or services, and discussion of the terms
or scope of such contract, where discussion in open session would adversely
affect the bargaining position or negotiating strategy of the public body.
Specifically, the Board will discuss litigation options for proceeding against a
vendor of goods or services for breach of contract, and the award of a new public
contract for such goods or services.
M. CERTIFICATION RESOLUTION
N. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
October 6, 2020
Recognition on receiving a 2020 Virginia Association of
Counties (VACo) Achievement Award
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Presentation of VACo Achievement Award
BACKGROUND:
Roanoke County's Park and Recreation has received a 2020 VACo Achievement Award
for Illuminights.
In November 2019, Roanoke County's Explore Park launched the region's largest
holiday event, an immersive outdoor walking lights tour. Illuminights was the
culmination of three years of planning efforts by the County and local non-profit Center
in the Square. Featuring over 500,000 lights, this new annual tradition exceeded
attendance expectations with over 43,000 admissions. The event brought together
various community partners, business sponsors and media sponsors to result in Explore
Park's biggest month of attendance in history, while raising over $450,000 in net
revenue to be shared between the sponsor organizations.
Chris McDonald, Esq., Director of Government Relations will be in attendance to
present the award to Doug Blount, Director of General Services and Parks, Recreation
and Tourism.
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ACTION NO.
ITEM NO. D_1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 6, 2020
AGENDA ITEM: Ordinance authorizing the County Administrator to enter into
a lease agreement with First Team, Inc. to lease twelve (12)
parking spaces at the Hollins Library facility at 6624 Peter
Creek Road, Hollins Magisterial District
SUBMITTED BY:
Richard L. Caywood
Assistant County Administrator
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Ordinance authorizing the County Administrator to enter into a lease agreement with
First Team, INC (First Team Auto Mall) to lease 12 parking spaces at the Hollins Library
facility at 6624 Peters Creek Road
BACKGROUND:
In late 2019, First Team Auto Mall approached County Staff with a request to formally
lease twelve (12) parking spaces at the rear of the Hollins Library parking lot. First
Team indicated they were building a new Volkswagen dealership and serving facility.
They further indicated they had experienced substantial growth in new vehicles sales
and that they needed the additional parking for service technician parking. First Team
also indicated that lack of available space at the Peters Creek location is an ongoing
operational challenge.
The Hollins Library is currently closed due to COVID-19. While Roanoke County is
gradually reestablishing in-person library services, normal (pre-COVID) operations are
not envisioned in the near future. This has greatly reduced demand for parking at the
facility. Prior to COVID-19, the parking spaces contained in the lease were seldom
utilized as they are the least convenient for patrons due to their location.
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DISCUSSION:
The lease is for twelve (12) spaces indicated on the attached site plan. The leased
spaces can only be used for First Team employee parking. No vehicles for sale or
customer parking is permitted.
No parking is permitted on the dates of general elections since the Hollins Library is a
polling place.
The term of the lease is for one (1) year with renewals permitted. The County can
expand or diminish the number of leased spaces at each renewal. First Team will pay
rent of $200 per month to lease the parking spaces. Either party can terminate the
lease with 30 days notice to the other party.
FISCAL IMPACT:
If approved, Roanoke County will receive $2,400 annually for the lease.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and scheduling the
public hearing and second reading for October 20, 2020.
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This LEASE AGREEMENT, made and entered into this day of . 2020, by
and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political
subdivision of the Commonwealth of Virginia, its successors and assigns, Grantor, hereinafter
referred to as "Landlord" and FIRST TEAM, INC, Grantee, hereinafter referred to as "Tenant".
WITNESSETH
That for and in consideration of the premises and the mutual covenants contained
herein, the parties agree as follows:
1. Leased Premises - Landlord hereby rents and leases to Tenant, in accordance
with the terms and conditions set forth in this Lease Agreement, the following real property,
herein referred to as the "premises", to -wit:
Twelve (12) parking spaces across a portion of that tract or parcel of real estate
containing eighty-one (81) parking spaces of a parking lot located at 6624 Peters
Creek Road, Roanoke, Virginia, said parcel designated as Roanoke County Tax
Map # 027.14-01-03.00-0000, and specifically those twelve (12) parking spaces
shown on an exhibit attached hereto titled "Hollins Library Parking Lot" dated
June 23, 2020.
2. Term of Lease - The term of this Lease Agreement shall be for a period of one
(1) year beginning on 2020 and terminating on 2021. Tenant shall
have the option to renew this Lease Agreement for additional one (1) year lease terms by
providing written notice to Landlord at least sixty (60) days before each annual termination
date. The Landlord reserves the right to expand or diminish the number of leased parking
spaces upon each renewal period. Either party may terminate this lease by providing thirty (30)
days written notice as provided in Section 9.
3. Rent - Tenant shall pay as rent the sum of Two Hundred Dollars ($200.00) per
month, payable each month in advance by Tenant to Landlord by the 1St of each month.
4. Permitted Uses - It is understood and agreed by the parties that the leased
premises are to be used by Tenant, during the term of this lease, solely for the purpose of
employee parking. The parking spaces shall not be used to park motor vehicles for sale by
Tenant, and shall not be used for customer parking. Tenant shall have access to occupy and use
no more than those agreed upon parking spaces at any given time. Tenant shall have access to
occupy and use the parking spaces between 6:00 a.m. and 6:00 p.m. Tenant shall not occupy or
use the parking spaces on a date of a general election.
5. Condition - Tenant has examined and knows the condition of the premises and
accepts the same in its current condition. Tenant acknowledges that no representation as to the
condition or repair of the premises thereof has been made by Landlord, except as provided for
herein. The premises shall be returned to Landlord at the expiration of this lease in its current
condition and state of repair, with allowance for ordinary wear and tear. Tenant may construct
Page 1 of 3
a simple gravel path or some other agreeable surface between the parking lot and their adjacent
property for access to and from their adjacent property.
6. Limitation of Liability - Tenant agrees to hold Landlord harmless for any
damages or injuries caused to any person, vehicle or any personal property left in any vehicle
and hereby specifically agrees that Landlord shall not be responsible for any damage. Tenant
hereby acknowledges and agrees that Landlord is not liable for any special, indirect,
consequential or punitive damages arising out of or relating to this Lease Agreement in any way.
7. Insurance - Tenant covenants that it shall, during the term of this Lease
Agreement, keep in full force and affect a policy of general liability insurance or such
comparable self-insurance as may be authorized by the laws of the Commonwealth of Virginia
with limits of at least $1,000,000.00 for personal injury to or death of any one person and
$2,000,000.00 for injury to or death of more than one person in any one occurrence and
$100,000.00 for property damage.
8. Sale of Premises - Landlord may sell or otherwise dispose of the leased
premises for future economic development purposes. The parties agree that in the event of such
a sale that this Lease Agreement shall terminate.
9. Notices - All written notices required or permitted by this Lease Agreement
may be delivered in person or shall be sent by certified mail, return receipt requested (postage
prepaid) to Landlord or Tenant at the following addresses:
Landlord: Board of Supervisors of Roanoke County
Attn: Director of General Services, Parks, Recreation & Tourism
1216 Kessler Mill Road
Salem, VA 24153
Tenant: First Team, Inc.
6624 Peters Creek Road
Roanoke, VA 24019
10. Modification - This Lease Agreement represents the entire understanding
between the parties and may not be modified or changed except by written instrument executed
by the parties.
11. Governing Law - This Lease Agreement shall be construed under the laws of
the Commonwealth of Virginia and shall be binding upon the parties hereto, their heirs,
personal representatives, successors and assigns.
12. Authority - This Lease Agreement is executed by the County Administrator of
Roanoke County by authority and on behalf of the Board of Supervisors of Roanoke County,
Virginia, pursuant to Ordinance #
day of 2020.
adopted by said Board on the
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13. Execution - This Lease Agreement shall be executed in duplicate, each of which
shall constitute an original.
WITNESS the following signatures and seals:
Approved as to form:
County Attorney
State of Virginia,
of Roanoke, to -wit:
FIRST TEAM, INC
in
(Seal)
BOARD OF SUPERVISORS OF ROANOKE COUNTY
am
Daniel R. O'Donnell
County Administrator
The foregoing instrument was acknowledged before me this
.2020, by
Team, Inc., Tenant.
Notary Public
My commission expires:
State of Virginia,
of Roanoke, to -wit:
day of
on behalf of First
The foregoing instrument was acknowledged before me this day of
'2020, by Daniel R. O'Donnell, County Administrator, on behalf of the
Board of Supervisors of Roanoke County, Virginia, Landlord.
Notary Public
My commission expires:
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 6, 2020
ORDINANCE AUTHORIZING THE COUNTY ADMINISTRATOR TO
ENTER INTO A LEASE AGREEMENT WITH FIRST TEAM, INC (FIRST
TEAM AUTO MALL) TO LEASE 12 PARKING SPACES AT THE
HOLLINS LIBRARY FACILITY AT 6624 PETERS CREEK ROAD,
HOLLINS MAGISTERIAL DISTRICT
WHEREAS, the County owns property at 6624 Peters Creek Road which is used
for the Hollins Library facility; and
WHEREAS, First Team Auto Mall maintains an automobile dealership at the
adjacent property; and
WHEREAS, the County has negotiated an agreement with First Team Auto Mall
for the lease of twelve (12) parking spaces at the rear of the Hollins Library parking lot
to be used for First Team Auto Mall employee parking for a one (1) year term, with the
option to extend the lease for additional one (1) year terms, and with the County
retaining an option to expand or diminish the number of leased parking spaces at each
renewal; and
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. Pursuant to the provisions of Section 18.04 of the Charter of Roanoke
County, a first reading concerning the disposition of the herein -described real estate
was held on October 6, 2020; the second reading and public hearing was held on
October 20, 2020.
2. The property to be leased consists of twelve (12) parking spaces across a
portion of that tract or parcel of real estate containing eighty-one (81) parking spaces of
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a parking lot located at 6624 Peters Creek Road, Roanoke, Virginia, said parcel
designated as Roanoke County Tax Map # 027.14-01-03.00-0000, and specifically
those twelve (12) parking spaces shown on an exhibit titled "Hollins Library Parking Lot"
dated June 23, 2020 and attached as Exhibit "A".
Mall.
3. It is in the County's best interests to lease this property to First Team Auto
4. The County Administrator, or his designee, is authorized to execute and
deliver the Lease Agreement. The form of the Lease Agreement presented to the Board
is hereby approved with such completions, omissions, insertions, and changes as the
County Administrator may approve, whose approval shall be evidenced conclusively by
the execution and delivery thereof, all of which shall be approved as to form by the
County Attorney.
5. The County Administrator, or his designee, is hereby authorized and
directed to execute and deliver all other agreements, leases, and documents on behalf
of the County and to take all such further action as may be necessary or desirable in
connection with this transaction.
6. This ordinance shall be effective from and after the date of its adoption.
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ACTION NO.
ITEM NO. D.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
October 6, 2020
Ordinance accepting and appropriating funds in the amount
of $2,916,945 from the Department of Homeland Security
(DHS) Staffing for Adequate Fire and Emergency Response
(SAFER) Grant
Stephen G. Simon
Chief of Fire and Rescue
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Accept and appropriate a grant from the Department of Homeland Security (DHS)
Staffing for Adequate Fire and Emergency Response (SAFER) program in the amount
of $2,916,945 to support the hiring of fifteen (15) new firefighter positions.
BACKGROUND:
The Staffing for Adequate Fire and Emergency Response (SAFER) grant program was
created by the Department of Homeland Security (DHS) to provide funding directly to
fire departments and volunteer firefighter interest organizations with the purpose of
increasing or maintaining the number of trained, "front line" firefighters. The goal of the
SAFER program is to enhance local fire departments' abilities to comply with staffing,
response, and operational standards established by the National Fire Protection
Association (NFPA).
On February 25, 2020, the Board of Supervisors received a work session presentation
on the demand for additional career staffing. To meet the minimum necessary for
adequate staffing at all stations, Fifthteen (15) new firefighters would need to be added.
With the Board's guidance, the Fire and Rescue Department continued with FEMA's
Staffing for Adequate Fire and Emergency Response (SAFER) grant application for
funding to add fifteen (15) new firefighter positions. The Board was informed that the
grant would require the County to provide a match to support the application.
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The application was submitted in March 2020, and the final award notice was expected
to be made following the adoption of the fiscal year 2021 budget. To meet the original
match requirement, the Adopted Fiscal Year 2021 Budget included $172,803 as a
transfer to grants to meet the County's match portion.
DISCUSSION:
The SAFER program is a competitive grant awarded to fire departments that
demonstrate a clear need for additional firefighter staffing. The Roanoke County Fire &
Rescue Department applied for this grant earlier this year and received notification of
receiving the grant on September 11, 2020. The grant award totals $2,916,945 over
three years, funding the hiring of fifteen (15) new firefighter positions. Acceptance of the
grant award requires the County to hire additional staff, not offset costs associated with
existing staff.
The County of Roanoke Fire & Rescue Department will utilize the fifteen (15) new
firefighter positions to meet minimum staffing levels and maintain adequate emergency
response capabilities. A recruit school scheduled to begin in January 2021 will provide
training for the new personnel.
FISCAL IMPACT:
DHS will fund 100% of the grant in the amount of $2,916,945 under the Economic
Hardship Waiver related to the COVID-19 pandemic. The three-year grant period will
start with the hiring of the fifteen (15) new positions in January 2021.
Funding from the grant expires in the third year, which is expected to occur in the Spring
of fiscal year 2024. Once the grant expires, all fifteen (15) positions will move back to
the General Fund, and the County will need to identify nearly $1.0 million in new funding
to continue funding the positions.
The County's match of $172,803 should not be reallocated to other initiatives as this
funding could be used to address year over year changes in personnel expenses
including over -time, supplies and equipment for the fifteen (15) firefighters, or even
developing a base to provide funding once the grant expires.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance, which appropriates
$2,916,945 from the Department of Homeland Security (DHS) Staffing for Adequate
Fire and Emergency Response (SAFER) grant program and scheduling the second
reading for October 20, 2020.
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Award Letter
Effective date: 09/11/2020
Joshua Pegram
ROANOKE, COUNTY OF
5204 BERNARD DRIVE, SW, SUITE 300E
SALEM, VA 24018
EMW-2019-FF-00795
Dear Joshua Pegram,
U.S. Department of Homeland Security
Washington, D.C. 20472
-- FEMA
Congratulations on behalf of the Department of Homeland Security. Your application submitted for the
Fiscal Year (FY) 2019 Staffing for Adequate Fire and Emergency Response (SAFER) Grant funding
opportunity has been approved in the amount of $2,916,945.00 in Federal funding.
FEMA has waived, in part or in full, one or more requirements for this grant award. See the Summary
Award Memo for additional information about Economic Hardship Waivers.
Before you request and receive any of the Federal funds awarded to you, you must establish
acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this
award, you acknowledge that the terms of the following documents are incorporated into the terms of
your award:
• Summary Award Memo - included in this document
• Agreement Articles - included in this document
• Obligating Document - included in this document
• 2019 SAFER Notice of Funding Opportunity (NOFO) - incorporated by reference
Please make sure you read, understand, and maintain a copy of these documents in your official file for
this award.
Sincerely,
Christopher Logan
Acting Assistant Administrator
Grant Programs Directorate
Summary Award Memo
Program: Fiscal Year 2019 Staffing for Adequate Fire and Emergency Response
Recipient: ROANOKE, COUNTY OF
DUNS number: 062353610
Award number: EMW-2019-FF-00795
Summary description of award
The purpose of the SAFER Grant Program is to provide funding directly to fire departments and
volunteer firefighter interest organizations to assist in increasing the number of firefighters to help
communities meet industry minimum standards and attain 24-hour staffing to provide adequate
protection from fire and fire -related hazards, and to fulfill traditional missions of fire departments. After
careful consideration, FEMA has determined that the recipient's project or projects submitted as part of
the recipient's application and detailed in the project narrative as well as the request details section of
the application — including budget information — was consistent with the SAFER Grant Program's
purpose and was worthy of award.
Except as otherwise approved as noted in this award, the information you provided in your application
for FY2019 Staffing for Adequate Fire and Emergency Response (SAFER) funding is incorporated into
the terms and conditions of this award. This includes any documents submitted as part of the
application.
Approved Economic Hardship Waivers
Position cost limit waiver
FEMA has waived the position cost limit requirement for this grant award. Costs are limited to the
approved budget per position.
Cost share waiver
FEMA has waived the cost share requirement for this grant award. You are not required to contribute
non -Federal funds for this grant award. The recipient is responsible for any costs that exceed the
Federal funding provided for this grant award.
Minimum budget waiver
FEMA has waived the minimum budget requirement for this award.
Non -supplanting waiver
FEMA has waived the non -supplanting requirement for this award. SAFER grant funds may be used to
replace funds that would be available from State or local sources or from the Bureau of Indian Affairs.
Amount awarded
The amount of the award is detailed in the attached Obligating Document for Award.
The following are the total approved budgeted estimates for object classes for all funded firefighter
positions for this award (including Federal share plus your cost share, if applicable, as applied to the
estimated costs):
Object Class
First Year
Second Year
Third Year
Total
Personnel
$638,400.00
$638,400.00
$638,400.00
$1,915,200.00
Fringe benefits
$333,915.00
$333,915.00
$333,915.00
$1,001,745.00
Travel
$0.00
$0.00
$0.00
$0.00
Equipment
$0.00
$0.00
$0.00
$0.00
Supplies
$0.00
$0.00
$0.00
$0.00
Contractual
$0.00
$0.00
$0.00
$0.00
Construction
$0.00
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$0.00
Indirect charges
$0.00
$0.00
$0.00
$0.00
Federal
$972,315.00
$972,315.00
$972,315.00
$2,916,945.00
Non-federal
$0.00
$0.00
$0.00
$0.00
Total
$972,315.00
$972,315.00
$972,315.00
$2,916,945.00
Program Income
$0.00
Approved scope of work
After review of your application, FEMA has approved the below scope of work. Justifications are
provided for any differences between the scope of work in the original application and the approved
scope of work under this award. You must submit scope or budget revision requests for FEMA's prior
approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2019 SAFER
NOFO.
Approved request details:
Hiring of Firefighters
Firefighter Position
BENEFITS FUNDED
Each of the 15 positions we're requesting assistance with carries a salary of $42,560 with
benefits (health insurance, life insurance, FICA, pension and workman's compensation) of
$22,261 giving us a per position cost of $64,821, and a total annual cost of $972,315 for all 15
positions.
NUMBER OF ANNUAL SALARY ANNUAL BENEFITS TOTAL PER
FIREFIGHTERS PRICE $22,261.00 FIREFIGHTER
15 $42,560.00 $64,821.00
CcW/W_1:111011IF_11
$2,916,945.00
Agreement Articles
Program: Fiscal Year 2019 Staffing for Adequate Fire and Emergency Response
Recipient: ROANOKE, COUNTY OF
DUNS number: 062353610
Award number: EMW-2019-FF-00795
Table of contents
Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and
Certifications
Article 2 DHS Specific Acknowledgements and Assurances
Article 3Acknowledgement of Federal Funding from DHS
Article 4 Activities Conducted Abroad
Article 5 Age Discrimination Act of 1975
Article 6 Americans with Disabilities Act of 1990
Article 7 Best Practices for Collection and Use of Personally Identifiable Information (PII)
Article 8 Civil Rights Act of 1964 — Title VI
Article 9 Civil Rights Act of 1968
Article Copyright
10
Article Debarment and Suspension
11
Article Drug -Free Workplace Regulations
12
Article Duplication of Benefits
13
Article Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX
14
Article Energy Policy and Conservation Act
15
Article False Claims Act and Program Fraud Civil Remedies
16
Article Federal Debt Status
17
Article Federal Leadership on Reducing Text Messaging while Driving
18
Article Fly America Act of 1974
19
Article Hotel and Motel Fire Safety Act of 1990
20
Article Limited English Proficiency (Civil Rights Act of 1964, Title VI)
21
Article Lobbying Prohibitions
22
Article National Environmental Policy Act
23
Article Nondiscrimination in Matters Pertaining to Faith -Based Organizations
24
Article Non -supplanting Requirement
25
Article Notice of Funding Opportunity Requirements
26
Article Patents and Intellectual Property Rights
27
Article Procurement of Recovered Materials
28
Article Rehabilitation Act of 1973
Article Reporting of Matters Related to Recipient Integrity and Performance
30
Article Reporting Subawards and Executive Compensation
31
Article SAFECOM
32
Article Terrorist Financing
33
Article Trafficking Victims Protection Act of 2000 (TVPA)
34
Article Universal Identifier and System of Award Management (SAM)
35
Article USA Patriot Act of 2001
36
Article Use of DHS Seal, Logo and Flags
37
Article Whistleblower Protection Act
38
Article Acceptance of Post Award Changes
39
Article Prior Approval for Modification of Approved Budget
40
Article Disposition of Equipment Acquired Under the Federal Award
41
Article Environmental Planning and Historic Preservation
42
Article 1 Assurances, Administrative Requirements, Cost Principles, Representations
and Certifications
DHS financial assistance recipients must complete either the Office of Management
and Budget (OMB) Standard Form 424B Assurances - Non -Construction Programs, or
OMB Standard Form 424D Assurances - Construction Programs, as applicable.
Certain assurances in these documents may not be applicable to your program, and the
DHS financial assistance office (DHS FAO) may require applicants to certify additional
assurances. Applicants are required to fill out the assurances applicable to their
program as instructed by the awarding agency. Please contact the DHS FAO if you
have any questions. DHS financial assistance recipients are required to follow the
applicable provisions of the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations
(C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002.
Article 2 DHS Specific Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must
acknowledge and agree to comply with applicable provisions governing DHS access to
records, accounts, documents, information, facilities, and staff. 1. Recipients must
cooperate with any compliance reviews or compliance investigations conducted by
DHS. 2. Recipients must give DHS access to, and the right to examine and copy,
records, accounts, and other documents and sources of information related to the
federal financial assistance award and permit access to facilities, personnel, and other
individuals and information as may be necessary, as required by DHS regulations and
other applicable laws or program guidance. 3. Recipients must submit timely, complete,
and accurate reports to the appropriate DHS officials and maintain appropriate backup
documentation to support the reports. 4. Recipients must comply with all other special
reporting, data collection, and evaluation requirements, as prescribed by law or
detailed in program guidance. 5. Recipients of federal financial assistance from DHS
must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of
the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt
of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency.
Recipients are required to provide this information once every two (2) years, not every
time an award is made. After the initial submission for the first award under which this
term applies, recipients are only required to submit updates every two years, not every
time a grant is awarded. Recipients should submit the completed tool, including
supporting materials to CivilRightsEvaluationC@hq.dhs.gov. This tool clarifies the civil
rights obligations and related reporting requirements contained in the DHS Standard
Terms and Conditions. Subrecipients are not required to complete and submit this tool
to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-
rights-evaluation-tool. 6. The DHS Office for Civil Rights and Civil Liberties will
consider, in its discretion, granting an extension if the recipient identifies steps and a
timeline for completing the tool. Recipients should request extensions by emailing the
request to Civil RightsEvaluationC hq.dhs.gov prior to expiration of the 30 -day deadline.
Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements,
press releases, requests for proposal, bid invitations, and other documents describing
projects or programs funded in whole or in part with federal funds.
Article 4 Activities Conducted Abroad
Recipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate
licenses, permits, or approvals are obtained.
Article 5 Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975,
Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, § 6101 et
seq.), which prohibits discrimination on the basis of age in any program or activity
receiving federal financial assistance.
Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, 11, and III of the Americans
with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§
12101-12213), which prohibits recipients from discriminating on the basis of disability
in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing entities.
Article 7 Best Practices for Collection and Use of Personally Identifiable Information
(PII)
Recipients who collect PII are required to have a publicly available privacy policy that
describes standards on the usage and maintenance of the PII they collect. DHS defines
personally identifiable information (PII) as any information that permits the identity of an
individual to be directly or indirectly inferred, including any information that is linked or
linkable to that individual. Recipients may also find the DHS Privacy Impact
Assessments: Privacy Guidance and Privacy Template as useful resources
respectively.
Article 8 Civil Rights Act of 1964 - Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964
(codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in
the United States will, on the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving federal financial assistance. DHS implementing
regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7.
Article 9 Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90-
284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating
in the sale, rental, financing, and advertising of dwellings, or in the provision of services
in connection therewith, on the basis of race, color, national origin, religion, disability,
familial status, and sex (see 42 U.S.C. § 3601 et seq.), as implemented by the U.S.
Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition
on disability discrimination includes the requirement that new multifamily housing with
four or more dwelling units—i.e., the public and common use areas and individual
apartment units (all units in buildings with elevators and ground -floor units in buildings
without elevators)—be designed and constructed with certain accessible features. (See
24 C.F.R. Part 100, Subpart D.)
Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and
an acknowledgement of U.S. Government sponsorship (including the award number) to
any work first produced under federal financial assistance awards.
Article 11 Debarment and Suspension
Recipients are subject to the non -procurement debarment and suspension regulations
implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part
180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal
financial assistance awards, subawards, and contracts with certain parties that are
debarred, suspended, or otherwise excluded from or ineligible for participation in
federal assistance programs or activities.
Article 12 Drug -Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the
Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -
Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106).
Article 13 Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2
C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes,
regulations, or federal financial assistance award terms and conditions; or for other
reasons. However, these prohibitions would not preclude recipients from shifting costs
that are allowable under two or more awards in accordance with existing federal
statutes, regulations, or the federal financial assistance award terms and conditions.
Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments
of 1972, Pub. L. No. 92-318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.),
which provide that no person in the United States will, on the basis of sex, be excluded
from participation in, be denied the benefits of, or be subjected to discrimination under
any educational program or activity receiving federal financial assistance. DHS
implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19.
Article 15 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation
Act, Pub. L. No. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.),
which contain policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
Article 16 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§
3729-3733, which prohibits the submission of false or fraudulent claims for payment to
the federal government. (See 31 U.S.C. §§ 3801-3812, which details the administrative
remedies for false claims and statements made.)
Article 17 Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. (See OMB Circular A-129.)
Article 18 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while
driving as described in E.O. 13513, including conducting initiatives described in
Section 3(a) of the Order when on official government business or when performing any
work for or on behalf of the federal government.
Article 19 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding
certificates under 49 U.S.C. § 41102) for international air transportation of people and
property to the extent that such service is available, in accordance with the International
Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the
interpretative guidelines issued by the Comptroller General of the United States in the
March 31, 1981, amendment to Comptroller General Decision B-138942.
Article 20 Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C.
§ 2225a, recipients must ensure that all conference, meeting, convention, or training
space funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as
amended at 15 U.S.C. § 2225.)
Article 21 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d
et seq.) prohibition against discrimination on the basis of national origin, which requires
that recipients of federal financial assistance take reasonable steps to provide
meaningful access to persons with limited English proficiency (LEP) to their programs
and services. For additional assistance and information regarding language access
obligations, please refer to the DHS Recipient Guidance:
https://www.dhs.gov/guidance- published -help -department- supported -organ izat ions -
provide -meaningful -access -people -limited and additional resources on
http://www.lep.gov.
Article 22 Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds
provided under a federal financial assistance award may be expended by the recipient
to pay any person to influence, or attempt to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with any federal action related to a federal award
or contract, including any extension, continuation, renewal, amendment, or
modification.
Article 23 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act
of 1969 (NEPA), Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321
et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing
the Procedural Provisions of NEPA, which require recipients to use all practicable
means within their authority, and consistent with other essential considerations of
national policy, to create and maintain conditions under which people and nature can
exist in productive harmony and fulfill the social, economic, and other needs of present
and future generations of Americans.
Article 24 Nondiscrimination in Matters Pertaining to Faith -Based Organizations
It is DHS policy to ensure the equal treatment of faith -based organizations in social
service programs administered or supported by DHS or its component agencies,
enabling those organizations to participate in providing important social services to
beneficiaries. Recipients must comply with the equal treatment policies and
requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations,
and guidance governing the participations of faith -based organizations in individual
DHS programs.
Article 25 Non -supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that
prohibit supplanting by law must ensure that federal funds do not replace (supplant)
funds that have been budgeted for the same purpose through non-federal sources.
Article 26 Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the Notice of
Funding Opportunity (NOFO) for this program are incorporated here by reference in the
award terms and conditions. All recipients must comply with any such requirements set
forth in the program NOFO.
Article 27 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless otherwise
provided by law. Recipients are subject to the specific requirements governing the
development, reporting, and disposition of rights to inventions and patents resulting
from federal financial assistance awards located at 37 C.F.R. Part 401 and the
standard patent rights clause located at 37 C.F.R. § 401.14.
Article 28 Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section
6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965), (codified as
amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The
requirements of Section 6002 include procuring only items designated in guidelines of
the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition.
Article 29 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act
of 1973, Pub. L. No. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,) which
provides that no otherwise qualified handicapped individuals in the United States will,
solely by reason of the handicap, be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any program or activity receiving
federal financial assistance.
Article 30 Reporting of Matters Related to Recipient Integrity and Performance
If the total value of any currently active grants, cooperative agreements, and
procurement contracts from all federal awarding agencies exceeds $10,000,000 for
any period of time during the period of performance of this federal award, then the
recipients must comply with the requirements set forth in the government -wide Award
Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R.
Part 200, Appendix XII, the full text of which is incorporated here by reference in the
award terms and conditions.
Article 31 Reporting Subawards and Executive Compensation
Recipients are required to comply with the requirements set forth in the government -
wide award term on Reporting Subawards and Executive Compensation located at 2
C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in
the award terms and conditions.
Article 32 SAFECOM
Recipients receiving federal financial assistance awards made under programs that
provide emergency communication equipment and its related activities must comply
with the SAFECOM Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance interoperable
communications.
Article 33 Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with,
and the provisions of resources and support to, individuals and organizations
associated with terrorism. Recipients are legally responsible to ensure compliance with
the Order and laws.
Article 34 Trafficking Victims Protection Act of 2000 (TVPA)
Recipients must comply with the requirements of the government -wide financial
assistance award term which implements Section 106(g) of the Trafficking Victims
Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The award
term is located at 2 C.F.R. § 175.15, the full text of which is incorporated here by
reference.
Article 35 Universal Identifier and System of Award Management (SAM)
Recipients are required to comply with the requirements set forth in the government -
wide financial assistance award term regarding the System for Award Management
and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full
text of which is incorporated here by reference.
Article 36 USA Patriot Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and
Strengthening America by Providing Appropriate Tools Required to Intercept and
Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56, which
amends 18 U.S.C. §§ 175-175c.
Article 37 Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s),
logos, crests or reproductions of flags or likenesses of DHS agency officials, including
use of the United States Coast Guard seal, logo, crests or reproductions of flags or
likenesses of Coast Guard officials.
Article 38 Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if
applicable) at 10 U.S.0 § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§
4304 and 4310.
Article 39 Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after
an award has been made, including changes to period of performance or terms and
conditions, recipients will be notified of the changes in writing. Once notification has
been made, any subsequent request for funds will indicate recipient acceptance of the
changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via
e-mail to ASK-GMDC@dhs.gov if you have any questions.
Article 40 Prior Approval for Modification of Approved Budget
Before making any change to the DHS/FEMA approved budget for this award, you
must request prior written approval from DHS/FEMA where required by 2 C.F.R. §
200.308. DHS/FEMA is also utilizing its discretion to impose an additional restriction
under 2 C.F.R. § 200.308(e) regarding the transfer of funds among direct cost
categories, programs, functions, or activities. Therefore, for awards with an approved
budget where the Federal share is greater than the simplified acquisition threshold
(currently $250,000), you may not transfer funds among direct cost categories,
programs, functions, or activities without prior written approval from DHS/FEMA where
the cumulative amount of such transfers exceeds or is expected to exceed ten percent
(10%) of the total budget DHS/FEMA last approved. You must report any deviations
from your DHS/FEMA approved budget in the first Federal Financial Report (SF -425)
you submit following any budget deviation, regardless of whether the budget deviation
requires prior written approval.
Article 41 Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient or
its subrecipients is no longer needed for the original project or program or for other
activities currently or previously supported by DHS/FEMA, you must request
instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2
C.F.R. § 200.313.
Article 42 Environmental Planning and Historic Preservation
DHS/FEMA funded activities that may require an EHP review are subject to FEMA's
Environmental Planning and Historic Preservation (EHP) review process. This review
does not address all Federal, state, and local requirements. Acceptance of Federal
funding requires recipient to comply with all Federal, state and local laws. Failure to
obtain all appropriate federal, state and local environmental permits and clearances
may jeopardize Federal funding.DHS/FEMA is required to consider the potential
impacts to natural and cultural resources of all projects funded by DHS/FEMA grant
funds, through its EHP Review process, as mandated by the National Environmental
Policy Act; National Historic Preservation Act of 1966, as amended; National Flood
Insurance Program regulations; and, any other applicable laws and Executive Orders.
To access the FEMA's Environmental and Historic Preservation (EHP) screening form
and instructions go to the DHS/FEMA website at: https://www.fema.gov/media-
library/assets/documents/90195. In order to initiate EHP review of your project(s), you
must complete all relevant sections of this form and submit it to the Grant Programs
Directorate (GPD) along with all other pertinent project information. Failure to provide
requisite information could result in delays in the release of grant funds.lf ground
disturbing activities occur during construction, applicant will monitor ground
disturbance, and if any potential archeological resources are discovered, applicant will
immediately cease work in that area and notify the pass-through entity, if applicable,
and DHS/FEMA.
Obligating document
1.Agreement No. 2. Amendment
3. Recipient
14. Type of
5. Control No.
EMW-2019-FF- No.
No.
Action
WX02931 N2020T
00795 N/A
546001572
AWARD
03/10/2021 to
6. Recipient Name and 7. Issuing FEMA Office and 8. Payment Office and
Address Address Address
ROANOKE, COUNTY OF Grant Programs Directorate FEMA, Financial Services
5204 BERNARD DR 500 C Street, S.W. Branch
ROANOKE, VA 24018 Washington DC, 20528-7000 500 C Street, S.W., Room
1-866-927-5646 723
_ Washington DC, 20742
9. Name of Recipient 9a. Phone 10. Name of FEMA Project Coordinator 10a.
Project Officer No. Staffing for Adequate Fire and Emergency Phone
Joshua Pegram 5407722020 Response (SAFER) Grant Program No.
1-866-
274-
0960
11. Effective Date of 112. Method of 13. Assistance
14. Performance
This Action Payment Arrangement
Period
(COST
03/10/2021 to
09/11/2020 OTHER - FEMA SHARING
03/09/2024
GO
Budget Period
03/10/2021 to
03/09/2024
15. Description of Action a. (Indicate funding data for awards or financial changes)
Program Assistance Accounting Prior Amount Cumulative
Name Listings Data(ACCS Total Awarded Current Total Non -Federal
Abbreviation No. Code) Award Th( jAction + Award Commitment
2020 -F9 -
SAFER 97.083 GF01 - $0.00 $2,916,945.00 $2,916,945.00 $0.00
P431-xxxx-
4101-D
Totals $0.00 1$2,916,945.001$2,916,945.001$0.00
b. To describe changes other than funding data or financial changes, attach
schedule and check here:
N/A
s field is not applicable for diaitallv sianed arant aareements
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
DATE
18. FEMA SIGNATORY OFFICAL (Name and Title) DATE
Christopher Logan, Acting Assistant Administrator Grant Programs 09/11/2020
Directorate
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, OCTOBER 6, 2020
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $2,916,945 FROM THE DEPARTMENT OF HOMELAND
SECURITY (DHS) STAFFING FOR ADEQUATE FIRE AND EMERGENCY
REPSONSE (SAFER) GRANT
WHEREAS, the County of Roanoke Fire and Rescue Department applied for a
Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency
Response (SAFER) program grant in March 2020; and
WHEREAS, on September 11, 2020, the County's Fire and Rescue Department
received notification that is was selected as a recipient of a SAFER grant; and
and
WHEREAS, the SAFER grant award totals $2,916,945 over a period of three years;
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance before they are expended; and
WHEREAS, first reading of this ordinance was held on October 6, 2020, and the
second reading was held on October 20, 2020.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $2,916,945 is hereby accepted from the Department of
Homeland Security (DHS) Staffing for Adequate Fire and Emergency
Response (SAFER) program.
2. The sum of $2,916,945 is appropriated to the Grant Fund, for the purpose of
creating fifteen (15) new firefighter positions; a total of fifteen (15) new
firefighter positions will be added to the County of Roanoke Classification
Page 1 of 2
and Pay Plan.
That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
ACTION NO.
ITEM NO. D_3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 6, 2020
AGENDA ITEM: Ordinance authorizing and approving a mutual Lease
Agreement between Roanoke County and City of Salem for
telecommunications equipment
SUBMITTED BY:
APPROVED BY:
ISSUE:
Bill Hunter
Director of Communications and Technology
Daniel R. O'Donnell
County Administrator
At the request of the City of Salem the County has provided access to the roof of the
Department of Social Services for installation and operation of a camera system. In
exchange for this service the City of Salem has provided access and use of fiber optic
cable used by the County Communication and Information Technology Department.
BACKGROUND:
This agreement has been in place for many years and all of the initially agreed upon
extensions have been exhausted. This new agreement will supersede the previous one.
FISCAL IMPACT:
This agreement saves the County the cost of leasing dark fiber optic cable.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and scheduling the
second reading of the ordinance on October 20, 2020.
Page 1 of 1
MUTUAL BUILDING ROOFTOP LEASE AGREEMENT
THIS LEASE AGREEMENT made and entered into this day of
October 2020, between the COUNTY OF ROANOKE, VIRGINIA, a political subdivision
and charter county of the Commonwealth of Virginia, as Landlord (hereafter "Landlord")
and the CITY OF SALEM, VIRGINIA, a Virginia Municipal Corporation, as Tenant
(hereafter "Tenant");
WITNESSETH:
WHEREAS the County of Roanoke as Landlord is the owner of certain real
property and building located at 220 East Main Street in the City of Salem, Virginia, and
where its Department of Social Services and other associated offices are housed, more
particularly described as the "Premises" on the attached Exhibit "A," and the City of
Salem as Tenant desires to lease a portion of the Premises consisting of approximately
fifteen (15) square feet of space on the rooftop of the Premises as more clearly shown
on the attached Exhibit "B," for the installation and operation of two cameras, cabinet,
and related equipment; and
WHEREAS, the City of Salem is the owner of streets and rights-of-way within the
city, including Calhoun Street and College Avenue, and desires to grant a limited
license to the County of Roanoke for use of a fiber optic cable between the Premises at
220 East Main Street and the Roanoke County Court Services building at 400 East
Main Street in the City of Salem.
NOW THEREFORE, in consideration of the mutual agreement, conditions, and
other good and valuable consideration, the parties hereto covenant and agree as
follows:
1
1. DEMISE OF PREMISES: Landlord hereby leases and demises unto the
Tenant, and the Tenant hereby accepts and receives from the Landlord, the
rooftop area consisting of approximately fifteen (15) square feet of space on
the Premises as shown on the attached Exhibit "B," attached and
incorporated herein.
2. USE OF THE PREMISES: Tenant shall be entitled to use the leased
Premises to install, operate and maintain up to two (2) access points, two
(2) network cameras and a wall -mount equipment cabinet for such cameras.
Tenant's use of the Premises shall comply with and conform to all federal,
state and local laws, ordinances and regulations applicable thereto at all
times.
3. PRIVILEGES APPURTENANT: Landlord grants unto the Tenant the
following privileges appurtenant to the leased Premises which shall be
considered as essential to this Lease for the duration thereof:
a. To extend and connect lines for electric, telephone or other utility
service necessary for the proper operation of the Tenant's equipment
to suitable utility company service connection points;
b. To access, utilize and traverse common areas of the building at 220
East Main Street as reasonably necessary to accomplish the Tenant's
purpose as contemplated in this Lease. Tenant shall provide the
Landlord with notice prior to visiting the leased premises and only
those employees or agents of Tenant who have been subject to a
criminal conviction and CPS registry screening shall have access to
2
Premises, unless immediate access is necessary for purposes of
public safety or health. Should immediate access be necessary,
Landlord shall escort or accompany Tenant on Premises. Landlord
agrees that the Tenant shall not be unreasonably denied access to the
Tenant's leased premises and equipment. The parties agree that the
Tenant shall not have an exclusive entrance to its leased Premises but
shall be required to use the existing building entrances.
4. TERM AND OPTION TO RENEW: The initial term of this Lease shall be for
a period of five (5) years commencing on March 1, 2020 and shall expire on
the 31 st day of March, 2025. Tenant shall have the option to extend the
lease for additional terms of five (5) years each by giving written notice to
the Landlord by the 31 st day of January of the year upon which the lease
term is to expire.
5. ALTERATIONS: Tenant's alterations to the Premises shall be performed at
the Tenant's sole cost, free from liens, in good and workmanlike manner
complying with all applicable laws and codes, and according to detailed
plans and specifications which have received the prior written approval of
the Landlord's designated representative, which approval shall not
unreasonably be withheld.
6. RENT CONSIDERATION: In consideration of the Lease herein granted by
the Landlord to the Tenant, the Tenant shall install and maintain, during the
term of the Lease, a fiber optic connection between the County DSS
building and the Roanoke County Court Services building. By execution of
3
this Lease Agreement, the Tenant certifies that the Landlord has complete
legal authority during the term of this Lease to utilize the said fiber optic
cable within the public rights-of-way of the Tenant.
7. FUTURE CONTINGENCIES: In the event that the Landlord should enter
into negotiations for the sale of the Premises or execute an Option for sale
of the Premises, the Landlord shall provide written notice to the Tenant and
shall make reasonable efforts to protect the Tenant's rights and interests
under this Lease in such sale. In the event that the Tenant desires to
terminate this lease or discontinue its occupation of the leased Premises,
the Tenant shall provide written notice to the Landlord ninety (90) days in
advance of such termination or discontinuation and negotiate in good faith
with the Landlord for the use of the existing fiber optic connection as
provided in paragraph 6 above.
8. UTILITIES: Landlord shall ensure that electrical and other necessary utility
services are accessible and available to the Tenant's Premises appropriated
for the Tenant's intended use. No separate meter for the Tenant's utility
services shall be required.
9. INSURANCE: Tenant shall maintain in full force and effect during the term
of this Lease Agreement a policy of commercial general liability insurance
with limits of not less than one million dollars ($1,000,000.00) covering the
Tenant's equipment and operation upon the Premises. In the alternative, the
Tenant shall provide evidence of self-insurance in an amount and form
acceptable to the Landlord. The Tenant shall include the Landlord as a
12
named insured on any such policy and provide a copy of such certificate to
the Landlord within thirty (30) days of occupying the leased premises.
10. PARKING: No parking on the Premises is provided to the Tenant under this
Lease Agreement. The Tenant must use the available public parking.
11. INTERFERENCE: Tenant's camera and equipment shall be installed and
operated in a manner which does not cause interference with the Landlord's
operations and use of the Premises or the operations and occupancy of the
other tenants of these Premises. Should any such interference occur, the
Tenant and Landlord shall diligently pursue and affect a cure to remove or
satisfactorily attenuate any such interference within thirty (30) days of
receipt of written notification of any interference. Tenant covenants and
agrees to immediately cease using its camera or equipment, or both, if so
demanded in writing by the Landlord on the ground of substantial
interference with the Landlord's existing occupation or use or those of
existing tenants; in such case, the Tenant shall have the right to
immediately terminate its occupancy of the leased area under the Lease
Agreement without cost or penalty. The Landlord hereby covenants and
agrees that the Tenant shall enjoy similar protection from interference which
may be caused by the operation or use of the Landlord or other tenants of
these Premises.
12. OPPORTUNITY TO CURE DEFAULTS: If the Landlord or Tenant fails to
comply with any provision of this Lease Agreement which the other party
claims to constitute a default hereof, the party making such claim shall serve
written notice of such default upon the defaulting party, whereupon a grace
period of thirty (30) days shall commence to run during which the defaulting
party shall undertake and diligently pursue a cure of the default. Failure to
substantially cure such default within the thirty (30) day period shall result in
a termination of this Lease Agreement.
13. SUBLEASING OR TRANSFER OF TENANT'S INTEREST: Tenant shall not
sublet or otherwise transfer any right or interest to its leased portion of the
Premises without the express written consent of the Landlord, which
consent shall not unreasonably be withheld or delayed.
14. TITLE, ACCESS AND AUTHORITY: The Landlord covenants and warrants
to the Tenant that the Landlord is the present fee simple owner in and to the
Premises, that the Premises have legal access from a public right-of-way,
that the Landlord is duly authorized and empowered to enter into this Lease
Agreement, and that is Agreement is executed on behalf of the Landlord by
an individual who is duly authorized to bind the Landlord hereto.
15. TENANT'S PERSONAL PROPERTY: The Landlord hereby agrees that all
of the Tenant's equipment, including cameras and equipment cabinet, is
and shall remain the Tenant's personal property, free from any lien of the
Landlord, and that the same shall never be considered as fixtures to the
Premises. At all times, the Tenant shall be authorized to remove Tenant's
equipment from the Premises, provided that such removal, and all prior
usage, is accomplished without damage to the Premises and by restoring
the Premises to its original, weather -tight condition. The fiber optic cable
0
installed by the Tenant for the benefit of the Landlord between the Salem
Bank & Trust building and the Roanoke County Court Services building shall
remain the Tenant's personal property.
16. CASUALTY: In the event that the Premises are destroyed or substantially
damaged by casualty, Landlord may, within sixty (60) days of the event of
casualty, elect to either repair or restore the Premises or terminate this
Lease Agreement without any liability to the Tenants. If Landlord elects to
repair and restore the Premises, Landlord shall promptly undertake all
necessary work to accomplish the same, and upon completion thereof,
Tenant shall reoccupy its leased portion of the Premises and continue to be
bound by this Lease Agreement. Under no circumstances shall Landlord be
liable to Tenant for any damage to, or costs of restoring, Tenant's camera or
equipment as a result of such event of loss of use.
17. NOTICES: Any notice, demand, or communication which either the Landlord
or Tenant shall desire or be required to give pursuant to the provisions of
this Lease Agreement shall be sent by registered or certified mail, and such
notice shall be deemed complete upon mailing at a United States Post
Office with required postage prepaid and addressed to the designated
official intended to receive such notice at the address indicated herein,
unless otherwise designated by the parties.
COUNTY OF ROANOKE CITY OF SALEM
Director of General Services Director of Technology Systems
1216 Kessler Mill Rd. P.O. Box 869
Salem, VA 24153 Salem, VA 24153
7
18. QUIET ENJOYMENT: Landlord covenants that Tenant shall have quiet and
peaceable possession of the leased Premises throughout the duration of
this Lease Agreement and that Landlord will not intentionally disturb
Tenants occupancy and use thereof so long as the Tenant is not in default
hereunder.
19. SURRENDER: Upon the expiration or termination of this Lease Agreement,
Tenant shall remove all of the Tenant's property from the Premises and
surrender the leased Premises to the Landlord in the same condition as
existed prior to Tenant's possession thereof, reasonable wear and tear
excepted.
20. ENTIRE AGREEMENT & MODIFICATIONS: This lease Agreement
constitutes the entire agreement between the parties hereto and
supersedes any prior understandings or oral or written agreements between
the parties respecting the subject matter herein. This Agreement may not be
modified except in writing signed by the party against whom such
modification is sought to be enforced.
21. BINDING EFFECT: All of the provisions, covenants and conditions of this
Lease Agreement shall inure to the benefit of and be binding upon the
parties hereto and their respective successors and assigns.
IN WITNESS WHEREOF:
COUNTY OF ROANOKE, VIRGINIA CITY OF SALEM, VIRGINIA
By: By:
Name: Name:
A
Title:
Approved as to Form:
County Attorney
Title:
EXHIBIT A
PREMISES
220 East Main Street, Salem, VA 24153
TAX PARCELID#: 106-13-6
All those certain lots or parcels of land, together with any improvements thereon, rights
incident thereto and appurtenances thereunto belonging, situate in the City of Salem,
Virginia, being designated and described as "PARCEL 1-0.323 AC," "PARCEL 2-0.115
AC," and PARCEL 3-0.242 AC," according to the Plat of Survey dated December 15,
1997, revised December 22, 1997, entitled "Urban Class ALTA/ACSM Land Title Survey
for East Main Properties, L.L.C.," prepared by T.P. Parker & Son, and recorded in the
Clerk's Office of the Circuit Court of the City of Salem, Virginia, in Plat Book 7, page 9,
Slide 147. Said parcels of land are shown on the Land Records of the City of Salem,
Virginia, as Tax Map # 106-13-6, # 106-13-2, and # 106-13-1.
TOGETHER WITH a driveway easement over and across the following area:
BEGINNING at a point in the westerly right-of-way line of College Avenue (72.5 feet
wide), which point is S.13' 08' 00" E. 72.50 feet from the point of intersection of such
right-of-way line with the southerly right-of-way line of East Main Street (60 feet wide);
thence S. 76° 52'00" W. 67.00 feet to a point; thence S. 130 08' 00" E. 10 feet to a
point; thence N. 760 52' 00" E. 67 feet to a point in the westerly right-of-way line of
College Avenue; thence N.130 08'00" W. 10 feet to the point and place of BEGINNING.
TOGETHER with the 10 inch strip of width lying to the east of Parcel 2 acquired in a
deed dated September 3, 1946, of record in the Clerk's Office of the Circuit Court for the
County of Roanoke, Virginia, in Deed Book 344, at page 388.
THIS BEING all of the same real estate acquired by THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA from EAST MAIN PROPERITES, L.L.C. by deed
dated May 14, 2001, and recorded in Deed Book 349, page 756, in the Clerk's Office of
the Circuit Court of the City of Salem, Virginia.
10
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 6, 2020
ORDINANCE AUTHORIZING AND APPROVING A MUTUAL LEASE
AGREEMENT BETWEEN ROANOKE COUNTY AND CITY OF SALEM
FOR TELECOMMUNICATIONS EQUIPMENT
WHEREAS, the Board of Supervisors of Roanoke County ("County") and City of
Salem ("Salem"), wish to enter into a mutual lease whereby Salem will lease fifteen
square feet of property atop the County building located at 220 East Main Street in Salem,
and the County shall have a limited license to install fiber optic across the public streets
owned by the Salem between 220 East Main Street and the County Court Services
Building at 400 East Main Street in Salem; and
WHEREAS, the terms of the lease allow for regional cooperation with regard to
telecommunications infrastructure; and
WHEREAS, the parties have determined that this mutual lease will not adversely
affect either the County's or Salem's telecommunications infrastructure; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on October 6,
2020 and the second reading was held on October 20, 2020.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. The 2020 mutual building rooftop lease between the Roanoke County Board of
Supervisors and City of Salem be approved.
2. That the County Administrator or an Assistant County Administrator is hereby
authorized to execute a lease agreement on behalf of the Board of Supervisors of
Page 1 of 2
Roanoke County and to execute such other documents and take such further
actions as are necessary to accomplish this transaction, all of which shall be upon
form and subject to the conditions by the County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption.
Page 2 of 2
ACTION NO.
ITEM NO. DA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
October 6, 2020
Ordinance authorizing
addendum between
Brandemuehl for a
Mountain
and approving a ground lease
Roanoke County and John W.
communications facility at Tinker
Susan Slough
Assistant Director of Communications andTechnology
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Approval of new addendum to lease agreement with John W. Brandemuehl for the
Tinker Mountain Tower Site
BACKGROUND:
The County of Roanoke owns and/or rents sites around the Roanoke Valley for the
purpose of maintaining towers and antennae for its public safety radio system. The
tower sites are part of a regional radio system that also serves the City of Roanoke and
the Town of Vinton. One of these tower sites is located in Botetourt County on Tinker
Mountain. The property is owned by John W. Brandemuehl. This site, which has been
used by the County for many years, is not only important for reaching certain parts of
the Valley, but also for helping to provide back-up capabilities for our system.
DISCUSSION:
The current lease addendum expired June 30, 2020. Staff has negotiated with Mr.
Brandemuehl to amend this lease and extend the term for an additional five (5) years at
an annual cost of $6,794.94 in the first year; $7,134.69 in the second year; $7,491.42 in
the third year; $7,865.99 in the fourth year and $8,259.29 in the fifth year. Site rental
costs will increase five percent (5%) each year for the term of the agreement.
Page 1 of 2
FISCAL IMPACT:
The total cost of this lease amendment over the five year period is $37,546.33. Funding
is available from the E-911 maintenance account.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the first reading of the
attached ordinance and scheduling the second reading for October 20, 2020.
Page 2 of 2
ADDENDUM TO LEASE AGREEMENT
This Addendum to LEASE AGREEMENT, is made and entered into this 1St day of July,
2020, by and between JOHN W. BRANDEMUEHL (hereinafter referred to as "Landlord") and
the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA (hereinafter referred to
as "Tenant")
WITNESSETH:
That for and in consideration of these mutual covenants and conditions, the Landlord
agrees to continue leasing to the Tenant the Premises more fully described in the original Lease
between Landlord and Tenant, executed on or about July 1, 2010. The location of the Leased
Premises is a critical location for the Tenant's emergency communications infrastructure. With
the exception of the term of lease and annual rent, which are fully set forth below, the terms of
the 2010 Lease are incorporated herein by reference and shall remain in full force and effect.
1. RENT - The Tenant shall pay as annual rent the sum of $6,794.94 (Six Thousand
Seven Hundred Ninety -Four Dollars and 94 Cents) for the first year of the Lease term to
Landlord at 1896 Tinker Top Road, Daleville, Virginia, 24083, without demand therefor. The
rental payment for the first year for the rental period from July 1, 2020, through June 30, 2021,
shall be due and payable within thirty (30) days of the execution of this agreement by both
parties hereto. Thereafter, rent shall be due on the first day of each yearly period during the term
of this Addendum. Beginning July 1, 2021, annual base rent shall increase five percent; base rent
shall increase five percent each year thereafter during the term of this Lease.
Year in Lease
1
2
3
4
S
Time Period Covered
in Stated Year
07/01/2020-
06/30/2021
07/01/2021-
06/30/2022
07/01/2022-
06/30/2023
07/01/2023-
06/30/2024
07/01/2024 -
06/30/2025
Rent Due Date
07/01/2020
07/01/2021
07/01/2022
07/01/2023
07/01/2024
Amount Due
6,794.94
7,134.69
7,491.42
7,865.99
8,259.29
2. This Addendum shall be executed in duplicate, each of which shall constitute an
original.
Page 1 of 2
WITNESS the following signatures and seals:
John W. Brandemuehl
Commonwealth of Virginia,
County/City of , to -wit:
The foregoing instrument was acknowledged before me this day of
, 2020, by John W. Brandemuehl, Landlord.
Notary Public
My commission expires:
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By
Daniel R. O'Donnell
County Administrator
Commonwealth of Virginia,
County of Roanoke, to -wit:
The foregoing instrument was acknowledged before me this day of
, 2020, by Daniel R. O'Donnell, County Administrator, on behalf
of the Board of Supervisors of Roanoke County, Virginia.
Notary Public
My commission expires:
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 6, 2020
ORDINANCE AUTHORIZING AND APPROVING A GROUND LEASE
ADDENDUM BETWEEN ROANOKE COUNTY AND JOHN W.
BRANDEMUEHL FOR A COMMUNICATIONS FACILITY AT TINKER
MOUNTAIN
WHEREAS, Roanoke County ("Lessee" or "County") and John W. Brandemuehl
("Lessor") wish to enter into an addendum of an existing ground lease whereby the County
will continue to lease approximately 0.0363 acre on Tinker Mountain, as shown with
greater particularity on Exhibit A of the Lease Addendum, together with the non-exclusive
right of ingress and egress from Tinker Top Road (Frontage Road) over the existing gravel
access and private driveway for purposes of maintaining an existing emergency
communications tower and supporting equipment; and
WHEREAS, the location of the tower is a site that is critical for emergency
communications infrastructure; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on October 6,
2020 and the second reading was held on October 20, 2020.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. The 2020 ground lease addendum between Roanoke County and John W.
Brandemuehl be approved.
2. That the County Administrator or an Assistant County Administrator is hereby
authorized to execute a lease agreement on behalf of the Board of Supervisors of
Roanoke County and to execute such other documents and take such further
Page 1 of 2
actions as are necessary to accomplish this transaction, all of which shall be upon
form and subject to the conditions by the County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption.
Page 2 of 2
ACTION NO.
ITEM NO. E_1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 6, 2020
AGENDA ITEM: Ordinance authorizing a temporary construction easement to
the Commonwealth of Virginia Department of Transportation
on property owned by the Roanoke County Board of
Supervisors (Tax Parcel Number 055.00-01-12.00-0000) for
the purpose of the Diuguids Lane Bridge Rehabilitation
Project located at 2500 Green Hill Park Road, Catawba
Magisterial District
SUBMITTED BY:
Lindsay B. Webb
Parks Planning and Development Manager
APPROVED BY: Daniel R. O'Donnell
County Administrator
ISSUE:
Ordinance approving and accepting $900 for a temporary construction easement in
Green Hill Park (Tax Parcel Number 055.00-01-12.00-0000) for the Diuguids Lane
Bridge Rehabilitation Project
BACKGROUND:
The Virginia Department of Transportation (VDOT) is in the process of acquiring rights-
of-way for the rehabilitation of the Diuguids Lane (Route 760) bridge over the Roanoke
River, identified as State Project No. 0760-080-922, R201 and UPC 111722. VDOT has
requested a 4,491 square foot (0.103 acre) temporary construction easement in Green
Hill Park adjacent to Diuguids Lane for relocation of an overhead utility line. VDOT has
offered $900 to the Roanoke County Board of Supervisors for acquisition of the
temporary construction easement and impacts to Green Hill Park.
DISCUSSION:
Roanoke County staff have coordinated the temporary construction impacts in Green
Hill Park with VDOT and American Electric Power (AEP). Tree clearing and grubbing is
Page 1 of 2
required for the utility relocation. VDOT has agreed to reseed and stabilize the area
after the trees are cleared and relocate the utility poles after completion of the bridge
project.
Additionally, Roanoke County staff has coordinated the temporary construction impacts
with the West Roanoke River Greenway project (UPC 97171) that is under development
and proposed on the New Millennium Building Systems parcel located at 2535 Diuguids
Lane (Tax Parcel Number 055.02-02-01.00-0000).
VDOT is scheduled to advertise the Diuguids Lane bridge rehabilitation project in June
of 2021. The contractor will be on site by October 2021. Diuguids Lane will be closed for
approximately 45 days during the winter of 2022 (i.e., February and March) and is
anticipated to reopen in April 2022.
There have been no changes since the first reading.
FISCAL IMPACT:
VDOT has offered to acquire the temporary construction easements needed in Green
Hill Park for a total sum of $900.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of this
ordinance.
Page 2 of 2
%0MMONWEAL,TH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street
Commissioner Richmond, Virginia 23219
June 10, 2020
(804) 786.2701
Fax: (804) 786.2940
Transportation Facility: Route: 760
State Project: 0760-080-922, R201
Federal Project: N/A
County: Roanoke
UPC: 111722
RIGHT OF WAY - Property of Roanoke County Board of Supervisors
Parcel 001
CERTIFIED 7011 1150 0001 8182 4200
Roanoke County Board of Supervisors
P.O. Box 29800
Roanoke, VA. 24018
Dear Landowner:
As you have been advised, the Virginia Department of Transportation (VDOT) is in the process of acquiring rights of
way for the construction, maintenance and/or operation of the above referenced public transportation facility,
specifically, Route 0760 in Roanoke County, Virginia. The final project plans show that your property is needed for
this transportation facility, and VDOT hereby offers to acquire the property that is needed, as shown on the enclosed
plan sheets.
The Virginia Department of Transportation seeks to acquire your property to use for the construction, maintenance
and/or operation of the referenced public transportation facility including any components thereof such as, but not
limited to, storm water management systems, drainage systems, traffic control equipment, curbs, gutters, sidewalks
and bike trails. Where it is necessary to the construction, maintenance and/or operation of the referenced transportation
facility, your property may be used for the relocation, installation, improvement or maintenance of a utility service
provided by a public utility provider, or for the relocation, installation, improvement or maintenance of railroad
facilities. Pursuant to Section 25.1-204(B) of the Code of Virginia, the undersigned hereby certifies that the
acquisition of your property has been reviewed by the Commissioner of Highways for purposes of complying with
Section 1-219.1 of the Code of Virginia.
VDOT hereby offers to acquire the property and/or property rights needed, as shown on the enclosed plan sheets, for
the total sum of $900.00 This offer is based solely upon the valuationreferenced below and in the attachment to this
letter. This offer is made in an effort to settle any potential dispute between us over the value of this acquisition.
A study of the real estate market in your area was made to determine the value of the area needed and is the basis for
our offer. After careful inspection and with full consideration of the impact of the proposed transportation facility on
your property, the market value was established at $900.00. A breakdown of this value is as follows:
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
Letter to Roanoke County Board of Supervisors, Parcel 001
Page 2
5/6/20
Category Description
Link
Units
Size
Value
Temporary Temp. Utility Relocation
Easement
Acre
0.103
$900
Total Offer $ 900.00
Enclosed is a complete copy of the approved evaluation report and a copy of the title examination of your property.
Plan Sheets 3 and 3RW are enclosed showing specific features highlighted in the following colors: ORANGE the
temporary construction easement for utility relocation. Other documents enclosed include a Commonwealth of
Virginia Substitute W-9 form (Form W-9) that asks for your Social Security Number or Taxpayer ID and Form N28,
an authorization for your mortgage company allowing us to obtain mortgage lien information on your property. This
information will be necessary to expedite closing and our payment to you of money owed.
My objective is to explain the appraisal, the title report and the plans. I want you to have an understanding of all
proposed changes in profile, elevation and grade of the highway and entrances, including the elevations of proposed
pavement and shoulders, both center and edges, with relation to the present pavement, and approximate grade of
entrances to your property. I also want to give you the opportunity to ask whatever questions you may have about all
of this information.
As a precautionary measure stemming from the Governor's state of emergency declaration, we will be mailing as
much as possible to limit the spread of the COVID 19 virus. VDOT takes the health and wellbeing of both our citizens
and our staff very seriously. I am sending these documents to you for your review. When we discuss this project, I
will explain any proposed changes in profile, elevation and grade of the highway and entrances, including the
elevations of proposed pavement and shoulders, both center and edges, with relation to the present pavement, and the
approximate grade of entrances to your property. I will also discuss the purchase offer with you. Our discussion will
give you the opportunity to ask questions and discuss with me the purchase offer and any concerns or issues you may
have. After you have had a chance to review the enclosed documents, please contact me so that we can discuss the
project, its influence on your parcel, and valuation presented for consideration. I have enclosed a business card with
my contact information for your ready reference.
A description of the area(s) needed is/are as follows: The proposed temporary construction easement, outlined in
ORANGE on plan sheet 3 and 3RW varies in width from approximately 31'wide at station 22+89.92 to 7'wide at
station 21+09.92 and runs along the existing right of way of route 760 approximately 190'ending at the property line
of the Roanoke River, containing 4491 square feet (0.103 acre). The project does not impact the existing grade of
route 760.
You may be entitled to a reimbursement or reduction of your real estate taxes, depending on the circumstances at the
time the transfer is concluded. Should you have any questions pertaining to this, please contact your local treasurer
for further details.
Thank you for your consideration of our offer to purchase the needed rights of way. Through your cooperation,
Virginia's transportation system will remain among the nations forest.
Since ely,
GaryiIOlt
Right of Way Agent
Enclosures
cc: Ms. Lori A. Snider, State Right of Way & Utilities Director
API
114 e
Department of Transporfatlon
F1111 MO
BASIC ADMINISTRATIVE REPORT (BAR)
03/20
Parcel Size Before Acquisition
MGHT OF WAY AUQUISITION
Pro'ect,'Pareel' d.Ownersh' Information°
Parcel No.
001
Project No.
0760-080-922, R201 County: Roanoke
Federal Project No.
N/A
UPC No.
111722
Parcel Address
Diugluds Lane
Parcel City, State and Zip
Roanoke, VA
Owner Name
The Board of Supervisors of Roanoke County Virginia
Owner Address
P.O. Box 29800
Owner City, State and Zip
Roanoke, VA, 24018
Agent Name
J.G. Holt
$ -
Zonip ,Use aril A"- 77777777777777
Tax Map # 055.00-01-12.00-0000 Assessed Land $ 671,800
Zoning R-1
Assessed Im rov. $ 0.00
Current Use Recreational
Total Assessed Value $ 671-000
Parcel Size Before Acquisition
36.27 AC Parcel Size After Acquisition
36.27
ESTIMATE
OF JUST COMPENSATION
Double Click to open
Excel Spreadsheet
ITEM UNIT
% OF
VALUE
SIZE UNIT VALUE APPLIED
ESTIMATED
VALUE
TEMPORARY EASEMENT ACRE
0.103 $ 27,000.00 30%
$ 900
0 $ - 0%
$ -
0 $ - 0%
$ -
0 $ - 0%
$ -
0 $ - 0%
$ -
0 $ - 0%
$ -
Value of Land and Easements
$ 900
Value of Improvements (List and Comment Below
Cost to Cure Items (Explanation and Calculation Below)
TOTAL ESTIMATED COMPENSATION
$ 900
.Comment�,'EX` lanatorismand Calculations (e. : if ari ., area of residue ac wired);
Proposed temporary utility easement for utility relocation during construction: 4491 SF (0.103 AC)
Si "satires a _, Dat'
r �ed3-for Ac ` nisitori
Agent Signature
Date
5C /2020
Manager Signature
Date Approved for Acquisition
5/4/2020
Land prices are based on a range of values derived from property transfers in your neighborhood.
7
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TAX MAP 9055.00-01-12.00-0000
G -PIN #
SF -5
Revised 9/16
UPC 111722
PREPARED BY VDOT
UNDER SUPERVISION OF THE
OFFICE OF THE ATTORNEY GENERAL
Exempted from recordation taxes
and fees under Sections 58.1-81 l(A)(3),
58.1-811(C)(5), 58.1-3315, 25.1418,
42.1-70,17.1-266, and 17.1-279(E)
THIS DEED OF EASEMENT, made this day of 12020, by and between
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, Grantor, and the
COMMONWEALTH OF VIRGINIA, 731 Harrison Avenue, Salem, VA 24153, acting by and through
the Commissioner of Highways, Grantee;
WITNESSETH: THAT WHEREAS, by a meeting duly called of the Roanoke County Board
of Supervisors, an ordinance was duly passed authorizing the County Administrator to execute this Deed
of Easement to the Commonwealth of Virginia, Department of Transportation, of the hereinafter
described real estate; and
WHEREAS, a public hearing on this conveyance was held pursuant to Section 15.2-1800 of the
Code of Virginia (1950), as amended;
NOW, THEREFORE, for and in consideration of the sum of $900.00 paid for the 4,491 square
foot temporary construction easement by the Grantee to the Grantor, receipt of which is hereby
acknowledged, the Grantor hereby grants and conveys unto the Grantee, with special warranty, the land
located in Roanoke County, Virginia, and described as follows:
The Grantor doth hereby grant and convey unto the Grantee the temporary right and easement to
use that certain land from opposite Rte. 760 Construction Baseline Station 21+09.92 to opposite Rte. 760
Construction Baseline centerline Station 22+89.92, containing 4491 square feet (0.103 acre), more or less,
-1-
land. This temporary easement will terminate at such time as the construction of the aforesaid project is
completed.
For a more particular description of the land herein conveyed, reference is made to photocopy of
Sheet Nos. 3 and 3RW, showing outlined in ORANGE the temporary construction easement, which
photocopy is hereto attached as a part of this conveyance and recorded simultaneously herewith in the
State Highway Plat Book , Page
The Grantor by the execution of this instrument acknowledges that the plans for the aforesaid
project as they affect its property have been fully explained to its authorized representative.
The Grantor covenants that it has the right to convey the land to the Grantee, that it has done no
act to encumber the same and that it will execute such further assurance of the same as may be requisite.
The Grantor covenants and agrees that the consideration hereinabove mentioned and paid shall be
in lieu of any and all claims to compensation for land, including all costs to cure and all incurable
damages to the value of the Grantor's remaining property caused by this acquisition, if any.
SIGNATURE AND NOTARY CERTIFICATE ON FOLLOWING PAGE.
UPC 111722
Parcel 001 - 2 -
WITNESS the following signature and seal:
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
LM
Daniel R. O'Donnell
Title: County Administrator
STATE OF VIRGINIA
COUNTY OF Roanoke
The foregoing instrument was acknowledged before me this
day of , 2020, by
Daniel R. O'Donnell, County Administrator, on behalf of Board of Supervisors of Roanoke County,
Virginia.
My Commission expires
UPC 111722
Parcel 001 - 3 -
Notary Registration No.
Notary Public
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 6, 2020
ORDINANCE AUTHORIZING A TEMPORARY CONSTRUCTION
EASEMENT TO THE COMMONWEALTH OF VIRGINIA DEPARTMENT
OF TRANSPORTATION ON PROPERTY OWNED BY THE ROANOKE
COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 055.00-01-12.00-
0000) FOR THE PURPOSE OF THE DIUGUIDS LANE BRIDGE
REHABILITATION PROJECT, LOCATED AT 2500 GREEN HILL PARK
ROAD, CATAWBA MAGISTERIAL DISTRICT
WHEREAS, the Commonwealth of Virginia Department of Transportation (VDOT)
has requested a 4,491 square foot (0.103 acre) temporary construction easement in
Green Hill Park adjacent to Diuguids Lane (Route 760) for relocation of an overhead utility
line which is part of an overall project for the rehabilitation of the Diuguids Lane bridge;
and
WHEREAS, VDOT has offered $900 to the Roanoke County Board of Supervisors
for acquisition of the temporary construction easement and impacts to Green Hill Park;
and
WHEREAS, the proposed easement will serve the interests of the public and is
necessary for the public health, safety, and welfare of the citizens of Roanoke County;
and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and disposition of real estate be authorized only by ordinance; and
WHEREAS, a first reading of this ordinance was held on September 22, 2020 and
the second reading was held on October 6, 2020; and
WHEREAS, pursuant to the provision of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and
is hereby made available for other public uses by conveyance of the necessary temporary
construction easement to the Commonwealth of Virginia for the completion of the VDOT
Diuguids Lane bridge rehabilitation project on property owned by Roanoke County
located at 2500 Green Hill Park Road.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That a 4,491 square foot (0.103 acre) temporary construction easement to
VDOT for the completion of the VDOT Diuguids Lane bridge rehabilitation project on
property owned by Roanoke County located at 2500 Green Hill Park Road is hereby
authorized.
2. That the sum of $900 is accepted and appropriated from the
Commonwealth of Virginia for the purpose of a temporary construction easement and
impacts to Green Hill Park.
3. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on a form approved by the
County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
October 6, 2020
Appointments to Committees, Commissions and Boards
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Open district appointments.
BACKGROUND:
1. Library Board (appointed by District)
The following District appointments remains open:
Vinton Magisterial District
Windsor Hills Magisterial District
2. Parks, Recreation and Tourism (appointed by District)
Mike Roop's three (3) year term representing the Vinton Magisterial District has
expired effective June 30, 2019.
Open Windsor Hills Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 6, 2020
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM G - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for October 6,
2020, designated as Item G - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 6
inclusive, as follows:
1. Approval of minutes — September 22, 2020
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Macie "Ann" Boggess, Senior Appraiser, upon her retirement after
more than twelve (12) years of service
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Pamela L. Locks, Customer Service Representative, upon her
retirement after more than eleven (11) years of service
4. Designation of voting delegate to the Virginia Association of Counties (VACo)
Conference to be held November 9-11, 2020
5. Confirmation of appointment to the Roanoke Valley Resource Authority (RVRA)
6. Resolution proclaiming October 2020 as Community Planning Month in Roanoke
County
Page 1 of 1
ACTION NO.
ITEM NO. G.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
October 6, 2020
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Macie "Ann" Boggess,
Senior Appraiser, upon her retirement after more than twelve
(12) years of service
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Recognition of the retirement of Macie "Ann" Boggess
BACKGROUND:
Macie "Anne" Boggess, Senior Appraiser with Real Estate Valuation, retired on April 1,
2020, after twelve (12) years and four (4) months of service with Roanoke County
Ms. Boggess is unable to attend today's meeting and her quilt and resolution will be
mailed to her home.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 8, 2020
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO MACIE "ANN" BOGGESS,
SENIOR APPRAISER, UPON HER RETIREMENT AFTER MORE THAN
TWELVE (12) YEARS OF SERVICE
WHEREAS, Macie "Ann" Boggess was employed by Roanoke County on December
3,2007 -land
WHEREAS, Ms. Boggess retired on April 1, 2020, after twelve (12) years and four
(4) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Ms. Boggess, through her employment in the Real Estate Valuation
Department with Roanoke County, has been instrumental in improving the quality of life
and providing services to the citizens of Roanoke County; and
WHEREAS, throughout Ms. Boggess" tenure with Roanoke County, she fairly and
equitably assessed neighborhoods throughout and near the Town of Vinton.
WHEREAS, Ms. Boggess initiated a recycling program for the administration
building at Roanoke County encouraging all employees to recycle, therefore reducing the
amount of waste sent to landfills.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MACIE "ANN" BOGGESS for more than twelve (12) years of capable, loyal, and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 1
ACTION NO.
ITEM NO. G.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
October 6, 2020
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Pamela L. Locks,
Customer Service Representative, upon her retirement after
more than eleven (11) years of service
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Recognition of the retirement of Pamela L. Locks
BACKGROUND:
Pamela L. Locks, Office Support Specialist, retired on June 1, 2020, after eleven (11)
years and nine (9) months of service with Roanoke County's Parks, Recreation and
Tourism Department.
Ms. Locks is unable to attend today's meeting and her quilt and resolution will be mailed
to her home.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 6, 2020
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO PAMELA L. LOCKS,
CUSTOMER SERVICE REPRESENTATIVE, UPONH ER RETIREMENT
AFTER MORE THAN ELEVEN (11) YEARS OF SERVICE
WHEREAS, Pamela L. Locks was employed by Roanoke County on September 15,
2008 -land
WHEREAS, Ms. Locks retired on June 1, 2020, after eleven (11) years and nine (9)
months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Ms. Locks, through her employment with Roanoke County, has been an
Office Support Specialist and Customer Service Representation with the Parks, Recreation
and Tourism Department and has been instrumental in improving the quality of life and
providing services to the citizens of Roanoke County; and
WHEREAS, throughout Ms. Locks' tenure with Roanoke County, she exemplified
excellent customer service in person and over the phone with the citizens of Roanoke
County; and
WHEREAS, during Ms. Locks' time serving the citizens of Roanoke County she
worked diligently to increase facility rentals with a variety of groups for the Brambleton
Center, increasing revenue for the Department; and
WHEREAS, during Ms. Locks' time serving the citizens of Roanoke County she
trained co-workers on complex registration software and on customer service delivery
skills; and
WHEREAS, during Ms. Locks' time serving the citizens of Roanoke County, is to be
commended for the positive impact her work had on the lives of countless citizens.
Page 1 of 2
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to PAMELA L. LOCKS for more than eleven (11) years of capable, loyal, and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. GA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
October 6, 2020
Designation of voting delegate to the Virginia Association of
Counties (VACo) Conference to be held November 9-11,
2020
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Designation of voting delegate to VACo
BACKGROUND:
The Virginia Association of Counties' (VACo) annual conference will be held November
9-11, 2020. They have requested that each county designate a representative of its
Board of Supervisors as well as an alternate to cast its votes at the annual business
meeting on Tuesday, November 11, 2020. The voting credentials form must be
submitted to VACo by November 1, 2020.
DISCUSSION:
Vice Chairman Phil C. North will be attending the conference and it is the consensus of
the Board that he be appointed as Roanoke County's voting representative for 2019.
Additionally, it is recommended that Peter S. Lubeck, County Attorney, be designated
as the alternate as he will also be attending.
FISCAL IMPACT:
There is no fiscal impact associated with this Board action.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends appointing Phil C. North and Peter S. Lubeckl as the voting
representatives for 2020.
Page 2 of 2
ACTION NO.
ITEM NO. G.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
October 6, 2020
Confirmation of appointment to the Roanoke Valley
Resource Authority (RVRA)
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Daniel R. O'Donnell
County Administrator
Confirmation of appointment to the Roanoke Valley Resource Authority
BACKGROUND:
Rob Light served on the above Board and has an unexpired term that will not expire
until 12-31-2023. Mr. O'Donnell has recommended Doug Blount to serve on this Board.
DISCUSSION:
It is the consensus of the Board of Supervisors to appoint Doug Blount to serve the
unexpired term to expire 12-21-2023.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends confirmation of Doug Blount's appointment to the Roanoke Valley
Resource Authority
Page 1 of 1
ACTION NO.
ITEM NO. G.6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
October 6, 2020
Resolution proclaiming October 2020 as Community
Planning Month in Roanoke County
Philip Thompson
Director of Planning
Daniel R. O'Donnell
County Administrator
Consent agenda item proclaiming October 2020 as Community Planning Month in
Roanoke County.
BACKGROUND:
The month of October is designated as National Community Planning Month
throughout the United States of America and its territories.
The American Planning Association and its professional institute, the American
Institute of Certified Planners, endorse National Community Planning Month as
an opportunity to highlight the contributions sound planning and plan
implementation make to the quality of our communities.
DISCUSSION:
Planners work to improve the well-being of all people living in our communities by taking
a comprehensive perspective. This approach leads to safer, resilient, more equitable,
and more prosperous communities. Each October, National Community Planning Month
celebrates the role that planning plays in creating great communities.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the resolution proclaiming
October 2020 as Community Planning Month in Roanoke County.
Page 2 of 2
C�uun#g of X2Vanahr
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PROCLAIMING OCTOBER 2020 AS COMMUNITY PLANNING MONTH
IN ROANOKE COUNTY, VIRGINA
WHEREAS, change is constant and affects all Virginia cities, towns, suburbs, counties, and rural
areas; and
WHEREAS, community planning and plans can help manage this change in a way that provides
better choices for how people work and live; and
WHEREAS, the citizen engagement which is a hallmark of community planning provides an
opportunity for all residents to be meaningfully involved in making choices that
determine the future of their community; and
WHEREAS, the full benefits of planning requires public officials and citizens who understand,
support, and demand excellence In planning and plan implementation; and
WHEREAS, the month of October is designated as National Community Planning Month
throughout the United States of America and its territories, and
WHEREAS, the American Planning Association and its professional institute, the American
Institute of Certified Planners, endorse National Community Planning Month as an
opportunity to highlight the contributions sound planning and plan implementation
make to the quality of our settlements and environment; and
WHEREAS, the celebration of National Community Planning Month gives us the opportunity to
publicly recognize the participation and dedication of the members of planning
commissions and other citizen planners who have contributed their time and
expertise to the improvement of Roanoke County and the Roanoke Valley; and
WHEREAS, we recognize the many valuable contributions made by professional community and
regional planners in Roanoke County, the Roanoke Valley, and the Commonwealth
of Virginia and extend our heartfelt thanks for the continued commitment to public
service by these professionals;
NOW, THEREFORE, BE IT PROCLAMED THAT, the month of October 2020 is hereby designated as
Community Planning Month in Roanoke County in conjunction with the celebration
of National Community Planning Month and all cities, counties and towns
throughout the Commonwealth of Virginia and the United States are encouraged to
recognize the Importance of planning and planners in building great communities
and especially the value of civic engagement throughout the planning process.
Presented this 6"' day of October 2020
Martha B. Hookeri�u �W' �rt
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C. North
P. Jason Peters
David F. Radford
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COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows
$ 176,726,541 $ -
Outstanding
Deletions October 06, 2020
- $ 948,122
8,546,276 74,515,490
3,470,000 77,530,000
12,016,276 152,993,612
- 11,716,653
$ 12,016,276 $ 164,710,265
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
Unaudited
Outstanding
June 30, 2020 Additions
General Obligation Bonds
$ 948,122 $ - ;
VPSA School Bonds
83,061,766 -
Lease Revenue Bonds
81,000,000 -
Subtotal
_
165,009,888 -
Premiums
11,716,653 -
$ 176,726,541 $ -
Outstanding
Deletions October 06, 2020
- $ 948,122
8,546,276 74,515,490
3,470,000 77,530,000
12,016,276 152,993,612
- 11,716,653
$ 12,016,276 $ 164,710,265
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
(2�uixtt#ij of �Pvaanohr
OF ROANO'�F
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1838
DECLARING OCTOBER 25 THROUGH OCTOBER 31, 2020, AS
RED RIBBON WEEK IN THE COUNTY OF ROANOKE
WHEREAS, alcohol and other drug abuse in this nation has reached epidemic
stages; and
WHEREAS, it is imperative that visible, unified prevention education efforts by
community members be launched to eliminate the demand for
drugs; and
WHEREAS, National Family Partnership (NFP) is sponsoring the National Red
Ribbon Campaign offering citizens the opportunity to demonstrate
their commitment to drug-free lifestyles (no use of illegal drugs, no
illegal use of legal drugs); and
WHEREAS, the National Red Ribbon Campaign will be celebrated in every
community in America during "Red Ribbon Week", October 25
through October 31, 2020; and
WHEREAS, business, government, parents, law enforcement, media, medical,
religious institutions, schools, senior citizens, service organization
and youth will demonstrate their commitment to healthy, drug-free
lifestyles by wearing and displaying Red Ribbons during this week-
long campaign; and
WHEREAS, we intend to further commit our resources to ensure the success
of the Red Ribbon Campaign.
NOW, THEREFORE, We, David F. Radford, Chairman, and Phil C. North, Vice -
Chairman, of the Board of Supervisors of Roanoke County,
Virginia, on behalf of all of its citizens, do hereby proclaim October
25 through October 31, 2020, as RED RIBBON WEEK in Roanoke
County, Virginia; and
FURTHER, encourage all of our citizens to participate in drug prevention
education activities, making a visible statement that we are
strongly committed to a drug-free state.
David F. Radford, Cha' ma
4pzz c.nom
Phil C. North Vice -Chairman
C�laixn#g of Ytoanake
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DECLARING OCTOBER 4 THROUGH 10, 2020, AS
MENTAL ILLNESS AWARENESS WEEK
IN THE COUNTY OF ROANOKE
WHEREAS, mental health is essential to good health and every individual, family and
community must understand that mental health is a necessary part of overall
health care and suicide prevention must be increased by reducing the
stigma of seeking care; and
WHEREAS, it is essential to eliminate disparities in mental health care by promoting
well-being for all, regardless of race, ethnicity, language, place of residence
or age and ensure equity of access, delivery of services and improvement of
outcomes, through public and private partnerships to ensure culturally
competent care to all; and
WHEREAS, individuals and families must have the necessary information and the
opportunity to exercise choice over their care decisions, including
individualized plans of care, expanded supported employment, enhanced
rights protections, better criminal and juvenile justice diversion and re-entry
programs, improved access to housing, and an end to chronic
homelessness; and
WHEREAS, every individual must have the opportunity for early and appropriate mental
health screening, assessment and referral to treatment; and
WHEREAS, adults and children with mental illness must have ready access to evidence -
based best treatments, services and supports leading to recovery; and
WHEREAS, the mental health system must provide consumers, providers and the public
with quality, accessible and accountable information supporting improved
care.
NOW, THEREFORE, WE, David F. Radford, Chairman, and Phil C. North, Vice -Chairman,
on behalf of the Board of Supervisors of Roanoke County, Virginia, do
hereby proclaim October 4 through October 10, 2020, as MENTAL ILLNESS
AWARENESS WEEK throughout the County of Roanoke to increase public
awareness of mental illness to promote greater access to effective
treatments for those who suffer from the potentially disabling symptoms of
these disorders.
David F. Radford, Chaifmarf
Phil C. North Vice -Chairman
ACTION NO.
ITEM NO. K_1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
October 6, 2020
Work session to review with the Board of Supervisors the
budget for the second allocation of CARES Act funding
Laurie Gearheart
Director of Finance and Management Services
Daniel R. O'Donnell
County Administrator
This time has been set aside to review the budget for the second allocation of the
CARES Act funding
BACKGROUND:
The County of Roanoke received the second allocation of $8,217,365 from the
Commonwealth of Virginia as part of the Coronavirus Aid, Relief, and Economic
Security (CARES) Act of 2020.
DISCUSSION:
This work session will provide additional detailed information to the Board of
Supervisors on the budget for the second allocation of CARES Act funding.
FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the attached presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the
budget for the second allocation of the CARES Act funding.
Page 1 of 1
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 6, 2020
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 1