Loading...
HomeMy WebLinkAbout10/20/2020 - RegularINVOCATION: Roanoke County Board of Supervisors October 20, 2020 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 6 Roanoke County Board of Supervisors Agenda October 20, 2020 Good afternoon and welcome to our meeting for October 20, 2020. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. Because of the present state of emergency, and until further notice, members of the public are urged not to attend Board of Supervisor meetings in person. All are encouraged to view and participate in meetings through electronic means. Meetings may be viewed live on RVTV, Channel 3, or on the County's website https://roanokecountyva.gov (and accessed by clicking on the "Watch Board Meetings Online" button). Prior to and during meetings, citizens may share comments by email (to diacks(&roanokecountyva.gov) or by phone (540-776- 7278). When submitting comments, please include your name and address. Comments submitted by email and by phone will be read aloud during meetings, subject to reasonable time limitations. For those individuals who desire to attend meetings in person, please be advised that seating modifications and limits have been established in order to facilitate social distancing; attendees who are not of the same household must sit six feet apart; and attendance at meetings will be limited to 25 individuals. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Page 2 of 6 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of National Association of Counties 2020 Achievement Award and Virginia Chapter of the American Planning Association's Old Dominion Innovative Award (Philip Thompson, Director of Planning) D. BRIEFINGS 1. Briefing to update the Board of Supervisors on towing boards (Peter S. Lubeck, County Attorney; Howard B. Hall, Chief of Police) E. NEW BUSINESS 1. Resolution amending the Secondary Six -Year Road Improvement Plan for fiscal years 2021 through 2026 and the Construction Priority List and Estimated Allocations for fiscal year 2021 by establishing a new Secondary System Project (Megan G. Cronise, Transportation Planning Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission.- 1. ommission: 1. The petition of Milestone Tower Limited Partnership IV to rezone approximately 9.55 acres from R-1, Low Density Residential, District to AR, Agricultural/Residential, District and to obtain a Special Use Permit for a broadcasting tower (cell tower) approximately 137 feet in height, located at 420 Swan Drive, Vinton Magisterial District G. FIRST READING OF ORDINANCES 1. Ordinance authorizing the granting of an access easement for the purpose of ingress/egress to Mr. Dallas J. Wright of 5057 Poor Mountain Road in Salem of unimproved real estate owned by the Roanoke County Board of Supervisors (Tax Map No. 064.04-03-01.00-0000), Catawba Magisterial District (Tarek Moneir, Director of Development Services) H. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing the County Administrator to enter into a lease agreement with First Team, Inc. to lease twelve (12) parking spaces at the Hollins Library facility at 6624 Peter Creek Road, Hollins Magisterial District (Richard L. Caywood, Assistant County Administrator) Page 3 of 6 I. PUBLIC HEARING 1. Public hearing to receive citizen comments regarding a proposed amendment to the fiscal year 2020-2021 budget in order to appropriate Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) Grant funds, in accordance with Code of Virginia Section 15.2-2507 (Laurie Gearheart, Director of Finance and Management Services) J. SECOND READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $2,916,945 from the Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) Grant (Stephen G. Simon, Chief of Fire and Rescue) 2. Ordinance authorizing and approving a ground lease addendum between Roanoke County and John W. Brandemuehl for a communications facility at Tinker Mountain (Bill Hunter, Director of Communications and Information Technology) 3. Ordinance authorizing and approving a mutual Lease Agreement between Roanoke County and City of Salem for telecommunications equipment (Bill Hunter, Director of Communications and Information Technology) K. APPOINTMENTS 1. Library Board (appointed by District) 2. Parks, Recreation and Tourism (appointed by District) L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — October 6, 2020 2. Confirmation of appointment to the Virginia Western Community College Advisory Board and the LOSAP/VIP Board of Trustees M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Page 4 of 6 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of September 30, 2020 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of September 30, 2020 5. Accounts Paid — September 30, 2020 6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of September 30, 2020 7. Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO OPEB Pooled Trust - Roanoke County 8. Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO OPEB Pooled Trust - Roanoke County Public Schools O. WORK SESSIONS 1. Work session to review with the Board of Supervisors the status of the County of Roanoke's Capital Improvement Program (CIP) projects (Meredith Thompson, Budget Division Director) P. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A) (3) of the Code of Virginia, for discussion or consideration of the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the Board will consider acquiring property in Windsor Hills Magisterial District for economic development purposes. 2. Section 2.2-37aa (A) (7) and A (29) of the Code of Virginia in order to consult with legal counsel and receive briefings from staff members pertaining to 1) possible litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, and 2) the award of a new public contract for goods or services, and discussion of the terms or scope of such contract, where discussion in open session would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the Board will discuss litigation options for proceeding against a vendor of goods or services for breach of contract, and the award of a new public contract for such goods or services. Page 5 of 6 EVENING SESSION — 7:00 P.M. Q. CERTIFICATION RESOLUTION R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. The petition of Engineering Concepts, Inc. to rezone property to remove the proffered conditions on approximately 2.66 acres zoned C-1 C, Low Intensity Commercial, District with conditions, and to obtain a special use permit for religious assembly in a R-1, Low Density Residential, District, C-1 C, Low Intensity Commercial, District with conditions, and C-2 High Intensity Commercial, District on approximately 10.68 acres, located at and near 2500 East Washington Avenue, Vinton Magisterial District (Philip Thompson, Director of Planning) S. CITIZEN COMMENTS AND COMMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Phil C. North 2. P. Jason Peters 3. Paul M. Mahoney 4. Martha B. Hooker 5. David F. Radford U. ADJOURNMENT Page 6 of 6 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: October 20, 2020 Recognition of National Association of Counties 2020 Achievement Award and Virginia Chapter of the American Planning Association's Old Dominion Innovative Award SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: This time has been set aside to recognize staff for having received an 2020 Achievement Award from the National Association of Counties (NACo) and the 2020 Old Dominion Innovative Award from the Virginia Chapter of the American Planning Association for the Public Schools Planning Workshop. BACKGROUND: The Roanoke County Planning Department earned a 2020 NACo Achievement Award and a 2020 Old Dominion Innovative Award from Virginia's professional planning organization for its program "Public Schools Planning Workshop". The "Public Schools Planning Workshop" was a collaboration between Roanoke County, the City of Roanoke and Roanoke County Public Schools. In November 2017, a team of planners from Roanoke County and the City of Roanoke met with the Roanoke County Student Advisory Council. Our objective was to involve them in the planning process, solicit their input for the Oak Grove Center Plan, and get their ideas about involving younger generations in community planning. Students participated in several interactive planning exercises. Feedback from the Student Advisory Council informed four subsequent workshops in 2018 that were held at the elementary, middle and high schools nearest to Oak Grove. Educators participated in envisioning future development, transportation and public amenities in several small Page 1 of 2 group mapping exercises. Afterwards, teachers created ways to use the content for project -based learning assignments and involved students in the Oak Grove planning process. The Public Schools Planning Workshops program successfully met the goal of soliciting a large amount of public input from residents under age fifty while simultaneously exposing them to the planning profession. The program is straightforward and mobile enough to be used repeatedly throughout the area's school systems. The example can also easily be adapted to other localities. Furthermore, the inter -jurisdictional collaboration has opened the door for future regional cooperation and planning efforts. The Public Schools Planning Workshop also received a VACo Achievement Award in 2019. Page 2 of 2 Public Schools Planning Workshops AA Oak Grove ROANOKE CENTER COUNTY VA Abstract of the Program The Public Schools Planning Workshops sought to address two main problems. First, long-range planning efforts typically glean input from residents over the age of fifty, leaving planners to guess the preferences of younger generations. Secondly, students are rarely exposed to the planning profession and are not aware that it is a career option when they are making college plans. The program is a collaboration between Roanoke County, the City of Roanoke and Roanoke County Public Schools. In November 2017, a team of planners met with the Roanoke County Student Advisory Council. Our objective was to involve them in the planning process, solicit their input for the Oak Grove Center Plan, and get their ideas about involving younger generations in community planning. Students participated in several interactive planning exercises. Student feedback informed four subsequent workshops that were held at the elementary, middle and high schools nearest to Oak Grove. The Public Schools Planning Workshops program successfully addressed the two main problems. The program is straightforward and mobile enough to be used repeatedly throughout the area's school systems, and can easily be adapted to other localities. Furthermore, the inter -jurisdictional collaboration has opened the door for future regional cooperation and planning efforts. The Problem or Need for the Program The Roanoke County Public Schools Planning Workshops sought to address two main problems. First, long-range planning efforts have historically attracted public input from residents over the age of fifty, leaving planners to guess the preferences of younger generations. It is important to solicit and receive input from younger generations since the plans will largely be implemented during their lifetime. This is particularly true for the long-range planning for economic development that Roanoke County is currently undertaking for various countywide activity centers. Secondly, students are rarely exposed to the planning profession and are not aware that it is a 1 W � Public Schools Planning Workshops Oak Grove CENTER career option when they are making college plans. The Public Schools Planning Workshops program was designed to address both of these problems. 5 �i Description of the Program The program was an important component of the community engagement AA ROANOKE COUNTY VA strategy for a planning effort to reimagine a commercial and residential activity center, the Oak Grove Center Plan. After securing a partnership with Roanoke City planners for the Oak Grove Center planning process, Roanoke County planners reached out to Roanoke County Public Schools. Throughout October 2017, several planning exercises were designed, and display artifacts created by Roanoke County's team of five planners. On November 1, 2017, a team of planners from Roanoke County and the City of Roanoke met with the Roanoke County Student Advisory Council, a group of middle and high school student advocates representing each County middle and high school. Our objective was to involve them in the planning process, solicit their input for incorporation in the Oak Grove Center Plan, and hear their ideas about involving younger generations in community planning. After introductions, the group enjoyed taking a Roanoke County trivia quiz and completing an online Visual Preference Survey. The results of these online exercises were designed to inform a subsequent brainstorming exercise. Students collaborated in small groups to mark up large maps of the Oak Grove area with their ideas for: new bicycle and pedestrian infrastructure and connectivity; infill and redevelopment of 2 Public Schools Planning Workshops AA Oak Grove ROANOKE CENTER COUNTY VA commercial spaces to include more retail, outdoor and indoor public spaces, as well as locations for parks, recreation and sports facilities; and infill multi -family housing. A planning staff presentation accompanied by a story map (here: https://arcg.is/OPKafr) explained the realities that inform planning for Oak Grove. One strong suggestion from the Student Advisory Council was to take planning to students and teachers rather than expect them to attend traditional public meetings. This feedback from the Student Advisory Council guided four subsequent workshops held at the elementary, middle and high schools nearest to Oak Grove. A meeting was held with education leaders to discuss how the workshops would fulfill curriculum needs for the schools while addressing our initial goals of obtaining input and providing an interactive demonstration of the planning profession. School administrators and educators embraced the fact that the workshops provided valuable curriculum for project -based learning. Teachers created ways to use the content for project assignments and to involve students in the Oak Grove planning process. Ultimately, a group of high school students created a survey for elementary, middle and high school students to establish their preferences for Oak Grove Park. Results of the survey were then incorporated into a redevelopment scenario by the high school Computer Aided Design (CAD) and technical drawing class. This proposal was presented by the teachers at one of the Oak Grove community meetings (see Supplemental Materials). 3 . AA) Oak Grove Public Schools Planning Workshops CENTER Planning workshops, facilitated by the planning team, were held in January and February 2018, with Oak Grove Elementary Faculty, Hidden Valley Leadership Team educators, and faculty from Hidden Valley High and Middle Schools. Educators were asked to redesign the Oak Grove area based on businesses and public amenities that would enhance daily life. Working in small groups they mapped their ideas for new restaurants, shops and entertainment; infill or redevelopment of commercial spaces; bicycle and pedestrian infrastructure; walkable, connected areas; and outdoor and indoor public spaces (including parks and sports facilities). Educators also voted on their preferences of architectural styles, multi -modal design, public spaces, mixed-use development, and more in a Visual Preference Survey. Planning staff explained some of the complicating factors involved in planning Oak Grove, including the city/county jurisdictional boundaries and zoning differences, market conditions, vacant or underutilized properties, and community engagement. Reports on these workshops have been presented multiple times during City and County Planning Commission meetings and during public hearings of Roanoke City Council and Roanoke County Board of Supervisors. Additionally, a summary of the workshops was presented at the Hidden Valley High School Titan 21 Expo and at a Roanoke County School Board meeting. The Supplemental Materials include a display that was created for the Oak Grove Design Reveal community meetings. Articles were M Oak Grove Public Schools Planning Workshops CENTER also published on the Roanoke County "Community Developments" weblog and the program was highlighted on Roanoke Valley Television (RVTV): https://www.roanokecountvva.gov/Blog.aspx?IID=64#item (see Appendix A) https://www.roanokecountyva.gov/Blog.aspx?IID=69#item (see Appendix B) https://www. face book. com/watch/?v=10157289618553747 The Cost of the Program AA ROANOK€ COUNTY VA The Public Schools Planning Workshops were financed from existing resources within the department's operating budget. No extra financing was needed. Roanoke County planning staff created the maps, presentations and surveys, and provided materials from our inventory. Five Roanoke County planning staff members and two City of Roanoke staff members facilitated the workshops. No extra staffing was needed. The Results/Success of the Program Student Visual Preference Survey Results "-1 JI 1 Trolley a R Sculpture Entertainment Center Natural biking Trail 3' 1 Off -Road Bike/Ped Facility 4 • M e'M r. {.. X� Modern Apartments The program was successful at eliciting input from residents under age fifty and in sparking interest in the planning profession. Within the Student Advisory Council there was general consensus that a variety of private establishments would improve the . AA) Oak Grove Public Schools Planning Workshops CENTER livability of the Oak Grove community. These include more variety of restaurants and coffee shops, more retail including niche shops and chain stores, grocery stores, a sports complex including hockey, and a garden center, all housed in modernized developments accessible on foot. Additionally, they agreed that Oak Grove would be greatly improved by adding public infrastructure and amenities. Bicycle and pedestrian connectivity throughout residential and commercial areas was a high priority for younger participants. The students suggested installing a pedestrian/bicycle bridge over Route 419, signalized pedestrian crossings at intersections along Route 419, and an off-road multi -use path paralleling Route 419 connecting to multi -use trails leading to residential and commercial areas. Other desired public amenities included plazas, improved parks, and mass transit. Higher density residential developments near the commercial areas were also discussed. Students envisioned Oak Grove becoming an attractive village for residents to enjoy. The program demonstrated the importance of civic engagement and showed students that becoming involved in their own community can help transform it into the place they hope to live as adults. Faculty Visual Preference Survey Results (3) Trolley Tiled Mosaic Splash Pad and Natural Play Entertainment Center Greenway i; ?i r� Off -Read Bike./Ped Facility Traditional Mixed -Use Block Modern Apartments Educators strongly supported generous additions of outdoor public spaces. They wanted to see expanded parks with features built for kids that were handicap - R Public Schools Planning Workshops AA Oak Grove ROANOKE CENTER COUNTY VA accessible. Multi -use paths connecting Hidden Valley Middle School, Keagy Village, Oak Grove Elementary, Oak Grove Park, and commercial zones along Route 419 were a high priority. They desired pedestrian bridges and crosswalks over and across Route 419 and sidewalks in neighborhoods as alternatives to driving. There was strong support for a variety of new businesses and housing to boost livability in the Oak Grove area. While the educators' suggestions included much of the same amenities desired by the Student Advisory Council, they also wanted to see more adult-oriented or child -friendly businesses with accessible infrastructure. This included a variety of restaurants, coffee shops, bistros, breweries and entertainment, high quality apartments, retail including niche shops and chain stores, a farmer's market and grocery store, and a sports complex, all arranged in modern, walkable developments. Worthiness of Award The Public Schools Planning Workshops proved to be a unique and innovative solution to the stated problems. Rather than hosting typical off-site meetings and trying to target younger generations with advertising, we designed a program that met the students and teachers where they already were. Highly interactive planning workshops engaged students and teachers in planning exercises while providing planners with valuable public input for the Oak Grove Center Plan. Additionally, teachers designed classroom projects using the workshop content. These workshops can be reproduced with schools near other activity centers when we undertake plans for those areas. The program promotes intergovernmental cooperation amongst local entities. The Oak Grove planning area is located on both sides of the Roanoke County and the City of Roanoke jurisdictional border. Therefore, we engaged the City planning staff as well as the Roanoke County Public Schools staff and administration. All three government entities were involved in the planning and execution of the workshops; this type of collaborative planning is unprecedented in the Roanoke Valley. The program provides a model that other local governments can tailor to their local and/or regional needs and use for long-range planning in their own communities. wM L-1 • I f � s r e LO{._ A WE MDY AREA l e < t tli. 1Y , ��•. ' M M l• T Summary of Input Appendix A Community Developments Collaboratine on Future Plans with the Student Advisory Council Posted on November 13, 2017 at 4:56 PM ice• r iMMM-nM In the first of many steps to engage youth in planning efforts, Roanoke County Planners collaborated with a City of Roanoke Planner to show Roanoke County Student Advisory Council (SAC) members how they can influence the future of their community. SAC is a student group composed of 8th -12th graders from every County school who serve the School Board by advocating for student issues. They provide communication between the students, the administration and the community. Students were asked to redesign the Oak Grove area based on the shops and amenities they'd like to see there. They worked in small groups to mark up maps with their ideas for new restaurants, shops and entertainment; infill or redevelopment of commercial and residential spaces; bicycle and pedestrian infrastructure; walkable, connected areas; and outdoor and indoor public spaces (including parks and sports facilities). Students also voted on a Visual Preference Survey on Kahoot.it to indicate their favorite styles of architecture, multi -modal design, public space, mixed use development and more. Planning staff then explained some of the complicating realities of planning for Oak Grove. This included discussion of jurisdictional boundaries and different zoning, market conditions, vacant or underutilized properties and community engagement. Student Suggestions There was general consensus that a variety of new businesses could improve the livability of the Oak Grove community. These included restaurants and coffee shops, much more retail including niche shops and chain stores, grocery stores, a sports complex including hockey, and a garden center, all housed in modernized developments accessible by foot. See full-size images of the map exercise. AROANOKE COUNTY va 1, Choose roles. - T.W W. pyumentlngp lcpmmenh. f6 69 wruam nl iF99fdW me 8x9rC24 Revv e • Ap[+,ls ttm mpkeeperpn for llue 9fa1P 6Y111B BIW aF 1116 ex`BfaZO Tema fn9.Wq& f= • makw0. mcv and W.-d91p9¢w ler 2. Mark up the map: I.9kxe bloe sliOk I • 9 on IN "-ryolpuanss. ae plbrr pkfees mpryop vdY mal rffiq 9 lly, U,[ 1h9 n6m94 Of I r— "014amd tithe seeker. I Omw inti fro NPIgo ��rwle: to and mmugn medf, trey. YOU eondrove mprra mpn Pn9 W.. 3. A. In— Srgrr rpiNsxpMs ¢oma am6nili64 MW y9 'd fib61O 5898 Pk A p rW slk:km (- I on the— •.r _ yGrr'd I"16499 .—Ped v9N o V*r wpimipfi-of who[} 'd kbe to ",f.- M the kY.W1 4. NOae o 4' 66n MW r 0mnt nmv gmpn a ppen spot=.es cmld bp. lifl the type¢ V PIG yG —91 f1.%WY-Bmmp In de -h. p¢le for r4 Wl Mh.r�g WWI Pct" ,p00915 .S -14-r Syms, Ploy ioun{Dins er rda9yr0u& p0[9k1Y 0—and 0Wd— qiHMW %rWok. 5,_T rP,_dme d-, nea [ulyou i fn05n9 b—iY19 -WO tlmllnp-rat Wontlfyih Hh Mer p.. s.tr i ieakmtyt16dldWp9d91Yfan ipCTMgS EOt9 imm sucw np cresm IMefo.l v­ld ke 1. xe. Other Items Old Yperlcb1,d, 90lhw idem, oWQrty 4k w 1-9 PW- roved maxedb MIhn-in. The groups agreed that Oak Grove would also be improved by adding public infrastructure and amenities. Bicycle and pedestrian connectivity throughout residential and commercial areas was a high priority. The students suggested installing a pedestrian/bicycle bridge over Route 419, signalized pedestrian crossings at intersections along Route 419, and an off-road multi -use path paralleling Route 419 and connecting to multi -use trails leading to residential and commercial areas. Other desirable public amenities included plazas, improved parks, and mass transit. Higher density residential developments near the commercial areas were also discussed. To wrap up, students were shown staff -generated design ideas for redevelopment of the area. These possibilities of "before" photos and "after" concepts for redevelopment helped them understand what could be possible and generated excitement about potential changes. About 70 percent of the students submitted feedback after the exercise, and their response was overwhelmingly positive. Students recommended that staff bring future planning activities to the schools directly in order to involve many more of their peers in community planning. Appendix B Community Developments Collaborating on Future Plans with Oak Grove Elementary Faculty Pnc#crl nn _laniiary 41 )niq a# 9-1A iDNA by Railcv I- InIAinrrl_n,,Ptnic As part of the new Reimagine Oak Grove planning study, staff engaged Oak Grove Elementary School faculty on January 24, 2018 in a community visioning exercise to help demonstrate how public input can influence future development. Roanoke County and City of Roanoke Planning staff worked through several planning exercises with faculty in a real-world example of project -based learning. This was the second exercise held through a growing partnership with Roanoke County Public Schools. Similar to the exercise with Student Advisory Council members held last November, educators were asked to redesign the Oak Grove area based on businesses and public amenities that would enhance daily life. Working in small groups they mapped out their ideas for new restaurants, shops and entertainment; infill or redevelopment of commercial spaces; bicycle and pedestrian infrastructure; walkable, connected areas; and outdoor and indoor public spaces (including parks and sports facilities). Educators also voted on their preferences of architectural styles, multi -modal design, public spaces, mixed-use development, and more in a Visual Preference Survey. Planning staff also explained some of the complicating factors involved in planning Oak Grove, including the city/county jurisdictional boundaries and zoning differences, market conditions, vacant or underutilized properties, and community engagement. Educator Suggestions Educators strongly supported generous additions of outdoor public spaces. They wanted to see expanded parks with features built for kids that were handicap -accessible. Multi -use paths connecting Hidden Valley Middle School, Keagy Village, Oak Grove Elementary, Oak Grove Park, and commercial zones along Route 419 were a high priority. They desired pedestrian bridges and crosswalks over and across Route 419 and sidewalks in neighborhoods for an alternative to driving. Bike rental kiosks were also suggested for the commercial corridor. Results of one of the exercise maps ROANOKE COUNTY VA 1, Choose roles. .—W. • T=1= E0..hwnikg uQ Cortxrunb,.YP Pt n.eQG � w x,w �w w sRP ePereee mwnn: • Aci n the seORQfPIrSPn tler MQ qaq w Ane O+M M me Pxercha fOMe rnQmbQds]: • h,Plk VP IRP OIPV GPtl P'P+iGd feeel fd 3xu:Wn 2. Mark up the map: 1. PbCP 4AK f'Kkgi I * ] 9n IRQ fIP'01�effg Yp{i7y_ nQr pb[e1 nry0, Yr�'+ri5vl �l kegrn Oxy. we 1Ro- aronief o1 rvwm gcoAOre. rox, fe ma fl:Liae, 2. dtrrx Yn pwY i'W,,f'FILd pylq�,gylq fq On0 ihpypR 9� ii16y Pr9e.Tpr Gell dlRwr mol01fMS0 One rdib. S. NO mere tldel. ,eflOurenA er oWar erOPtilei Wel yw'tl ue bapei�acQvrcG sl'c1 [�] a me mPp wswre sere I;e b sQe nrees end nTiIQ 4 Rdel e�tUnO,laa 61 wiIPI i'W'4 M-0 W wa 4^eM YP Pw s KPe7. ♦. »Lce a �e.rcld. A � f .Q.a,e reP YR'�t+nw ryePO nope^ WOc'Of caKS QAe.- W--, 1I-MIype1 Of piEeek ytie r.drAd &a b>ea. 6k_YF.y; Qp aa1W a pPhi fp Own2 PI -BM hXKR: dLfRN fASOLQI SeSR bi wtaoofY� OIOY' fpanPW,l p �l^7^""Gs: pgSypl pf7igR qny pylGe(+ ,.Mlyq vgen,Ql. 5. vmpl peel q me flWr pee0 carr yw bQLBM416 =Hh*, waArpfb GsfY Epnf1 IpgnRfy,fyie wilR bSee GQn1• 4.GrazF-4,y.. MGM, p".S _feLRl ]PP91Wgf. FGOw9h4.4reSSYtGQG. ML.] S'a� ivo1AG Re b ue. Other Items fT0 r«k la>Ha �� eme, wac,. oppv,+w:Yoa w awns II ,,. abafQ roue ,Pre revs P.n mem N. There was strong support for a variety of new businesses and housing to boost livability in the Oak Grove area. While their suggestions included much of the same amenities desired by the Student Advisory Council, they also wanted to see more adult-oriented or child -friendly businesses with accessible infrastructure. These included a variety of restaurants, coffee shops, bistros, breweries and entertainment, high quality apartments, retail including niche shops and chain stores, a farmer's market and grocery store, and a sports complex, all arranged in modern, walkable developments. Participants were shown staff -generated design ideas for redevelopment of the area. These "before" photos of existing conditions and "after" concepts for redevelopment sparked awareness of future possibilities and generated excitement about potential changes. Lastly, educators made many recommendations for involving youth and young adults in community planning efforts. ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 Briefing to update the Board of Supervisors on towing boards Peter S. Lubeck County Attorney Daniel R. O'Donnell County Administrator At the October 6, 2020 Board Meeting, Supervisor Peters requested that the Board be provided a briefing on towing boards on October 20, 2020. This time has been set aside to update the Board of Supervisors on this matter. Chief Hall will provide a description of the current process the police department follows, and Peter Lubeck will share information on the statutory framework that the Board could follow should the Board decide to take further action. Page 1 of 1 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 Resolution amending the Secondary Six -Year Road Improvement Plan for fiscal years 2021 through 2026 and the Construction Priority List and Estimated Allocations for fiscal year 2021 by establishing a new Secondary System Project Megan Cronise Transportation Planning Administrator Daniel R. O'Donnell County Administrator A request has been received to pave a 300 -foot -long segment of Crowell Gap Road from the end of existing paving to serve the last remaining Roanoke County address along the road before the Franklin County line. BACKGROUND: Crowell Gap Road, State Route 657, extends from Route 220 in Roanoke County to Boones Mill Road in Franklin County. The Roanoke County segment of the road is about 1.9 miles long and is residential and agricultural in nature. The road is winding and changes surface types from paved to gravel as the road climbs uphill to the Franklin County line, which follows the ridge. DISCUSSION: The last driveway on Crowell Gap Road is located 0.4 mile from the Franklin County line, on the gravel portion of the road. The gravel surface extends another 300 feet down the road away from Franklin County, where a previously paved segment of the road begins. After visiting the site and reviewing the roadway with Virginia Department of Page 1 of 2 Transportation (VDOT) staff, it was determined that the previously paved segment would be repaved by the Salem Residency and the gravel surface uphill of the last driveway to Franklin County would receive maintenance from the VDOT Area Headquarters. The remaining 300 -foot -long segment in between could be paved by the Salem Residency if an eligible funding source could be identified to fund the approximately $30,000 estimate. This is a small, low cost paving project that would improve the roadway for all traffic that utilizes this route to and from Franklin County, to include the residents living off of the last driveway on Crowell Gap Road. Funding has been identified in the Secondary Six -Year Road Improvement Plan (SSYP) under UPC 100188, Countywide Engineering & Survey. Approximately $42,000 is available in previous year funding with $20,000 available for fiscal year 2021. There have been no projects identified to date for this funding source. If the project is funded through the SSYP, the roadway could be paved within the next year. If the Board of Supervisors decides to use the identified SSYP funding, the Board will need to request that the Commonwealth Transportation Board adopt a new SSYP project through a resolution. FISCAL IMPACT: Funding has been identified in VDOT's Secondary Six -Year Road Improvement Plan for Roanoke County. If this source is utilized, there will be no cost to Roanoke County. STAFF RECOMMENDATION: Staff recommends approving a resolution requesting the Commonwealth Transportation Board add this project to the Secondary Six -Year Road Improvement Plan, utilizing the funding identified in UPC 100188, Countywide Engineering & Survey. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JULY 14, 2020 RESOLUTION 0714201.3 APPROVING THE SECONDARY ROAD SIX- YEAR IMPROVEMENT PLAN FOR FISCAL YEARS 2024 THROUGH 2026 AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2029 WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Road Six -Year Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Road Six -Year Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Road Six -Year Improvement Plan for Fiscal Years 2021-2026 and Construction Priority List and Estimated Allocations for Fiscal Year 2021 was held on July 14, 2020, to receive comments and recommendations on Roanoke County's Secondary Road Six -Year Improvement Plan for Fiscal Years 2021-2026 as well as the Construction Priority List and Estimated Allocations for Fiscal Year 2021; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Road Six -Year Improvement Plan for Roanoke County for Fiscal Years 2021-2026; BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List and Estimated Allocations for Fiscal Year 2021; BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office Page 1 of 2 along with a duly attested copy of the proposed Roanoke County Secondary Road Six - Year Improvement Plan for Fiscal Years 2021-2026 by the Clerk to the Board. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: NAYS: cc: Supervisors Mahoney, Hooker, North, Peters, Radford None FAI Debbrah C. J Chief Deputy Megan Cronise, Transportation Planning Administrator the Board of Supervisors I hereby certify that the foregoing is a true and correct copy of Resolution 071420-3 adopted by the Roanoke County Board of Supervisors, on Tuesday, July 14, 2020. A LOPY TESTE: Ma—rah C. Jacks Chief Deputy Clerk Page 2 of 2 Board of Supervisors Budget Detail Report SSYP FY21 WORKING DRAFT: FY21 DRAFT 8131202010:58:19 AM 1 of 6 Budget Detail Report Secondary System Roanoke County Construction Program Estimated Allocations SSYP FY21 WORKING DRAFT: FY21 DRAFT Fund FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 Total CTB Formula - Unpaved State $0 $0 $0 $0 $0 $0 $0 Formula Secondary State $0 $0 $0 $0 $0 $0 $0 TeleFee $272,673 $272,673 $272,673 $272,673 $272,673 $272,673 $1,636,036 Federal STP - Bond Match $0 $0 $0 $0 $0 $0 $0 Federal STP $0 $0 $0 $0 $0 $0 $0 District Grant - Unpaved $81,606 $54,465 $73,177 $79,982 $79,982 $99,978 $469,190 _ _ _ _ _ Total _ _ _ _ _ _ _ _ _ _ _ $354,279 _ _ _ _ _ $327,138 _ _ _ _ _ $345,850 _ _ _ _ _ $352,655 _ _ _ _ _ $352,655 _ _ _ _ _ $372,651 _ -- — — — $2,105,226 Board Approval Date: July 14, 2020 Residency Administrator Date County Administrator Date 61312020 10:58:19 AM 2 of 6 Budget Detail Report Roanoke County Roanoke County (080) SSYP FY21 WORKING DRAFT: FY21 DRAFT .UPC Description - - - - - -- --. - 0000.00 Project 1663080298 Previous I Budget I Projected Total $687,1701$01$0 $687,170 Total Estimate $3,248,044 SOUTH INT. ROUTE 221 INT. OF ROUTE 1662 Balance: $2,560,874 Funding Detail (ir% $10DOs} Previous `.." FY2021 FY2022 FY2023 FY2024 %`FY2025; FY2026, 6030601 .Formula - Secondary $687 $0 $0 $0 $0 $0 $0 : Federal/State - Roanoke 0000.00 Project 172808OP69 Previous I Budget Projected Total $200,000. $0 1$0 $2oo,aaa Total Estimate $200,000 ROUTE 923 END OF STATE MAINTENANCE PE RW CN Schedule:. 05/12/20 Estimate: $0 $0 $200,000 Balance: $0 Fundingy�etaiC(ir $1000s} Previous FY2024 ,FY2D22 FY2023 FY2024 FY2025 FY2026 j 3001500 CTB Formula: Unpaved -Roanoke $200 $0 $0 $0 $0 $0 $0 ;. " -s � �r �F' ��.;�'3,�1'��r�Y *�`•� e��t? � 1/� 1�ida��r.,�,l�cl���[�,d�IRlji.�r -,�,!`3I��.��" �'e.�."��r�� �r;,�,. � ��z �� '�+ �s `� �5� `�' � �f ��x'� � _ � ,�.:,r'2 -,� w .. 5'u a p„� �_..s_.. � � __ ___._ r���;f ..W ���r�� ` ;.,�.• � _,ms's_ �m _�...:�._.-- � t .•..,.-.�..,... ..-�.�_�.:t ,.<,. �x .� ,,....�_ a. �„-fes”' ._� .-; _ . �. 3 � �+r, .. ,r�_a ".-' 0000.00 Project 0959080929 INT. ROUTE 221 END CUL-DE-SAC Previous I Budget I Projected I Total $207,5861 $0 $0 $207,586 Total Estimate $207,586 PE RW CN Schedule: 11/14/19 Estimate: $0 $0 1 $207,586 Balance: $0 Funding l]etail ,(ir $100Os) Ptewous ' .FY 021 . FY2022 F1C2023 i Y2024 ` ;FY2025 : ,FY 2[l26 6030606 Secondary Formula- $208 $0 $0 $0 $0 $0 $0 Telecommunications: Roanoke 0001.00 Project 064908OR77 West River Road End Previous I Budget Projected Total PE RW CN $1,28818791 $232,6731 $663,4481 $2,185,000 Schedule: 10/02115 11/05/20 09/14/21 Total Estimate $2,185,000 Estlmate: $400,000 $24,000 $1,761,000 Balance: $0 1 undirig Deta[I in $10005) Freinous '.-FY2421 FY2022 _ FY2023 . FY2024 .FY2025' 1=Y2026 6030201 Revenue Sharing Funds:Locai $613 $0 $0 $0 $0 $0 $0 Match 6030202 Revenue Sharing Funds :State $613 $0 $0 $0 $0 $0 $0 Match (CN8202) 6030606 Secondary Formula - $63 $233 $233 $220 $211 $0 $0 Telecommunications: Roanoke 6/3/2020 10:58:19 AM 3of6 Budget Detail Report SSYP PY21 WORKING DRAFT: FY21 DRAFT Roanoke County Roanoke County (080) ,tDPC, Descr cion pip 0002.00 Project 9999080926 Electric Rd, Rte 419 Chevy Rd, Rte 799 Previous I Budget Projected Total $4;340,114 $01$0 $4,340,114 Total Estimate $4,340,114 Balance: $0 0,04 Mi. North of Intersection Rte. 904 - Rte. 904 - Rte. 679 Rte. 679 Previous Budget Projected Total PE Funding. Detail (ri $1004s} Previous FY2021. FY2022 FY2023 FY2024 ::FY2025': , FY202&: . 6030202 Revenue Sharing Funds:State $502 $0 $0 $0 $0 $0 $0 Match (CN8202) 3020411 RSTP Match Roanoke $0 $8 $100 $311 $0 $0 $0 3120401 RSTP Roanoke $0 $33 $400 $1,245 $0 $0 $0 6030201 Revenue Sharing Funds :Local $573 $0 $0 6030601 .Formula - Secondary $647 $0 $0 $0 $0 $0 $0 :Federal/State - Roanoke 6030606 Secondary Formula - $0 $0 $0 $13 $0 $0 $0 Telecommunications, Roanoke (CNS601) 'j F a , , -s i ter X70 j �s lyd 5tHrd SilrFielt Rsclt�pl�, ' t -:a -• ;:.� x s i �My rt. S.+ R J { '. C �. - w,`f' { ?. C d Vt { yE_�4 y�'�•'l -Y:+ I. - 3 S YL ': y it.-_ a t i�„„Y. .u>,.r..�3a Z�.,u '. �J, ,.�.W ...:� ... .`�1...'b't,:�1 .'Y .__-..u,?� au .s :rh•{n.:.r�i'�,%_�r?S7_�._..ic`3i�6. �.• _. :�_iu... .�. �.e-. �htvi<a.G'3.{ -�ti3. 3.. ... �, _ .. .._.. � ._. .v. SM .-_• _. .. _. ,_ . •:3 0004.00 Project 070808OP15 INT ROUTE 221 END OF STATE MAINTENANCE 6030606 Secondary Formula - $849 $0 $0 $0 $0 $0 $0 Telecommunications : Roanoke 9030623 Local Project Contributions - $1,840 $0 $0 $0 $0 $0 $0 Secondary 9090201 Revenue Sharing Funds:Local $502 $0 $0 $0 $0 $0 $0 Match (NOPOST) 0003.00 Project 0904080R35 0,07 Mi. West of Intersection 0,04 Mi. North of Intersection Rte. 904 - Rte. 904 - Rte. 679 Rte. 679 Previous Budget Projected Total PE RW CN 7 1 146,8801 $49,759 $2,069,476 $3,258;115 Schedule: 01/16/19 11/16/22 11/12/24 Total Estimate $6,161,813 Estimate: $800,000 $390,000 $4,971,811 Balance: $2,903,696 Furidngbetali.(in $1000s} Previous : _ FY202 FY2Q22 FY2023 FY2024 FY2025 FY2D26, 3020411 RSTP Match Roanoke $0 $8 $100 $311 $0 $0 $0 3120401 RSTP Roanoke $0 $33 $400 $1,245 $0 $0 $0 6030201 Revenue Sharing Funds :Local $573 $0 $0 $0 $0 $0 $0 Match 6030202 Revenue Sharing Funds :State $573 $0 $0 $0 $0 $0 $0 Match (CNS202) 6030606 Secondary Formula - $0 $0 $0 $13 $0 $0 $0 Telecommunications, Roanoke 'j F a , , -s i ter X70 j �s lyd 5tHrd SilrFielt Rsclt�pl�, ' t -:a -• ;:.� x s i �My rt. S.+ R J { '. C �. - w,`f' { ?. C d Vt { yE_�4 y�'�•'l -Y:+ I. - 3 S YL ': y it.-_ a t i�„„Y. .u>,.r..�3a Z�.,u '. �J, ,.�.W ...:� ... .`�1...'b't,:�1 .'Y .__-..u,?� au .s :rh•{n.:.r�i'�,%_�r?S7_�._..ic`3i�6. �.• _. :�_iu... .�. �.e-. �htvi<a.G'3.{ -�ti3. 3.. ... �, _ .. .._.. � ._. .v. SM .-_• _. .. _. ,_ . •:3 0004.00 Project 070808OP15 INT ROUTE 221 END OF STATE MAINTENANCE Previous Budget Projected Total PE RW CN $61-17151- $81-1606 $56,6791 Schedule: 07/15122 Total Estimate $200,000 Estimate: $0 $0 $200,000 Balance: $0 Funding. Detail (m $1000s) Previous FY2021 - F' . 2 FY2023 _ FY2024 'FY2025 FY2026 3001500 CTB Formula: Unpaved - Roanoke $62 $0 $0 $0 $0 $0 $0 6071700 HB2 DG: Unpaved - Roanoke $0 $82 $54 $2 $0 $0 $0 6/31202010:58:19 AM 4of6 Budget Detail Report SSYP FY21 WORKING DRAFT: FY21 DRAFT Roanoke County Roanoke County (080) UPC 'Description ;a10957� � r '` -�5 RTE�69� W�1rd Si>Irf�de��h l�atd5liil'�alr�d�Ro�d)iva}►' �y � i �� � x� E�: ����, �,'� � r f �-� � � r 0005.00 Project 061508OP16 ROANOKEIFRANKLIN INT ROUTE 220 COUNTY LINE Previous Budget Projected Total $0 $0 $250,000 $250,000 Total Estimate $250,000 PE RW CN Schedule: 07/09/21 Estimate: $0 $0 $250,000 Balance: $0 Funding Detail ('in $10006) I?reviaus..: FY2021 ' FY2022 FY2023, FY2024 -FY2Q25:: FY2026 6071700 HB2 DG: Unpaved - Roanoke $0 $0 $0 $71 $80 $80 $19 E7'2�35F�n RTE75a,R�G4NSTi�tIJGe1fi��FACf�s�ft i'NOi HAIbS1RP11ELe1f43r f x'` �a "` ` .A; 0006.00 Project 0759080949 INT Route 752 (Old Mill Road) End of State Maintenance Previous Budget Projected Total $0 $01$11,10-11$80,905 Total Estimate $200,000 Balance: $119,095 PE RW CN Schedule: 07131126- 05110/27 Estimate: $5,000 $0 $195,000 FundirigDetafl,{6$1.000s) Rrevious.;FY2021. FY2022 FY2023 FY2024 FY2025 FY2Q26 60711700 (�HB2 DG:: dU`n4pavCerd'!- Roanoke $0 $0 $0 $0 $0 $0 $81 I,F!-�€wrtA'F }4F-R1�l-F.gs.fs �'�`s�?f>.,.N�.�.�•n_.,.5�..,�.a,�`}�G�-'t...?.�.... .��..�4.i r�7 �:;.'` _.��.,�� �z„�t �.,�s''�`�,��� ��•ar���k, �� r� y�'�'s .s.p��� �t� �.�w.,;��,�������st6�� Ni..�.,,�,, .,¢., .. �a 9999.99 Budget 1204007 VARIOUS LOCATIONS IN VARIOUS LOCATIONS IN COUNTY Item COUNTY Funding'Detai11 $10006) 6.1 tons- . ,FY2021 *Y2022 FY2023 FY2024 FY2025:F.Y2026, 6030606 Secondary Formula - $263 $20 $20 $20 $20 $20 $20 Telecommunications: Roanoke <'�p SUN DE EAl "X. _ - .��������t� 9999.99 Budget 1204005 VARIOUS LOCATIONS IN VARIOUS LOCATIONS IN COUNTY Item COUNTY Funding'Detail.(fn$i000s), Previous` :FY2021 FY2022 FY2023 FY2024 ,:FY2p2$: l'Y2026,' 6030601 .Formula - Secondary $12 $0 $0 $0 $0 $0 $0 :Federal/State - Roanoke (CN5601) 6030606 Secondary Formula - $212 $20 $20 $20 $20 $20 $20 Telecommunications: Roanoke I'D,f,PiF3T(t,14T1'1 `'EEt? F ✓l ,4' ,`,. x�..n"�'£...:-:`�',r 9999.99 Budget 1204006 VARIOUS LOCATIONS IN VARIOUS LOCATIONS IN COUNTY Item COUNTY Fundmg?Detail (in $10006) Previous FY202,1 FY2022 FY2023 FY2024 ' FY2025 FY2fl26 6030606 Secondary Formula - $44 $0 $0 $0 $0 $0 $0 Telecommunications: Roanoke 6131202010:58:19 AM 5of6 Budget Detail Report SSYP FY21 WORKING DRAFT: FY21 DRAFT Roanoke County Roanoke County (080) UPC Description 9999.99 Budget 1204008 VARIOUS LOCATIONS IN VARIOUS LOCATIONS IN COUNTY Item COUNTY Funding: Detail (in $1000s) Pre�ious" FY2021 FY2022 . FY2023 FY20Z4 :FY2025. FY d26 6030601 .Formula - Secondary $9 $0 $0 $0 $0 $0 $0 :Federal/State - Roanoke (CNS601) 6030606 Secondary Formula - $51 $0 $0 $0 $0 $0 $0 Telecommunications: Roanoke 6131202010:58:19 AM 6af6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON OCTOBER 20, 2020 RESOLUTION AMENDING THE SECONDARY SIX-YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2021 THROUGH 2026 AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2021 BY ESTABLISHING A NEW SECONDARY SYSTEM PROJECT WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Six -Year Road Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Six -Year Road Improvement Plan for Fiscal Years 2021-2026 and Construction Priority List and Estimated Allocations for Fiscal Year 2021 was held on July 14, 2020, to receive comments and recommendations on Roanoke County's Secondary Six -Year Road Improvement Plan for Fiscal Years 2021-2026 as well as the Construction Priority List and Estimated Allocations for Fiscal Year 2021; WHEREAS, this Board has identified a new project, Crowell Gap Road, three hundred (300) feet of which is unpaved that the Board desires to pave with Secondary Six -Year Road Improvement Plan funds. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby amend the Secondary Six -Year Road Improvement Plan for Roanoke County for Fiscal Years 2021-2026 to include a new project, Crowell Gap Road; and Page 1 of 2 BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby amend the Construction Priority List and Estimated Allocations for Fiscal Year 2021 to list Crowell Gap Road as priority #7; and BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Roanoke County Secondary Six -Year Road Improvement Plan for Fiscal Years 2021-2026 by the Clerk to the Board. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 The petition of Milestone Tower Limited Partnership IV to rezone approximately 9.55 acres from R-1, Low Density Residential, District to AR, Agricultural/Residential, District and to obtain a Special Use Permit for a broadcasting tower (cell tower) approximately 137 feet in height, located at 420 Swan Drive, Vinton Magisterial District Philip Thompson Director of Planning Daniel R. O'Donnell County Administrator Consent agenda item for first reading on an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for November 17, 2020 The title of this ordinance is as follows: 1. The petition of Milestone Tower Limited Partnership IV to rezone approximately 9.55 acres from R-1, Low Density Residential, District to AR, Agricultural/Residential, District and to obtain a Special Use Permit for a broadcasting tower (cell tower) approximately 137 feet in height, located at 420 Swan Drive, Vinton Magisterial District. Page 1 of 2 DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for November 17, 2020. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 County of Roanoke of AgAN 4F Community Development Planning & Zoning © x` A 5204 Bernard Drive t83B P O Box 29800 Roanoke, VA 24018 (540) 772-2068 FAX (540) 776-7155 For Staff Use Only Date received: 1 Received by: Application fee: PC/0ZA ate: Placards issued: BOS date: Case dumber 1 ALL APPLICANTS Check type of application filed (check all that apply) 0 Rezoning Q Special Use ❑ Variance 0 Waiver ❑Administrative Appeal ❑ Comp Plan (15.2-2232) Review Applicants name/address w/zip Phone: 703-865-0697 Work: gra 1 Milestone Tower Ltd Ptsp IV Cell #: 443-977-756+ Milestone Fax No.: n!a Owner's name/address w/zip Phone #: 540-772-2005 Work: n!a Roanoke Co Board of Supen Fax No.#: 540-772-2193 Property Location 420 Swan Drive, Vinton Magisterial District: Vinton Community Planning area: ✓.lustification Tax Map No.: 061.02-01-51.00-0000 Existing Zoning: R-1 Size of parcel(s): Acres: 13.55 AC Existing Land Use: Park REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (is 2-2232) REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: AR Proposed Land Use: Broadcast Tower Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes 0 No ❑ IF NO, A VARIANCE IS REQUIRED FIRST (Rezoning). Does the parcel meet the minimum criteria for the requested Use Type in Article IV (Special Use Permit)? Yes p No D IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ❑ No 0 VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (VIW/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/SIW/CP V/AAR+S/W/CPV R/S/W/CP V/AA FT,Consultation ✓ 8 1J2" x I I" concept plan ✓ Application fee ✓ Application ✓ Metes and bounds description R Proffers, if applicable ✓.lustification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent f the owner. Phil Steller Owner's Signature 2 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant Milestone Communications The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. See separate page Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. See separate page Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. see separate page 3 i JUSTIFICATION FOR VARIANCE REQUEST Applicant The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. 2. The variance will not be of a substantial detriment to the adjacent properties or the character of the district. 3. Evidence supporting claim: 0 JUSTIFICATION FOR ADMINISTRATIVE APPEAL REQUEST Applicant Please respond to the following as thoroughly as possible. If additional space is needed, use additional sheets of paper. 1. Reasons for appeal: 2. Evidence supporting claim: CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit, Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development + b. Date, scale and north arrow + c. Lot size in acres or square feet and dimensions " d. Location, names of owners and Roanoke County tax map numbers of adjoining properties + e. Physical features such as ground cover, natural watercourses, floodplain, etc. + £ The zoning and land use of all adjacent properties + g. All property lines and casements + h. All buildings, existing and proposed, and dimensions, floor area and heights + i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development Dimensions and locations of all driveways, parking spaces and loading spaces additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS n/a k. Existing utilities (water, sewer, storm drains) and connections at the site + I. Any driveways, entrances/exits, curb openings and crossovers + m. Topography map in a suitable scale and contour intervals nla n. Approximate street grades and site distances at intersections nla o, Locations of all adjacent fire hydrants nla p. Any proffered conditions at the site and how they are addressed nla q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Phil St@tlBr Digitally signed by Phil atelier Date: 2020.09.08 14:58:42 -04'08' 918120 Signature of applicant Date no aAN Community Development Planning & Zoning Division ig POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic -generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic -Generating Land Uses: • Single-family residential subdivisions, Multi -family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacent to/with access onto/within 500 -ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • when required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation plan, Six -Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Effective date: April 19, 2005 IROAAfo� F Community Development z - • - Planning & Zoning Division J � A 7838 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in malting a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: April 49, 2005 Milestone Stonebridge Park Name of Petition Phil S tet l e r digitally signed Phil :teller Date: 2424.49.488 14:52:48 -44'40' Petitioner's Signature 9/8/20 Date Statement of Justification for Rezoning and Special Use Permit Requests for Proposed 135' Monopole at 420 Swan Drive, Vinton, VA 24179 Milestone Tower Limited Partnership 1V, the Petitioner (Milestone), seeks to install a 135' tall monopole on the property of the Roanoke County Board of Supervisors, located at 420 Swan Drive, Vinton, VA 24179 (the Property). The Property parcel contains approximately 9.55 acres and is located in the R-1 Low Density Residential District. Milestone seeks (1) approval of a rezoning request to rezone the Property to AR Agricultural / Residential District, and (2) a Special Use Permit approval for Broadcasting Tower, which is a use permitted by special use permit in the AR District pursuant to Section 30-34-2(B)(5) of the Roanoke County Zoning Ordinance (the "Ordinance"). As outlined below, the proposed monopole complies with the Ordinance, specifically Sections 30-19-1 (Special Use Permit Standards) and 30-87-2 (Broadcasting Towers). 1. Exhibits Included Exhibit A: Rezoning/Special Use Permit Application Exhibit B: Broadcast Tower Checklist Exhibit C: Zoning Drawings including Site Plan Exhibit D: Viewshed Analysis Exhibit E: List of Alternative Sites Considered Exhibit F: Propagation Maps Exhibit G: Photo Simulations Exhibit H: List of adjoining property owners (found on sheet Z-2 of Zoning Drawings) II. Summary A. Background: The Need for the Monopole Milestone provides the ability for wireless service providers to enhance and upgrade service in addition to meeting coverage and propagation objectives. In this case, the Vinton area was noted as having a deficiency of both coverage and capacity by Shenandoah Personal Communications, LLC (Shentel). B. Milestone's Request for a Special Use Permit The subject property is zoned R-1 (Low Density Residential). Broadcasting Towers are not permitted in the R-1 District. The Applicant requests an approval to rezone to AR Agricultural/Residential District. Pursuant to Section 30-34-(B)(5) of the Zoning Ordinance, Broadcasting Towers are permitted by special use permit subject to the additional standards set out in Section 30-87-2. Below, please find a detailed statement of justification and code compliance, all of which is supported by documents attached as exhibits (and listed above) and 1261746,3 1210912019 will be confirmed at an upcoming public hearing. Milestone's compliance narratives and responses are in bold and italics. III. General Standards for Special Use Approval Sec. 30-19-1. - General Standards. (A) The administrator shall not accept a special use permit application for a lot or parcel that does not comply with the minimum requirements contained in article IV, use and design standards, for that use. In such situations, the applicant shall first seek a variance from the board of zoning appeals. If a variance is granted, the administrator shall thereafter accept the special use permit application for the consideration of the commission and board. Milestone submits that the subject parcel complies with the minimum requirements. (B) No special use permit shall be issued except upon a finding of the board that in addition to conformity with any standards set forth in article IV, use and design standards, the proposed special use conforms with the following general standards. These standards shall be met either by the proposal made in the original special use permit application, or by the proposal as modified or amended as part of the review of the application by the commission and the board: 1. The proposal as submitted or modified shall conform to the comprehensive plan of the county, or to specific elements of the plan, and to official county policies adopted in relation thereto, including the purposes of the zoning ordinance. Milestone submits that the proposed substantially conforms to the County Comprehensive Plan. Please see discussion below. 2. The proposal as submitted or modified shall have a minimum adverse impact on the surrounding neighborhood or community. Adverse impact shall be evaluated with consideration to items such as, but not limited to, traffic congestion, noise, lights, dust, drainage, water quality, air quality, odor, fumes and vibrations. In considering impacts, due regard shall be given to the timing of the operation, site design, access, screening, or other matters which might be regulated to mitigate adverse impact. Milestone submits that the proposed monopole will not have an adverse impact on the surrounding community and will in fact serve to enhance community services. Following installation, traffic to the site would be limited to a technician visit approximately once per month. No traffic congestion, noise, lights, dust, odor, fumes, or vibrations will be produced by the project. The applicant will comply with all County ordinance requirements regarding ground disturbance, access, and screening. IV. General Standards for BroadcastinIX Tower Special Use Approval Section 30-87-2. Broadcasting Tower. (D) General standards: -2- 1761746,3 12/0912019 1. The maximum height of any proposed broadcasting tower and associated antenna shall be made as a condition of the special use permit, but in no case shall any broadcasting tower and antenna exceed one hundred ninety-nine (199) feet in height. Applicants shall request the lowest broadcasting tower and antenna height necessary to accomplish their specific communication objectives. Milestone is in compliance with this standard and indeed falls far short of the maximum allowable height. Milestone proposes a monopole of 135' with 2' lightning rod, for total height of 137'Y which is the lowest tower height necessary in order to meet propagation objectives. 2. The setback for any proposed broadcasting tower shall, at a minimum, conform to the requirements for principal structures for the proposed zoning district. However, in no case shall the minimum setback from the base of the broadcasting tower to any residential structure on an adjoining lot be less than forty (40) percent of the height of the tower, measured from the closest structural member of the broadcasting tower (excluding guy lines). Guy lines shall be exempt from the minimum setback requirements in side and rear yards for the respective zoning district, but shall comply with the setback requirements for the front yard. Milestone submits that the proposed monopole meets all setback requirements. As shown on Sheet Z -1A of the Zoning Drawings, the closest dwelling to the location of the proposed monopole is 430' to the southeast. 3. The minimum setback from any property line abutting a road right-of-way for any other building or structure associated with a broadcasting tower shall be fifty (50) feet. Such buildings or structures shall be located a minimum of twenty-five (25) feet from any other property line. Milestone submits that the proposed monopole meets all setback requirements. As shown on Sheet Z-1 of the Zoning Drawings, the fenced compound is 170.6' from the western boundary line of the subject property and further distances to the boundary line in other directions (378.6' to the northwest, 410.9' to the northeast, and 306.1' to the southeast). 4. More than one (1) broadcasting tower shall be permitted on a lot provided all applicable requirements have been met including setback requirements. Milestone is only proposing (1) broadcast tower at this location. 5. Broadcasting towers shall not be illuminated with any type of lighting apparatus, unless such lighting is a requirement of the FAA or FCC. When lighting is proposed to conform to federal requirement, the county shall contact the federal agency to verify the necessity of lighting, and to determine the minimal amount and type of lighting necessary to comply with federal guidelines. Security lighting, or a "down lighting" design may be installed on buildings and structures associated with a broadcasting tower. In no case shall any lighting violate section 30-94 of this ordinance. Milestone will not illuminate the monopole with any type of lighting apparatus. 6. Any proposed broadcasting tower within two (2) miles from any general or commercial airport or located at a ground elevation at or above two thousand (2,000) feet, average mean sea level, shall be referred to the appropriate regional office of the FAA for review and comment prior to filing an application for a special use permit. The proposed monopole is not within two (2) miles of any general or commercial airport and is situated below 2000' MSL. -3- 1261746.3 1210912019 7. All broadcasting towers shall comply with any additional requirements established in the airport overlay district in section 30-72 of this ordinance, and the emergency communications overlay district in section 30-73. Not applicable. 8. Any broadcasting tower approved shall be structurally designed to carry sufficient loading, and the site approved shall be sized to accommodate the additional equipment necessary for at least three (3) other vendors/providers of communications services in order to minimize the proliferation of new broadcasting towers in the vicinity of the requested site. In addition, by applying and being granted the special use permit, the applicant and the owner of the land agree to make the broadcasting tower and tower site available for additional leases within the structural capacity of the broadcasting tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the broadcasting tower location required for the additional capacity. Milestone submits that the proposed monopole is designed to be structurally sufficient to support a total of four (4) carriers/co-locators. 9. A monopole broadcasting tower design is recommended. The board may approve an alternative broadcasting tower design if it finds that an alternative type of structure has less of a visual impact on the surrounding community and Roanoke County, and/or based upon accepted technical and engineering data a monopole design is not technically feasible. Cost shall not be a criteria for determining broadcasting tower design. Milestone proposes a monopole broadcasting tower design. 10. No broadcasting towers shall be permitted within the critical viewsheds of the Blue Ridge Parkway or Appalachian Trail as shown on any official map designating these viewsheds and pre -approved by the board of supervisors. In addition, no towers shall be proposed within any other designated area of local scenic, historical, ecological and cultural importance as designated and approved by the board of supervisors prior to the filing of a tower application. Milestone submits that the proposed monopole does not fall within the critical viewshed of the Appalachian Trail. At it's closest point, the Blue Ridge Parkway is located approximately 2,000 feet east of the proposed monopole. The proposed monopole was visible from a number of photos taken along the Blue Ridge Parkway, however, based on the photographic survey, the monopole will have limited visibility from the Blue Ridge Parkway. The proposed site is not within any other designated scenic, historic, or ecologically/culturally signi, facant areas. 11. By applying and being granted the special use permit, the applicant and the owner of the land agree to dismantle and remove the broadcasting tower and associated facilities from the site within ninety days of the broadcasting tower no longer being use for wireless communications. Dismantling and removal from the site shall only be required after notice by the County. 1£ antennas on any approved tower are relocated to a lower elevation, the tower shall be shortened to the height of the highest antenna. A bond or similar performance guarantee may be required as part of the special use permit approval. Said guarantee will be in an amount sufficient to ensure removal of the tower and all associated facilities and the reclamation of the property and road, access and utility corridors to a condition that existed prior to tower construction. Milestone will comply with this requirement. -4- 1261746.3 12/9912019 - 12. All broadcasting tower structures and associated hardware, antennas, and facilities shall be a flat matted finish so as to reduce visibility and light reflection unless otherwise required by the FCC or FAA. Milestone submits that the monopole will comply with this requirement. 13. No business signs shall be allowed on the property identifying the name of, or services offered by, any business associated with the broadcasting tower. Milestone submits that no business signs shall be permitted at the facility. V. Compliance with Roanoke County Community Plan Milestone's proposed monopole is in conformance with the 2005 Roanoke County Community Plan. Chapter 2 of the Community Plan outlines various vision statements to guide the County into the future. "Technology and Communications" is called out as a vital component of a holistic approach to maintaining and improving the quality of life in the Roanoke Valley. Specifically, the Plan states "In 2010, Roanoke County provides its citizens opportunities to interface with each other, the capability to access local and global community services through the latest communications technologies and encourages - through both public and private means - the use of the latest technologies to enhance the quality of life in the Roanoke Valley. In 2010, Roanoke County encourages technological improvements/innovations in manufacturing, power transmission, communications, commerce and transportation to preserve and enhance the natural resources of the Roanoke Valley. Roanoke County facilitates a managed technological environment that balances education, productivity, social skills, health and the ecosystem." Milestone submits that this proposal falls directly in line with the County's stated vision for continued successful implementation and enhancement of the latest communications technologies. Further, a robust wireless communications network is necessary to achieve the County's vision with respect to all aspects of life in the county, including providing citizens with infonnation about their government and resource protection programs, operating public transit, developing business and tourism, and supporting education at school and at home. Wireless communications networks are critical for ensuring citizens have access to emergency services. VI. Items from the Broadcast Tower Checklist 1. Information on how the proposed site relates to the applicant's existing communication system including number of other sites within the Roanoke Valley, and the location of the antenna at each site. Shentel will he the initial wireless provider at the top position on the monopole. The applicant anticipates that other wireless providers will co -locate on the facility overtime. Please see the attached maps identifying the locations of all the existing communications facilities in proximity to the proposed facility. The proposed facility will serve to enhance the existing Shentel network by providing increases in both coverage and capacity and will help to offload traffic from the neighboring sites. -5- 1261746,3 12109/2019 2. A map designating the specific coverage area(s) desired with any overflow area denoted separately. Included with this application package are propagation maps, provided by Shentel, indicating current coverage levels (without the new site) and new coverage levels upon the addition of the proposed site to the network. 3. A list, with a map, of all the alternative sites considered or evaluated to serve the area of this proposed tower, including other existing tower sites in the vicinity. This should include any co -locations considered and the specific technical, legal or other reasons the site(s) were rejected. Included with this application package is a list of alternative sites considered to serve the area of this proposed tower. The reasons why the alternatives will not work are also included. VII. Conclusion Milestone looks forward to the opportunity to add and enhance wireless service in and around this primarily residential area of Vinton. Milestone appreciates your attention to and consideration of this proposal. The evidence outlined above and supported in the attached exhibits highlights that Milestone's proposal meets and exceeds every relevant code requirement. At the upcoming public hearing, Milestone will elaborate on and present additional expert and other supporting evidence to demonstrate why, as a matter of fact and law, this application for a Special Use Permit should be granted. Thank you. -6- 1261746.1 1210912019 in -building coverage - Vehicular Outdoor VON . �I 1 . �1' . - ,-;k- rap-rvr R� Proposed site RI67SH4 R16 SH. 2_ R16URS RI86S 68 0 t7, BROADCAST TOWER PREAPPLICATION CONSULTATION CHECKLIST.' Date: 9/8/2020' Applicant Name: Milestone Communications Consultant Staff Member: Thompson BROADCASTING TOWERS AND ASSOCIATED ANTENNA PERMITTED BY RIGHT: • New and replacement broadcasting towers and associated antenna not exceeding thirty (30) feet in height and located within any commercial or industrial zoning district provided: a) the proposed tower is a monopole type design: b) the general area of the proposed tower is currently served by above ground utilities including electric power and telephone poles: and c) all other use and design standards for the construction of the broadcasting tower and associated facilities are met. • Antennas may be installed on any existing structure within the County provided said antenna does not meet the definition of a broadcasting tower, does not increase the height of the existing structure more than ten (10) feet, and does not result in the structure and antenna exceeding the maximum structure height for that zoning district. • Temporary towers erected fora period not to exceed twenty-one days. The following information shall be required as part of the Special Use Permit for a Broadcast Tower in addition to standard application requirements. Proposed Site Oualities C Utilities that are -currently resent on site: E I e C # lrl C Utilities required that are not currently present on site: N�A Expected route of linkage: Estimated noise level in decibels:N/A Broadcast Tower Structure Type:✓❑ Monopole ® Lattice Tower ® Guyed Tower i® Stealth Design (description) ❑ Other (description) .Proposed height of tower excluding antenna: 135 Existing height of surrounding tree canopy and/or buildings: n/a Construction material and finish of tower: Specific tower location Material: steel Finish: gray Longitude: 79° 51 `34 " Latitude: 37° 17'16" Ground Elevation in mean sea level of the proposed tower site: 1147.72' Tower has structural ability to accommodate: 13 One El Two 0 Three other providers. Types(s) of Antenna or Other Devices Attached to Tower ❑ Omni -Directional Antenna El Directional Panel ❑ Parabolic Antenna ❑ Whip Antenna [� Other Material and finish of the proposed antenna(s). Dimensions of Antenna(s)-height/width/depth Material: polymer/steel Finish: white ! / The following information must be submitted separately in either a written or mapped format. EJ Information on how the proposed site relates to the applicant's existing communication system including number of other sites within the Roanoke Valley, and the location of the antenna at each site. IZI A map designating the specific coverage area(s) desired with any overflow areas denoted separately. El A list, with a map, of all the alternative sites considered or evaluated to serve the area of this proposed tower, including other existing tower sites in the vicinity. This should include any co -locations considered and the specific technical, legal or other reasons the other site(s) were rejected. El Provide conceptual site plan drawn to scale, depicting the location of support structures, equipment enclosures, landscaped areas, fences, lighting, access, limits of disturbed land, average slope of the site, ownership and use of adjoining properties, etc. El Provide accurate, to scale, photographic simulations showing the relationship of the proposed broadcast tower and associated antenna to the surroundings. Photographic simulations should include the relationships of any new or modified road or utility corridors necessary to serve the proposed broadcast tower site. M Provide computerized terrain analysis showing the visibility of the proposed broadcast tower and antenna at the requested height and location. If new or modified road, access or utility corridors are proposed, the terrain analysis shall also show the visibility of these new or modified features. 0 Provide detail sheet for broadcast tower structure. 0 Provide an accurate description and photograph of the proposed tower sh ucture, including antenna. 1 Provide detail sheet of any antenna or devises attached to tower including electrical and mechanical specifications for antenna systems. Notes. I hereby certify that: • All required submittals to the FAA, as required by Zoning Ordinance Section 30-87-2D.6, have been submitted. • A required on-site balloon or comparable test will be performed on the dates of 916120 for the Planning Commission public hearing scheduledfor 11/2120 , and on the dates of 916120 for the Board of Supervisors public hearing scheduled for 11/17/20 • 1, the applicant, shall be responsible for all, fees associated with the filing of the application, including the reasonable cost of any independent analysis deemed necessary by the County to verb the need for the new broadcast tower. Phil Stotler Signature: °aW Date: 918120 2 ift (D,- 1--o o C # ca, a Q F9 � S O V W i v p uJi g¢rye�g Rh �u"7n�u�icp.>M I PIN W ♦O 4aiLu €eg LU I-- _ Wr gy sHo Ins P2 g11� 31 al as o� s g € y - - P 1 'a -4--4Q ll1 C9-2 bbl sus - g a 3 �a : t !_-igg IF y M se a k � R� 7�t _ ;I Uilk A 9� �� Pn €e8 J-4 aiN vi 21 €4 €4 oaf i9t :a xa= r xxx k Y W _ o=} U W�� W ab � F9 � S O V W i v p uJi g¢rye�g Rh �u"7n�u�icp.>M I PIN W ♦O 4aiLu €eg LU I-- _ Wr gy sHo Ins P2 g11� 31 al as o� s g € y - - P 1 'a -4--4Q ll1 C9-2 bbl sus - g a 3 �a : t !_-igg IF y M se a k � R� 7�t _ ;I Uilk A 9� �� Pn €e8 J-4 aiN vi 21 €4 €4 oaf i9t :a xa= r xxx k X Q), P o `a g 0 ®r, Han r R �oy O I9 .w' Fig krt 01pal S r I � / „ � a i' acs \o O r SIR ♦` �1`-1 � � \* g ��� �'� �i ell WR a� =�o s �d,6ylYEL1 € i wE epi c a ptsg y�S O � 9 � v nj � � � N � mk �3£ �a �` � g� �� gm� 9SS a Fn- �N�d � ��§ �N � �e �✓""' � � � � 5 � S DOWx d f 90 & S µ1�€� g�� yd88g€$ na59 2r q ca g ION, ri -.d i`----------- ----------- � 1 I I I I I 1 l i I I I d��t I ❑� I i I I I t Ell i v I LJ i I I I S 8 S i .o -A -------- --- .1 �rilx am A -•[e ,o A� | � w c 'u! t § |■ A § .�| |)| *ZO z�������2 x 1 Q) 0 W, w' d �d Rob M � a�� 3 $ v g ® �d Rob m ® o_ Ed9Y I I I y I I L----- p 119 q Till a RiY3 Sl AG I 3 � S E s is m o rr Ig�y y�Jl 33 (De 0G) (9 �� s• Y r Iv 144 Proposed Locat,on . Oft 6+ 'Li' .elf ve -� US Cellular ir' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 11, 2020 RESOLUTION 081120-1 AUTHORIZING MILESTONE COMMUNICATION, INC. TO FILE A REZONING/ SPECIAL USE PERMIT APPLICATION TO ERECT A WIRELESS BROADCAST TOWER ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS, LOCATED AT 420 SWAN DRIVE (TAX MAP NO. 061.02-01-51.00-0000), VINTON MAGISTERIAL DISTRICT WHEREAS, by letter of February 11, 2020, Milestone Communication, Inc. ("Milestone") has proposed to erect a wireless broadcast tower on property owned by the Roanoke County Board of Supervisors, located at 420 Swan Drive (Tax Map No. 061.02-01-51-00.0000) in Stonebridge Park in the Vinton Magisterial District; and WHEREAS, in order for the Board to properly consider Milestone's proposal, Milestone must first submit an application for a rezoning and a special use permit, and the application must be reviewed by County staff, the Planning Commission and the Board of Supervisors, pursuant to the process set forth in the Roanoke County Zoning Ordinance (Appendix A to the Roanoke County Code); and WHEREAS, pursuant to Section 30-19-2 of the County Code, because Milestone is not the owner of the property located at Stonebridge Park, Milestone must first obtain written consent from the Board of Supervisors in order to file the application; and WHEREAS, a rezoning and special use permit application is necessary because the property at Stonebridge Park is presently zoned R-1 (low density residential); pursuant to the Zoning Ordinance, a wireless broadcast tower may only be erected on property that is zoned for agricultural, commercial or industrial use, and further requires a special use permit; and Page 1 of 2 WHEREAS, no County representatives have given Milestone assurance, of any kind, that such an application will ultimately be approved by the Board of Supervisors. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, that Milestone Communications, Inc. is hereby authorized to file a rezoning and special use permit application regarding its proposal to erect a wireless broadcast tower on property located at 420 Swan Drive (Tax Map No. 061.02- 01-51-00.0000) in Stonebridge Park in the Vinton Magisterial District. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Peters, Radford NAYS: None Chief Deputy Clerk to cc: Peter S. Lubeck, County Attorney Philip Thompson, Director of Planning Page 2of2 )rs V Ike �. fffrrr .'•, � ♦ f . �, x• � 4 Tor • k - w w kn w M 7« � }\ . r K /�/ , R� `�:� \�« � � ` � � � 4 �- . �, ` ! r /y���� , s . � � y� y , : � � � . ;y , >, \ � f - \ � � .» � ''� \ R } 2 � � \ �• / �\ �( /-f� � « �� � . f�� � .� Z�;• �� \ 7���:`�. » �� «� � J f , 3f > w � �1 ƒ \ ��� ���'�� ' � : .. • w � �» `�\� ^©&�` ? -\\r\ ° �$ -. .. ` � � � � � �^ /�`. . .w \ �`` . . �:. `� �'(.�&\ «-- m � ¥ -`\ , �<�� � A CP% It � 0 Z w O a a w z C7 O O � c� q as w w v� O COCO 0. W con W � W x o o w z t7 O p � Q � w w � O � � � w W C4 0 W �4 W 04 O m O O y 0 s C W � C7 O Q Cn W W c1� OCDp-' m O O y 0 s C 'A It I IMMIN Z I - 'A It I IMMIN W 0 0 z w 0 0 A -M R P4 0 k t . �A- I 0 LQ '• a 1� U 1 r ti L � w 0_ v O w > } O N II W CD O lo O _ U O C.. 0 O O LO 00_ 01 > i O O LO0] 40 N m 4 cc u 0 � � O 0_00�N i •� �_ �O �_ N N N ■ O ' Q O _� c `) U > _ o 'J a a O m O O U D- Ji N Q C O C rn X O D- X L') Q C a�aoq � w 0_ v O w > a` \ A W C .5 r • � � �,�" a 1 h Q! _ d] CL L .r S QI •t7 'Sy4 (,{ f , C - O \ ti 1 r rti \l�r \ w C1 C \r U}a7S 4 a x 'r. sj� °-„ "y ` � � ';' i� •� �� � -i � gyp, -ti a -, a, -19 41 • � �ti1•a + 0. 0 Ln l i 5 0. 0 (L W, m W 3 0 Zt •w }'-may .:.7'i`��� �_ *k��'"i � .1 �•t ,...,�;!'' � -C V) rn NU N 0 p �Pip'@ 7 ` Q O LO OC i' a Y 0 a � C \ '• N p i C `+ 'wA r � ' ... Fo d 2 N ^^``Q N 1'[ ,• 11 r. O c le U -QU C) � D- N O O wILv> x r �o `=' w O C �> p 00 N -+W Q 111All Q pO D Uc� > � a s o r � (1) � � (1)N J o o a` \ A W C .5 r • � � �,�" a 1 h Q! _ d] CL L .r S QI •t7 'Sy4 (,{ f , C - O \ ti 1 r rti \l�r \ w C1 C \r U}a7S 4 a x 'r. sj� °-„ "y ` � � ';' i� •� �� � -i � gyp, -ti a -, a, -19 41 • � �ti1•a + 0. 0 Ln l i 5 0. 0 (L W, m W 3 0 Zt •w }'-may .:.7'i`��� �_ *k��'"i � .1 �•t ,...,�;!'' � -C V) NU N 0 p U N C Q O LO OC U a C o O 0 N N p N N p i C p r O {11 N ^^``Q N 1'[ O o O U -QU C) � D- N O O wILv> x r �o `=' w O C �> p 00 N N wo Cj o o � 0 {11 i 0 to S° p 00 N N Q Q pO D Uc� > � a s o C � .y � (1) � � (1)N J o o w ai ex r v O m O Z H 1 bi � - Lr) o 0 LL ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 Ordinance authorizing the granting of an access easement for the purpose of ingress/egress to Mr. Dallas J. Wright of 5057 Poor Mountain Road in Salem of unimproved real estate owned by the Roanoke County Board of Supervisors (Tax Map No. 064.04-03-01.00-0000), Catawba Magisterial District Tarek Moneir Director of Development Services Daniel R. O'Donnell County Administrator Mr. Dallas J. Wright, through his attorney James T. Jordan, is requesting that Roanoke County grant a 20 foot wide access easement over the property identified as Tax Map # 064.04-03-01.00-0000 (vacant), which is owned by the Roanoke County Board of Supervisors for the purpose of an access road to Poor Mountain Road, for the benefit of a parcel identified as Tax Map # 064.02-02-56.00-0000 with an address of 5057 Poor Mountain Road in the Catawba Magisterial District. BACKGROUND: Mr. Dallas J. Wright, through his attorney James T Jordan, is requesting that Roanoke County grant an easement for ingress and egress on behalf of Mr. Dallas Wright. Mr. Wright was conveyed title to property located at 5057 Poor Mountain Road by deed in 2002. The property currently does not have legal access to Poor Mountain Road. Mr. Wright has used an access road that crosses several surrounding parcels, including property owned by the Roanoke County Board of Supervisors, throughout his 18 -year ownership of the property. Mr. Wright is currently in the process of attempting to sell the property and is seeking a right-of-way to provide access to and from Poor Mountain Road. Mr. Wright is Page 1 of 2 specifically requesting an easement for ingress and egress over the property identified as Tax Map # 064.04-03-01.00-0000, a vacant parcel owned by Roanoke County. Mr. Wright provided a professional land easement survey (see attached) to Development Services. The provided survey identifies the proposed easement as "Centerline Proposed 20' Private Ingress/Egress for the benefit of Tax Parcel Number 064.02-02-56.00-0000", which is located on an existing gravel road in the eastern corner of the Roanoke County property. DISCUSSION: Staff has discussed the request with Mr. Wright, has reviewed the survey provided, and has determined that the proposed access easement will have a minimal amount of impact on the County -owned property. Staff also discussed and agreed with Mr. Wright to recommend approval of a non-exclusive perpetual right-of-way over, under and across that tract or parcel of land owned by Roanoke County. FISCAL IMPACT: No funding from Roanoke County will be required for this request. Mr. Wright will be responsible for recording the easement agreement. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this attached ordinance and a second reading and public hearing to be scheduled for November 4, 2020. Page 2 of 2 Attachnir nt "A" o �I Cs1�IA o O Q "2 N '�' V) �J � o 1 57 0 wN�zo �-� �Z A o� ���u�i�<ro�N�o �•�0 'tib a m Dzz W (0O �I'Op w O—F¢ 'oo 1,AKN ISUw--Lon x b� v'o �(/)oY�ima�oN ) V awo I� O • �I aZ�.; � � omzma� a� q�'RWEL W , UUP 4 �C le 0 w z z a a I, \ z �1 ¢vm C, w Lo t m o c7 o c U� I- p z O d O n) U �o [n D d¢# o oQ� oCY w 4i °0 k� 1 oQ�a q goy 4� cn w�r `° 14 M ¢y a ¢ ktiz I4 s `ri1 LO ¢� ZZ Z a!ove 0 1Cc zz_ � M 86 tJd 6L l '8 D dog y /�V: A tfzo o a o a$ ° .(D'4FM7lY N�l� 0S V70jyoy w CEIr O LLA m Q Q �} et. N p ��Myy g 'S 1 •* :r h; iS..(•j Oo R, z X � O p y -m ti / 1 47• 4 c� Urn Wry �M �1�6/ I0. I4s ¢ ppp � Z N Ld hLLJ A '�/ �^ 4F- xhMmC� wl U �] Z O fl fj. j}l/i�/ N 9 ne I 5• N U I Cq h o � A ^ O z > d �zo� �wN�w CJ Ld hi14ie4ocrd oo�H d�cO�ci nom¢ ¢mo�7) 6f' pPoajhn1R, LN .2 aw H rn 7w]d� o tlUi] /-Jr% Unal�M�O �M r-47 zw /;.fly 1^n]al of nl�W Zm Jw0Za ly'`�i� Q �] �] b b sh z Ni O a U a- p�LZ oa������ LL J 0LLJ �.w't'�� mh��roNOlo .. QULd aa rm 0 mw ��Z2ZZ ms UIL mo w� cn z wra--- Zw J fKa nCV-4-A-4b Iw-a1Z- Y Y�]O ,Jv VVJJ UI LC Qw wU AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 ORDINANCE AUTHORIZING THE GRANTING OF AN ACCESS EASEMENT FOR THE PURPOSE OF INGRESS/EGRESS TO MR. DALLAS J. WRIGHT OF 5057 POOR MOUNTAIN ROAD IN SALEM OF UNIMPROVED REAL ESTATE OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 064.04-03-01.00-0000), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Mr. Dallas J. Wright, through his attorney James T. Jordan, has requested that the Roanoke County Board of Supervisors grant him a twenty (20) foot wide access easement over the property identified as Tax Map # 064.04-03-01.00-0000 which is owned by the Roanoke County Board of Supervisors; and WHEREAS, Mr. Dallas J. Wright is seeking the easement for the purpose of an access road to Poor Mountain Road, and for the benefit of his parcel identified as Tax Map # 064.02-02-56.00-0000 with an address of 5057 Poor Mountain Road, in the Catawba Magisterial District; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and disposition of real estate be authorized only by ordinance; and WHEREAS, a first reading of this ordinance was held on October 20, 2020 and the second reading and public meeting were held on November 4, 2020; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provision of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for conveyance to Dallas J. Wright for an access easement. Page 1 of 2 2. That the sale of this twenty (20) foot wide access easement to Dallas J. Wright is hereby authorized and approved. 3. That the sum of $750 is accepted and appropriated from Dallas J. Wright for the value of the access easement and the costs associated therewith, including the cost of legal advertisement. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on a form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 PREPARED BY and RETURN TO: James T. Jordan, Attorney at Law 25 E. Main Street, Salem, VA 24153 Title Insurance: Unknown to Preparer VSB#44212 File No.: 19-416-JTJ CONSIDERATION: $-0- TAX MAP NO. 064.02-02-56.00-0000 & 064.04-03-01.00-0000 THIS DEED OF EASEMENT, made and entered into this the day of 2020 by and between the ROANOKE COUNTY BOARD OF SUPERVISORS, a political subdivision of the Commonwealth of Virginia, party of the first part and hereinafter referred to as Grantor; and DALLAS J. WRIGHT, party of the second part, hereinafter referred to as the Grantee, whose mailing address is 5057 Poor Mountain Road, Salem, VA 24153. This deed is hereby exempt from recordation taxes pursuant to Va. Code Sect. 58.1-811(C)(4), as amended. WITNESSETH: WHEREAS, the Roanoke County Board of Supervisors are the owners of an approximately 1.75 acre tract of land, being known as Tax Map No. 064.04-03-01.00-0000; and, WHEREAS, Dallas J. Wright is the owner of an approximately 6.23 acre tract of land, being known as Tax Map No. 064.02-02-56.00-0000; and, WHEREAS, by that certain plat prepared by John R. McAden, Land Surveyor with Balzer & Associates, entitled "Easement Exhibit for Dallas J. Wright 5057 Poor Mountain Road Showing a Proposed 20' Ingress/Egress Easement Centered on Existing Gravel Road for the Benefit of Tax Map 9064.02-02-56.00-0000 . . " dated June 6, 2020, which is 1 attached hereto and made a part hereof as Exhibit "A," there is shown in a shaded area, a proposed 20' private ingress/egress easement on an existing gravel road, over, under and across the said parcel belonging the Grantor for the benefit of the Grantee parcel; and, WHEREAS, the Grantor hereto desires to GIVE, GRANT and CONVEY unto the Grantee an easement to permit Grantee motor vehicular and pedestrian access to and from his said 6.23 acre tract to and from Poor Mountain Road, over, across and through that certain ingress/egress easement which is situate on said Grantors' parcel. NOW THEREFORE for and in consideration of the sum of ONE DOLLAR ($1.00) cash in hand paid by the Grantee to the Grantor, the receipt of which is hereby acknowledged by the Grantor, the Grantor does hereby GIVE, GRANT and CONVEY unto the Grantee, his heirs, successors and/or assigns, the following described perpetual easement, to -wit: A non-exclusive perpetual right-of-way over, under and across that certain tract or parcel of land belonging to the Roanoke County Board of Supervisors, being approximately a 1.75 acre tract of land, being known as Tax Map No. 064.04-03-01.00-0000, for ingress and egress to and from Poor Mountain Road, (State Route 612), on an existing gravel road as shown in the shaded area, as shown on the plat of survey entitled "Easement Exhibit for Dallas J. Wright 5057 Poor Mountain Road Showing a Proposed 20' Ingress/Egress Easement Centered on Existing Gravel Road for the Benefit of Tax Map 4064.02-02-56.00- 0000 . . " dated June 6, 2020, prepared by John R. McAden, Land Surveyor, Balzer & Associates, attached hereto as Exhibit "A." The rights and benefits herein conveyed shall be appurtenant to that certain tract or parcel belonging to Dallas J. Wright, being approximately a 6.23 acre tract of land, known as Tax Map No. 064.02-02-56.00-0000, 2 which was conveyed to the Grantee herein by deed dated May 12, 2002, of record in the aforesaid Clerk's Office as Instrument No. 200222584 and being more particularly described therein. FURTHER, the Grantor shall have no duty or obligation to maintain said easement. FURTHER, the Grantor reserves the right to access and use the designated easement area, and reserves the right to construct and maintain future easements for Public Access Trails across the easement area for public use. WITNESS the following signature and seal: THE ROANOKE COUNTY BOARD OF SUPERVISORS By: (SEAL) Daniel R. O'Donnell, County Administrator STATE OF VIRGINIA ) COUNTY OF ROANOKE ) to -wit: The foregoing instrument was acknowledged before me this day of , 2020, by Daniel R. O'Donnell on behalf of the Roanoke County Board of Supervisors. Notary Public My Commission Expires: Approved as to form: County Attorney 3 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: October 20, 2020 Ordinance authorizing the County Administrator to enter into a lease agreement with First Team, Inc. to lease twelve (12) parking spaces at the Hollins Library facility at 6624 Peter Creek Road, Hollins Magisterial District Richard L. Caywood Assistant County Administrator APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Ordinance authorizing the County Administrator to enter into a lease agreement with First Team, INC (First Team Auto Mall) to lease 12 parking spaces at the Hollins Library facility at 6624 Peters Creek Road BACKGROUND: In late 2019, First Team Auto Mall approached County Staff with a request to formally lease twelve (12) parking spaces at the rear of the Hollins Library parking lot. First Team indicated they were building a new Volkswagen dealership and serving facility. They further indicated they had experienced substantial growth in new vehicles sales and that they needed the additional parking for service technician parking. First Team also indicated that lack of available space at the Peters Creek location is an ongoing operational challenge. The Hollins Library is currently closed due to COVID-19. While Roanoke County is gradually reestablishing in-person library services, normal (pre-COVID) operations are not envisioned in the near future. This has greatly reduced demand for parking at the facility. Prior to COVID-19, the parking spaces contained in the lease were seldom utilized as they are the least convenient for patrons due to their location. DISCUSSION: Page 1 of 2 The lease is for twelve (12) spaces indicated on the attached site plan. The leased spaces can only be used for First Team employee parking. No vehicles for sale or customer parking is permitted. No parking is permitted on the dates of general elections since the Hollins Library is a polling place. The term of the lease is for one (1) year with renewals permitted. The County can expand or diminish the number of leased spaces at each renewal. First Team will pay rent of $200 per month to lease the parking spaces. Either party can terminate the lease with 30 days notice to the other party. There have been no changes since the first reading on October 6, 2020. FISCAL IMPACT: If approved, Roanoke County will receive $2,400 annually for the lease. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 0 r N u it 11 I I III II cr- ri Q0 J Vadao I/ I I I II I Q0 Z a) 1 I I J I I S I p OOo F � I / � / �r I I 1 1 I I I 1 1 11 I l ! 1 I I I 11 11 I 11 II 1 � / 1 I I 1 I 1 1 1 I 1 1 1 1 I 1 1 1 1 II , 1 1 1 11 1 op I I Q I o 1 I I I I 1 I G p r/ i i 11 i i O o I I I o I J I p W I I I SDI J 1 I �I I m I I I II ,D� I I 11 v I 0 W I I �IIlo1 'u n 1 1 � 1 1 / � I 1111 11l II\ 11 I�/ �CXXXXXX i ' J --- I � I / / / / / / / 1 c n W II LLz 0 This LEASE AGREEMENT, made and entered into this day of , 2020, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, its successors and assigns, Grantor, hereinafter referred to as "Landlord" and FIRST TEAM, INC, Grantee, hereinafter referred to as "Tenant". WITNESSETH That for and in consideration of the premises and the mutual covenants contained herein, the parties agree as follows: 1. Leased Premises - Landlord hereby rents and leases to Tenant, in accordance with the terms and conditions set forth in this Lease Agreement, the following real property, herein referred to as the "premises", to -wit: Twelve (12) parking spaces across a portion of that tract or parcel of real estate containing eighty-one (81) parking spaces of a parking lot located at 6624 Peters Creek Road, Roanoke, Virginia, said parcel designated as Roanoke County Tax Map # 027.14-01-03.00-0000, and specifically those twelve (12) parking spaces shown on an exhibit attached hereto titled "Hollins Library Parking Lot" dated June 23, 2020. 2. Term of Lease - The term of this Lease Agreement shall be for a period of one (1) year beginning on , 2020 and terminating on , 2021. Tenant shall have the option to renew this Lease Agreement for additional one (1) year lease terms by providing written notice to Landlord at least sixty (60) days before each annual termination date. The Landlord reserves the right to expand or diminish the number of leased parking spaces upon each renewal period. Either party may terminate this lease by providing thirty (30) days written notice as provided in Section 9. 3. Rent - Tenant shall pay as rent the sum of Two Hundred Dollars ($200.00) per month, payable each month in advance by Tenant to Landlord by the 1St of each month. 4. Permitted Uses - It is understood and agreed by the parties that the leased premises are to be used by Tenant, during the term of this lease, solely for the purpose of employee parking. The parking spaces shall not be used to park motor vehicles for sale by Tenant, and shall not be used for customer parking. Tenant shall have access to occupy and use no more than those agreed upon parking spaces at any given time. Tenant shall have access to occupy and use the parking spaces between 6:00 a.m. and 6:00 p.m. Tenant shall not occupy or use the parking spaces on a date of a general election. 5. Condition - Tenant has examined and knows the condition of the premises and accepts the same in its current condition. Tenant acknowledges that no representation as to the condition or repair of the premises thereof has been made by Landlord, except as provided for herein. The premises shall be returned to Landlord at the expiration of this lease in its current condition and state of repair, with allowance for ordinary wear and tear. Tenant may construct Page 1 of 3 a simple gravel path or some other agreeable surface between the parking lot and their adjacent property for access to and from their adjacent property. 6. Limitation of Liability - Tenant agrees to hold Landlord harmless for any damages or injuries caused to any person, vehicle or any personal property left in any vehicle and hereby specifically agrees that Landlord shall not be responsible for any damage. Tenant hereby acknowledges and agrees that Landlord is not liable for any special, indirect, consequential or punitive damages arising out of or relating to this Lease Agreement in any way. 7. Insurance - Tenant covenants that it shall, during the term of this Lease Agreement, keep in full force and affect a policy of general liability insurance or such comparable self-insurance as may be authorized by the laws of the Commonwealth of Virginia with limits of at least $1,000,000.00 for personal injury to or death of any one person and $2,000,000.00 for injury to or death of more than one person in any one occurrence and $100,000.00 for property damage. 8. Sale of Premises - Landlord may sell or otherwise dispose of the leased premises for future economic development purposes. The parties agree that in the event of such a sale that this Lease Agreement shall terminate. 9. Notices - All written notices required or permitted by this Lease Agreement may be delivered in person or shall be sent by certified mail, return receipt requested (postage prepaid) to Landlord or Tenant at the following addresses: Landlord: Board of Supervisors of Roanoke County Attn: Director of General Services, Parks, Recreation & Tourism 1216 Kessler Mill Road Salem, VA 24153 Tenant: First Team, Inc. 6624 Peters Creek Road Roanoke, VA 24019 10. Modification - This Lease Agreement represents the entire understanding between the parties and may not be modified or changed except by written instrument executed by the parties. 11. Governing Law - This Lease Agreement shall be construed under the laws of the Commonwealth of Virginia and shall be binding upon the parties hereto, their heirs, personal representatives, successors and assigns. 12. Authority - This Lease Agreement is executed by the County Administrator of Roanoke County by authority and on behalf of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance # day of 2020. Page 2 of 3 adopted by said Board on the 13. Execution - This Lease Agreement shall be executed in duplicate, each of which shall constitute an original. WITNESS the following signatures and seals: Approved as to form: County Attorney State of Virginia, of Roanoke, to -wit: FIRST TEAM, INC By (Seal) BOARD OF SUPERVISORS OF ROANOKE COUNTY 18 Daniel R. O'Donnell County Administrator The foregoing instrument was acknowledged before me this 2020, by Team, Inc., Tenant. Notary Public My commission expires: State of Virginia, of Roanoke, to -wit: day of on behalf of First The foregoing instrument was acknowledged before me this day of , 2020, by Daniel R. O'Donnell, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia, Landlord. My commission expires: Notary Public Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 20, 2020 ORDINANCE AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH FIRST TEAM, INC (FIRST TEAM AUTO MALL) TO LEASE 12 PARKING SPACES AT THE HOLLINS LIBRARY FACILITY AT 6624 PETERS CREEK ROAD, HOLLINS MAGISTERIAL DISTRICT WHEREAS, the County owns property at 6624 Peters Creek Road which is used for the Hollins Library facility; and WHEREAS, First Team Auto Mall maintains an automobile dealership at the adjacent property; and WHEREAS, the County has negotiated an agreement with First Team Auto Mall for the lease of twelve (12) parking spaces at the rear of the Hollins Library parking lot to be used for First Team Auto Mall employee parking for a one (1) year term, with the option to extend the lease for additional one (1) year terms, and with the County retaining an option to expand or diminish the number of leased parking spaces at each renewal; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the herein -described real estate was held on October 6, 2020; the second reading and public hearing was held on October 20, 2020. 2. The property to be leased consists of twelve (12) parking spaces across a portion of that tract or parcel of real estate containing eighty-one (81) parking spaces of Page 1 of 2 a parking lot located at 6624 Peters Creek Road, Roanoke, Virginia, said parcel designated as Roanoke County Tax Map # 027.14-01-03.00-0000, and specifically those twelve (12) parking spaces shown on an exhibit titled "Hollins Library Parking Lot" dated June 23, 2020 and attached as Exhibit "A". Mall. 3. It is in the County's best interests to lease this property to First Team Auto 4. The County Administrator, or his designee, is authorized to execute and deliver the Lease Agreement. The form of the Lease Agreement presented to the Board is hereby approved with such completions, omissions, insertions, and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 5. The County Administrator, or his designee, is hereby authorized and directed to execute and deliver all other agreements, leases, and documents on behalf of the County and to take all such further action as may be necessary or desirable in connection with this transaction. 6. This ordinance shall be effective from and after the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. 1.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 Public hearing to receive citizen comments regarding a proposed amendment to the fiscal year 2020-2021 budget in order to appropriate Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) Grant funds, in accordance with Code of Virginia Section 15.2-2507 Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Public hearing for budget amendment BACKGROUND: This is a public hearing to secure citizen's comments concerning amending the fiscal year 2020-2021 budget by adjusting the aggregate amount to be appropriated during the fiscal year by $2,916,945. DISCUSSION: Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds one (1) percent of the total expenditures shown in the adopted budget, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on October 13, 2020. Page 1 of 2 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $2,916,945 FROM THE DEPARTMENT OF HOMELAND SECURITY (DHS) STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriation will occur later on this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriation will be approved. Page 2 of 2 ACTION NO. ITEM NO. J.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: October 20, 2020 Ordinance accepting and appropriating funds in the amount of $2,916,945 from the Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) Grant Stephen G. Simon Chief of Fire and Rescue APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Accept and appropriate a grant from the Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) program in the amount of $2,916,945 to support the hiring of fifteen (15) new firefighter positions. BACKGROUND: The Staffing for Adequate Fire and Emergency Response (SAFER) grant program was created by the Department of Homeland Security (DHS) to provide funding directly to fire departments and volunteer firefighter interest organizations with the purpose of increasing or maintaining the number of trained, "front line" firefighters. The goal of the SAFER program is to enhance local fire departments' abilities to comply with staffing, response, and operational standards established by the National Fire Protection Association (NFPA). On February 25, 2020, the Board of Supervisors received a work session presentation on the demand for additional career staffing. To meet the minimum necessary for adequate staffing at all stations, fifteen (15) new firefighters would need to be added. With the Board's guidance, the Fire and Rescue Department continued with FEMA's Staffing for Adequate Fire and Emergency Response (SAFER) grant application for funding to add fifteen (15) new firefighter positions. The Board was informed that the grant would require the County to provide a match to support the application. Page 1 of 3 The application was submitted in March 2020, and the final award notice was expected to be made following the adoption of the fiscal year 2021 budget. To meet the original match requirement, the Adopted Fiscal Year 2021 Budget included $172,803 as a transfer to grants to meet the County's match portion. There have been no changes since the first reading of this ordinance on October 6, 2020. DISCUSSION: The SAFER program is a competitive grant awarded to fire departments that demonstrate a clear need for additional firefighter staffing. The Roanoke County Fire & Rescue Department applied for this grant earlier this year and received notification of receiving the grant on September 11, 2020. The grant award totals $2,916,945 over three years, funding the hiring of fifteen (15) new firefighter positions. Acceptance of the grant award requires the County to hire additional staff, not offset costs associated with existing staff. The County of Roanoke Fire & Rescue Department will utilize the fifteen (15) new firefighter positions to meet minimum staffing levels and maintain adequate emergency response capabilities. A recruit school scheduled to begin in January 2021 will provide training for the new personnel. FISCAL IMPACT: DHS will fund 100% of the grant in the amount of $2,916,945 under the Economic Hardship Waiver related to the COVID-19 pandemic. The three-year grant period will start with the hiring of the fifteen (15) new positions in January 2021. Funding from the grant expires in the third year, which is expected to occur in the Spring of fiscal year 2024. Once the grant expires, all fifteen (15) positions will move back to the General Fund, and the County will need to identify nearly $1.0 million in new funding to continue funding the positions. The County's match of $172,803 should not be reallocated to other initiatives as this funding could be used to address year over year changes in personnel expenses including over -time, supplies and equipment for the fifteen (15) firefighters, or even developing a base to provide funding once the grant expires. STAFF RECOMMENDATION: Staff recommends approval of this ordinance, which appropriates $2,916,945 from the Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Page 2 of 3 Response (SAFER) grant program. Page 3 of 3 Award Letter Effective date: 09/11/2020 Joshua Pegram ROANOKE, COUNTY OF 5204 BERNARD DRIVE, SW, SUITE 300E SALEM, VA 24018 EMW-2019-FF-00795 Dear Joshua Pegram, U.S. Department of Homeland Security Washington, D.C. 20472 -- FEMA Congratulations on behalf of the Department of Homeland Security. Your application submitted for the Fiscal Year (FY) 2019 Staffing for Adequate Fire and Emergency Response (SAFER) Grant funding opportunity has been approved in the amount of $2,916,945.00 in Federal funding. FEMA has waived, in part or in full, one or more requirements for this grant award. See the Summary Award Memo for additional information about Economic Hardship Waivers. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo - included in this document • Agreement Articles - included in this document • Obligating Document - included in this document • 2019 SAFER Notice of Funding Opportunity (NOFO) - incorporated by reference Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely, Christopher Logan Acting Assistant Administrator Grant Programs Directorate Summary Award Memo Program: Fiscal Year 2019 Staffing for Adequate Fire and Emergency Response Recipient: ROANOKE, COUNTY OF DUNS number: 062353610 Award number: EMW-2019-FF-00795 Summary description of award The purpose of the SAFER Grant Program is to provide funding directly to fire departments and volunteer firefighter interest organizations to assist in increasing the number of firefighters to help communities meet industry minimum standards and attain 24-hour staffing to provide adequate protection from fire and fire -related hazards, and to fulfill traditional missions of fire departments. After careful consideration, FEMA has determined that the recipient's project or projects submitted as part of the recipient's application and detailed in the project narrative as well as the request details section of the application — including budget information — was consistent with the SAFER Grant Program's purpose and was worthy of award. Except as otherwise approved as noted in this award, the information you provided in your application for FY2019 Staffing for Adequate Fire and Emergency Response (SAFER) funding is incorporated into the terms and conditions of this award. This includes any documents submitted as part of the application. Approved Economic Hardship Waivers Position cost limit waiver FEMA has waived the position cost limit requirement for this grant award. Costs are limited to the approved budget per position. Cost share waiver FEMA has waived the cost share requirement for this grant award. You are not required to contribute non -Federal funds for this grant award. The recipient is responsible for any costs that exceed the Federal funding provided for this grant award. Minimum budget waiver FEMA has waived the minimum budget requirement for this award. Non -supplanting waiver FEMA has waived the non -supplanting requirement for this award. SAFER grant funds may be used to replace funds that would be available from State or local sources or from the Bureau of Indian Affairs. Amount awarded The amount of the award is detailed in the attached Obligating Document for Award. The following are the total approved budgeted estimates for object classes for all funded firefighter positions for this award (including Federal share plus your cost share, if applicable, as applied to the estimated costs): Object Class First Year Second Year Third Year Total Personnel $638,400.00 $638,400.00 $638,400.00 $1,915,200.00 Fringe benefits $333,915.00 $333,915.00 $333,915.00 $1,001,745.00 Travel $0.00 $0.00 $0.00 $0.00 Equipment $0.00 $0.00 $0.00 $0.00 Supplies $0.00 $0.00 $0.00 $0.00 Contractual $0.00 $0.00 $0.00 $0.00 Construction $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 Indirect charges $0.00 $0.00 $0.00 $0.00 Federal $972,315.00 $972,315.00 $972,315.00 $2,916,945.00 Non-federal $0.00 $0.00 $0.00 $0.00 Total $972,315.00 $972,315.00 $972,315.00 $2,916,945.00 Program Income $0.00 Approved scope of work After review of your application, FEMA has approved the below scope of work. Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2019 SAFER NOFO. Approved request details: Hiring of Firefighters Firefighter Position BENEFITS FUNDED Each of the 15 positions we're requesting assistance with carries a salary of $42,560 with benefits (health insurance, life insurance, FICA, pension and workman's compensation) of $22,261 giving us a per position cost of $64,821, and a total annual cost of $972,315 for all 15 positions. NUMBER OF ANNUAL SALARY ANNUAL BENEFITS TOTAL PER FIREFIGHTERS PRICE $22,261.00 FIREFIGHTER 15 $42,560.00 $64,821.00 CcW/W_1:111011IF_11 $2,916,945.00 Agreement Articles Program: Fiscal Year 2019 Staffing for Adequate Fire and Emergency Response Recipient: ROANOKE, COUNTY OF DUNS number: 062353610 Award number: EMW-2019-FF-00795 Table of contents Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications Article 2 DHS Specific Acknowledgements and Assurances Article 3Acknowledgement of Federal Funding from DHS Article 4 Activities Conducted Abroad Article 5 Age Discrimination Act of 1975 Article 6 Americans with Disabilities Act of 1990 Article 7 Best Practices for Collection and Use of Personally Identifiable Information (PII) Article 8 Civil Rights Act of 1964 — Title VI Article 9 Civil Rights Act of 1968 Article Copyright 10 Article Debarment and Suspension 11 Article Drug -Free Workplace Regulations 12 Article Duplication of Benefits 13 Article Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX 14 Article Energy Policy and Conservation Act 15 Article False Claims Act and Program Fraud Civil Remedies 16 Article Federal Debt Status 17 Article Federal Leadership on Reducing Text Messaging while Driving 18 Article Fly America Act of 1974 19 Article Hotel and Motel Fire Safety Act of 1990 20 Article Limited English Proficiency (Civil Rights Act of 1964, Title VI) 21 Article Lobbying Prohibitions 22 Article National Environmental Policy Act 23 Article Nondiscrimination in Matters Pertaining to Faith -Based Organizations 24 Article Non -supplanting Requirement 25 Article Notice of Funding Opportunity Requirements 26 Article Patents and Intellectual Property Rights 27 Article Procurement of Recovered Materials 28 Article Rehabilitation Act of 1973 Article Reporting of Matters Related to Recipient Integrity and Performance 30 Article Reporting Subawards and Executive Compensation 31 Article SAFECOM 32 Article Terrorist Financing 33 Article Trafficking Victims Protection Act of 2000 (TVPA) 34 Article Universal Identifier and System of Award Management (SAM) 35 Article USA Patriot Act of 2001 36 Article Use of DHS Seal, Logo and Flags 37 Article Whistleblower Protection Act 38 Article Acceptance of Post Award Changes 39 Article Prior Approval for Modification of Approved Budget 40 Article Disposition of Equipment Acquired Under the Federal Award 41 Article Environmental Planning and Historic Preservation 42 Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Article 2 DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. Recipients are required to provide this information once every two (2) years, not every time an award is made. After the initial submission for the first award under which this term applies, recipients are only required to submit updates every two years, not every time a grant is awarded. Recipients should submit the completed tool, including supporting materials to CivilRightsEvaluationC@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil- rights-evaluation-tool. 6. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to Civil RightsEvaluationC hq.dhs.gov prior to expiration of the 30 -day deadline. Article 3 Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article 4 Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article 5 Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article 6 Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, 11, and III of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101-12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article 7 Best Practices for Collection and Use of Personally Identifiable Information (PII) Recipients who collect PII are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article 8 Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article 9 Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90- 284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. § 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators)—be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article 10 Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article 11 Debarment and Suspension Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article 12 Drug -Free Workplace Regulations Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug - Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106). Article 13 Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. Article 15 Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article 16 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729-3733, which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.) Article 17 Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article 18 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Article 19 Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Article 20 Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a, recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C. § 2225.) Article 21 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance- published -help -department- supported -organ izat ions - provide -meaningful -access -people -limited and additional resources on http://www.lep.gov. Article 22 Lobbying Prohibitions Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article 23 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969 (NEPA), Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article 24 Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article 25 Non -supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article 26 Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article 27 Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. Article 28 Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article 29 Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article 30 Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article 31 Reporting Subawards and Executive Compensation Recipients are required to comply with the requirements set forth in the government - wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article 32 SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article 33 Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article 34 Trafficking Victims Protection Act of 2000 (TVPA) Recipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated here by reference. Article 35 Universal Identifier and System of Award Management (SAM) Recipients are required to comply with the requirements set forth in the government - wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. Article 36 USA Patriot Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56, which amends 18 U.S.C. §§ 175-175c. Article 37 Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article 38 Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304 and 4310. Article 39 Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMDC@dhs.gov if you have any questions. Article 40 Prior Approval for Modification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required by 2 C.F.R. § 200.308. DHS/FEMA is also utilizing its discretion to impose an additional restriction under 2 C.F.R. § 200.308(e) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal Financial Report (SF -425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article 41 Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its subrecipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. § 200.313. Article 42 Environmental Planning and Historic Preservation DHS/FEMA funded activities that may require an EHP review are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process. This review does not address all Federal, state, and local requirements. Acceptance of Federal funding requires recipient to comply with all Federal, state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize Federal funding.DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and, any other applicable laws and Executive Orders. To access the FEMA's Environmental and Historic Preservation (EHP) screening form and instructions go to the DHS/FEMA website at: https://www.fema.gov/media- library/assets/documents/90195. In order to initiate EHP review of your project(s), you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds.lf ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered, applicant will immediately cease work in that area and notify the pass-through entity, if applicable, and DHS/FEMA. Obligating document 1.Agreement No. 2. Amendment 3. Recipient 14. Type of 5. Control No. EMW-2019-FF- No. No. Action WX02931 N2020T 00795 N/A 546001572 AWARD 03/10/2021 to 6. Recipient Name and 7. Issuing FEMA Office and 8. Payment Office and Address Address Address ROANOKE, COUNTY OF Grant Programs Directorate FEMA, Financial Services 5204 BERNARD DR 500 C Street, S.W. Branch ROANOKE, VA 24018 Washington DC, 20528-7000 500 C Street, S.W., Room 1-866-927-5646 723 _ Washington DC, 20742 9. Name of Recipient 9a. Phone 10. Name of FEMA Project Coordinator 10a. Project Officer No. Staffing for Adequate Fire and Emergency Phone Joshua Pegram 5407722020 Response (SAFER) Grant Program No. 1-866- 274- 0960 11. Effective Date of 112. Method of 13. Assistance 14. Performance This Action Payment Arrangement Period (COST 03/10/2021 to 09/11/2020 OTHER - FEMA SHARING 03/09/2024 GO Budget Period 03/10/2021 to 03/09/2024 15. Description of Action a. (Indicate funding data for awards or financial changes) Program Assistance Accounting Prior Amount Cumulative Name Listings Data(ACCS Total Awarded Current Total Non -Federal Abbreviation No. Code) Award Th( jAction + Award Commitment 2020 -F9 - SAFER 97.083 GF01 - $0.00 $2,916,945.00 $2,916,945.00 $0.00 P431-xxxx- 4101-D Totals $0.00 1$2,916,945.001$2,916,945.001$0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here: N/A s field is not applicable for diaitallv sianed arant aareements 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICAL (Name and Title) DATE Christopher Logan, Acting Assistant Administrator Grant Programs 09/11/2020 Directorate AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 20, 2020 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $2,916,945 FROM THE DEPARTMENT OF HOMELAND SECURITY (DHS) STAFFING FOR ADEQUATE FIRE AND EMERGENCY REPSONSE (SAFER) GRANT WHEREAS, the County of Roanoke Fire and Rescue Department applied for a Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) program grant in March 2020; and WHEREAS, on September 11, 2020, the County's Fire and Rescue Department received notification that is was selected as a recipient of a SAFER grant; and and WHEREAS, the SAFER grant award totals $2,916,945 over a period of three years; WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance before they are expended; and WHEREAS, first reading of this ordinance was held on October 6, 2020, and the second reading was held on October 20, 2020. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $2,916,945 is hereby accepted from the Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) program. 2. The sum of $2,916,945 is appropriated to the Grant Fund, for the purpose of creating fifteen (15) new firefighter positions; a total of fifteen (15) new firefighter positions will be added to the County of Roanoke Classification Page 1 of 2 and Pay Plan. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: October 20, 2020 Ordinance authorizing addendum between Brandemuehl for a Mountain and approving a ground lease Roanoke County and John W. communications facility at Tinker Susan Slough Assistant Director of Communications andTechnology APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Approval of new addendum to lease agreement with John W. Brandemuehl for the Tinker Mountain Tower Site BACKGROUND: The County of Roanoke owns and/or rents sites around the Roanoke Valley for the purpose of maintaining towers and antennae for its public safety radio system. The tower sites are part of a regional radio system that also serves the City of Roanoke and the Town of Vinton. One of these tower sites is located in Botetourt County on Tinker Mountain. The property is owned by John W. Brandemuehl. This site, which has been used by the County for many years, is not only important for reaching certain parts of the Valley, but also for helping to provide back-up capabilities for our system. DISCUSSION: The current lease addendum expired June 30, 2020. Staff has negotiated with Mr. Brandemuehl to amend this lease and extend the term for an additional five (5) years at an annual cost of $6,794.94 in the first year; $7,134.69 in the second year; $7,491.42 in the third year; $7,865.99 in the fourth year and $8,259.29 in the fifth year. Site rental costs will increase five percent (5%) each year for the term of the agreement. Page 1 of 2 There have been no changes since the first reading of this ordinance on October 6, 2020. FISCAL IMPACT: The total cost of this lease amendment over the five year period is $37,546.33. Funding is available from the E-911 maintenance account. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the ordinance. Page 2 of 2 ADDENDUM TO LEASE AGREEMENT This Addendum to LEASE AGREEMENT, is made and entered into this 1St day of July, 2020, by and between JOHN W. BRANDEMUEHL (hereinafter referred to as "Landlord") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA (hereinafter referred to as "Tenant") WITNESSETH: That for and in consideration of these mutual covenants and conditions, the Landlord agrees to continue leasing to the Tenant the Premises more fully described in the original Lease between Landlord and Tenant, executed on or about July 1, 2010. The location of the Leased Premises is a critical location for the Tenant's emergency communications infrastructure. With the exception of the term of lease and annual rent, which are fully set forth below, the terms of the 2010 Lease are incorporated herein by reference and shall remain in full force and effect. 1. RENT - The Tenant shall pay as annual rent the sum of $6,794.94 (Six Thousand Seven Hundred Ninety -Four Dollars and 94 Cents) for the first year of the Lease term to Landlord at 1896 Tinker Top Road, Daleville, Virginia, 24083, without demand therefor. The rental payment for the first year for the rental period from July 1, 2020, through June 30, 2021, shall be due and payable within thirty (30) days of the execution of this agreement by both parties hereto. Thereafter, rent shall be due on the first day of each yearly period during the term of this Addendum. Beginning July 1, 2021, annual base rent shall increase five percent; base rent shall increase five percent each year thereafter during the term of this Lease. Year in Lease 1 2 3 4 S Time Period Covered in Stated Year 07/01/2020- 06/30/2021 07/01/2021- 06/30/2022 07/01/2022- 06/30/2023 07/01/2023- 06/30/2024 07/01/2024 - 06/30/2025 Rent Due Date 07/01/2020 07/01/2021 07/01/2022 07/01/2023 07/01/2024 Amount Due 6,794.94 7,134.69 7,491.42 7,865.99 8,259.29 2. This Addendum shall be executed in duplicate, each of which shall constitute an original. Page 1 of 2 WITNESS the following signatures and seals: John W. Brandemuehl Commonwealth of Virginia, County/City of , to -wit: The foregoing instrument was acknowledged before me this day of , 2020, by John W. Brandemuehl, Landlord. Notary Public My commission expires: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By Daniel R. O'Donnell County Administrator Commonwealth of Virginia, County of Roanoke, to -wit: The foregoing instrument was acknowledged before me this day of , 2020, by Daniel R. O'Donnell, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 20, 2020 ORDINANCE AUTHORIZING AND APPROVING A GROUND LEASE ADDENDUM BETWEEN ROANOKE COUNTY AND JOHN W. BRANDEMUEHL FOR A COMMUNICATIONS FACILITY AT TINKER MOUNTAIN WHEREAS, Roanoke County ("Lessee" or "County") and John W. Brandemuehl ("Lessor") wish to enter into an addendum of an existing ground lease whereby the County will continue to lease approximately 0.0363 acre on Tinker Mountain, as shown with greater particularity on Exhibit A of the Lease Addendum, together with the non-exclusive right of ingress and egress from Tinker Top Road (Frontage Road) over the existing gravel access and private driveway for purposes of maintaining an existing emergency communications tower and supporting equipment; and WHEREAS, the location of the tower is a site that is critical for emergency communications infrastructure; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on October 6, 2020 and the second reading was held on October 20, 2020. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The 2020 ground lease addendum between Roanoke County and John W. Brandemuehl be approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further Page 1 of 2 actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. J.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 Ordinance authorizing and approving a mutual Lease Agreement between Roanoke County and City of Salem for telecommunications equipment Bill Hunter Director of Communications and Technology Daniel R. O'Donnell County Administrator At the request of the City of Salem the County has provided access to the roof of the Department of Social Services for installation and operation of a camera system. In exchange for this service the City of Salem has provided access and use of fiber optic cable used by the County Communication and Information Technology Department. BACKGROUND: This agreement has been in place for many years and all of the initially agreed upon extensions have been exhausted. This new agreement will supersede the previous one. There have been no changes since the first reading held on October 6, 2020. FISCAL IMPACT: This agreement saves the County the cost of leasing dark fiber optic cable. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 1 of 1 MUTUAL BUILDING ROOFTOP LEASE AGREEMENT THIS LEASE AGREEMENT made and entered into this day of October 2020, between the COUNTY OF ROANOKE, VIRGINIA, a political subdivision and charter county of the Commonwealth of Virginia, as Landlord (hereafter "Landlord") and the CITY OF SALEM, VIRGINIA, a Virginia Municipal Corporation, as Tenant (hereafter "Tenant"); WITNESSETH: WHEREAS the County of Roanoke as Landlord is the owner of certain real property and building located at 220 East Main Street in the City of Salem, Virginia, and where its Department of Social Services and other associated offices are housed, more particularly described as the "Premises" on the attached Exhibit "A," and the City of Salem as Tenant desires to lease a portion of the Premises consisting of approximately fifteen (15) square feet of space on the rooftop of the Premises as more clearly shown on the attached Exhibit "B," for the installation and operation of two cameras, cabinet, and related equipment; and WHEREAS, the City of Salem is the owner of streets and rights-of-way within the city, including Calhoun Street and College Avenue, and desires to grant a limited license to the County of Roanoke for use of a fiber optic cable between the Premises at 220 East Main Street and the Roanoke County Court Services building at 400 East Main Street in the City of Salem. NOW THEREFORE, in consideration of the mutual agreement, conditions, and other good and valuable consideration, the parties hereto covenant and agree as follows: Page 1 of 10 1. DEMISE OF PREMISES: Landlord hereby leases and demises unto the Tenant, and the Tenant hereby accepts and receives from the Landlord, the rooftop area consisting of approximately fifteen (15) square feet of space on the Premises as shown on the attached Exhibit "B," attached and incorporated herein. 2. USE OF THE PREMISES: Tenant shall be entitled to use the leased Premises to install, operate and maintain up to two (2) access points, two (2) network cameras and a wall -mount equipment cabinet for such cameras. Tenant's use of the Premises shall comply with and conform to all federal, state and local laws, ordinances and regulations applicable thereto at all times. 3. PRIVILEGES APPURTENANT: Landlord grants unto the Tenant the following privileges appurtenant to the leased Premises which shall be considered as essential to this Lease for the duration thereof: a. To extend and connect lines for electric, telephone or other utility service necessary for the proper operation of the Tenant's equipment to suitable utility company service connection points; b. To access, utilize and traverse common areas of the building at 220 East Main Street as reasonably necessary to accomplish the Tenant's purpose as contemplated in this Lease. Tenant shall provide the Landlord with notice prior to visiting the leased premises and only those employees or agents of Tenant who have been subject to a criminal conviction and CPS registry screening shall have access to Premises, Page 2 of 10 unless immediate access is necessary for purposes of public safety or health. Should immediate access be necessary, Landlord shall escort or accompany Tenant on Premises. Landlord agrees that the Tenant shall not be unreasonably denied access to the Tenant's leased premises and equipment. The parties agree that the Tenant shall not have an exclusive entrance to its leased Premises but shall be required to use the existing building entrances. 4. TERM AND OPTION TO RENEW: The initial term of this Lease shall be for a period of five (5) years commencing on March 1, 2020 and shall expire on the 31 st day of March, 2025. Tenant shall have the option to extend the lease for additional terms of five (5) years each by giving written notice to the Landlord by the 31 st day of January of the year upon which the lease term is to expire. 5. ALTERATIONS: Tenant's alterations to the Premises shall be performed at the Tenant's sole cost, free from liens, in good and workmanlike manner complying with all applicable laws and codes, and according to detailed plans and specifications which have received the prior written approval of the Landlord's designated representative, which approval shall not unreasonably ITWTIMiliTaC1 6. RENT CONSIDERATION: In consideration of the Lease herein granted by the Landlord to the Tenant, the Tenant shall install and maintain, during the term of the Lease, a fiber optic connection between the County DSS building and the Roanoke County Court Services building. By execution of this Lease Page 3 of 10 Agreement, the Tenant certifies that the Landlord has complete legal authority during the term of this Lease to utilize the said fiber optic cable within the public rights-of-way of the Tenant. 7. FUTURE CONTINGENCIES: In the event that the Landlord should enter into negotiations for the sale of the Premises or execute an Option for sale of the Premises, the Landlord shall provide written notice to the Tenant and shall make reasonable efforts to protect the Tenant's rights and interests under this Lease in such sale. In the event that the Tenant desires to terminate this lease or discontinue its occupation of the leased Premises, the Tenant shall provide written notice to the Landlord ninety (90) days in advance of such termination or discontinuation and negotiate in good faith with the Landlord for the use of the existing fiber optic connection as provided in paragraph 6 above. 8. UTILITIES: Landlord shall ensure that electrical and other necessary utility services are accessible and available to the Tenant's Premises appropriated for the Tenant's intended use. No separate meter for the Tenant's utility services shall be required. 9. INSURANCE: Tenant shall maintain in full force and effect during the term of this Lease Agreement a policy of commercial general liability insurance with limits of not less than one million dollars ($1,000,000.00) covering the Tenant's equipment and operation upon the Premises. In the alternative, the Tenant shall provide evidence of self-insurance in an amount and form acceptable to the Landlord. The Tenant shall include the Landlord as a named Page 4 of 10 insured on any such policy and provide a copy of such certificate to the Landlord within thirty (30) days of occupying the leased premises. 10. PARKING: No parking on the Premises is provided to the Tenant under this Lease Agreement. The Tenant must use the available public parking. 11. INTERFERENCE: Tenant's camera and equipment shall be installed and operated in a manner which does not cause interference with the Landlord's operations and use of the Premises or the operations and occupancy of the other tenants of these Premises. Should any such interference occur, the Tenant and Landlord shall diligently pursue and affect a cure to remove or satisfactorily attenuate any such interference within thirty (30) days of receipt of written notification of any interference. Tenant covenants and agrees to immediately cease using its camera or equipment, or both, if so demanded in writing by the Landlord on the ground of substantial interference with the Landlord's existing occupation or use or those of existing tenants; in such case, the Tenant shall have the right to immediately terminate its occupancy of the leased area under the Lease Agreement without cost or penalty. The Landlord hereby covenants and agrees that the Tenant shall enjoy similar protection from interference which may be caused by the operation or use of the Landlord or other tenants of these Premises. 12. OPPORTUNITY TO CURE DEFAULTS: If the Landlord or Tenant fails to comply with any provision of this Lease Agreement which the other party claims to constitute a default hereof, the party making such claim shall serve written notice of such default upon the defaulting party, whereupon a grace Page 5 of 10 period of thirty (30) days shall commence to run during which the defaulting party shall undertake and diligently pursue a cure of the default. Failure to substantially cure such default within the thirty (30) day period shall result in a termination of this Lease Agreement. 13. SUBLEASING OR TRANSFER OF TENANT'S INTEREST: Tenant shall not sublet or otherwise transfer any right or interest to its leased portion of the Premises without the express written consent of the Landlord, which consent shall not unreasonably be withheld or delayed. 14. TITLE, ACCESS AND AUTHORITY: The Landlord covenants and warrants to the Tenant that the Landlord is the present fee simple owner in and to the Premises, that the Premises have legal access from a public right-of-way, that the Landlord is duly authorized and empowered to enter into this Lease Agreement, and that is Agreement is executed on behalf of the Landlord by an individual who is duly authorized to bind the Landlord hereto. 15. TENANT'S PERSONAL PROPERTY: The Landlord hereby agrees that all of the Tenant's equipment, including cameras and equipment cabinet, is and shall remain the Tenant's personal property, free from any lien of the Landlord, and that the same shall never be considered as fixtures to the Premises. At all times, the Tenant shall be authorized to remove Tenant's equipment from the Premises, provided that such removal, and all prior usage, is accomplished without damage to the Premises and by restoring the Premises to its original, weather -tight condition. The fiber optic cable installed by the Tenant for the benefit of the Landlord between the Salem Bank & Trust Page 6 of 10 building and the Roanoke County Court Services building shall remain the Tenant's personal property. 16. CASUALTY: In the event that the Premises are destroyed or substantially damaged by casualty, Landlord may, within sixty (60) days of the event of casualty, elect to either repair or restore the Premises or terminate this Lease Agreement without any liability to the Tenants. If Landlord elects to repair and restore the Premises, Landlord shall promptly undertake all necessary work to accomplish the same, and upon completion thereof, Tenant shall reoccupy its leased portion of the Premises and continue to be bound by this Lease Agreement. Under no circumstances shall Landlord be liable to Tenant for any damage to, or costs of restoring, Tenant's camera or equipment as a result of such event of loss of use. 17. NOTICES: Any notice, demand, or communication which either the Landlord or Tenant shall desire or be required to give pursuant to the provisions of this Lease Agreement shall be sent by registered or certified mail, and such notice shall be deemed complete upon mailing at a United States Post Office with required postage prepaid and addressed to the designated official intended to receive such notice at the address indicated herein, unless otherwise designated by the parties. COUNTY OF ROANOKE CITY OF SALEM Director of General Services Director of Technology Systems 1216 Kessler Mill Rd. P.O. Box 869 Salem, VA 24153 Salem, VA 24153 Page 7 of 10 18. QUIET ENJOYMENT: Landlord covenants that Tenant shall have quiet and peaceable possession of the leased Premises throughout the duration of this Lease Agreement and that Landlord will not intentionally disturb Tenants occupancy and use thereof so long as the Tenant is not in default hereunder. 19. SURRENDER: Upon the expiration or termination of this Lease Agreement, Tenant shall remove all of the Tenant's property from the Premises and surrender the leased Premises to the Landlord in the same condition as existed prior to Tenant's possession thereof, reasonable wear and tear excepted. 20. ENTIRE AGREEMENT & MODIFICATIONS: This lease Agreement constitutes the entire agreement between the parties hereto and supersedes any prior understandings or oral or written agreements between the parties respecting the subject matter herein. This Agreement may not be modified except in writing signed by the party against whom such modification is sought to be enforced. 21. BINDING EFFECT: All of the provisions, covenants and conditions of this Lease Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF: COUNTY OF ROANOKE, VIRGINIA CITY OF SALEM, VIRGINIA go Name: Title: go Name: Title: Page 8 of 10 Approved as to Form: County Attorney Page 9 of 10 EXHIBIT A PREMISES 220 East Main Street, Salem, VA 24153 TAX PARCELID#: 106-13-6 All those certain lots or parcels of land, together with any improvements thereon, rights incident thereto and appurtenances thereunto belonging, situate in the City of Salem, Virginia, being designated and described as "PARCEL 1-0.323 AC," "PARCEL 2-0.115 AC," and PARCEL 3-0.242 AC," according to the Plat of Survey dated December 15, 1997, revised December 22, 1997, entitled "Urban Class ALTA/ACSM Land Title Survey for East Main Properties, L.L.C.," prepared by T.P. Parker & Son, and recorded in the Clerk's Office of the Circuit Court of the City of Salem, Virginia, in Plat Book 7, page 9, Slide 147. Said parcels of land are shown on the Land Records of the City of Salem, Virginia, as Tax Map # 106-13-6, # 106-13-2, and # 106-13-1. TOGETHER WITH a driveway easement over and across the following area: BEGINNING at a point in the westerly right-of-way line of College Avenue (72.5 feet wide), which point is S.130 08' 00" E. 72.50 feet from the point of intersection of such right-of- way line with the southerly right-of-way line of East Main Street (60 feet wide); thence S. 760 52' 00" W. 67.00 feet to a point; thence S. 13° 08' 00" E. 10 feet to a point; thence N. 760 52'00" E. 67 feet to a point in the westerly right-of-way line of College Avenue; thence N.130 08' 00" W. 10 feet to the point and place of BEGINNING. TOGETHER with the 10 inch strip of width lying to the east of Parcel 2 acquired in a deed dated September 3, 1946, of record in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, in Deed Book 344, at page 388. THIS BEING all of the same real estate acquired by THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA from EAST MAIN PROPERITES, L.L.C. by deed dated May 14, 2001, and recorded in Deed Book 349, page 756, in the Clerk's Office of the Circuit Court of the City of Salem, Virginia. Page 10 of 10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 20, 2020 ORDINANCE AUTHORIZING AND APPROVING A MUTUAL LEASE AGREEMENT BETWEEN ROANOKE COUNTY AND CITY OF SALEM FOR TELECOMMUNICATIONS EQUIPMENT WHEREAS, the Board of Supervisors of Roanoke County ("County") and City of Salem ("Salem"), wish to enter into a mutual lease whereby Salem will lease fifteen square feet of property atop the County building located at 220 East Main Street in Salem, and the County shall have a limited license to install fiber optic across the public streets owned by the Salem between 220 East Main Street and the County Court Services Building at 400 East Main Street in Salem; and WHEREAS, the terms of the lease allow for regional cooperation with regard to telecommunications infrastructure; and WHEREAS, the parties have determined that this mutual lease will not adversely affect either the County's or Salem's telecommunications infrastructure; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on October 6, 2020 and the second reading was held on October 20, 2020. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The 2020 mutual building rooftop lease between the Roanoke County Board of Supervisors and City of Salem be approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Page 1 of 2 Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. K.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 Appointments to Committees, Commissions and Boards Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator Open district appointments. BACKGROUND: 1. Library Board (appointed by District) The following District appointments remains open: Vinton Magisterial District Windsor Hills Magisterial District 2. Parks, Recreation and Tourism (appointed by District) Mike Roop's three (3) year term representing the Vinton Magisterial District has expired effective June 30, 2019. Open Windsor Hills Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 20, 2020 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 20, 2020, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of minutes — October 6, 2020 2. Confirmation of appointment to the Virginia Western Community College Advisory Board and the LOSAP/VIP Board of Trustees Page 1 of 1 ACTION NO. ITEM NO. L.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 Confirmation of appointment to the Virginia Western Community College Advisory Board and the LOSAP/VIP Board of Trustees Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator Confirmation of appointments BACKGROUND: Virginia Western Community College Advisory Board: It is the consensus of the Board to appoint Penny Hodge to a three-year term to expire June 30, 2023. Roanoke County Length of Service Awards Program (LOSAP) Board of Trustees: Staff has recommended the appointment of Denene Hannon to fill the unexpired term of Doug Adams that will expire June 30, 2022. It is the consensus of the Board to approve the staff recommendation. Staff has recommended the appointment of Charles Law to fill the unexpired term of Jeff Edwards that will expire June 30, 2022. It is the consensus of the Board to approve the staff recommendation. Page 1 of 2 STAFF RECOMMENDATION: It is the staff recommendation to confirm these appointments. Page 2 of 2 O M O Ln N 01 lD M O N Ol M L. O M N � 00 OJ v O O '0 Ln O O f6� O O m C O V Vi- Vi- � o O O • O C o � N r -I OJ � O Ln 00 Ln 00 f0 OJ 'i V N M N M Q. a O l0 M l0 M CL m N N CL co C O N M o N N 0 O m N Q0 U O U C l6 C � � � N 0 0 O N � � � O M � � 7 C � NN O O N O O N f6 N N N v �f E O LL O w N O 0 vOj 5 L v Q v0 a, 'a O y � O y L Q CL V C Q Q i0 Q Q m COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows $ 176,726,541 $ - Outstanding Deletions October 20, 2020 - $ 948,122 8,546,276 74,515,490 3,470,000 77,530,000 12,016,276 152,993,612 - 11,716,653 $ 12,016,276 $ 164,710,265 Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Daniel R. O'Donnell County Administrator Unaudited Outstanding June 30, 2020 Additions General Obligation Bonds $ 948,122 $ - ; VPSA School Bonds 83,061,766 - Lease Revenue Bonds 81,000,000 - Subtotal _ 165,009,888 - Premiums 11,716,653 - $ 176,726,541 $ - Outstanding Deletions October 20, 2020 - $ 948,122 8,546,276 74,515,490 3,470,000 77,530,000 12,016,276 152,993,612 - 11,716,653 $ 12,016,276 $ 164,710,265 Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Daniel R. O'Donnell County Administrator _` 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 e CO O N Cl) O O Itil r- O O N W r- M O r M = O O O O m W m O O M a0 N T W r- Lf> N : 00 m f9 N co r- CO r- r- O Lf) CO 4 O O Lf) O N N Lf) Lf) r--: O O r-,: M O L6 O N 4 4 r--: V 4 r r M r N d' 1:31r CO N CO N Lf) Qbl e m O O w O r O co O Lf') Lf) F V d7 O M CO COLf') CO N ItT co r W I- W O Lf ) O 00 r M CO N W N 00 N Lf) Lf) M n M ItT N N O O n r O 00 00 Cli co 00 00 00 00 00 O co N 00 O -�1 Lf) O N 07 O N Lf) qT r r 7 N O M co N LU) .... O co O) Lf') O CO - N 0 co a 0 0 0 0 0 0 0 0 0 0o Vol0 0 0 0 0 0 0 0 0 0 0� 0 0 o 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 ®y M O O O co w M 1:31 'T O CO CO v m 00 _ O co O O CO 00 M O co r- CO O lz3l zT co N CO N O r- z3, M r ItT 7 M M O O Cl) 00 r O n O7 N N ONNr N NL) N rN N M N d 00 N O CO O M O M V O O Lf) 00 m 00 m O ® O Lf ) O W M Fp M Lf) N M m w O M M N O m r- d7 O r- Lf) O zT ®y 7 M CO Cl 00 N I- 0) CO -Iz r N N O O O r- I-� 00 00 O CO O O6 co M O r M r O Lf) L6 (D 00 00 N M O ++ e O O O N LQ N N O 00 n O Lf) 00 co W r N r (14 e 41 M m r Lf) r Lf) r CO r- r M N to3l O U N e O N I- O O O O n O Lf) O O O O O O O O O Cl) O O Lf) O O O O N Lf) O O O I, O r- O O O O O O r- O O co O Lf) 00 O O 0) M N N O O O O O O O CO Lf) O r Lf) CO 00 Lf) 00 CO CO O N ®1r r O O O N O O O O O M O O � N M W N Lf) O � � Q 0) '® O O Lf) 00 M W O M LO N O 00 O O CO 00 r, qT 1:T r O CO CO CO 07 V r r m O r- V 00 co Lf) co r, co Lf) r E W M N O7 M Lf) N r M +�s+ N O) co LU (n .a ® C o 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 o 0 0 o 0 0 0 0 0 Z coCDo 'a Co 41 N O O O M N V 00 n M CO CO N Lf) LO 00 CO N N n N _O 'O U) M I� O r- O W Lf') I� r O O O Lf') N Lf') lS) W a0 CO a0 Lf') N 'O M r O 00 O N O r--� V 4 O O CO M 00 I� O M r O N O r--: M O) 7 r r r r r r N r CO N N M N r r C 0 LL CC:O N N O Lf) O f9 O r- V d' LO N 1:31w W N I- CO M M CO r - z U W a0 0) N O V r- d7 O O O Lf) T Lf) � m CO co O ® ®0 r- 00 O O Lf) Lf') ® CC G N O � CO O r Lf) � r U L ®1 � N 00 n O � O M M r O CO co W L6 00 � CO M Lf) N Lf) N O I- � N 00 co O CO � r M N +�+ Cp 5 p e ; N LO r LO O m N N N r r I- ci r +i ® M M N c N CL it t0 H � O O O O O ® O ItT O O O O O O r- O O ® O O Lf') O O O O O O O O ® O m O O O O O O Lf ) O O f9 O Lf) N O O c� E .�.-� a+ d9 O O O Lf) O O O O O O ® LO O O Lf) O O O O Lf) O O co M Lf) O O O M 00 O O O O ® ^ Lf) N 00 Lf) N d' co * O r- N Ocm L.L 'O N r- O Lf) 00 N Lf) I- O r- N 00 O CO CO O ® L) r N CO CO d' CO ItT n r N M 00 n 00 co Lf) Lf) V Lf) Lf)ca r O M M M M O N r r m M r N X cuH T to N � 0 cc N U - N L L 025 X co (n 0 m p fo U X N WOo H O X N H Q w ® x fXm .� E 00 L0L W U U X O U N d X N U '0 m -p o f1 N N C N a O O - N X J N O U N f6 O J O W fo . ,GI J C O � U U J ~ U O N O m p U L 02j tU C7 .� N L6 E vOi L N O N U X fo O O U U W m C (n 0 C fU (n U) a) i J 025 H f0 fn w O O U C >, f0 � C E YO (o N N 7 N O ® E O p Cfn O 2 O X CO .=' .- O X CO O C N N L J 0 m LL _ 0 Q fo J LL U 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 659 Itil O (.O N (.O zT O C9)O r LC) 00 (D V CD 00 O O c ? 00 O O 00 Co O W N r- O r- N 00 O O 0 r--: O M r-�.4 O n co C.O O r-� r-� o0 O O O O CV M d' N O r i QiJ 0 $y M Cl) M N 659 N a0 O N O O M M M - 00 O O N 00 00 M qT C.O rl 00 N Lf ) r ® O C.O N O O i M r r a0 CV n 00 C70 O O V ? O Cl) O d' N co C.O co N Cl) O U) M M 00 M N r 0) m N N C14 CO LO 00 T `.' .� v a 0 0 o 0 m 0 o 0 o 0 � 0 o 0 0 0 0 0 � 0 o 0 0 0 0 o � 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0) I® IZ3, O LC) 00 O n O'T r- 6S'9 O Lf ) CO O N O O CV N N M Cl) O� a0 O O U� C.O It3l 00 U� r, co O r, w O O O O O O O O 704 N r N N N d 0 N Lf ) 659 Lf ) C.O r, LO O N N O co IT co r- co Lf ) Lf ) O O Cp OD d' N n Co n LO M n Lf ) O N 00 O N N ®y N CV It3l O L C.O (14 Ci V r- r O rl r- IZ3, M 7 ^ N N L6 6!5 ® N V co 00 CO O 00 615 O N 6!5 �a 00 00 r V Co n rl Lf') N CO Co Cf')1:1,Lf C 41 r ^ N M r Lf') O � 41 r V U') O Co O O Co Lf ) O O U) 1:31 (.O Lf ) U) O r- V co O O O O CO O O CO r- O Sm (n M r O r- w w O O 0® Lf') LC) O N N O O Co O Lf') rl N O M r Co O Lf a+ 41 co M Cl) Lf ) 00 M O O Co Cis Lf ) G LO N 06 00 U5 Lf ) V 0) 0) Lf ) U) Co O rl n LO V �2 O co O N M M M T T M O Ci r- It3l O V N M C.O M N -Iz 0 C'') U5 V N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 41 rl C.O co rl 00 Lf ) O CO Lf ) r W CO-r, V N O O N M M N Lf ) LC) Lf ) O O U) CA (Dr M O) w CD co O O �00 LO' Cf) n O O7 NC) N N 9 +� 91 Co 00 00 Co Lf') co O 00 Lf ) 00 d' Co O O r- r- O O W M O N W M V NO ` Cp L 00 CO CO O O® 41 Cl) Cfl (a 00 Lf) M r O) N 00 N M n O) (\ CO LO U) co 1� 00 N O IZ3, N O O 00 It3l ItT ®y N r Cl) co 00 r, Lf ) O r at 659 O CO O O CO LO O O LO V CD Lf') 659 O 00 O co O O O 00 O Co O O Co r, O n CO r, N O Co O 00 O O M LO LO O (14 CV O O ® 6f) 6f') I- 00 O I, O CO O 6f ®1 �_ M M O 00 M O O Co O 00 V M N O6 O U5 Lfi V Ln LO 00 6f ) r- 6f) O -'T ® O 'IT 00 M N '® M IZI- N T Cl) O r- '31 O) ItT (14 CO C.O CV �7 Lf) 4 N V Co U 2-1O E > N p_ N m v ° Q o U) U J N ° L d U U y CDQ O .> t® U N O CU N o C > U MU -Qa 2 L0 N CD O °(O v) U U O > U) -aD Y4) CU U) 4 u o = �' LL .E U .0 LL •� N Q O U Q U) fU U)Q O m e O O too Co mx� a s= N L o C6 czi d LL � � = NN O c 1o �Nm O .c U - > a H c H H coo cu H H �_ ii a>i a>i 0 U W � Z� O W 0 Vo, 0 Vol 0 Vol Vol W p ® p t0 C7 O ® O i fbl qy o A O ® O i N V a Vol 0 Vol 0 Vol Vol pA�S � o ® o ® Ci 7 •p 0 p ® p ® I® O ® O ® v v e e U O ® O ® v v n w +� d M v •o � n 0 0 0 0 0 0 ®1 CD 0 ppAyyy N O ® p � N p ® 7 ®1 � ®1 O ® O ® N N CS'9 ® d M CL it 00 00 O �S9 O Qi W N 0 LO 00 •0 00 M M Qi 7 c4T M � Qi N 7 > � U 75 UN O Cl)� N O e LL (n Z e O t LLto t6 O i ~ :n w H 7FU O H m F-C`3 0 H C C 0 — 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LI M O N P 00 00 O O W P m 00 P ) O P P O O O Oi O O O O O O V O M O 00 O O .� N N LO O O r 00 N O P r M r 00 V O O LI? O Cl) U? O N O C? (p Q 0 QL' Mn w Q0 F CO E O C7 C E U C cc @_ O d Q CL as C O Q CD 6 d W c N °� x O C Q V P O M CO M 00 O O O 0) ® P V O O V O M N PIn N P M N O) V W O 00 M O O h 00 O O O O O Cl) Lb � V O O P P O P V N O N O O O W P W @ M V C 7 (f) O U @ Sii U) 'j Lb NM 0 P ® N a) U � W M PM N N O 00 C14 C,3 00 @ @ 7 C O a) W U r0 U @ Q L N a) N O L 0 � �_ O C 0 Cli a> @ C) N @ 7 a) O O O 0 J C7 W U Q Q IL C7 Lu C7 IL CL Sn 0 CL U) i 0 0 0o o o o 0 0 0 0 0 0 0 0 0 � 0 0 0 0 0 0 to O O V V P N (0 P O O SOI SO to P O O N N m M 00 V V W V N 00 N to O O O ® SO O O O O O V O O to N Cl co O U M N N co co co SOj V V N N O S'vj O to O O LO Cl N C N N N N N N N N N SV N N N N W m c w U Q 0 0 LU c @ m E O 00 00 Co O O Co O to P Cii O 00 M LO O) O O O N O N O U N 0) W r O M N Ln P ® P P P O 00 M P O (C O M V V ® N W O N O W M O m V S0 P O) Ln V O O Sia C W O N U C N S0 m N O LO 00 00 V V O COj O) 00 LO P Ln P M O) O 00 W Cl) O co O 00 00 N P O O) 00 O } 0 ( r Cl) Cl) Cf) N W P N r V N Cry r P coC :� c € r P Cl) Cl) r of r r Cl) r r C6 a) 7 U X C LU LU Q oD YCL O W cc V O O 00 O 00 N N N lf) 00 O P N CO O O O CO co O P O N O O O O S0 O O 00 Q @ _O U O a) V L P LO P O O 0B O� V V O V N 00 0B W V W O P M N O Co P sem+ U -O a) SD N W V COj N N O N Cl) try Cl) N O P In O) LO V Ia W W WO M W O W V gry O) O W Cwj Q O M to V M O N 00 W P N M 00 P O O) WP, P M P Co O C LL > > 7 P 00 r r N TF O Lo V r r � 00 V C6 } (0 @ O m z O V U L o a 0 o 0 0 0 0 0 0 0 0 0 0 o 0 O 0 o 0 0 0 0 0 o 0 O 0 o 0 0 0 0 0 0 0 o 0 O 0 O 0 o 0 0 0 o 0 O o 0 0 m 0 E P O O M O N P N 00 O In SOI P V O) O (P 00 00 O W ® O) N 00 O) P 00 V r V r O O P CA O O O O In r O O V O O Sia O C U N N N N N N N CO N N N U) N LO N N LO N LO N N N O Sa'j SV O V N N N O In N O Srj N a) a) W ~ cCL Y O 0 U) W > LLL. W SO O N co V O 00 P M O O O M SOI V M O V O O W SO M M P O) co O co M P N O O) O O O 7 O O P O LO Co Q O 00 Cl) P O N W M Sy Ln V P Cii r V N N try LD O) O Co 0 M 0 N C r M V LO ® ® LO LO Cl) O M co O W SO! P � M V 00 W O V O Cl) ® V O (m O U N Y O r M N co Cr M O) M T N V N Cl) T P N } m E r P CO V r ® r r C'9 r r Cl) C 4 CL W W oD O) Cl) O O O 0) It LO O P m SO! ® O 00 V O O Lo O ® Cry O LO O OO Ln lf) N O (f) @) O 00 LO O) V O O O O M P N O M V O N N M W Co M M M 00 Lf CF) M O) O _ co P Sa'y co LO 00 m O) O V O �r Ln N M O Cl) O m 0_0 00 d ((D V It L W N (D O (0 c P V) ^ €N9 -p P 09 r r N O 01 L zTr r C6 00 V C6 7 m � C C 0 — O (0 C (0 y) O O m U o .Ln C V) U N "O (p Q 0 QL' Mn w Q0 F CO E O C7 C E U C cc @_ O d Q CL as C Q CD 6 d W c N °� x Q U a) O S r + �-@a U) ) o (Drn rn ) a) (n a) . N> 'n vm Lb ol 0 W a) '@ W @ (� p � C "O C O U @ Sii U) 'j Lb C 0 O a) _ = a) U L a) V Q a) C U) n @ a) O @ N = W @ C,3 @ @ 7 C C a) N m U r0 U @ Q L N a) N O L 0 � �_ O C 0 O a> @ C) N @ 7 a) O O O 0 J C7 W Q IL C7 Lu C7 IL CL Sn 0 CL U) i 0 R 0 3' 0 0 0 0 3' 0 0 0 0 0 0 0 0 0 0 0 0 U to 00 V P9 O N L[9 CD : P O N CD Cl O r 10m OO LC) V r M . O O O O O O M CA r P P ® CD CU D 0 N N O r LO Mr O N Ln O O O OON� M �. i 0 0 0 U C N N In O Cy P LO O O to N O P O0 V O Lo P O V V O O O Co N V 00 00 O O0 Ci3 (n ® 00 .... O N 00 V CP CD OB LQ N O W ® M r Lf)V O N co C"> V LL) OCO! C'l9 7 U v v Q 0 0 0 o 0 0 0 o o 0 0 0 0 o o o E 00 N M O O P q Ln Cfl M r P r O O SOI N OO OO Cfl N P M Cfl Ln O O O O O O t9 LQ P O O O P U N W O 00 N O O N O ® O Cl) M P N V Ln O O Ln O ® V N N Ln CU C P CO! M N N W 7 [b � w CL O W U P T O N O P P P O Lo O O M N T P Lo P O V O O O O P I O O Lo U) N P r U U 00 P r P CD N P P O O9 M O tl } C O Cfl Ln P L6 M OO (D N O CB 00 P Cfl N to V Cfl Ln LD co P O N 00 LO 00 00 P co 7 k6 V P COI N M P N Ln co V V 00 0) C E P NC N04 N CjC It 7 O C C� W W ca In O N O O OO P O N N O 0) 63 OO O O Lo V O O O O O O O CDV N r OO Lo Di 0) O P CD Lf O CD Cl 00 O P O O O CD M M CD w co Lo co O Lo Cl) d N Lf3 N V P In N r( N V co r P N 00 r � W V Ln o 0 0 0 0 0 0 � 0 0 0 0 0 0 0 I o o E O O Lo O O O 0) CD P Cfl Lo M O P O O M LQ P M O N P O V 00 O O O O O O P M r 00 q 00 co LQ LQ U NNO N O O N N OOO Lo N N LO 00 CD C a N N W 7 L7] � w CL O W V 00 O O Lo 00 OO P Lo O CD O C7i 63 P Cr,- N o0 OO CD Lo o0 O O O O N CB V V M P w 0) U O P M O M _ M Cfl O cl Ln M OB M U P Lo CT m P N N O 00 CNN O Lo P V W co Lo Lo O 0) V Lo 0) N j Y k6 ® V CPD M N .0P N N N P N N LF9 O ll CL W W ca Ln r O N CD N P P O OO N O P 63 O 0O 00C:> O Ln P O O O OO O M O M Lo N M O t2 g O> Cfl Lf N O Ln OB M O Cr O O N CD P N ai N _ O N W Cwj M M P 00 N Lo 00 Lo CO to co CO! P ® 00 w M Lo N V P M W r0 ® r r 0i a N V CD r P N m C) V co m N C O .6 N cccc 01 O 0_ 0. Q. li0 @ 61� U 7 CU CO 7 O a O CO N V -0 c (J C C C __ = c U mCO 7 O 7 O O N O p= @ T O T C C Lb N N N [U @ U op d W > N O C N to to 7 c c 7 U N C U N >Ir iJ O co p N O W N @ CO CO O :4 ca i 2 0) C 'C N F O 9 C T O V _@ N N �% "O C, a) ® C 7 C 7 w ~ N N O C C Q. N U [L' N 7 C `C pn C C IL J U IL d 0 O W C 0 IL W D 2 X F (O w co (OO D z r_ r_ F ('� ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: October 20, 2020 Accounts Paid - September 2020 Laurie L. Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 09/04/20 Payroll 09/18/20 Manual Checks Grand Total Direct Deposit Checks 1,362,649.57 13,932.79 1,484,653.01 19,636.23 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. Total $ 12,315,505.85 1,376,582.36 1,504,289.24 $ 15,196,377.45 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 20, 2020 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30 -Sep -20 SUMMARY OF INFORMATION: CASHINVESTMENT: SUNTRUST CON 6,354,841.29 6,354,841.29 GOVERNMENT: SCOTT STRINGFELLOW CONTRA 7,500.00 SCOTT STRINGFELLOW 36,002,230.41 WELLS FARGO 0.00 WELLS FARGO CONTRA 0.00 36,009,730.41 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION 34,782,408.21 34,782,408.21 MONEY MARKET: ATLANTIC UNION BANK 2,038,875.80 HOMETRUST BANK 2,023,819.51 SCOTT STRINGFELLOW 21,367,990.40 WELLS FARGO 5,287,662.66 30,718,348.37 TOTAL 107,865,328.28 10/20/2020 County of Roanoke, Virginia Funds Invested in the VML / VACO OPEB Pooled Trust Portfolio I Annual Report to the Board of Supervisors $ 6,951,510.13 $ 7,280,051.71 $ 7,280,051.71 The Local Finance Board of the County of Roanoke, Virginia has met all of its obligations for FY 2019-2020. The Local Finance Board members are Kevin Hutchins, Penny Hodge, Rebecca Owens, Susan Peterson and Laurie Gearheart. The above schedule summarizes the funds that are under the responsibility of the Local Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool, Portfolio I, as authorized by the Roanoke County Board of Supervisors. Submitted by: Kevin Hutchins Chairman, Roanoke County Local Finance Board Prior Fiscal Fiscal Year Ended Cumulative Years June 30, 2020 Total Beginning Balance $ - $ 6,951,510.13 $ - Contributions 3,941,452.00 121,825.00 4,063,277.00 Investment Income 13,179.29 3,645.76 16,825.05 Membership fee (5,000.00) - (5,000.00) Program and bank fees (52,647.47) (8,209.04) (60,856.51) Net unrealized gain (loss) 3,054,526.31 211,279.86 3,265,806.17 $ 6,951,510.13 $ 7,280,051.71 $ 7,280,051.71 The Local Finance Board of the County of Roanoke, Virginia has met all of its obligations for FY 2019-2020. The Local Finance Board members are Kevin Hutchins, Penny Hodge, Rebecca Owens, Susan Peterson and Laurie Gearheart. The above schedule summarizes the funds that are under the responsibility of the Local Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool, Portfolio I, as authorized by the Roanoke County Board of Supervisors. Submitted by: Kevin Hutchins Chairman, Roanoke County Local Finance Board Roanoke County Public Schools, Virginia Funds Invested in the VML / VACO OPEB Pooled Trust Annual Report to the Board of Supervisors Beginning Balance Contributions Investment Income Membership fee Program and bank fees Net unrealized gain (loss) Prior Fiscal Fiscal Year Ended Cumulative Years June 30, 2020 Total $ - $ 962,719.54 $ - 680,737.00 92,290.00 773,027.00 1,485.25 469.38 1,954.63 (8,362.75) (1,591.71) (9,954.46) 288,860.04 29,895.87 318,755.91 $ 962,719.54 $ 1,083,783.08 $ 1,083,783.08 Roanoke County Schools joined the OPEB Pooled Trust in 2012 in response to the implementation of GASB Statement 45 which required the School System to recognize the cost of retiree health benefits in the year when the e3mployee services are rendered. Participation in a trust allowed the School System to utilize more favorable actuarial terms in determining the overall liability for the future benefit. The Local Finance Board of the County of Roanoke, Virginia has oversight of the OPEB Pooled Trust and has met all of its obligations for 2019-2020. The Local Finance Board members are Susan Peterson, Penny Hodge, Kevin Hutchins, Rebecca Owens and Laurie Gearheart The above schedule summarizes the funds that are under the responsibility of the Local Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool, as authorized by the Roanoke County Board of Supervisors. Submitted by: Kevin Hutchins Chairman, Roanoke County Local Finance Board ACTION NO. ITEM NO. 0.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 Work session to review with the Board of Supervisors the status of the County of Roanoke's Capital Improvement Program (CIP) projects Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Provide the Board of Supervisors a summary status of all active capital projects as required by the Comprehensive Financial Policy BACKGROUND: Per Section 5-4 of the County of Roanoke's Comprehensive Financial Policy, County staff will provide a summary status of active capital projects on a bi-annual basis. This presentation provides an overview of the status and financial information of capital projects included in the Capital Improvement Program, along with information regarding the County's Fleet and Equipment Replacement and Capital Maintenance Programs. DISCUSSION: The presentation will provide information on recently completed and active capital projects and information on the County's Fleet and Equipment Replacement Program. Financial information included is through fiscal year ending June 30, 2020, which is preliminary and unaudited. Additional information to be provided to the Board of Supervisors at the meeting includes a budget and financial status of Capital Maintenance Program (CMP) for General Services and Parks, Recreation and Tourism. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with the receipt of the presentation. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the status of projects within the County's Capital Improvement Program. Page 2 of 2 Al I 0 s V O CL E O U w V c� H m O V U- ca .CL 0 E Ca i bn O a_ a) E cr LU KV O H lD Ol 00 m 00 r1 Ol r -I Lli 00 Rmj U v Lli v 00 k - I Ol Ol lD O Un m �D 4j)- 4j)- of � ori m I�t �D O m O O m N O O r1 of � m O O O I- O O O N O O O of � ori I� � � � � 4j)- 4j)- 4j) - Ln ca O E U U 06 O O U i w At i E m C6 m W� Z S O 14, O Q N J O 0 m Ln a o� U L U N Ln 66 O O o= 0 U a Li 0 0 S CL N O N LL L 4 - of o� 4 - of tn a U S U_ S 0 �o O N CC o � Q) v w N i S � 4- 1 S O � � O 4- o� v 4- U O 0- -r3 N i c c 4-2 O Q Qj U_ Qj 4- �_ N D � U N O N m v N r- N O Ln r1 m t• n to to o C3 — U O Ln m 00 Ln O m0 O i r1 r-I i N t!k- N z t!lk- t!l a O � U 00 m O O o 0 ° r1 N O O z I- N Ln O m Ln Ln w tri Ln N r1 i O O O v mcn m i O O 4- E +j Ua i ON > i i O 0 O O 0 0 4 Q 4- O O. Z pvj — M O N, ' cn O cn O i ca tn O 4- �, cn Lu C3) 42 � t o +0., O cn O 0 ate-+ C6 LL :3 U- m . i .O - O O O O Q Q Q Q v v v U N O Q) 0 V 3 � aL CL LL W GJ cy 3 O � N CL X LL W �Ln �o LL LL 3 N [Ad Fgi LA m Q Ul V Q Q Ol r- � O r- Ln � r1 O m Ln m Ln 0 mm 00 � m � � (.fl m r1 Vlk- N +j Vlk- Vlk- Vlk- -9 0) E N i A i 0 U i +j N O m LU z a� c6 0 cz 0 m +j U ca 0 .cr U Q 0 a_ O c6 0 O N N +j O O 0 Q L r1 00 O m N O O N O Ln 0 Ln 00 Ln 00 I�t (.fl r1 r1 I�t N +j Vl- 00 m t/� t/� t/� t/� O O O r- m Ln OO O m Ln I� 0 0 0 r- Ln r - r1 O O m O N m m �D m NLn Vlk- Vlk- Vlk- Vlk- �Vlk- -9 0) E N i A i 0 U i +j N O m LU z a� c6 0 cz 0 m +j U ca 0 .cr U Q 0 a_ O c6 0 O N N +j O O 0 Q L 0 0 � N 0 rn O• L� 1 � M � O s � � 4- LL 4- "a -S �4- 4 i N C3 N a.. C3 4- 0 � U C3 Q � � a a v C3 -C3 0 M N U � E � E O O cn O O E +j +j +j U U 0 0 � N 0 rn O• L� 1 � M � O s � � 4- LL 4- "a -S �4- 4 i N C3 N a.. C3 4- 0 � U C3 Q � � a a v C3 -C3 0 M 00 r14 �D �D Ul) I�t 00 N lD m t/)- I�t ./)- 4j)- t/) - 4j)- N m I�t I�t 00 00 Ol Ol 00 O N I�t N Ul) 00 �n � Jm^ V r u o °r'0 ' 0 � 0 0 rn U) O O U) m ri 0 00 r- r- I�t U) N m rl rl rl 00 uli o V)- 4j)- E u o >rno. o 5 u s i E L7 O DC s L U J > N O v � D 4- O c6 OU � 'C: DC 0 — U "a CC� W W G J W � i N N � .O .O co co 4'' U U DC DC i i O N N U N r Ln U.) w Q r- m O O N U) N m N m � lD m I�t N Ul) oo O rl I�t rl I� lD N a--+ C6 � O i t�A U � O U cn O • lD I�t r-1 lD O Un w w cv m E a-�+ DC •v U +j N ate-+ • i M rl rl t/)- t/)- t/)- E U O O 0 0 m m 0 0 O O w N O O .. m ori �D �D ori O w I- �D N I�t O N U) O r -I I- I- rl rl I N rl V)- r_ O LL ++ E E C6 i C1A +j O a--+ C6 � O i t�A U � O U cn O O U- 0) E a-�+ DC •v U +j N ate-+ i U - a ON E U O O pOC O U U O O _0 +j U U C 4- 72 - a 72 i a Qj 0 U 4- � N z rn O� O N C3 C:5) CS S i c3 4- Z 00 a � 4- "a o N � LL 0- LLx 4- C3 �4- V a v ,C3 a U � C3 n � 4- .2 O i O 4- Ln N a� O � � M a 0 — Im m o m � m � rm-i rn 00 � � r- N � � O � � 00 O N lD lD 00 t!)- N N Ol r1 r1 V)- t!)- t!�- t!�- t!�- N t!�- t! w W UU >O a) �/ I 06 N a� Ln - O t�A a) C:N }' IL u O O O 06 Ln U LOLL N a) _ LL cc ro N un un co _ ° •O _ ca ca O C E v u O� ;T 0 �� �r�m O � O r -I U) m O m m lD N r1 I�t r -I I- m I�t lD m Ol r1 m r1 I�t 4j)- m 4j)- r1 t/)- m r1 i/} i/} i/} i/} r1 4j)- 4j)- N cc 0L a) 06Ln Co i cz � � .� +j i A / r% / r% / r% - - r1 T r1 o� O O � i a � ca �\ 2 CL. O L a I C3 oj tz) O C3 O 4- C3 O O � O �E C3 caN O Q. U � O = i N O � O a O CL a N N M O� O N a a U s 0 N 4 - LL N CL 4-2 tn +r � cu � � � Ln N Ln i � Q CTO N N N LL � N D� fB CD N� O N O N LL r, AL N N LL ca N co b.0 ■■ F m N LL 9 u • • • m � � Ln m Ln i � � N N Q) LL U +� fB � � buo Q DC •— _0 00 Q) U • r, AL N N LL ca N co b.0 ■■ F m N LL 9 u • • • m � � Ln m Ln � � � N N O O � iN M 4 -J U 0 v M � � � O 0 O N C N ca O N O N O Q _0 N U b.0.N L 0 LL � O � 0 N m U cn U ca ca L p' E 4-J (1) ca n1 0 � O }, +-j N 0 c% W > N Q _0 O0 •E m m aJ —a U o > p U U N U Up Q —0 _0 O O L O E ca U ° ca ca u N Q U c% ; tiA ClA c/) O 0 N O N N � E 1.L O > N O � O � O O O� L Q cn N ;4 .cr O ca m N N F3 M N p L C3A — 4-J O ` ■ J '0 f6 cn U N � NN o � 0 N 0 N 0 N N N N O O U L lD N O O O N N N N N N N 0 I E (0 -1 N > U 1 1 ' U O Q Q C N t CC C U N N^` W Attachment A: Status of Capital Projects Board of Supervisors Work Session October 20, 2020 Recently Completed Project Community Services Restoration of Glade Creek Phase II Development Services • Stream restoration of approximately 2,200 linear feet of Glade Creek was completed in July 2019. This project stabilized the stream banks along Glade Creek through the lower part of Vinyard Park (east of Berkley Road). • This project was a part of the NPDES — MS4 BMP Construction Program, and it built on the Phase I stream restoration project that was completed in 2016. This project reduced sediment discharges in support of the County's MS4 permit requirements. Active Projects by Functional Team Public Safety Jail Control Room & Security Cameras Sheriff s Office The Jail Control Room and Security Camera Upgrade project, funded in FY 2019, has replaced 135 obsolete analog cameras with internet protocol (IP) cameras while upgrading the control room's touch screen security system. Work began on the Control Room upgrade in August 2019. The new control room is now in use and final purchases are in process to complete this project. Digital Microwave Ring Replacement Communications & Information Technology • The Digital Microwave Ring Replacement project, with funding scheduled from FY 2019 through FY 2021, replaces the County's 14 Microwave Radios, which have been in service since 2006. This project will also include an additional Microwave link, to include spare radios. The rings currently in use met their anticipated end -of -life date in 2017 and are no longer compatible with the newest operating and flash port software. The project is in its final year of implementation. Replacement is under way and is expected to be completed in FY 2021. General District Court Renovations General District Court and General Services Funded in FY 2019, courtrooms 1 & 2 were renovated. New carpet, paint, refinishing of audience benches, judge benches, lighting improvements, and audio system upgrade. These courtrooms had not been updated since the courthouse was constructed in 1985 other than carpet and paint 15 years ago. General District Court staff are in the process of prioritizing needs for the remaining balance of available funds. Attachment A: Status of Capital Projects Board of Supervisors Work Session October 20, 2020 Ballistic Body Armor Fire & Rescue • Project will purchase ballistic body armor for all Fire and Rescue personnel to include vests and helmets along with tactical emergency medical equipment for the treatment and transport of patients during an active shooter/intentional mass casualty incident. • Staff with assistance of Purchasing have determined which ballistic body armor meets the Department's needs the best and have ordered from a local company. • The initial purchase includes a minimum amount to be used for front line units, and delivery of the new ballistic armor vests is expected within 3o days. • Due to the Governor's Orders related to the COVID-19 pandemic, the vendor's production of body armor was halted to focus on PPE for healthcare providers. We now anticipate that all products will be delivered and operational before the end of the current fiscal year. Community Services Fallowater Lane Extension Planning • The Fallowater Lane Extension project will reconstruct an existing private commercial drive to create a new public street to improve access for future development in the area designated as "The Ridges" as recommended by the 419 Town Center Plan. • The County is administering the Preliminary Engineering and Construction phases, while VDOT is administering the Right -of -Way phase. • The Right -of -Way phase is underway and is anticipated to be complete around the end of calendar year 2020. • Additional VDOT Revenue Sharing funds were requested in October 2019 to eliminate the estimated project deficit. The Commonwealth Transportation Board has not yet awarded these funds due to anticipated State budget reductions as a result of COVID-19. • Construction is anticipated to begin in late Spring 2021. Plantation Road, Phase II Planning • The Plantation Road Project Phase II continues pedestrian accommodations from the first phase of the project with sidewalk, curb and gutter extending from the Walrond Drive intersection to the Gander Way/Friendship Lane intersection. The Walrond Drive intersection will be realigned and pedestrian signals and crosswalks will be added to the Plantation Road/Gander Way/Friendship Lane traffic signal. • This project is County administered and the project is expected to be advertised for construction in November 2020. • Construction is anticipated to begin in early 2021. 2 Attachment A: Status of Capital Projects Board of Supervisors Work Session October 20, 2020 Williamson Road Pedestrian Improvements Planning • The Williamson Road Pedestrian Improvement project will construct sidewalks along the north side of Williamson Road between Peters Creek Road and Plantation Road. • This project will complete a vital missing link in the pedestrian network between existing and planned accommodations in the Hollins area. • The Preliminary Engineering phase is underway and the construction phase is likely to occur in FY 2022. VDOT is administering this project. Buck Mountain Road and Starkey Road Intersection Improvements Planning • The Buck Mountain Road and Starkey Road Intersection Improvements project anticipates replacing the existing "T" intersection with a roundabout. The need for this improvement project is based on a Traffic Analysis Report conducted by VDOT. • This project is VDOT administered and the Preliminary Engineering phase is underway. A public comment period planned for May 2020 was delayed due to COVID-19. • SMART SCALE funding was requested in August 202o due to anticipated construction cost increases. Construction is anticipated in FY 2023. Cityworks Permit System Development Services • The project included expanding the use of the Cityworks software system to manage workflows for land development, building plan reviews, permitting, building inspections, online applications, and enforcement. • The new system allows staff to operate one comprehensive system and improve work process management and tracking. Permit applicants now have an interactive Public Portal planned that went live in Spring 2020. • Project implementation is complete. Staff continue to work with County GIS staff to enhance the output products to the public and enhance on-line the communication. NDPES — Leachate Management System Development Services • This project funds the replacement of the existing leachate management system for the closed Dixie Caverns Landfill. • The County is currently working with the Virginia Department of Environmental Quality to obtain a discharge permit. DEQ's progress has been delayed due to the pandemic. Restoration of Wolf Creek in Goode Park Development Services • This project is a part of the NPDES - MS4 BMP Construction Program. This project will protect and enhance the Wolf Creek Greenway, and reduce sediment erosion to improve water quality. • The project will improve approximately 1,200 linear feet of Wolf Creek. • State funding from the Stormwater Local Assistance Fund (SLAF) is being utilized for 50% of the project costs. • Construction bids were received on September 25, 2020. Construction is anticipated to be completed in late spring 2021. 3 Attachment A: Status of Capital Projects Board of Supervisors Work Session October 20, 2020 NDPES — MS4 BMP Construction Development Services • This program funds capital projects to improve water quality in streams to meet state requirements. The department is currently evaluating options for future grant applications to the state Stormwater Local Assistance Fund (SLAF). Roanoke County Broadband Initiative Economic Development • The Roanoke Valley Broadband Authority (RVBA) now has approximately loo miles of network fiber that traverses the region. Approximately 35 of those miles cross through Roanoke County and serve our local organizations in healthcare, government, and non- profit sectors. • On February 17, 2020, the RVBA announced intentions to plan for multi -provider fiber to the home infrastructure across the region. • The RVBA currently has a residential fiber to the home interest survey in market. The data collected for this effort will be used to plan for and prioritize residential expansion efforts in the coming months. • The RVBA expanded its local Roanoke County network footprint extending out from the County's Center for Research and Technology (CRT) to the Western Virginia Regional Jail and then beyond to the Western Virginia Water Authority's Spring Hollow Reservoir facility in FY 2019. Woodhaven Property Acquisition & Improvements Economic Development • This project will create a loo+ acre business park, which will be owned and developed by the Western Virginia Regional Industrial Facility Authority (WVRIFA). • The project aims to increase the amount of marketable property in the Roanoke Valley available for business development. The specific goal was to create new large parcels in the 50 -loo acres size range, due to consistent prospect interest in larger sites. • Additional property (2 acres) was acquired and rezoned in 2019/2020 to improve the development. • Water and sewer utilities were extended into the property in FY 2020. • The project is currently in construction phase with entrance road and rough grading expected to be completed in 2021. • Concept plan renderings have been completed and will be used to market the sites for new business development in 2021. 4 Attachment A: Status of Capital Projects Board of Supervisors Work Session October 20, 2020 Human Services East Roanoke River Greenway Parks, Recreation & Tourism • The extension of the Roanoke River Greenway from Roanoke City to Explore Park will add approximately 5 miles to the Roanoke Valley green -way network. The entire project is broken into three sections and is funded through various federal and state funding programs. • The project has completed i00% design plans. Roanoke County and VDOT have completed the environmental documents for submission to State and Federal agencies to review and to issue permits. The project is also in the right of way stage. • To receive the $366,606 in Transportation Alternatives Grant program in FY 2020, the County budgeted $125,000 in matching funds for FY 2021. Explore Park Parks, Recreation & Tourism • This project provides funds for the development of Explore Park infrastructure and implementation of the Explore Park Adventure Plan. It provides the necessary park infrastructure to support park operations for citizens and to market the facility for economic development. • The first phase of the project funds water and sewer connections, design of internal park water and sewer systems, design of the road system, bike skills park, building repairs, land studies, broadband connections, land purchase, and road paving. • This project goal is to complete the infrastructure necessary at Explore Park to allow it to serve as a regional destination for outdoor recreation. • The cabin campground, water & sewer lines, lift station, Treetop Quest and building demolition have been completed. All park buildings are operating on public water and sewer. The final stage of paving will be complete in the winter of 2020-2021. Mount Pleasant Library Improvements Libraries and General Services • In 2011, Roanoke County purchased the Mount Pleasant Library after leasing it for 2 years. • Initially this project was funded to renovate the facility including updated restrooms, windows, flooring, and upgrading shelving and furniture. • Prior to beginning any design work for potential renovations for the building, the County initiated a due diligence process to determine the feasibility of the septic system for both the short term and for any such changes that would impact the system. • The system is original to the property. After going through a somewhat detailed process, it was determined that the existing septic system has reached the end of its useful life and per the Health Department will not support any added fixtures. • County staff have been provided with a final cost estimate from the Western Virginia Water Authority to bring the public sewer across the road and tie in. • The scope of this project is being evaluated in light of the cost estimate. 5 Attachment A: Status of Capital Projects Board of Supervisors Work Session October 20, 2020 Countywide Library Public Use Computer Replacement Libraries Added in FY 2019, the plan establishes a five-year replacement cycle for all public use computers, allowing the library to maintain the technology requirements needed to run current and future software and security programs. In FY 2020, public computers at the Glenvar branch were replaced. Electronic Pollbook Replacement Elections/Registrar • The Board of Supervisors allocated $150,000 from FY 2019 year end funds to replace electronic pollbooks ahead of the November 202o Federal and Presidential election. • Since allocating funds for the project, the Department of Elections established new security standards, which are required to be in place for all election equipment in use in the Commonwealth. • The vendor was delayed due to meeting these new security standards put into place. • New pollbooks are on order with arrival expected in mid-October 2020. Officers will be trained in advance of the 2020 Presidential election in November. Internal Services Countywide Computer Replacement Program Communications & Information Technology • The primary focus for the Computer Replacement program is to provide a cost savings to the County as well as maintaining vendor support on all computers for five years. • During FY 2020, the project provided additional cost savings to the organization by extending the purchase of the current device model series instead of updating to the newest generation while maintaining vendor support for the five year replacement cycle. IT Infrastructure Replacement Program Communications & Information Technology • The primary focus for the Infrastructure replacement program in FY 2019-2020 was replacing the five year old virtual server host environment. The servers had reached end of life and need to be replaced with more current hardware. Integrated Financial System Finance & Management Services • The Integrated Financial System (IFS) project, fully funded in prior years, replaced and enhanced the financial software systems used by the County of Roanoke, Roanoke County Schools, and the Western Virginia Regional Jail Authority. • The new finance system went live on July 1, 2016. This remains an active project due to the need for enhanced reporting capabilities and modifications developed by the vendor. 2 Attachment A: Status of Capital Projects Board of Supervisors Work Session October 20, 2020 HR and Payroll Modules Human Resources and Finance & Management Services • Roanoke County, Roanoke County Public Schools, and the Western Virginia Regional Jail began a joint project in September of 2018 to implement Infor's Global Human Resources platform and to migrate the existing Lawson payroll system to Infor's C1oudSuite platform. • Phase I of the project implemented the base HR system and integration of the HR system with the Lawson payroll system. This phase provided employees with a new Employee Space employee portal. Implementation for this phase occurred in March 2020. • The COVID-19 pandemic has delayed progress on Phase II to implement Performance and Goals and Talent Acquisition, which were both planned to be completed during FY 2021. Implementation of Performance and Goals for the Western Virginia Regional Jail began in August of 202o and is progressing with the first phase to be completed in December 2020 with final completion scheduled for June 2021. Talent Acquisition implementation will begin for Roanoke County Public Schools in late fall of 2020 with completion targeted for end of June 2021. Public Service Center Facility Replacement General Services • The Public Service Center Facility Replacement Project began in FY 2017 with the completion of a Building Planning Study. • In FY 2018, County contracted for the acquisition of property to facilitate expansion of Fleet Service Center. • In FY 2019, Architectural and Engineering design services for Phase I were contracted and commenced. • Construction of Phase I of the project will begin in January 2021. Phase I includes expansion of the existing Fleet Services Center for all General Services department functions, renovation of a section of the facility adjacent to the Fleet Service Center for relocation of the Communications Shop and site management functions for Communications & Information Technology, utilization of the existing site not located within the flood plain for Stormwater Operations, and the relocation a district shop for the Parks, Recreation, and Tourism Department to Green Hill Park. • In FY 2020, the County purchased two additional properties on Hollins Road for the future relocation of Parks, Recreation and Tourism offices and warehouse needs as Phase II of the project. Phase II is currently anticipated to commence in FY 2023. Bent Mountain Community Center General Services • The priority is to address the replacement and repair work necessary for the roof as the condition of all of the flat roof sections is critical. • Phase I of this project will address the significant roofing issues related to the building. The design work has been completed, and approval has been provided by the Commonwealth of Virginia Department of Historic Resources. • A subsequent Phase II for the project will prioritize design and construction needs with remaining project funding. Phase II Engineering and Design was completed in 2020. 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 20, 2020 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1 ACTION NO. ITEM NO. R.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 20, 2020 The petition of Engineering Concepts, Inc. to rezone property to remove the proffered conditions on approximately 2.66 acres zoned C-1 C, Low Intensity Commercial, District with conditions, and to obtain a special use permit for religious assembly in a R-1, Low Density Residential, District, C-1 C, Low Intensity Commercial, District with conditions, and C-2 High Intensity Commercial, District on approximately 10.68 acres, located at and near 2500 East Washington Avenue, Vinton Magisterial District Philip Thompson Director of Planning Daniel R. O'Donnell County Administrator Agenda item for public hearing and second reading of an ordinance to remove proffered conditions on a 2.66 -acre parcel and to obtain a special use permit for religious assembly on 10.68 acres zoned residential and commercial. BACKGROUND: This application involves three properties. Parcel 1 is 7.61 acres in size, is zoned R-1, and is where the existing church facilities are located (2500 Washington Avenue). Parcel 2 is 2.66 acres in size, is zoned C-1 C, and is currently vacant. Parcel 3 is 0.41 acre in size, is zoned C-2, and is currently vacant. The Board of Supervisors has previously approved two (2) rezonings (1985 and 2002) on the 2.66 -acre parcel. A proffered condition exists on the property from the 2002 rezoning which requires conformance with the conceptual site plan for office development. Removal of proffered conditions is done through the rezoning process. Page 1 of 2 A religious assembly use requires a special use permit in the R-1, Low Density Residential; C-1, Low Intensity Commercial; and C-2 High Intensity Commercial districts. The Roanoke County Comprehensive Plan (2205) indicates the Future Land Use Designation of these parcels are Neighborhood Conservation and Transition. Religious assembly is consistent with the Transition future land use designation and the Neighborhood Conservation future land use designations. DISCUSSION: The Planning Commission held a public hearing on this request on October 5, 2020. Five citizens provided comments on this application (three written comments received prior to the public hearing; one person spoke during the public hearing, and one person phoned -in comments during the 10 -minute recess period). Their comments/concerns dealt with: traffic issues on Washington Avenue and Spring Grove Drive; the proposed access on Spring Grove Drive and its impact on neighborhood traffic; stormwater runoff and flooding along the creek; noise; and existing building materials and trash on the property. The Planning Commission discussed the construction timeline (3-5 years), noise, trash, traffic, flooding/water runoff issues, existing facilities on site, screening and future land use designations. The Planning Commission recommends approval of removing the existing proffered condition and granting a special use permit for religious assembly on 10.66 acres with one condition: The site shall be developed in substantial conformance with the concept site plan prepared by Engineering Concepts, Inc. dated September 24, 2020, subject to any changes required during the site plan review process. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board approve the petition to remove the proffered condition on the property and for a special use permit to allow religious assembly on 10.66 acres with the one condition recommended by the Planning Commission. Page 2 of 2 STAFF REPORT Petitioner: Engineering Concepts, Inc. - Lighthouse Bible Church Request: Rezone property to remove the proffered conditions on approximately 2.66 acres zoned C -1C, Low Intensity Commercial, District with conditions, and to obtain a special use permit for religious assembly in a R-1, Low Density Residential, District, C -1C, Low Intensity Commercial, District with conditions, and C-2 High Intensity Commercial, District on approximately 10.68 acres Location: 2500 Washington Avenue Magisterial District: Vinton Proffered Condition 1. The site plan -;hall be developed On suhstantial r.enfoFmity with the pFeliminar-Y (To Be Removed) , Suggested SUP 1. The site shall be developed in substantial conformance with the concept site Condition plan prepared by Engineering Concepts, Inc. dated September 24, 2020, subject to any changes required during the site plan review process. EXECUTIVE SUMMARY: Engineering Concepts, Inc., is petitioning to rezone property to remove the proffered conditions on approximately 2.66 acres zoned C-1 C, Low Intensity Commercial, District with conditions, and to obtain a special use permit for religious assembly in a R-1, Low Density Residential, District, C-1 C, Low Intensity Commercial, District with conditions, and C-2 High Intensity Commercial, District on approximately 10.68 acres, located at and near 2500 East Washington Avenue, Vinton Magisterial District. The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of these parcels are Neighborhood Conservation and Transition. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Transition is a future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. The existing church facilities are located on a parcel with the future land use designation of Neighborhood Conservation. The proposed facility is located on the parcels designated for Transition. Religious assembly is consistent with the Transition future land use designation and the Neighborhood Conservation future land use designations. APPLICABLE REGULATIONS Section 30-29-3 defines religious assembly as follows: "a use located in a permanent building and providing regular organized religious worship and related incidental activities, except primary or secondary schools and day care facilities". A religious assembly use requires a special use permit in the R-1, Low Density Residential; C-1, Low Intensity Commercial; and C-2 High Intensity Commercial districts subject to Use and Design Standards in Article IV of the Roanoke County Zoning Ordinance. Section 30-83-9, Use and Design Standards for religious assembly, is attached to this report. If this request is approved, development of the site would require comprehensive site plan review(s) and building permit review(s). ANALYSIS OF EXISTING CONDITIONS Background — This application involves three properties. Parcel 1 (TM# 061.02-01-58.00-0000) is 7.61 acres in size, is zoned R-1, and is where the existing church facilities are located (2500 Washington Avenue). Parcel 2 (TM# 061.02-01-59.00-0000) is 2.66 acres in size, is zoned C-1 C, is currently vacant, and has been through two previous zoning actions. The first occurred in 1985 when the Board of Supervisors approved a rezoning from R-1 to B-1 (classified as C-1 in the current Roanoke County Zoning Ordinance) for the purpose of constructing office buildings. With this rezoning, the Board accepted a proffered condition that the property would be developed in conformance with the site plan submitted with the rezoning application. In 2002, the Board of Supervisors approved another rezoning of the property to amend the aforementioned proffered condition. This rezoning was also for the development of office buildings; however, conformance with the site plan from 1985 was not desired by the applicant. The condition placed on the property with the 1985 rezoning was removed, and a new condition was placed on the property for development to conform with a new site plan submitted with the 2002 rezoning application. Parcel 3 (TM# 061.15-01-08.00-0000) is 0.41 acre in size, is zoned C-2, and is currently vacant. Topography/Vegetation — Parcel 2, where most of the proposed development would occur, is considerably level in grade with Washington Avenue. The elevation decreases approximately 30 feet from Washington Avenue to the rear of the parcel. The portion of the parcel fronting Washington Avenue is an open grassy area while the back portion of the lot contains a wooded area approximately 150-190 feet in depth. Parcel 3 is of similar topography as Parcel 2 with a decrease in elevation of approximately 30 feet from Washington Avenue to the rear of the parcel. The parcel is primarily an open grassy field with a row of trees along the northwest portion of the property. Parcel 1 contains the existing church facilities which are set back over 650 feet from the road. Approaching the church facilities from Washington Avenue, the parking lot area is located in front of the existing buildings. There is an open field area approximately 2.3 acres in size located behind these existing buildings. There is a forested area along the north property line that varies from approximately 130 feet at the widest to approximately 20 feet. A line of vegetation exists along the southern property line as well. Surrounding Neighborhood — The subject property is surrounded to the north by the Spring Grove neighborhood, with approximately 350 parcels zoned R-1, Low Density Residential, District. William Byrd High School and Middle School are located to the northeast. Blue Ridge Manor Apartments borders the property to the south and are zoned R-4, High Density Multi -Family Residential, District. Goode Park and Wolf Creek Greenway adjoin the property to the west and northwest. ANALYSIS OF PROPOSED DEVELOPMENT Site Lavout/Architecture — The provided concept site plan shows proposed construction on the site for two phases. Phase One would consist of the construction of a new church building approximately 10,350 square feet in size that would accommodate 377 seats in the sanctuary. 95 parking spaces are also 2 proposed in Phase One. Phase Two would consist of expanding the new building approximately 11,375 square feet. The existing sign on site is planned to remain to serve the property. The existing facilities on Parcel 1 are planned to remain and will compliment the new facility. The existing building to the south will be modified for use as an educational space. The existing building to the north will continue to be used as a gym and for youth activities. Renderings of the concept site plan, buildings, and floor layouts are provided in the application. Access/Traffic Circulation — The site currently has one point of access on Washington Avenue. An additional access is proposed off of Spring Grove Drive as part of Phase One. The existing access road off of Washington Avenue would be shifted to the west as part of Phase Two. All proposed entrance modifications would be reviewed by VDOT for conformance during the site plan review process. Adjoining Properties - Due to the current health situation regarding COVID-19, a community meeting could not be held for this project. In order to adequately inform all surrounding neighbors, staff expanded the adjacent property notice letter that is typically sent to adjoining property owners. Approximately 485 mailers were sent out and contained the application and hearing dates information along with direct contact information for staff and instructions for how to submit comments. Agencies Comments: The following agencies provided comments on this application: Office of Building Safety — All construction shall meet the requirements of the current Virginia Uniform Statewide Building Code. Roanoke County Transportation —1. Washington Avenue in front of the subject property is identified in the Bikeway Plan for the Roanoke Valley Area MPO — 2012 Update as a Vision alignment, meaning bicycle accommodations are desirable along this corridor. 2. The Regional Pedestrian Vision Plan for the Roanoke Valley (2015) identifies Washington Avenue as a corridor where pedestrian improvements are needed. Maps and excerpts from both plans are attached. Economic Development — Economic Development supports uses that further the County's objective to increase the tax base and grow its commercial footprint, particularly in high traffic commercial corridors. The proposed site appears to be viable for future commercial development, and would be best utilized for this purpose. It is understood that current market demand is limited due to COVID-19 however, support for the proposed rezoning is withheld unless it is demonstrated that the site is not viable for commercial development. Fire and Rescue — This project will not increase the services provided by Fire and Rescue. However, fire flow and access requirements will need to be met during the site plan review process. If there is added vehicular traffic, there could be potential for increased accidents. Solid Waste — Solid Waste does not currently provide service to the church and we do not anticipate a request from the new facility. I believe their volume would exceed our capacity limits. Bedford County — No concerns regarding the proposal. Vinton Public Works - There is an 8 -inch water main on Washington Avenue. The current church facility has a service connection to this line. The new structure would require a new connection. There is a sanitary sewer main on the north side of the creek that is to the north of the property in question. The sewer line runs in an easement through the residential properties fronting Spring Grove Drive. The existing facility has a sewer lateral crossing the creek farther north. The Town of Vinton follows the Western Virginia Regional Water and Sewer Design and Construction Standards. This facility is to meet standards for non-residential facilities Stormwater —1. The adjacent drainage area does fall within the 100 acre watershed flood study requirement". The applicant can expect a HEC RAS flood study requirement with floodway analysis (Pre and Post analysis). There are adjacent properties that could have a negative impact if the floodway is filled in. Note that the limits of the FEMA flood study end near the western property line. The engineer would be required to tie into this elevation with the flood study. Also, the lowest floor elevation of the proposed structure will need to be 1 foot above Base Flood Elevation. VDOT —1. A Land Use Permit will be required if a new entrance is needed from the VDOT right-of-way or for the change in use of an existing entrance. 2. The VDOT Road Design Manual, Appendix F: Access Management Design Standards for Entrances and Intersections must be adhered to where applicable for commercial entrances. This includes but is not limited to commercial entrance spacing and intersection sight distance. The intersection sight distance must be field verified and measures taken to ensure the minimum required distances can be met. 3. A full TIA analyzing traffic impacts on Routes 24 and 673 generated from this development may be required during the plan review process. 4. The department will not issue an approval of the plans or any necessary Land Use Permits until the locality approves this request. In addition, information regarding any changes to the existing drainage system should also be included for review. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use designations of these parcels as Neighborhood Conservation and Transition. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Suitable use types include neighborhood institutional centers that serve the neighborhood residents including parks, schools, religious assembly facilities, recreational and park facilities, community meeting areas and clubs. These facilities should be linked to the residential areas by greenways, bike trails and pedestrian paths. Religious assembly is an appropriate use in the Neighborhood Conservation land use designation. Transition is a future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional, and small-scale coordinated retail uses. Religious assembly is an appropriate use in the Transition future land use designation. STAFF CONCLUSIONS Engineering Concepts, Inc., is petitioning to rezone property to remove the proffered conditions on approximately 2.66 acres zoned C-1 C, Low Intensity Commercial, District with conditions, and to obtain a special use permit for religious assembly in a R-1, Low Density Residential, District, C-1 C, Low Intensity Commercial, District with conditions, and C-2 High Intensity Commercial, District on approximately 10.68 acres, located at and near 2500 East Washington Avenue, Vinton Magisterial District. 4 The existing church facilities are located on a parcel with the future land use designation of Neighborhood Conservation. The proposed facility is located on the parcels designated for Transition. Religious assembly is consistent with the Transition future land use designation and the Neighborhood Conservation future land use designation. When reviewing a special use permit adverse impacts shall be considered as well as the design, scale, use and operation of any proposed use and how well the proposed use conforms to the County's Comprehensive Plan as well as the purposes of the Zoning Ordinance. If the Planning Commission recommends approval of the proposed project, staff has suggested one condition regarding conformance with the submitted concept site plan. CASE NUMBER: # 6-1012020 PREPARED BY: Alyssa Dunbar HEARING DATES: PC: October 5, 2020 BOS: October 20, 2020 ATTACHMENTS: Application Materials Revised Concept Plan Aerial Map Zoning Map Future Land Use Map Photographs R-1 District Regulations C-1 District Regulations C-2 District Regulations Religious Assembly Use and Design Standards (Section 30-83-9) Maps and Excerpts related to Roanoke County Transportation Review Comments Neighborhood Conservation Future Land Use Designation Transition Future Land Use Designation County of Roanoke of p,DA1VO,�.I Community Development Planning & Zoning � 9 2 tiJ A 5204 Bernard Drive ra3a P O Bax 29500 Roanoke, VA 24018 (540) 772-2068 FAX (540) 776-7155 For Staff Use Oniv Date w eiv Received b Y_73 - Application fee- 1.�C) PCdate: naz Placards issued: BOS date: Case Number ALL APPLICANTS Check type of application filed (check all that apply) 0 Rezoning ❑ Special Use ❑ Variance ❑ Waiver ❑ Administrative Appeal ❑ Comp Plan (151-2232) Reslew Applicants namefaddress wlzip Phone: (540) 473-1253 Engineering Concepts, Inc. Work: 94 Greenfield Street Cell #: Dalevilie, VA 24083 Fax No.: Owner's naive/address wfzip Phone #: (540.) 890-3304 Rev. Jay Richards - Lighthouse Bible Church Work: 2500 East Washington Ave Fax No. #: Vinton, VA 24179 Property Location 2500 East Washington Ave Magisterial District: Vinton Magisterial District Community Planning area - Vinton, VA 24179 Tax Map No.: 061.02-01-59.00-0000 Existing Zoning: 01C Size ofparcel(s): Acres: 2.66 Acres Existing Land Use: Vacant REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (.15. 2-2-732) REFTEW APPLICANTS (R/Sl WICP) Proposed Zoning: C1 Proposed Land Use: Church SUP Does die parcel meet the minimtnn lot area, width, and frontage requirements of the requested district? Yes 2 No ❑ IF NO, A VARIANCE IS REQUIRED FIRST (Rezoning). Does the parcel meet the minimum criteria for die requested Use Type in Article IV (Special Use Permit)? Yes ❑ No - IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ❑ No ❑ VARIANCE, WAIVER AND ADMINISTRATIIE'APPEAL APPLICANTS (VIW/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSn,G OR INCOMPLETE. RIs1R'ICP VIAS J Consultation RtS %V/CP VIA -1 J 8 112" x 11 "` concept plan WSAVICP VI -AA J Application fee J Application J Metes Enid bounds description J Proffers, if applicable Justification N!A Water and sewer application J Adjoining property ov.,ners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent f the owner. Ouuer's Signature 2 JUSTMCATTON FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant I.i ahthouse Bible Church The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the chance in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the pin -poses of the Roanoke County Ordinance as well as the purpose found at beginning of the applicable zoning district classification in the Zoning Ordinance. See Attached Please eiplaiu7 how the project conforms to the general guidelines and policies contained in the Roanoke County Conuntwity Plan. See Attached Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as we] as the impacts on public services and facilities, including water/sewer. roads, schools, parksfrecreation and fire and rescue. See Attached CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land vise change, development or variance that is to be considered. Further, the plan shall address any potential laud use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the f t re use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan shotild not be confitsed with the site plan or plot plain that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request- The County Planning Division staff may exempt some of the items or suggest the addition of extra iters, but the following are considered niinnmuun.: ALL APPLICANTS a. Applicant name and name of development V b. Date, scale and north arrow I/ c. Lot size in acres or square feet and dimensions V d. Location, nines of owners and Roanoke County tax map numbers of adjoining properties ✓ e. Physical features such as ground cover, natural watercourses, floodplain, etc. V f The zoning and laud use of all adjacent properties V g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights V i. Location, widths and names of all existing or platted streets or other public ways within. or adjacent to the development V j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional irl forwation requiredfor REZONING and .SPEML USE PER1HT APPLICANTS -u/ k. Existing utilities (water. sewer, storm drains) and connections at the site __V' 1. Any driveways, entrances/exits, curb openings and crossovers V in. Topography map in. a suitable scale and contour intervals n. Approximate street grades and site distances at intersections V o. Locations of all adjacent fire hydrants ✓ p. Any proffered conditions at the site and how they are addressed V q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant Date on ENGINEERING CONCEPTS, INC, 1) The purpose of this zoning request is to allow for the development of a new church building and associated parking on existing Roanoke County parcel #061.02-01-59.00-0000 totaling 2.66 acres. The parcel is currently zoned CIC and we are requesting a rezoning to C1 with a Special Use Permit to allow for religious assembly in accordance with Sec. 30-53-2 (B) of the Roanoke County Ordinance. The parcel is located on the northwest corner of Washington Avenue and Spring Grove Drive, adjacent to various commercial and residential properties. The current owners of the parcel, Lighthouse Bible Church, are seeking to develop this parcel as a relocation of their existing church worship facility located directly to the north on tax parcel # 061.02-01-58.00-0000. We are also seeking an SUP on the other parcels owned by the church #061.02-01-58.0000 and # 061.15-01- 08.00-0000 to account for the existing use and possible facility expansion in the future. The existing facilities on the property are planned to remain and will compliment the new facility. The facility to the west will be modified for use as an educational space and will likely not be used while worship services are being conducted in the new facility. The existing facility to the east will continue to be used as a gym and youth activities. The Phase II expansion is shown for planning purposes and the exact use is speculative at this time. The likely use in the Phase ll expansion will be for adult educational space, The existing sign is planned to remain to serve the property. This request furthers the purpose of the Roanoke County Ordinance by providing an attractive and important religious assembly location to serve the community and county -wide needs. The proposed church building will provide 377 seats to congregation members of Roanoke County and the greater Roanoke area. The proposed relocation of the church and additional entrance will help to divert a portion of the right -turning traffic from the existing entrance on Washington Ave to the entrance proposed on Spring Grove Drive. This will create more efficient traffic patterns and improve overall public safety along this section of Washington Avenue. Additionally, this will serve as a logical buffer between the C2 Commercial properties to the west and the R1 Residential properties to the north. The proposed development will include a Phase 1 building of approximately 10,350 sf with approximately 95 proposed parking spaces. Phase 2 will expand the building by approximately 11,375 sf. The proposed location of this buildings will bring a key civic resource to the forefront of the Washington Avenue corridor and will provide better access for local neighborhoods and other residents of Roanoke County. 2) This project conforms to the general guidelines and policies of the Roanoke Comprehensive Plan by offering a place of gathering and support, in order to promote Community Identity. The proposed project is located within the Vinton Area Corridor and will enhance this area plan by providing an important community facility at a prominent location within the corridor. The site's location within the Transition zone, on the Vinton Future Land Use map, suggests this would be a logical location for a civic use. Additionally, the Town of Vinton's desire to maintain a "small-town atmosphere" would be enhanced with the relocation of this place of religious assembly, by placing an important civic institution along the prominent Washington Ave. corridor. 94 GREENFIELD STREET— DA.LEVILL:E, VA 24083 IN 3) No negative impacts to the Roanoke County infrastructure are anticipated with this project. The specifics of this impact are listed below, • General components such as building and site signage, landscaping, stormwater management, and site lighting will be provided on-site and will meet the provisions of the Roanoke County ordinance. • Fire and Rescue access has been provided on the concept plan including adequate turning room for access vehicles. • All Water and Sanitary will be coordinated with the Roanoke County Western Virginia Water Authority and all road improvements will be coordinated with Virginia Department of Transportation. "CREATING SUCCESS" 94 GREENFIELD STREET-- DALEVILLB, VA 24083 PARCEL 10# 1 - bkl.02-01-50000 -- ORr �- G: R1 % J- S65'44'06"W 2' _ S68'16'23W / S27'53'42" 27.11' t 39,46' o S67'55'59"W 61.84 N5'03'22"E / 161.31'�� of N N88'5710"W PARCELID g � #39.30' 4 061.02-01-59.00-0000.10 N4'02'55"E #2.66 AC. ON C1 C � � 96.15' 1 � � 1 R=25.32' l t L=38.57 - - _ — d--87.2979 _ - 113.76' - ---�� S ' 3'28"W '7iR_1340.71' 41.2 _ - - — - PARCEL ID X8.56 -061.15-01-08.00-0000— - SAW WASMGTpN- 0.41 AC. _ ZONE: C2 — - - - — -- \` N - BEGINNING at Corer #1 sale comer located w the northerly rlghi-d-way of VA Route 24, said print also located on the easterly property lira of Tract "A", New Testament Baptist Church and an existing 30 foot right-of- way; thence leaving VA Route 24 and with said 30' right-of-way arta New Testament Baptist Church. N. 9 deg. 56' 34" W. 252.€ 4 feet to Cornu #2, said corner located on the southerly boundary of Tract W of New Testament Baptist Church; thence leWng said 30' rW-ofAvay and VAth New Testament Baptist Church l br the fr krwing 5 courses: N. 66 deg. 07' 37" E 251.21 W to Corner #3; thence N. 34 deg. 45 38" E. 22.34 feet th Corner #4; thenen 70 deg. 3'1' OW E. 58.44 feet to Gam #a; ffience S. 83 deg. 48' 44' E. 25-23 feet to Comer #ti, said carrier locates on the wetly, Church and and Wth Song Grove drive for the following 2 items, S. 39 ft. 47' 38" E. 252.74 feet to Comer #7; thence with a curve to the right, which said curve is defined by a detia angle of 101 deg. 01'011" t a rad us of 25.00 feet, an arc of 44.08 k--4, a chord of 38.86 fact and bearing S. 10 deg. 42' 52" W. to Comer ##8, said corner lac.Wed on the northerly right-&y of VA Routs 24; thence leaving Sriring Grove drive and with VA RotAe 24 for tate following Wo courses: thance wiktl a curve to the right, wthi& said curve is Wined by a delta angle of 14 deg. 38'41 o I 8'41", a radsu of 1335.40 feet, an are of 341.33 feet, a chord of 340.40 feet and b wing S. 08 deg. 49 39" W. to Corner #9; thence S. 75 deg. 56' 55" 7'120.19 feet to Corner #1, ft place of peginntrig, and cors INrtg 2.58 acnes, Del ng R OWOKe County Tax Parcel � � 61.02-1-W. (.a+ ENGINEERING CONCEPTS, W. METES AND BOUNDS SCALE: 1-=100' I LIGHTHOUSE BIBLE CHURCH JULY 23, 2020 DAA 4 viae VII R%M 24083 �'� ROANOKE COUNTY VA 19025 O NORTH 3 PARC • — 9.00-0000 ! .6 AC. ZONING: C1 C / " x am " le Q 8 i 9 x 10 xK .- 12tilt 11 13 r 14 SURROUNDING OWNERS' REFERENCE �1 TAX ID # 061.15-01-07.00-0000 E)WNER NAME 2446 EAST WASHINGTONE AVE, LLC ADDRESS 2446 WASHINGTON AVE. CITY STATE ZIP ZONING VINTON VA 24179 C25 O 061.15-01-02.00-0000 BLUE RIDGE MANOR VA, LLC 101 COTTONWOOD TERRACE VINTON VA 24179 R4 a3 061.02-01-58.00-0000 N EW TESTAMENT BAPTIST CHURCH 2500 WASHINGTON AVE. VINTON VA 24179 RI 061.11-01-73.00-0000 MEADOR DAVID K 132 SPRING GROVE DRIVE VINTON VA 24179 RI �5 061.02-01-60.01-0000 MILES UNDA N 123 SPRING GROVE DRIVE VINTON VA 24179 RI O 061.02-01-60.00-0000 DORRA AMIL 2602 WASHINGTON AVE VINTON VA 24179 C1C 061.15-03-06.00-0000 NOELLEVERETTW 2601 UNDENWOOD DRIVE VINTON VA 24179 R1 Q 061.15-03-05.00-0000 NOELLEVERETTW OLINDENWOOD DRIVE VINTON VA 24179 R1 O 061.15-03-04.00-0000 ENGLAND MICHAEL PAUL 2527 WASHINGTON AVE VINTON VA 24179 RI 10 061.15-03-03.00-0000 SPRADLIN SAMANTHA L 2517 WASHINGTON AVE VINTON VA 24179 R1 11 061.15-03-02.00-0000 JARVIS PAUL MICHAEL 2511 WASHINGTON AVE VINTON VA 24179 RI 12 061.15-03-01.00-0000 AMOS VERONICAS 2505 WASHINGTON AVE VINTON VA 24179 R1 13 061.15-02-11.01-0000 AKASH INC 2499 WASHINGTON AVE VINTON VA 24179 C2S 14 061.15-02-10.00-0000 WINTER PROPERTIES PARTNERSHIP 2445 WASHINGTON AVE VINTON VA 24179 C2S CQ4 B14GNEERNO CONCElTs, MC. C 0 U N TY P LA N I M ETR I C sc LE- 1--zoo' o4vRosrrx LIGHTHOUSE BIBLE CHURCH JULY 23, 2020 DAILE,LLF.WIRD► ROANOKE COUNTY VA 19025 dp < - R lje r 'COD - _ 11 136- s4s4TERS€�(iN! ` - ID( -EX — SI+F D :moi 25 ^� -�f - CROSS_OVfR — C �n �# s1el�Idwds l6r C�oen6ndal Eidr.wTe� No m. mW t560) Cmmarvae Alew 51acing in Bkre !talk es,A sam c---w—lne m cemmm spwm 311 e Q...ft 3iyrel ssowlt ,tea 6mo &m bar 306 d7intlizceaiion:.. siseeraivroaniasss � X?svw il� hss= 4 6lbm ]9Lv4.9n9h 7= If.= &Z 660 = 3� 35Q AIMW 260RO 7760 4,330 M 1.= 4M 4436 96 tm 1.= 596 TABU 2-2 � SPACNG NG 91ANEIARDS FOR COMERCM EXTRAN CEs. WERSEMM ASA CROSSOVEM A%vAF--nap. fs'a€-mcaliAlYs St�tM1'mEi4c1#�llaa TRAFFIC INFO: oaloPwaft Roanoke County - ,,,o, Rte Vinton 24 Washington Ave - from ECL to Bedford Co, Line = AADT 20000 Average Peak Hour Sunday trips 204 ---� --_ 100 trips entering (49%) .-=-�-� 104 trips exiting (51 %) RIGHT TURN AN Q JAPER r. EXPECTED ENTRANCE USAGE (OF TOTAL VPH) 30% - EXISTING DRIVE - TAPER NOT REQUIRED 70% - SPRING GROVE DRIVE - EXISTING TURN AND TAPER �N t1C66TYtY4� t�1:-vE 6—T 104 �iki1 c o s _- r VMMINa !}BCBItlr9Y1011T1�1BO0fl�0[I TlaM Iia aYUN 2018 lir.adAwwwmDWlwTnw%cVokrneE.I I BvSb:*nc*Fiw.tie RCa11G w Hai re A1Qet RptM J1.leiban iMVM AWr Q& 4r $ta Tr-k QG K CK Mr AAYlE3T OW &Aft Mal Uril F Fam 2a 7-11�nAve TcnnofVbVon 0.50 �H.t 24000 F 96% 0% T% 0% 1% Gyle F GM7 F CAM 250Gtl F E24� + 73un Ave Hoardm Guumy tm 1 ;510@9 I r- 0% 1% 1396 1% G% F 0.11&7 F CM 22446 F CONNCEffS, wC. TRAFFIC INFORMATION SCALE: 1 "-150' 94GREEWEWSTREEi LIGHTHOUSE BIBLE CHURCH JULY 23, 2020 DAMYLLE. V1RGl%M 240 .jENW4EERNG � ROANOKE COUNTY VA 19025 z n 30 § O | % z§ j \ . 2 _ Z tna z r _ s w LLLS J D AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-15 TO CHANGE THE ZONING CLASSIFICATION OF 2.66 ACRES FROM C -1C, OFFICE DISTRICT WITH CONDITIONS TO C -1C, OFFICE DISTRICT WITH AMENDED CONDITIONS, LOCATED ON THE NORTHWEST CORNER OF WASHINGTON AVENUE AND SPRING GROVE DRIVE INTERSECTION, {TAX MAP NO. 69.02-1-59) IN THE VINTON MAGISTERIAL DISTRICT UPON THE APPLICATION OF R. W. AND .LOAN C. BOWERS WHEREAS, the first reading of this ordinance was held on July 23, 2002, and the second reading and public hearing were held August 27, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 6, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.66 acres, as described herein, and located on the northwest corner of Washington Avenue and Spring Grove Drive intersection (Tax Map #61.02-1-59 ) in the Vinton Magisterial District, is hereby changed from the zoning classification of C-1 C, Office District with conditions, to the zoning classification of C-1 C, Office District with AMENDED conditions. That the conditions imposed by Final Order of the Board of Supervisors of Roanoke County in 1985 are hereby removed as follows: heFetG aS l=whi-hit "C", and-agFeekto medify suGh plan We 2. That this action is taken upon the application of R. W. and Joan C. Bowers. 3. That the owners of the property has voluntarily proffered in writing the following condition which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The site plan shall be developed in substantial conformity with the preliminary plan dated August 5, 2002, prepared by Lumsden & Associates, P.C. 4. That said real estate is more fully described as follows: BEGINNING at Corner #'1, said corner located on the northerly right-of-way of VA Route 24, said point also located on the easterly property line of Tract "A", New Testament Baptist Church and an existing 30 foot right-of- way; thence leaving VA Route 24 and with said 30' right-of-way and New Testament Baptist Church, N.. 9 deg, 5167 34" W. 252.04 feet to Corner #2, said corner located on the southerly boundary of Tract "A" of New Testament Baptist Church; thence leaving said 30' right-of-way and with New Testament Baptist Church for the following 5 courses: N. 66 deg. 07' 37" E, 251.21 feet to Corner #3; thence N. 34 deg. 45'38" E. 22.34 feet to Corner #4; thence 70 deg. 31' 00" E. 58.44 feet to Corner #5; thence S. 83 deg. 48' 44" E. 25.23 feet to Corner #6, said corner located on the westerly right-of-way of Spring Grove Drive; thence leaving New Testament Baptist Church and with Spring Grove Drive for the following 2 courses, S. 39 deg. 47' 38" E. 252.74 feet to Corner #7; thence with a curve to the right, which said curve is defined by a delta angle of 101 deg. 01'01", a radius of 25.00 feet, an arc of 44.08 feet, a chord of 38.59 feet and bearing S. 10 deg. 42' 52" W. to Corner #8, said corner located on the northerly right-of-way of VA Route 24; thence leaving Spring Grove Drive and with VA Route 24 for the following two courses: thence with a curve to the right, which said curve is defined by a delta angle of 14 deg. 38'41", a radisu of 1335.40 feet, an arc of 341.33 feet, a chord of 340.40 feet and bearing S. 68 deg. 40' 39" W. to Corner #9; thence S. 75 deg. 56' 55" ? 120.19 feet to Corner #1, the place of beginning, and containing 2.66 acres, being Roanoke County Tax Parcel 61.02-1-59. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance based on the site plan dated 08127102, and with the understanding that petitioner will work with county staff regarding parking issues, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTS: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Deal Estate Valuation Paul M. Mahoney, County Attorney N =a g' a� m� PtiP��P ON 0 UA 0 z Ly U) 4,0(1) DEQ 0 O O � N O O N N O O o E 00oo Uo O -0 N O E o O E N U c� oN � 0 � O �� N � O Q � O O Q 'O � O Q O_ �' o � 0 m vi U� �Q D Z� _ D Z Cl `o Z OO o c X00 i Q , I, Q r N Q r O i C c� C 0 O Qj Ji O N O N O ~ N 0> x O N O p x O ai N cp v U U �� ) o O JO Q of of •O i c Lu .�N O O J0 N � � N 00 E 00oo O -0 N O Q o O % N U oN N m o O O O v `�0 N �Q O o � \VI N 7 O�o N N C',3 0 N LN a h A CA d) 1 r 1� ` 7 / rn � ' C N 8,7 7-117 CV o3�� (1L N b o% a' 1 1 0 i 001 N au 1 Ni-� yW �Z N �44 ry 4 ' oN ' I o Ln C-4 � N a W N BC (i i Nz � "I N N! -1 N �- N CNV ck 7 Lox Rk ti N.if'), O� c N� 300 O p� 1 " V " N ,30C O `j R zu�N MA `EWOOD 0 N � N ('7 6) d Y ` N i N U c a U ym o 'a 7' O V) LO O O 1 O 6,/0 S N 4,0(1) Q 0'- p O (� d�C�I -COX LO Q/ p 0 C� o) E N U- Q N � N 0 NI Mme% Q U Q C L 7( z N � Zg00 C- dnnl ( N 9� �N1 = O oo X00c N Q Qr Y M ' N � D- p •� 0 V) � 0 U c (D c�71 -0..9 O i 0 o a CC < O N Cep •� C�7 x O�o N N C',3 0 N LN a h A CA d) 1 r 1� ` 7 / rn � ' C N 8,7 7-117 CV o3�� (1L N b o% a' 1 1 0 i 001 N au 1 Ni-� yW �Z N �44 ry 4 ' oN ' I o Ln C-4 � N a W N BC (i i Nz � "I N N! -1 N �- N CNV ck 7 Lox Rk ti N.if'), O� c N� 300 O p� 1 " V " N ,30C O `j R zu�N MA `EWOOD 0 N � N ('7 6) d Y ` N i N U c a U ym o 'a 7' O V) LO O O 1 O U ��N rn� 4,0(1) Q 0'- p O N 0.9 p 0 p 0 iL UU c O E O U- Q E 0 U Q -0 E Q U Q C L N U� 0Q vi z � o z � z O oo X00c N Q Qr N � D- p •� 0 V) � 0 CC < 0 •N CC < 0 CC < O N Cep •� x x x r O �� o w .LD)N J 0 j O -j ,z CD U ��N rn� Y OLL LQ '� r D � c C z� c 00 E 00 p o 0 CN Q N O rc,4 > O U CO, m Y 0 0 0 O v N O a O m p N N 0.9 0 E p c ^ ^�`` Q O O � p W U) ^^`` 2 o zU U D L ■ Y OLL LQ '� r D � c C z� c 00 E 00 p o 0 CN Q N O rc,4 > O U CO, m Y 0 0 0 O v N O a O m t i .. � i.; � .. �. � h .. ' / 1�I ' � f, MA � � � y 1 � �`' _ i'i f , � y�1 i�.. _ �1. _y .. ` �. - _ v 'j � , - � 1 � � � " '' _ ice, � .. ` :t4 _ — .� - _ ,,t - - _ � 5 - � i � 4 .5 1� - � �. .�`�. r _ - _. ..- .IC .. � C'� - ' . .:�,.. l � - r � {{ y� a ' '� , � .. �5 C� tiyt � ,. - _ t _ _ ` `� STP - , � `", _ .. r, E _ _ 1 � 1 - .- .. � ` y � � + 1 f1 v ' `•. ` � � .t + ' � .. -. f Y r 'itis 4. 1°. .. [�• _ � � r p' r - :r 4 , . sr� i l jJ M. 1 5. r j t � I 1 1 YF' NY - is L r Rol In, I R-1 District Regulations SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT. Sec. 30-41-1. Purpose. (A) The R-1, low density residential district is established for areas of the county within the urban service area with existing low -middle density residential development, with an average density of from one (1) to three (3) units per acre, and land which appears appropriate for such development. These areas are generally consistent with the neighborhood conservation land use category as recommended in the comprehensive plan. In addition, where surrounding development and the level of public services warrant, these areas coincide with the development category recommended in the plan. This district is intended to provide the highest degree of protection from potentially incompatible uses and residential development of a significantly different density, size, or scale, in order to maintain the health, safety, appearance and overall quality of life of existing and future neighborhoods. In addition to single-family residences, only uses of a community nature which are generally deemed compatible are permitted in this district. This would include parks and playgrounds, schools and other similar neighborhood activities. (Ord. No. 042799-11, § lf., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-41-2. Permitted uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Agricultural and Forestry Uses Stable, Private * 2. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Manufactured Home * Manufactured Home, Emergency * Multiple Dog Permit * R-1 District Regulations Residential Human Care Facility Single Family Dwelling, Attached * Single Family Dwelling, Attached (Cluster Subdivision Option) Single Family Dwelling, Detached Single Family Dwelling, Detached (Cluster Subdivision Option) Single Family Dwelling, Detached (Zero Lot Line Option) 3. Civic Uses Community Recreation * Family Day Care Home Park and Ride Facility * Public Parks and Recreational Areas * Utility Services, Minor 4. Commercial Uses Bed and Breakfast * 5. Miscellaneous Uses Amateur Radio Tower * Wind Energy System, Small * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Alternative Discharging Sewage System * 2. Civic Uses Cemetery * 2 R-1 District Regulations Crisis Center Day Care Center * Educational Facilities, Primary/Secondary * Religious Assembly * Utility Services, Major 3. Commercial Uses Golf Course * 4. Miscellaneous Uses Outdoor Gatherings * (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, §§ 3, 8, 6-22-93; Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, § II, 4-25-00; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609-22, § 1, 5-26-09; Ord. No. 030811-1, § 1, 3-8-11; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-41-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. All lots served by private well and sewage disposal systems: a. Area: 0.75 acre (32,670 square feet). b. Frontage: 90 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water: a. Area: 20,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a. Area: 7,200 square feet. 3 R-1 District Regulations b. Frontage: 60 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 10 feet. b. Accessory structures: 10 feet behind front building line or 3 feet behind rear building line. 3. Rear yard: a. Principal structures: 25 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height limitations: a. Principal structures: 45 feet. b. Accessory structures: 15 feet, or 25 feet provided they comply with the setback requirements for principal structures. (D) Maximum coverage. 1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent for accessory buildings. 2. Lot coverage: 50 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) N C-1 District Regulations SEC. 30-53. C-1 LOW INTENSITY COMMERCIAL DISTRICT. See. 30-53-1. Purpose. (A) The purpose of the C-1 low intensity commercial district is to provide for the development of attractive and efficient office and commercial uses in the urban service area which serve both community and county -wide needs. The C-1 district allows for varying intensities of office and commercial development as part of either a planned office complex or, to a limited degree, small scale office and commercial uses. The C-1 districts are most appropriately found along or near major arterial streets where existing commercial development has occurred and/or where commercial zoning has been established, or near existing residential development where it would serve as a logical buffer strip between conflicting land use types. Land uses permitted in the C-1 district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development standards are intended to ensure compatibility with adjacent land uses. (Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi -family Dwelling * Two-family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary * Guidance Services Park and Ride Facility * Post Office Public Parks and Recreational Areas * Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office 4. Commercial Uses Agricultural Services * Antique Shops Bed and Breakfast Business Support Services Business or Trade Schools Communications Services Consumer Repair Services Personal Improvement Services Personal Services 2 C-1 District Regulations C-1 District Regulations Studio, Fine Arts Veterinary Hospital/Clinic 5. Miscellaneous Uses Amateur Radio Tower Parking Facility * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Religious Assembly Utility Services, Major 2. Office Uses Laboratories 3. Commercial Uses Automobile Rental/Leasing Commercial Indoor Sports and Recreation Restaurant, Drive-in or Fast Food Restaurant, General Retail Sales 4. Industrial Uses Landfill, Rubble Recycling Centers and Stations 5. Miscellaneous Uses Broadcasting Tower 3 C-1 District Regulations Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042203-13, § 1, 4- 22-03; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13, Ord. No. 062816- 4, § 1, 6-28-16) Sec. 30-53-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one (1) street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. El C-1 District Regulations Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, forty-five (45) feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two (2) feet for each foot in height over forty-five (45) feet. In all other locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: 15 feet. (D) Maximum coverage. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 80 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 052411-9, § 1, 5-24-11) C-2 District Regulations SEC. 30-54. C-2 HIGH INTENSITY COMMERCIAL DISTRICT. See. 30-54-1. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. High intensity commercial districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development regulations are designed to ensure compatibility with adjoining land uses. (Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-54-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi -Family Dwelling * Two -Family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * C-2 District Regulations Educational Facilities, College/University Educational Facilities, Primary/Secondary Family Day Care Home Guidance Services Park and Ride Facility Post Office Public Assembly Public Parks and Recreational Areas Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services Antique Shops Automobile Dealership Automobile Repair Services, Minor Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast * 2 Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services * Consumer Repair Services Convenience Store * Fuel Center * Funeral Services Garden Center * Gasoline Station * Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn Shop Personal Improvement Services Personal Services Restaurant, Drive-in or Fast Food * Restaurant, General 3 C-2 District Regulations C-2 District Regulations Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations 6. Miscellaneous Uses Amateur Radio Tower Parking Facility * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major 2. Commercial Uses Adult Business * Automobile Repair Services, Major Car Wash * Commercial Indoor Amusement Dance Hall S C-2 District Regulations Equipment Sales and Rental * Manufactured Home Sales * Mini -warehouse * Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service * Surplus Sales Truck Stop * 3. Industrial Uses Custom Manufacturing * Industry, Type I Landfill, Rubble * Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower * Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213- 15, § 1, 11-12-13, Ord. No. 062816-4, § 1, 6-28-16) See. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). 61 C-2 District Regulations b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D) Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. C7 C-2 District Regulations (Ord. No. 62293-12, § 10, 6-22-93) Use & Design Standards — Civic Uses See. 30-83-9. Religious Assembly. (A) General standards: Any outdoor activity area, swimming pool, or ball field or court which adjoins a residential use type shall be landscaped with one (1) row of small evergreen trees in accordance with Section 30-92 along the property line adjoining the residential use type. Where night-time lighting of such areas is proposed large evergreen trees shall be required. 2. When a place of religious assembly adjoins a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided between the parking area(s) and the residential use type. Expansions of existing uses are permitted by right. (Ord. No. 42694-12, § 19, 4-26-94; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213-15, § 1, 11-12-13) • �'= �I �I NI Lo tp !(�k SVI • c� _ OJ ;� v NI _ I 'NJ IJ NJm— a t, tD -N1 ,1 f ,r N1 co -N1.Ln Col "NJ NJ NJ Ln N 11 t I� L N1 N �IAllow .-N I NJ �1 'N • ;� `\ o � o _ NJ ; �I 7 O �I •il til til "NI �I -inl "1 2 �I .I .94CA �, V to W wyNJ'NJ ` •VAS Y � L . a y c, 1, NJ l(l Lr) M ip N HI NI LO M M O IL4 `S � y �, r �, r f • c Wt ■ ■ 4 ■ h� • y b,� b' `' 4 _ +■ — _ 4 ■ s a ��1}�y� ■ ■ ,�J�4 t,'. 45 'IQm ■ ■ ■ � � io U) L U 05 ----------------------------------- rl- 0 0 0 / / 3 CL a 0 0 w 2 Z « « « \ \ \ « � 2 o U u § 0 / / / � / z z /\ \\ z z 0/ /\ z k 0 z $� 2 0 u 0 u 0 u 2 2 2 0 u 0 0 } } } } § » 2 2 2 % % % 2 F- 2 z} }} 2 2 } z u 3 3 u 0 0 0 0 0 0 0 0 0 0 0 0 0 o > > > > > > > > > > > > > % % % % % » % % » » % % 0 a s a s a s a a a a a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 e e e e e e R e w e e e e � j\ g 0 0 0 2 2 0 2 2 2 ± 6 ƒ § ± 0 Ln 0 6 ± L ƒ ± 6 > > > > > > \ \ o « \ -j « \ < LU ¥ < ® z z ¥ ¥ = § § __ < \ z z 2 j z z 2 §} \\ e e f \< << % o o o k R o o f%/§ / \ $ $ _ u u u u > s $ _ _ = z z Lu t t - t I 0 / Lu \ \ / \ / \ / Lu LL < < < _ < § Z = $ z_ � / 0 2\ } G = 2 \ 2 0 2 0 2= o Q < / f & § } s ± % $ $$ s f f f u u v) _ u u u u u u e V) z \ z \ z \ / u - � = 2 E \ k k < 5 j j f f \ 2 § 5 in j \ z j } \ } z § § 2 / \ \ \ / / 3 10 0 \ \� � ������.� 2\��. . �}/� �:p )� i. al. z a J d z O N z a Ln N W 0 W CL J a z O_ W LI a al NI NI NI MI rI rI o -iI -iI v v II M C M M M M M M M -i f6 -i -i -i -i -i -i O O O O O O O f6 N y U y y y L U y U U U U U 4� 4 4� 4� 4� N C C C C C O C 7 7 d >; O O 4� O O O m 4� O 4� 4� 4� 4� 4� O U U in U U U > in U in in in in in v W y0. C C C C C C C O -a _ O O O (1)(1)(1)(1)(1)(1)(1)� O O O O O � O � � � � � II N d N d d d d d d H � r r E E E E E E J 2 2 2 2 2 2 ao s s s s s s ao ao O O C: c c c c c c E E E E E E E N i N N N N N N O O O O O O O Q Q Q Q Q Q Q Z E E E E E E E O s L I_ I_ I_ I_ I_ I_ I_ d -le -le E -le -le -�e c6 c6 •L -le c6 •L c6 •L c6 •L c6 •L c6 •L ru ru (� W a a a a a a a D in in in in in C7 in r l N N N N N N N N N s"w N N N N O O L 0) -leN F s s �_ -a O a O r1 a0 a0 a E C O N 2 2 c i O O u 0 -O 2 +' 'O C 4' C 4- 7 O d O *' N N O s an C N -� ao ago U C: C: s = N +� O 3 +L• uC:X 4� 3 O O J Q Q U 2 C (D+, E E E E E w 2 O o, L O L O �, +, N L L. O O O O O E O O O N N (J Q 2 O 2 O ED C O O U O C O O O D O fC6 O M O 4a0 m f6 O (A 0 y y O an f6 an f6 a ao C E C 2 Q= +� Q N U � E O E O E E +� a� E +� C E a a) +� L w `� E O E o L a) rl 00 s +� s o c O U L L L N L L�..1 0 0O O O _j f6 N 2 f6 41 (p % 0 >> 0 Y V c H> H H H >> > H > U > > > > (7 O O ci N M 00 Ol O N M MCF) CF) O O Ln LfI LfI Ln Ln to to CF) O c-1 c-1 N N N 0r 01 Rt Rt RtRt R Ln Ln Ln Ln Ln Ln Neighborhood Conservation: A future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Land Use Types: Single -Family Residential - Attached and detached housing at a reasonable density that is not significantly higher than the existing neighborhood. Infill lots or community re -development should be designed to be sensitive to the surrounding neighborhood but can be at reasonably higher density. New single-family residential developments should incorporate greenways and bike and pedestrian trails. Cluster developments are encouraged. Neighborhood Institutional Centers - Uses that serve the neighborhood residents including parks, schools, religious assembly facilities, recreational and park facilities, community meeting areas and clubs. These facilities should be linked to the residential areas by greenways, bike trails and pedestrian paths. Neighborhood Commercial - Low impact services to serve the local neighborhood that are consistent with the Community Plan design guidelines. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited density residential subdivisions have been platted and developed. EXISTING ZONING - Locations where limited density residential zoning has been established. EXPANSION AREAS - Locations where the expansion of the existing development pattern is logical. INFILL DEVELOPMENT - Locations where infill areas complement the surrounding development pattern. ACCESS - Locations served by a local street system. URBAN SECTOR - Locations served by urban services. Transition: A future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. Land Use Types: Office and Institutional - Planned office parks and independent facilities in park -like surroundings are encouraged. A high degree of architectural design and environmentally sensitive site design is encouraged. Retail - Small-scale planned and clustered retail uses. Multifamily Residential - Garden apartments at a density of 12 to 24 units per acre. Single -Family Attached Residential - Planned townhouse communities of 6 or more units per acre. Parks - Public and private recreational facilities. These facilities should be linked to residential areas by greenways, bike and pedestrian trails. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited commercial uses exist. EXISTING ZONING - Locations where commercial zoning exists. ACCESS - Locations where properties have direct frontage and access to an arterial or major collector street. SURROUNDING LAND USE - Locations which serve as a logical buffer strip between conflicting land use patterns. ORIENTATION - Locations which are physically oriented toward the major street. URBAN SECTOR - Locations served by urban services. Page 1 of 1 Susan McCoy - [EXTERNAL] - Lighthouse Bible Church From: Jamie Gurley <jamie.gurley77@gmaiI.com> To: <planning@roanokecountyva.gov> Date: 10/5/2020 10:21 AM Subject: [EXTERNAL] - Lighthouse Bible Church To Planning Commission, As residents of 138 Spring Grove Drive, we are hoping that this Lighthouse Bible Church construction will be denied. After receiving the letter, there are many concerns..(1)- traffic -Spring Grove Dr. is used by 3 subdivisions -Spring Grove,Edgemont,and Edgefield adding additional entrance onto Spring Grove Drive for the church will cause additional congestion, especially for those turning left to head eastbound on 24. (2) We enjoy our yard with the wood line,wildlife and the creek..our concern is how much destruction will take place.(3) The trash that is visible at the church's property line along Spring Grove Drive from previous outreach programs (Light the Night and Trial of Terror) is an unsightly eyesore with various wood materials,solar lights and huge piles of mulch and other construction materials,What's the saying "out of sight,out of mind?" i would encourage Pastor Richards and his congregation to walk that perimeter and see how much trash litters their property, if you can't take pride and better care of your facilities you have now and be a good neighbor, ( we have to look at your garbage!!) how can you plan to have a state of the art facility that will be an "attractive and important location to serve the community" ? Thank you for your time. Jamie Gurley -138 Spring Grove Dr. Vinton,VA WARNING: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. fr le:///C:/Users/smccoy/AppData/Local/Tem p/XPgrpwise/5F7AF38DP02_DOMAINM-Z... 10/5/2020 From: Mary Meador <marycat18@verizon.net> To: <ihenry@roanokecountyva.gov> Date: 10/5/2020 10:51 AM Subject: [EXTERNAL] - Members of the Planning Commission, Members of the Planning Commission, My name is Mary Meador. I live at 132 Spring Grove Dr. Vinton, Va. I am representing myself as well as my husband David. am voicing our opposition to the land application filed by Engineering Concepts, Inc. on behalf of Lighthouse Bible Church. This land is zoned for a single story office building with limited parking. To allow these changes will greatly affect my home property as well as the surrounding properties. The proposed traffic patterns will allow for a new entrance from Spring Grove and increase traffic by their estimations 204 trips. This will greatly impact traffic flowing into and out of Spring Grove Dr. This will also cause the slamming of over 200 car doors beside my house. I am also concerned regarding water runoff flowing into the culvert that runs in my yard and causes flooding when we have heavy rains. Wolf Creek runs directly beside my home as well behind and this too will affect not only my home but the homes on this side of the street. We have had numerous flooding issues and more runoff will affect this greatly. I am also concerned about the lower field beside my home which I believe is in a flood plane as my home is also. To cut down the existing vegetation will affect water drainage. I know the land now is zoned for a single story office building with limited parking. Where will over 200 cars be parked with this zoning request? prefer not to have a parking lot behind or beside my home. Lighthouse Bible Church has shown no respect for the properties by all the building materials from their Light the night halloweens that are beside my home as well as in the back of my home as well as my neighbor's that have been discarded. We have had to look at what amounts to a homeless camp for over three years from late fall to spring. Repeatedly have asked them to remove but to no avail. So will this pattern follow? They have shown little disregard for noise ordinances and I feel this will not change. As I stated previously, allowing these changes will greatly affect the subdivision and change the landscape with negative results. Please take into consideration these points when you make your decision and not allow this rezoning request to pass. Thank you for your time, Mary Meador (540)890-3800 Sent from my iPad WARNING: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. Page I of I Susan McCoy - Citizen comment Fro..,: Amy Whittaker To: Sean M.Coy; Debbie Ja.k= Date: P M Subje�: !10/5/20201:27 Citizen comment Hi ladies, A lady called today and left a message on the citizen comment line but didn't leave her name or phone number. She said she was calling about the board meeting. I don't see this item on the board meeting or planning commission agendas, unless I've missed it. Maybe it's a future one though. Here were her comments: The school wants to build a new road on our street. She's 95, all neighbors all elderly on Spring Grove Dr. This will ruin the neighborhood. If the church wants to have a school, let them have it down there. We don't want a bunch of squealing kids. Traffic is terrible. We have 200 cars that come in and out of here twice a day. ROANOKE rOUNTY VA PUBLIC INFORMATION Amy T. Whittaker Public Information Officer 5204 Bernard Drive I Roanoke, VA 24018 (0)540-772-20101(C)540-589-3089 file:///C/Users/smccoy/AppData/Local/Temp/XPgrpwise/5F7B 1 F4CP02_DOMAINM-Z_... 10/5/2020 Linda Miles 123 Spring Grove Dr. Vinton VA 24179 The church has an existing entrance coming in off of Washington Ave. If there is a new entrance put in off of Spring Grove, I am concerned on how that will impact traffic. It's already a very busy road, and I'm concerned the church traffic will slow down the neighborhood traffic and cause issues. Peter S. Lubeck COUNTY ATTORNEY ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 SAMPLE MOTIONS Mary Beth Nash Rachel W. Lower Marta J. Anderson SENIOR ASSISTANT COUNTY ATTORNEYS The petition of Engineering Concepts, Inc. to: 1. Rezone an approximate 2.66 acre parcel to remove proffered conditions from a C-1 C (Low Intensity Commercial) District with conditions, located at 0 Washington Avenue; and 2. Obtain a special use permit for religious assembly on an approximate 7.61 acre parcel in a R-1 (Low Density Residential) District, located at 2500 Washington Avenue; and 3. Obtain a special use permit for religious assembly on an approximate 2.66 acre parcel in a C -1C (Low Intensity Commercial) District with conditions, located at 0 Washington Avenue; and 4. Obtain a special use permit for religious assembly on an approximate .41 acre parcel in a C-2 (High Intensity Commercial) District, located at 0 Washington Avenue. All properties are located in the Vinton Magisterial District. MOTION APPROVING I find that the proposed rezoning request: 1. Is consistent with the purpose and intent of the County's adopted comprehensive plan and good zoning practice, and 2. Will not result in a substantial detriment to the community. I therefore MOVE THAT WE APPROVE the rezoning request as it has been requested. Further, I find that the proposed special use permit - 1 . ermit:1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. I therefore MOVE THAT WE APPROVE the petition to obtain a special use permit, with the following condition as recommended by County staff: 1. The site shall be developed in substantial conformance with the concept site plan prepared by Engineering Concepts, Inc. dated September 24, 2020, subject to any changes required during the site plan review process. MOTION DENYING I find that the proposed rezoning / (and / or) special use permit request: 1. Is inconsistent with the purpose and intent of the County's adopted comprehensive plan and good zoning practice, or 2. Will result in substantial detriment to the community. I therefore MOVE THAT WE DENY the request. MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board. OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 • Roanoke, Virginia 24018-0798 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 20, 2020 ORDINANCE REZONING PROPERTY TO REMOVE THE PROFFERED CONDITIONS ON APPROXIMATELY 2.66 ACRES ZONED C -1C (LOW INTENSITY COMMERCIAL) DISTRICT WITH CONDITIONS, AND TO OBTAIN A SPECIAL USE PERMIT FOR RELIGIOUS ASSEMBLY IN A R- 1 (LOW DENSITY RESIDENTIAL) DISTRICT, C -1C (LOW INTENSITY COMMERCIAL) DISTRICT WITH CONDITIONS, AND C-2 (HIGH INTENSITY COMMERCIAL) DISTRICT ON APPROXIMATELY 10.68 ACRES, LOCATED AT AND NEAR 2500 WASHINGTON AVENUE, VINTON MAGISTERIAL DISTRICT WHEREAS, this application involves three properties all located in the Vinton Magisterial District; Parcel 1 is 7.61 acres, is zoned R-1, and is where existing church facilities are located (2500 Washington Avenue; Tax Map Number 061.02-01-58.00- 0000); Parcel 2 is 2.66 acres in size, is zoned C-1 C, and is currently vacant (0 Washington Avenue; Tax Map Number 061.02-01-59.00-0000); Parcel 3 is 0.41 acre in size, is zoned C-2, and is currently vacant (0 Washington Avenue; Tax Map Number 061.15-01-08.00- 0000); and WHEREAS, the Board of Supervisors has previously approved two (2) rezonings (1985 and 2002) on Parcel 2 (Tax Map Number 061.02-01-59.00-0000), and a proffered condition exists on the property from the 2002 rezoning which requires conformance with the conceptual site plan for office development; and WHEREAS, the Roanoke County Comprehensive Plan indicates the Future Land Use Designation of these parcels are Neighborhood Conservation and Transition. Religious assembly is consistent with the Transition future land use designation and the Neighborhood Conservation future land use designation; and Page 1 of 3 WHEREAS, the first reading of this ordinance was held on September 22, 2020, and the second reading and public hearing were held on October 20, 2020; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 5, 2020; and WHEREAS, the Planning Commission recommends approval of removing the existing proffered condition on Parcel 2 and granting a special use permit for religious assembly on all three parcels (10.68 acres in total) with one condition; and WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The petition of Engineering Concepts, Inc. to rezone approximately 2.66 acres (Tax Map Number 061.02-01-59.00-0000) to remove existing proffered conditions, is approved. 2. The Board finds that the proposed rezoning is consistent with the purpose and intent of the County's Comprehensive Plan and good zoning practice, and will not result in a substantial detriment to the community. 3. The petition of Engineering Concepts, Inc. to obtain a special use permit for religious assembly on approximately 10.66 acres (Tax Map Numbers: 061.02-01-58.00-0000, 061.02-01-59.00-0000, and 061.15-01-08.00- 0000), is approved with the following condition: a. The site shall be developed in substantial conformance with the concept site plan prepared by Engineering Concepts, Inc. dated Page 2 of 3 September 24, 2020, subject to any changes required during the site plan review process. 4. The Board finds that the proposed special use permit meets the requirements of Section 30-19-1 of the Roanoke County Code, that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance, is in conformance with the Roanoke County Comprehensive Plan, and will have a minimum adverse impact on the surrounding neighborhood and community. 5. This ordinance shall be in full force and effect thirty (30) days after its final passage. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 3 of 3 Page 1 of 1 Susan McCoy - [EXTERNAL] - Lighthouse Bible Church From: David DeLauder <ddelauder@msn.com> To: "adunbar@roanokecountyva.gov" <adunbar@roanokecountyva.gov> Date: 10/6/2020 4:53 PM Subject: [EXTERNAL] - Lighthouse Bible Church I have received the plans for the extension of the Lighthouse Bible Church and while I have no overall objection I do have a concern. Drivers who are coming from the Vinton area on Rt. 24 must make a U-turn at the intersection of Spring Grove, Rt 24 and Lindenwood Drive. This is a very bad intersection as drivers going to the church, drivers going to William Byrd, coming out of the Spring Grove, Edgefield and Lindenwood subdivisions all meet at that intersection. Of course some times are worse than others but the church sees considerable traffic even during the week. They did have a school there but I do not know if it is still operating. Is it possible to require a crossover from Rt 24 into the drive going to the church. This is near Maplewood Drive? Thank you for your time. David DeLauder 434-F,(1q-71 n1 WARNING: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/smccoy/AppData/Local/Tem p/XPgrpwise/5F7D86A9PO2_DOMAINM-Z_... 10/7/2020