HomeMy WebLinkAbout10/20/2020 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON OCTOBER 20, 2020
RESOLUTION 102020-1AMENDINGTHE SECONDARY SIX-YEAR
ROAD IMPROVEMENT PLAN FOR FISCAL YEARS2021 THROUGH
2026AND THE CONSTRUCTION PRIORITY LISTAND ESTIMATED
ALLOCATIONSFOR FISCAL YEAR 2021BY ESTABLISHINGA NEW
SECONDARY SYSTEM PROJECT
WHEREAS, Sections 33.2-331of the Code of Virginia (1950, as amended)
provides the opportunity for Roanoke County to work with the Virginia Department of
Transportation in developing a Secondary Six-Year Road Improvement Plan; and
WHEREAS, this Board had previously agreed to assist in the preparation of the
Secondary Six-Year Road Improvement Plan, in accordance with Virginia Department of
Transportation policies and procedures; and
WHEREAS, a public hearing which was duly advertised on the proposed
Secondary Six-YearRoadImprovement Planfor Fiscal Years 2021-2026and
Construction Priority Listand Estimated Allocationsfor Fiscal Year 2021was held on July
14, 2020,to receive comments and recommendations on Roanoke County’sSecondary
Six-Year Road Improvement Plan for Fiscal Years 2021-2026as well as the Construction
Priority List and Estimated Allocations for Fiscal Year 2021;
WHEREAS, this Board has identified a new project, Crowell Gap Road, three
hundred (300) feet of which is unpaved that the Board desires to pave with Secondary
Six-Year Road Improvement Plan funds.
NOW, THEREFORE, BE IT RESOLVED that the Boardof Supervisors does
hereby amendthe Secondary Six-Year Road ImprovementPlanfor Roanoke Countyfor
Fiscal Years 2021-2026to include a new project, Crowell Gap Road;and
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 20,2020
ORDINANCE 102020-2AUTHORIZING THE COUNTY ADMINISTRATOR
TO ENTER INTO A LEASE AGREEMENT WITH FIRST TEAM, INC
(FIRST TEAM AUTO MALL) TO LEASE 12 PARKING SPACES AT THE
HOLLINS LIBRARY FACILITY AT 6624 PETERS CREEK ROAD,
HOLLINS MAGISTERIAL DISTRICT
WHEREAS, the County owns property at 6624 Peters Creek Road which is used
for the Hollins Library facility; and
WHEREAS, First Team Auto Mall maintains an automobile dealership at the
adjacent property; and
WHEREAS, the County has negotiated an agreement with First Team Auto Mall
for the lease of twelve (12) parking spaces at the rear of the Hollins Libraryparking lot
to be used for First Team Auto Mall employee parking for a one (1) year term, with the
option to extend the lease for additional one (1) year terms, and withthe County
retaining an option to expand or diminish the number of leased parking spaces at each
renewal; and
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1.Pursuant to the provisions of Section 18.04 of the Charter of Roanoke
County, a first reading concerning the disposition of the herein-described real estate
was held on October 6, 2020; the second reading and public hearing was held on
October 20, 2020.
2.Theproperty to beleased consists of twelve (12)parking spaces across a
portion of that tract or parcel of real estate containingeighty-one (81)parking spaces of
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a parking lot located at 6624 Peters Creek Road, Roanoke, Virginia, said parcel
designated as Roanoke County Tax Map #027.14-01-03.00-0000, and specifically
thosetwelve(12)parking spaces shown on an exhibit titled “Hollins Library Parking Lot”
dated June 23, 2020and attached as Exhibit “A”.
3.Itis in the County’s best interests to lease this property to First Team Auto
Mall.
4.TheCounty Administrator, or his designee, is authorized to execute and
deliver the Lease Agreement. The form of the Lease Agreement presented to the Board
is hereby approved with such completions, omissions, insertions, and changes as the
County Administrator may approve, whose approval shall be evidenced conclusively by
the execution and delivery thereof, all of which shall be approved as to form by the
County Attorney.
5.The County Administrator, or his designee, is hereby authorized and
directed to execute and deliver all other agreements, leases, and documents on behalf
of the County and to take all such further action as may be necessary or desirable in
connection with this transaction.
6.Thisordinance shall be effective from and after the date of its adoption.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, OCTOBER 20, 2020
ORDINANCE102020-3ACCEPTING ANDAPPROPRIATING FUNDS IN
THE AMOUNT OF $2,916,945FROM THE DEPARTMENT OF HOMELAND
SECURITY (DHS) STAFFING FOR ADEQUATE FIRE AND EMERGENCY
REPSONSE (SAFER) GRANT
WHEREAS, theCounty of Roanoke Fire and Rescue Department applied for a
Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency
Response (SAFER) program grant in March 2020; and
WHEREAS,on September 11, 2020, the County’s Fire and Rescue Department
received notification that is was selected as a recipient of a SAFER grant; and
WHEREAS,the SAFER grant award totals $2,916,945 over a period of three years;
and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinancebefore they are expended; and
WHEREAS, first reading ofthis ordinance was held on October 6, 2020, and the
second reading was held on October 20, 2020.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1.That the sum of $2,916,945 is herebyaccepted from the Department of
Homeland Security (DHS) Staffing for Adequate Fire and Emergency
Response (SAFER) program.
2.The sum of $2,916,945 is appropriated to the Grant Fund, for the purpose of
creating fifteen (15) new firefighter positions; atotal of fifteen (15) new
firefighter positions will be added to the County of Roanoke Classification
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 20, 2020
ORDINANCE 102020-4AUTHORIZING AND APPROVING AGROUND
LEASE ADDENDUMBETWEEN ROANOKE COUNTY AND JOHN W.
BRANDEMUEHLFOR A COMMUNICATIONS FACILITY AT TINKER
MOUNTAIN
WHEREAS,Roanoke County (“Lessee” or “County”) andJohn W. Brandemuehl
(“Lessor”) wish to enter into an addendum of an existingground lease whereby the County
will continue to lease approximately 0.0363 acre on Tinker Mountain,as shownwith
greater particularityon Exhibit A of the Lease Addendum, together with the non-exclusive
right of ingress and egress from Tinker Top Road (Frontage Road) over the existing gravel
access and private drivewayfor purposes of maintaining an existing emergency
communications towerand supporting equipment; and
WHEREAS,the location of the tower is a site that is critical for emergency
communications infrastructure; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held onOctober 6,
2020and the second reading was held on October 20, 2020.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1.The2020 groundlease addendum between Roanoke County and John W.
Brandemuehlbe approved.
2.That the County Administrator or an Assistant County Administrator is hereby
authorized to execute a lease agreement on behalf of the Board of Supervisors of
Roanoke County and to execute such other documents and take such further
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 20, 2020
ORDINANCE 102020-5AUTHORIZING AND APPROVING AMUTUAL
LEASE AGREEMENT BETWEEN ROANOKE COUNTY AND CITYOF
SALEM FOR TELECOMMUNICATIONS EQUIPMENT
WHEREAS,the Board of Supervisors of Roanoke County (“County”) and City of
Salem (“Salem”),wish to enter into a mutual lease whereby Salem will lease fifteen
square feet of property atop the County building located at 220 East Main Street in Salem,
and the County shall have a limited license to install fiber optic across the public streets
owned by the Salem between 220 East MainStreet and the County Court Services
Building at 400 East Main Street in Salem; and
WHEREAS, the terms of the lease allow for regional cooperation with regard to
telecommunications infrastructure; and
WHEREAS,the parties have determined that thismutual lease will not adversely
affect either the County’sor Salem’s telecommunications infrastructure;and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held onOctober 6,
2020and the second reading was held on October 20,2020.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1.The2020mutual building rooftop lease between the Roanoke County Board
of Supervisors and City of Salem be approved.
2.That the County Administrator or an Assistant County Administrator is hereby
authorized to execute a lease agreement on behalf of the Board of
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ACTION NO. A-102020-6.a
ITEM NO. L-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
October 20, 2020
AGENDA ITEM:
Confirmation of appointment to the Virginia Western
Community College Advisory Board and the LOSAP/VIP
Board of Trustees
SUBMITTED BY:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
Daniel R. O’Donnell
County Administrator
ISSUE:
Confirmation of appointments
BACKGROUND:
Virginia Western Community College Advisory Board:
It is the consensus of the Board to appoint Penny Hodge to a three-year term to expire
June 30, 2023.
Roanoke County Length of Service Awards Program (LOSAP) Board of Trustees:
Staff has recommended the appointment of Denene Hannon to fill the unexpired term of
Doug Adams that will expire June 30, 2022. It is the consensus of the Board to approve
the staff recommendation.
Staff has recommended the appointment of Charles Law to fill the unexpired term of Jeff
Edwards that will expire June 30, 2022. It is the consensus of the Board to approve the
staff recommendation.
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STAFF RECOMMENDATION:
It is the staff recommendation to confirm these appointments.
VOTE:
Supervisor Mahoney moved the confirm the appointments.Supervisor Hooker
seconded the motion. Motion approved.
YesNoAbstain
Mr. Mahoney
Mr. Hooker
Mr. North
Mr. Peters
Mr. Radford
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 20, 2020
RESOLUTION 102020-7CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,OCTOBER 20, 2020
ORDINANCE 102020-8REZONINGPROPERTY TO REMOVE THE
PROFFERED CONDITIONS ON APPROXIMATELY 2.66 ACRES ZONED
C-1C (LOW INTENSITY COMMERCIAL) DISTRICT WITH CONDITIONS,
AND TO OBTAIN A SPECIAL USE PERMIT FOR RELIGIOUS
ASSEMBLY IN A R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, C-1C
(LOW INTENSITY COMMERCIAL) DISTRICT WITH CONDITIONS, AND
C-2 (HIGH INTENSITY COMMERCIAL) DISTRICT ON APPROXIMATELY
10.68 ACRES, LOCATED AT AND NEAR 2500 WASHINGTON AVENUE,
VINTON MAGISTERIAL DISTRICT
WHEREAS, this application involves three propertiesall located inthe Vinton
Magisterial District; Parcel 1 is 7.61 acres, is zoned R-1, and is where existing church
facilities are located (2500 Washington Avenue; Tax Map Number 061.02-01-58.00-
0000); Parcel 2 is 2.66 acres in size, is zoned C-1C, and is currently vacant(0 Washington
Avenue; Tax Map Number 061.02-01-59.00-0000); Parcel 3 is 0.41 acre in size, is zoned
C-2, and is currently vacant(0 Washington Avenue;Tax Map Number 061.15-01-08.00-
0000);and
WHEREAS, the Board of Supervisors has previously approved two (2) rezonings
(1985 and 2002) on Parcel 2 (Tax Map Number 061.02-01-59.00-0000), and a proffered
condition exists on the property from the 2002 rezoning which requires conformance with
the conceptual site plan for office development; and
WHEREAS, the Roanoke County Comprehensive Plan indicates the Future Land
Use Designation of these parcels are Neighborhood Conservation and Transition.
Religious assembly is consistent with the Transition future land use designation and the
Neighborhood Conservation future land use designation; and
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WHEREAS, the first reading of this ordinance was held on September 22, 2020,
and the second reading and public hearing were held on October 20, 2020; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on October 5, 2020; and
WHEREAS, the Planning Commission recommends approval of removing the
existing proffered conditionon Parcel 2and granting a special use permit for religious
assembly on all three parcels (10.68acresin total) with one condition; and
WHEREAS, legal notice and advertisement has been provided as required by law.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1.The petition of Engineering Concepts, Inc. to rezone approximately 2.66
acres (Tax Map Number 061.02-01-59.00-0000) to remove existing
profferedconditions, is approved.
finds
2.The Board that the proposed rezoning is consistent with the purpose
and intent of the County’s Comprehensive Plan and good zoning practice,
and will not result in a substantial detriment to the community.
3.The petition of Engineering Concepts, Inc. to obtain a special use permit for
religious assembly on approximately 10.66acres (Tax Map Numbers:
061.02-01-58.00-0000, 061.02-01-59.00-0000, and 061.15-01-08.00-
0000), is approved with the following condition:
a.The site shall be developed in substantial conformance with the
concept site plan prepared by Engineering Concepts, Inc. dated
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