HomeMy WebLinkAbout2/11/2020 - Regular
Roanoke County
Board of Supervisors
February 11, 2020
INVOCATION: Senior Pastor Gail Davidson
Westhampton Christian Church (Disciples of Christ)
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
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Roanoke County
Board of Supervisors
Agenda
February 11, 2020
Good afternoon and welcome to our meeting for February 11, 2020. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed onl
www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to David Weir, Assistant Director of Recreation, upon his retirement after
more than seventeen (17) years of service (Doug Blount, Director of Parks,
Recreation and Tourism)
D. BRIEFINGS
E. NEW BUSINESS
1. Request to approve the minutes of the November 17, 2019, Board of Supervisors
Meeting (Deborah Jacks, Chief Deputy Clerk to the Board)
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2. Request for authorization to execute a performance agreement between the
County of Roanoke, the Roanoke County Economic Development Authority and
Mack Trucks, Inc., Catawba Magisterial District (Jill Loope, Director of Economic
Development)
3. Resolution accepting the employees of the Roanoke County Commonwealth's
Attorney's Office in the pay and classification plan and the personnel system of
the County of Roanoke (Peter Lubeck, County Attorney)
4. Resolution agreeing that the City of Salem, Virginia, join The Roanoke Regional
Airport Commission (Mary Beth Nash, Senior Assistant County Attorney)
F. FIRST READING OF ORDINANCES
1. Ordinance authorizing the granting of an easement to Fellowship Community
Church across a fifty foot (50') right-of-way owned by the County for purposes of
ingress and egress to a proposed 3.5 acre parcel (portion of Tax Map No.
097.01-02-12.00-0000) owned by the Church on Merriman and Starkey Roads,
Cave Spring Magisterial District (Mary Beth Nash, Senior Assistant County
Attorney)
G. SECOND READING OF ORDINANCES
1. Ordinance accepting and appropriating $50,000 from the Community Foundation
for the implementation of the Regional Wayfinding Plan (Doug Blount, Director of
Parks, Recreation and Tourism)
2. Ordinance accepting and appropriating $620,054 from the Virginia Outdoors
Foundation and $30,000 from Read Mountain Alliance for the purchase of 304
acres adjacent to Read Mountain Preserve (Doug Blount, Director of Parks,
Recreation and Tourism)
3. Ordinance approving the acquisition of permanent and temporary construction
easements to Roanoke County on properties owned by Joseph Harner, Jr. (Tax
Map Numbers 070.12-01-25.00-0000, 070.12-01-26.00-0000, 070.12-01-27.00-
0000, and 070.12-01-28.00-0000) for purposes of developing the East Roanoke
River Greenway, Vinton Magisterial District (Doug Blount, Director of Parks,
Recreation and Tourism)
4. Ordinance approving the acquisition of permanent and temporary construction
easements to Roanoke County on properties owned by the Virginia Recreational
Facilities Authority (Tax Map Numbers 071.03-01-10.00-0000, 080.00-01-35.00-
0000, and 080.00-01-34.03-0000) for the purposes of developing the East
Roanoke River Greenway, Vinton Magisterial District (Doug Blount, Director of
Parks, Recreation and Tourism)
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5. Ordinance approving the acquisition of permanent and temporary construction
easements to Roanoke County on property owned by Jimmie F. and Susan H.
Yeager (Tax Map Number 070.12-01-48.000) for the purposes of developing the
East Roanoke River Greenway, Vinton Magisterial District (Doug Blount, Director
of Parks, Recreation and Tourism)
H. APPOINTMENTS
1. Economic Development Authority (EDA) (appointed by District)
2. Library Board (appointed by District)
3. Parks, Recreation and Tourism (appointed by District)
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Request to approve the Board of Supervisors amended budget development
calendar for fiscal year 2020-2021
2. Confirmation of appointment to the Building Code Board of Adjustments &
Appeals (Fire Code of Appeals); Western Virginia Regional Industrial Facility
Authority (WVRIFA)
3. Resolution decertifying the County of Roanoke Budget and Fiscal Affairs
Committee (BFAC) as a Board of Supervisors established committee
J. CITIZENS' COMMENTS AND COMMUNICATIONS
K. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
L. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Martha B. Hooker
3. Phil C. North
4. P. Jason Peters
5. Paul M. Mahoney
6. David F. Radford
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M. WORK SESSIONS
1. Work session to review with the Board of Supervisors the employee engagement
process (Anita Hassell, Director of Human Resources)
2. Work session to review with the Board of Supervisors fiscal year 2020-2021
projected General Government Fund operating budget revenues and review
updates to the County of Roanoke Fee Compendium (Laurie Gearheart, Director
of Finance and Management Services, Steve Elliott, Budget Manager)
N. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.3 Discussion or consideration of the acquisition of real
property for a public purpose, or of the disposition of publicly held real property,
where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body; namely in the Cave Spring
Magisterial District
O. CERTIFICATION RESOLUTION
P. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to David Weir, Assistant
Director of Recreation, upon his retirement after more than
seventeen (17) years of service
SUBMITTED BY:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
D
County Administrator
ISSUE:
Recognition of the retirement of David Weir
BACKGROUND:
David Weir, Assistant Director of Recreation, retired on February 1, 2020, after
seventeen (17) years and four (4) moths of service with Roanoke
of Parks, Recreation and Tourism.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO DAVID WEIR, ASSISTANT
DIRECTOR OF RECREATION, UPON HIS RETIREMENT AFTER MORE
THAN SEVENTEEN YEARS OF SERVICE
WHEREAS, David Weir was employed by Roanoke County on September 16, 2002;
and
WHEREAS, Mr. Weir retired on February 1, 2020, after seventeen (17) years and
four (4) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, throughout his employment with Roanoke County, Mr. Weir has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, throughout Mr. Weirs tenure with Roanoke County, he served as
manager of the Brambleton Community Center, Camp Roanoke, Green Ridge Recreation
Center and as Assistant Director of Recreation; and
tilized for the planning and
opening of Green Ridge Recreation Center, Splash Valley Waterpark, Explore Park, Jae
Valley Park, Treetop Quest and Illuminights; and
WHERAS, during his tenure thousands of citizens and tourists have been served
through Roanoke County programs, facilities and events.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
DAVID WEIR
County to for more than seventeen (17) years of capable, loyal, and
dedicated service to Roanoke County; and
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FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Request to approve the minutes of the November 17, 2019,
Board of Supervisors Meeting
SUBMITTED BY:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Approval of minutes
BACKGROUND:
Supervisor Mahoney has asked that the minutes prior to his time on the Board of
Supervisors be approved as a separate item instead of on the Consent Agenda
STAFF RECOMMENDATION:
Staff recommends approval of the November 17, 2019 minutes.
Page 1 of 1
November 19, 2019
453
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day atthe
Roanoke County Administration Center, this being the third Tuesday and the second
regularly scheduled meeting of the month of November 2019. Audio and video
recordings of this meeting will be held on file for a minimum of five (5) years in the office
of the Clerk to the Board of Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
IN RE: CALL TO ORDER
Chairman North called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT:
Chairman Phil C. North; Supervisors George G. Assaid,
Martha B. Hooker, David F. Radford and P. Jason Peters
MEMBERS ABSENT:
None
STAFF PRESENT:
County Administrator; Richard
Caywood, Assistant County Administrator; Rebecca Owens,
Assistant County Administrator, Peter S. Lubeck, Acting
County Attorney; Amy Whittaker, Public Information Officer
and Deborah C. Jacks, Chief Deputy Clerk to the Board
IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF
REZONING ORDINANCES - CONSENT AGENDA
1. The petition of Bane International Company, LLC to obtain a
Special Use Permit in a AG-3, Agricultural/Rural Preserve, District
to operate a campground on approximately 48.06 acres, located at
2745 Loch Haven Lake Drive, Catawba Magisterial District
November 19, 2019
454
motion to approve the first reading and set the
second reading for December 17, 2019, was seconded by Supervisor Peters and
approved by the following vote:
AYES: Supervisor Assaid, Hooker, Radford, Peters, North
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance approving a lease with AMC Investors, Inc. for
placement of County Communications and Information
Technology infrastructure(Bill Hunter, Director of
Communications and Information Technology)
Mr. Hunter outlined the request for ordinance. There was no discussion.
motion to approve the first reading and set the second
reading for December 17, 2019, was seconded by Supervisor Hooker and approved by
the following vote:
AYES: Supervisor Assaid, Hooker, Radford, Peters, North
NAYS: None
2. Ordinance approving the purchase of 30 Chestnut Ridge Road
(Tax Map Number 080.00-05-19.02-0000) from Elizabeth Austin
Talbott and authorizing the execution of a Contract of Purchase,
Vinton Magisterial District (Doug Blount, Director of Parks,
Recreation and Tourism)
Mr. Blount outlined the request for ordinance. There was no discussion.
motion to approve the first reading and set the second
reading for December 17, 2019, was seconded by Supervisor Hooker and approved by
the following vote:
AYES: Supervisor Assaid, Hooker, Radford, Peters, North
NAYS: No
November 19, 2019
455
IN RE: SECOND READING OF ORDINANCES
1. Ordinance authorizing the granting of a new variable width dam
and stormwater maintenance easement to the Board of
Supervisors of Roanoke County, on property owned by the
Roanoke County Public School Board, located at 500 Titan Trail,
in the Windsor Hills Magisterial District, and authorizing a
Memorandum of Understanding for the Hidden Valley Regional
Stormwater Maintenance Facility, between the Roanoke County
Public School Board and the Roanoke County Board of
Supervisors (Tarek Moneir, Acting Director of Development
Services)
Mr., Moneir advised there were no changes since the first reading. There
was no discussion.
ORDINANCE 111919-1 AUTHORIZING THE GRANTING OF A
NEW VARIABLE WIDTH DAM AND STORMWATER
MAINTENANCE EASEMENT TO THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY, ON PROPERTY
OWNED BY THE ROANOKE COUNTY PUBLIC SCHOOL
BOARD, LOCATED AT 500 TITAN TRAIL (TAX MAP NOS.
76.20-06-16.00-0000; 86.07-01-01.00-0000; 86.08-04-33.00-0000),
IN THE WINDSOR HILLS MAGISTERIAL DISTRICT
AND
AUTHORIZING A MEMORANDUM OF UNDERSTANDING, FOR
THE HIDDEN VALLEY REGIONAL STORMWATER
MANAGEMENT FACILITY, BETWEEN ROANOKE COUNTY
PUBLIC SCHOOL BOARD AND THE ROANOKE COUNTY
BOARD OF SUPERVISORS
WHEREAS, in 2002, pursuant to the Roanoke Valley Regional Storm Water
Management Master Plan, and with the permission,
the County
F
Trail, Roanoke, VA 24018; and
WHEREAS, the Regional Facility includes a dam that is regulated by the Virginia
Department of Conservation and Recreation, Division of Dam Safety and Floodplain
Management; and
WHEREAS, since its construction of the Regional Facility, the County, with the
permission, has inspected and maintained the Regional Facility; and
November 19, 2019
456
WHEREAS, the County is presently willing to continue to inspect and assist the
Public Schools in maintaining the Regional Facility, and the School Board desiresfor
the County to continue to do so; and
WHEREAS, the School Board and the County have agreed that the School
Board should convey an easement to the County to enable the County to continue to
perform such inspections and maintenance; and
WHEREAS, the first reading of this ordinance was held on November 6, 2019,
and the second reading was held on November 19, 2019.
BE IT ORDAINED
by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the receipt of a new variable width dam and stormwater maintenance
easement on property located at 500 Titan Trail (Tax Map Nos. 76.20-06-
16.00-0000; 86.07-01-01.00-0000; 86.08-04-33.00-0000), in the Windsor Hills
Magisterial District, from the Roanoke County Public School Board, is hereby
authorized and approved.
2. That the County Administrator, or any Assistant County Administrator, either
of whom may act, are authorized to execute, deliver and record the deed and
and to take all such further action as any of them may deem necessary or
desirable in connection with this project.
3. That this ordinance shall be in full force and effect upon its final passage.
On motion of Supervisor Radford to adopt the ordinance, seconded by
Supervisor North and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
2. Ordinance approving a greenway easement to Roanoke County
on property owned by Mattie Oliver Bower (Tax Map No. 36.00-01-
03-0000) for the purpose of the Hinchee Trail (Doug Blount,
Director of Parks, Recreation and Tourism)
Mr. Blount advised no changes since first reading. There was no
discussion.
ORDINANCE 111919-2 APPROVING A GREENWAY EASEMENT
TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
ON PROPERTY OWNED BY MATTIE OLIVER BOWER (TAX
MAP NO. 036.00-01-03.00-0000) FOR PURPOSE OF THE
HINCHEE TRAIL
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457
WHEREAS, the Hinchee Trail is an identified project in the 2018 update to the
Roanoke Valley Greenway Plan as a recreational connection between the Hanging
Rock Battlefield Trail and Carvins Cove Natural Reserve; and
greenway easement for the Hinchee Trail over a portion of her property located at 1904
Timberview Road, Tax Map No. 036.00-01-03.00-0000, in exchange for $1,065; and
WHEREAS, the approval of this easement is the final step in completing the
grant process for the Hinchee Trail project; and
WHEREAS, the easement cost will be reimbursed by fifty percent (50%) by the
Virginia Land Conservation Fund (VLCF) grant in the amount of $532.50; and
WHEREAS, the remaining $532.50 is available through the Roanoke County
matching funds in the grant project account; and
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on November 6, 2019. The second reading of
this ordinance was held on November 19, 2019.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The conveyance of an easement to the Roanoke County Board of Supervisors from
Mattie Oliver Bower in exchange for $1,065 across property situated along 1904
Timberview Road, in Roanoke County, Virginia (Catawba Magisterial District),
bearing Tax Map No. 036.00-01-03.00-0000 is hereby approved.
2. Per the agreement of the parties, Roanoke County will be responsible for
maintenance of the greenway easement.
3. The County Administrator, or any Assistant County Administrator, is hereby
authorized, on behalf of the County, to execute and then deliver the Deed of
Easement and any other necessary documents in furtherance of same.
On motion of Supervisor Peters to adopt the Hooker, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
4. Ordinance approving a greenway easement to Roanoke County
on property owned by David L. Kinsey and Frank C. Kinsey (Tax
Map No. 025.00-01-08.00-0000) for purpose of the Hinchee Trail
(Doug Blount, Director of Parks, Recreation and Tourism)
Mr. Blount advised no changes since the first reading. There was no
discussion
November 19, 2019
458
ORDINANCE 111919-3 APPROVING A GREENWAY EASEMENT
TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
ON PROPERTY OWNED BY DAVID L. KINSEY AND FRANK C.
KINSEY (TAX MAP NO. 025.00-01-08.00-0000) FOR PURPOSE
OF THE HINCHEE TRAIL
WHEREAS, the Hinchee Trail is identified project in the 2018 update to the
Roanoke Valley Greenway Plan as a recreational connection between the Hanging
Rock Battlefield Trail and Carvins Cove Natural Reserve; and
greenway easement for the Hinchee Trail over a portion of their property located at 0
Timberview Road, Tax Map No. 025.00-01-08.00-0000, in exchange for $2,900; and
WHEREAS, the approval of this easement is the final step in completing the
grant process for the Hinchee Trail project; and
WHEREAS, the easement cost will be reimbursed by fifty percent (50%) by the
Virginia Land Conservation Fund (VLCF) grant in the amount of $1,450; and
WHEREAS, the remaining $1,450.00 is available through the Roanoke County
matching funds in the grant project account; and
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on November 6, 2019. The second reading of
this ordinance was held on November 19, 2019.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The conveyance of an easement to the Roanoke County Board of Supervisors from
David L. Kinsey and Frank C. Kinsey in exchange for $2,900 across property situated
along 0 Timberview Road, in Roanoke County, Virginia (Catawba Magisterial District),
bearing Tax Map No. 025.00-01-08.00-0000 is hereby approved.
2. Per the agreement of the parties, Roanoke County will be responsible for the
maintenance of trail through the easement, and the Kinsey family will still have
access to their property through the Hinchee Trail by vehicle if needed.
3. The County Administrator, or any Assistant County Administrator, is hereby
authorized, on behalf of the County, to execute and then deliver the Memorandum of
Understanding and any other necessary documents in furtherance of same.
On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
November 19, 2019
459
4. Ordinance approving a greenway easement to Roanoke County
on property owned by Ms. Garnette A. Stewart (Tax Map No.
036.00-01-02.00-0000) for the purpose of the Hinchee Trail (Doug
Blount, Director of Parks, Recreation and Tourism)
Mr. Blount advised no changes since the first reading. There was no
discussion.
ORDINANCE 111919-4 APPROVING A GREENWAY EASEMENT
TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
ON PROPERTY OWNED BY GARNETTE A. STEWART (ALSO
KNOWN OF RECORD AS GARNETTE ANN LAYNE ROSS) (TAX
MAP NO. 036.00-01-04.02-0000) FOR PURPOSE OF THE
HINCHEE TRAIL
WHEREAS, the Hinchee Trail is an identified project in the 2018 update to the
Roanoke Valley Greenway Plan as a recreational connection between the Hanging
Rock Battlefield Trail and Carvins Cove Natural Reserve; and
greenway easement for the Hinchee Trail over a portion of her property located at 1975
Virginia Deer Road, Tax Map No. 036.00-01-04.02-0000, in exchange for $7,400; and
WHEREAS, the approval of this easement is the final step in completing the
grant process for the Hinchee Trail project; and
WHEREAS, the easement cost will be reimbursed by fifty percent (50%) by the
Virginia Land Conservation Fund (VLCF) grant in the amount of $3,700; and
WHEREAS, the remaining $3,700 is available through the Roanoke County
matching funds in the grant project account; and
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on November 6, 2019. The second reading of
this ordinance was held on November 19, 2019.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The conveyance of an easement to the Roanoke County Board of
Supervisors from Garnette A. Stewart in exchange for $7,400 across property
situated along 1975 Virginia Deer Road, in Roanoke County, Virginia
(Catawba Magisterial District), bearing Tax Map No. 036.00-01-04.02-0000 is
hereby approved.
2. Per the agreement of the parties, Roanoke County will be responsible for the
maintenance of trail through the easement, and Roanoke County will further
be responsible for the snow removal on the greenway easement and the
November 19, 2019
460
R. Tran.
3. The County Administrator, or any Assistant County Administrator, is hereby
authorized, on behalf of the County, to execute and then deliver the Deed of
Easement and any other necessary documents in furtherance of same.
On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
5. Ordinance approving a greenway easement to Roanoke County
on property owned by Tu Anh and Rebecca R. Tran (Tax Map No.
036.00-01-04.01-0000 and 036.00-01-04.00-0000) for the purpose of
the Hinchee Trail (Doug Blount, Director of Parks, Recreation and
Tourism)
Mr. Blount advised there were no changes since the first reading. There
was no discussion.
ORDINANCE 111919-5 APPROVING A GREENWAY EASEMENT
TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
ON PROPERTY OWNED BY TU ANH AND REBECCA R. TRAN
(TAX MAP NOS. 036.00-01-04.01-0000 AND 036.00-01-04.00-
0000) FOR PURPOSE OF THE HINCHEE TRAIL
WHEREAS, the Hinchee Trail is an identified project in the 2018 update to the
Roanoke Valley Greenway Plan as a recreational connection between the Hanging
Rock Battlefield Trail and Carvins Cove Natural Reserve; and
greenway easement for the Hinchee Trail over a portion of their property located at 0
Virginia Deer Road, Tax Map Nos. 036.00-01-04.01-0000 and 036.00-01-04.00-0000, in
exchange for $1,900; and
WHEREAS, the approval of this easement is the final step in completing the
grant process for the Hinchee Trail project; and
WHEREAS, the easement cost will be reimbursed by fifty percent (50%) by the
Virginia Land Conservation Fund (VLCF) grant in the amount of $950; and
WHEREAS, the remaining $950 is available through the Roanoke County
matching funds in the grant project account; and
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
November 19, 2019
461
first reading for this ordinance was held on November 6, 2019. The second reading of
this ordinance was held on November 19, 2019.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The conveyance of an easement to the Roanoke County Board of Supervisors
from Tu Anh and Rebecca R. Tran in exchange for $1,900 across property
situated along 0 Virginia Deer Road, in Roanoke County, Virginia (Catawba
Magisterial District), bearing Tax Map Nos. 036.00-01-04.01-0000 and 036.00-
01-04.00-0000 is hereby approved.
2. Per the agreement of the parties, Roanoke County will be responsible for the
maintenance of the greenway easement.
3. The County Administrator, or any Assistant County Administrator, is hereby
authorized, on behalf of the County, to execute and then deliver the Deed of
Easement and any other necessary documents in furtherance of same.
On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. The petition of Fellowship Community Church to rezone property
to remove the proffered conditions and to obtain a special use
permit for a religious assembly on approximately 3.50 acres
zoned C-2C, High Intensity Commercial, District with conditions,
located near the 6500 block of Merriman Road, Cave Spring
Magisterial District (Philip Thompson, Acting Director of
Planning)
Mr. Thompson outlined the petition.
Supervisor Radford asked about signage to which Mr. Thompson advised
they had looked at Colonial Avenue.
The petitioner proved a brief overview.
Chairman North opened and closed the public hearing with no citizens
speaking on this issue.
ORDINANCE 111919-6 REZONING APPROXIMATELY 3.50
ACRES TO REMOVE PROFFERED CONDITIONS FROM
PROPERTY ZONED C-2C (HIGH INTENSITY COMMERCIAL
DISTRICT WITH CONDITIONS), AND GRANT A SPECIAL USE
PERMIT FOR RELIGIOUS ASSEMBLY ON PROPERTY
November 19, 2019
462
LOCATED NEAR THE 6500 BLOCK OF MERRIMAN ROAD (TAX
MAP NO. 097.01-02-12.00-0000), CAVE SPRING MAGESTERIAL
DISTRICT
WHEREAS, in 1988, this property (located near the 6500 block of Merriman
Road, Tax Map No. 097.01-02-12.00-0000) was rezoned from M-1 (Light Industrial
District) to B-2 (General Commercial District), with eight proffered conditions, for the
purposes of constructing a neighborhood shopping center; and
WHEREAS, the neighborhood shopping center was never constructed; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on November 4, 2019 and subsequently recommended approval of the
proposed rezoning and special use permit; and
WHEREAS, the first reading of this ordinance was held on October 22, 2019, and
the second reading and public hearing were held November 19, 2019; and
WHEREAS, legal notice and advertisement has been provided as required by
law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the eight proffered conditions from the 1988 rezoning listed below
HEREBYREMOVED.
(and struck through) are now
a) The property will not be used for any of the following purposes:
convenience store, hotel, motel, theater, assembly hall, motor vehicle
dealership, funeral home, commercial kennel, home for adults, hospital,
nursing home, flea market, or public dance hall.
b) Access to Merriman Road (Route 613) will be limited to not more than
two points along the frontage of the property.
c) No signs other than those advertising businesses located on the subject
property will be erected on the property.
d) Petitioner will comply with applicable limitations on size, number and
location of signs and in addition agrees that freestanding or nylon signs on
the property will be limited to either (a) one sign of not more than two
hundred (200) square feet or (b) two signs, one of not more than one
hundred forty (140) square feet and the other of not more than eighty (80)
square feet.
e) Parking areas will be aesthetically treated with landscaping and/or
planting areas.
f) All dumpster sites will be screened.
g) The maximum height of light poles on the property will be thirty (30)
feet. Lighting will be directed onto the parking areas, and the maximum
light level at the property line adjacent to properties being used for
residential purposes shall not exceed one (1) foot candle.
November 19, 2019
463
h) Use of the property will include a supermarket of 25,000 square feet or
more.
2. The Board finds that the granting of the special use permit for religious
assembly on the 3.50 acres of property located 6500 block of Merriman Road (Tax Map
No. 097.01-02-12.00-0000) in the Cave Spring Magisterial District, is substantially in
accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions
of Section 15.2-2232 of the Code of Virginia, as amended, that it shall have a minimum
adverse impact on the surrounding neighborhood or community, and the Board further
finds that it has given due consideration to the factors set forth in Section 30-19-1 of the
Roanoke County Code. Accordingly, the special use permit is APPROVED, with the
following conditions:
a) The site shall be developed in substantial conformance with the
Development Conceptual Plan for Fellowship Church Merriman,
as prepared by Brushy Mountain Engineering, PLLC and dated
September 9, 2019, subject to any changes required by Roanoke
County during the Site Plan review process.
b) All freestanding light poles and fixtures shall not exceed fourteen
feet in height above grade. Lighting shall be shielded ad directed
downward and arranged so glare is not cast onto adjoining
properties.
c) Any freestanding signage shall be limited to one monument style
sign not to exceed five feet in height and seven feet in width and a
maximum size of thirty five square feet.
3. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
2. The petition of David and Stace Todd to obtain a special use
permit in a R-1, Low Density Residential, District to comply with
the use and design standards associated with an accessory
apartment in an accessory building on approximately 0.346 acre,
located at 1047 Barrens Village Court, Hollins Magisterial District
(Philip Thompson, Acting Director of Planning)
November 19, 2019
464
Mr. Thompson outlined the petition. Supervisor Radford inquired if this
had to go back through the Board of Zoning Appeals (BZA) with Mr. Thompson
responding in the negative.
Petitioner was in attendance and provided an overview. Additionally
advised they have submitted new plans, new permit will be issued as an assessor
apartment.
Chairman North opened and closed the public hearing with the no citizens
to speak.
ORDINANCE 111919-7 GRANTING A SPECIAL USE PERMIT
FOR AN ACCESSORY APARTMENT TO COMPLY WITH THE
USE AND DESIGN STANDARDS ASSOCIATED WITH AN
ACCESSORY APARTMENT IN AN ACCESSORY BUILDING ON
A 0.346 ACRE PARCEL LOCATED AT 1047 BARRENS
VILLAGE COURT (TAX MAP NO. 027.09-06-42.00-0000),
HOLLINS MAGISTERIAL DISTRICT
WHEREAS, David and Stace Todd have an accessory building on their property
located at 1047 Barrens Village Court (Tax Map # 027.09-06-42.00-0000), in the Hollins
Magisterial District; and
WHEREAS, David and Stace Todd have constructed an addition on the
accessory building and converted it to an accessory apartment; and
WHEREAS, the accessory apartment does not meet principal structure setback
requirements; and
WHEREAS, David and Stace Todd, the applicants, have filed a petition for a
special use permit to allow the accessory apartment within an accessory building on
their property; and
WHEREAS, the Planning Commission held a public hearing on this matter on
November 4, 2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on October 22, 2019; and a second reading and public hearing
on this matter on November 19, 2019.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The Board finds that granting a special use permit to David and Stace Todd
for an accessory apartment within an accessory building located at 1047
Barrens Village Court (Tax Map # 027.09-06-42.00-0000) (Hollins Magisterial
District) is substantially in accord with the adopted 2005 Community Plan, as
amended, pursuant to the provisions of Section 15.2-2232 of the Code of
Virginia, as amended, that it shall have a minimum adverse impact on the
surrounding neighborhood or community, and the Board further finds that it
November 19, 2019
465
has given due consideration to the factors set forth in Section 30-19-1 of the
Roanoke County Code. Accordingly, the special use permit is APPROVED.
2. The granting of the Special Use Permit does not waive the requirements that
David and Stace Todd reactivate their County building permit for the
accessory building, meet all accessory apartment use and design standards,
complete all required inspections, and obtain a certificate of occupancy for the
accessory apartment.
3. This ordinance shall be in full force and effect thirty (30) days after its final
passage. All ordinances or parts of ordinances in conflict with the provisions
of this ordinance be, and the same hereby are, repealed. The provisions of
this special use permit are not severable. Invalidation of any word, phrase,
clause, sentence or paragraph shall invalidate the remainder. The Zoning
Administrator is directed to amend the zoning district map to reflect the
change in zoning classification authorized by this ordinance.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
N RE: CONSENT AGENDA
RESOLUTION 111919-8 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for November
19, 2019, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 3 inclusive, as follows:
1. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2020
2. Request to accept and allocate grant funds in the amount of $15,000 from
Appalachian Power's Economic Development Growth Enhancement (EDGE)
Grant Program
3. Resolution supporting Virginia's Great Valley Lewis & Clark Eastern Legacy
Trail (VGV-LCELT)
4. Resolution accepting and approving recommended changes to the
Comprehensive Financial Policy
November 19, 2019
466
5. Resolution supporting the Blue Ridge Parkway Closure from Milepost 91 to
Milepost 112 on June 7, 2020, for the Carilion Clinic Ironman 70.3 Virginia's
Blue Ridge Race
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
RESOLUTION 111919-8.a ESTABLISHING A MEETING
SCHEDULE FOR THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY FOR CALENDAR YEAR 2020
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That for calendar year 2020, the regular meetings of the Board of
Supervisors of Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
Tuesday, January 14, 2020 at 2:00 pm (Organizational Meeting)
Tuesday, January 14, 2020 at 3 pm
Tuesday, January 28, 2020 at 3 pm and 7 pm
Tuesday, February 11, 2020 at 3 pm
Tuesday, February 25, 2020 at 3 pm and 7 pm
Tuesday, March 10, 2020 at 3 pm
Tuesday, March 24, 2020 at 3 pm and 7 pm
Tuesday, April 14, 2020 at 3 pm
Tuesday, April 28, 2020 at 3 pm and 7 pm
Tuesday, May 12, 2020 at 3 pm
Tuesday, May 26, 2020 at 3 pm and 7 pm
Tuesday, June 9, 2020 at 3 pm
Tuesday, June 23, 2020 at 3 pm and 7 pm
Tuesday, July 14, 2020 at 3 pm
Tuesday, July 28, 2020 at 3 pm and 7 pm
Tuesday, August 11, 2020 at 3 pm
Tuesday, August 25, 2020 at 3:00 pm and 7 p.m.
November 19, 2019
467
Tuesday, September 8, 2020 at 3 pm
Tuesday, September 22, 2020 at 3 pm and 7 pm
Tuesday, October 6, 2020 at 3 pm
Tuesday, October 20, 2020 at 3 pm and 7 pm
Wednesday, November 4, 2020 at 3 pm
Tuesday, November 17, 2020 at 3 pm and 7 pm
Tuesday, December 1, 2020 at 3 pm
Tuesday December 15, 2020 at 3 pm and 7 pm
2. That the organizational meeting for 2021 shall be held on Tuesday,
January 12, 2021, at 2:00 p.m.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A-111919-8.b
RESOLUTION 111919-8.c SUPPORTING
VALLEY LEWIS & CLARK EASTERN LEGACY TRAIL (VGV-
LCELT)
WHEREAS, in 1978, Congress established the Lewis & Clark National Historic
Trail (LCNHT) from Wood River, Illinois to the mouth of the Columbia River in Oregon;
and
WHEREAS, in 2008, as a result of the positive tourism and economic impact of
whole life stories, Congress authorized a feasibility study to be conducted by the
National Park Service (NPS) to determine if the Lewis & Clark National Historic Trail
should be extended eastward to include routes and sites associated with the
preparation and return phases of the Lewis & Clark Corps of Discovery Expedition; and
WHEREAS, on December 10, 2012, the Deputy Secretary of Natural Resources
of the C
continued commitment to developing national historic trails; and
WHEREAS, the National Park Service has collected a substantial amount of
historical data concerning the travels of Captain Meriwether Lewis & Second Lieutenant
William Clark in Virginia before and after the Expedition, either together or
independently and for personal or business reasons, and for which the Great Valley
Road was a frequent pathway when arriving in or returning from the state; and
WHEREAS, in approximately 2013 and 2014, the National Park Service
November 19, 2019
468
years they traveled in 1803, 1806 -1810, and 1812-1814; their route(s) through the
counties of Washington, Smyth, Wythe, Pulaski, Montgomery, Roanoke, Botetourt,
Rockbridge, Augusta, and Albemarle, as well as through cities and towns such as, but
not limited to, Bristol, Abingdon, Marion, Wytheville, Pulaski, Christiansburg, Salem,
Roanoke, Fincastle, Lexington, Greenville, Staunton, and Charlottesville; and, noted
forty-four or more historic sites, including extant structures, locations of non-existing
structures, river crossings, ferries utilized, of which many were visited by one or both
Explorers; and
WHEREAS, in late 2014, the National Park Service hinted and later decided to
exclude the Virginia Great Valley Road route as an eastward extension of the Lewis &
Clark National Historic Trail, recommending instead the water trail to and from
Pittsburgh via the Mississippi/Ohio Rivers; and
WHEREAS, in response to the National Park Service decision, the
Committee for the Virginia Great Valley Lewis & Clark Eastern Legacy Trail sought
assistance from Virginia Delegate Terry Austin who, having obtained fifty signatures of
legislators as signatories, obtained passage of HJ # 566 in February 2015; that
that runs through the Commonwealth as the Lewis & Clark Eastern Legacy Trail in
designation of the Lewis & Clark Eastern Legacy Trail in Virginia on the General
WHEREAS, a multi-disciplinary effort undertaken at the grassroots level by
dedicated volunteers with guidance and assistance from the Virginia Departments of
Conservation & Recreation, Historic Resources, Transportation, and the Virginia
Tourism Corporation, along with other stakeholders at the local, state, and national
Valley Lewis & Clark Eastern Legacy Trail; and
WHEREAS, in the past year, an additional seventeen Virginia counties have
been identified as also being traveled by the Explorers, including fourteen that are east
and north of Charlottesville and Richmond, two in far Southwest Virginia, and one in
Western Virginia; and
WHEREAS, the Town of Urbanna of Middlesex County has begun to organize
like the Virginia communities along the Virginia Great Valley Road route by selecting a
Lewis & Clark project Chair and establishing a working committee; and
WHEREAS, the Mission of the Virginia Great Valley Lewis & Clark Eastern
Legacy
relevant to an expanded trail of an additional seventeen Lewis & Clark traveled counties
as follows:
To expand heritage tourism and economic development in the Commonwealth
by:
November 19, 2019
469
Identifying and preserving the routes the Explorers traveled before and
after the Expedition;
Honoring and celebrating the connections of Meriwether Lewis & William
Clark to Virginia, and to the people & places they visited during their
travels;
Recognizing the Virginia members of the Corps of Discovery who were
from or returned to Virginia localities along the Great Valley Road; and,
Encouraging citizen awareness and trail exploration in Virginia & beyond
THEREFORE, BE IT RESOLVED that the undersigned support the Mission of
the Virginia Great Valley Lewis & Clark Eastern Legacy Trail; and, in partnership with
rk Eastern Legacy Trail, and
other trail partners at the local, state, and national levels, endorse the request for
funding from the 2020 General Assembly to staff and support operations for the
continued development, implementation, and promotion of not
Valley Lewis & Clark Eastern Legacy Trail, its related historic sites, locations and people
visited along the trail route, but to also continue the development and implementation of
the additional seventeen Lewis & Clark-traveled cou
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A-111919-8.d
RESOLUTION 111919-8.e SUPPORTING THE BLUE RIDGE
PARKWAY CLOSURE FROM MILEPOST 91 TO MILEPOST 112
ON JUNE 7, 2020 FOR THE CARILION CLINIC IRONMAN 70.3
WHEREAS, the 469-mile Blue Ridge Parkway joins the Shenandoah National
Park in Virginia with the Great Smoky Mountains National Park in North Carolina; and
WHEREAS, The Blue Ridge Parkway connects directly with many adjacent
WHEREAS, The Ironman Group, Cari
developed a partnership to offer a signature racing event on June 7, 2020; and
WHEREAS,
an estimated nine-million-dollar economic impact to the region with over twenty-five
hundred athletes participating in the race and over ten thousand spectators attending
the race; and
November 19, 2019
470
WHEREAS, The event will take place in Botetourt County, Roanoke City, Town
of Vinton and Roanoke County; and
WHEREAS, The surrounding jurisdictions and The Ironman Group have
identified the most ideal bike route using a section of the Blue Ridge Parkway from
milepost 91 to 112 for a portion of the race route; and
WHEREAS, The National Park Service will meet its mission through this request
by cooperating with partners to extend the benefits of natural and cultural resource
conservation and outdoor recreation through its parks across the United States; and
NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of
Supervisors requests the National Park Service allow the closure from Parkway
Ridge race.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
IN RE:
William Skaff of 4815 Farmington Place Court stated in October, Planning
Commissioner and now Supervisor-Elect Paul Mahoney gave an important interview
with WFIR radio in which he eloquently summarized the justification used by all
supporters of Reimagine 419.
terms of multi-use development now in downtown. If you look back 10 to 15 years ago,
downtown Roanoke City was a dead zone at 5:00 during the weekdays. Now you have
active, vibrant community. . . . If Roanoke County can emulate that in a Reimagine 419
approach, that will go a long way to helping Roanoke County expand its redevelopment
At this point, the interviewer asked Supervisor-Elect Mahoney if
the County should worry that, by
-Elect Mahoney gave a very perceptive answer.
nty is basically a suburban jurisdiction. And so,
to the bars and restaurants all the time. But as you get a little olderyou get married,
you have childrenwhere do you want to be? Well, you want to move to a jurisdiction
where you have nice subdivisions, you have nice homes. . . . Roanoke County has
always been known for that. Roanoke County has been known for its excellent school
ch a point when they get married and have children
a different environment to live,
November 19, 2019
471
Now doesn
continually reminds us, the population of Roanoke County tends to be older when
compared to Roanoke City, and why this is a success rather than a failure, and an asset
rather than a liability? After all, family growth and salary levels drive business volume,
which, in turn, attracts more businesses. The question naturally arises, would it not be
more advantageous for Roanoke County to regard Roanoke City as a source for its
prospective residents, rather than t
When they finally get serious about life, get married, want to start a family, seek high-
quality housing and scho
outgrown, we then welcome them into our neighborhoods. In light of this, I respectfully
ask the Board to abandon its support for the current Reimagine 419 Plan and request a
plan that encourages stability and wealth creation. Otherwise we will be witnessing the
Reimagine 419 streets of the Tanglewood Mall parking lot past the bars and revelers on
their way to the Carilion Clinic pediatric center. In fact, the Board should evaluate
carefully the remaining 12 density development town centers across the County
contemplated by the Planning and Economic Development Departments. Otherwise, the
County may eventually cease to be the destination community for mature, high-income
adults.
IN RE: REPORTS
Supervisor Peters moved to receive and file the following reports. The
motion was seconded by Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of
October 31, 2019
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of October 31, 2019
5. Accounts Paid October 31, 2019
6. Statement of Treasurer's Accountability per Investment and Portfolio
Policy as of October 31, 2019
November 19, 2019
472
IN RE: CLOSED MEETING
At 3:32 p.m., Supervisor North moved to go into closed meeting following
the work sessions pursuant to the Code of Virginia Section 2.2-3711 A 7, Consultation
with legal counsel and briefings by staff members or consultants pertaining to actual or
probable litigation, where such consultation or briefing in open meeting would adversely
affect the negotiating or litigating posture of the public body, namely a vendor providing
goods or services. The motion was seconded by Supervisor Peters and carried by the
following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
Chairman North recessed the meeting to the fourth floor at 3:33 p.m. for
Closed Session.
IN RE: CERTIFICATION RESOLUTION
At 7:01 p.m., Chairman North called the evening session to order.
Supervisor Peters moved to adopt the certification resolution.
RESOLUTION 111919-9 CERTIFYING THE CLOSED MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies; and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
November 19, 2019
473
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
IN RE: PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. The petition of Roanoke Valley Resource Authority to obtain a
special use permit for a sanitary landfill on approximately 8.05
acres zoned AG-3, Agricultural/Rural Preserve, District and to
amend the special use permit for an existing sanitary landfill
(Smith Gap Landfill) on approximately 886.80 acres zoned AG-3S,
Agricultural/Rural Preserve, District with a special use permit,
located on the northwest side of Fort Lewis Mountain between
Smith Gap, and Bradshaw Road, Catawba Magisterial District
(Philip Thompson, Acting Director of Planning)
Mr. Thompson outlined the request for petition.
Supervisor Hooker inquired regarding fire and rescue with the new road,
will be taken care of during the process. If there was a road built, it would be taken care
of during that building permitting process. Mr. Thompson stated it is his understanding
about the access to the road; some places in the rail corridor there are roads that cross
it. Mr. Daniel D. Miles, CEO of Roanoke Valley Resource Authority stated there is one
private road and an ATV road to the ATV Club. Mr. Thompson further advised Williby
Road is the one in the County where it crosses the rail-line. He believes there are some
gates, etc. He would imagine that emergency services would have a way to access that
road
Supervisor Hooker then asked when he was talking about eliminating
some of the preamble, one thing that she was particularly impressed and reminiscent
over was on page 85 of that original document. It was label RVRA priorities and she
looked at it as if it were a mission statement. Was that kept; because Mr. Thompson
was saying some of the language had been deleted because it is did not seem relevant
any longer, but she feels that it is relevant. Mr. Thompson stated it was not in the
permit conditions and they only looked at permit conditions. Ms. Hooker stated it may
be something that we want to look at again. She then stated there were some
questions about Bradshaw Road and coming in from North Fork Road. How many
residents live from North Fork Road to Smith Gap from that direction? Mr. Thompson
advised he did not know as that is the Montgomery County side. So, we will wait for the
petitioner. Do you know how many residents live along the rail corridor? Mr. Thompson
did not know.
November 19, 2019
474
Supervisor Peters stated you spoke about fire services and public water.
Is there public sewer and water? Mr. Thompson responded there is a well and a
potable water system that is in place, but it is off of a well. It was part of the
requirements that we copied over. The part that was changed was (1) would be
designed to Roanoke County standards, which was when we had a utility department.
It is already in place, so it is already designed and it had a provision that we could
assume the ownership of it. We would not want to do that. Those are the things
regarding fire service were taken out of that section and from the existing document. It
also referred to a section of the State Code, 15.1, which back then the Code Section
referred to. Now it is 15.2. That section talks about the extension of water and making
sure it is not done unless it is in compliance with the comp plan. All we did was take out
the reference to the State Code and put the reference regarding the extension cannot
be done unless it is in compliance with the comp plan. Supervisor Peters just wanted to
verify that he does not think there will be any public water or sewer up there. Mr.
Thompson responded there is a potable water system at the landfill and they can talk
more about what that is used for.
th
Supervisor Radford inquired in regards to the citizens on October 11,
they asked about the leachate leaking out on the road. Just to follow-up, is there or
was there feasibility to get public sewer up there to handle the leachate? Mr. Thompson
stated he felt it would be a far stretch to get public sewer up there, but it is his
understanding that they haul leachate either by truck or by train. The issue was the way
he understood it was the comment at the community meeting was when they are
hauling trash to the landfill via Rt. 311 and Bradshaw Road, most of the trailers, as he
understands it, have a bladder system underneath so if leachate spills out from the
tractor-trailers, it is supposed to catch that. The question was that some people were
noticing it spill outside of the bladder. The concern, and some people had raised it to
DEQ. They were concerned about the hauling of trash to the landfill, not the collection
of leachate at the site.
Chairman North then asked if the petitioner would like to speak. Jim
Guynn, General Counsel to the Roanoke Valley Resource Authority. He does not have
a whole lot that he can add to the conditions other than to say, we have worked very
diligently with the Planning Commission. We are comfortable with them as they
currently proposed. He would point out that, and he knows from experience and being
on the other side of the dais, we are operating currently. We have a problem because
without the special use permit, they are in violation because they are not supposed to
be. He appreciates that is not being held against them. It was one of those things that
nobody realized until we reached agreement with the railroad on taking ownership back
and zoning does apply to us when it does not apply to the railroad, which is the reason
why we are here. In the course of developing an amendment to the special use permit,
the Planning Department pointed out some of the things, i.e. 15.1 and those sorts of
things that were outdated and we were able to take a look at it.
November 19, 2019
475
changed and is not going to change. He is not sure that it was the special use permit.
Supervisor Hooker commented it is in the document of land use and policies. Mr.
Guynn stated he is not sure that as far as being a condition and that was one of the
confusing things about the way it was done previously. It was difficult for us to tell what
was part of the special use permit and what were our policies. We appreciate it from
that standpoint. Our understanding is, and they have not done a scientific count, but
between North Folk and the landfill there are about four (4) houses on Bradshaw Road
in Roanoke. There are others in Montgomery County. Supervisor Hooker stated she
was hoping to get the whole count. Mr. Guynn advised he did not have. Supervisor
Hooker then asked how many miles it is. Mr. Guynn advised he did not know..
Supervisor Hooker then stated maybe Mr.
potable water source is a well that is used and maintained for fire prevention and fire
control. It is what he grew up knowing as sulfur water and we drink bottled water at the
landfill and try to keep it from staining everything as well. As far as a line for the
leachate, we have talked about that with Montgomery County because they have some
that go down to North Folk and whether or not we would run a line, and those talks
continue, as it is a fairly expense proposition, but there were have to be some upgrade
of that line from Montgomery County as it is in North Folk because of the capacity
standpoint. It is not something that is out of the question, but it is not something that is
eminent. It will continue to be discussed. The line would have to be upgraded that
Montgomery has because we would have to install line, which would be a direct feed
into it. From that standpoint, Montgomery County would have to agree to be hooked up
to taking the leachate out of their system. The other thing that he would like to stress,
we have said this at the Planning Commission throughout this process and he cannot
stress enough that our proposal at this point and the only way you can guarantee there
is not going to be another truck on Bradshaw Road is if there is another road to use.
Once there is another road to use, there will never be a need. There would not be a
need to use Bradshaw Road and frankly, if another road is built, it is going to be a much
more convenient road to use than Bradshaw is. From that standpoint, he knows, just
like at the Planning Commission that
trucks on Bradshaw Road. They ag
serious as we are about considering all of our proposals. The other thing that we
pointed out at the Planning Commission is even if we never build a road, if it is taken out
of the special use permit, we have a much better negotiating posture for service. At this
point, with all due respect to the railroad, there is not a lot of hard negotiating going on
because there is no alternate as far as the price is concerned. So, in some ways, we
heck of a lot of choices. Is there price fair?
November 19, 2019
476
We do not know, we assume it is because they do not have anything to compare it to.
Basically, we only have one way to serve and it behooves all of us to think in terms of
what the potential competition would mean for keeping the rates of hauling of waste
down for all the members of the Authority, particularly the citizens in Roanoke County
and all the local governments that are involved. There does not necessarily have to be
a road built for it to benefit the citizens to have the conditions changed so that
negotiations can be a little different and pricing will be a little different.
Supervisor Hooker stated if there was never going to be a need for
another road, then we would not be listing Bradshaw as a secondary access. As it
stands now, it is listed as a secondary access if something goes wrong on the other
transportation corridor for whatever reason and that is really the opening statement,
primary versus secondary and the secondary being Bradshaw Road in an emergency.
She added that even with another road, there may be issues and thinks we all
acknowledge that things can go wrong. Mr. Guynn stated the same emergency would
befall the railroad. Supervisor Hooker advised he is correct, but the idea that you would
never need another one is somewhat overstated and so she has a couple of questions
to follow-up on. First, at the community meeting, would really like to applaud our staff.
Philip Thompson and Mr. Miles handled a rather large crowd very well and handled their
questions. She would have like to see those questions documented; the questions
were documented, but the answers were not in this report and she would still like to
have that written and available for citizen. She thinks there are times when the voice
minutes. The report does deal a lot with the transportation issue and does deal mostly
with the idea of going to trucking and that is not the purpose of this conversation tonight.
We are keeping it really just on the issue before us with the special use permit and then
she has some citizen concerns that she really wants addressed. Mr. Guynn stated it
was not their intention to make the report focus on the transportation. In our application
we addressed concerns based upon what was expressed. Supervisor Hooker stated
she understood that you were in a conundrum based on the hearts and minds of the
citizens. She understood. She appreciates the Authority being willing to work with the
operational hours for the school so that if there is an emergency you will be respectful of
those hours. Supervisor North documented those and our County Attorney has also
taken note of that and believes there were agreeable to that understanding. Mr. Guynn
responded to his knowledge they have done that in the past. Supervisor Hooker stated
maybe having it written will help. Mr. Guynn advised they are happy to agree as they
have done so in the past.
Supervisor North stated he appreciated their consideration of that earlier
today.
November 19, 2019
477
Supervisor Hooker asked, just speculative, Bradshaw Road was
acknowledged at the very beginning of the birth of Smith Gap Landfill that Bradshaw
Road was inadequate and so she has some questions about coming from the North
side and maybe that could be an option for an emergency direction and her thought was
with those 15 trailers that do fit under the underpass, she would like to hear more about
that at some point. She believes there are fewer residents in that corridor and believes
it is fewer miles on Bradshaw Road so she is wondering if it has to come up the heart of
Bradshaw from Rt. 311, she believes it is nine (9) miles, whatever it is, she believes it is
more coming from that direction. It would be unload and difficult from one end to the
other and she understands that too because that road is not built for this traffic. We all
understand that. Mr. Guynn responded that part of that can be addressed as long as it
is fit for the trestle. Supervisor Hooker stated there were 15 that were purchased. Mr.
Guynn stated it is being done now, obviously. Whether that means more trips, they will
take a look at that. Supervisor Hooker stated only as an emergency option. Supervisor
Hooker then stated when she was looking at the priorities and in our staff report, it was
listed as page 85, but when you go to the Landfill, Rail and Transfer Station permit
conditions and operating policies it was on page 18, but it did list some very succinct
priorities and what was considered. She looks at it as almost, it is on page 16 instead of
page 18, and thinks they still hold true today, especially bullets 2 and 3. The first bullet
is protection of the environment. The second one is protection or extension of the
landfill useful life and the third one is protection of the interests of the residents of the
landfill host community and hope it is one of our proprieties as long as the 4, which is
protection of the interests of the residents of the rail corridor and she thinks it is very
important to acknowledge this and if it is not rewritten somewhere clearly, she thinks it is
a goodwill gesture, and maybe we should consider this commentary again. She has
already mentioned something about the Bradshaw number of residents and miles. She
understands there is no public water because she thinks there was some commentary
that we thought there was public water, but other than that potable well, that is all there
is. There was the question regarding the leachate being piped out by sewer eventually.
While that is expensive, so is the trucking. Carrying that out by truck is also very
expense.
Supervisor North asked what the average waste carload count, 10, 12
cars a day. Mr. Miles advised twelve (12). Supervisor North then stated so that would
mean the equivalent of 36 trucks a day. Based on today, if trucking occurred, there
were be 36 trucks loaded and 36 trucks returning throughout the course of the day.
Chairman North opened and closed the public hearing with the following
citizens to speak:
November 19, 2019
478
Jennifer Powell of 8801 Williby Road stated that is the only road that
citizens live on that the crossing will effect. The construction, if they rip up the ties and
put a road in. They flashed a map up for you earlier and it shows four (4) or Five (5)
residents, but there are five (5) more and there are children who live up there. So, they
are concerned about how that crossing will be handled. There has not been any
definitive answer, who has the right-of-way, crossings, etc. She would like to say that
they do not want it; they want the train to stay, but if it happens she would like to
propose that the people on Williby be able to use the road as a way to get out when it is
flooding. As you know, North Fork Road, when there is flooding you cannot get in or
out. The garbage trucks will be able to come and go all day long and she does not
know what changed from the last two meetings, but we were told there would be an
average of 50 trucks a day; not small trucks but tractor trailers a day going through. So,
we are concerned about that. Our mail trucks come up the road, Federal Express, UPS
trucks and see it being a big deal to our standard of living on that road. So, again, she
would like to say they do not want it to happen and does not really understand why they
want it to happen except to save costs, but there is a way to repair the tripper. She
heard that one time, but has not heard it mentioned again. The tripper is getting old and
it would cost a lot to replace it, but it might pay for itself in the long run because of the
truck expense. There have been no fatalities since the rain has been run over the last
25-30 years, but with 50 trucks going up and down that road every day, even with the
neighbors on Bradshaw, she just sees things happening. What is one of them catches
on fire. There are no fire hydrants or water to put it out. Are they going to take the
potable water from the landfill over? If it has to happen, she would like the resident of
Willoughby Road to be able to use it and for emergency vehicles to use the road to get
to the people at Willoughby Road. There has not been much talk about Willoughby Rd.
Dale Deweese of 4664 Bradshaw Road stated that tonight, they did not
come with lawyers. It is almost like a David versus Goliath. We are looking at the
wrong perspective; the trains have worked for 25 years. We should be looking at the
trains for another 50 to 75 years and not just the past 25. We should not be looking at
trucks. Trucks have torn Bradshaw Road all to pieces. As we just heard, there is no
100% guarantee that it will not happen again. We are totally against the trucks. The
only way to haul trash to that landfill is by train. If it is necessary to go up on the price of
tonnage, then so be it. The trains have not caused any problems like these trucks have.
We are sick and tired of Bradshaw Road being used. We did not want the landfill to
begin with and none of these people and maybe the Board included would want tractor
trailers running up and down the road in front of your houses like we have in Bradshaw.
You can go on Blacksburg Road and go down Hanging Rock where they have done
some repaying. It is smooth as silk, but State came up there and did about a third-
grade paving job and it is rough as sandpaper in places. It does a number on your cars
shocks.
November 19, 2019
479
So, we need to be looking at trains and coming up with a solution with them for the next
25-50 years. The landfill was built for 100 years. Somebody did not look ahead past 25
years when they signed the contract with the railroad. So, we need to have some long-
range planning. He would appreciate your consideration about going with the train and
forgetting about the trucks.
Mr. Guynn stated they had included the gating system they had put in
place. There is probably a way to work out another use of a road if we put it in.
Obviously, from the stance of being a good neighbor and North Fork is flooded and
Willoughby cannot get out. Supervisor Hooker stated and emergency vehicles. Mr.
Guynn responded in the affirmative stating that his understanding is most of the
emergency vehicles these days have the transponders available so they can get
through those types of gates and that is what we certainly would want to have in place.
He does not know if we want to put daily Willoughby Road traffic on the road with the
trucks, but certainly in certain situations, where there is flooding and there is not access,
they would be amenable to making that available. We try to serve. This is one of the
reasons why we would do that and certainly want to make it as easy as we could. By
putting the transponders on the trucks, we are not talking about 55 miles per hour, but
25-30 miles. Willoughby is going to be straight through. Stop signs would be in place.
We will do everything we can do to make sure that it safe and it will add an access for
emergency for them.
Supervisor North stated today it is his impression that there is not enough
room except for the train to traverse over the existing track big. There is not enough
room for an access road beside the tracks, however, in pictures that he has seen it
looks like there are some parts whereby it is too narrow for the access road. Mr. Guynn
responded that in examination of all the options, one of them was if we could put a road
in addition to. We do not have enough right-of-
grade and get it the way we need. Supervisor North stated he also heard that there was
a possibility that trucks would be moving in both directions. How can that be if there is a
narrow path at some places along the route? Mr. Guynn advised they had 26 feet, but
with the railroad and with the grade on each side, we do not have enough room in the
area where we could put the road, it would beyond their right-of-way. Supervisor North
reiterated that Mr. Guynn was saying trucks can go in either direction and pass each
other. Mr. Guynn responded in the affirmative with 26 ft. There is not enough room for a
safe road that could be used regularly.
Supervisor Hooker stated before making a motion she would like to provide some
commentary and would like to start with some observation. She appreciates the way
the RVRA has worked with staff during this process and anything that was asked, you
provided. You provide a valuable service to this community and it is not always
appreciated. Throughout the application process, they have been responsive to County
staff, and have promptly shared information as has been requested. Then, she would
like to commend the many citizens who have reached out to me in private, come to
community meetings, and a few have come here tonight. She thinks some people are
November 19, 2019
480
discouraged and they may not be here because they are discouraged but it is clear to
her that issues involving the RVRA are important to the citizens. The operations of the
RVRA affect your quality of life. You have concerns, and you trust that your participation
in this process will make a difference. She wants to assure you that the Board hears.
With regard to impact on the community, she is concerned with the number of citizens
who have expressed frustration and have asked for my help, and for more information.
So for the information sharing portion, she is concerned that over the years, as changes
were made and continue to be made
good mechanism in place for communicating these changes to County citizens. Many
citizens are confused and frustrated and want more information. At the October
Community Meeting there were about 100 citizens there. They asked a lot of questions,
but it is my perception that they still have questions, and recognize that this SUP
application presents a rare opportunity for them to ask questions and receive answers.
There were outstanding questions regarding the environmental impacts, the leachate,
impacts to and the use of Bradshaw Road, odors and air quality, water quality, ground
y still
have questions on, which is why she mentioned having something in writing that may be
helpful in continuing to spread that information. She would like to ensure that before the
Board acts on this matter, Roanoke County citizens understand what is being proposed.
Supervisor Hooker moved to delay this action until no later than March 24, 2020 so that
additional questions can be asked and answered. She has some very specific things
that she has already handed to Mr. Miles and his attorney. Before we reconvene, she
requests the following: (1) a well-advertised telephone number in place for the use of
surrounding residents including those on the Bradshaw Road Transportation Corridor to
call in complaints and maintain an open complaint log that shall be open to the public. It
is her understanding that there is something like that in place now, it probably could be
better advertised so that people know where to get their answers straight from the
RVRA. (2) an email address that is well advertised for the same purpose (3) She would
also like to request regularly scheduled community meetings to share information and
concerns and hold one meeting prior to our next meeting revisiting this SUP. The
d like to have in
writing along with citizen concerns that she handed Mr. Miles prior to the meeting. If it is
possible, and this is her personal request. She would like to have a restating of the
RVRA priorities for good will purpose. She thinks some of the information in there
shows that we care about the citizens and how either one of these transportation
options will impact them. She personally favors rail, but as the discussion continues
and there is a lot going on towards trucking, she wants our citizens that we still have
their best interests at heart and that we are taking it seriously. The motion was
seconded by Supervisor Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
November 19, 2019
481
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Radford stated he wanted to mention to the public that are
watching live or recorded, we passed a resolution earlier wanting the Parkway to be
th
closed for 20 miles for the Ironman that is coming up this June 20. There is an open
comment period through the National Parks Service, but citizens can make comments.
He has made a comment that he is in favor of closing for that event because it
showcases our community. Just want to encourage others to reach out and give them a
positive comment in regards to that event. He found out a couple of days ago that there
will be a younger Radford in that event.
Supervisor North stated the Economic Development Department is
hosting two upcoming workshops in December. Video Production will be held
December 3, 2019 from 9:00 am until 11:00 am at the South County Library. This free
workshop is for entrepreneurs to learn how to create video content for marketing their
businesses. EVA, selling to the Commonwealth of Virginia will be held on December
10, 2019 from 10:30 am until 1:00 pm at the South County Library. This free workshop
will be led by the Virginia Department of Small Business and Supplier Diversity and will
walk small business owners through the Virginia E-Procurement marketplace. If you
are interested in attending either of these workshops, contact the Economic
Development office at 772-
Mr. Lubeck and himself attended the VACo meeting last week and learned about of lot
that is going on around the State of Virginia and shared some of that information with
State budget. There is some interesting concepts. He encouraged everyone to look
that over. He would also like to thank Ms. Hooker for being so concerned about the
citizens of the Catawba District and expressing that tonight and think at the end of the
day everything is going to work out in due time.
IN RE: ADJOURNMENT
Chairman North adjourned the meeting at 7:52 p.m.
Submitted by: Approved by:
________________________ ___________________________________
Deborah C. Jacks David F. Radford
Chief Deputy Clerk to the Board Chairman
November 19, 2019
482
PAGE LEFT BLANK INTENTIONALLY
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Request for authorization to execute a performance
agreement between the County of Roanoke, the Roanoke
County Economic Development Authority and Mack Trucks,
Inc., Catawba Magisterial District
SUBMITTED BY:
Jill Loope
Director of Economic Development
APPROVED BY:
County Administrator
ISSUE:
This is a performance based incentive agreement to assist Mack Trucks with their
decision to locate in Roanoke County.
BACKGROUND:
Mack Trucks is a 120 year old company that is investing $13 million to establish a new
medium-duty truck manufacturing operation in Roanoke County. Mack has provided
purpose-built transportation solutions for more than a century. Today, Mack is one of
®
-duty trucks, and Mack trucks are sold and
serviced through an extensive distribution network in more than 45 countries. The $13
million investment will result in the creation of 250 new jobs in Roanoke County and
strengthens the County's automotive position in the region and state.
To assist with the project, a three-party performance agreement has been negotiated
between Roanoke County, the Roanoke County Economic Development Authority and
Mack Trucks, Inc. The incentive provided will assist Mack with their start-up costs
resulting in increased employment and capital investment in Roanoke County. The total
amount of the grant is $700,000, and is provided as a dollar for dollar match for the
Commonwealth Opportunity Fund grant awarded for the project.
Page 1 of 2
The agreement allows for a performance based economic development grant in an
amount up to seven years of new local tax revenue to be reimbursed to the company.
New local tax revenue is defined as net new real estate, business personal property and
machinery and tools taxes generated annually by the project. The total amount of the
Partnership Policy. If the company generates less than the estimated new local tax
revenue, then the actual grant for that year shall be less. The performance goal may be
met prior to the seven-year period, which commenced January 1, 2019, making today's
adoption of the agreement retroactive to January of 2019. This was to allow the
company to capture investments made in the building during the past year.
FISCAL IMPACT:
Per the performance agreement, the grant will be calculated as a reimbursement based
on new tax revenues generated by the project; therefore, the fiscal impact will be in the
form of foregone revenue. No new funding is needed for this project.
STAFF RECOMMENDATION:
Staff recommends authorizing the execution of a performance agreement between the
County of Roanoke, the Roanoke County Economic Development Authority and Mack
Trucks, Inc.
Page 2 of 2
ROANOKE COUNTY ECONOMIC DEVELOPMENT INCENTIVE GRANT
PERFORMANCE AGREEMENT
PERFORMANCE AGREEMENT
This made and entered this 11th day of February,
COUNTY OF ROANOKE, VIRGINIA
2020, by and among the , a political
MACK TRUCKS, INC.
,
a Pennsylvania corporation authorized to transact business in the Commonwealth (the
ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE
COUNTY, VIRGINIA
, and the
VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY
a
political subdivision of the Commonwealth.
WITNESSETH:
WHEREAS, the Locality has been awarded a grant of and expects to receive $700,000
VEDP for
the purpose of inducing the Company to lease, equip, improve and operate a medium-duty truck
manufacturing facility at 6450 Technology Drive, Salem, Virginia 24153, tax map # 064.02-02-
50.02 and
creating and Maintaining a significant number of New Jobs, as such capitalized terms are
hereinafter defined;
WHEREAS, for the purpose of inducing the Company to lease, equip, improve and
operate the Facility, the Locality and the Authority are willing to provide to the Company a
Roanoke County Economic Development Incentive Grant in an amount not to exceed $700,000
;
WHEREAS, the Locality is willing to provide the proceeds of the COF Grant and the
to the Authority with the expectation that the Authority will
provide the funds to or for the use of the Company, provided that the Company promises to meet
certain criteria relating to Capital Investment and New Jobs;
WHEREAS, the Locality, the Authority, the Company, and VEDP desire to set forth their
understanding and agreement as to the payout of the Grants, the use of the proceeds of the Grants,
the obligations of the Company regarding Capital Investment and New Jobs, and the repayment
by the Company of all or part of the COF Grant under certain circumstances;
WHEREAS, the lease, equipping, improvement and operation of the Facility will entail a
capital expenditure by or on behalf of the Company, its affiliates (entities under common
and the Suppliers, as hereinafter defined, of approximately $13,000,000, of which approximately
$12,000,000 will be invested in real estate and machinery and tools, and approximately
$1,000,000 will be invested in the improvement and up-fit of the building;
1
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
WHEREAS, the lease, equipping, improvement and operation of the Facility will further
entail the creation and Maintenance of 250 New Jobs at the Facility; and
WHEREAS, the stimulation of the additional tax revenue and economic activity to be
generated by the Capital Investment and New Jobs constitutes a valid public purpose for the
expenditure of public funds and is the animating purpose for the Grants:
NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and
undertakings of the parties to this Agreement, and other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as
follows.
Section 1. Definitions.
For the purposes of this Agreement, the following terms shall have the following
definitions:
Capital Investment, any of
the Affiliates, or the Suppliers in taxable real property, taxable tangible personal property, or both,
at the Facility. A capital expenditure related to a leasehold interest in real property will be
, its Affiliates, or the Suppliers
between a developer and the Company, any of its Affiliates, or a Supplier is a capital lease, or is
an operating lease having a term of at least ten years, and the real property would not have been
or the Suppliers interest
in leasing some or all of the real property. Only the capital expenditures allocated to the portion
of the real property to be leased by the Company, any of its Affiliates, or a Supplier will count as
machinery and tools or furniture, fixtures, and
equipment, including under an operating lease, and expected building up-fit and tenant
improvements by or on behalf of the Company, any of its Affiliates, or the Suppliers will qualify
as Capital Investment. The Capital Investment must be in addition to the capital improvements
at the Facility as of January 1, 2019.
December 31, 2021. If the Locality, in consultation
with the Authority and VEDP, deems that good faith and reasonable efforts have been made and
are being made by the Company to achieve the Targets, the Locality may, on or before the Initial
Performance Date, request an extension of the Initial Performance Date by up to 15 months. Any
extension of the Initial Performance Date shall require the prior approval of the Board of Directors
of VEDP ). If the Initial Performance Date is extended, the Locality shall send
written notice of the extension to the Authority, the Company and VEDP and the date to which
the the
purposes of this Agreement.
creation through the Subsequent Performance Date. Positions for the New Jobs will be treated as
2
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
Maintained during periods in which such positions are not filled due to (i) temporary reductions
employment levels (so long as there is
active recruitment for open positions), (ii) strikes, and (iii) other temporary work stoppages;
provided, however, that temporary work stoppages and/or temporary reductions in such
employment levels shall not exceed sixty (60) calendar days in one year.
-time employment of an indefinite duration at the
Facility for which the standard fringe benefits are provided by the Company, any of its Affiliates,
or a Supplier for the employee, and for which the Company, any of its Affiliates, or the Supplier
pays an average annual wage of at least $42,400. Average annual wage means the average
annual salary of full-time positions at the Facility for the Company, any of its Affiliates, or a
Supplier determined by dividing total payroll (of a type included in W-2 compensation) provided
to full-time positions at the Facility for the Company, any such Affiliate, or that Supplier by the
number of full-time positions at the Facility for the Company, any such Affiliate, or that
Supplier.
per
Seasonal or temporary positions, positions created when a job function or employee already
employed by Company, any of its Affiliates, or a Supplier is shifted from an existing location in
the Commonwealth, and positions with construction contractors, vendors, and similar multiplier
or spin-off jobs shall not qualify as New Jobs, except as noted in the next sentence. Positions
created when a job function or employee already employed by the Company, any of its Affiliates,
or a Supplier is shifted to the Facility from an existing location in the Commonwealth may count
, any of its
Affiliates, or the Supplier has hired a new employee to fill substantially the same job at the
existing location as that held by the transferred position.
the earlier of December 31, 2026 or the date that
the aggregate amount of the proceeds of the Local Grant paid or due to be paid to the Company
is at least $700,000; provided that the Subsequent Performance Date may not be before the Initial
Performance Date.
to bring certain of their operations into the Facility to assist with the manufacture of medium-duty
trucks.
or cause to be made by its Affiliates,
the Suppliers, the Company or others, in the aggregate, Capital Investments at the Facility of at
least $13,000,000, and to create and Maintain or cause its Affiliates and the Suppliers to create
and Maintain, in the aggregate, at least 250 New Jobs at the Facility, all as of the Initial
Performance Date. or cause
the Suppliers, its Affiliates, the Company or others, in the aggregate, to Maintain at least 250 New
Jobs at the Facility through the Subsequent Performance Date.
3
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
Section 2. Targets; Statutory Criteria.
(a) Targets: The Company will lease, equip, improve and operate the Facility in the
Locality, make or cause to be made by its Affiliates, the Suppliers, the Company or others, in the
aggregate, Capital Investments at the Facility of at least $13,000,000, and create and Maintain or
cause its Affiliates, the Suppliers, the Company or others, in the aggregate, to create and Maintain
at least 250 New Jobs at the Facility, all as of the Initial Performance Date. Further, the Company
will Maintain or cause its Affiliates, the Suppliers, the Company or others, in the aggregate, to
Maintain at least 250 New Jobs at the Facility through the Subsequent Performance Date.
It is the obligation of the Company to cause the Targets to be met, whether through the
efforts of the Company, its Affiliates, or the Suppliers or others. The Suppliers and the Affiliates
bear no obligation under this Agreement to make Capital Investments, to create or Maintain New
Jobs, nor to make any repayment that may be required hereunder.
(b) Encouragement to Offer New Jobs to Residents of the Commonwealth: The
Locality, the Authority, and VEDP hereby strongly encourage the Company to ensure that at least
Code Section 58.1-302. In pertinent part, that definition includes natural persons domiciled in
Virginia or natural persons who, for an aggregate of more than 183 days of the year, maintained
a place of abode within the Commonwealth, whether domiciled in the Commonwealth or not.
(c) Prevailing Wage; Unemployment and Poverty Rates: The average annual wage of
the New Jobs of at least $42,400 is more than the prevailing average annual wage in the Locality
of $41,494. The Locality is not a high-unemployment locality, with an unemployment rate for
2017, which is the last year for which such data is available, of 3.4% as compared to the 2017
statewide unemployment rate of 3.8%. The Locality is not a high-poverty locality, with a poverty
rate for 2017, which is the last year for which such data is available, of 7.3% as compared to the
2017 statewide poverty rate of 10.7%.
(d) Disclosure of Political Contributions: The Company acknowledges that the name
of the Company will be shared by VEDP with the Governor of Virginia, and any campaign
committee or political action committee associated with the Governor. The Company
acknowledges that within 18 months of the date of this Performance Agreement, the Governor, his
campaign committee, and his political action committee will submit to the Virginia Conflict of
Interest and Ethics Advisory Council a report listing any contribution, gift, or other item with a
value greater than $100 provided by the Company to the Governor, his campaign committee, or
application for the COF Grant through the one-year period immediately after the date of this
Agreement.
4
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
Section 3. Disbursement of COF Grant and Local Grant.
(a) Disbursement of the COF Grant: By execution and delivery of this Agreement,
the Locality requests that the COF Grant be disbursed to it. VEDP will promptly arrange for the
payment of the $700,000 COF Grant to the Locality.
The disbursement of the COF Grant proceeds to the Company, upon achievement of the
Targets set forth herein will serve as an inducement to the Company to achieve the Targets.
The COF Grant proceeds shall be retained by the Locality and shall be disbursed in one
payment as follows:
The Company will provide notice and evidence reasonably satisfactory to the
Locality, the Authority, and VEDP that it has made or caused to be made, in the
aggregate, Capital Investments of at least $13,000,000, and created and
Maintained or caused to be created and Maintained, in the aggregate, at least 125
New Jobs. Such evidence will be subject to verification by the Locality, the
Authority and VEDP. Within 30 days of the verification, the Locality will disburse
all $700,000 of the COF Grant proceeds to the Authority. Within 30 days of its
receipt of such COF Grant proceeds, the Authority will disburse such COF Grant
proceeds to the Company.
For the avoidance of doubt, disbursement of the $700,000 COF Grant will be permitted if
by the Initial Performance Date the Company, either directly or through its Affiliates, the
Suppliers or others, in the aggregate, achieves the Capital Investment Target and creates and
Maintains 125 New Jobs. If any COF Grant proceeds have not been disbursed to the Company
within 90 days after the Initial Performance Date, the Locality or Authority shall return such
(b) Use of the COF Grant Proceeds: The Company will use the COF Grant proceeds
to pay or reimburse the cost of construction or build-out of the buildings for the Facility, as
permitted by Section 2.2-115(D) of the Virginia Code.
(c) Disbursement of the Local Grant: The disbursement of the Local Grant proceeds
to the Authority shall serve as a further inducement to the Company to achieve the Targets set
forth herein. The Company will use the Local Grant proceeds to pay or reimburse the costs of
the up-fit of the Facility and training for employees in the New Jobs as defined herein. The
Locality, subject to annual appropriation by its Board of Supervisors, shall appropriate to the
Authority in seven annual installments in years 2020-2026 sums sufficient for the Local Grant for
the benefit of the Company. The aggregate of these sums will equal a total of seven years of
local real estate taxes, business personal property taxes, and machinery & tools taxes (not
including any penalties, late fees or interest) generated annually by the Facility over an annual
base amount of $105,189 for real estate taxes due on the Facility with respect to the current
calendar year
5
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
at, and will not exceed, $700,000 (this amount reflects the required COF Grant local match of
$700,000). If the Facility generates less than the estimated New Local Tax Revenues in years
2020-2026, then the Local Grant shall be less than the estimated aggregate total of $700,000 for
all seven years. If the Project generates more than the estimated New Local Tax Revenues in
years 2020-2026, then the Local Grant will be capped at $700,000.
By March 1 of each year, commencing March 1, 2020 through March 1, 2026, the
Company shall provide to the Locality and the Authority a report detailing the local real estate
taxes, business personal property taxes and machinery & tools taxes (net of any penalties, late
fees or interest) paid by the Company, any of its Affiliates, or its Suppliers or lessors, in the
aggregate, in the prior calendar year. The Company hereby authorizes the Commissioner of the
Revenue, the Treasurer and the Director of Finance for the Locality to release to the Authority
and the Locality tand
the Locality may verify the payments made. The Company will cause each Affiliate, Supplier or
lessor to similarly authorize the release to the Authority and the Locality of the A
confidential tax information and data regarding the Facility. The amount
of the Local Grant to be paid to the Authority for the benefit of the Company by May 1 of each
year commencing on May 1, 2020 through May 1, 2026 shall be equal to the New Local Tax
Revenues paid by or on behalf of the Company, its Affiliates, or its Suppliers or lessors, in the
aggregate, in the prior calendar year, but not to exceed an aggregate of $700,000. Within 30 days
of its receipt of such Local Grant proceeds, the Authority will disburse such Local Grant proceeds
to the Company.
If the Company terminates the Facility or fails to complete the leasing, equipping, and
improvement of the Facility by May 1, 2020 then the Locality and the Authority shall be relieved
of any obligation to the Company for the Local Grant.
Section 4. Break-Even Point; State and Local Incentives.
(a) State-Level Incentives: VEDP has estimated that the Commonwealth will reach
-Initial Performance Date. The break-even point compares new
revenues realized as a result of the Capital Investment and New Jobs at the Facility with the
discretionary incentives, including but not limited to the COF
Grant. With regard to the Facility, the Commonwealth expects to provide discretionary incentives
in the following amounts:
Category of Incentive: Total Amount
COF Grant $700,000
Virginia Jobs 150,000
The proceeds of the COF Grant shall be used for the purposes described in Section 3(b). The
VJIP grant proceeds shall be used by the Company to pay or reimburse itself, any of its pertinent
Affiliates, or a Supplier for recruitment and training costs.
6
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
(b) Locality-Level Incentives: The Locality expects to provide the following
incentives, as matching grants or otherwise, to the Authority, for the Facility by the Subsequent
Performance Date:
Category of Incentive: Total Amount
Local Grant, Estimated $700,000
If, by the Subsequent Performance Date, the proceeds disbursed or committed to be
disbursed by the Locality to the Authority for benefit of the Company total less than the $700,000
COF Grant local match requirement, the Locality, subject to appropriation, will make an
additional grant to the Authority of the difference at the Subsequent Performance Date, so long
as the Company has met all of its Targets as set forth herein. Within 30 days of its receipt of such
additional grant proceeds, the Authority will disburse such proceeds to the Company.
The proceeds of the Local Grant shall be used for the purposes described in Section 3(c).
Once the Locality has disbursed or committed to disburse to the Authority Local Grant
proceeds of at least $700,000, the Locality will give immediate notice of such fact to the
Company, the Authority and VEDP. If such date is after the Initial Performance Date, such date
shall be deemed to be the Subsequent Performance Date.
(c) Other Incentives: This Agreement relates solely to the COF Grant and the
Local Grant. The qualification for, and payment of all State-Level Incentives and Locality-Level
Incentives, except for the COF Grant and the Local Grant, will be governed by separate
arrangements between the Company and the entities offering the other incentives.
Section 5. Company Reporting.
(a) Progress Reporting: The in
the form attached hereto as Exhibit A, detailed verification reasonably satisfactory to the Locality,
the Authority, Such progress reports will
be provided annually, starting at April 1, 2020, and covering the period through the prior
December 31. Further, the Company shall provide such progress reports at such other times as
the Locality, the Authority, or VEDP may reasonably require.
If the Company wishes to count as Capital Investments the capital expenditures made on
its behalf by a lessor or a developer of the Facility or by or on behalf of an Affiliate or a Supplier,
the Company is responsible for assembling and distributing the documentation necessary to verify
the capital expenditures made on behalf of the Company or by or on behalf of an Affiliate or a
Supplier.
If the Company wishes to count as New Jobs employees of its Affiliates or Suppliers, to
the extent permitted in the definition of
7
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
assembling and distributing the documentation necessary to verify such New Jobs, including
whether such jobs are net New Jobs in the Commonwealth.
With each such progress report, the Company shall report to VEDP the amount paid by
the Company in the prior calendar year in Virginia corporate income tax or, as applicable, shall
provide to VEDP a copy of its Virginia income tax form filed with respect to its status as a pass-
through entity. VEDP hereby represents to the Company that it considers such information to be
confidential proprietary information that is exempt from public disclosure under the Virginia
Freedom of Information Act and that such information will be used by VEDP solely in calculating
aggregate return on invested capital analyses for purposes of gauging the overall effectiveness of
economic development incentives.
With each such progress report, the Company shall provide a current listing of the
Affiliates and Suppliers at the Facility.
(b) Initial Performance Date Performance Report: The Company shall provide, at
in the form attached hereto as Exhibit B, detailed verification reasonably
satisfactory to the Locality, the Authority, achievement of the
Targets as of the Initial Performance Date. The Initial Performance Date Performance Report
shall be filed within 90 days after the Initial Performance Date (unless the Initial Performance
Date has been extended, the due date will be April 1, 2022).
(c) Subsequent Performance Date Performance Report: The Company shall provide
a letter certifying the number of New Jobs Maintained at the Facility as of the Subsequent
Performance Date. Such certification shall be filed within 90 days after the Subsequent
Performance Date (unless the Subsequent Performance Date has been moved forward, the due
date will be April 1, 2027).
Section 6. Verification of Targets.
(a) Verification of Capital Investment: The Company hereby authorizes the
information. Such information shall be marked and considered confidential and proprietary and
shall be used by VEDP solely for verifying satisfaction of the Capital Investment Target. If the
Locality, the Office of the Commissioner of the Revenue or the Office of the Treasurer should
require additional documentation or consents from the Company to access such information, the
consents as the Locality, the Authority, or VEDP may request. In accordance with Virginia Code
Section 58.1-
Revenue.
8
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
The Company will cause each other Affiliate, lessor or Supplier that has made a Capital
Investment at the Facility to provide a similar authorization to the Locality to release tax
information to VEDP.
In addition to the verification data described above, in the sole discretion of the Locality,
the Authority, or VEDP, the Locality, the Authority, or VEDP, may each require such other
documentation, including invoices, or audits as may be required to properly verify the Capital
Investment.
(b) Verification of New Jobs and Wages: With the Initial Performance Date
Performance Report and the Subsequent Performance Date Performance Report, the Company
must submit a copy of the s (Form FC-20) filed
with the Virginia Employment Commission by the Company, its Affiliates, and the Suppliers.
The forms shall be marked and considered confidential and proprietary and shall be used by
VEDP solely for verifying satisfaction of the New Jobs Target. In accordance with Virginia Code
Section 60.2-114,
information from the Virginia Employment Commission.
The Company agrees that it will report to the Virginia Employment Commission with
respect to its employees at a facility-level, rather than at the company-level. The Company agrees
that it will cause each Affiliate and Supplier to report to the Virginia Employment Commission
with respect to its employees at a facility-level, rather than at the company-level.
In addition to the verification data described above, in the sole discretion of the Locality,
the Authority, or VEDP, the Locality, the Authority or VEDP, may each require such other
documentation or audits as may be required to properly verify the New Jobs.
Section 7. Repayment Obligation.
(a) If Statutory Minimum Eligibility Requirements are Not Met: Section 2.2-115 of
the Virginia Code requires that the Company make or cause to be made a Capital Investment of
at least $5,000,000 and create and Maintain or cause to be created and Maintained at least 50 New
Jobs in order to be eligible for the COF Grant. Failure by the Company to meet either of these
statutory minimum eligibility requirements by the Initial Performance Date shall constitute a
breach of this Agreement and the Company must repay to the Authority all of the COF Grant
proceeds previously disbursed to the Company. In such event, the Locality will repay to VEDP
all of the COF Grant proceeds not previously disbursed to the Company.
(b) Allocation of COF Proceeds: For purposes of repayment under subsection (c), the
COF Grant is to be allocated as 50% ($350,000nvestment Target,
and 50% ($350,000
(c) If Statutory Minimum Eligibility Requirements are Met: The provisions of this
subsection (c) shall become applicable only if the Company has met the statutory minimum
eligibility requirements set forth in subsection (a).
9
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
Except as noted in subsection (d) below, if the Company has met at least 90% of both of
the Targets at the Initial Performance Date, then and thereafter the Company is no longer
obligated to repay any portion the COF Grant.
If the Company has not met at least 90% of either or both of its Targets as of the Initial
Performance Date, the Company shall repay to the Authority that part of the COF Grant
previously disbursed to the Company that is proportional to the Target or Targets for which there
is a shortfall. For example, if as of the Initial Performance Date, the Company has received all
$700,000 of the COF Grant proceeds, but only $9,750,000 of the Capital Investment has been
retained (reflecting achievement of 75% of the Capital Investment Target), and only 200 New
Jobs have been created and Maintained (reflecting achievement of 80% of the New Jobs Target),
the Company shall repay to the Authority a total of $157,500, reflecting $87,500 (25%) of the
COF Grant proceeds that it received allocated to the Capital Investment Target, plus $70,000
(20%) of the COF Grant proceeds that it received allocated to the New Jobs Target. These
amounts represent the percentages of the shortfall from the expected amount of Capital
Investment and expected number of New Jobs, each multiplied by the portion of the COF Grant
proceeds that the Company received allocated to that Target. In such event, the Locality will
repay to VEDP all of the COF Grant proceeds not previously disbursed to the Company.
(d) Further Performance Target for the Maintenance of the New Jobs: If the
Company had no repayment obligation under subsection (a) above or under subsection (c) above
as to the New Jobs Target, the Company may still have a repayment obligation if it has not
Maintained the New Jobs from the Initial Performance Date through the Subsequent Performance
Date. If the Company has received all of the proceeds of the COF Grant, but has not Maintained
at least 225 New Jobs (90% of the 250 New Jobs Target) through the Subsequent Performance
Date, the Company shall repay to the Authority that part of COF Grant that is proportional to the
shortfall from the 250 New Jobs Target. For example, if at the Subsequent Performance Date,
only 175 New Jobs have been Maintained (reflecting achievement of 70% of the New Jobs
Target), the Company shall repay to the Authority $105,000, reflecting 30% of the COF Grant
proceeds that it received allocated to the New Jobs Target.
(e) Determination of Inability to Comply: If the Locality or VEDP shall determine at
unable or unwilling to meet and Maintain its Targets by and through the Initial Performance Date,
and if the Locality, the Authority or VEDP shall have promptly notified the Company of such
determination, the Company must repay to the Authority all of the COF Grant proceeds
previously disbursed to the Company. In such event, the Locality will repay to VEDP all of the
COF Grant proceeds not previously disbursed to the Company. Such a determination will be
based on such circumstances as a filing by or on behalf of the Company under Chapter 7 of the
U.S. Bankruptcy Code, the liquidation of the Company, an abandonment of the Facility by the
Company or other similar significant event that demonstrates that the Company will be unable or
is unwilling to satisfy the Targets for the COF Grant.
10
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
(f) Repayment: The Company shall be liable for any repayment of all or a portion of
Such repayment shall be due from the Company
the COF Grant, as described in this Section 7.
to the Authority within ninety days of the Initial Performance Date, the Subsequent
Performance Date or the Determination Date, as applicable.
Any moneys repaid by the
Company to the Authority hereunder shall be repaid by the Authority to the Locality and shall be
Opportunity Fund. The Locality and theAuthority shall use their best efforts to recover such
funds, including legal action for breach of this Agreement. Neither the Locality nor the Authority
shall have any responsibility for the repayment of any sums payable by the Company hereunder
unless said sums have been received by the Authority from the Company.
(g) Failure to Repay: If any repayment due pursuant to this Section 7 is not made by
the Company when due, the Board may determine that further collection action is required, and
the Board may refer the matter to the Office of the Attorney General for collection
pursuant to Section 2.2-518 of the Virginia Code. In such event, by their signatures below, the
Locality and the Authority will be deemed to have assigned to the Commonwealth all of their
rights, title and interest in and to this Section 7. In any matter referred to the OAG for collection,
the Company shall be liable to pay interest, administrative charges, attorney fees and other
applicable fees. Interest on any outstanding repayment referred to the OAG shall accrue at the
rate set forth in Section 6.2-301 A. of the Virginia Code (currently 6.0% per year) for the period
from the Initial Performance Date, the Subsequent Performance Date or the Determination Date,
as applicable, until paid.
Section 8. Notices.
Formal notices and communications between the parties shall be given either by (i)
personal service, (ii) delivery by a reputable document delivery service that provides a receipt
showing date and time of delivery, (iii) mailing utilizing a certified or first class mail postage
prepaid service of the United States Postal Service that provides a receipt showing date and time
of delivery, or (iv) delivery by electronic mail (email) with transmittal confirmation and
confirmation of delivery, addressed as noted below. Notices and communications personally
delivered or delivered by document delivery service shall be deemed effective upon receipt.
Notices and communications mailed shall be deemed effective on the second business day
following deposit in the United States mail. Notices and communications delivered by email shall
be deemed effective the next business day, not less than 24 hours, following the date of transmittal
and confirmation of delivery to the intended recipient. Such written notices and communications
shall be addressed to:
if to the Company, to: with a copy to:
Mack Trucks, Inc. Mack Trucks, Inc.
7900 National Service Road 7900 National Service Road
Greensboro, NC 27409 Greensboro, NC 27409
Email: bruce.keller@volvo.com Email: ken.trolle@volvo.com
Attention: Ken Trolle, SVP and CFO
11
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
Attention: Bruce Keller, VP, Business
Control
if to the Locality, to: with a copy to:
County of Roanoke, Virginia County of Roanoke, Virginia
5204 Bernard Dr. 5204 Bernard Dr., Suite 431
P.O. Box 29800 P.O. Box 29800
Roanoke, VA 24018-0798 Roanoke, VA 24018-0798
Email: administration@roanokecountyva.gov Email: plubeck@roanokecountyva.gov
Attention: County Administrator Attention: County Attorney
if to the Authority, to: with a copy to:
Economic Development Authority of Roanoke County of Roanoke, Virginia
County, Virginia Department of Economic Development
c/o County of Roanoke, Virginia 5204 Bernard Dr., Room 421
Department of Economic Development P.O. Box 29800
5204 Bernard Dr., Room 421 Roanoke, VA 24018-0798
P.O. Box 29800 Email: jloope@roanokecountyva.gov
Roanoke, VA 24018-0798 Attention: Economic Development Director
Email: econdev@roanokecountyva.gov
Attention: Chairman
if to VEDP, to: with a copy to:
Virginia Economic Development Partnership Virginia Economic Development Partnership
One James Center, Suite 900 One James Center, Suite 900
901 East Cary Street 901 East Cary Street
Richmond, Virginia 23219 Richmond, Virginia 23219
Email: moret@vedp.org Email: smcninch@vedp.org
Attention: President and CEO Attention: General Counsel
Section 9. Miscellaneous.
(a) Entire Agreement; Amendments: This Agreement constitutes the entire agreement
among the parties hereto as to the COF Grant and the Local Grant and may not be amended or
modified, except in writing, signed by each of the parties hereto. This Agreement shall be binding
upon and inure to the benefit of the parties hereto and their respective successors and assigns.
The Company may not assign its rights and obligations under this Agreement without the prior
written consent of the Locality, the Authority and VEDP.
12
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
(b) Governing Law; Venue: This Agreement is made, and is intended to be performed,
in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth.
Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the
Circuit Court of the County of Roanoke, and such litigation shall be brought only in such court.
(c) Counterparts: This Agreement may be executed in one or more counterparts, each
of which shall be an original, and all of which together shall be one and the same instrument.
(d) Severability: If any provision of this Agreement is determined to be
unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining
provisions will not in any way be affected or impaired, and such provision will be deemed to be
restated to reflect the original intentions of the parties as nearly as possible in accordance with
applicable law.
(e) Except as provided in Section 7(g), a
by the party incurring such fees.
\[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK\]
13
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
IN WITNESS WHEREOF
, the parties hereto have executed this Performance
Agreement as of the date first written above.
COUNTY OF ROANOKE, VIRGINIA
By
Name:
Title:
Date: _________________________
ECONOMIC DEVELOPMENT
AUTHORITY OF ROANOKE
COUNTY, VIRGINIA
By
Name:
Title:
Date: _________________________
MACK TRUCKS, INC.
By
Name:
Title:
Date: _________________________
VIRGINIA ECONOMIC
DEVELOPMENT PARTNERSHIP
AUTHORITY
By
Name:
Title:
Date: _________________________
Exhibit A: Annual Progress Report Form
Exhibit B: Initial Performance Date Performance Report Form
14
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
Exhibit A
ANNUAL PROGRESS REPORT
PROJECT SUMMARY:
Project
Location
Amount of Grant
Performance Reporting Period
Performance Date
PROJECT PERFORMANCE:
Performance Measurement Target As of _______ % Complete
New Jobs (over ___ baseline)1
Confidence level target will be High Moderate Low
reached by Performance Date shown
above (check one)
Capital Investment (provide
2
breakdown below)
Confidence level target will be High Moderate Low
reached by Performance Date shown
above (check one)
Average Annual Wage N/A
Confidence level target will be High Moderate Low
reached by Performance Date shown
above (check one)
Yes No
Standard Fringe BenefitsN/A
(check one)
Virginia Corporate Income $
Tax Paid in Prior Calendar
3
Year
1
Data will be verified using Virginia Employment Commission records.
2
Data will be verified with locality records.
3
This confidential information is protected from disclosure pursuant to § 2.2-3705.6 of FOIA.
15
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
Capital Investment Breakdown Amount
Land $
Land Improvements $
New Construction or Expansion $
Renovation or Building Up-fit $
Production Machinery and Tools $
Furniture, Fixtures and Equipment $
Other $
Total $
COMMENTS:
Discuss project status, including the current level of new jobs and capital investment, progress
targets,
and other information relevant to project performance. If the project is not on track to meet
targets, please provide an explanation.
TO BE CERTIFIED BY AN OFFICER OF THE COMPANY:
I certify that I have examined this report and to the best of my knowledge and belief, it is true,
correct, and complete.
Company:
Submitted By:
Signature of Official
Name:
Print Name
Title:
Date: _________________________
Please return to:
Kim Ellett, Incentives Coordinator, Virginia Economic Development Partnership,
804.545.5618, kellett@vedp.org
16
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
Exhibit B
INITIAL PERFORMANCE DATE PERFORMANCE REPORT
PROJECT SUMMARY:
Project
Location
Amount of Grant
Performance Date
1
PROJECT PERFORMANCE:
Performance Measurement Target As of ________, % Complete
20__
New Jobs 2
(over baseline)
Capital Investment (provide
3
breakdown below)
Average Annual Wage N/A
Standard Fringe Benefits
Virginia Corporate Income $
Tax Paid in Prior Calendar
4
Year
Capital Investment Breakdown Amount
Land $
Land Improvements $
New Construction or Expansion $
Renovation or Building Up-fit $
Production Machinery and Tools $
Furniture, Fixtures and Equipment $
Other $
Total $
1
2
Attach the cfour most recent Quarterly Tax Reports (Form FC-20) filed with the Virginia Employment
Commission.
3 Data will be verified using records from the Commissioner of the Revenue and invoices.
4 This confidential information is protected from disclosure pursuant to § 2.2-3705.6 of FOIA
17
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
LOCAL MATCH:
Goal
Actual
COMMENTS:
Discuss Project status or the important of the Project to the locality and region.
TO BE CERTIFIED BY AN OFFICER OF THE COMPANY:
I certify that I have examined this report and to the best of my knowledge and belief, it is true,
correct, and complete.
Company:
Submitted By:
Signature of Official
Name:
Print Name
Title:
Date: _________________________
Please return to:
Kim Ellett, Incentives Coordinator, Virginia Economic Development Partnership,
804.545.5618, kellett@vedp.org
18
Mack Truck COF and Local Grant Performance Agreement 01/31/2020
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Resolution accepting the employees of the Roanoke County
Commonwealth's Attorney's Office in the pay and
classification plan and the personnel system of the County of
Roanoke
SUBMITTED BY:
Peter S. Lubeck
County Attorney
APPROVED BY:
County Administrator
ISSUE:
Whether to accept the employees of the Roanoke County Commonwealth's Attorney's
Office in the pay and classification plan and the personnel system of the County of
Roanoke.
BACKGROUND:
Section 6.02 of the Roanoke County Charter provides for a personnel system. The
personnel system includes a classification plan for service, a staff development plan, a
uniform pay plan and a procedure for resolving grievances for employees of the Board.
Employees of constitutional officers may participate in the personnel system "at the
discretion of the Board and upon concurrence of the constitutional officer."
In 1980, the Board adopted resolutions accepting the employees of the several
constitutional officers into the County personnel system. Similar action was taken in
1988 upon the election of two new constitutional officers: Mr. Burkhart and Mr.
Kavanaugh.
In 1992, the Board adopted resolutions accepting the employees of the Sheriff and the
Clerk of the Circuit Court upon the election of Mr. Holt and Mr. McGraw.
In 2001, the Board adopted a resolution accepting the employees of the Commissioner
Page 1 of 2
of the Revenue upon the election of Nancy Horn.
In 2010, the Board adopted a resolution accepting the employees of the Sheriff upon
the election of Mr. Winston.
In 2016, the Board adopted a resolution accepting the employees of the Sheriff upon
the election of Mr. Orange.
The election and assumption of office of a new constitutional officer revokes the former
constitutional officer's decision to participate in the County personnel system.
Accordingly, a decision by the new constitutional officer to participate in the County
personnel system is necessary.
DISCUSSION:
Based upon Section 6.02 of the Charter and historical precedent from 1980, each new
constitutional officer has been requested to indicate his or her concurrence in
Attorney Brian Holohan has indicated his willingness for his office to participate in the
County personnel system.
The propose
Office into the personnel system and provides for an exemption for the elected official,
as well as a revocation procedure and effective date.
Alternatives:
1) Adopt the proposed resolu
2) Refuse to accept the employees of this constitutional officer into the Roanoke
County personnel system.
FISCAL IMPACT:
Insofar as the prior Commonwealth's Attorney elected to participate in the County
personnel system, and the Board approved, there would be no new fiscal impact to the
County.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the proposed
resolution.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
RESOLUTION ACCEPTING THE EMPLOYEES OF THE ROANOKE
COUNTY OFFICE INTO THE PAY
AND CLASSIFICATION PLAN AND THE PERSONNEL SYSTEM OF
THE COUNTY OF ROANOKE
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the employees of the Roanoke County
Office, said constitutional officer having heretofore agreed in writing that his employees
be accepted into the pay and classification plan and the personnel system of the County
of Roanoke as authorized in Chapter 6 of the Charter of the County of Roanoke, be and
such employees hereby are accepted into the pay and classification plan and the
personnel system of the County of Roanoke; and
2. That all of the terms, provisions, and conditions of the pay and
classification plan and the personnel system of the County of Roanoke as fully set forth
in the Roanoke County Employee Handbook shall from and after the adoption hereof be
applicable to each of the employees of the Office; and
3. That the shall be exempt from the terms,
provisions, and conditions of the County personnel system.
4. That the participation of the employees of the
Office in the County personnel system shall continue until revoked by the
, either by written notice to the Chairman of the Board of
Supervisors, or by the election, qualification, and assumption of office by a new
individual; and
Page 1 of 2
5. That the effective date of this resolution is February 12, 2020.
6. That an attested copy of this resolution be forthwith transmitted to the
Roanoke County.
Page 2 of 2
ACTION NO.
ITEM NO. E.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Resolution agreeing that the City of Salem, Virginia, join The
Roanoke Regional Airport Commission
SUBMITTED BY:
Mary Beth Nash
Senior Assistant County Attorney
APPROVED BY:
County Administrator
ISSUE:
Salem has requested approval to join the Regional Airport Commission. Joinder must
be approved by City of Roanoke, Roanoke County and Salem City Council.
BACKGROUND:
The Roanoke Regional Airport Commission was formed by Act of the General Assembly
in 1986. The Act provided that "any political subdivision...which is located within sixty
miles of a Commission facility is authorized to join such Commission." The City of
Roanoke and Roanoke County entered into a contract in 1987. The County has two
appointed members on the Commission, Salem declined to join the Commission at its
inception, but elected to appropriate $1,000,000 to the Commission.
Salem began discussions with the Commission in 2018, which culminated in the draft
agreement, attached hereto. This Agreement would add Salem to the Commission.
The terms of the Agreement have been vetted by counsel for the Commission, counsel
for Salem, the Roanoke City Attorney and the County Attorney.
DISCUSSION:
The proposed amendment to the Commission agreement demonstrates on-going
regional cooperation.
Page 1 of 2
FISCAL IMPACT:
Allowing Salem to join the Commission has no fiscal impact on the County.
STAFF RECOMMENDATION:
The draft Agreement is legally sufficient as to form. Staff recommends approval.
Page 2 of 2
THIS AMENDED AND RESTATED CONTRACT made and entered into as
of this the 1st day of January, 2020, by and among the CITY OF ROANOKE, a municipal
corporation of the Commonwealth of Virginia, hereinafter referred to as Roanoke, ROANOKE
COUNTY, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as
Roanoke County, the CITY OF SALEM, a municipal corporation of the Commonwealth of
Virginia and the ROANOKE REGIONAL AIRPORT
COMMISSION, a body corporate, hereinafter referred to as the Commission;
WITNESSETH:
WHEREAS, the Virginia General Assembly has enacted the Roanoke Regional Airport
Commission Act, Chapter 140 of the 1986 Acts of Assembly, creating the Commission and
providing for its functions, authorities and duties; and,
WHEREAS, such act has been amended two (2) times, once by Chapter 385 of the 1996
Acts of Assembly, and most recently by Chapter 279 of the 2005 Acts of Assembly (and, as
and,
WHEREAS, adequate air service is essential to public conveniences and economic
development of the Roanoke Valley and to all of western Virginia; and,
WHEREAS, the General Assembly has declared by §2 of the Act that provision of modern
and efficient air transportation and related facilities are proper and essential governmental
functions and public purposes and matters of public necessity for which public moneys may be
spent; and,
WHEREAS, the Commission is a regional entity of government by or on behalf of which
debt may be contracted by or on behalf of Roanoke, Roanoke County and Salem; and,
WHEREAS, the General Assembly has by §26 of the Act declared that the Commission
may enter into service contracts with political subdivisions, which contracts may provide that each
political subdivision entering into such service contract with the Commission may do everything
necessary or proper to carry out and perform such contract and may provide for the payment or
discharge of any obligation thereunder by the same means and the same manner as any other of its
obligations; and,
WHEREAS, Roanoke and Roanoke County entered into a contract with the Commission
dated January.The Original Contractprovided that Participating
Political Subdivisionswould make payments to the Commission and the parties agreed that by
entering into such service contract with the Commission both Roanoke and Roanoke County were
Page 1of 11
empowered under §26 of the Act to do everything necessary or proper to carry out and perform
such contracts; and,
WHEREAS, by the Original Contract the parties implemented and effectuated the purposes
of the Act; and,
WHEREAS, Roanoke and Roanoke County have invited Salem to become a member of
the Commission; and,
WHEREAS, Salem desires to become a member of the Commission as permitted under the
Act.
NOW THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants,
agreements, obligations and undertakings herein contained, Roanoke, Roanoke County, Salem,
and the Commission hereby covenant and agree, each with the others, as follows:
§1. DEFINITIONS. As used in this Contract, the following words and terms shall have the
following meanings, unless a different meaning clearly appears from the context:
Act means the Roanoke Regional Airport Commission Act enacted by the 1986 Session
of the General Assembly, as amended by Chapter 385 of the 1996 Acts of Assembly, and again by
Chapter 279 of the 2005 Acts of the Assembly.
Airport means Roanoke-Blacksburg Regional Airport, Woodrum Field, including any
and all terminals, runways, hangars, loading facilities, repair shops, parking areas, facilities for the
preparation of in-flight meals, restaurants and accommodations for temporary or overnight use by
passengers and other facilities functionally related to the needs or convenience of passengers,
shipping companies and airlines.
Board means the Commissioners of the Roanoke Regional Airport Commission
appointed by the Participating Political Subdivisions. Pursuant to Section 5 of the Act, Roanoke
shall appoint four members, Roanoke County shall appoint two members, and Salem shall appoint
one member.
Commission means the Roanoke Regional Airport Commission created by the Act and
operated under the Original Contract.
FAA means the Federal Aviation Administration of the United States Department of
Transportation or any successor agency or department.
Page 2of 11
Participating Political Subdivision means Roanoke, Roanoke County, Salem or any other
political subdivision of the Commonwealth which may join the Commission pursuant to §§4 and
5 of the Act.
Pro rata share means that share which is in the same proportion as the population of the
respective Participating Political Subdivision bears to the total population of all of the Participating
Political Subdivisions, both as most recently determined by the Weldon Cooper Center for Public
Service Demographics Research Group of the University of Virginia or other comparable census
or population provider. Population of the Town of Vinton shall be included in the population of
Roanoke County.
Year end operating deficit means any actual year end deficit (excess of expenses over
revenues) in the operating fund of the Commission, acting pursuant to a budget approved by a
Participating Political Subdivision in accordance with §17, provided, in calculating such deficit,
there shall be excluded (i) any amount for depreciation and (ii) any current payment from a
Participating Political Subdivision with respect to approved capital expenditures, but provided,
there shall be included in calculating such deficit all other expenditures and debt service payments
of the Commission for projects or items solely approvable by the Commission for projects or items
solely approvable by the Commission.
The Parties agree that sections of the Original Contract have been performed or are no
longer needed to be performed as follows and therefore the Parties amend and restate the Original
Contract as provided herein:
§2 PURPOSE OF COMMISSION. The parties agree that the purpose of the Commission
has been established as contemplated by §2 of the Original Contract.
§3 NEW CAPITAL FACILITIES. The Parties agree that the Commission has built the
new passenger terminal contemplated by §3 of the Original Contract.
§4 DEED. The Parties agree that Roanoke has conveyed to the Commission the airport
property as contemplated by §4 of the Original Contract.
§5 FIRE STATION NO. 10. The Parties agree that Roanoke has not retained Fire Station
No. 10, but has conveyed it to the Commission as contemplated by §5 of the Original Contract.
§6 SURVEY.The Parties agree that a survey with requisite plats and legal description has
been obtained and paid for as contemplated by §6 of the Original Contract.
Page 3of 11
§7 PERSONAL PROPERTY. The Parties agree that Roanoke has conveyed to the
Commission all personal property situated on the Airport as contemplated by §7 and set out in
Exhibit C to the Original Contract.
§8 LEASES. The Parties agree that Roanoke has assigned to the Commission all of its
right, title and interest as lessor or lessee in those leases as contemplated by §8 and set out in
Exhibit D to the Original Contract.
§9 FRANCHISES. The Parties agree that Roanoke has assigned to the Commission all of
its right, title and interest in and to certain franchises as contemplated by §9 and set out in Exhibit E
to the Original Contract.
§10 ASSUMPTION OF FAA AND STATE DEPARTMENT OF AVIATION GRANT
OBLIGATIONS. The Parties agree that the Commission has assumed and has kept and performed
all covenants, assurances, conditions, commitments and obligations of Roanoke in accordance
with the grant agreements as contemplated by §10 and set out in Exhibit F to the Original Contract.
§11 CONTRACTS. The Parties agree that Roanoke has assigned to the Commission all of
its right, title and interest in existing contracts relating to airport operations or maintenance or the
provision of air service and the Commission has assumed, kept and performed each of such
contracts as contemplated by §11 and set out in Exhibit G to the Original Contract.
§12 QUALIFICATION OF COMMISSION AS ELIGIBLE SPONSOR AND STATE
LICENSURE. The Parties agree that the Commission has taken such action and executed such
agreements and documents as were required by the FAA for the Commission to be recognized as
an eligible sponsor under the Airport and Airway Improvement Act as contemplated by §12 of the
Original Contract.
§13 TUNNEL UNDER ROADWAY RUNWAY 24. The Parties agree that the
Commission has assumed responsibility for the maintenance of the tunnel structure and roadbed
of State Route 118 under Runway 24 at the airport as contemplated by §13 of the Original Contract.
§14. VALUE OF CAPITAL CONTRIBUTION: CONTRIBUTION BY
ROANOKE COUNTY.
(a)In the event of dissolution of the Commission pursuant to §28 of the Act, the
conveyances and assignments made by Roanoke to the Commission are valued at $50,000,000 as
of the date of the conveyance.
(b)The parties agree that at the time of execution of this Contract, Roanoke County
paidthe sum of $200,000 to the Commission.
Page 4of 11
(c)The parties agree that Salem contributed $1,000,000 to the Commission \[on
November 5, 1987\].
§15. ANNUAL PAYMENTS BY COUNTY FOR AIRPORT SERVICES. The parties
agree that this provision has been completed as contemplated by §15 of the Original Contract.
§16. ANNUAL PAYMENTS BY ROANOKE, ROANOKE COUNTY AND SALEM.
(a)Each Participating Political Subdivision agrees to pay to the Commission its pro rata
share of (1) any year end operating deficit that had been approved by such Participating Political
Subdivision and appropriated within thirty (30) days of the conclusion of the fiscal year in which
such deficit was incurred and (2) the current payment with respect to approved capital
expenditures.
(b)The obligations of the Participating Political Subdivisions under paragraph (a) of this
section shall be subject to and dependent upon appropriations being made from time to time by the
governing body of such Participating Political Subdivision for such purpose. The city manager,
county administrator, finance director or other officer charged with the responsibility for preparing
budget shall include in the proposed budget for each fiscal
year all amounts required to be paid under this Contract during such fiscal year, and such officer
shall use his best efforts to obtain the annual appropriation throughout the term of this Contract.
(c)Each Participating Political Subdivision reasonably believes that funds sufficient to
make all payments required by it to be made during the term of this Contract can be obtained from
existing revenue sources and intends to make annual appropriations during the term of this
Contract sufficient to make such payments. Each Participating Political Subdivision hereby
declares the Airport essential to the public convenience and welfare of its citizens. Each
Participating Political Subdivision anticipates that the need for the Airport will not change during
the term of this Contract.
§17. APPROVAL OF OPERATING BUDGETS AND CAPITAL EXPENDITURES.
(a) Prior to March 31 of each year, the Commission shall prepare and submit its
operating budget for the forthcoming fiscal year to the Board of Supervisors of Roanoke County
and the City Councils of Roanoke and Salem. If a governing body approves the operating budget,
th
it shall, prior to the fifteenth (15) day of the forthcoming fiscal year, appropriate in its general
fund budget for purposes of the Commission its pro rata share of any amount by which estimated
expenses exceed estimated revenue. From the funds appropriated for purposes of the Commission
by each governing body under this subsection, money shall be paid to the Commission within
fifteen (15) days after the submission by the Commission to each governing body of a drawdown
Page 5of 11
letter setting forth the pro rata share required from each governing body; the total amount
appropriated by a governing body.
(b) Prior to March 31 of each year, the Commission shall prepare and submit for
approval any proposed capital expenditure to the Board of Supervisors of Roanoke County and
City Councils of Roanoke and Salem. For purposes of this Contract, a capital expenditure shall
mean any single expenditure exceeding $100,000.00 intended to benefit five or more future
accounting periods.
(c) Any year end operating deficit of the Commission, including debt service and costs
or expenses associated with any capital expenditure previously approved by the Participating
Political Subdivisions, shall be allocated among the Participating Political Subdivisions on a "pro
rata share" basis as defined by §1 of this Contract.
§18LOSS OF VOTING RIGHTS. If any Participating Political Subdivision shall fail to
pay the Commission its pro rata share of any year end operating deficit pursuant to §16 of this
Contract or its pro rata share of any amount by which estimated expenses exceed estimated
revenues in the operating budget of the Commission pursuant to §17(a) of this Contract, such
political subdivision shall forthwith automatically be denied all voting rights in the Commission.
Denial of voting rights shall terminate only upon the payment to the Commission by the political
subdivision in arrearage of the total amount due to the Commission.
§19POPULATION DATA. The Participating Political Subdivisions hereby agree that,
for purposes of determining "pro rata share" as defined by §1 of this Contract, for the fiscal years
2020-2021, the following estimates of population shall be used:
Participating Political
Population Percent
Subdivision
Roanoke 100,033 46%
Roanoke County, including
93,672 43%
Town of Vinton
Salem 24,802 11%
Total 218,507 100%
§20. BONDED INDEBTEDNESS OF CITY. The Commission has paid to Roanoke the
bonded indebtedness that was outstanding on behalf of the airport as of June30, 1986.
Page 6of 11
§21. MUTUAL AID SERVICES. The Parties will cooperate among themselves to
develop, revise from time to time, and agree as to the nature, level of service and extent of Mutual
Aid Services in the event of an Aircraft Emergency, as set out in Attachment A.
§22. NO PECUNIARY LIABILITY. In accordance with the second paragraph of
Section 4 of the Act, no pecuniary liability of any kind shall be imposed upon any participating
political subdivision because of any act, omission, agreement, contract, tort, malfeasance, or
nonfeasance by or on the part of the Commission or any Commissioner thereof, or its agents,
servants, or employees, except as otherwise provided in the Act with respect to contracts and
agreements between the Commission and any other political subdivision.
§23. PARTICIPATION BY OTHER POLITICAL SUBDIVISIONS. The parties hereto
recognize that the Airport serves the transportation needs of a broad area of western Virginia and
believe that participation of other political subdivisions will further the transportation interests of
the entire region. The parties, therefore, agree to use their best efforts to bring about participation
of other eligible political subdivisions in the activities of the Commission pursuant to §§4 and 26
of the Act.
§24TERM. This Contract shall continue in full force and effect for a term of forty (40)
years from January 1, 2020.
§25RENEWAL. Upon the expiration of the current term of forty (40) years, this
Contract shall be automatically renewed for successive terms of five (5) years unless notice of
termination be given by Roanoke, Roanoke County or Salem in writing to the other parties at least
twenty-four (24) months prior to the end of the current term of this Contract or twenty-four (24)
months prior to the end of any five-year term of renewal. Notice of termination by either Roanoke,
Roanoke County or Salem shall constitute termination of this Contract as to all parties upon the
effective date of such notice of termination.
§26NOTICES. All notices required by any provision of this Contract shall be given in
writing, by registered or certified mail, addressed to the party to whom the notice is to be given at
the address hereinafter set forth or at such other address as may from time to time be given by the
parties. Notices shall be deemed to have been made at the time of depositing the letter in the United
States mail. Addresses of the parties are as follows:
ROANOKE: City Manager
364 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Page 7of 11
ROANOKE COUNTY: Roanoke County Administrator
5204 Bernard Drive, SW
Roanoke, Virginia 24018
SALEM: City Manager
114 N. Broad Street
Salem, Virginia 24153
COMMISSION Chairman, Roanoke Regional Airport Commission
c/o Airport Manager
Terminal Building
Roanoke Regional Airport, Woodrum Field
Roanoke, Virginia 24012
§27ASSIGNMENT. Each party to this Contract covenants and agrees that it shall not
assign, sublet or transfer its interest in this Contract without the prior written consent of the other
Parties.
§28SEVERABILITY. If any part of parts, section or subsection, sentence, clause or
phrase of this Contract is for any reason declared to be unconstitutional or invalid by any court of
competent jurisdiction, such decision shall not affect the validity of the remaining portions of this
Contract.
§29COMPLETENESS OF CONTRACT. This Contract and the Exhibits hereto, which
are incorporated by reference, constitute the entire contract among Roanoke, Roanoke County,
Salem and Commission and supersedes all prior negotiations, representations or agreements, either
oral or written, including the Original Contract.
§30AMENDMENT. This Contract may be amended upon mutual agreement of the
parties by a written amendment or modification hereto authorized by resolutions of City Council
of Roanoke, Board of Supervisors of Roanoke County, City Council of Salem and Board of the
Commission.
§31FAA APPROVAL. The Parties hereto covenant and agree, each with the other that
this Contract and its attachments shall be subject to the approval of the FAA.
§32EXECUTION. This Contract shall be executed in quadruplicate, any copy of which
may be considered the original. This Contract, dated January 1, 2020, is entered into by the Parties
to be effective in all respects as of January 1, 2020.
Page 8of 11
\[SIGNATURES ON FOLLOWING PAGES\]
\[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK\]
Page 9of 11
\[SIGNATURE PAGES TO AMENDED AND RESTATED CONTRACT\]
ATTEST: CITY OF ROANOKE:
________________________ By ___________________________
Sherman P. Lea, Mayor
City Clerk
(SEAL) Date: ________________________
Approved as to Form:
________________________
Daniel J. Callaghan, Esq.,
City Attorney
A COUNTY OF ROANOKE
By: ______________________
David F. Radford, Chairman
Approved as to Form: Board of Supervisors
___________________________ Date: ________________________
Roanoke County Attorney
ATTEST:
________________________ By: _________________________
Deborah C. Jacks, Daniel R.
Chief Deputy Clerk to the Board County Administrator
(SEAL)
Date: ________________________
Page 10of 11
ATTEST: CITY OF SALEM:
________________________ By ___________________________
______________________, Byron R. Foley, Mayor
City Clerk
(SEAL) Date: ________________________
Approved as to Form:
________________________
Stephen Yost, Esq.,
City Attorney
ATTEST: ROANOKE REGIONAL AIRPORT
COMMISSION
________________________ By: ________________________
Cathy S. Bowman, Secretary Dr. Randy Clements, Chair
Date: ________________________
Approved as to Form:
____________________________________
Harwell M. Darby, Jr., General Counsel
Roanoke Regional Airport Commission
Page 11of 11
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
RESOLUTION AGREEING THAT THE CITY OF SALEM, VIRGINIA, JOIN
THE ROANOKE REGIONAL AIRPORT COMMISSION (THE
WHEREAS, the 1986 Session of the General Assembly enacted the
Roanoke Regional Airport Commission Act, Chapter 140 of the 1986 Acts of
Assembly; and
WHEREAS, such act has been amended two times, once by Chapter 385
of the 1996 Acts of Assembly and most recently by Chapter 279 of the 2005
Acts of Assembly (and, as amended, and
WHEREAS, the City of Roanoke and Roanoke County entered into a
contract with the Commission dated January Original
pursuant to which the parties provided that participating political subdivisions
would make payments to the Commission and the participating political
subdivisions agreed and that the both the City of Roanoke and Roanoke County
on entering into such service contract with the Commission were empowered
under §26 of the Act to do everything necessary or proper to carry out and
perform such contracts; and
WHEREAS, City of Roanoke, Roanoke County and the Commission have
operated under the Original Contract to provide the airport, on a continuous
basis through the present date; and
Page 1 of 4
WHEREAS, no participating political subdivision has paid or been
requested to make any payment to the Commission since 1996; and
WHEREAS, pursuant to the Act the governing bodies of the City of
Roanoke and Roanoke County byresolutions declared that there was a need
for an airport commission to be created for the purpose of establishing or
operating an airport, or landing field, for such participating political subdivisions
and by the Original Contract they united in its formation, and as a result an Airport
Commission known as the Roanoke Regional Airport Commission thereupon came
into existence for the City of Roanoke and Roanoke County, and such Commission
has continually exercised its powers and functions as prescribed in the Act; and
WHEREAS, Board of Supervisors has been informed by the City of Salem,
Virginia, that it is now desirous of joining the Commission as a participating
political subdivision, agreeing to its financial responsibility and appointing one
Commissioner; and
WHEREAS, pursuant to Sections 4 and 5 of the Act, the City of Roanoke
and Roanoke County have agreed upon the form of an amended and
restated contract between
themselves, the Commission and the City of Salem, Virginia, for the
purpose of admitting the City of Salem as a participating political
subdivision of the Commission and setting forth the financial responsibility
to be made by each participating political subdivision to the Commission
and other terms and conditions of their participation.
Page 2 of 4
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Ronaoke
County as follows:
The Board of Supervisors of Roanoke County, Virginia, does hereby
1.
agree to the City of Salem, Virginia, becoming a participating political
subdivision of the Commission and further does approve of that Amended and
Restated Contract among the City of Roanoke, Roanoke County and the City of
Salem, Virginia dated as of _____________, 2020, the form of which was
presented to this meeting and the purpose of which is to admit the City of Salem,
Virginia, as a participating political subdivision of the Roanoke Regional Airport
Commission and to set forth the financial responsibilities to be made by each
participating political subdivision to the Commission and other terms and
conditions.
The Act declaring its intention that the governing body of the City
2.
of Roanoke shall always appoint a majority of the Commissioners and with the
City of Salem, Virginia, joining the Commission and the appointment of one
Commissioner, the total Commissioners will be six (6) and in order to maintain
its majority, the City of Roanoke, Virginia, is granted under the Act and the
Amended and Restated Contract the right to appoint four (4) Commissioners.
The County Administrator is hereby authorized and directed to sign
3.
the Amended and Restated Contract in substantially the form submitted to this
meeting, with such revisions as he in his discretion deem in the best interests
of the County.
Page 3 of 4
The Clerk is directed to forward an attested copy of this resolution
4.
to the Clerk to the City Council of Roanoke, the Clerk of the City Council of the
City of Salem, Virginia, and to the Roanoke Regional Airport Commission for
filing among the permanent records of such participating political subdivisions.
Page 4 of 4
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Ordinance authorizing the granting of an easement to
Fellowship Community Church across a fifty foot (50') right-
of-way owned by the County for purposes of ingress and
egress to a proposed 3.5 acre parcel (portion of Tax Map
No. 097.01-02-12.00-0000) owned by the Church on
Merriman and Starkey Roads, Cave Spring Magisterial
District
SUBMITTED BY:
Mary Beth Nash
Senior Assistant County Attorney
APPROVED BY:
County Administrator
ISSUE:
Fellowship Community Church requests that the County grant an easement for ingress
and egress over and across a fifty-foot public right of way adjacent to Church Property
to be acquired by Fellowship Community Church Holdings, LLC.
BACKGROUND:
Fellowship Community Church has entered into a contract to purchase a 3.5 acre parcel
of land in the Cave Spring Magisterial District. The parcel of land is adjacent to
Merriman Road, and is part of the parcel identified by Tax Map number 097.07-02-
12.00-0000. The County owns a fifty-foot right-of-way adjacent to the parcel being
purchased by the Church. The Church has requested an easement so that it may use
the public right of way as a second means of ingress and egress from the Church
Property.
DISCUSSION:
The Church will be constructing a church on the parcel of property and would like to use
the fifty-foot, public right-of-way as a second entrance/exit from the property.
Page 1 of 2
FISCAL IMPACT:
This easement will not have any fiscal impact on the County.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and scheduling a
second reading and public hearing for February 25, 2020.
Page 2 of 2
PREPARED BY:
Mary Beth Nash, Senior Assistant County Attorney (VSB#38800)
5204 Bernard Drive, P. O Box 29800
Roanoke, Virginia 24018
Parcel: 50 ft. dedicated public right of way
Property Owner: Board of Supervisors of Roanoke County
,
THIS DEED OF EASEMENTis entered into this _____ day of February 2020 by the
BOARD OF SUPERVISORS OF ROANOKE COUNTY a political subdivision
of the Commonwealth of Virginia ,and FELLOWSHIP
COMMUNITY CHURCH HOLDINGS, LLC,
company hereinafter called Grantee with an address of 1226 Red Lane Extension, Salem, VA
24153.
WITNESSETH:
WHEREAS, the Church has entered into a contract to purchase a 3.5 acre portion (the
097.01-02-12.00-0000 from Starkey
Properties, LLC; and
WHEREAS, the Church and Starkey Properties, LLC have submitted a subdivision plat to
Exhibit A
the County for its review and approval, a copy of which plat is attached hereto as ; and
WHEREAS, the Church Property fronts on both Merriman Road and a 50 ft. dedicated
public right-of--of-
access to both Merriman Road and the Public Right-of-Way; and
WHEREAS, the Church has accordingly requested authorization to use the Public
Right-of-Way
Page 1 of 4
PREPARED BY:
Mary Beth Nash, Senior Assistant County Attorney (VSB#38800)
5204 Bernard Drive, P. O Box 29800
Roanoke, Virginia 24018
for access to the Church Property; and
WHEREAS, the County has agreed to authorize such access in accordance with the
covenants and conditions in this agreement.
NOW THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE DOLLAR
($1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged,
the Grantor hereby GRANTS and CONVEYS unto the Grantee, its successor and assigns, the
following easement, in the Cave Spring Magisterial District, County of Roanoke, Virginia, to wit:
A PERMANENT EASEMENT for ingress and egress over and across a fifty-foot
public, right-of-way adjacent to the Church Property to be acquired by Fellowship
Community Church Holdings, LLC. The 3.5 acre parcel is a portion of Tax Map
number 097.01-02-12.00-0000. The Public Right-of-Way is more particularly
identified on the subdivision plat attached hereto as Exhibit A.
The Grantee agrees to restore and repair any actual damage to Grantor property that may
be directly caused by the construction, reconstruction, or maintenance of said Church Property
except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore
the property to the identical original condition, but rather as near thereto as is practicable, and that
the Grantor will cooperate with the Grantee in effectuating such restoration.
The grant and provision of this Deed of Easement shall constitute a covenant running with
the land for the benefit of the Grantee, its successors and assigns forever.
WITNESS the following signatures and seal:
Page 2 of 4
PREPARED BY:
Mary Beth Nash, Senior Assistant County Attorney (VSB#38800)
5204 Bernard Drive, P. O Box 29800
Roanoke, Virginia 24018
GRANTOR:
THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA
__________________________________ (SEAL)
By:
County Administrator
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit
The foregoing instrument was acknowledged before me this _____ day of _____________ 2020, by
County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia, Grantor.
_______________________________________
Notary Public
Commission expires: ______________________
Registration No.: _________________________
Approved as to form:
________________________________
Mary Beth Nash, Senior Assistant County Attorney
Page 3 of 4
PREPARED BY:
Mary Beth Nash, Senior Assistant County Attorney (VSB#38800)
5204 Bernard Drive, P. O Box 29800
Roanoke, Virginia 24018
GRANTEE:
FELLOWSHIP COMMUNITY CHURCH HOLDINGS,
LLC, a Virginia limited liability company
By ____(SEAL)
Name
Its
COMMONWEALTH OF VIRGINIA,
CITY/COUNTY OF ____________________, to-wit:
The foregoing instrument was acknowledged before me this __________ day of
______________________ 2020, by ________________________________,
Fellowship Community Church Holdings, LLC
____________________, on behalf of , a
Virginia limited liability company.
Notary Public
Registration Number:
My commission expires:
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
ORDINANCE AUTHORIZING THE GRANTING OF AN EASEMENT TO
FELLOWSHIP COMMUNITY CHURCH ACROSS A FIFTY-FOOT RIGHT-
OF-WAY OWNED BY THE COUNTY FOR PURPOSES OF INGRESS
AND EGRESS TO CHURCH PROPERTY ON A 3.5 ACRE PARCEL
OWNED BY THE CHURCH ON MERRIMAN AND STARKEY ROADS
(PARCEL TAX MAP NO 097.01-02-12.00-0000), CAVE SPRING
MAGISTERIAL DISTRICT
WHEREAS, Fellowship Community Church Holdings, LLC, has a contract to
purchase a 3.5 acre parcel of land on Merriman Road (Tax Map No. 097.01-02-12.00-
0000) to construct a church and has requested that the County grant an easement to a
fifty-foot right-of-way owned by the County for purposes of ingress and egress to the
parcel of land; and
right of way; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on February 11, 2020, and the second reading
and public hearing was held on February 25, 2020.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County shall grant an easement to Fellowship Community Church
Holdings, LLC to a fifty-foot right-of-way owned by the County that is adjacent to a 3.5
acre of property being acquired by the Church, which parcel is more specifically identified
on Tax Map No. 097.01-02-12.00-0000, and the right-of-way and the parcel are shown
Page 1 of 2
on the attached subdivision plat prepared by Lumsden Associates, and such conveyance
is hereby authorized and approved.
2. That the County Administrator, or any Assistant County Administrators,
either of whom may act, are authorized to execute, deliver and record the deeds, and any
other documents on behalf of the County and to take all such further action as any of
them may deem necessary or desirable in connection with this project. The form of the
deed is hereby approved with such completions, omissions, insertions and changes as
the County Administrator may approve, whose approval shall be evidenced conclusively
by the execution and delivery thereof, all of which shall be approved as to form by the
County Attorney.
3. That this ordinance shall be effective from and after the date of its adoption.
Page 2 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Ordinance accepting and appropriating $50,000 from the
Community Foundation for the implementation of the
Regional Wayfinding Plan
SUBMITTED BY:
Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Accept and appropriate $50,000 from the Community Foundation to implement the
regional wayfinding plan in Roanoke County
BACKGROUND:
Visit Virginia's Blue Ridge has worked with the surrounding jurisdictions to develop a
regional wayfinding plan over the past twenty-four months. The regional wayfinding plan
can be implemented as jurisdictions have the funding to participate in the program.
Roanoke County staff worked with VBR staff, wayfinding consultant and staff from the
surrounding jurisdictions to develop the plan. Roanoke County has a list of potential
locations and for wayfinding signs and gateway signs.
Roanoke City and Downtown Roanoke Inc. will be implementing the wayfinding plan in
Downtown Roanoke this spring.
DISCUSSION:
The Community Foundation developed an opportunity for the participating jurisdictions
in Virginia's Blue Ridge to begin the implementation of the regional wayfinding plan.
The Community Foundation provided $50,000 to the County of Roanoke for the
Page 1 of 2
wayfinding plan. Parks, Recreation and Tourism will provide the $25,000 for the match
wayfinding signs on Chestnut Ridge Road, Rutrough Road and a gateway sign on the
Blue Ridge Parkway. Roanoke County plans to use the regional wayfinding plan for
these signs.
Parks, Recreation and Tourism and Planning Department will work together to develop
a wayfinding package for Chestnut Ridge Road, Blue Ridge Parkway and Rutrough
Road. The signs will be installed once Chestnut Ridge Road is repaved in
spring/summer 2020. Once this project is completed, staff will develop a plan to use the
There have been no changes since the first reading held on January 28 2020.
FISCAL IMPACT:
The Community Foundation provided $50,000 for the wayfinding plan that needs to be
appropriated. Matching funds in the amount of $25,000 are already appropriated in
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
ORDINANCE ACCEPTING AND APPROPRIATING $50,000 FROM THE
COMMUNITY FOUNDATION FOR THE IMPLEMENTATION OF THE
REGIONAL WAYFINDING PLAN
WHEREAS, Roanoke County has received a grant from the Community
Foundation; and
WHEREAS, jurisdictions to
develop a regional wayfinding plan; and
WHEREAS, Roanoke County wants to enhance wayfinding through the
construction of gateway signs; and
WHERAS, The Community Foundation is supportive of the new regional
wayfinding plan and wants to provide initial funding to start the implementation; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on January 28, 2020, and the
second reading was held on February 11, 2020.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $50,000 is hereby accepted from the Community
Foundation, and appropriated for the purpose of implementing the
Blue Ridge Regional Wayfinding Plan.
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 1
ACTION NO.
ITEM NO. G.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Ordinance accepting and appropriating $620,054 from the
Virginia Outdoors Foundation and $30,000 from Read
Mountain Alliance for the purchase of 304 acres adjacent to
Read Mountain Preserve
SUBMITTED BY:
Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Accept and appropriate $620,054 from the Virginia Outdoors Foundation and $30,000
from the Read Mountain Alliance for purchase of 304 acres of land adjacent to Read
Mountain Preserve.
BACKGROUND:
Read Mountain is a key feature of the scenic view shed for the entire Roanoke Valley.
As an island mountain, it stands out from all directions. As early as 2002, the Virginia
Outdoors Plan designated Read Mountain as a critical view shed. Read Mountain is the
scenic background for a very historic area in the Roanoke Valley. The Great Wagon
Road ran down Old Mountain Road, and the area still has many historic sites, such as
Monterey and Bellvue. A prominent Roanoke family - the Andrews - owned the property.
Tom Andrews ran an apple orchard, an off-shoot of the family business supplying
produce to southwest Virginia. Read Mountain was the backdrop to this historic area
and was always the big, forested mountain.
Read Mountain Preserve became a Roanoke County Park in 2008. This 243-acre
Preserve has two conservation easements - one with the Blue Ridge Land Conservancy
and one with Virginia Outdoors Foundation These easements restrict timbering,
construction, subdivision, trash, signs and other land development.
Page 1 of 3
DISCUSSION:
This project, Read Mountain Preserve North, is the acquisition of 304 acres of forested
land adjacent to the 243-acre Read Mountain Preserve owned by Roanoke County. The
Preserve is generally on the eastern side of the mountain and has two conservation
easements - one with the Blue Ridge Land Conservancy and one with Virginia Outdoors
Foundation. The Property proposed for acquisition is generally on the northwestern side
of the ridge and would double the Preserve size, as well as protect the scenic ridgeline.
This 304 acres is totally forested, except for trails and a woods road, 0.81 miles long,
which once accessed a FAA airport beacon (which has been removed). The land is a
mapped as being in the Ridge and Valley Physiographic Region or in the Blue Ridge
Mountains region. The land is steep, with many rock outcrops, but also with perennial
streams and large cove hardwoods. The land has been in the Andrews/Bradshaw family
for generations and has been protected for almost a century as mountain forests.
County $620,054 for the purchase and protection of 304 acres of land from the
Andrews/Bradshaw family that is adjacent to Read Mountain Preserve. The grant
provides 100% of the costs for acquisition and protection. There is no local match
required for this grant. Read Mountain Alliance has also pledged $30,000 towards the
project cost. Their fiscal agent is the Blue Ridge Land Conservancy.
The grant will require that the deed must designate such property as open-space land in
accordance with the Open-Space Land Act (Va. Code § 10.1-1700 et seq.) including
Section 10.1-1701 of the Code of Virginia (1950), as amended. Roanoke County plans
to use this parcel in the same manner as Read Mountain Preserve. The park will have
passive recreation facilities such as hiking trails, picnic facilities, kiosks, wayfinding
signs and trailhead.
In addition, Roanoke County must comply with the following requirements:
· An appraisal of the Property prepared within six months of closing by a Virginia
licensed appraiser who meets Uniform Standards of Professional Appraisal
Practice (USPAP) standards.
· A real estate purchase contract evidencing that the Properties are under contract
acquire the Property.
· A survey of the project properties to ALTA/ASTM standards prepared by a
Virginia licensed surveyor or professional engineer, preferable in digital form,
depicting the metes and bounds of the property.
· A Phase I Environmental Site Assessment shall be provided.
Page 2 of 3
·
old showing title vested in the seller of the properties and that upon closing of the
purchase transactions, Roanoke County will hold an unencumbered fee simple
interest in the property (subject to easements and other encumbrances of record
acceptable to VOF).
· Roanoke County must provide contact information to the settlement agent who
will be receiving the grant funds for closing and must also provide a W-9 for that
company at least two weeks before the desired closing date.
Roanoke County Parks, Recreation and Tourism will develop a master plan for the park
to include trails, picnic facilities, information kiosks and trailhead.
There have been no changes since the first reading held on January 28, 2020.
FISCAL IMPACT:
rest Core Grant does not have a local match. The
grant covers one hundred percent (100%) of the project cost. The Virginia Outdoors
Foundation has provided $620,054 in grant funding. The Read Mountain Alliance has
pledged $30,000 to support the project. The total project cost is $650,054.
The property will be used for passive recreation, specifically hiking trails. The trails will
be built by volunteers and maintenance of the trails will be shared between Roanoke
County staff and volunteers. The annual maintenance costs will be less than $2,000.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
Page 3 of 3
Project Area: Tax Parcels
Read Mountain Preserve North
Forest CORE Fund Project Application
±
00.10.20.30.40.5
Miles
6/24/2019
1 inch = 0.27 miles
October 7, 2019
Lindsay Webb
Roanoke County Department of Parks, Recreation & Tourism
1206 Kessler Mill Rd
Salem, VA 24153
Dear Lindsay,
Congratulations! Your project, Read Mountain North, has been selected to receive up to $620,054.00 in the
2019 grant round of the Virginia Outdoors Foundation’s Forest CORE Fund – MVP Region.
In the near future, you will receive a grant agreement to sign and return. The following supplemental terms must
be determined and recorded with the grant agreement before the contract will be approved:
Assurance of the method of permanent protection for protected forest areas;
Review of forest management/enhancement activities for conformity with grant expectations;
Timing and/or mechanism of perpetual property protection.
We look forward to working with you on this great opportunity for conservation.
Warmest regards,
Emily Nelson White
Cc: Doug Blount, Roanoke County Parks, Recreation and Tourism Director
Central Office | 900 Natural Resources Drive, Suite 800 | Charlottesville, VA 22903
www.virginiaoutdoorsfoundation.org
EXHIBIT A
Restrictions for parcel(s) to be conveyed to
state or local governmental bodies
Forest Management Deed Restriction
No timbering shall be permitted other than for the following purposes:
i.Cutting of trees for maintenance of existing cleared areas used for parking, roads, utilities, buildings, and structures
allowed above;
ii.Cutting of trees for creation and maintenance of trails;
iii.Cutting of trees, with prior written approval of Grantee for wildlife habitat management, for the protection or
enhancement of the natural heritage resources, for conversion of monoculture plantations to natural forest
conditions, which approval or disapproval shall take into consideration the ecological importance of tree cover and
avoidance of forest fragmentation;
iv.Removal of trees posing an imminent hazard to the health or safety of persons or to property;
v.Removal of invasive trees or other invasive species or
vi.Removal of trees that are diseased, storm-damaged, or have died naturally. In general, the forest shall be
maintained in its natural state. Forest management practices conducted shall comply with an approved forest
stewardship plan with the intent of restoring the ecological health and function of the forest and such practices
may not be employed primarily for commercial purposes.
Best Management Practices (BMPs), as defined by the Virginia Department of Forestry, shall be used to control erosion
and protect water quality when any material timber harvest is undertaken, such as may be required for (iii), (v), or (vi)
above. A pre-harvest plan shall be submitted for approval no later than fourteen days before the proposed date of a
material timber harvest, and such plan must be consistent with the terms of the easement on the property. The pre-harvest
plan shall describe the BMPs to be used in sufficient detail to ensure that water quality will be protected.
Additional Suggested Deed Restrictions*
i.Prohibit separate conveyance of a portion of the Property or division of the Property.
ii.Limit buildings, structures, roads, public parking areas, trails, utilities, and signs permitted on the property. (List
those permitted, limit ground area of the buildings and structures permitted, include sign provision
acknowledging VOF contribution to funding of the project, and limit infrastructure to small area of property.
Infrastructure should be constructed using Best Management Practices and should be sited to avoid sensitive
areas.)
iii.Limit activities on the property to public outdoor recreational activities, natural resource-based educational or
scientific activities, and small-scale incidental commercial operations compatible with above-listed activities.
iv.Provide for riparian protection zones, such as riparian buffers along waterways adjacent to or traversing the
property, for buffering of karst features, and for protection of natural heritage resources.
v.Limit grading, blasting, filling, or earth removal to avoid materially altering the topography of the property except
as required for construction of permitted buildings, structures, roads, public parking area, trails, utilities, and
signs.
vi.Prohibit surface and subsurface mining on the property, drilling for oil, gas, or other minerals on the property,
and dredging on or from the property.
vii.Provide for public access to the property or certain trails thereon.
* Refer to Section II of VOF public access template for complete text of acceptable deed restrictions.
VIRGINIA OUTDOORS FOUNDATION
FOREST CORE FUND
GRANT AGREEMENT
Grant Recipient: Roanoke County Department of Parks, Recreation & Tourism (Roanoke County)
Project Title: Read Mountain Preserve North
Project Number: FCFMVP2019-0006
Board Approval Date: September 26, 2019
Project Period: November 1, 2019 through May 13, 2022
Project: Acquisition of two privately-owned tax map parcels, totaling 304 acres, adjacent
to Read Mountain Preserve, which is managed by Roanoke County for outdoor
recreation. The properties will be added to the Preserve, to be protected as forest
with year-round public access, creating new hiking trails and guaranteeing public
access to the popular Buzzards Rock.
Property: 304 acres in Roanoke County, adjacent to Read Mountain Preserve. Specifically,
Roanoke County TMPs: 028.00-01-08.00-0000 and 028.00-01-09.00-0000
Grant Amount: $620,054.00 (Exhibit B, detailed budget attached)
It is understood and agreed that the Virginia Outdoors Foundation (VOF) grant funds distributed shall not
exceed the approved appraised value of real properties acquired plus eligible documented costs incurred,
not to exceed the total grant amount of $620,054.00, and that grant funds may be released in stages as
each of the parcels is acquired and subsequent required enhancement activities occur.
Roanoke County Department of Parks, Recreation & Tourism, in consideration of the grant funds in
the amount of $620,054.00 being provided to it pursuant to this agreement by VOF, agrees as follows:
I. To provide the following documents to VOF prior to disbursement of the grant funds:
1.An appraisal of the Property prepared within six months of closing by a Virginia licensed appraiser
who meets Uniform Standards of Professional Appraisal Practice (USPAP) standards.
2.A real estate purchase contract evidencing that the Properties are under contract to be sold to the
3.A survey of the project properties to ALTA/ASTM standards prepared by a Virginia licensed surveyor
or professional engineer, preferable in digital form, depicting the metes and bounds of the property.
4.A Phase I Environmental Site Assessment shall be provided.
5.
vested in the seller of the properties and that upon closing of the purchase transactions, Roanoke
County will hold an unencumbered fee simple interest in the property (subject to easements and
other encumbrances of record acceptable to VOF).
6.Roanoke County must provide contact information to the settlement agent who will be receiving the
grant funds for closing and must also provide a W-9 for that company at least two weeks before the
desired closing date.
1
7.Verification of eligible expenditures related to property acquisition at closing and shown on
settlement statement, including, but not limited to: survey fees, appraisal fees, legal fees including
title reports and insurance, required reports, and recordation fees.
II. To comply with the following terms and conditions:
1.The property acquisition must be completed before any restoration or enhancement activities may
receive funds. Any variance from the budget submitted with application and the eligible expenditures
listed above must be approved by VOF staff in writing.
2.Until the completion of the project or the end of the grant period (May 13, 2022), Roanoke County
shall submit brief progress reports twice per year to VOF on the status of grant implementation, with
the first report due by May 29, 2020. The second report will be due by November 30, 2020, and
subsequent reports (if any) due every six months thereafter. Additionally, a final report is due upon
completion of the project.
3.In any deed conveying the property, or any portion thereof, to a state or local governmental body,
the deed must designate such property as open-space land in accordance with the Open-Space Land
Act (Va. Code § 10.1-1700 ĻƷ ƭĻƨ͵) including Section 10.1-1701 of the Code of Virginia (1950), as
amended.
4.In addition, the restrictions outlined below shall be imposed in perpetuity by enforceable restrictions
set forth in a deed of easement to be granted to VOF. See Exhibit C for deed of easement template.
a.Permanent protection of the forest areas in accordance with the forestry provision set
forth in Exhibit A attached to this agreement or by an enhanced forestry provision; and
b.Further permanent protection of the property as set forth generally in the restrictive
provisions set forth in Exhibit A.
5.The form of deeds of transfer from Roanoke County to other entities and any conservation or open-
space easements must be provided to and approved by the Virginia Outdoors Foundation prior to
execution.
6.Roanoke County must provide copies of all recorded deeds of transfer, open space easements, and
conservation easements for which VOF monies have been awarded, showing the locality, deed book,
page of recordation, and/or instrument number to VOF no later than one month after recordation.
7.Roanoke County will release information to the media informing the community of the project and
acknowledging that it has received funding from VOF. All press releases and other printed materials
and publications, audiovisuals, and signs pertaining to the project must be reviewed by VOF before
use. Each protected land or project will be permanently marked with a VOF sign or signs (as
appropriate) in locations reasonably selected or approved by VOF. VOF shall provide such signs at no
cost to the property owner.
8.VOF reserves the right to seek a review of the appraisal submitted by Roanoke County, at Roanoke
County expense, prior to disbursement of grant funds.
9.Roanoke County shall work closely with VOF to set up all property closings and must contact VOF at
least one month before the desired closing date to ensure that VOF will have sufficient funds available
to meet the funding obligations created hereunder.
2
10.Roanoke County shall hold the Commonwealth of Virginia harmless from all legal liability under the
Comprehensive Environmental Response, Compensation and Liability Act of 1980 (CERCLA), as
amended, 42 U.S.C. §§ 9601 et seq., together with any other federal, state or local law or ordinance
related to hazardous substances or hazardous waste. Roanoke County shall include in all deeds
conveying the property (except those to the federal government) a requirement that all subsequent
owners of any portion of the property shall hold the Commonwealth of Virginia harmless from all legal
liability under the Comprehensive Environmental Response, Compensation and Liability Act of 1980
(CERCLA), as amended, 42 U. S. C. §§ 9601 et seq., together with any other federal, state or local law
or ordinance related to hazardous substances or hazardous waste.
11.Modification of this Agreement must be in a writing executed by the parties hereto.
12.The interpretation and performance of this Agreement shall be in accordance with the laws of the
Commonwealth of Virginia. If any provision of this Agreement is determined by a court of competent
jurisdiction to be invalid, the remaining provisions shall not be affected thereby.
13.This Agreement shall inure to the benefit of and be binding upon the parties hereto and their
respective successors.
14.The individuals executing this Agreement on behalf of VOF and DCR possess all necessary power and
authority to bind the parties hereto and, upon execution, this Agreement shall constitute a legal and
valid obligation of the parties hereto.
Termination of grant agreement:
VOF reserves the right to reclaim grant funds or properties purchased with grant funds or to nullify the
grant agreement if recipient fails to meet land transfer deadlines, obtain appropriate open space
protection, appropriate forest management provision, or provide required documentation regardless of
transfer of ownership.
In witness whereof, the parties hereto have executed this contractual agreement as of the dates entered
below.
The Virginia Outdoors Foundation
Forest CORE Fund
By: Date: ___________________________
Martha Little
Deputy Director
Grant Recipient:
By: Date: ___________________________
\[Signature\]
Please print name here:
Title: _______________
3
EXHIBIT C
Template for deeds of conveyance in which Forest Core Grant Funds
are provided for purchase or partial purchase of property
NOTE TO TITLE EXAMINERS: This deed contains restrictions on permitted uses and activities on the
property described below, which run with the land and are applicable to the property in perpetuity.
tƩĻƦğƩĻķ ĬǤʹ C͵ .ƩǒĭĻ {ƷĻǞğƩƷ Λ{. bƚ͵ ЉБАБЉΜ
Virginia Outdoors Foundation
402 W. Duke of Gloucester Street, Suite 218
Williamsburg, VA 23185
Return to: _________________________________________
_________________________________________
_________________________________________
_________________________________________
Tax Parcel No(s).
9ǣĻƒƦƷ ŅƩƚƒ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
under the Code of Virginia (1950), as amended,
Section(s) ___________________and from
-266
THIS DEED made this ____ day of ____________, 20___, between _________________, party of
the first part, Grantor; _____________________ party of the second part, Grantee; and the Virginia
Outdoors Foundation, an agency of the Commonwealth of Virginia (VOF), party of the third part,
witnesseth:
RECITALS:
R-1. The Federal Energy Regulatory Commission issued a Certificate of Public Convenience and Necessity
on October 13, 2017 to Mountain Valley Pipeline, LLC permitting it to construct a natural gas pipeline (the
R-2. The Commonwealth of Virginia and Mountain Valley Pipeline, LLC entered into a Memorandum of
Agreement for comprehensive mitigation of Virginia Resource 7 impacts of the Mountain Valley Pipeline
R-3. Pursuant to said agreement certain funds were allocated by the Commonwealth to VOF, with which
VOF established the Forest CORE (Community Opportunities for Restoration and Enhancement) Program
to help mitigate the impact of forest fragmentation in the Commonwealth.
1
R-4. VOF has consulted with various agencies and departments of the Commonwealth and has ensured
that this Deed meets the mitigation goals of the Forest Fragmentation Agreement and furthers the
ent of natural resources.
R-5. Pursuant to the Forest CORE Program as described above, VOF has awarded a Forest CORE grant in
the amount of $________________ to Grantor for the ({ĻƌĻĭƷ: purchase ƚƩ partial purchase) of the below-
described ({ĻƌĻĭƷ: prope ƚƩ the below-
in ____________ County.
R-__. (LƓƭĻƩƷ ƩĻĭźƷğƌƭ ŷĻƩĻ ƭƦĻĭźŅźĭ Ʒƚ ƷŷĻ ƦƩƚƆĻĭƷ ğƓķ ƷŷĻ ğƷƷƩźĬǒƷĻƭ ƚŅ ƷŷĻ tƩƚƦĻƩƷǤ͵)
R-__. It is intended that the Property owned by Grantor and being conveyed herein to Grantee be kept in
perpetuity as open space in accordance with the restrictions set forth below.
R-__. VOF, as a condition of such grant, has required that the restrictions set forth below running with the
land be included in this Deed and has joined in this Deed to indicate its agreement to enforce such
restrictions in perpetuity.
R-__. Grantee has joined in this Deed to indicate its agreement to accept this Deed as encumbered by the
restrictions set forth below and to comply with said restrictions, and Grantee further agrees that VOF is
entitled to enforce the restrictions in perpetuity, which agreement is binding on Grantee, its successors
and assigns.
CONVEYANCE
That for and in consideration of the sum of Ten Dollars ($10.00) in hand paid to the party of the
first part, ____________________, at and before the signing, sealing and delivery of this Deed, and other
good and valuable consideration, receipt whereof is hereby acknowledged, the said party of the first part,
______________________, does hereby grant, bargain, sell, and convey in fee simple with GENERAL
WARRANTY
and English Covenants of title unto the said party of the second part, ____________________, the
following described Property, to-wit:
(LƓƭĻƩƷ ƌĻŭğƌ ķĻƭĭƩźƦƷźƚƓ)
(Note: LŅ ƷŷĻƩĻ ğƩĻ ĻǣźƭƷźƓŭ ĬǒźƌķźƓŭƭ ƚƩ ƭƷƩǒĭƷǒƩĻƭ ƚƓ ƷŷĻ tƩƚƦĻƩƷǤ ƚƩ źŅ ƷŷĻƩĻ źƭ ğ ƩĻƭĻƩǝĻķ ƩźŭŷƷ Ʒƚ ĭƚƓƭƷƩǒĭƷ
ĬǒźƌķźƓŭƭͲ ƭƷƩǒĭƷǒƩĻƭͲ ƚƩ ƚƷŷĻƩ źƓŅƩğƭƷƩǒĭƷǒƩĻ ƚƓ ƷŷĻ tƩƚƦĻƩƷǤ ĻźƷŷĻƩ ΛźΜ ƷŷĻ ĬǒźƌķźƓŭ ğƩĻğ ƭŷğƌƌ ĬĻ ƭǒƩǝĻǤĻķ
ğƓķ ĻǣĭƌǒķĻķ ŅƩƚƒ Ʒŷźƭ ĭƚƓǝĻǤğƓĭĻ ƚƩ ΛźźΜ ƷŷĻ ĬƚǒƓķğƩźĻƭ ƚŅ ğƓ ĻǣźƭƷźƓŭ ƚƩ ƦƩƚƦƚƭĻķ ĬǒźƌķźƓŭ ğƩĻğ ƭŷğƌƌ ĬĻ
ķĻƌźƓĻğƷĻķ ğƓķ ƭǒĭŷ ĬǒźƌķźƓŭ ğƩĻğ ƭŷğƌƌ ƓƚƷ ĬĻ ǒƭĻķ źƓ ĭğƌĭǒƌğƷźƓŭ /hw9 ŅǒƓķźƓŭ͵)
The Property is shown as Tax Map No(s). \[or PIN\] ________________ among the land
records of the County of _____________________, Virginia. \[ ƭĻ źŅ ƚƓĻ Ʒğǣ ƦğƩĭĻƌ: Even
if the Property may have been acquired previously as separate parcels, it shall be
considered one parcel for purposes of this Deed, and the restrictions set forth below
ssors
in interest of the Property or any portion thereof in perpetuity. ƭĻ źŅ ƒƚƩĻ ƷŷğƓ ƚƓĻ Ʒğǣ
ƦğƩĭĻƌ: Even though the Property consists of _____ parcels for real estate tax purposes
2
and it may have been acquired previously as separate parcels, it shall be considered one
parcel for purposes of this Deed, and the restrictions set forth below shall apply to the
Property or any portion thereof in perpetuity .\]
This conveyance is made subject to all conditions, restrictions, reservations, restrictive covenants,
and easements of record, but is not intended to re-impose any of them.
RESTRICTIONS
Restrictions are hereby imposed on the use of the Property, which run with the land in perpetuity
and are binding on Grantee, its successors and assigns. The acts that Grantee covenants to do or not to
do upon the Property and the restrictions that VOF is hereby entitled to enforce are and shall be as follows:
1.No division of the Property. Separate conveyance of a portion of the Property or division of the
Property is prohibited. For purposes of this Deed, division of the Property includes, but is not
limited to, recordation of a subdivision plat, judicial partitioning of the Property, testamentary
partitioning of the Property, or pledging for debt of a portion of the Property.
2.Collective footprint limitation on buildings, structures, roads, trails, and utilities.
(i)The construction and maintenance of buildings, structures, roads, driveways,
trails, and utilities on the Property are permitted within the limitation of
subparagraph 2. (ii) below.
bƚƷĻʹ ƷŷğƷ ĬǒźƌķźƓŭƭ ƒǒƭƷ ĬĻ ƌźƒźƷĻķ Ʒƚ ƦǒĬƌźĭ ğĭĭĻƭƭ ƚƩ ĭƚƓƷğźƓĻķ ǞźƷŷźƓ ğƓ
ĻƓǝĻƌƚƦĻ ƚƩ ĻǣźƭƷźƓŭ ƚƩ ĬĻ ĻǣƷƩĻƒĻƌǤ ƌźƒźƷĻķ͵
(ii)For purposes of this restriction, the collective footprint is the ground area
measured in square feet of the buildings; structures; utilities, roads and parking
areas with impervious surfaces; and all other impervious surfaces on the
Property, excluding linear surfaces, such as roads and driveways with pervious
surfaces, trails, walls, fences, and boardwalks. The collective footprint shall not
exceed ____square feet of impervious cover.
3.Management of Forest. No timbering shall be permitted other than for the following purposes:
(i) cutting of trees for maintenance of existing cleared areas used for buildings, structures, utilities,
roads, driveways, and parking allowed above; (ii) cutting of trees for creation and maintenance of
trails; (iii) cutting of trees for wildlife habitat management, for the protection or enhancement of
natural heritage resources, and for conversion of monoculture plantations to natural forest
conditions; (iv) removal of trees posing an imminent hazard to the health or safety of persons or
to Property; (v) removal of invasive trees or other invasive species or (vi) removal of trees that are
diseased, storm-damaged, or have died naturally. In general, the forest shall be maintained in its
natural state. Forest management practices conducted shall comply with an approved Forest
Stewardship Plan with the intent of maintaining or restoring the ecological health and function of
the forest and such practices may not be employed primarily for commercial purposes.
Best Management Practices (BMPs), as defined by the Virginia Department of Forestry, shall be
used to control erosion and protect water quality when a material timber harvest is undertaken,
such as may be required for (iii), (v), or (vi) above. A pre-harvest plan shall be submitted to VOF
3
for approval no later than fourteen days before the proposed date of a material timber harvest.
The pre-harvest plan shall describe the BMPs to be used in sufficient detail to ensure that water
quality will be protected.
4.Grading, Blasting, Filling, Earth Removal and Mining.
(i) Grading, blasting, filling, or earth removal shall not materially alter the topography of the
Property except (a) for erosion and sediment control pursuant to an erosion and sediment control
plan, or (b) as required in the construction of permitted buildings, structures, roads, driveways,
trails, and utilities.
(ii) Surface mining on the Property, subsurface mining from the surface of the Property, drilling
for oil or gas or other minerals on the Property, and dredging on or from the Property are
prohibited.
5.Designation as Open Space. In the event that the Property is conveyed to a public body as defined
in Section 10.1-1700 of the Code of Virginia (1950), as amended, the Property shall be designated
as open space in accordance with Section 10.1-1701 of the Code of Virginia (1950), as amended.
6.(hƦƷźƚƓğƌ ƦƩƚǝźƭźƚƓ. Signs. At least one sign in a location visible to the public including
acknowledgment that VOF contributed funding for this project.) (LŅ ƷŷĻ tƩƚƦĻƩƷǤ źƭ ƌğƓķƌƚĭƉĻķͲ Ʒŷźƭ
ƦƩƚǝźƭźƚƓ ĭƚǒƌķ ĬĻ ķĻƌĻƷĻķ͵)
7.(hƦƷźƚƓğƌ ƦƩƚǝźƭźƚƓ: Public Access. The public shall have a right of daily access to the Property for
recreational uses at times set by Grantee, subject to reasonable restrictions to ensure the security
of the Property and safety of the public. Notwithstanding the above, Grantee retains the right to
exclude the public from the Property, or a portion thereof, in case of emergency or disaster (for
as long as is necessary to abate the emergency or disaster), for maintenance of the Property, and
as necessary for resource management and protection. Grantee, in its discretion, may charge fees
for access to the Property.
AMENDMENT OF RESTRICTIONS
The restrictions set forth above shall not be amended except by a notarized writing executed by
Grantee, its successors or assigns, and by
of the Circuit Court of __________________ County, Virginia.
ENFORCEMENT OF RESTRICTIONS
1.Right of inspection. Employees, agents, contractors, and other representatives of VOF may
enter the Property from time to time for purposes of inspection (including photographic
documentation of the condition of the Property) and enforcement of the restrictions set forth
above after permission from or reasonable notice to Grantee or Grantee's representative,
provided, however, that in the event of an emergency, entrance may be made to prevent,
terminate or mitigate a potential violation of these restrictions with notice to Grantee or
4
2.Enforcement.
(a)VOF has the right to take actions, including the reclamation of Forest CORE Fund grant
monies used to purchase eased property or the seizure of land purchased with said
grant funds as well as the bringing of a judicial proceeding, necessary to enforce the
above restrictions, which specifically include the right (a) to recover any damages
arising from non-compliance; (b) to compel Grantee to disgorge to VOF any proceeds
received in activities undertaken in violation of the above restrictions; (c) to require
Grantee to replant or pay for the replanting of trees on the Property in the
event that Grantee harvests timber in violation of the above restrictions; (d) to enjoin
non-compliance by temporary or permanent injunction; and (e) to pursue any other
appropriate remedy in equity or at law. If the court determines that Grantee failed
to comply with above restrictions, Grantee shall reimburse VOF for any reasonable
costs of enforcement, including costs of restoration, court costs, expert-witness costs,
delay shall not waive or forfeit its right to take such action as may be necessary to
ensure compliance with the above restrictions, and Grantee hereby waives any
defense of waiver, estoppel, or laches with respect to any failure to act by VOF.
(b) Grantee shall not be responsible or liable for any damage to the Property or
change in the condition of the Property (i) caused by fire, flood, storm, Act of
from prudent action taken by Grantee to avoid, abate, prevent, or mitigate such
damage to or changes in the condition of the Property from such causes.
This Deed may be executed in one or more counterpart copies, each of which, when executed
and delivered, shall be an original, but all of which shall constitute one and the same Deed. Execution of
this Deed at different times and in different places by the parties hereto shall not affect its validity.
WITNESS the following signatures and seals:
\[Counterpart signature pages follow.\]
5
\[Counterpart signature page 1 of 3\]
GRANTOR
__________________________________
STATE OF VIRGINIA
CITY/COUNTY of _________________, to-wit:
I, the undersigned, a Notary Public in and for the jurisdiction aforesaid, do certify that
_______________________, Grantor herein, whose name is signed to the foregoing deed bearing date of
________________, has this day acknowledged the same before me in my jurisdiction aforesaid.
Given under my hand this ____ day of _____________..
My commission expires on ______________
Registration Number: ___________________
__________________________________
NOTARY PUBLIC
(SEAL)
6
\[Counterpart signature page 2 of 3\]
GRANTEE
_________________________________
STATE OF VIRGINIA
CITY/COUNTY of _________________, to-wit:
I, the undersigned, a Notary Public in and for the jurisdiction aforesaid, do certify that
_______________________, Grantee herein, whose name is signed to the foregoing deed bearing date
of ________________, has this day acknowledged the same before me in my jurisdiction aforesaid.
Given under my hand this ____ day of _____________..
My commission expires on ______________
Registration Number: ___________________
__________________________________
NOTARY PUBLIC
(SEAL)
7
\[Counterpart signature page 3 of 3\]
VIRGINIA OUTDOORS FOUNDATION
__________________________________
STATE OF VIRGINIA
CITY/COUNTY of _________________, to-wit:
I, the undersigned, a Notary Public in and for the jurisdiction aforesaid, do certify that
_______________________, ___________________ of the Virginia Outdoors Foundation, whose name is
signed to the foregoing deed bearing date of ________________, has this day acknowledged the same
before me in my jurisdiction aforesaid.
Given under my hand this ____ day of _____________..
My commission expires on ______________
Registration Number: ___________________
__________________________________
NOTARY PUBLIC
(SEAL)
8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
ORDINANCE ACCEPTING AND APPROPRIATING $620,054 FROM THE
VIRGINIA OUTDOORS FOUNDATION AND $30,000 FROM READ
MOUNTAIN ALLIANCE FOR THE PURCHASE OF 304 ACRES OF LAND
ADJACENT TO THE READ MOUNTAIN PRESERVE
WHEREAS, The Virginia Outdoors Foundation provides grant funding to protect
land in perpetuity; and
WHEREAS, Roanoke County has been awarded such a grant, in the amount of
$620,054, from the Virginia Outdoors Foundation, for the purchase of real property
located on Read Mountain, adjacent to the existing County-owned Read Mountain
Preserve; and
WHEREAS, Roanoke County desires to enhance its trail system at Read Mountain
Preserve and to protect the view shed of Read Mountain; and
WHERAS, Read Mountain Alliance also desires to ensure the protection of Read
Mountain; and
WHERAS, Read Mountain Alliance has also awarded the County a $30,000 grant,
for the purchase the above-noted real property on Read Mountain; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on January 28, 2020, and the
second reading was held on February 11, 2020.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
Page 1 of 2
1. That the sum of $620,054 is hereby accepted from the Virginia Outdoors
Foundation, and appropriated for the purchase of 304 acres of land adjacent
to Read Mountain preserve, and the incorporation of such property into the
Preserve.
2. That the sum of $30,000 is hereby accepted from Read Mountain Alliance,
and is also appropriated for the purchase of 304 acres of land adjacent to
Read Mountain preserve, and the incorporation of such property into the
Preserve.
2. That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
ACTION NO.
ITEM NO. G.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Ordinance approving the acquisition of permanent and
temporary construction easements to Roanoke County on
properties owned by Joseph Harner, Jr. (Tax Map Numbers
070.12-01-25.00-0000, 070.12-01-26.00-0000, 070.12-01-
27.00-0000, and 070.12-01-28.00-0000) for purposes of
developing the East Roanoke River Greenway, Vinton
Magisterial District
SUBMITTED BY:
Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Approve an ordinance for the acquisition of permanent and temporary construction
easements to Roanoke County on properties owned by Joseph Harner, Jr. (Tax Map
Numbers 070.12-01-25.00-0000, 070.12-01-26.00-0000, 070.12-01-27.00-0000, and
070.12-01-28.00-0000) for purposes of developing the East Roanoke River Greenway
in the Vinton Magisterial District
BACKGROUND:
The Roanoke River Greenway is a regional 31-mile bicycle and pedestrian trail
proposed through the Roanoke Valley, linking the Cities of Roanoke and Salem, the
Town of Vinton, and Roanoke County. In 2018, the Roanoke Valley Greenway
Commission made the Roanoke River Greenway its number one priority in the update
to the Roanoke Valley Greenway Plan, which the local governments have all adopted
into their Comprehensive Plans. For Roanoke County, this greenway is the primary non-
motorized transportation facility linking the downtown urban area to the Blue Ridge
Comprehensive Master Plan for Parks and Facilities identified the development of
greenways and trails as a high priority desired by citizens in Roanoke County.
Page 1 of 3
DISCUSSION:
Roanoke County is overseeing the design, right-of-way acquisition and construction of
the East Roanoke River Greenway proposed between Roanoke City and Highland
Road in the Vinton Magisterial District. This section of the greenway will be an 8-10 foot-
wide, paved, shared use path proposed south of the Roanoke River. The project is
funded with Federal and State Transportation Alternatives (TA) and Regional Surface
Transportation Program (RSTP) funding. The greenway project is a Locally
Administered Project with oversight from the Virginia Department of Transportation
(VDOT). For federal-aid projects, VDOT is required by the U.S. Department of
Transportation - Federal Highway Administration (FHWA) to certify local government
compliance with the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (Uniform Act), as amended, found in Title 42 Chapter 61 of the
United States Code and the implementing regulations found in 49 CFR Part 24.
The greenway project has been designed by Hurt & Proffitt, and 3B Consulting
Services, LLC is the subconsultant responsible for right-of-way acquisition services to
al and state regulations.
Temporary construction and permanent easements are needed for the greenway
Numbers 070.12-01-25.00-0000, 070.12-01-26.00-0000, 070.12-01-27.00-0000, and
070.12-01-28.00-0000. On January 10, 2019, 3B Consulting Services made an offer to
Mr. Harner in the amount of $1,500 for the permanent and temporary easements. The
purchase price was determined by 3B Consulting Services evaluating the real estate
market in the area and assessing the value of the easements per square foot to prepare
a Basic Administrative Report (BAR).
On January 15, 2019, Mr. Harner agreed to the conveyance of temporary construction
easements in the amount of 4,523 square feet (0.104 acres) and permanent easements
in the amount of 3,312 square feet (0.076 acres), as shown on the plat prepared by Hurt
& Proffitt. During the negotiations, Mr. Harner requested fencing and a gate which are
being incorporated into the design of the greenway. A signed and notarized deed of
easement and plat is attached to the board report.
There have been no changes since the first reading held on January 28, 2020.
FISCAL IMPACT:
The TA and RSTP grants are reimbursable programs, so Roanoke County must first
incur project expenses and then request reimbursement. Accordingly, Roanoke County
is responsible for compensating Mr. Harner for the easements and then seeking
reimbursement through VDOT for the acquisitions costs. In accordance with the federal
Page 2 of 3
Uniform Act, FHWA retains final approval authority for easement acquisition activities of
Roanoke County. Prior to financial reimbursements, VDOT will require a certification
statement from Roanoke County providing assurances that all applicable regulations
regarding acquisition of the easements have been met.
The TA program allows a maximum eight percent (80%) federal reimbursement of
eligible project costs and requires a minimum twenty percent (20%) local match
contribution; however, there is no local match required for the RSTP funding. It is
anticipated that Roanoke County will be reimbursed by eighty percent (80%) for the
acquisition costs for the easements through the TA program in the amount of $1,200.
The remaining $300 required by the TA program local match is available through the
Roanoke County Capital Improvement Program grant account that has been
established for the project.
Roanoke County will be responsible for the construction and future maintenance of the
greenway.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRAURY 11, 2020
ORDINANCE APPROVING THE ACQUISITION OF PERMANENT AND
TEMPORARY CONSTRUCTION EASEMENTS ON PROPERTIES
OWNED BY JOSEPH HARNER, JR. (TAX MAP NUMBERS 070.12-01-
25.00-0000, 070.12-01-26.00-0000, 070.12-01-27.00-0000, and 070.12-
01-28.00-0000) FOR PURPOSES OF DEVELOPING THE EAST
ROANOKE RIVER GREENWAY, VINTON MAGISTERIAL DISTRICT
WHEREAS, The Roanoke River Greenway is a regional 31-mile bicycle and
pedestrian trail proposed through the Roanoke Valley, linking the Cities of Roanoke and
Salem, the Town of Vinton and Roanoke and Botetourt Counties; and
WHEREAS, Joseph Harner, Jr. has agreed to provide temporary construction
easements in the amount of 4,523 square feet (0.104 acres) and permanent easements
in the amount of 3,312 square feet (0.076 acres), as shown on the plat prepared by Hurt
& Proffitt for the East Roanoke River Greenway over portions of his properties located off
Bluff Road, identified as Tax Map Nos. 070.12-01-25.00-0000, 070.12-01-26.00-0000,
070.12-01-27.00-0000, and 070.12-01-28.00-0000, in exchange for $1,500.00; and
WHEREAS, the approval of this ordinance is required to record the easements in
compensate Mr. Harner for the
easements needed to construct and maintain the East Roanoke River Greenway project;
and
WHEREAS, the easement costs will be reimbursed eighty percent (80%) in the
amount of $1,200 in accordance with the Transportation Alternatives Program grant; and
WHEREAS, the remaining $300 of easement costs, which is the twenty percent
(20%) local match required through the Transportation Alternatives Program, is available
through the Roanoke County matching funds in the grant project account; and
Page 1 of 2
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on January 28, 2020. The second reading of this
ordinance was held on February 11, 2020.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The conveyance of temporary and permanent easements to the Roanoke
County Board of Supervisors from Joseph Harner, Jr. in exchange for $1,500
across properties situated off Bluff Road, in Roanoke County, Virginia (Vinton
Magisterial District), identified as Tax Map Nos. 070.12-01-25.00-0000, 070.12-
01-26.00-0000, 070.12-01-27.00-0000, and 070.12-01-28.00-0000, is hereby
approved.
2. Per the agreement of the parties, Roanoke County will be responsible for
construction and maintenance of the greenway.
3. The County Administrator, or any Assistant County Administrator, is hereby
authorized, on behalf of the County, to execute and then deliver the Deed of
Easement and any other necessary documents in furtherance of same.
Page 2 of 2
ACTION NO.
ITEM NO. G.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Ordinance approving the acquisition of permanent and
temporary construction easements to Roanoke County on
properties owned by the Virginia Recreational Facilities
Authority (Tax Map Numbers 071.03-01-10.00-0000, 080.00-
01-35.00-0000, and 080.00-01-34.03-0000) for the purposes
of developing the East Roanoke River Greenway, Vinton
Magisterial District
SUBMITTED BY:
Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Approving an ordinance for the acquisition of permanent and temporary construction
easements to Roanoke County on properties owned by the Virginia Recreational
Facilities Authority (Tax Map Numbers 071.03-01-10.00-0000, 080.00-01-35.00-0000,
and 080.00-01-34.03-0000) for the purposes of developing the East Roanoke River
Greenway in the Vinton Magisterial District.
BACKGROUND:
The Roanoke River Greenway is a regional 31-mile bicycle and pedestrian trail
proposed through the Roanoke Valley, linking the Cities of Roanoke and Salem, the
Town of Vinton and Roanoke and Botetourt Counties. In 2018, the Roanoke Valley
Greenway Commission made the Roanoke River Greenway its number one priority in
the update to the Roanoke Valley Greenway Plan, which the local governments have all
adopted into their Comprehensive Plans. For Roanoke County, this greenway is the
primary, non-motorized transportation facility linking the downtown urban area to the
County Comprehensive Master Plan for Parks and Facilities identified the development
of greenways and trails as a high priority desired by citizens in Roanoke County.
Page 1 of 3
DISCUSSION:
Roanoke County is overseeing the design, right-of-way acquisition and construction of
the East Roanoke River Greenway proposed between Roanoke City and Highland
Road in the Vinton Magisterial District. This section of the greenway will be an 8-10 foot-
wide, paved and shared use path proposed South of the Roanoke River. The project is
funded with Federal and State Transportation Alternatives (TA) and Regional Surface
Transportation Program (RSTP) funding. The greenway project is a Locally
Administered Project with oversight from the Virginia Department of Transportation
(VDOT). For federal-aid projects, VDOT is required by the U.S. Department of
Transportation - Federal Highway Administration (FHWA) to certify local government
compliance with the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (Uniform Act), as amended, found in Title 42 Chapter 61 of the
United States Code and the implementing regulations found in 49 CFR Part 24.
The greenway project has been designed by Hurt & Proffitt. Temporary construction and
permanent easements are needed for the greenway proposed across the properties
owned by the Virginia Recreational Facilities Authority (Tax Map Nos. 071.03-01-10.00-
0000, 080.00-01-35.00-0000, and 080.00-01-34.03-0000) for purposes of developing
the East Roanoke River Greenway in the Vinton Magisterial District.
On November 29, 2018, the Roanoke County Department of Parks, Recreation and
Tourism presented a request to the Virginia Recreational Facilities Authority Board of
Directors for donation of the permanent and temporary easements needed for the
greenway. The Board of Directors agreed unanimously to the donation and conveyance
of temporary construction easements in the amount of 98,216 square feet (2.255 acres),
a permanent greenway easement in the amount of 133,984 square feet (3.076 acres), a
permanent drainage easement in the amount of 1,405 square feet (0.032 acres), and a
perpetual slope easement in the amount of 55,778 square feet (1.280 acres), as shown
on the plat prepared by Hurt & Proffitt.
A signed and notarized deed of easement and plat is attached to the board report.
There have been no changes since the first reading on January 28, 2020.
FISCAL IMPACT:
The Virginia Recreational Facilities Authority is donating the temporary and permanent
easements to Roanoke County, so there are no costs associated with the purchase of
these easements.
The TA program provides eighty percent (80%) federal reimbursement of eligible project
Page 2 of 3
expenses and requires a minimum twenty percent (20%) local match; however, there is
no local match required for the RSTP funding. The value of the donated temporary and
permanent easements from the VRFA will count towards the 20% local match required
for the project.
Roanoke County will be responsible for the construction and future maintenance of the
greenway.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
ORDINANCE APPROVING THE ACQUISITION OF PERMANENT AND
TEMPORARY CONSTRUCTION EASEMENTS ON PROPERTIES
OWNED BY THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY
(TAX MAP NUMBERS 071.03-01-10.00-0000, 080.00-01-35.00-0000, and
080.00-01-34.03-0000) FOR PURPOSES OF DEVELOPING THE EAST
ROANOKE RIVER GREENWAY, VINTON MAGISTERIAL DISTRICT
WHEREAS, The Roanoke River Greenway is a regional 31-mile bicycle and
pedestrian trail proposed through the Roanoke Valley, linking the Cities of Roanoke and
Salem, the Town of Vinton, and Roanoke and Botetourt Counties; and
WHEREAS, the Virginia Recreational Facilities Authority have agreed to donate
and provide temporary construction easements in the amount of 98,216 square feet
(2.255 acres), a permanent greenway easement in the amount of 133,984 square feet
(3.076 acres), a permanent drainage easement in the amount of 1,405 square feet (0.032
acres), and a perpetual slope easement in the amount of 55,778 square feet (1.280
acres),as shown on the plat prepared by Hurt & Proffitt for the East Roanoke River
Greenway over portions of their properties located off Highland Road, identified as Tax
Map Nos. 071.03-01-10.00-0000, 080.00-01-35.00-0000, and 080.00-01-34.03-0000;
and
WHEREAS, the approval of this ordinance is required to record the easements
needed to construct and maintain the East Roanoke River Greenway project in the
Roanoke Coun; and
WHEREAS, the value of the donated easements will count towards the twenty
percent (20%) local match required through the Transportation Alternatives Program; and
Page 1 of 2
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on January 28, 2020. The second reading of this
ordinance was held on February 11, 2020.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The conveyance and donation of temporary and permanent easements to the
Roanoke County Board of Supervisors from the Virginia Recreational Facilities
Authority, in Roanoke County, Virginia (Vinton Magisterial District), identified
as Tax Map Nos. 071.03-01-10.00-0000, 080.00-01-35.00-0000, and 080.00-
01-34.03-0000, is hereby approved.
2. Per the agreement of the parties, Roanoke County will be responsible for
construction and maintenance of the greenway.
3. The County Administrator, or any Assistant County Administrator, is hereby
authorized, on behalf of the County, to execute and then deliver the Deed of
Easement and any other necessary documents in furtherance of same.
Page 2 of 2
ACTION NO.
ITEM NO. G.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Ordinance approving the acquisition of permanent and
temporary construction easements to Roanoke County on
property owned by Jimmie F. and Susan H. Yeager (Tax
Map Number 070.12-01-48.000) for the purposes of
developing the East Roanoke River Greenway, Vinton
Magisterial District
SUBMITTED BY:
Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY:
County Administrator
ISSUE:
Approval of an ordinance for the acquisition of permanent and temporary construction
easements to Roanoke County on property owned by Jimmie F. and Susan H. Yeager
(Tax Map Number 070.12-01-48.000) for the purposes of developing the East Roanoke
River Greenway in the Vinton Magisterial District.
BACKGROUND:
The Roanoke River Greenway is a regional 31-mile bicycle and pedestrian trail
proposed through the Roanoke Valley, linking the Cities of Roanoke and Salem, the
Town of Vinton, and Roanoke and Botetourt Counties. In 2018, the Roanoke Valley
Greenway Commission made the Roanoke River Greenway its number one priority in
the update to the Roanoke Valley Greenway Plan, which the local governments have all
adopted into their Comprehensive Plans. For Roanoke County, this greenway is the
primary non-motorized transportation facility linking the downtown urban area to the
Blue Ridge Parkway, Ex
County Comprehensive Master Plan for Parks and Facilities identified the development
of greenways and trails as a high priority desired by citizens in Roanoke County.
DISCUSSION:
Page 1 of 3
Roanoke County is overseeing the design, right-of-way acquisition and construction of
the East Roanoke River Greenway proposed between Roanoke City and Highland
Road in the Vinton Magisterial District. This section of the greenway will be an 8-10 foot-
wide, paved, shared use path proposed South of the Roanoke River. The project is
funded with Federal and State Transportation Alternatives (TA) and Regional Surface
Transportation Program (RSTP) funding. The greenway project is a Locally
Administered Project with oversight from the Virginia Department of Transportation
(VDOT). For federal-aid projects, VDOT is required by the U.S. Department of
Transportation - Federal Highway Administration (FHWA) to certify local government
compliance with the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (Uniform Act), as amended, found in Title 42 Chapter 61 of the
United States Code and the implementing regulations found in 49 CFR Part 24.
The greenway project has been designed by Hurt & Proffitt, and 3B Consulting
Services, LLC is the subconsultant responsible for right-of-way acquisition services to
Temporary construction and permanent easements are needed for the greenway
p
Map Number 070.12-01-48.00-0000. On January 7, 2019, 3B Consulting Services made
an offer to Mr. and Mrs. Yeager in the amount of $300 for the permanent and temporary
easements. The purchase price was determined by 3B Consulting Services evaluating
the real estate market in the area and assessing the value of the easements per square
foot to prepare a Basic Administrative Report (BAR).
Mr. and Mrs. Yeager agreed to the conveyance of a temporary construction easement
in the amount of 1,218 square feet (0.028 acres) and a permanent easement in the
amount of 953 square feet (0.022 acres), as shown on the plat prepared by Hurt &
Proffitt. During the negotiations, Mr. and Mrs. Yeager requested fencing and a gate
which are being incorporated into the design of the greenway. A signed and notarized
deed of easement and plat is attached to the board report.
There have been no changes since the first reading held on January 28, 2020.
FISCAL IMPACT:
The TA and RSTP grants are reimbursable programs, so Roanoke County must first
incur project expenses and then request reimbursement. Accordingly, Roanoke County
is responsible for compensating Mr. and Mrs. Yeager for the easements and then
seeking reimbursement through VDOT for the acquisitions costs. In accordance with the
federal Uniform Act, FHWA retains final approval authority for easement acquisition
activities of Roanoke County. Prior to financial reimbursements VDOT will require a
certification statement from Roanoke County providing assurances that all applicable
Page 2 of 3
regulations regarding acquisition of the easements have been met.
The TA program allows a maximum eighty percent (80%) federal reimbursement of
eligible project costs and requires a minimum twenty percent (20%) local match
contribution; however, there is no local match required for the RSTP funding. It is
anticipated that Roanoke County will be reimbursed by eighty percent (80%) for the
acquisition costs for the easements through the TA program in the amount of $240. The
remaining $60 required by the TA program twenty percent (20%) local match is
available through the Roanoke County Capital Improvement Program grant account that
has been established for the project.
Roanoke County will be responsible for the construction and future maintenance of the
greenway.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
ORDINANCE APPROVING THE ACQUISITION OF PERMANENT AND
TEMPORARY CONSTRUCTION EASEMENTS ON PROPERTY OWNED
BY JIMMIE F. AND SUSAN H. YEAGER (TAX MAP NUMBER 070.12-01-
48.00-0000) FOR PURPOSES OF DEVELOPING THE EAST ROANOKE
RIVER GREENWAY, VINTON MAGISTERIAL DISTRICT
WHEREAS, The Roanoke River Greenway is a regional 31-mile bicycle and
pedestrian trail proposed through the Roanoke Valley, linking the Cities of Roanoke and
Salem, the Town of Vinton, and Roanoke and Botetourt Counties; and
WHEREAS, Jimmie F. and Susan H. Yeager have agreed to provide a temporary
construction easement in the amount of 1,218 square feet (0.028 acres) and a permanent
easement in the amount of 953 square feet (0.022 acres), as shown on the plat prepared
by Hurt & Proffitt for the East Roanoke River Greenway over portions of their property
located off Bluff Road, identified as Tax Map No. 070.12-01-48.00-0000, in exchange for
$300; and
WHEREAS, the approval of this ordinance is required to record the easements in
the Roanoke County Circuit Court Clerkcompensate Mr. and Mrs. Yeager
for the easements needed to construct and maintain the East Roanoke River Greenway
project; and
WHEREAS, the easement costs will be reimbursed by eighty percent (80%) in the
amount of $240 in accordance with the Transportation Alternatives Program grant; and
WHEREAS, the remaining $60 of easement costs, which is the twenty percent
(20%) local match required through the Transportation Alternatives Program, is available
through the Roanoke County matching funds in the grant project account; and
Page 1 of 2
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on January 28, 2020. The second reading of this
ordinance was held on February 11, 2020.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The conveyance of temporary and permanent easements to the Roanoke
County Board of Supervisors from Jimmie F. and Susan H. Yeager in exchange
for $300.00 across property situated off Bluff Road, in Roanoke County,
Virginia (Vinton Magisterial District), identified as Tax Map No. 070.12-01-
48.00-0000, is hereby approved.
2. Per the agreement of the parties, Roanoke County will be responsible for
construction and maintenance of the greenway.
3. The County Administrator, or any Assistant County Administrator, is hereby
authorized, on behalf of the County, to execute and then deliver the Deed of
Easement and any other necessary documents in furtherance of same.
Page 2 of 2
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Appointments to Committees, Commissions and Boards
SUBMITTED BY:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Open district appointments.
BACKGROUND:
1. Economic Development Authority (EDA) (appointed by District)
Leon McGhee, representing the Vinton Magisterial District, has resigned from the
EDA effective February 1, 2019. This appointment has a four-year term and will
not expire until September 26, 2021.
2. Library Board (appointed by District)
The following District appointments remains open:
Vinton Magisterial District
Windsor Hills Magisterial District
3. Parks, Recreation and Tourism (appointed by District)
expired effective June 30, 2019.
Open Windsor Hills Magisterial District
Page 1 of 2
FISCAL IMPACT
:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,FEBRUARY 11, 2020
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for February11,
2020,designated as Item I-ConsentAgenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through3
inclusive, as follows:
1.Request to approve the Board of Supervisors amended budget development
calendar for fiscal year 2020-2021
2.Confirmation of appointment to the Building Code Board of Adjustments &
Appeals (Fire Code of Appeals); Western Virginia Regional Industrial Facility
Authority (WVRIFA)
3.Resolution decertifying the County of Roanoke Budget and Fiscal Affairs
Committee (BFAC) as a Board of Supervisors established committee
Page 1of 1
ACTION NO.
ITEM NO. I.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Request to approve the Board of Supervisors amended
budget development calendar for fiscal year 2020-2021
SUBMITTED BY:
Meredith Thompson
Budget Division Director
APPROVED BY:
County Administrator
ISSUE:
On September 10, 2019, Roanoke County Board of Supervisors approved the budget
development calendar for fiscal year 2020-2021. Board items planned after January 1,
2020, were noted as tentative. Attachment A is the amended budget development
calendar detailing changes to planned Board items through May 2020.
BACKGROUND:
As part of the annual budget development process, the Department of Finance and
Management Services prepares a budget development calendar for approval by the
Board of Supervisors. On September 10, 2019, Roanoke County Board of Supervisors
approved the budget development calendar for fiscal year 2020-2021. Board items
including actions, public hearings and briefings/work sessions scheduled beyond
January 1, 2020, were noted as tentative.
Attachment A is the amended budget development calendar detailing required Board of
Supervisors actions, public hearings, budget work sessions and briefings associated
with both the operating and capital budgets planned through fiscal year 2019-2020.
FISCAL IMPACT:
There is no fiscal impact associated with the approval of the amended fiscal year 2020-
2021 budget development calendar.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends approval of the amended fiscal year 2020-2021 budget development
calendar.
Page 2 of 2
ATTACHMENT A
Fiscal Year 2020-2021
Amended Budget Development Calendar
DateBoard ActionsPublic HearingsBriefings/Work Sessions
Work Session:
9/10/2019Approval of FY 2020-2021 budget Capital Projects Status
development calendar (consent
Update (General Services, PRT, Finance
agenda)& Mgmt Services)
9/24/2019Work Session:
Fiscal Year 2018-2019
Preliminary and Unaudited Year-End
Overview (Finance & Mgmt Services)
Work Session:
10/8/2019 Facilities Assessment
Review (General Services)
Work Session:
11/6/2019 County Financial
Policies Review (Administration /
Finance & Mgmt Services)
12/3/2019Briefing
: 2020 Reassessment (Assessor,
Finance & Mgmt Services)
Board Items Completed
Briefing:
Fiscal Year 2018-2019 Audit
Results (Finance & Mgmt Services)
Work Session:
Joint Work Session with
Roanoke County Public Schools
Work Session:
12/17/2019Approval of updated County Recommendations for
financial policies
Changes to the Comprehensive
Approval of Allocation of FY 2018-Financial Policy and Allocation of FY
2019 Year End Funds
2019 Year-End Funds (Finance & Mgmt
Services)
Briefing:
1/28/2020 County Administrator's
Proposed FY 2021-2030 Capital
Improvement Program Presentation
(Administration / Finance & Mgmt
Services)
Work Session:
FY 2019-2020 Mid-Year
Revenue and Expenditure Update;
Fiscal Year 2020-2021 Budget Issues
(Finance & Mgmt Services)
2/11/2020Work Session:
FY 2020-2021 Revenue
Outlook; County Fees & Charges
Compendium (Finance & Mgmt
Services)
Planned Board Items
2/25/2020Work Session:
FY 2021-2030 Capital
Improvement Program; Capital Projects
Status Update (General Services, PRT,
Finance & Mgmt Services)
3/10/2020Briefing:
County Administrator's
Proposed FY 2020-2021 Operating
Budget Presentation
3/24/2020Adoption of 2020 maximum tax rates Public Hearing: Effective Tax Work Session
: Total Compenstation;
(resolution)Rate
Outside Agencies; Revenue Update
Public Hearing: Maximum Tax
(Finance & Mgmt Services)
Rate
1 of 2
ATTACHMENT A
Fiscal Year 2020-2021
Amended Budget Development Calendar
DateBoard ActionsPublic HearingsBriefings/Work Sessions
4/14/2020Adoption of 2020 tax rates (order)Public Hearing: Tax Rate Work Session:
Departmental Budgets;
Adoption
Other General Fund Budgets
Planned Board Items
Public Hearing: Operating and (Finance & Mgmt Services)
Capital Budgets (first of two)
4/28/2020First reading of budget ordinances Public Hearing: Operating and
(total of five ordinances)Capital Budgets (two of two)
5/26/2020Second reading of budget ordinances
(total of five ordinances)
Approval of operating and capital
budgets, revenues and expenditures
for County and Schools (resolution)
2 of 2
ACTION NO.
ITEM NO. I.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Confirmation of appointment to the Building Code Board of
Adjustments & Appeals (Fire Code of Appeals); Western
Virginia Regional Industrial Facility Authority (WVRIFA)
SUBMITTED BY:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
Confirmation of appointments.
BACKGROUND:
Building Code Board of Adjustments and Appeals (Fire Code of Appeals)
:
-year appointment expired January 24, 2020. Staff has recommended
the reappointment of Mr. Fields to an additional four-year term to expire February 4,
2024. It is the consensus of the Board to reappoint Mr. Fields
Western Virginia Regional Industrial Facility Authority (WVRIFA)
The four-year appointments of Jill Loope and Richard Caywood (alternate) expired
February 4, 2020. It is the consensus of the Board to reappoint both staff members to
an additional four-year appointment to expire February 4, 2024.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends confirmation of these appointments.
Page 2 of 2
ACTION NO.
ITEM NO. I.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Resolution decertifying the County of Roanoke Budget and
Fiscal Affairs Committee (BFAC) as a Board of Supervisors
established committee
SUBMITTED BY:
Laurie Gearheart
Director of Finance and Management Services
APPROVED BY:
County Administrator
ISSUE:
Decertify the County of Roanoke Budget and Fiscal Affairs Committee (BFAC) as a
Board of Supervisors established committee. The committee was established by
resolution in December 2015.
BACKGROUND:
The Budget and Fiscal Affairs Committee (BFAC) was established by resolution in
December 2015 to ensure a transparent budget process with citizen involvement
through the use of an advisory group. While this committee has provided thoughtful
feedback on various budget related items, membership was not fully appointed and
began to decline.
DISCUSSION:
During its tenure, the County of Roanoke Budget and Fiscal Affairs received information
processes. BFAC provided input on various budget items including CORTRAN,
collection of Business, Professional, and Occupational License (BPOL) tax, and the
process for Discretionary Outside Agency Funding.
The committee's membership was not fully appointed, and membership began to
Page 1 of 2
decline with currently only five of the ten members appointed. BFAC members were in
support of decertification at their regularly held, January 30, 2020 meeting.
FISCAL IMPACT:
There is no fiscal impact associated with the decertification of the Budget and Fiscal
Affairs Committee.
STAFF RECOMMENDATION:
Staff recommends the approval of a resolution decertifying the Budget and Fiscal Affairs
Committee (BFAC) as a Board of Supervisors established committee.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 11, 2020
RESOLUTION DECERTIFYING THE COUNTY OF ROANOKE BUDGET
AND FISCAL AFFAIRS COMMITTEE AS A BOARD OF SUPERVISORS
ESTABLISHED COMMITTEE
WHEREAS, the Roanoke County Board of Supervisors approved Resolution
120815-3, adopting a charter for the County of Roanoke Budget and Fiscal Affairs
Committee (BFAC); and
WHEREAS, this action was taken as Roanoke County has a responsibility to
create a transparent budget process with citizen involvement with an advisory group to
provide input on all County budget and fiscal affairs; and
WHEREAS, the County of Roanoke Budget and Fiscal Affairs members were no
longer providing input on the Operating Budget or fiscal policies; and
WHEREAS, the Board of Supervisors has agreed to decertify this citizen
committee.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of
Supervisors does hereby repeal Resolution 120815-3; and
FURTHERMORE, BE IT RESOLVED, that the County of Roanoke Budget and
Fiscal Affairs Committee is hereby decertified and shall cease to continue to be a
recognized and supported Roanoke County citizen committee.
Page 1 of 1
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Unaudited
OutstandingOutstanding
June 30, 2019AdditionsDeletionsFebruary 11, 2020
General Obligation Bonds$1,866,987$-$-$1,866,987
VPSA School Bonds91,947,188-10,817,14681,130,042
Lease Revenue Bonds75,035,0009,025,0003,060,00081,000,000
Subtotal168,849,1759,025,00013,877,146163,997,029
Premiums11,356,3891,245,358-12,601,747
$180,205,564$10,270,358$13,877,146$176,598,776
Submitted ByLaurie L. Gearheart
Director of Finance and Management Services
Approved ByDaniel R. O'Donnell
County Administrator
ACTION NO.
ITEM NO. M.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Work session to review with the Board of Supervisors the
employee engagement process
SUBMITTED BY:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:
County Administrator
ISSUE:
This time has been set aside to review with the Board of Supervisors a presentation on
the engagement process. The Board will be joined by Bob Lavigna of CPS-HR via
webinar and Mr. Lavigna will present the findings of the Employee Engagement Survey
and will also discuss planned follow up activites for employees.
Page 1 of 1
1
Board of Supervisors Presentation
Results
2019 Engagement Survey
Roanoke County, Virginia
February 11, 2020
questions, 1 question asking about
2
results from the Roanoke County
The survey included 51 questions in 9 categories, 6 engagement
Employee Engagement, a division of CPS HR Consulting, an
Public Sector
27, 2019.
ended questions.
the survey.
Institute for
-
9
CPS HR administered the survey from Sept.
76% (813) of employees responded to
agency.
-
by the
the overall
plans to stay or leave, and 3 open
index questions, 4 demographic
employee engagement survey.
The survey was conducted
independent government
This report summarizes
Background
cpshr.us
uuuuu
Institute for Public Sector Employee Engagement Model
3
cpshr.us
4
100
98
9595
94
90
87
86
8585
83
Department
80
77
7676
69
54
48
46
–
Response Rates (%)
Information Technology (n=37)Finance and Budget (n=21)Clerk of the Circuit Court (n=15)Social Services (n=94)Library (n=52)County Administration (n=18)Fire and Rescue (n=159)Treasurer
(n=10)Economic and Community Development (n=33)Commonwealth's Attorney (n=10)Sheriff (n=66)Grand Total (n=813)Police (n=109)Parks, Recreation and Tourism (n=55)RCACP (n=10)
Real Estate Valuation (n=11)Emergency Communications (n=43)Commissioner of the Revenue (n=11)General Services (n=50)
cpshr.us
5
Levels of Engagement
6
I am proud when I tell others I am part
organization inspires me to do the
self at workorganization motivates me to help
I feel a strong personal attachment to
organization
I feel comfortable being my
as a good place to work
I would recommend my
achieve its objectives
Engagement Questions
Calculating Engagement Scores
organization
organization
job
best in my
of my
myMyMy
1.2.3.4.5.6.
to these questions,
questions,engagement
their level of
responses to at least 4 of these
agreement with 6 engagement
o judge
we then calculated a mean
her agree or disagree
Survey respondents rated
score for each employee.
know or no basis t
using the following scale:
statements to calculate a score.
Based on the responses
rongly disagree
rongly agree
e require
2 = disagree
4 = agree
X = don’t
3 = neit
1 = st5 = st
Note: W
cpshr.us
7
x
an score between 3 and 4 on the si
n the six
x
an score 3 or below on the si
an score 4 or above o
ons
ons
ons
engagement questi
Calculating Engagement Levels engagement questi
engagement questi
Somewhat Engaged
Fully Engaged
Not Engaged
Me
Me
Me
engagement level
percentage of employees
then calculated the
at each
cpshr.us
We
8
score (23%) is comparable
is below
-
The fully engaged score
engaged score (53%) is
The County’s somewhat
above all benchmarks,
for Roanoke County
engaged
to the government
employees (24%)
our benchmarks.
benchmarks.
-
and the not
Roanoke County
Not Engaged
Overall Engagement Levels
235324
Local Government
Benchmark
224237
Somewhat Engaged
Government
Benchmark
244135
Fully Engaged
Private Sector
Benchmark
174240
90%80%70%60%50%40%30%20%10%
100%0%
cpshr.us
9
Levels of Engagement
10
(1 of 4)
Engagement Levels by Department
cpshr.us
11
(2 of 4)
Engagement Levels by Department
cpshr.us
12
(3 of 4)
Engagement Levels by Department
cpshr.us
13
(4 of 4)
Engagement Levels by Department
cpshr.us
14
–
Drivers of Engagement
Workplace Factors
15
Analytical Model
cpshr.us
16
Workplace Factors
For each factor, we calculated an
100
.
positive responses)
-
average score on a scale of 0
Calculating Factor Scores
.e., percent
–
(i
Engagement
engagement.
Leadership and Managing Change
has found that these factors,
Development
are related to employee
’s Mission
rkload
Workplace Factors
Drivers of
Wo
s
Pay and Benefit
ment
Resources and
My Supervisor
Training and
My Depart
Previous research
My Team
ork
My W
or drivers,
cpshr.us
uuuuuuuu
17
the extent
score, on a
each workplace factor and culture question
analysis to determine
influences (drives) the overall engagement
Drivers of Engagement
Calculating the Drivers
performed statistical
100 percent.
-
to which
scale of 0
We
cpshr.us
18
from key driver analysis) and score (average % positive) to
that are likely to have the biggest impact on
weight
if maintained or
The following charts combine influence (relative
–
Drivers of Engagement
workplace areas
Recommended Focus Areas
the engagement score.
reveal the overall
–
improved
cpshr.us
19
continue to focus on these
monitor these
scoring questions but are
do
you
scores for these questions
influence questions are
at
areas to maintain the engagement score.
th
s.
e suggest
ain” quadrant
relatively lower in influence. Therefore,
High Influence / High Score
Low Influence / High Score
s. W
already high. Therefore,
-
chart
These are already high
“Maint
-
factors to assure the
Scores on these high
Definitions
e following
mprove” and
not decline.
MAINTAIN
MONITOR
th
s in
he “I
quadrant
questions because they have the greatest potential
ions in t
-
–
the
but as lower priorities than the high
they may be
influence
Quadrant Chart
influence questions,
engagement score.
he four
he quest
-
scoring but high
High Influence / Low Score
scores suggest that
ions of t
o t
Low Influence / Low Score
ion t
e definit
-
to improve the overall
Although these are low
ent
influence questions.
-
Focus on these low
pay att
th
relatively low
Below are
considered,
IMPROVE
CONSIDER
cpshr.us
20
Overall Workplace Factors
cpshr.us
21
that are
weight from
likely to have the biggest impact on the engagement score.
key driver analysis) and score (% positive), for all employees,
Questions
Level
–
if maintained or improved
The following charts combine influence (relative
-
Question
–
Drivers of Engagement
–
Recommended Focus Areas
–
to reveal the questions
cpshr.us
22
Leadership and Managing Change
cpshr.us
23
My Department’s Mission
cpshr.us
24
Training and Development
cpshr.us
25
Pay and Benefits
cpshr.us
26
Organizational Culture
cpshr.us
27
for the
health
my department
the actions of senior leaders are consistent with Roanoke
they are usually
e.g., retirement,
managed well
I feel that my pay adequately reflects my performance
skills in
Areas to Improve
When changes are made in Roanoke County,
with my total benefits package (
I am given a real opportunity to improve my
Senior leaders value ideas from employees
a whole is
I feel that Roanoke County as
the work I do
I feel valued for
–
County's values
I am satisfied
Summary
insurance)
I believe
better
uuuuuuuu
cpshr.us
28
I am satisfied with my employment conditions (e.g., vacation
department respects individual differences
of my department's mission
how my work supports my department's mission
working styles, backgrounds, ideas)
make a difference by working here
to do my job well
flexible work arrangements)
Areas to Maintain
I have a clear understanding
I get the information I need
I am treated fairly at work
or leave options,
(e.g., cultures,
I think that my
–
Summary
I feel I can
I know
uuuuuuu
cpshr.us
29
Level Analysis
-
Additional Question
30
Scoring Questions (% Positive)
questions:
ees were MOST positive on the following
Employ
-
Highest
cpshr.us
31
Scoring Questions (% Positive)
questions:
ees were LEAST positive on the following
Employ
-
Lowest
cpshr.us
32
from local government benchmarks
positive than the local government benchmarks.
“Gap” is percentage point difference (on positive responses)
Largest Positive Gaps
ees were MORE
Questions where employ
cpshr.us
33
from local government benchmarks
ees were LESS positive than the local government benchmarks.
“Gap” is percentage point difference (on positive responses)
Largest Negative Gaps
Questions where employ
cpshr.us
34
All Employees
the next
Prefer not to say
ou considering
our current
Leave (n=200)
?
ar, and if so, why
Stay (n=456)
position within
(n=155)
leaving y
Are y
ye
–
Intent to Stay or Leave
Stay (n=456)
56%
Prefer not to
say (n=155)
Leave (n=200)
19%
25%
cpshr.us
35
Intent to Leave
Engagement Levels by
cpshr.us
36
(1 of 2)
Intent to Leave
Engagement Levels by
cpshr.us
37
(2 of 2)
Intent to Leave
Engagement Levels by
cpshr.us
38
Demographic Segment
Results by
39
Engagement Levels by Gender
cpshr.us
40
(1 of 2)
Engagement Levels by Age
No respondents selected “A, 19 or under”
cpshr.us
41
(2 of 2)
Engagement Levels by Age
cpshr.us
42
(1 of 2)
Engagement Levels by Tenure
cpshr.us
43
(2 of 2)
Engagement Levels by Tenure
cpshr.us
44
Engagement Levels by Status
cpshr.us
45
Engagement Levels by Role
cpshr.us
46
structured opportunity to review
Drill down on key survey results/questions
)
(early April
planning workshops
of employees
4)
-
plans
March 2
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Bob Lavigna
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Direct
ACTION NO.
ITEM NO. M.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 11, 2020
AGENDA ITEM:
Work session to review with the Board of Supervisors fiscal
year 2020-2021 projected General Government Fund
operating budget revenues and review updates to the
County of Roanoke Fee Compendium
SUBMITTED BY:
Laurie Gearheart
Director of Finance and Management Services
APPROVED BY:
Donnell
County Administrator
ISSUE:
Review fiscal year 2020-2021 projected General Government Fund operating budget
revenues and updates to the County of Roanoke Fee Compendium.
BACKGROUND:
As part of the annual operating budget development process, staff provides the Board
of Supervisors revenue projections for the coming fiscal year in advance of the County
Administrator's proposal of the operating budget.
Additionally, staff will provide updates considered for the County of Roanoke Fee
Compendium, which is adopted at the same time as adoption of annual budget
ordinances per Section 4-3, Item B of the County's Comprehensive Financial Policies.
DISCUSSION:
This work session will provide the Board of Supervisors information regarding fiscal year
2020-2021 revenue projections for the General Government Fund. Revenue projections
contained in the attached presentation are subject to change based on any additional
information received by staff. Final proposed fiscal year 2020-2021 revenues will be
detailed in the County Administrator's Proposed Fiscal Year 2020-2021 Operating
Budget document, scheduled to be presented to the Board of Supervisors on March 10,
Page 1 of 2
2020.
Additionally, staff will provide the Board of Supervisors an overview of the County of
Roanoke Fee Compendium that is approved by the Board of Supervisors as part of the
fiscal year 2020-2021 budget adoption. The County's Comprehensive Financial Policy
indicates in Section 4-3, Item B that " ... County staff shall produce an annual Fee
Compendium to be adopted by the Board of Supervisors at the same time as Adoption
of the Annual Budget Ordinances." Staff will provide an overview of updates considered
for the Fiscal Year 2020-2021 compendium.
The attached Power Point presentation will be shown.
FISCAL IMPACT:
There is no fiscal impact associated with receipt of the attached presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding County
of Roanoke fiscal year 2020-2021 projected General Government Fund operating
budget revenues and the County of Roanoke Fee Compendium.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, February11, 2020
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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