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HomeMy WebLinkAbout11/4/2020 - RegularRoanoke County Board of Supervisors November 4, 2020 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Page 1 of 5 Roanoke County Board of Supervisors Agenda November 4, 2020 Good afternoon and welcome to our meeting for November 4, 2020. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. Because of the present state of emergency, and until further notice, members of the public are urged not to attend Board of Supervisor meetings in person. All are encouraged to view and participate in meetings through electronic means. Meetings may be viewed live on RVTV, Channel 3, or on the County’s website https://roanokecountyva.gov(and accessed by clicking on the “Watch Board Meetings Online” button). Prior to and during meetings, citizens may share comments by email (to djacks@roanokecountyva.gov) or by phone (540-776- 7278). When submitting comments, please include your name and address. Comments submitted by email and by phone will be read aloud during meetings, subject to reasonable time limitations. For those individuals who desire to attend meetings in person, please be advised that seating modifications and limits have been established in order to facilitate social distancing; attendees who are not of the same household must sit six feet apart; and attendance at meetings will be limited to 25 individuals. A.OPENING CEREMONIES 1.Roll Call B.REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Page 2 of 5 C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONSAND AWARDS 1.Proclamation commemorating the 50th Anniversary of Luigi's Italian Gourmet Restaurant and expressing appreciation to Maristane Rocha and her family for 50 years of providing outstanding gourmet food and service to the Roanoke community (Jill Loope, Director of Economic Development) D.FIRST READING OF ORDINANCES 1.Ordinance accepting and appropriating funds in the amount of $976,380 from the Commonwealth of Virginia, pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020 for broadband projects in theCatawba, Vinton, Cave Spring and Windsor Hills Magisterial Districts (Due to the Pandemic Disaster, it is requested, upon a four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure)(Bill Hunter, Director of Communications and Information Technology) 2.Emergency ordinance readopting Ordinance 033120-1 to effectuate temporary changes in certain deadline and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with pandemic disaster (Due to the Pandemic Disaster, it is requested, upon a four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure)(Peter S. Lubeck, County Attorney) 3.Ordinance authorizing the purchase of 304 acres of land located off Old Mountain Road adjacent to Read Mountain Preserve identified as Tax Map Numbers 028.00-01-08.00-0000 and 028.00-01-09.00-0000 (Lindsay Webb, Parks, Planning and Development Manager) E.PUBLIC HEARING AND SECOND READING OF ORDINANCES 1.Ordinance authorizing the granting of an access easement for the purpose of ingress/egress to Mr. Dallas J. Wright of 5057 Poor Mountain Road in Salem of unimproved real estate owned by the Roanoke County Board of Supervisors (Tax Map No. 064.04-03-01.00-0000), Catawba Magisterial District (Tarek Moneir, Director of Development Services) F.APPOINTMENTS 1.Library Board (appointed by District) 2.Parks, Recreation and Tourism (appointed by District) Page 3 of 5 G.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1.Approval of minutes- October 22, 2020 2.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David Bergeron, Parks Maintenance Worker, upon his retirement after more than thirteen (13) years of service 3.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Jonathan Clifton, Deputy Sheriff-Sergeant-Court Services, upon his retirement after twenty-three (23) years of service 4.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Richard G. Crosier II, Police Officer IV, upon his retirement after more than twenty-one (21) years of service 5.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Andrew Lewis, Parks Maintenance Service Specialist, upon his retirement after more than twenty (20) years of service 6.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Fred I. Lumb, Police Officer IV, upon his retirement after more than twenty-two (22) years of service 7.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Cyd Walters, Senior Library Assistant, upon her retirement after thirty- three (33) years of service 8.Confirmation of appointment of the Private Community Resource Providers to the Roanoke County Community Policy and Management Team (CPMT) 9.Request to donate a Roanoke County surplus vehicle to the Cave Spring Volunteer Fire Department 10.Request to accept a donation of a recycling trailer from Cox Communications for additional capacity at Fallowater Lane H.CITIZENS' COMMENTS AND COMMUNICATIONS Page 4 of 5 I.REPORTS 1.Unappropriated, Board Contingency and Capital Reserves Report 2.Outstanding Debt Report J. REPORTS AND INQUIRIES OF BOARD MEMBERS 1.P. Jason Peters 2.Paul M. Mahoney 3.Martha B. Hooker 4.Phil C. North 5.David F. Radford K.WORK SESSIONS 1.Work session to review with the Board of Supervisors fiscal year 2020-2021 first quarter financial information (Steve Elliott, Budget Manager and Meredith Thompson, Budget Division Director) 2.Work session to review with the Board of Supervisors the budgets for the allocations of CARES Act funding (Laurie Gearheart, Director of Finance and Management Services) L.CLOSED MEETING,pursuant to the Code of Virginia as follows: 1.Section 2.2-3711(A) (7) of the Code of Virginia, in order to consult with legal counsel and receive briefings from staff members pertaining to possible litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body. Specifically the Board will consider participation in class action litigation or settlement with manufacturers of polychlorinated biphenyls. 2.Section 2.2-3711(A) (7) and A (29) of the Code of Virginia in order to consult with legal counsel and receive briefings from staff members pertaining to 1) possible litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, and 2) the award of a new public contract for goods or services, and discussion of the terms or scope of such contract, where discussion in open session would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the Board will discuss litigation options for proceeding against a vendor of goods or services for breach of contract, and the award of a new public contract for such goods or services. M.CERTIFICATION RESOLUTION N.ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Proclamation commemorating the 50th Anniversary of Luigi's Italian Gourmet Restaurant and expressing appreciation to Maristane Rocha and her family for 50 years of providing outstanding gourmet food and service to the Roanoke community SUBMITTED BY: Jill Loope Director of Economic Development APPROVED BY: County Administrator ISSUE: A proclamation commending Luigi's Italian Gourmet Restaurant on the occasion of its 50th anniversary BACKGROUND: 0 and has been under the ownership of the Marques family for 50 years. Luigi's is one of the longest operating restaurants in Roanoke County and is well known for its exquisite Italian cuisine. Luigi's success is well known throughout the community as they have been voted Roanoke's Best Italian restaurant for 17 years running. Owner Maristane Rocha and representatives from the Marques family will be present to accept the Proclamation. FISCAL IMPACT: This item has no fiscal impact. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approval of the attached proclamation. Page 2 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $976,380 from the Commonwealth of Virginia, pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020 for broadband projects in the Catawba, Vinton, Cave Spring and Windsor Hills Magisterial Districts SUBMITTED BY: Bill Hunter Director of Communications and Technology APPROVED BY: County Administrator ISSUE: Fast Track Broadband Program BACKGROUND: Governor Northam allocated $30 million in funding from the Federal Coronavirus Aid, Recovery, and Economic Security (CARES) Act to improve broadband access that will address the need to increase broadband connectivity for distance learning and telework as a result of the public health emergency. This program is unrelated to other broadband support programs offered by the Commonwealth. Localities are encouraged to creatively partner with other public and private partners to respond to this need during the public health emergency digital - whether residents lack access to broadband connectivity as a result of inadequate - and submit projects that can be completed in the provided timeline. Page 1 of 2 DISCUSSION: Rural areas of Roanoke County have been in need of broadband connectivity for several years. Approximately 23% of the County of Roanoke currently has either no access or are underserved for high speed Internet access. With County Schools utilizing distance learning many children will be potentially left behind on assigned school work and school teleconference requirements. Additionally, families must use the Internet for employment and telemedicine if they are to stay employed or seek services from healthcare professionals. Broadband Program from our application submitted October 9, 2020. This will provide funding for several County Broadband projects in the Catawba, Vinton, Cave Spring and completed by December 25, 2020. FISCAL IMPACT: No County funds are required. Funds are 100% Federal funds passed through the State. $976,380 will be appropriated to the Grant Fund. STAFF RECOMMENDATION: Staff recommends approval of the first reading and waiver of the second reading of an ordinance to accept and appropriate $976,380 to the grant fund for the allocation of the Governor's Fast Track Broadband Program upon a 4/5ths vote of the Board of Supervisors. Page 2 of 2 SecretaryofCommerce and Trade 10/23/2020 County Administrator Roanoke County 5204 Bernard Drive Roanoke, VA 24018 Dear, On behalf of Governor Northam, it gives me great pleasure to inform you that Roanoke Countyhas been awarded broadband fundingpursuant to thefederal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) in the amount of $976,380for the Catawba, Vinton, Cave Spring, and Windsor Hills Projects. As stated in the program guidelines, these funds must be expended and service must be available by December 25, 2020. Similar to previous CARES Act allocationsto localities, this award amount will be transmittedtoRoanoke Countyby the Department of Accounts. Once the project is complete, the Team and the Department of Accounts will follow up regarding project outcomes and compliance. I want to reiterate that it is incumbent on Roanoke Countyto ensure project expenses are documented and verified in case of audit. Congratulations on your award and we look forward to working with you now and in the future to achieve universal broadband coverage in Roanoke County. Sincerely, Evan Feinman Chief Broadband Advisor Office of Governor Ralph S. Northam 1111 East Broad StreetRichmond, Virginia 23219(804) 786-2211-1120 www.governor.virginia.gov AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $976,380 FROM THE COMMONWEALTH OF VIRGINIA, PURSUANT TO THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT OF 2020 FOR BROADBAND PROJECTS IN CATAWBA, VINTON, CAVE SPRING AND WINDSOR HILLS MAGISTERIAL DISTRICTS WHEREAS, the Governor of the Commonwealth has created a Fast Track Broadband Program funded by federal Coronavirus Aid, Recovery, and Economic Security (CARES Act) allocations to the Commonwealth; and WHEREAS, expansion and improvement of broadband in under-served areas; and WHEREAS, the County applied for funds from the Track Broadband Program to continue broadband construction and installation projects in the Catawba, Vinton, Cave Spring, and Windsor Hills Magisterial Districts; and WHEREAS, the County was awarded $976,380 in funds for its broadband projects on the condition that such funds be expended and work completed no later than December 25, 2020; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on November 4, 2020, and because time is of the essence for this broadband project, the second reading has been waived, upon an affirmative vote of 4/5ths of the members of the Board, this being Page 1 of 2 deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $976,380 is accepted and appropriated from the Fast Track Broadband Program for the purpose of improving broadband access in under-served areas in Catawba, Vinton, Cave Spring, and Windsor Hills Magisterial Districts. 2. That this ordinance shall take effect upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Emergency ordinance readopting Ordinance 033120-1 to effectuate temporary changes in certain deadline and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with pandemic disaster (due to the Pandemic Disaster, it is requested, upon a four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure) SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: County Administrator ISSUE: The readoption of emergency Ordinance No. 033120-1, which must be readopted at least every 60 days in order to remain in effect. BACKGROUND: On March 31, 2020, the Board adopted Ordinance No. 033120-1, which effectuates temporary changes in certain deadlines and modifies public meeting and public hearing practices and procedures, to address continuity of operations associated with the COVID-19 pandemic disaster. The Board readopted the ordinance on May 26, 2020, July 14, 2020, and again September 8, 2020. DISCUSSION: Pursuant to Section 15.2-1427, emergency ordinances must be readopted in order to remain in effect for more than 60 days. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this action. STAFF RECOMMENDATION: Due to the ongoing nature of the COVID-19 pandemic, it is recommended that the Board again readopt the ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 EMERGENCY ORDINANCE READOPTING ORDINANCE 033120-1, TO EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES AND TO MODIFY PUBLIC MEETING AND PUBLIC HEARING PRACTICES AND PROCEDURES TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH PANDEMIC DISASTER WHEREAS, on March 31, 2020, the Board adopted emergency Ordinance 033120-1, to effectuate temporary changes in certain deadlines and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with the COVID-19 pandemic disaster; and WHEREAS, pursuant to Section 15.2-1427 of the Code of Virginia, emergency ordinances shall not be enforced for more than sixty (60) days unless readopted; and WHEREAS, the Board readopted the ordinance on May 26, 2020, July 14, 2020; September 8, 2020; and WHEREAS, due to the ongoing nature of the COVID -19 pandemic, it is again proposed that the Board readopt Ordinance 033120-1; and WHEREAS, the first reading of this ordinance was held on November 4, 2020; and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the members of the Board, this being deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia: 1. That Ordinance 033120-1 is hereby readopted. Page 1 of 2 2. An emergency is deemed to exist, and this ordinance shall be effective upon its adoption. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 31, 2020 EMERGENCYORDINANCE 033120-1TO EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES AND TO MODIFY PUBLIC MEETING AND PUBLIC HEARING PRACTICES AND PROCEDURES TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH PANDEMIC DISASTER WHEREAS, on March 12, 2020, Governor Ralph S. Northamissued Executive Order Fifty-One declaring a state of emergency for the Commonwealth of Virginia arising from the novel Coronavirus (COVID-19) pandemic; and WHEREAS, Executive Order Fifty-One acknowledged the existence of apublic health emergency which constitutes adisaster as defined by Virginia Code §44-146.16 arising from the public health threat presented by a communicable disease anticipated to spread; and WHEREAS, Executive Order Fifty-One ordered implementation of the Commonwealth of Virginia Emergency Operations Plan, activation of the Virginia Emergency Operations Center to provide assistance to local governments, and authorization for executive branch agencies to waive “any state requirement or regulation” as appropriate; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency, beginning March 1, 2020, in response to the spread of COVID-19; and WHEREAS, on March 11, 2020, the World Health Organization declared the COVID-19 outbreak a pandemic; and Page 1of 7 WHEREAS, on March 17, 2020, the Board of Supervisorsconfirmed the declaration of local emergencymade by the County’s local director of emergency management on March 16, 2020;and WHEREAS, the Boardfinds that COVID-19 constitutes a real and substantial threat to public health and safety and constitutes a “disaster” as defined by Virginia Code §44-146.16,being a “communicable disease of public health threat;” and WHEREAS, Virginia Code§15.2-1413 provides that, notwithstanding any contrary provision of law,a locality may, by ordinance, provide a method to assure continuity of government in the event of a disaster for a period not to exceed six monthsafter the disaster; and WHEREAS, Virginia Code§44-146.21(C) further provides that a local director of emergency management,or any member of a governing body in his absence,may,upon the declaration of a local emergency “proceed without regard to time-consuming procedures and formalities prescribedby law (except mandatory constitutional requirements) pertaining to performance of public work;” and WHEREAS, Virginia Code §2.2-3708.2(A)(3) allows, under certain procedural requirements including public notice and access, that members of the Board of Supervisorsmay convene solely by electronic means “to address the emergency;” and WHEREAS, the open public meeting requirements of the Virginia Freedom of Information Act (“FOIA”) are limited only by a properly claimed exemption provided under that Act or “any other statute;” and Page 2of 7 WHEREAS,the Governor and Health Commissioner of the Commonwealth of Virginia and the President of the United Stateshave recommended suspension of public gatherings of more than ten attendees; and WHEREAS, The Attorney General of Virginia issued an opinion dated March 20, 2020 opiningthat localities have the authority during disasters to adopt ordinances to ensure the continuity of governmentin accord with the provisionsofSection 15.2-1413 of the Code of Virginia; and WHEREAS, this emergency ordinance in response to the disaster caused by the COVID-19 pandemic promotes public health, safety and welfare and is consistent with the law of the Commonwealth of Virginia, the Constitution of Virginia and the Constitution of the United States of America; and WHEREAS, the first reading of this ordinance was held on March 31, 2020; and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the members of the Board, this being deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. NOW, THEREFORE, BE IT ORDAINEDby theBoard of Supervisors of the County of Roanoke, Virginia: 1.Thatthe COVID-19pandemicmakes it unsafe to assemble in one locationa quorum for public bodies includingtheBoard of Supervisors, the School Board,the Planning Commission, Board of Zoning Appeals, Board of Equalization,and all local and regional boards, commissions, committees and authoritiescreated by the Board of Supervisorsor to which the Board of Supervisorsappoints all or a portion of its members(collectively,“Public Entities”and individually “Public Entity”),or for such Page 3of 7 Public Entities to conduct meetings in accordance with customarypractices and procedures. 2.That in accordance with Virginia Code § 15.2-1413, and notwithstanding any contrary provision of law, general or special, the following emergency procedures are adopted to ensure the continuity of government during this emergency and disaster: a.Any meetingsor activities which require the physical presence of members of the Public Entitiesmay be held through real time electronic means (including audio, telephonic, video or other practical electronic medium) without a quorum physically present in one location; and b.The chairmanof each Public Entity shall have authority to decide whether to hold any such electronic meeting. If the chairmanis unavailable, the vice-chair shall decide. If the vice-chair is unavailable, such authority shall lie with representatives from the County’s respective magisterial districts, in the following order of availability:Vinton, Catawba, Hollins, Windsor Hills, and Cave Spring. If the Public Entity is not comprised of representatives solely according to magisterial district, each Public Entity mayenact a Resolution that sets forth authority to make such decisionin the absence of the chairman or vice-chair. c.Prior to holding any such electronic meeting, the Public Entity shall provide public notice of such at least 3days in advance of the electronic meeting,identifying how the public may participate or otherwise offer comment; and d.Any such electronic meeting of Public Entities shall state on its agenda and at the beginning of such meeting that it is being held pursuant to and in compliance with this Ordinance; identify Public Entity members physically and/or electronically Page 4of 7 present;identify the persons responsible for receiving public comment;andidentify notice of the opportunities for the public to access and participate in such electronic meeting; and e.Any such electronic meeting of the Public Entities shall be open to electronic participation by the publicwhich may include,inter alia, recess periods during such meetings to receive electronic comments from citizens,and shall be closed to in- person participation by the public; and f.For any mattersrequiring a public hearing,public comment maybe solicited by electronic means in advance and shall also be solicited through telephonic or other electronic or audiovisual meansduring the course of the electronic meeting. All such public comments will be provided to members of the Public Entity duringor before the electronic meeting and made part of the record for such meeting; and g.The minutes of all electronic meetingsshall conform to the customary requirements of law, identify how the meeting was conducted, members participating, and specify what actions were taken at the meeting. The Public Entities may approve minutes of anelectronic meetingat a subsequent electronic meeting and shall later approve all such minutes at a regular or special meeting after the emergency and disaster has ended; and h.If members of thePublic Entitybecome incapacitated and are unable to act, the remaining member or members shall constitute a quorum for the conduct of business, and have authority to act for the Board by majority vote, unless a unanimous vote of all members is required by law, in which case authority to act shall require a unanimous vote of remaining members; and Page 5of 7 IT IS FURTHER ORDAINEDthat,notwithstandingany provision of law, regulation or policy to the contrary, any deadlines requiring action by a Public Entity, its officers (including Constitutional Officers) and employees of its organization shall be suspended during this emergency and disaster, however, the Public Entities, officersand employees thereof are encouraged to take such action as is practical and appropriateto meet those deadlines. Failure to meet any such deadlines shall not constitute a default, violation, approval, recommendation or otherwise. This paragraph does not automatically extend any deadlines for the paymentof taxes or filing of tax returns. IT IS FURTHER ORDAINED that non-emergency public hearings and action items of Public Entities maybe postponed to a date certain,provided that public notice is given so that the public are aware of how and when to present their views. IT IS FURTHER ORDAINED that the provisions of this Emergency Ordinance shall remain in full force and effect for a period of 60 days, unless amended, rescinded,or readopted by the Boardin conformity with the notice provisions set forth in Virginia Code §15.2-1427 but in no event shall such ordinance be effective for more than 6monthsafter the disaster.Uponrescission by the Boardor automatic expiration as described herein, this emergency ordinance shall terminate and normal practices and procedures of government shall resume. Nothing in this Emergency Ordinance shall prohibit Public Entities from holdingin- personpublic meetingsprovided that public health and safetymeasures as well as social distancingare taken into consideration. An emergency is deemed to exist, and this ordinance shall be effective upon its adoption. Page 6of 7 ACTION NO. ITEM NO. D.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Ordinance authorizing the purchase of 304 acres of land located off Old Mountain Road adjacent to Read Mountain Preserve identified as Tax Map Numbers 028.00-01-08.00- 0000 and 028.00-01-09.00-0000 SUBMITTED BY: Doug Blount Director of General Services and Parks, Recreation APPROVED BY: Daniel R County Administrator ISSUE: Request to purchase 304 acres of land located off Old Mountain Road adjacent to Read Mountain Preserve from the Andrews, Bradshaw, and Holland families identified as Tax Map Numbers 028.00-01-08.00-0000 and 028.00-01-09.00-0000. BACKGROUND: Read Mountain is an iconic feature with significant influence on the scenic viewsheds and historical attributes of the Roanoke Valley. As early as 2002, the Virginia Outdoors Plan designated Read Mountain as a critical viewshed that is visible from surrounding localities, the Blue Ridge Parkway, the Appalachian Trail, and Interstate 81. The Great Wagon Road ran down Old Mountain Road, and the area still has many historic sites, such as Monterey and Bellvue. A prominent Roanoke family - the Andrews - owned the property. Tom Andrews ran an apple orchard, an off-shoot of the family business supplying produce to southwest Virginia. Read Mountain was the backdrop to this historic area and was always a large, forested mountain. Read Mountain Preserve became a Roanoke County Park in 2008. This 243-acre Preserve is generally located on the eastern side of the mountain and has two conservation easements - one with the Blue Ridge Land Conservancy and one with Virginia Outdoors Foundation (VOF). These easements restrict timbering, construction, Page 1 of 4 recreation areas with a five (5)-mile natural surface trail system that features Buzzards Rock, which provides a remarkable view of the Roanoke Valley and is located on the property proposed for acquisition. This project, Read Mountain Preserve North, is the proposed acquisition of 304 acres of forested land adjacent to Read Mountain Preserve. The property proposed for acquisition is generally on the northwestern side of the ridge and would double the Preserve size, as well as protect the scenic ridgeline. The parcels are completely forested, except for trails and a 0.81-mile long woods road, which once accessed a FAA section of the Roanoke Valley, and is varyingly mapped as being in the Ridge and Valley Physiographic Region or in the Blue Ridge Mountains region. The land is steep, with many rock outcrops, but also with perennial streams and large cove hardwoods. The land has been in the Andrews, Bradshaw and Holland families for generations and has been protected for almost a century as mountain forests. On October 7, 2019, the Virginia Outdoors Foundation notified the Roanoke County Department of Parks, Recreation and Tourism that $620,054 from the Forest CORE Fund grant program had been awarded for the acquisition and protection of the 304 acres on Read Mountain that is owned by the Andrews, Bradshaw and Holland families. There is no local match required for this grant. Read Mountain Alliance has also pledged $30,000 towards the project cost, and their fiscal agent is the Blue Ridge Land Conservancy. On February 11, 2020, the Board of Supervisors accepted and appropriated $620,054 from the VOF Forest CORE Fund grant program and $30,000 from the Read Mountain Alliance for the purchase of land, easements, and acquisition costs. A grant agreement with VOF was executed on February 28, 2020, for acquisition of the two (2) parcels, which will be owned and maintained by Roanoke County for outdoor recreation, open-space and forestry protection in perpetuity for year-round public access. Roanoke County plans to use the two (2) parcels in the same manner as Read Mountain Preserve. The park will have passive recreation facilities such as hiking trails, picnic facilities, kiosks and wayfinding signs. Roanoke County Parks, Recreation and Tourism will partner with the Roanoke Valley Greenway Commission to develop a master plan for expansion of the trail system. Additionally, Roanoke County will coordinate with VOF to have a Forestry Management Plan and/or Natural Resources Inventory completed for the two (2) parcels. Page 2 of 4 DISCUSSION: Roanoke County is requesting approval to move forward with the purchase of 304 acres of land from the Andrews, Bradshaw and Holland families through the VOF Forest CORE Fund grant program. The landowners have agreed to sell the two (2) parcels for the appraisal value of $610,000. They have agreed to sell the smaller parcel for the purchase price of $55,530, and the larger parcel for the purchase price of $554,470. Roanoke County has complied with the following VOF Forest CORE Fund grant requirements for acquisition of the land: · A Phase 1 Environmental Assessment was completed by ECS Mid-Atlantic, LLC. · A survey of the parcels to ALTA/ASTM standards was prepared by Caldwell White Associates, a Virginia licensed surveyor or professional engineer, depicting the metes and bounds of the property. A preliminary plat is attached to this report. · An appraisal of the Property has been prepared within six months of closing by Miller Long & Associates, LLC, a Virginia licensed appraiser who meets Uniform Standards of Professional Appraisal Practice (USPAP) standards. Excerpts of the appraisal are attached to this report. · A Title Exam has been prepared by Land Records Research, LLC showing title vested in the seller of the properties and that upon closing, Roanoke County will hold an unencumbered fee simple interest in the property, subject to easements and encumbrances of record. · A Preliminary Title Commitment from Fidelity National Title Insurance Company. In accordance with the VOF Forest CORE Fund grant requirements, should the Board of Supervisors act favorably upon consideration of the land acquisition, Roanoke County will need to convey an open-space easement on the 304 acres designating the property in perpetuity as open-space land in accordance with the Open-Space Land Act (Virginia Code § 10.1-1700 et seq.) including Section 10.1-1701 of the Code of Virginia (1950), as amended. In addition, restrictions will be imposed in perpetuity set forth in a deed of easement to be granted to VOF providing permanent forest protection. At the time the Board Report is being submitted, VOF has not provided County staff with the proposed deed of easements. However, the terms will be those terms outlined in the attached Grant Agreement, and in summary as follows: (a) permanent protection of the forest areas and (b) further permanent protection of the property. FISCAL IMPACT: The total anticipated project cost is approximately $650,054. The property owners have Page 3 of 4 agreed to sell the land for $610,000 and there is approximately $40,000 in land acquisition expenses such as a boundary survey, appraisal, title exam, environmental assessments, closing expenses, forestry management plan and a natural resource inventory. The Board of Supervisors accepted and appropriated $620,054 from the VOF Forest CORE Fund grant program (no local match requirement) and $30,000 from the Read Mountain Alliance for the purchase of land, easements and acquisition costs on February 11, 2020. The property will be used for passive recreation, specifically hiking trails. The trails will be built by volunteers and maintenance of the trails will be shared between Roanoke County staff and volunteers. The annual maintenance costs will be less than $2,000. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and scheduling the second reading for November 17, 2020. Page 4 of 4 Project Area: Tax Parcels Read Mountain Preserve North Forest CORE Fund Project Application APPRAISAL REPORTOFTHE 304.2355ACRESOFVACANT LAND EAST OF THE 7000 BLOCK OF OLD MOUNTAIN ROAD ON THE WESTERN SLOPE OF READ MOUNTAIN ADJOINING THE READ MOUNTAIN PRESERVE LAND ROANOKE AND BOTETOURT COUNTIES, VIRGINIA 24019 MLA FILE: 20-262 •••••••••• MILLER, LONG & ASSOCIATES, INC. REAL ESTATE APPRAISAL COMPANY 2618 Colonial Avenue, SW Roanoke, Virginia 24015-3834 SAMUEL B. LONG, MAI, CRE, SRABUSINESS TELEPHONE JARED L. SCHWEITZER, MAI(540) 345-3233 THOMAS D. BARLOW, MAI, SRA M. KIRBY SMELTZER, JR.FAX NUMBER PATRICIA C. BOONE, MAI(540) 344-3966 GREGORY W. MACKEY M. HANES FELDMANN JOHN H. MILLER, MAI (1920 –2013)WEB ADDRESS www.millerlongandassociates.com September30, 2020 Ms. Lindsay B. Webb, MPA Roanoke County Parks Planning and Development Manager 1206 Kessler Mill Road Salem, Virginia 24153 Re:Appraisal Report of: 304.2355AcresofVacantLand East of the 7000 Block of Old Mountain Road on the western slope of Read Mountain Adjoining the Read Mountain Preserve Land Roanoke and Botetourt Counties, Virginia24019 MLA File: 20-262 DearMs.Webb: As requested, we are submitting an appraisal of the above captioned property further identified by the Roanoke County Real Estate Valuation Officeas Tax Map Numbers28.00-01- 08.00 and 09.00. This total property is located within the corporatelimits of Roanoke and Botetourt Counties, Virginia. The subject was physically observed by Jared L. SchweitzerandThomas D. Barlow, with due consideration given to all factors that influence the estimated market value of the subject property. The estimated marketvalue is subject to the Contingent and Limiting Conditions included as part of this appraisal report. Inour opinion, the report conforms to the minimum standards of the Uniform Standards of Professional Appraisal Practice (USPAP), effective January 1, 2020through December 31, 2021and the Code of Professional Ethics and Standards of Professional Practice of the Appraisal Institute. This is an appraisal report that includes the information necessary to understand the expressed opinions. i Miller, Long & Associates, Inc. As an end result of our investigation, it is our opinion that the estimated fee simple market valueof the subject property, as of September 1, 2020, of: SIXHUNDREDTENTHOUSAND DOLLARS…………………………..………...$610,000 THIS APPRAISAL IS BEING COMPLETED WITH THE EXTRAORDINARY ASSUMPTIONS 1)THAT ADEQUATE INGRESS/EGRESS IS AVAILABLE FROM THE WVWA WATER TANK SITEAND 2) THAT THE PROPERTY CONDITIONS HAVE NOT CHANGED SIGNIFICANTLY SINCE OUR PREVIOUS OBSERVATION DATE ON JUNE 11, 2019.THEUSE OF THESEEXTRAORDINARY ASSUMPTIONS MAY AFFECTASSIGNMENT RESULTS. In addition to the market conditions, COVID-19 remains a concern in America. That said, the sales data is from a pre-COVID-19 timeframe, with the exception of Sale 5. The short term and long-term impact on the market from the COVID-19 virus is yet unknown. However, it is reasonable to assume that the current restrictions being imposed by state and federal authorities and the market activity due to the virus will extend marketing times somewhat. However, while there may be a delay in normal activity, we do not feel that there will be a significant long-term shift in demand or supply, which could result in a change in market value. Itis certainly possible that demand for recreational properties in more remote markets, such as the subject, could increase in the years ahead due to the threats and heightened awareness of the COVID-19 virus. This letter of transmittal precedes our appraisal report andmust remain attached to the report which contains 36pages, plus related exhibits, in order for the value opinion to be considered valid. Respectfully submitted, Jared L. Schweitzer, MAI VIRGINIA GENERAL CERTIFIED APPRAISER #4001009036 Thomas D. Barlow, MAI, SRA VIRGINIA GENERAL CERTIFIED APPRAISER #4001000646 JLS/TDB/jmm P:\\APPRAISALS\\2020\\20-262READ MOUNTAIN LANDREPORT.DOC ii Miller, Long & Associates, Inc. TABLE OF CONTENTS PAGE Letter of Transmittali Table of Contentsiii Summary of Salient Facts and Conclusionsiv Contingent and Limiting Conditionsv Subject Photographs1 Subject Location Map3 Aerial Map Obtained from Roanoke County GIS4 Purpose of the Appraisal5 Intended Use and Intended User of the Appraisal5 Definition of Market Value5 Definition of Hypothetical Condition5 Definition of Extraordinary Assumption6 Effective Date of the Appraisal6 Property Rights Appraised6 Definition of Fee Simple6 Statement of Competency7 Scope of Work7 Identification of the Subject8 LegalDescription8 RoanokeValley Area Data Summary8 Market Area Analysis Summary8 Site Analysis Summary9 Flood Plain Information12 Real Estate Taxes13 Statement of Ownership13 Zoning13 Highest and Best Use14 Valuation Premise 16 LAND VALUE BY SALES COMPARISON17 RECONCILIATIONTOLAND VALUE32 Exposure Time Analysis34 Certifications35 ADDENDA: Legal Description Roanoke County GIS and Assessment Data R-1, Low Density ResidentialDistrict Zoning Roanoke MSA Community Profile EngagementEmail Appraiser Qualifications iii Miller, Long & Associates, Inc. SUMMARY OF SALIENT FACTS AND CONCLUSIONS LOCATION:East of the 7000 Block of Old Mountain Road on the western slope of Read Mountain Roanoke and Botetourt Counties, Virginia 24019 PROPERTY RIGHTS APPRAISED:Fee simple estate EFFECTIVE DATE OF APPRAISAL:September 1, 2020 DATE OF THE PROPERTY OBSERVATION:June 11, 2019 DATE OF THE REPORT:September30, 2020 TAX MAP NUMBERS:028.00-01-08.00 and 09.00 OWNER OF RECORD:Matilda Holland Bradshaw, Trustee LAND AREA/SHAPE/FRONTAGE:304.2355acres/irregular / no road frontage (ingress/egress easement access) ZONING:R-1, Low Density Residential District PRESENT USE:Vacantmountainland HIGHEST AND BEST USE – AS IF VACANT:Recreational useandpassive timber growthwith future rural acreage homesites VALUE INDICATIONS – LAND VALUE BY SALES COMPARISON APPROACH:$610,000 FINAL ESTIMATE OF MARKET VALUE:$610,000 This "Summary of Salient Facts and Conclusions" must remain attached to this report which contains 36pages, plus related exhibits, in order for the value opinion to be considered valid. iv Miller, Long & Associates, Inc. CONTINGENT AND LIMITING CONDITIONS An appraisal and its resulting indications are influenced by the terms of the assignment and the limiting conditions as outlined by the Client's instructions, together with the contingencies which form the very foundation necessary for the completion of an assignment.This appraisal report was prepared under the following conditions: 1.The legal description used within this report is assumed to be correct and the owner of record is assumed to have a free and clear fee simple title with no encumbrances that cannot be cleared through normal channels. 2.No opinion of a legal or engineering nature is intentionally expressed or implied and no responsibility is assumed for matters of this nature. 3.The information on which this appraisal is based has been obtained from sources normally used by your appraiser and is considered reliable, but is in no sense guaranteed. 4.Your appraiser assumes that the existing improvements do not encroach upon adjacent properties, nor do they otherwise constitute a potential liability to other owners. 5.The sketches and maps included in this report are to assist the reader in visualizing the property, but no responsibility is assumed for their accuracy.Property lines, land areas and legal descriptions as provided are assumed to be correct. 6.Your appraiser is not to give testimony or attendance in court by reason of this appraisal with reference to the property described in this report, unless prior arrangements have beenmade therefor. 7.Your appraiser reserves the right to alter his/her opinion of value on the basis of information withheld from them or not uncovered in the normal course of a diligent investigation. 8.The fee charged for this appraisal does not include payment for court testimony, nor for further consultation. 9.Load bearing capacity of subsoil and drainage of soil is assumed to be adequate for the utilization, but no borings, percolation tests or engineering studies have been made and the value estimate could be affected by such information. 10.Unless otherwise stated in this report, the existence of hazardous material, which may or may not be present on the property,was not observed by the appraiser. The appraiser has no knowledge of the existence of such materials on or in the property. The appraiser, however, is not qualified to detect such substances. The presence of substances such as asbestos, radon gas, urea-formaldehyde foam insulation or other potentially hazardous materials may affect the value of the property. The value estimate is predicated on the assumption that there is no such material on or in the property that would cause a loss in value. No responsibility is assumed for any such conditions, or for any expertise or engineering knowledge required to discover them. The client is urged to retain an expert in this field, if desired. v Miller, Long & Associates, Inc. 11.The Americans with Disabilities Act ("ADA") became effective January 26, 1992. I (we) have not made a specific compliance survey and analysis of this property to determine whether or not it is in conformity with the various detailed requirements of the ADA. It is possible that a compliance survey of the property, together with a detailed analysis of the requirements of the ADA, could reveal that the property is not in compliance with one or more of the requirements of the Act. If so, this fact could have a negative effect upon the value of the property. Since I (we) have no direct evidence relating to this issue, I (we) did not consider possible non-compliance with the requirements of ADA in estimating the value of property. 12.For the purposes of this appraisal, the property is assumed as though under responsible ownership. 13.Economic projections in this report assume a typical economy and the value stated is in U.S.currency as of this date. 14.The appraisal represents an opinion as to the current market value without regard to any specialvalue to a particular buyer or seller and an additional assumption is made that the buyers and sellers consist of intelligent buyers and sellers dealing in the open market. 15.This appraisal was obtained from Miller, Long & Associates, Inc. real estateappraisal company and consists of "trade secrets and commercial or financial information", which is privileged and confidential and exempted from disclosure under 5 U.S.C.522 (b) (4).Please notify Miller, Long & Associates, Inc. of any request for reproduction of this appraisal. 16.This assignment is to includecompletedigitalcopies and two (2) hard copiesof the appraisal report.Additionalhardcopies may be obtained from the appraisal company at $100.00 per copy. 17.The fee received for this assignment is in no manner contingent upon the estimate of value. 18.THIS APPRAISAL IS BEING COMPLETED WITH THE EXTRAORDINARY ASSUMPTIONS 1) THAT ADEQUATE INGRESS/EGRESS IS AVAILABLE FROM THE WVWA WATER TANK SITE AND 2) THAT THE PROPERTY CONDITIONS HAVE NOT CHANGED SIGNIFICANTLY SINCE OUR PREVIOUS OBSERVATION DATE ON JUNE 11, 2019.THEUSE OF THESE EXTRAORDINARY ASSUMPTIONS MAY AFFECT ASSIGNMENT RESULTS. 19.The effective date of valuation is September 1, 2020. vi Miller, Long & Associates, Inc. RESTRICTIONS UPON DISCLOSURE AND USE Disclosure of the contents of this appraisal report is governed by the By-Laws and Regulations of the Appraisal Institute. Neither all nor any part of the contents of this report (especially any conclusions as to value, the identity of the appraiser, or the firm with which the appraiser is connected, or any reference to the Appraisal Institute or to any initialed designation) shall be disseminated to the public through advertising media, public relations media, news media, sales media, or any other public means of communication without the prior written consent and approval of the signer. This appraisal is to be used in its entirety only, not in part.No portion of it shall be used in connection with any other appraisal and no right is given to quote or publish this report in part or whole. vii Miller, Long & Associates, Inc. SUBJECT PHOTOGRAPHS (TAKEN JUNE 11, 2019) FUTURE ACCESS FROM WVWA SITE WVWA ACCESS EASEMENT FACING EASTFACING NORTH WVWA ACCESS EASEMENT FROMFUTURE ACCESS INTO THE SUBJECT OLD TAVERN ROAD FACING EASTFACING EAST INTERIORINTERIOR 1 Miller, Long & Associates, Inc. INTERIORINTERIOR INTERIORINTERIOR VIEW FROM SUBJECTVIEW FROM SUBJECT FACING NORTHWESTFACING WEST 2 Miller, Long & Associates, Inc. PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 Consideration: $55,530.00 Assessed Value: $87,900.00 Title Insurance: Fidelity National Title Insurance Company Roanoke County Tax Map Number: 028.00-01-08.00-0000! Uijt!jotusvnfou!jt!fyfnqu!gspn!uif!jnqptjujpo!pg!sfdpsebujpo!ubyft!)puifs!uibo!uiptf!sfdpsebujpo!ubyft! jnqptfe!cz!¨!69/2.913*!qvstvbou!up!¨!69/2.922)B*)4*!pg!uif!Dpef!pg!Wjshjojb!)2:61*-!bt!bnfoefe/! THIS DEED is made and entered into this _____ day of _______________, 20__, by and between MATILDA HOLLAND BRADSHAW, TRUSTEE OF THE TRUST AGREEMENT DATED NOVEMBER 27, 1982, MATILDA HOLLAND BRADSHAW, IDA MAE HOLLAND PERKINS, ANDREWS HOLLAND OAKEY, STEPHEN CANNELLA, ELLEN ANDREWS HUNTER, and LUCY BASSETT ANDREWS, TRUSTEE OF THE JAMES BUCHANAN ANDREWS, II DECLARATION OF TRUST DATED APRIL 26, 2005 AS AMENDED AND RESTATED ON MAY 2, 2006, party of the first part (collectively referred to as the , and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, party of the second . WITNESSETH: WHEREAS, the parcel of real estate that is the subject of this D is co-owned by Grantors, and Grantors have the authority to execute this Deed of conveyance; and 1 WHEREAS, the Property is partially owned in trust titled Trust Agreement dated November 27, 1982, Matilda Holland Bradshaw being Trustee of said trust, and acting herein under authority from that trust to execute this Deed; and WHEREAS, the Property is partially owned in trust titled The James Buchanan Andrews, II Declaration of Trust dated April 26, 2005 as Amended and Restated on May 2, 2006, Lucy Bassett Andrews being Trustee of said trust, and acting herein under authority from that trust to execute this Deed; and WHEREAS, Grantee desires to purchase the Property and to make it perpetually available for forestal, open-space and recreation use, protecting natural resources, and maintaining and enhancing air and water quality; and WHEREAS, the Property contributes to the scenic views enjoyed by the public; and WHEREAS, the Property is substantially undeveloped, is used primarily for forestal and wildlife habitat purposes, and contains features which provide general open space benefits to the public; and WHEREAS, Grantee has indicated it is willing to receive, own, operate, and maintain the Property; and WHEREAS, the Grantee has received a grant from the Virginia Outdoors Foundation Forest CORE Fund, and VOF and Grantee entered into a Grant Agreement in which Grantee agreed to manage the Property for outdoor recreation and to designate the Property as open-space land in accordance with the Open-Space Land Act (VA. Code §10.1-1700 fu! tfr/) including Section 10.1-1701 of the Code of Virginia (1950), as amended, in exchange 2 NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of fifty-five thousand five-hundred and thirty dollars ($55,530.00) cash in hand paid by Grantee unto Grantors, and other good and valuable consideration, the receipt whereof is hereby acknowledged, Grantors do hereby bargain, sell, grant and convey with General Warranty and Modern English Covenants of Title unto Grantee, all of the following lot or parcel of land lying and being in the County of Roanoke, Commonwealth of Virginia, and more particularly described as follows: PARCEL C, containing 27.6962 acres, as shown on the Alta/NSPS Land Title Survey for Board of Supervisors of Roanoke County prepared by Caldwell White Associates, Engineers/Surveyors/Planners, dated ___________, 2020 and recorded as Instrument Number __________________. BEING A PORTION OF the property conveyed to Matilda Holland Bradshaw, Trustee under a Trust Agreement dated November 27, 1982 by Deed dated November 27, 1982 Office at Deed Book 1196, Page 1876 AND ALSO BEING A PORTION OF the property conveyed to the Andrews Descendants by Deed dated July 17, 1962 recorded in the Roanoke County Circui 694, Page 325 and BEING FURTHER SHOWN ON THE AFORESAID PLAT BY CALDWELL WHITE ASSOCIATES. This conveyance is made subject to all recorded easements, conditions, reservations, and restrictions now affecting the Property. WITNESS the following signatures and seals: 3 GRANTORS: MATILDA HOLLAND BRADSHAW, TRUSTEE OF THE TRUST AGREEMENT DATED NOVEMBER 27, 1982 (SEAL) STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by Matilda Holland Bradshaw, Trustee on behalf of the Trust Agreement dated November 27, 1982. Notary Public Commission Expires: Registration Number: 4 MATILDA HOLLAND BRADSHAW (SEAL) STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by Matilda Holland Bradshaw. Notary Public Commission Expires: Registration Number: 5 IDA MAE HOLLAND PERKINS (SEAL) STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by Ida Mae Holland Perkins. Notary Public Commission Expires: Registration Number: 6 ANDREWS HOLLAND OAKEY (SEAL) STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by Andrews Holland Oakey. Notary Public Commission Expires: Registration Number: 7 STEPHEN CANNELLA (SEAL) STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by Stephen Cannella. Notary Public Commission Expires: Registration Number: 8 ELLEN ANDREWS HUNTER (SEAL) STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by Ellen Andrews Hunter. Notary Public Commission Expires: Registration Number: 9 LUCY BASSETT ANDREWS, TRUSTEE OF THE JAMES BUCHANAN ANDREWS, II DECLARATION OF TRUST DATED APRIL 26, 2005 AS AMENDED AND RESTATED ON MAY 2, 2006 (SEAL) STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by Lucy Bassett Andrews, Trustee on behalf of the James Buchanan Andrews, II Declaration of Trust dated April 26, 2005 as amended and restated on May 2, 2006. Notary Public Commission Expires: Registration Number: 10 GRANTEE: THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: _________________________________ STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by County of Roanoke, Virginia. Notary Public Commission Expires: Registration Number: Approved as to form: _____________________ County Attorney 11 PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 Consideration: $554,470.00 Assessed Value: $497,200.00 Title Insurance: Fidelity National Title Insurance Company Roanoke County Tax Map Number: 028.00-01-09.00-0000 No Botetourt County Tax Map Number Designated Uijt!jotusvnfou!jt!fyfnqu!gspn!uif!jnqptjujpo!pg!sfdpsebujpo!ubyft!)puifs!uibo!uiptf!sfdpsebujpo!ubyft! jnqptfe!cz!¨!69/2.913*!qvstvbou!up!¨!69/2.922)B*)4*!pg!uif!Dpef!pg!Wjshjojb!)2:61*-!bt!bnfoefe/! THIS DEED is made and entered into this _____ day of _______________, 20__, by and between MATILDA HOLLAND BRADSHAW, TRUSTEE OF THE TRUST AGREEMENT DATED NOVEMBER 27, 1982, party of the first part (, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwea. WITNESSETH: WHEREAS, the Grantor has the authority to execute this Deed of conveyance; and WHEREAS, the parcel of real estate that is the subject of this D is owned in trust titled Trust Agreement dated November 27, 1982, Matilda Holland Bradshaw being Trustee of said trust, and acting herein under authority from that trust to execute this Deed; and WHEREAS, the Property is located both in the County of Roanoke and the County of Botetourt, and no tax map number is designated upon the County of Botetourt land records; and 1 WHEREAS, Grantee desires to purchase the Property and to make it perpetually available for forestal, open-space and recreation use, protecting natural resources, and maintaining and enhancing air and water quality; and WHEREAS, the Property contributes to the scenic views enjoyed by the public; and WHEREAS, the Property is substantially undeveloped, is used primarily for forestal and wildlife habitat purposes, and contains features which provide general open space benefits to the public; and WHEREAS, Grantee has indicated it is willing to receive, own, operate, and maintain the Property; and WHEREAS, the Grantee has received a grant from the Virginia Outdoors Foundation Forest CORE Fund, and VOF and Grantee entered into a Grant Agreement in which Grantee agreed to manage the Property for outdoor recreation and to designate the Property as open-space land in accordance with the Open-Space Land Act (VA. Code §10.1-1700 fu! tfr/) including Section 10.1-1701 of the Code of Virginia (1950), as amended, in exchange NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of five-hundred fifty four thousand four-hundred and seventy dollars ($554,470.00) cash in hand paid by Grantee unto Grantor, and other good and valuable consideration, the receipt whereof is hereby acknowledged, Grantor does hereby bargain, sell, grant and convey with General Warranty and Modern English Covenants of Title unto Grantee, all of the following lot or parcel of land lying and being in the County of Roanoke, Commonwealth of Virginia and in the County of Botetourt, Commonwealth of Virginia, and more particularly described as follows: 2 PARCEL A, containing 68.7723 acres, and PARCEL B, containing 207.7670 acres, as shown on the Alta/NSPS Land Title Survey for Board of Supervisors of Roanoke County prepared by Caldwell White Associates, Engineers/Surveyors/Planners, dated ___________, 2020 and recorded as Instrument Number __________________. conveyed to Matilda Holland Bradshaw, Trustee under a Trust Agreement dated November 27, 1982 recorded in the 1196, Page 1872 and BEING FURTHER SHOWN ON THE AFORESAID PLAT BY CALDWELL WHITE ASSOCIATES. This conveyance is made subject to all recorded easements, conditions, reservations, and restrictions now affecting the Property. WITNESS the following signatures and seals: 3 GRANTOR: MATILDA HOLLAND BRADSHAW, TRUSTEE OF THE TRUST AGREEMENT DATED NOVEMBER 27, 1982 (SEAL) STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__, by Matilda Holland Bradshaw, Trustee on behalf of the Trust Agreement dated November 27, 1982. Notary Public Commission Expires: Registration Number: 4 GRANTEE: THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: _________________________________ STATE OF ____________________ CITY/COUNTY OF ________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of ____________________, 20__ County of Roanoke, Virginia. Notary Public Commission Expires: Registration Number: Approved as to form: _____________________ County Attorney 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 4, 2020 ORDINANCE AUTHORIZING THE PURCHASE OF APPROXIMATELY 304 ACRES OF LAND OFF OLD MOUNTAIN ROAD ADJACENT TO READ MOUNTAIN PRESERVE IDENTIFIED AS ROANOKE COUNTY TAX MAP NUMBERS 028.00-01-08.00-0000 AND 028.00-01-09.00-0000, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Matilda Holland Bradshaw, Trustee of a Trust Agreement Dated November 27, 1982, Matilda Holland Bradshaw, Ida Mae Holland Perkins, Andrews Holland Oakey, Stephen Cannella, Ellen Andrews Hunter, and Lucy Bassett Andrews, Trustee of the James Buchanan Andrews, II Declaration of Trust Dated April 26, 2005 as Amended and Restated on May 2, 2006 are the owners of approximately 27.6962 acres located in Roanoke County and identified as Roanoke County Tax Map Number 028.00-01-08.00-0000; and WHEREAS, Matilda Holland Bradshaw, Trustee of a Trust Agreement Dated November 27, 1982 is the owner of approximately 276.5393 acres located in both Roanoke County and Botetourt County, identified as Roanoke County Tax Map Number 028.00-01-09.00-0000, and unidentified on the land records of Botetourt County; and WHEREAS, the landowners have agreed to sell the two parcels collectively (approximately 304 acres) to Roanoke County for $610,000.00, with the purchase price for the 27.6962 acre parcel being $55,530.00 and the purchase price for the 276.5393 acre parcel being $554,470.00; and WHEREAS, the Virginia Outdoors Foundation has awarded Roanoke County $620,054.00 from the Forest CORE Fund grant program for the acquisition and protection of both parcels; and Page 1 of 4 WHEREAS, in accordance with the VOF Forest CORE Fund grant requirements, Roanoke County ase of the parcels) shall convey an open- space easement on the two parcels designating the property in perpetuity as open- space land in accordance with the Open-Space Land Act (Virginia Code § 10.1-1700 et seq.) including § 10.1-1701 of the Code of Virginia (1950), as amended; and WHEREAS, in accordance with the VOF Forest CORE Fund grant requirements, Roanoke County shall agree to certain restrictions to be imposed in perpetuity set forth in a deed of easement to be granted to the VOF providing permanent forest protection; and WHEREAS, there is no local match required for the grant, and Read Mountain Alliance has also pledged $30,000.00 towards the project cost, with their fiscal agent being the Blue Ridge Land Conservancy; and WHEREAS, on February 11, 2020, the Board of Supervisors appropriated $620,054.00 from the VOF Forest CORE Fund grant program and $30,000.00 from the Read Mountain Alliance for the purchase of the land, easements, and acquisition costs; and WHEREAS, the two parcels will be used in the same manner as the current Read Mountain Preserve, and will be owned and maintained by Roanoke County for outdoor recreation, open-space, and forestry protection in perpetuity for year-round public access; and WHEREAS, the County has facilitated and reviewed an environmental assessment, an ALTA/ASTM survey, an appraisal, and a title exam on the property; and Page 2 of 4 WHEREAS, the Board of Supervisors of Roanoke County has determined that it is in the public interest to acquire these properties; and WHEREAS, § 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance to be held on November 4, 2020, and the second reading to be held on November 17, 2020; NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of approximately 27.6962 acres located in Roanoke County, Virginia (Tax Map No. 028.00-01-08.00-0000) is hereby authorized and approved at the purchase price of $55,530.00. 2. That the acquisition of approximately 276.5393 acres located in both Roanoke County, Virginia (Roanoke County Tax Map No. 028.00-01-09.00- 0000) as well as Botetourt County, Virginia (unidentified on the land records of Botetourt County) is hereby authorized and approved at the purchase price of $554,470.00. 3. - space easement designating the parcels in perpetuity as open-space land in accordance with the Open-Space Land Act (Virginia Code § 10.1-1700 et seq.) including § 10.1-1701 of the Code of Virginia (1950), as amended, is hereby authorized and approved. 4. cels) the dedication of certain restrictions to be imposed in perpetuity set forth in deeds of easements on the Page 3 of 4 parcels granted to the VOF providing permanent forest protection is authorized and approved. 5. Funding for the purchase is available in the Countgrant fund, which was created pursuant to Ordinance 021120-7 whereby the Board accepted and appropriated $620,054.00 from the VOF Forest CORE Fund grant program and $30,000.00 from the Read Mountain Alliance for the purchase of the land, easements, and acquisition costs. 6. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents, including but not limited to the deeds of conveyance, deeds of easement, and any other incidental documents required for closing and to take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 7. That this ordinance is to be in full force and effect upon its passage. Page 4 of 4 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Ordinance authorizing the granting of an access easement for the purpose of ingress/egress to Mr. Dallas J. Wright of 5057 Poor Mountain Road in Salem of unimproved real estate owned by the Roanoke County Board of Supervisors (Tax Map No. 064.04-03-01.00-0000), Catawba Magisterial District SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: County Administrator ISSUE: Mr. Dallas J. Wright, through his attorney James T. Jordan, is requesting that Roanoke County grant a 20 foot wide access easement over the property identified as Tax Map # 064.04-03-01.00-0000 (vacant), which is owned by the Roanoke County Board of Supervisors for the purpose of an access road to Poor Mountain Road, for the benefit of a parcel identified as Tax Map # 064.02-02-56.00-0000 with an address of 5057 Poor Mountain Road in the Catawba Magisterial District. BACKGROUND: Mr. Dallas J. Wright, through his attorney James T Jordan, is requesting that Roanoke County grant an easement for ingress and egress on behalf of Mr. Dallas Wright. Mr. Wright was conveyed title to property located at 5057 Poor Mountain Road by deed in 2002. The property currently does not have legal access to Poor Mountain Road. Mr. Wright has used an access road that crosses several surrounding parcels, including property owned by the Roanoke County Board of Supervisors, throughout his 18-year ownership of the property. Mr. Wright is currently in the process of attempting to sell the property and is seeking a right-of-way to provide access to and from Poor Mountain Road. Mr. Wright is Page 1 of 2 specifically requesting an easement for ingress and egress over the property identified as Tax Map # 064.04-03-01.00-0000, a vacant parcel owned by Roanoke County. Mr. Wright provided a professional land easement survey (see attached) to Development Services. The provided survey identifies the proposed easement as 064.02-02-56.00-stern corner of the Roanoke County property. DISCUSSION: Staff has discussed the request with Mr. Wright, has reviewed the survey provided, and has determined that the proposed access easement will have a minimal amount of impact on the County-owned property. Staff also discussed and agreed with Mr. Wright to recommend approval of a non-exclusive perpetual right-of-way over, under and across that tract or parcel of land owned by Roanoke County. There have been no changes since the first reading held on October 22, 2020. FISCAL IMPACT: No funding from Roanoke County will be required for this request. Mr. Wright will be responsible for recording the easement agreement. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 ORDINANCE AUTHORIZING THE GRANTING OF AN ACCESS EASEMENT FOR THE PURPOSE OF INGRESS/EGRESS TO MR. DALLAS J. WRIGHT OF 5057 POOR MOUNTAIN ROAD IN SALEM OF UNIMPROVED REAL ESTATE OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 064.04-03-01.00-0000), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Mr. Dallas J. Wright, through his attorney James T. Jordan, has requested that the Roanoke County Board of Supervisors grant him a twenty (20) foot wide access easement over the property identified as Tax Map # 064.04-03-01.00-0000 which is owned by the Roanoke County Board of Supervisors; and WHEREAS, Mr. Dallas J. Wright is seeking the easement for the purpose of an access road to Poor Mountain Road, and for the benefit of his parcel identified as Tax Map # 064.02-02-56.00-0000 with an address of 5057 Poor Mountain Road, in the Catawba Magisterial District; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and disposition of real estate be authorized only by ordinance; and WHEREAS, a first reading of this ordinance was held on October 20, 2020 and the second reading and public meeting were held on November 4, 2020; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provision of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for conveyance to Dallas J. Wright for an access easement. Page 1 of 2 2. That the sale of this twenty (20) foot wide access easement to Dallas J. Wright is hereby authorized and approved. 3. That the sum of $750 is accepted and appropriated from Dallas J. Wright for the value of the access easement and the costs associated therewith, including the cost of legal advertisement. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on a form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 PREPARED BY and RETURN TO: James T. Jordan, Attorney at Law 25 E. Main Street, Salem, VA 24153 Title Insurance: Unknown to Preparer VSB#44212 File No.: 19-416-JTJ CONSIDERATION: $-0- TAX MAP NO. 064.02-02-56.00-0000 & 064.04-03-01.00-0000 THIS DEED OF EASEMENT, made and entered into this the ___ day of _________________, 2020 by and between the ROANOKE COUNTY BOARD OF SUPERVISORS, a political subdivision of the Commonwealth of Virginia, party of the first part and hereinafter referred to as Grantor; and DALLAS J. WRIGHT, party of the second part, hereinafter referred to as the Grantee, whose mailing address is 5057 Poor Mountain Road, Salem, VA 24153. This deed is hereby exempt from recordation taxes pursuant to Va. Code Sect. 58.1-811(C)(4), as amended. WITNESSETH: WHEREAS, the Roanoke County Board of Supervisors are the owners of an approximately 1.75 acre tract of land, being known as Tax Map No. 064.04-03-01.00-0000; and, WHEREAS, Dallas J. Wright is the owner of an approximately 6.23 acre tract of land, being known as Tax Map No. 064.02-02-56.00-0000; and, WHEREAS, by that certain plat prepared by John R. McAden, Land Surveyor with Balzer & Associates, llas J. Wright 5057 Poor Mountain for the Benefit of Tax Map #064.02-02-56.00- which is 1 on an existing gravel road, over, under and across the said parcel belonging the Grantor for the benefit of the Grantee parcel; and, WHEREAS, the Grantor hereto desires to GIVE, GRANT and CONVEY unto the Grantee an easement to permit Grantee motor vehicular and pedestrian access to and from his said 6.23 acre tract to and from Poor Mountain Road, over, across and through that certain ingress/egress easement which is situate on said Grantors parcel. NOW THEREFORE for and in consideration of the sum of ONE DOLLAR ($1.00) cash in hand paid by the Grantee to the Grantor, the receipt of which is hereby acknowledged by the Grantor, the Grantor does hereby GIVE, GRANT and CONVEY unto the Grantee, his heirs, successors and/or assigns, the following described perpetual easement, to-wit: A non-exclusive perpetual right-of-way over, under and across that certain tract or parcel of land belonging to the Roanoke County Board of Supervisors, being approximately a 1.75 acre tract of land, being known as Tax Map No. 064.04-03-01.00-0000, for ingress and egress to and from Poor Mountain Road, (State Route 612), on an existing gravel road as shown in the shaded area, as shown on the plat of survey Easement Exhibit for Easement Centered on Existing Gravel Road for the Benefit of Tax Map #064.02-02-56.00- dated June 6, 2020, prepared by John R. McAden, Land Surveyor, Balzer & Associates, The rights and benefits herein conveyed shall be appurtenant to that certain tract or parcel belonging to Dallas J. Wright, being approximately a 6.23 acre tract of land, known as Tax Map No. 064.02-02-56.00-0000, 2 which was conveyed to the Grantee herein by deed dated May 12, 2002, of record in the and being more particularly described therein. FURTHER, the Grantor shall have no duty or obligation to maintain said easement. FURTHER, the Grantor reserves the right to access and use the designated easement area, and reserves the right to construct and maintain future easements for Public Access Trails across the easement area for public use. WITNESS the following signature and seal: THE ROANOKE COUNTY BOARD OF SUPERVISORS By:______________________________ (SEAL) STATE OF VIRGINIA ) COUNTY OF ROANOKE ) to-wit: The foregoing instrument was acknowledged before me this _____ day of _____________________, 2020, by Daniel R. Othe Roanoke County Board of Supervisors. ____________________________ Notary Public My Commission Expires: _________________ Approved as to form: ___________________________ County Attorney 3 DALLAS J. WRIGHT ______________________________ (SEAL) STATE OF VIRGINIA ) COUNTY/CITY OF __________ ) to-wit: The foregoing instrument was acknowledged before me this _____ day of _____________________, 2020, by Dallas J. Wright. ____________________________ Notary Public My Commission Expires: _________________ 4 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Open district appointments. BACKGROUND: 1. Library Board (appointed by District) The following District appointments remains open: Vinton Magisterial District Windsor Hills Magisterial District 2. Parks, Recreation and Tourism (appointed by District) expired effective June 30, 2019. Open Windsor Hills Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for November 4, 2020,designated as Item G-ConsentAgenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through10 inclusive, as follows: 1.Approval of minutes –October 22, 2020 2.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David Bergeron, Parks Maintenance Worker, upon his retirement after more than thirteen (13) years of service 3.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Jonathan Clifton, Deputy Sheriff-Sergeant-Court Services, upon his retirement after twenty-three (23) years of service 4.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Richard G. Crosier II, Police Officer IV, upon his retirement after more than twenty-one (21) years of service 5.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Andrew Lewis, Parks Maintenance Service Specialist, upon his retirement after more than twenty (20) years of service 6.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Fred I. Lumb, Police Officer IV, upon his retirement after more than twenty-two (22) years of service 7.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Cyd Walters, Senior Library Assistant, upon her retirement after thirty- three (33) years of service Page 1of 2 8.Confirmation of appointment of the Private Community Resource Providers to the Roanoke County Community Policy and Management Team (CPMT) 9.Request to donate a Roanoke County surplus vehicle to the Cave Spring Volunteer Fire Department 10.Request to accept a donation of a recycling trailer from Cox Communicationsfor additional capacity at Fallowater Lane Page 2of 2 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David Bergeron, Parks Maintenance Worker, upon his retirement after more than thirteen (13) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Daniel County Administrator ISSUE: Recognition of the retirement of David Bergeron BACKGROUND: David Bergeron, Parks Maintenance Worker, retired on April 1, 2020, after thirteen (13) ks, Recreation and Tourism Department mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DAVID BERGERON, MOTOR EQUIPMENT OPERATOR I, UPON HIS RETIREMENT AFTER MORE THAN THIRTEEN (13) YEARS OF SERVICE WHEREAS, David Bergeron was employed by Roanoke County on November 24, 2012; and served as a Parks Maintenance Worker and Motor Equipment Operator I, and WHEREAS, Mr. Bergeron retired on April 1, 2020, after thirteen (13) years and three (3) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Bergeron, through his employment with Roanoke County in the Parks, Recreation and Tourism Department has been instrumental in providing expert maintenance for Park grounds and amenities, greenways, and ballfields: and WHEREAS, throughout Mr. Bergerons tenure with Roanoke County, provided professional and qualified support for Parks response for snow removal and outdoor emergencies at county facilities, and provided staunch support to Roanoke County Special Events and Regional Sports Tournaments which has improved the quality of life to the citizens of Roanoke County; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DAVID BERGERON for more than thirteen (13) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Jonathan Clifton, Deputy Sheriff-Sergeant-Court Services, upon his retirement after twenty-three (23) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Recognition of the retirement of Jonathan Clifton BACKGROUND: Jonathan Clifton, Deputy Sheriff-Sergeant-Court Services, retired on February 1, 2020, after twenty-three (23) years of service with Roanoke County. to his home. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JONATHAN CLIFTON, DEPUTY SHERIFF-SERGEANT-COURT SERVICES, UPON HIS RETIRE- MENT AFTER TWENTY-THREE (23) YEARS OF SERVICE WHEREAS, Johnathan Clifton was employed by Roanoke County on January 20, 1997; and WHEREAS, Mr. Clifton retired on February 1, 2020, after twenty-three (23) years of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Clifton, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout tenure with Roanoke County, he has served as a Deputy Sheriff-Care/Confinement, Deputy Sheriff-Sergeant, and Deputy Sheriff-Sergeant (Court Services); and so with exceptional dedication and determination to ensure that he provided the highest level of service possible. Mr. Clifton served as a mentor to many new Deputy Sheriffs in every facet of his job. His experience and knowledge provided a strong foundation for these new employees to grow and excel in their careers. He served at length as the and Departmental training, as well as mentoring new recruits and veteran staff alike. Mr. Clifton is well known for his outstanding work as the Sergeant of the Juvenile and Domestic Relations Court. During his tenure, he was instrumental in helping develop the First Offenders Program. This program explains to Page 1 of 2 first time juvenile offenders just how incarceration in the local jails and state penitentiaries is managed and is offered in an attempt to change the path that they are currently experiencing. Mr. Clifton will be missed by his colleagues and leaves behind a magnificent legacy of well-deserved respect and outstanding service; and WHEREAS, Mr. Clifton plans on continuing his career in law enforcement, he has secured a position as a police officer for Carillion Hospital in Roanoke. His vast experience will serve him well in this new endeavor and his colleagues wish him the best in this new position. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JONATHAN CLIFTON for twenty-three (23) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. G.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Richard G. Crosier II, Police Officer IV, upon his retirement after more than twenty- one (21) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Danie County Administrator ISSUE: Recognition of the retirement of Richard G. Crozier II BACKGROUND: Richard G. Crozier II, Police Officer IV, retired on April 1, 2020, after twenty-one (21) years and two (2) months of service with the Roanoke County Police Department. mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RICHARD G. CROSIER II, POLICE OFFICER IV, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-ONE (21) YEARS OF SERVICE WHEREAS, Richard G. Crosier II was employed by Roanoke County on February 1, 1999; and WHEREAS, Officer Crosier retired on April 1, 2020, after twenty-one (21) years and two (2) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Officer Crosier has been employed as a Police Officer in the Uniform Division, advancing through the ranks from Police Officer I through Police Officer IV; and WHEREAS, Officer Crosier, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, througho tenure with Roanoke County, he served for many years as a Patrol officer, providing protective and investigative services to citizens of the County; he also served as Crime Prevention Coordinator in which he provided important safety and crime prevention information and services to private citizens, businesses and business associations, church groups, and numerous Neighborhood Watch groups in the County contributions in that position, Academy, TRIAD, and the Virginia Rules Summer Camp. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RICHARD G. CROSIER II for more than twenty-one (21) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 2 ACTION NO. ITEM NO. G.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Andrew Lewis, Parks Maintenance Service Specialist, upon his retirement after more than twenty (20) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Recognition of the retirement of Andrew Lewis BACKGROUND: Andrew Lewis, Parks Maintenance Service Specialist, retired on May 1, 2020, after twenty (20) years and one (1) month of service with Roanoke Recreation and Tourism Department. to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approval of the attached resolution . Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ANDREW LEWIS, PARKS MAINTENANCE SERVICE SPECIALIST, UPON HIS RETIREMENT AFTER MORE THAN TWENTY (20) YEARS OF SERVICE WHEREAS, Andrew Lewis was employed by Roanoke County on April 3, 2000; and served as the Parks Maintenance Service Specialist, and WHEREAS, Mr. Lewis retired on May 1, 2020, after twenty (20) years and one (1) month of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Lewis, through his employment with Roanoke County in the Parks, Recreation and Tourism Department, provided an essential role in managing the Roanoke County Street Sign Program for the Police Department and the Roanoke County Emergency Operations, and managing the Parks work order program that supported all departments of Roanoke County. WHEREAS, throughout Mr. Le tenure with Roanoke County, provided professionalism and dedication when managing Park Projects and Facility Repairs, and provided staunch support for Roanoke County Special Events, which has been instrumental in improving the quality of life to the citizens of Roanoke County; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ANDREW LEWIS for more than twenty (20) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. G.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Fred I. Lumb, Police Officer IV, upon his retirement after more than twenty-two (22) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: nnell County Administrator ISSUE: Recognition of the retirement of Fred I. Lumb BACKGROUND: Fred I. Lumb, Police Officer IV, retired on May 1, 2020, after twenty-one (21) years and three (3) months of service with the Roanoke County Police Department. mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO FRED I. LUMB, POLICE OFFICER IV, UPON HIS RETIREMENT AFTER MORE THAN TWENTY- ONE (21) YEARS OF SERVICE WHEREAS, Fred I. Lumb was employed by Roanoke County on February 1, 1999; and WHEREAS, Officer Lumb retired on May 1, 2020, after twenty-one (21) years and three (3) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Officer Lumb, through his employment with Roanoke County in the has served as a Police Officer in the Uniform Division, advancing through the ranks from Police Officer I through Police Officer IV and has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, througho tenure with Roanoke County, he served for many years as a Patrol officer, providing protective and investigative services to citizens of the County; he also served as a School Resource Officer (SRO) in which he provided protective and instructional services to countless children in the various Roanoke County Public Schools to which he was assigned; as an SRO he also provided assistance in coordinating events put on by such organizations as the Roanoke County Prevention Council and the Little Feet Special Olympics, and served as staff at the COPS Camp Summer Camp sponsored by the Police Department and the County Department of Parks, Recreation, and Tourism. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke Page 1 of 2 County to FRED I. LUMB for more than twenty-one (21) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 2 ACTION NO. ITEM NO. G.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Cyd Walters, Senior Library Assistant, upon her retirement after thirty-three (33) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: ell County Administrator ISSUE: Recognition of the retirement of Cyd Walters BACKGROUND: Cyd Walters, Senior Library Assistant, retired on July 1, 2020, after thirty-three (33) years of service with Roanoke County's Libraries. DISCUSSION: Ms. Wal mailed to her home. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CYD WALTERS, SENIOR LIBRARY ASSISTANT, UPON HER RETIREMENT AFTER THIRTY-THREE (33) YEARS OF SERVICE WHEREAS, Cyd Walters was employed by Roanoke County on May 1, 1974 and WHEREAS, Ms. Walters retired on July 1, 2020, after thirty-three (33) years of devoted, faithful and expert service to Roanoke County; and WHEREAS, Ms. Walters, through her employment with Roanoke County served as Library Page Part-time, Library Assistant, Library Assistant I, Library Assistant II, and Senior Library Assistant and has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, througho tenure with Roanoke County, she displayed effortless joy in serving all of our patrons. For many she was their go-to readers advisory solution. She brought a lot of entertainment to the technology classes she taught or co- taught. With passport services, she was exemplary in customer service and keeping our facility organized and up to standards. For many years she organized the volunteers, maintained the book donation process, and played a huge role in making library book sales successful. During her time in the Materials Management unit, Cyd placed materials and supply orders, helped track materials spending, worked efficiently and professionally with vendors, and assisted with database projects and materials processing for the entire Library system. Cyd was particularly helpful with telework and team building projects, and our popular virtual trivia program during the early stages of the pandemic shut down. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke Page 1 of 2 County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CYD WALTERS for thirty-three (33) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 2 ACTION NO. ITEM NO. G.8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Confirmation of appointment of the Private Community Resource Providers to the Roanoke County Community Policy and Management Team (CPMT) SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Confirmation of appointment to the Roanoke County Community Policy and Management Team (CPMT) BACKGROUND: In accordance with the Bylaws of the CPMT, a representative of a private organization or association of providers of children or family services, or its designee shall be appointed by the Board of Supervisors for a three-year term. DISCUSSION: The Roanoke County Community Policy and Management Team (CPMT) has recommended Renee Brown with DePaul Community Resources be approved for an additional three-year term as the Directors Designee and Trista Thompson as Alternate. These appointments would expire on June 30, 2023. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approval of these appointments. STAFF RECOMMENDATION: Staff recommends approval of this appointments. Page 2 of 2 ACTION NO. ITEM NO. G.9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Request to donate a Roanoke County surplus vehicle to the Cave Spring Volunteer Fire Department SUBMITTED BY: Doug Blount Director of General Services and Parks, Recreation APPROVED BY: County Administrator ISSUE: A request to donate a Roanoke County surplus vehicle to the Cave Spring Volunteer Fire Department. BACKGROUND: From time to time, other local governmental/not for profit agencies have requested the donation of surplus vehicles from Roanoke County, and the County has generally honored these requests. Cave Spring Volunteer Fire Department uses the Roanoke County Fleet Service Center to repair its vehicles. DISCUSSION: Cave Spring Volunteer Fire Department is requesting that the County donate a surplus 2007 Chevy Suburban with over 109,000 miles for its use. It is anticipated that the vehicle will be used for emergency response. The vehicle will be returned to Roanoke County for sale at surplus auction, with the proceeds going to the County. There is no internal need for the vehicle. FISCAL IMPACT: While there is no direct cost to the County, the value of the vehicle at surplus is Page 1 of 2 estimated to be approximately $5,000. STAFF RECOMMENDATION: Staff recommends approval of the requested donation of the 2007 Chevy Suburban to the Cave Spring Volunteer Fire Department. Page 2 of 2 ACTION NO. ITEM NO. G.10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Request to accept a donation of a recycling trailer from Cox Communications for additional capacity at Fallowater Lane SUBMITTED BY: Doug Blount Director of General Services and Parks, Recreation APPROVED BY: County Administrator ISSUE: Request to accept donation of a recycle trailer from Cox Communications BACKGROUND: In 2005, Roanoke County initiated a mobile drop-off recycling program through a cooperative agreement with Hollins University. Since that time the program has expanded to also include an additional trailer at Hollins, two trailers near the Brambleton Center, two trailers at Cox Communications, one trailer at William Byrd participation in the mobile drop off program has grown since its inception. The expanded recycling program was due in part to the provision of a drop-off location and donation of a trailer to the County by Cox Communications in 2008, as a part of their Cox Conserves environmental program. This program prioritizes positive environmental change both within their company and the communities they serve. Cox Communications has corporately invested over one hundred million dollars in sustainability and conservation projects, to include initiatives related to emissions, water conservation and landfill impacts. Page 1 of 2 DISCUSSION: The trailers originally purchased were gravity dump trailers and were segmented for the various materials. In an effort to improve efficiency and to facilitate the change to single stream recycling, Roanoke County is replacing trailers at the end of their useful life with ones that are larger, dump hydraulically and have single compartments to handle all materials. The hydraulic dump style trailers are safer, more efficient, and provide some increased capacity for high demand locations. Cox Communications continues their partnership and investment in recycling by providing use of their property on Fallowater Lane as a drop-off location for all County citizens and purchasing another trailer for this location to help with the increased utilization. The price of the new trailer is $13,819. With the purchase of this trailer, there will be two Cox Conserves trailers at their location, as well as one County owned trailer. This third trailer will help handle the heavy flow of traffic at this site. Solid Waste employees will continue to be responsible for hauling the recyclable materials to the processor and maintenance of the trailer and site. The trailer matches the specification requirements of the County. FISCAL IMPACT: Acceptance of the donated trailer reduces capital investment by the County for a trailer that would be necessary in order to continue providing comparable recycling drop-off opportunities. STAFF RECOMMENDATION: Staff recommends acceptance of the donated recycling trailer from Cox Communications. Page 2 of 2 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Unaudited OutstandingOutstanding June 30, 2020AdditionsDeletionsNovember 04, 2020 General Obligation Bonds$948,122$-$-$948,122 VPSA School Bonds83,061,766-8,546,27674,515,490 Lease Revenue Bonds81,000,000-3,470,00077,530,000 Subtotal165,009,888-12,016,276152,993,612 Premiums11,716,653--11,716,653 $176,726,541$-$12,016,276$164,710,265 Submitted ByLaurie L. Gearheart Director of Finance and Management Services Approved ByDaniel R. O'Donnell County Administrator ACTION NO. ITEM NO. K.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Work session to review with the Board of Supervisors fiscal year 2020-2021 first quarter financial information SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: County Administrator ISSUE: Review fiscal year 2020-2021 first quarter (through September 30, 2020) financial information with the Board of Supervisors. BACKGROUND: The fiscal year 2020-2021 budget was developed based on economic uncertainties that were expected to impact various revenue categories. The attached presentation provides information on revenues and expenditures through the first quarter (September 30, 2020) of fiscal year 2020-2021. DISCUSSION: This time has been scheduled to discuss fiscal year 2020-2021 first quarter financial information. While first quarter information provides a beginning estimate for trends in the current year, the majority of some revenue sources have not yet been received as they are collected only at certain intervals or are received a month to two months delayed. The attached PowerPoint presentation will be shown. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding fiscal year 2020-2021 first quarter financial information. Page 2 of 2 Millions $ in Millions $ in Millions $ in Millions $ in Millions $ in Millions $ in Millions ACTION NO. ITEM NO. K.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 4, 2020 AGENDA ITEM: Work session to review with the Board of Supervisors the budgets for the allocations of CARES Act funding SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: County Administrator ISSUE: This time has been set aside to review the budgets for the allocations of the CARES Act funding BACKGROUND: The County of Roanoke received two allocations of $8,217,365 each from the Commonwealth of Virginia as part of the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020. DISCUSSION: This work session will provide additional detailed information to the Board of Supervisors on the budgets developed for the allocations of CARES Act funding. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the budgets developed for the allocations of the CARES Act funding. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 4, 2020 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies;and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1of 1