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Home My WebLink About3/23/2021 - Regular Roanoke County Board of Supervisors March 23, 2021 NOTE: THERE IS NO 7:00 P.M. EVENING SESSION AS THERE ARE NO PUBLIC HEARINGS SCHEDULED. INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: he official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of Page 1 of 5 Roanoke County Board of Supervisors Agenda March 23, 2021 Good afternoon and welcome to our meeting for March 23, 2021. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. Because of the present state of emergency, and until further notice, members of the public are urged not to attend Board of Supervisor meetings in person. All are encouraged to view and participate in meetings through electronic means. https://roanokecountyva.gov o and during meetings, citizens may share comments by email (to djacks@roanokecountyva.gov) or by phone (540-776- 7278). When submitting comments, please include your name and address. Comments submitted by email and by phone will be read aloud during meetings, subject to reasonable time limitations. For those individuals who desire to attend meetings in person, please be advised that seating modifications and limits have been established in order to facilitate social distancing; attendees who are not of the same household must sit six feet apart; and attendance at meetings will be limited to 25 individuals. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution expressing the appreciation of the Board of Supervisors to William David Cochrane, Solid Waste Equipment Operator, upon his retirement after over forty-one (41) years of service (Nancy Duvall, Solid Waste Manager) Page 2 of 5 D. BRIEFINGS 1. Briefing to provide Regional Housing Study by Roanoke Valley Alleghany Regional Commission to the Board of Supervisors (Bryan W. Hill, Regional Planner III Roanoke Valley Alleghany Regional Commission) E. NEW BUSINESS 1. Resolution of the Board of Supervisors of the County of Roanoke, Virginia in relation to approving Roanoke County support of financing by the Roanoke Valley Resource Authority (RVRA) (Peter S. Lubeck, County Attorney; Rebecca Owens, Assistant County Administrator) F. PUBLIC HEARING 1. Public hearing for citizen comments on the Real Estate effective tax rate for calendar year 2021 (Laurie Gearheart, Director of Finance and Management Services) G. PUBLIC HEARING AND ADOPTION OF RESOLUTIONS 1. Public hearing for citizen comments on the maximum 2021 calendar year tax rates for Real Estate, Personal Property and Machinery and Tools Taxes (Laurie Gearheart, Director of Finance and Management Services) 2. Resolutions to set the following maximum tax rates for calendar year 2021 to support this fiscal year 2021-2022 operating budget: (Laurie Gearheart, Director of Finance and Management Services) (a) Resolution to set the Real Estate maximum tax rate for calendar year 2021; (b) Resolution to set the Personal Property maximum tax rate for calendar year 2021; (c) Resolution to set the Machinery and Tools maximum tax rate for calendar year 2021 3. Public hearing for citizen comments on the proposed amendment to the Comprehensive Plan for Roanoke County, Virginia incorporating the draft (dated January 8, 2021 Oak Grove Center Plan (Philip Thompson, Director of Planning) 4. Resolution adopting an amendment to the Comprehensive Plan for Roanoke County, Virginia: incorporating the draft (dated January 8, 2021) Oak Grove Center Plan (Philip Thompson, Director of Planning) Page 3 of 5 H. FIRST READING OF ORDINANCES 1. Emergency ordinance readopting Ordinance 033120-1 to effectuate temporary changes in certain deadline and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with pandemic disaster (Due to the Pandemic Disaster, it is requested, upon a four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure) (Peter S. Lubeck, County Attorney) 2. Ordinance amending Chapter 7 (Building Regulations), Article IV (Unsafe Buildings and Structures), Section 7-62 (Appeals from decisions rendered under Article) of the Roanoke County Code (Peter S. Lubeck, County Attorney) 3. to the Board of Supervisors of Roanoke County, on property owned by the William Livingston Whitwell Revocable Trust (Tax map no. 027.12-06-02.00- 0000), located at 1252 Keffield Street, for the purpose of drainage improvements, Hollins Magisterial District (Tarek Moneir, Director of Development Services) I. APPOINTMENTS 1. Library Board (appointed by District) 2. Parks, Recreation and Tourism (appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes January 30, 2021 2. Confirmation of appointments to the Local Office on Aging (LOA) 3. Request to accept and allocate funds in the amount of $5,872 to the Clerk of Circuit Court from the Commonwealth of Virginia for Technology Trust Funds 4. Request to accept and allocate grant funds in the amount of $3,000 from the Virginia Department of Wildlife Resources (DWR) to retrofit current trash containers to make them bear resistant K. CITIZENS' COMMENTS AND COMMUNICATIONS Page 4 of 5 L. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of February 28, 2021 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of February 28, 2021 5. Accounts Paid February 28, 2021 6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of February 28, 2021 7. Proclamations signed by the Chairman - Multiple Sclerosis Education and Awareness Month M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Paul M. Mahoney 2. Phil C. North 3. David F. Radford 4. Martha B. Hooker 5. P. Jason Peters N. WORK SESSIONS 1. Work session to review with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2021-2022 Operating Budget (Laurie Gearheart, Director of Finance and Management Services; Steve Elliott, Budget Manager) O. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors to William David Cochrane, Solid Waste Equipment Operator, upon his retirement after over forty-one (41) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: ll County Administrator ISSUE: Recognition of the retirement of William David Cochrane BACKGROUND: William David Cochrane, Solid Waste Equipment Operator, retired on January 1, 2021, after forty-one (41) years and seven (7) months of service with R Department of General Services. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2021 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WILLIAM DAVID COCHRANE, SOLID WASTE EQUIPMENT OPERATOR, UPON HIS RETIREMENT AFTER MORE THAN FORTY-ONE (41) YEARS OF SERVICE WHEREAS, William David Cochrane was employed by Roanoke County on June 11, 1979; and WHEREAS, Mr. Cochrane retired on January 1, 2021, after forty-one (41) years and seven (7) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Cochrane, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, througho tenure with Roanoke County, he provided exemplary service to the citizens of Roanoke County, primarily in his duties with the Physically Unable and Premium Service collection programs. Mr. Cochrane provided door service to some of the most vulnerable of our population; and for many, Mr. Cochrane was their only connection to the outside world. He was the cheerful, helpful face of Roanoke County Solid Waste that they saw faithfully each week. Mr. Cochrane filled many roles in the Solid Waste Department apart from his regular responsibilities from being a backup automated truck driver to his highly skilled bear container engineering. Mr. Cochrane was diligent and creative in finding the best fit for the latches to keep the bears from accessing garbage in the containers that many residents now greatly appreciate. Mr. Cochrane performed all of his varied tasks with a friendly demeanor and willingness to help; he is a Page 1 of 2 true example of government service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WILLIAM DAVID COCHRANE for more than forty-one (41) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Briefing to provide Regional Housing Study by Roanoke Valley Alleghany Regional Commission to the Board of Supervisors SUBMITTED BY: Daniel R. O'Donnell County Administrator APPROVED BY: County Administrator ISSUE: This time has been set aside to provide the Regional Housing Study by the Roanoke Valley Regional Commission to the Board of Supervisors. Page 1 of 1 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Resolution of the Board of Supervisors of the County of Roanoke, Virginia in relation to approving Roanoke County support of financing by the Roanoke Valley Resource Authority (RVRA) SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: County Administrator ISSUE: Authorization of County Administrator to execute a support agreement, imposing a moral obligation on Roanoke County to support the Roanoke Valley Resource Authority's financing of its facilities modifications and improvement project. BACKGROUND: The Roanoke Valley Resource Authority (RVRA) is a public body corporate organized under what is currently the Virginia Water and Waste Authorities Act, Chapter 51, Title accordance with the Act by concurrent resolutions adopted by the County of Roanoke, Authority was chartered by the State Corporation Commission on January 10, 1992, and began operating the On June 27, 2016, the State Corporation Commission issued a Certificate of Joinder the City of Salem as a New Member of the Authority together with Charter Members, use of the System (as defined below) is set forth in the Amended and Restated 2016, a copy which is attached. Page 1 of 4 has outstanding debt in the amount of $17,150,485 consisting of its $10 million Series 2016 Bond, $1.1 million Series 2017A Bond and $8.9 million Series 2017B Bond issued for Phase I and II of the Facilities Modifications and Improvement Project. Subject to the Member Agreement, the Authority has covenanted for each Series 2016, Series 2017A and Series 2017 B Bonds that it will establish, fix, charge and collect rates, fees and other charges for the use of and for the services furnished by the System, and will, from time to time and as often as appears necessary, revise such rates, fees and other charges, so that in each fiscal year net revenues are not less than 1.0 times debt service for the fiscal year. Over the past almost 30 years, Norfolk Southern has been a great partner in providing rail service to the RVRA allowing for the transport of waste to the Smith Gap Regional Landfill ("SGLF"). Phase III construction and facility improvements are necessary as the tipper is aged and requires constant repair, the gondolas are old and cannot be replaced, the technology for waste disposal is outdated and costly, and the buildings are in need of repair. Completing Phase III will provide the RVRA with the means to complete its transportation transition from rail to trucking. This operational transition will provide the Authority with a less expensive and more reliable transportation option as well as the means to increase its system revenues by accepting direct deliveries of commercial waste at the Smith Gap Landfill at competitive pricing. These operational and commercial customers. The RVRA Board of Directors has determined that it is necessary to issue Solid Waste Revenue Bonds in the amount of $10 million and to use the proceeds to finance the costs related to the RVRA Facilities Modifications and Improvements Project Phase III. Phase III includes: 1. Improvements at the TCTS located in the City of Roanoke. These improvements consist of building updates, hopper modifications, road construction, stormwater runoff controls and landscaping; and These improvements consist of removing existing rail track and rail ties and constructing a road in its place, which is approximately 4.5 miles in length. The from I-81; and 3. Improvements at the SGLF to construct vehicle weigh scales and scale house and to asphalt pave existing roadways for tractor trailer traffic. Page 2 of 4 DISCUSSION: In order to finance the Project and related costs, RVRA has applied to the Virginia Resources Authority (VRA) for the purchase of the bonds, and VRA has indicated its willingness to purchase such bonds from the proceeds of one or more series of its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program). Subject to final credit approval by VRA (credit determination will be made by March 19), the bonds will be secured by a pledge of the net revenue derived from RVRA operations and if requested by VRA, by Support Agreements among VRA, RVRA, and one or more of the RVRA participating jurisdictions. Pursuant to the support agreements, each year, the RVRA will notify the Member Localities of any deficiency amount, by which the RVRA reasonably expects its revenues will be insufficient to pay its obligation to the VRA. The County Administrator -rata share of the deficiency amount in his budget that will be submitted to the Board. Recognizing that this Board cannot bind future Boards to make appropriations, it will be in the futu obligation to do so). It is proposed that the Board authorize, by resolution, the County Administrator to execute such a support agreement. It is anticipated that each of the other Member Localities will likewise adopt such resolutions and enter into support agreements. FISCAL IMPACT: None at this time. In the event that the RVRA is unable to meet its obligations to the VRA under the terms of the Financing Agreement, the County, along with the other Member Localities, will have a non-binding moral obligation to cover a pro-rata share of A moral obligation is neither a guarantee to pay debt service or replenish a debt service reserve, nor is it a legal obligation to seek appropriation to pay for debt. Rather, it is the declaration that the pledging entity intends to support the debt and will consider providing funding under certain circumstances. For Roanoke County, per our debt policies, we do not have limitations on using moral obligations to support transactions, and such debt would not be included in the calculation of debt limits per our policies. Further, with respect to the rating agencies, moral obligation debt will not be included in Page 3 of 4 their calculation provided that the debt is self-supporting from RVRA revenues. Using a moral obligation is not entirely without risk, because if ever the RVRA cannot support itself, the localities share of the RVRA debt could be treated as debt of the County in the analysis of the rating agency. STAFF RECOMMENDATION: Staff recommends that the Board adopt the resolution. Page 4 of 4 SUPPORT AGREEMENT ROANOKE VALLEY RESOURCE AUTHORITY This SUPPORT AGREEMENT is made as of \[________\], 2021, between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA (the "Board" ), the ROANOKE VALLEY RESOURCE AUTHORITY (the "Authority"), and the VIRGINIA RESOURCES AUTHORITY ("VRA"), as purchaser of the Local Bond, as hereinafter defined, pursuant to a Financing Agreement, as hereinafter defined. RECITALS WHEREAS, the Authority was created by the County, the City of Roanoke, Virginia, the Town of Vinton, Virginia, and the City of Salem, Virginia, pursuant to the Virginia Water and Waste Authorities Act (Chapter 51, Title 15.2, Code of Virginia of 1950, as amended) and owns and operates a solid waste disposal system (as more particularly defined in the Financing Agreement, the "System"); and WHEREAS, pursuant to Section 5.7 of the Amended and Restated Roanoke Valley Resource Authority Members and Facilities Use Agreement (attached hereto as Exhibit A), Roanoke County, Roanoke City, the Town of Vinton, and the City of Salem, agreed to pay pro- rata shares annual operating deficit, according to percentages set forth in Section 5.7(a); and WHEREAS, the Authority has determined that it is in its best interest to issue and sell its \[___________\] Bond, Series 2021, in the original principal amount of $10,000,000 (the "Local Bond") to VRA pursuant to the terms of a Local Bond Sale and Financing Agreement dated as of April 2, 2021 (the "Financing Agreement"), between the Authority and VRA to finance/refinance the regional solid waste transportation system (collectively, the "Project"); and WHEREAS, the Board adopted on March 23, 2021, a resolution authorizing, among other things, the execution of this support agreement providing for a non-binding obligation of the Board to consider certain appropriations in support of the Local Bond and the Project; and WHEREAS, the City of Roanoke, the Town of Vinton, and the City of Salem have likewise adopted resolutions authorizing the execution of such support agreements, and will accordingly enter into support agreements in a form substantially similar to this agreement. AGREEMENT NOW, THEREFORE, for and in consideration of the issuance of the Local Bond by the Authority, the purchase of the Local Bond by VRA and of the mutual covenants herein set forth, the parties hereto agree as follows: 1. Unless otherwise defined, each capitalized term used in this Agreement (this "Agreement") shall have the meaning given it in the Financing Agreement. 2. The Authority shall use its best efforts to issue the Local Bond and to use the proceeds thereof to finance the costs of the Project. 3. No later than May 15 of each year, beginning May 15, 2022, the Authority shall notify the County of the amount, if any (the "Annual Deficiency Amount") by which the Authority reasonably expects the Revenues to be insufficient to pay (i) the debt service obligations under the Financing Agreement, the Local Bond, (ii) the Operation and Maintenance Expenses, and (iii) any other payments due and owing by the Authority under the Financing Agreement (the "Additional Payments") in full as and when due during the County's fiscal year beginning the following July 1. The Authority shall likewise provide such notification to the City of Roanoke, the Town of Vinton, and the City of Salem. The Annual Deficiency will be apportioned to Roanoke County, the City of Roanoke, the Town of Vinton, and the City of Salem, pursuant to the pro rata share percentages, as set forth in Section 5.7(a) of the Amended and Restated Roanoke Valley Resource Authority Members and Facilities Use Agreement. 4. The County Administrator of the County shall include the of the Annual Deficiency Amount in his budget submitted to the Board for the following fiscal year as an amount to be appropriated to or on behalf of the Authority. The County Administrator shall deliver to VRA within 10 days after the adoption of the budget for each fiscal year, but not later than July 15 of each year, a certificate stating whether the Board has appropriated to or on behalf of the Authority an amount equal to the Annual Deficiency Amount. 5. If at any time Revenues shall be insufficient to make any of the payments referred to in paragraph 3 hereof, the Authority shall notify the County Administrator and VRA of the amount of such insufficiency and the County Administrator shall request a supplemental appropriation from the Board in the amount necessary to make such payment. 6. The County Administrator shall present each request for appropriation pursuant to paragraph 5 above to the Board, and the Board shall consider such request at the Board's next regularly scheduled meeting at which it is possible to satisfy any applicable notification requirement. Promptly after such meeting, the County Administrator shall notify VRA as to whether the amount so requested was appropriated. If the Board shall fail to make any such appropriation, the County Administrator shall add the amount of such requested appropriation to the Annual Deficiency Amount reported to the Board by the County Administrator for the County's next fiscal year. 7. The Board hereby undertakes a non-binding obligation to appropriate such amounts as may be requested from time to time pursuant to paragraphs 4 and 5 above, to the fullest degree and in such manner as is consistent with the Constitution and laws of the Commonwealth of Virginia. The Board, while recognizing that it is not empowered to make any binding commitment to make such appropriations in future fiscal years, hereby states its intent to make such appropriations in future fiscal years, and hereby recommends that future Boards of Supervisors do likewise. 8. The Board and the Authority acknowledge that (i) the Local Bond may be payable from and will be secured by amounts derived pursuant to this Agreement, (ii) VRA would not -2- purchase the Local Bond without the security and credit enhancement provided by this Agreement, and (iii) VRA is treating this Agreement as a "local obligation" within the meaning of Section 62.1-199 of the Code of Virginia of 1950, as amended (the "Virginia Code"), which in the event of a nonpayment hereunder authorizes VRA or the Trustee to file an affidavit with the Governor that such nonpayment has occurred pursuant to Section 62.1-216.1 of the Virginia Code. In purchasing the Local Bond, VRA is further relying on Section 62.1-216.1 of the Virginia Code, which provides that if the Governor is satisfied that the nonpayment has occurred, the Governor will immediately make an order directing the Comptroller to withhold all further payment to the County of all funds, or of any part of them, appropriated and payable by the Commonwealth of Virginia to the County for any and all purposes, and the Governor will, while the nonpayment continues, direct in writing the payment of all sums withheld by the Comptroller, or as much of them as is necessary, to VRA, so as to cure, or cure insofar as possible, such nonpayment. 9. Nothing herein contained is or shall be deemed to be a lending of the credit of the County to the Authority, VRA or to any holder of the Local Bond or to any other person, and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or the taxing power of the County, nor shall anything herein contained legally bind or obligate the Board to appropriate funds for the purposes described herein. 10. Any notices or requests required to be given hereunder shall be deemed given if sent by registered or certified mail, postage prepaid, addressed (i) if to the County, to the Roanoke County Board of Supervisors, Attention: County Administrator Bernard Drive, Roanoke VA 24018, (ii) if to the Authority, to the Roanoke Valley Resource Authority Board of Directors, Attention: Chief Executive Officer, Daniel D. Miles, 1020 Hollins Rd., NE, Roanoke, VA 24012, and (iii) if to VRA, to 1111 East Main Street, Suite 1920, Richmond, Virginia 23219, Attention: Executive Director. Any party may designate any other address for notices or requests by giving notice. 11. It is the intent of the parties hereto that this Agreement shall be governed by the laws of the Commonwealth of Virginia. 12. This Agreement shall remain in full force and effect until the Local Bond and all other amounts payable by the Authority under the Financing Agreement have been paid in full. 13. This Agreement may be executed in any number of counterparts, each of which shall be an original and all of which together shall constitute but one and the same instrument. \[Signature Page Follows\] -3- IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed in their respective names as of the date first above written. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: _____________________________________ , County Administrator Approved as to form: ___________________________ County Attorney \[Signature Page to Support Agreement\] ROANOKE VALLEY RESOURCE AUTHORITY By: _____________________________________ Title: ____________________________________ \[Signature Page to Support Agreement Authority\] VIRGINIA RESOURCES AUTHORITY By: _____________________________________ Stephanie L. Hamlett, Executive Director \[Signature Page to Support Agreement VRA\] AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CETNER ON TUESDAY, MARCH 23, 2021 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA IN RELATION TO APPROVING ROANOKE COUNTY SUPPORT OF FINANCING BY THE ROANOKE VALLEY RESOURCE AUTHORITY WHEREAS, the County of Roanoke is a member jurisdiction of the Roanoke Valley Resource Authority (the "RVRA") pursuant to the Amended and Restated Roanoke Valley Resource Authority Member and Facilities Use Agreement dated as of July 1, 2016, between the RVRA, the County of Roanoke, Virginia ("Roanoke County"), the City of Roanoke ("Roanoke City"), the Town of Vinton, Virginia ("Vinton") and the City of Salem, RVRA intends to pursue Phase III of its Facilities Modifications & Improvements Project, which will, among other things, improve direct truck access to the Authority's Smith Gap Regional Landfill and related improvements (the "Project"); and WHEREAS, the RVRA has applied to the Virginia Resources Authority (the "VRA") for financing assistance in connection with the Project; and WHEREAS, the VRA's approval of the RVRA's application is subject to final credit approval, which final credit approval is expected to include a moral obligation pledge of each of the Member Localities that would be evidenced in separate support agreements between the Member Localities and the VRA; and WHEREAS, the RVRA desires to proceed with the Project and has requested that Roanoke County provide its approval to the RVRA pursuing financing for the Project Page 1 of 2 through the VRA, and for the Board to authorize the County Administrator to execute a NOW THEREFORE, BE IT RESOLVED as follows: 1. The Board hereby approves of the Plan of Finance and hereby authorizes the County Administrator, or any assistant County Administrator, to execute a support agreement that would enable the RVRA to obtain financing to proceed with the Project. The Board recognizes that the attached support agreement may require some modifications prior to approval and acceptance by the VRA, and authorizes the County Administrator to execute the support agreement in such final form, as approved to form by the County Attorney. 2. This Resolution shall take effect upon adoption. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Public hearing for citizen comments on the Real Estate effective tax rate for calendar year 2021 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: County Administrator ISSUE: Conduct a public hearing for citizen comment on the effective Real Estate tax rate for calendar year 2021. BACKGROUND: Per the Code of Virginia, 58.1-3321, when any annual reassessment (in the County of Roanoke) of real property would result in an increase of one percent or more in the total real property tax levies excluding new construction, a calculation known as the "effective tax rate increase" is required to be completed. The County of Roanoke's real property assessments, excluding new construction, increased by 3.07% over the previous year. Therefore, per State Code, the County must calculate the effective tax rate increase, advertise the effective tax rate increase, and conduct a public hearing pertaining to the effective tax rate increase. The Code of Virginia requires specific language to be included in the advertisement of the effective tax rate. The advertisement, published in the Roanoke Times on February 25, 2021, contained the following language: "The County of Roanoke, Virginia proposes to increase property tax levies. 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last Page 1 of 2 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above would be $1.058 per $100 of assessed value. This rate will be known as the 3. Effective Rate Increase: The County of Roanoke proposes to adopt a tax rate of $1.09 per $100 of assessed value, which is no change over the current tax rate. The difference between the lowered tax rate and the proposed rate would be Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed General Government Total Budget Increase: Based on the proposed real property tax rate and changes in other revenue, the total General amended budget by 3.5 percent. rd A public hearing on the increase will be held on the 23 day of March 2021 at the Roanoke County Administration Center located at 5204 Bernard Drive, Roanoke, Virginia 24018, at 3:00 p.m. or as soon thereafter as the matter may be heard." After conducting this public hearing, the Board of Supervisors, should it choose, may elect to keep the Real Estate Tax rate the same as the prior year or make adjustments to the Real Estate tax rate. DISCUSSION: The public hearing scheduled for March 23, 2021, is to receive written and oral comments on the Real Estate effective tax rate as defined by the Code of Virginia for calendar year 2021. The public hearing was advertised in the Roanoke Times on February 25, 2021, thereby satisfying State code requirements for public notice. FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to receive citizen comments on the Real Estate effective tax rate for calendar year 2021. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Public hearing for citizen comments on the maximum 2021 calendar year tax rates for Real Estate, Personal Property and Machinery and Tools Taxes SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: County Administrator ISSUE: Conduct a public hearing for citizen comment on the maximum 2021 calendar year tax rates. BACKGROUND: In advance of considering resolutions to set maximum 2021 calendar year tax rates, the Board of Supervisors holds a public hearing to receive citizen comments regarding the maximum tax rates. DISCUSSION: The public hearing scheduled for March 23, 2021, is to receive written and oral comments on setting the maximum tax rates for calendar year 2021 to support the fiscal year 2021-2022 operating budget. The public hearing was advertised in the Roanoke Times on March 10, 2021 and March 17, 2021, thereby satisfying State code requirements for public notice. FISCAL IMPACT: There is no fiscal impact associated with this public hearing. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends conducting the public hearing to receive citizen comments on the maximum 2021 calendar year tax rates. Page 2 of 2 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:March 23, 2021 AGENDA ITEM:Resolutions to set the following maximum tax rates for calendar year 2021 to support this fiscal year 2021-2022 operating budget: (a) Resolution to set the Real Estate maximum tax rate for calendar year 2021; (b) Resolution to set the Personal Property maximum tax rate for calendar year 2021; (c) Resolution to set the Machinery and Tools maximum tax rate for calendar year 2021 SUBMITTED BY:Laurie Gearheart Director of Finance and Management Services APPROVED BY:Daniel R. O’Donnell County Administrator ISSUE: Request for the Board of Supervisors to approve resolutions setting maximum tax rates for calendar year 2021 in support of the fiscal year 2021-2022 operating budget. BACKGROUND: Approval of these resolutions are a standard part of the operating budget development. The County budget process is to set the maximum tax rates by resolution at the meeting preceding the adoption of tax rates. DISCUSSION: These resolutions will set maximum tax rates for Real Estate, Personal Property and Machinery and Tools Taxes in advance of formal adoption of calendar year 2021 tax rates. Formal adoption of the tax rates is scheduled on April 13, 2021, and will be preceded by a public hearing. The fiscal year 2021-2022 proposed operating budget assumes the same tax rates as the current year operating budget. For reference, the adopted tax rates for calendar Page 1of 2 year 2020 along with the value of a penny change on each of the tax rates are as follows: Tax Rate Description2020 Calendar Year Tax Rate Value of Penny on Tax Rate Real Estate$1.09 per $100 assessed value$ 932,000 Personal Property$3.50 per $100 assessed value$ 89,000 Machinery and Tools $2.85 per $100 assessed value$ 9,500 The adoption of these resolutions was preceded by a public hearing on March 23, 2021, to receive written and oral comments on setting the maximum tax rates for calendar year 2021. The public hearing on the maximum tax rates was advertised on March 10 and March 17, 2021, in the Roanoke Times, thereby satisfying State code requirements for public notice. FISCAL IMPACT: There is no immediate fiscal impact with setting the maximum calendar year 2021 tax rates. Any potential fiscal impact will be determined when the Board of Supervisors adopts calendar year 2021 tax rates on April 13, 2021. If the Board of Supervisors were to set maximum tax rates lower than current rates, there would be a loss of revenue in the current fiscal year and next fiscal year. For example, a penny change in the Real Estate tax rate would yield approximately $449,500 less in current year tax revenues in the County's General Government Fund. There would be no immediate impact to Roanoke County Public Schools (RCPS) revenue. In fiscal year 2021-2022, a penny change in the tax rate would impact both County and RCPS available revenue. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors set maximum tax rates for calendar year 2021, with adoption of calendar year 2021 tax rates scheduled for April 13, 2021. Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2021 RESOLUTION TO SET THE REAL ESTATE MAXIMUM TAX RATE FOR CALENDAR YEAR 2021 WHEREAS, the Board of Supervisors of Roanoke County, Virginia will set maximum tax rates for calendar year 2021 to support the fiscal year 2021-2022 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 23, 2021 at a regular meeting of the Board of Supervisors of Roanoke County, Virginia; and WHEREAS, the Roanoke County Board of Supervisors will adopt final 2021 calendar year tax rates on April 13, 2021 following a public hearing for citizen comments. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the Real Estate Tax for calendar year 2021 is set at a rate of not more than $1.09 per $100 of assessed valuation. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2021 RESOLUTION TO SET THE PERSONAL PROPERTY MAXIMUM TAX RATE FOR CALENDAR YEAR 2021 WHEREAS, the Board of Supervisors of Roanoke County, Virginia will set maximum tax rates for calendar year 2021 to support the fiscal year 2021-2022 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 23, 2021 at a regular meeting of the Board of Supervisors of Roanoke County, Virginia; and WHEREAS, the Roanoke County Board of Supervisors will adopt final 2021 calendar year tax rates on April 13, 2021 following a public hearing for citizen comments. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the Personal Property Tax for calendar year 2021 is set at a rate of not more than $3.50 per $100 of assessed valuation. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2021 RESOLUTION TO SET THE MACHINERY AND TOOLS MAXIMUM TAX RATE FOR CALENDAR YEAR 2021 WHEREAS, the Board of Supervisors of Roanoke County, Virginia will set maximum tax rates for calendar year 2021 to support the fiscal year 2021-2022 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 23, 2021 at a regular meeting of the Board of Supervisors of Roanoke County, Virginia; and WHEREAS, the Roanoke County Board of Supervisors will adopt final 2021 calendar year tax rates on April 13, 2021 following a public hearing for citizen comments; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the Machinery and Tools Tax for calendar year 2021 is set at a rate of not more than $2.85 per $100 of assessed valuation. Page 1 of 1 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Public hearing for citizen comments on the proposed amendment to the Comprehensive Plan for Roanoke County, Virginia incorporating the draft (dated January 8, 2021 Oak Grove Center Plan SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: County Administrator ISSUE: Conduct a public hearing for citizen comment on the proposed amendment to the Comprehensive Plan incorporating the draft Oak Grove Center Plan BACKGROUND: In advance of considering a resolution adopting an amendment to the Comprehensive Plan for Roanoke County, Virginia: incorporating the draft (dated January 8, 2021) Oak Grove Center Plan DISCUSSION: The public hearing scheduled for March 23, 2021, is to receive written and oral comments on a resolution adopting an amendment to the Comprehensive Plan for Roanoke County, Virginia: incorporating the draft (dated January 8, 2021) Oak Grove Center Plan. The public hearing was advertised in the Roanoke Times on March 9, 2021 and March 16, 2021. FISCAL IMPACT: There is no fiscal impact associated with this public hearing. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends conducting the public hearing to receive citizen comments on the resolution adopting an amendment to the Comprehensive Plan for Roanoke County, Virginia: incorporating the draft (dated January 8, 2021) Oak Grove Center Plan. Page 2 of 2 Presentation Overview Introduction Demographics & Boundary Community Facilities Schools Outreach Public Hearings Actions Next Steps Draft Oak Grove Center Plan January 8, 2021 Draft Oak Grove Center Plan January 8, 2021 8 11381211132711 ----- ------ Page12222233345 TABLE OF CONTENTS DRAFT - Recommendations OAK GROVE CENTER PLAN and Process Housing IntroductionExisting ConditionsCommunity EngagementVision and PrinciplesImplementation ::: 345 Facilities and Infrastructure Adoption Appendix 1:Appendix 2:Study AreaPopulation and DemographicsLand Use and EnvironmentPublicAppendixEngagement Activities Engagement ResultsPlanAppendixAppendix plus - take a and nued Center Plan will be over the next 20 before a meeting begins ssful implementation Succe Oak Grove ommunity engagement Students at Oak Grove Elementary look at displays the areas in which they are conducted.It is also proposed to be adopted as a component of the City of Roanoke’s City Plan 2040 to provide specific policy and action for this area of the city.ImplementationThe implemented years.depends on the necessaryregulatory tools, contic DRAFT displays - will aid specific - one in a Oak Grove examine the Center Plan recommendations for ing for future It is proposed to be area, corridor and of munity with recommendations Oak Grove eeting participants OAK GROVE CENTER PLAN o provide detailed, area broad vision for the future of the comfor implementation. Roanoke’s City Plan 2040 includes priorities and policies that will influence administrative decisions and future investment in the City for the next 20 years. The decision makdevelopment in the study area. adopted into the Roanoke County Comprehensive Plan as series community planning studies that aim tanalyses and M 15 - blueprint for the public and with the Roanoke in making decisions term consequences - Student Advisory Council I N T R O D U C T I O N n allows decision makers to Schools It provides direction and 2 - 1 Planning workshopCounty Roanoke County’s Comprehensive Plan states that it “is a the future growth and development of the County over the next 10years.guidance for bothprivate sectorsabout land development, public services and resource protection.The Plastudy the longof current decisions and recognize that today’s actions will impact the County for many years to come.”The City of Roanoke’s comprehensive plan provides a 3 - 1 epts . This conc and Center Plan is developers to Following this covering a different uring the planning and Oak Grove I N T R O D U C T I O N ivided into several sections lan Structure work with property owners, businessesincorporate recommended design principles, elementsinto each project.PThe d(appendices) aspect of the plan and/or its development.Introduction (Appendix 1) is a section on Existing Conditions (Appendix 2). Existing conditions provides information about the study area, its population and demographics, current and future land uses, zoning and redevelopment opportunitiessection also discusses historic and cultural resources, natural resources, community facilities, the transportation network and infrastructure.Community Engagement (Appendix 3) covers the range of public engagement activities that were conducted d DRAFT taff will Lane - CarriageKeagy Road and atat OAK GROVE CENTER PLAN Conceptual rendering and Route 419 IntersectionConceptual rendering Route 419 Intersection seek to convey the ideas and concepts collected via community engagement strategies. The conceptual renderings represent possibilities; they do not prescribespecific development. Development will happen over time, driven by private investment and economic and environmental realities. S over time Plan and its As progress is t will be esidents, I is . and City of Specific Center Plan includes revisions as needed s, Roanoke County any . mentation strategies will need make Oak Grove evelopment along with strategic appropriate financing policies that can encourage and guide private dpublic investment.This Plan provides an overall vision with recommendations on how to achieve this vision.impleto be studied and evaluated prior to any actions taken by the Planning CommissionBoard of SupervisorsRoanoke City Councilnecessary to review thimplementation strategiesandto address changing conditions and any development impacts on existing public services.made on implementing this Plan, it will be critical to keep rbusinesses and the general public informedConceptual RenderingsThe numerous conceptual renderings that illustrate development and architectural types. These renderings read format with many - The Summary is provided to - Preceding the appendices is a Plan Summary that highlights the key components of the various sections of the Plan.in an easygraphics, maps, tables and charts. DRAFT - egies. 20 years. contains the Plan’s Vision – OAK GROVE CENTER PLAN Appendix 4and Principles. This section provides a vision and four main principles derived from the extensive community engagement. This section sets the foundation for the plan recommendations and implementation stratThe Plan’s implementation and recommendations are detailed in Appendix 5. Recommendations include future policy actions as well as physical infrastructure wants and needs. The recommendations are derived from public input and aim to provide a structure forimplementation strategies that will serve the health, safety, prosperity and welfare of the community over the next 10 Oak ning. I N T R O D U C T I O N These workshops provided community engagement 4 - series of public schools planning 1 Hidden Valley High School leadership take part in an Oak Grove planning workshop process. This section also shows the amount and results of public input and stakeholder feedback received.Aworkshops were included in the Grove activities.a large amount of public input from residents under the age of fifty, simultaneously teaching students about community plan . 1 - 2 STUDY AREA E X I S T I N G C O N D I T I O N S DRAFT - CENTER PLAN OAK GROVE 1 - Map 2 2 1 - 2 Map DRAFT - OAK GROVE CENTER PLAN C O N D I T I O N S E X I S T I N GLAND USE AND HOUSING 8 - 2 . 9 - 2 in 1964 as acre parcel with an - rcel includes four buildings tenant shopping center with nal 12,910 square feet of retail - Electric Road. Built in 2009, the 14.6 acre pasituated along Keagy Road with a total of 55,285 square feet. The property includes graded building sites that are not yet developed. Oak Grove Plaza sits across from Southwest Plaza on Electric Road. Oak Grove Plaza was builta multi49,881 finished square feet on 3.5 acres. Southwest Plaza was built in 1974 at 67,253 square feet on a 5.7 acre parcel. The shopping center was expanded in 1988 onto the adjacent 2additiobuildings.Metis Plaza Source: virginiabusiness.com LAND USE AND HOUSING E X I S T I N G C O N D I T I O N S DRAFT acre - - It has been parcel ng that - 19. CENTER PLAN ad. The property includes tenant office building. With an tenant shopping center also at -- OAK GROVE commercial development includes greater architectural detail, carefully designed parking lots, and more landscaping. The east side of Route 419, within City limits, experiences shallower commercial lots than does the west side, meaniresidential uses are closer to Route 419, without a transitional area in between. The largecommercial areas on the west side of Route 419, along with some undeveloped parcels, currently provide a buffer between residential uses and Route 4Metis Holdings purchased the former Allstate building in 2017. renovated to serve as a signature multiexpansive front lawn, the 15property is located at the intersection of Keagy Road and Electric Roa 160,000 square foot building built in 1970, and approximately 10 acres of surface parking. Keagy Village is a multithe intersection of Keagy Road and ). family 2 - 1 - 2 Oak Grove is - rove Center tory buildings. Newer s - tudy area (see Map Land Use and HousingExisting Land UseExisting land use refers to the current use of a parcel of land. The Oak Grove Center study area is primarily commercial with some multidevelopment. There are apartment and townhouse or condominium developments in the southeast portion of the Oak Gstudy area including Oak Grove Village Apartments, Fairington Apartments, Glen Ivy Apartments, The Glen Apartments, and Glen Ivy Patio Homes. The Park an assisted living facility located on Woodmar Drive on the east side of the sOlder commercial areas were developed in keeping with past market trends and zoning policies, resulting in development characterized by large parking lots against the street, frequent entrances, little landscaping, and single . 11 - 2 LAND USE AND HOUSING E X I S T I N G C O N D I T I O N S DRAFT - CENTER PLAN OAK GROVE 4 1 - 2 Map . – 13 - – - 2 amily F - and family detached - family. - family - ingle 7 Residential Single Family -multi 2 Residential Mixed Density - 12, R primarily s - R–homes. RMrange of housing from singlefamily to multiRMF Residential Multidensetownhouse dwellings. LAND USE AND HOUSING Keagy Village – E X I S T I N G C O N D I T I O N S – DRAFT – - scale service, - residential, office, institutional uses – use sites.– CENTER PLAN centric retail, office, service, centric, large -- CG Commercial Generalautorestaurant, hotel, entertainment. CLS Commercial Large Siteautoretail, multiple CN Commercial Neighborhoodneighborhood scale retail, office, service uses. IN Institutionalon 5 acres or less.MX Mixed Usesupport services. OAK GROVE The following uses are allowed in the City of Roanoke’s zoning districts: – – – . – Source: crexi.com , . family detached - Density Residential Oak Grove Plaza County’s zoning districts: family attached and - 1 Low Intensity Commercial2 High Intensity Commercial 2 Medium Density Residential1 Low -- -- Coffice and commercial usesCa wide variety of retail and service related usesRsingledetached homes.Rprimarily singlehomes. The following uses are allowed in Roanoke 6 1 - 2 Map DRAFT - OAK GROVE CENTER PLAN N D I T I O N S E X I S T I N G C O LAND USE AND HOUSING 14 - 2 9 1 - 2 Map DRAFT - OAK GROVE CENTER PLAN T I O N S E X I S T I N G C O N D I ENVIRONMENT 18 - 2 l turn - 7, “Keep Right” - ection providing Term Improvements (0 to 5 turn lanes on Route 419 to - - Term Improvements (5 to 10 - Construct northbound dualeftaccommodate future traffic volumes (2035 volumes AM).Construct sidewalk on the east side connecting north to the proposed Barnhardt Creek Greenways.Construct sidewalk on both sides of Route 419 to the south of the intersconnectivity to adjacent intersections.Install an R4sign on the north leg of intersection.Install left and rightpavement arrows. Midyears) Shortyears) Grandin Road Extension (unsignalized) o o DRAFT - ements (0 to 5 that 419 and Keagy 3 Signal Ahead - Term Improv - providing connectivity to adjacent intersections.Install W3warning signs with controller actuated beacons.Replace guardrail to the north of South Keagy Road on the east side where it is currently damaged.There is a high concentration of new development around the RouteRoad intersection, including the almost finished Keagy Village that contains both retail and office uses. It is recommended pedestrian push buttons, ADA ramps, and crosswalks be added at this location to accommodate future pedestrian volumes. Shortyears) South Keagy Road (signalized) o OAK GROVE CENTER PLAN down - both ns where E X I S T I N G C O N D I T I O N SPUBLIC FACILITIES AND INFRASTRUCTURE of the intersection. Term Improvements (5 to 10 - Replace guardrail just south of Hidden Valley School Road on the east side of the intersection at locatioit is worn or damaged.Install ADA compliant sidewalk ramps, pedestrian countsignal heads/pushbuttons with pedestrian crossing signs, and pedestrian crosswalks on eachlegThe Route 419 intersection with Hidden Valley School Road may be the future crossing point for the proposed Barnhardt Creek Greenway and could accommodate students that may choose to walk or bicycle to the Hidden Valley Middle School.Construct sidewalk onthe east and west sides of Route 419 both north and south of the intersection Midyears) 28 - 2 o . 29 - 2 turn lane to - Term Improvements (0 to 5 - Term Improvements (5 to 10 - rosswalks. Install ADA compliant sidewalk ramps on each corner of the intersection and pedestrian cConstruct an exclusive eastbound and westbound rightaccommodate future traffic volumes.Construct sidewalk on both the east and west side of Route 419 both north and south of the intersection providing connectivity to adjacent intersections.Restripe entire intersection (including stop bars and pavement arrows). Midyears)Shortyears) Glen Heather Drive (unsignalized) oo turn - E X I S T I N G C O N D I T I O N S DRAFT - out - nd leg of this PUBLIC FACILITIES AND INFRASTRUCTURE in/right 7, “Keep Right” - - erm Improvements (0 to 5 Term Improvements (10 to T -- Close median opening to only allow a rightaccessRestripe entire intersection (including stop bars and pavement arrows).Install an R4sign on the north and south legs on Route 419.Replace damaged guardrail located on the southeast corner.From the westbouintersection there are rightsight distance issues. Install a “No Turn on Red” sign on the eastbound leg to prevent sight distance related crashes. Long20 years)Shortyears) Grandin Road/Carriage Lane (signalized) oo OAK GROVE CENTER PLAN in / - term - 419 both oad Extension. out only access. This will - Term Improvements (5 to 10 - There are no recommendations for turn lanes since the longrecommendation is to convert this intersection to a rightrightbe accomplished by closing the median opening at Grandin RThe vicinity around the Route 419 and Grandin Road Extension intersection has a high concentration of retail and residential development and presently has a noticeable amount of pedestrian activity.Construct sidewalk on both sides of Route northwest and southeast of the intersection providing connectivity to adjacent intersections. Midyears) o and include: ource: mapio.net S term - Oak Grove in Create a new route that eliminates a missing transit connection between Salem and Carilion and that connects the communities and businesses of the 419 corridor.Create more convenient, easy access between CarilionSalem via quicker connections between the activity centers along Route 419. medium and longrecommendations for transit improvements throughout the Roanoke Valley. In the Oak Grove area, recommendations Route 419 DRAFT ). - 8 2 - 2 gional Pedestrian Vision area recommendations - ve Route 419/Electric Road from the City of Roanoke Limits at Franklin Road to the City of Salem Limits at Keagy Road d/or planned bikeway system in OAK GROVE CENTER PLAN The 2012 Update to the Bikeway Plan for the Roanoke Valley Area Metropolitan Organization identifies Priority and Vision corridors for bicycle accommodations. “Corridors comprising the Priority List generally form the foundation of the current anthe RVAMPO with Vision List corridors supporting the framework of the Priority List and fill in any gaps in connectivity.” (Bikeway Plan, p. 111) The Plan identifies one Vision List corridor in the Oak Grove area:The 2015 TPO Regional Pedestrian Vision Plan identifies and prioritizes pedestrian accommodations. Oak Groinclude RePlan projects (see Figure The 2016 RVARC Roanoke Valley Transit Vision Plan includes short, - ut o term in/right - -- in/right - 1 “Intersection - out only. - E X I S T I N G C O N D I T I O N SPUBLIC FACILITIES AND INFRASTRUCTURE Term Improvements (10 to - ance issues can be Term Improvements (5 to 10 cess and convert the - Install W2Warning” signage until sight distresolved.Trim plant life on the southwest corner to improve visibility and safety for eastbound traffic.There are no recommendations for turn lanes since the longrecommendation is to limit acintersection to a leftin/rightConstruct sidewalk on sides of Route 419 both northwest and southeast of the intersection.Close median opening to only allow a rightaccess Midyears)Long20 years) 30 - 2 oo . 31 - 2 the 1960s with curb and n hen properties water W loped or redeveloped, new water regulations will apply. The Townes at Hidden Valley, a new residential developmentgutter adjacent to Keagy Village an area that was developed primarily before the adoption of the Clean Water Act in 1972. Accordingly, newer developments like Keagy Village and Member One include significant means to collect and slowly release stormwater. Residential neighborhoods outside of the study area built icontain little storminfrastructure, leaving opportunities for improvement. are devestorm E X I S T I N G C O N D I T I O N S DRAFT - PUBLIC FACILITIES AND INFRASTRUCTURE There are no issues pment projects occur. ter infrastructure is sparse in ater wa inch sewer lines run through the - ght OAK GROVE CENTER PLAN SW, and the City of Salem boundary. Eistudy area but are located primarily in residential neighborhoods along streets or creeks.with water and sewer service in the area; however, water line upgrades may be needed if significant redeveloStormwStorm ted along 28 - water and sewer service is Figure 2 UtilitiesWater and SewerThroughout much of the Roanoke Valley and in the Oak Grove area, publicavailable from the Western Virginia Water Authority. Two water lines, ranging between 10 and 16 inches in size, are generally locaRoute 419 between Grandin Road oke In 2014, the optic cable throughout the - Internet/BroadbandThere are several internet providers in the Oak Grove area, including Verizon, Cox, Xfinity, Viasat, Lumos and Segra. Connections vary for each company between cable, fiber, and satellite.Roanoke Valley Broadband Authority was created by RoanCounty, Botetourt County, the City ofRoanoke and the City of Salem. Shortly thereafter, the Broadband Authority oversaw the installation of fiberRoanoke Valley. In the Oak Grove area, broadband conduit runs along Route 419. DRAFT - Eye Center development Mobile and Sprint all - OAK GROVE CENTER PLAN New sidewalk, curb and gutter built as part of the Vistar PhoneVerizon, Cox and Xfinity provide home telephone service. AT&T, Verizon, Tprovide cell phone service in the Oak Grove area. Oak Valley E X I S T I N G C O N D I T I O N SPUBLIC FACILITIES AND INFRASTRUCTURE area and the Roanoke 32 - 2 ElectricityAppalachian Power serves the Grovewith electricity.GasRoanoke Gas Company provides natural gas and propane in the Roanoke Valley.CableCable television is available through DIRECTV, DISH TV, Xfinity and Cox. . 1 - 3 E N T Participants could also an illustrated map of the Roanoke Valley. complete a detailed digital or paper survey about their relationship to and perspectives about the Oak Grove study area. ENGAGEMENT ACTIVITIES : to DRAFT , color - 9 C O M M U N I T Y E N G A G E M friendly - Attendance family Meeting ty were a station for children eeting participants discuss study area ideas and concerns with staff, March 24, 2018 M OAK GROVE CENTER PLAN area, including land use regulations, environmental conditions and current transportation projects.CommuniThursday, March 15, 2018: 67 Saturday, March 24, 2018: 3Staff received input on transportation, development, and economic opportunities and challenges in the study area. The meetings includingdesign a conceptual park or portance County by a jurisdiction a collaborative context of the study the Planning Process gathered input from divided develop . Community by people who live in 3 Roanoke County and City eat, shop, entertain and mmunity Meetings AppendixEngagementEngagement ActivitiesImportance ofThe Oak Grove Center Plan is influencedand visit the Oak Grove area to work, connect with others. Although the study area is line, the community engagement strategy recognized the imof regional collaboration between the City of Roanoke and Roanoke County staff and citizens. and City staffarea residents and the wider public through a variety of engagement methods to plan.CoAt the first set of community meetings, of Roanoke staff explained the demographics, modal - 30 options, including The results revealed a open house, May 19, 2018 Open House Attendance: The visual preference survey at the design DesignSaturday, May 19, 2018: Thursday, May 24, 2018: 33Participants voted on potential future design possibilities for commercial and residential redevelopment, new community spaces and multitransportation improvements. Votes could be cast for preferred and not preferred types and styles of improvements in these broad categories.variety of design possibilities for the Oak Grove study area. B. - DRAFT - meeting March newsletters, and - Source: RVTV Survey results are of the community meeting The survey station at a OAK GROVE CENTER PLAN The survey was heavily promoted on Roanoke County and City of Roanoke’s social media, area specific mailings, estudy fliers. available online in Appendix 6Design Open HousesAt the Design Open Houses, the results exercises and the online survey were used to generate a follow up visual preference survey. , n completed a; their perspectives the March at C O M M U N I T Y E N G A G E M E N TENGAGEMENT ACTIVITIES . 4 - 3 Online SurveyAn online community survey, open to the public from February 1, 2018through April 7, 2018, received 595 responses. Hard copies of the survey were available at Roanoke County libraries and community meetings. The survey asked respondents to share insights and opinions about: their relationship to the study areon how safe, easily accessed, and unique it is; the issues they saw regarding businesses, transportation, housing and land use; and desired types of improvements.A Spanish survey was also available online and at the libraries. HiddeValley High School’s foreign language departmentover 30 responses using the Spanish survey . 5 - 3 E N T ENGAGEMENT ACTIVITIES DRAFT - C O M M U N I T Y E N G A G E M OAK GROVE CENTER PLAN 1 - Map 3 2 - Map 3 DRAFT - OAK GROVE CENTER PLAN C O M M U N I T Y E N G A G E M E N TENGAGEMENT ACTIVITIES 6 - 3 . 7 - 3 able to walk E N T ENGAGEMENT ACTIVITIES DRAFT - C O M M U N I T Y E N G A G E M 3 - 3 to with yellow dots, May 24, 2018 OAK GROVE CENTER PLAN Figure Design Open House participants marked the destinations that they would like to beor bike . ) 2 - 3 future Figure ( five Map ( use Grove Plaza; . 1) - desires Oak showed public and field behind : d like to redevelopment areas rove as well as the site (Map 3 Parks (including Garst Mill Park, Green Hill Park, Wasena Park) Roanoke River GreenwaySurrounding Neighborhoods . ) 3 - A summary mapinput on desired uses and development/in the study areathe office park southeast of Oak Grove Plaza; Southwest Plaza; the grocery pad Keagy Village; and the front lawn of Metis PlazaAnother map based on all the feedback received from the public thus far summarized transportation needs, issues and Attendees could also give input on walking and biking destinations around Oak Groutes they woul3Top Walk/Bike Destinations: . - 9 - ng 3 at the enovati r students’ E N T led survey April 18, 2018. - to present Hidden Valley High the student ed st elementary, middle and Design Open House meetings Hidden Valley High School teachers discuss meeting on March 22, 2018, and at the Titan 21 Expo on Two teachers from Hidden Valley High School attended the Design Open Houses preliminary concepts for Oak Grove Park and the adjacent 6acre parcel.School students conducted a survey amonghigh school students about potential renovations to Oak Grove Park. The winning features included a dog park, trails, tennis courts, a pond, play structures and a fitness area. ENGAGEMENT ACTIVITIES l , for DRAFT - nsidered C O M M U N I T Y E N G A G E M , 2018 commercia . Staff presented , 2018 March 28 education, Student Advisory Council, November 1, 2017Oak Grove Elementary Faculty, January 24, 2018Hidden Valley Middle/High School Faculty LeadershipFebruary 16Hidden Valley Middle School Faculty, February 28, 2018Hidden Valley High School Faculty, OAK GROVE CENTER PLAN Public Schools OutreachStaff engaged Roanoke County area schools in the study’s initial planning stages to encourage greater participation by the community’s youth and young leaders. Five meetings were held:Participants brainstormed ideas the future, mapped potential recreation, and public spaces, and cotransportation needsa summary of these exercises at a Roanoke County School Board C. - as online in Appendix 6 l preference survey, through July 2, 2018. In order to , Design Open House exercises area in small teams, November 1, 2017 options to improve the Oak Grove study Student Advisory Council members discuss Online Design SurveyThe were available online from June 3, 2018increase feedback on the future design options, the exercise wadapted for an online survey, whichreceived 60 responses. The full results of the visuacombining the results of both the two meetings and the online version, are available on . based , walk the . This corridor in the to ential in the area of Route 419, s May 23, 2019 , Route 419 identified side scope pot also enabled staff to joined County and City both study area prioritize project staff walked the Staff Transportation Project WalkVDOT engineers and plannersstudy area’s major corridorsincluding May 23, 2019. The field outing helped staff begin to transportation projects and investigate transportation issues that residents and meeting participants had previously informationbetterrecommendations in the planon existing conditions a DRAFT - A table . lunchtime hour March 26, 2018 - ,and employees a two Store Customer Outreach up community input table at - Goodwill at the corner of Route A pop OAK GROVE CENTER PLAN Goodwill Staff hosted apublic input session at the Goodwill Store 419/Brambleton Avenue approximately 2 miles from Oak Grove on March 26, 2018was set up near the front door, offering shoppers chance to learn about and discuss the study with staff. Paper copies of the survey were also available. . February 2, 2018 , Oak Grove of all ages could also C O M M U N I T Y E N G A G E M E N TENGAGEMENT ACTIVITIES on their favorite style of park. 10 - 3 of Fun at Tanglewood Mall The Roanoke County Planning booth at Tons Tons of Fun EventStaff promoted the Center and other planning studies at Tons of Fun at Tanglewood Mall on February 2, 2018. Kids used a table map and cutouts to design their own County park while staff talked with parents about the upcoming studiesParticipantsvoteAnyone who provided their email address for the study mailing list was entered into a prize drawing for a business at Tanglewood Mall. . 19 - 3 gateway and streetscape pedestrian lighting, street trees, ENGAGEMENT RESULTS DRAFT - C O M M U N I T Y E N G A G E M E N T landscaped medians and roadway lighting. visual preference exercise were Clockwise from top left, the top results of the improvements OAK GROVE CENTER PLAN and furniture from ranked the treet streetscape previous survey results. were the plan. These at (including fixtures to sts in the were selected gateway and streetscape . A similar exercise asked about thespecificimprovements that should be incorporated inexamples popular requemeetings or The two most desiredelements were pedestrian oriented: sidewalk lighting and street trees that separate the sidewalk from the street or line a roadway. Next, participants desired roadway improvements, including landscaping in medians and roadway lighting. Sand accessoriessuch as benches and trashcans) gateway signage lowest . 25 -- 3 should cutspeed indicate were to projects : . them to should be studied Top three greenway rational Road Project Questions % of respondents said that% of respondents said that ENGAGEMENT RESULTS OpeParticipants were asked to whether or not the following operational road projects important 76through traffic on neighborhood streets determine if changes are needed. 59enforcement efforts on Route 419 and on neighborhood streetsbe increased DRAFT - owned - Route 419 C O M M U N I T Y E N G A G E M E N T as allowed Projects the Hidden neighborhoods & Trail d, SW back to City d, SW from d, SW to Norwood long d, SW from Route 419 oa oa oa oa , SW Greenway reet 3 projects within Grandin Rto Hope RStMcVitty Rto Keagy RRoute 419Expand the Oak Grove Park trails onto the vacant Countyparcel and connect to neighboring parcels, Connect the expanded Oak Grove Park trails to Route 419Construct the Barnhardt CreekGreenway aValley Middle School property Map of the top three bicycle/pedestrian OAK GROVE CENTER PLAN 2.3.Top 1.2.3. d, y oa e 419 to e 419 to and Hackne from Rout from Routcrosswalk d, SW from end of oa Road Carriage Lane from Route 419 to Hackney LaneLane from Grandin Road Extension to Bridle LaneKeagy Sugar Loaf Mountain Road with a Keagy RoadGrandin RoadSugar Loaf Mountain RoadMcVitty RVistar sidewalk to Keagy RSW to Route 419 projects within County neighborhoods County Neighborhoods:City Neighborhoods: Map of the top three bicycle/pedestrian In 1.2.3.In 1. participants at each event DRAFT - A summary of all engagement exercises showing the number of OAK GROVE CENTER PLAN indicate ork with VDOT all of the Oak important to following transit . were ork with area etermine demand and C O M M U N I T Y E N G A G E M E N TENGAGEMENT RESULTS for potential expansion of to determine if the speed limit : surveys are available online. 26 - % of respondents wanted % of respondents wanted the % of respondents wanted the 3 47Roanoke County to wto evaluate Route 419 through Oak Grovecan be reduced.Transit Opportunity QuestionsParticipants were asked to whether or not the opportunities them73localities to wbusinesses to determine demand and support for potential expansion of mass transit routes. 61localities to dsupport CORTRAN hoursComplete results for Grove Center engagement activities and . 27 - 3 PLAN ADOPTION PROCESS - DRAFT 2 - Center : ing Roanoke d C O M M U N I T Y E N G A G E M E N T A one . The received are egal ld a public L ail. Staff also During the public Oak Grove . through electronic emails on the Plan prior citizens were will ho five 19), in March 2021. Planning Commission voted ewspaper - N ublic comments the meeting ue to the state of emergency OAK GROVE CENTER PLAN Dassociated with the Coronavirus (COVIDencouraged to view and participate inmeans. The public hearing was broadcast live, so members of the public could view the meeting on Roanoke Valley Television (RVTV3) Channel 3 or on the Roanoke County websitehearing, staff received comment by emreceived to the public hearingCounty to recommend approval to incorporate the Plan into the Roanoke County Comprehensive Plan.The City of Roanoke PlannCommission hearing All pavailable online. s 3 1 to a survey on 7,016 156 : : January 8 a public 3,720 to incorporate 1,919 itizens shared to Study Area C . through January 8 to . Center webpage. Center Plan into the 1 from , 202 29 Facebook ReachTwitter Reach: Email Reach: Letters SentProperty Owners comments Oak GroveOak Grove February 2, 2021 Plan Adoption ProcessPlanning Commission Public HearingThe draft Oak Grove Center Plan was posted online forcomment period held Januarytotal the Additional comments were received by phone or email during subsequent public hearings.The Roanoke County Planning Commission held a public hearing on the Roanoke County Comprehensive Plan. The public hearing was advertised February 2, 2021Summary of Advertisement: . 1 - 4 1 - P R I N C I P L E S Figure 4 A N D come be. DRAFT V I S I O N - . all the people to attracts it offers. It is a beautiful and Create a place where people and businesses want to Improve and expand outdoor amenities.Increase mobility and connectivity.Expand housing options.Upgrade existing facilities, services and utilities. spend time enjoying 1.2.3.4.5.Create a place where people and businesses want to be. OAK GROVE CENTER PLAN Principles:1.Oak Grove andrecreational amenities and leisure activities vibrant community center Oak tions, and . Vision and Principles . he vision and principles 5 Center Plan are derived from VisionOak Grove is an attractive and vibrant village center. The area boasts thriving businesses, places to gather, housing opextensive parks and trails. Travel options are safe and accessible for all ages and abilities, and connect the center to adjacent neighborhoods, greenways and surrounding areas. Appendix 4The vision and principles for the Grovecommunity feedback, stakeholder interview responses and existing conditions.Together, tset the foundation for plan recommendations and implementation strategies in Appendix . 3 - 4 stream . Improve educational and services nfrastructure and y. existing facilities, services 5 public - P R I N C I P L E S water i and utilities. 5. UpgradeExpandemergencystormwater qualitFigure 4 A N D DRAFT V I S I O N - OAK GROVE CENTER PLAN use developments - variety of housing a 4 - and prices. 4. Expand housing options.Build new mixedthat provide typesFigure 4 . 1 - 5 to year - area while S Staff will also federal Staff will Plan will be N that are O I Plan. T year Capital Center - Any capital projects modal transportation Oak Grove A- over the next 20+ landowners D in order to implement the nts Program. N County. E The recommendations listed in M s. Oak Grove M evelopers edevelopment of existing buildings to implement the leverage local revenue to obtain funding from state and sources for all aspects of the Plan, including multiimprovements. will be planned and programmed in the County’s 10Improvemededicate time to engage current business and promoting the dPlan’s vision.Rand any new development will depend on private investment, guided by standards developed and encouraged by theCity andTiming/PhasingThe implemented yearthis Plan are for the first 10 years, while future projects will be implemented in the 10 to 20time horizon. Many of the O C E R to sign DRAFT - A N D N a gateway O I T and the City of A T N interdepartmental team will invest staff resources E ter management and other M E bicycle accommodations; L idelines and development arking; landscaping; pedestrian OAK GROVE CENTER PLAN P Conceptual rendering of gustandards could address: permitted uses; building location, height, design and coverage; lighting; pand streetscape amenities; open space and gathering space; signage; stormwadevelopment features. Funding StrategiesRoanoke County Roanoke create an M I with These along The . years is important. strategic public Implementation and line . 5 t, policy and regulatory AppendixRecommendationsThe Oak Grove Center Plan presents a vision for the study area concrete implementation strategies for the next ten years and comprehensive recommendations for the next twentyrecommendations include future policy actions as well as physical infrastructure desires and needs. Successful implementation depends on continued community engagement,investmentools and financing methods to encourage private development.Design PrinciplesRoanoke County will work with the City of Roanoke to develop and/or amend guidelines to implement design principles of the Plan. Cohesive design across the City/County guidelines will support the adoption or revision of ordinances dealing with zoning, subdivision of property, and other development matters. Design the Center After resident to the execute local a to Oak Grove will analyze and et with staff arted recommendations. and actions Getting StAdoption of the Plan is the first step in implementation process. adoption, determine the most appropriate tools Plan’s County staff mdiscuss neighborhood issues S DRAFT - Additional progress l be used Oak Grove will consult Oak Grove community . occurs. Staff s to interested the Plan’s should accommodate update will be transitioned to both residents, the business high priority. The existing R E C O M M E N D A T I O N . Current email lists wil provide OAK GROVE CENTER PLAN CommunicationKeeping community and the greater area informed about will be a webpagemarket and communicate about development within the areato parties as progress opportunities for community engagement may be addressed as part of individual projects recommended in this Plan. Any future updates to the Plan document will include input.AccessibilityImplementation of the Center Plan and welcome all people through accessible design. with local representatives to recommend improvements that accomplish this goal A N D As different of the plan are I M P L E M E N T A T I O N sit together at a local business 2 - 5 recommendations will be implemented in phases and will evolve over time. componentsimplemented, periodic reviews of the Plan will be necessary and adjustments made based on changing conditions.Customers Photo credit: Evelyn Slone . 3 - A 5 is story, - plan . density multi - S This pattern street parking, - N walkable, use development the Oak Grove story - O - for I as well as should be T elopment on the area A to two s mixed evelopment pattern D d plan N It showed a large amount of E ype t tdoor seating and wide, M enter ncourage A medium density infill and mixed userecommended forCdense, onedevelopment with onoulandscaped sidewalks. ebetween Route 419 commercial frontage and existing lowneighborhoodscompact residential development with smaller unit sizes in the area.infill development in the western, commercial half of the study area, with new buildings located along 419 in current parking lots, some residential development in the eastern half of the study area, and one large devvacant Keagy Village pad site. transitional area between commercial development along Route 419 and the existing residential neighborhoodsestablished and preserved M O C E . R the DRAFT - A N D a parking Transition N as . This changes O 1) - I used Development Pattern T Family Residential” - A T the study area that are N (see Map 5 E Oak Grove M ) to a Core designation. E shownportions ofcurrently designated as (including the Oak Grove Elementary School, Metis Plaza and Keagy Village and several smaller parcels along Route 419), and Neighborhood Conservation (vacant parcelslotThe Future Land Use Map reflectschanges from the recently adopted City Plan 2040: this combines the previous “Multiand “Mixed Density Residential” designation areas to a “Mixed Residential” designation and splits the previous “Commercial” designation areas into “Neighborhood Commercial” and “Commercial Corridor” designations L OAK GROVE CENTER PLAN P Proposed M I ty year - Future Oak Grove and ) mprovements dditionally County’s . This sequencing . funding availability and detail to the City’s future five categories: land use, on following page With the adoption of the Center Plan, theLand Use Map will be amended as ap Plan RecommendationsThe recommendations in this plan fall under community facilities, transportation, gateway/streetscape iand community engagement. Each recommendation is aseparated into two phases: those which fall within a realistic tentimeframe and “future” recommendations that would occur beyond ten yearswas determined based on factors including community priorities, staff priorities, coordination of related projects.Land Use RecommendationsAmend the County’s Comprehensive Plan Future Land Use Map as recommended (see mprovideland use map as adopted in CiPlan 2040 1 - Map 5 S DRAFT - R E C O M M E N D A T I O N OAK GROVE CENTER PLAN A N D I M P L E M E N T A T I O N 4 - 5 . 5 - - 5 Plan lic facility Oak S book return N area. O for a I T private partnerships to date the - A D (Future) N Center Plan based on E . M Implementation of the Plan will occur over the next ten years. After that point, and as different components of the plan are implemented, periodic reviews of the Plan will be necessary and adjustments made based on changing conditions. Explore publicuse vacant retail spaces for smallscale, temporary library space in order to increase commercial traffic and serve area patrons. Consider options for an eBranch or kiosk in or near the plan area.Consider options drop off at an existing pubin or near the plan M Land UseReview and upGrovechanging conditions. Community FacilitiesRecommendationsIncrease Library Services in the Area O C E R DRAFT - A N D economic N O I and the City of T e housing options, and A T will continue to work with N E M Encourage homes where people can age in place.Encourage a range of housing price points.Encourage universal design in new housing. E standards, landscaping and buffering requirements, the placement and orientation of buildings relative to the street, desired land uses including diverse and affordablstandards for public/private spaces. Additionally, regulations should:ooo Roanoke CountyRoanokeprivate property and business owners to identify and support development or redevelopment of potential catalyst sites. L OAK GROVE CENTER PLAN P Target key sites for future development opportunities. M I use - guidelines friendly - red land other these and . to encourage a mixed existing development design guidelines for the terns. These changes may Roanoke County and the City of Roanoke will develop design guidelines and standards to implement the design principles of the Plan. This process will involve the development of new design guidelinesAfter developing design guidelines, Roanoke County and the City of Roanoke will review againstregulations (Zoning Ordinance, Subdivision Ordinance, etc.) to determine what changes, if any, need to be made to support desired land uses and development patinclude, but not be limited to, updates to parking and lighting Developplan area.Review and update development standards regarding desiuses, parking, lighting, landscaping, building placement, massing, façade treatment standardsdevelopment and a vibrant mix of businesses in a pedestrianenvironment. its for Parks when d Oak Grove update (Future) updates should be on the need for . Plan for Parks an Master Plan sustainable landscapes that Recreation. n evaluation Aconducted outdoor recreation improvements and amenities in the Center and nearby parks, including expanded walking paths, restrooms, new picnic areas, shelters, benches, pet stations, improved outdoor play spaces for all ages, and new and accessible playgroundsRoanoke County MasterRecreation Create would clean and slow stormwater runoff, thereby improving water quality. Community FacilitiesImplement recommendations from the(date to be determined)and Evaluate needs and consider improvements for Mud Lick Creek and Barnhardt Creek. S in . DRAFT - at protect owned . - SW t to the . Carriage Drive improvements through the and enhance mountain the trails in Oak Grove Park n and around ear Grandin Road R E C O M M E N D A T I O N round the intersection of Route following areas: OA419 at Grandin Road Extension.NFairington Apartments. area and connec ew development should Extendonto the vacant Countyparcel and connect to neighboring parcels.Connect other trails within the study area to proposed sidewalk improvements.Nthe natural beauty of the Oak Grove Centerviews where possibleConsider drainagethe ooo OAK GROVE CENTER PLAN Build a trail network studyRoanoke River GreenwayPreserve scenic views of the surrounding mountains.Evaluate and improve stormwater infrastructure. A N D , . for all ages to determine and picnic . Park. private - . , restrooms I M P L E M E N T A T I O N and pocket parks Oak Grove the existing playground at court and relax Encourage community partnerships for the installation and maintenance of Little Free Libraries.Evaluate future needspotential changes.Explore accessible alternatives for improving Oak Grove ParkConsider locating a dog park in the study area or vicinityConsider new accessible play spacesand abilities.Encourage publicpartnerships to develop community park or public outdoor spaces. 6 - 5 Evaluate Fire and Rescue services in the plan area. Improvetennisshelter Create new parks and spaces to play . 7 - and 5 . /Sugar n Road Prioritize . S , Gatewood and seek N Extension SW O I facilities T School Road SW A D pedestrian and bicycle N bicycle and pedestrian /Sugar Loaf Mountai Seek funding for E M equest VDOT study the functionality eek funding for improvements Drive. improvements recommended from this study.Rof the Grandin RoadLoaf Mountain Road intersection. Srecommended from this study.Consideraccommodations on McVitty Road SW, Grandin RoadAvenue SW, Norwood Street SW Hidden Valley M Improve the Grandin RoadExtensionintersection.Evaluate facilities along neighborhood streetsin the City of Roanokefunding for theseconnections based on available funds. O C E R DRAFT - A N D eek funding N Seek funding S n. O I eas on both sides parcel connections T - A T intersectio N E 419/Carriage Drive/Grandin M improvements recommended E equest VDOT study the functionality equest VDOT study the functionality equest VDOT study the functionality Encourage interfor commercial arof Route 419.Consider access management along Route 419.Rof the Road SW Intersection. for improvements recommended from this study.Rof the Route 419/Grandin Road Extension for from this study.Rof the intersections of Route 419 at Bower Road, Stoneybrook Drive, Etheridge Road and Glen Heather L OAK GROVE CENTER PLAN P Improve the Route 419/Carriage Drive/Grandin Road SW Intersection.Improve the Route 419/Grandin Road Extension Intersection.Improve the Route 419 intersections at Bower Road, Stoneybrook Drive, Etheridge Road and Glen Heather Drive. M I along changes improve . (Future) monitor Glen Heather Drive Install pedestrian . continue to Recommendations ) Recommended as needed n Salem. from , including sidewalks, flow signal timing and phasing along continued (improvements for the Oak Grove Center area and nearby parks should be implemented as funding becomes available. Construct pedestrian and bicycle facilitiesRoute 419to Keagy Road/Keagy Road at Keagy Villagesignals and crosswalks at intersections along Route 419.Recommend VDOT to Route 419 to traffic Community FacilitiesConnect trails within the study area to the Roanoke River Greenway i TransportationConstruct pedestrian and bicycle accommodations on Route 419.Improve traffic flow and safety for motor vehicles along Route 419. ies, many for street and Recommendations As a regional gateway to outdoor and urban amenitstakeholders and residents would like to see visual improvements including gateway signage and landscaping. Improvements may include, but not be limited to, lighting, landscaping, signage, street furniture, etc.Streetscape improvements may be supported or funded through state programs that create partnerships with localities or local businesses.Existing and new landscaping and streetscape improvements will need Gateway/Streetscape ImprovementsConstruct and install gateway and streetscape improvements throughout the study area.Leverage available state programs(and neighborhood grants in the City of Roanoke)gateway improvements.Ensure the maintenance of landscaping and other streetscape improvements throughout the study area. S . DRAFT at - from the Barnhardt , including ure) : to the City of Salem pedestrian signals (Fut . opportunities to the y of Roanoke east of . Install . R E C O M M E N D A T I O N n the Citn Roanoke County west of Route IRoute 419I419 ork with interested stakeholders to Construct pedestrian and bicycle facilities along Route 419Glen Heather Drive to Stoneybrook Drive and from Keagy Road/Keagy Road Keagy Village borderand crosswalks at intersections along Route 419. Identify alignments forCreek Greenway oo Wevaluate transit opportunities and funding alternativespotential expansion of paratransit and senior transportation services TransportationConstruct pedestrian and bicycle accommodations on Route 419.OAK GROVE CENTER PLAN Expand transitstudy area when and where feasible. A N D - area to , Glen . and other study area. on on Carriage Lane, neighborhood owners and ensi which could include Ext and Sugar Loaf determine the . pedestrian and bicycle I M P L E M E N T A T I O N of the Barnhardt Creek unty and seek funding for facilities . ConsideraccommodationsHackney Lane, Keagy Road, Grandin RoadHeather DriveMountain Road.Work with VDOT, the City of Roanoke Transportation Division agencies to evaluate operational issues throughout the studyimprove safety. Issues may include, but are not be limited to: cutthrough traffic onstreets; speed limit studies and enforcement; and intersection safety improvementsinnovative intersections 8 - 5 Evaluate bicycle and pedestrian facilities along neighborhood streets in the CotheseAddress operational issues to improve safety throughout the study areaWork with propertystakeholders to alignmentGreenway through the . 9 - . 5 art. S N O I T feasible as part of A D N E allations will be considered as amming. M ncourage public and private Eorganizations to host programs in The Oak Grove Center area and consider allowing outdoor sales so retailers can “bring the store out into the street.”Temporary and permanent art instpart of any redevelopment, events or marketing initiatives. Staff will look for opportunities to add public space in partnership with private redevelopment, and include publicspace whereother public right of way projects M Collaborate with local organizations, business groups, existing farmers markets and festivals to utilize new or existing open space areas for progrSeek opportunities for public/private outdoor spaces and public O C E R te . DRAFT and e - Plan. . A N D is N will shift to mation O I T page with business and A more about the Plan te T N E Center. Email lists will be used s and property owners. departments will receiv M terials via the webpage E ommunica Cproperty owners about development and redevelopment opportunities and implementation of thStaff will assist area businesses that wish to learnand share public informaThe current webboth market and to communicaabout development within Oak Grove to update those interested as progress occurs. The community may also be engaged through branding development, transportation and development projects, and future updates of the Plan. County City information on preferred locations for investment, good housing design and retail design for businesses L OAK GROVE CENTER PLAN P Maintain communication with businesKeep residents and the larger area informed about progress. M I , local lan will p is . Roanoke investment but and City private partnerships arantee the longevity - use projects. n and capable of and the City of Roanoke , the City of Roanoke dentify potential developers through to be maintained by Roanoke Countyprivate property owners, or business partners to guof any enhancements.The redevelopment and density patterns called for by thdepend on privatebe guided by standards developed by the CountyCountymay consider financial incentives as part of public/private partnerships.lding mixed Imarketing efforts, networking and requests for qualifications. Events and media exposure will be coordinated to recognize and reward successful developers. Community EngagementRecommendationsConsider publicfor redevelopment and revitalization opportunities.Actively seek out developer partners interested ibui Comments Received for the Draft Oak GroveCenter Plan January 8, 2021–March2, 2021 Comments received via Survey Monkey With a Starbucks finally coming to the Oak Grove/KeagyVillage area, we now need more than ever a new grocery store, such as Publix, Trader Joe's, Aldi or Sprouts. That new grocery store will be the catalyst for making happen many of the planners' and residents' wishes and suggestions that are reported in thePlan. Please let food lion continue to be here. Thinking about this makes me sick, as I live on Grandin Road Ext. Things you are not considering or just don't care about, because it doesn't affect you. Trails-this brings more strangers through our area, allowing access to our kids who are outside. It also gives places for illegal activity and hiding. I can't tell you how many times things have gone on with the trail that is beside Oak Grove Elementary. You expose the area to others which causes increased traffic and crime. We have recently had a bunch of break ins. It will get worse if you do this. At my biggest pain point is the traffic. Yes, you will upgrade 419, but what about the neighborhoods they use to cut through? Our road is constant speedersand passing on residential road. We can't turn into our driveway without someone almost hitting us because we aren't going fast enough. During this process, we will also have dump trucks speeding down our street and making a mess with dirt, which we have to drive through to get out of the neighborhood. You don't understand what you are bringing hear. We live it every day!!! My husband has lived her for 40 plus years. Sad that we will be forced to move. Trust me, more crime is coming. I can't even cross theroad for mail without almost getting hit. Im truly sick and outraged by this plan. Do something to the miserable Tanglewood Mall and leave our area alone!!! We bought our house because Oak Grove is a quiet area (at least it use to be). If you all have all of this money to spend, try taking car of our schools and roads. I use to think Roanoke County was great, not anymore! FYI, we also need jobs that people can support a family on. You just keep bringing jobs that pay minimum wage or a little over. We need much better than that. People will not be able to support your shops and restaurants on these poor paying jobs! Second comment, later: I just gave my opinion and addressed speeding and traffic on our road. Here I am a few minutes later calling 911 because there is a wreck at the intersection of Grandin Road Ext and Sugar Loaf. It's already too dangerous. PLEASE do not add to this problem. There has been many issues there. Again, you all don't have to live here. It's not your kids safety! _____________________________________________________________________________________ This may seem a bit out of left-field however; due to the success of Aldi's in it's location...Has the planning commission considered a Trader Joe's. My children and Iare all huge fans and they are at an age where I would like them to work there as well. This is just my random two-cents during a 100-year pandemic so for all I know they're completely insane...like many of the thoughts expressed on the internet during the stated time period. August of 2019, developers out of North Carolina eyeballed land around Lick Run & Best Buy. City Council opened the plans for public comment. There was tons of push back and rightly so, as these jokers proposed highway development through an historically Black neighborhood & proposed building on land that protects City residents from floodwater. Oak Grove is already a commercial area. I think it could easily host some of the businesses and apartment plans proposed by said North Carolinians. I'd love to see something in this area that supports local farmers and feeds into part-time job availability like a Trader Joe's or a Farm Fresh or even another Roanoke Co-op location. I also think this area needs something fun for adults and families, like a Top Golf or something akin to Blacksburg's Cinebowl. This would also be a great place for a mix of local boutiques and possibly a gardening shop. The proposal looks excellent so far! Congratulations to the entire County/City team for its work on this plan, and to the many citizens who took the time to provide thoughtful input. Very well done. While I am a forty-year resident of Roanoke, I only moved into this particular area about one year ago and have had the opportunity over the past year to get a better feel for its neighborhoods, businesses and travel patterns as I drove, biked and walked much of the area myself. I suggest the following tweaks to the plan: 1. Extend the recommended Route 419 sidewalk improvements a few hundred feet further south to the intersection of Bower Road. This will tap into the enormous neighborhood area bounded by Route 419, Grandin Road and Garst Mill Road. While that neighborhood itself does not have sidewalks, I have found it to be very walkable and bicycle-friendly. 2. Similarly, extend the proposed Grandin Road sidewalk improvements (City) farther east to the intersection with Wynmere Drive to connect with another entry point to that same neighborhood. In full disclosure, my new residence on Maple Leaf Drive in the City (opposite Wynmere Drive's intersection with Grandin Road) would stand to benefit from such a sidewalk improvement along Grandin Road. Thank you all for your time and consideration. As a resident of the Townes at Hidden Valley, I'm most concerned as to what specifically you have planned for the field behind our development and behind Keagy Village. We so enjoy the views from there and walking across the field to Keagy Village. I hope what gets planned there will not block the views or create more congestion. I'm opposed to an apartment complex there if that is what is planned. The plan is easy to understand and provides a nice outline of what the county and city hope to achieve in the area in the next 20 years. The summary plan has ideal future photos that display a lively area similar to something that Roanokers and our kids typically would travel to in Charlottesville, Richmond, DC area, or Raleigh. It would be wonderful to get commercial tenants unique to this side of town in Oak Grove that are family-friendly. We enjoy that the city and county are trying to make Oak Grove feel like a neighborhood with unique signage, sidewalks, and greenery like other popular areas in the city such as Wasena, South Roanoke, and Grandin Village. We would like to see outdoor spaces to sit and eat takeout, ice cream, coffee from the tenants in Oak Grove and Southwest Plazas similar to what is found in Keagy Village, Wasena, South Roanoke, and Grandin Village. Overall, great plan by the county and city and we hope this helps this area become more active during the evening/early night hours for the teenagers, young adults, and families living here. The plan looks good and we had lots of opportunities to join in and give our thoughts which it seemed like most folks appreciated. I hope there are short term goals to help make this area exciting again with new shops, offices, and restaurants as our neighborhood population seems to only get older and older. The park land behind the Oak Grove schoolseems like a great opportunity to create a mini adventure area bringing some new fun amenities like at Explore Park and the greenway parks into the suburbs. Also it’s not in Oak Grove, but I hope Hidden Valley Middle School gets a remodel ASAP like Green Valley Elementary, Cave Spring Elementary, Cave Spring Middle, and Cave Spring High. It would be great to somehow get a new grocery store besides Kroger and Food Lion in this part of Roanoke. Target needs a second store in Roanoke too, so perhaps they could build here or in the Tanglewood Mall plan area. It will be fun to see parts of these plans in the coming years, but in the short term it would be nice to freshen up the McDonalds shopping mall to be on par with Keagy Village and Southwest Plaza. I feel that getting easier foot and bike traffic to Oak Grove Center from the Windsor West and Crest Hill Subdivisions it important. That population base is already there. Grandin Rd between Glen Heather and Electric is too dangerous for foot traffic and thereis no good way to cross Electric back towards Cordell. Some sort of cross walk at Bower could at least get foot and bike traffic across Electric where Bridle and other streets are. I feel getting the current population to Oak Grove Center is a key to future growth. I think this will show quicker results. The plan looks great! Love to see improvement coming to this area of Roanoke. Excited to see more dining options but also an opportunity for more local businesses to open. Plan is exciting for the future of the area. I'm happy to see the county and city working together on our neighborhoods bringing in local establishments and chains rather than only focusing on regional industrial facilities. The area has potential to become a town center like Daleville for casual summer concerts and events. I like the area having a name/logo and signs similar to Daleville too. Please consider a paved or gravel walking trail from Oak Grove Plaza to OGES to Keagy Village for exercising without having to walk on the streets... this path could be like the county Library trail. I like the plan and think this would be great for the schools and neighborhoods in the area. I like that the park might get a remodel and it a ould be cool to see Keagy Village fill up like the Roanoke City Ivy Market shopping center, Blacksburg First and Main shopping center, or the new Christiansburg Market Place shopping center. There is no hotel on 419 or Brambleton from Lewis Gale to Tanglewood... perhaps Oak Grove (or Cave Spring Corners) could finally attract a hotel if development takes off in this area? It could have a event/conference rental space and restaurant too. Comments received via Email (Before theRoanoke County Planning CommissionPublic Hearing) Helen Sublette, Resident My remarks and concerns are directed to the Planning Commission and the Board of Supervisors concerning future plans to develop 173 acres in the Oak Grove/Keagy Village area of Roanoke County. I would like to know what is planned to improve and control waterrun off and future flood damage in this area and to mitigate flood risks through storm water management. Displacement of land through construction of 173 acres is sure to affect residential homes in the area. What are the flood risk management strategiesin place to mitigate and protect the area from future flooding? How will property values by affected? Has there been a flood risk analysis, levee improvement planned or in place to protect current homeowners and property values? If so, how can we find outwhatthese strategies are and are they in writing? Roanoke County has a responsibility to respect citizens and residents and to make sure flood risks are reduced, not increased. Flood Insurance is not the answer when property is destroyed. It never covers the whole costs, time to recover damages, or improve property values. Please take our concerns to heart. Thank you for your consideration. Steve Grammer, Advocate for people with disabilities The city and county has to work together to put a crosswalk at the intersection of Electric Road and Grandin Road. Also, you need to enforce speeding at the intersection between Farrington apartments and Food Lion. Second comment, later date: You must enforce the speed limit at the crosswalk between Fairington Apartments and Food Lion, you must build a crosswalk at the intersection of Electric and Grandin, before someone is killed by a vehicle. You must give safer, age appropriate, and accessible housingoptions, to people with disabilities who are on supplemental income. Carl Benjamin I’m concerned with biking and walking along Rt 419 in the Oak Grove area –now and in the future. It is a busy road and will most likely only get busier. Haven’t I heard of plans to expand Rt 419 to six lanes along some part of the road? And don’t you think eventually that will happen in the Oak Grove area also? This would make a bike lane a scary place to be. How about a bike path from Oak Grove Park through the county owned undeveloped land over towards Sugar Loaf Mt Road behind Metis Plaza? Then cross Keagy Road going behind Keagy Village down toward Barnhardt Creek and Hidden Valley Middle. This would provide some connection to neighborhoods as well as connection to business via Grandin Road Ext and Keagy Road. Joyce Waugh, President/CEO Roanoke Regional Chamber Chairman Bower and Members of the Roanoke County Planning Commission, Good evening. I’m unable to attend this evening’s hearing yet wanted to thank you for Roanoke County’s work on this and the other ReImagine study plans. One of the unique factors of this particular plan is the joint work with Roanoke City. The City and County are to be commended for working together to make this area and our broader Virginia’s Blue Ridge a better place to live, which starts with making a plan and then following through to completion. This joint effort highlights several already going concerns and ways to better connect and improve livability in this area. This is no small task when considering the nearly 200 acres and almost 100 residential and commercial properties involved in the study area. The additional landscaping, streetscaping, lighting and more to better tie together this area of the community will only serve to make it better, as with the Hollins Center Plan and 419 Town Center Plan. On behalf of the Roanoke Regional Chamber, I commend the work of you, your staff and the community, for creating a plan from which all may benefit for years to come. Comments received via Email (During the Roanoke County Planning Commission Public Hearing) Judy LaPrade Is there a proposal in this project for a light at Glen Heather coming out onto 419? Trying to get across 419 fomthere is very dangerous with the increased traffic the Oak Grove area has. Comments received before the Roanoke County Board of Supervisors Public Hearing Stephen (Steve) Rosenthal As a constituent and a homeowner in the area, I wish to state that Idon't want any of it. Period. ACTION NO. ITEM NO. G.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Resolution adopting an amendment to the Comprehensive Plan for Roanoke County, Virginia: incorporating the draft (dated January 8, 2021) Oak Grove Center Plan SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: County Administrator ISSUE: Agenda item for adoption of a resolution amending the Roanoke County Comprehensive Plan by incorporating the Oak Grove Center Plan into the Comprehensive Plan. BACKGROUND: The Comprehensive Plan is a planning document that is general in nature and reflects goals and visions of what the future might be. It is a blueprint for the future growth and development of the County over the next 20 years. It provides direction and guidance, for both the public and private sectors, in making decisions about land development, public services and resource protection. DISCUSSION: The Oak Grove Center Plan started in 2018 and was developed with ample public Oak Grove Center Plan will guide future decisions and actions in the Oak Grove area over the next 20 years. The draft Oak Grove Center Plan includes a Plan Summary which highlights the key components of the various sections of the Oak Grove Center Plan. More detailed Page 1 of 2 information is included in the appendices, which include the following sections: Introduction; Existing Conditions; Community Engagement; Vision and Principles; and Plan Implementation and Recommendations. The Planning Commission held a public hearing to incorporate the draft Oak Grove Center Plan into the County's Comprehensive Plan on February 2, 2021. The County received public comments on the draft Plan through an online survey (January 8th through January 29th) and emails. The Planning Commission recommends that the draft Oak Grove Center Plan be incorporated into the County's Comprehensive Plan. The Board of Supervisors held a work session on the draft Oak Grove Center Plan on March 9, 2021, and held a public hearing on incorporating the draft Oak Grove Center Plan into the County's Comprehensive Plan on March 23, 2021. The City of Roanoke held two public hearings on the draft Oak Grove Center Plan in March. On March 8, 2021, the City's Planning Commission held a public hearing and recommended to incorporate the draft Oak Grove Center Plan into the City's Comprehensive Plan. On March 15, 2021, City Council held a public hearing on the draft Plan and voted to incorporate the Oak Grove Center Plan into the City's Comprehensive Plan. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board approve the resolution amending the Roanoke County Comprehensive Plan by incorporating the Oak Grove Center Plan into the Comprehensive Plan. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 23, 2021 RESOLUTION ADOPTING AN AMENDMENT TO THE COMPREHENSIVE PLAN FOR ROANOKE COUNTY, VIRGINIA: INCORPORATING THE DRAFT (DATED JANUARY 8, 2021) OAK GROVE CENTER PLAN WHEREAS, § 15.2-2223 of the Code of Virginia requires that every jurisdiction shall adopt a comprehensive plan for the physical development of their jurisdiction; and WHEREAS, § 15.2-2230 of the Code of Virginia requires that the Planning Commission review the comprehensive plan at least once every five years to determine whether it is advisable to amend the plan; and WHEREAS, it is proposed that the Comprehensive Plan be amended to incorporate the Draft Oak Grove Center Plan, dated January 8, 2021, into the Comprehensive Plan; and WHEREAS, the Planning Commission held a public hearing on the proposed amendment to the Comprehensive Plan on February 2, 2021, after posting, advertisement and notices as required by § 15.2-2225 and § 15.2-2204 of the Code of Virginia. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1) The Comprehensive Plan is hereby amended by incorporating the Draft Oak Grove Center Plan, dated January 8, 2021, into the Comprehensive Plan with the following additional amendment: a. incorporate information regarding public hearings held by the City of Page 1 of 2 , Roanoke s Planning Commission on March 8 2021, and before City Council on March 15, 2021), and the public hearing held on this date (March 23, 2021) before the Board. 2) This resolution is effective upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Emergency ordinance readopting Ordinance 033120-1 to effectuate temporary changes in certain deadline and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with pandemic disaster (due to the Pandemic Disaster, it is requested, upon a four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure) SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: County Administrator ISSUE: The readoption of emergency Ordinance No. 033120-1, which must be readopted at least every 60 days in order to remain in effect. BACKGROUND: On March 31, 2020, the Board adopted Ordinance No. 033120-1, which effectuates temporary changes in certain deadlines and modifies public meeting and public hearing practices and procedures, to address continuity of operations associated with the COVID-19 pandemic disaster. The Board readopted the ordinance on May 26, 2020, July 14, 2020, September 8, 2020, November 4, 2020, December 15, 2020 and again on February 9, 2021. DISCUSSION: Pursuant to Section 15.2-1427, emergency ordinances must be readopted in order to remain in effect for more than 60 days. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this action. STAFF RECOMMENDATION: Due to the ongoing nature of the COVID-19 pandemic, it is recommended that the Board again readopt the ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2021 EMERGENCY ORDINANCE READOPTING ORDINANCE 033120-1, TO EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES AND TO MODIFY PUBLIC MEETING AND PUBLIC HEARING PRACTICES AND PROCEDURES TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH PANDEMIC DISASTER WHEREAS, on March 31, 2020, the Board adopted emergency Ordinance 033120-1, to effectuate temporary changes in certain deadlines and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with the COVID-19 pandemic disaster; and WHEREAS, pursuant to Section 15.2-1427 of the Code of Virginia, emergency ordinances shall not be enforced for more than sixty (60) days unless readopted; and WHEREAS, the Board readopted the ordinance on May 26, 2020, July 14, 2020; September 8, 2020, November 4, 2020; December 15, 2020; and again on February 9, 2021; and WHEREAS, due to the ongoing nature of the COVID -19 pandemic, it is again proposed that the Board readopt Ordinance 033120-1; and WHEREAS, the first reading of this ordinance was held on March 23, 2021; and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the members of the Board, this being deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia: Page 1 of 2 1. That Ordinance 033120-1 is hereby readopted, with the following amendment to Section 2(b), which shall now state: a. authority to decide whether to hold any such electronic meeting. If the chairman is unavailable, the vice- chair shall decide. If the vice-chair is unavailable, such authority shall lie with members of the Board, in the order of their seniority (length of tenure) 2. An emergency is deemed to exist, and this ordinance shall be effective upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Ordinance amending Chapter 7 (Building Regulations), Article IV (Unsafe Buildings and Structures), Section 7-62 (Appeals from decisions rendered under Article) of the Roanoke County Code SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: County Administrator ISSUE: At present, Section 7-62 of the Roanoke County Code is in Conflict with the Uniform Statewide Building Code (USBC). Section 7-62 of the County Code presently requires that appeals of determinations made by the County Building Commissioner be submitted within ten (10) days. However, Section 119.5 of the USBC states that appeals of determinations made by a building commissioner be submitted within thirty (30) days of the receipt of the decision being appealed. BACKGROUND: The Roanoke County Building Commissioner is charged with enforcing the Uniform Statewide Building Code (USBC), as it has been adopted by the County. When a person is aggrieved by a determination made by the Building Commissioner, the person may appeal the determination to the local board of building code appeals (LBBCA). DISCUSSION: It is proposed that the County Code be updated to be consistent with the USBC, to require that appeals be submitted to the LBBCA within 30 calendar days of the receipt of the decision being appealed. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this matter. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading and set this matter for second reading and public hearing on April 13, 2021. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 ORDINANCE AMENDING CHAPTER 7 (BUILDING REGULATIONS), ARTICLE IV (UNSAFE BUILDINGS AND STRUCTURES), SECTION 7-62 (APPEALS FROM DECISIONS RENDERED UNDER ARTICLE) OF THE ROANOKE COUNTY CODE WHEREAS, Section 7-16 of the Roanoke County Code adopts and incorporates the Virginia Uniform St Code; and charged with enforcing the provisions of the USBC referred to as the Building Commissioner; and WHEREAS, at present, Section 7-62 of the County Code, which pertains to appeals from determinations made by the Building Commissioner, conflicts with Section 119.5 of the USBC. Section 7-62 requires that appeals be noted to the local board of determination and Section 119.5 of the USBC requires that such appeals be noted within thirty (30) calendar days; and WHEREFORE, it is proposed that the County Code be amended to be consistent with the USBC; and WHEREAS, the first reading of this ordinance was held on March 23, 2021, and the second reading and public hearing were held on April 13, 2021. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: Page 1 of 2 Note: Text additions are in red font. Text deletions are in red font and are struck through. 1. Chapter 7 (Building Regulations), Article IV (Unsafe Buildings and Structures), Section 7-62(a) (Appeals from decisions rendered under article) of the Roanoke County Code is hereby amended to read and provide as follows: Sec. 7-62. Appeals from decisions rendered under article. (a) A decision rendered by the building official in the enforcement of this article may be appealed to the building code board of adjustments and appeals, provided such appeal is made submitted in writing to the local building code board of adjustments and appeals within ten (10)thirty (30) calendar days of receipt of the decision being appealed, as set forth in Section 119.5 of the Virginia Uniform Statewide Building Code as it may be amended from time to time. in a manner and form to be specified by the building official; provided, however, not subject to appeal. Before rendering a decision in favor of the appellant, the building code board of adjustments and appeals must serve as a committee of the whole and conduct an on-site investigation of the building or structure in question and clearly determine that the condition of the same poses no threat to the health, safety or general welfare of the citizens of the county. 2. This ordinance shall be in full force and effect from and after its adoption. Page 2 of 2 Note: Text additions are in red font. Text deletions are in red font and are struck through. ACTION NO. ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Ordinance authorizing the granting of a new thirt drainage easement to the Board of Supervisors of Roanoke County, on property owned by the William Livingston Whitwell Revocable Trust (Tax map no. 027.12-06-02.00- 0000), located at 1252 Keffield Street, for the purpose of drainage improvements, Hollins Magisterial District SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: County Administrator ISSUE: Ordinance authorizing the granting of a new thirty foot (30") drainage easement to the Board of Supervisors of Roanoke County on property owned by The William Livingston Whitwell Revocable Trust, Tax Map No. 027.12-06-02.00-0000 for the purpose of drainage improvements in the Hollins Magisterial District. BACKGROUND: The William Livingston W 0.0968 acre drainage easement to the Roanoke County Board of Supervisors located on Tap Map No. 027.12.12-06-02.00-0000 as shown on the attached plat. The easement is necessary to address an existing stormwater drainage and erosion problem affecting the embankment supporting Keffield Street. The stormwater Transportation (VDOT) will be assisting Roanoke County drainage crew in making the necessary improvements within the right-of-way of Keffield. Page 1 of 2 DISCUSSION: The easement is needed to address ongoing drainage and erosion issues located on lot 2A; as well as stabilizing the outfall of a stormwater conveyance system. The Virginia Department of Transportation will be assisting Roanoke County drainage crew in making the necessary improvements within the right-of-way of Keffield in providing concrete pipe. The Roanoke County drainage crew will then extend the concrete pipe from the existing stormwater conveyance system providing a stable slope and installing rip-rap for erosion protection within the new drainage easement. Once this drainage easement is accepted by Roanoke County and improvements completed, Roanoke County will assume responsibility for ongoing maintenance. FISCAL IMPACT: There is no additional fiscal impact associated with this agenda item. The County will maintain the structures within the drainage easement utilizing existing funding designated for stormwater maintenance within the Department of Development Services budget. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance and scheduling of the public hearing and second reading for April 13, 2021. Page 2 of 2 PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 This instrument is exempt from the imposition of fees and taxes pursuant to § 58.1-811(A)(3) and § 17.1-266 of the Code of Virginia (1950), as amended. Roanoke County Tax Map No: 027.12-06-02.00-0000 Property Owner: William Livingston Whitwell Revocable Trust THIS DEED OF EASEMENT is entered into this ________ day of ______________, 20__, by and between WILLIAM LIVINGSTON WHITWELL, TRUSTEE OF THE WILLIAM LIVINGSTON WHITWELL REVOCABLE TRUST, Grantor, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. W I T N E S S E T H That for and in consideration of the sum of Ten Dollars ($10.00), paid in hand at and with the execution and delivery of this Deed, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A new 30 storm drain easement to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage easement, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to The William Livingston Whitwell Revocable Trust, Grantor, shown New 30 Storm Drain Easement (0.0968 Ac.) upon the Plat EASEMENT PLAT FOR ROANOKE COUNTY DEPARTMENT OF DEVELOPMENT SERVICES STORM DRAIN EASEMENT TO BE CONVEYED BY WILLIAM LIVINGSTON WHITWELL, LIVING TRUSTprepared by Caldwell White Associates, dated October 20, 2020, said parcel being designated on the Roanoke County Land Records as Tax Map # 027.12-06-02.00-0000. The location of said Page 1 of 5 easement is more particularly described on the plat attached heExhibit A and by reference incorporated herein. The drainage easement being for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantor property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect Grantor property have been fully explained to Grantor. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. Page 2 of 5 The Grantor covenants and agrees for themselves, and for their successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. The Grantor covenants and agrees that he has full authorization under the terms of the William Livingston Whitwell Revocable Trust to enter into this Deed of Easement on behalf of said trust. , County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Supervisors of the interest in the real estate conveyed herein pursuant to Action No. _________________ adopted by the Board of Supervisors of Roanoke County, Virginia, on the _______ day of __________________, 20__. WITNESS the following signatures and seals: Page 3 of 5 By____________________________________ WILLIAM LIVINGSTON WHITWELL, TRUSTEE OF THE WILLIAM LIVINGSTON WHITWELL REVOCABLE TRUST State of Virginia County/City of , to-wit: The foregoing instrument was acknowledged before me this day of _______________ 20__, by William Livingston Whitwell. _______________________________________ Notary Public My commission expires: _______________ Page 4 of 5 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By____________________________________ , County Administrator State of Virginia County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this ________ day of ______________ 20__, by , County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. _______________________________________ Notary Public My commission expires: _______________ Approved as to form: _______________________________ County Attorney Page 5 of 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2021 ORDINANCE AUTHORIZING THE GRANTING OF A NEW DRAINAGE EASEMENT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ON PROPERTY OWNED BY THE WILLIAM LIVINGSTON WHITWELL REVOCABLE TRUST (TAX MAP NO. 027.12- 06-02.00-0000), LOCATED AT 1252 KEFFIELD STREET, FOR THE PURPOSE OF DRAINAGE IMPROVEMENTS, HOLLINS MAGISTERIAL DISTRICT WHEREAS, it appears that improvements to a drainage system located at 1252 Keffield Street (Tax Map No. 027.12-06-02.00-0000), in the Hollins Magisterial District, are needed; and WHEREAS, in order to assist the property owner in making such drainage system improvements, the County has requested that the property owner grant a new thirty foot drainage easement to the County; and WHEREAS, the property owner has agreed to convey the new thirty foot () drainage easement to the County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on March 23, 2021, and the second reading and public hearing was held on April 13, 2021. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the conveyance of a new thirty foot () drainage easement by The William Livingston Whitwell Revocable Trust to the Roanoke County Board of Supervisors, in the Hollins Magisterial District, located at 1252 Keffield Street (Tax Map Page 1 of 2 No. 027.12-06-02.00-0000), containing approximately 0.0968 acres, is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrator, either of whom may act, are authorized to execute, deliver and record the deed, and any other documents on behalf of the County, and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the deed is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. I.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Open district appointments. BACKGROUND: 1. Library Board (appointed by District) The following District appointments remains open: Vinton Magisterial District Windsor Hills Magisterial District 2. Parks, Recreation and Tourism (appointed by District) expired effective June 30, 2019. Open Windsor Hills Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2021 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FORTHIS DATE DESIGNATED AS ITEM J-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 23, 2021,designated as Item J-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through4 inclusive, as follows: 1.Approval of minutes –January 30, 2021 2.Confirmation of appointments to the Local Office on Aging (LOA) 3.Request to accept and allocate funds in the amount of $5,872to the Clerk of Circuit Court from the Commonwealth of Virginia for Technology Trust Funds 4.Request to accept and allocategrant funds in the amount of $3,000 from the Virginia Department of Wildlife Resources (DWR) to retrofit current trash containers to make them bear resistant Page 1of 1 ACTION NO. ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Confirmation of appointments to the Local Office on Aging (LOA) SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: County Administrator ISSUE: Confirmation of appointment to the Local Office on Aging (LOA) BACKGROUND: The CEO and President of LOA has recommended the reappointment of Gloria Clark, as a citizen at large representative to the LOA Advisory Council for an additional two(2) year term to expire March 31, 2021. It is the consensus of the Board of Supervisors to confirm this appointment. STAFF RECOMMENDATION: Staff recommends confirmation of the above appointment. Page 1 of 1 ACTION NO. ITEM NO. J.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Request to accept and allocate funds in the amount of $5,872 to the Clerk of Circuit Court from the Commonwealth of Virginia for Technology Trust Funds SUBMITTED BY: Jill Camilletti Deputy Clerk IV APPROVED BY: County Administrator ISSUE: Acceptance and allocation of funds in the amount of $5,872 to the Clerk of the Circuit Court from the Commonwealth of Virginia BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office, and have been received from the State in the amount of $5,872. In accordance with State of Virginia Code Section 17.1-279 it is stated the Circuit Court Clerk's Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four out of every five dollars of the fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintaining and enhancing court records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. Page 1 of 2 DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly maintenance bill from the Supreme Court for maintaining their records, equipment, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $5,872. to the Clerk of Circuit Court from the Commonwealth of Virginia. Page 2 of 2 ACTION NO. ITEM NO. J.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $3,000 from the Virginia Department of Wildlife Resources (DWR) to retrofit current trash containers to make them bear resistant SUBMITTED BY: Doug Blount Director of General Services and Parks, Recreation APPROVED BY: l County Administrator ISSUE: Acceptance and allocation of a $3,000 grant from the Virginia Department of Wildlife Resources (DWR) to retrofit current County solid waste containers to make them bear resistant. BACKGROUND: General Services and Parks, Recreation and Tourism maintains a successful and cost-effective voluntary program for citizens to help mitigate access by bears and other wildlife to their County-provided solid waste containers. Such access provides an unwanted recurring food source for animals, creates litter on property and roadsides, and can result in expensive repairs and replacement of solid waste cans. DISCUSSION: Per citizen requests, County staff purchases and installs the hardware needed to make the current containers bear resistant. Participating citizens pay a one-time fee of $30 for the modifications to the container. The Virginia DWR grant helps offset the total cost of the hardware and the labor required to retrofit the container. Page 1 of 2 FISCAL IMPACT: Awarded grant funds total $3,000, and will be used to supplement the existing program. No County match is required. STAFF RECOMMENDATION: Staff recommends accepting and allocating grant funds of $3,000 from Virginia DWR. Page 2 of 2 ! ! ! ! DPNNPOXFBMUI!pg!WJSHJOJB! Nbuuifx!K/!Tusjdlmfs! Szbo!K/!Cspxo! Tfdsfubsz!pg!Obuvsbm!Sftpvsdft!Efqbsunfou!pg!Xjmemjgf!Sftpvsdft! Fyfdvujwf!Ejsfdups! ! ! Kbovbsz!39-!3132! ! Obodz!Evwbm!! Tpmje!Xbtuf!Nbobhfs! Spboplf!Dpvouz!! oevwbmAspboplfdpvouzwb/hpw! ! Efbs!Nt/!Evwbm;! ! Dpohsbuvmbujpot"!!Uif!Wjshjojb!Efqbsunfou!pg!Xjmemjgf!Sftpvsdft!jt!qmfbtfe!up!bxbse!%4-111! uispvhi!uif!Wjshjojb!CfbsXjtf!Dpnnvojuz!Dptu.Tibsf!Qsphsbn!gps!zpvs!qspkfdu!up!sfuspgju! usbtidbot/! ! Qmfbtf!gjoe!buubdife!bo!bhsffnfou!uibu!xjmm!offe!up!cf!dpnqmfufe!boe!tjhofe-!gjstu!cz!zpv!boe! uifo!cz!EXS/!!Qmfbtf!dpnqmfuf!bmm!gjfmet!fydfqu!uif!qspkfdu!ovncfs-!tjho!uif!bhsffnfou-!boe! sfuvso!up!EXS!bu!cfbsxjtf/wbAexs/wjshjojb/hpw/!!Podf!uif!bhsffnfou!jt!gvmmz!fyfdvufe!cz!cpui! qbsujft-!uif!usbotgfs!pg!gvoet!xjmm!cfhjo/!!Qmfbtf!fyqfdu!b!njojnvn!pg!41!ebzt!gps!uif!usbotgfs!pg! gvoet/! 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COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited OutstandingOutstanding June 30, 2020AdditionsDeletionsMarch 23, 2021 General Obligation Bonds$948,122$-$-$948,122 VPSA School Bonds83,061,766-8,546,27674,515,490 Lease Revenue Bonds81,000,000-3,470,00077,530,000 Subtotal165,009,888-12,016,276152,993,612 Premiums11,716,653--11,716,653 $176,726,541$-$12,016,276$164,710,265 Submitted ByLaurie L. Gearheart Director of Finance and Management Services Approved ByDaniel R. O'Donnell CountyAdministrator ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Accounts Paid - February 2021 SUBMITTED BY: Laurie L. Gearheart Director of Finance and Management Services APPROVED BY: Daniel R. OÓDonnell County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct DepositChecksTotal Payments to Vendors-$ -$ 8,733,735.95$ Payroll02/05/211,490,254.348,911.881,499,166.22 Payroll02/19/211,357,677.75 13,671.031,371,348.78 Manual Checks- 819.26 819.26 Grand Total$ 11,605,070.21 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO.___________________ ITEM NUMBER_______________ ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: March 23, 2021 AGENDAITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 28-Feb-21 SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON6,298,395.966,298,395.96 GOVERNMENT: SCOTT STRINGFELLOWCONTRA(11,940.00) SCOTT STRINGFELLOW32,001,804.63 WELLS FARGO0.00 WELLS FARGO CONTRA0.0031,989,864.63 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION18,797,938.9718,797,938.97 MONEY MARKET: ATLANTIC UNION BANK4,541,599.60 HOMETRUST BANK4,029,629.28 SCOTT STRINGFELLOW20,427,811.10 WELLS FARGO5,288,059.90 34,287,099.88 TOTAL91,373,299.44 14.34.32 ACTION NO. ITEM NO. N.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2021 AGENDA ITEM: Work session to review with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2021-2022 Operating Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: County Administrator ISSUE: Review the County Administrator's Proposed Fiscal Year 2021-2022 Operating Budget. BACKGROUND: As part of the annual budget development process, County staff conducts a series of work sessions with the Board of Supervisors after the County Administrator proposes his budget. This year's operating budget was proposed on March 9, 2021. This work session is the first of two scheduled work sessions before the first reading to adopt the budget on May 11, 2021. DISCUSSION: This work session will provide information to the Board of Supervisors regarding the County Administrator's Fiscal Year 2021-2022 Operating Budget. Topics to be discussed by County staff include increase in medical costs for local jail, staffing for Public Safety and contributions to Outside Agencies. The attached Power Point presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the County Administrator's Proposed Fiscal year 2021-2022 Operating Budget Page 2 of 2 FY 20/21Personnel (Est.)Medical Providers 5x DS II$301,045Interim GP (Vary)$80,000 Includes salary and benefitsDentist (Set)$58,200 1x DS Sgt.$70,056Psych (Vary)$40,708 Total$371,101Total$178,908 Budgeted$115,845 FY 21/227x DS II$421,463Medical Providers Includes salaryInterim GP (Vary)$80,000 and benefits Dentist (Set)$58,200 1x DS Sgt.$70,056 Psych (Vary)$40,708 Total$491,519 Total$178,908 Proposed Budget$165,845 Labs and X-RaysScrips / Supplies To Date$8,989To Date$136,553 Projected$204,829 $26,300$105,000 Includes an additional $50,000 as shown in proposed FY21-22 Budget - 1 of 4 2,0003,5003,0002,0005,0009,2005,000 38,00310,00010,00010,00025,00020,00012,00014,071 30,50086,07114,200 469,421 2,084,153 2,591,577 FY22 Requested $$$ $ $$$$$$$$$$$$$$$$$$ -------------- - 1,000 1,000 11,00045,70510,000 56,70510,000 Change FY21-FY22 $$$$ $$$$$$$$$$$$$$$$$$ -- 1,0005,0002,0003,0001,0006,0004,1007,7505,000 38,00310,00010,00010,00010,000 22,00040,10012,750 192,600 1,747,900 1,978,503 FY 22 Proposed $$$$ $$$$$$$$$$$$$$$$$$ ---- 1,0005,0002,0003,0006,0004,1007,7505,000 38,00310,00010,00010,000 21,00030,10012,750 181,600 1,702,195 1,921,798 FY21 Adopted $$$$ $$$$$$$$$$$$$$$$$$ ---- 5,0001,0004,5001,0006,0004,1007,7505,000 38,00310,00010,00010,000 21,50030,10012,750 192,700 1,983,652 2,214,355 FY20 Adopted $$$$ $$$$$$$$$$$$$$$$$$ ----- 4,7501,0004,7506,0003,2008,0005,000 38,00310,00010,00010,000 20,50029,20013,000 197,200 1,829,178 2,064,381 for Roanoke County Outside Agency Funding Outside Agencies Contributions Summary $$ FY 19 Adopted $$$$ $$$$$$$$$$$$$$$$ FY 2021 Proposed Budget: Board of Supervisors Recommendation AgencyName Discretionary Agencies, TOTALContractual Agencies, TOTALDues & Memberships, TOTALRoanoke Valley Sister Cities, Inc.Salem/Roanoke County Chamber of CommerceThe Advancement FoundationWilliamson Road Area Business AssociationFriends of the Blue Ridge ParkwayVinton Dogwood FestivalRegional Acceleration and Mentoring Program (RAMP)Roanoke Higher Education CenterRoanoke Regional Small Business Development CenterSoutheast Rural Community Assistance Project, Inc. (SERCAP)Vinton Area Chamber of Commerce - Business Recruitment Virginia Career Works/Western Virginia Workforce Development BoardAdult Care Center of the Roanoke ValleyChildren's Trust (Includes Conflict Resolution Center)Renovation Alliance Total Outside Agency ContributionsDiscretionary AgenciesConnect Roanoke County to the WorldPosition Roanoke County for Future Economic GrowthEnsure Citizen Safety ------- 2 of 4 5,0007,2705,0004,8006,0005,0004,0007,0006,0005,0001,0005,0005,0005,7505,0002,5009,0001,000 34,08015,60019,20010,00010,00045,00025,00034,60020,00010,00010,000 254,550 FY22 Requested $ $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ ------------------------------------ - Change FY21-FY22 $ $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ ------------------- 750250 2,5002,0004,0001,5001,3501,5004,1002,5004,0004,0003,500 19,20017,50034,60012,000 99,500 FY 22 Proposed $ $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ ------------------- 750250 2,5002,0004,0001,5001,3501,5004,1002,5004,0004,0003,500 19,20017,50034,60012,000 99,500 FY21 Adopted $ $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ ----------------- 750750500 2,5004,0004,0002,0001,3501,5004,1001,7502,5004,7504,0004,000 19,20017,50034,60015,000 104,500 FY20 Adopted $ $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ ---------------- 750900500 3,0004,0004,2502,0001,5501,7504,1001,7505,0003,9001,4004,750 19,20017,50034,60020,000 103,350 for Roanoke County Outside Agency Funding FY 19 Adopted $ $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ FY 2021 Proposed Budget: Board of Supervisors Recommendation AgencyName ARCH Roanoke (Formerly Trust House and Bethany Hall)Big Brothers Big Sisters of Roanoke ValleyBlue Ridge Independent Living CenterBlue Ridge Legal Services, Inc.Blue Ridge LiteracyBlue Ridge Mountains Council/Boy Scouts of AmericaBoys & Girls Clubs of Southwest VirginiaBradley Free ClinicBrain Injury Services of SWVAChild Health Investment Partnership (CHIP)Commonwealth Catholic CharitiesCommunity Christmas StoreCouncil of Community ServicesFamily Service of the Roanoke ValleyFeeding America - Southwest VirginiaLOA Area Agency on AgingMental Health America of Roanoke Valley (CLOSED)Prevention Council of Roanoke CountyRoanoke Area Ministries Inc.Saint Francis Service DogsSalem Museum and Historical SocietySalem/Roanoke County Community Food PantryTAPUnited Way of Roanoke Valley Center in the SquareClean Valley CouncilEleanor D. Wilson Museum at Hollins UniversityGoodwill Industres of the Valleys, Inc.Historical Society of Western VirginiaJefferson Center FoundationMill Mountain TheatreMill Mountain ZooRoanoke Children's Theatre, Inc.Roanoke Symphony OrchestraRoanoke Valley Speech & Hearing CenterScience Museum of Western Virginia Be a Caring and Inclusive CommunityPromote Lifelong Learning 3 of 4 1,6001,250 10,000 81,100 FY22 Requested $ $$$ --- - Change FY21-FY22 $ $$$ - 500 2,000 18,250 FY 22 Proposed $ $$$ - 500 2,000 18,250 FY21 Adopted $ $$$ - 650 2,500 23,400 FY20 Adopted $ $$$ - 650 2,500 30,700 for Roanoke County Outside Agency Funding FY 19 Adopted $ $$$ FY 2021 Proposed Budget: Board of Supervisors Recommendation AgencyName Vinton Historical Society Virginia Museum of TransportationVirginia War Memorial -- 265 4 of 4 3,0004,5251,9042,7001,000 3,000 40,00041,70037,65085,70111,42434,25515,75020,64811,486 38,003 359,495177,401308,750205,621175,000586,881 469,421 FY22 Requested $ 2,084,153 $$$ $$$$$$$$$$$$$$$$$$$$$$$ (2) ---------------- -160259125163- 20,00025,000 11,00045,705 Change FY21-FY22 $$$$ $$$$$$$$$$$$$$$$$$$$$$$ ---- -265 1,9042,7001,000 41,70037,65085,70111,42434,25515,75020,64811,486 38,003 300,000177,401308,750205,621175,000314,648 192,600 $ 40,000 $ 1,747,900 FY 22 Proposed $$$ $$$$$$$$$$$$$$$$$$$$$$ ---- -265 1,9042,7001,000 41,70037,49085,57611,42634,25515,58720,64811,486 38,003 280,000177,142308,750205,621150,000314,648 181,600 $ 40,000 FY21 Adopted $ 1,702,195 $$$ $$$$$$$$$$$$$$$$$$$$$$ -- 450 450 1,904 20,64811,486 38,003 192,700 FY20 Adopted $ 260,000 $ 177,337 $ 325,000 $ 203,902 $ 150,000 $ 597,374 $ 1,983,652 $ 41,700 $ 36,860 $ 85,670 $ 11,430 $ 34,255 $ 15,599 $ 4,525 $$$ $$$$$$ $ 40,000 $ 2,700 $ 1,000 $ 265 -- 450265 450 1,9042,7001,000 20,64811,486 38,003 197,200 for Roanoke County Outside Agency Funding $$$$$$$ $ 40,000 $ 41,700 $ 210,000 $ 36,840 $ 4,525 $ 194,115 $ 81,267 $ 325,000 $ 11,405 $ 185,177 $ 150,000 $ 34,255 $ 514,894 $ - FY 19 Adopted $ 1,829,178 $$$ $$ FY 2021 Proposed Budget: Board of Supervisors Recommendation AgencyName Blue Ridge Land ConservancyBlue Ridge Soil and Water Conservation DistrictArt Museum of Western VirginiaArt Museum of Western Virginia (Taubman Museum) - Roanoke County Schools Education ProgramBlue Ridge Behavioral HealthcareGreenway CommissionRoanoke Regional BluewayRoanoke Regional Partnership Roanoke Valley Alleghany Regional CommissionRoanoke Valley Broadband AuthorityRoanoke Valley Transportation Planning OrganizationRVTVVirginia Western Community College (CCAP)*Virginia's First Industrial Authority (Contractual Agreement)Visit Virginia's Blue Ridge Western VA Regional Industrial Facility AuthorityNational Association of CountiesRoanoke Regional Chamber of Commerce - DuesSalem/Roanoke County Chamber of Commerce - DuesVinton Area Chamber of Commerce - DuesVirginia Association of CountiesVirginia Institute of GovernmentVirginia Municipal League Keep Roanoke County Healthy, Clean, and BeautifulDiscretionary Agencies, TOTALContractual AgenciesContractual Agencies, TOTAL*CCAP program had been funded in discretionary agencies, but contract exists to provide minimum funding level. Dues and MembershipsDues & Memberships, TOTAL