The URL can be used to link to this page

Home My WebLink About4/13/2021 - RegularINVOCATION: Roanoke County Board of Supervisors April 13, 2021 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda April 13, 2021 Good afternoon and welcome to our meeting for April 13, 2021. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. Because of the present state of emergency, and until further notice, members of the public are urged not to attend Board of Supervisor meetings in person. All are encouraged to view and participate in meetings through electronic means. Meetings may be viewed live on RVTV, Channel 3, or on the County's website https://roanokecountvva.gov (and accessed by clicking on the "Watch Board Meetings Online" button). Prior to and during meetings, citizens may share comments by email (to djacks@roanokecountvva.gov) or by phone (540-776- 7278). When submitting comments, please include your name and address. Comments submitted by email and by phone will be read aloud during meetings, subject to reasonable time limitations. For those individuals who desire to attend meetings in person, please be advised that seating modifications and limits have been established in order to facilitate social distancing; attendees who are not of the same household must sit six feet apart; and attendance at meetings will be limited to 25 individuals. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. BRIEFINGS 1. Briefing to provide Regional Housing Study by Roanoke Valley Alleghany Regional Commission to the Board of Supervisors (Bryan W. Hill, Regional Planner III — Roanoke Valley Alleghany Regional Commission) Page 2 of 5 D. NEW BUSINESS 1. Resolution approving the Roanoke County Public Schools (RCPS) budget for fiscal year 2021-2022 upon certain terms and conditions (Michael Wray, Vice - Chairman, Roanoke County Public School Board; Dr. Kenneth Nicely, Roanoke County Public Schools Superintendent; and Susan Peterson, Roanoke County Public Schools Director of Finance) 2. Resolution setting the allocation percentage for Personal Property Tax Relief in Roanoke County for the 2021 tax year (Laurie Gearheart, Director of Finance and Management Services) 3. Resolution authorizing the Roanoke Valley -Alleghany Regional Commission to amend its Charter to reduce membership requirements (Daniel R. O'Donnell, County Administrator) E. PUBLIC HEARING 1. Public hearing for citizen comments on the Proposed Fiscal Year 2021-2022 Operating Budget and the Proposed Fiscal Year 2022-2031 Capital Improvement Program (Laurie Gearheart, Director of Finance and Management Services) F. PUBLIC HEARING AND ADOPTION OF RESOLUTIONS 1. Public hearing for citizen comments on the following items: Calendar Year 2021 Real Estate, Personal Property and Machinery and Tools Tax Rates (Laurie Gearheart, Director of Finance and Management Services) 2. Request to adopt the following taxes rates (Laurie Gearheart, Director of Finance and Management Services): (a) Resolution setting the tax rate on Real Estate in the County of Roanoke for the calendar year 2021; (b) Resolution setting the tax levy on Personal Property situate in the County of Roanoke for the calendar year 2021; (c) Resolution setting the tax levy on a classification of personal property - Machinery and Tools - situate in the County of Roanoke for calendar year 2021 G. FIRST READING OF ORDINANCES 1. Ordinance accepting and appropriating Education Grant Awards related to the COVID-19 pandemic in the amount of $4,340,714.11 to the Roanoke County Public School grant fund for fiscal year 2020-2021 (Susan Peterson, Director of Finance, Roanoke County Public Schools) Page 3 of 5 2. Ordinance accepting and appropriating Virginia Preschool Initiative grant expansions in the amount of $99,745.73 to the Roanoke County Public Schools' Grant Fund for fiscal year 2020-2021 (Susan Peterson, Director of Finance for Roanoke County Public Schools) 3. Ordinance appropriating funds in the amount of $536,030 for a rural broadband project with Cox Communications (Daniel R. O'Donnell, County Administrator; Bill Hunter, Director of Communications and Information Technology) H. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance amending Chapter 7 (Building Regulations), Article IV (Unsafe Buildings and Structures), Section 7-62 (Appeals from decisions rendered under Article) of the Roanoke County Code (Peter Lubeck, County Attorney) 2. Ordinance authorizing the granting of a new thirty foot (30') drainage easement to the Board of Supervisors of Roanoke County, on property owned by the William Livingston Whitwell Revocable Trust (Tax map no. 027.12-06-02.00- 0000), located at 1252 Keffield Street, for the purpose of drainage improvements, Hollins Magisterial District (Tarek Moneir, Director of Development Services) I. APPOINTMENTS 1. Library Board (appointed by District) 2. Parks, Recreation and Tourism (appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — February 9, 2021; February 23, 2021 2. Confirmation of appointment to the Roanoke Valley Greenway Commission (At - Large) 3. Resolution expressing the appreciation of the Board of Supervisors to Sandra H. Walton, Assistant Director of Real Estate Valuation, upon her retirement after fifteen (15) years of service 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Stephen G. Simon, Chief of Fire and Rescue, upon his retirement after twenty-six (26) years of service Page 4 of 5 5. Proclamation recognizing the week of April 11-17, 2021 as National Telecommunicators Week in Roanoke County K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Proclamation signed by the Chairman — Child Abuse Prevention Month M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Paul M. Mahoney 2. Martha B. Hooker 3. Phil C. North 4. David F. Radford 5. P. Jason Peters N. WORK SESSIONS 1. Work session to review with the Board of Supervisors the County Administrator's proposed Fiscal Year 2021-2022 Operating Budget (Laurie Gearheart, Director of Finance and Management Services; Steve Elliott, Budget Manager) O. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711 (A) (2) for discussion or consideration of the acquisition of real property for a public purpose, where the discussion in an open meeting would adversely affect the bargaining position or negotiation strategy of the public body. Specifically, the Board will discuss and consider the acquisition of property for parks and recreation purposes. P. CERTIFICATION RESOLUTION Q. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Briefing to provide Regional Housing Study by Roanoke Valley Alleghany Regional Commission to the Board of Supervisors SUBMITTED BY: Daniel R. O'Donnell County Administrator APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: This time has been set aside to provide the Regional Housing Study by the Roanoke Valley Regional Commission to the Board of Supervisors. Page 1 of 1 ROANOKE VA pipRoanoke Valley -Alleghany REGIONAL Roanoke Valley -Alleghany Regional/ County -wide Housing Study Roanoke County, Virginia Board of Supervisors Presentation April 13, 2021 Board of Supervisors Presentation•. • Overview of Study — Purpose and Scope • Demographic and Economic Indicators • Analysis of County's Housing Market • Gaps in County's Housing Market • Barriers to Addressing Housing in County • Land Suitability Analysis • Strategies • Next Steps RVARC/ Roanoke County -Wide Housing Study Roanoke Valley -Alleghany REGIONAL commission Rvarc/county-wide Housing Study - Purpose • Identify housing needs and provide both a region -wide and locality -specific housing market analysis. • Identify housing supply and demand issues and opportunities within the region and within each of the four sub -geographies. • Advance economic development opportunities by addressing housing concerns. • Develop regional and locality -specific recommendations to address housing needs. • Engage stakeholders to help understand housing needs/challenges and create a shared understanding of that need. RVARC/ Roanoke County -Wide Housing Study Roanoke Valley -Alleghany REGIONAL commission 3 RVARC/county-wide Housing Study - TASKS 1 DATA COLLECTION Prior PLans Population Households Employment Housing Affordability Regulatory/Policy RVARC/ Roanoke County -Wide Housing Study • i Stakeholder, Committee, Client Engagement LAND SUITABILITY Prior PLans GIS Criteria & Weighting Engagement Site Selection Recommendations I I • r 1 3 POLICY EVALUATION Roanoke Valley -Alleghany REGIONAL commission Zoning Inclusionary Zoning Middle -Income Housing Accessory Dwelling Units • I 4 ECOMMENDATION Regulatory Financial Programmatic Capacity Infrastructure I I • Roanoke Valley -Alleghany REGIONAL commission Demographic and Economic Indicators Changes in population Between 1970 and 2010, the population of Roanoke County grew by 37%, rising from around 67,000 to about 92,000. Over the same period, the Region grew by only 31%, indicating that Roanoke County outpaced the Region. The rapid population growth coincided with national trends like suburbanization, while also being influenced by new economic opportunities in industries such as the health care, manufacturing, and the professional services sector. To accommodate this growth in population, new housing units were created across the county. RVARC/ Roanoke County -Wide Housing Study Roanoke Valley -Alleghany REGIONAL on 1.]'a11it%i ]ill 400,000 350,000 300,000 250,000 200,000 153„000 100,000 50,000 0 Population Change, 1970-2025 Source: National Historical Geographic Information System (NI-IG1S), Environmental Systems Research Institute (ESRC) 1970 1980 1990 2000 2010 2018 2025 Roanoke County ;1'.1bRegion Population by age Population by age is one way to look at the demographic makeup of a community and understand how changes in age and life stages may be driving demand for housing. Roanoke County is experiencing an aging of its population through the attrition of middle-aged residents ages 35 to 54. These age cohorts are often important to a community's economy and housing market as they are of working age, may be more likely to own a home, and may have children in the school system. RVARC/ Roanoke County -Wide Housing Study impRoanoke Valley -Alleghany REGIONAL 4-Hssion »:{+14ill ti :0,[c91I►I Li]allW IMO! 20% 15% 10% 5% 0% -5% -10% -15% Change in Population Source. American Community Survey (ACS) 2013-2018 91 w 1% 11% 8 2% 0% -5% 1 1� -8%-g! Linder 18 18 to 24 years 25 to 34 years 35 to 44 years45 to 54 years 55 to 64 years 65+ years • Roanoke County 'W Region Shifts in educational levels As jobs have changed over time, the skill sets needed for new employment opportunities required higher levels of education. Looking at changes in educational attainment over time shows Roanoke County's population with master's and professional or doctoral degrees increased by 3% and 27%, respectively. At the same time there was a decrease in the high school equivalent population. This may indicate new residents who are filling jobs in the county are more highly educated as a requirement of those jobs, and/or the county is able to retain some of the residents who are graduating from area colleges to fill jobs in the Region. RVARC/ Roanoke County -Wide Housing Study Roanoke Valley -Alleghany REGIONAL mission 2,o% 10% -10% -20% -30! -13% -18% Change in Educational Attainment Source: ACS 2013-2018 -3% 4% 4% 5% 5% 5% vir 5% 3% 911111" 11.11 27% 22% No High School High School Associates or Bachelor's Master's Degree Professional or Diploma Diploma or Some College Degree Doctorate Equivalent • Roanoke County v Region 1 1 1 1 011.1111 Roanoke Valley -Alleghany REGIONAL mission A1C el1010111;KM CralIIill 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0% Roanoke County Households by Type and Size Source: ACS 2018 35% 49% 14% ■ 23% D'% 28% NmEllr 1% 10% 1 -person household 2 -person household 3 -person household 4 -person household Greater than 4 person household Family households Nonfamily households Changes in household composition Household size is an important consideration as it provides insight and an understanding of what types of housing units are needed to accommodate today's residents and those who may choose to locate here in the future. While many households in Roanoke County are one- and two - person households, some changes in household size have occurred over the past five years. Four -person family households decreased by 4% between 2013 and 2018, and 2 -person family households have increased by 2% over the same period. Similarly, the number of non -family households with two persons grew by 393, an increase of 30%. RVARC/ Roanoke County -Wide Housing Study Changes in household income Looking at the distribution of households by income over the last five years shows the county experiencing a loss of households with incomes below $50,000. Of households making less than $50,000, there was a 14% decrease within the cohort earning between $15,000 and $25,000 per year. While the county is losing households at the lower end of the income spectrum, it is gaining households earning more than $100,000 per year. The increase of higher income households can be explained in part by the expansion of higher paying industry sectors. Employers in this sector have a range of employees at various income levels, and those hired as skilled manufacturers, engineers, and managers tend to have higher earnings because of the premium associated with their skills and education. RVARC/ Roanoke County -Wide Housing Study Roanoke Valley -Alleghany REGIONAL commission 4C]% 30% 20% ce CJ a. 10% 1% -33 Change in Median Household Income Source: ACS 2013-2018 -20% 14-16% <$15,000 $15,000- $25,000 - $35,000 - $50,000 - $75,000 - $100,000 - $150,000 - $200,000+ $24,999 $34,999 $49,999 $74,999 $99,999 $149,999 $199,999 -6% -10% 12% -9% 3% 0% -g% 3% 14% 23% 43% 30% 23% 38% Roanoke County 1r Region 1 1 1 6 Roanoke Valley -Alleghany REGIONAL commission 1,800 1,600 m 1,400 O 1,200 E 1,000 779 cWa 800 - c( • 600 tui 400 200 Roanoke County Top 10 Industry Subsector Increases, 2020-2029 Source: EMS!, 2020 1,530 0 442 249 221 - 220 207 189 138 112 P`' 4.'2' b ,mac Ir tee° b ie y, Cmc ac a P L A �e r,4a 2 S $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 o a co d,,, w 2020 - 2029 Change Avg. Earnings Per Job OM :7ie14#e1:1ell OL Changes in the industrial economy Between 2020 and 2029, Roanoke County is projected to see modest employment growth in Health Care and Social Assistance (1,530 jobs), Professional Services (779 jobs), and Manufacturing (422 jobs). Jobs in these industry sectors generally pay good wages which tend to outpace other industry sectors. The largest losses are projected to occur in the Finance and Insurance Sectors with a decline of 329 jobs. The key difference in the future is that the average wage differential between the top jobs gained versus lost will expand. The average wage of top growth sectors is $57,508 while the average wage of the top declining sectors is $51,669. This may indicate that some employees in the future may have addition income than those jobs today which could translate into purchasing power for housing. RVARC/ Roanoke County -Wide Housing Study Employment patterns In Roanoke County, there are a total of 29,935 jobs which is inclusive of both private and government employment. Of that total, 22,265 people come from outside the county to work, while 7,670 live and work within the county. Aside from those working within the county, approximately 27,766 residents travel outside the county for employment, making it a net exporter of labor. The large number of people leaving the county for jobs can be explained by the proximity of large employers in the City of Roanoke, City of Salem, and Franklin County. RVARC/ Roanoke County -Wide Housing Study ripRoanoke Valley -Alleghany REGIONAL commission fx 9911.4ts CAI C abc x� n (—) ayyI hyp sin STO RCL ENG ( ) - LBrsiJ L;;�.,-J M G T 78 9, r 1 r T 4 5 6 n rnistei ;.,� 1 2 0 • EX 8 a, ..,.a ..... PIP Roanoke Valley -Alleghany REGIONAL commission Analysis of Roanoke County Housing Market Barriers & Issues Roanoke county Housing Market statistics Roanoke Valley -Alleghany REGIONAL commission • Year Built and Housing Unit Growth — Between 1970 and 2010, the number of housing units in Roanoke County grew by 88%, rising from 21,300 to about 40,000. The rapid growth coincided with both population and household growth in the county. • Building Permit Activity - On average, Roanoke County permitted 155 new single family detached housing units per year since 2010. Over the same period, the county also issued an average of 39 building permits per year for multifamily units in duplexes, triplexes, quadplexes, and buildings with five or more units. • Housing Tenure - As of 2018, 70% of the county's housing stock was owner -occupied while 24% was renter -occupied. The county's housing stock is skewed more toward ownership than the Region where only 60% of housing units are owner occupied. • Units in Structure - most of the residential building stock is comprised of single family detached units. As of 2018, 81% of the county's residential stock was single family homes. • Owner -Occupied Housing Market Supply - Between 2013 and 2018, there was a loss of 695 owner -occupied housing units in Roanoke County, many of which were converted from ownership units to rental units. Pricing - In 2018, the median value of an owner -occupied housing unit in Roanoke County was $194,800. While prices for owner - occupied units have risen, 53% of the county's owner -occupied housing stock is still valued at less than $200,000 indicating some homes valued within the reach of households making the county median income. Second Home Market - While the Region attracts nature lovers, retirees, and those looking for more space and recreational opportunities, the second home market in Roanoke County is not as strong as the Region. Only 15% of vacant housing units are classified as Seasonal which accounts for 367 units. While there are some second homes/seasonal units in the county, the total number of seasonal units does not distort pricing associated with the year-round housing market. RVARC/ Roanoke County -Wide Housing Study Barriers & Issues Roanoke county Housing Market statistics (cont'd) • Renter -Occupied Housing Market Supply - In 2018 only 26% of the county's households were renters, with 38% of rental units in single family homes, 61% in multi- unit structures, and 2% of units in mobile homes. Compared to the region where only 52% of rental housing is in multifamily units, Roanoke County has a larger share of these types of rental units which can offer lower costs, less maintenance, and a variety of housing types. Pricing - In 2018, the median gross rent in the county was $949 which was an increase of 15% from 2013. Gross rent is a measure of the monthly contract rent plus an estimated average utility cost paid by the renter. Utilities factored in include electric, gas, water, sewer, and fuel. Affordable Rental Units - In addition to market rate rental units, there are four apartment complexes in the county which have income restricted affordable units. As of 2020, the county has 332 low-income rental apartment units, of which 332 of the tenants receive rental assistance. The median rent in these units is $872. Roanoke Valley -Alleghany REGIONAL commission • Future Housing Demand - The population of Roanoke County is projected to grow by 2,906 (3%) new residents between 2018 and 2025,. RKG Associates developed a methodology for calculating the number of new households based on the increase in population which then translates into estimates for future housing demand. RKG assumes that future household composition and housing tenure will follow a similar pattern today and used household sizes and tenure splits to allocate future household growth. To accommodate the increase in population projected for 2025, the county may need to produce an additional 940 housing units over current amounts. This assumes current housing vacancy rates continue to hold steady, as well as current split of 74% owner -occupied and 26% renter occupied units. Under these assumptions, the county would need to add another 696 owner -occupied housing units and 244 renter - occupied units. RVARC/ Roanoke County -Wide Housing Study RVARC/ Roanoke County -Wide Housing Study ppRoanoke Valley -Alleghany REGIONAL commission • Affordability Analysis — Rapid growth in housing prices coupled with slow growth, if not declines, in incomes contributes to a housing affordability problem known as housing cost burden. HUD defines housing cost burden as the condition in which households spend more than 30% of their gross income on housing. When low- or moderate -income households are spending more than 50% of their income on housing costs, they are severely housing cost burdened. In Roanoke County, only 13% of all households are considered cost burdened under HUD's definition and 10% are considered severely cost burdened. This is very similar to the Region with 14% of households are considered cost burdened and 12% are severely cost burdened. • Affordability Mismatch - Given that about 46% of all owner households in the county earn at or above 120% of AMI, there is a shortage of units priced to what those households could technically afford. Many homes across the county are valued between $100,000 and $200,000 making the ownership market more affordable to a wider range of incomes. Roanoke Valley -Alleghany REGIONAL commission BARRIERS AND ISSUES Barriers & Issues Market, financial, regulatory, and coordination barriers Roanoke Valley -Alleghany REGIONAL commission • Reduction in Local Building Capacity — A large impact of the Great Recession that continues today is the reduction in local building capacity as there are only a few larger sized developers within the Region. • Decline in 35 to 44-Yyear Old Population — Between 2013 and 2018, the number of residents between the ages of 35 and 44 decreased by 10%, which is slightly greater than the regional trend. • Lack of Diversity in Housing Types — The predominate housing type for both renters and owners in Roanoke County are single family homes and multifamily homes. • Rehab and Acquisition - Rehabilitation of the older housing stock is difficult to execute because it requires a concerted effort on the part of homeowners, the availability of financing, and coordinated efforts by municipal officials. • Development Feasibility — The financial feasibility of revitalizing and redeveloping older areas, building on in -fill lots, or undertaking new greenfield/subdivision development is a major barrier. • County/State/Federal Resources — Funding to support housing programs and initiatives is limited in many cases to those available through local taxation or development fees, state funding dedicated to housing, tax credit programs, and federal housing programs like Community Development Block Grant (CDBG) or HOME funds. • Lending Criteria and Access to Financing — Homebuyers are challenged by increasing levels of personal debt, diminished savings, and stricter lending requirements by financial institutions due to the housing crisis. RVARC Housing Study 60 Barriers & Issues Market, financial, regulatory, and coordination barriers (cont'd) • County Zoning Ordinance — The County's Zoning Ordinance currently offers property owners quite a bit of flexibility from a residential perspective, including allowing a range of housing types to be built. Roanoke Valley -Alleghany REGIONAL commission • Restrictions on Dense Development - Multifamily and townhouses are allowed by special permit from the Board of Supervisors and have additional regulations in the AV district per Article IV of Roanoke's Zoning Ordinance which outlines additional design and use standards for specific uses in some districts. • Adaptive Reuse and Code Compliance — Adapting older buildings to meet today's building codes and accessibility requirements can be very expensive, particularly for those buildings that could host a mix of uses. • Identify Funding Sources — To address housing issues identified in this study, additional funding sources are going to be needed. • Regional Collaboration — Over the last two decades, private corporations such as financial institutions, major employers, and anchor institutions such as hospitals and universities have played an increasingly important role in improving and expanding affordable housing. RVARC Housing Study 60 MkRoanoke Valley -Alleghany REGIONAL commission Land Suitability Analysis Land Suitability Assessment LAND SUITABILITY ASSESSMENT Roanoke Valley -Alleghany REGIONAL commission Perform a housing land suitability assessment to: • Identify sites with potential for housing. • Assess the housing potential of selected sites (to include housing types that could potentially be constructed on site). • Determine barriers to development. • Estimate when sites could reasonably be developed given current constraints; and • Rank the top three locations to focus on. RVARC Housing Study Land Suitability Assessment Engagement with Planning Staff Met with town, city, and county planners to identify potential sites and discuss criteria Category Developed Land Weight 25% Suitability Galatia Notes Existang development, proximityto existing com sial areas, prnsimity to industrial or urrla rnmaltd prupurhea, historicisulturul ass'cls. Pushing to bring hack neighhorhoOd Wnlmkrtial conics. Open Space and Recreation 25% Conservation and and easements, access to parka and recreation areas, as with high value for iorvsliy, dia wain.,orrivnsliodia People want to he close to open space/recreation, pr onirnilY lu W uurnrayn. Natural Rararda and Constraints 20% Eaposurc[o floodings,landslides/sirdsholus, and wildtlres, Protection for habltatfwater resources. Flmvdwsysrind lloodplains are big detr:reenti, Ciny is more strict about development - new maps Infrastructure and eanrices 15% Prop pity to schools, pu`ie Safoly, and medical facilities some Raps in water sewer near edges at nay. Neighborhood sdrnuh South Rganpke has hist elementary (Crystal Springs), nee: r hospital. breast coverage is more limited, burner near care. Ibikeahle city, especially in Sins riderthip. (',reenways more of a draw then hike lanes. Planning and Local Regulations 15% Luning I vgulations, ftrbxa land use, hclwic :lru ju opportunity sones, land value Moat boilable areas land to have slrrstust arming, .neighborhood design districts RVARC Housing Study Roanoke Valley -Alleghany REGIONAL commission ID Parcel 11:0 Address Area (acres) type Note. Photo aeDtmns 22.103 0 Rockland Ave NW 5 278 Mixed-use development big box, apartment complex, likely a PUD to bridges ramps, butnn parcel exWs in thls area Should the -Forested parcel be included, or should the potential area ea. ertalytadjacent her forested parcels he roduded, 2350105 0 Andrews . NW 15 0.89 Future Development Proposed single -P.14 {{ Should parcels owned by .Ardm ore One LLC.' to the north al Ills site he included, 0013101 rough 9013111 0Ja so 1_18 Potential affordable hou,ng caned by Rescue NI issien, possible Habitat for H.umanny development Zonmg PIP -2, located in Neighborhood sin overlay and Belmont Historic Distort - V Include va.nt lots facing Dui Itt Ave SE? Mapped parcels and revised selected areas based on further review with planning staff Land Suitability Assessment Suitability Model 1. Data Collection and Processing RVARC Housing Study ZONING TABLES MAPS TERRAIN, LAND COVER, &WATER RESOURCES ROADS, NATURAL GAS, WATER & SEWER 2. Spatial Analysis and Weighting •J • • so ------_ • =0 0- ...._ 0 ,._ 6' - - : or- - • ,- _4° - • - • • - 40 .: =---.= ..m."--- ..'.' • OW-- 40 .‚.--o /X if I PW4 Roanoke Valley -Alleghany REGIONAL commission milo 3. Final Suitability, Constraints, and Estimated Yield Land Suitability Assessment Roanoke County Potential Development Areas 1 tot* RCO-01 Riverside - Exit 132 96.4 0.17 RCO-02 Hollins University - Tinker Creek 97.7 RCO-03 Old Mountain Rd. - Bradshaw Property 103.9 0.03 RCO-04 Bonsack - East Ruritan Road 111.5 0.15 RCO-05 Hollins Center - Mixed -Use 135.2 0.62 1.09 RCO-06 Bonsack - Jim Battles Park 135.2 0.04 RCO-07 Bonsack - Layman Road 91.2 0.19 RCO-08 Cave Spring - 220 Corridor East 90.4 0.39 RCO-09 Cave Spring - 220 Corridor West 95.5 0.44 RCO-10 Cave Spring - The Ridges 124.4 0.31 RCO-11 School Board property - 221 Corridor 103.2 0.27 RCO-12 Vinton - Wyndham Drive 108.2 0.20 RCO-13 Vinton - Niagara Road 99.8 0.45 RCO-14 Vinton - River Park Shopping Center RVARC Housing Study 133.7 0.20 impRoanoke Valley -Alleghany AWIll REGIONAL commission Indicator Avg. Score Max. Score Suitability 88.5 Constraints 0.69 73 6 Potential Development Areas Land Suitability 'L Franklin Counly High Roanoke City Low IV Roanoke County V Salem City 53 Land Suitability Assessment RCO-05: Hollins Center — Mixed Use RVARC Housing Study Locality: Roanoke County Area (Acres): 199.11 Zoning District: C2 (Roanoke Co.) Other Base Zoning: R3, R1 (Roanoke Go,) Zoning Overlay: NIA In a UDA? Yes In a Historic District? No A 1,000 Feat Souoae Roanoke Valley -Allegheny Regronal Commission, Cary or Roanoke, eny of Salem Roanoke County, Frankkn Co nly. Vngne fmgiaphic kdaimahalt nnhxwk. Deal of Cana+vabon and R000atian. Vmginia Economic Dovedop enl Partnership iliwoRoanoke Valley -Alleghany REGIONAL commission Constraints - Flood Zone - Wetlands - Steep Slope - Karst — — Town Boundary Building Footprints Land Suitability Assessment RCO-06: Bonsack — Jim Battles Park RVARC Housing Study Locality: Roanoke County Area (Acres): 13.17 Zoning District: C2 (Roanoke Co.) Other Base Zoning: N/A Zoning Overlay: N/A In a UDA? Yes In a Historic District? No A 350 Feet Sources= Roanoke Valley -Alleghany Regional Commission, City of Roanoke, City of Salem, Roanoke County, Franklin County, Virginia Geographic Information Network, Depf_ of Conservation and Recreation, Virginia Economic Development Partnership Constraints Roanoke Valley -Alleghany REGIONAL commission Flood Zone - Wetlands - Steep Slope - Karst — — Town Boundary Building Fcolprnts Land Suitability Assessment RCO-1 4: Vinton — River Park Shopping Center RVARC Housing Study Locality: Roanoke County Area (Acres): 27.47 Zoning District: C2 (Vinton) Other Base Zoning: R3 (Vinton) Zoning Overlay: N/A In a UDA? Yes In a Historic District? No A 590 I I Feet Sources: Roanoke Valley -Alleghany Raglonal Commission. City of Roanoke, City of Salem, Roanoke County, Franklin County, Virginia Geographic Information Network. Dept of Conservation and Recreation, Virginia Eronamic levelopmert Partnership Constraints 441*Pith ft !!Al.: Halll�1 �� ► „:"—L—C � hurstA4e� Jeanette A 4 "1 ♦ �f1 ti Ow FcPL_ , Roanoke Valley -Alleghany REGIONAL commission Flood Zone Wettands MI Steep Slope Karst — Town Boundary Building Footprints Hardy lid Strategies Roanoke Valley -Alleghany REGIONAL commission Strategies regulatory, policy & coordination, financing, and infrastructure Strategies Roanoke Valley -Alleghany REGIONAL commission • Use zoning as a tool to incentivize housing diversity and choice. Broaden allowable residential uses across more residential zoning districts and integrate typologies like missing middle housing in more areas. Look for opportunities to incorporate creative residential uses like upper - story activation in downtowns, accessory dwelling units, transfer of development rights, and cluster zoning as an infill strategy. • Create a regional housing coordinating body that can meet regularly to discuss housing issues and opportunities, advocate for funding and grants, weigh in on legislation, market to developers, coordinate funding resources, and educate the public. • Create market materials advertising the preeminent development sites to the development community and make a determined effort to market the County and the sites to developers. • Disposing of available County -owned properties to support housing production, particularly mixed -income or affordable housing, can be an effective way of partnering with developers to address housing needs. • Prioritize the best locations for housing development in the near-term. Focus efforts on unlocking those sites, particularly ones already served by public infrastructure. • Consider entering developer negotiations (for new, larger scale residential development) to secure dedicated affordable units as a percentage of total units in the development. • Create affordable housing trust funds to collect, leverage, and distribute money toward affordable housing projects. • Focus resources on owner and renter residential rehabilitation programs. Older housing needs modernization to help existing households and those who may be looking to move to the region. RVARC Housing Study Strategies Roanoke Valley -Alleghany REGIONAL commission regulatory, policy & coordination, financing, and infrastructure Strategies (cont'd) • Encourage (at a minimum) some percentage of new units to include universal design features. Universal design focuses on making the unit safe and accessible for everyone, regardless of age or physical ability. • Encourage affordable housing development through the application of property tax abatements in return for a percentage of affordable housing units included in the development. • Coordinate regional investments in infrastructure to both open up new sites for residential development and strengthen the market position of existing developed areas that could accommodate more housing. RVARC Housing Study 62 Roanoke Valley -Alleghany REGIONAL commission ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Resolution approving the Roanoke County Public Schools (RCPS) budget for fiscal year 2021-2022 upon certain terms and conditions SUBMITTED BY: Daniel R. O'Donnell County Administrator APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Resolution to approve the annual budget for Roanoke County Public Schools. BACKGROUND: State Code 22.1-93 requires the governing body of a County to prepare and approve an annual budget for education purposes by May 15 or within thirty (30) days of the receipt of the County of the estimates of state funds, whichever shall later occur. DISCUSSION: The Roanoke County Public Schools (RCPS) School Board approved their fiscal year 2021-2022 budget on March 25, 2021. Attached is a copy of the fiscal year 2021-2022 Roanoke County Public Schools Operating Budget. As a formality, the Roanoke County Board of Supervisors will need to approve the resolution for the budget, however this does not authorize the spending of funds until such time as the appropriation ordinance is approved. This approval is scheduled for May 11, 2021. The table below summarizes the budget for each RCPS fund. A comparison of the fiscal year 2021-2022 budget to the fiscal year 2020-2021 approved RCPS budget is provided. Page 1 of 3 Fund FY20-21 Budget FY21-22 Budget Increase General Fund $150,291,702 $156,382,733 $6,091,031 Instructional Resources Fund 921,927 1,470,960 549,033 Grant Fund* 6,949,394 11,470,953 4,521,559 Nutrition Fund 5,925,134 5,955,651 30,517 Technology Replacement Fund 4,276,085 5,056,445 780,360 Fleet Replacement Fund 234,119 1,283,556 1,049,437 Capital Projects Fund* 18,668,156 20,404,592 1,736,436 Student Activity Fund 7,200,000 7,200,000 - Total, All Funds $194,466,517 $209,224,890 $14,758,373 * Fiscal year 2021-2022 includes $9.75 million projected from the American Rescue Plan Act, which will not be appropriated as part of the fiscal year 2021-2022 budget. Mike Wray, RCPS School Board Vice -Chairman; Dr. Kenneth Nicely, RCPS Superintendent; and Mrs. Susan Peterson, Director of Finance will attend the Board of Supervisors meeting to present the RCPS budget. FISCAL IMPACT: Per the revenue sharing agreement with RCPS, the County Administrator's proposed fiscal year 2021-2022 Operating Budget included a transfer in the amount of $71,821,490 for RCPS operations as part of the Schools General Fund. The appropriation of RCPS funds net of the American Rescue Plan Act totals $199,476,263 and will occur as part of the adoption of the fiscal year 2021-2022 budget ordinances. Approximately $9.75 million from the American Rescue Plan Act will be brought to the Roanoke County Board of Supervisors as a separate item to be appropriated at a later date. Page 2 of 3 The first reading of the budget ordinances is scheduled for April 27, 2021, with second reading scheduled for May 11, 2021. STAFF RECOMMENDATION: Staff recommends approving the Roanoke County Public Schools fiscal year 2021-2022 budget to satisfy State Code requirements. Page 3 of 3 ROANOKE COUNTY Public Schools 2021-2022 Annual Budget Adopted School Board Budget March 25, 2021 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 1 jiOANOKE COUNTY Public Schools Agenda • General Fund • Capital Projects Fund • Funding Priority List • CIP • Part-time Benefits Revisited • CIP • Instructional Resources Fund • Nutrition Fund • Textbook Adoption Plan • Student Activity Fund • Fleet Replacement Fund • Fleet Replacement Plan • Technology Replacement Fund • Technology Replacement Plan • Grant Fund L 3/25/21 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 2 ROANOKE COUNTY Public Schools General Fund The General Fund is the primary operating fund used to account for all financial resources except those required to be accounted for in another fund. 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 3 fiROANOKE COUNTY Public Schools Revenues State revenues Local revenues Federal revenues Other revenues Transfers Total revenues Expenditures Salaries and related costs Contractual services Internal services Other charges Materials and supplies Payment to joint operations Capital outlay Debt service Contingencies L General Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) $ 75,730,430 $ 77,940,367 $ 80,426,479 $ 78,865,569 $ 83,142,570 $ 4,277,001 69,307,937 70,448,764 72,303,722 68,029,368 71,821,490 3,792,122 1,281,217 682,310 574,231 295,458 415,458 120,000 1,325,130 1,416,688 1,349,571 690,270 653,365 (36,905) 852,114 - - 2,411,037 349,850 (2,061,187) 148,496,828 150,488,129 154,654,003 150,291,702 156,382,733 6,091,031 117,944,844 118,726,083 122,898,694 126,591,991 131,262,143 4,670,152 5,355,024 5,429,295 5,376,450 6,123,547 6,245,318 121,771 640,385 375,000 375,000 176,747 375,000 198,253 6,561,085 5,422,485 4,985,252 5,509,442 5,658,085 148,643 3,341,275 3,990,921 3,615,545 2,464,211 2,538,781 74,570 93,640 86,974 70,810 100,000 100,000 - 481,654 462,477 174,063 435,977 477,077 41,100 4,125,345 4,125,345 4,125,345 4,125,345 4,125,345 - 235,000 235,000 - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget riROANOKE COUNTY Public Schools Expenditures Transfers Roanoke County Capital Funding Plan Roanoke County Comprehensive Services Act Roanoke County Shared Services Transfer to Instructional Resources Fund Transfer to Fleet Replacement Fund Transfer to Technology Replacement Fund Transfer to Capital Projects Transfer to Student Activity Fund Transfer to Internal Services Fund Total expenditures Excess (deficiency) of revenues over (under) expenditures Beginning fund balance Ending fund balance General Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) 2,200,000 2,200,000 2,200,000 2,400,000 2,600,000 200,000 1,491,500 1,604,000 1,804,000 - - - 262,929 207,517 204,556 532,066 582,648 50,582 120,146 120,146 32,596 - 514,780 514,780 533,219 533,219 675,000 - - - 1,044,680 1,100,000 447,376 447,376 - 4,003,064 5,324,422 6,101,206 - 85,000 85,000 1,150,000 1,136,180 (13,820) 40,086 - 56,624 - - - 147,194,196 149,652,564 153,795,141 150,291,702 156,382,733 6,091,031 1,302,632 835,565 858,862 - - - 4,993,328 6,295,960 7,131,525 - - - $ 6,295,960 $ 7,131,525 $ 7,990,387 $ - $ - $ - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget Roanoke County Public Schools 2019-2020 2020-2021 2021-2022 Balance After 2021-2022 Annual Budget Unfunded Unfunded Requested Funding Funding Priority List General Fund (Deferred) Summary Revenue Changes Compensation Costing Expenditure Deferrals for One Year Fixed Increases in Expenditures Summary of Funded Priorities Unfunded Expenditure Deferrals Administration Instruction Finance Human Resources Technology Facilities and Operations: Maintenance Facilities and Operations: Transportation Facilities and Operations: Utilities School Counseling Special Education CTE Summary of Unfunded Deferrals and Priorities State Revenue Final Based on General Assembly Budget Transfer from Roanoke County Transfer from Internal Service Fund (Health Insurance Fund) Medicaid Cost Report Interest revenue Remove parking fees from division budget and leave revenue at the schools Adult Education program is moving to Grant Fund Gifted revenue budget correction Alternative Ed Program Revenue Decrease non-resident tuition from $2,863 to $1,431.50 $2,100 to $1,000 TBD TBD 6,091,031 4,666,968 919,818 504,245 6,091,031 2,327,624 25,500 24,643 40,000 793,887 335,693 763,745 97,535 37,875 219,679 6,670 13,606 4,686,457 4,277,001 3,792,122 (2,000,000) 120,000 (90,015) (36,800) (8,000) (16,387) 53,110 Can be absorbed SUMMARY REVENUE CHANGES 6,091,031 6,091,031 2020-2021 during -the -year -retroactive raise on a go forward basis Implement job classification and compensation study for support employees Teacher 1.50% Support 2.33% See Note 1,651,498 496,281 441,536 Increase contracted bus drivers pay rate scale TBD Comp study Comp Study Increase instructional assistant pay rate Increase custodian pay rate Increase nutrition associate pay rate Change all bus drivers to 5 -hour contracts Change all bus aides to 5 -hour contracts Teachers scale shift of 0.5% Teachers 1 -step Support 1 -step Payroll Lapse (combined two lines from prior report) Teacher scale shift of additional 1.5% Minimum wage impact for bus aides Identification of positions that needed to be coded to the grants Full-time health benefit for part-time bus drivers Full-time dental benefit for part-time bus drivers Full-time health benefit for part-time bus aides Full-time dental benefit for part-time bus aides Other personnel line item shiftings and reductions scale TBD Comp study Comp Study scale TBD Comp study Comp Study scale TBD Comp study Comp Study 440,445 375,465 83,069 70,852 0.50% 362,526 361,130 1.50% 701,833 961,048 2.00% 563,776 644,259 (500,000) (681,008) 1.50% 961,048 10,650 (203,165) 964,564 964,564 427,170 41,463 41,463 21,710 310,279 310,279 171,727 13,338 13,338 8,728 (555,680) Increase summer school time sheet rate from $20 to $25 (pay an additional $5 from CARES ESSER I grant) x x Grant Note: Raise provided by the compensation study increase will vary between employee. COMPENSATION COSTING (INCLUDES VRS & FICA) 5.00% 4.33% 3,477,574 4,666,968 1,424,063 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 6 Roanoke County Public Schools 2019-2020 2020-2021 2021-2022 Balance After 2021-2022 Annual Budget Unfunded Unfunded Requested Funding Funding Priority List General Fund (Deferred) CTE equipment Conferences and travel (mostly in staff development) Transfer to Music Uniforms Library books Counseling SAP program (Life Counseling 2 -day program) SCOPE and RAA (professional development) Transfer to Risk Management Fund Transfer to William Byrd Turf Replacement Transfer to Bogle Turf Replacement (Required per the County Match) Transfer to Instructional Resources Fund (Agrees with the VDOE RLM) (50,000) (50,000) (20,000) (8,500) (7,660) (5,625) (198,253) (40,000) (25,000) (32,596) 50,000 50,000 20,000 8,500 7,660 5,625 198,253 40,000 25,000 514,780 EXPENDITURE DEFERRALS FOR ONE YEAR (437,634) 919,818 504,245 Vendor Contracts Joint Capital Funding Policy transfer for the 12-12-12 Plan Flood Insurance (Government Imposed 25% increase) Software transfer to the County for joint programs Adult Ed is moving to Grant Fund 210,221 200,000 51,442 50,582 (8,000) FIXED INCREASES IN EXPEDITURES 504,245 Transfer to CMP (Required per the County Policy) Transfer to Technology Replacement Fund Transfer to Fleet Replacement Fund ESSER Grants Carryover Carryover (1,000,000) (652,624) (675,000) 1,000,000 652,624 675,000 EXPENDITURE DEFERRALS FOR ONE YEAR (2,327,624) 2,327,624 Increase in administration allotment Increase in athletic allotment A -step Edgenuity A -step IA - Dr. Stegall removed on 3/12/21, CRRSA ESSER II, if needed x 18,000 7,500 x x 18,000 7,500 TBD x Unfunded ADMINISTRATION 25,500 25,500 Unfunded Increase staff development for 2019 substitute pay rate Inc. Library media databases at elementary schools Interpreters at elementary and secondary schools Art material allotment at elementary and secondary schools Summer Governor's school tuition (allow us to fund 1 student per academy) Math supervisor contract extension by 20 days INSTRUCTION Transfer to Instructional Resources fund Transfer to Glenvar High School Turf Replacement Transfer to Fleet Replacement fund Increase part-time nurses pay rate Increase summer school time sheet rate from $20 to $25 (pay an additional $5 from CARES) Increase substitute pay rate by $10 for teachers, nurses, and IA's Full-time health benefit for part-time nutrition associates Full-time dental benefit for part-time nutrition associates x 5,250 x x x 7,105 x 2,000 6,000 3,964 5,000 7,679 4,410 12,355 24,643 Unfunded scale TBD x 144,560 748,717 32,185 497,745 40,000 26,852 Included above 40,000 Included above 564,597 40,000 Unfunded TBD x 144,560 748,717 32,185 TBD TBD 200,000 569,191 24,696 HUMAN RESOURCES 925,462 925,462 793,887 Unfunded Digital radio replacement fund transfer 2 IT positions (reduce device ratio from 2000:1 to 1400:1) 3 ITRT positions (reduce support from 3:1 to 2:1) TBD x x TBD x x TBD 132,194 203,499 TECHNOLOGY 335,693 Unfunded 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 7 Roanoke County Public Schools 2019-2020 2020-2021 2021-2022 Balance After 2021-2022 Annual Budget Unfunded Unfunded Requested Funding Funding Priority List General Fund (Deferred) Increase in maintenance budget OSHA compliance disposal needs and safety equipment Emergency and contracted preventative and maintenance vendors 3 maintenance positions APPA level 3 zone maintenance plumber APPA level 3 zone maintenance (4) hvac positions APPA level 3 zone maintenance (5) zone coordinator positions FACILITIES AND OPERATIONS: MAINTENANCE x 117,523 x x x 13,000 x x 123,000 x 210,000 x x x 54,245 x x 216,980 x x 356,520 Gasoline price increase from $1.90/gallon to $2.20/gallon Other estimated increases in transportation budget Move position from trade to lead technician Move position from trade to lead technician Move position from trade to camera technician Increase administrative assistant contract to 260 Add 210 administrative assistant 15,000 7,300 9,973 10,160 3,896 4,237 46,969 24,109 97,535 Unfunded Estimate increase in utilities x x 37,875 FACILITIES AND OPERATIONS: UTILITIES 37,875 Unfunded 3 elementary life counselors for Title I schools Part-time school counselor at GVE SCHOOL COUNSELING ESSER III ESSER III 228,810 33,420 184,542 35,137 262,230 219,679 Unfunded Behavioral position degree supplements HB2019 Requires albuterol inhalers and valved holding chambers x 5,170 5,170 1,500 SPECIAL EDUCATION 5,170 6,670 Unfunded CTE Equipment x x 13,606 CTE 13,606 Unfunded 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 8 ROANOKE COUNTY Public Schools Part -Time Benefits Survey Part -Time Benefit to $5,000 10- 12 - Month Month Annual Current Part -Time Single $624 $520 $6,240 Proforma Double Benefit $374 $312 $3,740 Potential Employee Saving $250 $208 $2,500 Bus Drivers Survey responses = Yes 8 9 17 13.08% Survey responses = No 71 42 113 86.92% Total Surveyed 79 51 130 100.00% Did not respond Open Positions Budgeted Positions 79 51 140 1 9 Full -Time Benefit Rates 10- 12 - Month Month Annual Current Part -Time Single $624 $520 Current Full -Time Single $175 $146 Potential Employee Savings $449 $374 $6,240 $1,750 $4,490 Survey responses = 16 20 36 27.69% Survey responses = 63 31 94 72.31% Total Surveyed 79 51 130 100.00% Did not respond Open Positions Budgeted Positions 79 51 140 1 9 Bus Aides Survey responses = Yes 5 0 5 15.63% Survey responses = 7 3 10 31.25% Survey responses = No 15 12 27 84.38% Survey responses = 13 9 22 68.75% Total Surveyed 20 12 32 100.00% Total Surveyed 20 12 32 100.00% Did not respond 2 Did not respond 2 Open Positions 12 Open Positions 12 Budgeted Positions 20 12 46 Budgeted Positions 20 12 46 Nutrition Workers Survey responses = Yes 7 5 12 18.18% Survey responses = 15 13 28 42.42% Survey responses = No 28 26 54 81.82% Survey responses = 20 18 38 57.58% Total Surveyed 35 31 66 100.00% Total Surveyed 35 31 66 100.00% Did not respond 18 Did not respond 18 Open Positions 38 Open Positions 38 Budgeted Positions 35 31 122 Budgeted Positions 35 31 122 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget ROANOKE COUNTY Public Schools Part -Time Benefits Revisited Bus Drivers # ER Cost Bus Aides # ER Cost General Fund # ER Cost Nutrition # ER Cost Health Fund # ER Cost Employees in each fund with insurance in 2014 (used for a reasonableness check) 100% Budgeted Positions 89 701,218 29 230,400 118 931,618 74 609,803 193 (339,835) Participation Based on Surveys 100% Yes Responders, 100% Non -responders and Vacant Positions 46 362,057 24 188,899 70 550,957 84 689,777 154 (197,962) 100% Yes Responders, 70% Non -responders and Vacant Positions 43 338,445 20 157,416 63 495,861 67 550,179 130 (178,813) 100% Yes Responders, Survey% Non -responders and Vacant Positions 39 306,962 14 110,191 53 417,153 52 427,005 105 (150,758) AVERAGE OF ALL ESTIMATES 54 427,170 22 ® 76 598,897 69 569,191 145 (216,842) Employees in each fund with insurance in 2014 (used for a reasonableness check) 126 42,112 59 19,994 100% Budgeted Positions 107 35,638 35 11,710 142 47,348 78 26,458 Participation Based on Surveys 100% Yes Responders, 100% Non -responders and Vacant Positions 55 18,401 29 9,600 84 28,001 89 100% Yes Responders, 70% Non -responders and Vacant Positions 52 17,201 24 8,000 76 25,201 71 100% Yes Responders, Survey% Non -responders and Vacant Positions 47 15,601 17 5,600 64 21,201 55 AVERAGE OF ALL ESTIMATES 65 21,710 26 29,927 23,871 18,526 91 30,438 73 24,696 Total Fund Needs 3/25/21 2021-2022 Annual Budget - Adopted School Board Buaye1 IP 6 ROANOKE COUNTY Public Schools How Do We Compare? Division Guaranteed Status Hourly Rate Hours Benefits Package RCPS 2020-2021 PT 4 $16.34 - $27.77 Part-time health and dental rates (No VRS) RCPS 2021-2022 Proposed PT 5 $16.96 - $27.27 Full-time health and dental benefits rate (No VRS) Botetourt FT 5 $13.24 -$ 29.35 last step includes longevity Full paid benefits (includes VRS) $10.00 for time exceeding 5 hours Perfect Attendance Bonus monthly ($100) Roanoke City (Durham) PT ?? $17.00 - ?? ?? No Return calf after leaving 3 voice mails. Called Roanoke City Schools HR to ask these questions and the answers are provided. Salem Franklin FT 5 $14.18 - $24.00 Full paid benefits (includes VRS) Montgomery $60.27/day — year 1 FT 3 $62.07/day — year 2 Full paid benefits (includes VRS) $80.78/day — year 3 and beyond PT 4.25 $16.29 - $28.70 No Health Insurance Benefits 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget ROANOKE COUNTY Public Schools 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 12 ROANOKE COUNTY Public Schools t, Instructional Resources Fund IIMATHEMATICS II II CHEMISTRY II II HISTORY II LIT The Instructional Resources Fund is a separate operating fund that accounts for the funding of the Textbook Adoption Plan, which is a 7 -year plan addressing the need to replace textbooks and other electronic resources for the classroom in accordance with VDOE guidelines. This will ensure classroom materials remain current and relevant. 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 13 rRoANoKEcOUNr( Public Schools Instructional Resources Fund Revenues State revenues State reimbursement Other revenues Sale of textbooks Other income Transfers Transfer from General Fund Transfer from Student Activity Fund Total revenues 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) $ 970,065 $ 878,233 $ 872,127 $ 918,677 $ 891,723 $ (26,954) 7,000 13,910 8,262 2,000 10,000 8,000 2,900 1,568 306 - - - 120,146 120,146 32,596 - 514,780 514,780 1,250 1,250 - 1,100,111 1,013,857 913,291 921,927 1,417,753 495,826 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget rjROANOKECOUNTY Public Schools Instructional Resources Fund Expenditures Salaries and related costs Contractual services Materials and supplies Total expenditures Excess (deficiency) of revenues over (under) expenditures Beginning fund balance Ending fund balance 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) 90,705 94,889 2,933 8,612 6,460 (2,152) 535 - - - 1,002,795 898,871 795,684 913,315 1,464,500 551,185 1,093,500 993,760 799,152 921,927 1,470,960 549,033 6,611 20,097 114,139 - (53,207) (53,207) 14,920 21,531 41,628 - 53,207 53,207 $ 21,531 $ 41,628 $ 155,767 $ - $ - $ - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget fiROANOKE COUNTY Public Schools Replacement Needs Textbook Adoption Plan I 2022 2023 2024 2025 2026 2027 2028 Budget For Future Planning Purposes Science (2022) 875,000 875,000 - - - - - History (2024) - - 1,750,000 - - - - Mathematics (2025) - - - 1,750,000 - - - English (2028) 200,000 200,000 200,000 200,000 200,000 200,000 1,800,000 Career & Technical Education - 250,000 - - - - - ELL & World Languages 375,000 100,000 - 50,000 - - - Health, PE & Drivers Education - 250,000 - - - - - Music and Performing Arts 12,500 12,500 12,500 165,000 12,500 12,500 12,500 Miscellaneous 8,460 8,460 8,460 8,460 8,460 8,460 8,460 Total Replacement Needs 1,470,960 1,695,960 1,970,960 2,173,460 220,960 220,960 1,820,960 Funding Sources Sale of Books 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Payments for Lost/Damaged Books 1,250 1,250 1,250 1,250 1,250 1,250 1,250 VDOE Funding 891,723 891,723 891,723 891,723 891,723 891,723 891,723 Transfer from General Fund 514,780 900,000 1,100,000 1,100,000 500,000 500,000 500,000 Total Funding Sources 1,417,753 1,802,973 2,002,973 2,002,973 1,402,973 1,402,973 1,402,973 Beginning Fund Balance Ending Fund Balance 155,767 102,560 209,573 241,586 241,586 71,099 1,253,112 102,560 209,573 241,586 71,099 1,423,599 1,253,112 835,125 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget ROANOKE COUNTY Public Schools Fleet Replacement Fund The Fleet Replacement Fund is a separate operating fund that accounts for the funding of the Fleet Replacement Plan, which is a 15 -year plan addressing the need to replace school buses and other vehicles on a useful -life schedule. This will ensure the fleet does not age to a point where the fleet maintenance cost exceeds the replacement cost of the vehicles. 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 17 fiROANOKE COUNTY Public Schools Revenues Federal revenues National Clean Diesel Rebate Program Other revenues Sale of machinery and equipment Insurance refunds Interest income Other income Transfers Transfer from General Fund Transfer from Student Activity Fund Total revenues Fleet Replacement Fund 2018 Actuals 2019 2020 Actuals Actuals 2021 Budget 2022 Budget Increase/ (Decrease) $ 180,000 $ - $ 200,000 $ 200,000 $ 200,000 $ - 67,715 7,908 27,462 5,000 5,000 - 22,799 17,092 11,158 5,000 5,000 - 22,617 26,952 19,985 15,000 - (15,000) 17,228 18,264 14,298 - - - 533,219 533,219 675,000 - 500,000 500,000 9,119 15,000 5,881 843,578 603,435 947,903 234,119 725,000 490,881 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget riROANOKE COUNTY Public Schools Expenditures Materials and supplies Capital outlay Grant contingency Total expenditures Excess (deficiency) of revenues over (under) expenditures Beginning fund balance Ending fund balance Fleet Replacement Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) 12,447 8,109 8,109 - 1,323,867 1,537,977 1,160,472 26,010 1,075,447 1,049,437 200,000 200,000 - 1,323,867 1,537,977 1,172,919 234,119 1,283,556 1,049,437 (480,289) (934,542) (225,016) - (558,556) (558,556) 2,341,709 1,861,420 926,878 - 558,556 558,556 $ 1,861,420 $ 926,878 $ 701,862 $ - $ - $ - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget ROANOKE COUNTY Public Schools Replacement Needs Fleet Replacement 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 Budget For Future Planning Purposes Regular Ed Buses Cost 99,800 Qty 121 508,980 5 934,487 9 953,177 9 974241 9 991,685 9 1,011,519 9 1,031,749 9 935,453 8 834,892 7 973,245 8 994710 8 885,994 7 1,034816 8 1,053,472 8 1,074,541 8 Special Ed Buses Cost 115,500 Qty 37 235,620 2 240,332 2 367,709 3 375,063 3 384564 3 390,215 3 398,020 3 270,653 2 414,100 3 281,588 2 287,219 2 439,446 3 298,823 2 304,800 2 310,896 2 Sale of Equipment Total Buses 158 744,600 7 1,174,819 11 1,320,886 12 1,347,304 12 1,374,249 12 1,401,734 12 1,429,769 12 1,206,106 10 1,248,992 10 1,254,833 10 1,279,929 10 1,325,440 10 1,331,639 10 1,358,272 10 1,385,437 10 1 Ton Truck Cost 47,940 244,494 - 154623 155,675 54930 161,965 - 114339 171,878 - - - - - - 1,200,000 Qty 20 5 - 3 3 1 3 - 2 3 - - - - 3/4 Ton Truck Cost 29,580 60,343 - - 34018 65,317 - 33,978 - - 36,058 36,779 - - - - Qty 8 2 - - 1 2 - 1 - - 1 1 - - 3/4 Ton Van Cost 25,500 26,010 185,711 135,304 55,204 84,462 57,434 87,874 29,877 60,950 64169 63,412 34340 65,974 - 34,320 Qty 34 1 7 5 2 3 2 3 1 2 2 2 1 2 1 Mid -Size SUV Cost 25,500 Qty - Small SUV Cost 21,420 - - 90,924 23,186 23,649 - - - - - 26,633 27,166 27,709 - - Qty 9 - - 4 1 1 - - - - - 1 1 1 - Mid -Size Car Cost 20,400 - 63,672 64,946 66,245 67,570 68,921 70,300 71,706 73,140 74,602 154189 77,616 79,169 - - Qty 39 - 3 3 3 3 3 3 3 3 3 6 3 3 Total Other Vehicles 330,847 249,383 443,797 332,328 293,928 288,320 192,152 213,922 305,968 172,829 279,013 137,122 172,852 - 34,320 110 8 10 15 10 10 8 7 6 8 6 10 5 6 - 1 Cameras Cost 795 8,109 8,271 8,437 8,605 8,777 8,953 9,132 9,315 9,501 9,691 9,885 10,083 10,284 10,490 10,700 Qty 150 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Total Replacement Needs 1,083,556 1,432,473 1,773,120 1,688,237 1,676,954 1,699,007 1,631,053 1,429,343 1,564,461 1,437,353 1,568,827 1,472,645 1,514,775 1,368,762 1,430,457 Funding Sources Recovered Costs for Field Trips 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Insurance Refunds 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Sale of Equipment 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 General Fund Transfer 500,000 1,175,000 1,675,000 1,700,000 1,700,000 1,700,000 1,700,000 1,675,000 1,650,000 1,625,000 1,575,000 1,550,000 1,525,000 1,500,000 1,500,000 Total Funding Sources 525,000 1,200,000 1,700,000 1,725,000 1,725,000 1,725,000 1,725,000 1,700,000 1,675,000 1,650,000 1,600,000 1,575,000 1,550,000 1,525,000 1,525,000 Estimated Beginning Fund Balance Estimated Ending Fund Balance 910,550 351,994 119,521 46,401 83,164 131,210 157,203 251,150 521,807 632,346 844,993 876,166 978,521 1,013,746 1,169,984 351,994 119,521 46,401 83,164 131,210 157,203 251,150 521,807 632,346 844,993 876,166 978,521 1,013,746 1,169,984 1,264,527 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 20 ROANOKE COUNTY Public Schools Technology Replacement Fund The Technology Replacement Fund is a separate operating fund that accounts for the funding of the Technology Replacement Plan, which is a 6 - year plan addressing the need to continually replace technology infrastructure and equipment that require a significant amount of resources. 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 21 riOANOKE COUNTY Public Schools TechnologyReplacement Fund Revenues State revenues Technology Initiative Infrastructure & Operations Per Pupil Fund Federal revenues E -rate reimbursement Other revenues Laptop fees Sale of machinery and equipment Rental of School Property Interest income Other Miscellaneous Revenue Transfers Transfer from General Fund Transfer from Laptop Replacement Fund Transfer from Student Activity Fund Total revenues 2018 2019 2020 Actuals Actuals Actuals 2021 Budget 2022 Budget $ 726,000 $ 726,000 617,640 559,992 345,572 343,815 57,874 109,408 22,631 23,311 12,070 1,121 10,030 5,442 1,044,680 1,100,000 1,247,601 $ 726,000 $ 726,000 954,447 1,341,815 597,118 597,118 57,624 87,500 23,970 24,690 447,376 1,168,960 359,550 3,000 4,084,098 2,869,089 3,166,085 3,949,083 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 22 riOANOKE COUNTY Public Schools TechnologyReplacement Fund Expenditures Contractual services Other charges Materials and supplies Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Beginning fund balance Ending fund balance 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 23 2018 2019 Actuals Actuals 2020 Actuals 2021 Budget 2022 Budget 443,540 1,809,365 2,548,803 3,045,825 3,465,025 158,982 159,230 - - 756,000 730,140 1,230,260 1,147,880 2,724,347 3,438,173 4,276,085 5,056,445 1,359,751 (569,084) (1,110,000) (1,107,362) 1,359,751 1,110,000 1,107,362 $ - $ 1,359,751 $ 790,667 $ - $ - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 23 ROANOKE COUNTY Public Schools Replacement Needs Technology Replacement 1 .- Budget For Future Planning Purposes Building Security $ 68,000 $ - $ 468,000 $ - $ - $ - Equipment Lease -Cameras - 521,732 521,732 521,732 521,732 521,732 Equipment Lease -Computers 2,045,441 1,990,899 2,046,011 2,131,503 2,073,198 1,990,899 Equipment Lease-Prometheans 1,098,000 1,098,000 1,098,000 1,098,000 1,098,000 1,098,000 Equipment Lease -Radios 321,584 705,584 705,584 705,584 705,584 705,584 IP Telephony 87,000 87,000 87,000 463,500 87,000 87,000 Network 543,480 543,480 614,080 557,600 494,060 696,260 Radio License 19,144 200,256 200,256 200,256 200,256 200,256 Server - 274,050 200,000 100,000 100,000 - Server License 424,396 451,562 424,396 424,396 424,396 424,396 Wireless 449,400 33,000 200,000 162,000 90,000 153,000 Total Replacement Needs $ 5,056,445 $ 5,905,563 $ 6,565,059 $ 6,364,571 $ 5,794,226 $ 5,877,127 Funding Sources State Technology Initiative Funds $ 726,000 $ 726,000 $ 726,000 $ 726,000 $ 726,000 $ 726,000 State Infrastructure & Operations Fund 1,341,815 1,341,815 1,341,815 1,341,815 1,341,815 1,341,815 E -rate Reimbursement 597,118 597,118 597,118 597,118 597,118 597,118 Sale of Machinery and Equipment 87,500 87,500 87,500 87,500 87,500 87,500 Rental Income (EBS Lease) 24,690 25,428 26,190 26,976 27,786 28,620 Payments for Lost/Damaged Property 3,000 3,000 3,000 3,000 3,000 3,000 Transfer from General Fund 1,168,960 2,900,000 3,600,000 3,600,000 3,600,000 3,600,000 Total Funding Sources $ 3,949,083 $ 5,680,861 $ 6,381,623 $ 6,382,409 $ 6,383,219 $ 6,384,053 Beginning Fund Balance Ending Fund Balance $ 1,570,100 $ 462,738 $ 238,036 $ 54,600 $ 72,438 $ 661,431 $ 462,738 $ 238,036 $ 54,600 $ 72,438 $ 661,431 $ 1,168,357 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 24 ROANOKE COUNTY Public Schools oGRAN45° Grant Fund The Grant Fund is used to account for transactions related to federal, state, and private grants. Most federal grants are typically 27 months or less. Matching requirements are accounted for in the school general fund. 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 25 fiROANOKE COUNTY Public Schools Revenues State revenues Local revenues Federal revenues Other revenues Total revenues Grant Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) $ 1,809,658 $ 872,768 $ 908,564 $ 1,418,435 $ 1,621,325 $ 202,890 41,700 41,700 - 5,055,124 4,742,037 4,824,708 5,088,259 9,386,428 4,298,169 12,252 9,865 10,723 401,000 421,500 20,500 6,877,034 5,624,670 5,743,995 6,949,394 11,470,953 4,521,559 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget riROANOKE COUNTY Public Schools Expenditures Salaries and related costs Contractual services Internal services Other charges Materials and supplies Capital outlay Contingencies Transfers Transfer to Student Activity Fund Total expenditures Excess (deficiency) of revenues over (under) expenditures Beginning fund balance Ending fund balance Grant Fund 2018 Actuals 2019 2020 Actuals Actuals 2021 Budget 2022 Budget Increase/ (Decrease) 4,624,074 4,553,405 4,462,552 5,120,366 5,378,061 257,695 717,433 607,295 408,578 429,141 466,141 37,000 242 113 229 - - - 72,187 84,556 46,384 119,887 118,113 (1,774) 727,839 464,949 775,273 645,157 675,167 30,010 726,000 920 138,119 134,843 134,843 - 400,000 4,598,628 4,198,628 100,000 100,000 - 6,867,775 5,711,238 5,831,135 6,949,394 11,470,953 4,521,559 9,259 (86,568) (87,140) - - - 77,309 86,568 - - - - $ 86,568 $ - $ (87,140) $ - $ - $ - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget ROANOKE COUNTY Public Schools Grant Fund 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 28 2020-2021 Budget 2021-2022 Budget Increase Description of Program or Grant (Decrease) Virginia Preschool Initiative $ 745,987 $ 897,855 $ 151,868 Educational programs for unserved, at-risk4-year old children. Early Reading Initiative 288,495 277,226 (11,269) Provides assistance to reduce the number of students needing remedial reading services. Algebra Readiness 122,941 120,723 (2,218) Serves 7th and 8th grade students who are at risk of failing the Algebra I end -of -course SOL. Special Education in Regional Jail 134,803 132,161 (2,642) Provides special education instruction to children with disabilities in jail. Community Provider Add -On Funds - 65,000 65,000 Educational program for unserved, at -risk 3 -year old children. Jobs for Virginia Graduates 30,000 30,000 - Assists disadvantaged and at -risk students to graduate and transition to work. ISAEP 16,772 16,772 - Program offering an alternative education plan for a student at risk of dropping -out of school. Equipment Funding 22,305 22,305 - Secondary Career and Technical Education (CTE) approved equipment. Additional Equipment Funding 5,000 5,000 Update CTE equipment to industry standards providing students with classroom experiences that translate to the 21st century workforce. Industry Certifications 18,000 18,000 - Student industry certification examinations, licensure tests, and occupational competency assessments. Stem -H Industry Credentials 6,850 6,850 Industry credentialing for students and PD for instructors in science, technology, engineering, and mathematics -health sciences (STEM -H) CTE programs. Workplace Readiness 4,290 4,290 Workplace Readiness Skills (WRS) for the Commonwealth Examination, including pretests, and/or other Board - approved industry certification assessments. Project Graduation 16,672 16,672 To assist high school students to pass end -of -course SOL exams in order to complete their diploma requirements. Adult Education 2,618 2,618 To provide assistance for adult education. Mentor Teacher 6,320 5,853 (467) Funds for providing mentors for new teachers with zero years of teaching experience. Total state revenues $ 1,418,435 $ 1,621,325 $ 202,890 Taubman Agreement 41,700 41,700 - County program to educate students and teachers in art education and appreciation. Allstate 1,000 1,000 - Allstate Foundation Group Helping Hands grant support the drivers education. William M. Cage Library Trust - 12,500 12,500 Foundation provides library books for school divisions. Adult Education (Local) - 8,000 8,000 To provide assistance for adult education. Grant contingency 400,000 400,000 - Stabilization amount to maintain a level fund appropriation adopted via ordinance. Total local and other revenues $ 442,700 $ 463,200 $ 20,500 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 28 ROANOKE COUNTY Public Schools Grant Fund 2020-2021 Budget 2021-2022 Budget Increase Description of Program or Grant (Decrease) Elementary and Secondary Education Act Title I Part A Programs 1,291,422 1,382,691 91,269 Supports 5 elementary schools with high disadvantaged population. Title 11 Part A Teacher Quality 268,158 261,277 (6,881) Supports professional development for teachers and principals. Title III Part A Language 32,888 39,294 6,406 Supports students who do not speak English as their primary language. Title IV Student Support 91,262 100,009 8,747 Supports student and academic enrichment. Individuals with Disabilities Education Act Title VI -B Flow Through 3,118,537 3,118,537 - Supports students with disabilities in K-12. Title VI -B Preschool 91,406 91,406 - Supports programs for students with disabilities 2 years to KG. Title VI -B Excellence in Co -Teaching 25,000 25,000 - Supports teacher/programs that promote the collaboration between general education and special education teachers actively co -teaching for achievement by all students. Title VI -B Parent Resource Center 5,000 5,000 - Support PRCs in developing and implementing activities/products centered on students and families with disabilities. Title VI -B Champions Together 8,000 8,000 - Builds communities of acceptance and inclusion by engaging students with and without disabilities in interscholastic sports training and competition. Carl D. Perkins Career & Technical Education Act Carl Perkins 154,586 154,586 - Supports the academic achievement of career and technical education students. Library of Congress (via Waynesburg University) Teaching with Primary Sources Program 2,000 2,000 - Library of Congress Grant provided to employee for conference expenses Department of the Treasury American Rescue Plan Act ESSER III 4,198,628 4,198,628 American Rescue Plan Act signed into law March 11, 2021. Helps school divisions obtain needed equipment and provide additional funds to address learning loss. In addition, $5,550,000 is recognized in the Capital Project Fund. Total federal revenues $ 5,088,259 $ 9,386,428 $ 4,298,169 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 29 ROANOKE COUNTY Public Schools 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 30 ROANOKE COUNTY Public Schools SCHOOL Capital Projects Fund The Capital Projects Fund is used to account for financial resources used for the acquisition or construction of major capital facilities, other than those financed by the General Fund. Included in this fund is the Capital Improvement Plan and the Capital Maintenance Plan. 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 31 fiROANOKE COUNTY Public Schools Revenues Local revenues Transfer from bond proceeds Transfer from Future Capital Fund Federal revenues American Rescue Plan Act ESSER III Other revenues Transfer from General Fund Reserves Other Projects State revenues Local revenues Soft drink commission Rental income and other fees Other income Transfer from General Fund Grant contingency Total revenues Capital Projects Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) $ - $ 5,995,881 $ 22,776,785 $ 12,000,000 $ 12,000,000 $ - 2,680,645 2,065,260 503,535 2,915,877 838,169 (2,077,708) 5,550,000 5,550,000 2,974,114 3,891,282 3,508,103 - 1,256,423 1,256,423 3,502,279 450,000 (3,052,279) 5,654,759 11,952,423 26,788,423 18,418,156 20,094,592 1,676,436 52,000 - - - - - 25,000 25,000 25,000 - 25,000 25,000 50,000 50,000 50,000 50,000 - (50,000) 72,476 - - - - - 6,170 5,258 10,305 - - - 1,028,950 1,433,140 2,593,103 - 85,000 85,000 200,000 200,000 - 1,234,596 1,513,398 2,678,408 250,000 310,000 60,000 $ 6,889,355 $ 13,465,821 $ 29,466,831 $ 18,668,156 $ 20,404,592 $ 1,736,436 3/25/21 2021-2022 Annual Budget - Adopted School boarci �uuge fiROANOKE COUNTY Public Schools Expenditures Major Projects Glenvar High renovation Cave Spring High renovation William Byrd High athletic fields Glenvar High athletic fields William Byrd High renovation W.E.Cundiff Elementary renovation Glen Cove Elementary renovation Capital Maintenance Plan Financial system implementation HR and Payroll system upgrade Capital Projects Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) $ 96,573 $ 22,093 $ 16,035 $ - $ - $ - 1,095,151 11,128,600 27,197,281 - - - 1,486,276 8,704 - - - - 653,660 873,944 - - - 17,357 17,158,000 4,650,412 (12,507,588) 10,308 224,253 4,722,090 4,497,837 10,308 224,253 4,722,090 4,497,837 1,521,878 958,225 1,191,132 - 1,000,000 1,000,000 49,840 - - 360,000 - (360,000) 334,629 432,500 310,820 451,650 - (451,650) 4,584,347 13,203,782 29,627,185 18,418,156 15,094,592 (3,323,564) 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget riROANOKE COUNTY Public Schools Expenditures Other Projects Other major and minor projects Soft drink commission projects Bogle turf replacement reserves William Byrd High turf replacement reserves Music uniforms Grant contingency Transfer to Student Activity Fund Total expenditures Excess (deficiency) of revenues over (under) expenditures Beginning fund balance Ending fund balance Capital Projects Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) 2,405,888 6,285,295 9,921,933 6,668,156 8,404,592 1,736,436 84,759 61,888 35,039 50,000 - (50,000) 458,331 - 50,000 50,000 40,000 40,000 37,107 7,365 39,200 - 20,000 20,000 200,000 5,200,000 5,000,000 50,000 - (50,000) 2,527,754 6,354,548 10,454,503 6,918,156 13,714,592 6,796,436 7,027,342 15,575,409 30,669,947 18,668,156 20,404,592 1,736,436 (137,987) (2,109,588) (1,203,116) - - - 14,882,009 14,744,022 12,634,434 - - - $ 14,744,022 $ 12,634,434 $ 11,431,318 $ - $ - $ - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 02 2022 024 2025, 2028 2029 2031 fiROANOKE COUNTY Public Schools Replacement Needs CMP Budget For Future Planning Purposes AudioNisual 30,000 102,000 - - - - - - - - - Electrical - 61,000 - - - 8,030 - 101,500 101,500 300,000 50,000 Interior Repair 37,000 - - - - - - - - - - Exterior Repair 15,000 - - - - - - - - - - Exterior Painting 8,000 8,000 70,000 32,000 25,000 71,250 - - 224,500 100,000 - Flooring - - - - - - - - - - - HVAC 653,000 565,000 258,000 200,000 807,000 200,000 400,000 400,000 500,000 300,000 325,000 Parking Lots 30,000 30,000 - - - 55,000 305,000 325,000 - 117,000 250,000 Playground Equipment 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Plumbing 45,000 40,000 - - - - - - - - - Preventative Maintenance 60,000 60,000 60,000 60,000 60,000 126,000 61,000 61,500 62,000 63,000 60,000 Roofing - - 500,000 600,000 - 427,720 - - - - 200,000 Safety 10,000 22,000 - - - - - - - - - Scoreboards - - - - - - 122,000 - - - - Stormwater Management 12,000 12,000 12,000 8,000 8,000 12,000 12,000 12,000 12,000 20,000 15,000 Total Replacement Needs 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Funding Sources American Rescue Plan Act ESSER III 480,000 550,000 178,000 - 325,000 - - - - - - CMP Reserves - 450,000 - - - - - - - - - General Fund 520,000 - 822,000 1,000,000 675,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Total Funding Sources 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget ROANOKE COUNTY rr Public Schools CIP Total CIP future Total Project Est. Prior 2022 2023 2024 2025 2026 202„ 2031 2022-2031 Allocation Costs dii FY Budget For Future Planning Purposes Capital Projects HR & Payroll Software (50%) 1,249,970 600,000 444,180 - - - - - - - - 444,180 - 1,694,150.0 2023 - Capital Maintenance Plan 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 10,000,000 12,000,000 23,000,000 2043 700,833 William Byrd High School 18,658,000 4,650,412 - - - - - - - - - 4,650,412 - 23,308,412 2022 74,631 WE Cundiff Elementary 224,253 4,722,090 463,089 7,357,453 7,374,182 - 3,783,933 - - - - 23,700,747 - 23,925,000 2027 1,053,000 Glen Cove Elementary 224,253 4,722,090 463,088 6,000,000 6,018,312 - 3,472,257 - - - - 20,675,747 - 20,900,000 2027 - Burton Center for Arts&Technology - - - - - 1,418,764 6,184,065 13,427,693 1,319,325 12,603,987 12,004,012 46,957,846 3,937,154 50,895,000 2033 2,418,764 Northside Middle - - - - - - - - - - 600,000 600,000 28,212,896 28,812,896 2036 Glenvar Elementary - 13,007,995 13,007,995 2037 Hidden Valley Middle - 32,100,850 32,100,850 2040 Burlington Elementary - 7,421,426 7,421,426 2042 Penn Forest Elementary - 7,083,618 7,083,618 2043 Total Capital Costs 21,356,476 15,094,592 2,370,357 14,357,453 14,392,494 2,418,764 14,440,255 14,427,693 2,319,325 13,603,987 13,604,012 107,028,932 103,763,939 232,149,347 Funding Sources Major & Minor Capital Reserves VPSA Bond Issue Debt Fund - Schools VPSA Refunding Credits Grant Funds Prior CMP Reallocated to Grant General Fund transfer for CMP Total Funding Sources 5,225,345 1,256,423 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 6,656,423 6,600,000 18,481,768.0 12,000,000 12,000,000 - 12,000,000 12,000,000 - 12,000,000 12,000,000 - 12,000,000 12,000,000 84,000,000 85,163,939 181,163,939 2,990,264 670,692 605,164 640,703 676,244 700,833 725,424 752,750 644,694 - - 5,416,504 - 8,406,768 140,867 167,477 165,193 116,750 116,250 117,931 114,831 74,943 74,631 3,987 4,012 956,005 - 1,096,872 480,000 550,000 178,000 - 325,000 - - - - - - 1,053,000 - 1,533,000 450,000 21,017,000 450,000 - - - - - - - - - 450,000 - 520,000 - 822,000 1,000,000 675,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 8,497,000 12,000,000 21,356,476 15,094,592 2,370,357 14,357,453 14,392,494 2,418,764 14,440,255 14,427,693 2,319,325 13,603,987 13,604,012 107,028,932 103,763,939 232,149,347 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 36 ROANOKE COUNTY Public Schools Nutrition Fund The Nutrition Fund is used to account for procurement, preparation, and serving of student breakfasts, snacks, and lunches. Revenues are primarily from food sales and subsidies from federal and state breakfast and lunch programs. 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 37 fiROANOKE COUNTY Public Schools Revenues State revenues State reimbursement Federal revenues Federal reimbursement Other revenues Charges for services Rebates and refunds Interest income Other income Grant contingency Total revenues Nutrition Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) $ 114,132 $ 118,849 $ 123,453 $ 131,509 $ 119,526 $ (11,983) 2,698,573 2,746,097 3,075,285 2,791,462 2,883,962 92,500 2,855,676 2,779,178 2,184,869 2,902,163 2,902,163 - 13,871 20,297 48,855 20,000 20,000 - 32,812 64,203 59,713 50,000 - (50,000) 2,642 13,981 - 5,000 5,000 - 25,000 25,000 - 5,717,706 5,742,605 5,492,175 5,925,134 5,955,651 30,517 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget riROANOKE COUNTY Public Schools Expenditures Salaries and related costs Contractual services Internal services Other charges Materials and supplies Capital outlay Contingencies Total expenditures Excess (deficiency) of revenues over (under) expenditures Beginning fund balance Ending fund balance Nutrition Fund 2018 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2022 Budget Increase/ (Decrease) 2,463,251 2,443,948 2,651,330 2,738,868 3,048,531 309,663 102,571 79,219 83,450 126,000 126,000 - 10,335 10,300 8,500 10,300 10,300 - 10,266 7,301 4,184 215,995 14,930 (201,065) 2,534,251 2,435,878 2,595,664 2,603,848 2,613,748 9,900 62,943 25,540 50,547 205,123 117,142 (87,981) 25,000 25,000 - 5,183,617 5,002,186 5,393,675 5,925,134 5,955,651 30,517 534,089 740,419 98,500 - - - 2,714,569 3,248,658 3,989,077 - - - $ 3,248,658 $ 3,989,077 $ 4,087,577 $ - $ - $ - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget ROANOKE COUNTY Public Schools 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 40 ROANOKE COUNTY Public Schools Governmental °m"'"" gtandards Series Accounting Student Activity Fund The Student Activity Fund is a special revenue fund used to account for transactions derived from extracurricular activities, including, but not limited to, entertainment, athletic contests, club dues, vending machine proceeds that are not deposited into the school nutrition p ro ram account, and fromand all activities of school g involvin students. g any 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 41 fiROANOKE COUNTY Public Schools Revenues Other revenues Tuition - Regular School Tuition - Summer School Tuition - RCPS Online Tuition - Gifted Tuition - Gifted Quest Tuition - Gifted Art Student Parking Fees Rental of School Property Student Laptop Fees Recovered costs for field trips Damaged Property Tuition - Adult Education Transfers Transfer from General Fund Transfer from Grant Fund Transfer from Capital Projects Fund Total revenues Student Activity Fund 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 2018 Actuals 2019 2020 Actuals Actuals 2021 Budget 2022 Budget Increase/ (Decrease) $ - $ - $ - $ 5,113,163 $ 5,549,920 $ 436,757 88,960 88,960 - 70,000 70,000 - 105,000 105,000 - 16,387 - (16,387) 3,500 3,500 - 33,790 33,790 - 36,800 36,800 - 48,600 48,600 - 356,550 - (356,550) 15,000 15,000 - 4,250 4,250 - 8,000 8,000 - 1,150,000 1,136,180 (13,820) 100,000 100,000 - 50,000 - (50,000) 7,200,000 7,200,000 - 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget riROANOKE COUNTY Public Schools Expenditures Contractual services Other charges Materials and supplies Transfers Transfer to General Fund Transfer to Fleet Replacement Fund Transfer to Instructional Resources Fund Transfer to Technology Replacement Fund Transfer to Grant Fund Total expenditures Excess (deficiency) of revenues over (under) expenditures Beginning fund balance Ending fund balance Student Activity Fund 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 2018 Actuals 2019 2020 Actuals Actuals 2021 Budget 2022 Budget Increase/ (Decrease) 75,280 75,280 - 70,000 20,000 (50,000) 6,267,883 6,727,620 459,737 411,037 349,850 (61,187) 15,000 15,000 - 1,250 1,250 - 359,550 3,000 (356,550) 8,000 8,000 7,200,000 7,200,000 - $ - $ - $ - $ - $ - $ 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget ROANOKE COUNTY Public Schools All Funds Total Budget 2021 2022 Increase Percent Budget Budget (Decrease) Change General $ 150,291,702 $ 156,382,733 $ 6,091,031 4.1% Instructional Resources 921,927 1,470,960 549,033 59.6% Fleet Replacement 234,119 1,283,556 1,049,437 448.2% Technology Replacement 4,276,085 5,056,445 780,360 18.2% Grant 6,949,394 11,470,953 4,521,559 65.1% Capital Projects 18,668,156 20,404,592 1,736,436 9.3% Nutrition 5,925,134 5,955,651 30,517 0.5% Student Activity Fund 7,200,000 7,200,000 - 100.0% Total Funds $ 194,466,517 $ 209,224,890 $ 14,758,373 7.6% Instructional Resources 1% Technology Replacement 2% General 75% _Grant 5% Capital Projects 10% Nutrition 3% Student Activity Fund 3% 3/25/21 2021-2022 Annual Budget - Adopted School Board Budget 44 .1AULj VIRGINIA DEPARTMENT VF EDUCATION IpVIRGINIA IS FOR LEARNERS James F. Lane, Ed.D. Superintendent of Public Instruction SUPERINTENDENT'S EMAIL Contact: John Hendron, 804-225-4387 DATE: March 24, 2021 TO: Division Superintendents FROM: James F. Lane, Ed.D., Superintendent of Public Instruction SUPT'S EMAIL: American Rescue Plan Act - ESSER III 90 Percent LEA Awards The American Rescue Plan Act (ARPA) was signed into law on March 11, 2021. Virginia's ARPA Elementary and Secondary School Emergency Relief (ESSER) III award was $2.1 billion, with 90 percent of this award to be distributed to local educational agencies (LEAs) based on each LEA's relative share of Title I, Part A, Federal Fiscal Year (FFY) 2020 funds. Preliminary ESSER III LEA allocations are attached. Final awards will be announced via Superintendent's Memo following the official release of Virginia's grant award from the U.S. Department of Education (USED). The ARPA ESSER III Fund includes the allowable uses of funds specified under ESSER I and II with the following changes: • LEAs must reserve at least 20 percent of funds to address learning loss through the implementation of evidence -based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student groups (each major racial and ethnic group, children from low-income families, children with disabilities, English learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care). • Each LEA must, within 30 days of receiving ESSER III funds, make publicly available on its website a plan for the safe return to in-person instruction and continuity of services. Before making the plan publicly available, the LEA must seek public comment on the plan. A school division's COVID-19 mitigation health plan may meet this requirement provided that the plan reflects the division's current reopening plan and is posted on the school division's website. • As with ESSER II, ESSER III does not include equitable services provisions for non-public schools. Instead, a separate Emergency Assistance for Non -Public Schools (EANS) program is specified. The EANS program will be administered by the Virginia Department of Education. • The ARPA includes LEA maintenance of equity requirements for FFY 2022 and FFY 2023. As a condition of receiving ESSER III formula funds, LEAs may not reduce per -pupil funding (from combined state and local funding) in FFY 2022 or FY 2023 for any high -poverty school by an amount that exceeds the total reduction in LEA funding for all schools served by the LEA divided by the number of children enrolled in all schools served or reduce per -pupil, full-time equivalent staff in any high -poverty school by an amount that exceeds the total reduction in full-time equivalent staff in all schools divided by the number of children enrolled in all schools. USED has indicated that it will provide additional guidance on these requirements in the near future. Additional information on the ESSER III application process and final notification of division allocations will be provided next month via Superintendent's Memo. Additional information on the LEA maintenance of equity requirement will be provided as soon as possible following the release of additional information from USED. For more information Questions about ESSER III allocations or allowable uses of funds should be directed to CARESgrantapp@doe.virginia.gov. JFL/LS • Attachment: Preliminary ESSER III LEA Allocations (PDF) Attachment Superintendent's Email March 24, 2021 VIRGINIA DEPARTMENT OF EDUCATION AMERICAN RESCUE PLAN ACT (ARPA) ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) III FUND 90% LEA ALLOCATIONS MARCH 2021 DIVISION NO SCHOOL DIVISION ARPA ESSER III 90% LEA ALLOCATIONS 001 ACCOMACK COUNTY PUBLIC SCHOOLS $ 13,377,017.37 002 ALBEMARLE COUNTY PUBLIC SCHOOLS $ 11,475,395.21 003 ALLEGHANY COUNTY PUBLIC SCHOOLS $ 4,413,298.73 004 AMELIA COUNTY PUBLIC SCHOOLS $ 2,146,282.12 005 AMHERST COUNTY PUBLIC SCHOOLS $ 7,301,689.84 006 APPOMATTOX COUNTY PUBLIC SCHOOLS $ 3,878,287.40 007 ARLINGTON COUNTY PUBLIC SCHOOLS $ 18,855,117.73 008 AUGUSTA COUNTY PUBLIC SCHOOLS $ 9,960,309.37 009 BATH COUNTY PUBLIC SCHOOLS $ 609,669.98 010 BEDFORD COUNTY PUBLIC SCHOOLS $ 12,079,331.57 011 BLAND COUNTY PUBLIC SCHOOLS $ 965,628.97 012 BOTETOURT COUNTY PUBLIC SCHOOLS $ 3,007,802.93 013 BRUNSWICK COUNTY PUBLIC SCHOOLS $ 5,404,577.53 014 BUCHANAN COUNTY PUBLIC SCHOOLS $ 10,200,441.30 015 BUCKINGHAM COUNTY PUBLIC SCHOOLS $ 4,919,252.04 016 CAMPBELL COUNTY PUBLIC SCHOOLS $ 11,654,523.94 017 CAROLINE COUNTY PUBLIC SCHOOLS $ 6,369,208.62 018 CARROLL COUNTY PUBLIC SCHOOLS $ 8,333,139.75 019 CHARLES CITY COUNTY PUBLIC SCHOOLS $ 1,275,749.89 020 CHARLOTTE COUNTY PUBLIC SCHOOLS $ 5,295,733.98 021 CHESTERFIELD COUNTY PUBLIC SCHOOLS $ 51,416,106.23 022 CLARKE COUNTY PUBLIC SCHOOLS $ 1,270,045.83 023 CRAIG COUNTY PUBLIC SCHOOLS $ 1,292,385.59 024 CULPEPER COUNTY PUBLIC SCHOOLS $ 10,243,226.48 025 CUMBERLAND COUNTY PUBLIC SCHOOLS $ 3,312,211.59 026 DICKENSON COUNTY PUBLIC SCHOOLS $ 6,446,026.58 027 DINWIDDIE COUNTY PUBLIC SCHOOLS $ 5,988,524.67 028 ESSEX COUNTY PUBLIC SCHOOLS $ 3,229,471.87 029 FAIRFAX COUNTY PUBLIC SCHOOLS $ 186,367,298.16 030 FAUQUIER COUNTY PUBLIC SCHOOLS $ 5,899,549.94 031 FLOYD COUNTY PUBLIC SCHOOLS $ 3,690,232.85 032 FLUVANNA COUNTY PUBLIC SCHOOLS $ 2,719,053.81 033 FRANKLIN COUNTY PUBLIC SCHOOLS $ 14,724,334.56 034 FREDERICK COUNTY PUBLIC SCHOOLS $ 10,793,768.89 035 GILES COUNTY PUBLIC SCHOOLS $ 3,628,017.24 036 GLOUCESTER COUNTY PUBLIC SCHOOLS $ 5,497,961.48 037 GOOCHLAND COUNTY PUBLIC SCHOOLS $ 2,358,145.60 038 GRAYSON COUNTY PUBLIC SCHOOLS $ 5,387,052.71 039 GREENE COUNTY PUBLIC SCHOOLS $ 3,350,581.37 040 GREENSVILLE COUNTY PUBLIC SCHOOLS $ 3,678,653.12 Attachment Superintendent's Email March 24, 2021 VIRGINIA DEPARTMENT OF EDUCATION AMERICAN RESCUE PLAN ACT (ARPA) ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) III FUND 90% LEA ALLOCATIONS MARCH 2021 DIVISION NO SCHOOL DIVISION ARPA ESSER III 90% LEA ALLOCATIONS 041 HALIFAX COUNTY PUBLIC SCHOOLS $ 11,170,273.35 042 HANOVER COUNTY PUBLIC SCHOOLS $ 8,341,832.75 043 HENRICO COUNTY PUBLIC SCHOOLS $ 78,318,248.87 044 HENRY COUNTY PUBLIC SCHOOLS $ 18,051,093.61 045 HIGHLAND COUNTY PUBLIC SCHOOLS $ 359,099.68 046 ISLE OF WIGHT COUNTY PUBLIC SCHOOLS $ 4,748,318.17 047 JAMES CITY COUNTY $ 8,379,709.28 048 KING GEORGE COUNTY PUBLIC SCHOOLS $ 3,079,990.14 049 KING AND QUEEN COUNTY PUBLIC SCHOOLS $ 1,535,292.69 050 KING WILLIAM COUNTY PUBLIC SCHOOLS $ 1,780,619.31 051 LANCASTER COUNTY PUBLIC SCHOOLS $ 2,900,526.18 052 LEE COUNTY PUBLIC SCHOOLS $ 12,089,584.89 053 LOUDOUN COUNTY PUBLIC SCHOOLS $ 10,871,858.75 054 LOUISA COUNTY PUBLIC SCHOOLS $ 6,768,601.40 055 LUNENBURG COUNTY PUBLIC SCHOOLS $ 3,981,786.14 056 MADISON COUNTY PUBLIC SCHOOLS $ 2,711,550.00 057 MATHEWS COUNTY PUBLIC SCHOOLS $ 1,516,652.41 058 MECKLENBURG COUNTY PUBLIC SCHOOLS $ 11,572,580.84 059 MIDDLESEX COUNTY PUBLIC SCHOOLS $ 2,713,879.97 060 MONTGOMERY COUNTY PUBLIC SCHOOLS $ 13,581,597.49 062 NELSON COUNTY PUBLIC SCHOOLS $ 3,698,763.09 063 NEW KENT COUNTY PUBLIC SCHOOLS $ 1,844,821.39 065 NORTHAMPTON COUNTY PUBLIC SCHOOLS $ 5,048,327.18 066 NORTHUMBERLAND COUNTY PUBLIC SCHOOLS $ 3,481,495.25 067 NOTTOWAY COUNTY PUBLIC SCHOOLS $ 6,119,594.77 068 ORANGE COUNTY PUBLIC SCHOOLS $ 5,285,712.33 069 PAGE COUNTY PUBLIC SCHOOLS $ 6,314,510.99 070 PATRICK COUNTY PUBLIC SCHOOLS $ 4,813,292.57 071 PITTSYLVANIA COUNTY PUBLIC SCHOOLS $ 15,397,558.08 072 POWHATAN COUNTY PUBLIC SCHOOLS $ 2,005,201.95 073 PRINCE EDWARD COUNTY PUBLIC SCHOOLS $ 7,059,250.31 074 PRINCE GEORGE COUNTY PUBLIC SCHOOLS $ 4,988,272.08 075 PRINCE WILLIAM COUNTY PUBLIC SCHOOLS $ 87,868,215.36 077 PULASKI COUNTY PUBLIC SCHOOLS $ 8,126,734.49 078 RAPPAHANNOCK COUNTY PUBLIC SCHOOLS $ 1,131,090.59 079 RICHMOND COUNTY PUBLIC SCHOOLS $ 2,321,453.31 080 ROANOKE COUNTY PUBLIC SCHOOLS $ 9,748,627.28 081 ROCKBRIDGE COUNTY PUBLIC SCHOOLS $ 4,131,544.27 082 ROCKINGHAM COUNTY PUBLIC SCHOOLS $ 10,865,074.68 083 RUSSELL COUNTY PUBLIC SCHOOLS $ 8,180,627.66 Attachment Superintendent's Email March 24, 2021 VIRGINIA DEPARTMENT OF EDUCATION AMERICAN RESCUE PLAN ACT (ARPA) ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) III FUND 90% LEA ALLOCATIONS MARCH 2021 DIVISION NO SCHOOL DIVISION ARPA ESSER III 90% LEA ALLOCATIONS 084 SCOTT COUNTY PUBLIC SCHOOLS $ 6,277,176.41 085 SHENANDOAH COUNTY PUBLIC SCHOOLS $ 8,183,015.03 086 SMYTH COUNTY PUBLIC SCHOOLS $ 9,602,996.35 087 SOUTHAMPTON COUNTY PUBLIC SCHOOLS $ 4,324,480.57 088 SPOTSYLVANIA COUNTY PUBLIC SCHOOLS $ 22,682,023.03 089 STAFFORD COUNTY PUBLIC SCHOOLS $ 14,228,831.92 090 SURRY COUNTY PUBLIC SCHOOLS $ 1,545,749.91 091 SUSSEX COUNTY PUBLIC SCHOOLS $ 4,032,963.61 092 TAZEWELL COUNTY PUBLIC SCHOOLS $ 13,744,732.66 093 WARREN COUNTY PUBLIC SCHOOLS $ 6,929,670.27 094 WASHINGTON COUNTY PUBLIC SCHOOLS $ 13,302,282.26 095 WESTMORELAND COUNTY PUBLIC SCHOOLS $ 4,489,619.54 096 WISE COUNTY PUBLIC SCHOOLS $ 17,219,289.63 097 WYTHE COUNTY PUBLIC SCHOOLS $ 7,892,554.91 098 YORK COUNTY PUBLIC SCHOOLS $ 5,213,525.05 101 ALEXANDRIA CITY PUBLIC SCHOOLS $ 34,792,780.78 102 BRISTOL CITY PUBLIC SCHOOLS $ 9,253,483.18 103 BUENA VISTA CITY PUBLIC SCHOOLS $ 1,597,925.97 104 CHARLOTTESVILLE CITY PUBLIC SCHOOLS $ 10,065,919.08 106 COLONIAL HEIGHTS CITY PUBLIC SCHOOLS $ 4,727,020.59 107 COVINGTON CITY PUBLIC SCHOOLS $ 1,716,698.31 108 DANVILLE CITY PUBLIC SCHOOLS $ 29,674,337.01 109 FALLS CHURCH CITY PUBLIC SCHOOLS $ 323,465.60 110 FREDERICKSBURG CITY PUBLIC SCHOOLS $ 7,843,924.27 111 GALAX CITY PUBLIC SCHOOLS $ 4,630,846.79 112 HAMPTON CITY PUBLIC SCHOOLS $ 54,800,634.28 113 HARRISONBURG CITY PUBLIC SCHOOLS $ 11,822,224.11 114 HOPEWELL CITY PUBLIC SCHOOLS $ 12,531,042.81 115 LYNCHBURG CITY PUBLIC SCHOOLS $ 28,413,544.25 116 MARTINSVILLE CITY PUBLIC SCHOOLS $ 8,801,781.72 117 NEWPORT NEWS CITY PUBLIC SCHOOLS $ 82,142,456.03 118 NORFOLK CITY PUBLIC SCHOOLS $ 113,301,572.62 119 NORTON CITY PUBLIC SCHOOLS $ 1,890,141.75 120 PETERSBURG CITY PUBLIC SCHOOLS $ 22,608,275.29 121 PORTSMOUTH CITY PUBLIC SCHOOLS $ 46,708,351.30 122 RADFORD CITY PUBLIC SCHOOLS $ 2,379,093.13 123 RICHMOND CITY PUBLIC SCHOOLS $ 122,811,024.85 124 ROANOKE CITY PUBLIC SCHOOLS $ 51,744,235.88 126 STAUNTON CITY PUBLIC SCHOOLS $ 6,258,501.53 127 SUFFOLK CITY PUBLIC SCHOOLS $ 27,355,556.75 Attachment Superintendent's Email March 24, 2021 VIRGINIA DEPARTMENT OF EDUCATION AMERICAN RESCUE PLAN ACT (ARPA) ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) III FUND 90% LEA ALLOCATIONS MARCH 2021 DIVISION NO SCHOOL DIVISION ARPA ESSER III 90% LEA ALLOCATIONS 128 VIRGINIA BEACH CITY PUBLIC SCHOOLS $ 82,443,643.30 130 WAYNESBORO CITY PUBLIC SCHOOLS $ 7,307,729.36 131 WILLIAMSBURG CITY $ 2,703,488.42 132 WINCHESTER CITY PUBLIC SCHOOLS $ 8,188,761.53 134 FAIRFAX CITY PUBLIC SCHOOLS $ 2,261,867.80 135 FRANKLIN CITY PUBLIC SCHOOLS $ 5,732,216.87 136 CHESAPEAKE CITY PUBLIC SCHOOLS $ 51,097,732.26 137 LEXINGTON CITY PUBLIC SCHOOLS $ 441,286.17 138 EMPORIA CITY PUBLIC SCHOOLS $ 3,756,951.48 139 SALEM CITY PUBLIC SCHOOLS $ 3,760,004.07 142 POQUOSON CITY PUBLIC SCHOOLS $ 464,283.53 143 MANASSAS CITY PUBLIC SCHOOLS $ 9,767,423.63 144 MANASSAS PARK CITY PUBLIC SCHOOLS $ 2,526,580.77 202 TOWN OF COLONIAL BEACH PUBLIC SCHOOLS $ 2,299,308.82 207 TOWN OF WEST POINT PUBLIC SCHOOLS $ 321,296.30 218 VIRGINIA SCHOOL FOR THE DEAF AND THE BLIND $ 674,624.17 917 DEPARTMENT OF JUVENILE JUSTICE $ 1,212,358.10 Total $ 1,898,541,676.00 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION APPROVING THE ROANOKE COUNTY PUBLIC SCHOOLS BUDGET FOR FISCAL YEAR 2021-2022 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, State Code 22.1-93 requires the governing body of a County to prepare and approve an annual budget for education purposes by May 15 or within thirty (30) days of the receipt by the County of the estimates of State funds, whichever shall later occur; and WHEREAS, the Roanoke County School Board approved their fiscal year 2021- 2022 budget on March 25, 2021; and WHEREAS, as a formality, the Roanoke County Board of Supervisors will need to approve the resolution for the budget, however this does not authorize the spending of funds until such time as the appropriation ordinance is approved on May 11, 2021; and WHEREAS, the appropriation of Roanoke County Public Schools funds net of the American Rescue Plan Act totals $199,476,263, and will occur as part of the adoption of the fiscal year 2021-2022 budget ordinances; and WHEREAS, approximately $9.75 million from the American Rescue Plan Act will be brought to the Roanoke County Board of Supervisors as a separate item to be appropriated at a later date. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2020-2021 Roanoke County Public Schools budget as set forth by the School Board's adoption on March 25, 2021, excluding the approximately $9.75 million from the American Rescue Plan Act, a copy of which is incorporated by reference Page 1 of 2 herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. Page 2 of 2 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: Resolution setting the allocation percentage for Personal Property Tax Relief in Roanoke County for the 2021 tax year Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Establish the percentage for personal property tax relief in Roanoke County for the 2021 tax year BACKGROUND: The Personal Property Tax Relief Act (PPTRA or the Act) of 1998 established a State- wide program to provide relief to owners of personal use motor vehicles. The Act provides State funds to localities to reduce local government taxation of personal property. In 2004 and 2005, additional legislation was passed to amend the original Act. This legislation capped PPTRA at $950 million for all Virginia localities for tax years 2006 and beyond. PPTRA funds are allocated to individual localities based on each government's pro rata share of tax year 2004 payments from the Commonwealth. The County's share of the $950 million is $12,229,857. DISCUSSION: The amount the County receives from the State has stayed constant since 2006. However, the personal property tax base has continued to grow, which has caused less of the personal property tax bill to be offset by PPTRA Funds. The County uses the PPTRA Allocation Model developed by the State to calculate the Page 1 of 2 effective reimbursement rate. This model uses historical trends and a five (5) -year rolling average to calculate the effective reimbursement rate. The reimbursement rate for Roanoke County citizens for the tax year 2021 is 52.28%. The Board is required by the State to annually adopt a resolution setting the percentage reduction in personal property for that year. The attached resolution establishes the percentage at 52.28% for the 2021 tax year. FISCAL IMPACT: The percentage reduction is calculated to distribute the $12,229,857 block grant allocation from the State in the manner described above. There will be some timing delays in the receipt of the State funds since they are received in the following fiscal year (2021-2022). However, we are allowed to accrue these funds back to the 2020- 2021 year for accounting purposes, therefore our budget will be balanced. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution, which establishes the percentage reduction for personal property tax relief at 52.28% for Roanoke County for the 2021 tax year. Page 2 of 2 County of Roanoke Personal Property Tax Relief Act Fiscal Year Reimbursement Rate 2005 70.00% 2006 65.13% 2007 63.50% 2008 63.47% 2009 60.84% 2010 69.89% 2011 66.38% 2012 65.54% 2013 61.34% 2014 60.40% 2015 58.40% 2016 58.07% 2017 56.14% 2018 55.97% 2019 54.55% 2020 52.60% 2021 52.28% AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2021 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly 2004 Special Session I, and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly, a qualifying vehicle (as defined in Section 58.1-3523 of the Code of Virginia) with a taxable situs within the County commencing January 1, 2021, shall receive personal property tax relief; and, WHEREAS, this resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued from $1,001 to $20,000 will be eligible for 52.28% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 52.28% tax relief on the first $20,000 of value; and Page 1 of 2 4. That all other vehicles which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. That this Resolution shall be effective from and after the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. D.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Resolution authorizing the Roanoke Valley -Alleghany Regional Commission to amend its Charter to reduce membership requirements SUBMITTED BY: Daniel R. O'Donnell County Administrator APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: The Roanoke Valley -Alleghany Regional Commission (RVARC) is requesting that member local governments approve a charter amendment to decrease the size of its governing board from 38 members to 30. For the charter amendment to be approved all member local governments must agree to this change. BACKGROUND: On February 25, 2021, the Regional Commission approved amendments to its Charter that have the effect of reducing the size of the Commission from 38 members to 30 members. This action was taken based on the recommendations of a Restructuring Committee which considered the goals of reducing the size of the Commission while maintaining a minimum level of two representatives from each locality, one of whom must me a member of the local governing body. The goal for reducing the size of the Commission is to help promote better interaction among Commission members during our meetings and to try to improve attendance at meetings. As a matter of interest, currently our Commission has the second largest board size in Virginia (only the Hampton Roads Planning District Commission has a larger number of board members). Among the Regional Commissions in Virginia that have a similar population size to our Regional Commission , the number of Commission members range from 23 to 27. Attached to this Board Report is a report from the RVARC Restructuring Committee that details the process used and rationale for this requested change and a red -lined version Page 1 of 2 of the requested charter amendments. FISCAL IMPACT: There is no fiscal impact from the approval of the resolution. STAFF RECOMMENDATION: Staff recommends approval of the resolution. Page 2 of 2 Roanoke Valley -Alleghany REGIONAL rommissinn RVARC.ORG 313 Luck Avenue, SWI Roanoke, Virginia 24016 1 P: 540.343.4417 1 F: 540.343.4416 1 rvarc@rvarc.org Report of the Restructuring Committee Regional Commission Meeting January 28, 2021 SUBJ: Recommendations of the Restructuring Committee on Commission Board member Changes In April of 2019, the Regional Commission board adopted the updated Strategic Plan, which called for consideration of restructuring the Commission's membership. In February of 2020, the Commission was presented with two alternative scenarios for reducing the number of members on the Board. At that time, the staff was asked to look at other Regional Commission's in Virginia to see how their boards were structured and report back; however, the impact of COVID-19 put the restructuring discussion on hold, and it was not revisited until October of 2020. At that time, a small committee was formed to review various options and provide a recommendation to the full Board at the January 2021 Commission meeting. The Chair asked the following Commission members to serve on the committee: • Lee Osborne, Committee Chair (and former chair of the RVARC) • Phil North (current Vice Chair of the RVARC) • Bill Bestpitch (former Chair of the RVARC) • Billy Martin (former Chair of the RVARC) The Restructuring Committee met by Zoom in December of 2020 and January of 2021, assisted by Wayne Strickland and Jeremy Holmes, to review the board size of peer Commissions, absentee and attendance data of the Commission, and requirements of the Code of Virginia and the Commission's Charter to assist in assessing and developing various options. Charts were prepared reflecting how the RVARC compares to other PDC's around the Commonwealth in number of members and jurisdictions represented. Five options were considered reflecting various membership rule changes ranging from one member for each of the smaller population jurisdictions to simply capping the number of representatives for any member jurisdiction. Following the first meeting of the Committee, the committee selected two options and requested Wayne and Jeremy to poll the Chief Administrative Officer (CAO) of each member jurisdiction regarding his or her preference or thoughts on those two options. Feedback from the eight jurisdictions that responded reflected a desire to retain as much as possible the relative proportional representation of the larger population jurisdictions while retaining a minimum of two representatives for all jurisdictions. In addition, several CAO's suggested a desire for having the ability for a jurisdiction to designate one or more alternates to be able to attend in lieu of an appointed member who is unable to attend. In deciding on its recommendation, the Committee agreed on the following guiding principles: • Strive to retain as much as possible the current relative representation of the larger and smaller jurisdictions on the board as a proportion of their population in the region. • Retain membership rules and thresholds that require the Commission to comply with Code of Virginia requirements that the Board as a whole be comprised of a majority of elected officials. {2797783-2, 900000-00278-01} MEMBER GOVERNMENTS: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton MkRoanoke Valley -Alleghany REGIONAL IMP ro11111115Sion RVARC,ORG 313 Luck Avenue, SWI Roanoke, Virginia 24016 1 P: 540.343.4417 1 F: 540.343.4416 1 rvarc@rvarc.org • Provide the opportunity for each member jurisdiction to appoint its chief administrative official as a Member of the Board, if desired, by having at least two representatives for each locality, one of whom must be an elected official of the governing body of such local subdivision. Current Board Membership Requirements Under the current charter, every member government appoints 2 members, one who is an elected official and one who is not elected. Thereafter, localities that have over 10,000 population appoint 1 additional member for each 25,000 population (or fraction thereof) as outlined below: • The representative for the first 25,000 increment shall be an elected official • The representative for the second 25,000 increment shall be a non -elected official • The representative for the third 25,000 increment shall be an elected official • The representative for the fourth 25,000 increment shall be a non -elected official • Representatives for additional increments of 25,000 shall be alternated with an elected official and followed by a non -elected official The Charter also says that, in accordance with the Code of Virginia, the Board must be comprised of a majority of elected officials from the governing body of respective member governments. The following chart illustrates the current population and membership for each jurisdiction by elected officials, citizens, and total representation: Locality Population Roanoke City 99348 Roanoke County 85701 Franklin County 51058 Botetourt County 33393 City of Salem 25363 Alleghany County 11458 Town of Vinton 8104 City of Covington 5694 Craig County 5108 Town of Rocky Mount 4424 Town of Clifton Forge 3494 Region Total 333145 " % Pop: This jurisdiction's population as a percentage of the entire RVARC region's population. ""% Mem: This jurisdiction's RVARC representation as a total of the entire RVARC membership. Under this structure, the Regional Commission Board currently sits at 38 members, with the addition of a 39th member from the City of Roanoke if the 2020 census shows the City's population has increased {2797783-2, 900000-00278-01} MEMBER GOVERNMENTS: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton Elected Citizen Total % Pop* % Mem** 3 3 6 30% 16% 3 3 6 26% 16% 3 2 5 15% 13% 2 2 4 10% 11% 2 2 4 8% 11% 2 1 3 3% 8% 1 1 2 2% 5% 1 1 2 2% 5% 1 1 2 2% 5% 1 1 2 1% 5% 1 1 2 1% 5% 20 18 38 100% 100% " % Pop: This jurisdiction's population as a percentage of the entire RVARC region's population. ""% Mem: This jurisdiction's RVARC representation as a total of the entire RVARC membership. Under this structure, the Regional Commission Board currently sits at 38 members, with the addition of a 39th member from the City of Roanoke if the 2020 census shows the City's population has increased {2797783-2, 900000-00278-01} MEMBER GOVERNMENTS: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton Roanoke Valley -Alleghany REGIONAL r -nm m ss nn RVARC.ORG 313 Luck Avenue, SW 1 Roanoke, Virginia 24016 1 P: 540.343.4417 1 F: 540.343.4416 1 rvarc@rvarc.org over 100,000, which is likely. This puts the Regional Commission's board size at the second largest in Virginia, behind only Hampton Roads. This representation is reflected in the current Charter language, Article II Section 1, below: The membership of the Roanoke Valley -Alleghany Regional Commission shall be composed of representatives of the member governmental subdivisions, on the basis of one member from the governing body of each governmental subdivision and also, one representative who holds no office elected by the people in that government. In addition, each governmental subdivision with population in excess of 10,000 shall appoint one representative for each 25,000 population or fraction thereof. The representative for the first 25,000 increment shall be a member of the governing body. The representative of the second 25,000 increment shall be a person who does not hold an office elected by the people. Thereafter the continual increments shall be alternated so that at least a majority, but not substantially more than a majority, of the Commission members shall be elected officials of the governing bodies of the governmental subdivisions. In determining the population of counties, the numerical total shall be exclusive of participating towns who have a population of three thousand, five hundred; said towns are eligible to have at least two representatives. Recommended Commission Membership Requirements The Restructuring Committee recommends the Board implement the following changes to the Board membership requirements: • Every member government appoints 2 members, at least one of whom is an elected official of the governing body. • Localities with populations between 25,000 and 50,000 appoint 1 additional member who must be an elected official of the governing body, for a total of 3. • Localities with populations over 50,000 appoint 1 additional member who may be, but does not have to be, a non -elected official, for a total of 4, provided the membership of the Commission complies with the Code of Virginia requirement that a majority of the Commission members as a whole must be elected officials from the governing bodies of the member localities. The following chart illustrates the recommended changes and the difference in membership by locality: Locality Population Roanoke City 99348 Roanoke County 85701 Franklin County 51058 Botetourt County 33393 City of Salem 25363 {2797783-2, 900000-00278-01} MEMBER GOVERNMENTS: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton Elected Citizen Total % Pop * % Mem** Diff *** 2 2 4 30% 13% -2 2 2 4 26% 13% -2 2 2 4 15% 13% -1 2 1 3 10% 10% -1 2 1 3 8% 10% -1 {2797783-2, 900000-00278-01} MEMBER GOVERNMENTS: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton Roanoke Valley -Alleghany REGIONAL IMP ro11111115Sion RVARC.ORG 313 Luck Avenue, SW 1 Roanoke, Virginia 24016 1 P: 540.343.4417 1 F: 540.343.4416 1 rvarc@rvarc.org Alleghany County 11458 Town of Vinton 8104 City of Covington 5694 Craig County 5108 Town of Rocky Mount 4424 Town of Clifton Forge 3494 Region Total 333145 1 1 2 3% 7% -1 1 1 2 2% 7% 0 1 1 2 2% 7% 0 1 1 2 2% 7% 0 1 1 2 1% 7% 0 1 1 2 1% 7% 0 16 14 30 100% 100% -8 " % Pop: This jurisdiction's population as a percentage of the entire RVARC region's population. ""% Mem: This jurisdiction's RVARC representation as a total of the entire RVARC membership. """ Diff: The difference between the proposed membership numbers and current membership numbers. These membership rules reflect the following changes: • Specify that the elected official appointed to the board must be a member of the "governing body" of the jurisdiction, a distinction that is not necessarily clear in the current Charter. This would preclude Constitutional Officers and other officials elected by the citizens of a jurisdiction from being appointed to the Board. • Remove the provision for additional members when a locality's population increases beyond 100,000, capping the maximum number of representatives from a member locality at 4. • Results in a total board membership of 30. The following is draft Charter language to reflect the recommended change: The membership of the Roanoke Valley -Alleghany Regional Commission shall be composed of representatives of the member governmental subdivisions, on the basis of two members from each governmental subdivision, at least one of whom is an elected member of the governing body of the subdivision. In addition, each governmental subdivision with population in excess of 25,000 and less than 50,000 shall appoint one additional member who must be an elected official of the governing body of the subdivision. Each governmental subdivision with a population in excess of 50,000 shall further appoint one additional member, who may but need not be an elected official of the governing body of the subdivision, provided that at least a majority, but not substantially more than a majority, of the Commission members shall be elected officials of the governing bodies of the governmental subdivisions. In determining the population of counties, the numerical total shall be exclusive of participating towns who have a population of three thousand, five hundred; said towns are eligible to have at least two representatives. Alternate Memberships In addition to the Board size change, the Restructuring Committee was asked to consider adding provisions to the Charter to allow for alternate members when an appointed member must be absent. {2797783-2, 900000-00278-01} MEMBER GOVERNMENTS: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton Roanoke Valley -Alleghany REGIONAL IMP rnmmissirm RVARC.ORG 313 Luck Avenue, SWI Roanoke, Virginia 24016 1 P: 540.343.4417 1 F: 540.343.4416 1 rvarc@rvarc.org The Committee is recommending the Board consider amending the charter to add a new Section allowing an option for alternate members to be appointed by the governing body, preferably when regular members are appointed. Alternate members would be listed on the membership rolls of the Commission and would be provided all meeting materials in case they are to be an attending member. Note that the appointment of an alternate member is optional for each locality, and an alternate need not be appointed for each member from that jurisdiction. Draft language for the new Article II, Section 6 in the Charter follows: Each governmental subdivision of the Commission shall have the option of appointing an alternate member. An alternate member shall receive notice of all meetings of the Commission and, if such alternate is designated for one particular member, of all meetings of committees of which the appointed member is a part and shall be entitled to attend and vote at any such meeting at which the appointed member is not personally present. When appointing alternates for an elected official of the governing body, the governmental subdivision must appoint an elected member of the same governing body. Next Steps If the Board chooses to adopt the recommendations of the Restructuring Committee, the amended Charter will need to be submitted to each local government member of the Regional Commission to be voted upon and approved by its governing body. Changes to the Charter must be approved by all member jurisdictions. Regional Commission Action: Approve the recommended changes to the Board membership requirements. {2797783-2, 900000-00278-01} MEMBER GOVERNMENTS: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton Roanoke Valley -Alleghany REGIONAL rommission rva.rr.org 313 Lute.k/ Ave wine., SW 1 Ro -A,o-k,&, Vi,rgi,wi o' 24016 P: 540.343.4417 F: Amended October 28, 1999 CHARTER AGREEMENT OF THE ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION NOW, THEREFORE, it is agreed that: Section 1 Section 2 Section 3 Section 4 ARTICLE I Name, Location, Authority, Purpose The name of this organization shall be the Roanoke Valley -Alleghany Regional Commission, hereinafter called the "Commission". The principal office of the Commission shall be located in the City of Roanoke, Virginia. The location of the principal office may be changed by the concurrence of three-fourths of the Commission membership; provided, however, that the clerk of the governing body of each member governmental subdivision has been notified of the contemplated relocation in writing at least thirty days before such meeting. The Commission shall be a public body corporate and politic with all the powers and duties granted to it by the Virginia Regional Cooperation Act. A. It is the purpose of the Roanoke Valley -Alleghany Regional Commission to encourage and facilitate local government cooperation in addressing on a regional basis problems of greater than local significance. The cooperation resulting from the efforts of the Commission is intended to assist local governments in meeting their own problems by enhancing their abilities to recognize and analyze regional opportunities and take account of regional influences in planning and implementing their public policies and services. B. The Roanoke Valley -Alleghany Regional Commission shall also promote the orderly and efficient development of the physical, social, and economic elements of the district by planning, and encouraging and assisting governmental subdivisions to plan for the future. If requested by a member governmental subdivision or group of member governmental subdivisions and to the extent the Commission may elect Member Governments: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke, Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton Section 5 Section 1 to act, the Commission may assist the subdivisions by carrying out plans and programs for the improvement and utilization of the elements. The Commission shall not, however, have a legal obligation to perform the functions necessary to implement the plans and policies established by it or to furnish governmental services to the district. Definitions - "Member Governmental Subdivision" means a county, city or town that has signed the Charter Agreement of the Roanoke Valley -Alleghany Regional Commission. "Governing Body" means the board of supervisors of the county or the council of the city or town. ARTICLE II Membership The membership of thc Roanoke Valley Alleghany Regional Commission shall be composed of representatives of the member governmental subdivisions, on the basis of one member from the governing body of each governmental subdivision and also, one representative who holds no office elected by the people in that government. In addition, ch governmental subdivision with population in excess of 10,000 shall appoint one representative for ach 25,000 population or fraction thereof. Tho representative for the first 25,000 increment shall be a member of the governing body. The representative of the second 25,000 increment shall be a person who does not hold an office elected by thc people. Thereafter thc continual incrcmcnts shall bo Commission members shall be elected officials of thc governing bodics of tho governmental subdivisions. In determining the population of co es, the numerical total shall be exclusive of participating towns that have a population of thrco thousand, five hundred; said towns are eligible to have at least two representatives. The membership of the Roanoke Valley -Alleghany Regional Commission shall be composed of representatives of the member governmental subdivisions, on the basis of two members from each governmental subdivision, at least one of whom is an elected member of the governing body of the subdivision. In addition, each governmental subdivision with population in excess of 25,000 and less than 50,000 shall appoint one additional member who must be an elected official of the governing body of the subdivision. Each governmental subdivision with a population in excess of 50,000 shall further appoint one additional member, who may but need not be an elected official of the governing body of the subdivision, provided that at least a majority, but not substantially more than a majority, of the Commission members shall be elected officials of the governing bodies of the governmental subdivisions. In determining the population of counties, the numerical total shall be exclusive of participating towns who have a population of three thousand, five hundred; said towns are eligible to have at least two representatives. Section 2 For the purpose of this agreement the term "population" shall have the same meaning as sct forth in Scction 15.1 1/102 of the Virginia Code, 1968. Section 3 "Population," unless a different census is clearly set forth, means the number of inhabitants according to the United States census latest preceding the time at which any provision dependent upon population is being applied, or the time as of which it is being construed, unless there is available an annual estimate of population prepared by the Weldon Cooper Center for Public Service of the University of Virginia, which has been filed with the Department of Housing and Community Development, in which event the estimate shall govern. The population on which the representation to the Commission is based shall be reviewed by the Commission at least every five years from the effective date of this Charter. Section 4 Vacancies on the Commission shall be filled for the unexpired term in the same manner as the original appointment was made. Section 5 Any member of the Commission shall be eligible for reappointment but may be removed for cause by the governing body which appointed him. Section 6 Each governmental subdivision of the Commission shall have the option of appointing an alternate member. An alternate member shall be entitled to receive notice of all meetings of the Commission and of all meetings of committees of which the appointed member is a part, and to attend and vote at any such meeting at which the appointed member is not personally present. When appointing alternates for an elected official of the governing body, the governmental subdivision must appoint a member of the same governing body. ARTICLE III Appointments, Terms of Office and Voting Rights Section 1 Members of the Commission shall be appointed by the governing body of each governmental subdivision. Section 2 The terms of office of Commission members who are also members of governing bodies shall be three years or until his/her successor has been appointed. In the event any elected member of the Commission shall cease to be an elected member of the local governing body which he represents, he shall cease to be a member of the Commission. The appropriate governing body shall within thirty days make an appointment to succeed him for his unexpired term. Section 3 The term of office of non -elected members of the Commission shall be three years. Section 4 Section 5 Section 1 Section 2 Section 3 Section 1 The initial appointments shall expire as follows: The term of one member from the local governing body of each governmental subdivision shall expire on June 30, 1972. The term of one member of each governmental subdivision who holds no office elected by the people shall expire on June 30, 1971. The term of any additional members shall expire on June 30, 1970. Each member of the Commission shall have the right to vote, but may exercise his/her vote only in person and during any official meeting of the Commission, regular, special or otherwise. ARTICLE IV Officers Officers of the Commission shall consist of a Chair and Vice -Chair who shall be elected at a regular meeting of the Commission by a majority vote of the members present. The Chair and Vice -Chair shall be elected for terms of two years. They may succeed themselves in that office, for one additional term. The Commission shall appoint an Executive Director who shall be an employee of the Commission and who shall serve at the pleasure of a majority of the membership. ARTICLE V Planning District Commission - Regional Planning Commission Merger Upon the ratification of this Charter Agreement, on October 23, 1969, the Roanoke Valley Regional Planning Commission and Jackson River Regional Planning Commission merged with the Fifth Planning District Commission. All assets and liabilities of the two aforesaid Regional Planning Commissions were transferred to the Fifth Planning District Commission. Effective October 28, 1999, the Fifth Planning District Commission changed its name to the Roanoke Valley -Alleghany Regional Commission. ARTICLE VI Addition or Withdrawal of Members Section 1 Section 2 Any governmental subdivision within the Fifth Planning District which is not a party to this Charter Agreement at the effective date thereof may thereafter join the Commission provided that such governmental subdivision is eligible for membership and that it adopts and executes this Agreement. Any governmental subdivision may withdraw from the Commission by submitting to the Commission in writing, at least 90 days before the end of the Commission's then current fiscal year, a notice of intent to withdraw. Such withdrawal shall not become effective until the Commission's fiscal year has ended. Adoption of Bylaws ARTICLE VII Section 1 The Commission may adopt Bylaws and such other rules at it deems necessary to govern its operations. ARTICLE VIII Meetings Section 1 The Commission shall hold regular meetings on a schedule which will be determined by the membership. Section 2 Meetings of the Commission shall be open to the public, however, the Commission may hold executive sessions under the guidelines provided by the Virginia Freedom of Information Act. Section 3 Provisions shall be made in the Bylaws as to notification of members of all meetings of the Commission. Section 1 ARTICLE IX Reports The Commission shall, after June 30 and no later than September 30 of each year, submit to each governing body that is a party to this Charter Agreement a report in writing setting forth the following: A. The work program and activities of the preceding year. B. A financial report of receipts and expenditures of the preceding year. C. The budget of the Commission for the current fiscal year. D. The programs and projects for the current fiscal year. Section 2 There should be conducted once each year an audit of the accounts of the Commission by an independent auditing firm. Section 1 ARTICLE X Amendments This Charter Agreement may be amended, supplemented or superseded only by concurring resolutions from the governing bodies which are parties to this Charter Agreement. All proposed amendments shall be submitted to the Commission for its review and recommendations to the member governmental subdivisions. Section 1 ARTICLE XI Date of Organization The organization of the Roanoke Valley -Alleghany Regional Commission (formerly "Fifth Planning District Commission") shall be effective on the 25 day of August, 1969 or at such time after this date when the Charter Agreement has been adopted and signed by that governmental subdivision whose population when added to the aggregate population of those who have already adopted and signed the Charter Agreement embraces the majority of the population within the Fifth Planning District. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 13, 2021 RESOLUTION AUTHORIZING THE ROANOKE VALLEY-ALLEGHANY REGIONALCOMMISSION TO AMEND ITS CHARTER TO REDUCE MEMBERSHIP REQUIREMENTS WHEREAS, the Roanoke Valley -Alleghany Regional Commission ("The Commission") is seeking to amend its charter to reduce the number of Commissioners serving on its Board from 38 to 30; and WHEREAS, the member governments of the Commission are the Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke; the Cities of Covington, Roanoke and Salem; and the Towns of Clifton Forge, Rocky Mount, and Vinton; and WHEREAS, in April of 2019 the Chair of the Roanoke Valley -Alleghany Regional Commission directed Commission staff to review the board size of peer Commissions, absentee and attendance data of the Commission, and requirements of the Code of Virginia regarding the Commission's board structure; and WHEREAS, the Roanoke Valley -Alleghany Regional Commission board was determined to be the second largest board in the Commonwealth, behind only the Hampton Roads Planning District Commission with 47 members; and WHEREAS, it was determined that under current Charter rules and population forecasts the Commission Board was expected to grow even larger in 2022 with an additional member from the City of Roanoke, bringing the total to seven representatives comprised of four elected officials; and WHEREAS, a Restructuring Committee was formed in October of 2020 to review staff research and produce a recommendation to the full Board; and Page 1 of 4 WHEREAS, after reviewing the research and conferring with their local governing bodies as well as chief administrative officers for Commission member jurisdictions, the members of the Restructuring Committee recommended changes to the membership formula for the Commission Board; the addition of a provision for alternate members of the Board to provide flexibility to member governments; and clarification on the definition of Population for purposes of determining membership; and, WHEREAS, the Commission Board voted to accept the recommendations of the Restructuring Committee at the February 25, 2021 meeting of the Commission; and, WHEREAS, Article II, Section 1 of the Charter shall be amended to read: "The membership of the Roanoke Valley -Alleghany Regional Commission shall be composed of representatives of the member governmental subdivisions, on the basis of two members from each governmental subdivision, at least one of whom is an elected member of the governing body of the subdivision. In addition, each governmental subdivision with population in excess of 25,000 and less than 50,000 shall appoint one additional member who must be an elected official of the governing body of the subdivision. Each governmental subdivision with a population in excess of 50,000 shall further appoint one additional member, who may but need not be an elected official of the governing body of the subdivision, provided that at least a majority, but not substantially more than a majority, of the Commission members shall be elected officials of the governing bodies of the governmental subdivisions. In determining the population of counties, the numerical total shall be exclusive of participating towns who have a population of three thousand, five hundred; said towns are eligible to have at least two representatives; and Page 2 of 4 WHEREAS, Article II, Section 2 of the Charter shall be amended to read: ""Population," unless a different census is clearly set forth, means the number of inhabitants according to the United States census latest preceding the time at which any provision dependent upon population is being applied, or the time as of which it is being construed, unless there is available an annual estimate of population prepared by the Weldon Cooper Center for Public Service of the University of Virginia, which has been filed with the Department of Housing and Community Development, in which event the estimate shall govern."; and WHEREAS, Article II, Section 6 shall be added to the Charter, reading: "Each governmental subdivision of the Commission shall have the option of appointing an alternate member. An alternate member shall be entitled to receive notice of all meetings of the Commission and of all meetings of committees of which the appointed member is a part, and to attend and vote at any such meeting at which the appointed member is not personally present. When appointing alternates for an elected official of the governing body, the governmental subdivision must appoint a member of the same governing body."; and WHEREAS, any changes to the Commission charter must be approved unanimously by the governing bodies of all Commission member jurisdictions. NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of the County of Roanoke approves the above Charter changes of the Roanoke Valley - Alleghany Regional Commission. Page 3 of 4 BE IT FURTHER RESOLVED that aforementioned Charter changes of the Roanoke Valley -Alleghany Regional Commission will become effective on July 1, 2022, and that the resulting reduction in Board size will be reached through attrition of existing Board members whose terms end on or after July 1, 2022. Page 4 of 4 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: Public hearing for citizen comments on the Proposed Fiscal Year 2021-2022 Operating Budget and the Proposed Fiscal Year 2022-2031 Capital Improvement Program Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Conduct a public hearing for citizen comment on the proposed fiscal year 2021-2022 Operating Budget and the fiscal year 2022-2031 Capital Improvement Program. BACKGROUND: State Code requires a public hearing to receive written and oral comments on the proposed fiscal year 2021-2022 Operating Budget and the proposed fiscal year 2022- 2031 Capital Improvement Program. This public hearing satisfies that requirement. DISCUSSION: This time has been set aside for a public hearing on the proposed annual budget for fiscal year 2021-2022 and the fiscal year 2022-2031 Capital Improvement Program. A summary of the proposed budget was advertised in the Roanoke Times on April 4, 2021, and full budget documents can be found on the Roanoke County website at www.roanokecountyva.gov or at the Roanoke County Office of the Clerk to the Board of Supervisors. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to satisfy State code requirements and receive citizen comments on the proposed annual budget for fiscal year 2021-2022 and the fiscal year 2022-2031 Capital Improvement Program. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: Public hearing for citizen comments on the following items: Calendar Year 2021 Real Estate, Personal Property and Machinery and Tools Tax Rates Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Conduct a public hearing to receive citizen comment on the Calendar Year 2021 Real Estate, Personal Property and Machinery and Tools Tax rates. BACKGROUND: State Code requires a public hearing in advance of the adoption of tax rates. This public hearing satisfies that requirement. DISCUSSION: The public hearing scheduled for April 13, 2021, is to receive written and oral comments on setting the tax rates for calendar year 2021 to support the fiscal year 2021-2022 operating budget. The public hearing was advertised on March 30 and April 6, 2021, thereby satisfying State code requirements for public notice. The adoption of these tax rates was preceded by a public hearing on March 23, 2021, to receive written and oral comments on setting the maximum tax rates for calendar year 2021. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to satisfy State code requirements and receive citizen comment on the Calendar Year 2021 Real Estate, Personal Property and Machinery and Tools Tax rates. Page 2 of 2 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Request to adopt the following taxes rates: (a) Resolution setting the tax rate on Real Estate in the County of Roanoke for the calendar year 2021; (b) Resolution setting the tax levy on Personal Property situate in the County of Roanoke for the calendar year 2021; (c) Resolution setting the tax levy on a classification of personal property - Machinery and Tools - situate in the County of Roanoke for calendar year 2021 SUBMITTED BY: APPROVED BY: ISSUE: Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Board of Supervisors adoption of calendar year 2021 tax rates to support the fiscal year 2021-2022 operating budget. BACKGROUND: As part of the annual budget development process, the Board of Supervisors is required to adopt tax rates to support the operating budget. The adoption of calendar year 2021 tax rates will support the fiscal year 2021-2022 operating budget. DISCUSSION: Proposed tax rates for the twelve month period beginning January 1, 2021 and ending December 31, 2021, were advertised on March 30 and April 6, 2021 as follows: a. Real Estate Tax at a rate of not more than $1.09 per one hundred dollars assessed valuation b. Personal Property Tax at a rate of not more than $3.50 per one hundred dollars Page 1 of 2 assessed valuation c. Machinery and Tools Tax at a rate of not more than $2.85 per one hundred dollars assessed valuation. A public hearing for citizen comment on the tax rates was held on April 13, 2021. A public hearing for citizen comment on the proposed fiscal year 2021-2022 operating budget and proposed fiscal year 2022-2031 Capital Improvement Program will be held on April 27, 2021. The adoption of the tax rates was preceded by a public hearing on March 23, 2021, to receive written and oral comments on setting the maximum tax rates for calendar year 2021. FISCAL IMPACT: Fiscal impact will be determined if the Board of Supervisors adopts tax rates that differ from Calendar Year 2020 tax rates. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors adopt calendar year 2021 tax rates. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2021 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2021, and ending December 31, 2021, be, and hereby is, set for a tax rate of $2.85 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2021 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2021, and ending December 31, 2021, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2021 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2021, and ending December 31, 2021, be, and hereby is, set for a tax rate of $1.09 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. Page 1 of 1 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: Ordinance accepting and appropriating Education Grant Awards related to the COVID-19 pandemic in the amount of $4,340,714.11 to the Roanoke County Public School grant fund for fiscal year 2020-2021 Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Approval of and appropriation of $4,340,714.11 to the Schools' Grant Fund from new funds available through the Virginia Department of Education. BACKGROUND: On January 22, 2021 the Virginia Department of Education (VDOE) notified all school divisions in the Commonwealth of the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act Elementary and Secondary School Emergency Relief (ESSER) II Fund allocations. The allocations were based on each school division's relative share of Title I, Part A, Federal Fiscal Year 2020 funds. The period of performance for the award is March 13, 2020, through September 30, 2023. DISCUSSION: The Superintendent's Cabinet collaborated on ways these funds could most productively be used to address current capital maintenance projects related to air quality, plumbing, windows, and security to provide relief in the 2021-2022 annual budget, in addition to ways to address learning loss. Please see attached reports from the Roanoke County Public Schools for more detail. Page 1 of 2 FISCAL IMPACT: No Roanoke County Public Schools' funds are required. Funds are 100% Federal funds passed through the Virginia Department of Education. $4,340,714.11 will be appropriated to the Roanoke County Public Schools' Grant Fund. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance to accept and appropriate funds for $4,340,714.11 and scheduling the second reading for April 27, 2021. Page 2 of 2 Attachment B Superintendent's Memo #012-21 January 22, 2021 VIRGINIA DEPARTMENT OF EDUCATION CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTARY APPROPRIATIONS ACT (CRRSA) ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) II FUND - 90% LEA ALLOCATIONS JANUARY 2021 DIVISION NO SCHOOL DIVISION 90% LEA ALLOCATIONS 001 ACCOMACK COUNTY PUBLIC SCHOOLS $ 5,956,306.09 002 ALBEMARLE COUNTY PUBLIC SCHOOLS $ 5,109,581.94 003 ALLEGHANY COUNTY PUBLIC SCHOOLS $ 1,965,083.65 004 AMELIA COUNTY PUBLIC SCHOOLS $ 955,662.45 005 AMHERST COUNTY PUBLIC SCHOOLS $ 3,251,180.62 006 APPOMATTOX COUNTY PUBLIC SCHOOLS $ 1,726,862.29 007 ARLINGTON COUNTY PUBLIC SCHOOLS $ 8,395,507.72 008 AUGUSTA COUNTY PUBLIC SCHOOLS $ 4,434,968.55 009 BATH COUNTY PUBLIC SCHOOLS $ 271,464.18 010 BEDFORD COUNTY PUBLIC SCHOOLS $ 5,378,493.14 011 BLAND COUNTY PUBLIC SCHOOLS $ 429,959.95 012 BOTETOURT COUNTY PUBLIC SCHOOLS $ 1,339,266.78 013 BRUNSWICK COUNTY PUBLIC SCHOOLS $ 2,406,464.55 014 BUCHANAN COUNTY PUBLIC SCHOOLS $ 4,541,890.69 015 BUCKINGHAM COUNTY PUBLIC SCHOOLS $ 2,190,366.51 016 CAMPBELL COUNTY PUBLIC SCHOOLS $ 5,189,341.54 017 CAROLINE COUNTY PUBLIC SCHOOLS $ 2,835,980.18 018 CARROLL COUNTY PUBLIC SCHOOLS $ 3,710,448.28 019 CHARLES CITY COUNTY PUBLIC SCHOOLS $ 568,045.67 020 CHARLOTTE COUNTY PUBLIC SCHOOLS $ 2,358,000.42 021 CHESTERFIELD COUNTY PUBLIC SCHOOLS $ 22,893,748.15 022 CLARKE COUNTY PUBLIC SCHOOLS $ 565,505.86 023 CRAIG COUNTY PUBLIC SCHOOLS $ 575,452.95 024 CULPEPER COUNTY PUBLIC SCHOOLS $ 4,560,941.39 025 CUMBERLAND COUNTY PUBLIC SCHOOLS $ 1,474,809.04 026 DICKENSON COUNTY PUBLIC SCHOOLS $ 2,870,184.46 027 DINWIDDIE COUNTY PUBLIC SCHOOLS $ 2,666,475.27 028 ESSEX COUNTY PUBLIC SCHOOLS $ 1,437,968.00 029 FAIRFAX COUNTY PUBLIC SCHOOLS $ 82,982,674.07 030 FAUQUIER COUNTY PUBLIC SCHOOLS $ 2,626,858.01 031 FLOYD COUNTY PUBLIC SCHOOLS $ 1,643,128.35 032 FLUVANNA COUNTY PUBLIC SCHOOLS $ 1,210,697.15 033 FRANKLIN COUNTY PUBLIC SCHOOLS $ 6,556,218.11 034 FREDERICK COUNTY PUBLIC SCHOOLS $ 4,806,078.19 035 GILES COUNTY PUBLIC SCHOOLS $ 1,615,425.96 036 GLOUCESTER COUNTY PUBLIC SCHOOLS $ 2,448,045.07 037 GOOCHLAND COUNTY PUBLIC SCHOOLS $ 1,049,997.67 038 GRAYSON COUNTY PUBLIC SCHOOLS $ 2,398,661.38 039 GREENE COUNTY PUBLIC SCHOOLS $ 1,491,893.72 040 GREENSVILLE COUNTY PUBLIC SCHOOLS $ 1,637,972.30 041 HALIFAX COUNTY PUBLIC SCHOOLS $ 4,973,722.12 042 HANOVER COUNTY PUBLIC SCHOOLS $ 3,714,318.96 043 HENRICO COUNTY PUBLIC SCHOOLS $ 34,872,307.47 Attachment B Superintendent's Memo #012-21 January 22, 2021 VIRGINIA DEPARTMENT OF EDUCATION CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTARY APPROPRIATIONS ACT (CRRSA) ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) II FUND - 90% LEA ALLOCATIONS JANUARY 2021 DIVISION NO SCHOOL DIVISION 90% LEA ALLOCATIONS 044 HENRY COUNTY PUBLIC SCHOOLS $ 8,037,504.61 045 HIGHLAND COUNTY PUBLIC SCHOOLS $ 159,894.21 046 ISLE OF WIGHT COUNTY PUBLIC SCHOOLS $ 2,114,255.79 047 JAMES CITY COUNTY $ 3,731,184.02 048 KING GEORGE COUNTY PUBLIC SCHOOLS $ 1,371,409.15 049 KING AND QUEEN COUNTY PUBLIC SCHOOLS $ 683,610.77 050 KING WILLIAM COUNTY PUBLIC SCHOOLS $ 792,845.92 051 LANCASTER COUNTY PUBLIC SCHOOLS $ 1,291,500.28 052 LEE COUNTY PUBLIC SCHOOLS $ 5,383,058.58 053 LOUDOUN COUNTY PUBLIC SCHOOLS $ 4,840,848.80 054 LOUISA COUNTY PUBLIC SCHOOLS $ 3,013,815.46 055 LUNENBURG COUNTY PUBLIC SCHOOLS $ 1,772,946.57 056 MADISON COUNTY PUBLIC SCHOOLS $ 1,207,355.97 057 MATHEWS COUNTY PUBLIC SCHOOLS $ 675,310.93 058 MECKLENBURG COUNTY PUBLIC SCHOOLS $ 5,152,855.22 059 MIDDLESEX COUNTY PUBLIC SCHOOLS $ 1,208,393.42 060 MONTGOMERY COUNTY PUBLIC SCHOOLS $ 6,047,398.28 062 NELSON COUNTY PUBLIC SCHOOLS $ 1,646,926.55 063 NEW KENT COUNTY PUBLIC SCHOOLS $ 821,432.81 065 NORTHAMPTON COUNTY PUBLIC SCHOOLS $ 2,247,839.04 066 NORTHUMBERLAND COUNTY PUBLIC SCHOOLS $ 1,550,184.97 067 NOTTOWAY COUNTY PUBLIC SCHOOLS $ 2,724,836.08 068 ORANGE COUNTY PUBLIC SCHOOLS $ 2,353,538.14 069 PAGE COUNTY PUBLIC SCHOOLS $ 2,811,625.28 070 PATRICK COUNTY PUBLIC SCHOOLS $ 2,143,186.56 071 PITTSYLVANIA COUNTY PUBLIC SCHOOLS $ 6,855,980.41 072 POWHATAN COUNTY PUBLIC SCHOOLS $ 892,844.52 073 PRINCE EDWARD COUNTY PUBLIC SCHOOLS $ 3,143,231.00 074 PRINCE GEORGE COUNTY PUBLIC SCHOOLS $ 2,221,098.66 075 PRINCE WILLIAM COUNTY PUBLIC SCHOOLS $ 39,124,565.05 077 PULASKI COUNTY PUBLIC SCHOOLS $ 3,618,543.42 078 RAPPAHANNOCK COUNTY PUBLIC SCHOOLS $ 503,634.07 079 RICHMOND COUNTY PUBLIC SCHOOLS $ 1,033,659.90 080 ROANOKE COUNTY PUBLIC SCHOOLS $ 4,340,714.11 081 ROCKBRIDGE COUNTY PUBLIC SCHOOLS $ 1,839,628.49 082 ROCKINGHAM COUNTY PUBLIC SCHOOLS $ 4,837,828.10 083 RUSSELL COUNTY PUBLIC SCHOOLS $ 3,642,540.11 084 SCOTT COUNTY PUBLIC SCHOOLS $ 2,795,001.53 085 SHENANDOAH COUNTY PUBLIC SCHOOLS $ 3,643,603.12 086 SMYTH COUNTY PUBLIC SCHOOLS $ 4,275,869.88 087 SOUTHAMPTON COUNTY PUBLIC SCHOOLS $ 1,925,536.11 088 SPOTSYLVANIA COUNTY PUBLIC SCHOOLS $ 10,099,491.40 089 STAFFORD COUNTY PUBLIC SCHOOLS $ 6,335,588.56 Attachment B Superintendent's Memo #012-21 January 22, 2021 VIRGINIA DEPARTMENT OF EDUCATION CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTARY APPROPRIATIONS ACT (CRRSA) ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) II FUND - 90% LEA ALLOCATIONS JANUARY 2021 DIVISION NO SCHOOL DIVISION 90% LEA ALLOCATIONS 090 SURRY COUNTY PUBLIC SCHOOLS $ 688,267.00 091 SUSSEX COUNTY PUBLIC SCHOOLS $ 1,795,734.06 092 TAZEWELL COUNTY PUBLIC SCHOOLS $ 6,120,036.52 093 WARREN COUNTY PUBLIC SCHOOLS $ 3,085,533.65 094 WASHINGTON COUNTY PUBLIC SCHOOLS $ 5,923,029.22 095 WESTMORELAND COUNTY PUBLIC SCHOOLS $ 1,999,066.57 096 WISE COUNTY PUBLIC SCHOOLS $ 7,667,132.13 097 WYTHE COUNTY PUBLIC SCHOOLS $ 3,514,271.65 098 YORK COUNTY PUBLIC SCHOOLS $ 2,321,395.73 101 ALEXANDRIA CITY PUBLIC SCHOOLS $ 15,491,977.50 102 BRISTOL CITY PUBLIC SCHOOLS $ 4,120,244.20 103 BUENA VISTA CITY PUBLIC SCHOOLS $ 711,499.13 104 CHARLOTTESVILLE CITY PUBLIC SCHOOLS $ 4,481,992.77 106 COLONIAL HEIGHTS CITY PUBLIC SCHOOLS $ 2,104,772.74 107 COVINGTON CITY PUBLIC SCHOOLS $ 764,384.19 108 DANVILLE CITY PUBLIC SCHOOLS $ 13,212,918.05 109 FALLS CHURCH CITY PUBLIC SCHOOLS $ 144,027.63 110 FREDERICKSBURG CITY PUBLIC SCHOOLS $ 3,492,618.17 111 GALAX CITY PUBLIC SCHOOLS $ 2,061,950.00 112 HAMPTON CITY PUBLIC SCHOOLS $ 24,400,757.11 113 HARRISONBURG CITY PUBLIC SCHOOLS $ 5,264,012.41 114 HOPEWELL CITY PUBLIC SCHOOLS $ 5,579,623.96 115 LYNCHBURG CITY PUBLIC SCHOOLS $ 12,651,532.25 116 MARTINSVILLE CITY PUBLIC SCHOOLS $ 3,919,117.74 117 NEWPORT NEWS CITY PUBLIC SCHOOLS $ 36,575,089.77 118 NORFOLK CITY PUBLIC SCHOOLS $ 50,449,126.91 119 NORTON CITY PUBLIC SCHOOLS $ 841,612.33 120 PETERSBURG CITY PUBLIC SCHOOLS $ 10,066,654.18 121 PORTSMOUTH CITY PUBLIC SCHOOLS $ 20,797,553.72 122 RADFORD CITY PUBLIC SCHOOLS $ 1,059,324.85 123 RICHMOND CITY PUBLIC SCHOOLS $ 54,683,344.95 124 ROANOKE CITY PUBLIC SCHOOLS $ 23,039,852.51 126 STAUNTON CITY PUBLIC SCHOOLS $ 2,786,686.28 127 SUFFOLK CITY PUBLIC SCHOOLS $ 12,180,448.36 128 VIRGINIA BEACH CITY PUBLIC SCHOOLS $ 36,709,197.65 130 WAYNESBORO CITY PUBLIC SCHOOLS $ 3,253,869.80 131 WILLIAMSBURG CITY $ 1,203,766.44 132 WINCHESTER CITY PUBLIC SCHOOLS $ 3,646,161.83 134 FAIRFAX CITY PUBLIC SCHOOLS $ 1,007,128.61 135 FRANKLIN CITY PUBLIC SCHOOLS $ 2,552,350.59 136 CHESAPEAKE CITY PUBLIC SCHOOLS $ 22,751,987.64 137 LEXINGTON CITY PUBLIC SCHOOLS $ 196,488.91 138 EMPORIA CITY PUBLIC SCHOOLS $ 1,672,835.76 Attachment B Superintendent's Memo #012-21 January 22, 2021 VIRGINIA DEPARTMENT OF EDUCATION CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTARY APPROPRIATIONS ACT (CRRSA) ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) II FUND - 90% LEA ALLOCATIONS JANUARY 2021 DIVISION NO SCHOOL DIVISION 90% LEA ALLOCATIONS 139 SALEM CITY PUBLIC SCHOOLS $ 1,674,194.96 142 POQUOSON CITY PUBLIC SCHOOLS $ 206,728.80 143 MANASSAS CITY PUBLIC SCHOOLS $ 4,349,083.45 144 MANASSAS PARK CITY PUBLIC SCHOOLS $ 1,124,995.81 202 TOWN OF COLONIAL BEACH PUBLIC SCHOOLS $ 1,023,799.76 207 TOWN OF WEST POINT PUBLIC SCHOOLS $ 143,061.72 218 VIRGINIA SCHOOL FOR THE DEAF AND BLIND $ 300,385.95 917 DEPARTMENT OF JUVENILE JUSTICE $ 539,819.58 Total $ 845,352,520.20 Attachment C Superintendent's Memo 012-21 January 22, 2021 Virginia Department of Education Office of ESEA Programs Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act Elementary and Secondary School Emergency Relief (ESSER) II Fund Terms of Grant Award Grant Details • Authorized by: Virginia Department of Education (VDOE) • Recipient and Grant Award Amount: The recipients and grant award amounts for the CRRSA ESSER II Fund are specified in Superintendent's Memorandum #012-21, January 22, 2021. • Grant Authority: This grant is authorized under the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act of 2021. • Fund Source: Federal • Grant Award Number: S425D210008 • Project Code: APE50195 • Grant Award Type: Federal Fiscal Year 2021 • Catalog of Federal Domestic Assistance (CFDA) Number: 84.425D Award Period Regulatory provisions for projects funded under the CRRSA Act ESSER II Fund allow for the expenditure of funds from March 13, 2020 — September 30, 2023. Reimbursements requests must be submitted to VDOE by November 15, 2023. Terms and Conditions Grant recipients are responsible for: 1) adhering to the ESSER II Fund provisions outlined in the CRRSA Act; 2) adhering to the regulations in the United States Department of Education's General Administrative Regulations (EDGAR) in 34 of the Code of the Federal Regulations (CFR); and 3) adhering to the regulations in 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Please refer to EDGAR and CFR documents for additional information. Additional Information Prior to requesting reimbursement for CRRSA ESSER II funds, school divisions must have expended and requested reimbursement through OMEGA for all CARES Act ESSER formula funds excluding funds reserved for equitable services. Reimbursements may be processed once funds are distributed from Object Code 0000 to the other object codes in OMEGA. To distribute amounts from Object Code 0000, the OMEGA budget originator needs to submit a budget transfer request by selecting "Change my object code budget:" from the "I want to..." list. Funds will be available for reimbursement when the budget transfer has been approved by all required reviewer levels and the transfer has the status "Transfer Completed." For assistance with OMEGA, please contact OMEGA Support at (804) 371-0993 or OMEGA.support@doe.virginia.gov. Attachment D Superintendent's Memo #012-21 January 22, 2021 Coronavirus Response and Relief Supplemental Appropriations Act Elementary and Secondary School Emergency Relief II Fund Uses of Funds The Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act was signed into law on December 27, 2020. CRRSA Act Elementary and Secondary School Emergency Relief (ESSER) II uses of funds include all allowable uses of ESSER funds specified under the CARES Act. The additional uses of funds included in the CRRSA Act are also allowable under the CARES Act ESSER Fund. The full list of allowable uses of funds specified under Section 313(d) of the CRRSA Act is below. • Activities authorized by the Elementary and Secondary Education Act (ESEA), the Individuals with Disabilities Education Act (IDEA), the Adult Education and Family Literacy Act (AEFLA), the Carl D. Perkins Career and Technical Education Act (Perkins), and the McKinney-Vento Homeless Education Assistance Act; • Coordination of LEA preparedness and response efforts to improve coordinated responses with other agencies to prevent, prepare for, and respond to coronavirus; • Providing principals and other school leaders with the resources necessary to address school needs; • Activities to address the unique needs of low-income children or students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and foster care youth; • Developing and implementing procedures and systems to improve LEA preparedness and response efforts; • Training and professional development for LEA staff on sanitation and minimizing the spread of infectious diseases; • Purchasing supplies to sanitize and clean LEA facilities; • Planning for and coordinating during long-term closures, including how to provide meals, technology for online learning, guidance on IDEA requirements, and ensuring other educational services can continue to be provided consistent with all applicable requirements; • Purchasing educational technology (including hardware, software, and connectivity) for students served by the LEA that aids in regular and substantive educational interactions between students and their classroom teachers, including assistive technology or adaptive equipment; • Providing mental health services and supports; • Planning and implementing activities related to summer learning and supplemental afterschool programs and addressing the needs of low-income students, students with disabilities, English learners, migrant students, students experiencing homelessness, and children in foster care; • Addressing learning loss among students, including low-income students, children with disabilities, English learners, racial and ethnic minorities, students experiencing Attachment D Superintendent's Memo #012-21 January 22, 2021 homelessness, and children and youth in foster care, of the local educational agency, including by: • Administering and using high-quality assessments that are valid and reliable, to accurately assess students' academic progress and assist educators in meeting students' academic needs, including through differentiated instruction; • Implementing evidence -based activities to meet the comprehensive needs of students; • Providing information and assistance to parents and families on how they can effectively support students, including in a distance learning environment; and • Tracking student attendance and improving student engagement in distance education; • School facility repairs and improvements to enable operation of schools to reduce risk of virus transmission and exposure to environmental health hazards, and to support student health needs; • Inspection, testing, maintenance, repair, replacement, and upgrade projects to improve the indoor air quality in school facilities, including mechanical and non-mechanical heating, ventilation, and air conditioning systems, filtering, purification and other air cleaning, fans, control systems, and window and door repair and replacement; and • Other activities that are necessary to maintain operations and continuity of services and continuing to employ existing staff. Attachment A — Special Terms and Conditions Superintendent's Memo #012-21 January 22, 2021 ADDITIONAL REQUIRED SPECIAL TERMS AND CONDITIONS FOR GRANT AWARDS OR COOPERATIVE AGREEMENTS A. Intellectual Property (i.e. papers, reports, forms, materials, creations, or inventions (intangible property)) Special Terms and Conditions for Intellectual Property apply for all grants or cooperative agreements, regardless of funding source (General, Special, Federal). Additionally, Federally funded grants or cooperative agreements must meet the requirements of the specific federal grant, such as making any work (e.g., materials, tools, processes, systems) developed freely available to the public, ensuring any websites developed meet government or industry recognized standards for accessibility, and the requirements of 2 CFR §200.315 Intangible Property, are met. SECTION I. Grants or Cooperative Agreements under which no Intellectual Property will be created If grant or cooperative agreement deliverables DO NOT include creation/development of Intellectual Property, the following special terms are applicable to the grant or cooperative agreement: INTELLECTUAL PROPERTY: The parties agree that no Intellectual Property will be created in performance of this grant or cooperative agreement. B. Suspension and Debarment Compliance — Non -Procurement Covered Transactions According to 2 CFR §200.213, non-federal entities are subject to the non -procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR part 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. All recipients of federal funds through this transaction must comply with 2 CFR 180, Subpart C as a condition of participation in this transaction, and must include similar terms or conditions in lower -tier covered transactions. C. Federal Funding in Public Announcements When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal funding, U.S. Department of Education sub -grantees shall clearly state: Last Revised Date 02/08/2019 Attachment A — Special Terms and Conditions Superintendent's Memo #012-21 January 22, 2021 1. the percentage of the total costs of the program or project which will be financed with Federal funding; 2. the dollar amount of Federal funds for the project or program; and 3. the percentage and dollar amount of the total costs of the project or program that will be financed by non-governmental sources. Recipients must comply with these conditions under Division H, Title V, Section 505 of Public Law 113-76. Consolidated Appropriations Act, 2014. D. Prohibition of Text Messaging and Emailing While Driving During Official Federal Grant Business Federal grant recipients, sub -recipients and their grant personnel are prohibited from text messaging while driving a government owned vehicle, or while driving their own privately owned vehicle during official grant business, or from using government supplied electronic equipment to text message or email while driving. Recipients must comply with these conditions under Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," October 1, 2009. E. Monitoring and Reporting 1. VDOE and auditors shall have access to sub -recipient records and financial statements as necessary to meet monitoring requirements. 2. Project reimbursement and amendment requests must be made utilizing VDOE's automated system Online Management of Education Grant Awards (OMEGA). Exceptions may be granted by VDOE grants managers via notice on the Notification of Grant Award if project reimbursement submissions are expected to be minimal during the award period. 3. Reimbursement may be requested prior to an activity, after the expenditure of funds, where payment in advance of an activity is required. This includes but is not limited to airfare, deposits, and registrations. The LEA is responsible for reconciling expenses after the activity has occurred. Reimbursement may be requested for the difference of expenses higher than the previously requested amount. Expenses lower than the previously requested amount must be repaid via a credit on a reimbursement request within 30 days of the completed activity. Last Revised Date 02/08/2019 Superintendent's Memo #012-21 COMMONWEALTH of VIRGINIA Department of Education DATE: January 22, 2021 TO: Division Superintendents FROM: James F. Lane, Ed.D., Superintendent of Public Instruction SUBJECT: Coronavirus Response and Relief Supplemental Appropriations Act - ESSER II 90 Percent LEA Awards The Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act Elementary and Secondary School Emergency Relief (ESSER) II Fund allocations for each school division are attached (Attachment B). The allocations are based on each school division's relative share of Title I, Part A, Federal Fiscal Year 2020 funds. Attachment A contains the Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements. The terms of the grant award are provided in Attachment C. The CRRSA Act includes all allowable uses of ESSER funds specified under the CARES Act. The additional uses of funds included in the CRRSA Act are also allowable under the CARES Act ESSER Fund. A list of allowable uses of funds is provided in Attachment D. The CRRSA Act does not include equitable services provisions under the ESSER II Fund. Instead, a separate funding stream under the Governor's Emergency Education Relief (GEER) II Fund is specified for services for non-public schools. The application process for equitable services under the GEER II Fund will be administered by the Virginia Department of Education. Additional guidance on this process, to include whether school divisions will have a role in the administration of services for non-public schools under the GEER II Fund, is anticipated from the U.S. Department of Education in the near future. Fiscal records in the Online Management of Education Grant Awards (OMEGA) application available on the Single Sign -on for Web Systems portal indicate that the majority of divisions have 100 percent of CARES Act ESSER formula funds remaining. Prior to requesting reimbursement for CRRSA ESSER II funds, school divisions must have expended and requested reimbursement through OMEGA for all CARES Act ESSER formula funds excluding funds reserved for equitable services. The CRRSA Act ESSER II Fund instructions for accessing the funding application and supporting documents were provided to school division CARES Act contacts via email. Applications will be due on April 1, 2021. The period of performance for the award is March 13, 2020 through September 30, 2023. Questions about the allocations or application process should be directed to CARESgrantapp@doe.virginia.gov. JFL/ls Attachments A. Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word) B. CRRSA Act ESSER II Fund 90 Percent LEA Allocations (XLS) C. CRRSA Act ESSER II Fund Terms of Grant Award (Word) D. CRRSA Act ESSER II Fund Allowable Uses of Funds (Word) 3/29/2021 BoardDocs® Pro Agenda Item Details Meeting Mar 25, 2021 - Roanoke County School Board Meeting Category 10. INFORMATION AGENDA Subject 10.01 Request Approval of The Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act Elementary and Secondary School Emergency Relief (ESSER) II Fund Grant - Mrs. Susan Peterson Type Action (Consent) Preferred Date Apr 08, 2021 Absolute Date Apr 08, 2021 Fiscal Impact Yes Dollar Amount 4,340,714.11 Budgeted No Budget Source Federal Grant - Ordinance Needed On January 22, 2021, the Virginia Department of Education (VDOE) notified all school divisions in the Commonwealth of the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act Elementary and Secondary School Emergency Relief (ESSER) II Fund allocations. The allocations were based on each school division's relative share of Title I, Part A, Federal Fiscal Year 2020 funds. Applications to spend these funds are due to the VDOE on April 1, 2021. The period of performance for the award is March 13, 2020, through September 30, 2023. The Superintendent's memo with attachments is included for reference. The Superintendent's Cabinet collaborated on ways these funds could most productively be used to address current CMP projects related to air quality, plumbing, windows, and security to provide relief in the 2021-2022 annual budget, in addition to ways to address learning loss. Below is a list of planned uses of this grant: Reimburse for current spending for remote learning and classroom set up Remote learning needs including laptop distribution, equipment, extra storage for additional media $ 114,467.75 Dividers, desks, chairs, and electronic setup for social distancing classrooms for return to school 101,246.87 Remote equipment for streaming school board meetings and graduation 25,000.00 Additional infrastructure and equipment spending PK -2 Laptops and carts $1,097,550.00 3rd grade laptops needed for testing 505,000.00 Laptop carts for keeping all purchased laptops charged in school (3rd -5th) 363,000.00 2021 CMP Qualifiable HVAC/Plumbing needs (frees up CMP reserves for 2022 budget) 480,000.00 Extra cleaning costs 199,296.00 PPE 50,467.74 Touchless paper towel dispensers 23,700.00 Instructional spending and learning loss needs Online teacher support for continuation of additional needs Additional special education staff to address social/emotional needs Additional special education staff for Fort Lewis and Masons Cove Additional special education staff to assist with learning loss Curriculum development Part-time school counselor at GVE Social/emotional curriculum for returning student needs Employee training for social/emotional needs for students returning to school https://go.boarddocs.com/vsba/roecnty/Board.nsf/Public $ 627,039.00 420,000.00 132,000.00 89,657.26 50,000.00 35,137.00 19,277.64 7,874.85 $ 240,714.62 $2,719,013.74 $1,380,985.75 $4,340,714.11 1/2 012-21a.docx (36 KB) 012-21c.docx (24 KB) 1 3/29/2021 012-21.docx (34 KB) 012-21d.docx (26 KB) BoardDocs® Pro 012-21b.xlsx (25 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. https://go.boarddocs.com/vsba/roecnty/Board.nsf/Public 2/2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 ORDINANCE ACCEPTING AND APPROPRIATING EDUCATION GRANT AWARDS RELATED TO THE COVID-19 PANDEMIC IN THE AMOUNT OF $4,340,714.11 TO THE ROANOKE COUNTY PUBLIC SCHOOLS' GRANT FUND FOR FISCAL YEAR 2020-2021 WHEREAS, on January 22, 2021, the Virginia Department of Education notified all school divisions in the Commonwealth of the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act Elementary and Secondary School Emergency Relief (ESSER) II Fund allocations; and WHEREAS, the allocations were based on each school division's relative share of Title I, Part A, Federal Fiscal Year 2020 funds; and WHEREAS, the period of performance for the award is March 13, 2020, through September 30, 2023; and WHEREAS, Roanoke County Public Schools received an allocation of these funds in the amount of $4,340,714.11; and WHEREAS, Roanoke County Public Schools intends to use these funds to address current capital maintenance projects related to air quality, plumbing, windows, and security to provide relief in the 2021-2022 annual budget, in addition to ways to address learning loss; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on April 13, 2021, and the second reading was held on April 27, 2021. Page 1 of 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $4,340,714.11 allocated to the Roanoke County Public Schools' Grant Fund is accepted. 2. That the sum of $4,340,714.11 is hereby appropriated to the Roanoke County Public Schools' Grant Fund. 3. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: Ordinance accepting and appropriating Virginia Preschool Initiative grant expansions in the amount of $99,745.73 to the Roanoke County Public Schools' Grant Fund for fiscal year 2020-2021 Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Approval of and appropriation of $99,745.73 to the Public Schools' Grant Fund for fiscal year 2020-2021 BACKGROUND: On June 10, 2020, Governor Ralph Northam announced that through the federal Governor's Emergency Education Relief (GEER) Fund $10 million will be used to expand early childhood education and child care programs in the Commonwealth, especially for children with academic and social -emotional needs. These funds will help restore the Virginia Preschool Initiative ("VPI") expansions and enhancements that were unalloted in the revised 2020 State budget. Since these amounts were unallocated at the State level, they were removed from the school division's original budget when it was revised downward for the pandemic. DISCUSSION: The Community Provider Add -On Award of $7,500 represents an award of $1,500 each for five (5) at -risk three to four (3-4) year olds who are attending a community -provider facility as a VPI student. The funds will be used to pay for the tuition of the students at the facility. Page 1 of 2 Pilot Slots for Serving Three (3) -year olds will increase access for at -risk three (3) -year olds to high-quality preschool programs so that more Virginia children can access a quality, two (2) -year preschool experience that prepares them for kindergarten. The school division was awarded $92,245.73 for the State share of 23 students participating in this program. There is a local match of $53,252.27, which will be funded from the Roanoke County Public Schools local general funds. The funds will be used to provide services for these students in the Roanoke County Public Schools preschool classes. These grant funds were approved by the Roanoke County School Board on their consent agenda at their April 8, 2021 meeting. FISCAL IMPACT: The total allocation of $99,745.73 exceeds the remaining grant contingency and will increase the overall balance in the Roanoke County Public Schools grant fund, with the local match being in the local general funds. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance to accept and appropriate funds for $99,745.73 and scheduling the second reading for April 27, 2021. Page 2 of 2 3/30/2021 Board Docs® Pro Agenda Item Details Meeting Mar 25, 2021 - Roanoke County School Board Meeting Category 10. INFORMATION AGENDA Subject 10.02 Request Approval of $7,500 for the Community Provider Add -On Award and $92,245.73 for the Pilot Slots for Serving Three -year-olds, both of which are VPI grant expansions and enhancements - Mrs. Susan Peterson Type Action (Consent) Preferred Date Apr 08, 2021 Absolute Date Apr 08, 2021 Fiscal Impact Yes Dollar Amount 99,745.73 Budgeted No Budget Source State Grant - Ordinance Needed On June 10, 2020, Governor Ralph Northam announced that through the federal Governor's Emergency Education Relief (GEER) Fund $10 million will be used to expand early childhood education and child care programs in the Commonwealth, especially for children with academic and social -emotional needs. These funds will help restore the VPI expansions and enhancements that were unalloted in the revised 2020 state budget. Since these amounts were unallocated at the state level, they were removed from the school division's original budget when it was revised downward for the pandemic. Community Provider Add -On Award $7,500 The school division was awarded $1,500 for five at -risk three to four -year-olds who are attending a community - provider facility as a VPI student. The funds will be used to pay for the tuition of the students at the facility. Pilot Slots for Serving Three -year-olds $92,245.73 The VPI Pilot for Serving Three -Year -Olds will increase access for at -risk three -year-olds to high-quality preschool programs so that more Virginia children can access a quality, two-year preschool experience that prepares them for kindergarten. The school division was awarded $92,245.73 for the state share of the 23 students participating in this program. There is a local match of $53,252.27, which will be funded from local general funds. The funds will be used to provide services for these students in our preschool classes. The total allocation of $99,745.73 exceeds the remaining grant contingency and will increase the overall balance in the grant fund. Staff is presenting this as information in the expectation it will be approved under the consent agenda on April 8. Then staff can request an ordinance increasing our budget on April 13, 2021, at the Board of Supervisors meeting. Roanoke Co-R.pdf (81 KB) 1 Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board https://go.boarddocs.com/vsba/roecnty/Board. nsf/Public 1/2 3/30/2021 BoardDocs® Pro members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. https://go.boarddocs.com/vsba/roecnty/Board.nsf/Public 2/2 COMMONWEALTH of VIRGINIA DEPARTMENT OF EDUCATION P.O. BOX 2120 RICHMOND, VA 23218 -2120 September 22, 2020 Dr. Ken Nicely Superintendent Roanoke County Public Schools 5937 Cove Road NW Roanoke, Virginia 24019 Dear Dr. Nicely: Thank you for your recent VPI Spring Application for the 2020-2021 school year. We have reviewed your school division's application. The purpose of this letter is to confirm your division's number of allocated VPI slots and participation in any of the new VPI expansions and enhancements (redistribution of slots, requested waitlist slots, community provider add-on, and pilot for three -year-olds). On June 10, 2020, Governor Ralph Northam announced that through the federal Governor's Emergency Education Relief (GEER) Fund $10 million will be used to expand early childhood education and child care programs in the Commonwealth, especially for children with academic and social -emotional needs. These funds will help restore the VPI expansions and enhancements that were unalloted in the revised 2020 state budget. Please see the enclosed VPI Slots and Enhancements/Expansions Table showing the number of allocated VPI slots your division has committed to filling and if your division committed to participation in any of the enhancements or expansion efforts. The great news is that all school divisions that submitted requests to expand and enhance their VPI programs will have their requests granted. I wanted to share this information with you as quickly as possible so that you can continue to plan and take action for serving children in your VPI classrooms as soon as possible. This means that more of your community's most vulnerable children, some of the most impacted by the COVID-19 pandemic, will have the opportunity to enter kindergarten ready for school and to fulfill their potential. If you have questions, please contact Dr. Mark R. Allan, Associate Director of PreK Programs, by email at Mark.Allan@doe.virginia.gov. Sincerely, Chief School Readiness Officer JLC/MRA/lh Attachment c: Ms. Sharon Sheppard, VPI Coordinator Roanoke County Public Schools Roanoke County Public Schools 2020-2021 VPI Slots and Enhancements/Expansions Table Slot Description Number of Full- day Equivalent Slots Explanation VPI Slots Available 186 • Number of slots claimed by the division as reported on the Spring VPI Application and available for funding. • State funds for VPI slots will be distributed to school divisions as recurring bi-monthly payments beginning in January 2021. VPI Slots Redistributed and Not Available* NA • If your division did not commit to filling 100% of VPI allocated slots, this number of unclaimed VPI slots have been redistributed to other school divisions. • Redistribution of unclaimed slots is for one year only and does not negatively affect your division's number of allocated slots for 2021-2022. Waitlist Slots Requested and Available* 2 • If your division committed to filling 100% of VPI allocated slots and requested to serve additional VPI children, this is the number of additional funded slots. • Redistribution of waitlist slots is for one year only and does not automatically add to your division's number of allocated slots for 2021-2022. Pilot Slots for Serving Three -23 year-olds* • If your division submitted a three-year-old pilot application, this is the number of slots to serve at -risk three-year olds. Community Provider Add-on Slots (Four -year-olds and Three -year-olds)* 6 • If your division is collaborating with community providers to serve VPI children, this is the number of slots that will receive the community provider add-on. • See Attachment B to Superintendent's Memo #111-20 posted on May 1, 2020 for your division's specific rate per slot. *Distribution of funds and the type of funds (state or federal GEER) will be determined by VDOE after the fall Student Record Collection and VPI Verification Report are submitted by all school divisions. GEER funds will be distributed through an award process with reimbursement using VDOE's OMEGA system. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 ORDINANCE ACCEPTING AND APPROPRIATING VIRGINIA PRESCHOOL INITIATIVE GRANT EXPANSIONS IN THE AMOUNT OF $99,745.73 TO THE ROANOKE COUNTY PUBLIC SCHOOLS' GRANT FUND FOR FISCAL YEAR 2020-2021 WHEREAS, on June 10, 2020, Governor Ralph Northam announced that through the federal Governor's Emergency Education Relief (GEER) Fund $10 million will be used to expand early childhood education and child care programs in the Commonwealth, especially for children with academic and social -emotional needs; and WHEREAS, these funds will help restore the Virginia Preschool Initiative ("VPI") expansions and enhancements that were unallotted in the revised 2020 state budget and removed from the school division's original budget when it was revised downward for the pandemic; and WHEREAS, Roanoke County Public Schools received an allocation of these funds in the amount of $99,745.73 in two separate awards: the Community Provider Add -On Award, and the VPI Pilot for Serving Three -Year -Olds Award); and WHEREAS, the Community Provider Add -On Award of $7,500 represents an award of $1,500 each for five at -risk three- to four -year-olds who are attending a community -provider facility as a VPI student, paying the tuition of the students at the facility; and WHEREAS, the VPI Pilot for Serving Three -Year -Olds Award of $92,245.73 represents the state's share to increase access for 23 at -risk three-year-old students to high quality preschool programs that prepare them for kindergarten; and Page 1 of 2 WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on April 13, 2021, and the second reading was held on April 27, 2021. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $99,745.73 allocated to the Roanoke County Public Schools' Grant Fund is accepted. 2. That the sum of $ $99,745.73 is hereby appropriated to the Roanoke County Public Schools' Grant Fund. 3. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Ordinance appropriating funds in the amount of $536,030 for a rural broadband project with Cox Communications SUBMITTED BY: Daniel R. O'Donnell County Administrator APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Appropriate funds in the amount of $536,030 for a rural broadband initiative with Cox Communications BACKGROUND: The Rural Broadband Initiative project was planned to improve communication and data technology in both the business sector and in residential settings. The County collected survey data to identify areas where citizens either do not have or have inadequate internet service. The study data was analyzed to evaluate the next steps in improving high-speed internet across Roanoke County. Our rural broadband initiative conforms to the Community's Strategic Plan's to Connect Roanoke County to the World. DISCUSSION: In August 2020, Cox Communications was selected through a competitive request for proposal process to partner with Roanoke County in applying for a Virginia Telecommunications Initiative (VATI) grant, to support rural broadband expansion. Although the application was not awarded a grant through the VATI program, there is still an opportunity for Cox Communications and Roanoke to Partner together on the expansion of broadband to the areas designated in the proposal. Page 1 of 2 The project would bring internet access to over 300 homes in the Windsor Hills, Cave Spring and Catawba districts. The area plans include: - Bent Mountain- Bisected by Bottom Creek Road; 108 addresses unserved; 8 home based businesses - Bradshaw Road Area -Bisected by Bradshaw Road; 131 addresses unserved; 13 home based businesses - Cove Hollow Road -Bisected by Cove Hollow Road; 32 addresses unserved - Starlight Lane Area- Bisected by Starlight Lane; 44 addresses unserved; 5 home based businesses Each individual project may take approximately 3-6 months to complete. The timeline estimates are not consecutive; these projects can be completed simultaneously as resources allow. The final completion of all projects areas can be completed within an 18 month time period from the time of contractual agreement. FISCAL IMPACT: The total broadband project cost is $3,002,335. By leveraging grant and other funds for this project, the total of Roanoke County's appropriated local funds for the project totals $500,000. Other funding sources for the project include: Cox Communications financial commitment of $786,427 and previously appropriated funds for broadband totaling $1,179,878 from reimbursed public safety costs an eligible expense of the Cornnavirus Aid, Relief, and Economic Security (CARES Act 2020). The remaining funds needed to complete the project totals $536,030. Funds are available in the General Fund and were the result of reimbursed Public Safety costs from the Coronavirus Aid, Relief, and Economic Security (CARES Act 2020). STAFF RECOMMENDATION: Staff recommends approval of the first reading and scheduling the second reading for April 27, 2021. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 ORDINANCE APPROPRIATING FUNDS IN THE AMOUNT OF $536,030 FOR A RURAL BROADBAND PROJECT WITH COX COMMUNICATIONS WHEREAS, the Rural Broadband Initiative ("RBI") project was planned to improve communication and data technology in both the business sector and in residential settings; and WHEREAS, the County collected survey data to identify areas where citizens either do not have or have inadequate internet service, which data was analyzed to evaluate the next steps in improving high-speed internet across Roanoke County; and WHEREAS, the RBI conforms to the Community Strategic Plan to Connect Roanoke County to the World; and WHEREAS, there is an opportunity for Cox Communications and Roanoke County to partner together on expansion of broadband to bring internet access to over 300 homes in the Windsor Hills, Cave Spring and Catawba magisterial districts; and WHEREAS, the total broadband project cost is $3,002,335; and WHEREAS, funding sources for the project include: Cox Communications' financial commitment of $786,427 and previously appropriated funds for broadband totaling $1,179,878; and WHEREAS, the remaining funds needed to complete the project total $536,030, which funds are available in the General Fund; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and Page 1 of 2 WHEREAS, the first reading of this ordinance was held on April 13, 2021, and the second reading was held on April 27, 2021. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $536,030 is hereby appropriated for the functions and purposes indicated; 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Ordinance amending Chapter 7 (Building Regulations), Article IV (Unsafe Buildings and Structures), Section 7-62 (Appeals from decisions rendered under Article) of the Roanoke County Code SUBMITTED BY: APPROVED BY: ISSUE: Peter S. Lubeck County Attorney Daniel R. O'Donnell County Administrator At present, Section 7-62 of the Roanoke County Code is in Conflict with the Uniform Statewide Building Code (USBC). Section 7-62 of the County Code presently requires that appeals of determinations made by the County Building Commissioner be submitted within ten (10) days. However, Section 119.5 of the USBC states that appeals of determinations made by a building commissioner be submitted within thirty (30) days of the receipt of the decision being appealed. BACKGROUND: The Roanoke County Building Commissioner is charged with enforcing the Uniform Statewide Building Code (USBC), as it has been adopted by the County. When a person is aggrieved by a determination made by the Building Commissioner, the person may appeal the determination to the local board of building code appeals (LBBCA). DISCUSSION: It is proposed that the County Code be updated to be consistent with the USBC, to require that appeals be submitted to the LBBCA within 30 calendar days of the receipt of the decision being appealed. Page 1 of 2 There have been no changes since the first reading of this ordinance on March 23, 2021. FISCAL IMPACT: There is no fiscal impact associated with this matter. STAFF RECOMMENDATION: Staff recommends that the Board approve the attached ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 ORDINANCE AMENDING CHAPTER 7 (BUILDING REGULATIONS), ARTICLE IV (UNSAFE BUILDINGS AND STRUCTURES), SECTION 7-62 (APPEALS FROM DECISIONS RENDERED UNDER ARTICLE) OF THE ROANOKE COUNTY CODE WHEREAS, Section 7-16 of the Roanoke County Code adopts and incorporates the Virginia Uniform Statewide Building Code (the "USBC") into the Roanoke County Code; and WHEREAS, pursuant to Section 106.1 of the USBC, a locality's building official is charged with enforcing the provisions of the USBC. The County's building official is referred to as the Building Commissioner; and WHEREAS, at present, Section 7-62 of the County Code, which pertains to appeals from determinations made by the Building Commissioner, conflicts with Section 119.5 of the USBC. Section 7-62 requires that appeals be noted to the local board of building code appeals within ten (10) days of receipt of the Building Commissioner's determination and Section 119.5 of the USBC requires that such appeals be noted within thirty (30) calendar days; and WHEREFORE, it is proposed that the County Code be amended to be consistent with the USBC; and WHEREAS, the first reading of this ordinance was held on March 23, 2021, and the second reading and public hearing were held on April 13, 2021. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: Page 1 of 2 Note: Text additions are in red font. Text deletions are in red font and are struck through. 1. Chapter 7 (Building Regulations), Article IV (Unsafe Buildings and Structures), Section 7-62(a) (Appeals from decisions rendered under article) of the Roanoke County Code is hereby amended to read and provide as follows: Sec. 7-62. — Appeals from decisions rendered under article. (a) A decision rendered by the building official in the enforcement of this article may be appealed to the building code board of adjustments and appeals, provided such appeal is made submitted in writing to the local building code board of adjustments and appeals within ten (10)thirty (30) calendar days of receipt of the decision being appealed, as set forth in Section 119.5 of the Virginia Uniform Statewide Building Code as it may be amended from time to time. ' Before rendering a decision in favor of the appellant, the building code board of adjustments and appeals must serve as a committee of the whole and conduct an on-site investigation of the building or structure in question and clearly determine that the condition of the same poses no threat to the health, safety or general welfare of the citizens of the county. 2. This ordinance shall be in full force and effect from and after its adoption. Page 2 of 2 Note: Text additions are in red font. Text deletions are in red font and are struck through. ACTION NO. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Ordinance authorizing the granting of a new thirty foot (30') drainage easement to the Board of Supervisors of Roanoke County, on property owned by the William Livingston Whitwell Revocable Trust (Tax map no. 027.12-06-02.00- 0000), located at 1252 Keffield Street, for the purpose of drainage improvements, Hollins Magisterial District SUBMITTED BY: APPROVED BY: ISSUE: Tarek Moneir Director of Development Services Daniel R. O'Donnell County Administrator Ordinance authorizing the granting of a new thirty foot (30') drainage easement to the Board of Supervisors of Roanoke County on property owned by the William Livingston Whitwell Revocable Trust, Tax Map No. 027.12-06-02.00-0000 for the purpose of drainage improvements in the Hollins Magisterial District. BACKGROUND: The William Livingston Whitwell Revocable Trust is granting a new thirty foot (30') width, 0.0968 acre drainage easement to the Roanoke County Board of Supervisors located on Tap Map No. 027.12-06-02.00-0000 as shown on the attached plat. The easement is necessary to address an existing stormwater drainage and erosion problem affecting the embankment supporting Keffield Street. The stormwater conveyance system was installed during the 1960's. The Virginia Department of Transportation (VDOT) will be assisting Roanoke County drainage crew in making the necessary improvements within the right-of-way of Keffield. There have been no changes since the first reading of this ordinance on March 23, 2021. Page 1 of 2 DISCUSSION: The easement is needed to address ongoing drainage and erosion issues located on lot 2A; as well as stabilizing the outfall of a stormwater conveyance system. The Virginia Department of Transportation will be assisting Roanoke County drainage crew in making the necessary improvements within the right-of-way of Keffield in providing concrete pipe. The Roanoke County drainage crew will then extend the concrete pipe from the existing stormwater conveyance system providing a stable slope and installing rip -rap for erosion protection within the new drainage easement. Once this drainage easement is accepted by Roanoke County and improvements completed, Roanoke County will assume responsibility for ongoing maintenance. FISCAL IMPACT: There is no additional fiscal impact associated with this agenda item. The County will maintain the structures within the drainage easement utilizing existing funding designated for stormwater maintenance within the Department of Development Services budget. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. Page 2 of 2 PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 This instrument is exempt from the imposition offees and taxes pursuant to § 58.1-811(A)(3) and § 17.1-266 of the Code of Virginia (1950), as amended. Roanoke County Tax Map No: 027.12-06-02.00-0000 Property Owner: William Livingston Whitwell Revocable Trust THIS DEED OF EASEMENT is entered into this day of 20, by and between WILLIAM LIVINGSTON WHITWELL, TRUSTEE OF THE WILLIAM LIVINGSTON WHITWELL REVOCABLE TRUST, Grantor, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. WITNESSETH That for and in consideration of the sum of Ten Dollars ($10.00), paid in hand at and with the execution and delivery of this Deed, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A new 30' storm drain easement to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage easement, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to The William Livingston Whitwell Revocable Trust, Grantor, shown and designated as "New 30' Storm Drain Easement (0.0968 Ac.)" upon the Plat entitled "EASEMENT PLAT FOR ROANOKE COUNTY DEPARTMENT OF DEVELOPMENT SERVICES CREATING A NEW 30' STORM DRAIN EASEMENT TO BE CONVEYED BY WILLIAM LIVINGSTON WHITWELL, LIVING TRUST" prepared by Caldwell White Associates, dated October 20, 2020, said parcel being designated on the Roanoke County Land Records as Tax Map # 027.12-06-02.00-0000. The location of said Page 1 of 5 easement is more particularly described on the plat attached hereto as "Exhibit A" and by reference incorporated herein. The drainage easement being for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantor's property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect Grantor's property have been fully explained to Grantor. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. Page 2 of 5 The Grantor covenants and agrees for themselves, and for their successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. The Grantor covenants and agrees that he has full authorization under the terms of the William Livingston Whitwell Revocable Trust to enter into this Deed of Easement on behalf of said trust. Daniel R. O'Donnell, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Supervisors of the interest in the real estate conveyed herein pursuant to Action No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 WITNESS the following signatures and seals: Page 3 of 5 By WILLIAM LIVINGSTON WHITWELL, TRUSTEE OF THE WILLIAM LIVINGSTON WHITWELL REVOCABLE TRUST State of Virginia County/City of , to -wit: The foregoing instrument was acknowledged before me this day of 20, by William Livingston Whitwell. My commission expires: Notary Public Page 4 of 5 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By Daniel R. O'Donnell, County Administrator State of Virginia County of Roanoke, to -wit: The foregoing instrument was acknowledged before me this day of 20, by Daniel R. O'Donnell, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: Approved as to form: County Attorney Page 5 of 5 NOTES: 1. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT BY A LICENSED ATTORNEY THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. THE SUBJECT PROPERTY LIES WITHIN ZONE "AE" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO. 51161 C0156G, DATED SEPTEMBER 28, 200Z 3. REFERENCE: PLAT SHOWING THE COMB/NA170N OF ORIGINAL LOT 1 "MILLERS LANDING" P.B. 22, PG. 9 PROPERTY OF MILLER PERKINS CORPORATION, BY LUMSDEN ASSOCIATES, P.C., DATED DECEMBER 13, 2000, RECORDED IN P.B. 24, PG. 15. 4. REFERENCE: PLAT OF SURVEY FOR WILLIAM L. WHITWELL, BY ACS DESIGN, DATED NOVEMBER 30, 2004, RECORDED IN INSTRUMENT No. 200422488. 5. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. PROPERTY OF JOAN C. BOWERS— REV TRUST INSTRUMENT No. 201404449 TAX No. 027.12-01-16.00-0000 / APPROX. LOCATION ZONE "AE" IPF ® 25.33' 0.24 WEST OF R 1 N 6700'49" E / 4.71' N 77'17'03" E 21.68N 1°,6 °TAS 59.89 a 2 56.g -1(C to ) LOT 10A P.B. 24, PG 15 TAX No. 02Z12-02-40.00-0000 109.88' TO IPF S 49'27'49" W IPF NS CURVE A-1 (17E) R= 325.00' L= 56.48' Tan=28.31 d= 9'57'34" Ch.= S 3333'17" W Ch.Dist.= 56.41' 1 1 IPF LTH OF FRANK B. CALDWELL,III LIC. NO. 1335 20 OCT 2020 IPF 0)1 CCIrid tp 2 15' 1 STORMWA TER MANAGEMENT AREA P.B. 22, PG 9 4 NEW 30' STORM DRAIN EASEMEN T (0.0968 Ac.) a IPF CURVE 3-1 R= 325.00' L= 133.80' Tan=6Z86' A= 23'35'19" Ch.= S 26'44'14" W Ch.Dist.= 132.86' KEFF/ELD STREET 50' R/W EASEMENT PLAT FOR ROANOKE COUNTY DEPARTMENT OF DEVELOPMENT SERVICES CREATING A NEW 30' STORM DRAIN EASEMENT TO BE CONVEYED BY IMLUAM LA NGSTON WHI TWELL, LANG TRUST SITUATE LOT 2A, RESUBDIVISION OF MILLERS LANDING (P.B. 24, PG. 15) COUNTY OF ROANOKE, VIRGINIA THIS PLAT DOES NOT HOLLINS MAGISTERIAL DISTRICT CONSTITUTE A SUBDIVISION 3Q NS S 14'56'35" W 10.00' NS wCWA UNDER THE ROANOKE COUNTY SUBDIVISION ORDINANCE TAX NO.: 2Z12-6-2 CALDWELL WHITE ASSOCIATE S DATE OCTOBER 20, 2020 ENGINEERS / SURVEYORS / PLANNERS CALC.: CLH CHK'D: FBC CLOSED: CLH 4203 MELROSE AVENUE. N.A. P.O. BOX 6260 ROANOKE. VIRGINIA 24017-0260 Talephoae:(640) 366-3400 Fax: (340) 366-8702 E -Mail: owaroaaolce•aol.aom SCALE: 1"=30' N.B.: RoCo 8 DRAWN:: CLH WO.: 20-0077 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 ORDINANCE AUTHORIZING THE GRANTING OF A NEW 30' DRAINAGE EASEMENT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ON PROPERTY OWNED BY THE WILLIAM LIVINGSTON WHITWELL REVOCABLE TRUST (TAX MAP NO. 027.12- 06-02.00-0000), LOCATED AT 1252 KEFFIELD STREET, FOR THE PURPOSE OF DRAINAGE IMPROVEMENTS, HOLLINS MAGISTERIAL DISTRICT WHEREAS, it appears that improvements to a drainage system located at 1252 Keffield Street (Tax Map No. 027.12-06-02.00-0000), in the Hollins Magisterial District, are needed; and WHEREAS, in order to assist the property owner in making such drainage system improvements, the County has requested that the property owner grant a new thirty foot (30') drainage easement to the County; and WHEREAS, the property owner has agreed to convey the new thirty foot (30') drainage easement to the County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on March 23, 2021, and the second reading and public hearing was held on April 13, 2021. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the conveyance of a new thirty foot (30') drainage easement by The William Livingston Whitwell Revocable Trust to the Roanoke County Board of Supervisors, in the Hollins Magisterial District, located at 1252 Keffield Street (Tax Map Page 1 of 2 No. 027.12-06-02.00-0000), containing approximately 0.0968 acres, is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrator, either of whom may act, are authorized to execute, deliver and record the deed, and any other documents on behalf of the County, and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the deed is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2 of 2 ACTION NO. ITEMNO.I1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Open district appointments. BACKGROUND: 1. Library Board (appointed by District) The following District appointments remains open: Vinton Magisterial District Windsor Hills Magisterial District 2. Parks, Recreation and Tourism (appointed by District) Mike Roop's three (3) year term representing the Vinton Magisterial District has expired effective June 30, 2019. Open Windsor Hills Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 1 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 13, 2021, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — February 9, 2021; February 29, 2021 2. Confirmation of appointment to the Roanoke Valley Greenway Commission (At - Large) 3. Resolution expressing the appreciation of the Board of Supervisors to Sandra H. Walton, Assistant Director of Real Estate Valuation, upon her retirement after fifteen (15) years of service 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Stephen G. Simon, Chief of Fire & Rescue, upon his retirement after twenty-six (26) years of service 5. Proclamation recognizing the week of April 11-17, 2021, as National Telecommunicators Week in Roanoke County. Page 1 of 1 ACTION NO. ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: Confirmation of appointment to the Roanoke Valley Greenway Commission (At -Large) Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator Confirmation of appointment to the Roanoke Valley Greenway Commission BACKGROUND: Gregory Walter's three (3) -year appointment to the Roanoke Valley Greenway Commission expired April 8, 2021. DISCUSSION: It is the consensus of the Board of Supervisors to reappoint Mr. Walter to an additional three (3) -year term to expire April 8, 2024. FISCAL IMPACT: There is no fiscal impact associated with this appointment. STAFF RECOMMENDATION: Staff recommends confirmation of this appointment. Page 1 of 1 ACTION NO. ITEM NO. J.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors to Sandra H. Walton, Assistant Director of Real Estate Valuation, upon her retirement after fifteen (15) years of service SUBMITTED BY: APPROVED BY: ISSUE: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator Recognition of the retirement of Sandra H. Walton BACKGROUND: Sandra H. Walton, Assistant Director of Real Estate Valuation, retired on January 1, 2021, after fifteen years of service with Roanoke County's Real Estate Valuation Department. Ms. Walter is unable to attend today's meeting and her quilt and resolution will be mailed to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approval of the attached resolution Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SANDRA H. WALTON, ASSISTANT DIRECTOR OF REAL ESTATE VALUATION, UPON HER RETIREMENT AFTER FIFTEEN (15) YEARS OF SERVICE WHEREAS, Sandra H. Walton was employed by Roanoke County on December 19, 2005; and WHEREAS, Ms. Walton retired on January 1, 2021, after fifteen (15) years of devoted, faithful and expert service to Roanoke County; and WHEREAS, Ms. Walton throughout her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Ms. Walton's tenure with Roanoke County, she brought years of appraisal experience and expertise to the Real Estate Department; and WHEREAS, Ms. Walton, along with all her daily duties, was responsible for training, mentoring and development of all new appraisal staff and she provided guidance through their licensing and certification process; and WHEREAS, Ms. Walton contributed to the county in addition to appraisal practice as a participant in the Lean Program. She also took a role in development of The Community Strategic Plan; and WHEREAS, Ms. Walton also contributed to the assessment profession through her involvement and membership in the professional organization International Association of Assessing Officers (IAAO) and its Virginia Chapter. There she served as Arrangements Liaison and Committee Chair representing Roanoke County as host of the 2017 Annual Page 1 of 2 Conference. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SANDRA H. WALTON for fifteen (15) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. J.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Stephen G. Simon, Chief of Fire and Rescue, upon his retirement after twenty-six (26) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator Recognition of the retirement of Stephen G. Simon BACKGROUND: Stephen G. Simon retired on March 31, 2021, after twenty-six years and four months of service with Roanoke County Fire and Rescue Department. Chief Simon is not expected to attend today's meeting and his resolution and quilt will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO STEPHEN GEORGE SIMON, CHIEF OF FIRE AND RESCUE, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-SIX (26) YEARS OF SERVICE WHEREAS, Chief Simon was employed by Roanoke County on November 28, 1994; and WHEREAS, Chief Simon retired on April 1, 2021, after twenty-six years and four months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Chief Simon's tenure with the Fire and Rescue Department, he served as the Chief, Deputy Chief, Division Chief, Battalion Chief, EMS Captain and Fire Lieutenant and was hired initially as a Paramedic/Firefighter; and served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, Chief Simon was instrumental in the development of the current EMS System, Ambulance Billing System, Station Alerting System, Computer -Aided Dispatch System, the County -wide Access Control System, and the regional hiring process; and WHEREAS, Chief Simon was an innovative leader implementing multiple programs to improve fire and rescue services in the County, such as the Wildland Cooperative Agreement with the U.S. Forest Service, partnership with Appalachian Trail Conservancy and development of the Department's Swift -Water Rescue Team; and WHEREAS, Chief Simon was effective at managing the financial resources of the Department and acquiring multiple grants to help with vehicle and building improvements along with receiving two SAFER Grants to improve staffing levels; and Page 1 of 2 WHEREAS, Chief Simon was instrumental in upgrading the current self-contained breathing apparatus (SCBA), implementation of SCBA compressor/fill stations at every County station and cancer reducing programs such as diesel exhaust removal systems and development of a comprehensive firefighter gear washing program; and WHEREAS, Chief Simon was an advocate for reducing youth injuries through his work with the American Academy of Pediatrics, where he assisted in developing Fire-EMS training programs; and WHEREAS, Chief Simon led the County in a professional and coordinated manner during the recent pandemic as the Incident Commander providing outstanding leadership and development of the Medical Control Unit to ensure employee safety. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to STEPHEN GEORGE SIMON for more than twenty-six years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. J.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: Proclamation recognizing the week of Apil 11-17, 2021 as National Telecommunicators Week in Roanoke County Susan Slough Assistant Director of Communications andTechnology Daniel R. O'Donnell County Administrator Request the Board of Supervisors to recognize the week of April 11-17, 2021, as National Telecommunicators Week in Roanoke County. BACKGROUND: This week-long event, held annually during the third week of April, honors telecommunications personnel in the public safety community. STAFF RECOMMENDATION: Staff recommends the Board recognize April 11-17, 2021, as National Telecommunicators Week in Roanoke County. Page 1 of 1 Enixn#g uattakE vortantaiiiiit 0AN0,r DECLARING APRIL 11 THROUGH 17, 2021 AS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK IN THE COUNTY OF ROANOKE WHEREAS, the week of April 11 through April 17, 2021, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both moral and economic strengths of our community; and WHEREAS, men and women are engaged in the operation of emergency response systems for the County of Roanoke; and WHEREAS, these professionals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and WHEREAS, our Communications Officers daily serve the public in countless ways without recognition by the beneficiaries of their services. NOW, THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of April 11 through April 17, 2021 as "National Public Safety Telecommunicators Week" and call upon the citizens of the County of Roanoke to observe this week with appropriate ceremonies and activities. Presented this 13th day of April 2021 1 Martha B. Hooker Paul M. Mahoney P. Jason Peters David F. Radford County of Roanoke Unappropriated Balance, Board Contingency, and Capital Reserves Fiscal Year 2020-2021 General Government Capital Unappropriated Balance % of Revenues Board Contingency Reserves Audited balance as of June 30, 2020 $ 23,632,859 $ - $ 2,325,930 Addition of 2019-20 operations and close out of completed projects $ 1,120,532.08 Approved Sources: Appropriated from 2020-21 budget (Ordinance 062320-4) 50,000 Allocated from year end designations -December 1, 2020 1,736,826 Approved Uses: Appropriated for 2020-21 budget (Ordinance 062320-5) (1,493,605) Appropriated for 2020-21 budget (Ordinance 062320-5) (1,178,532) Balance at April 13, 2021 $ 23,632,859 12.0% $ 50,000 $ 2,511,151 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2020 Additions Deletions April 13, 2021 General Obligation Bonds $ 948,122 $ VPSA School Bonds 83,061,766 Lease Revenue Bonds 81,000,000 Subtotal 165,009,888 Premiums 11,716,653 $ 176,726,541 $ $ 8,546,276 3,470,000 12,016,276 $ 948,122 74,515,490 77,530,000 152,993,612 11,716,653 $ 12,016,276 $ 164,710,265 Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Daniel R. O'Donnell County Administrator C1launtg �nannke "Tortantatialt ROAN DECLARING APRIL AS CHILD ABUSE PREVENTION MONTH IN THE COUNTY OF ROANOKE WHEREAS, regardless of who they are or the circumstances of their birth, all children have the right to safe, secure, and supportive environments, free from abuse and neglect; and WHEREAS, April is National Child Abuse Prevention Month; and WHEREAS, during Prevention Month, Virginians are reminded of the courage it takes to raise a child and that all parents have the right to the support and knowledge which child rearing demands; and WHEREAS, child abuse is one of our nation's most serious public health problems, with scientific studies documenting the link between child abuse and neglect and a wide range of medical, emotional, psychological, and behavioral disorders; and WHEREAS, child abuse can disrupt early brain development, and serious chronic stress can impair the development of nervous and immune systems; and WHEREAS, children are the foundation of a sustainable and prosperous society, and our prosperity as a state and nation is built on a foundation of healthy child development; and WHEREAS, child abuse prevention creates a more compassionate society, one which places a high value on the welfare of children; and WHEREAS, creating communities where families can access an array of supports and resources to address the social, emotional and physical health of their children is the best way to combat child abuse; and WHEREAS, effective child abuse prevention programs succeed because of partnerships among families, social service agencies, schools, faith communities, civic organizations, law enforcement agencies, and the business community; and WHEREAS, displaying a pinwheel during the month of April will serve as a positive reminder that together, we can prevent child abuse and neglect, and by doing so, keep children safe. NOW, THEREFORE, I, P. Jason Peters, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby recognize the month of April 2021, as CHILD ABUSE PREVENTION MONTH in the County of Roanoke and call this observance to the attention of all our citizens. Presented this 13rd day of April 2021 P. Jason Peters, Chairman Daniel R. O'Donnell, County Administrator ACTION NO. ITEM NO. N.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2021 AGENDA ITEM: Work session to review with the Board of Supervisors the County Administrator's proposed Fiscal Year 2021-2022 Operating Budget SUBMITTED BY: APPROVED BY: ISSUE: Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Review the County Administrator's Proposed Fiscal Year 2021-2022 Operating Budget. BACKGROUND: As part of the annual budget development process, County staff conducts a series of work sessions with the Board of Supervisors after the County Administrator proposes his budget. This year's operating budget was proposed on March 9, 2021. This work session is the second of two (2) scheduled work sessions before the first reading to adopt the budget on May 11, 2021. DISCUSSION: This work session will provide information to the Board of Supervisors regarding the County Administrator's Fiscal Year 2021-2022 Operating Budget. Topics to be discussed by County staff include fleet and equipment replacement, fund balance, reserves and potential changes to the County Administrator's proposed budget. The attached Power Point presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the County Administrator's Proposed Fiscal year 2021-2022 Operating Budget. Page 2 of 2 FY 2022 Budget Development Budget Work Session #2 Board of Supervisors Meeting April 13, 2021 ROANOKE VIRGJNiA COUNTY EST. 1838 Work Session Agenda • Fleet & Equipment Replacement • Fund Balance and Reserves • Potential Changes to Proposed Budget • Next Steps 2 ROANOKE VIRGINIA COUNTY EST.. 1838 FY 2022 Fleet & Equipment Replacement 3 ROANOKE VIRGJNiA COUNTY EST. 1838 Proposed FY 2022 Fleet & Equipment Replacement FY 2021 Adopted FY 2021 Amended* FY 2022 Proposed Replacement Category Budget Vehicles Budget Vehicles Budget Vehicles Light Fleet 0 0 $ 706,000 20 $200,000 6 Heavy Truck — Solid Waste 0 0 602,455 2 0 0 Heavy Fleet — Fire/Rescue 0 0 1,225,000 2 0 0 Heavy Equipment 0 0 0 0 0 0 Total, Budgeted Amount $ 0 0 $2,533,455 24 $200,000 6 Balance of approximately $250,000 remains within light fleet if emergency replacement is required. * FY 2021 purchases included: 1 Ladder Truck, 1 Ambulance, 2 Solid Waste Trucks, 1 Solid Waste Pickup, 1 PRT Pickup, 2 Building Maintenance Pickup, 16 Police Vehicles 4 ROANOKE VIRGJNlA COUNTY EST. 1838 Proposed FY 2022 - 2031 Fleet & Equipment Replacement Replacement Category FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027-2031 Light Fleet $ 200,000 $ 1,282,863 $ 1,304,031 $ 1,237,347 $ 1,268,281 $ 6,572,981 Heavy Truck - Solid Waste $ - $ 585,110 $ 466,444 $ 602,663 $ 480,437 $ 3,078,150 Heavy Fleet - Fire/Rescue $ - $ 1,075,000 $ 1,390,000 $ 1,075,000 $ 1,240,000 $ 6,050,000 Heavy Fleet - Non -Specialized $ - $ - $ 27,000 $ 15,000 $ 100,000 $ 456,000 Heavy Equipment $ - $ 418,752 $ 286,864 $ 213,000 $ 167,000 $ 1,076,000 Total Anticipated Replacement Cost $ 200,000 $ 3,361,725 $ 3,474,339 $ 3,143,010 $ 3,255,718 $ 17,233,131 Funding Sources Proceeds from Surplus $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 General Fund $ 200,000 $ 1,908,408 $ 2,308,408 $ 2,708,408 $ 2,708,408 $ 13,542,040 Total Funding Sources $ 200,000 $ 2,008,408 $ 2,408,408 $ 2,808,408 $ 2,808,408 $ 14,042,040 Annual Funding Surplus/(Deficit) $ - $ (1,353,317) $ (1,065,931) $ (334,602) $ (447,310) $ (3,191,091) Proposed FY 2022 Fleet & Equipment Replacement Funding Sources • General Fund support of the Fleet & Equipment Replacement program is only $200,000 for FY 2022 • Minimal surplus sales revenue is expected in FY 2022 due to fewer vehicles being available for purchase • Balances remain for emergency purchases of fleet for this fiscal year only without restoration of General Fund transfer FY 2022 Fund Balance & Reserves 7 ROANOKE VIRGJNiA COUNTY EST. 1838 ROANOKE VIRGJNlA 14-44 Vwk47 J COUNTY EST. 1838 Fund Balance Policies FYE 2021 Beginning Fund Balance FY 2022 Proposed Budget Fund Balance Policy % Fund Balance Policy $ Surplus/(Deficit) Fund Balance Policy General Government $23,632,859 $201,038,851 12.0% $24,124,662 ($491,803) Criminal Justice Academy $151,354 $379,625 10.0% $37,963 $113,391 Fleet Service Center $143,316 $3,380,610 7.5% $253,546 ($110,230) Information Technology $167,695 $6,848,425 5.0% $342,421 ($174,726) Communications Shop $402,998 $1,456,685 10.0% $145,669 $257,329 Emergency Communications (ECC) $207,403 $3,339,378 5.0% $166,969 $40,434 Recreation Fee Class $327,577 $4,660,474 5.0% $233,024 $94,553 Children's Services Act (CSA) $885,866 $7,900,007 15.0% $1,185,001 ($299,135) Preliminary and Unaudited General Government Fund Balance & Reserves FYE 2021 Beginning Fund Balance FY 2022 Proposed Budget Fund Balance Policy % Fund Balance Policy $ Surplus/(Deficit) Fund Balance Policy General Government $23,632,859 $201,038,851 12.0% $24,124,662 ($491,803) The Proposed Budget includes the use of $491,803 from FY 2021 year end funds to maintain the 12% fund balance policy for the General Government Fund • General Government Fund Expenditure Contingency policy is to maintain a contingency of 0.25% of budgeted annual General Government expenditures • Current contingency is $250,000 • Policy requires $502,597 • Proposed Budget included the use of $252,597 from FY 2021 year end funds to reach this policy • Total of $744,400 budgeted from year-end FY 2021 9 ROANOKE VIRGJNiA COUNTY EST. 1838 Fleet Service Center Fund Balance FYE 2021 Beginning Fund Balance FY 2022 Proposed Budget Fund Balance Policy % Fund Balance Policy$ Surplus/(Deficit) Fund Balance Policy Fleet Service Center* $143,316 $3,380,610 7.5% $253,546 ($110,230) Comprehensive Financial Policy Section 10-3 requires a Fleet Service Center Fund Balance of 7.50% of budgeted annual expenditures • FY 2022 proposed budget of $3,380,610 would require a fund balance of $253,546 or a deficit of $110,230 from the FY 2021 Beginning Fund Balance • Fleet Service Center fees were increased effective January 1, 2021 to address fund balance deficit over a two year period 10 ROANOKE VIRGJNiA COUNTY EST. 1838 CommIT Fund Balances FYE 2021 Beginning Fund Balance FY 2022 Proposed Budget Fund Balance Policy % Fund Balance Policy$ Surplus/(Deficit) Fund Balance Policy Information Technology $167,695 $6,848,425 5.0% $342,421 ($174,726) Communications Shop $402,998 $1,456,685 10.0% $145,669 $257,329 Emergency Communications (ECC) $207,403 $3,339,378 5.0% $166,969 $40,434 Total CommIT Funds $778,096 $11,644,488 $655,059 $123,037 • Comprehensive Financial Policy Section 10-3 requires the following fund balances for CommIT Fundspof budgeted annual expenditures • Information Technology Fund: 5.0% • Communications Shop: 10.0% • Emergency Communications (ECC): 5.0% • FY2022 CIP uses $225,000 of Communications Shop Fund Balance • Staff will continue to monitor fund balances and make any recommendations as appropriate 11 ROANOKE VIRGJNlA 64" \ 4, COUNTY EST. 1838 Recreation Fee Class Fund Balance FYE 2021 Beginning Fund Balance FY 2022 Proposed Budget Fund Balance Policy % Fund Balance Policy$ Surplus/(Deficit) Fund Balance Policy Recreation Fee Class $327,577 $4,660,474 5.0% $233,024 $94,553 • Comprehensive Financial Policy Section 10-3 requires a Recreation Fee Class Fund Balance of 5.0% of budgeted annual expenditures • FY 2022 proposed budget has been reduced due to decreased Fee Class programming at Green Ridge Recreation Center, Brambleton Center, and Camp Roanoke as a result of the COVID-19 pandemic which reduced the fund balance requirement per policy • Reduced programming has accelerated the depletion of Fee Class fund balance 12 ROANOKE VIRGJNlA COUNTY EST. 1838 Children's Services Act (CSA) Fund Balance FYE 2021 Beginning Fund Balance FY 2022 Proposed Budget Fund Balance Policy % Fund Balance Policy$ Surplus/(Deficit) Fund Balance Policy Recreation Fee Class $885,866 $7,900,007 15.0% $1,185,001 ($299,135) • Comprehensive Financial Policy Section 10-3 requires a Children's Services Act (CSA) FundBalanceof 15.0% of budgeted annual expenditures • CSA Budget increases by $150,000 in FY 2022 ($75,000 from both County and Schools) • CSA expenditures continue to increase greater than revenues • County and Schools may need to add funding from year-end to address fund balance issues FY 2022 Potential Changes to Proposed Budget 14 ROANOKE VIRGJNiA COUNTY EST. 1838 Potential Changes to Proposed Budget Proposed Expenditure Budget Adjustment 1. Increase RVTV Contribution $ 6,240 2. Decrease RCACP Contribution (30,066) 3. Increase contributions to Discretionary Outside Agencies (Workforce Development Board, Small Business Development Center, and Blue Ridge Legal Services) 15,000 4. Constitutional Officer Salary Increases and Social Services Pay Increases per Commonwealth Budget 24,083 5. Decrease in amount set aside for personnel costs (15,257) Totals $ N Q a)('7') X 0Z Next Steps —W =Mr 2021 Date Work Session FY 2021 2022 Employcc Compcnsation and Bcncfits Update Public Hearings: Effective Tax Rate; Maximum Tax Rates Adoption of Maximum Tax Rate Work Session — Proposed FY 2022 Operating Budget (Increased staffing for Public Safety/Outside agencies) February 23 March 9 March 23 Public Hearings: Tax Rate Adoption; Operating and Capital Budgets (first of two) Adoption of 2021 Tax Rates Work Session — Proposed FY 2022 Operating Budget (Fleet Replacement/Fund Balance/Reserves) April 13 Public Hearing: Operating and Capital Budgets (second of two) First Reading of FY 2021-2022 Operating and Capital Budget Ordinances Second reading of FY 2021-2022 Operating and Capital Budget Ordinances Approval of Operating and Capital budgets, Revenues and Expenditures for County and Schools April 27 May 11 Questions and Comments ROANOKE VIRGJNiA act COUNTY EST. 1838 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2021 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1