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HomeMy WebLinkAbout5/11/2021 - RegularRoanoke County Board of Supervisors May 11, 2021 NOTE: The joint work session with the Roanoke County Board of Supervisors and the Roanoke County School Board will be held at 5:30 p.m. in the Third Floor Training Room. Seating limits have been established in order to facilitate social distancing and accordingly the work session can be viewed in the Board Room on the first floor through video monitors. INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda May 11, 2021 Good afternoon and welcome to our meeting for May 11, 2021. Regular meetings are held on the second and fourth Tuesday at 3.00 p.m. Public hearings are held at 7.00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. Because of the present state of emergency, and until further notice, members of the public are urged not to attend Board of Supervisor meetings in person. All are encouraged to view and participate in meetings through electronic means. Meetings may be viewed live on RVTV, Channel 3, or on the County's website https://roanokecountyva.gov (and accessed by clicking on the "Watch Board Meetings Online" button). Prior to and during meetings, citizens may share comments by email (to diacks(&roanokecountyva.gov) or by phone (540-776- 7278). When submitting comments, please include your name and address. Comments submitted by email and by phone will be read aloud during meetings, subject to reasonable time limitations. For those individuals who desire to attend meetings in person, please be advised that seating modifications and limits have been established in order to facilitate social distancing; attendees who are not of the same household must sit six feet apart; and attendance at meetings will be limited to 25 individuals. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring the month of May 2021 as Business Appreciation Month in Roanoke County (Jill Loope, Director of Economic Development) Page 2 of 5 D. NEW BUSINESS 1. Resolution adopting the fiscal year 2021-2022 operating budget, the fiscal year 2021-2022 capital budget, and the fiscal year 2022-2031 Capital Improvement Program for the County of Roanoke, Virginia and Roanoke County Public Schools (Laurie Gearheart, Director of Finance and Management Services) 2. Resolution naming the open space at old William Byrd High School (Tax ID 060.11-04-17.00-0000) "Glade Creek Park" (Doug Blount, Director of General Services and Parks, Recreation and Tourism) 3. Resolution authorizing the County of Roanoke to enter into a Memorandum of Understanding with the Town of Vinton, for the County to support the Gish Mill Redevelopment Project (Jill Loope, Director of Economic Development) E. FIRST READING OF ORDINANCES 1. Emergency ordinance readopting Ordinance 033120-1 to effectuate temporary changes in certain deadline and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with pandemic disaster (Due to the Pandemic Disaster, it is requested, upon a four -fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure) (Peter S. Lubeck, County Attorney) 2. Ordinance approving a lease with Ft. Lewis Mountain Company, LLC for ingress and egress on a private road to access communications and information technology equipment (Bill Hunter, Director of Communications and Information Technology; Mary Beth Nash, Senior Assistant County Attorney) F. SECOND READING OF ORDINANCES 1. Ordinances to appropriate funds for: (a) Fiscal year 2021-2022 operations budget and approval of the Classification and Pay Plan for fiscal year 2021-2022 for the County of Roanoke, Virginia; (b) Fiscal year 2021-2022 capital budget for the County of Roanoke, Virginia; (c) Fiscal year 2021-2022 transfer to and on behalf of the Roanoke County Public Schools budget for the County of Roanoke, Virginia (d) Fiscal year 2021-2022 operations budget for Roanoke County Public Schools; (e) Fiscal year 2021-2022 capital budget for Roanoke County Public Schools (Laurie Gearheart, Director of Finance and Management Services) Page 3 of 5 2. Ordinance accepting and appropriating funds in the amount of $28,480.20 from the former Catawba/Masons Cove Volunteer Rescue Squad (C. Travis Griffith, Chief of Fire and Rescue) 3. Ordinance accepting and appropriating Transportation Alternatives Set -Aside Program funds from the Virginia Department of Transportation in the amount of $200,000 and $16,652 from the Roanoke County Revenue Sharing Program for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618) (Lindsay Webb, Parks Planning and Development Manager) 4. Ordinance accepting and appropriating $15,000 from the Roanoke Outside Foundation for improvements at Wayside Park to support the Roanoke River Blueway (Lindsay Webb, Parks Planning and Development Manager) 5. Ordinance accepting and appropriating funds in the amount of $1,034,339.20 from the Virginia Department of Transportation for the Fallowater Lane Extension Project, Cave Spring Magisterial District (Megan G. Cronise, Transportation Planning Administrator) 6. Ordinance accepting and appropriating funds in the amount of $505,139 for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project, Phase II, Hollins Magisterial District (Megan G. Cronise, Transportation Planning Administrator) G. PUBLIC HEARING AND SECOND READING OR ORDINANCES 1. Ordinance amending the Roanoke County Code by (1) amending Chapter 13 (Offenses - Miscellaneous), Section 13-4 (Discharge of Firearms or Any Chapter Similar Gun or Device, Generally); (2) amending Chapter 21 (Taxation), Section 21-21 (Other Classifications of Tangible Personal Property); and (3) adding Chapter 21 (Taxation), Article X (Cigarette Tax) (Peter S. Lubeck, County Attorney) H. APPOINTMENTS 1. Library Board (appointed by District) 2. Parks, Recreation and Tourism (appointed by District) Page 4 of 5 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — March 23, 2021 2. Confirmation of appointment to the Roanoke County Economic Development Authority (EDA)(Appointed by District) 3. Resolution of the Board of Supervisors of Roanoke County, Virginia, consenting to the approval of the receipt of a refund previously appropriated for the completed Plantation Road Phase I project and re -allocating $31,461 to Roanoke County's Virginia Department of Transportation (VDOT) revenue sharing capital project account J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Phil C. North 2. David F. Radford 3. Paul M. Mahoney 4. Martha B. Hooker 5. P. Jason Peters M. WORK SESSIONS 1. Work session with the Roanoke County Board of Supervisors and the Roanoke County School Board (P. Jason Peters, Chairman of the Roanoke County Board of Supervisors) N. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Proclamation declaring the month of May 2021 as Business Appreciation Month in Roanoke County Jill Loope Director of Economic Development Daniel R. O'Donnell County Administrator The Economic Development Department is requesting the Board of Supervisors declare the month of May 2021 as Business Appreciation Month in Roanoke County BACKGROUND: This month recognizes all businesses for their contributions to fostering an attractive and prosperous economic environment in Roanoke County DISCUSSION: Ms. Melissa Clements, Senior Manager, Strategy and Business Operations at Elbit Systems of America - Night Vision, located in the Hollins area of Roanoke County, will be present to accept the proclamation on behalf of the Roanoke County business community. Elbit Systems of America -Night Vision is a world leader in night -vision technology with more than two million Generation 3 image intensifier tubes produced and over 15 years of Enhanced Night Vision Goggle programs of record with the U. S. Army. During its 60-year production legacy, the company has secured more than 90, night -vision related patents, supplies nearly 100 countries with their products and employs more than 500 in Roanoke County. Page 1 of 2 Elbit Systems of America has extended its reach even further to an interplanetary capacity by supplying technology for the "SuperCam" on the NASA rover Perseverance, which NASA recently landed on Mars. Elbit Systems of America is a champion of the economic development in Roanoke County and complements the Hollins Center Plan to position the Hollins area and Roanoke County, at large, for economic success. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the proclamation Page 2 of 2 C�oixntg of Yvioranakle o� aonnr 2 � o z _ lase DECLARING THE MONTH OF MAY 2021 AS BUSINESS APPRECIATION MONTH IN THE COUNTY OF ROANOKE WHEREAS, the County of Roanoke is proud to have a dynamic base of business and industry which contributes to an emergent local economy: and WHEREAS, these business partners create wealth in the County of Roanoke by capital investment and the creation of essential employment opportunities for Roanoke citizens; and WHEREAS, the County of Roanoke recognizes that existing businesses play a crucial role in sustaining the economic well-being, and in building a prosperous community through charitable, civic and philanthropic contributions; and WHEREAS, the Board wishes to acknowledge the leadership role embodied by the entire existing business community, express its respect and convey to these business partners the esteem in which they are held. NOW THEREFORE, we, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the month of May 2021, as BUSINESS APPRECIATION MONTH in the County of Roanoke; and FURTHER, by this proclamation give notice to our citizens that we recognize the accomplishments of our existing businesses; entrepreneurs; small, minority and women -owned businesses; and the major employers that contribute greatly to our economic vitality and the well-being of our citizens. Presented this 11th day of May 2021 1 q"Uto _ ilwL Martha SBA. AHooker Qla,r1, MQ" Paul M. Mahoney '�% � e- Ph C. North P. Jason Veters David F. Radford ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Resolution adopting the fiscal year 2021-2022 operating budget, the fiscal year 2021-2022 capital budget, and the fiscal year 2022-2031 Capital Improvement Program for the County of Roanoke, Virginia and Roanoke County Public Schools Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Resolution adopting the fiscal year 2021-2022 operating budget, the fiscal year 2021- 2022 capital budget and the fiscal year 2022-2031 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools. BACKGROUND: Attached is a resolution approving the fiscal year 2021-2022 operating budget for Roanoke County, Virginia. This resolution is detailed by fund and includes all transfers between funds. The fiscal year 2021-2022 Roanoke County Public School's operating budget is included in the overall County budget as presented in the attached resolution as part of Schedules 1 and 2. Also included in the resolution for approval and prepared in conjunction with the fiscal year 2021-2022 operating budget are the fiscal year 2021-2022 capital budget and fiscal years 2022-2031 Capital Improvement Program for the County and the Schools. A summary of sources of funds and projects included as part of the County and Schools' capital budget and Capital Improvement Program is attached as Schedule 3. Adoption of these documents does not represent an appropriation of funds. The commitment of funds will not occur until the second reading and approval of the fiscal Page 1 of 2 year 2021-2022 budget appropriation ordinance, which is later in the agenda. In regards to the County and Schools Capital Improvement Program, only the fiscal year 2021-2022 capital budget will be appropriated as part of the budget appropriation ordinance. Adoption of the ten (10)-year plan does not represent an appropriation of funds for all years of the plan. Years two (2) through ten (10) of the Capital Improvement Plan are presented for informational and planning purposes only. As included within Section 4 of the Adopted Comprehensive Financial Policy, the County has produced an Annual Fee Compendium for fiscal year 2021-2022 that lists all fees and charges imposed by the County for specialized programs and services. The annual Fee Compendium is adopted in conjunction with the fiscal year 2021-2022 County operating budget. DISCUSSION: The adoption of the budget is being requested to fulfill the County's legal requirements of adopting, and then having a first and second reading of the budget appropriation ordinance before July 1, 2021, and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes and other administrative tasks necessary for final budget implementation. FISCAL IMPACT: Approval of the resolution adopting the County and the Schools fiscal year 2021-2022 operating budget, fiscal year 2021-2022 capital budget, and fiscal years 2022-2031 Capital Improvement program followed by approval of the second reading of the five (5) fiscal year 2021-2022 budget appropriation ordinances provides County and Schools funding effective July 1, 2021. STAFF RECOMMENDATION: Staff recommends approval of the resolution adopting the fiscal year 2021-2022 operating budget, fiscal year 2021-2022 capital budget and fiscal year 2022-2031 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 RESOLUTION ADOPTING THE FISCAL YEAR 2021-2022 OPERATING BUDGET, THE FISCAL YEAR 2021-2022 CAPITAL BUDGETAND FISCAL YEARS 2022-2031 CAPITAL IMPROVEMENT PROGRAM FOR ROANOKE COUNTY, VIRGINIA AND ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearings as required thereon were held on April 13, 2021 and April 27, 2021. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual operating budget for fiscal year 2021-2022 for Roanoke County, Virginia, and Roanoke County Public Schools as shown on the attached Schedules 1 and 2. 2. That there is hereby approved the capital budget for fiscal year 2021-2022 and Capital Improvement Program for fiscal years 2022-2031 for Roanoke County, Virginia, and Roanoke County Public Schools as shown on the attached Schedule 3. Page 1 of 2 3. That the preparation and approval of these budgets is for informative and fiscal planning purposes only. 4. That there is hereby approved a Fee Compendium which lists all fees and charges imposed by the County for providing specialized programs and services. The Fee Compendium provides details on the type of fee, authority to levy the fee, current fees, and proposed changes to the current fees. Page 2 of 2 Schedule #1 County of Roanoke & Roanoke County Public Schools Adopted Fiscal Year 2021-2022 Operating and Capital Budget Revenues May 11, 2021 Revenues - County Amount General Fund - County General Government General Property Taxes $ 140,004,564 Local Sales Tax 12,200,000 Telecommunications Tax 2,900,000 Business License Tax 6,364,000 Bank Franchise Tax 660,000 Consumer Utility Tax 3,650,000 Motor Vehicle License Tax 2,400,000 Recordation/Conveyance Tax 1,400,000 Meals Tax 4,270,750 Hotel/Motel Tax 807,597 Other Local Taxes 1,000,000 Permits, Fees & Licenses 800,000 Fines and Forfeitures 353,500 Use of Money and Property 303,600 Charges for Services 3,850,000 Commonwealth 12,605,887 Federal 5,533,953 Other 2,679,400 Subtotal, General Government $ 201,783,251 Communications and Information Technology $ 11,644,488 Children's Services Act 7,900,007 Public Works Projects 176,054 Recreation Fee Class 4,660,474 Grants and Other Funds 2,216,977 Police Special Programs 2,500 Parks, Recreation & Tourism - Schools Operations 365,647 Police E-Citation 60,000 Community Development Technology Fee Fund 40,000 Criminal Justice Academy 379,625 Fleet Service Center 3,380,610 Subtotal, Other General Funds $ 30,826,382 Total, General Fund - County $ 232,609,633 Page 1 of 2 Debt Service Fund - from County Debt Service Fund - from Schools Capital Projects Fund - County Internal Service Fund - County Total, All County Funds Revenues - Schools School General (Operating) Fund School Student Activity Fund School Nutrition Fund School Grants Fund School Capital Fund School Instructional Resources Fund School Fleet Replacement Fund School Technology Replacement Fund Total, All Schools Funds Total: All County and Schools Funds Less: Transfers Total Net of Transfers Amount $ 14,386,650 4,125,345 8,876,312 14,523,593 $ 274,521,533 Amount $ 156,382,733 7,200,000 5,955,651 7,272,325 14,854,592 1,470,960 1,283,556 5,056,445 $ 199,476,262 $ 473,997,795 (105,719,756) $ 368,278,039 Page 2 of 2 Schedule #2 County of Roanoke & Roanoke County Public Schools Adopted Fiscal Year 2021-2022 Operating and Capital Budget Expenditures May 11, 2021 Expenditures - County Amount General Fund - County General Government General Administration $ 3,019,687 Constitutional Officers 16,087,347 Judicial Administration 921,328 Management Services 3,254,245 Public Safety 30,318,463 Community Services 13,379,117 Human Services 24,011,367 Non -Departmental 16,112,947 Transfers to School Operating Fund 71,821,490 Transfers to (from) Capital Fund 2,069,098 Transfers to Debt Service Fund - County Debt 6,598,149 Transfers to Debt Service Fund - Schools Debt 7,653,956 Transfers to Internal Services - Risk Management 1,604,003 Transfer to Public Works Projects 176,054 Transfer to Criminal Justice Academy 198,600 Transfer to Children's Services Act Fund - County 1,934,000 Transfer to Children's Services Act Fund - Schools 1,879,000 General Government Expenditure Contingency 252,597 Addition to Fund Balance 491,803 Subtotal, General Government $ 201,783,251 Communications and Information Technology $ 11,644,488 Children's Services Act 7,900,007 Public Works Projects 176,054 Recreation Fee Class 4,660,474 Grants and Other Funds 2,216,977 Police Special Programs 2,500 Parks, Recreation & Tourism - Schools Operations 365,647 Police E-Citation 60,000 Community Development Technology Fee 40,000 Criminal Justice Academy 379,625 Fleet Service Center 3,380,610 Subtotal, Other General Funds $ 30,826,382 Total, General Fund - County $ 232,609,633 Page 1 of 2 Debt Service Fund - County Capital Projects Fund - County Internal Service Fund - County Total, All County Funds Expenditures - Schools School General (Operating) Fund School Student Activity Fund School Nutrition Fund School Grants Fund School Capital Fund School Instructional Resources Fund School Fleet Replacement Fund School Technology Replacement Fund Total, All Schools Funds Total: All County and Schools Funds Less: Transfers Total Net of Transfers Amount $ 18,511,995 8,876,312 14,523,593 $ 274,521,533 Amount $ 156,382,733 7,200,000 5,955,651 7,272,325 14,854,592 1,470,960 1,283,556 5,056,445 $ 199,476,262 $ 473,997,795 (105,719,756) $ 368,278,039 Page 2 of 2 a (i E m tb a` c O1 i O a E Q u 14 O N U. 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Q V coi J 4 � (A O O L � v E w O H L GO O (A � (A -0 -0o i J p > 1� E O O v O a- Q L b0 L V of O L d m L a i y N (d L. (AQ Q d O O > � a� cC i m E 1 Q i w p +� v iL. O O t Z aCC� rn C Q c i J 4-1 p V L OL E E_ E co L 4-1 V c o � = 4-1a`�i N L. 10O a) +-' = 4a) E L. 'E O E td L L O O L V 4-1 N i 10O a) �"� co L. 0 coc �, v O 4-' a1 L a) i 4-1 N i 100 a) + L. 4-1 V a) i 'E O E N m L. L. O o� o, rn o, o1 rn o, rn o, 0 0 0 0 0 0 0 0 0 cV cV cV cV N cV N cV cV N c� L L v r� V t L 41 C C O O \ N C a) � tw N a)N C c C i° coU J U- C i C O O O 2 � Gr-0 . 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ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Resolution naming the open space at old William Byrd (Tax ID 060.11-04-17.00-0000) "Glade Creek Park" Doug Blount Director of General Services and Parks, Recreation Daniel R. O'Donnell County Administrator Resolution naming old William Byrd open space and athletic fields (Tax ID 060.11-04- 17.00-0000) Glade Creek Park BACKGROUND: This parcel of open space and athletic fields over its history has been used for soccer, football, softball and baseball. It is an overlay multi -purpose rectangular field with lights that has a baseball field attached to the multi -purpose field. This parcel is used mainly for practices for the different sports. In addition, this parcel has been home to the Dogwood Festival and the staging area for Town of Vinton special events and parades. The open space and athletic fields are attached to the Billy Byrd apartments parcel, which is the old William Byrd High School/Junior High School. DISCUSSION: The Town of Vinton is currently constructing Glade Creek Greenway through the parcel as well as a new trailhead parking lot adjacent to Gus Nicks Blvd. Page 1 of 2 This facility has always been referred to as "old William Byrd High School". With the new recreation amenities and the pedestrian connectivity with the Glade Creek Greenway to and through the Town of Vinton, the recommendation is to name the parcel "Glade Creek Park". This recommendation was discussed with the Parks, Recreation and Tourism Advisory Commission on Monday, April 19, 2021. The Commission voted unanimously to name the park "Glade Creek Park". The address of the park is 301 Gus Nicks Road, Vinton, Virginia 24179. The deeded acreage for the parcel is 11.335. FISCAL IMPACT: There is no fiscal impact to naming the park. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 11, 2021 RESOLUTION NAMING THE OPEN SPACE AT OLD WILLIAM BYRD HIGH SCHOOL (Tax ID 060.11-04-17.00-0000) "GLADE CREEK PARK" WHEREAS, Roanoke County owns a parcel of land located at 301 Gus Nicks Road, Vinton, Virginia 24179, which is used as open space and athletic fields; and WHEREAS, this parcel of open space and athletic fields has hosted the annual Dogwood Festival and many recreation games and practices for football, soccer, baseball and softball; and WHEREAS, the Town of Vinton is currently constructing Glade Creek Greenway through the parcel, as well as a new trailhead parking lot; and WHEREAS, it is appropriate for this multi -purpose space to be formalized as a park; and WHEREAS, staff recommends naming the park "Glade Creek Park"; and WHEREAS, the Parks, Recreation and Tourism Advisory Council voted unanimously on April 19, 2021, to name the park "Glade Creek Park". NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. That the Roanoke County Board of Supervisors does hereby designate and name the parcel located at 301 Gus Nicks Road, Vinton, Virginia 24179 "Glade Creek Park". Page 1 of 1 ACTION NO. ITEM NO. D.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Resolution authorizing the County of Roanoke to enter into a Memorandum of Understanding with the Town of Vinton, for the County to support the Gish Mill Redevelopment Project Jill Loope Director of Economic Development Daniel R. O'Donnell County Administrator The Town of Vinton has requested financial assistance for the Gish Mill redevelopment project. BACKGROUND: Gish Mill, located at 350 Gus Nicks Blvd. within the Town of Vinton closed in 2015, leaving the property vacant for seven (7) years. In 2018, the Town issued a Request for Proposal (RFP) to attract a developer that would redevelop the property for retail, commercial or office uses, and included a series of public meetings to solicit public input. The Town received and accepted a development proposal from Gish Mill Davii, LLC in April of 2020 to purchase and redevelop the property into a multi -tenant facility. The Gish Mill property consists of approximately 1.5 acres, is historically significant and is highly visible given its location at the gateway entrance to the Town. The property is located within the Town's commercial business district, and is within close proximity to the Vinton Library and the newly redeveloped Billy Byrd apartments. The project involves three parcels (two (2) parcels located in the County of Roanoke and one (1) parcel that is located in the City of Roanoke) that will be improved with the redevelopment at an estimated investment of $2.8 million. The redeveloped Gish Mill property is expected to generate three new commercial uses for the property, with an expected opening during the summer of 2022. Page 1 of 2 The proposed uses for the property include a locally sourced seasonal market, a full service restaurant with indoor and outdoor seating and seven (7) VRBO style lodging rentals. A special event space is also being planned for the 1,296 sq. ft. basement area of the property. The project is expected to generate up to 42 new jobs, $1.85 million in anticipated gross revenues and $165,000 in annual tax revenues for the Town and County. To make the project viable, financial assistance is required to offset extensive redevelopment costs and improve public infrastructure. The Town has committed to provide a Local Economic Development Incentive grant in the amount of $690,000 to (Gish Mill Davii, LLC) for historic preservation, open space and gateway improvements, and public infrastructure costs associated with the development (including sidewalk, lighting and greenway connectivity). The incentive will be provided in the form of a Public Private Partnership and Performance Agreement with the Town, the developer and the Economic Development Authority. These improvements will generate additional tax revenue, support the creation of new employment opportunities and provide much needed commercial uses to enhance the downtown business district. The Town has requested the County participate in this project by reimbursing up to $200,000 of the net new tax revenues generated by the project, and permit fees up to $20,000. The Memorandum Of Understanding allows for the County to provide for the reimbursement of permit fees in an amount not to exceed $20,000, and an economic development grant in an amount equal to five (5) years of new local tax revenue generated by the project to be reimbursed to the Town of Vinton. The total amount of the grant shall not exceed $200,000 over a five (5) year period. If the development generates less than the estimated new local tax revenue, then the actual grant for that year shall be less. The five (5) year period will commence on January 1, 2023. FISCAL IMPACT: Roanoke County's participation in the Gish Mill project will assist the Town of Vinton with the redevelopment through a reimbursement of permit fees not to exceed $20,000, and an annual reimbursement of net new taxes generated in an amount not to exceed $40,000 per year, and $200,000 over a five (5) year period. The grant will be calculated as a reimbursement based on new tax revenues generated by the project therefore; the fiscal impact will be in the form of foregone revenue. STAFF RECOMMENDATION: Staff recommends approval of the Memorandum of Understanding between Roanoke County and the Town of Vinton Page 2 of 2 MEMORANDUM OF UNDERSTANDING BETWEEN THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE AND THE TOWN COUNCIL OF THE TOWN OF VINTON TO SUPPORT THE GISH MILL REDEVELOPMENT PROJECT This MEMORANDUM OF UNDERSTANDING ("MOU") is entered into between the Board of Supervisors of the County of Roanoke, Virginia (the "County") and the Town Council of the Town of Vinton (the "Town"), to provide support for the Gish Mill Redevelopment project. BACKGROUND REGARDING THE GISH MILL REDEVELOPMENT PROJECT: Vinton's Comprehensive Plan and Downtown Master Plan have created a vision for downtown Vinton. The County joins the Town in its desire to make economic development in the downtown area of Vinton a priority. It is the intent and shared goal of both governments to work together to facilitate such redevelopment and economic growth. The Town has proposed to enter into a performance agreement with the Roanoke County Economic Development Authority and Gish Mill Davii, LLC, to redevelop a group of parcels of real estate, to be known as the "Gish Mill Redevelopment Project," located at 350 Gus Nicks Blvd. in the Town of Vinton, comprised of the following: Gish Mill Parcels Tax Map No. Address 060.11-04-22.00-0000 (Roanoke County) 350 Gus Nicks Blvd 060.11-04-23.00-0000 (Roanoke County) 0 Gus Nicks Blvd 3410617 (Roanoke City) 0 Brook St. NE The Town has requested the County's financial support of the Gish Mill Redevelopment Project and the County has agreed to provide such support, conditioned Page 1 of 4 upon the entry of a performance agreement by the Town, the EDA and Gish Mill Davii, LLC. TERMS: 1. Upon entry of a performance agreement by the Town, the Roanoke County Economic Development Authority, and Gish Mill Davii, LLC, the County agrees to annually pay to the Town up to $40,000 from net new taxes (including real property taxes; personal property taxes; and sales taxes) generated by the Gish Mill project during the preceding year. Net new taxes shall be any taxes received in excess of any taxes received from Gish Mill for tax year 2020. 2. The County will also include a payment in the initial year of development of up to $20,000, as a reimbursement of building permit fees paid by Gish Mill Davii, LLC. 3. The County will make such payments for a 5-year period; total payments for all 5 years will not exceed $220,000. 4. The first full year of Gish Mill operations is expected to be 2023. Accordingly, the County's first payment to Vinton will be made in January 2024, and payments will conclude in January 2028. 5. The funds paid by the County will be used by the Town to assist with various aspects of the Gish Mill Redevelopment Project to include rehabilitation of the historic structure, parking and other esthetic site improvements of this important gateway into the Town of Vinton and Eastern Roanoke County. 6. This MOU is subject to future appropriations by the Board of Supervisors of Roanoke County. Page 2 of 4 MODIFICATION: This MOU may be modified in writing from time to time as deemed mutually desirable and acceptable to the parties. EFFECTIVE DATE AND TERMINATION: This MOU shall become effective as of the date when both parties have signed, and shall remain in effect until the final payment is made in January 2028. This MOU is executed by the duly authorized County Administrator on behalf of the Board of Supervisors of Roanoke County, pursuant to Resolution , adopted by the Board of Supervisors on the day of 2021. This MOU is executed by the duly authorized Town Manager on behalf of Town Council of the Town of Vinton, pursuant to Resolution No. , adopted by said Council on the day of 2021. Date Approved as to form: Roanoke County Attorney BOARD OF SUPERVISORS OF ROANOKE COUNTY go Daniel R. O'Donnell, County Administrator Page 3 of 4 Date Approved as to form: Town of Vinton Attorney TOWN COUNCIL OF THE TOWN OF VINTON Richard W. Peters Jr, Town Manager Page 4 of 4 poil N N L U C6 Ict _0 r-I > m � `n O U � z � N (D 0 0 0 Lr) Ict m r-I cn cQ Z }. oW a CL r L CL {j CL i _j oW �+ > 0 75 N W WQC �Wa ) N M-, N U C6 Q N O ca Q O U 0 _0 N aA }+ •� i O � O � i O U _0 0 N i •O O O ^ O = N E Ov a) O N 0 •� N N E L O L C Ln Ln Ln N a)^ O al 00 N Ln cr N ca N ,C GJ ++ '� 4-0 i U fa mm N con CL E Ln Q i 5. 3 > N mbn -0 v W GJ Lr) p CL CC r ) > cn lk- Lr) q � 8 vi + `_ � �'-� ��� '� � IC Aj oN �a O F a aa_ r a I I d t Ln 00 o Ln o0 Ln 00 O 00 ri N ri ri 00 N 0 0 Rt 0 0 0 O O N O O O O N l0 00 l0 Rt 00 ri ri M L n ri O r-I w a� O L m x — 4i 4--J a� N x Q 0 F- L- CL U J io i co co X M cn cn X m a--+ Q N C O F— C f0 H N w v, L LI O d N m m CC 0 Lrl 00 N r-I N t/? t/? t/? O O O O O 000 � � r-I r-I N t/)- t/)- t/)- O O N M T m O : ri Ln x x O O C7 O O O O Yi Yi O000 O O O OOO OOO O l0 O00 O N ��� N I r• N 0 NNNN An ii in N 3 C N i x O N> 0 0 G1 9 t > V C U 'i 00 i R 0 U N H Vf i 7 i •V Q LL O i O C C O m c 2 O Q- m +- U 3 +, Q ago E'er aka m c `� Ca 3 ��-a ° ° +°± m � o a +, a Q +, O G1 i d O V) ) O �n o v) '� O a) a •� U N N a ) oc cLL o - ° > >> > u u = o m a O m 0 0 0 �� H a H t° I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 RESOLUTION AUTHORIZING THE COUNTY OF ROANOKE TO ENTER A MEMORANDUM OF UNDERSTANDING WITH THE TOWN OF VINTON, FOR THE COUNTY TO SUPPORT THE GISH MILL REDEVELOPMENT PROJECT WHEREAS, the Town of Vinton's Comprehensive Plan and Downtown Master Plan have created a vision for downtown Vinton; and WHEREAS, the County joins the Town in its desire to make economic development in the downtown area of Vinton a priority; and WHEREAS, the Town has proposed to enter into a performance agreement with the Roanoke County Economic Development Authority and Gish Mill Davii, LLC, to redevelop a group of parcels of real estate, to be known as the "Gish Mill Redevelopment Project," located Gus Nicks Blvd. in the Town of Vinton, comprised of the following: Gish Mill Parcels Tax Map No. Address 060.11-04-22.00-0000 (Roanoke County) 350 Gus Nicks Blvd 060.11-04-23.00-0000 (Roanoke County) 0 Gus Nicks Blvd 3410617 (Roanoke City) 0 Brook St. NE and; WHEREAS, the Town has requested the County's financial support of the Gish Mill Redevelopment Project. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows- 1 . That upon entry of a performance agreement by the Town, the Roanoke County Economic Development Authority, and Gish Mill Davii, LLC, the County Administrator is hereby authorized to enter a Memorandum of Understanding, on behalf of the County, with the Town of Vinton, upon a form approved by the office Page 1 of 2 of the County Attorney, for the County to provide financial assistance to support the Gish Mill Redevelopment Project. 2. Such financial assistance shall be limited to five annual payments not to exceed $40,000 (in total not exceeding $200,000), from net new taxes generated from the Gish Mill parcels during the preceding tax year. Net new taxes shall be any taxes received in excess of any taxes received from the Gish Mill properties for tax year 2020. 3. In addition, the County will contribute up to $20,000 as reimbursement of permitting fees paid by Gish Mill Davii, LLC. 4. The first year of Gish Mill operations is expected to be 2023. Accordingly, the County's first payment to Vinton will be made in January 2024, and payments will conclude in January 2028. Page 2 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Emergency ordinance readopting Ordinance 033120-1 to effectuate temporary changes in certain deadline and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with pandemic disaster (due to the Pandemic Disaster, it is requested, upon a four -fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure) Peter S. Lubeck County Attorney Daniel R. O'Donnell County Administrator The readoption of emergency Ordinance No. 033120-1, which must be readopted at least every 60 days in order to remain in effect. BACKGROUND: On March 31, 2020, the Board adopted Ordinance No. 033120-1, which effectuates temporary changes in certain deadlines and modifies public meeting and public hearing practices and procedures, to address continuity of operations associated with the COVID-19 pandemic disaster. The Board readopted the ordinance on May 26, 2020, July 14, 2020, September 8, 2020, November 4, 2020, December 15, 2020, February 9, 2021 and again on March 23, 2021. DISCUSSION: Pursuant to Section 15.2-1427, emergency ordinances must be readopted in order to remain in effect for more than 60 days. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this action. STAFF RECOMMENDATION: Due to the ongoing nature of the COVID-19 pandemic, it is recommended that the Board again readopt the ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 EMERGENCY ORDINANCE READOPTING ORDINANCE 033120-1, TO EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES AND TO MODIFY PUBLIC MEETING AND PUBLIC HEARING PRACTICES AND PROCEDURES TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH PANDEMIC DISASTER WHEREAS, on March 31, 2020, the Board adopted emergency Ordinance 033120-1, to effectuate temporary changes in certain deadlines and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with the COVID-19 pandemic disaster; and WHEREAS, pursuant to Section 15.2-1427 of the Code of Virginia, emergency ordinances shall not be enforced for more than sixty (60) days unless readopted; and WHEREAS, the Board readopted the ordinance on May 26, 2020, July 14, 2020; September 8, 2020, November 4, 2020; December 15, 2020; February 9, 2021 and again on March 23, 2021; and WHEREAS, due to the ongoing nature of the COVID -19 pandemic, it is again proposed that the Board readopt Ordinance 033120-1; and WHEREAS, the first reading of this ordinance was held on March 23, 2021; and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the members of the Board, this being deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia: Page 1 of 2 1. That Ordinance 033120-1 is hereby readopted, with the following amendment to Section 2(b), which shall now state: a. "The chairman of each Public Entity shall have authority to decide whether to hold any such electronic meeting. If the chairman is unavailable, the vice - chair shall decide. If the vice -chair is unavailable, such authority shall lie with members of the Board, in the order of their seniority (length of tenure) 0 2FIC-31. fT on 2. An emergency is deemed to exist, and this ordinance shall be effective upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 11, 2021 Ordinance approving a lease with Ft. Lewis Mountain Company, LLC for ingress and egress on a private road to access communications and information technology equipment Susan Slough Assistant Director of Communications andTechnology APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Ordinance approving a lease with Ft. Lewis Mountain Company, LLC for ingress and egress on a private road to access communications and information technology equipment BACKGROUND: The original lease was written on May 31, 1996, and provides access to the Roanoke County radio system which provides coverage to the Roanoke Valley P25 radio system. DISCUSSION: The term of the lease shall be for a period of five (5) years and then automatically renew at the expiration of the five (5)-year term for successive one (1)-year terms. FISCAL IMPACT: Annual payments of seven thousand dollars ($7,000), to begin upon the execution of this agreement and will be payable on each anniversary thereafter. Annual payment shall be increased every five years by a percentage equal to the percentage increase in the Roanoke County real estate taxes assessed against the parcel over which the road runs is 10% higher than real estate taxes assessed against the parcel in 2021, then the Page 1 of 2 annual payment due hereunder would be increased by 10%, effective upon written notice from Fort Lewis Mountain Company, LLC., to Roanoke County. STAFF RECOMMENDATION: Staff recommends approving the first reading of the ordinance and establishing a second reading on May 25, 2021 Page 2 of 2 THIS AGREEMENT, made and entered into this 1st day of June, 2021, by and between FORT LEWIS MOUNTAIN COMPANY, LLC, (hereinafter "FLMC") and the Board of Supervisors of the County of Roanoke, Virginia, (hereinafter "Roanoke County"). WITNESSETH THAT WHEREAS, by Agreement dated May 31, 1996, Roanoke County and David W. Shelor and Constance R. Shelor, the predecessors in title to FLMC, provided for Roanoke County's access to its E-911 emergency radio tower on the top of Fort Lewis Mountain in the Catawba Magisterial District of Roanoke County (the "Radio Tower") over a private roadway on the property of FLMC upon the terms therein provided (the "1996 Agreement"); and WHEREAS, the location of the private roadway is from the termination of State Route 643, Daugherty Road, over and across the property of FLMC, designated as Roanoke County Tax Parcel ID 043.00-01-45.00-0000, for a distance of approximately 4.6 miles to the top of Fort Lewis Mountain and extending to a gate at the boundary of the Havens State Game Refuge (the "Road"); and WHEREAS, recognizing that Roanoke County has not yet been able to convey title to the 5.25-acre parcel described in the 1996 Agreement, the parties hereto wish to update and amend the terms of the 1996 Agreement upon which Roanoke County's access to the Radio Tower is provided; NOW, THEREFORE, in consideration of the mutual benefits and promises herein contained, and incorporating the hereinabove recitals into this agreement, the parties agree as follows: In consideration of the payment of equal annual payments of Seven Thousand Dollars ($7,000.00), to commence upon the execution of this agreement and payable on each anniversary thereafter, FLMC grants to Roanoke County non-exclusive vehicular access to the Radio Tower over the Road. Annual payments hereunder shall be increased every five years by a percentage equal to the percentage increase in the Roanoke County real estate taxes assessed against the parcel over which the Road runs, over the prior five-year period. For example, if in 2026 the Roanoke County real estate taxes assessed against the parcel over which the Road runs is 10% higher than real estate taxes assessed against the parcel in 2021, then the annual payment due hereunder would be increased by 10%, effective upon written notice from FLMC to Roanoke County. Roanoke County shall continue to be responsible for the maintenance and upkeep of the Road. All gates providing access to the Road from State Route 1157 (or State Route 643) and the Havens State Game Refuge shall remain locked at all times. FLMC will provide to Roanoke County not less than five (5) keys for the permanent use of authorized Roanoke County personnel and its agents, including for example Motorola Corp., for any gates at either end, or otherwise obstructing this Road. Roanoke County agrees to accept responsibility for any damages to either the gates restricting this Road or their locks from any damages excepting any damages attributable to FLMC, its agents, or other parties expressly permitted by FLMC to use the Road. In the event that FLMC determines a need to change the locks to any of these gates, Roanoke County will be provided written notice of such change five (5) business days in advance of any change and an adequate number of replacement keys prior to any actual change. During normal maintenance of the Radio Tower and shelter, vehicles and personnel shall limit their access to the site to reasonable working hours in consideration of the neighbors adjacent to the Road. The County, its employees, agents, or contractors shall not be limited in any manner in the use of the Road necessary for emergency maintenance or repairs as shall be reasonably necessary to protect the public health, safety, or welfare. All personnel or vehicles authorized to use the Road, whether those of Roanoke County or its agents, contractors or subcontractors, shall have in their possession proper identification and authorization for their presence on the Road. At no time shall any County employee, agent, or contractor carry any firearm or weapon upon their person or in their vehicle, except for deputies or police officers or others specifically authorized by law to carry firearms upon their person, while using the Road. In no circumstance shall any County employee, agent, or contractor engage in any hunting activity upon the property of FLMC whether in -season or not without the written permission of FLMC. This Lease shall automatically renew at the expiration of the five-year term for successive one-year terms. If either party wishes to not to renew this Lease, it shall give no less than ninety days' notice prior to the expiration of the then -current term. IN CONSIDERATION WHEREOF, the parties hereto have subscribed their signatures and seals on the date before given. [remainder of page intentionally blank] 0 FORT LEWIS MOUNTAIN COMPANY, LLC By: David W. Shelor Title: COMMONWEALTH OF VIRGINIA ) to -wit: COUNTY OF ROANOKE ) The foregoing instrument was acknowledged before me this day of , 2021, by David W. Shelor on behalf of Fort Lewis Mountain Company, LLC. Notary Public BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: Daniel R. O'Donnell County Administrator COMMONWEALTH OF VIRGINIA ) to -wit: COUNTY OF ROANOKE ) The foregoing instrument was acknowledged before me this day of , 2021, by Daniel R. O'Donnell, County Administrator, on behalf of Board of Supervisors of Roanoke County, Virginia. Approved as to Form: Mary Beth Nash Senior Assistant County Attorney 2 Notary Public AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE APPROVING A LEASE WITH FORT LEWIS MOUNTAIN COMPANY, LLC FOR INGRESS AND EGRESS ON A PRIVATE ROAD TO ACCESS COMMUNICATIONS AND INFORMATION TECHNOLOGY EQUIPMENT WHEREAS, the County provides public safety services to its citizens and needs to place various communications equipment at non -County locations to facilitate communications, particularly public safety communications, throughout the County; and WHEREAS, given the topography of the County, such equipment is most effective when placed on elevated locations, such as mountain peaks; and WHEREAS, the County has identified Fort Lewis Mountain as a viable and necessary spot for placement of COMM-IT equipment to support the public safety radio system; and WHEREAS, no public road or other viable means of access exists to reach the County's COMM-IT equipment atop Fort Lewis Mountain other than the private road owned by Fort Lewis Mountain Corporation, LLC ("FLMC"); and WHEREAS, the County has re -negotiated a long-standing contract with FLMC, a County landowner, for a non-exclusive easement on the FLMC private road to access such equipment; and WHEREAS, such a lease will provide tangible and intangible benefits to the County as it provides public safety services to persons in the County; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows- 1 . That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, Page 1 of 2 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on May 11, 2021, and the second reading of this ordinance was held on May 25, 2021. 3. That the execution of a Lease Agreement ("Agreement") with Fort Lewis Mountain Company, LLC, to lease a certain parcel of land on Fort Lewis Mountain is authorized. 4. That the lease term shall commence on June 1, 2021, and continue through December 31, 2026, unless terminated as provided in the Agreement. 5. That the rent shall be $7,000 annually during the term of the Agreement. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Ordinances to appropriate funds for: (a) Fiscal year 2021- 2022 operations budget and approval of the Classification and Pay Plan for fiscal year 2021-2022 for the County of Roanoke, Virginia; (b) Fiscal year 2021-2022 capital budget for the County of Roanoke, Virginia; (c) Fiscal year 2021- 2022 transfer to and on behalf of the Roanoke County Public Schools budget for the County of Roanoke, Virginia (d) Fiscal year 2021-2022 operations budget for Roanoke County Public Schools; and (e) Fiscal year 2021-2022 capital budget for Roanoke County Public Schools Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Conduct first reading of five ordinances to appropriate funds for fiscal year 2021-2022 County of Roanoke and Roanoke County Public Schools (RCPS) operating and capital budgets, and approve the County of Roanoke Classification and Pay Plan for fiscal year 2021-2022. BACKGROUND: The fiscal year 2021-2022 operating budget was presented to the Board of Supervisors on March 9, 2021. The fiscal year 2022-2031 Capital Improvement Program (CIP) was presented to the Board of Supervisors on January 26, 2021. Public hearings on the budget were held on April 13, 2021 and April 27, 2021, to receive written and oral comment from the public concerning the proposed fiscal year 2021- 2022 budget and the proposed fiscal year 2022-2031 Capital Improvement Program. Page 1 of 3 Attached for your approval are five budget appropriation ordinances for fiscal year 2021- 2022 and the Classification and Pay Plan for fiscal year 2021-2022. In order to separate RCPS funding from County funding and more clearly distinguish the appropriations of the Board of Supervisors, County staff has divided the appropriation into five ordinances. Each ordinance will be voted on separately. Also attached are red lined versions of each ordinance outlining the changes made from prior year. These changes include date updates, removing the approval date for the Comprehensive Financial Policy, adding language to the School ordinances to comply with state code and moving debt funds from the Schools to the County where they are accounted for in the financial system. DISCUSSION: The total County budget for fiscal year 2021-2022 is $473,997,795, which includes all inter -fund and intra-fund transfers and all Schools funds. The County General Government Fund totals $201.78 million and is appropriated as part of the County's operations ordinance ($128.08 million) and the transfers to and on behalf of Schools ordinance ($73.70 million). The budget is recommended to be appropriated in five separate budget ordinances. (a) The first budget ordinance provides funding in the amount of $191,944,731 in fiscal year 2021-2022 for the County's operations budget excluding transfers to and on behalf of the Schools. The ordinance also approves the County's Classification and Pay Plan for fiscal year 2021-2022. (b) The second budget ordinance provides funding in the amount of $8,876,312 in fiscal year 2021-2022 for the County's capital budget including the first year of the ten-year Capital Improvement Program. (c) The third budget ordinance provides funding in the amount of $73,700,490 in fiscal year 2021-2022 for transfer to and on behalf of Roanoke County Public Schools. Transfers include operating funding as part of the County and Schools revenue sharing agreement, and transfers on behalf of the Schools to the Children's Services Act Fund. (d) The fourth budget ordinance provides funding in the amount of $184,621,670 in fiscal year 2021-2022 for Schools operations. (e) The fifth budget ordinance provides funding in the amount of $14,854,592 in fiscal year 2021-2022 for the Schools' capital budget including the first year of the ten- year Capital Improvement Program. Page 2 of 3 There have been no changes since the first reading of these ordinances held on April 27, 2021. FISCAL IMPACT: Approval of the fiscal year 2021-2022 budget appropriation ordinances provides funding for County and Schools operations, transfers and capital budgets effective July 1, 2021. STAFF RECOMMENDATION: Staff recommends approval of the five (5) fiscal year 2021-2022 budget appropriation ordinances. Staff also recommends approval of the attached Classification and Pay Plan for fiscal year 2021-2022. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2021- 2022 OPERATIONS BUDGET AND APPROVAL OF THE CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2021-2022 FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 13, 2021 and April 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on April 27, 2021, and the second reading of this ordinance was held on May 11, 2021, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2021, and ending June 30, 2022, for the functions and purposes indicated: Page 1 of 6 County of Roanoke, Virginia Fiscal Year 2021-2022 County Operations First Reading April 27, 2021; Second Reading May 11, 2021 Appropriation Amount Revenues: General Fund - County: General Government $ 128,082,761 Communications & Information Technology 11,644,488 Children's Services Act 7,900,007 Public Works Projects 176,054 Recreation Fee Class 4,660,474 Parks, Recreation & Tourism - School Operations 365,647 Police E-Citation 60,000 Community Development Technology Fee 40,000 Grants & Other Funds 2,216,977 Police Special Programs 2,500 Criminal Justice Academy 379,625 Fleet Service Center 3,380,610 Subtotal, General Fund 158,909,143 Debt Service Fund - from County 14,386,650 Debt Service Fund - from Schools 4,125,345 Subtotal, Debt Service Fund 18,511,995 Internal Service Fund - Health Insurance 12,161,050 Internal Service Fund - Dental Insurance 758,540 Internal Service Fund - Risk Management 1,604,003 Subtotal, Internal Service Funds 14,523,593 Total Revenue - County Operations Funds $ 191,944,731 Expenditures: General Government - County Operations: General Administration Board of Supervisors $ 330,283 County Administration 783,941 Internal Auditor 119,433 Public Information 204,917 County Attorney 620,929 Human Resources 960,184 Subtotal, General Administration 3,019,687 Constitutional Officers Commissioner of the Revenue 881,136 Commonwealth's Attorney 1,288,751 Sheriffs Office 11,763,238 Treasurer 970,636 Clerk of the Circuit Court 1,183,586 Subtotal, Constitutional Officers 16,087,347 Page 2 of 6 Appropriation Amount Judicial Administration Circuit Court $ 257,068 General District Court 103,440 Magistrate 1,590 Juvenile & Domestic Relations Court 39,086 Court Service Unit 470,144 Courthouse Maintenance 50,000 Subtotal, Judicial Administration 921,328 Management Services Real Estate Valuation (Assessor) 858,850 Finance & Management Services 2,395,395 Subtotal, Management Services 3,254,245 Public Safety Police 13,054,888 Fire & Rescue 17,263,575 Subtotal, Public Safety 30,318,463 Community Services Economic Development 472,690 Development Services 3,267,447 Planning 1,297,602 General Services 8,341,378 Subtotal, Community Services 13,379,117 Human Services Parks, Recreation, & Tourism Public Health Social Services Library Virginia Cooperative Extension Elections (Registrar) Subtotal, Human Services Non -Departmental Employee Benefits Transfer to Communications & Information Technology Contributions - Discretionary, Contractual, Dues & Memberships Miscellaneous Board Contingency General Government Expenditure Contingency Addition to Fund Balance Subtotal, Non -Departmental 5,018,793 515,902 13, 649, 647 4,315,151 87,097 424,777 24, 011, 367 3,126, 264 9,434,017 1,989,743 1,512,923 50,000 252,597 491,803 16, 857, 347 Page 3 of 6 Transfers to Other Funds Transfer to Debt Service - County & Schools Transfer to County Capital Transfer to Children's Services Act - County Transfer to Internal Services - Risk Management Transfer to Criminal Justice Academy Transfer to Public Works Projects Subtotal, Transfers to Other Funds Total, General Government - County Operations Communications & Information Technology Children's Services Act Public Works Projects Recreation Fee Class Parks, Recreation & Tourism - School Operations Police E-Citation Community Development Technology Fee Grants & Other Funds Police Special Programs Criminal Justice Academy Fleet Service Center Total, General Fund - County Operations Debt Service Fund Internal Service Fund - Health Insurance Internal Service Fund - Dental Insurance Internal Service Fund - Risk Management Total, Internal Service Funds Total Expenditures - All County Operations Funds Appropriation Amount $ 14,252,105 2,069,098 1,934,000 1,604,003 198,600 176,054 20,233,860 $ 128,082,761 $ 11,644,488 7,900,007 176,054 4,660,474 365,647 60,000 40,000 2,216,977 2,500 379,625 3,380,610 158, 909,143 18, 511, 995 12,161,050 758,540 1,604,003 14, 523, 593 $ 191,944,731 Page 4 of 6 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding operating encumbrances at June 30, 2021, are re - appropriated to the 2021-2022 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That all General Government Fund unexpended appropriations and all General Government revenues collected in excess of appropriated revenues at the end of any fiscal year not lapse but shall be re -appropriated and presented to the Board of Supervisors for allocation based on guidance provided in Section 10- 1 through 5 of the County of Roanoke Comprehensive Financial Policy as approved by the Board of Supervisors. 5. Account balances remaining in the Fee Class Fund collected by the Parks, Recreation and Tourism Department will be allocated to accounts as defined by the Fee Class Accounts Procedure. 6. Account balances remaining in Children's Services Act (C111), Police Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132), Grants (C135), Communications and Information Technology (C141-C144), Fee Class (C150), PRT Schools Ground Maintenance (C151), Public Works Fund (C170), South Peak Community Development Authority (C201), County Page 5 of 6 Debt Fund (C310, C320, C330, C340, C360, C365, C375), County Capital and Economic Development Funds (C420, C421, C425, C428, C440, C445, C451, C455, C475), County Trust Funds (C501, C502), Internal Service Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815), and Economic Development Authority (C818) funds will carry over 100% and be re -appropriated to the individual funds. 7. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 8. That the Board of Supervisors approves the County of Roanoke Classification and Pay Plan. The Classification and Pay Plan included as part of this ordinance is effective July 1, 2021. The County Administrator shall implement the County Classification and Pay Plan pursuant to Board of Supervisors Resolution 082515-1. 9. This ordinance shall take effect July 1, 2021. Page 6 of 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2021- 2022 CAPITAL BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 13, 2021 and April 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on April 27, 2021 and the second reading of this ordinance was held on May 11, 2021, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2021, and ending June 30, 2022, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2021-2022 County Capital First Reading April 27, 2021; Second Reading May 11, 2021 Appropriation Amount Revenues: County Capital: Transfer from General Government Fund $ 4,965,000 County Unrestricted Cash (excl. Transfer from General Govt. Fund) 2,982,992 County Restricted Cash 928,320 Total Revenue - County Capital $ 8,876,312 Expenditures: County Capital: FY 2022 Capital Fund supported by General Government Fund excluding General Government Transfers to CIP & Fleet Replacement $ 3,365,000 FY 2022 Capital Year Budget - Public Safety 1,310,000 FY 2022 Capital Year Budget - Community Services 1,796,312 FY 2022 Capital Year Budget - Human Services 800,000 FY 2022 Capital Year Budget - Internal Services 1,405,000 Subtotal, FY 2022 Capital Year Budget 5,311,312 FY 2022 Fleet Replacement Budget 200,000 Total Expenditures - County Capital $ 8,876,312 Page 2 of 3 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one project to another so as to provide for the completion of a capital project. 3. That all funded outstanding capital encumbrances at June 30, 2021, are re - appropriated to the 2021-2022 fiscal year to the same account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2021, and appropriations in the 2021-2022 fiscal year budget. 5. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 6. This ordinance shall take effect July 1, 2021. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2021- 2022 TRANSFERS TO AND ON BEHALF OF ROANOKE COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 13, 2021 and April 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on April 27, 2021, and the second reading of this ordinance was held on May 11, 2021, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2021, and ending June 30, 2022, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2021-2022 Schools Revenue Sharing Transfer and Children's Services Act Transfer First Reading April 27, 2021; Second Reading May 11, 2021 Revenues: General Government Fund Total Revenue - Schools Transfers Expenditures: General Government Fund Transfer to Schools Operations Transfer to Children's Services Act on behalf of Schools Total Expenditures - Schools Transfers Page 2 of 3 Appropriation Amount $ 73,700,490 $ 73,700,490 $ 71,821,490 1,879,000 $ 73,700,490 2. That the transfer to Roanoke County Public Schools for operating per the County and School revenue sharing agreement shall be transferred in its entirety. 3. That the transfers made by Roanoke County on behalf of Roanoke County Public Schools to the Children's Services Act Fund shall be transferred in its entirety. 4. This ordinance shall take effect July 1, 2021. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2021- 2022 OPERATIONS BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 13, 2021 and April 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on April 27, 2021, and the second reading of this ordinance was held on May 11, 2021, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2021, and ending June 30, 2022, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2021-2022 Roanoke County Public Schools Operations First Reading April 27, 2021; Second Reading May 11, 2021 Revenues: Schools Operating Funds: General Nutrition Grants Instructional Resources Fleet Replacement Technology Replacement Student Activity Fund Total Revenue - Schools Operating Funds Expenditures: Schools Operating Funds: General Nutrition Grants Instructional Resources Fleet Replacement Technology Replacement Student Activity Fund Total Expenditures - Schools Operating Funds Page 2 of 3 Appropriation Amount $ 156,382,733 5,955,651 7,272,325 1,470,960 1,283,556 5,056,445 7,200,000 $ 184,621,670 $ 156,382,733 5,955,651 7,272,325 1,470,960 1,283,556 5,056,445 7,200,000 $ 184,621,670 2. That all funded outstanding operating encumbrances at June 30, 2021, are re - appropriated to the 2021-2022 fiscal year to the same department and account for which they are encumbered in the previous year. 3. That all appropriations unexpended and remaining at the end of this fiscal year shall, pursuant to Section 22.1-100 of the Code of Virginia, revert to the fund of the Board of Supervisors from which derived, with the expectation that such funds will be re -appropriated back to Roanoke County Public Schools for use the next year, in accordance with Section 10-6 of the County's Comprehensive Financial Policy. 4. This ordinance shall take effect July 1, 2021. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2021- 2022 CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 13, 2021 and April 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on April 27, 2021, and the second reading of this ordinance was held on May 11, 2021, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2021, and ending June 30, 2022, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2021-2022 Roanoke County Public Schools Capital First Reading April 27, 2021; Second Reading May 11, 2021 Revenues: Schools Capital Virginia Public Schools Authority (VPSA) Bonds Schools Cash Sources Total Revenue - Schools Capital Expenditures: Schools Capital William Byrd High School Renovation W.E. Cundiff Elementary School Renovation Glen Cove Elementary School Renovation Other Minor Capital Items & Contingency Total Expenditures - Schools Capital Page 2 of 3 Appropriation Amount $ 12,000,000 2,854,592 $ 14,854,592 $ 4,650,412 4,722,090 4,722,090 760,000 $ 14,854,592 2. That all funded outstanding capital encumbrances at June 30, 2021, are re - appropriated to the 2021-2022 fiscal year to the same account for which they are encumbered in the previous year. 3. That all appropriations unexpended and remaining at the end of this fiscal year shall, pursuant to Section 22.1-100 of the Code of Virginia, revert to the fund of the Board of Supervisors from which derived, with the expectation that such funds will be re -appropriated back to Roanoke County Public Schools for use the next year, in accordance with Section 10-6 of the County's Comprehensive Financial Policy. 4. Upon completion of a capital project, staff is authorized to close out the project and transferto the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2021, and appropriations in the 2021-2022 fiscal year budget. 5. This ordinance shall take effect July 1, 2021. Page 3 of 3 Roanoke County Classification Plan Beginning in the Fall of 2019, Roanoke County engaged a national consulting firm to conduct a comprehensive compensation and classification study. Resulting from this work, separate pay structures for public safety and non-public safety employees were created. Attachment A — Public Safety Step Structures In order to recruit and retain employees in critical public safety positions for Police, Fire & Rescue and Sheriff, certain positions have been removed from the Classification Plan format which combined all jobs. Each of these departments will have a step pay structure that identifies the employee pay based on rank and step. The Public Safety pay structures are anchored to the starting rate shown at the lowest level and progress with time in job and promotion in rank. The Public Safety pay structures will be implemented over a period of 3 years. The implementation period will begin July 2021 and employees should be in their appropriate step as of July 2023, subject to appropriation by the Board of Supervisors. Attachment B — Classification Plan The Classification Plan provides a summary of all Roanoke County jobs, the pay range and number of employees assigned to each job. The County is in a transition period as it moves from the current Classification Plan, which this attachment represents, to a new system which includes step structures for public safety and a Decision Band Method (DBM) based classification for non-public safety employees. The grading hierarchy of the Decision Band Method is illustrated by an alpha -numeric nomenclature and is determined by the level of decision making required for the job. As of the publishing of this document, Roanoke County is in the process of transitioning to the new DBM method, as is illustrated by the following attachments. Attachment C — Classification Job Listing The Classification Job Listing shows the band that has been initially assigned to each job. Human Resources and Administration will work with County departments over the coming months to further refine the band and assign grades/subgrades to each job. Attachment D — Pay Bands The Pay Bands attachment shows the minimum and maximum pay rates assigned to the pay band. 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U COU U W Q Q Q Q LU LU 0000 Q Q ❑ 7- af p p p p p p W W W W 2 2 2 2 2 'IT O (0 M'IT LC) Cfl O r` O w O U) O O 'IT co co M co co O O O O O O O O O OD N N N N N Cfl Cfl Lb Lb Lb Lb O CD CD CD CD '"t M M M M M M N N 1- 1- co M co co M 1 00 117 117 117 117 Lf) 117 M M O O N N N N N O O N co "t N Cfl � O O N N M�T N N N N N N -- N N N N N FY 2021-2022 Salary Ranges MINIMUM MIDPOINT MAXIMUM GRADE HOURLY ANNUAL HOURLY ANNUAL HOURLY ANNUAL 9 10.3848 $21,600 13.5290 $28,140 16.6732 $34,680 10 10.9038 $22,679 14.2055 $29,547 17.5072 $36,414 11 11.4492 $23,814 14.9158 $31,024 18.3824 $38,235 12 12.0217 $25,005 15.6616 $32,576 19.3015 $40,147 13 12.6229 $26,255 16.4446 $34,204 20.2663 $42,153 14 13.2541 $27,568 17.2669 $35,915 21.2797 $44,261 15 13.9167 $28,946 18.1301 $37,710 22.3435 $46,474 16 14.6127 $30,394 19.0367 $39,596 23.4607 $48,798 17 15.3432 $31,913 19.9885 $41,576 24.6338 $51,238 18 16.1100 $33,508 20.9879 $43,654 25.8657 $53,800 19 16.9158 $35,184 22.0373 $45,837 27.1588 $56,490 20 17.7615 $36,943 23.1393 $48,129 28.5170 $59,315 21 18.6497 $38,791 24.2962 $50,536 29.9426 $62,280 22 19.5819 $40,730 25.5110 $53,062 31.4400 $65,395 23 20.5615 $42,767 26.7868 $55,716 33.0121 $68,665 24 21.5894 $44,905 28.1259 $58,501 34.6624 $72,097 25 22.6690 $47,151 29.5323 $61,427 36.3956 $75,702 26 23.8023 $49,508 31.0089 $64,498 38.2154 $79,488 27 24.9923 $51,983 32.5593 $67,723 40.1262 $83,462 28 26.2419 $54,583 34.1872 $71,109 42.1324 $87,635 29 27.5539 $57,312 35.8966 $74,664 44.2392 $92,017 30 28.9319 $60,178 37.6914 $78,398 46.4509 $96,617 31 30.3784 $63,187 39.5762 $82,318 48.7739 $101,449 32 31.8976 $66,347 41.5551 $86,434 51.2126 $106,522 33 33.4922 $69,663 43.6327 $90,756 53.7732 $111,848 34 35.1672 $73,147 45.8145 $95,294 56.4618 $117,440 35 36.9252 $76,804 48.1051 $100,058 59.2849 $123,312 36 38.7715 $80,644 50.5104 $105,061 62.2492 $129,478 37 40.7102 $84,677 55.6794 $115,813 70.6485 $146,948 38 42.7457 $88,911 58.4626 $121,602 74.1794 $154,293 39 44.8831 $93,356 61.3863 $127,683 77.8894 $162,009 40 47.1272 $98,024 64.4556 $134,067 81.7840 $170,110 Attachment C Classification Job Listing Fund Legend: CAO: Information Technology Fund; CMS: Communications Shop Fund; CON: Constitutional Officer; CP: Career Path; ECC: Emergency Communications Center Fund; FEE: PRT Fee ClassFund; FSF: Fleet Service Center Fund; GGF: General Government Fund; GNT: Grant Fund; RCA: RCACP; SCH: PRT School Ground Maintenance Fund; SHA: Shared Servcies; UNC: Unclassified Status Legend: NOEX: Non -Exempt from FLSA EXE/Com: Exempt Compensatory EXE/DISC: Exempt Discretionary CLASSIFICATION JOB LISTING DBM BANDS FY2021-22 BAND TITLE STATUS NO. EMP FUND A FIN -COURIER NOEX 1 GGF A GS-CUSTODIAN NOEX 4 GGF A GS-REFUSE COLLECTOR NOEX 5 GGF B ADM -ADMINISTRATIVE ASSISTANT EXE/COMP 1 GGF B CIRCT-DEPUTY CLERK CIRCUIT COURT I NOEX 1 GGF B CIRCT-DEPUTY CLERK CIRCUIT COURT II NOEX 3 GGF B CIRCT-DEPUTY CLERK CIRCUIT COURT III NOEX 6 GGF B CIRCT-DEPUTY CLERK CIRCUIT COURT IV EXE/COMP 4 GGF B COATT-ADMINISTRATIVE ASSISTANT EXE/COMP 1 GGF B COMATT-LEGAL SECRETARY NOEX 3 GGF B COMATT-SECRETARY NOEX 1 GGF B COMATT-VICTIM/WITNESS ASSISTANT COORD (GRANT) NOEX 1 GNT B COMATT-VICTIM/WITNESS ASST DIRECTOR (GRANT) NOEX 1 GNT B COMATT-VICTI M/WITN ESS DIR/EXEC ASST EXE/COMP 1 GGF B CTSVC-YOUTH SURVEILLANCE OFFICER (GRANT) NOEX 3 GNT B GS-CUSTOMER SERVICE SPECIALIST (FLEET) NOEX 1 FSF B DEV-CHIEF INSPECTOR/FIELD SUPV NOEX 1 GGF B DEV-DEVELOPMENT GIS SPECIALIST EXE/COMP 1 GGF B DEV-DEVELOPMENT REVIEW COORDINATOR EXE/COMP 1 GGF B DEV-INSPECTOR *CP NOEX 5 CP B DEV-MOTOR EQUIPMENT OPERATOR *CP NOEX 4 CP B DEV-MOTOR EQUIPMENT OPERATOR III NOEX 1 GGF B DEV-OFFICE COORD/DEPT BUDGET SPEC NOEX 1 GGF B DEV-PERMIT TECHNICIAN *CP NOEX 3 CP B DEV-PERMIT TECHNICIAN SUPERVISOR NOEX 1 GGF B DEV-STORMWATER INSPECTOR *CP NOEX 5 CP B DEV-STORMWATER MAINTENANCE FOREMAN NOEX 2 GGF B FIN -ACCOUNTS REPRESENTATIVE NOEX 2 GGF B FIN -BUYER NOEX 3 CP B FIN -OFFICE SUPPORT SPECIALIST NOEX 1 GGF B FIN -PAYROLL TECHNICIAN *CP NOEX 3 GGF B FIN -PURCHASING TECHNICIAN NOEX 1 GGF B FLEET SUPERVISOR EXE/COMP 1 FSF B FR-ADMINISTRATIVE ASSISTANT NOEX 2 GGF B FR-FIRE LOGISTICS TECHNICIAN NOEX 1 GGF B GS-BUILDING MAINTENANCE TECH *CP NOEX 7 CP B GS-CAPITAL PROJECTS SPECIALIST NOEX 1 GGF B GS-CUSTOMER SERVICE REP I NOEX 2 GGF B GS-EQUIPMENT TECHNICIAN NOEX 1 GGF B GS-FLEET MECHANIC *CP NOEX 8 FSF B GS-GENERAL SERVICES CREW LEADER NOEX 2 GGF B GS-LEAD SOLID WASTE COLLECTION FOREMAN NOEX 1 GGF BAND TITLE STATUS NO. EMP FUND B GS-OFFICE COORD/DEPT BUDGET SPEC NOEX 1 GGF B GS-OFFICE COORD/DEPT BUDGET SPEC (FLEET) NOEX 1 FSF B GS-OFFICE SUPPORT SPECIALIST (FLEET) NOEX 1 FSF B GS-SOLID WASTE COLLECTION FOREMAN NOEX 2 GGF B GS-SOLID WASTE EQUIPMENT OPERATOR NOEX 23 GGF B GS-WELDING SHOP FOREMAN NOEX 1 GGF B HR-HUMAN RESOURCES SPECIALIST I NOEX 2 GGF B HR-HUMAN RESOURCES SPECIALIST II NOEX 1 GGF B IT -ACCREDITATION COORDINATOR NOEX 1 ECC B IT -COMMUNICATIONS EQUIP INSTALLER NOEX 2 CMS B IT -COMMUNICATIONS OFFICER *CP NOEX 22 ECC B IT -COMMUNICATIONS TEAM SUPERVISOR NOEX 4 ECC B IT -COMMUNICATIONS TECHNICIAN NOEX 4 CMS B IT -COMMUNICATIONS TRAINING COORD NOEX 1 ECC B IT -COMMUNICATIONS TRAINING OFFCR NOEX 8 ECC B IT-E-911 CALL TAKER NOEX 2 ECC B IT -OFFICE COORD/DEPT BUDGET SPEC NOEX 1 CAO B IT -TECHNICAL ANALYST *CP NOEX 5 CAO B IT -TECHNICAL ANALYST ECC *CP NOEX 1 ECC B LIB -DEPARTMENT BUDGET SPECIALIST NOEX 1 GGF B LIB -LIBRARIAN EXE/COMP 3 GGF B LIB -LIBRARY ASSISTANT NOEX 13 GGF B LIB -SENIOR LIBRARY ASSISTANT NOEX 11 GGF B LIB -TECHNOLOGY SERVICES COORDINATOR NOEX 1 GGF B PLAN -PLANNER I EXE/COMP 2 GGF B PLAN -PLANNING ADMINISTRATIVE ASSISTANT NOEX 1 GGF B PO -INVESTIGATIVE SUPPORT SPECIALIST NOEX 1 GGF B PO -OFFICE SUPPORT SPECIALIST NOEX 2 GGF B PO -POLICE ADMIN ASSISTANT NOEX 1 GGF B PO -POLICE RECORDS SUPERVISOR EXE/COMP 1 GGF B PO -RECORDS TECHNICIAN *CP NOEX 6 CP B PRT-AQUATICS SPECIALIST (FEE) NOEX 1 FEE B PRT-BUSINESS SERVICES SUPERVISOR (FEE) EXE/COMP 2 FEE B PRT-ELECTRONIC SERVICES SPECIALIST EXE/COMP 1 GGF B PRT-MEMBERSHIP SUPERVISOR (FEE) EXE/COMP 1 FEE B PRT-MOTOR EQUIPMENT OPERATOR III NOEX 4 GGF B PRT-OFFICE SUPPORT SPECIALIST NOEX 2 GGF B PRT-OPERATIONS SUPERVISOR (FEE) EXE/COMP 1 FEE B PRT-PARK MAINTENANCE/MEO (SCHOOL) NOEX 4 SCH B PRT-PARK MAINTENANCE/MEO *CP NOEX 13 CP B PRT-PARKS & FACILITY SERVICE TECHNICIAN NOEX 1 GGF B PRT-PARKS CLERK NOEX 1 GGF B PRT-PARKS CREW LEADER NOEX 4 GGF B PRT-PARKS MAINTENANCE SERV SPEC NOEX 1 GGF B PRT-PARKS MAINTENANCE SUPERVISOR NOEX 1 GGF B PRT-PARKS MAINTENANCE SUPERVISOR (SCHOOL) I NOEX I 1 ISCH BAND TITLE STATUS NO. EMP FUND B PRT-PR&T HUM RES ADMIN ASST I NOEX 1 GGF B PRT-RECREATION PROGRAM SUPERVISOR EXE/COMP 5 GGF B PRT-RECREATION PROGRAM SUPERVISOR (FEE) EXE/COMP 3 FEE B PRT-RECREATION PROGRAMMER NOEX 6 GGF B PRT-RECREATION PROGRAMMER (FEE) NOEX 1 FEE B PRT-RECREATION TECHNICIAN NOEX 1 GGF B RCACP-ANIMAL ATTENDANT NOEX 9 RCA B RCACP-ANIMAL HEALTH ATTENDANT NOEX 2 GGF B RCACP-CUSTOMER SERVICE SUPERVISOR NOEX 1 RCA B RCACP-FOSTER COORDINATOR NOEX 1 RCA B RCACP-FRONT DESK CLERK NOEX 2 RCA B RCACP-KENNEL MANAGER EXE/COMP 1 RCA B RCACP-MAINTENANCE TECH/CUSTODIAN NOEX 1 RCA B RCACP-RESCUE & VOLUNTEER COORD NOEX 1 RCA B REAL -APPRAISER *CP EXE/COMP 7 CP B REAL -OFFICE SUPPORT SPECIALIST NOEX 1 GGF B REAL -REAL ESTATE & LAND USE COORDINATOR NOEX 1 GGF B REG-ASST GENERAL REGISTRAR NOEX 2 GGF B REV -BUSINESS ORDINANCE INSPECTOR NOEX 1 GGF B REV -INCOME TAX COORDINATOR NOEX 1 GGF B REV -REAL ESTATE CLERK II NOEX 1 GGF B REV -REAL ESTATE CLERK SUPERVISOR NOEX 1 GGF B REV -TAX CLERK *CP NOEX 5 CP B REV -TAX CLERK IV NOEX 1 GGF B REV -TAX COMPLIANCE DEPUTY NOEX 1 GGF B RVTV-TELEVISION PRODUCER NOEX 3 SHA B SHR-ACCREDITATION SPECIALIST NOEX 1 GGF B SHR-CIVIL PROCESS SUPPORT SPECIALIST NOEX 1 GGF B SHR-CONTROL ROOM OPERATOR NOEX 2 GGF B SHR-OFFICE SUPPORT SPECIALIST NOEX 1 GGF B SS -ACCOUNTS COORDINATOR NOEX 2 GGF B SS -BENEFIT PROGRAMS SPECIALIST NOEX 28 GGF B SS -BENEFIT PROGRAMS SUPERVISOR EXE/COMP 4 GGF B SS -BENEFIT PROGRAMS TRAINER NOEX 1 GGF B SS-CSA COMPLIANCE SPECIALIST NOEX 1 GNT B SS -CUSTOMER SERVICE REP I NOEX 2 GGF B SS -CUSTOMER SERVICE REP II NOEX 2 GGF B SS -FAMILY SERVICES SPECIALIST NOEX 34 GGF B SS -FRAUD INVESTIGATOR NOEX 1 GGF B SS -PROGRAM COORDINATOR - CORTRAN EXE/COMP 1 GGF B SS -SELF SUFFICIENCY SPECIALIST NOEX 6 GGF B SS -SENIOR BENEFIT PROGRAMS SPEC NOEX 4 GGF B SS -SERVICES TRAINER NOEX 1 GGF B SS -SOCIAL SERVICES ADMINISTRATIVE ASSISTANT NOEX 1 GGF B SS -SOCIAL SERVICES AIDE II NOEX 4 GGF B SS -SR FAMILY SERVICES SPECIALIST I NOEX 1 5 IGGF BAND TITLE STATUS NO. EMP FUND B SS -SR SELF SUFFICIENCY SPECIALIST NOEX 1 GGF B SS -TECHNICAL ANALYST I NOEX 1 GGF B TREAS-COLLECTIONS SPECIALIST NOEX 1 GGF B TREAS-TREASURER CLERK I NOEX 2 GGF B TREAS-TREASURER CLERK II NOEX 6 GGF B TREAS-TREASURER CLERK III NOEX 1 GGF B TREAS-TREASURER CLERK SUPERVISOR NOEX 1 GGF C ADM -COUNTY AUDITOR EXE/COMP 1 GGF C BOS-CHIEF DEPUTY CLERK TO BOARD OF SUPERVISORS EXE/COMP 1 GGF C CIRCT-CHIEF DEP CLERK OF CIRCUIT CT EXE/COMP 1 GGF C COMATT-CHIEF ASST COMMONWEALTH'S ATTY EXE/COMP 1 GGF C COMATT-SR ASST COMMONWEALTH'S ATTY EXE/COMP 6 GGF C CTSVC-JUVENILE INTERVENTION SERVICES SUPERVISOR (GRA EXE/COMP 1 GNT C DEV-BUILDING COMMISSIONER EXE/COMP 1 GGF C DEV-CIVIL ENGINEER *CP EXE/COMP 2 CP C DEV-COUNTY ENGINEER EXE/COMP 1 GGF C DEV-PROJECT ENGINEER EXE/COMP 2 GGF C DEV-SENIOR PLANS EXAMINER/CODE COMPLIANCE INSPECT EXE/COMP 1 GGF C DEV-STORMWATER OPERATIONS MANAGER EXE/COMP 1 GGF C DEV-STORMWATER OPERATIONS SUPV EXE/COMP 1 GGF C DEV-STORMWATER PROGRAM MANAGER EXE/COMP 1 GGF C ECON-ECONOMIC DEVELOPMENT MANAGER EXE/COMP 1 GGF C ECON-ECONOMIC DEVELOPMENT SPEC EXE/COMP 2 GGF C FIN -ACCOUNTING MANAGER EXE/COMP 1 GGF C FIN -BUDGET ANALYST EXE/COMP 1 GGF C FIN -BUDGET DIVISION DIRECTOR EXE/COMP 1 GGF C FIN -BUDGET MANAGER EXE/COMP 1 GGF C FIN -FINANCE MANAGER EXE/COMP 2 GGF C FIN -FINANCE MANAGER -SYSTEMS EXE/COMP 1 GGF C FIN -FINANCIAL ANALYST (GRANT) EXE/COMP 1 GNT C FIN -FINANCIAL ANALYST *CP EXE/COMP 2 CP C FIN -FINANCIAL SYSTEMS ANALYST EXE/COMP 1 GGF C FIN -PAYROLL SPECIALIST EXE/COMP 1 GGF C FIN -PURCHASING DIVISION DIRECTOR EXE/COMP 1 GGF C FR-BUSINESS COORDINATOR EXE/COMP 1 GGF C FR-COMMUNITY OUTREACH COORDINATOR NOEX 1 GGF C FR-DATA ANALYST- F & R NOEX 1 GGF C GS-DEPARTMENT SYSTEMS ANALYST EXE/COMP 1 GGF C GS-FACILITIES MANAGER EXE/COMP 1 GGF C GS-FACILITIES SUPERVISOR EXE/COMP 1 GGF C GS-FLEET/GARAGE MANAGER EXE/COMP 1 FSF C GS-HOUSEKEEPING SUPERVISOR NOEX 1 GGF C GS-SOLID WASTE MANAGER EXE/COMP 1 GGF C HR-HR SYSTEMS MANAGER EXE/COMP 1 GGF C HR-HUMAN RESOURCES MANAGER EXE/COMP 2 GGF C IT -APPLICATION SERVICES MANAGER EXE/COMP 1 CAO BAND TITLE STATUS NO. EMP FUND C IT -BUSINESS COORDINATOR EXE/COMP 1 CAO C IT -BUSINESS SYSTEMS ANALYST *CP EXE/COMP 13 CAO C IT -COMMUNICATIONS COORDINATOR EXE/COMP 1 ECC C IT -COMMUNICATIONS SHOP SUPERVISOR EXE/COMP 1 CMS C IT -DATA INTEGRATION SPECIALIST *CP EXE/COMP 1 CAO C IT -DATA SERVICES SUPERVISOR EXE/COMP 1 CAO C IT -EMERGENCY COMMUNICATIONS MANAGER EXE/COMP 1 ECC C IT -ENTERPRISE SERVICES MANAGER EXE/COMP 1 CAO C IT-GIS ANALYST *CP EXE/COMP 4 CAO C IT-GIS MANAGER EXE/COMP 1 CAO C IT -INFRASTRUCTURE SERVICES MGR EXE/COMP 1 CAO C IT -NETWORK SERVICES SUPERVISOR EXE/COMP 1 CAO C IT -SYSTEMS ENGINEER *CP EXE/COMP 4 CAO C IT -TECHNICAL SERVICES SUPERVISOR EXE/COMP 1 CAO C IT -TELECOMMUNICATIONS ENGINEER *CP EXE/COMP 1 CAO C IT -WEB SYSTEMS ANALYST *CP EXE/COMP 1 CAO C LIB -ADMINISTRATIVE & MARKETING MGR EXE/COMP 1 GGF C LIB -ADMINISTRATIVE LIBRARIAN - MATERIAL MANAGEMENT EXE/COMP 1 GGF C LIB -ADMINISTRATIVE SERVICES COORDINATOR EXE/COMP 1 GGF C LIB -BRANCH LIBRARIAN EXE/COMP 3 GGF C LIB -DIVISIONAL LIBRARIAN EXE/COMP 3 GGF C LIB -INTEGRATED LIBRARY SYSTEMS/TECHNOLOGY COORDIN EXE/COMP 1 SHA C LIB -PUBLIC SERVICES LIBRARIAN EXE/COMP 1 GGF C LIB -SENIOR BRANCH LIBRARIAN EXE/COMP 1 GGF C PIO-PUBLIC INFORMATION MANAGER EXE/COMP 1 GGF C PIO-PUBLIC INFORMATION OFFICER EXE/DISC 1 GGF C PLAN -PLANNER II EXE/COMP 3 GGF C PLAN -PRINCIPAL PLANNER EXE/COMP 1 GGF C PLAN -TRANSPORTATION ENGINEER EXE/COMP 1 GGF C PLAN -TRANSPORTATION PLANNER EXE/COMP 2 GGF C PLAN -TRANSPORTATION PLANNING ADMINISTRATOR EXE/COMP 1 GGF C PLAN -ZONING ADMINISTRATOR EXE/COMP 1 GGF C PO -BUSINESS COORDINATOR EXE/COMP 1 GGF C PO -CRIME ANALYST EXE/COMP 1 GGF C PO -DEPARTMENT SYSTEMS ANALYST EXE/COMP 1 GGF C PRT-BUSINESS COORDINATOR EXE/COMP 1 GGF C GS-CAPITAL PROJECT ADMINISTRATOR EXE/COMP 1 GGF C PRT-CENTER MANAGER (FEE) EXE/COMP 1 FEE C PRT-MARKETING AND ADMINISTRATION COORDINATOR EXE/COMP 1 GGF C PRT-PARKS ADMINISTRATOR EXE/COMP 1 GGF C PRT-PARKS MANAGER EXE/COMP 2 GGF C PRT-PARKS PLANNING & DEVELPMT MGR EXE/COMP 1 GGF C PRT-PARKS SUPERINTENDENT EXE/COMP 1 GGF C PRT-RECREATION PROGRAM MANAGER EXE/COMP 4 GGF C PRT-RECREATION SUPERINTENDENT (FEE) EXE/COMP 1 FEE C PRT-RKE VAL GREENWAY PROJ COORD I EXE/DISC I 1 ISHA BAND TITLE STATUS NO. EMP FUND C PRT-TOURISM/EVENT COORDINATOR EXE/COMP 1 GGF C RCACP-DIRECTOR OF OPERATIONS EXE/COMP 1 RCA C RCACP-VETERINARIAN EXE/COMP 1 RCA C REG-REGISTRAR EXE/DISC 1 GGF C REV -CHIEF DEP COMM OF THE REVENUE EXE/COMP 1 GGF C RVTV-DIRECTOR OF CABLE ACCESS EXE/DISC 1 SHA C RVTV-MANAGER OF CABLE ACCESS EXE/COMP 1 SHA C SHR-BUSINESS COORDINATOR EXE/COMP 1 GGF C SS -ADMINISTRATIVE SERVICES COORDINATOR EXE/COMP 1 GGF C SS -COMPREHENSIVE SERV ACT COORD (GRANT) EXE/COMP 1 GNT C SS -FAMILY SERVICES SUPERVISOR EXE/COMP 6 GGF C SS -RESOURCE COORDINATOR NOEX 1 GGF C SS -SELF SUFFICIENCY SUPERVISOR EXE/COMP 1 GGF C SS -UTILIZATION MANAGEMENT SPEC (GRANT) EXE/COMP 1 GNT C TREAS-CHIEF DEP TREASURER EXE/COMP 1 GGF D COATT-SR ASST COUNTY ATTORNEY EXE/COMP 3 GGF D FIN-ASST DIR OF FINANCE EXE/DISC 1 GGF D GS-ASST DIR OF GENERAL SERVICES EXE/DISC 1 GGF D HR-ASST DIR OF HUMAN RESOURCES EXE/DISC 1 GGF D IT-ASST DIR FOR INFORMATION TECH EXE/DISC 1 CAO D IT-ASST DIRECTOR FOR COMMUNICATIONS EXE/DISC 1 ECC D LIB-ASST DIR OF LIBRARY SERVICES EXE/DISC 1 GGF D PRT-ASSISTANT DIRECTOR EXE/DISC 2 GGF D RCACP-EXEC DIRECTOR OF RCACP EXE/DISC 1 RCA D REAL-ASST DIR OF REAL ESTATE VAL EXE/DISC 1 GGF D SS-ASST DIR OF SOCIAL SERVICES EXE/DISC 2 GGF E DEV-DIRECTOR OF DEVELOPMENT SERVICES EXE/DISC 1 GGF E ECON-DIR OF ECONOMIC DEVELOPMENT EXE/DISC 1 GGF E FIN-DIR OF FINANCE & MGMT SVCS EXE/DISC 1 GGF E FR-CHIEF OF FIRE AND RESCUE EXE/DISC 1 GGF E HR-DIR OF HUMAN RESOURCES EXE/DISC 1 GGF E IT-DIR OF COMM & INFOR TECHNOLOGY EXE/DISC 1 CAO E LIB-DIR OF LIBRARY SERVICES EXE/DISC 1 GGF E PLAN -DIRECTOR OF PLANNING EXE/DISC 1 GGF E PO -CHIEF OF POLICE EXE/DISC 1 GGF E PRT-DIRECTOR OF GEN SVC & PARKS, REC & TOURISM EXE/DISC 1 GGF E REAL-DIR OF REAL ESTATE VALUATION EXE/DISC 1 GGF E SS-DIR OF SOCIAL SERVICES EXE/DISC 1 GGF F ADM-ASST COUNTY ADMINISTRATOR EXE/DISC 2 GGF UC ADM -COUNTY ADMINISTRATOR EXE/DISC 1 UNC UC BOS-BOARD OF SUPERVISORS CHAIRMAN EXE/DISC 1 UNC UC BOS-BOARD OF SUPERVISORS MEMBER EXE/DISC 3 UNC UC BOS-BOARD OF SPVRS VICE CHAIRMAN EXE/DISC 1 UNC UC CIRCT-CLERK OF CIRCUIT COURT EXE/DISC 1 CON UC REV -COMMISSIONER OF REVENUE EXE/DISC 1 CON UC I COMATT-COMMONWEALTH'S ATTORNEY I EXE/DISC I 1 ICON BAND TITLE STATUS NO. EMP FUND UC COATT-COUNTY ATTORNEY EXE/DISC 1 UNC UC FIN -WORKER'S COMP REHAB WORKER (GRANT) NOEX 2 GNT UC SHR-SHERIFF EXE/DISC 1 CON UC TREAS-TREASURER EXE/DISC 1 CON F&R S FR-FIREFIGHTER *CP NOEX 124 CP F&R S FR-FIREFIGHTER (GRANT) NOEX 15 GNT F&R S FR-FIRE INSPECTOR NOEX 3 GGF F&R S FR-FIRE LIEUTENANT NOEX 22 GGF F&R S FR-FIRE CAPTAIN NOEX 22 GGF F&R S FR-BATTALION CHIEF EXE/COMP 8 GGF F&R S FR-DEPUTY CHIEF EXE/DISC 2 GGF PD S PO -POLICE OFFICER *CP NOEX 114 CP PD S PO -POLICE OFFICER - SGT NOEX 16 GGF PD S PO -POLICE OFFICER - COMMANDER EXE/COMP 9 GGF PD S PO -ASSISTANT CHIEF OF POLICE EXE/DISC 2 GGF SHRF S SHR-DEPUTY SHERIFF *CP NOEX 56 CP SHRF S SHR-DEP SHRF - SERGEANT NOEX 15 GGF SHRF S SHR-DEP SHRF - LIEUTENANT NOEX 6 GGF SHRF S SHR-DEP SHRF - CAPTAIN EXE/DISC 3 GGF SHRF S SHR-DEP SHERIFF - LT COL EXE/DISC 2 1044 GGF Attachment D Pay Bands ATTACHMENT D DBM PAY BANDS HOURLY ANNUAL BAND Min Max Min Max A $12.79 $18.38 $26,610 $38,233 B $14.81 $34.97 $30,794 $72,740 C $24.69 $54.37 $51,358 $113,091 D $35.77 $64.12 $74,398 $133,365 E $46.85 $82.12 $97,439 $170,807 F $57.92 $94.13 $120,480 $195,780 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, jUNF= 23, 2020MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 242-0- 2021-2022 OPERATIONS BUDGET AND APPROVAL OF THE CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2021-22 FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on May 26, 292-9 ril 13, 2021 and jWRe 9,20Z'28April 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 2Q20-2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on j6IRG 23, 292`-gMay 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on j6lRe- 292�April 27, 2021, and the second reading of this ordinance was held on j6lRe 23, 292OMay 11, 2021, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 20=2021, and ending June 30, =212022, for the functions and purposes indicated: Page 1 of 9 County of Roanoke, Virginia Fiscal Year 2020-2021 County Operations First Reading June 9, 2020; Second Reading June 23, 2020 Appropriation Amount Revenues: General Fund - County: General Government $ 112,237,068 Communications & Information Technology 10,636,029 Children's Services Act 7,750,007 Public Works Projects 183,243 Recreation Fee Class 4,999,052 Parks, Recreation & Tourism - School Operations 350,389 Police E-Citation 60,000 Community Development Technology Fee 40,000 Grants & Other Funds 2,044,657 Police Special Programs 1,000 Criminal Justice Academy 393,709 Fleet Service Center 3,302,813 Subtotal, General Fund $ 141,997,967 Debt Service Fund - County $ 7,717,251 Internal Service Fund - Health Insurance $ 12,056,145 Internal Service Fund - Dental Insurance 758,540 Internal Service Fund - Risk Management 1,604,003 Subtotal, Internal Service Funds $ 14,418,688 Total Revenue - County Operations Funds $ 164,133,906 Expenditures: General Government - County Operations: General Administration Board of Supervisors $ 326,454 County Administration 767,803 Internal Auditor 132,462 Public Information 208,682 County Attorney 596,470 Human Resources 867,711 Subtotal, General Administration $ 2,899,582 Constitutional Officers Commissioner of the Revenue $ 867,301 Commonwealth's Attorney 1,232,922 Sheriffs Office 11,279,561 Treasurer 960,301 Clerk of the Circuit Court 1,149,728 Subtotal, Constitutional Officers $ 15,489,813 Page 2 of 9 Appropriation Amount Judicial Administration Circuit Court $ 259,068 General District Court 103,440 Magistrate 1,590 Juvenile & Domestic Relations Court 39,086 Court Service Unit 470,144 Courthouse Maintenance 50,000 Subtotal, Judicial Administration $ 923,328 Management Services Real Estate Valuation (Assessor) $ 877,843 Finance & Management Services 2,303,023 Subtotal, Management Services $ 3,180,866 Public Safety Police $ 12,352,628 Fire & Rescue 16,771,548 Subtotal, Public Safety $ 29,124,176 Community Services Economic Development $ 459,622 Development Services 3,009,123 Planning 1,241,580 General Services 8,203,529 Subtotal, Community Services $ 12,913,854 Human Services Parks, Recreation, & Tourism $ 4,850,710 Public Health 515,902 Social Services 13,087,866 Library 4,234,726 Virginia Cooperative Extension 87,097 Elections (Registrar) 414,708 Subtotal, Human Services $ 23,191,009 Non -Departmental Employee Benefits $ 2,519,881 Transfer to Communications & Information Technology 8,578,407 Contributions - Discretionary, Contractual, Dues & Memberships 1,921,798 Miscellaneous 1,309,000 Board Contingency 50,000 Addition to Fund Balance - Subtotal, Non -Departmental $ 14,379,086 Page 3 of 9 Appropriation Amount Transfers to Other Funds Transfer to Debt Service - County $ 7,573,689 Transfer to County Capital (1,291,262) Transfer to Children's Services Act - County 1,859,000 Transfer to Internal Services - Risk Management 1,604,003 Transfer to Criminal Justice Academy 206,681 Transfer to Public Works Projects 183,243 Subtotal, Transfers to Other Funds $ 10,135,354 Total, General Government - County Operations $ 112,237,068 Communications & Information Technology $ 10,636,029 Children's Services Act $ 7,750,007 Public Works Projects $ 183,243 Recreation Fee Class $ 4,999,052 Parks, Recreation & Tourism - School Operations $ 350,389 Police E-Citation $ 60,000 Community Development Technology Fee $ 40,000 Grants & Other Funds $ 2,044,657 Police Special Programs $ 1,000 Criminal Justice Academy $ 393,709 Fleet Service Center $ 3,302,813 Total, General Fund - County Operations $ 141,997,967 Debt Service Fund - County $ 7,717,251 Internal Service Fund - Health Insurance $ 12,056,145 Internal Service Fund - Dental Insurance 758,540 Internal Service Fund - Risk Management 1,604,003 Total, Internal Service Funds $ 14,418,688 Total Expenditures - All County Operations Funds $ 164,133,906 Page 4 of 9 County of Roanoke, Virginia Fiscal Year 2021-2022 County Operations First Reading April 27, 2021; Second Reading May 11, 2021 Appropriation Amount Revenues: General Fund - County: General Government $ 128,082,761 Communications & Information Technology 11,644,488 Children's Services Act 7,900,007 Public Works Projects 176,054 Recreation Fee Class 4,660,474 Parks, Recreation & Tourism - School Operations 365,647 Police E-Citation 60,000 Community Development Technology Fee 40,000 Grants & Other Funds 2,216,977 Police Special Programs 2,500 Criminal Justice Academy 379,625 Fleet Service Center 3,380,610 Subtotal, General Fund 158,909,143 Debt Service Fund - from County 14,386,650 Debt Service Fund - from Schools 4,125,345 Subtotal, Debt Service Fund 18,511,995 Internal Service Fund - Health Insurance 12,161,050 Internal Service Fund - Dental Insurance 758,540 Internal Service Fund - Risk Management 1,604,003 Subtotal, Internal Service Funds 14,523,593 Total Revenue - County Operations Funds $ 191,944,731 Expenditures: General Government - County Operations: General Administration Board of Supervisors $ 330,283 County Administration 783,941 Internal Auditor 119,433 Public Information 204,917 County Attorney 620,929 Human Resources 960,184 Subtotal, General Administration 3,019,687 Constitutional Officers Commissioner of the Revenue 881,136 Commonwealth's Attorney 1,288,751 Sheriffs Office 11,763,238 Treasurer 970,636 Clerk of the Circuit Court 1,183,586 Subtotal, Constitutional Officers 16,087,347 Page 5 of 9 Appropriation Amount Judicial Administration Circuit Court $ 257,068 General District Court 103,440 Magistrate 1,590 Juvenile & Domestic Relations Court 39,086 Court Service Unit 470,144 Courthouse Maintenance 50,000 Subtotal, Judicial Administration 921,328 Management Services Real Estate Valuation (Assessor) 858,850 Finance & Management Services 2,395,395 Subtotal, Management Services 3,254,245 Public Safety Police 13,054,888 Fire & Rescue 17,263,575 Subtotal, Public Safety 30,318,463 Community Services Economic Development 472,690 Development Services 3,267,447 Planning 1,297,602 General Services 8,341,378 Subtotal, Community Services 13,379,117 Human Services Parks, Recreation, & Tourism Public Health Social Services Library Virginia Cooperative Extension Elections (Registrar) Subtotal, Human Services 5,018,793 515,902 13, 649, 647 4,315,151 87,097 424,777 24, 011, 367 Non -Departmental Employee Benefits 3,126,264 Transfer to Communications & Information Technology 9,434,017 Contributions - Discretionary, Contractual, Dues & Memberships 1,989,743 Miscellaneous 1,512,923 Board Contingency 50,000 General Government Expenditure Contingency 252,597 Addition to Fund Balance 491,803 Subtotal, Non -Departmental 16,857,347 Page 6 of 9 Transfers to Other Funds Transfer to Debt Service - County & Schools Transfer to County Capital Transfer to Children's Services Act - County Transfer to Internal Services - Risk Management Transfer to Criminal Justice Academy Transfer to Public Works Projects Subtotal, Transfers to Other Funds Total, General Government - County Operations Communications & Information Technology Children's Services Act Public Works Projects Recreation Fee Class Parks, Recreation & Tourism - School Operations Police E-Citation Community Development Technology Fee Grants & Other Funds Police Special Programs Criminal Justice Academy Fleet Service Center Total, General Fund - County Operations Debt Service Fund Internal Service Fund - Health Insurance Internal Service Fund - Dental Insurance Internal Service Fund - Risk Management Total, Internal Service Funds Total Expenditures - All County Operations Funds Page 7 of 9 Appropriation Amount $ 14,252,105 2,069,098 1,934,000 1,604,003 198,600 176,054 20,233,860 $ 128,082,761 $ 11,644,488 7,900,007 176,054 4,660,474 365,647 60,000 40,000 2,216,977 2,500 379,625 3,380,610 158, 909,143 18, 511, 995 12,161,050 758,540 1,604,003 14, 523, 593 $ 191,944,731 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding operating encumbrances at June 30, 20202021, are re -appropriated to the 2021-2022 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That all General Government Fund unexpended appropriations and all General Government revenues collected in excess of appropriated revenues at the end of the 20-1 9-20z-apn rr fiscal year not lapse but shall be re -appropriated and presented to the Board of Supervisors for allocation based on guidance provided in Section 10-1 through 45 of the County of Roanoke Comprehensive Financial Policy a approved by the Board of Supervisors z ;—oar--e►xber 17, 5. Account balances remaining in the Fee Class Fund collected by the Parks, Recreation and Tourism Department will be allocated to accounts as defined by the Fee Class Accounts Procedure. 6. Account balances remaining in Children's Services Act (C111), Police Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132), Grants (C135), Communications and Information Technology (C141-C144), Fee Class (C150), PRT Schools Ground Maintenance (C151), Public Works Page 8 of 9 Fund (C170), South Peak Community Development Authority (C201), County Debt Fund (C310, C320, C330, C3404—_ C3601 C365, C375), County Capital and Economic Development Funds (C420, C421, C425, C428, C440, C445, C451, C455, C475), County Trust Funds (C501, C502), Internal Service Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815), and Economic Development Authority (C818) funds will carry over 100% and be re -appropriated to the individual funds. 7. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 8. That the Board of Supervisors approves the County of Roanoke Classification and Pay Plan. The Classification and Pay Plan included as part of this ordinance is effective July 1, 202-02021. The County Administrator shall implement the County Classification and Pay Plan pursuant to Board of Supervisors Resolution 082515-1. 9. This ordinance shall take effect July 1, 202-02021. Page 9 of 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, jUNE 23�I� MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2021 CAPITAL BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held onmay z�6, and 61R8 �i,z��APni 2f, 2U21 concerning the adoption of the annual budget for Roanoke County for fiscal year 202C. 2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on j61R9 23, 292-gMay 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on d61Re- 202)April 27, 2021 and the second reading of this ordinance was held on J6;Re 23, 2029May 11, 202` , pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 20292021, and ending June 30, 20212022, for the functions and purposes indicated: Page 1 of 4 County of Roanoke, Virginia Fiscal Year 2020-2021 County Capital First Reading June 9, 2020; Second Reading June 23, 2020 Appropriation Amount Revenues: County Capital: Transfer from General Government Fund $ 3,165,000 County Unrestricted Cash (excl. Transfer from General Govt. Fund) 2,678,624 County Restricted Cash 987,150 Non -County 969,700 Total Revenue - County Capital $ 7,800,474 Expenditures: County Capital: FY 2021 Capital Fund supported by General Government Fund excluding General Government Transfers to CIP & Fleet Replacement $ 3,165,000 FY 2021 Capital Year Budget - Public Safety $ 717,000 FY 2021 Capital Year Budget - Community Services $ 1,387,150 FY 2021 Capital Year Budget - Human Services $ 555,000 FY 2021 Capital Year Budget - Internal Services $ 1,976,324 Subtotal, FY 2021 Capital Year Budget $ 4,635,474 FY 2021 Fleet Replacement Budget $ Total Expenditures - County Capital $ 7,800,474 Page 2 of 4 County of Roanoke, Virginia Fiscal Year 2021-2022 County Capital First Reading April 27, 2021; Second Reading May 11, 2021 Appropriation Amount Revenues: County Capital: Transfer from General Government Fund $ 4,965,000 County Unrestricted Cash (excl. Transfer from General Govt. Fund) 2,982,992 County Restricted Cash 928,320 Total Revenue - County Capital $ 8,876,312 Expenditures: County Capital: FY 2022 Capital Fund supported by General Government Fund excluding General Government Transfers to CIP & Fleet Replacement $ 3,365,000 FY 2022 Capital Year Budget - Public Safety 1,310,000 FY 2022 Capital Year Budget - Community Services 1,796,312 FY 2022 Capital Year Budget - Human Services 800,000 FY 2022 Capital Year Budget - Internal Services 1,405,000 Subtotal, FY 2022 Capital Year Budget 5,311,312 FY 2022 Fleet Replacement Budget 200,000 Total Expenditures - County Capital $ 8,876,312 Page 3 of 4 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one project to another so as to provide for the completion of a capital project. 3. That all funded outstanding capital encumbrances at June 30, 20202021, are re -appropriated to the 2021 fiscal year to the same account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 20202021, and appropriations in the 2021 fiscal year budget. 5. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 6. This ordinance shall take effect July 1, 202-02021. Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, jUNE 23, ��, MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2021 TRANSFERS TO AND ON BEHALF OF ROANOKE COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on May 26, 292-GApril 13, 2021 and 9, 2020ApM 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 24)2-C2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on d+i„23z'�'�May 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on 202 )April 27, 2021, and the second reading of this ordinance was held on juRe 23-, 202 )May 11, 202, , pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 20292021, and ending June 30, 20212022, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2020-2021 Schools Revenue Sharing Transfer, Debt Service Transfer, and Children's Services Act Transfer First Reading June 9, 2020; Second Reading June 23, 2020 Appropriation Amount Revenues: General Government Fund $ 77,907,881 Total Revenue - Schools Transfers $ 77,907,881 Expenditures: General Government Fund Transfer to Schools Operations $ 68,029,368 Transfer to Transfer to Debt Service Fund - Schools Debt Service 8,074,513 Transfer to Children's Services Act on behalf of Schools 1,804,000 Total Expenditures - Schools Transfers $ 77,907,881 County of Roanoke, Virginia Fiscal Year 2021-2022 Schools Revenue Sharing Transfer and Children's Services Act Transfer First Reading April 27, 2021; Second Reading May 11, 2021 Appropriation Amount Revenues: General Government Fund $ 73,700,490 Total Revenue - Schools Transfers $ 73,700,490 Expenditures: General Government Fund Transfer to Schools Operations $ 71,821,490 Transfer to Children's Services Act on behalf of Schools 1,879,000 Total Expenditures - Schools Transfers $ 73,700,490 Page 2 of 3 2. That the transfer to Roanoke County Public Schools for operating per the County and School revenue sharing agreement shall be transferred in its entirety. 3. That the transfers made by Roanoke County on behalf of Roanoke County Public Schools to the L)cbt SGFVIG® k Ord -ara Children's Services Act Fund shall ...... T.7:L1G7: PTIFNE :Z�T�7'is 1Eli '.Tt. 1�76L1:TlT-1'tS�:L11 7!7-L7T--- GG6IR+„ gGV8FRM8Rtits entirety. 4. This ordinance shall take effect July 1, 20202021. Page 3 of 3 ";AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, jUNF= 23, 2020MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR ., 2021-2022 OPERATIONS BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on May 26, 292-9 ril 13, 2021 and juRe 9,Z2920 ril 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 2020-20212022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on j6lRez3, 20z'20May 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on juRe 292OApril 27, 2021, and the second reading of this ordinance was held on uRe 23, 202OMay 11, 2021, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 20202021, and ending June 30, 20212022, for the functions and purposes indicated: Page 1 of 4 County of Roanoke, Virginia Fiscal Year 2020-2021 Roanoke County Public Schools Operations First Reading June 9, 2020; Second Reading June 23, 2020 Appropriation Amount Revenues: Schools Operating Funds: General $ 150,291,702 Nutrition 5,925,134 Grants 6,949,394 Instructional Resources 921,927 Bus Replacement 234,119 Technology Replacement 4,276,085 Student Activity Fund 7,200,000 Subtotal, Schools Operating Funds $ 175,798,361 Debt Service Fund - Schools $ 12,201,788 Total Revenue - Schools Operations and Debt Service Fund $ 188,000,149 Expenditures: Schools Operating Funds: General $ 150,291,702 Nutrition 5,925,134 Grants 6,949,394 Instructional Resources 921,927 Bus Replacement 234,119 Technology Replacement 4,276,085 Student Activity Fund 7,200,000 Subtotal, Schools Operating Funds Expenditures $ 175,798,361 Debt Service Fund - Schools $ 12,201,788 Total Expenditures - Schools Operations and Debt Service Fund $ 188,000,149 Page 2 of 4 County of Roanoke, Virginia Fiscal Year 2021-2022 Roanoke County Public Schools Operations First Reading April 27, 2021; Second Reading May 11, 2021 Appropriation Amount Revenues: Schools Operating Funds: General $ 156,382,733 Nutrition 5,955,651 Grants 7,272,325 Instructional Resources 1,470,960 Fleet Replacement 1,283,556 Technology Replacement 5,056,445 Student Activity Fund 7,200,000 Total Revenue - Schools Operating Funds $ 184,621,670 Expenditures: Schools Operating Funds: General $ 156,382,733 Nutrition 5,955,651 Grants 7,272,325 Instructional Resources 1,470,960 Fleet Replacement 1,283,556 Technology Replacement 5,056,445 Student Activity Fund 7,200,000 Total Expenditures - Schools Operating Funds $ 184,621,670 Page 3 of 4 2. That all funded outstanding operating encumbrances at June 30, 2Q=2021, are re -appropriated to the 2-020-2021-2022 fiscal year to the same department and account for which they are encumbered in the previous year. 3. That all appropriations unexpended and remaining at the end of the 20-20-z zTthis fiscal year net lapse b Tshall be apprepriated, pursuant to Section 22.1-100 of the Code of Virginia, revert to the fund of the Board of Supervisors from which derived, with the expectation that such funds will be re - appropriated back to Roanoke County Public Schools or use the next year, in accordance with Section 10-R6 of the may- of Rea+AekeCounty's Comprehensive Financial Policy appreved by the Bea This ordinance shall take effect July 1, 20202021. Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, jUNF= 23, 2020MAY 11, 2021 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 4_ 2021-2022 CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on May 26, 292-9 ril 13, 2021 and juRe 9,Z2920 ril 27, 2021 concerning the adoption of the annual budget for Roanoke County for fiscal year 2020-2021-2022; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on j6lRez3, 20z'20May 11, 2021, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on juRe 292OApril 27, 2021, and the second reading of this ordinance was held on uRe 23, 202OMay 11, 2021, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 20202021, and ending June 30, 2-0212022, for the functions and purposes indicated: Page 1 of 4 County of Roanoke, Virginia Fiscal Year 2020-2021 Roanoke County Public Schools Capital First Reading June 9, 2020; Second Reading June 23, 2020 Appropriation Amount Revenues: Schools Capital Virginia Public Schools Authority (VPSA) Bonds $ 12,000,000 Schools Cash Sources 2,717,371 Use of Capital Fund Balance 3,950,785 Total Revenue - Schools Capital $ 18,668,156 Expenditures: Schools Capital William Byrd High School Renovation $ 17,158,000 Financial System Implementation 360,000 Human Resources and Payroll Module 451,650 Reserve for Future Capital Projects 448,506 Other Minor Capital Items & Contingency 250,000 Total Expenditures - Schools Capital $ 18,668,156 Page 2 of 4 County of Roanoke, Virginia Fiscal Year 2021-2022 Roanoke County Public Schools Capital First Reading April 27, 2021; Second Reading May 11, 2021 Revenues: Schools Capital Virginia Public Schools Authority (VPSA) Bonds Schools Cash Sources Total Revenue - Schools Capital Expenditures: Schools Capital William Byrd High School Renovation W.E. Cundiff Elementary School Renovation Glen Cove Elementary School Renovation Other Minor Capital Items & Contingency Total Expenditures - Schools Capital Page 3 of 4 Appropriation Amount $ 12,000,000 2,854,592 $ 14,854,592 $ 4,650,412 4,722,090 4,722,090 760,000 $ 14,854,592 2. That all funded outstanding capital encumbrances at June 30, 20202021, are re -appropriated to the : -2021 O, 2 f fiscal year to the same account for which they are encumbered in the previous year. 3. That all appropriations desigRated fnr GaPita I nrniortS Wi11 net l p-,saL expended and remaining at the end of t#ethis fiscal year shall remain annrnnri�forl eet4, pursuant to Section 22.1-100 of the Code of Virginia, revert to the which derived, with the 2020-2021 fir,.:;'expectation that such funds will be re - appropriated back to Roanoke County Public Schools for use the next year met, in accordance with Section 10-6 of the County's Comprehensive Financial Policy. 4. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 20202021, and appropriations in the 2Q0 Q-2021-2022 fiscal year budget. 5. This ordinance shall take effect July 1, 20202021. Page 4 of 4 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 11, 2021 Ordinance accepting and appropriating funds in the amount of $28,480.20 from the former Catawba/Masons Cove Volunteer Rescue Squad SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Accept and appropriate $28,480.20 received from the Catawba/Masons Cove Volunteer Rescue Squad upon the agency's decision to cease operations BACKGROUND: The Catawba/Masons Cove Rescue Squad was formed in 1982 to improve the community's access to pre -hospital emergency care. After 36 years of service to the community, the Catawba/Masons Cove Rescue Squad has chosen to cease its operations, thus turning over 24/7 emergency care response to the Roanoke County Fire & Rescue Department. The organization wishes to donate its remaining funds in the amount of $28,480.20 to the Roanoke County Fire & Rescue Department. DISCUSSION: Funds in the amount of $28,480.20 received from the Catawba/Masons Cove Volunteer Rescue Squad will be appropriated to the Fire and Rescue capital account budget. These funds will be utilized to support the Masons Cove emergency medical services (EMS) operations along with some needed building improvements to include historical markers to commemorate the services of the Catawba/ Masons Cove Volunteer Rescue Squad. Page 1 of 2 There have been no changes since the first reading on April 27, 2021. FISCAL IMPACT: Donation from Catawba/Masons Cove Volunteer Rescue Squad in the amount of $28,480.20. STAFF RECOMMENDATION: Staff recommends approval of the ordinance to accept and appropriate for $28,480.20. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $28,480.20 FROM THE FORMER CATAWBA/MASONS COVE VOLUNTEER RESCUE SQUAD WHEREAS, after 36 years of service to the community, the Catawba/Masons Cove Volunteer Rescue Squad has chosen to cease its operations, thus turning over 24/7 emergency care response to the Roanoke County Fire & Rescue Department; and WHEREAS, the organization wishes to donate its remaining funds in the amount of $28,480.20 to the Roanoke County Fire & Rescue Department; and WHEREAS, the Roanoke County Fire & Rescue Department anticipates using these funds to support the Masons Cove emergency medical services (EMS) operations and to effectuate needed building improvements to include historical markers to commemorate the services of the Catawba/Masons Cove Volunteer Rescue Squad; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on April 27, 2021, and the second reading was held on May 11, 2021. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $28,480.20 made available to the Roanoke County Fire & Rescue Department is accepted and appropriated to the Fire and Rescue capital account budget. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 ACTION NO. ITEM NO. F.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Ordinance accepting and appropriating $15,000 from the Roanoke Outside Foundation for improvements at Wayside Park to support the Roanoke River Blueway Doug Blount Director of General Services and Parks, Recreation Daniel R. O'Donnell County Administrator Accept and appropriate $15,000 from the Roanoke Outside Foundation for improvements at Wayside Park to support the Roanoke River Blueway. BACKGROUND: The Roanoke Outside Foundation has awarded Roanoke County with funding from the Project Outside grant program in the amount of $15,000 to install a new Roanoke River access ramp in Wayside Park. Project Outside is a community fund created by businesses, governments, and individuals to support outdoor capital improvement project, maintain key outdoor assets, and help launch and support businesses in the outdoor sector. Project Outside is a partnership between the Roanoke Outside Foundation and local land managers (i.e. local governments) of identified regional outdoor assets, such as the Roanoke River Blueway. The Roanoke River Blueway Committee was established in 2013 by the Roanoke Valley-Alleghany Regional Commission to facilitate the planning, development, and marketing of the Roanoke River Blueway. The Roanoke River Blueway is a regional 45- mile water trail formally that is accessible at local, state, federal, and private access points. It has been deemed a Virginia Treasure and received a Governor's Environmental Excellence Silver Medal in 2016. Page 1 of 3 According to the 2018 Virginia Outdoors Plan, Virginia has seen a steady increase in the development of blueways. Water and land trails are tied as the third most needed activity, according to 43 percent of respondents to the 2017 Virginia Outdoors Demand Survey. The Roanoke County 2016 Community Strategic Plan supports expansion of outdoor recreational amenities such as blueways. The Roanoke County 2012 Glenvar Community Plan supports river access improvements at Wayside Park. The Roanoke County 2007 Parks, Recreation and Tourism Master Plan promotes the continued development of trails with a focus on connecting parks and rivers. Wayside Park is a small 1.6-acre park located in western Roanoke County with frontage on the Roanoke River and direct access to West Main Street (Route 11/460). Located near Interstate 81, Wayside Park is a popular destination for picnicking, bird watching, and dog walking. For community residents, Wayside Park is popular for fishing, swimming, tubing, and boating along the Roanoke River. Currently, Wayside Park has six parking spaces, an open space area, picnic tables, and trash receptacles. The Park offers scenic views of the Roanoke River; however, recreational access to the river is difficult and access improvements are needed. DISCUSSION: Staff are planning a series of improvements at Wayside Park, including a picnic shelter, boat ramp, and parking expansion. The first phase of improvements includes construction of a concrete boat ramp and aggregate surface path to provide connectivity between the existing parking lot and the Roanoke River. The boat ramp has been designed internally by staff in the Roanoke County Department of Development Services, as shown on the site plan attached to this board report. The Roanoke County Department of Fire and Rescue has reviewed the site plan and supports construction of the concrete ramp which will provide swift water rescue teams with improved access to the Roanoke River. The design plans have been approved by Roanoke County and the Virginia Department of Transportation. Environmental permits have been obtained from the U.S. Army Corp of Engineers and the Virginia Marine Resources Commission for project impacts to the Roanoke River. There is a Time of Year Restriction for in -river work, so construction of the boat ramp is expected to begin after July 1, 2021. Project completion is anticipated by September 2021. The cost estimate for the concrete boat ramp is anticipated to be $64,950.28. The Roanoke County Department of General Services, Parks, Recreation and Tourism has $40,000 in capital funding available for improvements to Wayside Park. The Roanoke River Blueway Committee has pledged $10,000 to supplement costs of the blueway improvements. Page 2 of 3 There have been no changes since the first reading of the ordinance on April 27, 2021. FISCAL IMPACT: Roanoke County was awarded $15,000 from the Roanoke Outside Foundation's Project Outside grant to cover the remaining funding needed for the boat ramp. There is no local match associated with the Project Outside grant award. STAFF RECOMMENDATION: Staff recommends approval of the ordinance to accept and appropriate $15,000 in funding from the Roanoke Outside Foundation. Page 3 of 3 all ROANOKE I?OUTSIDE FOUNDATION PROJECT OUTSIDE GRANT AGREEMENT 11i Franklin Plaza, Suite 333 Roanoke, VA 24011 540-343-1550 roanokeoutside.com Grant Recipient: Roanoke County Department of General Services, Parks, Recreation, and Tourism Project Title: Roanoke River Blueway Improvements at Wayside Park in Roanoke County Approval Date: March 5, 2021 Project Period: March 5, 2021-September 30, 2021 Project Description: Construct a concrete ramp to improve river access Location: Wayside Park: 5880 West Main Street, Salem, VA 24153 Grant Amount: $15,000 Roanoke County Department of General Services, Parks, Recreation and Tourism, in consideration of the grant funds in the amount of $15,000.00 being provided to it pursuant to this agreement by Roanoke Outside, agrees to comply to the following terms and conditions: GRANT POLICIES Scope of work 1. The following deliverables are included in the grant agreement and are expected to be completed within the grant lifespan: Install concrete boat ramp at Wayside Park. 2. Any variance from the listed scope of work and deliverables must be approved by Roanoke Outside. Schedule 3. All components listed above must be completed by December 31, 2021 Reporting 4. Progress reports are required throughout the lifespan of the grant. Reports should be submitted at the time that any funding/reimbursement is requested or every six months following the signing of the grant agreement, until project is completed. 5. Reports should be 300 words or less, using the provided Progress Report/Funding Request form. 6. Photos documenting project progress from start to finish are required. Photos that include people are preferred. These photos will be used to promote the success of Project Outside and encourage future support and funding. Funding 7. Grant funds distributed shall not exceed eligible documented costs incurred, not to exceed the total grant amount of $15,000.00 8. Funding may be disbursed as progress is made. Funding requests should be 300 words or less, using the provided Progress Report/Funding Request form. 1 9. Reimbursement will be made based on verified eligible expenditures. Materials to be submitted to support expense reports may include bills of sale, copies of invoices, contracts, cancelled checks, etc. Please include pictures to support reimbursement request. 10. You may submit invoices before they have been paid, however Roanoke Outside will issue payment to you, not directly to a vendor. 11. Any variance from the budget submitted with application and the eligible expenditures listed above must be approved by Roanoke Outside staff in writing. Media and Publicity 12. The grant recipient will release information to the media informing the community of the grant award to the project and acknowledging that it has received funding from Roanoke Outside. 13. All material submitted as support or documentation of project progress, like photographs, may be used by Roanoke Outside to promote the grant program. Contract Authority 14. Modification of this Agreement must be in a writing and signed by both parties. 15. The interpretation and performance of this Agreement shall be in accordance with the laws of the Commonwealth of Virginia. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, the remaining provisions shall not be affected thereby. 16. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. 17. The individuals executing this Agreement on behalf of Roanoke County Department of General Services, Parks, Recreation and Tourism and Roanoke Outside possess all necessary power and authority to bind the parties hereto and, upon execution, this Agreement shall constitute a legal and valid obligation. Termination 18. Roanoke Outside reserves the right to reclaim grant funds or to nullify the grant agreement if recipient fails to meet deadlines, provide required documentation, or produce listed deliverables. In witness whereof, the parties hereto have executed this contractual agreement as of the dates entered below. 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N :: z z� z az W D-S/" =DDgnD m M L.L. > Q � m z In LU Q Q bA z O i u Q W Co i Q L a iY 3: -2 W N 4— ro — D i- r_ O V) oV) E E rN o FAmw w o J o 0'J Q Pn Pn w U QQ oagpaaj oign� J H ra 0 _ Q m ! - LL Ln AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE ACCEPTING AND APPROPRIATING $15,000 FROM THE ROANOKE OUTSIDE FOUNDATION FOR IMPROVEMENTS AT WAYSIDE PARK TO SUPPORT THE ROANOKE RIVER BLUEWAY WHEREAS, Project Outside is a community fund created by businesses, governments, and individuals to support outdoor capital improvement projects, maintain key outdoor assets, and help launch and support businesses in the outdoor sector; and WHEREAS, Project Outside is a partnership between the Roanoke Outside Foundation and local land managers (i.e. local governments) of identified regional outdoor assets, such as the Roanoke River Blueway; and WHEREAS, Wayside Park is a small 1.6-acre park located in western Roanoke County with frontage on the Roanoke River, yet recreational access to the Roanoke River is difficult and access improvements are needed; and WHEREAS, County staff are planning a series of improvements at Wayside Park, to include construction of a concrete boat ramp and aggregate surface path to provide connectivity between the existing parking lot and the Roanoke River; and WHEREAS, the Roanoke Outside Foundation has awarded Roanoke County with funding from the Project Outside grant program in the amount of $15,000 to install a new Roanoke River boat ramp in Wayside Park; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on April 27, 2021, and the second reading was held on May 11, 2021. Page 1 of 2 NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $15,000 from the Roanoke Outside Foundation grant program for improvements at Wayside Park is hereby accepted and appropriated. 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. FA AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Ordinance accepting and appropriating Transportation Alternatives Set -Aside Program funds from the Virginia Department of Transportation in the amount of $200,000 and $16,652 from the Roanoke County Revenue Sharing Program for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618) Doug Blount Director of General Services and Parks, Recreation Daniel R. O'Donnell County Administrator Accept and appropriate Transportation Alternatives Set -Aside Program funds from the Virginia Department of Transportation in the amount of $200,000 and $16,652 from the Roanoke County Revenue Sharing Program BACKGROUND: The Roanoke River Greenway is a regional, 31-mile bicycle and pedestrian trail proposed through the Roanoke Valley, linking the Cities of Roanoke and Salem, the Town of Vinton and Roanoke County. The Roanoke River Greenway is identified as the number one priority in the 2018 Roanoke Valley Greenway Plan Update, recently adopted by the local governments. Greenways were strongly supported by citizens during development of the Roanoke County Parks, Recreation and Tourism Comprehensive Master Plan for Parks completed in 2007. The residents of Roanoke County identified greenways as a "high priority need" for facilities and amenities desired in our community. The Roanoke County Community Strategic Plan, adopted by the Board of Supervisors in 2016, reaffirmed citizen desires for increased access to outdoor recreational Page 1 of 3 amenities. Additionally, the proposed section of the Roanoke River Greenway is an implementation strategy supported by citizens in the Explore Park Adventure Plan, adopted by the Roanoke County Board of Supervisors in 2016, that provides the primary alternative transportation link between Explore Park, the Blue Ridge Parkway and Virginia's Blue Ridge. The proposed on -road alignment is supported in the Roanoke Valley/Blue Ridge Parkway Trail Plan approved in 2015 with a Finding of No Significant Impact in the Environmental Assessment. DISCUSSION: The Commonwealth Transportation Board awarded Roanoke County with a second round of fiscal year 2021/2022 Transportation Alternatives Set -Aside Program (TA) funding on November 24, 2020, for the 0.30-mile segment of the Roanoke River Greenway proposed along the Highland Road crossing of the Blue Ridge Parkway. The proposed greenway will provide an accessible, 8-10-foot-wide, paved shared use path along the north side of Highland Road (Route 618). The greenway will cross underneath the Blue Ridge Parkway through an existing overpass. The western terminus of the project will connect to a proposed trailhead (VDOT UPC 91191) at 3204 Highland Road that is owned by the Virginia Recreational Facilities Authority (VRFA) and leased by Roanoke County for Explore Park. The eastern terminus of the project will connect to a proposed trailhead (UPC 110155) at 3404 Highland Road that is owned by the Roanoke Valley Resource Authority. The design consultant is preparing the 100% design plans and bid documentation for this project. Environmental permits have been secured from FHWA, VDOT, and the National Park Service. A draft General Agreement is under review by Roanoke County and VDOT staff for construction and maintenance of the greenway on federal land. Based on updated cost estimates, the project design engineer is projecting a construction deficit, so County staff submitted a grant application requesting a second round of fiscal year 2021/2022 TA funding in the amount of $200,000. Construction is anticipated to begin in fiscal year 2022. The Virginia Department of Transportation sends reimbursements to the County when projects are closed which have remaining Roanoke County Revenue Sharing Program funds. These monies can then be reallocated to other VDOT projects. A reimbursement was recently received and $16,652 is needed to fund the local match required for this project. The TA Program provides eighty percent (80%) Federal funding with a required twenty percent (20%) percent local match for improvements to non -motorized transportation that enhance the public's traveling experience, revitalize communities and improve the quality of life. The program is administered through VDOT and is locally administered. In order for the Transportation Alternatives Set -Aside Program funding to be appropriated, the Roanoke County Board of Supervisors is required to hold a public hearing and Page 2 of 3 adopt an ordinance supporting the project. There have been no changes since the first reading of this ordinance on April 27, 2021. FISCAL IMPACT: Estimated project costs total $708,258. The Roanoke County Board of Supervisors previously appropriated the first round of TA funding and the match totaling $491,606. VDOT has provided Roanoke County with an updated Project Financing Appendix A Agreement reflecting total TA funding in the amount of $566,606 and a local match requirement of $141,652. Remaining funds to be appropriated to the project totals $216,652. This request is for the Board of Supervisors to accept and appropriate a second round of fiscal year 2021/2022 TA funding in the amount of $200,000 and to accept and appropriate $16,652 from the Roanoke County Revenue Sharing program. STAFF RECOMMENDATION: Staff recommends approval of the ordinance to accept and appropriate $200,000 in fiscal year 2021/2022 TA Program grant funding $16,652 from the Roanoke County Revenue Sharing Program. . Page 3 of 3 Appendix A REVISION 1 PROJECT ID- FN18-080-932 UPC. 113356 Date: 1 /22/2021 CFDA # ?0_?o5 Locality- Roanoke Countv Project Location ZIP +4: 24014-6331 Locality DUNS# 062353610 Locality Address (incl ZIP+4): P.O. Box 29800 Roanoke VA 24018-0798 Project Narrative Work Description: Roanoke River Greenway, Parkway Crossing - This project is construction of 0.30 miles of Roanoke River Greenway underneath the Blue Ridge Parkway, connecting bicyclists and pedestrians safely to other funded sections of the Greenway. From: 3204 Highland Rd To: 3404 Rutrough Rd Locality Project Manager Contact info: Lindsay Webb - 540-777-6328 Iwebb@roanokecountyva.gov Department Project Coordinator Contact Info: Cheryl Becker- 54072-2531, Cheryl. Becker@vdot.virginia.gov Project Estimates Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Estimated Locality Project Expenses $3,000 $0 $683,258 $686,258 Estimated VDOT Project Expenses $12,000 $0 $10,000 $22,000 Estimated Total Project Costs $15,000 $0 $693,258 $708,258 Phase Estimated Project Costs Project Cost and Fund Source (choose from drop down box) Reimbursement Local %Participation for Funds Type Local Share Amount Maximum Reimbursement (Estimated Cost - Local Share) Estimated Reimbursement to Locality (Max. Reimbursement - Est. VDOT Expenses) Preliminary Engineering $15,000 Transportation Alternatives 20% $3,000 $12,000 Total PE $15,000 $3,000 $12,000 $0 Right of Way & Utilities $0 Select Fund Source 0% $0 $0 Total RW $0 $0 $0 $0 Construction $693,258 Transportation Alternatives 20% $138,652 $554,606 Total CN $693,258 $138,652 $554,606 $544,606 Total Estimated Cost $708,258 $141,652 $566,606 $544,606 Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $566,60E Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) $544,60E Project Financing Transportation Alternatives Local Match Aggregate Allocations $566,606 $141,652 $708,258 11 mmodMWom Program and Project Specific Funding Requirements 0 11 . In accordance with Chapter 12.1.3 (Scoping Process Requirements) of the LAP Manual, the locality completed project scoping on 02/07/2020. . This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $566,606 . Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. . All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. ❑ -Eligible VDOT Project expenses will be recovered as follows: 80% will be deducted from the federal allocation and 20% will be deducted from reimbursement requests. -For Transportation Alternatives (TA) Projects, the LOCALITY shall maintain the Projector have it maintained in a manner satisfactory to the DEPARTMENT for its useful life and make ample provisions each year for such maintenance unless otherwise agreed to by the DEPARTMENT. Failure to do so, or the sale of a TA funded improvement prior to the expectations as identified in the TA Guide, may require repayment of federal funds. . In accordance with CTB policy, the Project must be under construction by 09/30/2022 or the federal Transportation Alternatives (TA) funding may be subject to de -allocation. . Any ineligible items identified throughout Project development will not be reimbursable. . The LOCALITY will continue to operate and maintain the facility as constructed. Should the design features of the Project be altered by the LOCALITY subsequent to Project completion without approval of the DEPARTMENT, the LOCALITY inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the DEPARTMENT. . This Appendix -A updates the project's funding and estimate, and superesedes all previous versions signed by VDOT and the LOCALITY. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Authorized VDOT Official Date Typed or printed name of person signing Jay Guy, Salem District Programming Section Manager Revised:2020 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE ACCEPTING AND APPROPRIATING TRANSPORTATION ALTERNATIVES SET -ASIDE PROGRAM FUNDS FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $200,000 FOR THE EAST ROANOKE RIVER GREENWAY CROSSING OF THE BLUE RIDGE PARKWAY ALONG HIGHLAND ROAD (STATE ROUTE 618) WHEREAS, the Commonwealth Transportation Board has awarded Roanoke County with a second round of fiscal -year 2021/2022 Transportation Alternatives Set - Aside Program (TA) funding in the amount of $200,000 for a 0.30-mile segment of the Roanoke River Greenway proposed along the Highland Road crossing of the Blue Ridge Parkway; and WHEREAS, a reimbursement for the Roanoke County Revenue Sharing Program was received from the Virginia Department of Transportation (VDOT) and $16,652 of the reimbursement is needed for the local match on this project; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on April 27, 2021, and the second reading was held on May 11, 2021. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $200,000 from the Commonwealth Transportation Board — Transportation Alternatives Set -Aside Program is hereby accepted and appropriated. Page 1 of 2 2. That the sum of $16,652 from the VDOT reimbursement to the Roanoke County Revenue Sharing Program is hereby accepted and appropriated. 3. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. F.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 11, 2021 Ordinance accepting and appropriating funds in the amount of $505,139 for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project, Phase II, Hollins Magisterial District Megan Cronise Transportation Planning Administrator APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Accept and appropriate additional SMART SCALE funding and waterline betterment costs for the second phase of the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project, Phase II BACKGROUND: The second phase of the Plantation Road Project will connect to the existing shared use path and includes: - Sidewalk, curb and gutter along the west side of Plantation Road between Walrond Drive and Gander Way; - Pedestrian crosswalks and signals at the Plantation Road/Gander Way/Friendship Lane intersection; - Widening and realignment of the Walrond Drive intersection; and - Underground and overhead utility relocations to facilitate these improvements. The SMART SCALE program provides 100 percent funding for transportation projects utilizing a competitive prioritization process. Roanoke County is administering this project and therefore needs to accept and appropriate funding. The timeline for this project is as follows: - September 13, 2016: Board of Supervisors approved a resolution of support to request SMART SCALE funding for the Plantation Road Project, Phase 2. Page 1 of 3 - June 2017: Commonwealth Transportation Board approved the Six Year Improvement Program, which included SMART SCALE funding for the project. - February 12, 2019: Board of Supervisors accepted and appropriated a SMART SCALE award of $1,752,213, granted signatory authority to execute VDOT documents and extended a contract with Whitman, Requardt and Associates for engineering, design, right-of-way and construction management services. - January 15, 2021: Project was advertised for construction. - February 16, 2021: Bids were received from three companies; the low bid exceeded the available construction budget for the project. - March 5, 2021: Roanoke County requested Authorization to Award the Contract, with the request for an additional $339,929 in SMART SCALE funding to help satisfy the funding deficit. - April 8, 2021: VDOT approved the award of the project to Allegheny Construction Company, Inc. with the additional $339,929. DISCUSSION: Due to the low construction bid exceeding available project funds, additional SMART SCALE funding in the amount of $339,929 was requested and authorized by VDOT on April 8, 2021. Above and beyond the additional SMART SCALE funding, local funds needed to complete the project include: - $165,210 in Western Virginia Water Authority waterline betterment costs to be reimbursed to the County in accordance with a Betterment Agreement executed on April 26, 2021; and - $37,717 identified in FY 2021 Capital Improvement Program (CIP) funding for Plantation Road Phase II. The installation of sidewalk necessitates construction of curb, gutter and stormwater infrastructure. In order to install stormwater pipes, other underground utilities must be relocated. Those underground utilities include: Western Virginia Water Authority (WVWA) water lines, Roanoke Gas gas lines and Roanoke Valley Broadband Authority fiber. Utility poles have also been relocated to make room for the sidewalk, necessitating the relocation of Verizon, Cox Cable, AEP and Segra fiber cables. Occasionally, utility companies will request that their infrastructure be upgraded when the relocation is occurring. The WVWA requested that Roanoke County incorporate such an upgrade for its water lines, which currently measure 6 inches and 8 inches. The proposed replacement water lines will measure 12 inches. The difference in cost between relocating the existing lines and upgrading to the larger lines is called betterment. Roanoke County and the WVWA have executed an agreement for the WVWA to reimburse the County for the betterment cost. Incorporating this water line upgrade into the Plantation Road Project will better serve Roanoke County WVWA customers and will reduce future disruption to the roadway and sidewalk when the water lines would have been upgraded in the future. Page 2 of 3 The additional SMART SCALE and waterline betterment costs need to be accepted and appropriated prior to execution of the construction contract with Allegheny Construction Company, Inc. This contract must be executed by May 17, 2021, or the project must be re -advertised. Other than receipt of the executed WVWA Betterment Agreement, there have been no changes since the first reading held on April 27, 2021. FISCAL IMPACT: Additional SMART SCALE funds ($339,929) and waterline betterment costs ($165,210) need to be accepted and appropriated. $37,717 is available in the fiscal year 2021 Plantation Road Phase II CIP project and does not need to be appropriated. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance to accept and appropriate $505,139. Page 3 of 3 Appendix A 0119-DRO-911 REVISION 1 []PC,. 111.36r, Date: 4/7/2021 CFDA # 20 205 Rnannke County Project Location ZIP +4: 24019-3224 Locality DUNS# 062353610 Locality Address (incl ZIP+4): P.O. Box 29800 Roanoke, VA 2418-0798 Project Narrative Work Description: #SMARTI8 - Plantation Road Bike/Ped/Streetscape Phase II From: Walrond Drive To: Gander Way Locality Project Manager Contact info: David Henderson, 540-772-2083 dhenderson@roanokecountyva.org Department Project Coordinator Contact Info: Adam Czesnowski; 540-541-1216 adam.czesnowski@vdot.virginia.gov Project Estimates Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Estimated Locality Project Expenses $207,490 $109,685 $1,946,752 $2,263,927 Estimated VDOT Project Expenses $20,000 $5,000 $6,142 $31,142 Estimated Total Project Costs $227,490 $114,685 $1,952,894 $2,295,069 Project Cost and Reimbursement Phase Estimated Project Costs Fund Source (Choose from drop down box) Local % Participation for Funds Type Local Share Amount simae Maximum Reimbursement Reimbursement to (Estimated Cost - Locality (Max. Local Share) Reimbursement -Est. Preliminary Engineering $227,490 Smart Scale (HB2) 0% $0 $227,, $0 $0 Total PE $227,490 $0 $227,490 $207,490 Right of Way & Utilities $114,685 Smart Scale (HB2) 0% $0 $114,685 $0 $0 Total RW $114,685 $0 $114,685 $109,685 Construction $1,749,967 Smart Scale (HB2) 0% $0 $1,749,967 $202,927 Local Funds 100% $202,927 $0 $0 $0 Total CN $1,952,894 $202,927 $1,749,967 $1,743,825 Total Estimated Cost $2,295,069 $202,927 $2,092,142 $2,061,000 Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $2,092,142 Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) $2,061,000 Project Financing Smart Scale (HB2) Local Funds Aggregate Allocations $2,092,142 $202,927 72,295,069 11 Program and Project Specific Funding Requirements In accordance with Chapter 12.1.3 (Scoping Process Requirements) of the LAP Manual, the locality completed project scoping on Novermber 1, 2019. This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $2,092,142 Project estimate, schedule and commitment to funding are subject to the requirements established in the Commonwealth Transportation Board (CTB) Policy and Guide for Implementation of the SMART SCALE oject Prioritization Process, Code of Virginia, and VDOT's Instructional and Informational Memorandums. This Project shall be initiated and at least a portion of the Project's programmed funds expended within one year of the budgeted year of allocation or funding may be subject to reprogramming to other Projects :lected through the prioritization process. In the event the Project is not advanced to the next phase of construction when requested by the CTB, the LOCALITY or Metropolitan Planning Organization may be quired, pursuant to § 33.2-214 of the Code of Virginia, to reimburse the DEPARTMENT for all state and federal funds expended on the Project. This Project has been selected through the Smart Scale (HB2) application and selection process and will remain in the SYIP as a funding priority unless certain conditions set forth in the CTB Policy and uidelines for Implementation of a Project Prioritization Process arise. Pursuant to the CTB Policy and Guidelines for Implementation of a Project Prioritization Process and the SMART SCALE Reevaluation Guide, is Project will be re -scored and/or the funding decision re-evaluated if any of the following conditions apply: a change in the scope, an estimate increase, or a reduction in the locally/regionally leveraged funds. Dplications may not be submitted in a subsequent SMART SCALE prioritization cycle to account for a cost increase on a previously selected Project. Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. ❑ This Appendix A updates the estimate and funding and supersedes all previous versions signed by VDOT and the LOCALITY. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Authorized VDOT Official Date Typed or printed name of person signing Revised: 2020 Typed or printed name of person signing AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $505,139 FOR THE PLANTATION ROAD BICYCLE, PEDESTRIAN AND STREETSCAPE IMPROVEMENT PROJECT, PHASE II, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Roanoke County is administering the Plantation Road Bicycle, Pedestrian and Streetscape Improvement, Phase II, Project; and WHEREAS, the project will connect to an existing shared use path and includes sidewalk, curb, and gutter along the west side of Plantation Road between Walrond Drive and Gander Way, pedestrian crosswalks and signals at the Plantation Road/Gander Way/Friendship Lane intersection, widening and realignment of the Walrond Drive intersection, and underground and overhead utility relocations to facilitate these improvements; and WHEREAS, Roanoke County received, and on February 12, 2019, the Board of Supervisors accepted and appropriated, a SMART SCALE award of $1,752,213 to fund the project; and WHEREAS, due to the lowest construction bid exceeding available project funds, additional SMART SCALE funding in the amount of $339,929 was requested and authorized by the Virginia Department of Transportation (VDOT) on April 8, 2021; and WHEREAS, the County's project will necessitate changes to the Western Virginia Water Authority's water facilities; the estimated cost is $165,210 and the Authority will reimburse the County for the cost incurred for this facility betterment in accordance with the Agreement between Western Virginia Water Authority and Roanoke County, Virginia Page 1 of 2 for Construction of Water Betterment, executed April 26, 2021, and such funds must be accepted and appropriated by Roanoke County; and WHEREAS, the total of the above referenced funds equal $505,139-1 and WHEREAS, the above referenced funds need to be accepted and appropriated prior to execution of the construction contract for the project, and said construction contract must be executed by May 17, 2021 due to construction bid time constraints; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on April 27, 2021; and the second reading will be held on May 11, 2021. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $339,929 is accepted and appropriated from the SMART SCALE program for the purpose of completing the Plantation Road Bicycle, Pedestrian, and Streetscape Improvement Project, Phase II. 2. That the sum of $165,210 is accepted and appropriated from the Western Virginia Water Authority for the costs of water facility betterment, said costs being required by the improvements of the Plantation Road Bicycle, Pedestrian, and Streetscape Improvement Project, Phase II. 3. That this ordinance shall take effect upon its adoption. Page 2 of 2 AGREEMENT Between WESTERN VIRGINIA WATER AUTHORITY and ROANOKE COUNTY, VIRGINIA for CONSTRUCTION OF WATER BETTERMENT THIS AGREEMENT, dated GiL►d a &. aDael , between the WESTERN VIRGINIA WATER AUTHORITY, a water and sewer authority created pursuant to Chapter 51 of Title 15.2 of the Code of Virginia (1950), as amended (the "Authority") and the COUNTY OF ROANOKE, a political subdivision of the Commonwealth of Virginia (the "County") (together, the Authority and the County will be referred to as the "Parties"). The County is participating in the improvement of a section of highway designated as the Plantation Road, Bicycle, Pedestrian, and Streetscape Improvements Phase 2 Project, (the "Project"), which will necessitate changes to the Authority's facilities. VDOT has assigned the Project UPC Number 111366. The County intends on securing the services of a contractor to construct the Project through a competitive bid process. The County received construction bids on February 16, 2021; and anticipates executing a contract with the apparent low bidder around May 12, 2021. The Project requires that some of the Authority's facilities must be relocated, and the Authority desires to take advantage of this opportunity to improve a portion of its water system. The Parties agree that it would be in the best interests of both Parties for a single contractor (the "Contractor") to perform the Project and the work desired by the Authority (together, the Project and the work for the Authority will be referred to as the "Work"). The Parties propose that the Contractor will perform the Work and that the County will initially pay all construction costs. Thereafter, the Authority will reimburse the County for its share of the Work. To effectuate the Work, the Parties have developed construction plans and a project manual. A digital copy of the Plans and Project Manual, used to solicit construction bids, are attached to this agreement as Exhibit A. The purpose of this agreement is to set forth the costs of the Work for which each Party will be responsible. The Parties agree as follows: SECTION I The County's Contractor (a) The Parties agree that the Work, as stated in Exhibit A, will be set forth in the County's future contract (the "Highway Contract") with its Contractor. (b) The County, through its Contractor, will perform the Work in accordance with the Highway Contract. SECTION II Water Facility Cost Responsibility (a) The Authority agrees that it is responsible for bearing water facility betterment and related betterment costs. The Authority will reimburse the County for such expenses, in accordance with and based upon the unit prices, as they will be included in the Highway Contract; and any changes that may be necessitated by unforeseen conditions that results in changes in the cost of the Highway Contract. Changes in the cost due to unforeseen conditions will only be made with the agreement of the Authority. (b) See Exhibit B for an estimate of the betterment costs of the water facility for the Work, based on the apparent low bidder's submitted costs, in the estimated amount of One Hundred Sixty Five Thousand Two Hundred Ten Dollars ($165,210.00). This betterment cost of the water facility is forty three percent (43%) of the project water facility and related project costs. The Bid Item Numbers in Exhibit B match the Bid Item Numbers in the Project Manual. This cost may be adjusted prior to payment to reflect changes in quantities or changes due to unforeseen conditions. (c) The Authority will pay its reimbursement to the County at the time that the water facilities are substantially complete. SECTION III The Authority to Perform Incidental Work and to Inspect (a) The Parties acknowledge that during the execution of the Work, the Authority will perform certain incidental work, itself, instead of the Contractor, as indicated in the attached plans and manual. The Authority will be responsible for the operation of all Authority valves. (b) The Authority will inspect the Work impacting its facilities with its own forces, and will report its findings to the County's inspector. Upon the Contractor's completion of the Work, the Authority will certify to the County that the WVWA's facilities portion of the Work was performed in a satisfactory manner. SECTION V Right of the County's Contractor to Salvage Waste (a) The Authority agrees that its existing facilities, which are to be abandoned during the Work, will become the property of the County's Contractor, with exceptions, if any, as noted in the attached plans. Any salvage value derived therefrom will accrue to the County's Contractor. SECTION VI Miscellaneous (a) Any action or proceeding seeking to enforce any provision of, or based on any right arising out of this agreement may be brought against either of the parties only in the courts of the Commonwealth of Virginia, County of Roanoke, and each of the Parties consent to the jurisdiction of such courts in any such action or proceeding. (b) This agreement will be governed by the laws of the Commonwealth of Virginia. The parties are signing this Agreement on the date stated in the introductory clause. WESTERN VIRGINIA WATER AUTHORITY By: .cc Name: ltt.�.cr� T. �cc=nor Title: EXec {-i v� r0i r<e4or State of Virginia County of Roanoke: Signed and acknowledged before me, a notary public, by %) 14 IAPc,- T M L this 2 6f` da APn.�� in my jurisdiction aforesaid. Notary Publi �U, .2 ti�7 . ter.. Reg. No. AARON ARTHUR SHEARER NOTARY PUBLIC M commission expires: %- �.� REGISTRATION # 75022a7 y p COMMONWEALTH OF VIRGINIA MY COMMISSION EXPIRES JIJLY 3i , 2023 ROANOKE COUNTY, VIRGINIA card L. Caywood, P.E. istant County Administrator State of Virginia County of Roanoke: Signed and acknowledged before me, a notary public, by Richard Caywood, this ,� low' day of 4Aa in my jurisdiction aforesaid. Notary Publi _� -40 45 Reg. No. My commission expires: I.1- 31-d'Lc)d,3"` ALLISON JERROM FAY NOTARY ID # 7820657 NOTARY PUBLIC COMMONWEALTH OF VIRGINIA MY COMMISSION EXPIRES DECEMBER 31, 2023 _ 8 !R........ , - \ �k\((}�\\(k� is, !- §! - _ § § � ! k $ @ ]\)ee99 °EaG@°a■ ; § ! - �I! ow #2f Q � ! § k r � , # k ,_,__,=,l;a■ � \k(\\\\\kq§!% ;2§ - � � « ) ga;7aq! ! \} \ ! 15 15!!// : ://! f IL ;k 2| L� co \ g■ \ we (§ §i !: -\ §r �aa B\)§ �!!! {k )!!!!1.714 !!})/ £..¥.. k|o. - f{ >z�, ■ ACTION NO. ITEM NO. F.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 11, 2021 Ordinance accepting and appropriating funds in the amount of $1,034,339.20 from the Virginia Department of Transportation for the Fallowater Lane Extension Project, Cave Spring Magisterial District Megan Cronise Transportation Planning Administrator APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: On December 9, 2020, the Commonwealth Transportation Board (CTB) approved the Revenue Sharing Program fifty percent VDOT match in the amount of $920,057 for the Fallowater Lane Extension project. This funding must be accepted and appropriated before the construction contract can be awarded. A portion of Roanoke County's fifty percent Revenue Sharing Program match included an anticipated refund from the cancellation of the Merriman Road Drainage Project, which was originally approved as a Revenue Sharing Program project. The Virginia Department of Transportation (VDOT) issued this refund in fiscal year 2020 in the amount of $114,282.20. This funding also needs to be appropriated to the Fallowater Lane Extension project. BACKGROUND: The VDOT Revenue Sharing Program provides Roanoke County the opportunity to receive fifty percent (50%) State matching funds for construction and improvements to primary and secondary roads in the State's highway system. Applications can be submitted every two years to request two years of match funding. Before COVID-19 budget impacts were known, the proposed State allocation for the fiscal year 2021 and fiscal year 2022 programs was $100 million each year. Due to Page 1 of 3 COVID-19, the Revenue Sharing Program awards were delayed from June 2020 to December 2020. DISCUSSION: The Fallowater Lane Extension project will reconstruct an existing private driveway to improve access and public roadway connectivity in the area designated as The Ridges in the 419 Town Center Plan. The roadway will be constructed to VDOT standards and will extend to Chevy Road. A sidewalk will be constructed alongside the roadway. The timeline for this project is as follows: - September 2016: Roadway alignment identified in the draft 419 Town Center Plan - September 2017: Board of Supervisors reallocated Secondary Six -Year Plan Construction Formula Funding to this project ($1,495,521) - October 2017: Revenue Sharing Program application submitted with a Board of Supervisors resolution - June 2018: CTB approved the County's Revenue Sharing Program application ($502,240 County/$502,240 VDOT) - Summer 2018: Roanoke County began the Preliminary Engineering phase - February 2019: Additional funding needs identified for the Preliminary Engineering, Right -of -Way and Construction phases - October 2019: Revenue Sharing Program application submitted with a Board of Supervisors resolution - Fall 2019: VDOT began the Right -of -Way phase - December 2020: CTB approved the County's Revenue Sharing Program application ($920,057 County/$920,057 VDOT) - January 2021: VDOT cleared the Right -of -Way phase The project was advertised for construction on April 19, 2021, with bids due May 19, 2021. Construction is anticipated to begin this summer. There have been no changes since the first reading of this ordinance on April 27, 2021. FISCAL IMPACT: In the fiscal year 2022-2031 Capital Improvement Program (CIP), the $250,000 identified in both fiscal year 2021 and fiscal year 2022 for the VDOT Revenue Sharing Program is designated for the Fallowater Lane Extension project. Economic Development Public Private Partnership funds in the amount of $141,445 in both fiscal year 2021 and fiscal year 2022 are also designated for this project. Page 2 of 3 Roanoke County Revenue Sharing Program match and the Economic Development Public Private Partnership funds included in the fiscal year 2022-2031 CIP does not need to be appropriated. The VDOT match funding totaling $920,057 and the $114,282.20 Revenue Sharing Program refund from the Merriman Road Drainage Project needs to be accepted and appropriated for a total of $1,034,339.20. STAFF RECOMMENDATION: Staff recommends approval of this ordinance to accept and appropriate $1,034,339.20 from VDOT for the Fallowater Lane Extension project. 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'E Q) 0 _ QJ W ru V Ln 'E U E ' � ca p —0 00 � `� O OLn ' C M O V 0V Q) Ln O Ln Ln ca E Ln w w Ln CL O oc dJ Q E 0 O 0 N N LM m I N L.L O Ln c O 0 V O Q a) N U O N CL Q c O a- J N c O a- J 0 N O N bb 'i CL N N i 0) E E t/) Appendix A 9999.DRO-92R REVISION 2 []PC,. 119304 Date: 3/29/2021 CFDA # ?O J(15 Rnannka (minty Project Location ZIP +4: 24018-8442 Locality DUNS# 062353610 Locality Address (incl ZIP+4): PO Box 29800 Roanoke, VA 24018-0798 Project Narrative Work Description: Fallowater Lane Extension - Create connection between Rte 419 to Chevy Road, Rte 799, to improve access and overall street network. From: Electric Rd, Rte 419 To: Chevy Rd, Rte 799 Locality Project Manager Contact info: David Henderson, 540-772-2083 dhenderson@roanokecountyva.gov Department Project Coordinator Contact Info: Jessie Nester, 540-613-4115 jessie.nester@vdot.virginia.gov Project Estimates Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Estimated Locality Project Expenses $384,083 $0 $1,848,506 $2,232,589 Estimated VDOT Project Expenses $10,000 $2,077,526 $20,000 $2,107,526 Estimated Total Project Costs $394,083 $2,077,526 $1,868,506 $4,340,115 Project Cost and Reimbursement Phase Estimated Project Costs Fund Source (Choose from drop down box) Local % Participation for Funds Type Local Share Amount simae Maximum Reimbursement Reimbursement to (Estimated Cost - Locality (Max. Local Share) Reimbursement -Est. Preliminary Engineering $394,083 Formula - State Funds 0% $0 $394,083 Total PE $394,083 $0 $394,083 $384,083 Right of Way & Utilities $252,711 Formula - State Funds 0% $0 $252,711 $848,727 Secondary - Tele-Fees 0% $0 $848,727 $976,088 Revenue Sharing 50% $488,044 $488,1044 $0 $0 Total RW $2,077,526 $488,044 $1,589,482-$488,044 Construction $1,868,506 Revenue Sharing 50% $934,253 $934,253 Total CN $1,868,506 $934,253 $934,253 $914,253 Total Estimated Cost $4,340,115 $1,422,297 $2,917,818 $810,292 di Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $2,917,818 Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) $810,292 Project Financing Formula Secondary - State Funds Secondary - Tele-Fees Revenue Sharing Revenue Sharing Aggregate Allocations State Match Local Match S646.794 $848,727 $1,422,297 $1,422,297 $4,340,115 Program and Project Specific Funding Requirements . This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines. . This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $2,917,818 . Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. . All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. ❑ . This Project has Revenue Sharing Program allocations. Per §33.2-357 the Project must progress in order to prevent these funds from being de -allocated. . Per written request from the LOCALITY via the request to Administer form approved by VDOT on November 21, 2017, the PE and CN phases shall be administered by athe LOCALITY and the RW phase shall be administered by VDOT. . VDOT has billed the LOCALITY $488,043.00 for this Project as of 03/23/21. . VDOT has received $488,043.00 from the LOCALITY for this project as of 3/23/21. . This Appendix A updates the project's schedule and estimate and supersedes all previous versions signed by VDOT and the LOCALITY. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Authorized VDOT Official Date Typed or printed name of person signing Cheryl Becker, Program Manager Revised: 2020 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 11, 2021 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $1,034,339.20 FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FALLOWATER LANE EXTENSION PROJECT, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the roadway concept for Fallowater Lane Extension was first presented as part of the draft 419 Town Center Plan in September 2016; and WHEREAS, the Board of Supervisors reallocated Secondary Six -Year Plan Construction Formula Funding to initiate funding for this project on September 26, 2017; and WHEREAS, the Board of Supervisors submitted an application for Revenue Sharing Program funding in October 2017 for Fiscal Year 2019 and Fiscal Year 2020 that was awarded by the Commonwealth Transportation Board (CTB) on June 20, 2018; and WHEREAS, a Design Public Hearing was held on May 8, 2019, to obtain public comment on the project; and WHEREAS, due to project estimate increases, the Board of Supervisors submitted a subsequent application for Revenue Sharing Program funding in October 2019 for Fiscal Year 2021 and Fiscal Year 2022; and WHEREAS, on December 9, 2020, the CTB approved $920,057 in Revenue Sharing Program funding State match for Fiscal Year 2021 and Fiscal Year 2022; and WHEREAS, a portion of the Roanoke County Revenue Sharing Program match includes a refund in the amount of $114,282.20 from the cancellation of the Merriman Page 1 of 2 Road Drainage Project, a Revenue Sharing Program project, issued by the Virginia Department of Transportation (VDOT) in Fiscal Year 2020; WHEREAS, the project is locally administered, and certain agreements between the County of Roanoke and the VDOT must be executed for this cooperative work to be accomplished; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on April 27, 2021, and the second reading was held on May 11, 2021. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $920,057 is accepted and appropriated from the VDOT Revenue Sharing Program for the purpose of completing the Fallowater Lane Extension project. 2. That the sum of $114,282.20 is accepted from the VDOT Revenue Sharing Program as a canceled project refund, and is appropriated for the purpose of completing the Fallowater Lane Extension project. 3. That this ordinance shall take effect upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 11, 2021 Ordinance amending the Roanoke County Code by (1) amending Chapter 13 (Offenses - Miscellaneous), Section 13-4 (Discharge of Firearms or Any Chapter Similar Gun or Device, Generally); (2) amending Chapter 21 (Taxation), Section 21-21 (Other Classifications of Tangible Personal Property); and (3) adding Chapter 21 (Taxation), Article X (Cigarette Tax) SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Daniel R. O'Donnell County Administrator ISSUE: Proposed amendments to Sections 13-4 and 21-21 of the Roanoke County Code, as well as a proposed addition to Section 21 of the Roanoke County Code implementing a local cigarette tax. BACKGROUND & DISCUSSION: Proposed Amendment to Section 13-4: Chapter 13 of the Roanoke County Code sets forth miscellaneous offenses. Section 13- 4 (which pertains to the discharge of firearms or any similar gun or device) sets forth specific instances when an individual can shoot or discharge a firearm within the limits of the County, and includes a provision that individuals may lawfully discharge firearms "when shooting in a match conducted in accord with article III of chapter 4 of this Code." Article III of Chapter 4 of the County code was repealed by ordinance on August 25, 1992; the reference is outdated and the entire provision is unnecessary. Safe, non- commercial target practice is still authorized under the terms of Section 13-4, and commercial shooting ranges are regulated under the zoning ordinance (Section 30-87- 5), which sets forth standards for fencing, posting, inspection by the police chief, Page 1 of 2 minimum distances, etc. This outdated reference should be deleted from the code. Proposed Deletion of Section 21-21 Chapter 21 of the Roanoke County Code pertains to taxation. Section 21-21 creates a tax benefit for disabled veterans by creating a separate class of personal property, allowing classifying one vehicle for qualifying disabled veterans in a lower tax rate. The recently enacted Section 58.1-3668 of the Code of Virginia (in this year's 2021 special session of the General Assembly) rendered County Code Section 21-21 moot by creating a mandatory tax exemption for disabled veterans. Qualifying veterans now receive a complete tax exemption (on a qualifying vehicle) instead of the benefit of being taxed at a lower rate. Accordingly, it is proposed that Section 21-21 be deleted from the County Code, and that Section 21-21 simply be "reserved." Proposed Addition of Chapter 21, Article X (Cigarette Tax) Currently, Roanoke County does not have a local cigarette tax. During its 2020 session, the General Assembly adopted legislation authorizing counties to adopt a cigarette tax beginning on July 1, 2021. The attached proposed ordinance imposes a tax of $0.0125 per cigarette (25 cents per package). A typical package of cigarettes contains 20 cigarettes. There have been no changes since the first reading of this ordinance on April 27, 2021. FISCAL IMPACT: There are no anticipated fiscal impacts associated with the proposed amendment to Section 13-4. The Commissioner of Revenue estimates that the new, mandatory tax exemption pursuant to Section 58.1-3668 of the Code of Virginia will result in a loss of revenue by approximately $65,330. In preparation for the County to implement a local cigarette tax, Roanoke County staff included projected revenue from a future cigarette tax in the fiscal year 2022 budget with a January 1, 2022, implementation date for the tax. The projected tax revenue anticipated from January 1, 2022 to June 30, 2022, is approximately $250,000. This estimate is based upon a cigarette tax of $0.0125 per cigarette (25 cents per package). STAFF RECOMMENDATION: Staff recommends that the Board approve this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY (1) AMENDING CHAPTER 13 (OFFENSES — MISCELLANEOUS), SECTION 13-4 (DISCHARGE OF FIREARMS OR ANY SIMILAR GUN OR DEVICE, GENERALLY); (2) AMENDING CHAPTER 21 (TAXATION), SECTION 21- 21 (OTHER CLASSIFICATIONS OF TANGIBLE PERSONAL PROPERTY); AND (3) AMENDING CHAPTER 21 (TAXATION), BY ADDING A NEW ARTICLE X (CIGARETTE TAX) WHEREAS, it is proposed that Chapter 13 (Offenses -Miscellaneous), Section 13- 4 (Discharge of Firearms or any Similar Gun or Device, Generally) of the Roanoke County Code be amended in order to delete a reference to a previously repealed article of the County Code; and WHEREAS, Section 13-4 (which pertains to the discharge of firearms or any similar gun or device) sets forth specific instances when an individual can shoot or discharge a firearm within the limits of the County, and includes a provision that individuals may lawfully discharge firearms "when shooting in a match conducted in accord with article III of chapter 4 of this Code"; and WHEREAS, Article III of Chapter 4 of the County code was repealed by ordinance on August 25, 1992; the reference is outdated and the provision is unnecessary. Safe, non-commercial target practice is still authorized under the terms of Section 13-4, and commercial shooting ranges are regulated under the zoning ordinance (Section 30-87-5), which sets forth standards for fencing, posting, inspection by the police chief, minimum distances, etc. This outdated reference should be deleted from the code; and WHEREAS, it is further proposed that Chapter 21 (Taxation), Section 21-21 (Other Classifications of Tangible Personal Property) of the Roanoke County Code be deleted Page 1 of 11 because it has been rendered moot by recent action of the Virginia General Assembly; and WHEREAS, Section 21-21 creates a tax benefit for disabled veterans by creating a separate class of personal property, allowing the classification of one vehicle for qualifying disabled veterans in a lower tax rate; and WHEREAS, the recently enacted Section 58.1-3668 of the Code of Virginia (enacted during the 2021 special session of the General Assembly) rendered County Code Section 21-21 moot by creating a mandatory tax exemption for disabled veterans. Qualifying veterans now receive a complete tax exemption (on a qualifying vehicle) instead of the benefit of being taxed at a lower rate. Accordingly, it is proposed that Section 21-21 be deleted from the County Code, and that Section 21-21 simply be "reserved"; and WHEREAS, during its 2020 session, the General Assembly adopted legislation authorizing counties to impose a cigarette tax of up to $0.02 per cigarette beginning on July 1, 2021; and WHEREAS, it is further proposed that a new Chapter 21 (Taxation), Article X (Cigarette Tax) be added to the Roanoke County Code in order to implement a local cigarette tax of $0.0125 per cigarette; and WHEREAS, the first reading of this ordinance was held on April 27, 2021, and the second reading and public hearing of this ordinance was held on May 11, 2021. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors: Page 2 of 11 1. That Chapter 13 (Offenses - Miscellaneous), Section 13-4(a) of the Roanoke County Code be amended as follows, which amendments shall become effective immediately: Sec. 13-4. - Discharge of firearms or any similar gun or device, generally. (a) It shall be unlawful for any person to shoot or discharge any firearm, or any other similar gun or device within the limits of the county, except when lawfully hunting in accordance with the fish and game laws of the state or when safely engaged in target practice or when lawfully and safely engaged in shooting upon a range or gallery which has been properly licensed or approved . `r,^,hon - 2. That Chapter 21 (Taxation), Section 21-21 of the Roanoke County Code be amended as follows, which amendments shall become effective immediately: Sec. 21-21. - Reservea.— ` s „t tang ble peFsen" PFOPeFty;. Page 3 of 11 3. That Chapter 21 (Taxation), Article X (Cigarette Tax) be added to the Roanoke County Code as follows, which amendments shall become effective on January 21, 2022: CHAPTER 21 —TAXATION Secs. 21-214 — 21-229. — Reserved. ARTICLE X. - CIGARETTE TAX Sec. 21-230. - Definitions. For the purpose of this article, the following words and phrases shall have the following meanings: (a) Agent shall mean and include every dealer, seller, or other person who shall be authorized by the director to purchase and affix stamps to packages of cigarettes under the provisions of this article. (b) Cigarette means any roll of any size or shape for smoking, whether filtered or unfiltered, with or without a mouthpiece, made wholly or partly of cut, shredded or crimped tobacco or other plant or substitute for tobacco, whether it is flavored, adulterated or mixed with another ingredient, if the wrapper or cover is made of any material other than leaf tobacco or homogenized leaf tobacco, regardless of whether the roll is labeled or sold as a cigarette or by any other name. (c) Commissioner means the commissioner of revenue of the county and any of his or her duly authorized deputies and agents. (d) Dealer means every manufacturer, jobber, wholesale dealer, or other person who supplies a seller with cigarettes. (e) Director means the director of finance and management services of the county and any of his or her duly authorized deputies and agents. (f) Package means any container, regardless of the material used in its construction, in which separate cigarettes are placed without such cigarettes being placed into any container within the package. Packages are those containers of cigarettes from which individual cigarettes are ordinarily taken when they are consumed by their ultimate user. Ordinarily a package contains 20 cigarettes; however, the term "package" includes those containers in which fewer or more than 20 cigarettes are placed. Page 4 of 11 (g) Person means any individual, partnership, society, association, joint stock company, corporation, estate, receiver, trustee, assignee, referee, or any other person acting in a fiduciary or representative capacity, whether appointed by a court or otherwise, and any combination of individuals. (h) Purchaser means every person to whom title to any cigarettes is transferred by a seller within the jurisdictional limits of the county. (i) Sale means every actor transaction, irrespective of the method or means employed, including the use of vending machines and other mechanical devices, whereby title to any cigarettes is transferred from the seller to any other person within the jurisdictional limits of the county. (j) Seller means every person who transfers title to any cigarettes or in whose place of business title to any cigarettes is transferred, within the jurisdictional limits of the county, for any purpose other than resale. (k) Stamp means a small gummed piece of paper or decal to be sold by the county treasurer and to be affixed to every package of cigarettes sold at retail in the county and also any insignia or symbols printed by a meter machine upon any such package under the authorization of the commissioner of revenue. The treasurer may authorize the use of a meter machine in lieu of the method of paying such tax by the purchase and affixing of gummed stamps, and, in consultation with the commissioner of the revenue, prescribe and enforce necessary regulations setting forth the method to be employed and the conditions to be observed in the use of such meter machines. In the event that the treasurer is unable to provide stamps to a person wishing to purchase them due a temporary unavailability of stamps, the treasurer may, in consultation with the commissioner of the revenue, authorize in advance a seller to submit an affidavit, sworn and attested under penalty of law, of cigarettes sold during a defined time period and collect taxes therefor. (1) Treasurer means the treasurer of the county and any of his or her duly authorized deputies and agents. Sec. 21-231. - General powers of director under article. In addition to the powers granted to him or her in other sections of this article, the director is hereby authorized and empowered to prescribe, adopt, promulgate and enforce rules and regulations relating to the delegation of any of his or her powers granted by this article to his representatives; and any other matter pertaining to the administration and enforcement of the provisions of this article. Sec. 21-232. - Levied; amount. Page 5 of 11 There is hereby levied and imposed by the county, upon each and every sale of cigarettes, an excise tax of one and twenty-five hundredths of a cent ($0.0125) per cigarette sold within the county, the amount of such tax to be paid by the seller, if not previously paid, in the manner and at the time provided for in this article. Sec. 21-233. - Method of payment. (a) The tax imposed by this article shall be paid by a local dealer or other agent affixing or causing to be affixed a stamp or stamps, of the proper denominational or face value, to each and every package of cigarettes sold within the county, in the manner and at the time or times provided for in this article. Every dealer and every seller in the county shall have the right to buy and affix such stamps as an agent, and the director may appoint, in addition to local dealers, such other persons as agents for the purpose of buying and affixing stamps as he or she may deem necessary. Every agent shall at all times have the right to appoint a person in his employ to affix the stamps to any cigarettes under the agent's control. Stamps may be purchased from the county treasurer. Sec. 21-234. - Preparation and sale of stamps. (a) For the purpose of making stamps available for use, the director shall prescribe, prepare and furnish to the county treasurer, and the county treasurer shall sell, stamps of such denominations and in such quantities as may be necessary for the payment of the taxes imposed by this article. In the sale of such stamps, the county treasurer shall allow a discount of five (5) percent of the denominational orface value thereof to cover the costs which will be incurred by such dealer or agent in affixing the stamps to packages of cigarettes. (b) The director may, from time to time and as often as he or she deems advisable, provide for the issuance and exclusive use of stamps of a new design and forbid the use of stamps of any other design and he or she may make and carry into effect such reasonable rules and regulations relating to the preparation, furnishing and sale of stamps as he or she may deem necessary. Sec. 21-235. - General duties of dealers and sellers with respect to stamps. (a) Every dealer in cigarettes and every agent appointed under this article is hereby required, and it shall be his or her duty, to purchase such stamps, at the office of the treasurer, as shall be necessary to pay the tax levied and imposed by this article, and to affix or cause to be affixed a stamp or stamps of the monetary value prescribed by this article to each package of cigarettes prior to delivery or furnishing of such cigarettes to any seller who is not also an agent. Nothing herein contained shall preclude any dealer from authorizing and employing an agent to purchase and affix such stamps in his behalf or to have a stamp meter machine used in lieu of gummed stamps to effectuate the provisions of this article. Page 6 of 11 (b) Every seller shall examine each package of cigarettes prior to exposing the same for sale, for the purpose of ascertaining whether such package has the proper stamps affixed thereto or imprinted thereon, as provided by this article. If, upon such examination, unstamped or improperly stamped packages of cigarettes are discovered, the seller, where such cigarettes were obtained from a dealer, shall immediately notify such dealer, and upon such notification, such dealer shall forthwith either affix to or imprint upon such unstamped or improperly stamped packages the proper amount of stamps, or shall replace such packages with others to which stamps have been properly affixed or imprinted thereon. (c) Should a seller obtain or acquire possession of, from any person other than a dealer, any unstamped or improperly stamped cigarettes, such seller shall forthwith, before selling or offering or exposing such cigarettes for sale in the county, purchase and affix or cause to be affixed to such packages of cigarettes the proper stamps, or the markings of a meter machine, covering the tax imposed by this article. (d) In the event any seller elects to purchase and affix stamps or imprints of a meter machine, before offering cigarettes for sale, any dealer delivering and furnishing cigarettes to such seller shall not be required to purchase and affix such stamps or imprints to such cigarettes so sold or furnished; provided that any such dealer shall, on the day following the day of such delivery and furnishing, file with the director a copy of the delivery memorandum showing the name and address of the seller and the quantity and type of cigarettes so delivered and furnished. Sec. 21-236. - Visibility of stamps or meter markings. Stamps or the printed markings of a meter machine evidencing payment of the tax imposed by this article shall be placed upon each package of cigarettes in such manner as to be readily visible to the purchaser. Sec. 21-237. - Cancellation of stamps. (a) The director is hereby authorized to prescribe, adopt, promulgate and enforce rules and regulations relating to the method and means to be used in the cancellation of stamps provided for in this article. (b) In the event that the director shall promulgate rules and regulations so requiring, every local dealer, agent or seller is hereby required, and it shall be his duty, to cancel all stamps upon all packages of cigarettes in his possession in accordance with such rules and regulations. Sec. 21-238. - Redemption of stamps; refund for destroyed stamps. (a) The director is hereby empowered to make and carry into effect such reasonable rules and regulations relating to the redemption of stamps provided for by this article as he or she may deem necessary. Page 7 of 11 Sec. 21-239. - Seizure and sale of unstamped cigarettes. (a) In the event the director or the treasurer discovers any cigarettes which are subject to the tax imposed under the provisions of this article, but upon which such tax has not been paid and upon which stamps have not been affixed or evidence of payment shown thereon by the printed markings of a meter machine in compliance with the provisions of this article, such officers, or any of them, are hereby authorized and empowered to seize and take possession forthwith of such cigarettes, which shall be thereupon be deemed to be forfeited to the county. The director or his designee shall, after providing notice of such seizure to the known holders of property interests in such property and waiting the required length of time for an appeal as further set forth in this section, destroy any seized cigarettes or other property used in the furtherance of any illegal evasion of the tax. Such seizure shall not be deemed to relieve any person from any of the penalties provided in this article. (b) Any such notice of seizure shall include procedures for an administrative hearing for return of such property seized, in addition to any affirmative defenses set forth in this section which may be asserted. Such hearing shall be requested from the director within ten days of the notice of seizure, and shall set forth the reasons why said cigarettes or other property should be returned. Within ten days after receipt of a hearing request, the director shall review the appeal request and shall notify the petitioner via certified mail of a date, time and place for the informal presentation of evidence at a hearing or request further evidence, to be within 15 days of the date such notification is mailed. Any request for a hearing shall be denied if the request is received more than ten days from the date of a notice to petitioner of the seizure. Within five days after the hearing, the director shall inform the petitioner of the final decision. (c) The director shall cause the return of the seized property if convinced by a preponderance of the evidence that the illegal sale of unstamped cigarettes or possession of other property used in the furtherance of illegal evasion of the tax was not intentional on the part of the petitioner and that seized cigarettes were in the possession of a person other than the petitioner without the petitioner's consent at the time said cigarettes or other such property was seized, or that petitioner was authorized to possess unstamped cigarettes or other such property. Any petitioner who is unsatisfied with the written decision of the director may within 30 days of the date of said decision, appeal such decision to the county administrator. Sec. 21-240. - Administration of oaths, examination of witnesses, etc., for enforcement of article. The director and the treasurer are authorized and empowered to administer oaths and to take affidavits in relation to any matter or proceeding in the exercise of their powers and duties relating to the tax imposed by this article, and they shall have power to subpoena and to require the attendance of witnesses and the production of books, papers Page 8 of 11 or documents, and to examine such witnesses, books, papers and documents, for the purpose of securing information pertinent to the performance of such duties. Sec. 21-241. - Dealers' and sellers' records. (a) It shall be the duty of every dealer and seller to maintain and keep, for a period of two (2) years, such records of cigarettes sold and delivered by him or her as may be required by the director, to make all such records available for examination in the county by the director or the treasurer upon demand, and to make available the means, facilities and opportunity for making such examination at all reasonable times. (b) The director or the treasurer are hereby authorized and empowered to examine all books, records, invoices, papers and any and all cigarettes in and upon any premises where the same are placed, stored, sold, offered for sale or displayed for sale by a seller. Sec. 21-242. - Tax is in addition to other taxes. The tax levied and imposed by this article shall be in addition to all other taxes of every kind levied and imposed by any other ordinance or law. Sec. 21-243. - Remedies. (a) If the director has evidence of sale of cigarettes in this county without the payment of the tax, he or she may perform an assessment of the tax due with respect to the cigarettes, using the best information available. The director may request the assistance of the commissioner in performing such assessments, as necessary. The director shall mail, by certified mail, a notice of summary assessments to the taxpayer. If the tax described in the notice is not paid within ten days after the mailing, the director may collect the tax due by any method authorized by general law. (b) If the taxpayer shall fail or refuse to pay to the county the tax required to be paid under this article within the time and in the amount as provided for in this article, there shall be added to such tax a penalty in the amount of ten percent of the tax due or the sum of $10.00 whichever is greater, provided, however, that the penalty shall in no case exceed the amount of the tax due. The director shall also assess interest on the tax and penalty at the rate of ten percent per year from the day after the tax is due until paid. Sec. 21-244. - Criminal penalties. It shall constitute a class 1 misdemeanor for any person to violate or fail to comply with any provision of this article or to forge, alter, steal, or use without paying for any stamped or metered insignia described in this article. Conviction shall not relieve any Page 9 of 11 person from payment of the tax as provided in this article. Each violation or failure shall be a separate offense. Sec. 21-245. - Violations of article prohibited; acts enumerated. (a) It shall be unlawful and a violation of this article for any person: (1) To perform any act or fail to perform any act for the purpose of evading the payment of any tax imposed by this article or of any part thereof, or for any dealer or seller, with intent to violate any provision of this article, to fail or refuse to perform any of the duties imposed upon him under the provisions of this article, or to fail or refuse to obey any lawful order which the director may issue under this article. (2) To falsely or fraudulently make, forge, alter or counterfeit any stamp, invoice or reports, to procure or cause to be made, forged, altered or counterfeited any such stamp, or knowingly and willfully to alter, publish, pass or tender as true any false, altered, forged or counterfeited stamp or stamps. (3) To sell any cigarettes upon which the tax imposed by this article has not been paid and upon which evidence of payment thereof is not shown on each package of cigarettes. (4) To reuse or refill with cigarettes any package from which the cigarettes have been removed, for which the tax has been paid. (5) To remove from any package any stamp with intent to use or cause the same to be used after the same have already been used, or to buy, sell or offer for sale or give away any used, removed, altered or restored stamps, to any person, or to reuse any stamp which has theretofore been used for evidence of the payment of any tax prescribed by this article, or, except as to the director, to sell or offer to sell any stamp provided for herein. (6) To possess, store, use, authorize or approve the possession, storage or use for sale or resale of any cigarettes in quantities of more than 60 packages upon which the stamp has not been affixed. (7) To transport, authorize or approve the transportation of any cigarettes, in quantities of 60 packages into or within the county upon which the stamp has not been affixed, if they are: a. Not accompanied by a bill of lading or other document indicating the true name and address of the consignor or seller and the consignee or purchaser and the brands and quantity of cigarettes transported; b. Accompanied by a bill of lading or other document which is false or fraudulent in whole or part; or c. Accompanied by a bill of lading or other document indicating: i. A consignee or purchaser in another state or the District of Columbia who is not authorized by the law of such other jurisdiction to receive or possess such cigarettes on which the taxes imposed by such other jurisdiction have not been paid, unless the tax of the state or district of destination has been paid the said cigarettes bear the tax stamps of that state or district; or ii. A consignee or purchaser in the Commonwealth of Virginia but outside the county who does not possess a Virginia Sales and Use Tax Certificate, a Page 10 of 11 Virginia Retail Tobacco License and, where applicable, both a business license and a retail tobacco license issued by the local jurisdiction of destination. Secs. 21-246 — 21-255. - Reserved. Page 11 of 11 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Appointments to Committees, Commissions and Boards Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator Open district appointments. BACKGROUND: 1. Library Board (appointed by District) The following District appointments remains open: Vinton Magisterial District Windsor Hills Magisterial District 2. Economic Development Authority (EDA) (appointment by District) Linwood P. Windley's four (4) year term representing the Windsor Hills Magisterial District expired on September 26, 2020. Supervisor David Radford has recommended the reappointment of Mr. Windley to an additional term to expire September 26, 2024. Confirmation has been placed on the Consent Agenda. 3. Parks, Recreation and Tourism (appointed by District) Mike Roop's three (3) year term representing the Vinton Magisterial District has expired effective June 30, 2019. Open Windsor Hills Magisterial District Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for May 11, 2021, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows.. 1. Approval of minutes — March 23, 2021 2. Confirmation of appointment to the Roanoke County Economic Development Authority (EDA)(District) 3. Resolution of the Board of Supervisors of Roanoke County, Virginia, consenting to the approval of the receipt of a refund previously appropriated for the completed Plantation Road Phase I project and re -allocating $31,461 to Roanoke County's Virginia Department of Transportation (VDOT) revenue sharing capital project account Page 1 of 1 ACTION NO. ITEM NO. 1.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Confirmation of appointment to the Roanoke County Economic Development Authority (EDA)(Appointed by District) Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator Confirmation of the reappointment of Linwood P. Windley to the Economic Development Authrity (EDA) BACKGROUND: Linwood P. Windley's four (4) year term representing the Windsor Hills Magisterial District expired on September 26, 2020. Supervisor David Radford has recommended the reappointment of Mr. Windley to an additional term to expire September 26, 2024. FISCAL IMPACT: There is no fiscal impact associated with this appointment. STAFF RECOMMENDATION: Staff recommends the reappointment of Mr. Windley. Page 1 of 1 ACTION NO. ITEM NO. 1.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Resolution of the Board of Supervisors of Roanoke County, Virginia, consenting to the approval of the receipt of a refund previously appropriated for the completed Plantation Road Phase I project and re -allocating $31,461 to Roanoke County's Virginia Department of Transportation (VDOT) revenue sharing capital project account Laurie Gearheart Director of Finance and Management Services Daniel R. O'Donnell County Administrator Resolution approving the receipt of a refund previously appropriated for the Plantation Road Phase I project and re -allocating $31,461 for Roanoke County transportation projects BACKGROUND: In fiscal year 2018-2019, Roanoke County completed the Plantation Road Phase I capital project. This project received multiple revenue sources, which included revenue sharing funds. Revenue sharing funds, which are matched 50/50 by the Virginia Department of Transportation (VDOT), were approved and appropriated in fiscal year 2011, fiscal year 2012 and fiscal year 2017 toward the completion of this project. Documentation of Board of Supervisors approval and appropriation is included as attachments. The completion of this project resulted in a refund from VDOT. DISCUSSION: In fiscal year 2020-2021, Roanoke County received a refund in the amount of $48,113 from VDOT due to a revenue sharing surplus from the completed Plantation Road Phase I project. The Plantation Road Phase I project has been completed and no Page 1 of 2 further funding is needed. Of this refund, $16,652 will be re -appropriated with the second reading of the ordinance to fund the East Roanoke River Greenway crossing of the Blue Ridge Parkway on May 11, 2021. The remaining $31,461 from the revenue sharing surplus is recommended to be reallocated to the County's VDOT Revenue Sharing capital project account (5120002001) to be used for future transportation projects as needed. Roanoke County's VDOT Revenue Sharing capital project provides additional funding to expedite needed roadway and safety improvements. FISCAL IMPACT: Approval of the receipt of a refund previously appropriated for the Plantation Road Phase I project and re -allocating to the VDOT Revenue Sharing project to be used for future transportation projects as needed will increase the capital project 5120002001 revenue and expenditure budget by $31,461. STAFF RECOMMENDATION: Staff recommends approval of the receipt of a refund previously appropriated for the Plantation Road Phase I project and re -allocating such funds for Roanoke County's VDOT Revenue Sharing capital project account (5120002001) to be used for future transportation projects as needed. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2021 RESOLUTION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, CONSENTING TO THE APPROVAL OF THE RECEIPT OF A REFUND PREVIOUSLY APPROPRIATED FOR THE COMPLETED PLANTATION ROAD PHASE I PROJECT AND RE- ALLOCATING $31,461 TO ROANOKE COUNTY'S VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) REVENUE SHARING CAPITAL PROJECT ACCOUNT WHEREAS, Roanoke County Board of Supervisors allocated $500,600 for projects within the fiscal year 2010-2011 Virginia Department of Transportation (VDOT) Revenue Sharing Program in Resolution 072710-5; and WHEREAS, Roanoke County allocated $60,000 for the Plantation Road Phase I project through Resolution 072710-5 in the designation of funds for fiscal year 2010-2011 Revenue Sharing projects; and WHEREAS, on June 12, 2012, Roanoke County Board of Supervisors accepted and appropriated $1,234,744 from the Virginia Department of Transportation (VDOT) for preliminary engineering in Action number A-061212-8.f; and WHEREAS, on January 24, 2017, Roanoke County Board of Supervisors accepted and appropriated $921,970 in Ordinance 012417-3 for the Plantation Road Phase I project, which included $317,318 from the Virginia Department of Transportation (VDOT) Revenue Sharing Program from two canceled projects; and WHEREAS, the Plantation Road Phase I project was completed in fiscal year 2018-2019, and VDOT had a surplus in revenue sharing match funds paid by Roanoke County; and WHEREAS, Roanoke County received $48,113 in fiscal year 2021 from VDOT for a revenue sharing surplus on the completed Plantation Road Phase I project; and Page 1 of 2 WHEREAS, at a Board of Supervisors meeting on May 11, 2021, a second reading of an ordinance to re -appropriate $16,652 of this refund to fund the East Roanoke River Greenway crossing of the Blue Parkway is scheduled; and WHEREAS, the remaining $31,461 is recommended to be reallocated to the County's VDOT Revenue Sharing capital project account (#5120002001) to be used for future transportation projects as needed. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board of Supervisors hereby consents to and approves the receipt of a refund previously appropriated for the completed Plantation Road Phase I project and re -allocating $31,461 to Roanoke County's VDOT Revenue Sharing capital project. 2. This resolution shall take effect immediately upon its adoption. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JULY 27, 2010 RESOLUTION 072710-5 REQUESTING APPROVAL AND ADOPTION OF THE REVENUE SHARING PROJECTS AND FUNDS FOR THE FISCAL YEAR 2010-2011 WHEREAS, the Board of Supervisors at a work session on July 13, 2010, reviewed the projects identified in Roanoke County Revenue Sharing Program for fiscal year 2010-2011; and WHEREAS, the Board of Supervisors desires to submit an application for an allocation of funds of up to $500,600 through the Virginia Department of Transportation fiscal year 2010-2011, Revenue Sharing Program; and WHEREAS, $500,600 of these funds are requested to fund the projects identified in the Roanoke County Revenue Sharing Program for fiscal year 2010-2011. NOW, THEREFORE, BE IT RESOLVED that Roanoke County Board of Supervisors hereby approves the Revenue Sharing Project list for fiscal year 2010-2011 and supports this application for an allocation of $500,600 through the Virginia Department of Transportation Revenue Sharing Program. AND BE IT FURTHER RESOLVED that the County Administrator is authorized to sign the Letter of Intent and appropriate funds ($500,600) for the fiscal year 2010- 2011 Revenue Sharing projects. Page 1 of 2 On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COPY TESTE: &"- R MPZA� Becky R. Me or Clerk to the Board of Supervisors cc: Philip Thompson, Deputy Director of Planning Arnold Covey, Director of Community Development Virginia Department of Transportation Page 2 of 2 oo C) 0 C:) 0 0 0 0 0 0 0 0 0 0 0 C) o 0 0 0 0 0 0 0 0 Ln oo C) C:) 0 0 0 0 0 00 o 0 C:)2 0 0 0 0 0 0 lll N O O Ln O Ln O Ln Lr I, O Ln O 00 LA .Z U CD C:) C) C) C) Cl C)CD 00 ~ O O O O O O O w. O O Ln O N O C:) O CD O C:) O Ln O C:)00 WU N ti ti H H H H H qs > > 0 0 0 0 0 0 v 0 0 > > > > > > Q, o a� w O C fO O 6 -a c (D ui wT 0) C U L N -p "0 H 0) C u r6 cc C C -0 N � U M O0 a) O N O E +--� i .--� .Q Y 'C O O N 3 tO L. "O N '0 N p C � O w _0 C 'O 0 O U � vl +� L UU U C O C U C .23 -Oo C "6 U U _d C C U O U U a--' c� C C U m D_ p .2>—_ CL C O o -p o 0 O (O (O a--� -0 O C N +� O .2 O V1 C N O s O V C C (O a O p O 01 a-=i E O 6 C E C J a--� a�-i f>6 n C U � C N Q C (n n 'N p Q NLn C -O p -0 O p a--� O_ C 2 N }, U C E 0 �1 O r6 L O O .0 ; .Q a O I m (O O U N E -O N r6 > OL M > .X N +U-+ �O U 70 h OL +U-' i N Q 0) 0) 1O � C r6 > O N i T cc A U -c, _ C E �o N i CO tO 01,) Li Q O Q� N 01 0 0) O a) C16 aai C w i0 m r6 N 0) a� O- O ,,a C E ru C -U0 d 0� C .� C N a N C r 6 0 a o� o aro C � � c C C C o y o o CD Z CO O m N C ,� C ,� ,--i U 0 0 0 O "L .--i C O +� i=, K °� 0) I� O '� Ln N O '� Ln N +--� ra C N O +� N ,� '0 LY `o N u = ri U ^ W Q _ L (O O -6 lb 'C O LA (O (O J tp O C N O (Oly1 a0-� Y N f0 U O OC Ln 0@ E p Do OJC p�rp O�rp OZ m COm O O Lce Lce Lo� LL UWN o q cy C. Ln C) O 0 O 00 C. rn 0 0 nl , M Ln Ln O Ln '0 0 O .Lr)-i .Lr)-i M -0 o U L o In = 3 ^ -O O ^i �o 2 ego, ai `— a- `— ai 3� � � ,� c'�Lvn �� ,e �o - N c '� '" � a� 0 ai U ~� a s 0 a s 0 o 0 `C: _ Loves —� J L O .ti N M Ln O ACTION NO. A-061212-8.f ITEM NUMBER K-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12, 2012 AGENDA ITEM: Request to accept and appropriate $1,234,744 from the Virginia Department of Transportation (VDOT) for preliminary engineering for pedestrian and bicycle improvements to Plantation Road and re -appropriate $500 from the Road Improvements account for the local contribution SUBMITTED BY: APPROVED BY: Philip Thompson Deputy Director of Planning Brian Carter Finance Manager B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Transportation's (VDOT) Revenue Sharing Program annually provides Roanoke County the opportunity to receive State matching funds for the construction and improvement to primary and secondary roads in the State's highway system. On July 27, 2010, the Board of Supervisors held a public hearing and passed a resolution requesting approval and adoption of the revenue sharing projects and funds for the fiscal year 2010-2011. On September 15, 2010, the Commonwealth Transportation Board approved a pro -rated share of these funds for the Plantation Road project in Roanoke County. Partial funding was approved for preliminary engineering for pedestrian and bicycle improvements to Plantation Road. This project is being locally administered, ratherthan being administered by VDOT. Page 1 of 2 On December 14, 2010, the Board of Supervisors adopted a resolution granting signatory authority to execute project administration agreements for the approved projects to the County Engineer who serves as the project manager. Original funds of $55,308 were approved by the Board of Supervisors for the Plantation Road project on April 10, 2012. These projects have the necessary approvals to move forward and VDOT will reimburse the County up to $1,234,744 in additional funding for the Plantation Road project. FISCAL IMPACT: A $500 local contribution will be required for the Plantation Road project. Funds are available from the Road Improvements account in the capital fund. No additional local match is required as VDOT will reimburse the County one hundred percent (100%) of the eligible costs from these additional funds. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of $1,234,744 from VDOT for preliminary engineering for pedestrian and bicycle improvements to Plantation Road and re - appropriate $500 from the Road Improvements account for the County's local contribution. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Elswick ® ❑ ❑ Mr. Flora ® ❑ ❑ cc: Philip Thompson, Deputy Director of Planning Rebecca Owens, Director of Finance Brian Carter, Finance Manager Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2017 ORDINANCE 012417-3 ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $921,970 FOR PLANTATION ROAD BICYCLE, PEDESTRIAN AND STREETSCAPE IMPROVEMENT PROJECT WHEREAS, the Roanoke Valley Transportation Planning Organization (RVTPO) developed the Fiscal Year 2017-2022 Regional Surface Transportation Plan (RSTP) Six -Year Financial Plan. The Fiscal Year 2017-2022 plan included additional funds that were not originally programmed in the current financial plan, but could be used to accelerate current projects, or fund deficits; and WHEREAS, in reviewing the construction bid estimates for the Plantation Road Project, the available funds were approximately $380,000 short of the required amount. An additional $400,000 was requested and added to the project; and WHEREAS, on August 25, 2016, the RVTPO endorsed the Fiscal Year 2017- 2022 RSTP Six -Year Financial Plan. The plan included an additional $400,000 for the Plantation Road Project with the allocation of the additional $400,000 being scheduled for fiscal year 2017 to be accepted and appropriated by Roanoke County; and WHEREAS, funds in the amount of $317,318 from the Virginia Department of Transportation (VDOT) Revenue Sharing Program have been identified from two cancelled projects (Sugar Loaf Mountain Road guardrail project and Fort Lewis Church Road drainage project) to be used in the Plantation Road Project, to be accepted and appropriated; and Page 1 of 3 WHEREAS, the County is participating in the improvement of a section of highway designated as Plantation Road, Bicycle, Pedestrian and Streetscape Improvements Project, which will necessitate changes to the Authority's water and sewer facilities. The estimated cost is $204,652 and the Authority will reimburse the County for cost incurred for this facility betterment and such funds to be accepted and appropriated by Roanoke County; and WHEREAS, the total of the above referenced funds equal $921,970-1 and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on January 10, 2017 and the second reading was held on January 24, 2017. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $400,000 is accepted and appropriated from the Regional Surface Transportation Program for the purpose of completing the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project. 2. That the sum of $317,318 is accepted and appropriated from the Virginia Department of Transportation (VDOT) Revenue Sharing Program for the purpose of completing the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project. 3. That the sum of $204,652 is accepted and appropriated from the Western Virginia Water Authority for the costs of water and sewer facility Page 2 of 3 betterment which costs are required by the improvements of the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project. 4. That this ordinance shall take effect upon its adoption. On motion of Supervisor Bedrosian to adopt the ordinance, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None A COPY TESTE: Deborah C. Jacks' Chief Deputy Clerk Y6 the Board of Supervisors cc: Richard L. Caywood, Assistant County Administrator Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 3 of 3 D O 00 lD V; N -4 M O N O M Ln C1 N 00 lD Ln e-I a) Ln M lO M 00 -4 N Ln M Ol I, -4 vOi N N c-I ci ci N L► Ln O O u O m Ln N O O l+ 00 � O v H Gl O w 3 O C N • o 14 G1 d' Ln Ln 00 00 f6 (u N N u M M O. R t0 lD M m N N M C D u Q) 0 a v oN No 0 0 O_ M N N N E y Mr1i M O p lD lD O O 0 u Q1 N 0 C C u u C C O _ u C C N 6 a) N Q .— � -2 O O O O O U C Ocu -... -... N N O -6 t6 h0 to c-I ci aj a-+ N N N � 3 aj O N O O a4 O O y N N N O q O CDN OO (C N O j, O O C -i O i v E O N > fC _ N O N w _ E O LA� ` ` a+ � i O- — Ol O O Q u Q O_ O_ u }' !' Q Q l a a a m COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding June 30, 2020 Additions Deletions General Obligation Bonds $ VPSA School Bonds Lease Revenue Bonds _ Subtotal 165,009,888 Premiums 11,716,653 _ $ 176,726,541 $ 948,122 $ - $ - $ 83,061,766 - 8,546,276 81,000,000 - 3,470,000 12,016,276 $ 12,016,276 $ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Daniel R. O'Donnell County Administrator Outstanding May 11, 2021 948,122 74,515,490 77,530,000 152,993,612 11,716,653 164,710,265 ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 11, 2021 Work session with the Roanoke County Board of Supervisors and the Roanoke County School Board Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Daniel R. O'Donnell County Administrator This time has been set aside to hold a joint work session with the Roanoke County Board of Supervisors and the Roanoke County School Board. 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