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Home My WebLink About8/10/2021 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 10, 2021 RESOLUTION 081021-1IN SUPPORT OF EXPANDINGLOCAL SALES AND USE TAXINGAUTHORITY FOR ALL VIRGINIA LOCALITIES,FOR THE DEDICATED PURPOSES OF SCHOOL CONSTRUCTION AND RENOVATION WHEREAS, the Board recognizes that the local needs of Roanoke County Public Schools align with the needs of many localities across the Commonwealth; and WHEREAS, one specific need for Roanoke County is a renovated or new Burton Arts Career and Technical School, which school contributesto local economic growth in Roanoke County; and WHEREAS, the Board supports the position that the same opportunity afforded to Halifax County(and, subsequently, several other localities)pursuant to the authority granted to it in Virginia Code§ 58.1-602,§ 58.1-605.1 and § 58.1-606.1 would greatly benefit Roanoke County as well; and WHEREAS, the Board supports the position of Virginia Association of Counties (“VACo”)for universal statewide expansion of a dedicated local sales and use tax authorityfor local counties through a voter referendum. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, thattheBoard supports legislation that would grant all Virginia local governmentsthe authority granted pursuant to Virginia Code§58.1-602,§ 58.1-605.1 and § 58.1-606.1, allowing the use of increased sales and use tax revenue for school construction and improvement, if approved in a referendum. Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 10, 2021 ORDINANCE 081021-2AUTHORIZING THE GRANTINGOF A NEW FIFTEEN (15) FOOT DRAINAGE EASEMENT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ON PROPERTY OWNED BY FRED L. HAYNES, JR AND TERRI K. HAYNES (TAX MAP NO. 095.01- 02-41.00-0000), LOCATED AT 7186 BENT MOUNTAIN ROAD, FOR THE PURPOSE OF DRAINAGE IMPROVEMENTS, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS,it appears thatimprovements to a drainage system located at 7186 Bent Mountain Road (Tax Map No. 095.01-02-41.00-0000), in the Windsor Hills Magisterial District, are needed; and WHEREAS, in order to assist the property ownerinmaking such drainage system improvements, the County has requested that the property ownergrant a newfifteen (15) footeasementto the County; and WHEREAS,the property owner hasagreed to convey the newfifteen (15)foot drainage easement to the County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 27, 2021, and the second reading and was held on August 10, 2021. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That theconveyance of a new fifteen (15)footdrainageeasementby Fred L. Haynes, Jr. and Terri K. Haynesto the Roanoke County Board of Supervisors,in the Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 10, 2021 ORDINANCE 081021-3AUTHORIZING THE GRANTINGOF A NEW THREE HUNDRED AND TEN SQUARE FOOT (310 S.F.) DRAINAGE EASEMENT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY ON PROPERTY OWNED BY STEPHEN R. STIMELING, II (TAX MAP NO. 038.11-05-01.00-0000), LOCATED AT 30 VISTA AVENUE, FOR THE PURPOSE OF DRAINAGE IMPROVEMENTS, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS,it appears thatimprovements to a drainage system located at 30 Vista Avenue (Tax Map No. 038.11-05-01.00-0000), in the HollinsMagisterial District, are needed; and WHEREAS, in order to assist the property ownerinmaking such drainage system improvements, the County has requested that the property ownergrant a new310 square foot drainage easementto the County; and WHEREAS,the property owner hasagreed to convey the new310 square foot drainage easement to the County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 27, 2021, and the second reading was held on August10, 2021. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That theconveyance of a new 310 square footdrainageeasementby Stephen R. Stimeling, II to the Roanoke County Board of Supervisors,in the Hollins Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 10, 2021 ORDINANCE 081021-4AUTHORIZING AND APPROVING AGROUND LEASE ADDENDUMBETWEEN ROANOKE COUNTY AND EAGLE AMERICAN, LLC ON TWELVE O’CLOCK KNOB ROAD WHEREAS,Roanoke County (“Lessee” or “County”) andEagle American, LLC (“Lessor”) wish to enter into an addendum of an existingground lease whereby the County will continue to lease approximately 1000 square feet of land on Twelve O’Clock Knob Road at Latitude 37-15-12, Longitude 80-04-56 in Roanoke County, more particularity depictedon Exhibit A of the Lease, together with the non-exclusive right of ingress and egress to the Leased Premises over the existing gravel access and private drivewayfor purposes of maintaining an existing emergencycommunications towerandfacility with supporting equipment; and WHEREAS,the location of the tower is a site that is critical for emergency communications infrastructure; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held onJuly 27, 2021 and the second reading was held on August 10, 2021. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.The2021groundlease addendum between Roanoke County and Eagle American, LLCbe approved. Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ONTUESDAY,AUGUST 10, 2021 ORDINANCE 081021-5AUTHORIZING THE ACQUISITION OF ONE- HALF (1/2) INTEREST IN THREE PARCELS OF REAL PROPERTY CONTAINING APPROXIMATELY 34 ACRES ADJACENT TO EXPLORE PARK, LOCATED IN ROANOKE COUNTY AND IN BEDFORD COUNTY; AND AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT, A DEED OF CONVEYANCE, AND OTHER DOCUMENTS NECESSARY TO ACCOMPLISH THE ACQUISITION OF THIS REAL ESTATE WHEREAS, Betty W. Mayesis theowner ofone-half (1/2) interest inthree parcels of property, containing approximately 34acres,located in Roanoke County (identified as Roanoke County Tax Map Number 080.00-05-17.00-0000) and in Bedford County (identified as Bedford County Tax Map Numbers 172 A 14A and 172 A 42); and WHEREAS, the remaining one-half (1/2) interest in the three parcels is owned by the Virginia Recreational Facilities Authority, a political subdivision of the Commonwealth of Virginia; and WHEREAS, Betty W. Mayeshasagreed to sell her one-half (1/2) interest in the threeparcelscollectivelyto Roanoke County for $58,600.00; and WHEREAS, the Virginia Outdoors Foundation(“VOF”)has awarded Roanoke County $165,450.00in grant fundsfor the purchase of theone-half (1/2) interest in the three parcelswhich are adjacent to Explore Park; and WHEREAS, on December 15, 2020, the Board of Supervisors appropriated $165,450.00from the VOF for the purchase of the three parcels; and WHEREAS, the threeparcels will be usedto manage the property as part of Explore Park, remaining forested and largely undeveloped, except for trails and similar facilities for outdoor recreation; and Page 1of 3 WHEREAS, the Board of Supervisors of Roanoke Countyhas determined that it is in the public interest to acquire aone-half (1/2)interest in these three parcels; and WHEREAS, §18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; thefirst reading of this ordinance to be held on July 27, 2021, and the second reading to be held on August 10, 2021; NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the acquisition ofapproximately 34acres located inRoanoke County (identified as Roanoke County Tax Map Number 080.00-05-17.00-0000) and in Bedford County (identified as Bedford County Tax Map Numbers 172 A 14A and 172 A 42) is hereby authorized and approved at the purchase price of $58,600.00. 2.Funding for the purchaseand incidental coststo the acquisition is available in the County’s grant fund, which was created pursuant to Ordinance 121520-6 whereby the Board accepted and appropriated $165,450.00from the VOF for the purchase of the land. 3.That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents, including but not limited to the purchase agreement, thedeeds of conveyance(with any changes as approved by the County Attorney’s Office), andany other documents necessary to accomplish the acquisition and to take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition Page 2of 3 ACTION NO. A-081021-6.b ITEM NO. G-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:August 10, 2021 AGENDA ITEM:Request to accept and allocate grant funds of $25,900 from Virginia Department of Emergency Management (VDEM) for an Elections Security Grant SUBMITTED BY:Maria Ward Assistant Director of Information Technology APPROVED BY:Daniel R. O’Donnell County Administrator ISSUE: Accept and allocate an Elections Security Grant for $25,900 from the Virginia Department of Emergency Management. BACKGROUND: The 2020 Homeland Security Grant Program (HSGP) allocated grants through the State Homeland Security program (SHSP) and VDEM to local governments for prevention of terrorism and to prepare the nation for threats and hazards that pose the greatest risk to the security of the United States, including the priority area of enhancing cybersecurity, which includes election security. Funds may be used for planning, training and awareness, equipment, capital projects and exercises. Example project types include cybersecurity risk assessments, vulnerability identification, and improvements to cybersecurity of critical infrastructure to meet Certified Information Systems Auditor (CISA) minimum levels. DISCUSSION: The County will use the grant funds on areas supporting elections cybersecurity, identified through the annual Nationwide Cyber Security Review (NCSR), as needing improvement. These include an annual network penetration test, a separate link for connectivity to the Virginia Election and Registration Information System (VERIS), and Page 1of 2 assistance with development of Roanoke County-specific incident response planning templates and test plans. FISCAL IMPACT: Awarded grant funds totaling $25,900, with no local match requirement. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the CommIT department in the amount of $25,900 from VDEM. VOTE: Supervisor Peters moved to approve the staff recommendation to accept and allocate funds. Supervisor Hooker seconded the motion. Motion approved. YesNoAbsent Ms. Hooker Mr. Mahoney Mr. North Mr. Radford Mr. Peters cc: Maria Ward, Assistant Director of Information Technology Laurie Gearheart, Director of Finance and Management Services Meredith Thompson, Budget Division Director Page 2of 2 ACTION NO. A-081021-6.a ITEM NO. G-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:August 10, 2021 AGENDA ITEM:Request to accept and allocate funds in the amount of $3,000 from the Virginia Information Technology Agency for the Public Safety Answering Points (PSAP) Educational Grant Program SUBMITTED BY:Susan Slough Assistant Directorof Communications APPROVED BY:Daniel R. O’Donnell County Administrator ISSUE: Request to accept and allocate funds in the amount of $3,000 in grant funding from the Virginia Information Technology Agency Public Safety Access Point (PSAP) program. BACKGROUND: The Virginia Information Technologies Agency awards grant funds from 911 user taxes. The purpose of the program is to financially assist Virginia primary Public Safety Answering Points (PSAPs) with the purchase of equipment, services and training that support the continuity and enhancement of wirelessE-911. DISCUSSION: Each year the Roanoke County E-911 Center has applied for, and been awarded, an educational grant, provided by the Virginia E-911 Services Board. This grant is used to offset the expense of training. FISCAL IMPACT: Awarded grant funds total $3,000. No local matching funds are required. Page 1of 2 STAFF RECOMMENDATION: Staff recommends accepting and allocating $3,000 for the Public Safety Access Point grant program. VOTE: Supervisor Peters moved to approve the staff recommendation to accept and allocate funds. Supervisor Hooker seconded the motion. Motion approved. YesNoAbsent Ms. Hooker Mr. Mahoney Mr. North Mr. Radford Mr. Peters cc: Susan Slough, Assistant Director of Communications Laurie Gearheart, Director of Finance and Management Services Meredith Thompson, Budget Division Director Page 2of 2 ACTION NO. A-081021-6.c ITEM NO. G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:August 10, 2021 AGENDA ITEM:Confirmation of appointment to the Social Services Advisory Board (District);Parks, Recreation and Tourism Advisory Commission(District) SUBMITTED BY:Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY:Daniel R. O’Donnell County Administrator ISSUE: Confirmation of appointments. BACKGROUND: Social Services Advisory Board (District): Jerry Canada represents the Hollins Magisterial District and his four-year term expired July 31, 2021. Supervisor North has recommended the reappointment of Mr. Canada to an additional four-year term to expire July 31, 2025. Confirmation of this appointment has been added to the Consent Agenda. Parks, Recreation and Tourism Advisory Commission(District): Supervisor Martha B. Hooker has recommended the appointment of Carter Turner to represent the Catawba Magisterial District for a three year term to expire June 30, 2024. Confirmation of this appointment has been added to the Consent Agenda. STAFF RECOMMENDATION: Staff recommends approval of the confirmation of these appointments. Page 1of 2 VOTE: Supervisor Peters moved to approve the staff recommendationto confirm these appointments.Supervisor Hooker seconded the motion. Motion approved. YesNoAbsent Ms. Hooker Mr. Mahoney Mr. North Mr. Radford Mr. Peters cc: Doug Blount, Director of General Services and Parks, Recreation and Tourism Joyce Earl, Director of Social Services Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 10, 2021 RESOLUTION 081021-7ESTABLISHING THECAREER AND TECHNICAL EDUCATIONCITIZENADVISORY COMMITTEE AND APPOINTING REPRESENTATIVESTO SUCH COMMITTEE WHEREAS,in connection with the Roanoke County School Board,the Board desires to create a career and technical education (“CTE”)CitizenAdvisory Committee (the “Committee”)to advise the Roanoke County Board of Supervisors and the Roanoke County School Boardregarding thesize, site, and potential incorporation of solar technology relating tothe construction of a new career and technical education centerfor Roanoke County; and WHEREAS, it is proposed that members of the Committee will consist of five (5) members appointed by the Roanoke County Board of Supervisors and five (5) members appointed by the Roanoke County School Boardfora term ending on December 31, 2022, at which time it is anticipated that the work of the Committee will be concluded;and WHEREAS, the purpose of this resolution is to create the CTE CitizenAdvisory Committee, to set forth the mission of theCommittee, and to appoint the five (5) members that will be appointed by the Board of Supervisors. It is anticipated that the School Board will, at a later date, act by resolution to appoint five (5) additional members. NOW THEREFORE BE IT RESOLVEDby the Roanoke County Board of Supervisorsthat 1.The Board, together with the Roanoke County School Board, hereby establishes a Citizen Advisory Committee (the “Committee”)to advise the Roanoke County Board of Supervisors and the Roanoke County School Board Page 1of 3 regarding the following matterspertaining to the construction of a new center for career and technical education: a.Size:The Committee is asked to consider the necessary size of the building, taking into consideration which programs should be included in the curriculum provided at the Center; it is recognized that the scope of curriculum will impact the size of the Center. The Committee is invited to consider the curriculum that is presently offered at the existing Burton Center and to determine whetherto discontinue certain areas of study or to include any new areas of study; b.Site:The Committee is asked to investigate and recommend suitable locations for the Centerand to take into considerationseveral criteria, includingthe following: i.The cost to purchase the site, ii.The cost to prepare the site (for both civil work and infrastructure), iii.Accessibility to highways, iv.Distance and travel time from all five high schools, v.Benefits of locating the Center within the geographical boundaries of Roanoke County, vi.Available suitable acreage (between 20 to 40 acres are expected to be required), and vii.Compatibility with adjacent properties. c.Solar:The Committee is asked to investigate and make recommendations regarding whether to incorporate solar energy Page 2of 3