HomeMy WebLinkAbout6/8/2021 - Adopted Board Records
AT A REGULAR MEETINGOF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JUNE 8, 2021
RESOLUTION 060821-1SUPPORTING INSTALLATION OFLOCALITY
INDENTIFICATIONSIGNSWITH ACCOMPANYING RECOGNITION
SIGNS FOR HIDDEN VALLEYHIGH SCHOOL ATHLETIC
ACHIEVEMENT, LOCATEDON BRAMBLETON AVENUE(ROUTE 221)
AND ELECTRIC ROAD (ROUTE 419), WINDSOR HILLS MAGISTERIAL
DISTRICT
WHEREAS, the Roanoke County Board of Supervisors supports the installation of
signsin the Virginia Department of Transportation (VDOT) right-of-way recognizing Hidden
ValleyHigh School athletic state championships;and
WHEREAS,VDOT permits such signs as accompaniment to Locality Identification
signs at entrancesto the County;and
WHEREAS, a VDOT Land Use Permit is required for installation of Locality
Identification signs;and
WHEREAS, the signsmust be in accordance with VDOT Land Use Permit Manual
Regulations Guidance Manual;and
WHEREAS, the installation and maintenance is the responsibility of Hidden Valley
Athletic Booster Club;and
WHEREAS, a resolution is required from the Board of Supervisors in support of the
Locality Identification signs.
NOW, THEREFORE, BE IT RESOLVED, this Board requests permits for the
following Locality Identification signs, pursuant to Section 24VAC30-151-570, VDOT Land
Use Permit Regulation Guidance Manual:
Sign location:40’ West of Red Rock Rd SW(City of Roanoke)onBrambleton
Avenue Rte. 221
Page 1of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 8, 2021
RESOLUTION 060821-2ESTABLISHING REASONABLE CHARGES
FOR COSTSINCURRED BY THE COUNTY IN RESPONDING TO
VIRGINIA FREEDOM OF INFORMATION ACT REQUESTS FOR PUBLIC
RECORDS
WHEREAS, the Virginia Freedom of Information Act (FOIA) guarantees citizens of
the Commonwealth and representatives of the media access to public records held by
public bodies, public officials, and public employees; and
WHEREAS, Section 2.2-3704 of FOIA authorizes a public body to establish
reasonable charges, not to exceed its actual costs incurred, for accessing, duplicating,
supplyingor searching for requested records; and
WHEREAS, on September 27, 1983, the Board of Supervisors of Roanoke County
adopted Resolution 83-181 which established fees for responding to requests for
documents under FOIA; and
WHEREAS, said Resolution was updated on January 10, 2012,by Resolution
011012-4, buthas not been revised or updated since that time; and
WHEREAS, theBoard of Supervisors of Roanoke County intendsto update its
resolution regarding FOIA to establish a schedule for recovering its actual costs incurred
in accessing, duplicating, supplying or searching for public records requested by citizens;
and
NOW THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County as follows:
1.Resolution 011012-4 is hereby rescinded.
Page 1of 3
2.The following schedule of reasonable charges foraccessing, duplicating,
supplyingor searching for public records requested by citizens under the
Freedom of Information Act is hereby established:
a.Generally, when minimum search time is required, there will be no
charge for the viewing only of an official document. When extensive
search time is required to provide the document(s) for viewing, or when
copies of such documents are requested, charges are based on
reimbursement to the County for the cost of searching for and
reproducing such documents. If the charges to search for and reproduce
the documents are expected to exceed $200, the County may require
payment of the estimated costs in advance by the requestor. If such
advance payment is required, the time allowed for response stops
running until the requestor responds.
b.Charges forcosts incurred in copying and printingCounty records are
as follows:
Copying and printing $0.10 per one-sided black and white page
$0.20 per double-sided black and white page
$0.16 per one-sided color page
$0.32 per double-sided color page
USB flash drive$15 per flash drive
Audio or video CDs$5 per CD
Maps$7 per 24 x 36 inch map
$10 per 36 x 48 inch map
Page 2of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JUNE 8, 2021
RESOLUTION 060821-3APPROVING THE SECONDARY ROAD SIX-
YEAR IMPROVEMENT PLAN FOR FISCAL YEARS2022THROUGH 2027
AND THE CONSTRUCTION PRIORITY LISTAND ESTIMATED
ALLOCATIONSFOR FISCAL YEAR 2022
WHEREAS, Sections 33.2-331of the Code of Virginia (1950, as amended)
provides the opportunity for Roanoke County to work with the Virginia Department of
Transportation in developing a Secondary Road Six-Year Improvement Plan; and
WHEREAS, this Board had previously agreed to assist in the preparation of the
Secondary Road Six-Year Improvement Plan, in accordance with Virginia Department of
Transportation policies and procedures; and
WHEREAS, a public hearing which was duly advertised on the proposed
Secondary Road Six-Year Improvement Planfor Fiscal Years 2022-2027and
Construction Priority Listand Estimated Allocationsfor Fiscal Year 2022was held on
June 8, 2021,to receive comments and recommendations on Roanoke County’s
Secondary Road Six-Year Improvement Planfor Fiscal Years 2022-2027as well as the
Construction Priority List and Estimated Allocations for Fiscal Year 2022;
NOW, THEREFORE, BE IT RESOLVED thatthe Board of Supervisors does
hereby approve the Secondary Road Six-Year Improvement Plan for Roanoke Countyfor
Fiscal Years 2022-2027;
BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby
approve the Construction Priority List and Estimated Allocations for Fiscal Year 2022;
BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be
forthwith forwarded to the Virginia Department of Transportation Salem Residency Office
Page 1of 2
ACTION NO. A-060821-4.a
ITEM NO. G-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:June 8, 2021
AGENDA ITEM:Request to accept and allocate grant funds in the amount of
$96,310.24 from the Virginia Office of Emergency Medical
Services for the "Four-For-Life" distribution
SUBMITTED BY:C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY:Daniel R. O’Donnell
County Administrator
ISSUE:
Accept and allocate $96,310.24 from the "Four-For-Life" program, Virginia Department
of Health (VDOH) Office of Emergency Medical Services (OEMS).
BACKGROUND:
The Virginia Department of Health (VDOH) Office of Emergency Medical Services
(OEMS) has awarded the Fire andRescue Department grant funds totaling $96,310.24
as part of the "Four-for-Life" program funding.
"Four-for-Life" funding is legislated by the Code of Virginia §46.2-694 and provides
various grant programs to be used only for emergency medical service purposes. The
"Four-for-Life" program, as amended in 2000, stipulates that four (4) additional dollars
be charged and collected at the time of registration of each passenger vehicle, pickup,
or panel truck. Funds may be utilized for training, equipment, andsupplies for licensed,
non-profit emergency medical service agencies.
DISCUSSION:
This grant awarded to the Roanoke County Fire & Rescue Department will be utilized to
purchase Emergency Medical Service (EMS) equipment that meets state guidelines.
Approval of this grant funding from VDOH is dependent upon appropriate and timely
Page 1of 2
submission of required annual reporting. The Roanoke County Fire & Rescue
Department continues to meet those annual requirements to remain eligible for grant
funding.
FISCAL IMPACT:
Awarded grant funds from the "Four-for-Life" program total $96,310.24. There is no
County match required with acceptance of this grant.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $96,310.24 from the Virginia Department of Health Office
of Emergency Medical Services.
VOTE:
Supervisor Hookermoved to approve the staff recommendation to accept and allocate
the grant funds. Supervisor Radfordseconded the motion. Motion approved.
YesNoAbsent
Mr. Mahoney
Ms. Hooker
Mr. North
Mr. Radford
Mr. Peters
cc: C. Travis Griffith, Chief of Fire and Rescue
Meredith Thompson, Budget Division Director
Page 2of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 8, 2021
RESOLUTION 060821-4.dEXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DEBRA R.
HARTMAN, DEPUTY CHIEF TREASURER, UPON HER RETIREMENT
AFTER TWENTY-THREE (23) YEARS OF SERVICE
WHEREAS,Debra R. Hartmanwas employed by Roanoke CountyonNovember
10, 1997; and
WHEREAS, Ms. Hartmanretired on November 1, 2020, after twenty-three(23)
years ofdevoted, faithful and expertserviceto Roanoke County; and
WHEREAS,Ms. Hartman,through heremployment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, Mrs. Hartman began her career as a Treasurer Clerk II with Roanoke
County after first developing her skills serving in many different roles within the banking
industry prior to the financial mergers and acquisitions which occurred during the early
1990’s; and
WHEREAS, Mrs. Hartman was appointed as Chief Deputy Treasurer on June 4,
2005, a position which required the application of those developed multi diverse skills for
professional treasury management, and premium customer service for the citizensof
Roanoke County as well as the intergovernmental employee workforce, and professional
collections management; and
WHEREAS, throughout Ms. Hartman’stenure with Roanoke County, she chose to
advance her education and professionalism by participating in the Master governmental
Deputy Treasurers program with the Treasurers Association of Virginia as adopted by the
Page 1of 3
Virginia General Assembly in 2004; and
WHEREAS, Mrs. Hartman achieved, and was awarded her designation as Master
Governmental Deputy Treasurer onNovember 15, 2008,by the Treasurers’Association of
Virginia in conjunction with the Weldon Cooper Center for Public Service at the University
of Virginia, subsequently recertifying on three (3)separate occasions in 2012, 2016and
2020;and
WHEREAS, Mrs. Hartman went above and beyond her duties by participating in
several key County and Treasury specific software projects,including Accounts Receivable
conversion from the AS400 to Tyler Munis taxation platform, initialization of State of
Virginia Debt Set-Off data exchange for collection pursuit, and the bankruptcy integration
with the Western District of Virginia Bankruptcy upgrade,which aided in the advancement
of production efficiencies in Treasury management, collectionsandcustomer service; and
WHEREAS, Mrs. Hartman was the epitome of an integral and reliable employee for
the County of Roanoke demonstrating the personal empathy and caring for all of our
citizens and employee’s, with personal thoughtfulness in regards to the service rendered.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to DEBRA R. HARTMANfor twenty-three (23) years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER,the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2of 3
ACTION NO. A-060821-4.e
ITEM NO. G-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:June 8, 2021
AGENDA ITEM:Confirmation of appointments to the Roanoke Valley
Alleghany Regional Commission (At-Large) and to Visit
Virginia’s Blue Ridge
SUBMITTED BY:Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:Daniel R. O’Donnell
County Administrator
ISSUE:
Confirmation of appointments
BACKGROUND:
Roanoke Valley Allegheny Regional Commission:
Mr. Lee Osborne’s term will expire June 30, 2021. It is the consensus of the Board to
reappoint Mr. Osborne to an additional three-year term to expire June 30, 2024.
Visit Virginia’s Blue Ridge:
Mr. Daniel O’Donnell’s term on this Board will expire June 30, 2021. It is the consensus
of the Board to reappoint Mr. O’Donnell to an additional three-year term to expire June
30, 2024.
Mr. Doug Blount’s term on the Board will expire June 30, 2021. It is the consensus of
the Board to reappoint Mr. Blount to an additional three-year term to expire June 30,
2024.
Page 1of 2
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no discussion associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments.
VOTE:
Supervisor Hooker moved to approve the staff recommendation toconfirm the
appointments.Supervisor Radford seconded the motion. Motion approved.
YesNoAbsent
Mr. Mahoney
Ms. Hooker
Mr. North
Mr. Radford
Mr. Peters
cc: Daniel R. O’Donnell, County Administrator
Doug Blount, Director of General Services and Parks, Recreation and Tourism
Page 2of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,JUNE 8, 2021
RESOLUTION 060821-4APPROVINGAND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM G-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 8, 2021,
designated as Item G-Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through6inclusive, as
follows:
1.Approval of minutes –April 27, 2021
2.Request to accept and allocate grant funds in the amountof $96,310.24 from
the Virginia Office of Emergency Medical Services for the "Four-For-Life"
distribution
3.Resolution approving the County Attorney's employment contract
4.Resolution approving the County Administrator's employment contract
5.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Debra R. Hartman, Deputy Chief Treasurer, upon her retirement after
twenty-three (23) years of service
6.Confirmation of appointments to the Roanoke Valley Alleghany Regional
Commission (At-Large) and to Visit Virginia’s Blue Ridge
Page 1of 2