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HomeMy WebLinkAbout10/5/2021 - Regular October 5, 2021 593 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the first regularly scheduled meeting of the month of October 2021. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: OPENING CEREMONIES Before the meeting was called to order, a moment of silence was observed. The Pledge of Allegiance was recited by all present. IN RE: CALL TO ORDER Chairman Peters called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman P. Jason Peters; Supervisors Martha B. Hooker, Paul M. Mahoney, Phil C. North and David F. Radford MEMBERS ABSENT: None STAFF PRESENT: Daniel R. O'Donnell, County Administrator; Richard Caywood, Assistant County Administrator; Rebecca Owens, Assistant County Administrator; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Deborah C. Jacks, Chief Deputy Clerk to the Board IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Presentation of Virginia Association of Counties Achievement Awards (Shari Henry, Director of Library Services; Jill Loope, Director of Economic Development) Mr. Joe Lerch, Director of Local Government Policy presented the awards. Shari Henry explained the Library Award. Jill Loope outlined the Town of Vinton. Also in attendance from the Town of Vinton were Mayor Grose and Pete Peters, Town_Manager. 594 October 5, 2021 IN RE: NEW BUSINESS 1. Resolution directing the Roanoke County Planning Commission to study and provide a recommendation regarding whether to amend the Roanoke County Zoning Ordinance to allow the erection of broadcast towers of limited height without requiring a special use permit(Peter S. Lubeck, County Attorney) Mr. Lubeck outlined the request for resolution. Supervisor Peters asked if we need two options, because there may be the need for a higher tower in rural areas. Supervisor Hooker recommended we leave it open-ended and let the Planning Commission bring us the best possible scenario. Supervisor Radford commented we went through this exercise with the wind farms; we do need that variation and flexibility. There was no further discussion. RESOLUTION 100521-1 DIRECTING THE ROANOKE COUNTY PLANNING COMMISSION TO STUDY AND PROVIDE A RECOMMENDATION REGARDING WHETHER TO AMEND THE ROANOKE COUNTY ZONING ORDINANCE TO ALLOW THE ERECTION OF BROADCAST TOWERS OF LIMITED HEIGHT AS A BY-RIGHT USE WHEREAS, County Code currently allows small cell facilities through administrative review only, not by-right; and WHEREAS, due to COVID-19, internet needs have increased greatly due to virtual learning, telework, and telemedicine; and WHEREAS, it has been proposed that the Board consider erection of certain broadcast towers of limited height for by-right use. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that this matter be referred to the Planning Commission for study and recommendation. On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None October 5, 2021 595 IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizing employee bonuses totaling $2,070,916.88 funded from the Compensation Board, Public Safety Salary Reimbursement from CARES Act and General Fund Year End (P. Jason Peters, Chairman) Supervisor Peters asked Ms. Owens to go through where the funds were coming from with Ms. Owens explaining the estimated cost to provide a bonus to all employees is approximately $2,070,916.88. Of this amount, approximately $187,311. will be reimbursed by the Compensation Board, $938,026 will be funded from the balance of funds from Public Safety costs reimbursed from CARES Act, and the remaining funds of$945,578.88 reimbursed from year-end funds. There was no further discussion. Supervisor Peters motion to approve the first reading and set the second reading for October 19, 2021, was seconded by Supervisor North and approved by the following vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None Supervisor Mahoney stressed the Board's support for public safety. Supervisor North added the people are the County's greatest asset. 2. Ordinance accepting and appropriating funds in the amount of $9,147,263 from the Department of the Treasury for the locality- based allocation distributed as a component of the American Rescue Plan Act (ARPA) of 2021 (Rebecca Owens, Assistant County Administrator) Ms. Owens outlined the request for the ordinance. There was no discussion. Supervisor Mahoney's motion to approve the first reading and set the second reading for October 19, 2021, was seconded by Supervisor Radford and approved by the following vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None 596 October 5, 2021 3. Ordinance authorizing the transfer of title to the real estate in the Vinton Business Center from the Roanoke County Board of Supervisors to the Roanoke County Economic Development Authority (Jill Loope, Director of Economic Development) Ms. Loope outlined the request for ordinance. Supervisor Peters inquired if the Town of Vinton was transferring their title to our EDA with Peter Lubeck, County Attorney, responding the EDA will have control. There was no further discussion. Supervisor Peters' motion to approve the first reading and set the second reading and public hearing for October 19, 2021, was seconded by Supervisor North and approved by the following vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None 4. Ordinance authorizing 1) the conveyance of real property, located at 0 Old Cave Spring Road, (Tax Map No. 076.20-03-05.00-0000), 4555 Old Cave Spring Road (Tax Map No. 076.00-03-02.00-0000), 4607 Old Cave Spring Road (Tax Map No. 076.20-03-01.00-0000), 4445 Brambleton Ave. (Tax Map No. 086.08-04-04.00-0000), and 4441 Brambleton Ave. (Tax Map No. 086.08-04-05.00-0000), in the Windsor Hills Magisterial District, to the Roanoke County Economic Development Authority; and 2) The reallocation of funds in the amount of $655,000 from the County's existing capital project for the purpose of compensating the Commonwealth of Virginia (Virginia . Department of Transportation) to relinquish its easement in such parcels of real property (Jill Loope, Director of Economic Development) Ms. Loope outlined the request. Supervisor Mahoney asked if the Commonwealth had a positive response with regard to the $650,000 appraisal with Ms. Loope responding they have not responded either positive or negatively to the amount. There was no further discussion. Supervisor Radford's motion to approve the first reading and set the second reading and public hearing for October 19, 2021, was seconded by Supervisor North and approved by the following vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None October 5, 2021 597 IN RE: SECOND READING OF ORDINANCES 1. Ordinance authorizing the granting of a new twenty-foot (20') sanitary sewer easement for residential development to the Western Virginia Water Authority on property owned by the Roanoke County Board of Supervisors, located on Crossbow Circle (Route 1290) near Elk Hill Drive (Route 1294), Cave Spring Magisterial District (Tarek Moneir, Director of Development Services) Mr. Moneir advised no changes since the first reading. There was no discussion. ORDINANCE 100521-2 AUTHORIZING THE GRANTING OF A NEW TWENTY-FOOT (20') SANITARY SEWER EASEMENT FOR RESIDENTIAL DEVELOPMENT TO THE WESTERN VIRGINIA WATER AUTHORITY ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS, LOCATED ON CROSSBOW CIRCLE (ROUTE 1290) NEAR ELK HILL DRIVE (ROUTE 1294), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the Western Virginia Water Authority has requested a twenty-foot (20') sanitary sewer easement crossing an existing right-of-way known as Crossbow Circle in order to extend sanitary sewer service to newly created parcels for residential development; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and disposition of real estate be authorized only by ordinance; and WHEREAS, a first reading of this ordinance was held on September 21, 2021 and the second reading was held on October 5, 2021; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provision of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for conveyance to the Western Virginia Water Authority for purposes of a public sanitary sewer easement. 2. That conveyance to the Western Virginia Water Authority of a new public sanitary sewer easement as shown and described upon the plat entitled "PLAT SHOWING A NEW 20' PUBLIC SANITARY SEWER EASEMENT BEING GRANTED BY ROANOKE COUNTY BOARD OF SUPERVISORS TO THE WESTERN VIRGINIA WATER AUTHORITY" prepared by Lumsden Associates, P.C., dated March 22, 2021, a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 598 October 5, 2021 3. That the County accepts and appropriates the payment of $1.00 as fair market value compensation for this easement. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on a form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Mahoney to adopt the ordinance, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing the issuance of not to exceed $22,440,000 General Obligation School Bonds of the County of Roanoke, Virginia, to be sold through the Virginia Public School Authority (VPSA) (Rebecca Owens, Assistant County Administrator) Ms. Owens advised no changes since the firsts reading held on September 21, 2021. There was no discussion. Chairman Peters open and closed the public hearing with no citizens to speak on this agenda item. ORDINANCE 100521-3 AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $22,440,000 GENERAL OBLIGATION SCHOOL BOND OF THE COUNTY OF ROANOKE, VIRGINIA, TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND DETAILS THEREOF. WHEREAS, the Board of Supervisors (the "Board") of the County of.Roanoke, Virginia (the "County"), has determined that it is necessary and expedient to borrow an amount not to exceed $22,440,000 and to issue its general obligation school bond (as more specifically defined below, the "Local School Bond") for the purpose of financing William Byrd High School additions and renovations, which constitutes a capital project for public school purposes (collectively, the "Project"); and WHEREAS, the County held a public hearing, duly noticed, on October 5, 2021, on the issuance of the Local School Bond in accordance with the requirements of Section 15.2-2606, Code of Virginia 1950, as amended (the "Virginia Code"); and October 5, 2021 599 WHEREAS, the School Board of the County has, by Ordinance, requested the Board to authorize the issuance of the Local School Bond and consented to the issuance of the Local School Bond; and WHEREAS, Virginia Public School Authority ("VPSA") has offered to purchase the Local School Bond along with the local school bonds of certain other localities with a portion of the proceeds of certain bonds to be issued by VPSA in the fall of 2021 (the "VPSA Bonds"); and WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that $22,440,000 is the amount of proceeds requested (the "Proceeds Requested") from VPSA in connection with the sale of the Local School Bond; and WHEREAS, VPSA's objective is to pay the County a purchase price for the Local School Bond which, in VPSA's judgment, reflects the Local School Bond's market value (the "VPSA Purchase Price Objective"), taking into consideration of such factors as the amortization schedule the County has requested for the Local School Bond relative to the amortization schedules requested by other localities, the purchase. price to be received by VPSA from the sale of the VPSA Bonds and other market conditions relating to the sale of the VPSA Bonds; and WHEREAS; such factors may result in the Local School Bond having a purchase price other than par and consequently (i) the County may have to issue the Local School Bond in a principal amount that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized principal amount of the Local School Bond set forth in section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; and WHEREAS, the first reading of this ordinance was held on September 21, 2021, and the second reading and public hearing of this ordinance was held on October 5, 2021. NOW, THEREFORE, BE IT ENACTED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Authorization of Local School Bond and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and issue and sell its general obligation school bond in an aggregate principal amount not to exceed $22,440,000 (the "Local School Bond") for the purpose of financing the Project. The Board hereby authorizes the issuance and sale of the Local School Bond in the form and upon the terms established pursuant to this Ordinance. 2. Sale of the Local School Bond. The sale of the Local School Bond, 111 within the parameters set forth in paragraph 4 of this Ordinance, to VPSA is authorized. Given the VPSA Purchase Price Objective and market conditions, the County acknowledges that the limitation on the maximum principal amount of the Local School Bond set forth in paragraph 1 of this Ordinance restricts VPSA's ability to generate the 600 October 5, 2021 Proceeds Requested, however, the Local School Bond may be sold for a purchase price not lower than 95% of the Proceeds Requested. The Chairman of the Board, the County Administrator, or either of them (each a "Delegate") and such other officer or officers of the County as either may designate are hereby authorized and directed to enter into an agreement with VPSA providing for the sale of the Local School Bond to VPSA (the "Bond Sale Agreement"). The Bond Sale Agreement shall be in a form approved by a Delegate, which approval shall be evidenced by the execution and delivery of the Bond Sale Agreement by the applicable Delegate. 3. Details of the Local School Bond. The Local School Bond shall be dated 17 days prior to the date of its issuance and delivery or such other date designated by VPSA; shall be designated "General Obligation School Bond, Series 2021"; shall bear interest from its dated date payable semi-annually on each January 15 and July 15 beginning no earlier than July 15, 2022 (each an "Interest Payment Date"), at the rates established in accordance with paragraph 4 of this Ordinance; and shall mature on July 15 in the years (each a "Principal Payment Date") and in the amounts acceptable to a Delegate (the "Principal Installments"), subject to the provisions of paragraph 4 of this Ordinance. 4. Interest Rates and Principal Installments. Each Delegate is hereby authorized and directed to accept the interest rates on the Local School Bond established by VPSA, provided that each interest rate shall be five one-hundredths of one percent (0.05%) over the interest rate to be paid by VPSA for the corresponding principal payment date of the VPSA Bonds, a portion of the proceeds of which will be used to purchase the Local School Bond, and provided further that the true interest cost of the Local School Bond does not exceed five and fifty one-hundredths percent (5.50%) per annum. The Interest Payment Dates and the Principal Installments are subject to change at the request of VPSA. Each Delegate is hereby authorized and directed to accept changes in the Interest Payment Dates and the Principal Installments at the request of VPSA based on the final term to maturity of the VPSA Bonds, requirements imposed on VPSA by the nationally-recognized rating agencies and the final principal amount of the Local School Bond; provided, however, that the principal amount of the Local School Bond shall not exceed the amount authorized by this Ordinance and the principal components of the Local School Bond shall amortize over no more than 20 years. The execution and delivery of the Local School Bond as described in paragraph 8 hereof. shall conclusively evidence the approval and acceptance of all of the details of the Local School Bond by the Delegate as authorized by this Ordinance. 5. Form of the Local School Bond. The Local School Bond shall be initially in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. 6. Payment; Paving Agent and Bond Registrar. The following provisions shall apply to the Local School Bond: October 5, 2021 601 (a) For as long as VPSA is the registered owner of the Local School Bond, all payments of principal, premium, if any, and interest on the Local School Bond shall be made in immediately available funds to VPSA at, or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 am. on the business day next succeeding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Local School Bond. (c) The County Administrator is hereby authorized and directed to designate a Bond Registrar and Paying Agent for the Local School Bond as required by VPSA. 7. Prepayment or Redemption. Unless required otherwise by VPSA, the Principal Installments of the Local School Bond held by VPSA coming due on or before July 15, 2031, and the definitive bond for which the Local School Bond held by VPSA may be exchanged that mature on or before July 15, 2031, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Local School Bond held by VPSA coming due on or after July 15, 2032, and the definitive bond(s) for which the Local School Bond held by VPSA may be exchanged that mature on or after July 15, 2032, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2031, upon payment of the prepayment or redemption prices (expressed as percentages of Principal Installments to be prepaid or the principal amount of the Local School Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2031 through July 14, 2032 101% July 15, 2032 through July 14, 2033 100% July 15, 2033 and thereafter 100 Provided, however, that the Principal Installments of the Local School Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of VPSA or other registered owner of the Local School Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or other registered owner by registered mail not more than 602 October 5, 2021 ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local School Bond to be deemed refunded, the prepayment or redemption of the Local School Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA bonds issued in part to refund the Local School Bond. 8. Execution of the Local School Bond. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Local School Bond and to affix the seal of the County thereto. 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of, premium, if any, and the interest on the Local School Bond as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any portion of the Local School Bond shall be outstanding there shall be levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of and premium, if any, and the interest on the Local School Bond as such principal, premium, if any, and interest shall become due, which tax shall be without limitation as to rate or amount and in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. 10. Use of Proceeds Certificate and Tax Compliance Agreement. The Chairman of the Board, the County Administrator and such other officer or officers of the County or the School Board as either may designate are hereby authorized and directed to execute and deliver on behalf of the County a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Local School Bond and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations relating to the exclusion from gross income of interest on the VPSA Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Local School Bond will be invested and expended as set forth in such Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein and (ii) the County shall comply with the provisions of the Code so that interest on the VPSA Bonds will remain excludable from gross income for federal income tax purposes. 11. State Non-Arbitrage Program; Proceeds Agreement. The Board hereby determines that it is in the best interests of the County to authorize and direct the County Director of Finance to participate in the State Non-Arbitrage Program in connection with the Local School Bond. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement with October 5, 2021 603 respect to the deposit and investment of proceeds of the Local School Bond by and among the County, the other participants in the sale of the VPSA Bonds, VPSA, the investment manager and the depository, substantially in the form submitted to the Board at this meeting, which form is hereby approved. 12. Continuing Disclosure Agreement. The Chairman of the Board, the County Administrator and such other officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure Agreement, as set forth in Appendix D to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as amended, and directed to make all filings required by Section 3 of the Bond Sale Agreement should the County be determined by VPSA to be a MOP (as defined in the Bond Sale Agreement). 13. Refunding. The Board hereby acknowledges that VPSA may issue refunding bonds to refund any bonds previously issued by VPSA, including the VPSA Bonds issued to purchase the Local School Bond, and that the purpose of such refunding bonds would be to enable VPSA to pass on annual debt service savings to the local issuers, including the County. Each of the Delegates is authorized to execute and deliver to VPSA such along to the Local School Bond, revised debt service schedule, IRS Form 8038-G or such other documents reasonably deemed necessary by VPSA and VPSA's bond counsel to be necessary to reflect and facilitate the refunding of the Local School Bond and the allocation of the annual debt service savings to the County by VPSA. The Clerk to the Board of Supervisors is authorized to affix the County's seal on any such documents and attest or countersign the same. 14. Filing of Ordinance. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Ordinance to be filed with the Circuit Court of the County. 15. Election to Proceed under Public Finance Act. In accordance with Section 15.2-2601 of the Virginia Code, the Board elects to issue the Local School Bond pursuant to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code. 16. Further Actions. The members of the. Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Local School Bond and otherwise in furtherance of this Ordinance and any such action previously taken is hereby ratified and confirmed. 17. Effective Date. This Ordinance shall take effect immediately. 604 October 5, 2021 EXHIBIT A (FORM OF TEMPORARY BOND) NO. TR-1 $ UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE General Obligation School Bond Series 2021 Dated Date: October_, [17 days prior to issuance], 2021 Issue Date: November_, 2021 The COUNTY OF ROANOKE VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY ("VPSA") the principal amount of DOLLARS ($ ), in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 20 and annually on July 15 thereafter to and including July 15, 20 (each a "Principal Payment Date"), together with interest from the dated date of this Bond on the unpaid installments, payable semi-annually on January 15 and July 15 of each year, commencing on July 15, 2022 (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Principal of and interest and premium, if any, on this Bond are payable in lawful money of the United States of America. For as long as VPSA is the registered owner of this Bond, , as bond registrar (the "Bond Registrar"), shall make all payments of the principal of and interest and premium, if any, on this Bond, without the presentation or surrender hereof, to VPSA, in immediately available funds at or before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a,Payment Date or date fixed fore prepayment or redemption is not .a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment,of the principal of and interest and premium, if any, on this Bond shall be.made in immediately available.,:funds at or before 11:00 a.m. on the business day next succeeding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of principal, premium, if any, and interest,'written acknowledgment of the receipt thereof shall be.given promptly to the Bond Registrar, and the County shall'be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the principal of and the premium, if any, and interest on this Bond. The Ordinance October 5, 2021 605 adopted by the Board of Supervisors authorizing the issuance of this Bond provides, and Section 15.2-.2624, Code of Virginia 1950, as amended (the "Virginia Code"), requires, that there shall be levied and collected an annual tax upon all taxable property in the County subject to local taxation sufficient to provide for the payment of the principal of and interest and premium, if any, on this Bond as the same shall become due which tax shall be without limitation as to rate or amount and shall be in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code, and Ordinances duly adopted by the Board of Supervisors of the County and the School Board of the County to provide funds for capital projects for school purposes. This Bond may be exchanged without cost, on twenty (20) days written notice from the VPSA, at the office of the Bond Registrar on one or more occasions for one or more temporary bonds or definitive bonds in marketable form and, in any case, in fully registered form, in denominations of$5,000 and whole multiples thereof, and having an equal aggregate principal amount, having principal installments or maturities and bearing interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the VPSA on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive bonds as hereinabove provided, such definitive bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. The principal installments of this Bond coming due on or before July 15, 2031 and the definitive bonds for which this Bond may be exchanged that mature on or before July 15, 2031, are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due on or after July 15, 2032, and the definitive bonds for which this Bond may be exchanged that mature on or after July 15, 2032, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2031, upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of this Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2031 through July 14, 2032 101% July 15, 2032 through July 14, 2033 100% July 15, 2033 and thereafter 100 606 October 5, 2021 Provided, however, that the principal installments of this Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of VPSA or other registered owner of this Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or other registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds its bonds issued in part to purchase this Bond in the future and such refunding causes this Bond to be deemed refunded, the prepayment or redemption of this Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA bonds issued in part to refund this Bond. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF ASSIGNEE) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and irrevocably constitutes and appoints attorney to exchange said Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Date: Registered Owner Signature Guaranteed: (NOTICE: The signature above must correspond with the name of the October 5, 2021 607 (NOTICE: Signature(s) must be Registered Owner as it appears on guaranteed by an "eligible guarantor the front of this Bond in every institution" meeting the requirements of particular, without alteration or the Bond Registrar which requirements change.) will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None IN RE: CONSENT AGENDA RESOLUTION 100521-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 5, 2021, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of minutes—June 22, 2021; June 28, 2021; July 13, 2021 2. Confirmation of appointment to the Blue Ridge Behavioral Healthcare Board of Directors and the Roanoke County Economic Development Authority (EDA) On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None A-100521-4.a 608 October 5, 2021 IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Ray Lewis of 6103 Wisteria Court in Roanoke, Virginia stated he was here about some drainage issues. "My neighbor, John Burris spoke to you a few weeks ago about the same issue that I'm going to speak to you about. This has been very concerning to both of us. It's been a nightmare, something that neither one of us should have had to deal with. We purchased some property from R. Fralin to build a house; while we were in the process of looking through, walking over the property, we met Pat and John Burris, who are our neighbors. They live at 610 Exterior Place Court. They related to us some of the drainage issues they had when they first bought the property and the steps that the builder, Fralin & Waldron took to correct their drainage issues. They were concerned when our house was being built that those drainage issues would come back and they would have more problems which came to fruition. They did have more problems. From the very beginning I think I have to tell you a little bit about our property. When we first were walking the property, there was a ditch that runs right through the middle of our property, right behind where our house is now. There was a ditch on our property line that separates my property from Mr. Burris's property. That carried water away from his property to keep water from going over because he had a problem which his builder took care of. So I knew that there could be some issues. But I was assured by R. Fralin that these matters would be taken care of over and over again. We sent emails upon emails, texts upon text. At some point, we had Mr. North, Tarek Moneir and Richard Caywood.come out to the property and look at it. And David Henderson. One of the emails, and I had a lot written down, but I'll never get through it in another minute in 20 seconds. One of the emails was day it at 12-21-20. It's from Wind Phillips regarding the grading concerns. This was this concern I had from the very get go because it was a ditch coming down through my property. I knew that they were have to take the water away another way. They were going to have to maintain that ditch between my and Mr. Burris's property, which they did not do. By building code, we have to drain water properly to the road and usually achieve with berms and swales. The building department in Roanoke County will not give a CO without proper drainage on lot. I'm here every step of the way, what you see today is not what you.see at the end. Well, that wasn't true. What they kept promising during the rough grade, it didn't happen when the final grade. There's no place on my property where the water drains to the road. Mr. Burris has had $8,000 worth of damage done to his house because Roanoke County in it's Roanoke County and R. Fralin. I cannot believe that Roanoke County gave a CO for our house. I called to try to get them to resend a CO. I was told it was already passed:. Then it was nothing I could do. We were forced to move in because if you don't move in at a certain time, we were already five months behind moving in. So we were forced to move in. There was nothing else. I had nowhere else to go. So we moved in, we had some heavy rain. His property flooded. Behind my house, you can't even use it. I was going to fence in the backyard, which I got some up October 5, 2021 609 fenced in. It's muddy. You walk out, you track in mud. You got to take off your shoes. Every time our dogs go out, we have to wipe their paws off. It's just a disaster. I lived in Roanoke County, 35 years. One thing I liked that Mr. North said earlier, that was important for the board to make sure that the people that work here are taken care of and the citizens are taken care of. Well, that's all Mr. Burris and myself are asking is that we're taken care of. He's had $8,000 worth of damage done to his house because R. Fralin did not listen to our suggestions. Not suggestions, what we thought needed to be done to correct this. When he moved in, Fralin &Waldron, he had some problems. They put drainage all the way, French drains all the way around his house. They dug a ditch along, in between the property line to carry the water away from his house. That's no longer there. They had a ditch running through the middle of my backyard that would keep the water from going on his property. It's just been a nightmare. I've been a resident for 35 years. I love Roanoke County. I know you'll want people to move into Roanoke County. I know that R. Fralin builds a lot of houses. Mr. Radford, you're a builder. I'm sure that if you saw property that had ditches running through it, you know that water's got to go someplace, but nothing was done. David Henderson, who's an engineer with the County, specifically said that the swale R. Fralin put in place is not capable of handling water flow and totally unable to bring water to the street. Water finds the low point on the property so putting the swell on top of the property makes no sense. It has to be placed at the bottom of the grade with four to six feet of the property lines to keep water off the adjoining houses. It also must be approximately 18 inches deep and approximately two feet wide to handle water runoff. This must run the length of link, possibly, of the property and channel to the street for the storm drain capture. There's no water that runs from my property onto the street, none. I'm sorry to be so animated. The top.30 to 50 feet from the oak trees to the edge of the hard fest U needs to have rock placed in the ditch berm. This is to keep the ditch berm integrity in place. The lower part can be seated or have placed as stabilized the ditch berm. He looked at my backyard and he said, he mentioned that the grade and lack of water control should never have happened. This is David Henderson who works for the County. He said the grade was a big mistake. I've got a photograph. This was taken by Nathan Amick. It's the final inspection when he took photographs. Okay. This is steep. When they submitted the plans for my property, it was submitted in May of 2020. I think it was May 27th. The lot was a little grade in it, but it was mainly flat. Now, I have a pretty steep grade at the back of my house where when they dug out the foundation, they pushed all that back. So the water runs off even harder now towards my house. This is a picture. If you can tell it's a swell. I mean, it's about this deep. That's the only place on my property where the water is supposed to run off. But how's that, the water from over here going to get over to here and how the water run down this big hill, is that going to help any? How this was passed by Roanoke County, I have no idea. Like I said, I've been a resident for 35 years. I love living in Roanoke County. That's why we moved from a house in Roanoke County. We love the neighborhood. We have a wonderful neighbor in Mr. Burris. I'm getting ready to retire. I shouldn't have to be going through this. Roanoke 610 October 5, 2021 County, Mr. Lubeck, you said before when Mr. North said, when Mr. Burris was speaking, that this was a civil issue. Well, we would like for this not to be a civil issue. We would like for this to be taken care of. Whether the County pays for Mr. Burris, to fix his crawlspace $8,000, or whether R Fralin or y'all combined, something needs to be done. I cannot use my backyard because every time it rains, there's a stream that runs through it. Mr. Radford, you're a builder. Would you build a house where you couldn't even walk out your backyard unless you're sit up to your heels in mud? This is ridiculous. I'm counting on the County to do something about this." John Burris stated ". I was here on the 21st, spoke with you guys. Since that time, R Fralin has done nothing. Okay. They've sent Butch a couple of proposals. Mr. Lewis. They sent him a couple proposals, but they've done no work. They still expect the indemnity. The site plan that Butch spoke to was done in May 2020. They raised the property grade. They raised the land itself over four feet when they first came in. So they raised it up. They dramatically increased the slope to my land, dramatically increased it. They also dramatically increased the slope into the back of his property. Okay? All of this combined, as he spoke to with the Roanoke County folks coming out and visiting us and looking at all the situations and as well, speaking directly with R. Fralin and telling them what they saw and what they saw as being a problem. David Henderson, I trust David Henderson, I think gave great insight as to what needed to be done: At this point in time, nothing is being done by these guys. Butch spoke to the amount of money that I've got. Okay? Involved. Problem is since I was here on the 21st, that number has changed dramatically. Now I've had to have people come in to check for mold. I've told you what was going to happen. That's exactly what has happened. Under that plastic, with the moisture now, the mold is there. So now I have to have mold mitigation taken care of. But I can't do it until the water is stopped. The water continues to come around the entire foundation of my home. I can't even call it a home anymore. Now we just have to call it a house because home is where you live and you love. I don't love where I live anymore. The county wants people to come into it. You expect people to, come into it because it helps bring you tax revenue. Okay? However, as a resident, I expect the county to also take care of me. I'm paying you. I expect somebody to pay me to, which is some respect and taking care of these situations. My belief, and it is my belief. If any one of you had experienced what we are experiencing now, that that problem would've been fixed within one or two weeks because you have some sway because of your position within the county. We have none. I called our R Fralin, twice by the way, got their answer machine. I am still waiting on an answer for the phone call, never called me back...I didn't buy anything from the guy. But I have been nothing been impacted by. So now, my rate of eight is going up almost to 14. Okay? So the amount of money that I'm being hit with is ridiculous. The problem is the county itself and Tarek and his group are being handcuffed because the builders do not have the ordinances. I understand a lot of the builders are good builders. I realize that. But you've got some bad seeds out here. R Fralin is one, and I've heard it from many people that he has also October 5, 2021 611 created problems on their property. So if that's the case, then there's got to be some ordinance change. Ordinance has got to change to allow the county to address the issue upfront and also after the fact. If these problems still exist, that builder is responsible to fix it. That's called taking accountability and responsibility for what they did. If they don't do that, then that's a fallacy in the ordinance process. In my opinion, if it's not, if the ordinance isn't changed to address this, not only for myself, I mean, my example should be enough, but there's a lot more out here than me. My example should be enough. But if they don't, if you don't change the ordinances, basically, what you're doing is you're saying that it's okay, you're complicit in the issue. You're saying, it's fine to do this. We don't really care what happens to you. As a taxpayer and a citizen, we don't care. I promise you if other people knew the lack of support that the County could provide based against these issues, they would never have another house built around here. It wouldn't make any sense to, because at this point, Tarek can't change anything that took place. The building site was done on May the 20th of 2020. They changed it. They did not have to put in a new site plan. So in essence, what you've got is a failed site plan that nobody had any accountability to. They only held them accountable to what the engineers originally gave them. This is ridiculous what we're going through. I shouldn't have to, but how would you like to live into a house now where you have to worry about molding there every day and you can't fix it? You can't fix it because I got water coming, and I can't fix it till the water stopped. So would you want to live in that house? That's what I'm asking you. Think about these things when you're looking at people and issues that are coming up. I'm sorry. Again, as Butch says, I'm sorry if I'm animated. But this is a huge cost factor that I should never have been brought into, but I have seriously been brought into it. Nobody's willing to pay anything and everybody's just ducking their heads and nodding. I'm tired of the ducking. I want somebody to come up to it and be accountable for what's taking place. I would like to hear something come from the board to say, 'We understand it, and we're going to fix it. We're going to help resolve your issue." But I'm not hearing that. So I don't know where this stands at this point, but R. Fralin is a mistake. The girl came in here the other day and said, "Butch didn't talk to him until June." You just heard, he was talking to them in December of last year. So you can't believe anything that R Fralin tells you. They haven't been honest with me at once. When they were out there, they didn't tell me a single truth. Everything they said, "You will have no water problems." When I addressed Caroline, this building supervisor, after the fact, said, "You said I would have no problems." Her total response was one word, "Sorry." That was it. "I work for R Fralin and they tell me what to do." That was it. So that's what you got with this builder. I know all builders are not like this, but this ordinance has got to address all builders. Has to. It's got to be fixed. I'll be honest with you, but I'm fed up with it. Totally fed up with it. You don't understand how difficult it is for me and my wife to live in our house, not our home. If you really want people to come in to Roanoke County, protect them, treat them like you would want to be treated. I don't feel like I'm being treated that way; not at all." 612 October 5, 2021 IN RE: REPORTS Supervisor Mahoney moved to receive and file the following reports. The motion was seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Radford, Peters NAYS: None 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Mahoney stated he had two items; one, a comment, and the other a request. Yesterday he and his wife had the opportunity to have our booster shot from Pfizer and our flu shot. We had them done at the CVS on Brambleton. He wanted to comment on it because he wanted to give some praise to CVS. So they had a very simple, straightforward online system. You had to fill out a couple questions, and then you could schedule your appointment; he thinks they had it on 15-minute increments. My wife and I went in. We got our shots. No problem. Very easy, very smooth. There were a lot of people there, but like I said, they had staggered it out on a 15-minute increment process. It worked really well. So I want to give CVS some praise. He believes the young man who was the nurse giving the shot was from Lewis Gale. I'm not sure. I thought that's what he said. So I guess they must have some partnership with Lewis Gale and CVS. So it just worked really great. Second is a request and it'd be a request to staff maybe over the next month or two: We did have a work session on the year-end carryover. He believes the final audited carryover is be presented to the Board sometime next month. We had about $14 million carry over. $3 million plus was from belt tightening that we did because we were unsure of the impacts of COVID. Because of that belt tightening, we delayed and deferred many capital projects, many important initiatives that we're going to have to address in the future. The other remaining of roughly $11 million was from increased revenue. Almost one million, 900 some thousand we believe were going to be expending in order to implement the El bonus ordinance. So he asked staff to look at the Code of Virginia, look at different options. See if in some way or some fashion, we could provide a bonus to our citizens, either through a credit or a rebate on some local taxes. Mr. Lubeck has provided us some legal guidance that appears to limit our flexibility in that area, but he would hope that as we go through the year-end, the final year numbers, and we begin to work on the budget that staff could perhaps give us some recommendations for a credit or rebate in some fashion to our citizens so that we can give our citizens a bonus also. October 5, 2021 613 Supervisor Hooker stated she applauds Supervisor Mahoney and his commentary on giving our citizens a bonus. She thinks there's support for that on this Board. My first note is thank you to the citizens who have just recently reached out to us. They were very affirming in my contact with these citizens for our decisions for employees and for County-owned structures and special praise to our police. She just wanted to relay that she really appreciated. Then a special thank you to Buddy Rhodes for taking on the role of President of the Cherokee Hills Neighborhood Association. I'm looking forward to participating in that newsletter. Supervisor North stated he got his booster at the CVS in Vinton. While we he is on RVTV Channel 3, he just wanted to let everyone know the vaccine didn't hurt him one iota, all three doses and neither did it hurt his wife. He encouraged people to get it because when we were kids growing up, Mr. Mahoney, I think we got every shot that came down to pike and then some, from polio to diphtheria, you name it, we got it. So anyway, get your vaccine folks. Sort of a comment regarding the testimony from a fewer of our citizens today who live in his district, He has experienced water issues in the many homes he has lived in; it ain't pretty, it's not fun. It's downright aggravating. We've had meetings. The board has two-by-two meetings with staff on this problem, Countywide. He asked staff to get this escalated with Board recommendations, to come back to us as soon as humanly possible. He knows we have a lot on our plates, but we need to consider what we can do and what we can't do. Good news from of our CARES Act funds, less than a million was to address the retention of employees through a bonus, in part to offset the pandemic retention rate of 15%. Thank you, Mr. O'Donnell, for providing that to us, which is normally about half of 15% is what our retention rate is in a normal period, which would probably mean pre-pandemic back in 2019. Our employees, as I said earlier, are frontline to meeting all of our citizen's needs. We must now turn our focus toward our other needs, i.e. delayed projects for the County that have been delayed due to the pandemic. We will get into that shortly. We then need to focus on our 22, 23 revenue and expense budget formation later this year into 2022. In that regard, He is sure that we will consider some discussion on real estate, personal property and business licenses, and what we can do for our citizens. On the point of personal property, he instructed County Attorney Peter Lubeck to add to the legislative agenda for this board's consideration before we meet with our local legislators. We cannot consider anything in regarding personal property because the Code of Virginia doesn't allow it. Delegate McNamara has said to him in a text, when he asked him to consider sponsoring that bill. He said sure. So let's make sure we all talk about that. Then if we all agree, ask McNamara to file that bill. Talking today to one of his staff members and it was indicated that he felt like that one passed overwhelmingly in the house because it's really a bipartisan bill. So let's make sure we put that on legislative agendas. In other news, the Allegheny Regional Transportation Planning Organization has adopted 10 top transportation priority projects of which several of them are Interstate 581 and Exit 2 improvements, Rt. 460 and alternate Route 220 intersection improvements and several along Rt. 460 East in the city, as well as four (4) green rate 614 October 5, 2021 projects around the region. The next steps are for the Allegheny Regional Commission TPO to seek state and federal funding and informing our local legislators and others of these projects in those legislative agenda meetings that will be scheduled later on the Allegheny Regional Side. Also, he attended, via Zoom, the third out of four planned meetings of the State Commission on School Construction and Modernization. Discussions centered around proposals this time. Recommendations for the state's physical year 2023 budget that the general assembly will take up in full session next year and by the next governor, whomever that may be by considerations and prioritization for school capital funding. Several points made during this meeting were the 30-year cost of owning a school in the Commonwealth of Virginia, 50% of the cost goes to operations, 25% to alterations, 24% to construction and financing of the schools from the time it's built. Dr. Lane, State Superintendent of Instruction, also shared the total needs are $3 billion statewide. Some 325 schools around the Commonwealth aren't even in the five or 10-year CIP that all of us have in our local governments. The cost of square footage for a high school has been determined to be an average of about $340 for a new school. Elementary schools, surprisingly, are $275. Both of those numbers do not include gymnasiums nor auditoriums, which can add to the cost as well. The average square footage for an elementary school was 48,000 feet, and for a high school, 123,000 square feet. He looks forward and hope you all do too, to the December 1st report that will come out from that commission on what needs to be done going forward to support capital projects for our Commonwealth of Virginia Schools. Last but not least, he has been reappointed as a member of the National County Transportation Stirring Committee for next year. Supervisor Radford stated great, great report, Mr. North. Just a couple of comments and just. highlighting what Mr. Mahoney has spoken or said about the bonuses that we came through with. We still have some more funds; we will get into that. He did want to comment to the citizens that commented in Item J. The reason why is because they both said my name personally, and that I'm a builder. All I'm going to tell you .is he does not put storm water onto other people's property, period, ever. So hope we can get something resolved there, Mr. North. He thanked the Board and the administration for their support for the bonuses for our employees. Because as Mr. North very adequately put it, they are Roanoke County. They're the ones to keep us going every day. He also appreciates Mr. Mahoney and his need and desire to give back to our citizens when it comes to our year-end surplus. With that said though, he hopes that we will use,some of the money that was available at the year end for capital needs that we have:-put off. Administration's given us a list of about $12 million of unfunded.projects. We hadn't even looked at stormwater projects yet, and he is awaiting that number. So he would like to see us to direct some resources towards those. Because we all know in our everyday life, things you put off will become more expensive. In our case, especially on the government side, it's going to put more and more pressure on future budgets. October 5, 2021 615 Supervisor Peters stated he has a couple of business colleagues that he has talked with a number of times now. Mr. North made a comment about broadband. Some other areas, and it's not in the State of Virginia, they've actually worked with their business community to help expand the broadband efforts because businesses have looked at the needs as more people that are working for them our telecommunity and all this kind of good stuff. So they've actually partnered up with local governments. I don't know the details. It's very high level. I did share it with a couple of my colleagues. I do want to get a little deeper into it. But I think it'd be something to look at and may not be allowed in the State of Virginia, Bill Hunter may have already done it; he is not sure as he just learned of this in the last couple days. Then the next comment he would like to comment would be towards Mr. Burris, as Mr. North did address. We have been working towards the ordinances. We have been meeting with staff. He thinks there's a common theme on this board that we want to move forward with correcting our ordinances, if that'd be the case. So know that while there's nothing on an agenda yet we are working on that. Lastly he thanked all of the citizens who participated in the Mount Pleasant Comprehensive or the Roanoke County 200 Plan, our comprehensive plan that came out on September 23rd. Then the Bon Sack in Vinton group that came out on September 30th, myself and Mr. North were able to attend that, seemed like had a good turnout, enjoyed hearing what people had to say. Then coming up, for our Clearbrook folks at Clearbrook Elementary, your chance to speak on our 200 Plan will be on October the 7th, Windsor Hills at the Brambleton Center on October the 11th and on King Spring, our South County Library is October the 18th. He encourages all citizens to participate because this is our roadmap for the next 15 years. We want your input because that's what we will use to prepare our community plans, our strategic plans, and hopefully prepare something that everybody will be pleased with. One of the things he has mentioned to some business leaders in the last few weeks, is that he is very proud of this Board and our administration. A lot of times, and again, he has mentioned that some of us up here have set on the planning commission. We know the feeling of putting a lot of time and energy and effort into a plan that just sits on a shelf. I'm very proud that we have put forth a strategic community plan. We have been enacting that over the last five years. He loves to see those plans come to life and as he has mentioned, even the 419 plan, seeing it come to life and something we just had on paper and was a wishlist, now has to come to reality. I think that's pretty cool. Supervisor North added to his comments by thanking Phillip Thompson and his staff. Mr. Thompson's report on the Hollins Plan or the Green Ridge Plan that Ms. Hooker attended, that spoke of these and the Peters Creek Road Area, and that includes Hollins, was appreciated. It was a very in-depth report. It listed a lot of things. I've already gone through it and highlighted it. He has some things for Mr. Caywood, The library, I kind of made those comments today to Shari because folks had some ideas on the library. We want to keep those close to hand even after Shari leaves. So those reports are helpful, even though you have to wait a couple weeks to get them, but you want to do a good job. So he read cover to cover and has it in his briefcase 616 October 5, 2021 highlighted with things that we need to start following up on now because folks came out and gave us suggestions. I'm not one to wait until some big thick book comes out. Let's go ahead and take it now and get some things checked off the list, perhaps that we can easy. Other things may have to wait down the road like a library. At 4:25 p.m. Chairman Peters recessed to the third floor training room for work session. IN RE: WORK SESSIONS 1. Work session to review with the Board of Supervisor the Multi- Year Budget format for Roanoke County (Laurie Gearheart, Director of Finance and Management Services; Rebecca Owens, Assistant County Administrator) Ms. Gearheart provided a PowerPoint presentation and stated the purpose of this work session is to provide an update on SAP's progress on developing multiyear budgeting for Roanoke County. First we'll review the background and research conducted, and then share the components being developed by staff which is manual at this time, review steps being taken to streamline these four tasks with the assistance of software and share next steps and allow for questions and comments. Supervisor Radford asked if staff had asked other localities about their software with Ms. Gearheart responded in the affirmative stating a lot of them still use Excel spreadsheets, but they don't go into quite as much detail as we plan to go into. But then there's a couple of different budget software packages that are commonly used out there. One being like a software as a service. And it's just unfortunately like.a fancy Excel spreadsheet in the cloud. But then there's also actual software which is the one that we're really kind of interested in. It still probably would be hosted in the cloud. However, it gives us a little bit more detail. We can hopefully, our goal is, is to be able to take our data from our financial system and put it into the budget software. Supervisor Radford asked if those two systems talk with Ms. Gearheart responding that is the plan and a part of the,RFP. If they don't technically talk, but allow for like a CSV file or an Excel spreadsheet that can be uploaded. Supervisor North stated at Norfolk Southern, we had one and everything was input by all of the product managers and it just rolled up to the full forecast and you could print off different things you wanted and so forth. What it didn't have though, was projects. So I don't know if this software package has CIP projects or not. If it does, so much the better. Then you have your revenue, your,expenses, but also your capital plan becomes part of that. I assume this will probably give you somewhere to put revenue, cumulative average growth rate and/or an inflation rate. Ms. Gearheart responded in the affirmative. Supervisor North asked if department heads were going to be able to enter data into that new system. So they fill it out as to what they need, it comes over October 5, 2021 617 y'all to review and so forth. Because that is even making it better and more efficient. Ms. Gearheart responded not in the beginning until we get familiar with it and get it set up, but hopefully there might be some potential to be able to do that in the future years. The work session was held from 4:30 p.m. until 5:09 p.m. 2. Work session to review with the Board of Supervisors planning for Economic Development (Philip Thompson, Director of Planning; Jill Loope; Director of Economic Development; Doug Blount, Director of General Services and Parks, Recreation and Tourism) Mr. Thompson provided a PowerPoint presentation and advised at our last meeting internally with Administration, they suggested that we do this presentation again and update it and go over it with about all the different efforts that are going on in the County. We're going to just kind of go through the different areas of the County, and we'll start with Doug Blount and Explore Park. We will talk about some additional planning and economic development activities with Jill Loope and talk about the interstate and then take any questions you have. Additionally, Lindsay Webb, Megan Cronise and Bailey Howard Dubois are in attendance to answer any technical questions. The work session was held from 5:10 p.m. until 6:24 p.m. IN RE: ADJOURNMENT Supervisor Peters adjourned the meeting at 6:25 p.m. S- • itted by: Approved by: 40, A A 4 „,"4.-trApil / Vil\AN11/,Q\Nr4-\ De•. - C. vac Paul M. Mahoney Chief Deputy Cler to the Board Chairman 618 October 5, 2021 PAGE LEFT BLANK INTENTIONALLY