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HomeMy WebLinkAbout4/12/2022 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2022 RESOLUTION 041222-1APPROVING THE ROANOKE COUNTY PUBLIC SCHOOLS BUDGET FOR FISCAL YEAR 2022-2023UPON CERTAIN TERMS AND CONDITIONS WHEREAS, State Code 22.1-93 requires the governing body of a County to prepare and approve an annual budget for education purposes by May 15 or within thirty (30) days of the receipt by the County of the estimates of state funds, whichever shall later occur; and WHEREAS, theRoanoke County School Board approved their fiscal year 2022- 2023budget on April5, 2022. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2022-2023Roanoke County Public Schools budget as set forth by the School Board’s adoption on April12, 2022,a copy of which is incorporated by reference herein, is hereby APPROVED, and theCounty Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Hookerto adopt the resolution, seconded by Supervisor Northand carried by the following recorded vote: AYES:Supervisors Hooker, North, Radford, Mahoney NAYS:None ABSENT:Supervisor Peters Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 12, 2022 RESOLUTION 041222-2APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR2022-2023 WHEREAS, Section 24.B of theRegional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission providesthat the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 30, 2022, a copy of which is on file in the office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that theCounty approve the fiscal year2022-2023 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year2022-2023budget and proposed capital expenditures for the Roanoke Regional Airport Commission asset forth in the March 30, 2022,report of the Commission Executive Director, a copyof which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2022 RESOLUTION 041222-3APPROVING THE ROANOKE VALLEY RESOURCEAUTHORITY BUDGET FOR THE FISCAL YEAR 2022-2023 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke and the Town Council of the Town of Vinton; and WHEREAS, the Chief Executive Officer of the Roanoke ValleyResource Authority has submitted the fiscal year2022-2023budget of the RoanokeValley Resource Authorityfor approval. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2022-2023budget for the Roanoke Valley Resource Authority, ishereby approved, and the County Administrator and the Clerk are authorized toexecute andattest respectively, on behalf of the County, any documentation, in form bythe County Attorney,necessary to evidence said approval. On motion of Supervisor Radfordto adopt the resolution, seconded by Supervisor Hookerand carried by the following recorded vote: AYES:Supervisors Hooker, North, Radford, Mahoney NAYS:None ABSENT:Supervisor Peters Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12,2022 RESOLUTION 041222-4SETTING THE ALLOCATION PERCENTAGE FORPERSONAL PROPERTYTAX RELIEF IN ROANOKE COUNTY FOR THE 2022TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly2004 Special Session I,and as set forth in item 503.E (Personal Property Tax Relief Programor “PPTRA”) of Chapter 951 of the 2005 Acts of Assembly, a qualifying vehicle (as defined in Section 58.1-3523 of the Code of Virginia) with a taxablesitus within the County commencing January 1, 2022, shall receivepersonal property tax relief; and WHEREAS, the PPTRA directs the County to set a reduced tax rate that shall be applied to the first $20,000 of value for each qualifying vehicle, for which tax relief the Commonwealth provides reimbursement fundsthe County, which reimbursement amount was set (and capped) during tax year 2006; and WHEREAS, insofar as the Commonwealth’s reimbursement amountprovided to the Countyhas remained constant since 2006,while the County’s tax assessment base has grown, the degreeof State-provided relief has annually declined since 2006; and WHEREAS, in order to fully provide available tax reliefto owners ofqualifying vehicles, and in accordance with the provisions of the PPTRA,the Boardhas historically set a reduced rate that would fully maximize potential reimbursement from the Commonwealth, which reduced rate has of necessity madeassumptions about future revenue receipts. Accordingly, in prior years, the County’s reduced rate has provided a Page 1of 3 further degree of relief to owners of qualifying vehicles that exceededthe exact amount received by the Commonwealth as reimbursement; and WHEREAS, in recognition of the unprecedented increase in personal property values attributable to disruptions in supply chains resulting from the COVID-19 pandemic, the Board desires to provide additional relief to owners of qualifying vehicles by further decreasing the reduced tax rate that is applied to the vehicles’ first $20,000 of value, recognizing that reimbursement from the Commonwealth will again be less than the amount of relief provided; and WHEREAS, based on the Commissioner of Revenue’s preliminary estimates of personal property receipts for tax year 2022, and based upon prior practice in setting the reduced tax rate pursuant tothe PPTRA, the County’s Finance Department originally proposed to reduce the rate of taxation of the first $20,000 of qualifying vehicles by 47.45%; and WHEREAS, the Board desires to increase the amount of relief by reducing the rate of taxation on the first $20,000 of qualifying vehicles by 83.30%; and WHEREAS,this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005, which incorporated the provisions of the PPTRA into the Roanoke County Code. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. Page 2of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2022 RESOLUTION041222-6SETTING THE TAX LEVY ON PERSONAL PROPERTYSITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2022 BE ITRESOLVEDby the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the levy for the twelve-month period beginning January 1, 2022, and ending December 31, 2022, be, and hereby is, set for a tax rate of$3.50per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 inthe 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. On motion of Supervisor Northto adopt the resolution, seconded by Supervisor Hookerand carried by the following recorded vote: AYES:Supervisors Hooker, North, Radford, Mahoney NAYS:None ABSENT:Supervisor Peters Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2022 RESOLUTION041222-7SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY -MACHINERY AND TOOLS-SITUATE INROANOKE COUNTY FOR THE CALENDAR YEAR 2022 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2.That the levy for the twelve-month period beginning January 1, 2022, and ending December 31, 2022, be, and hereby is, set for a tax rate of$2.85per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Radfordto adopt the resolution, seconded by Supervisor Mahoney and carried by the following recorded vote: AYES:Supervisors Hooker, North, Radford, Mahoney NAYS:None ABSENT:Supervisor Peters Page 1of 2 ACTION NO. A-041222-8.a ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:April 12, 2022 AGENDA ITEM:Request to approve the Roanoke Regional Cable Television budget for fiscal year 2022-2023 SUBMITTED BY:Scott Ramsburg Director of Community Media APPROVED BY:Richard L. Caywood County Administrator ISSUE: Approval of the Roanoke Regional Cable Television budget for fiscal year 2022-2023 BACKGROUND: Roanoke Valley Television, RVTV-3, serves Roanoke County, Roanoke City, the Town of Vinton, and their respective school systems. RVTV-3 was created in 1993 as an agreement between the three localities to form a Government & Educational Access Station. The station is located at the Jefferson Center, and is staffed by five ful time staff members. RVTV-3 produces original video productions, monthly television shows, and covers live government meetings. Programming is cablecast on Cox Communications, Channel 3, and Comcast, Channel 3 and Shentel/Glofiber Channel 7. RVTV-3 is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the County, the City, and the Town. Mr. Jason Peters represents the Board of Supervisors and Ms. Amy Whittaker represents Roanoke County Administration. The operational budget for RVTV is provided by the three local governments, and is funded through the Virginia Communications Sales and Use Tax paid by telecommunications operators such as Cox Communications and Shentel/GloFiber, as well as the EG fee paid by customers to each locality. RVTV staff are included in the County's payroll and benefit system. Page 1of 3 DISCUSSION: Last year, Roanoke Valley Television finished 338 unique media projects, including video for the three localities and their school systems. RVTV produced the following for the County: (129) Video and Media Production Projects and (36) Live Board and Planning Commission Meetings. RVTV also provides the Live Board Meeting signal for Web Streaming. RVTV television shows include: “Roanoke County Today,”“Accent Excellence,” “Roanoke County Business Partners,” & “Recreation Television.” An entire list of video productions is included in the Budget Packet. RVTV-3 programming is uploaded to the RVTV website and social media sources. Additionally, RVTV-3 programming is posted to the websites and social media sources for Roanoke County, Roanoke City, Town of Vinton and their School Systems. The fiscal year 2022-2023 total Operating Budget is $477,934. Roanoke County’s share is 45% and based on a proportional share of the three sponsoring jurisdictions, as defined by US Census population data. FISCAL IMPACT: Roanoke County's share of the cable budget for 2022-2023 is $215,070, which is a $3,209 increase over the contribution in the adopted 2021-2022 budget. Roanoke County's share as presented is included in the proposed fiscal year 2022-2023 operating budget within the non-departmental section of the document. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends approval of the fiscal year 2022-2023 RVTV Operating Budget. Page 2of 3 VOTE: Supervisor Hookermoved to approve RVTV’s budget for fiscal 2022-2023. Supervisor Northseconded the motion. Motion approved. YesNoAbsent Ms. Hooker Mr. Mahoney Mr. North Mr.Radford Mr. Peters cc: Scott Ramsburg, Director of Community Media Steve Elliott, Budget Manager Cecelia “Susie” F. McCoy, Clerk, Roanoke City Council Susan Johnson, Clerk, Town of Vinton Page 3of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2022 RESOLUTION 041222-8.bAUTHORIZING THE EXECUTION OF AN AMENDEDMEMORANDUM OF UNDERSTANDING BETWEEN ROANOKE COUNTY, CITY OF ROANOKE AND CITY OF SALEM WHEREAS, Roanoke County and the City of Roanoke entered into a Memorandum of Understanding dated September 30, 2015(“2015MOU”), toprovide for a public safety answering point and the sharing of equipmentand resources in the event of a system outage or other unforeseen event that would cause a disruption in service to either locality’s emergency dispatch system; and WHEREAS, the City of Salem has expressed its wish to join the City of Roanoke and the County of Roanoke in this regional public safety collaboration; and WHEREAS, the parties desire to memorialize theand update the respective obligations of each locality with regard to public safety answering points and emergency dispatch systems; and WHEREAS,all parties wish for this amended MOU to become effectively immediately upon approval by the governing bodies of each locality; and WHEREAS,Roanoke County and the Town have agreed to an Amended Memorandum of Understanding and the Board of Supervisors needs to authorize the County Administrator to execute the same, with an effective date of April 1, 2022. Page 1of 2 ACTION NO. A-041222-8.c ITEM NO. H.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:April 12, 2022 AGENDA ITEM:Observance and Proclamation of Friday, April 29, 2022, as National Arbor Day in Roanoke County SUBMITTED BY:Philip Thompson Director of Planning APPROVED BY:Richard L. Caywood County Administrator ISSUE: Observance and Proclamation of Friday, April 29, 2022, as National Arbor Day in Roanoke County BACKGROUND: The Arbor Day Foundation has named Roanoke County a 2021 Tree City USA th Community for its commitment to effective urban forestry management. It is the 150 anniversary of Arbor Day. The Arbor Day Foundation, is the nation’s largestnonprofit organization dedicated to planting trees. The Tree City USA program is sponsored in cooperation with the National Association of State Foresters and the USDA Forest Service. Roanoke County retained its Tree City USA designation by meeting the program’s following four requirements: ·a tree board or department; ·a tree-care ordinance; ·an annual community forestry budget of at least $2 per capita; and ·an annual Arbor Day observance and proclamation. The funding for this year’s Roanoke County’s Arbor Day planting is provided through the Virginia Trees for Clean Water matching grant program, in partnership with the Virginia Department of Forestry and the Roanoke Valley-Alleghany Regional Commission. The Virginia Department of Forestry has developed the Virginia Trees for Clean Water program to improve water quality across the Commonwealth of Virginia through efforts to plant trees. The grants awarded through this program encourage local government Page 1of 2 and citizen involvement in creating and supporting long-term and sustained tree canopy cover. Arbor Day celebrations enable local governments to raise public awareness about the benefits of planting trees for the health of our streams and rivers. DISCUSSION: Roanoke County will observe National Arbor Day on Friday, April 29, 2022, with an RVTV (Roanoke Valley Television) broadcast of a pre-recorded celebration, due to the COVID-19 pandemic. The event will consist of a ceremonial tree planting and a presentation on the importance of trees with the ASK (After School for Kids) program. The event was held at Mountain View Elementary School on April 6, 2022. Roanoke County encourages residents, businesses, and organizations to plant a tree in the community in honor of National Arbor Day. Cleaner air, improved storm water management, energy savings and increased property values are among the benefits enjoyed by Tree City USA communities. FISCAL IMPACT: The Virginia Trees for Clean Water program is a 50/50 matching grant with funds awarded on a reimbursementbasis. Overhead costs for administering the grant will be incurred by the Roanoke Valley-Alleghany Regional Commission. Roanoke County's contribution will be in the form of in-kind services. No direct funding from Roanoke County is required. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors proclaim Friday, April 29, 2022, as National Arbor Day in Roanoke County. VOTE: Supervisor Hookermoved to proclaim National Arbor Day. Supervisor Northseconded the motion. Motion approved. YesNoAbsent Ms. Hooker Mr. Mahoney Mr. North Mr.Radford Mr. Peters Page 2of 2 ACTION NO. A-041222-8.d ITEM NO. H.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:April 12, 2022 AGENDA ITEM:Proclamation recognizing the week of April 10-16, 2022 as National Telecommunicators Week in Roanoke County SUBMITTED BY:Susan Slough Assistant Director of Communications APPROVED BY:Richard L. Caywood County Administrator ISSUE: Request the Board of Supervisors to recognize the week of April 10-16, 2022, as National Telecommunicators Week in Roanoke County. BACKGROUND: This week-long event, held annually during the third week of April, honors telecommunications personnel in the public safety community. STAFF RECOMMENDATION: Staff recommends the Board recognize April 10-16, 2022, as National Telecommunicator's Week in Roanoke County. Page 1of 2 VOTE: Supervisor Hooker moved to recognize National Telecommunicators Week. Supervisor North seconded the motion. Motion approved. YesNoAbsent Ms. Hooker Mr. Mahoney Mr. North Mr. Radford Mr. Peters Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2022 RESOLUTION 041222-8APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 12, 2022,designated as Item H-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through5 inclusive, as follows: 1.Approval of minutes –December 14, 2021 2.Request to approve the Roanoke Regional Cable Television budget for fiscal year 2022-2023 3.Resolution approving a Public Safety Answering Point Memorandum of Agreement 4.Observance and Proclamation of Friday, April 29, 2022, as National Arbor Day in Roanoke County 5.Proclamation recognizing the week of April 10-16, 2022 as National Telecommunicators Week in Roanoke County Page 1of 2