HomeMy WebLinkAbout6/28/2022 - Adopted Board Records
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
RESOLUTION 062822-1EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WENDI
SCHULTZ, TOURISM/EVENT COORDINATOR, UPON HER RETIREMENT
AFTER MORE THAN TWENTY (20) YEARS OF SERVICE
WHEREAS,Wendi Schultz was employed by Roanoke County on September 4,
2001; and
WHEREAS, Ms. Schultzretired on June 1, 2022, after twenty (20) years and nine
(9) months ofdevoted, faithful and expertserviceto Roanoke County; and
WHEREAS,Ms. Schultz,through heremployment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, throughout Ms. Schultztenure with Roanoke County, shewas
instrumental in establishingthe Tourism division of the Parks and Recreation department.
Her partnerships and connections throughout the Roanoke Valley contributed to the
development and coordination of over twenty-nine(29)special events for Roanoke County
Parks,Recreation and Tourism; during her careerthe most notablewere Enchanted Eve,
Kite Festival, Tons of Fun, Touch a Truck, Green Hill Highland Games, Roanoke County’s
Annual Christmas Tree Lighting, Artisan Saturday, and Illuminightsat Explore Park.Ms.
Schultzefforts were responsible forcreatingcountless memories made for families and
individuals in our region.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to WENDI SCHULTZfor more than twenty (20) years of capable, loyal and
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTERON TUESDAY, JUNE 28, 2022
RESOLUTION062822-2GOVERNING THE RELEASE OF
DOCUMENTS BY THE ROANOKE COUNTY INTERNAL AUDITOR
WHEREAS, Chapter 37 of the Code of Virginia (the Virginia Freedom of
Information Act), § 2.2-3700 states that all public records shall be presumed open,
unless an exemption is properly invoked; and
WHEREAS, § 2.2-3705.3 sets forth exceptions to the Act that are applicable to
records created or maintained by auditors that are appointed by local governing bodies;
and
WHEREAS, § 2.2-3705.3(7) states that “Local governing bodies shall adopt
guidelines to govern the disclosure required by this subdivision.”
NOW,THEREFORE, BE IT RESOVLED by the Board of Supervisorsof Roanoke
County, as follows:
1.The Board adopts the document titled “Roanoke County Office of Internal
Audit Guidelines for Public Release of Records and Reports,” which is attached hereto
as Attachment A.
2.This resolution shall be effective immediately.
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Roanoke CountyOffice of Internal Audit
Guidelinesfor PublicReleaseofRecordsand Reports
These Guidelines have been adopted by the Roanoke County Board of Supervisors, by
Resolution 062822-2d, pursuant to Section 2.2-3705.3 of the Code of Virginia, and shall
govern the disclosure of records by the Roanoke CountyOffice of Internal Audit (“OIA” or
the “Auditor”).
I.General Classifications of Audit Activity
The Auditor routinely performs three types ofengagements: 1) performance audits(in
which matters such as general effectiveness, efficiency, internal controls and compliance
are reviewed), 2) investigations(in which the auditor investigates and makes conclusions
regardingcomplaints or other indicia of misconduct by County officials and employees),
and 3) follow-up engagements to performance audits and investigations.
II.Application of FOIA to Internal AuditRecords and Reports
Virginia’s Freedom of Information Act (“FOIA”)provides public access totherecords of
publicbodies inorder to promote transparency and confidence in government. However,
FOIA also provides thatcertain public records are eitherexcluded fromthose public
recordswhichare availableto thepublic (mandatoryexemptions) or may be withheld by
the publicbody, if it chooses to do so(discretionary exemptions).
a.Records created by or furnished to the Auditor in the course of conducting
performance audits, or follow-up performance auditswill generally be
provided to the requester(subject to the exemptionsset forth in subsection
III below).
b.Records created byor furnished to the Auditor in the course of conducting
investigations, or follow-up investigationsroutinely fall within the
discretionary exemptionto FOIAset forth in Section 2.2-3705.3(7)
(investigative notes, correspondence and information furnished to the
Auditor in confidence) and shouldbe withheldfrom production.
However, completed investigation reportsshallbedisclosedinaformthat
doesnotrevealtheidentityofthecomplainantsorpersonssupplying
informationtoinvestigators.Generally, theinformationdisclosedshall
include:
Theagencyinvolved,
Theidentityofthepersonwhoisthesubjectofthecomplaint,
Thenatureofthecomplaint,and
Theactionstakentoresolvethecomplaint.
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Ifaninvestigationdoesnotleadto correctiveaction,theidentityofthe
personwhoisthesubjectofthecomplaintmaybereleasedonlywiththe
consentofthesubject person.
III.Other Information that Should Routinely be Redacted and Excluded
from Production
The following is a list (not exhaustive) of those records, or portions of records, that should
typically be withheld or redacted when responding to a request for documents under
FOIA:
Personnel information–“personnel informationcontaining identifiable individuals”
(exceptifthe FOIA request comesfromtheperson who is the subject of the
investigation/report).
Va. Code § 2.2-3705.1 (1).
Legal advice–written advice of legal counsel.
Va. Code §2.2-3705.1 (2).
Legal memoranda or other workproduct –compiled for use in litigation or for use in
anactiveadministrativeinvestigationof any matterproperly thesubject of a closed
meetingunder Va. Code § 2.2-3711.
Va. Code§2.2-3705.1 (3).
Vendor proprietaryinformationsoftware that may be in the possession of the OIA.
Va. Code § 2.2-3705.1 (6).
Information (appraisals, cost estimates, etc.) relating to the acquisition of landor
other realproperty and/or relating tothe negotiation of contractswhere competitionor
bargaining isinvolved and the release of suchinformationwould adversely affectthe
bargaining ornegotiation position of Roanoke County.
Va.Code § 2.2-3705.1 (8) and (12).
Information that describes the design, function, operation, or access control
features of anysecuritysystem,whethermanualor automated,which is used to control
accessto or use of anyautomateddata processing or telecommunicationssystem.
Va. Code§ 2.2-3705.2 (2).
Informationcontained in (i) engineering, architectural, or construction drawings; (ii)
operational, procedural, tacticalplanning, or trainings manuals;(iii) staff meeting minutes;
or(iv) other records that reveal any of the following: the disclosure of which would
jeopardizethesafety or security of anyperson; governmental facility, buildingor
structure or personsusing such facility, building or structure;orpublicorprivate
commercialoffice,multifamilyresidential or retail building or its occupants:
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a.Critical infrastructure informationor the location or operationof security
equipmentandsystemsof any public building, structureor information
storagefacility, includingventilation systems,fire protection,equipment,
mandatory building emergencyequipmentor systems,elevators,electrical
systems,telecommunicationsequipmentorsystems,or utility equipment
or systems;
b.Vulnerability assessments,informationnot lawfully available tothe public
regardingspecific cybersecurity threats orvulnerabilities, or securityplans
andmeasuresof anentity, facility, building structure,informationtechnology
system,or software program;
c.Surveillance techniques, personneldeployments,alarmor securitysystems
ortechnologies, or operational or transportation plans or protocols; or
d.Interconnectivity, network monitoring,network operations centers,master
sites, orsystemsrelated tothe StatewideAgencies RadioSystem(STARS)
or any other similarlocal or regional public safetycommunications system;
and
e.Other recordssubmittedto the School Division byany personorentity for
the purpose ofantiterrorism response planning or cybersecurity planning or
protection (subject to certainrequirements).
Va. Code § 2.2-3705.2 (14).
Investigator notes and other correspondenceand information,furnishedin
confidence to theDepartmentof HumanResources orRisk Managementand Security
Services regarding an activeadministrative investigation of individual employment
discriminationcomplaints or otherdiscrimination complaints.
Va. Code § 2.2-3705.3 (3) and (5).
IV.Proceduresfor Responding to Public Requests for Records and Reports
of theOffice ofInternal Audit
All requests fromthe public forrecords or reports of the Auditorshould behandled through
Roanoke County’s Public Information Officer.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ONTUESDAY, JUNE 28, 2022
RESOLUTION062822-3AUTHORIZING AN AMENDMENT TOTHE
PROFESSIONAL ENGINEERING SERVICES FOR PLANTATIONROAD
IMPROVEMENTSAGREEMENT WITH WHITMAN, REQUARDT &
ASSOCIATES, LLP FOR PHASE 2 OF THE PROJECT
WHEREAS, Roanoke County is administering the Plantation Road Bicycle,
Pedestrian and Streetscape Improvements, Phase 2, Project; and
WHEREAS, Roanoke Countyentered into Contractual Agreement #2013-087 with
Whitman, Requardt & Associates, LLP (WRA) on July 22, 2013, for Professional
Engineering Services for Plantation Road Improvements; and
WHEREAS, the Board of Supervisors authorized an amendment to the agreement
on January 21, 2016, for WRA to coordinate utility relocations and construction phase
services for Phase 1 of the project; and
WHEREAS, the Board of Supervisors authorized an amendment to the agreement
on February 12, 2019, for WRA to provide design and construction phase services for
Phase 2 of the project; and
WHEREAS, Phase 2 of the project isconnectingto an existing shared use path
and includessidewalk, curb, and gutter along the west side of Plantation Road between
Walrond Driveand Gander Way, pedestrian crosswalks and signals at the Plantation
Road/GanderWay/Friendship Lane intersection, widening and realignment of the
Walrond Driveintersection, and underground and overhead utility relocations to facilitate
theseimprovements; and
WHEREAS, as project constructionhas taken longer to completethan anticipated,
resulting in the need for additional construction administration services, WRA has
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
ORDINANCE 062822-4ACCEPTING AND APPROPRIATING FUNDS IN
THE AMOUNT OF $200,000 FROM THE VIRGINIA TOURISM
CORPORATION FOR THE PURPOSE OF TOURISM MARKETING
THROUGH VISIST VIRGINIA’S BLUE RIDGE
WHEREAS, in response to the present Coronavirus pandemic, onMarch 11,2021,
the American Rescue Plan Act of 2021 was signed into law in the amount of $1.9 trillion;
and
WHEREAS,The American Rescue Plan Act (ARPA) Tourism Recovery program
was established by the Virginia General Assembly to provide recovery funds to the
Virginia Tourism Corporation and allocate those funds to Destination Marketing
Organizations; and
WHEREAS, $50,000,000 was allocated to the Virginia Tourism Authority to
support local domestic marketing organizations, as well as the Authority’s marketing and
incentive programs.
WHEREAS, these funds must be used for tourism marketing and development,
including media buys, advertising, public relations, salesand product development for
expensesincurred during the period that beganon October 14, 2021, and ends on
December 31, 2023.
WHEREAS,the first reading of this ordinance was held on June 14, 2022; and the
second reading was held on June 28, 2022.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
ORDINANCE T0062822-5INCREASE THE SALARIES OF THE
MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY
CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the
compensation of members of the Board of Supervisors and the procedure for increasing
their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of the Board of Supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore
established the annual salaries of Board members at $18,306.91 by Ordinance 062221-
5and further has established that the additional annual compensation for the Chairman
for the Board to be $1,800 and for the Vice-Chairman of the Board to be $1,200; and
WHEREAS, Section 15.2-1414.3 of the Code of Virginia provides that Board
Members’ salaries may be adjusted in any year, by an inflation factor not to exceed five
percent, and further provides that the Board must adopt such an ordinance not earlier
than May 1 nor later than June 30 each year; and
WHEREAS, notice of the proposed salary increase has been provided, in the
manner and formprovided by Section 15.2-1427 of the Code of Virginia; and
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WHEREAS, the first reading of this ordinancewas held on June 14, 2022, and the
public hearing and second reading was held on June 28, 2022.
NOW THREFORE, it is hereby ordained by the Board of Supervisors of Roanoke
County, Virginia, that
1.The annual salaries of members of the Board of Supervisors of Roanoke
County, Virginia, are hereby increased by an inflation factor of five percent (5%)
pursuant to the provisions of Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new
annual salaries shall be $19,222.26for members of the Board.
2.In addition, the Chairman of the Board will receive an additional annual sum of
$1,800 and the Vice-Chairman of the Board will receive an additional sum of
$1,200.
3.This ordinance shall take effect on July 1, 2022.
On motion of Supervisor Mahoneyto adopt the ordinance, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES:Supervisors Peters, North, Radford, Mahoney
NAYS:Supervisor Hooker
A COPY TESTE:
___________________________________
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
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ACTION NO. A-062822-6.a
ITEM NO. J.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:June 28, 2022
AGENDA ITEM:Confirmation of appointment to the Roanoke County Building
Code Board of Appeals; Roanoke County Economic
Development Authority (EDA); Parks, Recreation and
Tourism Advisory Commission; Roanoke Valley-Alleghany
Regional Commission (RVARC); Roanoke Valley Juvenile
Detention Commission; Roanoke Valley Greenway
Commission; Virginia's First Regional Industrial Facility
Authority; Virginia Western Community College Board and
the Western Virginia Water Authority
SUBMITTED BY:Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:Richard L. Caywood
County Administrator
ISSUE:
Confirmation of at-large appointments.
BACKGROUND:
Roanoke County Building Code Board of Appeals:
James Ruhland’s four (4) year term will expire July 29, 2022. It is the consensus of the
Board to reappoint Mr. Ruhland to an additional four (4) year term to expire July 29,
2026.
Ralph Henry’s four (4) year term expired October 28, 2021. Staff has recommended the
appointment of William Fowler for a term to expire June 28, 2026. It is the consensus of
the Board to appoint Mr. Fowler to this board.
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Roanoke County Economic Development Authority:
Supervisor Mahoney has recommended the reappointment of Michael Cagle to
represent the Cave Spring Magisterial District to an additional four (4) year term, which
will expire on June 30, 2026.
Roanoke County Planning Commission:
Supervisor Phil C. North has recommended the reappointment of Wayne Bower to
represent the Hollins Magisterial District to an additional four (4) year term, which will
expire on June 30, 2026.
Roanoke County Parks, Recreation and Tourism Advisory Commission:
Supervisor Paul Mahoney has recommended the reappointment of Fred Corbett to
represent the Cave Spring Magisterial District to an additional three (3) year term, which
will expire on June 30, 2025.
Supervisor Phil C. North has recommended the reappointment of David Linden to
represent the Hollins Magisterial District for an additional three (3) year term, which will
expire on June 30, 2025.
Supervisor Phil C. North has also recommended the reappointment of William “Ranny”
Grubb to represent the Hollins Magisterial District for an additional three (3) year term,
which will expire on June 30, 2025.
It is the consensus of the Board to reappoint Bill Tanger, who represents the VRFA to
an additional three (3) year term, which will expire June 20, 2025.
Roanoke Valley-Alleghany Regional Commission:
Effective July 1, 2022, the charter for the Roanoke Valley-Alleghany Regional
Commission was amended to change the number of members on this Commission.
Roanoke County is limited to two elected officials and one citizen representative. It is
the consensus of the Board to reappoint Dean Martin (citizen representative) to an
additional three (3) year term, which will expire June30, 2025.
Roanoke Valley Juvenile Detention Commission:
It is the consensus of the Board to appoint Sheriff Eric Orange to a three (3) year term,
which will expire June 30, 2025 and Laurie Gearheart as an alternate to a three (3) year
term, which will also expire June 30, 2025.
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Roanoke Valley Greenway Commission:
Frank Simms’ term on the Greenway Commission will expire June 30, 2022. It is the
consensus of the Board to reappoint Ms. Simms to an additional three (3) year term to
expire June 30, 2025.
Virginia’s First Regional Industrial Facility Authority:
It is the consensus of the Board to reappoint Supervisor Jason Peters and Supervisor
Martha Hooker to an additional four (4) year term, which will expire June 20, 2026.
Virginia Western Community College Board:
Tim Rowe’s term on this Board will expire June 30, 2022. It is the consensus of the
Board to reappoint Mr. Rowe to an additional four (4) year term, which will expire June
30, 2026.
Western Virginia Water Authority:
Based on the Town of Vinton and Roanoke County staff, it is the consensus of the
Board to appoint Don Halliwill to a four (4) year term, which will expire June 30, 2026
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments.
VOTE:
Supervisor Peters moved to confirm the appointments.Supervisor Hooker seconded the
motion. Motion approved.
YesNoAbsent
Mr. Peters
Ms. Hooker
Mr. North
Mr. Radford
Mr. Mahoney
cc:Laurie Gearheart, Director of Finance and Management Services
Steve Elliott, Budget Administrator
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ACTION NO. A-062822-6.b
ITEM NO. J.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:June 28, 2022
AGENDA ITEM:Request to accept and allocate funds inthe amount of
$127.75 to the Clerk of the Circuit Court from the
Commonwealth of Virginia
SUBMITTED BY:Jill Camilletti
Deputy Clerk IV
APPROVED BY:Richard L. Caywood
County Administrator
ISSUE:
Acceptance and allocation of funds in the amount of $127.75 to the Clerk of the Circuit
Court from the Commonwealth of Virginia.
BACKGROUND:
The postage allocation represents a request to the Compensation Board to help offset
postage costs.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
postage needs.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $127.75 to the Clerk of the Circuit Court
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from the Commonwealth of Virginia.
VOTE:
Supervisor Petersmoved to approve the appropriation. Supervisor Hookerseconded
the motion. Motion approved.
YesNoAbsent
Mr. Peters
Ms. Hooker
Mr. North
Mr. Radford
Mr. Mahoney
cc: Jill Camilletti,DeputyClerk IV
Laurie Gearheart, Director of Finance and Management Services
Steve Elliott, Budget Administrator
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