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HomeMy WebLinkAbout4/12/2022 - Regular April 12, 2022 563 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the first regularly scheduled meeting of the month of April 2022. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: OPENING CEREMONIES Before the meeting was called to order, a moment of silence was observed. The Pledge of Allegiance was recited by all present. IN RE: CALL TO ORDER Chairman Mahoney called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Paul M. Mahoney; Supervisors Martha B. Hooker, Phil C. North and David F. Radford MEMBERS ABSENT: Vice Chairman P. Jason Peters STAFF PRESENT: Richard L. Caywood, County Administrator; Rebecca Owens, Deputy County Administrator; Doug Blount, Assistant County Administrator; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Deborah C. Jacks, Chief Deputy Clerk to the Board IN RE: NEW BUSINESS 1. Resolution approving the Roanoke County Public Schools (RCPS) budget for fiscal year 2022-2023 upon . certain terms and conditions (David Linden, Chairman, Roanoke County Public School Board; Dr. Kenneth Nicely, Roanoke County Public Schools Superintendent; and Susan Peterson, Roanoke County Public Schools Director of Finance) Dr. Nicely gave brief introduction; Susan Peterson outlined the budget. Chairman David Linden was also in attendance. 564 April 12, 2022 • Supervisor North noted he read the report of the Elementary and Secondary Education Subcommittee fiscal year 2023 distribution summary. It shows Roanoke County's ADM projection, it shows the base at $87.8 million for FY 2022, current year, and then it says if all goes well, we should see $96.1 million, which is $8.3 million over the base at 9.3% growth. Looking at page 8 of the presentation, it shows the 2023 budget at 91.1%. He knows the General Assembly is struggling to get a budget passed so some of these numbers may be close or premature. Can you comment on the difference? Ms. Peterson advised they based their revenues on the House budget. We then take the revenues that are in the calculator tool, the State lumps them into different categories: We take each of those "pots of money" and drop them into different funds. Mr. Linden thanked the Board for their commitment; pleased with the budget that Ms. Peterson has put together. They feel they have been fiscally conservative to a point, but did feel the need to give our employees a six percent (6%) raise, which they seem to be excited about. We truly appreciate the 17-17-17. Your commitment to the Schools and our ability to improve our schools has not gone unnoticed. Thank you. Supervisor Radford asked with regard to the capital improvement, he noticed they have put CTE in the third slot. He knows there is a citizens committee meeting right now and he has hear different variations on square footage. In your report, you have 210,000 square feet; he has heard anywhere from 120,150, 170. Do you have any sense where you are with that at this point? Mr. Linden advised the committee is still working on that. We had a meeting last week with the Chairman and they have not come up with a definitive square footage. Supervisor Radford then asked so the number could move with Mr. Linden responding in the affirmative. Supervisor Radford added on February 1, 2018, Virginia House Bill 2192, Article 3, about public school buildings and facility modernization, regarding standards for buildings and facilities. Supervisor Radford read, "It is the intent of the General Assembly that new public school buildings and facilities and improvements and renovations to existing public school buildings and facilities be designed, constructed, maintained, and operated :to generate more electricity than consumed and that such energy-positive building design be based on industry standards (i) contained in the design guide of the American. Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE), entitled ="Achieving .:Zero Energy-Advanced Energy Design Guide for K-12 School Buildings;" dated February 1, 2018, and any subsequent updates or (ii) similar industry standards." Supervisor Radford asked if the schools were adhering to that. Are we seeing energy positive schools being designed going forward. He sees we have Cave Spring finished and now we are in the middle of William Byrd and getting that done. It is a philosophical question, are we moving toward energy positive building designs for these elementary schools, the CTE, what is going on. Mr. Linden responded he knows that is being considered for BCAT, however, we have not gotten into the design phase yet on Cundiff or Glen Cove so it has not been explored yet. April 12, 2022 565 Dr. Nicely responded in the negative as well. It is certainly something we will have them look into; we are not opposed to that. Dr. Nicely responded the brand new construction at Mason's Cove is a lean certified building and certainly there are a lot of design elements in that facility would speak to that Code section referenced. Supervisor Radford stated Mason's Cove is a spectacular building and has a lot of passive stuff and Geothermal. He just wants to make sure we are still heading in that direction. Supervisor Mahoney commented for the citizens that are watching, we have talked about it, but wants to emphasize staff went through a process to try and develop a budget, but the General Assembly has not given you and us a final set of numbers. So, while we hope the General Assembly will fulfill its duties and responsibilities in a timely fashion, and according to law by June 30th. So, he hopes they do not go to the last minute. He would expect they would probably be coming back to us whenever the General Assembly acts and you get the final numbers. This is round one and there will probably be some tweaks or amendments. We will see you soon. Supervisor Hooker disclosed that she is an employee of Roanoke County Schools and actually a retired employee of Roanoke County Schools. Roanoke County Schools is a great place to work for. RESOLUTION 041222-1 APPROVING THE ROANOKE COUNTY PUBLIC SCHOOLS BUDGET FOR FISCAL YEAR 2022-2023 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, State Code 22.1-93 requires the governing body of a County to prepare and approve an annual budget for education purposes by May 15 or within thirty (30) days of the receipt by the County of the estimates of state funds, whichever shall later occur; and WHEREAS, the Roanoke County School Board approved their fiscal year 2022- 2023 budget on April 5, 2022. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2022-2023 Roanoke County Public Schools budget as set forth by the School Board's adoption on April 12, 2022, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford, Mahoney NAYS: None 566 April 12, 2022 ABSENT: Supervisor Peters 2. Resolution approving the Roanoke Regional Airport Commission budget for fiscal year 2022-2023 (Mike Stewart, Executive Director, Roanoke Regional Airport Commission) Mr. Stewart provided an overview of their budget. Supervisor North asked if they anticipate any more grants or has it been determined what the Infrastructure Bill means to the Roanoke Airport? Mr. Stewart advised approximately $15 million of the Infrastructure Bill that has passed that is potentially coming to Roanoke. They will need to justify it with projects that will meet the Federal requirements. We are bringing the Master Plan out and it has a number of projects that the $15 million can be used for, which include the runway extension and some terminal improvements. One thing we want to do is make sure the terminal is positioned for future growth and can accommodate it without losing the "home town" feel and the customer service edge that we have. Supervisor North asked for clarification that they had five (5) years to spend the money with Mr. Stewart responding in the affirmative. Supervisor Radford stated he wanted to talk about trends in runway length. Roanoke City recently had an opportunity with a project to be built over in a certain section and that has been put on hold. He had some conversations with people in the community about knowledge of air travel and he is hearing that runway lengths are not as important the trend for the smaller regional jets going from point to point. He wanted to get Mr. Stewarts thoughts on that. Mr. Stewart responded we have about 6800 feet on our longest runway today. For most aircraft that fly on the East Coast, that is sufficient runway. Those are longer runways than a Reagan National. The difference is Reagan.National does not have a ring of mountains around it. 8,000 to 7700 linear feet is considered the standard if you are flying to the West Coast with a Boeing 737. The length of the runway is not going to prohibit service for us. Supervisor Hooker commented she is astounded at-pricing. Do you have any estimate when prices will start to normalize? Mr. Stewart advised the airlines are recovering from the pandemic and the second is the dramatic increase in fuel and a pilot shortage. All of that combined and at the end of the day they are businesses and will price what the market will bear. Usually, it gets adjusted by completion. Supervisor North stated the "devil in the details" is economic impact. He would look forward to an impact study and hearing what it might say. Mr. Stewart stated they will be doing an economic impact study without 2020 data. Supervisor Mahoney emphasized how critically important the airport is to our region's economic development. April 12, 2022 567 RESOLUTION 041222-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2022-2023 WHEREAS, Section 24.B of the Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 30, 2022, a copy of which is on file in the office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the fiscal year 2022-2023 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2022-2023 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 30, 2022, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford, Mahoney NAYS: None ABSENT: Supervisor Peters 3. Resolution approving the Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2022-2023 (Daniel Miles, Chief Executive Officer, RVRA) Mr. Miles provided an overview of their budget. Ms. Hooker stated she noticed that we have the same number of employees and an increase of a little more than $110,000 in salaries and when trucking was first discussed, there was some mention of that being reduced. Supervisor Hooker added that she noticed that the host community fund is getting very close to its maximum amount of $250,000 and would like to see that moved on. It is for the benefit of that community and however they decide to use it that is appropriate for that community. 568 April 12, 2022 She would hate for the fund to get to capacity and not be able to take advantage of that money. Mr. Miles stated they have reduced the employees by 2 positions. The Board directed him to hire a Business Manager for our operations that adds another position to it. As far as the host community, the fund is starting to approach its maximum allotment. Staff is in discussions with the Bradshaw Citizens Association about the possibility of using some of those funds for new Internet services that are coming down the Bradshaw Road area. Supervisor North with regard to the market, he knows that they have been challenged by commercial haulers taking business elsewhere. How do you see that now that fuel prices are increasing? Do you see some shift from the long haul disposal and other landfills coming back? Mr. Miles they had already started seeing some return of the lost revenue from the commercial haulers; it is the bulk of where our increased revenues are coming from. We are also seeing a specific push to try to take advantage of the direct haul to be able to utilize the new access going into the landfill as well. They are anticipating by the time we come back next year another $1.5 million in additional revenues that we would anticipate coming online soon. Supervisor North then asked if the current fleet put in place a fuel surcharge or is included in the rate that is contracted on an annual basis. Mr. Miles advised it is included in the rate on a contract basis. Supervisor North then asked how many trucks are you seeing a day with Mr. Miles responding on average about 50, which is exactly what we had indicated. Supervisor North if that included both commercial and residential with Mr. Miles responding affirmatively. Is some of the commercial going directly to the landfill with Mr. Miles responding in the affirmative? Supervisor Radford commented in SW County we have from a developer's point of view a stump dump and the ownership of that property is getting up in age and he wants to dispose of it. It would hurt our community if it was closed, so if push comes to shove, he will not want to fool with it anymore. He has mentioned this before about us being able to take that over. He wanted to get his thoughts on it and where we are other than the money. Is there some other way we could take it over? It would b .e a disaster:for all of us developers to have to take a 5-6 ton stump and pay $55 a ton for that; it would be very expensive when we can take it over to Mr. Bandy's landfill. Mr. Miles advised they have been in in-depth conversations with the possibility of taking over that facility. We have discussed it with our Board. In fact, our Board is committed to doing due diligence to,first determine if liability is an issue with this. We have looked at that and we have looked at the cost of being able to take over the operation and when we couple that with all of the construction activities that are currently in place with the amount of staff we have to dedicate to being able to take over that operation. We are just not in a position to be able to doing that. We have confirmed with the owner of the facility. April 12, 2022 569 They are not looking to close that facility; they are looking at bringing in other employees to continue to run the facility. Supervisor Radford stated they have spent a lot of money on permitting and does not know if you could get one today with the requirement that are needed. If he does not close it, that is great today, but he does not know about tomorrow. He hopes they are able to figure something out; he would hate for that to happen. Supervisor Mahoney asked looking forward down the road 10-20 years, are we using up the available space quicker than what originally planned or are we on target in terms of what had been estimated for potential usage and potential development for future cells. Mr. Miles responded, just the opposite, when the landfill was first opened, the life expectancy was calculated on maximum annual tonnage reaching the facility. We have never reached maximum annual tonnage. In fact, we have been running about 2/3 of maximum annual capacity for the bulk of our existence. So we have substantial life still remaining on that facility. In fact, where we are right now, currently our permitted area has about 37 to 38 years of remaining capacity, and we still have another 1200 acres of property that -is eligible for permitting and development for landfill purposes so we have in excess of 100 years of disposal capacity at that site. In his opinion, technology is going to continue to develop and as it develops, the cost of handling the waste and minimizing what we put into the landfill is going to continue to decrease. It happens with every technology, including garbage. Now, we are building our tonnages up where we would be an attractive entity for a developer of one of more of these developing technologies to come in and put forward the capital that is necessary to convert to a plasma arc technology. There are a number of technologies out there, but they are still on the cutting edge and in his opinion, the bloody cutting edge because it is still in the forefront. So as we allow these technologies to develop, they learn from their mistakes and find ways to build, operate, less expensive and more efficiently so we are postured to be able to watch the development of these technologies and as one or more continues to develop and proves to be beneficial to our region, then we would have the latitude to move at our own discretion towards one or more of these technologies that will ultimately reduce our reliance on landfilling. He is not aware of any technology right now that is going to completely eliminate landfills for a solid waste management tool. Supervisor Mahoney then asked about the old landfill on Rutrough Road and you are confident that DEQ is happy and you don't have to do anything else. Mr. Miles advised right now we are in a monitoring phase. As you know, there was contamination found at that landfill. We are in a demonstration period now which is essentially letting Mother Nature take its course. Throughout the course of time, we have always run and operated in societies with dug sites; they are ubiquitous. 570 April 12, 2022 They are everywhere in the world, so Mother Nature has a very good capacity to be able to absorb what mankind throws at her. What we are seeing in our sampling is that over the course of time, the contaminants are truly decreasing. He does not think we will ever be able to wipe our hands and say this is a clean, pristine site. It is going to get to the point in time, where the level of contamination is going to allow better use of the facility, maybe more recreational purposes, particularly where it is positioned, right next to Explore Park. As you know, we have done a lot of development with Explore Park and with the Greenways looking to use passive recreation on that site. He thinks we are going to continue to see that, but the key is continuing to closely monitor that ground water, make sure it is standing there on the site. Supervisor Hooker asked when Mr. Miles was talking about capacity, how many acres have been purchased since the original landfill opened? She knows our capacity has continued to increase, but some of that is because of the continued purchasing for adjacent property. Mr. Miles advised they have not purchased a tremendous amount of property; not counting the rail corridor that was conveyed, we have purchased about 120 acres, but none of that property that we have purchased is designed for landfill space. It is all buffer space. Supervisor North asked based on today, when do you anticipate the landfill capped and closed. Mr. Miles responded we are continuously capping, next year one cell will be capped and we will be developing a new cell. It is ongoing. Mr. Miles responded over 100 years. RESOLUTION 041222-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2022-2023 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke and the Town Council of the Town of Vinton; and WHEREAS, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted the fiscal year 2022-2023 budget of the Roanoke Valley Resource Authority for.approval. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF. ROANOKE COUNTY, VIRGINIA that the fiscal year 2022-2023 budget for the Roanoke Valley Resource Authority, is hereby approved, and the.County Administrator and the Clerk are authorized to execute and attest respectively, on behalf of the County, any documentation, in form by the County Attorney, necessary to evidence said approval. On motion of Supervisor Radford to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford, Mahoney April 12, 2022 571 NAYS: None ABSENT: Supervisor Peters 4. Resolution setting the allocation percentage for .Personal Property Tax Relief in Roanoke County for the 2022 tax year (Laurie Gearheart, Director of Finance and Management Services) Ms. Gearheart outlined the request for the resolution. Supervisor North commented he is in support of this action. Supervisor Mahoney commented that Roanoke County is providing a supplement in addition to what the State has provided. There was no discussion. RESOLUTION 041222-4 SETTING THE . ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2022 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly 2004 Special Session I, and as set forth in item 503.E (Personal Property Tax Relief Program or"PPTRA") of Chapter 951 of the 2005 Acts of Assembly, a qualifying vehicle (as defined in Section 58.1-3523 of the Code of Virginia) with a taxable situs within the County commencing January 1, 2022, shall receive personal property tax relief; and WHEREAS, the PPTRA directs the County to set a reduced tax rate that shall be applied to the first $20,000 of value for each qualifying vehicle, for which tax relief the Commonwealth provides reimbursement funds the .County, which reimbursement amount was set (and capped) during tax year 2006; and WHEREAS, insofar as the Commonwealth's reimbursement amount provided to the County has remained constant since 2006, while the County's tax assessment base has grown, the degree of State-provided relief has annually declined since 2006; and WHEREAS, in order to fully provide available tax relief to owners of qualifying vehicles, and in accordance with the provisions of the PPTRA, the Board has historically set a reduced rate that would fully maximize potential reimbursement from the Commonwealth, which reduced rate has, of necessity made assumptions about future revenue receipts. Accordingly, in prior years, the County's reduced rate has provided a further degree of relief to owners of qualifying vehicles that exceeded the exact amount received by the Commonwealth as reimbursement; and WHEREAS, in recognition of the unprecedented increase in personal property values attributable to disruptions in supply chains resulting from the COVID-19 pandemic, the Board desires to provide additional relief to owners of qualifying vehicles by further decreasing the reduced tax rate that is applied to the vehicles' first $20,000 of 572 April 12, 2022 value, recognizing that reimbursement from the Commonwealth will again be less than the amount of relief provided; and WHEREAS, based on the Commissioner of Revenue's preliminary estimates of personal property receipts for tax year 2022, and based upon prior practice in setting the reduced tax rate pursuant to the PPTRA, the County's Finance Department originally proposed to reduce the rate of taxation of the first $20,000 of qualifying vehicles by 47.45%; and WHEREAS, the Board desires to increase the amount of relief by reducing the rate of taxation on the first $20,000 of qualifying vehicles by 83.30%; and WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005, which incorporated the provisions of the PPTRA into the Roanoke County Code. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued from $1,001 to $20,000 will be eligible for 83.30% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 83.30% tax relief on the first $20,000 of value; and 4. That all other vehicles which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. That this resolution shall be effective from and after the date of its adoption. On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford,.Mahoney NAYS: None ABSENT: Supervisor Peters IN RE: FIRST READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $119,008 from the Virginia Department of Rail and Public Transportation for the CORTRAN Program (Paula Benke, CORTRAN Program Coordinator) April 12, 2022 573 Ms. Benke outlined the request for ordinance. Supervisor Mahoney inquired how CORTRAN is able to limit to urban trips. Is that an accounting headache for somebody that they have to distinguish between an urban trip and a rural trip? Ms. Benke advised she would be the one to distinguish between the two and noted staff has applied for a grant for the rural area. There was no further discussion. Supervisor North's motion to approve the first reading and set the second reading April 26, 2022, was seconded by Supervisor Hooker and approved by the following vote: AYES: Supervisors Hooker, North, Radford, Mahoney NAYS: None ABSENT: Supervisor Peters IN RE: PUBLIC HEARING 1. Public hearing for citizen comments on the proposed Fiscal Year 2022-2023 Operating Budget and the proposed Fiscal Year 2023- 2032 Capital Improvement Program (Laurie Gearheart, Director of Finance and Management Services) Chairman Mahoney opened and closed the public hearing with no citizens to speak on this agenda item. IN RE: PUBLIC HEARING AND ADOPTION OF RESOLUTIONS 1. Public hearing for citizen comments on the following items: Calendar Year 2022 Real Estate, Personal Property and Machinery and Tools Tax Rates (Laurie Gearheart, Director of Finance and Management Services) Chairman Mahoney opened and closed the public hearing with no citizens to speak on this agenda item. 2. Request to adopt the following taxes rates: (a) Resolution setting the tax rate on Real Estate in the County of Roanoke for the calendar year 2022; 574 April 12, 2022 RESOLUTION 041222-5 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2022 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2022, and ending December 31, 2022, be, and hereby is, set for a tax rate of $1.09 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford, Mahoney NAYS: None ABSENT: Supervisor Peters (b) Resolution setting the tax levy on Personal Property situate in the County of Roanoke for the calendar year 2022; RESOLUTION 041222-6 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2022 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2022, and ending December 31, 2022, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 .and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1- 3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford, Mahoney NAYS: None April 12, 2022 575 ABSENT: Supervisor Peters (c) Resolution setting the tax levy on a classification of personal property - Machinery and Tools -situate in the County of Roanoke for calendar year 2022 (Laurie Gearheart, Director of Finance and Management Services) RESOLUTION 041222-7 SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2022 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2022, and ending December 31, 2022, be, and hereby is, set for a tax rate of $2.85 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as .a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Radford to adopt the resolution, seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford, Mahoney NAYS: None ABSENT: Supervisor Peters IN RE: CONSENT AGENDA RESOLUTION 041222-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE. BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 576 April 12, 2022 That the certain section of the agenda of the Board of Supervisors for April 12, 2022, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes— December 14, 2021 2. Request to approve the Roanoke Regional Cable Television budget for fiscal year 2022-2023 3. Resolution approving a Public Safety Answering Point Memorandum of Agreement 4. Observance and Proclamation of Friday, April 29, 2022, as National Arbor Day in Roanoke County 5. Proclamation recognizing the week of April 10-16, 2022 as National Telecommunicators Week in Roanoke County On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford, Mahoney NAYS: None ABSENT: Supervisor Peters A-041222-8.a RESOLUTION 041222-8.b AUTHORIZING THE EXECUTION OF AN AMENDED MEMORANDUM OF UNDERSTANDING BETWEEN ROANOKE COUNTY, CITY OF ROANOKE AND CITY OF SALEM WHEREAS, Roanoke County and the City of Roanoke entered into a Memorandum of Understanding dated September 30, 2015 ("2015 MOU"), to provide for a public safety answering point and the sharing of equipment and resources in the event of a system outage or other unforeseen event that would cause a disruption in service to either locality's emergency dispatch system; and WHEREAS, the City of Salem has expressed its wish to join the City of Roanoke and the County of Roanoke in this regional public safety collaboration; and WHEREAS, the parties desire to memorialize the and update the respective obligations of each locality with regard to public safety answering points and emergency dispatch,systems; and WHEREAS, all parties wish: for this amended MOU to become effectively immediately upon approval by the governing bodies of each locality; and WHEREAS, Roanoke County and the Town have agreed to an Amended Memorandum of Understanding and the Board of Supervisors needs to authorize the County Administrator to execute the same, with an effective date of April 1, 2022. April 12, 2022 577 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS, AS FOLLOWS: 1. The Amended Memorandum of Understanding is hereby approved in a form substantially similar to the one presented to the Board of Supervisors and approved by the County Attorney. 2. The County Administrator is hereby authorized, for and on behalf of the County, to execute and then deliver the Memorandum of Understanding and any other necessary documents in furtherance of the same. On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Hooker, North, Radford, Mahoney NAYS: None ABSENT: Supervisor Peters A-071222-8.c A-071222-8.d IN RE: REPORTS Supervisor Mahoney moved to receive and file the following reports. The motion was seconded by Supervisor Hooker carried by the following recorded vote: AYES: Supervisors Mahoney, Hooker, North, Radford NAYS: None ABSENT: Supervisor Peters 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Hooker first thanked all the Catawba citizens that came out and voiced their opinions at the 200 Plan meetings; they were well attended and we received valuable input. She also thanked staff for all the hard work; we are expressing our appreciation to the citizens and we will never know how much work and toil that has gone on to make this happen in a reasonable way for a resolution on how to overcome this and less of a burden to our citizens. Thank you to all of you for what you have done. The next issue is student recognition and she was just handed this notice before the meeting and they are actually Cave Spring students. Two Roanoke County students earned national honors in the scholastic art competition, Mary Wissinger, an 8th grade student at Cave Spring Middle School and Emalyn Sylvester-Johnson, a 12th 578 April 12, 2022 grade student at Cave Spring High School and the Burton Center for Arts & Technology took home gold medals for their work. They have been invited to attend a national ceremony at Carnegie Hall in New York later this year to honor their wins. Supervisor North noted there was an interesting editorial today in the Roanoke Times; Work zone safety is everyone's responsibility. It was written by Ken King, District Engineer for Virginia Department of Transportation (VDOT) — Salem, District and who we all work with on the Transportation Planning Organization. He invited everyone to join VDOT as they promote the theme, Work Zones are a sign to slow down, for national work zone safety week, which is this week, April 11-15, 2022. This week is a reminder that work zone safety is a community effort and everyone's responsibility. Let's all keep that in mind when we are going through work zones, to be safe and mindful of the workers in the work zones. On another note, thanks to staff who worked tirelessly over the last several weeks, many people, especially the personal property tax relief for personal vehicles. This will go a long way to offset those increased values. He advised he never thought he would own a vehicle that he thought the value would go put. In a time when new vehicles are hard to get and used vehicles are going up. Going forward this month he has a series of meetings coming up to represent the County and today he attended one (1), the Virginia Blue Ridge State Transportation event; Dr. Ray Smoot was there from the Commonwealth Transportation Board, Delegate Terry Austin, Chair of the Transportation Committee of the House of Delegates and Mike Stewart, who was just here with the Airport Authority, the Executive Director, was also there and served on the panel. The points that were mentioned briefly was 181, if they are going to request a new traffic study to affirm the fact that 181 carries 40% of all the miles traveled in the Commonwealth of Virginia. Delegate Austin wants to confirm that going forward with another study, just to resonate the fact that 181 is important and even needs more money beyond 2034 that was has already been allocated, $2 billion, so this is an important item to justify funding beyond 2034. Emphasis on the Southern connector from North Carolina to Martinsville was also. mentioned in the transportation agenda. Airport growth and economy impact for our region with an expanded runway was discussed and railroad that goes all the way to Bristol is coming in the near future. In the meantime, we are told the second Amtrak train, regional train, will be coming to Roanoke sometime this summer. He welcomes that because it will have a different schedule and-you can make trips here and there a bit quicker with the second train. By the way, the train today is the more profitable regional train in the Commonwealth of Virginia. On April 19th, we hope the General Assembly will have something to share in terms of the legislative wrap-up on the State budget;:,if they don't, they will probably tell us they are looking forward to going back. He has been asked to speak at the inauguration on April 22nd, of the Hollins 13th president, Dr. Mary Dana Hinton and look forward to being there on that special day. Supervisor Radford thanked the staff for their hard work with the budget especially with what we went through for a couple of weeks. Our counsel having to guide us through that. He agrees with Supervisor North, it is going to be a big benefit to April 12, 2022 579 our County when the values are going up. Also, we met with the community up at Bent Mountain, a community group of citizens in regards to fire and rescue and look forward to helping them out with our continued service up there. He also wanted to pass along Godspeed to our fellow board member, Jason Peters, as he is going through a medical procedure right now. Chairman Mahoney recessed to the third floor for work session at 4:31. IN RE: WORK SESSIONS 1. Work session to review with the Board of Supervisors the County Administrator's proposed Fiscal Year 2022-2023 Operating Budget (Laurie Gearheart, Director of Finance and Management Services; Steve Elliott, Budget Manager) Ms. Gearheart provided a PowerPoint presentation to review the budget. It was the consensus of the Board to move forward with the proposed CIP. It was the consensus of the Board to move forward with the ARPA projects as defined. There were questions regarding the library fees, which staff advised a budget memo would be prepared and sent out. The work session was held from 4:48 p.m. until 5:54 p.m. IN RE: ADJOURNMENT Chairman Mahoney adjourned the meeting at 5:55 p.m. S • itted by: Approved by: A / ,40,„ $ ),,,,,,i,..„ •e• • .h C. Ja• Paul M. Mahoney Chief Deputy II -rk to the Board Chairman 580 April 12, 2022 PAGE LEFT BLANK INTENTIONALLY