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Home My WebLink About10/11/2022 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 11, 2022 ORDINANCE 101122-1ACCEPTING AND APPROPRIATING $290,700, AND FURTHER APPROPRIATING $75,000 OF CAPITAL FUND RESERVES, FOR THE PURCHASE OF APPROXIMATELY 56 ACRES TO EXPAND PUBLIC ACCESS TO READ MOUNTAIN PRESERVE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, the Virginia Outdoors Foundation (“VOF”) provides grant funding to protect land in perpetuity and expand public access for outdoor recreation; and WHEREAS, the VOF has awarded Roanoke County $150,000 in grant funding from the Preservation Trust Fund-Public Access Program (“PTF”) for the purchase of approximately fifty-six (56)acres of real property, identified as portions of Roanoke County Tax Map Numbers 028.00-01-07.00-0000, 028.03-01-22.00-0000, and 039.01- 01-46.00-0000, for the expansion of Read Mountain Preserve to provide public access fromOld Mountain Road (State Road 605); and WHEREAS, the landowners have signed a letter of willingness to sell a portion of the three parcels totaling approximately fifty-six (56) acres of real propertyto Roanoke County; and WHEREAS, the Pathfinders for Greenways, a 501(c)(3) non-profitcharitable organizationhas a mission of preserving and promoting greenways and trails in the Roanoke Valley; and WHEREAS, the Pathfinders for Greenways has committed up to $50,700 from their general funds and $90,000 from two private donations to help Roanoke County secure the acquisition of the above-referenced real property; and Page 1of 4 WHEREAS, the Roanoke County Comprehensive Plan encourages the acquisition of land for expansion of parksand supports the development of trails; and WHEREAS, the future acquisition of the above-noted property will be owned and maintained by Roanoke County for outdoor recreation and open-space in perpetuity for year-round public access; and WHEREAS, in accordance with the VOF PTF programrequirements, the property shall be conveyed to Roanoke County with a permanent right of public access and designated as open-space in accordance with §10.1-1700 and §10.1-1801.1 of the Code of Virginia (1950), as amended; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on September 28, 2022, and the second reading was held on October 11, 2022. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $150,000 is hereby accepted from the Virginia Outdoors Foundation Preservation Trust Fund-Public Access Programand appropriated to the County’s grant fund for the purpose of purchasing the above-referenced real property for the expansion of Read Mountain Preserve to provide public access to Old Mountain Road (State Road 605). 2. That the sum of $90,000 in private donations is hereby accepted from the Pathfinders for Greenways and appropriated to the County’s grant fund for the purpose of purchasing the above-referenced real property for the Page 2of 4 expansion of Read Mountain Preserve to provide public access toOld Mountain Road (State Road 605). 3. That the sum of $50,700 in general funds is hereby accepted from the Pathfinders for Greenways for the purposes of purchasing the above- referenced real property for the expansion of Read Mountain Preserve to provide public access to Old Mountain Road (State Road 605). 4. That the sum of $75,000 is hereby appropriated from the Roanoke County capital fund reserves to the County’s grant fund for the purpose of purchasing the above-referenced real property for the expansion of Read Mountain Preserve to provide public access to Old Mountain Road (State Road 605). 5. That these appropriations designated for the expansion of Read Mountain Preserve will not lapse at the end of the fiscal year, and shall remain appropriated until the completion of the above-referenced project. 6. That the County Administrator, Deputy County Administrator, or Assistant County Administrator are hereby authorized to execute such documents and to take such actions on behalf of Roanoke County in this matter as are necessary to accomplish this appropriation. 7. That this ordinance is to be in full force and effect upon its passage. Page 3of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 2022 RESOLUTION101122-2.aAUTHORIZING THE USE OF COMPETITIVE NEGOTIATION IN THE PROCURMENT OF PROFESSIONAL SERVICES FOR THE CONSTRUCTION OF THE PROPOSED BONSACK FIRE STATION, PURSUANT TO THE PUBLIC-PRIVATE EDUCATIONAL FACILITIES AND INFRASTRUCTURE ACT OF 2002 WHEREAS,at the County Administrator’s direction, a request for proposals (pursuant to the Public-Private Education Facilities and Infrastructure Act (PPEA) was issued for the construction of a new County fire station which will be located at 1465 Mexico Way, NE in the City of Roanoke; and WHEREAS, the County’s PPEA Guidelines (as revised January 2021), state that “The Board of Supervisors will determine at the initial stage review” the process that will be used in procuring services for completion of a project; and WHEREAS, insofar as the proposals predominantly involve professional services (as defined in Section 2.2-4301 of the Code of Virginia), it would be proper and lawful to use the procurement process of “competitive negotiation” for professional services (as set forth in Section 2.2-4302.2(A)(4) of the Code of Virginia. NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisorsof Roanoke County, that the Board directs the County’s Purchasing Division Director and other appropriate County staff to use the procurement process of competitive negotiation for professional services in regards to above-mentioned project. Page 1of 2 ACTION NO. A-101122-2.b ITEM NO. F-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 2022 AGENDA ITEM: Request to approve holiday schedule for calendar year 2023 SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of holiday schedule for calendar year 2023 BACKGROUND: The Roanoke County handbook includes guidelines for the holiday schedule. This schedule includes 10 standard holidays where County offices will be closed and two (2) floating holidays in which County offices will remain open, but employees will be allotted time that they can use on the day itself, or at a later date. DISCUSSION: One unique feature for 2023 will be that Christmas Eve will be observed on Friday nd December 22 to allow for the proper amount of time for payroll to gather records and process everything on time for the next pay cycle. Below is Roanoke County’s Proposed Holiday Schedule for 2023: 2023 Holiday Schedule New Year's Day Sunday, January 1 {Observed Monday, January 2nd} Martin Luther King Monday, January 16th Day President's Day Monday, February 20th-{Floating Holiday} Memorial Day Monday, May 29th Juneteenth Monday, June 19th Page 1of 2 Independence DayTuesday, July 4th Labor Day Monday, September 4th Veteran's Day Saturday, November 11 - {Floating Holiday Observed Friday, November 10th} Thanksgiving Day Thursday, November 23rd Day After Friday, November 24th Thanksgiving Christmas EveSunday, December 24th {Observed Friday, December 22nd} Christmas DayMonday, December 25 FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval of the calendar year 2023 holiday schedule. VOTE: Supervisor Hooker moved to approve the holiday schedule. Supervisor Peters seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc:Elijah Daly, Director of Human Resources Page 2of 2 AT A REGULAR MEETING OF THEBOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTERON TUESDAY, OCTOBER 11, 2022 RESOLUTION 101122-2.c GRANTING A WAIVER TO HOLLINS UNIVERSITYUNDER SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY’S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13. OFFENSES – MISCELLANEOUS WHEREAS, Hollins University, a private university located in north Roanoke County, will be holding their annual Fall Formal Dance on Saturday, October 22, 2022, ending at midnight on the grounds of the University; and WHEREAS, in order to accommodate the advertised time frame and to mitigate economic hardship by enhancing students’ sense of connectedness with Hollins and the Roanoke Valley through social interaction that supports recruiting and retaining students that in turn affects the economic vitality of the University and Roanoke County with this event, Hollins University is requesting a waiver of the County noise ordinance for (2) hours from 10:00 P.M. till midnight, on Saturday, October 22, 2022; and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance to avoid undue hardship upon consideration of certain factors set forth in sub-section (b) of Section 13-23 and after making certain alternative findings. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1of 2 ACTION NO. A-101122-d ITEM NO. F-d AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 2022 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $31,528.23 from the U. S. Department of Justice's Bulletproof Vest Partnership to the Roanoke County Police Department SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of $31,528.23 for the bulletproof vest partnership grant BACKGROUND: The Bulletproof Vest Partnership grant (BVP), created by the bulletproof vest partnership grant act of 1988 is a unique department of justice initiative designed to provide a critical resource to State and local law enforcement. Since 1999, the BVP program has awarded more than 13,000 jurisdictions a total of $548 million in federal funds for the purchase of over 1 million vests (1,490,930). FISCAL IMPACT: The total amount of the grant awarded is $31,528.23, which includes a fifty percent (50%) match. The U.S. Department of Justice grant funds total $15,764.12 and the County match of $15,764.11 was appropriated by the Board of Supervisors in the fiscal year 2022/2023 police department's budget. No additional appropriation of County funds is required. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds in the amount of Page 1of 2 $31,528.23 to the police department from the U.S. Department of Justice's Bulletproof Vest Partnership. VOTE: Supervisor Hooker moved to accept and allocate the grant funds.Supervisor Peters seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc:Howard B. Hall, Chief of Police Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administration Page 2of 2 ACTION NO. A-101122-2e ITEM NO.F-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 2022 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $241,531 from the Federal Emergency Management Agency (FEMA) Flood Mitigation Assistance Program, and authorizing the use of such funds to acquire property located at 915 Clearwater Avenue, Roanoke, Virginia 24019 (TAX PARCEL NO. 027.13-06-39.00-0000), Hollins Magisterial District (First reading of Ordinance) SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request to accept and appropriate $241,531 from a FEMA Flood Mitigation Assistance Grant Program grant (#EMP-2020-FM-030-0003). BACKGROUND: The Flood Mitigation Assistance Program is a competitive grant program that provides funding to states, local communities, federally recognized tribes and territories for projects that reduce or eliminate the risk of repetitive flood damage to buildings insured by the National Flood Insurance Program. FEMA chooses recipients based on the applicant’s ranking of the project and the eligibility and cost-effectiveness of the project. DISCUSSION: Roanoke County has two (2) residences that are insured under the National Flood Insurance Program that have experienced damages from multiple flooding events, and are classified, by FEMA, as Severe Repetitive Loss Structures. Page 1of 2 Roanoke County’s Hazard Mitigation Plan has a goal of eliminating its severe repetitive loss structures. The property owner of one (1) of our severe repetitive loss structures has expressed interest in voluntarily participating in this FEMA funded program. Therefore, the County applied for grant funding to acquire this property. Roanoke County has received a grant from the FEMA Flood Mitigation Assistance Grant Program in the amount of $241,531. This grant will be used to purchase the property and demolish and remove the existing flood-prone structure. After demolition the property must be maintained, by the County, as undeveloped green space in perpetuity. FISCAL IMPACT: The FEMA Flood Mitigation Assistance Grant Program provides one hundred percent (100%) funding. No local matching funds are required. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance and scheduling the second reading on October 25th, 2022. VOTE: Supervisor Hooker moved to approve the first reading and scheduled the second reading for October 25, 2022. Supervisor Peters seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney Page 2of 2 ACTION NO. A-101122-2f ITEM NO. F-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 2022 AGENDA ITEM: Ordinance approving a site and ground lease with Seiontec Systems, LLC for placement of broadband equipment on Crowells Gap antenna (First Reading of Ordinance) SUBMITTED BY:Susan Slough Assistant Director of Communications APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of lease with Seiontec Systems, LLC for placement of broadband equipment on Crowells Gap antenna and monitoring equipment in the cabinet located at Crowells Gap antenna site. BACKGROUND: The County of Roanoke was approached by Seiontec Systems regarding the placement of broadband equipment on Crowells Gap antenna site and the placement of equipment in the cabinet on the same site. DISCUSSION: Crowell’s Gap Mountain is located at 37 Degrees -11’’ - 27.0 N. Latitude and 79 Degrees - 53” - 39.0 W. Longitude in Roanoke County. Seiontec Systems equipment will not interfere with the County's communications equipment. The term of the lease shall be a period of three (3) years commencing on November 1, 2022 with the option to extend the initial term for two (2) successive three (3) year periods. Page 1of 2 FISCAL IMPACT: Roanoke County will receive $500 a month as reimbursement for utilities and maintenance costs. Seiontec Systems has the option to pay in a lump sum of $6,000 due November 1 of each term. STAFF RECOMMENDATION: Staff recommends approving the first reading of the ordinance and establishing a second reading on October 25, 2022. VOTE: Supervisor Hooker moved to approve the first reading and established the second reading for October 25, 2022. Supervisor Peters seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 2022 RESOLUTION 101122-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORSAGENDA FOR THIS DATE DESIGNATED AS ITEM F- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 11, 2022, designated as Item F - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes – June 14, 2022 2. Resolution authorizing the use of competitive negotiation in the procurement of professional services for the construction of the proposed Bonsack fire station, pursuant to the Public-Private Education Facilities and Infrastructure Act of 2002 3.Request to approve holiday schedule for calendar year 2023 4.Resolution granting a waiver to Hollins University under Section 13-23 of the Roanoke County Code to the provisions of the County’s Noise Ordinance, Article II. Noise of Chapter 13. Offenses –Miscellaneous 5.Request to accept and allocate grant funds in the amount of $31,528.23 from the U. S. Department of Justice's Bulletproof Vest Partnership to the Roanoke County Police Department 6. Ordinance accepting and appropriating funds in the amount of $241,531 from the Federal Emergency Management Agency (FEMA) Flood Mitigation Assistance Program, and authorizing the use of such funds to acquire property located at 915 Clearwater Avenue, Roanoke, Virginia 24019 (TAX PARCEL NO. 027.13-06-39.00-0000), Hollins Magisterial District (First reading of Ordinance) 7. Ordinance approving a site and ground lease with Seiontec Systems, LLC for placement of broadband equipment on Crowells Gap antenna (First reading of Ordinance) On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor Page 1of 2