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HomeMy WebLinkAbout12/13/2022 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ONDECEMBER 13, 2022 RESOLUTION121322-1 RECOGNIZINGMEGAN CRONISE, ASSISTANT DIRECTOR OF PLANNING, FOR HER EXEMPLARY SERVICE TO ROANOKE COUNTY WHEREAS, in May 2006, Megan Cronise was hired by Roanoke County as a Planner II, and during her tenure has been promoted to Principal Planner, Transportation Planning Manager and Assistant Director of Planning; and WHEREAS, Megan has led and managed the Transportation Division of the Planning Department for the past four (4) years; and WHEREAS, Megan has developed strong, effective, working relationships and partnerships with local, regional and state transportation groups and agencies; and WHEREAS, Megan has coordinated and submitted many successful transportation grant applications over the years, including over a $100 million of funded transportation projects in the Route 419 and Route 460 corridors, multimodal improvements along Plantation Road, Williamson Road, and West Main Street and greenway projects such as the Glade Creek Greenway at Vinyard Park West; and WHEREAS, in 2022, Megan has coordinated and assisted in the submission of 18 grant applications totaling $98 million in transportation projects and studies, which included the successful funding of CORTRAN and the McAfee Knob Trailhead Shuttle; and WHEREAS, Megan continues to plan for transportation improvements to the County’s transportation system by coordinating recommendations in the Roanoke County 200 Plan and Route 460 Land Use and Connectivity Study; and WHEREAS, Megan keeps citizens, County departments and the Board of Page 1of 2 BU!B!SFHVMBS!NFFUJOH!PG!UIF!CPBSE!PG!TVQFSWJTPST!PG!SPBOPLF! 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Dpvouz-!Wjshjojb-!bt!gpmmpxt; 2/Uibu!uif!Cpbse!pg!Tvqfswjtpst!ifsfcz!tvqqpsutgvoejoh!pg!Joufstubuf!92! Tpvuicpvoe!xjefojoh!cfuxffo!Fyju!248!boe!Fyju!239/ 3/Uibu!uif!Dmfsl!up!uif!Cpbse!gpsuixjui!tfoe!b!dfsujgjfe!dpqz!pg!uijt! Sftpmvujpo!up!Dpnnpoxfbmui!Usbotqpsubujpo!Cpbse!nfncfsEs/!Sbz! Tnppu/ 4/Uibu!uijt!sftpmvujpo!jt!fggfdujwf!jnnfejbufmz/ Po!npujpo!pg!Tvqfswjtps!Sbegpseup!bepqu!uif!sftpmvujpo-!tfdpoefe!cz! Tvqfswjtps!Ipplfsboe!dbssjfe!cz!uif!gpmmpxjoh!sfdpsefe!wpuf; Qbhf!3pg!4 ACTION NO. A-121322-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 2022 AGENDA ITEM: Request to approve the strategic target outcome areas and endorse the strategic planning work plan SUBMITTED BY: Madeline L Sefcik Assistant to County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of the strategic target outcome areas and endorsement of the strategic planning work plan BACKGROUND: In May of this year the Board met with Strategic Planning Facilitator, Tyler St. Clair to discuss the County's priorities and vision for the next three (3) years. The Board discussed the current state of the County and using this assessment developed target outcome areas to achieve the desired comprehensive Board vision in the next three (3) years. At the conclusion of the Strategic Planning Retreat, the Board had developed seven (7) strategic outcome areas they wish to accomplish in the next several years. These included economic development, community development, outdoor recreation, education, housing, public safety and organizational effectiveness. In the month following the Board's retreat (June 2022), County Directors met with Ms. St. Clair to discuss the strategic target outcome areas set forth by the Board and develop a strategic planning work plan to accomplish these priorities of the Board. After two (2) days of strategic planning with the Directors a complete work plan for each target outcome was accomplished. Page 1of 2 Staff continued to fine tune the work completed at the strategic planning session and presented their work to the Board on September 13, 2022, during a work session. In this work session the Board provided feedback on the work plans and the wording of the strategic target outcome areas. This feedback was received and integrated into the current work plan. DISCUSSION: Staff has worked to include all feedback from the Board and has revised the strategic target outcome areas and the strategic planning work plan based on this feedback. During the next (3) three years staff will continue to monitor the success of these plans and will regularly update the Board. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval of the strategic target outcome areas and endorsement of the strategic planning work plan. VOTE: Supervisor moved to approve the strategic target outcome areas and endorsed the strategic planning work plan. Supervisor Hooker seconded the motion. Motion approved. VOTE: Supervisor Northmoved toapprove the strategic target outcome areas and endorse the work plan. Supervisor Radford seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc:Madeline Sefcik, Assistant to the County Administrator Page 2of 2 ACTION NO. A-121322-4 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 2022 AGENDA ITEM: Presentation of year-end financial results for June 30, 2022, acceptance of audit report and allocation of year-end funds SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept audited financial results for the County of Roanoke and allocate year-end funds for the fiscal year ended June 30, 2022 BACKGROUND: Brown Edwards and Company completed the audit of the financial operations of the County of Roanoke and the County of Roanoke Public Schools for the year ended June 30, 2022. The County and School Audit Committees met on November 10, 2022, to review the results of the year’s operations. Both the County and Schools have received a clean and unmodified opinion. Staff from Brown Edwards and Company will present the audit information to the Board at the meeting. DISCUSSION: On September 28, 2022, staff reviewed preliminary unaudited financial results for June 30, 2022, and there have been minimal changes since that work session. Below is the information for the County regarding the General Government results of operations for the fiscal year ended June 30, 2022. Revenue collections were $14,329,913 above budget and reasons for these variances are as follows: Page 1of 3 - Real Estate Taxes were $3.55 million above budget due to new housing construction coming on the market, as well as a strengthening national housing market with limited supply, which led to increased sales prices and values. - Personal Property Taxes were $3.31 million above budget which was mostly due to unprecedented increases in used vehicle assessed values and higher prices for new vehicles which led to increased revenues. - Sales Tax was $1.95 million above budget as consumer spending remained high and showed consistent growth when compared to prior years. Sales prices were affected by increased inflation which further led to increased revenues. - Business License tax was $1.40 million above budget due to increased consumer spending which led to continued high gross receipts. Business License tax was also impacted by higher inflation. - Meals Tax was $1.04 million above budget due to several new restaurants opening, most notably in the Tanglewood area, combined with inflationary impacts on higher meal prices. - Hotel/Motel Tax was $0.88 million above budget due to increased travel and large events, such as the Iron Man triathlon. - Other Revenues were $2.36 million above budget primarily as a result of an increase in permits, fees and licenses and various miscellaneous revenues. Expenditures savings were $687,003 and reasons for this variance are as follows: - Personnel savings were related to attrition and vacancies in the amount of $502,444, however these savings were offset by expenditures in excess of budget due to increased inflation and increased costs for fuel and fleet repairs. FISCAL IMPACT: Budget Ordinance 051121-5 for the fiscal year 2021-2022 fiscal year Operations Budget provides that all unexpended general government expenditures and revenues collected in excess of budget shall not lapse but be re-appropriated and presented to the Board for recommendations of allocations and designations based on the Comprehensive Financial Policy. General Government surplus revenue and expenditure savings totaled $15,016,916. Page 2of 3 Attachment I reflects the recommendations reviewed at the September 28, 2022, work session for the recommended allocation for fiscal year end June 30, 2022 available funds. STAFF RECOMMENDATION: Staff recommends accepting the audited financial results for the fiscal year ended June 30, 2022, allocating $285,187 for encumbrances from year-end savings and allocating the available funds as presented in Attachment I. VOTE: Supervisor Peters moved to adopt the audited financial results and allocating funds for encumbrances and allocating funds as per Attachment 1. Supervisor Hooker seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc: Laurie Gearheart, Director of Finance and Management Services Page 3of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 13, 2022 RESOLUTION121322-5 DIRECTING THE COUNTY ATTORNEY TO FILE A PETITION FOR NO SPECIAL ELECTION UPON THE RETIREMENT OF STEVEN A. MCGRAW AS THE ROANOKE COUNTY CIRCUIT COURT CLERK, AND THAT RHONDA D. PERDUE BE VESTED WITH THE POWERS AND DUTIES OF SUCH OFFICE FOR THE REMAINDER OF THE UNEXPIRED TERM OF OFFICE WHEREAS, Steven A. McGraw was elected by the citizens of Roanoke County to serve as the Clerk of the Circuit Court for a term of office commencing January 1, 2016 and ending December 2023; and WHEREAS, Mr. McGraw submitted his notice to retire effective February 1, 2023; and WHEREAS, Section 24.1-228.1(B) of the 1950 Code of Virginia, as amended, provides that, since the vacancy is occurring within the 12 months immediately preceding the end of the term of that office, the governing body may petition the Circuit Court to request that no special election be ordered, and that the highest ranking deputy officer for the Circuit Court Clerk be vested with the powers and perform all the duties of the office; and WHEREAS, it is proposed that the Board adopt a resolution directing the County Attorney to file a petition requesting that no special election be ordered and that, pursuant to Section 24.2-28.1(B) of the Code of Virginia, Rhonda D. Perdue, the highest ranking deputy officer for the Circuit Court Clerk, be vested with the powers and perform all the duties of the office, and that Ms. Perdue be entitled to all the privileges and protections afforded by law to elected or appointed constitutional officers, for the remainder of the unexpired term; and Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 13, 2022 RESOLUTION121322-6APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE ROANOKE COUNTY BOARD OF SUPERVISORS AND THE ROANOKE COUNTY SCHOOL BOARD REGARDING JOINT CAPITAL FUNDING WHEREAS, between 1997 and 2001, the Board of Supervisors appropriated funds to the School Board for Phase I of the School Capital Improvement Plan (the “School CIP”) totaling $47.7 million. Between 2001 and 2004, the Board of Supervisors funded Phase 2 of the School CIP at a total cost of $23 million. Because of the large amount of school capital needs, the County needs were largely put on hold. However, in 2004, the County committed to build a much-needed public safety building to house police, fire, dispatch and information technology services, at a cost of $28 million; and WHEREAS, in 2005, the County’s budgetary funding for debt payments within the County’s current taxing structure was depleted. However, many capital needs remained for both the schools and the general County government. Because the ability to fund needed future capital projects was uncertain, the Board of Supervisors and the School Board worked collaboratively on a long-range financial plan that would enable both boards to plan and fund future capital needs. Accordingly, the Board of Supervisors adopted a policy, which established a variety of reserve policies and a combined debt-payment reserve fund; and WHEREAS, the policy pertaining to the Combined Debt Payment Reserve Fund included a contribution schedule that was used to fund debt service. The boards each committed to annually adding an additional $300,000 to the fund (for example, in the 200520-06 budget, the boards jointly contributed an additional $600,000 to the Fund; in Page 1of 3 the 2006-2007 budget, the boards jointly contributed an additional $1,200,000 to the Fund, etc.). Additionally, the policy pertaining to the Combined Debt-Payment Reserve Fund also set forth a borrowing schedule for the acquisition of new debt (as prior debts were paid). After the first several years, a three-year cycle of borrowing was established, which authorized the acquisition of new debt in an amount not to exceed $10 million each year. For two (2) consecutive years of each three-year cycle, the funds ($20 million) were devoted to school capital needs, and the third year, the funds ($10 million) were devoted to general County capital needs; and WHEREAS, this policy was updated in fiscal year (“FY”) 2021 and again in 2023 to increase the borrowing amount to $12 million and $17 million respectively. Further, incremental annual debt service contributions, as required, were included in the annual budgets; and WHEREAS, it is proposed that the Board of Supervisors and School Board enter into a memorandum of understanding (MOU) in order to further update the policy for the financing of necessary County and school capital projects in a fiscally responsible manner and to thereby avoid unnecessary budgetary conflict. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Memorandum of Understanding attached to this resolution as Attachment A is hereby approved, and 2. The Chairman and County Administrator are authorized to execute the Memorandum on behalf of the Board. Page 2of 3 ACTION NO. A-121322-7.b ITEM NO. H-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 2022 AGENDA ITEM: Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $25,000 for use by the Roanoke County Library Department SUBMITTED BY: James L. Blanton Director of Library Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of $25,000 received as a donation from the Friends of the Roanoke County Public Library (Friends), and to recognize the Friends for its donation to the Library’s Summer Reading Program. BACKGROUND: The Friends of the Roanoke County Public Library is a non-profit fundraising group that advocates and supports library reading programs for all ages, and promotes the value of libraries. The Friends believe a strong public library is essential to the Roanoke Valley, and have supported the library’s Summer Reading Program since the organization formed in the early 90s. The Library Department is requesting these funds be accepted and appropriated for use by the Library Department for their Summer Reading Program. DISCUSSION: The Library Department will use the funds to support the Library’s Summer Reading Program. Page 1of 2 FISCAL IMPACT: Funds in the amount of $25,000 are from the Friends of the Library for use by the Library to support the Summer Reading Program. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the attached ordinance and setting the second reading for January 10, 2023. VOTE: Supervisor Mahoney moved to approve the first reading and setting the second reading for January 10, 2023. Supervisor Hooker seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 13, 2022 ORDINANCE 121322-7.dAUTHORIZING THE ACQUISITION OF PROPERTY AT 6781 MOUNT CHESTNUT ROAD (TAX MAP NO: 075.00-02-33.00-0000) FOR THE PURPOSE OF EXPANDING HAPPY HOLLOW GARDENS PARK, WINDSOR HILLS MAGISTERIAL DISTRICT, AND AUTHORIZING EXECUTION OF A DEED AND OTHER DOCUMENTS NECESSARY TO ACCOMPLISH THE ACQUISITION OF THIS REAL ESTATE WHEREAS, Thomas J. Landsberg and Kathleen Steinbacher, husband and wife, are the owners of approximately 4.26 acres located in Roanoke County and identified as Roanoke County Tax Map Number 075.00-02-33.00-0000; and WHEREAS, Thomas J. Landsberg and Kathleen Steinbacher wish to donate a 1.7697-acre portion of this property to the Board of Supervisors of Roanoke County as a conservation gift for the purpose of conserving the land in its natural state as a forest, habitat for wildlife, open-space, and recreational area; WHEREAS, the property to be donated is undeveloped, and contains features which provide general forestry, open-space, and recreational benefits to the public; and WHEREAS, the Board of Supervisors of Roanoke County desires to accept the donated property and to make it perpetually available for forestry, open-space, and recreational use; and WHEREAS, the property is adjacent to the County’s “Happy Hollow Park,” and as such, Roanoke County would receive, own, operate, and maintain the property as part of “Happy Hollow Park,” and Page 1of 3 WHEREAS, the Board of Supervisorsof Roanoke Countyintendsto accomplish the protection of theproperty in perpetuity by imposing certainrestrictions uponthe uses of the property as set forth in the Deed of Gift; and WHEREAS, the Board of Supervisors of Roanoke County has determined that it is in the public interest to accept this donation of property; and WHEREAS, § 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on November 9, 2022, and the second reading was held on December 13, 2022; NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, as follows: 1. That the acquisition by donation of approximately 1.7697 acres located in Roanoke County, Virginia (a portion of tax map #075.00-02-33.00-0000) is hereby authorized and approved. 2. That the County Administrator, Deputy County Administrator, or Assistant County Administrator are hereby authorized to execute such documents, including but not limited to the Deed of Gift and any other incidental documents required for this acquisition and to take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 3. That this ordinance is to be in full force and effect upon its passage. Page 2of 3 ACTION NO. A-121322-7.e ITEM NO. H-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 2022 AGENDA ITEM: Request to accept and allocate funds in the amount of $19,726 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds SUBMITTED BY:Jill Camilletti Deputy Clerk IV APPROVED BY: Richard L. Caywood County Administrator 13ISSUE: Acceptance and allocation of funds in the amount of $19,726 to the Clerk of the Circuit Court from the Commonwealth of Virginia BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office, and have been received from the State in the amount of $19,726. In accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four of every five dollar fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly Page 1of 2 maintenance bill from the Supreme Court for maintaining their records, offset the cost of postage, equipment, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $19,726 to the Clerk of Circuit Court from the Commonwealth of Virginia. VOTE: Supervisor Mahoney moved to accept and allocate the funds.Supervisor Hooker seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc:Jill Camilletti, Deputy Clerk IV Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Page 2of 2 ACTION NO. A-121322-7.c ITEM NO. H-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 2022 AGENDA ITEM: Confirmation of appointment to the Audit Committee, Blue Ridge Behavioral Healthcare Board of Directors; Roanoke Valley Resource Authority, South Peak Community Development Authority, Total Action for Progress (TAP) Board of Directors, Western Virginia Regional Industrial Facility Authority, Western Virginia Regional Jail Authority SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments. BACKGROUND: Roanoke County Audit Committee: It is the consensus of the Board to reappoint Jason Peters and Phil North to an additional one-year term to expire December 31, 2023. Blue Ridge Behavioral Healthcare Board of Directors: Mark Chadwick, Chief Executive Officer of Blue Ridge Behavioral Healthcare has recommended the reappointment of Patrick Kenney, Esq. to the At-Large position on their Board of Directors. This is a three-year appointment and will expire December 31, 2025. All At-Large appointments must be ratified by each of the five local governing bodies in accordance with their Bylaws. Page 1of 3 Roanoke Valley Resource Authority: Rebecca Owens' term on the Authority will expire December 31, 2022. It is the consensus of the Board to reappoint Ms. Owens to an additional four-year term to expire December 31, 2026. South Peak Community Development Authority: Richard Caywood’s and Rebecca Owen’s term on this Authority expired at the end of October. It is the consensus of the Board to reappoint both Mr. Caywood and Ms. Owens to an additional four-year term to expire October 25, 2026. Total Action for Progress (TAP) Board of Directors: Paul Mahoney's term on this Board expired October 9, 2022. It is the consensus of the Board to reappoint Mr. Mahoney to an additional two-year term to expire October 9, 2024. Western Virginia Regional Industrial Facility Authority: Megan Baker has been appointed Director of Economic Development with the retirement of Jill Loope. Staff recommends Ms. Baker be appointed to serve Ms. Loope remaining term on this Authority to expire February 3, 2024. Additionally, there is one open alternate vacancy. Staff has recommended the appointment of Doug Blount, Assistant County Administrator to a term to expire February 3, 2026. Western Virginia Regional Jail Authority: The following one-year appointments will terminate on December 31, 2022: Paul Mahoney Martha Hooker Rebecca Owens Laurie Gearheart Eric Orange It is the consensus of the Board to reappoint these individuals to an additional one-year term to expire December 31, 2026. STAFF RECOMMENDATION: Staff recommends confirmation of all appointments listed above. Page 2of 3 VOTE: Supervisor Mahoney moved to confirm the appointments. Supervisor Hookerseconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc: Sarah Fox, Clerk to the Western Virginia Regional Jail Authority Page 3of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 13, 2023 RESOLUTION121322-8 ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2023 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 2023, the regular meetings of the Board of Supervisorsof Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m. unless otherwise advertised. Tuesday, January 10, 2023 at 2:00 pm (Organizational Meeting) Tuesday, January 10, 2023 at 3 pm Tuesday, January 24, 2023 at 3 pm and 7 pm Tuesday, February 14, 2023 at 3 pm Tuesday, February 28, 2023 at 3 pm and 7 pm Tuesday, March 14, 2023 at 3 pm Tuesday, March 28, 2023 at 3 pm and 7 pm Tuesday, April 11, 2023 at 3 pm Tuesday, April 25, 2023 at 3 pm and 7 pm Tuesday, May 9, 2023 at 3 pm Tuesday, May 23, 2023 at 3 pm and 7 pm Tuesday, June 13, 2023 at 3 pm Tuesday, June 27, 2023 at 3 pm and 7 pm Tuesday, July 11, 2023 at 3 pm Tuesday, July 25, 2023 at 3 pm and 7 pm Tuesday, August 8, 2023 at 3 pm Tuesday, August 22, 2023 at 3:00 pm and 7 p.m. Tuesday, September 12, 2023 at 3 pm Tuesday, September 26, 2023 at 3 pm and 7 pm Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ONTUESDAY, DECEMBER 13, 2022 ORDINANCE 121322-9 REZONING APPROXIMATELY 9.38 ACRES FROM R-3C (MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT WITH CONDITIONS), R-1 (LOW DENSITY RESIDENTIAL DISTRICT), I-1C (LOW INTENSITY INDUSTRIAL DISTRICT WITH CONDITIONS), C-2C (HIGH INTENSITY COMMERCIAL DISTRICT WITH CONDITIONS), AND C-1 (LOW INTENSITY COMMERCIAL DISTRICT) TO C-2C (HIGH INTENSITY COMMERCIAL DISTRICT WITH CONDITIONS), FOR RETAIL SALES, LOCATED IN THE 4400 BLOCK OF BRAMBLETON AVENUE, INCLUDING 4449 AND 4457 BRAMBLETON AVENUE, AND THE 4500 AND 4600 BLOCKS OF OLD CAVE SPRING ROAD, WINDSOR HILLS MAGISTERIAL DISTRICT (TAX MAP NOS: 076.20-03-01.00-0000, 076.20-03-02.00-0000, 076.20-03- 03.00-0000, 076.20-03-04.00-0000, 076.20-03-05.00-0000, 086.08-04- 01.00-0000, 086.08-04-02.00-0000, 086.08-04-03.00-0000, 086.08-04- 04.00-0000, 086.08-04-05.00-0000, and 086.08-04-06.00-0000) WHEREAS,Barnett Properties, LLCis requesting to rezone approximately 9.38 acres from R-3C (Medium Density Multi-Family Residential District with conditions), R-1 (Low Density Residential District), I-1C (Low Intensity Industrial District with conditions), C-2C (High Intensity Commercial District with conditions), and C-1 (Low Intensity Commercial District) to C-2C (High Intensity Commercial District with conditions), for retail sales,located in the 4400 block of Brambleton Avenue,including 4449 and 4457 Brambleton Avenue, and the 4500 and 4600 blocks of Old Cave Spring Road; and WHEREAS, the new 9.38-acreparcel being rezoned is made up of eleven separate properties identified as Roanoke County Tax Map Numbers 076.20-03-01.00- 0000, 076.20-03-02.00-0000, 076.20-03-03.00-0000, 076.20-03-04.00-0000, 076.20-03- 05.00-0000, 086.08-04-01.00-0000, 086.08-04-02.00-0000, 086.08-04-03.00-0000, 086.08-04-04.00-0000, 086.08-04-05.00-0000, and 086.08-04-06.00-0000; and Page 1of 4 WHEREAS, seven of the eleven properties to be rezoned have existing conditions attached to them from previously approved rezoning ordinances, these seven properties being identified as Roanoke County Tax Map Numbers: 076.20-03-01.00-0000, 076.20- 03-02.00-0000, 07620-03-05.00-0000, 086.08-04-01.00-0000, 086.08-04-02.00-0000, 086.08-04-03.00-0000, and 086.08-04-06.00-0000; and WHEREAS, it is the intent of the applicant and the intent of the Board of Supervisorsthat the existing conditions attached to these seven parcels referenced in the immediately preceding paragraph be removed; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 1, 2022, and voted to postpone action on the application until its December 6, 2022 meeting; and WHEREAS, at its December 6, 2022 meeting the Roanoke County Planning Commission considered a revised concept plan submitted by the applicant, and considered proffered conditions submitted by the applicant; and WHEREAS, the Planning Commission recommends approval of the petition as requested, with conditions; and WHEREAS, the first reading of this ordinance was held on October 25, 2022, and the second reading and public hearing were held on December 13, 2022; and WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The petition of Barnett Properties, LLC to rezone approximately 9.38 acres from R-3C(Medium Density Multi-Family Residential District with Page 2of 4 conditions), R-1 (Low Density ResidentialDistrict),I-1C (Low Intensity IndustrialDistrict with conditions), C-2C (High Intensity CommercialDistrict with conditions), and C-1 (Low Intensity Commercial District) to C-2C (High Intensity Commercial District with conditions), for retail sales, located in the 4400 block of Brambleton Avenue, including 4449 and 4457 Brambleton Avenue, and the 4500 and 4600 blocks of Old Cave Spring Road is approved, with the following proffered conditions: a. The site shall be developed in substantial conformance with the concept plan prepared by Lumsden Associates, P.C., dated August 30, 2022, and revised November 30, 2022, subject to any changes required during the comprehensive site plan review process. b. Hours of operation (open to the public) shall be no earlier than 6:00 a.m. and no later than 12:00 a.m. each day. 2. The Board finds that the proposed rezoning of approximately 9.38 acres, while not consistent with the “Transition” or “Neighborhood Conservation” future land use designations, it is in conformance with the C-2 zoned properties along Old Cave Spring Road and along the corridor of Brambleton Avenue. 3. The Board further finds that the proposed rezoning of approximately 9.38 acres is consistent with good zoning practice, and will not result in substantial detriment to the community. Page 3of 4 ACTION NO. A-121322-7.a ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 2022 AGENDA ITEM: The petition of Greg and Amanda Speiran to obtain a special use permit to operate a short-term rental on approximately 0.1608 acre on land zoned R-1 (Low Density Residential), located at 3113 Fleetwood Avenue, Windsor Hills Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and secondreading of these ordinances. The second reading and public hearing on this ordinance is scheduled for January 24, 2023. The title of this ordinance is as follows: 1. The petition of Greg and Amanda Speiran to obtain a special use permit to operate a short-term rental on approximately 0.1608 acre on land zoned R-1, Low Density Residential, located at 3113 Fleetwood Avenue, Windsor Hills Magisterial District. DISCUSSION: There is no discussion on this item. Page 1of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1.That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for January 24, 2023. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. VOTE: Supervisor Mahoney moved to adopt the first readingand scheduling the second reading and public hearing for January 24, 2023. Supervisor Hooker seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney Page 2of 2