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HomeMy WebLinkAbout9/13/2022 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2022 RESOLUTION 091322-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DARLENE SMITHWICK, PUBLIC SERVICES LIBRARIAN, UPON HER RETIREMENT AFTER MORE THAN TWENTY-ONE (21) YEARS OF SERVICE WHEREAS, Darlene Smithwickwas employed by Roanoke County on June 13, 2001; and WHEREAS, Ms. Smithwick retired on September 1, 2022, after twenty-one (21) years and three (3) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Ms. Smithwick, through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Ms. Smithwick’s tenure with Roanoke County, she has served the library in a variety of ways. She developed partnerships and programming for adults that benefited the library system. For many years, she served as webmaster and taught computer classes for the public, county employees, and businesses in Roanoke. She created social media accounts for the library and spoke at local civic groups, always advertising our upcoming events. Some of her most popular programs were Mystery Nights, Dead Authors Month, the Virginia Voices Series, and Blind Date with a Book. Ms. Smithwick’s gift of listening to people’s stories made her a natural at developing partnerships, including ones with Blue Ridge PBS, the DMV, and Voices of Faith. Her skill in providing outreach services brought us several Little Free Libraries located in the Roanoke County parks system and most recently, she started providing library services at the Catawba Valley Farmer’s Market. In creating all of these connections, she leaves Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2022 RESOLUTION 091322-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ROBIN WALTERS, LIBRARY BUDGET SPECIALIST, ON HER RETIREMENT AFTER MORE THAN FORTY-FOUR (44) YEARS OF SERVICE WHEREAS, Robin Walters was employed by Roanoke Countyon July 31, 1978; and WHEREAS, Ms. Walters retired on September 1, 2022, after forty-four (44) years and one (1) month of devoted, faithful and expert service to Roanoke County; and WHEREAS, Ms. Walters, through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Ms. Walters’ tenure with Roanoke County, she held several positions at the library starting out as a page and quickly moving into a full-time position processing library cards. Her devotion to the library and excellent work ethic promoted her to Senior Library Assistant responsible for ordering and purchasing library materials selected by the librarians and was instrumental in purchasing opening day collections for each of the new branch libraries. Ms. Walters assisted with the materials budget and helped to compile statistics for the library. Ms. Walters’ most recently worked as Department Budget Specialist providing excellent customer service to her coworkers and patrons. Ms. Walters acted with grace and dedication in service to all those around her. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBIN WALTERS for more than forty (40) years of capable, loyal and dedicated Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, SEPTEMBER 13, 2022 RESOLUTION 091322-3 REQUESTING THE U.S. DEPARTMENT OF TRANSPORTATION FUND AN ACTION PLAN GRANT TO DEVELOP A COMPREHENSIVE SAFETY ACTION PLAN FOR ROANOKE COUNTY, BOTETOURT COUNTY AND THE TOWN OF VINTON AS PART OF THE SAFE STREETS AND ROADS FOR ALL DISCRETIONARY GRANT PROGRAM WHEREAS, the Roanoke County Board of Supervisors is committed to advocating forand ensuring safe transportation facilities both in the County and in the region; and WHEREAS, an average of seven (7) deaths per year occurred on Roanoke County roadsbetween 2016 and 2020; and WHEREAS, the Bipartisan Infrastructure Law established the Safe Streets and Roads for All Discretionary Grant Program to improve roadway safety by significantly reducing or eliminating roadway fatalities and serious injuries through Safety Action Plan development and implementation focused on all users; and WHEREAS, a Comprehensive Safety Action Plan would provide a holistic, well- defined strategy to prevent roadway fatalities and serious injuries, and would lead to further opportunities for infrastructure funding; and the Safe Streets and Roads for All program encourages joint WHEREAS, applications that engage multiple jurisdictions in the same region to ensure collaboration. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2022 ORDINANCE 091322-4 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE LEASE FINANCING OF VARIOUS CAPITAL PROJECTS FOR THE COUNTY AND AUTHORIZING THE LEASING OF CERTAIN COUNTY-OWNED PROPERTY, THE EXECUTION AND DELIVERY OF A PRIME LEASE AND A LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASE, AND OTHER RELATED ACTIONS WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County"), intends to finance all or a portion of the costs (or to reimburse the County for payment of such costs) of various capital improvements, including(i) the acquisition of land for and the construction and equipping ofa new fire stationto be located on Mexico Way, Roanoke Virginia 24012 (the "Fire Station"); (ii) the site work, construction, equipping and renovation of office space, a storage warehouse and outdoor storage structures to relocate the County's Parks, Recreation and Tourism administrative offices and shops; and (iii) the construction and reconstruction of a portion of the County's roads, the installation of a telecommunications lineand relatedinfrastructure and capital improvements atthe County's Explore Park(collectively, the "Projects"); WHEREAS, the Board has determined that it is in the best interest of the County to enter into a lease arrangement in order to obtain funds to finance the Projects; WHEREAS, the Board is authorized, pursuant to Section 15.2-1800 of the Code of Virginia of 1950, as amended, to lease any improved or unimproved real estate held by the County; Page 1of 9 WHEREAS, the first reading of this ordinance was held on August 23, 2022and the second reading was held on September 13, 2022; WHEREAS, Virginia Resources Authority ("VRA") intends to issue its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2022B (the "VRA Bonds"), and to provide a portion of the proceeds to the County to finance the Projects pursuant to the terms of a Local Lease Acquisition Agreement and Financing Lease (the "Financing Lease"), between the County and VRA; WHEREAS, the County will enter into a Prime Lease (the "Prime Lease") with VRA whereby the County will lease certain real estateselected by the County Administrator (expected to be the Fire Station and the County's Public Service Center located at 5305 Hollins Road, Roanoke, Virginia 24019) (the "Real Estate") and the associated improvements and property located thereon (the "Improvements") to VRA; WHEREAS, the County will enter into the Financing Lease with VRA pursuant to which VRA will lease the Real Estate and the Improvements back to the County and the County will make rental payments corresponding in amount and timing to the debt service on the portion of the VRA Bonds issued to finance the Projects (the "Rental Payments"); WHEREAS, pursuant to the Financing Lease the County will undertake and complete the Projects; WHEREAS, the County intends to pay the Rental Payments out of appropriations from the County's General Fund; WHEREAS, the Financing Lease shall indicate that approximately $13,000,000 (or such other amount as requested by the County and approved by VRA prior to the pricing Page 2of 9 of the VRA Bonds) is the amount of proceeds requested (the "Proceeds Requested") from VRA; WHEREAS, VRA's objective is to pay the County an amount which, in VRA's judgment, reflects the market value of the Rental Payments under the Financing Lease (the "VRA Purchase Price Objective"), taking consideration of such factors as the purchase price to be received by VRA for the VRA Bonds, the issuance costs of the VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA (collectively, the "VRA Costs")) and other market conditions relating to the sale of the VRA Bonds; WHEREAS, such factors may result in the County receiving an amount other than the par amount of the aggregate principal components of the Rental Payments under the Financing Lease and consequently (i) the aggregate principal components of the Rental Payments under the Financing Lease may be greater than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized aggregate principal components of the Rental Payments under the Financing Lease set forth in paragraph 4 of this Ordinance does not exceed the Proceeds Requested by at least the amount of the VRA Costs and any original issue discount, the amount to be paid to the County, given the VRA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; and WHEREAS, the Prime Lease and the Financing Lease are referred to herein as the "Documents." Copies of the Documents are on file with the County Administrator. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: Page 3of 9 1.Approval of Lease-Leaseback Arrangement. The lease-leaseback arrangement with VRA to accomplish the financing of the Projects is hereby approved. The County Administrator is authorized to determine the Real Estate and Improvements, as may be required by VRA, to be subject to the lease-leaseback arrangement. 2. Approval of Prime Lease. The leasing of the Real Estate and the Improvements by the County, as lessor, to VRA, as lessee, pursuant to the terms of the Prime Lease is hereby approved. 3. Approval of the Financing Lease. The leasing of the Real Estate and the Improvements by VRA, as lessor, to the County, as lessee, pursuant to the terms of the Financing Lease is hereby approved. 4. Approval of the Terms of the Rental Payments. The Rental Payments set forth in the Financing Lease shall be composed of principal and interest components reflecting an original aggregate principal amount not to exceed $13,000,000, a true interest cost not to exceed 6.00% per annum (taking into account any original issue discount or premium) and a term ending no later than June 30, 2044. It is determined to be in the best interest of the County to accept the offer of VRA to enter into the Financing Lease with the County for an amount determined by VRA to be fair, subject to the conditions set forth in this Ordinance, which Financing Lease shall be executed by the Chairman of the Board (the "Chairman") and the County Administrator, or either of them. Given the VRA Purchase Price Objective and market conditions, it may become necessary to enter into the Financing Lease with aggregate principal components of the Rental Payments greater than the Proceeds Requested. If the limitation on the maximum aggregate principal components of Rental Payments on Page 4of 9 the Financing Lease set forth in this paragraph 4 restricts VRA's ability to generate the Proceeds Requested, taking into account the VRA Costs, the VRA Purchase Price Objective and market conditions, the County Administrator is authorized to accept a purchase price for the Bond at an amount less than the Proceeds Requested. The Financing Lease, in substantially the form presented to this meeting, is hereby approved, with such completions, omissions, insertions and changes not inconsistent with this Ordinance as may be approved by the Chairman or the County Administrator. The Chairman and the County Administrator, either of whom may act are hereby authorized and directed to enter into the Financing Lease. The actions of the Chairman and the County Administrator in accepting the final terms of the Rental Payments shall be conclusive, and no further action shall be necessary on the part of the Board. 5. Other Payments under Financing Lease. The County agrees to pay all amounts required by the Financing Lease, including any amounts required by Section 5.1(b) of the Financing Lease, including the "Supplemental Interest," as provided in such section. 6. Execution and Recordation of Documents. The Chairman and the County Administrator, either of whom may act, are authorized and directed to execute the Documents and deliver them to the other parties thereto. The Chairman and the County Administrator, either of whom may act, are further authorized to cause the Documents, to be recorded in the Clerk's Office of the Circuit Court of Roanoke County. 7. Form of Documents. The Documents shall be in substantially the forms on file with the County Administrator, which are hereby approved with such completions, Page 5of 9 omissions, insertions and changes as may be approved by the Chairman and the County Administrator, either of whom may act, with the execution and delivery of the Documents by the Chairman and/or the County Administrator constituting conclusive evidence of the approval of any such completions, omissions, insertions, and changes. 8. Essentiality of the Projects and Real Estate. The Projects, the Real Estate and the Improvements are hereby declared to be essential to the efficient operation of the County, and the County anticipates that the Projects, the Real Estate and the Improvements will continue to be essential to the operation of the County during the term of the Financing Lease. 9. Annual Budget. While recognizing that it is not empowered to make any binding commitment to make Rental Payments and any other payments required under the Financing Lease beyond the current fiscal year, the Board hereby states its intent to make annual appropriations for future fiscal years in amounts sufficient to make all such payments and hereby recommends that future Boards do likewise during the term of the Financing Lease. The Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County's annual budget, to include in the budget request for each fiscal year during the term of the Financing Lease an amount sufficient to pay the Rental Payments and allother payments coming due under the Financing Lease during such fiscal year. If at any time during any fiscal year of the County throughout the term of the Financing Lease, the amount appropriated in the County's annual budget in any such fiscal year is insufficient to pay when due the Rental Payments and any other payments required under the Financing Lease, the Board directs the County Administrator, or such other officer who may be charged with the responsibility Page 6of 9 for preparing the County's annual budget, to submit to the Board at the next scheduled meeting, or as promptly as practicable but in any event within 45 days, a request for a supplemental appropriation sufficient to cover the deficit. 10. Rental Payments Subject to Appropriation. The County's obligation to make the Rental Payments and all other payments pursuant to the Financing Lease is hereby specifically stated to be subject to annual appropriation therefor by the Board, and nothing in this Ordinance or the Documents shall constitute a pledge ofthe full faith and credit nor taxing power of the County or compel the Board to make any such appropriation. 11. Disclosure Documents. The County authorizes and consents to the inclusion of information with respect to the County to be contained in VRA's Preliminary Official Statement and VRA's Official Statement in final form, both to be prepared in connection with the sale of the VRA Bonds. If appropriate, such disclosure documents shall be distributed in such manner and at such times as VRA shall determine. The County Administrator is authorized and directed to take whatever actions are necessary and/or appropriate to aid VRA in ensuring compliance with Securities and Exchange Commission Rule 15c2-12. 12. Tax Documents. The County Administrator and the Director of Finance, either of whom may act, is authorized to execute a Nonarbitrage Certificate and Tax Compliance Agreement and/or any related document (the "Tax Documents") setting forth the expected use and investment of the proceeds of the VRA Bonds to be received pursuant to the Documents and containing such covenants as may be necessary in order for the County and/or VRA to comply with the provisions of the Internal Revenue Code of Page 7of 9 1986, as amended (the "Tax Code"), with respect to the VRA Bonds and the Documents including the provisions of Section 148 of the Tax Code and applicable regulations relating to "arbitrage bonds." The County covenants that the proceeds of the VRA Bonds to be received pursuant to the Documents will be invested and expended as set forth in the Tax Documents, to be delivered simultaneously with the issuance and delivery of the Financing Lease and that the County shall comply with the other covenants and representations contained therein. 13. Other Actions. All other actions of the officers of the County in conformity with the purpose and intent of this Ordinance are hereby approved and confirmed. The officers of the County are hereby authorized and directed to execute and deliver all certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the execution and delivery of the Documents. 14. SNAP Investment Authorization. The County has heretofore received and reviewed the Information Statement (the "Information Statement") describing the State Non-Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract Creating the State Non-Arbitrage Program Pool I (the "Contract"), and the County has determined to authorize the Director of Finance to utilize SNAP in connection with the investment of the proceeds of the lease-leaseback transaction if the Director of Finance determines that the utilization of SNAP is in the best interest of the County. The Board acknowledges thatthe Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the contract creating the investment program pool. 15. Effective Date. This Ordinance shall take effect immediately. Page 8of 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, SEPTEMBER 13, 2022 ORDINANCE 091322-5ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $102,200FOR FISCAL YEAR 2023 FOR SHUTTLE SERVICE TO THE NATIONAL PARK SERVICE’S MCAFEE KNOB TRAILHEAD PARKING LOT, CATAWBA MAGISTERIAL DISTRICT WHEREAS, the National Park Service’s McAfee Knob Overlook is one of the most highly visited locations along the Appalachian National Scenic Trail; and WHEREAS, theproposed shuttle service was studied by the National Park Service as the baseline service scenario in the February 2021 Appalachian National Scenic Trail, Triple Crown Area Transit Feasibility Study; and WHEREAS,the proposed shuttle service is included as part of Recommendation 1.Z. in the Roanoke Valley Transit Vision Plan, which was approved by the Roanoke Valley Transportation Planning Organization on September 22, 2016; and WHEREAS, the proposed shuttle service to the National Park Service’s McAfee Knob Trailhead Parking Lot meets the goals of the Department of Rail and Public Transportation (DRPT) Demonstration Project Assistance grant by offering a creative approach in determining a new travel market for public transportation, as well as by improving the utilization and productivity of an existing public transportation service with a connection to the Smart Way bus route at the I-81 Exit 140 Park and Ride; and WHEREAS, RoanokeCounty received$57,120inDemonstration Project Assistancegrant funding through DRPTfor fiscal year 2023, which provides eighty (80) percent of net operating costs to operate the McAfee Knob Trailhead Shuttle; and Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2022 ORDINANCE 091322-6AUTHORIZING THE APPROVAL OF A NEW VARIABLE WIDTH DRAINAGE EASEMENT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA ON PROPERTY OWNED BY JENNIFER LYNN FOWLER AND BIVIAN BUDGE RIERSON, III, LOCATED AT 0 DAUGHERTY ROAD, SALEM, VIRGINIA, FOR THE PURPOSE OF DRAINAGE IMPROVEMENTS, CATAWBA MAGISTERIAL DISTRICT (TAX MAP NO. 054.02-01-01.00-0000) WHEREAS,it appears that improvements to a drainage system located at 0 Daugherty Road (Tax Map No. 054.02-01-01.00-0000), in the Catawba Magisterial District, are needed; and WHEREAS, in order to assist the property owner in making such drainage system improvements, the County has requested that the property owner grant a new 30’ drainage easement to the County; and WHEREAS, the property owner has agreed to convey the new 30’ drainage easement to the County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on August 23, 2022, and the second reading and public hearing was held on September 13, 2022. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the conveyance of a new 30’ drainage easement by Jennifer Lynn Fowler and Bivian Budge Rierson, III to the Roanoke County Board of Supervisors, in the Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, SEPTEMBER 13, 2022 ORDINANCE 091322-7ACCEPTING FUNDS IN THE AMOUNT OF $559,520FROM THE DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION AND APPROPRIATING SUCH FUNDS FOR THE ADMINISTRATION OF THE CORTRAN PROGRAM WHEREAS, the County of Roanoke Transportation (CORTRAN) program was established in 1985 in order to help County residents remain in their homes and independent, with curb-to-curb transportation from their homes to destinations within Roanoke County, the City of Roanoke, the City of Salem, and the Town of Vinton; and WHEREAS, the CORTRAN program is currently structured so that Roanoke County residents are eligible to use the service if they are either 70 years of age or older, or if they have a disability; and WHEREAS, on March 8, 2022, the Board of Supervisors approved lowering the eligible rider age to 65, effective on October 1, 2022; and WHEREAS, Roanoke County received $538,000 in Federal Transit Administration (FTA) Section 5310 grant funding through the Department of Rail and Public Transportation for fiscal year 2023 to supplement County funds for the CORTRAN program with a required local match of $21,520; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2022 ORDINANCE 091322-8 AMENDINGCHAPTER 13(OFFENSES— MISCELLANEOUS), ARTICLE I (IN GENERAL), SECTION 13-4 (DISCHARGE OF FIREARMS OR ANY SIMILAR GUN OR DEVICE, GENERALLY) OF THE ROANOKE COUNTY CODE WHEREAS, the County Attorney has recently been contacted by counsel for the Virginia Department of Wildlife Resources (DWR), who requested that the County clarify the language in Section 13-4 of the County Code to include the taking of wildlife by permit, in addition to authorized hunting activities; and WHEREAS, the Virginia Department of Wildlife Resources (DWR) has historically issued certain permits to County residents, when appropriate, authorizing the taking of wildlife that are causing damage to property; such permits authorize the taking of wildlife above limits imposed by the states' hunting regulations; and WHEREAS, it is accordingly proposed that Section 13-4 be amendedto clarify and confirm the authority of the Virginia Department of Wildlife Resources to continue its practice of issuing such permits to County citizens, as appropriate; and WHEREAS, the first reading of this ordinance was held on August 23, 2022, and the second reading and public hearing was held on September 13, 2022. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors: 1.ThatChapter 13 (Offenses—Miscellaneous), Article I (In General), Section 13-4 (Discharge of Firearms or Any Similar Gun or Device, Generally) of the Roanoke County Code ishereby amended asfollows: Page 1of 2 ACTION NO. A-091322-9.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2022 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $189,128 from the Division of Motor Vehicles for the purpose of Selective Enforcement SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of $189,128 in total grant funding from the Division of Motor Vehicles for traffic enforcement and training. BACKGROUND: The Virginia Highway Safety Office, part of the Virginia Department of Motor Vehicles, oversees the funding and coordination of various highway safety grant programs. These programs are designed to improve the safety of motorists by focusing on a variety of factors that contribute to motorist injury. The Roanoke County Police Department has been awarded Selective Enforcement Grants as part of the ongoing initiative to reduce traffic fatalities in the Commonwealth of Virginia. The Roanoke County Police Department has received grants from the Division of Motor Vehicles for approximately 25 years. The Roanoke County Police Department uses these grants to reduce alcohol and speed related fatalities and serious injuries in traffic crashes, increase occupant protection, and to provide additional speed enforcement on I-81 and I-581. DISCUSSION: The Division of Motor Vehicles awarded to the Roanoke County Police Department the following grants: Page 1of 2 1.Selective Enforcement Grant in the amount of $108,150 to reduce alcohol related fatalities and serious injuries in traffic crashes with a local match of $36,050. 2. Selective Enforcement Grant in the amount of $80,978 to provide additional speed and occupant protection enforcement with a local match of $26,993. The grant funds will be utilized for personnel and training costs associated with each grant program, as well as the purchase of three additional hand-held radars. FISCAL IMPACT: The awarded grant funds total $189,128, with a local match of $63,042. The County will meet the local match through operational funds budgeted for fuel and vehicle maintenance in the fiscal year 2022-2023 Police Department budget. STAFF RECOMMENDATION: Staff recommends acceptance and allocation of the grant funds to the Roanoke County Police Department in the amount of $189,128 from the Division of Motor Vehicles for the Selective Enforcement Grants with a local match of $63,042. VOTE: Supervisor Mahoney moved to accept and allocate the grant. Supervisor Peters seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc:Howard B. Hall, Chief of Police Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Page 2of 2 ACTION NO. A-091322-9.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2022 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $145,725 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of $145,725 for the Victim Witness Program from the Virginia Department of Criminal Justice Services BACKGROUND: In 1984, the General Assembly created the victim/witness grant program and designated the Department of Criminal Justice as the administering agency. The grant funds provide financial support to local victim/witness programs designed to provide direct services, information, and assistance required by Virginia's Crime Victim and Witness Rights Act. DISCUSSION: This grant awarded to the Commonwealth Attorney's Office will be utilized to provide a Victim Witness Program for Roanoke County. FISCAL IMPACT: Awarded grant federal funds for the Victim Witness Program total $102,008 and State Special Funds total $43,717. There is no County match required with the acceptance of this grant. Page 1of 2 STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Commonwealth Attorney’s Office Victim Witness Program in the amount of $145,725. VOTE: Supervisor Mahoney moved to accept and allocate the grant. Supervisor Peters seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc: Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Page 2of 2 ACTION NO. A-091322-9.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2022 AGENDA ITEM: Request to approve the Board of Supervisors budget development calendar for fiscal year 2023-2024 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Planning for the fiscal year 2023-2024 operating and capital budgets is underway. Attachment A is the budget development calendar detailing required Board of Supervisors actions, public hearings, budget work sessions, and briefings associated with both the operating and capital budgets. BACKGROUND: As part of the annual budget development process, the Department of Finance and Management Services prepares a budget development calendar for approval by the Board of Supervisors. While the calendar is subject to change, it provides the Board of Supervisors and County staff a clear timeline to meet all legal obligations associated with both the operating and capital budgets. The budget calendar also adheres to requirements set forth within the Comprehensive Financial Policy. FISCAL IMPACT: There is no fiscal impact associated with the approval of the budget development calendar. STAFF RECOMMENDATION: Staff recommends approval of the fiscal year 2023-2024 budget development calendar. Page 1of 2 VOTE: Supervisor Mahoneymoved to approve the budget calendar. Supervisor Peters seconded the motion. Motion approved. YesNo Absent Mr. Peters Ms. Hooker Mr. North Mr. Radford Mr. Mahoney cc: Laurie Gearheart, Director of Finance and Management Services Steve Elliott, BudgetAdministrator Page 2of 2 ATTACHMENT A Fiscal Year 2023-2024 Budget Development Calendar (dates subject to change) DateBoard ActionsPublic HearingsBriefings/Work Sessions :02403133Bqqspwbm!pg!GZ!3134.3135!cvehfu! efwfmpqnfou!dbmfoebs!)dpotfou! bhfoeb* :03803133 Work Session:Gjtdbm!Zfbs!3132.3133! Qsfmjnjobsz!boe!Vobvejufe!Zfbs.Foe! Pwfswjfx!<!Qmboojoh!gps!Gjtdbm!Zfbs! 3134.3135 2103603133 Work Session:!Dbqjubm!Qspkfdut!Tubuvt! Vqebuf!)Hfofsbm!Tfswjdft0QSU-!Gjobodf! '!Nbobhfnfou!Tfswjdft* 2302403133Qsftfoubujpo!pg!Zfbs!Foe!Gjobodjbm! Briefing;!3134!Bttfttnfou!'!Sfhjpobm! Sftvmut!gps!Kvof!41-!3133-! Fdpopnjd!Dpoejujpot!)Bttfttps-! bddfqubodf!pg!bveju!sfqpsu!boe! Fdpopnjd!Efwfmpqnfou-!Gjobodf!'! bmmpdbujpo!pg!zfbs!foe!gvoet Nbobhfnfou!Tfswjdft* 202103134 Work Session:!Dpvouz!Gjobodjbm! 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