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HomeMy WebLinkAbout5/9/2023 - Adopted Board Records cc:Dr. Kenneth Nicely, Roanoke County Public Schools Superintendent Susan Peterson, Roanoke County Public Schools Director of Finance Rebecca Owens, Deputy County Administrator Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATIONCENTER ON MAY 9, 2023 RESOLUTION 050923-2 APPROVING THE SECONDARY ROAD SIX- YEAR IMPROVEMENT PLAN FOR FISCAL YEARS2024 THROUGH 2029 AND THE CONSTRUCTION PRIORITY LISTAND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2024 WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Road Six-Year Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Road Six-Year Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Road Six-Year Improvement Plan for fiscal years 2024-2029and Construction Priority List and Estimated Allocations for fiscal year 2024 was held on May 9, 2023, to receive comments and recommendations on Roanoke County’s Secondary Road Six- Year Improvement Plan for fiscal years 2024-2029 as well as the Construction Priority List and Estimated Allocations for fiscal year 2024. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Road Six-Year Improvement Plan for Roanoke County for fiscal years 2024-2029; BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List and Estimated Allocations for fiscal year 2024; BE IT FURTHER RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office Page 1of 2 !!!!!!!BDUJPO!OP/!B.161:34.4/d JUFN!OP/!J.5 BU!B!SFHVMBS!NFFUJOH!PG!UIF!CPBSE!PG!TVQFSWJTPST!PG!SPBOPLF! DPVOUZ-!WJSHJOJB!IFME!BU!UIF!SPBOPLF!DPVOUZ!BENJOJTUSBUJPO!DFOUFS NFFUJOH!EBUF;Nbz!:-!3134 BHFOEB!JUFN;Psejobodf!bddfqujoh!boe!bqqspqsjbujoh!%298-353!jo!Wjshjojb! Efqbsunfou!pg!Usbotqpsubujpo!Pqfo!Dpoubjofs!Gvoejoh!gps! uif!Xftu!Spboplf!Sjwfs!Hsffoxbz!Qibtf!2!)WEPU!VQD! 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Tubgg!dpoujovf!upxpsl!xjui!WEPU!po!sfnbjojoh!bdujpo!jufnt/!!Dpotusvdujpo! bewfsujtfnfou!jt!boujdjqbufe!jo!Kvmz!3134/ EJTDVTTJPO; Jo!sfdpodjmjoh!gvoejoh!po!uif!qspkfdu!jo!Nbsdi!3134-!ju!xbt!ejtdpwfsfe!uibu!WEPU!beefe! %298-353!jo!Pqfo!Dpoubjofs!gvoet!up!uijt!qspkfdu!jo!Tfqufncfs!3133!up!tbujtgz!b!gvoejoh! efgjdju!qsjps!up!qibtjoh!uif!qspkfdu/!!Uijt!gvoejoh!offet!up!cf!bddfqufe!boe!bqqspqsjbufe! qsjps!up!fyfdvujpo!pg!bo!vqebufe!Bqqfoejy!B!epdvnfou!uibu!sfgmfdut!bmm!qspkfdu!gvoejoh/ GJTDBM!JNQBDU; Opof/!Gvoet!bsf!211!qfsdfou!Tubuf0Gfefsbm/ TUBGG!SFDPNNFOEBUJPO; Tubgg!sfdpnnfoet!uibu!uif!Cpbse!pg!Tvqfswjtpst!bqqspwf!uif!gjstu!sfbejoh!pg!uif! buubdife!psejobodf!boe!tdifevmf!uif!tfdpoe!sfbejoh!gps!Nbz!34-!3134/ WPUF; Tvqfswjtps!Qfufst!npwfe!up!bqqspwf!uif!gjstu!sfbejoh!boe!sfrvftu!gps!tfdpoe!sfbejoh/ Tvqfswjtps!Sbegpsetfdpoefe!uif!npujpo/!!!Npujpo!bqqspwfe/ ZftOpBctfou Nt/!Ipplfs Ns/!Nbipofz Ns/!Opsui Ns/!Sbegpse Ns/!Qfufst Qbhf!3pg!3 ACTION NO. A-050923-3.d ITEM NO. I.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 2023 AGENDA ITEM: Request to accept and allocate the Washington/Baltimore High Intensity Drug Trafficking grant funds in the amount of $53,375 to the Roanoke County Police Department for the Roanoke Valley Regional Drug Unit SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request to accept and allocate grant funds in the amount of $53,375 from the High Intensity Drug Trafficking Areas (HIDTA) Program to Roanoke County Police Department for the Roanoke Valley Regional Drug Unit. BACKGROUND: The HIDTA funds were provided to the Roanoke Valley Regional Drug Unit to identify drug trafficking organizations and, when possible to prosecute the cases as drug trafficking conspiracies. Roanoke County Police Department serves as the lead agency and the Roanoke County Department of Finance and Management Services serves as the fiscal agent. DISCUSSION: The Roanoke Valley Regional Drug Unit received a commitment of funding from HIDTA in the amount of $53,375 for the 2023 calendar year. These funds will be used to continue to support investigations of drug trafficking organizations that are operating in the greater Roanoke Valley. Page 1of 2 FISCAL IMPACT: No matching funds are required by the County. The grant is one hundred percent (100%) Federal funds. STAFF RECOMMENDATION: Accept and allocate to the grant fund $53,375 from the High Intensity Drug Trafficking Areas (HIDTA) program to the Roanoke County Police Department for the Roanoke Valley Regional Drug Unit. VOTE: Supervisor Peters moved to accept and allocate the grant funds. Supervisor Radford seconded the motion. Motion approved. YesNo Absent Ms. Hooker Mr. Mahoney Mr. North Mr. Radford Mr. Peters cc: Michael Poindexter, Chief of Police Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2023 RESOLUTION 050923-3.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARK SEILER, IT-NETWORK SERVICS SUPERVISOR, UPON HIS RETIREMENT AFTER MORE THAN FIFTEEN (15) YEARS OF SERVICE WHEREAS, Mark Seiler was employed by Roanoke County on November 12, 2007; and WHEREAS, Mr. Seiler retired on April 1, 2023, after fifteen (15) years and five (5) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Seiler has served as a Senior Network Engineer and Network Services Supervisor throughout his career and has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Mr. Seiler’s career with Roanoke County, he developed a 5- year replacement program for the County’s technology infrastructure. This 3.2-million-dollar program keeps the County technology systems at the forefront of industry standards. The County cybersecurity program has been developed and refined during his tenure to include employee awareness training and periodic evaluations from outside agencies. The County programs and measures were described as “best seen to date” by the Virginia Guard Cyber Security Unit. Mark’s leadership was shown on two separate occasions, ensuring that County operations would continue even without commercial power. The replacement of defective transfer switches in the new Public Safety Center required the systematic shutdown and restarting of the entire computer network in coordination with the repairs being made. His attention to detail and the anticipation of emergency operations allowed all County network systems to operate for 11 days without commercial power during the 2011 Page 1of 2 AT A REGULAR MEETING OF THEBOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTERON TUESDAY, MAY 9, 2023 RESOLUTION 050923-3.fGRANTING A WAIVER TO HOLLINS UNIVERSITYUNDER SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY’S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13. OFFENSES – MISCELLANEOUS WHEREAS, Hollins University, a private university located in north Roanoke County, will be holding several events outdoors during “Senior Week” to be held the evenings of May 16, 17 and 18, 2023, on the grounds of the University; and WHEREAS, in order to accommodate the advertised time frame and to mitigate economic hardship by enhancing students’ sense of connectedness with Hollins and the Roanoke Valley through social interaction that supports recruiting and retaining students that in turn affects the economic vitality of the University and Roanoke County with this event, Hollins University is requesting a waiver of the County noise ordinance for (2) hours from 10:00 P.M. till midnight, on May 16, 17 and 18, 2023; and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance to avoid undue hardship upon consideration of certain factors set forth in sub-section (b) of Section 13-23 and after making certain alternative findings. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2023 RESOLUTION050923-3.g ACCEPTING THE DONATION OF A BRUSH TRUCK AND ASSOCIATED EQUIPMENT FROM THE HOLLINS VOLUNTEER FIRE DEPARTMENT & RESCUE SQUAD WHEREAS, the Hollins Volunteer Fire Department & Rescue Squad officially dissolved as of April 17, 2023; and WHEREAS, the volunteers of the former organization desire to donate a 2016 Chevrolet Silverado, which has been used as a brush truck, along various items of equipment, to Roanoke County; and WHEREAS, the former Hollins Volunteer Fire Department & Rescue Squad has presented the County with an agreement to donate the brush truck and equipment, which is attached hereto and incorporated as Attachment A. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Board hereby accepts the donation of the 2016 Chevrolet Silverado and the various items of equipment set forth on Attachment A. 2. The County Administrator, Deputy County Administrator, or Assistant County Administrator are hereby authorized to sign the proposed agreement to receive the donation, and to take any additional actions that may be necessary to effectuate receipt of the property. 3. This resolution shall take effect immediately upon its adoption. Page 1of 2 ACTION NO. A-050923-3.h ITEM NO. I-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 2023 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $99,101.60 from the Virginia Office of Emergency Medical Services for the "Four-For-Life" distribution SUBMITTED BY:C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate funds in the amount of $99,101.60 for the "Four-For-Life" program from the Virginia Department of Health (VDH) Office of Emergency Medical Services (OEMS). BACKGROUND: The Virginia Department of Health (VDH) Office of Emergency Medical Services (OEMS), has awarded the Fire and Rescue Department grant funds totaling $99,101.60 as part of the "Four-for-Life" program funding. "Four-for-Life" funding is legislated by the Code of Virginia §46.2-694 and provides various grant programs to be used only for emergency medical service purposes. The "Four-for-Life" program, as amended in 2000, stipulates that four (4) additional dollars be charged and collected at the time of registration of each passenger vehicle, pickup, or panel truck. Funds maybe utilized for training, equipment, and supplies for licensed, non-profit emergency medical service agencies. DISCUSSION: This grant awarded to the Roanoke County Fire & Rescue Department will be utilized to purchase Emergency Medical Service (EMS) equipment that meets state guidelines. Page 1of 2 Approval of this grant funding from VDH is dependent upon appropriate and timely submission of required annual reporting. The Roanoke County Fire & Rescue Department continues to meet those annual requirements to remain eligible for grant funding. FISCAL IMPACT: Awarded grant funds from the "Four-for-Life" program total $99,101.60. There is no County match required with acceptance of this grant. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue Department in the amount of $99,101.60 from the Virginia Department of Health Office of Emergency Medical Services. VOTE: Supervisor Peters moved to accept and allocate the grant funds. Supervisor Radford seconded the motion. Motion approved. YesNo Absent Ms. Hooker Mr. Mahoney Mr. North Mr. Radford Mr. Peters cc: C. Travis Griffith, Chief of Fire and Rescue Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2023 ORDINANCE 050923-3.a AUTHORIZING THE APPROVAL OF NEW VARIABLE WIDTH DRAINAGE EASEMENTSTO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, ON PROPERTIES ON COLONIAL AVENUE AND VEST DRIVE FOR THE PURPOSE OF DRAINAGE IMPROVEMENTS IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS,it appears that improvements to a drainage system located on three adjacent properties on Colonial Avenue and Vest Drive in the Cave Spring Magisterial District, are needed; and WHEREAS, the names of the property owners for the individual properties at issue (collectively, “Property Owners”) and the corresponding tax map numbers across which the variable width drainage easements will lie are set forth on this chart: Address Tax Map No. Owner 4705 Colonial 087.05-05-09.00-0000 Meredith J. Poole Avenue 4623 Colonial 087.05-05-01.00-0000 Thomas E. Wilson Revocable Trust Avenue & Margaret E. Wilson Revocable Trust 4621 Vest Drive 077.17-04-05.00-0000 Ronald Stafford Thompson III & Teresa Thompson WHEREAS, in order to assist the Property Ownersin making such drainage system improvements, the County has requested that the Property Owners grant new variable width drainage easements to the County; and WHEREAS, the Property Owners have agreed to convey the new variable width drainage easements to the County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the Page 1 of 3 cc: Rachel Lower, Senior Assistance County Attorney Tarek Moneir, Director of Development Services Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2023 ORDINANCE 050923-3.b AUTHORIZING THE ACQUISITION OF NEW VARIABLE-WIDTH EASEMENTS FOR A STREAM RESTORATION PROJECT LOCATED ON CANTER DRIVE AND TITAN TRAIL IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS,the Virginia Department of Environmental Quality (DEQ) has assigned Roanoke County a waste-load allocation (WLA) for sediment, which standard is enforceable under the County’s Municipal Separate Storm Sewer System (MS4) permit; and WHEREAS, the County is required by its MS4 permit to decrease discharge of sediment to the Roanoke River to the maximum extent practicable to meet its WLA; and WHEREAS, one of the methods by which the County has been addressing this permit requirement is the construction ofnatural stream restoration projects in streams within its MS4 service area that are experiencing severe bank erosion; and WHEREAS, the County has historically designed and constructed one stream restoration project approximately every 2 years using grant funding from the Virginia Local Stormwater Assistance Fund (SLAF)(for 50% of the necessary funds), and local funds from the County’s capital improvement program (for the remaining 50% of needed funds); and WHEREAS, it is proposed that the County likewise apply for a SLAF grant to assist in the funding of a stream restoration project located on Canter Drive and Titan Trail in the Windsor Hills Magisterial District; and WHEREAS, the acquisition of easements from property owners prior to grant application will strengthen the County’s application for a SLAF grant; and Page 1 of 3 WHEREAS, the next SLAF application period is in October 2023; and WHEREAS, the names of the property owners for the individual properties at issue (collectively, “Property Owners”) and the corresponding tax map numbers across which the variable width easements will lie are set forth on this chart: AddressTax Map No.Owner 5347 Canter Drive 086.07-03-03.00-0000 Michael T. Kupec & Karen N. Kupec 5235Canter Drive 086.07-02-04.00-0000 Thomas R. Oster & Sherry H. Oster 5367 Canter Drive 086.07-03-05.00-0000 John M. Cummings & Joyce A. Cummings 5359 Canter Drive 086.07-03-04.00-0000 Douglas C. Martin & Kathryn E. Martin 5331 Canter Drive 086.07-03-02.00-0000 Kerlie Talice 5000 Titan Trail 086.07-01-01.00-0000 Roanoke County School Board WHEREAS,the Property Owners have agreed to convey the new variable-width easements to the County and have executed deeds to such effect; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on April 25, 2023, and the second reading was held on May 9, 2023. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the conveyance of these new variable-width easements by the Property Owners to the Roanoke County Board of Supervisors, as set forth in the above preliminary recitals, is hereby authorized and approved. 2. That the County Administrator, Deputy County Administrator, or Assistant County Administrator is authorized to execute, deliver and record the deeds and any other related documents on behalf of the County, and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the Page 2 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2023 RESOLUTION 050923-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 9, 2023, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9 inclusive, as follows: 1.Approval of minutes – February 14, 2023 2.Ordinance authorizing the approval of new variable width drainage easements to the Board of Supervisors of Roanoke County, Virginia on properties on Colonial Avenue and Vest Drive for the purpose of drainage improvements, in the Cave Spring Magisterial District (Second Reading) 3. Ordinance authorizing the acquisition of new, variable-width easements for a stream restoration project located on Canter Drive and Titan Trail in the Windsor Hills Magisterial District (Second Reading) 4. Ordinance accepting and appropriating $187,242 in Virginia Department of Transportation Open Container Funding for the West Roanoke River Greenway Phase 1 (VDOT UPC No. 97171) Project, Catawba Magisterial District (First Reading and request for Second Reading) 5. Request to accept and allocate the Washington/Baltimore High Intensity Drug Trafficking grant funds in the amount of $53,375 to the Roanoke County Police Department for the Roanoke Valley Regional Drug Unit 6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Mark Seiler, IT-Network Services Supervisor, upon his retirement after more than fifteen (15) years of service 7. Resolution granting a waiver to Hollins University under Section 13-23 of the Roanoke County Code to the provisions of the County’s Noise Ordinance, Article II. Noise of Chapter 13. Offenses – Miscellaneous Page 1of 2 8.Resolution accepting the donation of a brush truck and equipment from the Former Hollins Volunteer Fire Department & Rescue Squad 9.Request to accept and allocate grant funds in the amount of $99,101.60 from the Virginia Office of Emergency Medical Services for the "Four-For-Life" distribution On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: ___________________________________ Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Page 2of 2