HomeMy WebLinkAbout5/9/2023 - Adopted Board Records
cc:Dr. Kenneth Nicely, Roanoke County Public Schools Superintendent
Susan Peterson, Roanoke County Public Schools Director of Finance
Rebecca Owens, Deputy County Administrator
Laurie Gearheart, Director of Finance and Management Services
Steve Elliott, Budget Administrator
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATIONCENTER ON MAY 9, 2023
RESOLUTION 050923-2 APPROVING THE SECONDARY ROAD SIX-
YEAR IMPROVEMENT PLAN FOR FISCAL YEARS2024 THROUGH 2029
AND THE CONSTRUCTION PRIORITY LISTAND ESTIMATED
ALLOCATIONS FOR FISCAL YEAR 2024
WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended)
provides the opportunity for Roanoke County to work with the Virginia Department of
Transportation in developing a Secondary Road Six-Year Improvement Plan; and
WHEREAS, this Board had previously agreed to assist in the preparation of the
Secondary Road Six-Year Improvement Plan, in accordance with Virginia Department of
Transportation policies and procedures; and
WHEREAS, a public hearing which was duly advertised on the proposed
Secondary Road Six-Year Improvement Plan for fiscal years 2024-2029and Construction
Priority List and Estimated Allocations for fiscal year 2024 was held on May 9, 2023, to
receive comments and recommendations on Roanoke County’s Secondary Road Six-
Year Improvement Plan for fiscal years 2024-2029 as well as the Construction Priority
List and Estimated Allocations for fiscal year 2024.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does
hereby approve the Secondary Road Six-Year Improvement Plan for Roanoke County for
fiscal years 2024-2029;
BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby
approve the Construction Priority List and Estimated Allocations for fiscal year 2024;
BE IT FURTHER RESOLVED that a copy of this resolution duly attested be
forthwith forwarded to the Virginia Department of Transportation Salem Residency Office
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ACTION NO. A-050923-3.d
ITEM NO. I.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 2023
AGENDA ITEM: Request to accept and allocate the Washington/Baltimore
High Intensity Drug Trafficking grant funds in the amount of
$53,375 to the Roanoke County Police Department for the
Roanoke Valley Regional Drug Unit
SUBMITTED BY: Michael Poindexter
Chief of Police
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Request to accept and allocate grant funds in the amount of $53,375 from the High
Intensity Drug Trafficking Areas (HIDTA) Program to Roanoke County Police
Department for the Roanoke Valley Regional Drug Unit.
BACKGROUND:
The HIDTA funds were provided to the Roanoke Valley Regional Drug Unit to identify
drug trafficking organizations and, when possible to prosecute the cases as drug
trafficking conspiracies. Roanoke County Police Department serves as the lead agency
and the Roanoke County Department of Finance and Management Services serves as
the fiscal agent.
DISCUSSION:
The Roanoke Valley Regional Drug Unit received a commitment of funding from HIDTA
in the amount of $53,375 for the 2023 calendar year. These funds will be used to
continue to support investigations of drug trafficking organizations that are operating in
the greater Roanoke Valley.
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FISCAL IMPACT:
No matching funds are required by the County. The grant is one hundred percent
(100%) Federal funds.
STAFF RECOMMENDATION:
Accept and allocate to the grant fund $53,375 from the High Intensity Drug Trafficking
Areas (HIDTA) program to the Roanoke County Police Department for the Roanoke
Valley Regional Drug Unit.
VOTE:
Supervisor Peters moved to accept and allocate the grant funds. Supervisor Radford
seconded the motion. Motion approved.
YesNo Absent
Ms. Hooker
Mr. Mahoney
Mr. North
Mr. Radford
Mr. Peters
cc: Michael Poindexter, Chief of Police
Laurie Gearheart, Director of Finance and Management Services
Steve Elliott, Budget Administrator
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2023
RESOLUTION 050923-3.e EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARK SEILER,
IT-NETWORK SERVICS SUPERVISOR, UPON HIS RETIREMENT AFTER
MORE THAN FIFTEEN (15) YEARS OF SERVICE
WHEREAS, Mark Seiler was employed by Roanoke County on November 12, 2007;
and
WHEREAS, Mr. Seiler retired on April 1, 2023, after fifteen (15) years and five (5)
months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Seiler has served as a Senior Network Engineer and Network
Services Supervisor throughout his career and has been instrumental in improving the
quality of life and providing services to the citizens of Roanoke County; and
WHEREAS, throughout Mr. Seiler’s career with Roanoke County, he developed a 5-
year replacement program for the County’s technology infrastructure. This 3.2-million-dollar
program keeps the County technology systems at the forefront of industry standards. The
County cybersecurity program has been developed and refined during his tenure to include
employee awareness training and periodic evaluations from outside agencies. The County
programs and measures were described as “best seen to date” by the Virginia Guard
Cyber Security Unit. Mark’s leadership was shown on two separate occasions, ensuring
that County operations would continue even without commercial power. The replacement
of defective transfer switches in the new Public Safety Center required the systematic
shutdown and restarting of the entire computer network in coordination with the repairs
being made. His attention to detail and the anticipation of emergency operations allowed all
County network systems to operate for 11 days without commercial power during the 2011
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AT A REGULAR MEETING OF THEBOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTERON TUESDAY, MAY 9, 2023
RESOLUTION 050923-3.fGRANTING A WAIVER TO HOLLINS
UNIVERSITYUNDER SECTION 13-23 OF THE ROANOKE COUNTY
CODE TO THE PROVISIONS OF THE COUNTY’S NOISE ORDINANCE,
ARTICLE II. NOISE OF CHAPTER 13. OFFENSES –
MISCELLANEOUS
WHEREAS, Hollins University, a private university located in north Roanoke
County, will be holding several events outdoors during “Senior Week” to be held the
evenings of May 16, 17 and 18, 2023, on the grounds of the University; and
WHEREAS, in order to accommodate the advertised time frame and to mitigate
economic hardship by enhancing students’ sense of connectedness with Hollins and the
Roanoke Valley through social interaction that supports recruiting and retaining students
that in turn affects the economic vitality of the University and Roanoke County with this
event, Hollins University is requesting a waiver of the County noise ordinance for (2)
hours from 10:00 P.M. till midnight, on May 16, 17 and 18, 2023; and
WHEREAS, Section 13-23 of the Roanoke County Code establishes certain
standards for the Board of Supervisors to grant waivers from the provision of the
Roanoke County Noise Ordinance to avoid undue hardship upon consideration of
certain factors set forth in sub-section (b) of Section 13-23 and after making certain
alternative findings.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2023
RESOLUTION050923-3.g ACCEPTING THE DONATION OF A BRUSH
TRUCK AND ASSOCIATED EQUIPMENT FROM THE HOLLINS
VOLUNTEER FIRE DEPARTMENT & RESCUE SQUAD
WHEREAS, the Hollins Volunteer Fire Department & Rescue Squad officially
dissolved as of April 17, 2023; and
WHEREAS, the volunteers of the former organization desire to donate a 2016
Chevrolet Silverado, which has been used as a brush truck, along various items of
equipment, to Roanoke County; and
WHEREAS, the former Hollins Volunteer Fire Department & Rescue Squad has
presented the County with an agreement to donate the brush truck and equipment,
which is attached hereto and incorporated as Attachment A.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. The Board hereby accepts the donation of the 2016 Chevrolet Silverado
and the various items of equipment set forth on Attachment A.
2. The County Administrator, Deputy County Administrator, or Assistant
County Administrator are hereby authorized to sign the proposed
agreement to receive the donation, and to take any additional actions that
may be necessary to effectuate receipt of the property.
3. This resolution shall take effect immediately upon its adoption.
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ACTION NO. A-050923-3.h
ITEM NO. I-9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 2023
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$99,101.60 from the Virginia Office of Emergency Medical
Services for the "Four-For-Life" distribution
SUBMITTED BY:C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and allocate funds in the amount of $99,101.60 for the "Four-For-Life" program
from the Virginia Department of Health (VDH) Office of Emergency Medical Services
(OEMS).
BACKGROUND:
The Virginia Department of Health (VDH) Office of Emergency Medical Services
(OEMS), has awarded the Fire and Rescue Department grant funds totaling $99,101.60
as part of the "Four-for-Life" program funding.
"Four-for-Life" funding is legislated by the Code of Virginia §46.2-694 and provides
various grant programs to be used only for emergency medical service purposes. The
"Four-for-Life" program, as amended in 2000, stipulates that four (4) additional dollars
be charged and collected at the time of registration of each passenger vehicle, pickup,
or panel truck. Funds maybe utilized for training, equipment, and supplies for licensed,
non-profit emergency medical service agencies.
DISCUSSION:
This grant awarded to the Roanoke County Fire & Rescue Department will be utilized to
purchase Emergency Medical Service (EMS) equipment that meets state guidelines.
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Approval of this grant funding from VDH is dependent upon appropriate and timely
submission of required annual reporting. The Roanoke County Fire & Rescue
Department continues to meet those annual requirements to remain eligible for grant
funding.
FISCAL IMPACT:
Awarded grant funds from the "Four-for-Life" program total $99,101.60. There is no
County match required with acceptance of this grant.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $99,101.60 from the Virginia Department of Health Office
of Emergency Medical Services.
VOTE:
Supervisor Peters moved to accept and allocate the grant funds. Supervisor Radford
seconded the motion. Motion approved.
YesNo Absent
Ms. Hooker
Mr. Mahoney
Mr. North
Mr. Radford
Mr. Peters
cc: C. Travis Griffith, Chief of Fire and Rescue
Laurie Gearheart, Director of Finance and Management Services
Steve Elliott, Budget Administrator
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2023
ORDINANCE 050923-3.a AUTHORIZING THE APPROVAL OF NEW
VARIABLE WIDTH DRAINAGE EASEMENTSTO THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, ON PROPERTIES
ON COLONIAL AVENUE AND VEST DRIVE FOR THE PURPOSE OF
DRAINAGE IMPROVEMENTS IN THE CAVE SPRING MAGISTERIAL
DISTRICT
WHEREAS,it appears that improvements to a drainage system located on three
adjacent properties on Colonial Avenue and Vest Drive in the Cave Spring Magisterial
District, are needed; and
WHEREAS, the names of the property owners for the individual properties at issue
(collectively, “Property Owners”) and the corresponding tax map numbers across which
the variable width drainage easements will lie are set forth on this chart:
Address Tax Map No. Owner
4705 Colonial 087.05-05-09.00-0000 Meredith J. Poole
Avenue
4623 Colonial 087.05-05-01.00-0000 Thomas E. Wilson Revocable Trust
Avenue & Margaret E. Wilson Revocable
Trust
4621 Vest Drive 077.17-04-05.00-0000 Ronald Stafford Thompson III &
Teresa Thompson
WHEREAS, in order to assist the Property Ownersin making such drainage
system improvements, the County has requested that the Property Owners grant new
variable width drainage easements to the County; and
WHEREAS, the Property Owners have agreed to convey the new variable width
drainage easements to the County; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
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cc: Rachel Lower, Senior Assistance County Attorney
Tarek Moneir, Director of Development Services
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2023
ORDINANCE 050923-3.b AUTHORIZING THE ACQUISITION OF NEW
VARIABLE-WIDTH EASEMENTS FOR A STREAM RESTORATION
PROJECT LOCATED ON CANTER DRIVE AND TITAN TRAIL IN THE
WINDSOR HILLS MAGISTERIAL DISTRICT
WHEREAS,the Virginia Department of Environmental Quality (DEQ) has assigned
Roanoke County a waste-load allocation (WLA) for sediment, which standard is
enforceable under the County’s Municipal Separate Storm Sewer System (MS4) permit;
and
WHEREAS, the County is required by its MS4 permit to decrease discharge of
sediment to the Roanoke River to the maximum extent practicable to meet its WLA; and
WHEREAS, one of the methods by which the County has been addressing this
permit requirement is the construction ofnatural stream restoration projects in streams
within its MS4 service area that are experiencing severe bank erosion; and
WHEREAS, the County has historically designed and constructed one stream
restoration project approximately every 2 years using grant funding from the Virginia Local
Stormwater Assistance Fund (SLAF)(for 50% of the necessary funds), and local funds
from the County’s capital improvement program (for the remaining 50% of needed funds);
and
WHEREAS, it is proposed that the County likewise apply for a SLAF grant to assist
in the funding of a stream restoration project located on Canter Drive and Titan Trail in
the Windsor Hills Magisterial District; and
WHEREAS, the acquisition of easements from property owners prior to grant
application will strengthen the County’s application for a SLAF grant; and
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WHEREAS, the next SLAF application period is in October 2023; and
WHEREAS, the names of the property owners for the individual properties at issue
(collectively, “Property Owners”) and the corresponding tax map numbers across which
the variable width easements will lie are set forth on this chart:
AddressTax Map No.Owner
5347 Canter Drive 086.07-03-03.00-0000 Michael T. Kupec & Karen N. Kupec
5235Canter Drive 086.07-02-04.00-0000 Thomas R. Oster & Sherry H. Oster
5367 Canter Drive 086.07-03-05.00-0000 John M. Cummings & Joyce A. Cummings
5359 Canter Drive 086.07-03-04.00-0000 Douglas C. Martin & Kathryn E. Martin
5331 Canter Drive 086.07-03-02.00-0000 Kerlie Talice
5000 Titan Trail 086.07-01-01.00-0000 Roanoke County School Board
WHEREAS,the Property Owners have agreed to convey the new variable-width
easements to the County and have executed deeds to such effect; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on April 25, 2023, and the second reading was
held on May 9, 2023.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the conveyance of these new variable-width easements by the
Property Owners to the Roanoke County Board of Supervisors, as set forth in the above
preliminary recitals, is hereby authorized and approved.
2. That the County Administrator, Deputy County Administrator, or Assistant
County Administrator is authorized to execute, deliver and record the deeds and any other
related documents on behalf of the County, and to take all such further action as any of
them may deem necessary or desirable in connection with this project. The form of the
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2023
RESOLUTION 050923-3 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for May 9, 2023,
designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1 through 9 inclusive, as
follows:
1.Approval of minutes – February 14, 2023
2.Ordinance authorizing the approval of new variable width drainage easements to
the Board of Supervisors of Roanoke County, Virginia on properties on Colonial
Avenue and Vest Drive for the purpose of drainage improvements, in the Cave
Spring Magisterial District (Second Reading)
3. Ordinance authorizing the acquisition of new, variable-width easements for a
stream restoration project located on Canter Drive and Titan Trail in the Windsor
Hills Magisterial District (Second Reading)
4. Ordinance accepting and appropriating $187,242 in Virginia Department of
Transportation Open Container Funding for the West Roanoke River Greenway
Phase 1 (VDOT UPC No. 97171) Project, Catawba Magisterial District (First
Reading and request for Second Reading)
5. Request to accept and allocate the Washington/Baltimore High Intensity Drug
Trafficking grant funds in the amount of $53,375 to the Roanoke County Police
Department for the Roanoke Valley Regional Drug Unit
6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Mark Seiler, IT-Network Services Supervisor, upon his retirement after
more than fifteen (15) years of service
7. Resolution granting a waiver to Hollins University under Section 13-23 of the
Roanoke County Code to the provisions of the County’s Noise Ordinance, Article
II. Noise of Chapter 13. Offenses – Miscellaneous
Page 1of 2
8.Resolution accepting the donation of a brush truck and equipment from the
Former Hollins Volunteer Fire Department & Rescue Squad
9.Request to accept and allocate grant funds in the amount of $99,101.60 from
the Virginia Office of Emergency Medical Services for the "Four-For-Life"
distribution
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
A COPY TESTE:
___________________________________
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
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