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7/25/2023 - Regular
Roanoke County Board of Supervisors July 25, 2023 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda July 25, 2023 Good afternoon and welcome to our meeting for July 25, 2023. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution congratulating the Glenvar High Schools Girls 4x100 meter relay team for winning the State 2A Championship (Martha B. Hooker, Chairman, Roanoke County Board of Supervisors) 2. Resolution congratulating the Glenvar High Schools Boys Outdoor Track Team for winning the Virginia High School League (VHSL) Class 2 Championship (Martha B. Hooker, Chairman, Roanoke County Board of Supervisors) 3. Resolution congratulating the Glenvar High Schools Boys Soccer Team for winning the Virginia High School League (VHSL) Class 2 Championship (Martha B. Hooker, Chairman, Roanoke County Board of Supervisors) Page 2 of 5 4. Resolution congratulating the Glenvar High Schools Boys Tennis Team for winning the Virginia High School League (VHSL) Class 2 Championship (Martha B. Hooker, Chairman, Roanoke County Board of Supervisors) D. NEW BUSINESS 1. Resolution to adopt a new Volunteer Incentive Program for the Roanoke County Fire & Rescue Department (C Travis Griffith, Chief of Fire and Rescue) E. FIRST READING OF ORDINANCES 1. Ordinance adopting amendment to 1988 Memorandum of Agreement Among Roanoke County, Town of Vinton, City of Roanoke and City of Salem regarding the Roanoke Valley Regional Fire -EMS Training Center expiration date (C. Travis Griffith, Chief of Fire and Rescue) 2. Ordinance accepting and appropriating funds in the amount of $1,275,000 to the Grant Fund from the Carbon Reduction Program for UPC 113567, Roanoke River Greenway through Explore Park, Vinton Magisterial District (Megan G. Cronise, Assistant Director of Planning) F. APPOINTMENTS 1. Roanoke County Board of Zoning Appeals (BZA) (appointed by District) 2. Roanoke County Economic Development Authority (EDA) (appointed by District) 3. Roanoke County Library Board (appointed by District) 4. Roanoke County Parks, Recreation and Tourism Advisory Commission (appointed by District) G. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — April 25, 2023 2. Ordinance accepting funds in the amount of $325,799 from the Virginia Department of Criminal Justice Services (DCJS) and appropriating such funds for use by the Roanoke County Police Department for eight new school resource officers (Second Reading) Page 3 of 5 3. The petition of LaTinya Lambert to obtain a special use permit to operate a short- term rental on approximately 0.2857 acre of land zoned R-1, Low Density Residential District, located at 5064 Sunnyside Drive, Cave Spring Magisterial District (First Reading and request for Public Hearing and Second Reading) 4. Ordinance authorizing the acquisition of permanent and temporary easements at Explore Park on properties owned by the Virginia Recreational Facilities Authority (Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05- 27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00- 0000, 080.00-05-32.00-0000) for development of the Roanoke River Greenway, Vinton Magisterial District (First Reading and request for Second Reading) 5. Ordinance accepting a public service donation in the amount of $10,538.59 from MVP, LLC and appropriating such funds to the County's General Fund (First Reading and request for Second Reading) 6. Resolution adopting the Roanoke County 2023 Emergency Operations Plan H. CITIZENS' COMMENTS AND COMMUNICATIONS I. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Accounts Paid — June 30, 2023 4. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of June 30, 2023 J. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Phil C. North 2. Paul M. Mahoney 3. David F. Radford 4. P. Jason Peters 5. Martha B. Hooker K. WORK SESSIONS 1. Work session to update the Board of Supervisors on broadband projects, a financial summary and the Broadband Equity, Access, and Deployment (BEAD) Program (Bill Hunter, Director of Communications and Information Technology) 2. Work Session to review speeding concerns and traffic calming efforts in Roanoke County (Megan G. Cronise, Assistant Director of Planning; Sgt. Spencer Hoopes) Page 4 of 5 L. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.5 - Discussion concerning the expansion of an existing businesses or industries where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community, namely in the Hollins and Catawba Magisterial Districts M. CERTIFICATION RESOLUTION N. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Resolution congratulating the Glenvar High Schools Girls 4x100 meter relay team for winning the State 2A Championship SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to congratulate the Glenvar High Schools Girls 4x100 meter relay team for winning the State 2A Championship STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 RESOLUTION CONGRATULATING THE GLENVAR HIGH SCHOOL GIRLS 4X100 METER RELAY TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) CLASS 2 CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County; teaching cooperation, sportsmanship, teamwork and athletic skill; and WHEREAS, on June 3, 2023, the Glenvar foursome of Mahre Swanson, Brooklyn Woolwine, Rhyan Harris and Sydney Loder won the 4x100 race where their time was 50.35 seconds and broke the Glenvar High School relay record; and WHEREAS, Sydney Loder was Region 2C and 2A State champion in the girls 100- meter hurdles, where she ran a personal best of 15.13 seconds and took first in both the Region 2C girls 300-meter hurdles and high jump; and WHEREAS, each of these young ladies are not only outstanding athletes, but excellent students. They represent their school and community, not only on the track, but off as well. Their character, poise and sportsmanship is what sets them apart. They are a true asset to Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the 2023 GLENVAR HIGH SCHOOL GIRLS 4x100 Relay Team: Mahre Swanson, Sydney Loder, Brooklyn Woolwine and Rhyan Harris; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. Page 1 of 1 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Resolution congratulating the Glenvar High Schools Boys Outdoor Track Team for winning the Virginia High School League (VHSL) Class 2 Championship SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to congratulate the Glenvar High School Boys Outdoor Track Team for winning the Virginia High School League (VHL) Class 2 Championship. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 RESOLUTION CONGRATULATING THE GLENVAR HIGH SCHOOL BOYS OUTDOOR TRACK TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) CLASS 2 CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County; teaching cooperation, sportsmanship, teamwork and athletic skill; and WHEREAS, on June 3 and 4, 2023, the Highlander boys outdoor track team won the Virginia High School League Class 2 championship with a total of 62 points; and WHEARAS, this is the first State track championship for the boys since 1970; and WHEREAS, these Highlander boys have competed fiercely against formidable opponents, demonstrating their teamwork strategic prowess and exceptional athleticism; and WHEREAS, the Glenvar boys outdoor track team's remarkable success has brought immense pride and honor to the school, the community and all its supporters. They are a true asset to Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the 2023 GLENVAR HIGH SCHOOL BOYS OUTDOOR TRACK TEAM: Jackson Swanson, Avone Noel, Heath Bowker, Caeden Bowker, Joey Loder, Colby Thompson, Carlie Horrell, Davis Norman, Tre Dawyot, and Braydon Claud; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. Page 1 of 1 ACTION NO. ITEM NO. C.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Resolution congratulating the Glenvar High Schools Boys Soccer Team for winning the Virginia High School League (VHSL) Class 2 Championship SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to congratulate the Glenvar High School Boys Soccer Team for winning the Virginia High School League (VHL) Class 2 Championship. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 RESOLUTION CONGRATULATING THE GLENVAR HIGH SCHOOL BOYS SOCCER TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) CLASS 2 CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County; teaching cooperation, sportsmanship, teamwork and athletic skill; and WHEREAS, on June 10, 2023, the Glenvar Boys soccer team won the Class 2 State championship at Kerr Stadium at Roanoke College; and WHEREAS, on a goal from sophomore defender Jake Williams, the Highlanders were able to defeat Clarke County High School to win their first State title; and WHEREAS, the team represented their school and community with great character, poise and sportsmanship. They are a true asset to Roanoke County; and WHEREAS, the Highlanders are coached under the dedicated leadership of Coach Josh Jones, Student Assistant Jameson Vaughan, Manager Brayden Cromer and Assistant Coaches Andy Clapper, Logan Boyd, Bob Van Gerven, Rich Drew, and Jair Ponce. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the GLENVAR HIGH SCHOOL BOYS SOCCER TEAM: James Byrd, Colin Clapper, Zachary Curfiss, Tyler Curfiss, Wesley Feliciano `Feliciano, Kian Fisher, Fernando Garcia `Trujillano, Griffin Geddes, Marco Gustafson, Aidan Hylton, Bryce King, Dylan Ludlow, Gavin Miller, Cooper Mullins, Seth Nichols, Tyler Pierce, Heath Russell, Page 1 of 2 BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. Page 2 of 2 ACTION NO. ITEM NO. C.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Resolution congratulating the Glenvar High Schools Boys Tennis Team for winning the Virginia High School League (VHSL) Class 2 Championship SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to congratulate the Glenvar High School Boys Tennis Team for winning the Virginia High School League (VHL) Class 2 Championship. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 RESOLUTION CONGRATULATING THE GLENVAR HIGH SCHOOL BOYS TENNIS TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) CLASS 2 CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County; teaching cooperation, sportsmanship, teamwork and athletic skill; and WHEREAS, in its first State finals appearance in a decade, on June 8, 2023, the Glenvar Boys Tennis Team won the Class 2 State championship at the Burrows -Burleson Tennis Center at Virginia Tech defeating Bruton; and WHEREAS, the Highlanders were out to a strong 4 to 2 lead, and the clinching moment would come at the hands of senior Blaine Bishop during the singles round, rallying from 502 down in the second set to defeat his opponent, 6-3 and 7-5; and WHEREAS, the team represented their school and community with great character, poise and sportsmanship. They are a true asset to Roanoke County; and WHEREAS, the Highlanders are coached under the dedicated leadership of Coach Bob Haynie. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the GLENVAR HIGH SCHOOL BOYS TENNIS TEAM: Blaine Bishop, Logan Garner, Marco Gustafson, Christian Hill, Ian Kelley, Conner Maguire, Elliott McClintic, Alex Mcllwain, Liam Paxton, Jacob Snead, Connor Wilkes, Beckett Wilkinson; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes Page 1 of 2 to the members of the team, the coaches and the school in their future endeavors. Page 2 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Resolution to adopt a New Volunteer Incentive Program for the Roanoke County Fire & Rescue Department SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approve an updated Volunteer Incentive Program and eliminate the vehicle license fee voucher program BACKGROUND: The current Volunteer Incentive Program (VIP) began in 2006 as a replacement for the Length of Service Awards Program (LOSAP) retirement plan that was frozen at the end of calendar year 2005. The VIP program was designed to pay the volunteer at the end of each calendar year with a $500 check. Upon review, staff determined the current VIP program needed to be simplified and updated. DISCUSSION: Staff revised the Volunteer Incentive Program for ease of management and oversight. As part of this revision, the amount will increase to $599 and the vehicle license fee voucher program will be eliminated. The program requirements have been simplified and do not require the volunteer to track each hour served and each call answered throughout the year. The updated VIP program focuses on being an approved volunteer member listed on the RCFRD roster for a minimum of six (6) months; becoming and maintaining minimum certifications; as well as adhering to all policies of Roanoke County and RCFRD. The full program is detailed in the attached draft program document. Page 1 of 2 FISCAL IMPACT: This program will require no additional funding and will utilize the current budgeted funds of $150,000. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 2 of 2 Roanoke County Fire & Rescue Volunteer Incentive Program The Volunteer Incentive Program (VIP) is an incentive program to reward Roanoke County volunteer firefighters and EMS providers with an annual payment for meeting a minimum service requirement. The VIP Plan year is the calendar year of January 1- December 31 with the Volunteer Chief submitting eligible names by January 15 of the following year. 1. To be eligible for the VIP annual incentive, the volunteer must be listed on the Roanoke County Fire & Rescue Department (RCFRD) Volunteer roster as of the last day of the calendar year and have been on the roster for at least 6 months. A volunteer is defined as one of the following: a. If the member is a fire volunteer with a volunteer fire company, they must have VDFP Firefighter-1 minimum certification or a Pro Board Certified Firefighter- 1 certification. They also must have successfully passed the most recent annual SCBA fit test, and are eligible to run calls for their organization by serving as a firefighter. Current certification must be provided. b. If the member is a rescue volunteer with a volunteer rescue squad, they must have an active EMT-B or Paramedic certification OR may be only EVOC certified (VDFP or current VAVRS) and are eligible to run calls for their organization by serving either as an EMS provider or and EMS driver. Current certification must be provided. c. Auxiliary Members are members who have a current fire or rescue volunteer certification but are not able to run calls. However, they serve a role that is critical to the organization being able to respond to emergency incidents. Roles can include but are not limited to, Safety officer, logistics officer, membership coordinator, fundraising coordinator, etc. 2. The volunteer must be in good standing and have remained in good standing for the calendar year with their organization and the Roanoke County Fire and Rescue Department. This means they have adhered to their organizational policies and by- laws as well as those set forth by Roanoke County and Roanoke County Fire and Rescue. 3. The Volunteer Chief will complete the required RCFRD VIP approval form at the beginning of each year listing the approved members who qualify for the VIP program for the prior calendar year. The completed form, along with the required certifications will be due to the Fire Administration Office by January 15. 4. The Fire Administration Office will send the completed and signed RCFRD VIP approval forms to the Finance and Management Services Department by the end of February. A $599 incentive check will be processed and mailed out to the approved members by the end of March of each year. 5. There will be no VIP Board of Trustees. The Chief of Fire & Rescue will serve as the managing official of the Volunteer Incentive Program. Roanoke County Fire & Rescue Volunteer Incentive Program (VIP) 2023 List of Approved Volunteers to receive the VIP incentive VOLUNTEER ORGANIZATION: Last Name, First Name Home Address Volunteer (Fire, Rescue or Auxiliary) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 As the Volunteer Chief, I authorize that the above -listed volunteer members have the required minimum certification, have followed the policies and procedures of our organization as well as those of RCFRD, and have served as a valued part of our organization over the past year. Volunteer Chief Signature Date RCFRD Chief Signature Date AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 RESOLUTION TO ADOPT THE NEW AND IMPROVED FIRE & RESCUE VOLUNTEER INCENTIVE PROGRAM (VIP) WHEREAS, the Volunteer Incentive Program began in 2006 as a replacement for the Length of Service Awards Program (LOSAP) retirement plan that was frozen at the end of the calendar year 2005 due to the growing liability; and WHEREAS, the VIP program was designed to pay out the volunteer at the end of each calendar year with a $500 incentive check; and WHEREAS, upon review, County staff recommends the current VIP program needs to be simplified and updated; and WHEREAS, staff developed a revised Volunteer Incentive Program that will reward volunteers for their service on an annual basis with a $599 check; and WHEREAS, due to the increase in the incentive amount, the vehicle license fee voucher program is eliminated; and WHEREAS, the new program requirements have been simplified considerably and do not require the volunteer to track each hour served and each call answered throughout the year; and WHEREAS, the new VIP program focuses on being an approved volunteer member listed on the RCFRD roster for a minimum of six (6) months; becoming and maintaining minimum certifications; as well as adhering to all policies of Roanoke County and RCFRD; and WHEREAS, this program will require no additional funding and will utilize the current budgeted funds of $150,000; Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County will adopt the revised Volunteer Incentive Program as the new incentive program for the Fire & Rescue volunteers who meet all of the necessary requirements and eliminate the vehicle license fee voucher program. Page 2 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Ordinance adopting amendment to 1988 Memorandum of Agreement Among Roanoke County, Town of Vinton, City of Roanoke and City of Salem regarding the Roanoke Valley Regional Fire -EMS Training Center expiration date SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: The current 1998 Memorandum of Agreement (MOA) that is set to expire on March 31, 2024 will be extended from April 1, 2024 through June 2024 to be in line with each locality fiscal year. BACKGROUND: In 1998, Roanoke County, the City of Roanoke, the Town of Vinton, and the City of Salem entered into an MOA that set forth the rights and responsibilities of the parties with regard to the construction and maintenance of the Roanoke Valley Regional Fire - EMS Training Center. The Agreement was set to expire on March 31, 2024. In fiscal year 2020, Roanoke County assumed direction and control of fire -EMS services for the Town of Vinton. DISCUSSION: The three (3) localities from the original MOA anticipate making other substantive changes to the MOA for the renewal term. In the meantime, the three (3) localities desire to extend the term of the MOA through June 30, 2024 so that the agreement, which has fiscal impacts on each locality, will match each locality's fiscal year and, further, so that the parties have sufficient time to negotiate and update the terms of the MOA to ensure the most efficient and safe provision of public safety services. With the Page 1 of 2 approval of this extension, all other terms and conditions of the MOA are incorporated by reference herein and shall remain in full force and effect through June 30, 2024. FISCAL IMPACT: There will be no fiscal impact in extending the current MOA through June 30, 2024. STAFF RECOMMENDATION: Staff recommends the approval of this resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 ORDINANCE ADOPTING AMENDMENT TO 1988 MEMORANDUM OF AGREEMENT AMONG ROANOKE COUNTY, CITY OF ROANOKE AND THE CITY OF SALEM FOR OPERATION OF A REGIONAL FIRE TRAINING CENTER WHEREAS, in 1988, Roanoke County, City of Roanoke and City of Salem entered into a Memorandum of Agreement for construction, maintenance and operation of the Roanoke Valley Regional Fire -EMS Training Center; and WHEREAS, the Agreement will expire on 31 March 2024; and WHEREAS, in 2019, Roanoke County assumed all Fire -EMS responsibilities for the Town of Vinton; and WHEREAS, the agencies anticipate making significant changes to the terms and conditions of the 1988 Agreement; and WHEREAS, an extension of the Agreement in effect from 1 April 2024 through 30 June 2024 will allow the parties additional time to negotiate the terms of a new Agreement and further, will cause the new Agreement to align with the localities' fiscal year; and WHEREAS, Section 15.2-1300 of the Code of Virginia, 1950, as amended, requires that inter -governmental agreements involving joint exercise of powers, privileges or authority be accomplished by ordinance; the first reading of this ordinance was held on July 25, 2023, and the second reading was held on August 22, 2023. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That the Amendment to the Agreement between the County, the City of Roanoke, and the City of Salem with regard to the Regional Fire Training Center, is hereby authorized and approved. 2. That the County Administrator, Deputy County Administrator, or Assistant County Administrator is authorized to execute the agreement and other related documents on behalf of the County, and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the agreement and any other such documents shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2of2 AMENDMENT TO 1998 MEMORANDUM OF AGREEMENT AMONG ROANOKE COUNTY, THE CITY OF ROANOKE, and THE CITY OF SALEM This day came ROANOKE COUNTY, a political subdivision of the Commonwealth of Virginia, THE CITY OF ROANOKE a municipal corporation of the Commonwealth of Virginia, and THE CITY OF SALEM, a municipal corporation of the Commonwealth of Virginia (collectively, "the parties"), by counsel, to memorialize an agreed -upon amendment to the 1998 Memorandum of Agreement ("MOA") that set forth the rights and responsibilities of the parties with regard to the construction and maintenance of the Regional Fire Training Center. This Amendment is executed in accord with the provisions of Section 15.2-1301 of the Code of Virginia. WHEREAS, the parties entered into a MOA on 31 March 1999 to set forth the terms and conditions and shared obligations of the parties with respect to construction and maintenance of a Regional Fire Training Center, located on a six -acre site at 1220 Kessler Mill Road, Salem, 24153; and WHEREAS, the MOA will expire on 31 March 2024; and WHEREAS the parties anticipate making other substantive changes to this MOA for the renewal term; and WHEREAS, subsequent to the inception of the 1999 MOA, Roanoke County has assumed direction and control of Fire -EMS services for the Town of Vinton; and WHEREAS, the parties desire to extend the term of the MOA through 30 June 2024 so that the agreement, which has fiscal impacts on each locality, will match each locality's fiscal year and, further, so that the parties have sufficient time to negotiate and update the terms of the MOA to ensure the most efficient and safe provision of public safety services; and WHEREAS, the provisions of Section 15.2-1300 of the Code of Virginia authorize the parties to enter into this MOA and this Amendment. NOW, THEREFORE, in consideration of the mutual covenants and agreements made herein, the parties agree as follows: 1. The Term of this MOA shall be extended from 1 April 2024 through 30 June 2024. 2. All other terms and conditions of the MOA are incorporated by reference herein, and shall remain in full force and effect through 30 June 2024. [Signature pages to follow.] Page 1 of 4 WITNESS the following signatures to this AMENDMENT TO 1998 MEMORANDUM OF AGREEMENT: Approved as to form: By: Peter Lubeck County Attorney ROANOKE COUNTY, VIRGINIA By: Richard L. Caywood, P.E. County Administrator [remainder of page intentionally blank] Page 2 of 4 Approved as to form: Timothy Spencer City Attorney THE CITY OF ROANOKE, VIRGINIA By: Robert Cowell City Manager [remainder of page intentionally blank] Page 3 of 4 Approved as to form: By: Jim H. Guynn, Jr. City Attorney THE CITY OF SALEM, VIRGINIA By: James E. Taliaferro, II City Manager Page 4 of 4 ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $1,275,000 to the Grant Fund from the Carbon Reduction Program for UPC 113567, Roanoke River Greenway through Explore Park, Vinton Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate $1,275,000 from the Carbon Reduction Program for the Roanoke River Greenway through Explore Park (VDOT UPC 113567) Project. BACKGROUND: The Explore Park greenway segment is proposed to complete the eastern end of the Roanoke River Greenway. The proposed greenway will be approximately 1.5 mile long, ten (10)-feet wide, paved and ADA accessible. The route will parallel the Roanoke River through Explore Park from Rutrough Point to connect to the greenway segment nearing construction across the Roanoke Valley Resource Authority Rutrough Road (closed) landfill. The Roanoke Valley Transportation Planning Organization (RVTPO) designated $3,020,308 in Regional Surface Transportation Program (now Surface Transportation Block Grant) funding for this project in March 2018. Project milestones include: Project design has reached the 95% stage; Virginia Recreational Facilities Authority has granted easements for the greenway; and Environmental permits and approvals have been obtained, and stream mitigation Page 1 of 2 credits are in the process of being purchased. Construction advertisement is anticipated in Fall 2023 with construction anticipated to begin in early 2024. DISCUSSION: Additional Surface Transportation Block Grant (STBG) funding in the amount of $1,275,000 was requested in November 2022 due to supply chain issues, inflation and labor shortages which have increased the project cost since the original 2017 estimate. While the Roanoke Valley Transportation Planning Organization (RVTPO) approved the additional STBG funding in March 2023, at that same meeting, RVTPO staff announced the availability of new Carbon Reduction Program (CRP) funding. It was determined that the additional funding requested for this project fit the requirements for CRP funding well. At the April 27, 2023, RVTPO meeting, CRP funding was awarded to this project and the same amount of STBG funding was removed. FISCAL IMPACT: The $1,275,000 in CRP funding is one hundred percent (100%) Federal and State with no local match required. This project is locally administered, necessitating acceptance and appropriation of this funding to the Grant Fund to facilitate project reimbursement requests. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the first reading of the attached ordinance and schedule the second reading for August 22, 2023. Page 2 of 2 Western Virginia Water'Authori Water Pollution Control Plant East Roanoke River Greenway Segments Proposed Features East Roanoke River Greenway Gap, Phase 2 (SMART SCALE Application - not awarded) UPC 91191, Under Construction UPC 113356, Construction 2023-2024 UPC 110155, Construction 2023-2024 UPC 113567, Construction 2023-2024 2018 UPC 91 191 Alignment 2022 East Roanoke River Greenway Gap Realignment P Trailhead Parking Existing Features P Parking Roanoke River Greenway Streets Waterbodies j Jurisdiction Boundary Easement National Park Service Land Ownership Western Virginia Water Authority U.S. Department of the Interior Roanoke Valley Resource Authority Virginia Recreational Facilities Authority (Explore Park) East Roanoke River Greenway Overview Map 0 0.125 0.25 0.5 111 Roanoke Valley Transportation PLANNING ORGANIZATION Staffed by the REGIONAL`'^`'^-lissiOn The 27th day of April 2023 RESOLUTION 313 Luck Avenue, SW Roanoke, Virginia 24016 P: 540.343.4417 / F: 540.343.4416 rvtpo.org Approval of Available and Preliminary Allocations to the Carbon Reduction Program WHEREAS, the Federal Carbon Reduction Program (CRP) was incorporated into federal law through the 2021 Infrastructure Investment and Jobs Act; and WHEREAS, the RVTPO Policy Board has the opportunity and responsibility to prioritize CRP funds for essential transportation improvements within the Roanoke Valley TPO Study Area Boundary; and WHEREAS, the Regional Commission staff coordinated with VDOT staff regarding the usage of CRP funding for Fiscal Years 2022, 2023, 2024 to allocate current projects in need of immediate funding and the following three projects fit the requirements for the funding program: • Town of Vinton — Walnut Avenue Bicycle and Pedestrian Accommodations (5th St. to City/Town Limit, $200,000; • Roanoke County — Roanoke River Greenway through Explore Park, $1,275,000; • Town of Vinton — Walnut Avenue Bicycle and Pedestrian Accommodations (W. Lee St. to 1st St.), $200,000; and WHEREAS, these three Surface Transportation Block Grant projects and the - $1.6M will result in an increase of available funds for that financial plan; and WHEREAS, the RVTPO Policy Board approved the FY24-29 STBG Financial Plan on March 23, 2023; and, the additional costs that were approved to the three subject projects: WHEREAS, the RVTPO Transportation Technical Committee has recommended the three projects to be funded with the CRP for FY2022-2024 available funds. NOW THEREFORE BE IT RESOLVED, that the Policy Board of the Roanoke Valley Transportation Planning Organization does hereby approve the FY2022-2024 Carbon Reduction Program Financial Plan (shown in the attached table) and forwards this supporting resolution or endorsement to the Virginia Commonwealth Transportation Board. Billy W. Martin, Sr. Chair TPO POLICY BOARD: Cities of Roanoke and Salem; Counties of Bedford, Botetourt, Montgomery and Roanoke; Town of Vinton; Greater Roanoke Transit Company (Valley Metro); Roanoke -Blacksburg Regional Airport; Virginia Department of Rail & Public Transportation; Virginia Department of Transportation Roanoke Valley Area Metropolitan Planning Organization , I • 1 Roanoke OTransportation N al Valley N FY 2022-2029 Carbon Reduction Program Financis Approved April 27, 2023 I. s iOr:rm_commission Walnut Accommodations Project Project UPC 111649 Committed Funding $ 200,000 FY22 FY23 FY24 FY25 FY26 $ - $ Avenue Bicycle and Pedestrian (5th Street to Gity£Town limit) $ 100,000 $ 100,000 $ - Roanoke River Greenway through Explore Park 113567 $ 1,275,000 $ 547,332 $ 354,657 $ 373,011 Walnut Avenue Bicycle and Pedestrian Accommodations (W. Lee Avenue to 1st Street) 113565 $ 200.000 $ 100.000 $ 100.000 $ - $ Total Funding Allocated: $ 1,675,000 $ 647,332 $ 554,657 $ 473,011 $ - $ - $ Total CRP Funding Available: $ 4,742,340 $ 647,332 $ 554,657 $ 561,237 $ 572,462 $ 583,911 $ Balance Entry: $ 3,067,340 $ - $ - $ 88,226 $ 572,462 $ 583,911 $ Appendix A Revision 1 Project Number: 9999-080-934 UPC: 113567 CFDA # 20.205 Locality: Roanoke County Date: 7/12/2023 Project Location ZIP+4: 24014-6331 Locality UEI #: GX4HPU2KPHE3 Locality Address (incl ZIP+4): 5204 Bernard Dr. Roanoke, VA 24018 Project Narrative Work Description: Roanoke River Greenway through Explore Park - 1.8 mile extension of the Roanoke River Greenway(RRG)through Explore Park From: Rutrough Rd To: 1.4 mile north of Rutrough Rd Locality Project Manager Contact info: David Henderson (540) 772-2083 DHenderson(a�roanokecountwa.gov Department Project Coordinator Contact Info: Jessie Nester (540) 613-4115 Jessie.Nester([ vdot.virginia.nov Project Estimates Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Estimated Locality Project Expenses $563,651 $0 $3,696,657 $4,260,308 Estimated VDOT Project Expenses $20;000 $0 $15,000 $35,000 Estimated Total Project Costs $583,651 $0 $3,711,657 $4,295,308 Project Cost and Reimbursement 1 I Phase Estimated Project Costs Funds type (Choose from drop down box) Local % Participation for Funds Type Local Share Amount Maximum Reimbursement (Estimated Cost - Local Share) Estimated Reimbursement to Locality (Max. Reimbursement - Est. VDOT Expenses) Preliminary Engineering $583,651 RSTP 0% $0 $583,651 Total PE Right of Way & Utilities $583,651 $2,436,657 RSTP 0% $0 $0 $583,651 $2,436,657 $563,651 $0 Total RW Construction $1,275,000 Carbon Reduction Program 0% $0 $1,275,000 Total CN $3,711,657 $0 $3,711,657 $3,696,657 Total Estimated Cost $4,295,308 $0 $4,295,308 $4,260,308 Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $4,295,308 Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) $4,260,308 I I Project Financing I I RSTP Carbon Reduction Program Aggregate Allocations $3,020,308 $1,275,000 $4,295,308 ' Program and Project Specific Funding Requirement . • This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual • This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $4,295,308 • Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. • All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. • This Project is funded with federal -aid Regional Surface Transportation Program (RSTP) funds. These funds must be obligated within 12 months of allocation and expended within 36 months of the obligation. • This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Revised: February 1, 2019 Authorized VDOT Official Date AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JULY 25, 2023 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $1,275,000 TO THE GRANT FUND FROM THE CARBON REDUCTION PROGRAM FOR UPC 113567, ROANOKE RIVER GREENWAY THROUGH EXPLORE PARK, VINTON MAGISTERIAL DISTRICT WHEREAS, it is a priority to construct the Roanoke River Greenway through Roanoke County; and WHEREAS, the County was awarded Regional Surface Transportation Program (RSTP) grant funds, now named the Surface Transportation Block Grant (STBG), in the amount of $3,020,308 in 2018 for design and construction of the Roanoke River Greenway through Explore Park; and WHEREAS, the County was awarded Carbon Reduction Program (CRP) funding in the amount of $1,275,000 in April 2023 to satisfy a project deficit; and WHEREAS, the project is locally administered, and certain agreements between the County of Roanoke and the Virginia Department of Transportation (VDOT) must be executed for this cooperative work to be accomplished; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on July 25, 2023, and the second reading was held on August 22, 2023. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: Page 1 of 2 1. That the sum of $1,275,000 is accepted and appropriated from the CRP to the Grant Fund for the purpose of completing the Roanoke River Greenway through Explore Park. 2. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, Deputy County Administrator or Assistant County Administrator to execute project agreements. 3. That this ordinance shall take effect upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Open district appointments BACKGROUND: 1. Roanoke County Board of Zoning Appeals: Robert Arthur's five (5) year term representing the Windsor Hills Magisterial District expired June 30, 2022. 2. Roanoke County Economic Development Authority (EDA)(appointed by District): Steve Musselwhite's four-year term on the EDA expired on September 26, 2021 and he does not wish to be reappointed. 3. Roanoke County Library Board (appointed by District): The following District appointments remain open: Vinton Magisterial District Windsor Hills Magisterial District Page 1 of 2 4. Roanoke County Parks, Recreation and Tourism Advisory Commission (appointed by District): The following appointments remain open: Mike Roop's three (3) year term representing the Vinton Magisterial District expired June 30, 2019. Rich Tomlinson's three (3) year term representing the Vinton Magisterial District expired June 30, 2021. Murray Cook's three (3) year term representing the Windsor Hills Magisterial District expired June 30, 2020. There is also one open Windsor Hills Magisterial District appointee. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 25, 2023, designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows: 1. Approval of minutes — October 22, 2013 2. Ordinance accepting funds in the amount of $325,799 from the Virginia Department of Criminal Justice Services (DCJS) and appropriating such funds for use by the Roanoke County Police Department for eight new school resource officers (Second Reading) 3. The petition of LaTinya Lambert to obtain a special use permit to operate a short-term rental on approximately 0.2857 acre of land zoned R-1, Low Density Residential District, located at 5064 Sunnyside Drive, Cave Spring Magisterial District (First Reading and request for Public Hearing and Second Reading) 4. Ordinance authorizing the acquisition of permanent and temporary easements at Explore Park on properties owned by the Virginia Recreational Facilities Authority (Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00- 05-31.00-0000, 080.00-05-32.00-0000) for development of the Roanoke River Greenway, Vinton Magisterial District (First Reading and request for second reading) 5. Ordinance accepting a public service donation in the amount of $10,538.59 from MVP, LLC and appropriating such funds to the County's General Fund (First Reading) 5. Resolution adopting the Roanoke County 2023 Emergency Operations Plan Page 1 of 1 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Ordinance accepting funds in the amount of $325,799 from the Virginia Department of Criminal Justice Services (DCJS) and appropriating such funds for use by the Roanoke County Police Department for eight new school resource officers SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: The acceptance and appropriation of $325,799 from the DCJS fiscal year 2024 a local match of $186,705 local match for a total of $512,504 for an additional eight School Resource Officers. BACKGROUND: DCJS has awarded funding to the Roanoke County Police Department through the School Resource Officer Grant Program Fund for fiscal year 2024, in the amount of $325,799 along with a local match up to $186,705 for a total of $512,504. This is a new grant for an additional eight (8) School Resource Officers, so currently there are no School Resource Officers under this grant. Funding will be utilized when the first grant is fully implemented. DISCUSSION: DCJS has awarded funding to the Roanoke County Police Department to fund salaries and benefits for eight (8) new School Resource Officers to be assigned to eight of the sixteen (9-16) elementary schools located within Roanoke County. There have been no changes since the first reading of this ordinance on July 11, 2023. Page 1 of 2 FISCAL IMPACT: Awarded State funds total $325,799. This award requires a local match up to $186,705. This match funding will come from the police departmental personnel and operating savings in fiscal year 2024, which has already been appropriated. All funds needed to cover the costs for the School Resource Officers will be deposited within the grant fund. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. Page 2 of 2 The Honorable Jackson H. Miller Director Tracy Louise Winn Banks, Esq. Chief Deputy Director COMMONWEALTH of VIRGINIA Department of Criminal Justice Services June 23, 2023 Richard Caywood County Administrator 5204 Bernard Drive Roanoke,Virginia 24018 RE: 507934-FY24 SRO: SRO Incentive Grant Program Dear Richard Caywood: Washington Building 1100 Bank Street Richmond, Virginia 23219 (804) 786-4000 www.dcjs.virginia.gov Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 24-421-A and was approved for a total award of $512,504, funded through Award Number 2024-FREE-GRANT. The project period is 7/01/2023 through 06/30/2024. Included with this letter is a Statement of Grant Award/Acceptance (SOGA). Please note hard copies of the General Special Conditions, as well as the Reporting Requirements and Projected Due Dates, are now referred to as Conditions and Requirements and are posted online at https://www.dcj s.virginia.gov/grants/grant-requirements. In addition to the general Special Conditions, there may be grant specific Special Conditions related to your Grant Award called Encumbrances. If there are any, you are required to adhere to these conditions via the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.gov/. If you have not previously done so, you must register to use this web -based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here https://www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3 — 5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions, contact your DCJS Grant Monitor Michelle Miles at 804-225-1846 or via email at Michelle.Miles@dcjs.virginia.gov. Sincerely,elly Jackson Miller 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 507934-FY24 SRO: SRO Incentive Grant Program Subgrantee: DCJS Grant Number: Grant Start Date: Grant End Date: Indirect Cost Rate: Roanoke County 24-421-A 07/01/2023 06/30/2024 *If applicable Federal Funds: State Special Funds: Local Match: Total Budget: $325,799 $186,705 $512,504 Project Director Project Administrator Finance Officer Patrick Pascoe Commander 5925 Cove Road Roanoke, Virginia 24019 540-777-5258 ppascoe@roanokecountyva.gov Richard Caywood County Administrator 5204 Bernard Drive Roanoke, Virginia 24019 540-776-7190 rcaywood@roanokecountyva.gov Joshua Pegram Financial Analyst 5204 Bernard Drive Roanoke, Virginia 24018 540-283-8137 jpegram@roanokecountyva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Title: Date: Authorized Official (Project Administrator) 2 School Resource (SRO) Grar July 11, 2023 Background • On June 27, 2023 the Board approved the 2nd yea • The grant provided funding for 8 part-time SRO's • As of today's date we have five SRO's available to work year • Two newly hired SRO's will be attending the Academy February 2024 • Temporary Duty Assignments will be used to com positions for the upcoming school year • This board agenda item is funding for a 2nd SRO G time SRO positions 2 Overview • On February 1, 2023 Virginia Department of C (DCJS) opened a supplemental grant applicatic Resource Officers (SRO) • Grant applications were due March 10, 2023 • The Police Department applied for a 2nd SRO C the grant on June 23, 2023 • The grant amount is up to $512,504 with $32E and match from Roanoke County in the amour • The grant will fund 8 additional part-time SRO 3 DCJS Grant: New SROs • May be part-time officers • Eligible expenses include salary/benefits for cover • No funding for equipment, supplies, training, etc. • Officers must be law enforcement certified with 2 • Must have MOU with schools • Must be assigned to a specific school • Must perform law enforcement activities, law relz mentoring • Four year grant period based on available funding 36.43%) 4 Hiring Part -Time Police Ofl • RCPD currently employs five part time, sworn Grant • Established experience based pay rate • Currently offering insurance benefits • DCJS certification requirements • In-service training requirements • Accreditation requirements: • Hiring process must be the same as full time persc • Selection criteria must be the same as full time pe • All training required for full time personnel must L 5 Next Steps • Second reading and appropriation of the grans • $325,799 from State • $186,705 from County (local match) • Continue recruitment efforts for hiring of part • County Administrator to sign grant award IettE 6 Question AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $325,799 FROM THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS) AND APPROPRIATING SUCH FUNDS FOR USE BY THE ROANOKE COUNTY POLICE DEPARTMENT FOR EIGHT NEW SCHOOL RESOURCE OFFICERS WHEREAS, the Virginia Department of Criminal Justice Services (DCJS) has awarded $325,799 to the Roanoke County Police Department for fiscal year 2024 to fund salaries and benefits for eight new school resource officers (SROs) to be assigned to eight of the sixteen elementary schools located within Roanoke County; and WHEREAS, a local match of $186,705 is required, which will be appropriated from the general fund; and WHEREAS, the funds from this grant will not be utilized until funds from any prior school resource officer grants have been utilized; and WHEREAS, insofar as eight SRO positions have previously been funded (to SROs to eight of the sixteen Roanoke County public elementary schools), the funds from this grant will be utilized for eight new SRO positions, which will provide SROs to the remaining eight elementary schools; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on July 11, 2023, and the second reading was held on July 25, 2023. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1 That the sum of $325,799, made available to the Roanoke County Police Department by DCJS, is accepted and hereby appropriated to the County's grant fund for the funding of salaries and benefits of eight new school resource officers. 2. That the sum of $186,705 is hereby appropriated from the general fund to the County's grant fund for the funding of salaries and benefits of eight new school resource officers. 3. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: The petition of LaTinya Lambert to obtain a special use permit to operate a short-term rental on approximately 0.2857 acre of land zoned R-1, Low Density Residential District, located at 5064 Sunnyside Drive, Cave Spring Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for August 22, 2023. The title of this ordinance is as follows: The petition of LaTinya Lambert to obtain a special use permit to operate a short-term rental on approximately 0.2857 acre of land zoned R-1, Low Density Residential District, located at 5064 Sunnyside Drive, Cave Spring Magisterial District. DISCUSSION: There is no discussion on this item. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for August 22, 2023. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 ",Z 2 c5 DO Is p t enc ose A PLICATION WILL NOT BE ACCEPTLir ib ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. Consultation Application Justification (.1 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P 0 Box 29800 Roanoke, VA 24018 (540) 772-2068 FAX (540) 776-7155 For Staff Use Only Date rccciV- 4 0 Rec1cv App atI S- Placards issued: BOS te: Case Number P ALL APPLICANTS Check type of ay plication filed (check all that apply) © Rezoning ifSpecial Use o Variance o Waiver o Administrative Appeal ❑ Comp Plan (151-2232) Review Applicants name/address w/zip k_a ti fl• i k_ V-arrkiec4 SOIoU SUr1n �©Clr1DY-e V� ` 1 s' Phone: Cell #: 54p - 1.4 6-1 $ 41 Email: 1;41ctarnb11a4e friali Coin Contact for Legal Ads Owner's name/address w/zip LCLTiO ja_ Lwn ,er+ SG6L1 5uno4 S,6e 0r;Ve F,©tAr icAte V a - 21-1018 Phone #: cell #: 540 -461- 384--t Email: ki4}Iclamb tlp4@ nnet;1.C.orr) Property Location b4. To5urlroji5\8e pnve Y-vLiJ'+' D , Ufa, V-101$ Magisterial District: ei;n9 CABS Community Planning area: VC5riaps, Tax MapNo.: p („ , 4 2,-0i _ 10 CIO _ 0000 [ Existing Zoning: R 1 Size of parcel(s): Acres: cL 2 S - Existing Land Use: 54 n \e, Cart,; l tI R-esi, tlen4 a REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-2232) REVIEW APPLIC4 TS (R/S/W/CP) Proposed Zoning: R is Proposed Land Use: s\'10Ar e,r ir, etti4c6 Does the parcel meet the minimum lot area, width, and frontage Yes No IF NO, A VARLANCE IS REQUIRED Does the parcel meet the minimum criteria for the requested IF NO, A VARLANCE IS REQUIRED FIRST if rezoning request, are conditions being proffered with this requirements of the requested di 1: CO FIRST (Rezoning), Use Type in Article IV (S '-•etnn Q $16., request? Yes - w No i VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V 1 `1Q'' ,,`y r - j`5V) ♦ Variance/Waiver of Section(s) of the Roanoke Co ' � ninttii to: ++ r er r„m��4t t �+ Appeal of Zoning Administrator's decision to W" Appeal of Interpretation of Section(s): of the Roanoke County Zanin: e.. ,, . ce 'a L Z Appeal of Interpretation of Zoning Map to the application con let,') Please ,heck •f l d 1 R/SIWICP VIAA umMI WSIW/CP VIAA Application fee Proffers, if applicable Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent f the owner. ., + 8 t/2" x l l" concept plan Metes and bounds description Water and sewer application t 1.4 Owner's Signature 2 JUSTIFICATION FOR REZON1NG,SPECIAL USE PERMIT WAIVER OR COMP PLAN r15.1-,,.+, REVIEW REQUESTS 0. \ Applicant 1.-12,T1 raja, Lam -)eir The Planning Commission will study o,00ing. special use permit waiver or community plan (15.2-2232) raviaw requests in determine the need and justification for the change in terms of public health. safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthersthe purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Toning Ordinance er� Qatea USG c The Cesac�erce Woriici no* ed-Fec-1- Cur1I?$ 4 clenstV9 o1 cloeuAcdritn , size of scale of -ire Pro?erk9 fnetcj*cnd uU)xxh k occ,arrks OU d \ e uk+l,zu - \-ie ercper as A- can \e fc„..n J Ces,eler> yeah s e.e-1-. Boise lee‘ fes41-,eraons +- cv na Qar pal,cu� Please explain how the project conforms to the general guidelines andpolicies contained 'en the Roanoke County Cnmmunity Plan Thi s feS,L\efice W:\\ corA,nue -\o be Usecl as 5 anrje ecum>aj dt eO',r, 54-60- po\,saes fe(ucc\,00 noise ledel Inc park pai.cti+ ti be- fenec\ �a pcescfeeneci aeq\tcae is . Tons u" nel ef-cec nejcpboAleoclor fexc borbcc res,4aen4s pen' a,ccere,Akti *Ran \0t-n rm renal fesence. the c ks=ne 1 IAA h �. t ,} -C fecomrrr-na tx.6 btls1-e53e5 kv benect* t susrcuoltrlp ( )oimUnsjt Oux1e;3 31-r.ve c, be.nci are qua-4,iy +ciues+t5 fur \ocal Ackre+ Progzr u.5 4 be.L.eN rnem-Orcupe4 bosierr 4he tn\er�Y } DC are r,e,,pborhocc - Please describe the impact(s) of the request on the property itself, the adjoining propenics, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer. roads, schools, parkslmaeatian and rue and rso+-uc. The house tie\\ \'xAd up 4a 4 people. 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D .._yen ei:9<r se _,. sst ate fa he 'tu 0_4' aVre d C t it4; Lf?� vlx is , /1t0.�Ti;jC61.a1� A4C :;. 1` ®7 9 E. huoiLmo:.wDyt l f au uJ��"f_ tiffs" on'"i allo •{.' i affic analyses•: • di, .; lana7ungystafand- the P1.r e contii .nc ane ,.re, e .v Page 1 of 2 Cecelia Thomas - [EXTERNAL] - Fwd: Adjoining Property Owners r From: Danielle Thomas <dthomas0192@email.vecs.edu> To: Rebecca James <Rjames@roanokecountyva.gov> Date: 6/2/2023 12:59 PM Subject: [EXTERNAL] - Fwd: Adjoining Property Owners Sent from my iPhone Begin forwarded message: From: Latinya Lambert <littlelamb164@gmail.com> Date: April 11, 2023 at 9:23:28 AM EDT To: dthomas0l92@email.vices.edu Subject: Adjoining Property Owners Adjoining Property Owners Patrick Logan 5070 Sunny Side Drive Roanoke, Va 24018 Tax Map: 086.12-01-09.00-0000 Ernest Wade 5056 Sunny Side Drive Roanoke, Virginia 24018 Tax Map: 086.12-01-11.00-0000 John Roth 5063 Sunny Side Drive Roanoke, Virginia 24018 Tax Map: 086.12-01-06.00-0000 Suzanne Turner 5069 Sunny Side Drive Roanoke, Virginia 24018 Tax Map: 086.12-01-07.00-0000 file:///C:/Users/cmonnin/AppDatalLocal/Temp/XPGrpWise/647A0B47P01JDOMAINA-L... 6/2/2023 Page 1 of 2 Cecelia Thomas - [EXTERNAL] - Fwd: This is what we will provide to the guests r � From: Danielle Thomas <dthomas0192@email.vccs.edu> To: Rebecca James <Rjames@roanokecountyva.gov> Date: 6/2/2023 12: 5 9 PM Subject: [EXTERNAL] Fwd: This is what we will provide to the guests Sent from my iPhone Begin forwarded message: From: Latinya Lambert <littlelamb 164@gmail.com> Date: April 11, 2023 at 9:54:13 AM EDT To: dthomas0192@email.vccs.edu Subject: This is what we will provide to the guests 5064 Sunny Side Drive Dear Guest, Thank you for choosing to stay with us at 5064 Sunny Side Drive. This CaveSpring home is in a prime south west county location filled with families that care about their homes. Check in: 4:00 PM Check. out: 11:00 AM Rules 1. Please respect the neighbors and honor Roanoke County's noise ordinance which is in effect from 10pm-7am 2. No pets allowed Eat Local: Try theses local restaurants Our Daily Bread Bakery and Bistro Frank' s Luigi's Italian Gourmet Restaurant 419 West Deb's Frozen Lemonade f le:l//C:/Users/cmonnin/AppDatalLocal/Temp/XPGrpWise/647A0B3EPO 1_DOMAINA-L... 6/2/2023 Page 2 of 2 Burger in the Square WARNING: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. Virginia's Community Colleges Alumni file:///C:/Users/cmonnin/AppData/Local/Temp/XPGrpWise/647A0B3EPOI DOMAINA-L... 6/2/2023 s. 1Ili11IIrff �� �Iy11111lr� Aerial Map Latinya Lambert 5064 Sunny Side Drive 086.12-01-10.00-0000 Lot Size: 0.2857 Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short - Term Rental Magisterial District: Cave Spring Subject Site Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 ROANOKE Feet 0 70 140 280 Date: 6/21/2023 1:2,257 Zoning Map Latinya Lambert 5064 Sunny Side Drive 086.12-01-10.00-0000 Lot Size: 0.2857 Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short - Term Rental Magisterial District: Cave Spring Zoning C2 R1 R2 R3 Subject Site Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. ROANOKE Roanoke VA 24018 Feet 0 70 140 280 Date: 6/21/2023 1:2,257 LLtry L � f Ji A 'LT 4 AN i` i.'a. . N d Roamibke nty, Va 2022, Roanoke Cot Geograpfi, and the GIS User Commun Roanoke County, Virginia 2019 FLU Map Latinya Lambert 5064 Sunny Side Drive 086.12-01-10.00-0000 Lot Size: 0.2857 Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short - Term Rental Magisterial District: Cave Spring Future Land Use Neighborhood Conservation Transition 1 Subject Site Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Feet 0 70 140 280 Date: 6/ 13/2 023 1:2 , 25 7 Lam, L ltl ILI W-4:17>E 613 _1,0 f tree / 47? Roanoke County, Va 2022, Roanoke Cot. Geographics, and the GIS User Commun ACTION NO. ITEM NO. G.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Ordinance authorizing the acquisition of permanent and temporary easements at Explore Park on properties owned by the Virginia Recreational Facilities Authority (Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05- 30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000) for development of the Roanoke River Greenway, Vinton Magisterial District SUBMITTED BY: Lindsay B. Webb Parks Planning and Development Manager APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance authorizing the acquisition of permanent and temporary easements at Explore Park on properties owned by the Virginia Recreational Facilities Authority (Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05- 32.00-0000) for development of the Roanoke River Greenway in the Vinton Magisterial District. BACKGROUND: The Roanoke River Greenway is a proposed 30-mile regional bicycle and pedestrian trail developing through the Roanoke Valley, linking the Cities of Roanoke and Salem, the Town of Vinton, and Roanoke County. The 2018 Roanoke Valley Greenway Plan identifies the Roanoke River Greenway as its number one priority in the region, as shown on the attached map. The greenway will serve as the primary non -motorized transportation facility providing a critical link between the urbanized areas in Virginia's Blue Ridge, the Blue Ridge Parkway, and Explore Park. The 2007 Roanoke County Page 1 of 3 Comprehensive Master Plan for Parks and Facilities identified the development of greenways and trails as a high priority desired by citizens in Roanoke County. Extension of the Roanoke River Greenway is supported in the Explore Park Adventure Plan and the Roanoke County Community Strategic Plan, adopted in 2016 by the Roanoke County Board of Supervisors. DISCUSSION: Roanoke County is overseeing the design, right-of-way acquisition, and construction of the East Roanoke River Greenway proposed through Explore Park in the Vinton Magisterial District, identified as VDOT UPC No. 113567. This approximately 1.4-mile section of the greenway will be an 8-10 foot -wide, paved, shared use path proposed south of the Roanoke River. The project is funded with $3,020,308 in Surface Transportation Block Grant (STBG)/Regional Surface Transportation Program (RSTP) funding and $1,275,000 in Carbon Reduction Program (CRP) funding. The greenway project is a Locally Administered Project with oversight from the Virginia Department of Transportation (VDOT). For federal -aid projects, VDOT is required by the U.S. Department of Transportation - Federal Highway Administration (FHWA) to certify local government compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act), as amended, found in Title 42 Chapter 61 of the United States Code and the implementing regulations found in 49 CFR Part 24. The greenway project has been designed by AECOM. Temporary construction and permanent easements are needed for the greenway proposed across the properties owned by the Virginia Recreational Facilities Authority. This ordinance authorizes the acquisition of permanent and temporary easements at Explore Park on properties owned by the Virginia Recreational Facilities Authority (Tax Map Numbers 080.00-05- 24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00- 0000,080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000) for development of the Roanoke River Greenway in the Vinton Magisterial District. On June 29, 2023, representatives from the Roanoke County Department of Parks, Recreation and Tourism presented a request to the Virginia Recreational Facilities Authority Board of Directors for donation of the permanent and temporary easements needed for the greenway. The Board of Directors agreed unanimously to the donation and conveyance of temporary construction easements in the amount of 4.590 acres (199,950 square feet), a permanent greenway easement in the amount of 4.957 acres (215,944 square feet), and a permanent drainage easement in the amount of 0.927 acres (40,363 square feet), as shown on a sealed plat prepared by H & B Surveying and Mapping, LLC dated May 31, 2023. A deed of easement with red line revisions requested by the VRFA and the sealed plats are attached to the board report. Page 2 of 3 FISCAL IMPACT: The Virginia Recreational Facilities Authority is donating the temporary and permanent easements to Roanoke County, so there are no costs associated with the purchase of these easements. The project is funded with Surface Transportation Block Grant (STBG)/Regional Surface Transportation Program (RSTP) and Carbon Reduction Program funding. Both programs provide one hundred percent (100%) federal and state reimbursement of eligible project expenses, requiring no local match. Roanoke County will be responsible for the construction and future maintenance of the greenway. STAFF RECOMMENDATION: Staff recommends approval of the ordinance and setting the second reading of the ordinance for August 22, 2023. Page 3 of 3 Roanoke River Greenway Status 1V ❑ Completed ❑ Future Projects ❑ Planning 2022-2023 ❑ Construction 2023-2026 ROAN GRE Western Virginia Water Authori Water Pollution Control Plant East Roanoke River Greenway Segments Proposed Features East Roanoke River Greenway Gap, Phase 2 (SMART SCALE Application - not awarded) UPC 91191, Under Construction UPC 113356, Construction 2023-2024 UPC 110155, Construction 2023-2024 UPC 113567, Construction 2023-2024 1 2018 UPC 91191 Alignment 2022 East Roanoke River Greenway Gap Realignment P Trailhead Parking Existing Features P Parking Roanoke River Greenway Streets Waterbodies j Jurisdiction Boundary Easement National Park Service Land Ownership Western Virginia Water Authority U.S. Department of the Interior Roanoke Valley Resource Authority Virginia Recreational Facilities Authority (Explore Park) East Roanoke River Greenway Overview Map 0 0.125 0.25 0.5 PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 Roanoke County Tax Map Nos: 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05- 29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000 Property Owner: Virginia Recreational Facilities Authority This instrument is exempt from the imposition of recordation taxes and fees pursuant to § 58.1-811(A)(3), § 58.1- 811(C)(4), § 17.1-266, and § 17.1-279(E) of the Code of Virginia (1950), as amended. THIS DEED OF EASEMENT is entered into this day of 2023 by the VIRGINIA RECREATIONAL FACILITIES AUTHORITY, a political subdivision of the Commonwealth of Virginia (hereinafter referred to as the "Grantor"), and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, a political subdivision of the Commonwealth of Virginia, (hereinafter referred to as the "Grantee"). WITNESSETH: WHEREAS, the Roanoke River Greenway is a developing bicycle and pedestrian trail identified in the regionally approved 2018 Roanoke Valley Greenway Plan, adopted by Roanoke City, Roanoke County, Botetourt County, City of Salem, and the Town of Vinton; WHEREAS, the 2016 Explore Park Adventure Plan adopted by the Roanoke County Board of Supervisors and the Virginia Recreational Facilities Authority support extension of the Roanoke River Greenway through Explore Park; and WHEREAS, the 2007 Roanoke County Comprehensive Master Plan for Parks and Facilities identified the development of greenways and trails as a high priority desired by citizens in Roanoke County; WHEREAS, easements are needed for the eastern section of the Roanoke River Greenway (herein referred to as the "public access trail") across portions of the Grantor's seven (7) properties 7241/1/11215678v1 designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000 and more particularly described on a plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" (herein referred to as the "Plat"); WHEREAS, Grantee has requested, and the Grantor has agreed to, the conveyance of a permanent greenway easement over those parcels of land located in Roanoke County (herein referred to as "Greenway Easement") to the Grantee for use as a public access trail; WHEREAS, Grantor has also agreed to the conveyance of certain other drainage and temporary construction easements to the Grantee; and NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, the Grantor hereby GRANTS and CONVEYS with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easements, in Roanoke County, Virginia to wit: A PERMANENT GREENWAY EASEMENT, herein referred to as "Greenway Easement", consisting of 4.957 acres (215,944 square feet), more or less, to construct, improve, operate, inspect, use, monitor, maintain, repair or replace a public access trail upon, over, and across the parcels of land belonging to the Grantor designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05- 30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000. The location of the said permanent greenway easement shall be within those areas shown upon the plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY 7241/1/11215678v1 EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" and recorded in the Roanoke County Circuit Court Clerk's Office along with this Deed of Easement. Together with a PERMANENT DRAINAGE EASEMENT containing 0.927 acres (40,363 square feet) collectively, more or less, for the purpose of maintaining drainage upon, over, and across the parcels of land belonging to the Grantor designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00- 05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00- 0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000. The location of the said permanent drainage easement shall be within those areas shown upon the plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" and recorded in the Roanoke County Circuit Court Clerk's Office along with this Deed of Easement. Together with a TEMPORARY CONSTRUCTION EASEMENT containing 4.590 acres (199,950 square feet) collectively, more or less, upon, over, and across the parcels of land belonging to the Grantor designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05- 32.00-0000. The location of the said temporary construction easement shall be within those areas shown upon the plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" and recorded in the Roanoke County Circuit Court Clerk's Office along with this Deed of Easement. The Temporary Construction Easement shall automatically expire upon completion of construction or substantial completion of construction of the public access trail on Grantor's property referred to herein. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near as is practicable to its condition at the time the easement was granted and that the Grantor will cooperate with the Grantee in effectuating such restoration. The said PERMANENT GREENWAY EASEMENT shall be subject to the terms and conditions stated below: 7241/1/11215678v1 1. The Grantor hereby grants to the Grantee and the general public free access to and use of the public access trail within the Greenway Easement, subject to the laws and ordinances of Roanoke County for the purposes including but not limited to: walking, jogging, hiking, bicycle riding, horseback riding, and nature study. The general public shall have no right to construct or improve any portion of the Greenway Easement or public access trail. 2. Public access with any type of motor vehicle, including but not limited to motorcycles, four-wheel drives, motor bikes, mopeds, ATVs, and snowmobiles, shall be prohibited except for construction, inspection, responding to emergency calls, maintenance, or reconstruction of the public access trail within the Greenway Easement area by the Grantee or to the extent such vehicles are necessary for accessibility under the Americans with Disabilities Act. 3. The Grantor shall be considered the owner of the Greenway Easement for purposes of determining development density standards under applicable zoning and land use regulations. 4. The Grantor shall retain the right to use the land subject to the Greenway Easement acquired herein in any manner which shall not interfere with the use and enjoyment of said rights for recreational access to the public access trail. 5. The Grantor shall not erect any building, fence, sign, guardrail, or other structure over the easement so as to render the Greenway Easement inaccessible, except that fences and gates may be erected and/or maintained with the mutual consent of the Grantor and Grantee. In the event that this covenant is violated, the Grantee shall 7241/1/11215678v1 not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. 6. There shall be no dumping of ashes, garbage, waste, brush or other unsightly, offensive, or hazardous material on the Greenway Easement or public access trail by the Grantor or Grantee, nor their agents, invitees, or licensees, unless necessary for the active construction of the public access trail. 7. Any construction by the Grantor of roads or driveways within the Greenway Easement or crossing the public access trail must be approved by the Grantee and designed in coordination with the Grantee to facilitate a safe and convenient crossing of the road by public access trail users. 8. The Grantee may erect within the Greenway Easement markers, kiosks, litter receptacles, vehicle control barriers, benches, bridges, signage, fences, and gates f"Trail-related Improvements"); as deemed necessary for preservation of the Greenway Easement, use of the public access trail, and safety of the public access trail users. No other building or above grade structure shall be constructed by the Grantee or Grantor without written permission of the Grantor. 9. There shall be no removal, destruction, or cutting of trees within the Greenway Easement, except as may be performed by the Grantee or its agents for construction or maintenance of the public access trail, reduction of hazard, flood control, good husbandry practice, or prevention or treatment of disease. Grantee shall not remove, destroy, or cut trees located outside the Greenway Easement, except to the extent that cutting is necessary to remove that portion of a tree that intrudes into the Greenway Easement. 7241/1/11215678v1 10. Grantee agrees to be responsible for all regulatory stormwater requirements which result from the tTrail-related i.Improvements and to design, construct, and maintain adequate storm water structures and controls within the Greenway Easement. 11. The Grantee shall pay any stormwater management fee imposed by any local, state, or federal agency for the area within the Greenway Easement. 12. The Grantee and its agents shall have the right to inspect the Greenway Easement and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within the easement that endanger or interfere with the proper use of the same. 13. The Grantor shall have no maintenance responsibility of the public access trail, the Trail -related Improvements, or real or personal property within the Greenway Easement. 414. To the extent permitted by law, Grantee will be responsible for its agents' and employees' acts and omissions within the scope of their duties which cause injury to persons or property relating to any use of the public access trail, the Trail -related Improvements, or any property within the Greenway Easement. d-415. The Grantor shall not erect any building, fence, sign, guardrail, or other above - grade structure within the Greenway Easement so as to render the Greenway Easement inaccessible. 16. The Grantee agrees that the Greenway Easement shall not be open to the public until such time as construction of the public access trail is completed. -1-6717. The Greenway Easement herein conveyed shall be appurtenant to the Grantor's lands over which they run and shall convey to the Grantee the perpetual right to install and maintain improvements, the right to go on, over and upon the said 7241/1/11215678v1 Greenway Easement for the purposes of installing, maintaining, repairing and replacing the improvements necessary for the public access trail. -1-7718. The covenants agreed to and the terms, conditions, and restrictions imposed herein shall be binding upon the Grantor and its agents, heirs, and assigns and shall continue as a servitude running in perpetuity with the described land. The Grantor agrees that the terms, conditions, and restrictions of this Greenway Easement will be inserted by it in any subsequent deed or other legal instrument by which it divests itself of either the fee simple title to, or of its possessory interest in, the subject property. 4& 19. Should the Grantee or its assigns or successors -in -interest cease to develop, operate, or maintain the public access trail, the Grantor may request that the Greenway Easement be vacated. Grantee or its assigns or successors -in -interest shall not unreasonably withhold approval of such request. 4-9-20. This Greenway Easement is subject to all covenants, conditions, restrictions, and other easements of record insofar as they may affect this Greenway Easement. 20.21. The Grantor acknowledges the right to receive just compensation and the right to request an appraisal for the property herein conveyed, and hereby waives those rights. This Deed is executed by on behalf of the Virginia Recreational Facilities Authority by virtue of the authority granted by the Virginia Recreational Facilities Authority Board on This Deed is executed by the County Administrator, Deputy County Administrator, or Assistant County Administrator of Roanoke County on behalf of the Board of Supervisors of 7241/1/11215678v1 Roanoke County pursuant to Ordinance # adopted by the Board of Supervisors of Roanoke County on the day of , 2023. WITNESS the following signatures and seals: [Signature and notary acknowledgement on following page] 7241/1/11215678v1 GRANTOR: VIRGINA RECREATIONAL FACILITES AUTHORITY By: Title: COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , TO WIT: I, , a Notary Public for the Commonwealth of Virginia, hereby certify that personally appeared before me this day and acknowledged the foregoing instrument. WITNESS my hand and official seal this day of , 20 Notary Public My commission expires: [Signature and notary acknowledgement on following page] 7241/1/11215678v1 GRANTEE: ROANOKE COUNTY BOARD OF SUPERVISORS By: Title: COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , TO WIT: I, , a Notary Public for the Commonwealth of Virginia, hereby certify that personally appeared before me this day and acknowledged the foregoing instrument. WITNESS my hand and official seal this day of , 20 Notary Public My commission expires: Approved as to form: County Attorney 7241/1/11215678v1 PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 Roanoke County Tax Map Nos: 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05- 29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000 Property Owner: Virginia Recreational Facilities Authority This instrument is exempt from the imposition of recordation taxes and fees pursuant to § 58.1-811(A)(3), § 58.1- 811(C)(4), § 17.1-266, and § 17.1-279(E) of the Code of Virginia (1950), as amended. THIS DEED OF EASEMENT is entered into this day of 2023 by the VIRGINIA RECREATIONAL FACILITIES AUTHORITY, a political subdivision of the Commonwealth of Virginia (hereinafter referred to as the "Grantor"), and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, a political subdivision of the Commonwealth of Virginia, (hereinafter referred to as the "Grantee"). WITNESSETH: WHEREAS, the Roanoke River Greenway is a developing bicycle and pedestrian trail identified in the regionally approved 2018 Roanoke Valley Greenway Plan, adopted by Roanoke City, Roanoke County, Botetourt County, City of Salem, and the Town of Vinton; WHEREAS, the 2016 Explore Park Adventure Plan adopted by the Roanoke County Board of Supervisors and the Virginia Recreational Facilities Authority support extension of the Roanoke River Greenway through Explore Park; and WHEREAS, the 2007 Roanoke County Comprehensive Master Plan for Parks and Facilities identified the development of greenways and trails as a high priority desired by citizens in Roanoke County; WHEREAS, easements are needed for the eastern section of the Roanoke River Greenway (herein referred to as the "public access trail") across portions of the Grantor's seven (7) properties Page 1 of 10 designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000 and more particularly described on a plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" (herein referred to as the "Plat"); WHEREAS, Grantee has requested, and the Grantor has agreed to, the conveyance of a permanent greenway easement over those parcels of land located in Roanoke County (herein referred to as "Greenway Easement") to the Grantee for use as a public access trail; WHEREAS, Grantor has also agreed to the conveyance of certain other drainage and temporary construction easements to the Grantee; and NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, the Grantor hereby GRANTS and CONVEYS with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easements, in Roanoke County, Virginia to wit: A PERMANENT GREENWAY EASEMENT, herein referred to as "Greenway Easement", consisting of 4.957 acres (215,944 square feet), more or less, to construct, improve, operate, inspect, use, monitor, maintain, repair or replace a public access trail upon, over, and across the parcels of land belonging to the Grantor designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05- 30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000. The location of the said permanent greenway easement shall be within those areas shown upon the plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY Page 2 of 10 EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" and recorded in the Roanoke County Circuit Court Clerk's Office along with this Deed of Easement. Together with a PERMANENT DRAINAGE EASEMENT containing 0.927 acres (40,363 square feet) collectively, more or less, for the purpose of maintaining drainage upon, over, and across the parcels of land belonging to the Grantor designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00- 05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00- 0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000. The location of the said permanent drainage easement shall be within those areas shown upon the plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" and recorded in the Roanoke County Circuit Court Clerk's Office along with this Deed of Easement. Together with a TEMPORARY CONSTRUCTION EASEMENT containing 4.590 acres (199,950 square feet) collectively, more or less, upon, over, and across the parcels of land belonging to the Grantor designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05- 32.00-0000. The location of the said temporary construction easement shall be within those areas shown upon the plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" and recorded in the Roanoke County Circuit Court Clerk's Office along with this Deed of Easement. The Temporary Construction Easement shall automatically expire upon completion of construction or substantial completion of construction of the public access trail on Grantor's property referred to herein. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near as is practicable to its condition at the time the easement was granted and that the Grantor will cooperate with the Grantee in effectuating such restoration. The said PERMANENT GREENWAY EASEMENT shall be subject to the terms and conditions stated below: Page 3 of 10 1. The Grantor hereby grants to the Grantee and the general public free access to and use of the public access trail within the Greenway Easement, subject to the laws and ordinances of Roanoke County for the purposes including but not limited to: walking, jogging, hiking, bicycle riding, horseback riding, and nature study. The general public shall have no right to construct or improve any portion of the Greenway Easement or public access trail. 2. Public access with any type of motor vehicle, including but not limited to motorcycles, four-wheel drives, motor bikes, mopeds, ATVs, and snowmobiles, shall be prohibited except for construction, inspection, responding to emergency calls, maintenance, or reconstruction of the public access trail within the Greenway Easement area by the Grantee or to the extent such vehicles are necessary for accessibility under the Americans with Disabilities Act. 3. The Grantor shall be considered the owner of the Greenway Easement for purposes of determining development density standards under applicable zoning and land use regulations. 4. The Grantor shall retain the right to use the land subject to the Greenway Easement acquired herein in any manner which shall not interfere with the use and enjoyment of said rights for recreational access to the public access trail. 5. The Grantor shall not erect any building, fence, sign, guardrail, or other structure over the easement so as to render the Greenway Easement inaccessible, except that fences and gates may be erected and/or maintained with the mutual consent of the Grantor and Grantee. In the event that this covenant is violated, the Grantee shall Page 4 of 10 not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. 6. There shall be no dumping of ashes, garbage, waste, brush or other unsightly, offensive, or hazardous material on the Greenway Easement or public access trail by the Grantor or Grantee, nor their agents, invitees, or licensees, unless necessary for the active construction of the public access trail. 7. Any construction by the Grantor of roads or driveways within the Greenway Easement or crossing the public access trail must be approved by the Grantee and designed in coordination with the Grantee to facilitate a safe and convenient crossing of the road by public access trail users. 8. The Grantee may erect within the Greenway Easement markers, kiosks, litter receptacles, vehicle control barriers, benches, bridges, signage, fences, and gates ("Trail -related Improvements") as deemed necessary for preservation of the Greenway Easement, use of the public access trail, and safety of the public access trail users. No other building or above grade structure shall be constructed by the Grantee or Grantor without written permission of the Grantor. 9. There shall be no removal, destruction, or cutting of trees within the Greenway Easement, except as may be performed by the Grantee or its agents for construction or maintenance of the public access trail, reduction of hazard, flood control, good husbandry practice, or prevention or treatment of disease. Grantee shall not remove, destroy, or cut trees located outside the Greenway Easement, except to the extent that cutting is necessary to remove that portion of a tree that intrudes into the Greenway Easement. Page 5 of 10 10. Grantee agrees to be responsible for all regulatory stormwater requirements which result from the Trail -related Improvements and to design, construct, and maintain adequate storm water structures and controls within the Greenway Easement. 11. The Grantee shall pay any stormwater management fee imposed by any local, state, or federal agency for the area within the Greenway Easement. 12. The Grantee and its agents shall have the right to inspect the Greenway Easement and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within the easement that endanger or interfere with the proper use of the same. 13. The Grantor shall have no maintenance responsibility of the public access trail, the Trail -related Improvements, or real or personal property within the Greenway Easement. 14. To the extent permitted by law, Grantee will be responsible for its agents' and employees' acts and omissions within the scope of their duties which cause injury to persons or property relating to any use of the public access trail, the Trail -related Improvements, or any property within the Greenway Easement. 15. The Grantor shall not erect any building, fence, sign, guardrail, or other above - grade structure within the Greenway Easement so as to render the Greenway Easement inaccessible. 16. The Grantee agrees that the Greenway Easement shall not be open to the public until such time as construction of the public access trail is completed. 17. The Greenway Easement herein conveyed shall be appurtenant to the Grantor's lands over which they run and shall convey to the Grantee the perpetual right to install and maintain improvements, the right to go on, over and upon the said Page 6 of 10 Greenway Easement for the purposes of installing, maintaining, repairing and replacing the improvements necessary for the public access trail. 18. The covenants agreed to and the terms, conditions, and restrictions imposed herein shall be binding upon the Grantor and its agents, heirs, and assigns and shall continue as a servitude running in perpetuity with the described land. The Grantor agrees that the terms, conditions, and restrictions of this Greenway Easement will be inserted by it in any subsequent deed or other legal instrument by which it divests itself of either the fee simple title to, or of its possessory interest in, the subject property. 19. Should the Grantee or its assigns or successors -in -interest cease to develop, operate, or maintain the public access trail, the Grantor may request that the Greenway Easement be vacated. Grantee or its assigns or successors -in -interest shall not unreasonably withhold approval of such request. 20. This Greenway Easement is subject to all covenants, conditions, restrictions, and other easements of record insofar as they may affect this Greenway Easement. 21. The Grantor acknowledges the right to receive just compensation and the right to request an appraisal for the property herein conveyed, and hereby waives those rights. This Deed is executed by on behalf of the Virginia Recreational Facilities Authority by virtue of the authority granted by the Virginia Recreational Facilities Authority Board on This Deed is executed by the County Administrator, Deputy County Administrator, or Assistant County Administrator of Roanoke County on behalf of the Board of Supervisors of Page 7 of 10 Roanoke County pursuant to Ordinance # adopted by the Board of Supervisors of Roanoke County on the day of , 2023. WITNESS the following signatures and seals: [Signature and notary acknowledgement on following page] Page 8 of 10 GRANTOR: VIRGINA RECREATIONAL FACILITES AUTHORITY By: Title: COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , TO WIT: I, , a Notary Public for the Commonwealth of Virginia, hereby certify that personally appeared before me this day and acknowledged the foregoing instrument. WITNESS my hand and official seal this day of , 20 Notary Public My commission expires: [Signature and notary acknowledgement on following page] Page 9 of 10 GRANTEE: ROANOKE COUNTY BOARD OF SUPERVISORS By: Title: COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , TO WIT: I, , a Notary Public for the Commonwealth of Virginia, hereby certify that personally appeared before me this day and acknowledged the foregoing instrument. WITNESS my hand and official seal this day of , 20 Notary Public My commission expires: Approved as to form: County Attorney Page 10 of 10 OVERALL MAP NOT TO SCALE Rp4vOKER/VER EXISTING PERMANENT \ GREENWAY ESMT �� IEXISTING SLOPE ESMTS 1 EXISTING TEMPORARY1 _ CONSTRUCTION ESMT Zg -44' SEE INST. #202105765 �,,/ �yr,3• ; ;� O 01.4 0 >4* ***SEE SHEET 2 FOR COMPLETE TAX MAP OWNERSHIP TABLE** Job #: AE2002.01 H&B CP #12 N:3614646.79 E: 1 1090283.50 BEGINNING OF PERMANENT GREENWAY EASEMENT N:3614669.52 E:11090124.87 SHEET 6 \ _ SHEET I � VIRGINIA RECREATIONAL FACILITIES AUTHOR DB 1483 PG 1165 DB 1421 PG 1402 DB 1288 PG 1315 PB 10 PG 170 TM #080.00-05-24.00-0000 478.66 +/- ACRES (PER GIS) H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax urveyng.com 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office oj,TH 0 05-31-2023 Jessica L. Nc Lic. No. 0029: TAX MAP OWNERSHIP TABLE: VIRGINIA RECREATIONAL FACILITIES AUTHORITY DB 1483 PG 1165 DB 1421 PG 1402 DB 1288 PG 1315 PB 10 PG 170 TM #080.00-05-24.00-0000 478.66 +/- ACRES (PER GIS) VIRGINIA RECREATIONAL FACILITIES AUTHORITY DB 1337 PG 341 PB 10 PG 170 TM #080.00-05-26.00-0000 9.69 +/- ACRES (PER GIS) VIRGINIA RECREATIONAL FACILITIES AUTHORITY DB 1371 PG 776 PB 10 PG 170 TM #080.00-05-27.00-0000 16.51 +/- ACRES (PER GIS) Job #: AE2002.01 urveyng.com VIRGINIA RECREATIONAL FACILITIES AUTHORITY DB 1371 PG 776 PB 10 PG 170 TM #080.00-05-29.00-0000 23.41 +/- ACRES (PER GIS) VIRGINIA RECREATIONAL FACILITIES AUTHORITY DB 1317 PG 1209 PB 10 PG 170 TM #080.00-05-30.00-0000 0.68 +/- ACRES (PER GIS) VIRGINIA RECREATIONAL FACILITIES AUTHORITY DB 1317 PG 1209 PB 10 PG 170 TM #080.00-05-31.00-0000 2.45 +/- ACRES (PER GIS) VIRGINIA RECREATIONAL FACILITIES AUTHORITY DB 1421 PG 1402 & DB1326 PG 83 PB 10 PG 170 TM #080.00-05-32.00-0000 1.88 +/- ACRES (PER GIS) H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office Ei PI PI TI TI DI TI -4 05-31 2 Jessica L Lic. No. <IND sui NOTES: 1. HORIZONTAL (NAD'83) DATUM ESTABLISHED THROUGH REAL TIME KINEMATIC (RTK) GPS OBSERVATIONS ON JANUARY 11, 2021. DIFFERENTIAL CORRECTIONS WERE DERIVED FROM NATIONAL GEODETIC SURVEY (NGS) CONTINUALLY OPERATING REFERENCE STATION (CORS) "LSO4". COORDINATE VALUES, IF SHOWN HEREON, ARE BASED ON VIRGINIA STATE GRID, SOUTH ZONE. 2. THIS PLAT IS FOR THE SOLE PURPOSE OF SHOWING PROPOSED EASEMENTS AND THE BOUNDARY LINES SHOWN HEREON DO NOT REPRESENT A CURRENT BOUNDARY SURVEY. THE TIE DISTANCE PROVIDED FROM THE PERMANENT GREENWAY EASEMENT TO THE PROPERTY IS BASED ON THE PLAT SHOWING THE NORTHERN SECTION OF THE PERMANENT GREENWAY EASEMENT RECORDED IN INSTRUMENT NUMBER 202105765. 3. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE COMMITMENT, THEREFORE ALL EASEMENTS MAY NOT BE SHOWN ON THIS SURVEY. 4. THE EASEMENTS SHOWN HEREON REPRESENT A PORTION OF THE INTEREST IN THE PROPERTIES OWNED BY VIRGINIA RECREATIONAL FACILITIES AUTHORITY ACQUIRED THROUGH VARIOUS DEEDS AS LISTED ON SHEET 2 HEREON. INTERNAL TAX MAP LINES ARE SHOWN HEREON AS APPROXIMATE AND THE PLACEMENT IS BASED ON PLAT BOOK 10 PAGE 170. 5. H&B CONTROL POINTS SHOWN HEREON (VIRGINIA STATE PLANE COORDINATES) WERE ESTABLISHED IN JANUARY OF 2021 IN CONNECTION WITH A TOPOGRAPHIC DESIGN SURVEY FOR THE COUNTY OF ROANOKE, VIRGINIA. Job #: AE2002.01 H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax urveyng.com 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office ��j,TH OF 4 05-31-2023 0 Jessica L. N Lic. No. 0025. EX91. I22°510.TC.E NS .o5165 20219 / 65 / oti\ob„- VARIABLE WIDTH PERMANENT GREENWAY ESM'T tiPo_ L6 O / 6ti g21 L619 L618 L624 / / 4 UI '1, (0- / L626 EX. T.C.E. W o INST. #202105765 L627 T.C.E. H&B CP #12 N:3614646.79 E:11090283.50 11 L203 ° L204 L205 ROANOKE RIVER CL 30' PERMANENT GREENWAY ESM'T Li L202 ---- / Job #: AE2002.01 urveyng.com N:3614669.52 E:11090124.87 (SEE SHEET 1 FOR PROPERTY TIE) C1 L2 o. ,�0 ° 6og L608 L607 L606 �L614� 6/L („, 67� °�1,6�2 6'�i�° 16 T.C.E. DETAIL #1 (NTS) P.D.E. 101 br0 v H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office P.D.E. (SEE DETAIL #1) C2 IN I L605 -gam / / L207 / / if— Graphic Scale 0' 60' 1 Scale: 1 "=60' —P.D.E. L48 Ich = IJ I I WII I I � i- ---, 74 C5 L3 _.- i0-o93 b? 4590 'cto L51 v� 70 O_ o L595 L589 P.D.E. W IJ Job #: AE2002.01 urveyng.com Z217 0 L218_ T.C.E. ROANOKE RIVER 21 �► L222 _ L219 _ o L220� _o e- L587 h T.C.E. L4 - - -1884 L586 H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaMCertified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office L223 e- o� 1. ,) L225 L226� �7 o- , C6 a L582 L583 0� L581 CL 30' PERMANENT GREENWAY ESMT �05--31-2023 Jessica L. Nasr Lic. No. 002929 Graphic Scale 0' 60' 1 Scale: 1 "=60' P.D.E. T.C.E. o L238 �b' �& - r� L239 IS °� Tom\, L570 ` --- f1-D ` _ o 1, 9 /�'� L566 o L565rLr,�4 ---- 1--1--- 1 Job #: AE2002.01 urveyng.com C9 L243 — _ _ _ _ 0' — L558 �o v L563 `6, 5560 �h�� L568 L d CL 30' PERMANENT GREENWAY ESM7 P.D.E. (SEE DETAIL #3) DETAIL #3 (NTS) 110 P.D.E. _ !LL94 H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office DETAIL #4 (NTS) \ , t:/12 P.D.E. Z,>S�� D� 0 L24o.�?ye L 48 •%' . / 0 —0 / ---0 L247/ L249 42$ / / P.D.E. (SEE DETAIL #4) P.D.I °j,T11 Or. /05-31-2023 T.0 Jessica L. Na Lic. No. 00292 44/Vbc SURNICt Graphic Scale 0' 60' 1 Scale: 1 "=60' T.C.E. P.D.E. tip• 498 �� 0 � �� cgs 2 / o �� L2so o s? LS a o qzt Vt.542 L5441 44 . Job #: AE2002.01 urveyng.com l7j — T.C.E. T.C.E. L264 H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaMCertified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office CL 30' PERMANENT GREENWAY ESM'T --._ ,_ 0- �66 L287o � ' — %1g= pL5330.°' } L539 a l NI 0 �05--31-2023 Jessica L. Nasr Lic. No. 002929 4kb S[JR & Graphic Scale 0' 60' 1 Scale: 1 "=60' N. T.C.E. - W L276 L27 o \L2,8 CO-- � C13 �\� L279_ W C12.�--�--- L� _ �• C1 L6 �L7= C16 �� �_ C15 L519 L518 t5>7�0 Job #: AE2002.01 urveyng.com L516 L515 L514 CL 30' PERMANENT GREENWAY ESMT C55 o_ L513 NA L280 L109 L8 L512 51 T.C.E. P.D.E. `2 0Q83 T.C.E. L9 '42�r v C78 \ • 0.Z,19 L�\ 51L509 0 S� �\ C7 9; / �Cv P.D.E. (SEE DETAIL #6) DETAIL #6 (NTS) P.D.E. H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office soa l m\ ‘&45> Gz•'SOS �o --o\ P.D.E. ��-c (SEEho`� DETAIL #7) v cow mow• DETAIL #7 (NTS) P.D.E. .�25 t -i /, L 178 Graphic Scale 0' 60' 1 Scale: 1 "=60' WA- —a — — _ L492 L491 cn W L296 L15 Job #: AE2002.01 urveyng.com CL 30' PERMANENT GREENWAY ESM'T L490 L297 . _ o — . — C25 L17 L16 _.—.- - L488 L489 L487 DETAIL #8 (NTS) P.D.E. �^ v � - /z t731- v H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaMCertified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office P.D.E. C228 L127 L299 ` �p /� / L129i: p _ N L486 0 9 T.C.E. t485 N N \ cs ; 0 P.D.E. (SEE DETAIL #8) $ �05--31-2023 Jessica L. Nasr Lic. No. 002929 4kb S[JR & Graphic Scale 0' 60' 1 Scale: 1 "=60' 1.1 L312 L313 L314 WC31 L23 L24 C33 LU I C32— 111— L469 L468 L467 L466 -0• —o • V/RGA/A STATE Job #: AE2002.01 urveyng.com ^• Zi MI L315 L316 I L25 T.C.E. L318 • 03• V ' C34 C56 L320 -4 r Im L465 C37 �qs2 \ C59 L46� L460 M59 L458 0� T.C.E. H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaMCertified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office CL 30' PERMANENT GREENWAY ESMT $4 05--31-2023 0 Jessica L. Nasr Lic. No. 002929 . kb S[JR & Graphic Scale 0' 60' 1 Scale: 1 "=60' T.C.E. L332 L333 _oL334.o- L331 o - - - -o - 330•- / 9.6.0 2 °4- 90 L329 e' , / �3 L30 - c42o-- ' / C4i _ •� / ° L444 L443 ° o , LL440 0. L4L¢1 L439 .— — C44 Job #: AE2002.01 urveyng.com o L449-0! 'O' 4. 1 b %J "• DETAIL #9 (NTS) P.D.E. 733 _--gr J'� 0 52 J P.D.E. CO w L149 I N I a L336 N L335L 147 c -1— 13? C45 L31 ,T3 L437 1- A 5 L434 to e /09) H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaMCertified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office P.D.E. (SEE DETAIL * O �05-31-2023 Jessica L. Nasr Lic. No. 002929 4kb Graphic Scale 0' 60' 1 Scale: 1 "=60' T.C.E. Job #: AE2002.01 urveyng.com T.C.E. P.D.E. P.D.E. P.D.E. T.C.E. P.D.E. T.C.E. r. L355 . °_356 6:1 ii L177---T40J, - T4,s fir` ',- / — (it_ _ O- o L407 L406 L354 .— \. =\�7nibO / / / v'r/ L34 I I1 139 ♦ Zt7 &jic C48 L� L419 - —+— n 1rL-i. N ~ /` b ts; vo4 - . d P.D.E. N J I. H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office P.D.E. (SEE DETAIL #11) T.C.E. P.D.1 (SEE DET) CL 30' PEF GREENW) Graphic Scale 0' 60' 1 Scale: 1 "=60' T.C.E. L363 062 . —0 o — \,9 L361 0 " L360, • 0' • L35 0 059 • • • i i `, / LQp3 L402 N 1.40A/o -0 N Job #: AE2002.01 ROANOKE RIVER L.365 cboL3988 � \,:c e� vii Ao7 /L400 T.C.E. i,c�\`� i 7---193 L366 1-1 P.D.E. IL3o 8 L31O oo -o INr— .o L32- J — 3g L389 c- I L393 d�9rLL391 0 L395—o �O L396 094 H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBE SWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax urveyIng.com 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office CL 30' PERMANENT GREENWAY ESMT �05--31-2023 0 L388 L: • — M� ram, / C441 Jessica L. Nasr Lic. No. 002929 4kb S[JR e. Graphic Scale 0' 60' 1 Scale: 1 "=60' LINE BEARING DISTANCE L523 N 27°01'09" W 16.87' L524 S 38°04'51 " E 9.60' L525 S 09°40'00" E 35.60' L526 N 17°15'37" W 15.04' L527 S 55°08'50" E 17.82' L528 N 43°27'21 " W 25.17' L529 N 66°57'00" W 22.76' L530 N 11 °58'57" E 21.99' L531 N 24°02'36" W 25.61' L532 N 07°00'53" W 6.51' L533 S 28°36'10" E 20.15' L534 N 78°17'48" W 6.83' L535 S 48°22'15" E 85.17' L536 S 19°3627" W 60.96' L537 N 16°27'53" W 69.91' L538 N 13°41'10" W 74.01' L539 N 07°52'04" W 33.40' L540 S 04°36'50" E 32.36' L541 S 17°22'10" E 39.15' L542 S 42°41'26" E 13.44' L543 N 15°50'09" W 15.72' L544 N 11 °10'22" W 24.38' L545 N 22°4629" W 25.29' L546 N 19043'26" W 42.61' L547 N 12°44'34" W 6.80' L548 N 25°49'18" W 24.58' L549 N 17°32'04" W 26.73' L550 N 25°38'20" W 50.27' L551 N 41 °46'19" W 5.00' L552 N 61°1124" W 24.18' L553 N 24 °52'51 " E 44.34' L554 N 0400124" E 15.33' L555 N 89°26'02" W 20.59' L556 N 08°04'19" W 45.57' L557 S 03°32'34" E 79.83' L558 N 39°26'22" W 58.98' L559 N 80°42'08" W 26.41' L560 N 10°11'15" W 22.17' L561 S 28°30'02" E 11.72' Job #: AE2002.01 urveyng.com LINE BEARING DISTANCE L562 N 09°56'11 " W 20.19' L563 N 28°57'36" W 33.89' L564 N 41 °45'51 " W 10.47' L565 S 27°37'55" E 37.92' L566 N 21 °46'31 " W 51.92' L567 S 86°52'03" E 21.94' L568 S 41 °26'13" E 10.00' L569 N 04°22'46" E 42.66° L570 N 20°17'10" W 16.86' L571 N 00°18'46" W 19.01 ° L572 N 26°38'53" W 22.91' L573 S 21 °19'18" E 10.43' L574 S 32°37'42" E 34.31' L575 N 43°32'33" W 23.10' L576 N 49°40'57" W 22.45' L577 N 58°19'58" W 32.68' L578 S 37°17'18" E 15.34' L579 N 53°57'57" W 29.58' L580 N 34°54'53" W 29.39' L581 S 23°41'57" E 34.69' L582 S 41 °56'54" E 50.67' L583 N 36°51'04" W 24.37' L584 N 43°52'11 " W 53.78' L585 S 83°2828" E 19.66' L586 N 27°17'03" W 67.80' L587 S 37°43'09" E 19.88' L588 N 81 °12'06" W 30.59' L589 S 32°50'11 " E 15.49' L590 N 18°51'32" W 18.04' L591 N 09°34'13" E 22.88' L592 N 15°1726" E 16.30' L593 N 54°14'59" W 25.63' L594 S 74°15'40" E 33.49' L595 S 22°14'35" E 19.36' L596 N 17°23'51 " E 32.82' L597 N 50°38'18" W 27.49' L598 N 16°32'05" W 15.96° L599 N 54°36'07" W 29.29' L600 N 29°28'40" W 24.67' LINE BEARING DISTANCE L601 S 64°27'54" E 25.75' L602 S 45°15'17" E 46.88' L603 S 21 °13'19" E 45.28' L604 S 24°00'03" E 44.21' L605 S 21 °09'00" E 24.54' L606 S 30°10'39" E 31.79' L607 N 25°25'30" W 13.77' L608 N 30°57'35" W 23.70' L609 S 45°44'23" E 18.40' L610 S 76°00'57" E 23.59' L611 S 07°2725" W 22.82' L612 N 53°44'48" W 32.54' L613 N 01 °41'09" W 25.77' L614 N 40°15'43" W 26.51' L615 N 64°18'46" W 15.52' L616 N 60°41'13" W 27.08' L617 N 50°22'58" W 26.98' L618 N 43°53'45" W 7.98' L619 N 18°16'02" W 27.01' L620 N 06°34'33" W 7.12' L621 N 82°1729" E 14.80' L622 S 53°03'44" E 9.09' L623 S 74°43'46" E 11.94' L624 S 59°07'40" W 4.76' L625 S 71 °30'35" E 22.66' L626 S 71 °17'54" W 14.96' L627 N 35°00'29" W 16.07' H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBE SWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office TIE , T1 T2 T3 T4 T5 T6 T7 T8 T9 T10 T11 T12 T13 T14 T15 T16 T17 T18 T19 T20 T21 T22 T23 T24 T25 T26 T27 T28 T29 T30 T31 T32 CURVE RADIUS ARC LENGTH TANGENT CHORD BEARING CHORD LENGTH DELTA ANGLE C1 500.00' 40.59' 20.31' S36°27'11"E 40.58' 4°39'06" C2 100.00' 34.02' 17.18' S 24°22'54" E 33.86' 19029'30" C3 300.00' 207.17' 107.91' S 34 °25'08" E 203.08' 39°33'58" C4 200.00' 68.90' 34.80' S 44°19'56" E 68.56' 19°4422" C5 500.00' 48.90' 24.47' S 37°15'52" E 48.88' 5°36'13" C6 85.00' 59.90' 31.25' S 19°52'45" E 58.66' 40°2226" C7 92.00' 97.50' 53.89' S 30°03'11"E 93.00' 60°43'17" C8 250.00' 201.37' 106.51' S 37'220'16" E 195.97' 46°09'05" C9 650.00' 321.26' 163.98' S 28°25'17" E 318.00' 28°19'06" C10 150.00' 110.38' 57.82' S 21 °29'56" E 107.91' 42°09'48" C11 300.00' 106.70' 53.92' S 10°3622" E 106.14' 20°22'41" C12 950.00' 434.41' 221.07' S 29°48'01 " E 430.64' 26°12'00" C13 100.00' 62.83' 32.49' S 24°54'03" E 61.80' 35°59'55" C14 80.00' 26.30' 13.27' S 16°19'10" E 26.18' 18°50'09" C15 100.00' 13.71' 6.86' S 29°39'50" E 13.70' 7°51'11 " C16 100.00' 22.94' 11.52' S 27°01'09" E 22.89' 13°08'34" C17 100.00' 6.45' 3.22' N 22°17'39" W 6.44' 3°41'35" C18 80.00' 36.16' 18.39' S 11 °11'34" E 35.85' 25053'45" C19 100.00' 19.87' 9.97' N 03°56'13" W 19.84' 11 °23'03" C20 80.00' 21.14' 10.63' S 02°0329" E 21.08' 15°08'30" C21 80.00' 27.44' 13.86' S 04 °18'51 " E 27.31' 19°39'13" C22 80.00' 26.85' 13.55' S 23°4526" E 26.73' 19°13'57" C23 150.00' 56.19' 28.43' S 22°38'33" E 55.86' 21 °27'41 " C24 300.00' 33.71' 16.87' S 15°07'51 " E 33.69' 6°26'17" C25 150.00' 17.46' 8.74' S 15°00'55" E 17.45' 6°40'10" C26 400.00' 58.33' 29.22' S 07°30'10" E 58.28' 8°2120" C27 90.00' 42.50' 21.66' S 10°12'17" W 42.11' 27°03'34" C28 70.00' 40.83' 21.01' S 07°01'30" W 40.25' 33°25'09" C29 200.00' 102.34' 52.31' S 04 °58'26" W 101.22' 29°19'01 " C30 65.00' 45.61' 23.79' S 00°28'05" E 44.68' 40°12'04" C31 100.00' 16.40' 8.22' S 15°52'16" E 16.38' 9°23'43" C32 200.00' 12.32' 6.16' S 12°56'17" E 12.32' 3°31'45" C33 250.00' 41.57' 20.83' S 09°5622" E 41.52' 9°31'35" C34 80.00' 40.18' 20.53' S 0901249" W 39.76' 28046'46" C35 60.00' 53.67' 28.78' S 02°01'12" E 51.89' 51 °14'47" C36 65.00' 35.12' 18.00' S 12°09'55" E 34.69' 30°5721 " C37 85.00' 27.36' 13.80' S 05°5428" E 27.24' 18°2626" C38 75.00' 21.35' 10.75' S 06°58'18" E 21.28' 16°18'46" C39 85.00' 25.09' 12.64' S 09°3829" W 25.00' 16°54'47" Job #: AE2002.01 H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBESWaMCertified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax urveyng.com 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office CURVE C40 C41 C42 C43 C44 C45 C46 C47 C48 C49 C50 C51 C52 C53 C54 C55 C56 C57 C58 C59 C60 C61 C62 C63 RADIUS 1000.00' 100.00' 75.00' 100.00' 100.00' 500.00' 1500.00' 100.00' 125.00' 200.00' 750.00' 1200.00' 65.00' 30.00' 65.00' 232.53' 101.69' 102.38' 64.29' 80.74' 391.50' 99.79' 100.96' 339.42' Al 3' 6; 4. 51 1. 1E 1E 1( 2E 1E 9E 2( 5: 51 6:: 61. 4; 2f 3' 3E 4( 61 3E 5. o*, 05-31- Jessica Lic. No. LINE BEARING DISTANCE L 1 S 38°46'44" E 118.29' L2 S 34°07'39" E 118.76' L3 S 34°27'45" E 134.79' L4 S 40°03'59" E 282.52' L5 S 18°44'52" E 535.92' L6 S 25°44'15" E 33.85' L7 S 33°3526" E 13.14' L8 S 20°26'52" E 91.54' L9 S 24°0826" E 44.90' L 10 S 01 °45'19" W 32.83' L 11 S 09°37'44" E 35.07' L12 S 05°30'45" W 31.65' L13 S 14°0828" E 93.78' L14 S 33°2224" E 45.67' L15 S 11 °54'43" E 129.22' L16 S 18°21'00" E 70.91' L17 S 11 °40'49" E 69.76' L18 S 03°19'30" E 23.06' L19 S 23°44'04" W 35.21' L20 S 09°41'05" E 32.69' L21 S 19°37'56" W 18.84' L22 S 20°34'07" E 46.53' L23 S 11 °1024" E 94.20' L24 S 14°42109" E 19.67' L25 S 05°10'34" E 83.01' L26 S 23°36'12" W 6.73' L27 S 01 °11'05" W 89.60' L28 S 18°05'52" W 67.43' L29 S 16°13'19" W 102.61' L30 S 53°13'50" W 58.36' L31 S 45'358'59" W 96.94' L32 S 43°25'39" W 397.00' L33 N 36°41'24" E 10.26' L34 S 45°42'17" E 48.29' L35 S 44°17'43" W 8.29' L36 S 53°58'57" W 15.02' L37 S 51 °13'16" W 15.00' L38 S 85°17'58" W 44.24' L39 S 86°50'06" E 108.29' Job #: AE2002.01 urveyng.com LINE BEARING DISTANCE L40 S 36°05'36" E 37.08' L41 S 53°54'24" W 24.00' L42 N 36°05'36" W 25.58' L43 N 86°46'25" W 88.42' L44 N 86°48'38" W 5.20' L45 N 03°11'22" E 10.00' L46 S 86°48'38" E 1.44' L47 N 54°06'11" E 65.72' L48 S 43°08'52" E 24.72' L49 S 54°31'49" W 69.44' L50 S 60°01'55" W 23.23' L51 N 29°58'05" W 20.00' L52 N 60°01'55" E 21.66' L53 N 82°45'14" E 123.20' L54 S 31 °34'13" E 39.44' L55 S 57°57'08" W 18.45' L56 N 32°05'22" W 21.94' L57 S 82°37'56" W 109.29' L58 S 89°57'17" E 94.75' L59 S 34°06'15" E 38.15' L60 S 55°53'45" W 24.00' L61 N 34°06'15" W 25.43' L62 N 89°57'17" W 72.08' L63 N 89°57'13" W 4.57' L64 N 00°02'47" E 9.57' L65 N 50°09'49" E 36.17' L66 S 39°50'11" E 30.00' L67 S 50°09'49" W 42.57' L68 S 64°41'45" W 2.26' L69 N 26°34'05" W 13.15' L70 N 64°46'22" E 1.98' L71 S 73°36'50" E 46.32' L72 S 14°21'32" W 24.02' L73 N 73°36'50" W 38.91' L74 S 88°49'38" W 5.06' L75 N 00°00'00" W 5.00' L76 N 90°00'00" E 5.00' L77 N 45°29'20" E 33.32' L78 S 36°29'55" E 36.94' LINE BEARING DISTANCE L79 S 31 °42'17" E 41.16' L80 S 19°14'49" E 35.00' L81 S 70°45'11 " W 24.00' L82 N 19°14'49" W 34.31' L83 N 21 °41'00" W 37.83' L84 N 25°26'41" W 8.75' L85 S 45°43'44" W 28.01' L86 S 47°26'35" W 12.08' L87 N 60°40'34" W 15.65' L88 N 47°18'16" E 23.52' L89 S 83°27'54" E 74.93' L90 S 18°09'33" E 39.94' L91 S 71 °50'27" W 24.00' L92 N 18°35'50" W 24.64' L93 N 83°27'54" W 47.35' L94 S 51°43'02" W 3.39' L95 N 21 °48'31 " W 9.50' L96 N 54°33'06" E 3.63' L97 N 78°46'48" E 57.34' L98 S 13°15'33" E 45.29' L99 S 77°13'06" W 24.00' L100 N 13°15'33" W 21.93' L 101 S 78°46'48" W 31.05' L 102 N 87°08'55" E 40.42' L103 S 04°30'58" E 24.09' L104 S 87°2122" W 30.25' L105 S 87°09'47" W 35.74' L106 N 04°47'44" W 23.53' L107 N 86°06'01" E 26.07' L108 N 67°53'47" E 14.54' L109 S 23°53'47" E 34.61' L 110 S 64 °21'54" W 15.36' L 111 S 60°39'59" W 1.42' L112 N 29°20'01 " W 10.02' L113 N 60°39'59" E 2.99' L114 N76°26'44"E 12.31' L115 S 13°33'16" E 23.88' L116 S 75°52'39" W 13.96' L117 S 80°50'41 " W 9.48' H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBE SWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office LINE BEARING DISTANCE L175 S 24°16'01 " E 31.57' L176 S 37°5527" E 10.27' L177 N 57°1425" E 22.75' L178 S 34°49'54" E 24.02' L179 S 57°1425" W 45.55' L 180 N 37°5527" W 18.64' L181 N 37°5527" W 19.86' L182 N 52°0433" E 24.00' L183 S 37°5527" E 3.11' L184 S 55°21133" E 21.58' L185 S 35°36'00" W 24.00' L186 N 55°21'33" W 21.84' L187 N 55°21'33" W 6.98' L188 N 34°3827" E 24.00' L189 S 55°21'33" E 7.62' L190 S 47°03'37" E 7.62' L191 N43°47'40"E 21.96' L192 S 47°0024" E 19.91' L193 S 43°39'09" W 45.94' L194 N 47°03'37" W 27.49' L195 S 53°16139" E 20.08' L196 S 36°29'19" W 24.00' L197 N 53°31'12" W 23.01' L198 N 53°16'39" W 11.77' L199 N 42°48'16" E 24.14' L200 S 53°16'39" E 12.04' L201 S 42°5522" E 36.02' L202 N 38°53'50" W 81.75' L203 S 35°25'43" E 29.65' L204 N 33°10104" W 38.01' L205 N 29°55'37" W 37.64' L206 S 34°39136" E 74.10' L207 N 31 °33'51 " W 17.92' L208 S 23°39'43" E 46.49' L209 S 28°57'00" E 25.64' L210 S 37°4921 " E 43.92' L211 S 50°28'56" E 39.92' L212 N 56°01'02" E 43.67' L213 S 28°12'47" E 27.44' Job #: AE2002.01 urveyng.com LINE BEARING DISTANCE L214 S 33°54'14" E 34.01' L215 N 38°01'31" W 60.27' L216 S 78°12'16" E 45.90' L217 S 17°23'50" E 98.68' L218 S 38°39'51" E 59.62' L219 S 39°5927" E 40.42' L220 S 38°57159" E 31.38' L221 S 36°25'36" E 33.60' L222 S 38°37117" E 60.87' L223 S 28°47'34" E 11.55' L224 S 50°16'46" W 21.30' L225 S 38°49'33" E 47.37' L226 S 29°56'56" E 21.80' L227 S 13°47'39" E 39.79' L228 S 04°2758" E 17.21' L229 S 42°10'49" E 26.09' L230 N 53°33'51" E 31.65' L231 S 42°22'14" E 31.53' L232 S 38°43'30" E 24.99' L233 S 47°06'43" E 48.07' L234 N 41 °15'48" W 63.40' L235 S 23°47'50" E 30.05' L236 S 06°0124" E 40.80' L237 S 15°06'41" E 28.39' L238 N 19°23'30" W 54.63' L239 N 29°42'13" W 11.06' L240 N 80°47'31" E 14.65' L241 S 12°49'53" W 24.04' L242 S 33°3324" E 68.24' L243 S 35°10'36" E 64.69' L244 S 74°35'29" E 24.77' L245 S 39°19'31" E 15.38' L246 S 01 °04'15" E 21.39' L247 S 25°43'30" E 13.34' L248 S 29'31023" E 15.57' L249 S 20°43'18" E 14.75' L250 N 10°5146" W 54.50' L251 S 09°37'01 " E 28.46' L252 S 57°15'39" E 16.79' LINE BEARING DISTANCE L253 N 17°56'32" E 15.03' L254 N 41 °36'18" E 17.86' L255 S 16°51'05" E 32.45' L256 N 74°12'58" W 40.47' L257 S 52°57'10" W 37.73' L258 S 17°53'57" E 101.25' L259 S 34°07'30" W 14.60' L260 S 22°21'32" E 27.07' L261 S 18°54'04" E 26.16' L262 S 23°17'36" E 27.57' L263 S 16°56'56" W 31.12' L264 S 17°16'02" E 132.44' L265 S 71 °43'39" W 17.26' L266 S 16°07'57" E 20.91' L267 S 23°39'49" E 23.38' L268 S 37°2429" E 48.85' L269 N 52°01'08" W 35.28' L270 S 21 °09'37" W 24.66' L271 S 25°16'41" E 29.28' L272 N31°43154"W 21.27' L273 S 38°2029" E 21.81' L274 S 35°18'09" E 49.25' L275 S 37°45'35" E 49.05' L276 S 42°20'01 " E 56.30' L277 S 30°50'17" E 27.66' L278 S 13°55'35" E 42.67' L279 S 24°51'32" E 49.90' L280 N 19°36'06" W 46.88' L281 N 55°58'38" W 14.72' L282 S 06°28'22" E 30.44' L283 N 15°5229" W 23.49' L284 S 03°18'39" E 31.15' L285 N00°40'41"E 29.41' L286 N 40°16'53" W 10.06' L287 N 11 °23'51 " E 26.99' L288 N 02°3028" E 14.99' L289 N 14°10133" W 11.93' L290 N 13°21151 " W 21.35' L291 S 14°20'47" E 79.42' H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBE SWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office LINE BEARING DISTANCE L349 S 06°59156" W 19.75' L350 N 0202623" E 26.79' L351 N 05°12'02" E 18.43' L352 S 16°2030" W 48.91' L353 N 89°55'08" E 14.90' L354 S 45°54'30" W 62.07' L355 N 42°18'05" E 37.30' L356 S 47°1323" W 25.83' L357 N28°1121"E 12.13' L358 N 32°3620" E 32.85' L359 S 34°4846" W 24.39' L360 S 33°11'44" W 52.26' L361 N 33°34'44" E 21.23' L362 N 39°33'55" E 51.04' L363 N 44015155" E 18.87' L364 N 23°13'53" E 12.29' L365 S 37°54'44" W 51.45' L366 N 38°46'04" E 38.80' L367 S 60°36'08" W 9.75' L368 N 42°18'17" E 7.25' L369 N 66°00'01 " E 18.50' L370 N37°39'51"E 29.49' L371 N 74 °55'40" E 28.88' L372 S 43°59'46" W 8.84' L373 S 00°09'01 " W 17.81' L374 N66°11'01"E 30.94' L375 S 44°17'41" W 29.05' L376 N 19°49'04" E 36.72' L377 N 82°09'42" W 20.33' L378 S 43°0029" W 56.83' L379 S 46°42'20" E 59.10' L380 N 60024'17" E 38.06' L381 N 42°26'12" E 24.81' L382 N 22°28'10" E 18.25' L383 N 39°50'40" E 23.89' L384 N 46022'00" E 32.86' L385 N 35°2922" E 29.45' L386 N 89°26'49" E 6.97' L387 N 43°35'34" E 10.60' Job #: AE2002.01 urveyng.com LINE BEARING DISTANCE L388 S 53°1426" W 37.45' L389 N 39°58'55" E 26.99' L390 N 43°55'00" E 18.62' L391 N 62°09'50" E 22.77' L392 N 10°05'51 " E 16.35' L393 N 37°38'47" E 24.37' L394 N 28°36'18" E 13.80' L395 N 51 °13'48" E 18.12' L396 N 45°0628" E 24.23' L397 N 12°55'10" E 35.36' L398 N 58°11'11 " E 22.49' L399 S 12°05'18" E 33.49' L400 N 48°45'03" E 11.72' L401 N 75°43'51 " E 32.25' L402 N 56°45'10" E 46.08' L403 N 29011'39" E 14.77' L404 N 33°08'21 " E 42.25' L405 N 40°04'32" E 44.08' L406 N 53°59'02" E 27.36' L407 N 47°0627" E 20.47' L408 N 28°11'09" E 17.93' L409 N 36°24'10" E 44.39' L410 N 05°3332" W 46.10' L411 N 19°3739" W 21.94' L412 N 41 °26'13" W 72.26' L413 N 00°1709" W 53.12' L414 N 30°47'38" E 53.84' L415 S 84 °03'56" E 55.75' L416 S 72°07'38" E 25.90' L417 N 86°33'10" E 15.53' L418 S 66°3717" E 42.79' L419 N 50°33'51 " E 34.53° L420 N 76°46'34" E 41.93' L421 N 47°09'53" W 33.99' L422 N 00°5720" E 25.31' L423 S 67°13'06" E 13.22' L424 N 86°01'38" E 33.96' L425 S 74 °09'58" W 20.44' L426 N 65°55'29" E 10.21' LINE BEARING DISTANCE L427 N 68°0224" E 11.42' L428 N 48°26'15" E 24.85' L429 N 57°33'36" E 62.67' L430 S 89°55'45" E 8.38' L431 N 77°19'07" E 9.41' L432 N 69°12'34" E 24.49' L433 N 62°15152" E 23.46' L434 N 58°0422" E 48.92' L435 N 30°24'13" E 12.04' L436 S 79°36'52" W 14.81' L437 N 43°03'14" E 52.82' L438 N 06°35'28" E 33.94' L439 N 62°14'51" E 27.80' L440 N 47°26'37" E 20.93' L441 S 70°28'50" W 12.09' L442 N 81 °18'26" E 19.07' L443 N 56°40'04" E 46.66' L444 N 42°39'58" E 17.61' L445 N 19°18'43" E 15.06' L446 N 44°15134" W 50.89' L447 N 82°24'19" E 39.71' L448 S 75°4129" E 16.30' L449 N 63°28'54" E 29.70' L450 N 48°54'13" E 14.66' L451 N 30°58'52" E 24.73' L452 N 15°2707" E 72.61' L453 N 18°23158" E 25.87' L454 N 11 °16'24" E 35.02' L455 N 21 °35'56" E 53.09' L456 S 16°05'39" W 39.13' L457 N 01 °16'23" E 70.85' L458 N 00°23'37" E 32.40' L459 N 11 °48'41 " W 24.57' L460 N 00°40131 " W 15.59' L461 N 27°50'50" W 7.97' L462 N 20°24'52" E 32.02' L463 N 07°37'34" E 19.98' L464 N 06°39'18" W 18.65' L465 N 05°15'45" W 42.23' H&B Surveying and Mapping, LL C insightful solutions, quality service A DBE/WBE SWaM Certified Business 614 Moorefield Park Drive Richmond, VA 23236 804.330.3781 Office 804.859.5330 Fax 2105 Electric Road SW, Suite 103 Roanoke, VA 23224 540.904.2559 Office AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 ORDINANCE AUTHORIZING THE ACQUISITION OF PERMANENT AND TEMPORARY EASEMENTS AT EXPLORE PARK ON PROPERTIES OWNED BY THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY (ROANOKE COUNTY TAX MAP NUMBERS 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, AND 080.00-05-32.00- 0000) FOR DEVELOPMENT OF THE ROANOKE RIVER GREENWAY, VINTON MAGISTERIAL DISTRICT WHEREAS, the Roanoke River Greenway is a developing bicycle and pedestrian trail identified in the regionally approved 2018 Roanoke Valley Greenway Plan, adopted by Roanoke City, Roanoke County, Botetourt County, City of Salem, and the Town of Vinton; WHEREAS, the 2007 Roanoke County Comprehensive Master Plan for Parks and Facilities identified the development of greenways and trails as a high priority desired by citizens in Roanoke County; WHEREAS, the 2016 Explore Park Adventure Plan adopted by the Roanoke County Board of Supervisors and the Virginia Recreational Facilities Authority ("VRFA") support extension of the Roanoke River Greenway through Explore Park; WHEREAS, Roanoke County is overseeing the design and construction of the Roanoke River Greenway proposed through Explore Park; WHEREAS, easements are needed for the eastern section of the Roanoke River Greenway across portions of the VRFA's seven (7) properties designated as Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05- 27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000 and more particularly described on a plat titled "PLAT SHOWING Page 1 of 3 TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023, which is attached hereto as "Exhibit A" (herein referred to as the "Plat"); WHEREAS, the VRFA has agreed to the conveyance of a permanent greenway easement over those parcels of land located in Roanoke County to Roanoke County for use as a public access trail, the location of which is shown on the Plat; WHEREAS, the VRFA has also agreed to the conveyance of certain other drainage and temporary construction easements to Roanoke County for construction and maintenance of the project, the location of which is shown on the Plat; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 25, 2023, and the second reading was held on August 22, 2023. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. The acquisition of permanent and temporary easements on parcels owned by the Virginia Recreational Facilities Authority (on Roanoke County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-0000, 080.00-05- 29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000, 080.00-05-32.00- 0000) as shown on the attached plat titled "PLAT SHOWING TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE EASEMENTS & A Page 2 of 3 PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE, VIRGINIA" prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023 is hereby authorized and approved. 2. The County Administrator, Deputy County Administrator, or Assistant County Administrator is authorized to execute, deliver and record the deed, and any other documents on behalf of the County and to take such further actions as may be necessary or desirable in connection with this project. The form of the proposed deed is hereby approved with such completions, omissions, insertions and changes as the County Administrator, Deputy County Administrator, or Assistant County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. This ordinance shall be effective from and after the date of its adoption. Page 3 of 3 ACTION NO. ITEM NO. G.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Ordinance accepting a public service donation in the amount of $10,538.59 from MVP, LLC and appropriating such funds to the County's General Fund SUBMITTED BY: Rachel Lower Senior Assistant County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: MVP, LLC has offered to provide a public service donation to Roanoke County in the amount of $10,538.59. BACKGROUND: On June 30, 2021, three (3) individuals locked themselves to an immobilized vehicle filled with concrete and rebar, and purposefully blocked access to Honeysuckle Road in Roanoke County (a public right-of-way). The Roanoke County Police Department responded to this event and carried out an extensive and lengthy extraction of the three (3) individuals in order to remove the blockage of Honeysuckle Road. DISCUSSION: In an attempt to collect the monetary losses incurred by Roanoke County for this event, the Roanoke County Attorney's Office initiated a civil suit on behalf of the County against the three (3) individual protesters. Counsel for the three (3) individual protesters has proposed a settlement of the civil suit with an agreement by the protesters to pay for the cost of the tow service incurred on June 30, 2021 ($510). MVP, LLC has offered to reimburse the County for any additional expenses possible (above the normal salaries of law enforcement officers - which is disallowed by law), in order to relieve the County of the additional financial burden incurred in responding to this event Page 1 of 2 ($10,538.59). FISCAL IMPACT: There is no funding required to effectuate this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board accept and appropriate the funds from MVP, LLC and set this matter for a second reading on August 22, 2023. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 ORDINANCE ACCEPTING A PUBLIC SERVICE DONATION IN THE AMOUNT OF $10,538.59 FROM MVP, LLC AND APPROPRIATING SUCH FUNDS TO THE COUNTY'S GENERAL FUND WHEREAS, on June 30, 2021, three individuals locked themselves to an immobilized vehicle filled with concrete and rebar, and purposefully blocked access to Honeysuckle Road in Roanoke County (a public right-of-way); and WHEREAS, the Roanoke County Police Department responded to this event and carried out an extensive and lengthy extraction of the three individuals in order to remove the blockage of Honeysuckle Road; and WHEREAS, in an attempt to collect the monetary losses incurred by Roanoke County for this event, the Roanoke County Attorney's Office initiated a civil suit on behalf of the County against the three individual protesters; and WHEREAS, counsel for the three individual protesters has proposed a settlement of the civil suit with an agreement by the protesters to pay for the cost of the tow service incurred on June 30, 2021 ($510.00); and WHEREAS, MVP, LLC has offered to reimburse the County for any additional expenses possible (above the normal salaries of law enforcement officers —which is disallowed by law), in order to relieve the County of the additional financial burden incurred in responding to this event ($10,538.59); and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and Page 1 of 2 WHEREAS, the first reading of this ordinance was held on July 25, 2023, and the second reading was held on August 22, 2023. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That the sum of $10,538.59 from MVP, LLC is hereby accepted and appropriated to the Roanoke County general fund. 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. G.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Resolution adopting the Roanoke County 2023 Emergency Operations Plan SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Virginia Department of Emergency Management requires an updated Emergency Operations Plan (EOP) to be adopted by each locality every four years, or as needed. The Board last adopted the EOP in 2019; the Board must again renew its adoption of the EOP. BACKGROUND AND DISCUSSION: There are no material updates to the plan since its last adoption in 2019. The County has established and appointed the County Administrator as Director of Emergency Services and assigned the Coordinator of Emergency Management position to the Fire and Rescue Department. The Coordinator of Emergency Management is tasked and authorized to maintain and revise, as necessary, this document over the next four (4) year period. FISCAL IMPACT: There is no fiscal impact associated with the adoption of the EOP. STAFF RECOMMENDATION: Staff recommends approving the 2023 Emergency Operations Plan as it is written and attached to this report. Page 1 of 1 COUN' Y 0 11\ IFIMERG OP ERAr OANOK ENCY 1 ONS PLAN JULY 2023 - 1.0 Table of Contents I. Basic Plan Executive Summary ...................................................... Page 3 Foreword............ ...... ......... ...... ............ ...... ......... ...... Page 4 Board Resolution...... ...... ............... ...... ...... Page 5 Introduction............................................................................. Page 6 Preface......... ...... ............... ...... ............ ...... ......... ...... Page 6 BasicPlan......................................................................... Page 7 Situation and Assumptions. Page 8 Organization and Assignment of Responsibilities................... .Page 11 Concept of Operations .............................. Page 14 Plan Development and Maintenance ................................. Page 25 Exercise and Training ..........................................................Page 26 Appendix 1 — Glossary of Key Terms Appendix 2 — List of Acronyms Appendix 3 - Authorities and References Page 27 Page 33 Page 35 Appendix 4 - Matrix of Responsibilities..................... ...... . ...... ......Page 36 Appendix 5 - Succession of Authority........................ .................. Page 37 Appendix 6 - Emergency Operations Plan Distribution List Page 38 Appendix 7 - Essential Records . Page 39 Appendix 8 - NIMS Adoption Resolution Page 40 Appendix 9 - Declaration of a Local Emergency......... ...... .............Page 42 Appendix 10- Rescinding of a Local Emergency............................ Page 43 Appendix 11- Record or Change Document........................... ..... ..Page 44 II. Emergency Support Functions (ESF) 1. Transportation......... ...... ............... ...... ...... Page 45 2. Communications......................................................... Page 52 3. Public Works......... ...... ......... ...... ............ ...... ......... ...... Page 58 4. Firefighting............... ...... ............... ...... ...... Page 65 5. Emergency Management... ...... ............... ...... ......... ...... Page 73 6. Mass Care............ ...... ......... ...... ............ ...... ......... ...... Page 96 7. Resource Support...... ...... ............... ...... ...... Page 108 8. Health and Medical........................ ...... ...... Page 113 9. Search and Rescue............... ...... ............ ...... ......... ...... Page 121 10. Hazardous Materials..................... ...... ...... ..................Page 132 11. Agricultural and Natural Resources............ ...... ......... ...... Page 137 12. Energy ...................................................................Page 141 13. Public Safety and Security..................... ...... ............ ....... Page 145 14. Long Term Recovery..................... ...... ...... .................Page 155 15. External Affairs......... ...... ............... ...... ...... Page 160 16. Military Support......... ...... ............... ...... ...... Page 170 17. Volunteer and Donations Management............ ...... ............... Page 172 1 III. Supporting Annexes 1. Animal Care, Control and Sheltering Annex Page 178 2. Debris Management Support Annex Page 205 3. Damage Assessment Annex........................ ...... ............... Page 211 4. Dam Safety Support Annex..................................... ...... ...Page 229 5. Critical Infrastructure Annex..................................... ....... ..Page 238 6. Healthcare Facilities and Schools Annex......... ....... .............Page 240 7. Fatality Management Annex........................ ...... ............... Page 242 8. Hazard Prone Locations: Flooding Annex. Page 263 9. Local Rain/Flood Gauge Support Annex Page 272 10. Statewide Mutual Aid Annex........................ .......... Page 275 11. WebEOC Instructions............ ...... .......... ......... Page 282 12. Command and Control Annex.................. ...... ......... Page 283 13. ICS Forms..............................................................Page 328 14. Current Quick Reference Contact Annex...................... ....... Page 413 2 Executive Summary Roanoke County Emergency Operations Plan The Roanoke County Emergency Operations Plan (EOP) has been revised as required by The Commonwealth of Virginia Emergency Services and Disaster Laws of 2000 as amended, § 44- 146.13 to § 44-146.29:2 and The Virginia Disaster and Emergency Management Laws, 2022 Edition. The revised plan is an accurate and appropriate reflection of how the County will address natural and man-made disasters and events as they develop. The revised plan is based on current resources available at the local level. The plan has been re -formatted to conform to the recommendations of the Virginia Department of Emergency Management (VDEM), the National Response Framework (NRF), the National Incident Management System (NIMS), and the Incident Command System (ICS). The EOP consists of a Basic Plan followed by the Emergency Support Functions (ESFs), Support Annexes, and Incident Annexes. The Basic Plan establishes the legal and organizational basis for emergency operations in the County of Roanoke to effectively respond to and recover from all -hazards and emergency situations. The Emergency Support Functions (ESF) group resources and capabilities into functional areas to serve as the primary mechanisms for providing assistance at the operational level. The ESF structure results in improved effectiveness and efficiency in mitigation, preparedness, response, and recovery operations. The Support Annexes describes the framework through which local departments and agencies, the private sector, volunteer organizations, and nongovernmental organizations coordinate and execute the common functional processes and administrative requirements necessary to ensure efficient incident management. The actions described in the Support Annexes are not limited to particular types of events but are overarching in nature and applicable to nearly every type of incident. In addition, they may support several ESFs. The Incident Annexes address contingency or hazard situations requiring specialized application of the EOP. Incident Annexes are organized alphabetically. The overarching nature of functions described in these annexes frequently involves either the support to, or the cooperation of, all departments and agencies involved in incident management efforts. In some cases, actions detailed in the annex also incorporate various components of local agencies & other departments & agencies to ensure seamless integration of and transitions between preparedness, prevention, response, recovery, & mitigation activities. In addition to the Executive Summary, included in the Basic Plan is a Board Resolution. The purpose of this resolution is two -fold. First, it serves as the format for the formal adoption of the Roanoke County Emergency Operations Plan. Second, it charges and authorizes the Director or 3 his/her designee with the responsibility of maintaining this plan over the next four (4) years, when it will once again come before this Board for formal adoption. Foreword On February 28, 2003, President George W. Bush issued Homeland Security Presidential Directive-5, the purpose of which is to enhance the ability of the United States of America to manage domestic incidents by establishing a single, comprehensive national incident management system. To implement the directive, the Secretary of Homeland Security was charged to develop and publish an initial version of the National Response Plan. The initial version of that document was published and released to all federal agencies with instructions to make initial revisions to existing plans by July 1, 2003. Further, they are to submit a plan for implementation and adoption of the National Incident Management System to the Secretary and Assistant to the President for Homeland Security by September 1, 2003. The ability to interact effectively and efficiently with officials of the Commonwealth of Virginia and various federal agencies involved during major disasters is paramount. It is for that reason the Government of Roanoke County has elected to model it's All Hazard -All Disciplines Plan after the Federal Response Plan as amended in January 2003, the National Response Framework published January 2008, and the existing Commonwealth of Virginia Plans. This approach allows for maximum interaction at all levels of government, it ensures the development of public -private partnerships which are critical in time of disaster, and it facilitates change as necessary in changing times and situations. All staff is directed to review this document and become familiar with their specific roles and responsibilities. Thank you. Signature of the County Administrator NOTE: Resolution to include Responsibility & Authority to maintain up to date until next adoption. 4 Roanoke County Board of Supervisors Promulgation and Acceptance of 2023 EOP AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON July 25, 2023 RESOLUTION APPROVING THE COUNTY OF ROANOKE EMERGENCY OPERATIONS PLAN WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia recognizes the need to prepare for, respond to, and recover from natural and manmade disasters, and has a responsibility to provide for the safety and wellbeing of its citizens, businesses, and visitors; and WHEREAS, the Virginia Department of Emergency Management requires an updated Emergency Operations Plan (the "Plan") to be adopted by the County of Roanoke every four years; and WHEREAS, the County has established and appointed the County Administrator as Director of Emergency Services and assigned the Coordinator of Emergency Management position to the Fire and Rescue Department, who are tasked and authorized to maintain and revise as necessary this document over the next four (4) year period, or until such time be ordered to come before this board; and WHEREAS, upon adoption by the Board of Supervisors, the newly revised plan will be in full effect at the time of adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia does hereby adopt the updated Emergency Operations Plan dated July 25th, 2023, and grants it full operational authority. On motion of Supervisor to adopt the resolution, seconded by Supervisor and carried by the following recorded vote: AYES: NAYS: Introduction A COPY TESTE: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors 5 A crisis or emergency can happen at any time and could impact one individual, a single building or the entire community. A planned for and coordinated response on the part of state and local officials in support of in -the -field emergency responders can save lives, protect property, and more quickly restore essential services. The foundation for this coordinated response is established through this document, the Roanoke County Emergency Operations Plan (EOP). The "Commonwealth of Virginia Emergency Services and Disaster Laws of 2000", as amended (Code of Virginia, § 44-146.13 to 44-146.29:2) and The Virginia Disaster and Emergency Management Laws, 2022 Edition requires that state and local governments develop and maintain current Emergency Operations Plans (EOP) in order to be prepared for such events. Emergencies cause confusion and stress for all involved. In order to minimize these effects, initial activation and implementation of the emergency operations plan should always be handled in a calm, consistent manner. Efficient implementation of the plan will provide a clear direction, responsibility and continuity of control for key officials, department heads and administrators. The basic idea to any well -constructed emergency plan is to minimize the possible threat to individuals and properties during an actual emergency. In order to minimize the threat of an emergency, at least an annual evaluation and review needs to be done to the emergency operations plan. While no plan can be all inclusive for every citizen, this document is the guide for Roanoke County to address and respond. Preface Virginia is continuously threatened by emergency and disaster situations such as terrorist attacks, flash flooding, hurricanes, wildland fires, hazardous materials incidents, and resource shortages. The Commonwealth of Virginia Emergency Services and Disaster Law of 2000 and The Virginia Disaster and Emergency Management Laws, 2022 Edition requires that the Commonwealth, and each county and city within the Commonwealth develop and maintain a current Emergency Operations Plan (EOP) which addresses their planned response to such extraordinary emergency situations. This plan for the County of Roanoke is designed to meet this responsibility and to include the county in the mutually supportive statewide emergency management system. The Roanoke County Emergency Operations Plan actually consists of three plans. The development and maintenance of these plans is the basis of the local emergency management program. A. The Basic Plan provides a general overview of Roanoke County's approach to emergency response and operations. It explains the policies, organization and tasks that would be involved in response to an emergency. The basic plan also describes the concept of emergency operations and assigns duties and responsibilities to agency heads or organizations that are either part of, or will serve in support of, local government in time of emergency. It becomes the organizational and legal basis for emergency operations. ESFs and hazard -specific annexes to the Basic Plan provide additional guidance and set forth detailed procedures as needed to assure an appropriate level of emergency preparedness. B. The Emergency Support Functions group resources and capabilities into functional areas to serve as the primary mechanisms for providing assistance at the operational level. The ESF structure results in improved effectiveness and efficiency in mitigation, preparedness, response, and recovery operations. The emergency support functions focus on detailing the specific responsibilities, tasks and operational actions to complete a specific emergency operations function; while the incident annexes focus on any additional special planning or response needs beyond the basic response plan for particular event scenarios. 6 C. The federal Superfund and Reauthorization Act (SARA Title III) requires the development and maintenance of detailed procedures for identifying facilities with extremely hazardous materials and for assuring an adequate emergency response capability by these facilities and by local emergency services. A separately published SARA Title III Plan has been developed which supplements the EOP by providing additional procedures for a hazardous materials incident response. The Basic Plan Purpose: The purpose of this Basic Plan is to establish the legal and organizational basis for operations in Roanoke County in response to any type of disaster or large-scale emergency situation. The appendices give definition to the terms and acronyms used throughout the basic plan, and are the location for any supporting figures, maps, and forms. The emergency support function annexes focus on detailing the specific responsibilities, tasks and operational actions to complete a specific emergency operations function; while the incident annexes focus on any additional special planning or response needs beyond the basic response plan for particular event scenarios It assigns broad responsibilities to local government agencies and support organizations for disaster mitigation, preparedness, response, and recovery. These responsibilities are generally extensions of normal, day-to-day functions involving the same personnel and material resources. Supporting plans for peacetime and war -caused disasters set forth the concepts and procedures whereby the County can effectively apply available resources to insure that casualties and property damage will be minimized and that essential services will be restored as soon as possible following such an emergency or disaster situation. Scope: This plan and all its contents apply to Roanoke County as a whole. Personnel or partners who have a role will have access to and be knowledgeable of the EOP and expected to utilize during an emergency. Situation and Assumptions Roanoke County has an adopted Hazard Mitigation Plan as required by the Virginia Department of Emergency Management (VDEM). This plan addresses various potential natural disasters and the probability of occurrence. The Roanoke County hazard mitigation plan is part of a greater regional plan developed through cooperation by the Roanoke-Alleghany Regional Commission. This plan shows that historically, Roanoke County is most prone to flooding, flash flooding, 7 wildfires and winter storms. Some of these incident types will have specific annexes attached to address that hazard. The major transportation routes in Roanoke County are Interstate 81 and state highway routes 11, 116, 220, 221, 311, 419, 460 and 581. Interstate 81 is one of the heaviest north/south transportation routes on the east coast and a slow down or blockage creates a multitude of problems within the area. The Roanoke Regional Airport serves this area and is located in the adjacent locality of Roanoke City. Roanoke County completely surrounds the Cities of Roanoke and Salem geographically and a disaster in one of the localities typically affects the other localities. The Town of Vinton: while part of Roanoke County is covered in this EOP but the Town is required to maintain their own EOP and usually will operate under their own plan. In situations where shared services are used (Building Inspectors, Real Estate Valuation ...) the County and Town will coordinate the use of these county employees. Founded in 1838, Roanoke County is located in the southernmost end of the Shenandoah Valley, between the Allegheny and Blue Ridge Mountains and is approximately 180 miles from Richmond, the state capital. The County covers approximately 251 square miles and completely surrounds the Cities of Roanoke and Salem. Dividing the county is a northeast -to -southwest valley. Elevation ranges from 900 feet above sea level on the valley floor to about 3,900 feet on Poor Mountain in the southwestern part of the county exist. This elevation variance often causes different hazard issues particularly in winter storms where temperatures may differ approximately 8 - 10 degrees. The Roanoke Valley is surrounded by mountain ranges which are all in or partially within Roanoke County. This geography contributes a great deal to the disaster potential identified in the hazard mitigation plan, particularly flash flooding and wildfires. These ranges include Catawba Mountain is to the north. It has a peak, called McAfee's Knob, at an elevation of 3,197 feet above sea level. Tinker and Read Mountains are to the Northeast. The Blue Ridge is to the east with Stewarts Knob at an elevation of 2,400 feet. Also; the Blue Ridge is to the south and includes Masons Knob near the Franklin County border at an elevation of 3,217 feet. The highest elevation in the county is Poor Mountain to the southwest where it extends from 2,700 feet at Twelve O'clock Knob to 3,900 feet at its peak near Montgomery County and includes the Bent Mountain area at 3,200 feet. Fort Lewis Mountain generally runs parallel to Interstate 81 from the Salem area to Montgomery County and is 3,280 feet at its peaks. The Roanoke River originates in the Blue Ridge Mountains, flowing east through the middle of Roanoke County, draining into Smith Mountain Lake in Bedford County and continuing into North Carolina, ultimately reaching the Albemarle Sound. The Roanoke River is a potential source of flooding and the drainage area from Montgomery County to the west is monitored during heavy rain events. The Roanoke River Valley drainage system serves the cities of Roanoke and Salem and most of Roanoke County, with a small area in the northern part of the county drained instead by Catawba Creek, which is part of the James River drainage system that drains into the Chesapeake Bay. The population of Roanoke County is approximately 96,929 people after the 2020 census. Demographics include: 8 COUNTY OF ROANOKE DEMOGRAPHIC DATA PER 2020 CENSUS Demographic Percentages/Numbers Population 96,929 Number of Households 38,234 Average Age of Resident 43.5 years old of persons under the age of 18 24.1 of persons 18 years old to 64 years old 53.8% of person 65 years old and over 22.1 Average Household Size 2.4 Persons below poverty level/percent 5,816 / 6% Percent of Persons of Caucasian Race 84.2% Percent of Persons of African -American Race 6.7% Percent of Persons of Hispanic or Latino Race 3.6% Percent of Persons of Other Race 5.5% Table No. 1- Demographic Date In accordance with the Code of Virginia 44-146.19K, Roanoke County coordinates to provide service to minority and vulnerable populations. All public assistance and support for specific community and populations needs will be coordinated through the Incident Management System and the Emergency Operations Center. The plan considers the increasing risks related to manmade hazards, identified through hazardous materials reporting required by the Superfund Amendments and Reauthorization Act of 1986 (SARA). The plan further takes into account, through a review of the Pre -Hazard Mitigation Plan for Roanoke Valley-Alleghany Regional Commission Region, Virginia, the risk levels related to identified hazards and the past and on -going mitigations to address those risks. The chief natural hazards occurring in the Roanoke County include flooding, wildland fires, straight line winds, and winter/severe weather. Hazard Probability Earthquake Low Flood High Hazardous Materials Moderate Hurricane/Tropical Storm Low Landslide Low Straight Line Winds Moderate Tornado Low Wildfire High Winter Storm High Table No. 2 — Hazard Probablity Hazard indices and vulnerability assessments for moderate and significant risk events were developed for Roanoke County. The hazard indices evaluated the extent to which the buildings were at risk from a particular hazard. The vulnerability assessments estimated the potential impacts if a particular area was affected by a specific hazard. 9 I (_) I I • I { I 0 Legend M pr City County Seat 'Jain r Road Railway con ntyBow.dry Wale•.rnoay ROANOKE COUNTY MAP" VLRGINIA, (C5A) Craig y,r onig ornery Botetoart The development of the Roanoke County Emergency Operations Plan is based on several assumptions that include but are not limited to: • Citizens of the County should be prepared to be independent for 3 days after the onset of a disaster, while it is understood that everyone may not be fully prepared this is urged through various public education events. • Roanoke County is home to several nursing home/adult care facilities including two of the larger facilities within the Commonwealth. These facilities have developed and maintain internal EOP's with MOU's to provide for their continued operation during the initial stages of an emergency. • An emergency or disaster affecting Roanoke County will typically also affect the adjacent localities and particularly the Cities of Salem and Roanoke as the county completely surrounds these two localities. Roanoke County will maintain communications with these cities during a disaster in order to provide the best services possible to the citizens of Roanoke County and the Roanoke Valley. • Emergencies of various types, size, intensity, and duration may occur within or near the jurisdictional boundaries of the county with or without warning. These emergencies can develop into disasters, which affect the safety, health, and welfare of the population and cause damage or destruction to private and public property. 10 • The government of Roanoke County is responsible for maintaining an emergency plan and response capability to protect the lives and property of its citizens from the effects of both man-made and natural disasters. Roanoke County government must continue to function throughout a disaster or emergency situation. • The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended, and The Virginia Disaster and Emergency Management Laws 2022 Edition require that each city and county prepare and keep current an emergency operations plan. This plan should be officially adopted by the local governing body and promulgated by the chief administrative official. • The Coordinator of Emergency Services will update the Emergency Operations Plan annually. Responsibility will include coordinating with each emergency resource organization and assuring the development and maintenance of an appropriate emergency response capability. The plan will be reviewed and updated annually, as necessary. The Coordinator should have the plan readopted every four years. • In the event of an emergency situation, that exceeds local emergency response capabilities; outside assistance is available, either through mutual support agreements with nearby jurisdictions and volunteer emergency organizations or through the State EOC. A local emergency must be declared and local resources must be fully committed before state and federal assistance is requested. Organization and Assignment of Responsibilities The Commonwealth of Virginia Emergency Services and Disaster Law of 2000 as amended, and The Virginia Disaster and Emergency Management Laws, 2022 Edition provides that emergency services organizations and operations are structured around existing constitutional government. A successful local emergency management program involves local government officials, local government agencies, private sector and non-profit organizations. Their roles are summarized in the following discussions. Board of Supervisors/Elected Officials • Protect the lives and property of citizens • Establish the local emergency management program • Adopt and promulgate the Emergency Operations Plan (EOP) Director of Emergency Services (County Administrator) • Order evacuations as needed for an endangered area • Exercise direction and coordination during disaster operations • Hold overall responsibility for maintaining and updating the EOP Coordinator of Emergency Management • Ensure the local EOC is in a constant state of readiness 11 • Develop and maintain the EOP • Assume certain duties in the absence of the director of emergency management • Ensure that the EOP is reviewed, revised and adopted every four years • Emergency public information with initial warning and alerting • Submission of state -required reports and records • Damage assessment • Coordination of disaster assistance and recovery • Continuity of government Individual Department Heads • Develop and maintain detailed emergency plans and standard operating procedures (SOPs) for their assigned ESF and/or department to include emergency contact information • Identify sources of emergency supplies, equipment and transportation • Negotiate and maintain mutual aid agreements for their area of responsibility • Maintain records of disaster related expenditures including appropriate documentation • Protect and preserve vital records essential for the continuity of government and delivery of essential functions • Establish and maintain list of succession of key personnel In the event of an actual or threatened large-scale emergency situation, the above organizations will be assigned emergency duties in addition to their primary day-to-day functions. Refer to page 36: Matrix of Responsibilities for more guidance. Emergency Support Functions (ESFs) An ESF is a grouping of government and certain private -sector capabilities into an organizational structure to provide support, resources, program implementation, and emergency services that are most likely to be needed during emergencies. Operating agencies and local departments participate in the Emergency Support Functions (ESF) structure as coordinators, primary response agencies, and/or support agencies and/or as required to support incident management activities. The ESFs: • Develop and maintain detailed plans and Standard Operating Procedures (SOPs) to support their functional requirements • Identify sources of emergency supplies, equipment and transportation • Maintain accurate records of disaster -related expenditure and documentation • Continue to be responsible for protection and preservation of records essential for continuity of government • Establish a line of successions for key emergency personnel. While various Roanoke County individual departments are assigned as the primary contact for an ESF, they may not be the primary department to actually provide that service in its entirety. They may act as a liaison with other agencies, departments or the private sector to ensure delivery of that function. One example of this is electrical service delivery. While Roanoke County does not provide this service, the County will work with private providers to assist in service restoration where possible. County ESF's and Primary Department(s) 1. ESF 1 Transportation — Planning & Zoning 2. ESF 2 Communications — Communications and I.T. 12 3. ESF 3 Public Works — Development Services & General Service 4. ESF 4 Firefighting — Fire and Rescue 5. ESF 5 Emergency Management — Administration and Fire and Rescue 6. ESF 6 Mass Care — Social Services and Red Cross 7. ESF 7 Resources — Finance & Management Services 8. ESF 8 Health and Medical — Fire and Rescue 9. ESF 9 Search and Rescue — Fire and Rescue and Police 10. ESF 10 Hazardous Materials — Fire and Rescue 11. ESF 11 Agriculture and Natural Resources - Police 12. ESF 12 Energy- General Services 13. ESF 13 Public Safety - Police 14. ESF 14 Long Term Recovery - Real Estate 15. ESF 15 External Affairs- Public Information and Comm IT 16. ESF 16 Military Support- Police 17. Volunteer and Donations Management - Parks and Recreation Citizen Involvement Roanoke County provides on -going communications to various community groups and particularly the neighborhood civic leagues. The neighborhood groups meet as needed for their area and typically on a quarterly basis the presidents will meet with County Administration. The County also participates on the regional Citizen Corps Council (CCC) which implements volunteer organizations such as: • Citizens Emergency Response Teams (CERT) • Medical Reserve Corps (MRC) • Neighborhood Watch • Volunteers in Police Service • Fire Corps Roanoke County is primarily involved with CERT and has assisted in the training of over 1000 Roanoke Valley residents through a regional approach. CERT groups are trained to act as a first provider during initial stages of a disaster prior to arrival of first responders. Activation of these CERT groups is handled by the Roanoke Valley Chapter of the American Red Cross. ARC will typically contact the team leader for a particular team who then coordinates activities for that group. Private Sector The private sector contributes significantly to the continued operation of Roanoke County and its citizens. While individual companies will not be listed in this basic plan, many contribute to the safety and well-being of our citizens. Some examples include but are not limited to communications systems (telephone and internet), electrical power, fuel (gasoline, natural gas and propane) and providing for the variety of other goods such as food and water. Roanoke County will maintain communications with the various private sector businesses through the specific ESF. Concept of Operations 13 General: The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended and The Virginia Disaster and Emergency Management Laws, 2022 Edition provide that emergency services organizations and operations will be structured around existing constitutional government. The Roanoke County organization for emergency operations consists of existing government departments and private emergency response organizations. The Roanoke County Emergency Communications Center (ECC) will typically be the first contact for our citizens at the onset of a disaster. The ECC serves as the "message delivery point" during day to day operations as they process emergency calls. They are faced with having to obtain the best information from an excited caller as quickly as possible and then sending the most appropriate response with the assistance of a Computer Aided Dispatch System. The Fire and Rescue Department Field Battalion Chief on duty is the first contact for Emergency Management. They then determine the need to contact the Fire and Rescue staff on call person for expansion of the EM role. This could mean notification of a particular person, department or opening of the EOC. The initial contacts from the ECC can be made through the 800 mhz radio system, the Roanoke County maintained paging system, cell phones or hard line phones to the fire station. Once an event escalates the contacts for expansion of the EM system will generally be via telephone from the on -call person in order to relieve the ECC as much as possible due to the probability they will be bombarded by calls. In the event an incident exceeds local emergency response capabilities, outside assistance is available, either through mutual aid agreements with neighboring jurisdictions or, through the Virginia Emergency Operations Center (VEOC) and Statewide Mutual Aid (SMA). A local emergency may be declared by the Director of Emergency Services or the Coordinator of Emergency Services with the consent of the Board of Supervisors (see Section 44-146.21, The Commonwealth of Virginia Emergency Services and Disaster Law) 2000, as amended and The Virginia Disaster and Emergency Management Laws 2022 Edition The declaration of a local emergency activates the Emergency Operations Plan and authorizes the provision of aid and assistance there under. It should be declared when a coordinated response among several local agencies/organizations must be directed or when it becomes necessary to incur substantial financial obligations in order to protect the health and safety of persons and property or to provide assistance to the victims of a disaster. The Director of Emergency Services or the designated Coordinator of Emergency Management will determine the need to evacuate large areas and will issue orders for evacuation or other protective action as needed. The Police Department will implement evacuation and provide security for the evacuated area. The Director of Emergency Services or the designated Coordinator of Emergency Management will notify the Virginia Department of Emergency Management via WebEOC immediately upon the declaration of a local emergency. Daily situation reports are also required. All appropriate locally available forces and resources will be fully committed before requesting assistance from the state. All disaster -related expenditures must be documented in order to be eligible for post - disaster reimbursement should a federal disaster be declared. 14 The heads of operating agencies will maintain plans and procedures in order to be prepared to effectively accomplish their assigned responsibilities. Reference the annexes and appendices to this plan. Additional guidance is contained in the SARA Title III Plan. The Coordinator of Emergency Management will assure compatibility between the County's Emergency Operations Plan and the plans and procedures of key facilities and private organizations within the county as appropriate. The County must be prepared to bear the initial impact of a disaster on its own. Help may not be immediately available from the state or federal government after a natural or man-made disaster. All appropriate locally available forces and resources will be fully committed before requesting assistance from the state. Requests for assistance will be made through the State EOC to the State Coordinator through WebEOC. The Director of Emergency Services or the designated Coordinator of Emergency Management, with support from designated local officials, will exercise direction and control from the EOC during disaster operations. The EOC may be partially or fully staffed depending on type and scope of the disaster. The EOC will provide logistical and administrative support to response personnel deployed to the disaster site(s). Available warning time will be used to implement increased readiness measures which will insure maximum protection of the population, property, and supplies from the effects of threatened disasters. The heads of operating agencies will develop and maintain detailed plans and standing operating guidelines necessary for their departments to effectively accomplish their assigned tasks. Department and agency heads will identify sources from which emergency supplies, equipment, and transportation may be obtained promptly when required. Accurate records of disaster -related expenditures will be maintained. All disaster -related expenditures will be documented to provide a basis for reimbursement should federal disaster assistance be needed. In time of emergency, the heads of county offices, departments, and agencies will continue to be responsible for the protection and preservation of records essential for the continuity of government operations. Department and agency heads will establish lists of succession of key emergency personnel. The Virginia Emergency Operations Plan requires the submission of the following reports by local government in time of emergency. • Daily Situation Report • Damage Assessment Report • After -Action Report Support by military units may be requested through the Virginia EOC. Military forces, when made available, will support and assist local forces and may receive from the local Director of Emergency Services or his designated representative, mission -type requests, to include objectives, priorities, and other information necessary to accomplish missions. Emergency assistance may be made available from neighboring jurisdictions in accordance with mutual aid agreements. Emergency forces may be sent from Roanoke County to assist adjoining jurisdictions. Such assistance will be in accordance with existing mutual aid agreements or, in the absence of official agreements, directed by the Director of Emergency Services or, in his/her absence, the Coordinator of Emergency Services when he/she determines that such assistance is necessary and feasible. The Director of Emergency Services, the Coordinator of Emergency Management and the Department of Social Services will assist disaster victims in obtaining post -disaster assistance, such as temporary housing and low -interest loans. 15 This plan is effective as a basis for training and pre -disaster preparedness upon receipt. It is effective for execution when: a. Any disaster threatens or occurs in the county and a local disaster is declared under the provisions of Section 44-146.21, The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended and The Virginia Disaster and Emergency Management Laws, 2022 Edition b. A state of emergency is declared by the Governor. The Director of Emergency Services, assisted by the Coordinator of Emergency Management has overall responsibility for maintaining and updating this plan. It should be updated, improved based on lessons learned, and republished following an actual or threatened emergency situation. In the absence of such a situation, it should be updated annually, preferably after a training exercise or drill, as needed. The Coordinator will have the EOP readopted every four years. Guidance and assistance is provided by the Virginia Department of Emergency Management. A plan distribution list must be maintained. Responsible individuals and officials should recommend to the Director of Emergency Services or the Coordinator of Emergency Management appropriate improvements and changes as needed based on experiences in emergencies, deficiencies identified through drills and exercises, and changes in government structure. Concurrent Implementation of Other Plans: The Local Emergency Operations Plan (EOP) is the core plan for managing incidents and details the local coordinating structures and processes used during incidents. Other supplemental agency and interagency plans provide details on the authorities, response protocols, and technical guidance for responding to and managing specific contingency situations (such as hazardous materials spills, wild land fires, etc.). In many cases these local agencies manage incidents under these plans using their authorities. These supplemental agency or interagency plans may be implemented concurrently with the EOP, but are subordinated to the overarching core coordinating structures, processes, and protocols detailed in the EOP. Organization: When the local emergency operations center (EOC) is activated, there must be coordination between the EOC and of the field operations underway to ensure services are delivered in a consistent manner and proper resources are utilized. Roanoke County adopted NIMS in 2005 from Board of Supervisor action This formal adoption was at the September 13, 2005 regularly scheduled meeting resolution #091305-2. While NIMS covers several areas, a primary section is Incident Command Systems. ICS still covers many areas with the overall emphasis being the proper management and utilization of resources. Organization Structure: In accordance with the National Incident Management System (NIMS) process, resource and policy issues are addressed at the lowest possible organizational level. If issues cannot be resolved at that level, they are forwarded up to the next level. Reflecting the NIMS construct and in alignment with the National Response Framework (NRF), the EOP includes the following command and coordination structures: • Incident Command Posts, on -scene using the Incident Command System; 16 • Area Command (if needed); • Emergency Operations Centers; • Emergency Support Functions; • Joint Field Office (JFO), which is responsible for coordinating Federal assistance supporting incident management activities locally; • Local Department of Emergency Management; • Director of Emergency Services; • Coordinator of Emergency Services; and • Incident Commander The Command and General Staff overall ICS chart as identified from NIMS is as follows; Command P10 Safety Officer Liaison Operations Section Planning Section Logistics Section Finance/ Administration Section Command is the only position that must be filled on every incident, any position not filled by Command means that Command retains the responsibility for that function. As an event size and complexity escalates, so do the positions required to properly manage that event as the span of control for a supervisor should remain between 3 and 7. This organization can be 17 used for any event whether planned or emergency and also can be expanded as necessary to maintain span of control. Further description of the various sections, titles and assignments will be found in the Command and Control Annex page 262. The organizational chart for the EOC is as follows with the Director of Emergency Services assuming the "Command" role. Emergency Services Command County Administrator Emergency Management ESF-5 Human Needs 1 Communications and Support Emergency Services Firefighting ESF-4 Search and Rescue ESF-9 AMF Finance and Recovery Oil and Hazardous Materials ESF-10 18 Public Safety and Security ESF-13 Mass Care ESF-6 Human needs Public Health and Medical ESF- 8 Communications and Support Transportation ESF-1 Communications ESF-2 Agriculture and Natural Resources ESF- 11 Public Works ESF-3 Debris Management, Permits 19 Energy ESF-12 External Affairs ESF-15 PIO Joint Information Center Resource Management ESF-7 Volunteer and Donations Management Sequence of Action Finance and Recovery Finance Purchasing and Records Long Term Recovery ESF- 14 Damage Assessment While it is understood that situations requiring the use of this EOP are varied, most situations are a result of first responder departments (Fire/Rescue and Police) initially being notified from the ECC as a result of public requests for service. This initial response may then escalate to additional notifications that require the EOP and/or EOC. The EOP may also be used in the case of a planned event or potential of a pending disaster such as a winter storm. Non-Emergency/Normal Operations The Public Information Officer (PIO) and the various County departments provide information to the public in an on -going basis. This may be through a variety of channels and include general or emergency information. 1. Public information and educational materials will be provided to the public via newsletters, brochures, publications, county web -sites and other social media. 2. Develop, review and exercise emergency operations plans and standard operating procedures. 3. Assure the viability and accuracy of emergency contact lists, resource lists and emergency contracts. 4. Update, review, and maintain the Emergency Operations Plan (EOP). 5. Ensure that the EOP includes a provision that the Virginia Department of Criminal Justice Services and the Virginia Criminal Injury Compensation Fund shall be contacted in the event of an emergency (as defined in the EOP) when there are victims as defined in Code of Virginia 20 §19.2-11.01 The current contact for each organization must be maintained by the locality. This is handled through ESF-13, the Police Department will coordinate with the Sheriff's Office and Western Virginia Regional Jail. Pre -Incident Actions The coordinator monitors various outlets for potential threats that may affect Roanoke County. These include but are not limited to DHS, VDEM, and NWS. Threats or potential issues for Roanoke County are attempted to be routed to the appropriate departments. The most common are weather announcements or alerts; particularly during the winter months and these are forwarded electronically to the E-Team which encompasses all departments. When a peacetime disaster threatens, all agencies having responsibilities will take action as called for in their respective functional annex. (Example: a flash flood watch.) Response Actions The response phase of an emergency typically is the onset of an emergency until the event transitions to recovery though some recovery functions may begin while the response is still underway. These actions are taken to preserve life, property, the environment, and the social, economic, and political structure of the community. Full-scale operations and a total commitment of staff and resources are required to mobilize and respond in time of emergency. The local EOC must direct and control all emergency operations. A local emergency should be declared. Damage assessments begin. There are two phases of emergency operations: 1. Mobilization Phase Conditions worsen requiring full-scale mitigation and preparedness activities. (Example: flash flood warning.) 2. Response Phase Disaster strikes. An emergency response is required to protect lives and property. Some examples of response activities during a disaster are similar to those addressed by day to day 911 calls such as; • Police response to control law and order • Response to a fire related emergency • Response to a request for emergency medical care Disaster response may also include other types of response activities as shown below. In addition, a heightened system of announcements, warnings and information will be provided to the public. • Evacuations of endangered areas • Sheltering of evacuated citizens • Accumulation of damage assessment information • Debris assessment requiring removal 21 • Enhanced citizen communications Some actions that may be necessary at this point in the incident are: • Suspension of daily functions of the government that do not contribute directly to the emergency operation • Efforts and resources may be redirected to accomplish an emergency task • Implement evacuation orders as needed • Open and staff emergency shelters as needed • Assist in assessment and restoration of critical infrastructure • Debris clearance • Submit Situation Reports to the Virginia Emergency Operations Center (VEOC) Recovery Actions The recovery phase of an event is the return of the citizens and community to as close to pre - event condition as possible. Recovery is both a short-term and a long-term process. Short-term operations restore vital services to the community and provide for basic needs to the public. Long- term recovery focuses on restoring the community to its normal, or to an improved, state of affairs. Some recovery activities may have been started in the latter stages of the response phase but will be continued as needed until completion. Some examples of recovery activities include: • Initial damage assessment —within 72 hours of impact, complete and submit an Initial Damage Assessment (IDA) to the VEOC • Provision of temporary housing and food • Staffing of Joint Information Center (JIC) with various entities involved for all communications • Assess local infrastructure and determine viability for re-entry of residents • Ensure critical infrastructure is repaired and operational • Assess long-term recovery needs • Begin cleanup and restoration of public facilities, businesses, and residences • Restoration of non -vital government services • Establish volunteer reception center and donations management center • Coordinate with state and federal partners on opening of a Joint Field Office (JFO) • Ensure proper clean up and rebuilding processes are in place to include permits • Re-establishment of habitats and prevention of subsequent damage to natural resources • Protection of cultural or archeological sites during other recovery operations Mitigation Actions The mitigation stage of the event is the review of damage(s) and reducing or eliminating these damages from occurring in the future. This should include a review and updating of the Hazard Mitigation Plan. These actions are completed to reduce or eliminate long-term risk to people and property from hazards and their side effects. During the mitigation process, these issues will need to be addressed: 22 • Review the All -Hazard Mitigation Plan and update as necessary any mitigation actions that could be of assistance in preventing similar impacts for a future disaster. • Work with the Virginia Department of Emergency Management Mitigation Program to develop mitigation grant projects to assist in the most at risk areas. • Grant programs for loss reduction measures (if available); • Delivery of loss reduction building -science expertise; • Coordination of Federal Flood Insurance operations and integration of mitigation with other program efforts; • Conducting flood recovery mapping to permit expedited and accurate implementation of both recovery and mitigation programs; • Predictive modeling to protect critical assets; • Early documentation of losses avoided due to previous hazard mitigation measures; and • Community education and outreach necessary to foster loss reduction. • Implement mitigation measures in the rebuilding of infrastructure damaged in the event The mitigation phase should also include the possibility of hazard mitigation grants (HMPG) for the reduction of hazards. Declaration of a Local Emergency The Roanoke County Board of Supervisors shall declare by resolution an emergency to exist whenever the threat or actual occurrence of a disaster is or threatens to be of sufficient severity and magnitude to require significant expenditure and a coordinated response in order to prevent or alleviate damage, loss, hardship or suffering. A declaration of a local emergency activates the response and recovery programs of all applicable local and inter -jurisdictional Emergency Operations Plans and authorizes the furnishing of aid and assistance in accordance with those plans. A local emergency may be declared by the Director of Emergency Services with the consent of the local governing board. If the governing body cannot convene due to the disaster or other exigent circumstances, the director or in his/her absence, the deputy director shall declare the existence of an emergency, subject to the confirmation by the governing board within forty five (45) days of the declaration. The Director of Emergency Services or, in his/her absence, the Coordinator of Emergency Management will advise the Virginia EOC immediately following the declaration of a local emergency. When local resources are insufficient to cope with the effects of a disaster and the Board requests state assistance, the following procedures will apply. The Director of Emergency Services, by letter to the State Coordinator of Emergency Management, will indicate that a local emergency has been declared, the local Emergency Operations Plan has been implemented, available resources have been committed, state assistance is being requested and, if appropriate, recommends that the Governor declare a state of emergency. A copy of the resolution declaring a local emergency to exist should accompany this letter. Please see page 42, Appendix 9 — Declaration of a Local Emergency. After an emergency has passed and there is no longer danger to life and property, the Declaration of a Local Emergency will then be rescinded. Note that declaring and rescinding a local emergency resolution can be performed at the same time during a regularly scheduled Board of Supervisor's session. Please see page 43, Appendix 10 — Rescinding of a Local Emergency. 23 Activation of the Emergency Operations Center (EOC) The Director or Coordinator of Emergency Services may activate the EOC if the following conditions exist: • There is an imminent threat to public safety or health on a large scale • An extensive multiagency/jurisdiction response and coordination will be required to resolve or recover from the emergency or disaster event • The disaster affects multiple jurisdictions within a region that rely on the same resources to resolve major emergency events; and/or • The local emergency ordinances are implemented to control the major emergency or disaster event Availability of staff and operational needs may allow or require positions to be combined, or positions to not be filled (responsibilities held by the next higher position). Communication, Alert and Warning will be provided to the public through the Public Information Officer and Director various methods to include; Emergency Alert System (EAS), social media, county website, local media or other systems that are available. Administration, Finance and Logistics All assets (human resources, facility and equipment resources) of the County will become the purview of the Director of Emergency Services/County Administrator of Roanoke County to direct in any way and to respond to an emergency. These assets will typically be under the control of the various department heads as assigned and may be re -assigned as needed during an emergency. All Roanoke County employees or volunteers will be assigned to positions as close to their daily assignments as possible. Where position assignments may vary, all efforts will be made to ensure safety of these personnel and appropriate training as needed will be delivered. Personnel may also be required to work different shifts as those typically assigned in an office setting in order for continued service delivery for the emergency. The Director may also assign this authority to the Coordinator of Emergency Management while the County is operating under a declared emergency. The Director of Finance & Management Services is responsible for the procedures, forms and tracking of expenditures in a potential emergency. This includes all equipment purchases and also payroll expenses. It is recognized that additional expenditures may be required and additional staff may be required to assist with purchasing and recording of this information. The Department of Purchasing which is part of the Finance & Management Services is responsible for the acquisition of materials and equipment as necessary to respond and address the event. This is further outlined as part of ESF-7. Plan Development and Maintenance The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended, and The Virginia Disaster and Emergency Management Laws 2022 Edition requires jurisdictions to develop, adopt, and keep current a written crisis emergency management plan ("the Plan"). 24 Every four years, Roanoke County shall conduct a comprehensive review and revision of its crisis and emergency management plan to ensure the plan remains current, and the revised plan shall be adopted formally by the Roanoke County Board of Supervisors. This will be done by resolution with a copy provided to the Virginia Department of Emergency Management. The Coordinator of Emergency Management will update the Emergency Operations Plan as needed or at least on an annual basis. The Coordinator will coordinate with each emergency resource organization and assure the development and maintenance of an appropriate emergency response capability. It is the responsibility of the Coordinator or Emergency Management to assure that the plan is tested and exercised on a regular basis. This may done through various means and follow the Homeland Security Exercise Evaluation Program (HSEEP) as closely as possible. Some examples of exercises are table top drills, functional and full scale exercises. Activations of the EOP and EOC with appropriate follow up and updates may take the place of a drill. Exercise and Traininc, Trained and knowledgeable personnel are essential for the prompt and proper execution of the Roanoke County Emergency Operations Plan and sub -plans. The Director of Emergency Services will ensure that all response personnel have a thorough understanding of their assigned responsibilities in a disaster or emergency situation, as well as how their role and responsibilities interface with the other response components of the Emergency Operations Plan. All personnel will be provided with the necessary training to execute those responsibilities in an effective and responsible manner. The Coordinator of Emergency Management is responsible for the development, administration and maintenance of a comprehensive training and exercise program customized to the needs of Roanoke County. This program will be comprised of a general, core, functionally specific, as well as on -going refresher training programs designed to attain and sustain an acceptable level of emergency preparedness. The Coordinator of Emergency Management will develop, plan, and conduct tabletop, functional and/or full-scale exercises annually. These exercises will be designed to not only test the Roanoke County Emergency Operations Plan and sub -plans, but to train all appropriate officials, emergency response personnel, town employees, and improve the overall emergency response organization and capability of Roanoke County. Quasi -public and volunteer groups and/or agencies will be encouraged to participate. Deficiencies identified by the exercise will be addressed immediately. Exercises will be conducted in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP). Roanoke County may also participate in regional HSEEP exercises, as appropriate. Training will be based on federal and state guidance. Instructors will be selected from the Roanoke County officials and staff, state and federal governments, private industry, the military, and volunteer groups trained in emergency services and response. All training and exercises conducted in will be documented, typically through the annual reports submitted to the VDEM Regional Coordinator. The Coordinator of Emergency Management will maintain the training and exercise schedule and assure that the appropriate resources are available to complete these activities. 25 Following each exercise or actual event, an After Action Review (AAR) will take place. Strengths and areas for improvement will be identified, addressed and incorporated into an update of the EOP. 26 Appendix 1 — Glossary of Key Terms Amateur Radio Emergency Services A public service organization of licensed amateur radio operators who have voluntarily registered their qualifications and equipment to provide emergency communications for public service events as needed American Red Cross A humanitarian organization led by volunteers, that provides relief to victims of disasters and helps prevent, prepare for, and respond to emergencies. It does this through services that are consistent with its Congressional Charter and the Principles of the International Red Cross Movement. Command Section One of the five functional areas of the Incident Command System. The function of command is to direct, control, or order resources, including people and equipment, to the best possible advantage. Command Post That location at which primary Command functions are executed; usually collocated with the Incident Base, also referred to as the Incident Command Post. Comprehensive Resource Management Maximizes the use of available resources, consolidates like resources and reduces the communications load on the Incident Command Operation. Coordination The process of systemically analyzing a situation, developing relevant information, and informing appropriate personnel of viable alternatives for selection of the most effective combination of available resources to meet specific objectives. Decontamination The process of making people, objects, or areas safe by absorbing, destroying, neutralizing, making harmless, or removing the Hazardous Materials/HAZMAT Disaster Field Office (DFO) An administrative office established by FEMA and staffed by appropriate federal/state personnel following a disaster declaration by the president. Emergency Any occurrence, or threat, whether natural or man-made, which results or may result in substantial injury or harm to the population or substantial damage to or loss of property or natural resources and may involve governmental action beyond that authorized or contemplated by existing law because governmental inaction for the period required to amend the law to meet the exigency would work immediate and irrevocable harm upon the citizens or the environment of the Commonwealth or clearly defined portion or portions thereof. 27 Emergency Alert System A network of broadcast stations interconnecting facilities authorized by the Federal Communications Commission (FCC) to operate in a controlled manner to warn and inform the public of needed protective actions in the event of a disaster or emergency situation. Emergency/Disaster/Incident An event that demands a crisis response beyond the scope of any single line agency or service and that presents a threat to a community or larger area. An emergency is usually an event that can be controlled within the scope of local capabilities; a major emergency or disaster usually requires resources beyond what is available locally. Emergency Operations Center (EOC) A facility from which government directs and controls its emergency operations; where information about the status of the emergency situation is officially collected, assimilated, and reported on; where coordination among response agencies takes place; and from which outside assistance is officially requested. Emergency Operations Plan (EOP) A document which provides for a preplanned and coordinated response in the event of an emergency or disaster situation. Emergency Management The preparation for and the carrying out of functions (other than functions for which military forces are primarily responsible) to prevent, minimize, and repair injury and damage resulting from natural or manmade disasters. These functions include fire -fighting, police, medical and health, rescue, warning, engineering, communications, evacuation, resource management, plant protection, restoration of public utility services, and other functions related to preserving the public health, safety, and welfare. Emergency Support Function (ESF) A functional area of response activity established to facilitate the delivery of Federal assistance required during the immediate response phase of a disaster to save lives, protect property and public health and maintain public safety. Exercise An activity designed to promote emergency preparedness; test or evaluate emergency operations plans, procedures, or facilities; train personnel in emergency response duties, and demonstrate operational capability. There are three specific types of exercises: tabletop, functional, and full scale. Evacuation Assisting people to move from the path or threat of a disaster to an area of relative safety. Federal Disaster Assistance Aid to disaster victims and/or state and local governments by federal agencies under provisions of the Robert T. Stafford Relief and Emergency Assistance Act of (PL 93-288). Geographic Information System (GIS) A computer system capable of assembling, storing, manipulating, and displaying geographically referenced information, i.e.-data identified according to their locations. 28 Hazardous Materials Substances or materials which may pose unreasonable risks to health, safety, property, or the environment when used, transported, stored or disposed of, which may include materials which are solid, liquid, or gas. Hazardous materials may include toxic substances, flammable and ignitable materials, explosives, or corrosive materials, and radioactive materials. Hazardous Materials Emergency Response Plan The plan was developed in response to the requirements of Section 303 (a) of the Emergency Planning and Community Right -to -Know Act (Title III) of Superfund Amendments and Reauthorization Act of 1986. It is intended to be a tool for our community's use in recognizing the risks of a hazardous materials release, in evaluating our preparedness for such an event, and in planning our response and recovery actions. This plan is separate from the county's Emergency Operations Plan. Incident Command System A model for disaster response that uses common terminology, modular organization, integrated communications, unified command structure, action planning, manageable span or control, pre - designed facilities, and comprehensive resource management. In ICS there are five functional elements: Command, Operations, Logistics, Planning and Finance/Administration. Incident Commander The individual responsible for the management of all incident operations. Initial Damage Assessment Report A report that provides information regarding overall damage to public and private property, thereby providing a basis for emergency declaration and/or disaster assistance. This is due to the VDEM within 72 hours of the event. Integrated Communications Plan This plan coordinates the use of available communications means and establishes frequency assignments for certain functions. Inter -jurisdictional Agency for Emergency Services Any organization established between contiguous political subdivisions to facilitate the cooperation and protection of the subdivision in the work of disaster prevention, preparedness, response and recovery. Local Emergency The condition declared by the local governing body when, in its judgment, the threat or actual occurrence of a disaster is or threatens to be of sufficient severity and magnitude to warrant coordinated local government action to prevent, or alleviate loss of life, property damage, or hardship. Only the Governor, upon petition of a local governing body, may declare a local emergency arising wholly or substantially out of a resource shortage when he deems the situation to be of sufficient magnitude to warrant coordinated local government action to prevent or alleviate the hardship or suffering threatened or caused thereby. Local Emergency Planning Committee Appointed representatives of local government, private industry, business, environmental groups, and emergency response organizations responsible for ensuring that the hazardous materials planning requirements of the Superfund Amendments and Reauthorization Act of 1986 (SARA Title III) are complied with. 29 Local Emergency Services Organization An organization created in accordance with the provisions of Section 44-146.19 of the Code of Virginia by local authority to perform local emergency services functions. Major Disaster/Emergency Determined by the President These terms are defined in the Stafford Act (Public Law 93-288) and have a specific meaning in the context of federal disaster relief and emergency assistance. They are declared by the President when local and state response capabilities are overwhelmed and federal disaster assistance is needed. Man-made Disaster Any industrial, nuclear, or transportation accident, explosion, conflagration, power failure, resource shortage, or other condition, except enemy action, resulting from man-made causes, such as sabotage, oil spills, and other injurious environmental contamination, which threaten or cause damage to property, human suffering, hardship, or loss of life. Mitigation Activities that actually eliminate or reduce the chance occurrence or the effects of a disaster. Examples of mitigation measures include, but are not limited to, the development of zoning laws and land use ordinances, State building code provisions, regulations and licensing for handling and storage of hazardous materials, and the inspection and enforcement of such ordinances, codes and regulations. Mobile Crisis Unit A field response tram staffed and operated by mental health professionals specially trained in crisis intervention. The Mobile Crisis Unit is available to provide on -scene crisis intervention to incident victims and to follow up work with victims and formal Critical Incident Stress Debriefings for service providers after the incident has been brought under control. A written agreement between agencies and/or jurisdictions in which they agree to assist one another, upon request, by furnishing personnel and/or equipment in an emergency situation. Natural Disaster Any hurricane, tornado, storm, flood, high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, or other natural catastrophe resulting in damage, hardship, suffering, or possible loss of life. National Response Framework Is a guide to how the Nation conducts all -hazard response. It is built upon scalable, flexible and adaptable coordinating structures to align key roles and responsibilities across the nation. National Weather Service The federal agency which provides localized weather information to the population, and during a weather -related emergency, to state and local emergency management officials. The development of plans to ensure the most effective, efficient response to a disaster or emergency. Preparedness activities are designed to help save lives and minimize damage by preparing people to respond appropriately when an emergency is imminent. Preparedness also includes establishing training, exercises and resources necessary to achieve readiness for all hazards, including Weapons of Mass destruction incidents. 30 Presidential Declaration A presidential declaration frees up various sources of assistance from the Federal government based on the nature of the request from the governor. Primary Department While several County departments will be performing varied and critical tasks during a disaster, in most cases only one will be considered the `primary.' The primary department shall be responsible for detailed planning, testing, and evaluation of their respective emergency support function. The Department Director of the primary department shall serve as the principle advisor to the County Administrator during the response and recovery phase. In addition, the Department Director or the primary agency must assure that essential operations of his/her agency will continue, unless otherwise directed by the County Executive or his/her designee. Regional Information Coordination Center The center facilitates communications and coordination among local, state, and federal government authorities to ensure an effective and timely response to regional emergencies and incidents, including coordination of decision -making regarding events such as closings, early release of employees, evacuation, transportation decisions, health response, etc. Recovery Recovery involves restoring systems to normal after the emergency. Some long-term recovery actions may continue for months or even years. Severe Weather Warning An advisory broadcast message from the National Weather Service (NWS), which indicates the probability of a particular severe weather storm is high and is an alert to the public of such severe weather conditions. Severe Weather Watch An advisory broadcast message which indicates the probability of a particular severe weather storm is high and is an alert to the public of such severe weather conditions. Situation Report A form which, when completed at the end of each day of local Emergency Operations Center operations, will provide the County with an official daily summary of the status of an emergency and of the local emergency response. A copy should be submitted to the State EOC via fax or submitted through the Virginia Department of Emergency Management website. Span of Control As defined in the Incident Command System, Span of Control is the number of subordinates one supervisor can manage effectively. Guidelines for the desirable span of control recommend three to seven persons. The optimal number of subordinates is five for one supervisor. Stafford Act The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended by Public Law 100-707. In this plan it is referred to as "The Stafford Act." A federal statute that provides for the prompt delivery of federal assistance to affected local governments and individuals following a major disaster, especially when state and local relief resources are overwhelmed. Standing Operating Guidelines (SOGs) 31 Preplanned instructions, usually in checklist format, which are used to facilitate the completion of assigned tasked in time of emergency. SOGs supplement EOPs and are usually published separately. They include items such as call-up lists, manning documents, and resource lists. State of Emergency The condition declared by the Governor when, in his judgment, a threatened or actual disaster in any part of the State is of sufficient severity and magnitude to warrant disaster assistance by the State to supplement local efforts to prevent or alleviate loss of life and property damage. Superfund Amendments and Reauthorization Act of 1986 Established Federal regulations for the handling of hazardous materials. Unified Command Shared responsibility for overall incident management as a result of a multi -jurisdictional or multi - agency incident. In the event of conflicting priorities or goals, or where resources are scarce, there must be a clear line of authority for decision -making. Agencies contribute to unified command by determining overall goals and objectives, jointly planning for tactical activities, conducting integrated tactical operations and maximizing the use of all assigned resources. Voluntary Organizations Active in Disasters (VOAD) Coalition of nongovernmental agencies that actively participate in disaster response and recovery. Warning The alerting of public officials, emergency support services, and the general public to a threatened emergency or disaster situation. Weapons of Mass Destruction Any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than 4 ounces, or a missile having an explosive incendiary charge of more than 0.25 ounce, or mine or device similar to the above; poison gas; weapon involving a disease organism; or weapon that is designed to release radiation or radioactivity at a level dangerous to human life. (Source: 18 USC 2332a as referenced in 18 USC 921). Appendix 2 — List of Acronyms ARES Amateur Radio Emergency Service APHIS Animal and Plant Health Inspection Service CAP Civil Air Patrol CERT Community Emergency Response Team CFO Chief Financial Officer CR Community Relations DAC Disaster Application Center DSCO Deputy State Coordinating Officer DHS Department of Homeland Security DRC Disaster Recovery Center 32 DMME DRM EAS EOC EOP ESF EPA ERT-A FBI FCO FEMA ICS (FLOWS JIC JFO LEPC MACC MEDEVAC MOA MOU MSDS NAWAS NCR NGO NIMS NOAA NRC NRP NWS PDA PIO POC RACES SAR SARA Department of Mines, Minerals, and Energy Disaster Recovery Manager Emergency Alert System Emergency Operations Center Emergency Operation Plans Emergency Support Function Environmental Protection Agency Emergency Response Team — Advance Element Federal Bureau of Investigation Federal Coordinating Officer Federal Emergency Management Agency Incident Command System Integrated Flood Observing and Warning System Joint Information Center Joint Field Office Local Emergency Planning Committee Multi -agency Command Center Medical Evacuation Memorandum of Agreement Memorandum of Understanding Material Safety Data Sheets National Warning System National Capital Region Nongovernmental Organization National Incident Management System National Oceanic and Atmospheric Administration Nuclear Regulatory Commission National Response Plan National Weather Service Preliminary Damage Assessment Public Information Officer Point of Contact Radio Amateur Civil Emergency Services Search and Rescue Superfund Amendments and Reauthorization Act 33 SCC State Corporation Commission SOG Standard Operating Guidelines USACE U.S. Army Corps of Engineers USCG U.S. Coast Guard USDA U.S. Department of Agriculture USGS United States Geological Survey VFDA Virginia Funeral Directors Association, Inc. VOAD Voluntary Organizations Active in Disaster WAWAS Washington Area Warning System WMD Weapons of Mass Destruction 34 Appendix 3 — Authorities and References Federal 1. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended 2. The Homeland Security Act 3. National Response Framework 4. Local and Tribal NIMS Integration: Integrating the National Incident Management System into Local and Tribal Emergency Operations Plans and Standard Operating Procedures, V. 1, Department of Homeland Security 5. NIMS Resource Typing http://www.fema.gov/emergency/nims/ResourceMngmnt.shtm#item4 6. Comprehensive Preparedness Guide 101 March, 2009 State 1. The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended 2. The Virginia Disaster and Emergency Management Laws 2022 Edition 3. The Commonwealth of Virginia Emergency Operations Plan, October 2021 Local 1. Regional Hazard Mitigation Plan, Roanoke County section 2. Roanoke County Comprehensive Plan 35 Appendix 4 — Matrix of Responsibilities Department ESF # 1 Transportation ESF # 2 Communications ESF # 3 Public Works ESF #4 Fire Fighting ESF #5 Emergency Management ESF #6 Mass Care ESF #7 Resource Support ESF #8 Health & Medical ESF #9 Search & Rescue ESF #10 Hazardous Materials ESF #11 Agriculture & Natural Resources ESF #12 Energy ESF # 13 Public Safety ESF #14 Long -Term Recovery ESF #15 External Affairs ESF#16 Military ESF#17 Volunteer & Donations Management Appalachian Power ill(AEP) ■ Administration and County Attorney Comm IT Development Services 1 Economic Development Finance & Management Services II Fire and Rescue General Services Human Resources Libraries Parks and Recreation ill Public Information Planning & Zoning F PoliceIII Real Estate Valuation RVTV Schools Sheriff Social Services 0 Treasurer Health Department Red Cross Primary or Lead Department Assisting or Support Department 36 Appendix 5 — Succession of Authority Continuity of Government is critical to the successful execution of emergency operations. Therefore, the following lines of succession are specified in anticipation of any contingency, which might result in the unavailability of the ranking member of the administrative hierarchy. The decision -making authority for each organization or service function is listed below by position in decreasing order. Organization/Service Function Authority in Line of Succession Roanoke County Board of Supervisors Director of Emergency Services Deputy Director 1. Chair Person 2. Vice -Chair 3. Senior Member 1. County Administrator 2. Deputy County Administrator 3. Assistant County Administrator 1. Chief of Fire and Rescue 2. Deputy Chief of Fire and Rescue- Emergency Management 3. Deputy Chief of Fire and Rescue- Operations Coordinator of Emergency Management 1. Coordinator, Fire/Rescue Deputy Chief 37 Appendix 6 — Emergency Operations Plan Distribution List The Roanoke County Emergency Operations Plan will be maintained by the Coordinator of Emergency Management. Copies (electronic or hard copy) will be made available to all County Department Heads and the Virginia Department of Emergency Management (VDEM). Hard copies also maintained for use in the Emergency Operations Center. 38 Appendix 7 — Essential Records Court Records The preservation of essential records for the locality is the responsibility of the Clerk of the Circuit Court. All essential records are to be stored in the records vault located in the Office of the Clerk of the Circuit Court. These records include the following: Real Estate Records* Criminal Records Wills Civil Records Chancery Records Marriage Licenses The evacuation of records in the event of an emergency will be accomplished only by approval of the Clerk of the Circuit Court. The loading and transportation of these records is the responsibility of the Sheriff's Department. * A copy of all real estate records for the locality is stored in the Archives, State Library, Richmond, Virginia. Agencies/Organizations Each agency/organization within the structure of local government should establish its own records protection program. Those records deemed essential for continuing government functions should be identified and procedures should be established for their protection, such as duplicate copies in a separate location and/or the use of safe and secure storage facilities. Provisions should be made for the continued operations of automated data processing systems and records. 39 Appendix 8 — NIMS Adoption Resolution AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005 RESOLUTION 091305-2 ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE COUNTY STANDARD FOR INCIDENT MANAGEMENT WHEREAS, the President of Homeland Security Directive (HSPD) -5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for Federal, State, and local governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and WHEREAS, the collective input and guidance from all Federal, State, and local homeland security partners have been, and will continue to be vital to the development, effective implementation and utilization of a comprehensive NIMS; and WHEREAS, it is necessary and desirable that all Federal, State, and local emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and WHEREAS, to facilitate the most efficient and effective incident management it is critical that Federal, State, and local organizations utilize standardized terminology, standardized organization structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; and 40 WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the County's ability to utilize federal funding to enhance local agency readiness, maintain first responder safety, and streamline incident management processes; and WHEREAS, the Incident Command System components of NIMS are already an integral part of various County incident management activities, including current emergency management training programs; and WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the National Incident Management System (NIMS) is established as the County standard for incident management. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Ray Lavinder, Chief of Police Rick Burch, Chief of Fire & Rescue 2 41 Appendix 9 — Declaration of a Local Emergency WHEREAS, the Director of Emergency Services of Roanoke County has hereby found: 1. That due to (Specify Event) , Roanoke County is facing/faced dangerous conditions; 2. That due to the (Specify Event) , a condition of extreme peril to life and property necessitates/necessitated the proclamation of the existence of a local emergency; NOW, THEREFORE, IT IS HEREBY PROCLAIMED that an emergency does now/or did exists throughout said Jurisdiction; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said emergency, the powers, functions, and duties of the Emergency Management Organization of Roanoke County shall be/were those prescribed by State Law and the Ordinances, Resolutions, and approved plans of Jurisdiction in order to mitigate the effects of said emergency. Attest: Date Chair, Board of Supervisors Roanoke County Commonwealth of Virginia Clerk, Board of Supervisors Roanoke County Commonwealth of Virginia 42 Appendix 10 — Rescinding of a Local Emergency WHEREAS, the Director of Emergency Services of Roanoke County has hereby found: 1. That on , 20_the County Administrator in accordance with State Code Section 44-146.21 declared a local emergency due to (Specify Event) 2. On , 20_ the Board of Supervisors ratified the Declaration of a Local Emergency set on , 20_ by the County Administrator, and the governing body, when in its judgement all emergency actions have been taken, shall take appropriate action to end the declaration of emergency. Roanoke County has ended its emergency phase in the above named event and has begun its recovery phase as defined in the County's Emergency Operation Plan (EOP); NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Roanoke County Board of Supervisors that the Declaration of a Local Emergency of , 20_ ended throughout the County of Roanoke effective , 20_. Attest: Date Chair, Board of Supervisors Roanoke County Commonwealth of Virginia Clerk, Board of Supervisors Roanoke County Commonwealth of Virginia 43 Appendix 11 - Record of Changes Changes to Roanoke County's Emergency Operations Plan (EOP) are made following an After Action Review and Lessons Learned from previous disasters and/or training exercises. The EOP is updated annually to ensure accuracy of capabilities and plan content. Suggested changes or recommendations to enhance the EOP should be submitted to the Coordinator of Emergency Services. All agencies who have responsibilities in the EOP should notify the Coordinator of Emergency Services immediately if their capabilities change, regardless of benefit or detriment, thus ensuring the EOP doesn't make the agency responsible for capabilities that no longer exist and prevent the assignment of new responsibilities. Date of Change Page or Section Changed Summary of Change Name of Person Authorizing Change 44 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JULY 25, 2023 RESOLUTION APPROVING THE COUNTY OF ROANOKE EMERGENCY OPERATIONS PLAN WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia recognizes the need to prepare for, respond to, and recover from natural and manmade disasters, and has a responsibility to provide for the safety and wellbeing of its citizens, businesses, and visitors; and WHEREAS, the Virginia Department of Emergency Management requires an updated Emergency Operations Plan (the "Plan") to be adopted by the County of Roanoke every four years; and WHEREAS, the County has established and appointed the County Administrator as Director of Emergency Services and assigned the Coordinator of Emergency Management position to the Fire and Rescue Department, who are tasked and authorized to maintain and revise as necessary this document over the next four (4) year period, or until such time be ordered to come before this board; and WHEREAS, upon adoption by the Board of Supervisors, the Plan will be in full effect at the time of adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia does hereby adopt the updated Emergency Operations Plan dated July 25, 2023, and grants it full operational authority. Page 1 of 1 County of Roanoke Unappropriated Balance, Board Contingency, and Capital Reserves Fiscal Year 2023-2024 al Go x� Milt. Reserves Unappropriated Balance % of Revenues Board Contingency Expenditure Contingency 23 :lose out of completed projects (Ordinance 052323-2) Ordinance 052323-3) (ding approved on April 11, 2023 $ 26,217,687 $ - $ - $ 11,810,663 2,974,113 50,000 608,162 (5,925,138) (2,000,000) $ 29,191,800 12.0% $ 50,000 $ 608,162 $ 3,885,525 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Unaudited Outstanding Outstanding June 30, 2023 Additions Deletions July 25, 2023 VPSA School Bonds $ 77,829,551 $ Lease Revenue Bonds 82,760,000 Subtotal 160,589,551 Premiums 12,147,305 $ 172,736,856 $ $ 8,048,369 $ 69,781,182 82,760,000 8,048,369 152,541,182 12,147,305 $ 8,048,369 $ 164,688,487 Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Accounts Paid — June 2023 SUBMITTED BY: Laurie L. Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ $ $ 11,588,433.54 Payroll 06/09/23 1,750,445.39 15,199.45 1,765,644.84 Payroll 06/23/23 1,995,167.24 37,074.21 2,032,241.45 Manual Checks 199.53 199.53 Grand Total $ 15,386,519.36 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: July 25, 2023 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30-Jun-23 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 18, 800, 580.16 18, 800, 580.16 GOVERNMENT: TRUIST CONTRA (861,860.00) TRUIST 39,000,061.57 TRUIST ROA CONTRA (23,540.00) TRUIST ROA 1,000,000.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION ROCO EMA PORTFOLIO ROCO EMA PORTFOLIO CONTRA 47,816,787.48 1, 024, 794.59 4,124.28 MONEY MARKET: ATLANTIC UNION BANK 4,587,409.69 HOMETRUST BANK 4,107,781.74 TRUIST 36,531,684.89 TRUIST ROA 4,454,505.84 PUBLIC FUNDS: BANK OF BOTETOURT 7,060,076.60 39,114,661.57 48,845,706.35 49,681,382.16 7, 060, 076.60 TOTAL 163, 502,406.84 07-25-23 ACTION NO. ITEM NO. K.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Work session to update the Board of Supervisors on broadband projects, a financial summary and the Broadband Equity, Access, and Deployment (BEAD) Program SUBMITTED BY: Bill Hunter Director of Communications and Technology APPROVED BY: Richard L. Caywood County Administrator ISSUE: Provide the Board of Supervisors an update on broadband projects, a financial summary and the Broadband Equity, Access, and Deployment (BEAD) Program. DISCUSSION: The work session provides the Board of Supervisors information on broadband projects, a financial summary and the Broadband Equity, Access, and Deployment (BEAD) Program. The attached PowerPoint presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with receipt of the attached presentation. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors receive information regarding an update on Broadband. Page 1 of 1 Rural Broadband 20', and the Future Bill Hunter, Director of Communications and Information Technc 1 Agenda • Project Updates • VATI 2023 Alternate Plan • The BEAD Program • Proposed Citizen Survey • Questions/Comments 2 Project Updates • Completed all of the "pre-VATI" Cox Communications Proj E • 2022 VATI Projects are in progress with citizens already rec service in several areas • Contract negotiations with Comcast continues for work or areas off of Bradshaw Road • Major delays from the Railroad & Parkway • Alternate proposal for the VATI 2023 3 Project Updates - Completed Broadband Current Broadband Projects Bradshaw Road Bent Mountain Starlight Lane Cove Hollow Rd Total Funding Number of Passings 131 109 55 32 7 County $ 1,351,786 248,444 239,944 393,734 $ 2,233,908 4 Project Updates - VATI 2022 Projects In Pro Funded Broadband Projects umber of Passings g Funding VATI Vendor B2X On -Line* 311 $ 170,609 $ 81,0 Craig Botetourt Electric Cooperative 495 1,581,584 806,9 Cox Communications 396 1,535,264 783,2 Shentel /Glo Fiber 177 490,000 250,0 Franklin County Joint Project 23 $0 Total Funding $ 3,777,457 $ 1,921, *Change Order on B2X On -Line Project in the amount of $34,131 on board agenda for August 22, 2023 fund 5 VATI 2023 Alternate Plan Broadband Projects Number of Passings VATI Funding Vendor Shentel /Glo Fiber 66 $ 359,624 $ 183,4 • VATI grant not awarded • Alternate plan for project completion of $550,445 as follows: • Capital Funding approved from rollover and CIP remaining balance- $139,889.25 • Grant Funding ARPA Monies set aside for broadband remaining balance- $387,910 • Fund from CommlT funds- $22,645.75 6 Broadband Equity, Access, and Deploy BEAD Program r • Virginia was awarded $1.4 Billion in Federal Funding for Br • DHCD plans to utilize the framework of VATI to allocate the • The State program is being refined for submission • First funding expected sometime in 2024 Proposed Citizen Survey • Met with Eddy Alexander to determine cost and timeframl survey • Include questions on both broadband and cellular service • Work with Economic Development to get their input on pc additional questions/information • Develop a plan based on the survey results to extend servi discovered areas and seek out funding through the BEAD f 8 Questions/Commen 9 ACTION NO. ITEM NO. K.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2023 AGENDA ITEM: Work Session to review speeding concerns and traffic calming efforts in Roanoke County SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside for Planning Department, Police Department and Virginia Department of Transportation staff to review speeding concerns and traffic calming efforts with the Board of Supervisors. Page 1 of 1 Traffic Calming L Board of Supervisors Work Ses! July 25, 2023 Overview • Neighborhood Concerns Background • Speed Study and Enforcement Updates • VDOT Traffic Calming Guide • Speed Board Pilot Program Results 2 Neighborhood Concerns Backc • Concerns about "speeding" on residenti, frequently raised citizen issue • Most residential streets are posted for 2 • Neighborhood speeding is a quality of lil crashes occur on residential streets • Like speeding, "cut -through traffic" is a c citizens 3 Neighborhood Concerns Backc • Citizens contact Roanoke County Police, Planning and frequently with speeding complaints. First steps for th roadway include: • Scheduling a temporary speed board for one weel • Increasing enforcement efforts. • If complaints continue, the Speed Spy can be deployel determine actual traffic speeds. If speeds are 7 miles or more over the posted speed limit, Roanoke County VDOT consider the characteristics of the roadway to determine if the VDOT Traffic Calming Guide can be u1 4 Road District Neighborhood Concerns 2022/2023 Chaparral Dr Cave Spring Keagy Rd Windsor Hills Roselawn Rd Windsor Hills Cresthill Dr Windsor Hills Hunting Hills Dr Cave Spring Mountain Heights Dr Catawba Thornrose Rd Hollins Old Catawba Rd Catawba Highland Rd Vinton Eastland Rd Vinton Fairway Forest Dr Windsor Hills Crossbow Cir Cave Spring Penn Forest Blvd Cave Spring Woodthrush Dr Cave Spring Old Mountain Rd Hollins Thirlane Rd Catawba Mountain View Rd Vinton Huntridge Rd Hollins North Lake Dr Catawba Carson Rd Vinton Pitzer Rd Alleghany Dr View Ave Vinton Catawba Cave Spring Pinevale Rd Windsor Hills 5 2022/2023 Speed Studies (covert) Roadway District Spe Alleghany Drive Keagy Road Eastland Road Carson Rd Hunting Hills Dr Crossbow Cir Mtn Heights Dr Chaparral Dr Mountain View Rd Pitzer Rd Penn Forest Blvd Highland Rd Huntridge Rd Pinevale Rd North Lake Drive Fairway Forest Dr Catawba Windsor Hills Vinton Vinton Cave Spring Cave Spring Catawba Cave Spring Vinton Vinton Cave Spring Vinton Hollins Windsor Hills Catawba Windsor Hills Thornrose Rd Old Mountain Rd Woodthrush Drive Hollins Hollins Cave Spring 6 Roadway District Spee 2022/2023 Speed Studies (speed board) Keagy Road Windsor Hills Carson Rd Vinton Alleghany Drive Catawba Eastland Road Vinton Hunting Hills Dr Cave Spring Crossbow Cir Cave Spring Chaparral Dr Cave Spring Highland Rd Vinton Pinevale Rd Windsor Hills Huntridge Rd Hollins Mtn Heights Dr Catawba Pitzer Rd Vinton Penn Forest Blvd Cave Spring North Lake Drive Catawba View Ave Cave Spring Thornrose Rd Hollins Old Mountain Rd Hollins Mountain View Rd Vinton Fairway Forest Dr Windsor Hills Woodthrush Drive Cave Spring Roselawn Road Windsor Hills 3� 7 2022/2023 Top Five Highest Spe Roadway District Speed Limit Covert Speed Spy 85th MPH Over Speed Limit Alleghany Drive Catawba 25 Keagy Road Windsor Hills 25 Eastland Road Vinton 25 41 40 37 16 15 12 3 3 3 Carson Rd Vinton 25 37 12 3 Hunting Hills Dr Cave Spring 25 35 10 3 While visible speed boards are helping to reduce o% it is only by a few miles per hour. Speed Boards are still registering a concerning lack miles per hour over the speed limit. 8 2022/2023 Enforcement Roadway Traffic Stops Summons Warnings Total Carson Rd Roadway 92 203 22 317 Alleghany Dr View Ave 115 79 41 235 Eastland Rd Penn Forest Blvd 109 100 27 236 Chaparral Dr Cresthill Dr 85 84 25 194 Keagy Rd Meadowlark Rd 69 78 29 176 Mountain Heights Dr Hunting Hills Dr 51 95 16 162 Old Mountain Rd 27 83 3 Crossbow Cir 113 Woodthrush Dr Mountain View Rd 47 41 19 107 North Lake Dr Fairway Forest Dr 33 52 16 101 Highland Rd Pinevale Rd 30 33 16 79 Huntridge Rd Pitzer Rd 29 32 14 75 Thornrose Rd Roselawn Rd 24 28 8 60 Canter Dr 9 VDOT Neighborhood Traffic Prc • Through Truck restrictions • Traffic Calming • "Watch for Children" Signs • Enhanced Speeding Fines 10 VDOT Traffic Calming Measure Non -Intrusive Measures • Community education • Community gateways • Pavement marking changes • Speed display signs • Additional $200 Fine signs Horizons Narrows • Speer • Raise Medi • Cross • Chica • Choke • Curb 11 Speed Boar Pilot Project RE VDOT Traffic Calming Guide for Neigr Process 1. Community members contact the locality; staff coordinates w system, in a neighborhood where houses face the street, 25 n complaints received from both Canterbury Park and Penn Forc 2. Homeowners' Association or Civic Association requests appro pursue traffic calming on the proposed street, conduct an eng calming study. • February 2016 work session with the Board of Supervisors recomm which were not approved. • October 2019 work session with the Board of Supervisors to discus reconsidered speed data in 2019 utilizing the updated 2018 VDOT 3. Locality conducts an engineering review, traffic count and spe 13 Canter Drive • Posted Speed Limit: 25 mph • 85th percentile: • 36 mph (4/2014) • 35 mph (9/2019) • Traffic counts (VDOT Annual Average Daily 1 • Roselawn Road to Squires Court: 2,300 (2014); 2,7( • Squires Court to Cromwell Court: 2,000 (2014); 2,2 • Cromwell Court to Cavalier Drive: 1,900 (2014); 2,1 14 Meadowlark Road • Posted Speed Limit: 25 mph • 85th percentile: • 32 mph (2/2014) • 33 mph (8/2019) • Traffic counts (VDOT Annual Average Daily 1 • Merriman Road to Blue Bird Circle: 820 (2014); 991 15 VDOT Traffic Calming Guide for Neigr 4. Locality and VDOT develop a conceptual traffic calm secured for each affected property owner of a reside physical location of a proposed traffic calming device roadway frontage of the property boundary. Canter Site Visit November 2019 Meadowlark Sit 16 VDOT Traffic Calming Guide for Neigr 5. The proposed traffic calming plan and supporting in provided to the community located within the ident (community meeting, mailing or other means to jiff( support is measured and documented through a pe- • Only occupied residences or businesses in the study arE • Each residence or business address gets a single signatt. • More than 50% of the occupied residences or businessE traffic calming plan in order for it to be implemented (v mailed in November 2020. 17 Canter Drive • 35 percent of households completed the survey • 83 percent of surveys completed supported the traffic calming plan Canter Drive Survey Area (312 paro Meadowlark Road • 30 percent of households completed the survey • 98 percent of responding households supported the traffic calming plan 19 Meadowlark VDOT Traffic Calming Guide for Neigr 6. If the community approves, the Board of Supervisor resolution. Board Resolutions approved on February 7. VDOT will review the proposed plan, resolution and implementation through VDOT contract forces or th typically include secondary or locality funds. Roanol purchase and installation which was completed in N 8. VDOT will inspect the project when construction is c may be conducted to determine effectiveness. We s 20 Canter Drive • Speed board installed in November 2021 • 85th percentile speeds before installation: 36 mph (4/2014) and 35 mph (9/2019) • 85th percentile speeds after installation show improves 35 34 33 32 31 30 29 Northbound 85th Percentile Speeds ,1 ' ;11' ,1 ' ,1 ' 11' LL 1L ,11' 1?) y3 �3 ,1?) 1?) ,1" Pit' �aa �J� ��� P. s 0 �o� Qec lac • <<e� fat Pit' 35 34 33 32 31 30 29 Southbound 85th Percent titi ti� titi titi ti� titi 1, ti1' titi QC �aa ,J� �J� P� •c,QQ •0 �o� Qec 21 35 34 33 32 31 30 29 Meadowlark Road • Speed board installed in November 2021 • 85th percentile speeds before installation: 32 mph (2/2014) and 33 mph (8/2019) • 85th percentile speeds after installation show improve Northbound 85th Percentile Speeds '1;1' 'LI' LO 'L'' L' tip'' 'L'' L' '13 O°� \°, O� Fe\o •%` ac �S � 'a� P 35 34 33 32 31 30 29 28 27 Southbound 85th Percent ti1' Pit \A\ �J� � P� cl 0�� 22 Crashes/Enforcement 2022/202 Canter Drive Meadowla • Crashes: None • Crashes: 1 • Traffic Stops: 2 • Traffic Sto • Summons • Warnings: 23 2019 Recommendation to the Boai • Consider installing Pole Mounted Speed Boards as a Pilot P Speed Boards installed. • Collect and evaluate speed data before and one year a implementation. Speeds have slowed on both roads wi compliance on Canter Drive. • Receive citizen input on results of pilot. Update with sL mailed to residents this summer. • Based on evidence, consider expansion of program to i Possibility to consider. • If warranted, develop County -wide policy for traffic calminj after the Henrico County program. Do not believe this is we this time. 24 Recommendation Collaborate with VDOT Salem Residency Staff t changes to reduce driver speeds on the followi • Alleghany Drive • Carson Road • Keagy Road • Penn Forest Boulevard Consider purchasing additional survey equipm • Speed trailer that can be placed in any location a attached to a pole; and/or • Additional Speed Spy for covert speed monitorin Continue enforcement as staffing levels and DE 25 Questions 26 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2023 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1