Loading...
HomeMy WebLinkAbout12/12/2023 - RegularRoanoke County Board of Supervisors December 12, 2023 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda December 12, 2023 Good afternoon and welcome to our meeting for December 12, 2023. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution recognizing Roanoke County Lionberger Construction's 100th anniversary (Megan Baker, Director of Economic Development) 2. Resolution recognizing Roanoke County businesses with significant anniversaries in 2023 (Megan Baker, Director of Economic Development) 3. Resolution recognizing Maria Ward, Assistant Director of Information Technology, for her exemplary service to Roanoke County (Richard L. Caywood, County Administrator) Page 2 of 5 4. Resolution of appreciation to P. Jason Peters for his service as a member of the Board of Supervisors from 2014 through 2023 (Martha B. Hooker, Chairman, Board of Supervisors) D. NEW BUSINESS 1. Presentation of year-end financial results for June 30, 2023, acceptance of audit report and allocation of year-end funds (Jessica Beemer, Assistant Director of Finance and Management Services;) 2. Resolution adopting legislative priorities for the 2024 session of the Virginia General Assembly and petitioning the General Assembly to favorably consider the priorities addressed herein (Peter S. Lubeck, County Attorney) E. FIRST READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $820,000 and granting signatory authority to the County Administrator or his designee to execute a Grant Agreement with the U.S. Department of Housing and Urban Development (HUD) for the Wood Haven Technology Park water service extension (Doug Blount, Assistant County Administrator) F. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution authorizing the abandonment of a 0.03-mile portion of State Route 1901, Robertson Lane, which is currently in the Virginia Department of Transportation's secondary state highway system, Hollins Magisterial District (Megan G. Cronise, Assistant Director of Planning) G. PUBLIC HEARING 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2023-2024 budget in accordance with Code of Virginia Section 15.2-2507 (Steve Elliott, Budget Administrator) H. APPOINTMENTS 1. Roanoke County Board of Zoning Appeals (BZA) (appointed by District) Page 3 of 5 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by 1) Margaret A. Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2) Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000, located at 3481 Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14-06- 38.00-0000, located at 3480 Pilot Blvd), for the purpose of constructing drainage improvements; Cave Spring Magisterial District (First Reading and request for Second Reading) 2. Ordinance 1) accepting a staffing recognition grant in the amount of $102,500 from the Virginia 9-1-1 services board, and appropriating such funds to the grant account, and 2) authorizing the payment of monetary bonuses to the County's eligible E-9-1-1 employees (Second Reading) 3. Ordinance appropriating an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget (Second Reading) 4. Ordinance appropriating $48,113,501.44 from the Roanoke County Public Schools' fiscal year 2022-2023 year-end funds to the fiscal year 2023-2024 Roanoke County Public Schools Budget (Second Reading) 5. Confirmation of appointment to the Roanoke Valley Resource Authority 6. Request to accept and allocate grant funds in the amount of $7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with a $7,327.27 local match from the fiscal year 2023-2024 Roanoke County Sheriff's Office operating budget 7. Request to accept and allocate funds in the amount of $19,725 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds 8. Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for calendar year 2024 9. Ordinance accepting the donation of approximately 0.0331 acres of real property located at 1900 Timberview Road (a portion of Roanoke County Tax Map Number 036.10-01-10.00-0000), Catawba Magisterial district (POSTPONED AT THE REQUEST OF THE PROPERTY OWNER) Page 4 of 5 J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Phil C. North 2. Paul M. Mahoney 3. David F. Radford 4. P. Jason Peters 5. Martha B. Hooker M. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.1 — for the Board to discuss prospective candidates for appointment of a specific public officer, namely candidates to fill a vacancy on the Board of Supervisors N. CERTIFICATION RESOLUTION O. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution recognizing Roanoke County Lionberger Construction's 100th anniversary SUBMITTED BY: Megan Baker Director of Economic Development APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Economic Development Department is requesting the Board of Supervisors recognize Lionberger Construction's 100th anniversary doing business in Roanoke County. BACKGROUND: Lionberger Construction has been operating in Roanoke County since 1923. DISCUSSION: Lionberger Construction, a cornerstone of the construction industry based in Southwest Roanoke County, is celebrating a century of unwavering commitment, dedication, and excellence. The history of Lionberger Construction, rooted in the principles laid out by S. Lewis Lionberger, reflects a tradition of quality, craftsmanship, and a commitment to exceeding clients' expectations. From its humble beginnings in 1923 as John C. Center Construction to its current incarnation as Lionberger Construction, the company has been a driving force in the construction landscape, leaving an indelible mark on the Roanoke Valley. Lionberger Construction has contributed significantly to the growth and development of Page 1 of 2 Roanoke County and the Roanoke Valley, playing a vital role in the construction of iconic structures such as Hotel Roanoke, Collonade I, Cave Spring Post Office, South County Library, and various commercial and industrial projects. The Lionberger family's commitment to the community extends beyond the tangible structures they've built, encompassing a legacy of trust, integrity, and meaningful relationships that have stood the test of time. Lionberger Construction's focus on personal connections, attention to detail, and innovative problem -solving define its approach to each project, fostering a sense of pride and accomplishment. We extend our sincere congratulations and gratitude to Lionberger Construction on the occasion of their 100-year anniversary. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the resolution. Page 2 of 2 (County of iZuaxmCte e��lutt`rrh RESOLUTION RECOGNIZING LIONBERGER CONSTRUCTION ON THEIR 100-YEAR ANNIVERSARY WHEREAS, Lionberger Construction, a cornerstone of the construction industry based in Southwest Roanoke County, is celebrating a century of unwavering commitment, dedication, and excellence; and WHEREAS, the history of Lionberger Construction, rooted in the principles laid out by S. Lewis Lionberger, reflects a tradition of quality, craftsmanship, and a commitment to exceeding clients' expectations; and WHEREAS, from its humble beginnings in 1923 as John C. Center Construction to its current incarnation as Lionberger Construction, the company has been a driving force in the construction landscape, leaving an indelible mark on the Roanoke Valley; and WHEREAS, Lionberger Construction has contributed significantly to the growth and development of Roanoke County and the Roanoke Valley, playing a vital role in the construction of iconic structures such as Hotel Roanoke, Collonade I, Cave Spring Post Office, South County Library, and various commercial and industrial projects; and WHEREAS, the Lionberger family's commitment to the community extends beyond the tangible structures they've built, encompassing a legacy of trust, integrity, and meaningful relationships that have stood the test of time; and WHEREAS, Lionberger Construction's focus on personal connections, attention to detail, and innovative problem -solving define its approach to each project, fostering a sense of pride and accomplishment. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County, Virginia Board of Supervisors extends its sincere congratulations and gratitude to Lionberger Construction on the occasion of their 100-year anniversary; and BE IT FURTHER RESOLVED, that this resolution serves as a tribute to the legacy of Lionberger Construction, acknowledging their profound impact on the physical landscape of Roanoke County and the enduring relationships built over the years; and BE IT FINALLY RESOLVED, that a copy of this resolution be presented to Lionberger Construction as an expression of the community's appreciation for their contributions and as a recognition of their century -long commitment to excellence. Presented this 12th day of December 2023 o hit. Martha B. Hooker nc\xA .0n A_ n ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution recognizing Roanoke County businesses with significant anniversaries in 2023 SUBMITTED BY: Megan Baker Director of Economic Development APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Economic Development Department is requesting the Board of Supervisors recognize businesses celebrating their 25th, 50th, or 75th anniversary of doing business in Roanoke County. BACKGROUND: Eight businesses in Roanoke County are commemorating a significant milestone in their years of operation. DISCUSSION: Roanoke County takes great pride in the rich history and economic contributions of its local businesses. The longevity and success in business are commendable achievements that contribute to the prosperity and vibrancy of our community. The following businesses have reached notable milestones in their service to Roanoke County: 1. Shoe Doctor of Roanoke - Celebrating 25 years of dedicated service to the community 2. Valhalla Vineyards - Marking 25 years of excellence in the viticulture industry 3. AAAA Self Storage - Commemorating 25 years of providing secure storage solutions to the residents of Roanoke County Page 1 of 2 4. Greenbrier Nurseries - Celebrating 25 years of cultivating and enhancing the natural beauty of Roanoke County 5. Keltech - Honoring 50 years of innovation and commitment to technological advancements 6. Belk - Recognizing 50 years of offering quality retail services to the citizens of Roanoke County 7. MKB Realtors - Commemorating 50 years of professionalism and excellence in the real estate industry 8. Tanglewood Mall - Celebrating 50 years as a premier shopping destination in Roanoke County We recognize and applaud the enduring commitment, hard work, and success of these businesses, wishing them continued prosperity and growth in the years to come. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the proclamation Page 2 of 2 tirnnt of 1Roanahr e�aXix#Tv� RECOGNIZING LOCAL BUSINESSES CELEBRATING SIGNIFICANT ANNIVERSARIES WHEREAS, Roanoke County takes great pride in the rich history and economic contributions of its local businesses; and WHEREAS, longevity and success in business are commendable achievements that contribute to the prosperity and vibrancy of our community; and WHEREAS, the following businesses have reached notable milestones in their service to Roanoke County: 1. Shoe Doctor of Roanoke - Celebrating 25 years of dedicated service to the community. 2. Valhalla Vineyards - Marking 25 years of excellence in the viticulture industry. 3. AAAA Self Storage - Commemorating 25 years of providing secure storage solutions to the residents of Roanoke County. 4. Greenbrier Nurseries - Celebrating 25 years of cultivating and enhancing the natural beauty of Roanoke County. 5. Keltic - Honoring 50 years of innovation and commitment to technological advancements. 6. Belk - Recognizing 50 years of offering quality retail services to the citizens of Roanoke County. 7. MKB Realtors - Commemorating 50 years of professionalism and excellence in the real estate industry. 8. Tanglewood Mall - Celebrating 50 years as a premier shopping destination in Roanoke County. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County, Virginia Board of Supervisors hereby recognizes and applauds the enduring commitment, hard work, and success of these businesses, wishing them continued prosperity and growth in the years to come. BE IT FURTHER RESOLVED, that a copy of this resolution be presented to each business as a token of our community's gratitude and as a testament to their invaluable contributions to the economic and social fabric of Roanoke County. Presented this 12th day of December 2023 Martha B. Hooker ACTION NO. ITEM NO. C.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution recognizing Maria Ward, Assistant Director of Information Technology, for her exemplary service to Roanoke County SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution recognizing Maria Ward for her work at Roanoke County. DISCUSSION: This time has been set aside to recognize Maria Ward for her exemplary service to Roanoke County. STAFF RECOMMENDATION: Staff recommends approval of the resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION RECOGNIZING MARIA WARD, ASSISTANT DIRECTOR OF INFORMATION TECHNOLOGY, FOR HER EXEMPLARY SERVICE TO ROANOKE COUNTY WHEREAS, in April 2003, Maria Ward was hired by Roanoke County as the Application Services Manager, and during her tenure was promoted to Assistant Director of Information Technology in March 2019; and WHEREAS, Maria has been responsible for leading all aspects of IT Operations, including Infrastructure, Application, Enterprise, and GIS Services teams; and WHEREAS, she has been responsible for strategic technology planning and policies, project oversight, and training plans; and WHEREAS, Maria has served in a leadership role for multiple projects including Public Safety Systems - E911/CAD/Police/Fire records and mobile modules, Revenue Systems - HP Migration to Windows SQL for replacement of Permitting, Enterprise GIS, Revenue/Tax Billing, Cashiering, Real Estate Appraisal, School Personnel Budgeting and Jury systems, Tyler Content Management, and Citizen Self Service bill presentation/online credit card payments, and significant role in adoption of initial major County vendor cloud -hosted applications, Lawson HR and Payroll and Parks, Recreation and Tourism Max Galaxy; and WHEREAS, she has researched and prepared security planning guidelines and requests, in preparation for increasing cybersecurity challenges and funding opportunities; and WHEREAS, Maria worked tirelessly to lead a successful M365 rollout for 1,350 users across the organization, using phased module deployment approach which Page 1 of 2 includes coordinating vendor selection and management, project teams and organizational communication for the multi -year project; and WHEREAS, Maria's positive attitude and commitment to her work makes a difference every day in many of Roanoke County's employees and citizens' lives. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Maria Ward for her dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in the future. Page 2 of 2 ACTION NO. ITEM NO. C.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution of appreciation to P. Jason Peters for his service as a member of the Board of Supervisors from 2014 through 2023 SUBMITTED BY: Martha B. Hooker Board Member - Catawba APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to thank Mr. Peters for his service to Roanoke County. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION OF APPRECIATION TO P. JASON PETERS FOR HIS SERVICE AS A MEMBER OF THE BOARD OF SUPERVISORS FROM 2014 THROUGH 2023 WHEREAS, P. Jason Peters was first elected to represent the Vinton Magisterial District on the Board of Supervisors of Roanoke County on January 1, 2014 and has served through December 31, 2023; and WHEREAS, during his tenure as a member of the Board, Supervisor Peters served with exemplary professionalism and dedication, working on behalf of the people of his district and all citizens of Roanoke County; and WHEREAS, his leadership skills were recognized by his fellow Board members when he was chosen to serve as Chairman of the Board of Supervisors in the years 2015, 2016 and most recently in 2021; and WHEREAS, Supervisor Peters consistently focused on the best interests of not just his district, but of the County as a whole, demonstrating a keen understanding of the scope and complexity of issues facing local governments and a willingness to work cooperatively toward viable, long-term solutions; and WHEREAS, Supervisor Peters expressed unwavering advocacy for public safety, 911 operations and all County employees, which has been instrumental in enhancing the well-being of our community. His commitment to ensuring a secure and resilient environment is truly commendable; and WHEREAS, Supervisor Peters recognized the importance of ensuring our children's success and meeting the needs of the business community and was a strong Page 1 of 3 advocate of the Memorandum of Understanding with Roanoke County Public Schools to fund $130 million for school capital projects, which includes a new Career and Technical Education Center and renovations for two elementary schools; and WHEREAS, Supervisor Peters supported economic development initiatives, including, but not limited to: • Redevelopment of Roland E. Cook School into 21 loft apartments by Old School Partners, LLC • Redevelopment of William Byrd High School into 80 market -rate apartments by Waukeshaw Development, Inc. • Sale of the former Vinton Library for a full -service Macado's restaurant • Acquisition of the 110-acre Wood Haven Road properties through the Western Virginia Industrial Facilities Authority • Completion of the Reimagine 419 Town Center Study and community visioning process. • Revitalization of Tanglewood Mall and the Route 419 area • Completion of Roanoke County's first -ever Community Strategic Plan • Completion of the Explore Park Master Plan and multiple infrastructure improvements. • Multiple business locations and expansions including Wells Fargo, Carilion Children's, Carilion Mental Health, AEP, VFP, PFG, Metis Plaza, Vistar Eye Center; Cardinal Glass, and Mack Trucks • New Bonsack Fire Station • New Vinton restaurants — 107 South Pollard, Pok-E Joe's WHEREAS, Supervisor Peters represented Roanoke County on numerous civic and governmental committees, including the Audit Committee; Chief Local Elected Officials Consortium, Roanoke Valley Regional Cable Television Committee and Virginia's First Regional Industrial Facility Authority. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to P. JASON PETERS for his commitment to public service and the many significant contributions he made as a member of the Board of Supervisors; and FURTHER, the Board of Supervisors congratulates Supervisor Peters at the Page 2 of 3 conclusion of his term of office and wishes him continued success in his future. Page 3 of 3 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Presentation of year-end financial results for June 30, 2023, acceptance of audit report and allocation of year-end funds SUBMITTED BY: Jessica Beemer Assistant Director of Finance APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept audited financial results for the County of Roanoke and allocate year-end funds for the fiscal year ended June 30, 2023. BACKGROUND: Brown Edwards and Company completed the audit of the financial operations of the County of Roanoke for the year ended June 30, 2023. The County Audit Committee met on December 12, 2023, to review the results of the year's operations. The County received a clean and unmodified opinion. Staff from Brown Edwards and Company will present the audit information to the Board at the meeting. DISCUSSION: On September 26, 2023, staff reviewed preliminary unaudited financial results for June 30, 2023, and there have been no changes since that work session. Below is the information for the County regarding the General Government results of operations for the fiscal year ended June 30, 2023. Revenue collections were above the amended budget as a result of: - Real Estate Taxes were $818,109 above budget due to new housing Page 1 of 3 developments, offset by a limited supply of existing housing options, which led to increased sales prices and values. These increased revenues were offset by a 3-cent decrease in the real estate tax rate. - Personal Property Taxes were $286,896 above budget which was due to increases in assessed values, offset by a 10-cent reduction in the personal property tax rate, a 5-cent reduction in the machinery and tools tax rate, and a one-time allocation of $3 million for additional personal property tax relief. - Sales Tax was $190,182 above budget as consumer spending remained high and showed consistent growth when compared to prior years. Sales prices were also affected by increased inflation which further led to increased revenues. - Business License tax was $1.09 million above budget due to increased consumer spending which led to continued high gross receipts. Business License tax was also impacted by higher inflation. - Meals Tax was $561,799 above budget due to several new restaurants, most notably in the Tanglewood area, combined with inflationary impacts on higher meal prices. - Hotel/Motel Tax was $505,901 million above budget due to the increased return of business travel and regional events. - Other Revenues were $1.24 million above budget primarily as a result of an increase in permits, fees and licenses and various miscellaneous revenues. Expenditures savings were recognized as a result of: - Personnel savings were under budget by $441,716 due to savings from attrition and vacancies, offset by increased costs for public safety overtime and salary compression adjustments which included the second year for the implementation of the step plans for Fire & Rescue, Police, and Sheriff. - Operating expenses were under budget by $170,159, but the County again saw increased costs for fuel and higher costs for contractual services such as fleet repairs. - Transfers and other expenditures were below budget by $3.19 million which included funds carried over from the prior fiscal year for contingencies due to the continued economic uncertainty and high inflation seen during fiscal year 2023. Page 2 of 3 FISCAL IMPACT: Budget Ordinance 051022-4 for the fiscal year 2022-2023 fiscal year Operations Budget provides that all unexpended general government expenditures and revenues collected in excess of budget shall not lapse but be re -appropriated and presented to the Board for recommendations of allocations and designations based on the Comprehensive Financial Policy. General Government surplus revenue and expenditure savings are shown on Attachment I and reflects the recommendations reviewed at the September 26, 2023 work session for the recommended allocation for fiscal year end June 30, 2023 available funds. STAFF RECOMMENDATION: Staff recommends accepting the audited financial results for the fiscal year ended June 30, 2023, allocating $382,042 for encumbrances from year-end savings and allocating the available funds as presented in Attachment I. Page 3 of 3 1.1 BROWNEDWARDS certified public accountants REQUIRED COMMUNICATION WITH THOSE CHARGED WITH GOVERNANCE Honorable Members of the Board of Supervisors County of Roanoke, Virginia Roanoke, Virginia We have audited the financial statements of the governmental activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the County of Roanoke, Virginia (the "County"), for the year ended June 30, 2023. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in the letter to you dated June 22, 2023. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Matters Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the County are described in Note 1 to the financial statements. As described in Note 1 to the financial statements, the County adopted a new accounting standard for 2023: GASB Statement No. 96, Subscription -Based Information Technology Arrangements. The cumulative effect of the accounting change as of the beginning of the year had an immaterial impact on net position. We noted no transactions entered into by the County during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were: • The useful lives of capital assets and the allowance for uncollectible accounts are based on management's knowledge and judgment, which is based on history. • The other postemployment benefits liability is based on an actuarial study provided by the County's external actuarial firm. • The net pension liability and the net OPEB liability for state administered plans are based on actuarial studies provided by actuaries engaged by the Virginia Retirement System. • The self-insurance liability is based on information from an external third -party consultant and subsequent claims information provided by the third -party administrator. Your Success is Our Focus 3906 Electric Road • Roanoke, Virginia 24018 • 540-345-0936 • Fax: 540-342-6181 • www.BEcpas.com Significant Audit Matters (Continued) Qualitative Aspects of Accounting Practices (Continued) We evaluated the methods, assumptions, and data used to develop these estimates in determining that the estimates are reasonable in relation to the financial statements taken as a whole. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements are those related to capital assets, long-term debt, commitments and contingencies, other postemployment liabilities, and pension disclosures. The financial statement disclosures are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. There were no corrected or uncorrected misstatements. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated November 27, 2023, a copy of which is attached. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the County's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters We applied certain limited procedures to the management's discussion and analysis, the General Fund budget to actual schedules, and the required pension and OPEB schedules which are required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the additional budget to actual statements, the combining statements of the internal service and custodial fund financial statements, the financial statements of the discretely presented component units, and the schedule of expenditure of federal awards, which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the introductory or statistical sections, which accompany the financial statements but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. Restriction on Use This information is intended solely for the use of the Board of Supervisors and management of Roanoke County, Virginia and is not intended to be, and should not be, used by anyone other than these specified parties. &4/aft,za, xa7a7'`.5'241° CERTIFIED PUBLIC ACCOUNTANTS Roanoke, Virginia November 27, 2023 Attachment Attachment 1 - FY 2023 General C Year End Summary FY 2023 Year -End Balance Revenues above Adopted Budget Expenditure Savings, Net of Encumbrances Total 2023 Year End Less FY 2023 Budgeted Contribution to Fund Balance (12%) Less General Government Expenditure Contingency per Policy (.25% Less funding to Schools as per MOU Less funding for Sheriff School Resource Officers (7/1/23-6/30/24) Less funding for Blue Ridge Behavioral Healthcare, Demographic and Housing Studies and Internal Audit (carryover for audit) Less Commitment to Airport Commission for Grant Allocation to Operating Expenditure Contingency ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution adopting legislative priorities for the 2024 session of the Virginia General Assembly and petitioning the General Assembly to favorably consider the priorities addressed herein SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Board has identified legislative issues of local and statewide concern to be considered by the 2024 session of the Virginia General Assembly. BACKGROUND AND DISCUSSION: Each year the Board of Supervisors adopts a resolution setting forth legislative priorities for the upcoming session of the General Assembly, to provide direction to County staff, its legislative liaison, and members of the local delegation. Several priorities are set forth in the accompanying resolution. FISCAL IMPACT: There is no fiscal impact associated with adoption of this resolution. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 12, 2023 RESOLUTION ADOPTING LEGISLATIVE PRIORITIES FOR THE 2024 SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE PRIORITIES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified legislative priorities of local and statewide concern to be considered during the 2023 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution setting forth its legislative priorities, and respectfully petitions the General Assembly to favorably consider such. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following five priorities are submitted for the General Assembly's consideration during its 2024 session: 1. Education K-12 Funding a. The County supports making additional state resources and grant funding available to localities to support school capital needs, including rehabilitation and upgrades to existing facilities as well as construction of new facilities. b. The County urges the General Assembly to simplify the eligibility requirements of the existing School Construction Assistance Program by basing grant eligibility on the school divisions' local composite index value, the locality's level of fiscal stress, and site readiness. c. The County urges the General Assembly to provide economic development workforce grants that could be used to fund career and technical education capital projects. Page 1 of 2 2. Mental Health and Public Hospital Needs a. The County urges the General Assembly to use available funds to continue the operation and expansion of Catawba Hospital. 3. Airport Expansion a. The County urges the General Assembly to provide funding for the Roanoke - Blacksburg Regional Airport to support a needed runway extension and other airport improvements to foster regional economic development. 4. Broadband Expansion a. The County urges the General Assembly to use available state and federal funding to improve access to and affordability of broadband, to promote the goal of statewide coverage. 5. Children's Services Act a. The County supports enhancing the ability of local school divisions to serve children with disabilities, to include flexibility in use of state pool funds to serve children with high-level needs in local or regional programs tailored to meet those needs at a local option. b. The County supports exploration of enhancements to the Students with Intensive Support Needs Application (SISNA) or a similar funding mechanism within the Department of Education to enable more children to be supported within the public -school environment. c. The County supports continued investment of state resources to assist in the local administration of CSA programs. Page 2 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $820,000 and granting signatory authority to the County Administrator or his designee to execute a Grant Agreement with the U.S. Department of Housing and Urban Development (HUD) for the Wood Haven Technology Park water service extension SUBMITTED BY: Doug Blount Assistant County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: To facilitate the extension of water service to Wood Haven Technology Park, the following Board actions are requested: 1. Accept and appropriate $820,000 for an Economic Development Initiative - Community Project to the Grant Fund; and 2. Grant signatory authority to the County Administrator or his designee to execute a grant agreement with HUD. BACKGROUND: Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park (hereinafter referred to as "the Park") and are seeking to attract large-scale business operations to the Park to create jobs which will benefit the entire Roanoke region. While the Park is well -situated geographically and in relation to transportation infrastructure, the boundaries of Interstates 81 and 5-81 limit access to water infrastructure. The Western Virginia Water Authority (WVWA) currently provides water to the Park from a 12-inch diameter water main located along Wood Haven Road, which may or may not be adequate for future development. Page 1 of 3 In April of 2022, Roanoke County partnered with the WVRIFA and the WVWA to submit a fiscal year 2023 Economic Development Initiative - Community Project Funding (CPF) Appropriations Request to Virginia's 9th District Congressman Morgan Griffith in the amount of $820,000 through the Consolidated Appropriations Act. The purpose of this request was to help fund the construction of a waterline extension underneath Interstate 81, which will provide connectivity between an existing 16-inch diameter water main located along Loch Haven Road and Wood Haven Technology Park and provide a redundant connection and a larger quantity of available water supply. The proposed project seeks to increase the water supply to the 110-acre Park, making the site significantly more attractive to water -intensive business operations that may be interested in establishing a facility in the Park. This project will make the region more competitive for business investment and increase employment opportunities. It will provide greater utility capacity to the Tier 4 Virginia Economic Development Partnership Business Ready Site, enhancing the marketability of the property for one or more future users. DISCUSSION: In March 2023, Roanoke County was awarded $820,000 in Community Project Funding (CPF) for construction of the waterline extension underneath Interstate 81 to provide connectivity between an existing water transmission line along Loch Haven Road and Wood Haven Technology Park. The addition of a 400 linear foot 24-inch water main crossing under Interstate 81 and a 40 linear foot 24-inch water main connection point will provide the Park with a direct connection to the North Loop Transmission Main and maximize available capacity. This additional connection will allow for the looping of the water distribution system, which will provide for greater available fire flow for future development, which is critical for safety. The CPF grant provides investments in a wide variety of projects such as housing, public facilities, parks, and other critical infrastructure. The U.S. Department of Housing and Urban Development (HUD)'s Office of Community Planning and Development, Congressional Grants Division is responsible for the administration of congressionally -directed spending under the CPF. Roanoke County is partnering with the Western Virginia Water Authority (WVWA) for delivery of the waterline extension project. A Development Agreement is being negotiated outlining the roles and responsibilities of the two entities for delivery of the waterline extension project. The grant award of $820,000 will be appropriated by Roanoke County and specifically used for construction of the waterline extension. The WVWA will administer the design, engineering, permitting, right-of-way acquisition, and construction. Roanoke County will serve as the responsible entity and grantee, and the WVWA will serve as a grant subrecipient. The WVWA will own and maintain the waterline extension as an addition to its water distribution system. Roanoke County will oversee the environmental review process and provide funding for the environmental services through an existing Page 2 of 3 annual contract that has been procured for projects with federal funding and will not seek reimbursement through the federal grant funds. The WVWA has executed a contract with Whitman, Requardt, and Associates, LLP (WRA) for engineering services for the Wood Haven Technology Park waterline extension. Surveying and utilities investigation has begun. Construction of the waterline underneath Interstate 81 is anticipated to begin in August 2024 and end in August 2025. The grant agreement period of performance has an end date of August 31, 2031. FISCAL IMPACT: The $820,000 CPF grant is one -hundred percent (100%) federal funding with no local match requirement. This project will be locally administered by Roanoke County, necessitating acceptance and appropriation of this funding to facilitate project reimbursement requests. The grant award of $820,000 will need to be appropriated by Roanoke County and specifically used for construction of the waterline extension. Roanoke County will serve as the responsible entity and grantee, and the WVWA will serve as a grant subrecipient. The total anticipated projects costs are $1,490,000 for planning, engineering, and construction of the waterline extension. The anticipated costs of construction of the waterline are $1,240,000. The WVWA will request reimbursement from Roanoke County for construction expenses not to exceed $820,000. Roanoke County will process payments to the WVWA and then submit reimbursement requests to HUD. The WVWA will contribute $670,000 for the balance of the project costs as a match without seeking reimbursement through federal grant funds. The Roanoke County Department of Economic Development has also budgeted $21,915.24 for the project from funds allocated for environmental services. STAFF RECOMMENDATION: Staff recommends approval of the first reading of an ordinance to: 1. Accept and appropriate $820,000 for an Economic Development Initiative - Community Project to the Grant Fund; and 2. Grant signatory authority to the County Administrator, or his designee, to execute the grant agreement with HUD. Staff recommends that the second reading be scheduled for January 9, 2024. Page 3 of 3 WESTERNgp VIRGINIA WATER AUTHORITY ENGINEERING SERVICES Wood Haven Technology Park Project Narrative and Benefits: • Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park, seeking to attract large scale business operations to the site to create jobs benefiting the entire region. • This project seeks to increase the water supply to the Park, making the site significantly more attractive to water intensive business operations that may be interested in establishing a facility in the Park. Magisterial District: • Catawba Project Scope (quantities are approximate): • 400 LF of 24" water main crossing 1-81 (trenchless) • 40 LF of on -site 24" water main providing a connection point for future Park facilities Preliminary Cost Estimate: • Planning: $ 0.06 M • Engineering: $ 0.19 M • Construction: $ 1.24 M • Total: $ 1.49 M Our Mission is Clear 601 South Jefferson Street • Suite 300 • Roanoke, VA 24011 540-853-5700 (phone) • www.westernvawater.org .\ �' I NNP���r- , - \a1 \a / \\\\_--v' EXISTING GAS LINE 1 IN 25' EASE PROPOSED TRENCHLESS CROSSING OF I-81 PROPOSED 24" WATER MAIN STUBOUT FOR FUTURE EXTENSION/CONNECTION 7 ,/<:/ WRA WESTERN VIRGIN WOOD HAVEN 1 NOVEI' FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 Grantee Name: Roanoke County Grantee Address: 5204 Bernard Dr. Roanoke, VA 24018 Grantee's Unique Entity Identifier (UEI): Grantee's Employer Identification Number (EIN) Federal Award Identification Number (FAIN) B-23-CP-VA-1474 Assistance Listing Number and Name 14.251 Economic Development Initiative, Community Project Funding, and Miscellaneous Grants Period of Performance/Budget Period Start Date Date of grant obligation Period of Performance/Budget Period End Date August 31, 2031 This Grant Agreement between the Department of Housing and Urban Development (HUD) and Roanoke County (the Grantee) is made pursuant to the authority of the Consolidated Appropriations Act, 2023 (Public Law 117-328) and the Explanatory Statement for Division L of that Act, which was printed in the Senate section of the Congressional Record on December 20, 2022 (Explanatory Statement). In reliance upon and in consideration of the mutual representations and obligations under this Grant Agreement, HUD and the Grantee agree as follows: ARTICLE I. Definitions The definitions at 2 CFR 200.1 apply to this Grant Agreement, except where this Grant Agreement specifically states otherwise. Budget period is defined in 2 CFR 200.1 and begins and ends on the dates specified above for the Period of Performance/Budget Period Start Date and Period of Performance/Budget Period End Date. Period of Performance is defined in 2 CFR 200.1 and begins and ends on the dates specified above for the Period of Performance/Budget Period Start Date and Period of Performance/Budget Period End Date. ARTICLE II. Total Grant Amount Subject to the provisions of the Grant Agreement, HUD will make grant funds in the amount of $820,000 available to the Grantee. ARTICLE III. Award -Specific Requirements A. Federal Award Description. The Grantee must use the Federal funds provided under this Grant Agreement (Grant Funds) to carry out the Grantee's "Project." Unless changed in accordance with Article III, section C of this Grant Agreement, the Grantee's Project shall be as described in the Project Narrative that is approved by HUD as of the date that HUD signs this Grant Agreement. For reference, HUD will attach this approved Project Narrative as Appendix 1 to the Grant Agreement on the date that HUD signs this Grant Agreement. FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 B. Approved Budget. The Grantee must use the Grant Funds as provided by the Approved Budget. Unless changed in accordance with Article III, section C of this Grant Agreement, the Approved Budget shall be the line -item budget that is approved by HUD as of the date that HUD signs this Grant Agreement. For reference, HUD will attach this approved line -item budget as Appendix 2 to this Grant Agreement on the date that HUD signs this Grant Agreement. C. Project and Budget Changes. All changes to the Grantee's Project or Approved Budget must be made in accordance with 2 CFR 200.308 and this Grant Agreement. To request HUD's approval for a change in the Project or Approved Budget, the Grantee must submit a formal letter to the Director of HUD's Office of Economic Development - Congressional Grants Division through the assigned Grant Officer. The letter must be submitted by email to the assigned Grant Officer and must provide justification for the change. The email submitting the letter must also include a revised project narrative or revised line -item budget, as applicable, that includes the requested change. The Grantee is prohibited from making project or budget changes that would conflict with the Applicable Appropriations Act Conditions described in Articl e III, section D of this Grant Agreement. The assigned Grant Officer for this grant is provided in the Award Letter for this grant and found on HUD's website. The HUD Office of Economic Development — Congressional Grants Division will notify the Grantee in writing, by email, whether HUD approves or disapproves the change. Before the Grantee expends Grant Funds in accordance with any change approved by HUD or otherwise allowed by 2 CFR 200.308, the Grantee must update its grant information in Disaster Recovery Grant Reporting (DRGR) to reflect that change. D. Applicable Appropriations Act Conditions. The conditions that apply to the Grant Funds as provided by the Consolidated Appropriations Act, 2023 and the Explanatory Statement are hereby incorporated and made part of this Grant Agreement. In the event of a conflict between those conditions, the conditions provided by the Act will govern. The Grant Funds are not subject to the Community Development Block Grants regulations at 24 CFR part 570 or Title I of the Housing and Community Development Act of 1974. E. In accordance with 2 CFR 200.307(b), costs incidental to the generation of program income may be deducted from gross income to determine program income, provided these costs have not been charged to the grant. As authorized under 2 CFR 200.307(e)(2), program income may be treated as an addition to the Federal award, provided that the Grantee uses that income for allowable costs under this Grant Agreement. In accordance with 2 CFR 200.307(b), costs incidental to the generation of program income may be deducted from gross income to determine program income, provided these costs have not been charged to the grant. Any program income that cannot be expended on allowable costs under this Grant Agreement must be paid to HUD before closeout of the grant, unless otherwise specified by an applicable Federal statute. Page 2 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 F. The Grantee must use the Grant Funds only for costs (including indirect costs) that meet the applicable requirements in 2 CFR part 200 (including appendices). The Grantee's indirect cost rate information is as provided in Appendix 3 to this Grant Agreement. Unless the Grantee is an Institution of Higher Education, the Grantee must immediately notify HUD upon any change in the Grantee's indirect cost rate during the Period of Performance, so that HUD can amend the Grant Agreement to reflect the change if necessary. Consistent with 2 CFR Part 200, Appendix III (C.7), if the Grantee is an Institution of Higher Education and has a negotiated rate in effect on the date this Grant Agreement is signed by HUD, the Grantee may use only that rate for its indirect costs during the Period of Performance. G. The Grantee must comply with any specific award conditions that HUD may attach to this Grant Agreement as provided by 2 CFR 200.208. If applicable, these conditions will be listed or added as Appendix 5 to this Grant Agreement. H. The Grantee is responsible for managing the Project and ensuring the proper use of the Grant Funds. The Grantee is also responsible for ensuring the completion of the Project, the grant closeout, and compliance with all applicable federal requirements. The Grantee may subaward all or a portion of its funds to one or more subrecipients, as identified in the Project Narrative (Appendix 1) or as may be approved by HUD in accordance with 2 CFR 200.308. All subawards made with funding under this Grant Agreement are subject to the subaward requirements under 2 CFR Part 200, including 2 CFR 200.332, and other requirements provided by this Grant Agreement. The Grantee is responsible for ensuring each subrecipient complies with all requirements under this Grant Agreement, including the general federal requirements in Article IV. A subaward may be made to a for -profit entity only if HUD expressly approves that subaward and the for -profit entity is made subject to the same Federal requirements that apply to all other subrecipients, including the requirements 2 CFR part 200 provides for a "non -Federal entity" that receives a subaward. ARTICLE IV. General Federal Requirements A. If the Grantee is a unit of general local government, a State, an Indian Tribe, or an Alaskan Native Village, the Grantee is the Responsible Entity (as defined in 24 CFR part 58) and agrees to assume all of the responsibilities for environmental review and decision - making and action, as specified and required in regulations issued by the Secretary pursuant to section 305(c) of the Multifamily Housing Property Disposition Reform Act of 1994 and published in 24 CFR Part 58. B. If the Grantee is a housing authority, redevelopment agency, academic institution, hospital or other non-profit organization, the Grantee shall request the unit of general local government, Indian Tribe or Alaskan Native Village, within which the Project is located and which exercises land use responsibility, to act as Responsible Entity and assume all of the responsibilities for environmental review and decision -making and action as specified in paragraph A above, and the Grantee shall carry out all of the responsibilities of a grantee under 24 CFR Part 58. Page 3 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 C. After December 29, 2022, neither the Grantee nor any of its contractors, subrecipients and other funding and development partners may undertake, or commit or expend Grant Funds or local funds for, project activities (other than for planning, management, development and administration activities), unless a contract requiring those activities was already executed on or before December 29, 2022, until one of the following occurs: (i) the Responsible Entity has completed the environmental review procedures required by 24 CFR part 58, and HUD has approved the environmental certification and given a release of funds; (ii) the Responsible Entity has determined and documented in its environmental review record that the activities are exempt under 24 CFR 58.34 or are categorically excluded and not subject to compliance with environmental laws under 24 CFR 58.35(b); or (iii) HUD has performed an environmental review under 24 CFR part 50 and has notified Grantee in writing of environmental approval of the activities. D. Following completion of the environmental review process, the Grantee (recipient) shall exercise oversight, monitoring, and enforcement as necessary to assure that decisions and mitigation measures adopted through the environmental review process are carried out during project development and implementation. E. The Grantee must comply with the generally applicable HUD and CPD requirements in 24 CFR Part 5, subpart A, including all applicable fair housing, and civil rights requirements. If the Grantee is a Tribe or a Tribally Designated Housing Entity (TDHE) as established under 24 CFR 1000.206, the Grantee must comply with the nondiscrimination requirements in 24 CFR 1000.12 in lieu of the nondiscrimination requirements in 24 CFR 5.105(a). The Grantee must report data on the race, color, religion, sex, national origin, age, disability, and family characteristics of persons and households who are applicants for, participants in, or beneficiaries or potential beneficiaries of the Grantee's Project, consistent with the instructions and forms provided by HUD in order to carry out its responsibilities under the Fair Housing Act, Executive Order 11063, Title VI of the Civil Rights Act of 1964, and Section 562 of the Housing and Community Development Act of 1987 (e.g. HUD-27061). F. The Grantee must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 CFR part 200, as may be amended from time to time. If 2 CFR part 200 is amended to replace or renumber sections of part 200 that are cited specifically in this Grant Agreement, the part 200 requirements as renumbered or replaced by the amendments will govern the obligations of HUD and the Grantee after those amendments become effective. G. The Grantee must comply with the Award Term in Appendix A to 2 CFR Part 25 ("System for Award Management and Universal Identifier Requirements") and the Award Term in Appendix A to 2 CFR Part 170 ("Reporting Subawards and Executive Compensation"), which are hereby incorporated into and made part of this Grant Agreement. H. If the Total Grant Amount, as provided in Article II of this Grant Agreement, is greater than $500,000, the Grantee must comply with the Award Term and Condition for Grantee Integrity and Performance Matters in Appendix 4 to this Grant Agreement. Page 4 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 I. Unless the Grantee is exempt from the Byrd Amendment as explained below, the Grantee must comply with the provisions of Section 319 of Public Law 101-121, 31 U.S.C. 1352, (the Byrd Amendment) and 24 CFR Part 87, which prohibit recipients of Federal contracts, grants, or loans from using appropriated funds for lobbying the executive or legislative branches of the Federal Government in connection with a specific contract, grant, loan, or cooperative agreement. The Grantee must include in its award documents for all sub -awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements), the requirements for the certification required by Appendix A to 24 CFR Part 87 and for disclosure using Standard Form- LLL (SF-LLL), "Disclosure of Lobbying Activities." In addition, the Grantee must obtain the executed certification required by Appendix A and an SF-LLL from all covered persons. "Person" is as defined by 24 CFR Part 87. Federally recognized Indian tribes and TDHEs established by Federally recognized Indian tribes as a result of the exercise of the tribe's sovereign power are excluded from coverage of the Byrd Amendment. State -recognized Indian tribes and TDHEs established only under state law must comply with this requirement. J. The Grantee must comply with drug -free workplace requirements in Subpart B of 2 CFR Part 2429, which adopts the governmentwide implementation (2 CFR Part 182) of sections 5152-5158 of the Drug -Free Workplace Act of 1988, Pub. L. 100-690, Title V, Subtitle D (41 U.S.C. 701-707). K. The Grantee must comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) as implemented by regulations at 49 CFR Part 24. The URA applies to acquisitions of real property and relocation occurring as a direct result of the acquisition, rehabilitation, or demolition of real property for Federal or Federally funded programs or projects. Real property acquisition that receives Federal financial assistance for a program or project, as defined in 49 CFR 24.2, must comply with the acquisition requirements contained in 49 CFR part 24, subpart B. Unless otherwise specified in law, the relocation requirements of the URA and its implementing regulations at 49 CFR part 24, cover any displaced person who moves from real property or moves personal property from real property as a direct result of acquisition, rehabilitation, or demolition for a program or project receiving HUD financial assistance L. If Grant Funds are used for purchase, lease, support services, operation, or work that may disturb painted surfaces, of pre-1978 housing, you must comply with the lead -based paint evaluation and hazard reduction requirements of HUD's lead- based paint rules (Lead Disclosure; and Lead Safe Housing (24 CFR part 35)), and EPA's lead- based paint rules (e.g., Repair, Renovation and Painting; Pre -Renovation Education; and Lead Training and Certification (40 CFR part 745)). M. The Grantee must comply with Section 3 of the Housing and Urban Development Act of 1968 (Section 3), 12 U.S.C. 1701u, and HUD's regulations at 24 CFR part 75, as applicable, including the reporting requirements in 24 CFR 75.25. Grants made to Tribes and TDHEs are subject to Indian Preference requirements in Section 7(b) of the Indian Self - Determination and Education Assistance Act (25 U.S.C. 5307(b)). As stated in 24 CFR 75.3(c), grants to Tribes and TDHEs are subject to Indian Preference requirements in lieu of Section 3. Grantees that are not exempt from Section 3 must submit annual reports of Section 3 Page 5 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 accomplishment Performance Measures in DRGR in January of the calendar year. This report reflects Section 3 accomplishments for the previous calendar year. N. The Grantee must not use any Grant Funds to support any Federal, state, or local project that seeks to use the power of eminent domain, unless eminent domain is employed only for a public use. Public use includes use of funds for mass transit, railroad, airport, seaport, or highway projects, and utility projects which benefit or serve the general public (including energy -related, communication -related, water -related, and waste water -related infrastructure), other structures designated for use by the general public or with other common -carrier or public -utility functions that serve the general public and are subject to regulation and oversight by the government, and projects for the removal of an immediate threat to public health and safety or brownfields, as defined in the Small Business Liability Relief and Brownfields Revitalization Act (Pub. L. 107- 118). Public use does not include economic development that primarily benefits private entities. O. The Grantee must not use any Grant Funds to maintain or establish a computer network that does not block the viewing, downloading, and exchanging of pornography. This requirement does not limit the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. P. The Grantee must administer its Grant Funds in accordance with the Conflict of Interest requirements set forth in Appendix 6 of this Grant Agreement. Q. The Grantee must comply with the governmentwide debarment and suspension requirements in 2 CFR part 180 as incorporated and supplemented by HUD's regulations at 2 CFR part 2424. R. The Grantee must comply with the award term and condition regarding trafficking in persons in Appendix 7 of this Grant Agreement. S. The assurances and certifications the Grantee has made and submitted to HUD are incorporated by this reference and made part of this Grant Agreement. ARTICLE V. Drawdown Requirements A. The Grantee may not draw down Grant Funds until HUD has received and approved any certifications and disclosures required by 24 CFR 87.100 concerning lobbying, if applicable. B. The Grantee must use HUD's Disaster Recovery Grant Reporting (DRGR) system to draw down Grant Funds and report to HUD on activities. C. The Grantee must enter activity and budget information in DRGR that is consistent with the Grantee's Project and Approved Budget as described in Article III, sections A and B of this Grant Agreement and complies with HUD's instructions for entering information in DRGR found in the document titled "Grant Award Instructions" that accompanies the Grant Agreement. Page 6 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 D. The Grantee must only enter activities in DRGR that are described in the Approved Budget. E. The Grantee must expend all Grant Funds in accordance with the activity and budget information in DRGR. F. Each drawdown of Grant Funds constitutes a representation by the Grantee that the funds will be used in accordance with this Grant Agreement. G. The Grantee must use DRGR to track the use of program income and must report the receipt and use of program income in the reports the Grantee submits to HUD under Article VI of this Grant Agreement. The Grantee must expend program income before drawing down Grant Funds through DRGR. H. Notwithstanding any other provision of this grant agreement, HUD will not be responsible for payment of any Grant Funds after the date Treasury closes the account in accordance with 31 U.S.C. § 1552. Because Treasury may close the account up to one week before the September 30 date specified by 31 U.S.C. § 1552, the Grantee is advised to make its final request for payment under the grant no later than September 15, 2031. ARTICLE VI. Program -Specific Reporting Requirements In addition to the general reporting requirements that apply under other provisions of this Agreement, the following program -specific reporting requirements apply to the Grantee: A. The Grantee must submit a performance report in DRGR on a semi-annual basis and must include a completed Federal financial report as an attachment to each performance report in DRGR. Performance reports shall consist of a narrative of work accomplished during the reporting period. During the Period of Performance, the Grantee must submit these reports in DRGR no later than 30 calendar days after the end of the 6- month reporting period. The first of these reporting periods begins on the first of January or June (whichever occurs first) after the date this Grant Agreement is signed by HUD. B. The performance report must contain the information required for reporting program performance under 2 CFR 200.329(c)(2) and (d), including a comparison of actual accomplishments to the objectives of the Project as described in Article III, section A of this Grant Agreement, the reasons why established goals were not met, if appropriate, and additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. C. Financial reports must be submitted using DRGR or such future collections HUD may require and as approved by OMB and listed on the Grants.gov website (https : //www. grants . gov/web/grants/form s/post-award-reporting-form s. html) . Page 7 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 D. The performance and financial reports will undergo review and approval by HUD. If a report submission is insufficient, HUD will reject the report in DRGR and identify the corrections the Grantee must make. E. No drawdown of funds will be allowed through DRGR while the Grantee has an overdue performance or financial report. F. The Grantee must report and account for all property acquired or improved with Grant Funds as provided by 2 CFR part 200 using the applicable common forms approved by OMB and provided on the Grants.gov website (https://www.grants.gov/web/grants/forms/post-award-reporting-fonns.html). This reporting obligation includes submitting status reports on real property at least annually as provided by 2 CFR 200.330, accounting for real and personal property acquired or improved with Grant Funds as part of Project Closeout, and promptly submitting requests for disposition instructions as provided by 2 CFR 200.311(c), 200.313(e), and 200.3 14(a). ARTICLE VII. Project Closeout A. The grant will be closed out in accordance with 2 CFR part 200, as may be amended from time to time, except as otherwise specified in this Grant Agreement. B. The Grantee must submit to HUD a written request to closeout the grant no later than 30 calendar days after the Grantee has drawn down all Grant Funds and completed the Project as described in Article III, section A of this Grant Agreement. HUD will then send the Closeout Agreement and Closeout Certification to the Grantee. C. At HUD's option, the Grantee may delay initiation of project closeout until the resolution of any findings as a result of the review of semi-annual activity reports in DRGR. If HUD exercises this option, the Grantee must promptly resolve the findings. D. The Grantee recognizes that the closeout process may entail a review by HUD to determine compliance with the Grant Agreement by the Grantee and all participating parties. The Grantee agrees to cooperate with any HUD review, including reasonable requests for on -site inspection of property acquired or improved with Grant Funds. E. No later than 120 calendar days after the Period of Performance, Grantees shall provide to HUD the following documentation: 1. A Certification of Project Completion. 2. A Grant Closeout Agreement. 3. A final financial report giving the amount and types of project costs charged to the grant (that meet the allowability and allocability Page 8 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 requirements of 2 CFR part 200, subpart E); a certification of the costs; and the amounts and sources of other project funds. 4. A final performance report providing a comparison of actual accomplishments with the objectives of the Project, the reasons for slippage if established objectives were not met and additional pertinent information including explanation of significant cost overruns. 5. A final property report, if specifically requested by HUD at the time of closeout. ARTICLE VIII. Default A default under this Grant Agreement shall consist of any use of Grant Funds for a purpose other than as authorized by this Grant Agreement, any noncompliance with statutory, regulatory, or other requirements applicable to the Grant Funds, any other material breach of this Grant Agreement, or any material misrepresentation in the Grantee's submissions to HUD in anticipation of this award. If the Grantee fails to comply with the terms and conditions of the Grant Agreement, HUD may adjust specific conditions of this Grant Agreement as described in 2 CFR part 200, as may be amended from time to time. If HUD determines that noncompliance cannot be remedied by imposing additional conditions, HUD may take one or more of the remedies for noncompliance described in 2 CFR part 200, as may be amended from time to time. HUD may also terminate all or a part of this award as provided by 2 CFR 200.340 and other applicable provisions of 2 CFR part 200, as may be amended from time to time. Nothing in this Grant Agreement shall be construed as creating or justifying any claim against the Federal government or the Grantee by any third party. Page 9 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 ARTICLE IX. HUD Contact Information Except where this Grant Agreement specifically states otherwise, all requests, submissions, and reports the Grantee is required to make to HUD under this Grant Agreement must be made in writing via email to CPFGrants@hud.gov. This agreement is hereby executed on behalf of the Grantee and HUD as follows: GRANTEE (Name of Organization) BY: HUD BY: (Signature of Authorized Official) (Typed Name and Title of Authorized Official) (Date) Robin J. Keegan, Deputy Assistant Secretary for Economic Development (Date) Page 10 APPENDIX 1— Project Narrative FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 Page 11 APPENDIX 2 — Approved Budget FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 Page 12 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 3 — Grantee's Indirect Cost Rate Information Subject to the applicable requirements in 2 CFR part 200 (including its appendices), the Grantee will use an indirect cost rate as represented by the Grantee below: ❑ The Grantee will not use an indirect cost rate to charge its indirect costs to the grant. ❑ The Grantee will use the indirect cost rate(s) identified in the table below to charge its indirect costs to the grant. Agency/Dept./Major Function Indirect cost rate Direct Cost Base [PLEASE NOTE: The grantee must check one of the two boxes above. If the second box is checked, the corresponding table must be filled out as described below. The table must include each indirect cost rate that will be used to calculate the Grantee's indirect costs under the grant. The table must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or depaitiuent that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR 200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR 200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Allocation Base Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied.] Page 13 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 4 — Award Term and Condition for Grantee Integrity and Performance Matters Reporting of Matters Related to Grantee Integrity and Performance 1. General Reporting Requirement If the total value of the Grantee's currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then during that period of time the Grantee must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. 2. Proceedings About Which Grantee Must Report During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must submit the information required about each proceeding that: a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government; b. Reached its final disposition during the most recent five-year period; and c. Is one of the following: (1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and the Grantee's payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or (4) Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; Page 14 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on the Grantee's part; and (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. 3. Reporting Procedures During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. The Grantee does not need to submit the information a second time under assistance awards that the Grantee received if the Grantee already provided the information through SAM because the Grantee was required to do so under Federal procurement contracts that the Grantee was awarded. 4. Reporting Frequency During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must report proceedings information through SAM for the most recent five-year period, either to report new information about any proceeding(s) that the Grantee has not reported previously or affirm that there is no new information to report. If the Grantee has Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000, the Grantee must disclose semiannually any information about the criminal, civil, and administrative proceedings. 5. Definitions For purposes of this award term and condition: a. Administrative proceeding means a non judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. c. Total value of currently active grants, cooperative agreements, and procurement contracts includes— (1) Only the Federal share of the funding under any Federal award with a cost share or match requirement; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. Page 15 APPENDIX 5 — Specific Award Conditions NONE. FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 Page 16 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 6 — Conflict of Interest Requirements 1. Conflicts Subject to Procurement Regulations. When procuring property or services, the grantee and its subrecipients shall comply with the applicable conflict -of -interest rules in 2 CFR 200.317 and 2 CFR 200.318(c). In all cases not governed by 2 CFR 200.317 and 2 CFR 200.318(c), the Grantee and its subrecipients must follow the requirements contained in paragraphs 2-5 below. 2. General prohibition. No person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee or subrecipient and who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from the activity, or have a financial interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for himself or herself or for those with whom he or she has immediate family or business ties, during his or her tenure or for one year thereafter. Immediate family ties include (whether by blood, marriage or adoption) the spouse, parent (including a stepparent), child (including a stepchild), sibling (including a stepsibling), grandparent, grandchild, and in-laws of a covered person. 3. Exceptions. HUD may grant an exception to the general prohibition in paragraph (ii) upon the Grantee's written request and satisfaction of the threshold requirements in paragraph (iv), if HUD determines the exception will further the Federal purpose of the award and the effective and efficient administration of the Grantee's Project, taking into account the cumulative effects of the factors in paragraph (v). 4. Threshold requirements for exceptions. HUD will consider an exception only after the Grantee has provided the following documentation: a. A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how that disclosure was made; and b. An opinion of the Grantee's attorney that the interest for which the exception is sought would not violate state or local law. 5. Factors to be considered for exceptions. In determining whether to grant a requested exception after the Grantee has satisfactorily met the threshold requirements in paragraph (iii), HUD will consider the cumulative effect of the following factors, where applicable: a. Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project that would otherwise not be available; b. Whether an opportunity was provided for open competitive bidding or negotiation; c. Whether the person affected is a member of a group or class of low- or moderate - income persons intended to be the beneficiaries of the assisted activity, and the exception Page 17 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; d. Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision -making process regarding the assisted activity in question; e. Whether the interest or benefit was present before the affected person was in a position as described in paragraph (ii); f Whether undue hardship will result either to the Grantee or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and g. Any other relevant considerations. 6. Disclosure of potential conflicts of interest. The Grantee must disclose in writing to HUD any potential conflict of interest. Page 18 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 7 — Award Term and Condition Regarding Trafficking in Persons The following award term and condition, which is required by 2 CFR part 175, applies as written: a. Provisions applicable to a grantee that is a private entity. 1.You as the grantee, your employees, subrecipients under this award, and subrecipients' employees may not— i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; ii. Procure a commercial sex act during the period of time that the award is in effect; or iii. Use forced labor in the performance of the award or subawards under the award. 2.We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity: i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either — A. Associated with performance under this award; or B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," as implemented by HUD at 2 CFR 2424. b. Provision applicable to a grantee other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity- 1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or 2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either: Page 19 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 i. Associated with performance under this award; or ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," as implemented by HUD at 2 CFR 2424. c. Provisions applicable to any grantee. 1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. 2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and ii. Is in addition to all other remedies for noncompliance that are available to us under this award. 3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. d. Definitions. For purposes of this award term: 1."Employee" means either: i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or ii. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in -kind contribution toward cost sharing or matching requirements. 2. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. Page 20 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 3. "Private entity": i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25. ii. Includes: A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b). B. A for -profit organization. 4. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). Page 21 Appendix 1— Project Narrative (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA-1474 Project Name: Wood Haven Technology Park Water Service Extension, Roanoke County, Virginia Project Purpose: Provide a brief one sentence summary. The proposed project seeks to increase the water supply to the 110-acre Wood Haven Technology Park, making the site significantly more attractive to water -intensive business operations that may be interested in establishing a facility in the Park. Project Scope: The project scope includes construction of approximately 400 linear feet of 24-inch diameter water main underneath Interstate 81 that will connect to an existing 16-inch diameter water transmission line on Loch Haven Road and provide 40 linear feet of on -site 24-inch water main to the Wood Haven Technology Park. The water main will be installed underground using trenchless construction methods beneath Interstate 1-81. What will the CPF grant be used for? The CPF grant award will be used to help fund construction of the waterline extension underneath 1-81 to provide connectivity between an existing water transmission line along Loch Haven Road and Wood Haven Technology Park to provide a redundant connection and a larger quantity of available water supply. Restate the project purpose, identify general activity categories, and specify what the grant award will be used for. Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park, seeking to attract large scale business operations to the site to create jobs benefiting the entire Roanoke region. While the Park is well -situated geographically and in relation to transportation infrastructure, the boundaries of Interstates 81 and 5-81 create a limiting situation for access to water infrastructure. Water is currently available to the Park from one 12- inch main, which may or may not be adequate for future development. The addition of a water line crossing under Interstate 81 will provide the Park with a direct connection to the North Loop Transmission Main and maximize available capacity. This additional connection will allow for looping of the water distribution system which will provide for greater available fire flow for future development which is critical for safety. Roanoke County is partnering with the Western Virginia Water Authority (WVWA) for delivery of the waterline extension project. Roanoke County will appropriate the grant funding and serve as the responsible entity and grantee. The Western Virginia Water Authority will administer the design/engineering, permitting, right-of-way acquisition, and construction of the proposed project and serve as subrecipient of the FY 2023 Community Project Funding. The WVWA will contribute $670,000 for the balance of the project costs without seeking reimbursement through the federal grant funds. The WVWA will own and maintain the waterline extension as an addition to its water distribution system. Page 1 of 4 Appendix 1— Project Narrative (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA-1474 Roanoke County will oversee the environmental review process and is providing funding for the environmental services through an existing annual contract that has been procured for projects with federal funding and will not seek reimbursement through the federal grant funds. The grant award of $820,000 will be appropriated by Roanoke County and specifically used for construction of the waterline extension underneath 1-81. The Western Virginia Water Authority will request reimbursement from Roanoke County for construction expenses not to exceed $820,000 in total. Roanoke County will process payments to the WVWA and then submit reimbursement requests to HUD. This project will make the region more competitive for business investment and increase employment opportunities. It will provide greater utility capacity to the Tier 4 Virginia Economic Development Partnership Business Ready Site, enhancing the marketability of the property for one or more future users. Is the CPF funded project part of a larger project? Yes, the waterline extension project supports development of the Wood Haven Technology Park, a regionally supported 110-acre economic development site located near the intersection of Interstates 81 and 5-81 in Roanoke County. The Wood Haven Technology Park is owned by the Western Virginia Regional Industrial Facility Authority (WVRIFA), formed in 2014 to provide a mechanism for localities to cooperate regionally on economic development projects. This project will enhance available utility capacity, enhance speed to market, and contribute to a future economic win for the entire Roanoke Region leading to a significant capital investment and creation of additional high -wage employment opportunity for regional residents. This project seeks to increase the water supply to the Technology Park, making the site significantly more attractive to water intensive business operations that may be interested in establishing a facility. If so, please provide a brief description of the broader project. The Wood Haven Technology Park is primarily for high technology manufacturing uses with supporting uses such as office, commercial establishments, and residential areas. The property is owned by the Western Virginia Regional Industrial Facility Authority (WVRIFA), formed in 2014 by Botetourt County, Franklin County, Roanoke County, the City of Roanoke, the City of Salem, and the Town of Vinton through the Virginia Industrial Facilities Act. Roanoke County and the Cities of Salem and Roanoke are the local governments involved in the Wood Haven Road project due to the site's proximity to those localities. The Wood Haven Technology Park is located at the intersection of Interstates 81 and 5-81 and close to the Roanoke -Blacksburg Regional Airport. This 110-acre site area is being developed into a park -like setting that complements surrounding land uses though appropriate siting of buildings, controlled access points, and landscape buffering. The property has been rezoned to the Planned Technology District (PTD), and site development plans have been produced for a development area in conjunction with a community engagement process. The Technology Park has 88-acres available for development and currently offers a 20-acre graded pad (of a designed and permitted 53-acre pad) with an existing entrance road that is publicly owned with utilities in place (i.e., electric, gas, 12-inch water line, 8-inch sewer line, and broadband). The proposed waterline extension project will provide a 24-inch diameter water main underneath 1-81 to increase the water supply to the Technology Park. Page 2 of 4 Appendix 1— Project Narrative (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA-1474 Has the project started? If so, please provide a brief overview of the status of the project. The Western Virginia Water Authority (WVWA) has executed a contract with a consultant firm for design, surveying, and engineering services for the waterline extension underneath 1-81. Topographic surveying and utilities investigation of the project area has started. The grant award will not cover expenses related to the engineering services. Construction of the waterline underneath 1-81 is anticipated to begin in August 2024 and end in August 2025. If the project has been started, did you initiate an HUD-NEPA environmental review? Roanoke County has coordinated with HUD-NEPA Regional Environmental Officers on the project environmental review. A scope of services has been prepared by a consultant for environmental services for the waterline extension. Roanoke County intends to execute a contract with the consultant firm for the environmental services for NEPA compliance, using an existing annual contract that has been procured for projects with federal funding. o Will you be using a subrecipient to implement any part of the project? Proposed Subrecipient: Use of subrecipients is subject to the conditions provided in Article III, section H of the Grant Agreement. If you intend to subaward a portion of your grant funds to a subrecipient, and have already identified that subrecipient, then that organization's name, Unique Entity ID, and an overview of the role, responsibilities, and functions to be carried out by that subrecipient must be included in the project narrative. The use of subrecipients does not relieve the grantee from responsibility for the grant. The grantee will be responsible for all coordination with HUD on all accessing grant CPF funds, amendments requests, reporting, correspondence, grant closeout and all other grant requirements. The grantee is responsible for ensuring that the subrecipient complies with all grant requirements. Further, grantees are required to ensure that subrecipients are not debarred, suspended, or otherwise excluded from or ineligible for participation in Federal programs or activities. Roanoke County is partnering with the Western Virginia Water Authority (WVWA) for delivery of this waterline extension project. Roanoke County as Grantee and Responsible Entity is responsible for managing the Project and ensuring the proper use of the Grant Funds. The Grantee is also responsible for ensuring the completion of the Project, the grant closeout, and compliance with all applicable federal requirements. The WVWA will pay expenses for design/engineering, permitting, right-of-way, and construction and seek reimbursement from Roanoke County. Roanoke County will appropriate the grant funding, process payments to the WVWA for construction expenses, and seek federal reimbursement up to $820,000 for construction expenses. Roanoke County may subaward all or a portion of the funds to the WVWA for construction of the waterline. Page 3 of 4 Appendix 1— Project Narrative (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA-1474 WESTERN VIRGINIA WATER AUTHORITY WOOD HAVEN TECHNOLOGY PARK NOVEMBER 2021 I Y WATERAUrHORITy Page 4 of 4 Appendix 2 — Approved Project Budget (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA-1474 Anticipated Project Budget Planning: $ 60,000 Engineering: $ 190,000 Construction: $ 1,240,000 Total Project Costs: $ 1,490,000 The Western Virginia Water Authority (WVWA) is covering expenses related to the design/engineering, right-of-way acquisition, permitting, and construction of the waterline extension project underneath 1-81 for Wood Haven Technology Park. The grant award of $820,000 will specifically be applied to the construction line -item in the budget. The WVWA will submit invoices to Roanoke County not to exceed $820,000 for construction expenses. The WVWA has budgeted $670,000 for the purposes of design and construction of the waterline extension . Roanoke County is covering project expenses for environmental services and will not seek federal reimbursement. Page 1 of 1 OMB Number: 4040-0004 Expiration Date: 11/30/2025 Application for Federal Assistance SF-424 * 1 . Type of Submission: Preapplication * 2. Type of Application: * If Revision, select appropriate letter(s): a New Continuation Revision " Other (Specify): a Application Changed/Corrected Application * 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: 5b. Federal Award Identifier: B-23—CP—VA-1474 State Use Only: 7. State Application Identifier: 6. Date Received by State: 8. APPLICANT INFORMATION: *a.Legal Name: Roanoke County, Virginia * b. Employer/Taxpayer Identification Number (EIN/TIN): * c. UEI: 54-6001572 GX4HPU2KPHE3 d. Address: *Streetl: 5204 Bernard Drive Street2: PO Box 29800 * City: Roanoke County/Parish: *State: VA: Virginia Province: *Country: USA: UNITED STATES * Zip / Postal Code: 24018-0978 e. Organizational Unit: Department Name: Division Name: Parks, Recreation and Tourism Parks — Planning & Development f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs * First Name: Lindsay Middle Name: * Last Name: Webb Suffix: Title: Parks Planning and Development Manager Organizational Affiliation: Roanoke County *Telephone Number. (540) 777-6328 Fax Number: * Email: lwebb@roanokecountyva.gov Application for Federal Assistance SF-424 * 9. Type of Applicant 1: Select Applicant Type: B: County Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: US Department of Housing and Urban Development 11. Catalog of Federal Domestic Assistance Number: 14.251 CFDA Title: Economic Development Initiative, Community Project Funding, and Miscellaneous Grants * 12. Funding Opportunity Number: FY 2023 * Title: Community Project Funding 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): Wood Haven Technology Park WVWA Map Novembe Add Attachment Delete Attachment View Attachment * 15. Descriptive Title of Applicant's Project: Wood Haven Technology Park Water Service Extension, Roanoke County, VA Attach supporting documents as specified in agency instructions. Add Attachments Delete Attachments View Attachments 1 Application for Federal Assistance SF-424 16. Congressional Districts Of: * a. Applicant VA-9 * b. Program/Project VA-6 Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment ] Delete Attachment View Attachment 17. Proposed Project: * a. Start Date: 11/15/2024 * b. End Date: 11/14/2025 18. Estimated Funding ($): * a. Federal * b. Applicant * c. State * d. Local * e. Other * f. Program Income *g.TOTAL 820, 000. 00 60, 000. 00 610, 000. 00 1,490,000.00 * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. IXI c. Program is not covered by E.O. 12372. * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes a No If "Yes", provide explanation and attach Add Attachment Delete Attachment View Attachment 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) IX**IAGREE ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr. * First Name: Doug Middle Name: * Last Name: Blount Suffix: *Title: Assistant County Administrator * Telephone Number: (540) 772-2004 Fax Number: *Email: dblount@roanokecountyva.gov * Signature of Authorized Representative: * Date Signed: I ASSURANCES - CONSTRUCTION PROGRAMS OMB Number: 4040-0009 Expiration Date: 02/28/2025 Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant:, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure non- discrimination during the useful life of the project. 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. Previous Edition Usable 8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 9. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 10. Will comply with all Federal statutes relating to non- discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statue(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statue(s) which may apply to the application. Authorized for Local Reproduction Standard Form 424D (Rev. 7-97) Prescribed by OMB Circular A-102 11. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. WIII comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. WIII comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333) regarding labor standards for federally -assisted construction subagreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15. WIII comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 20. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub -recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Assistant County Administrator APPLICANT ORGANIZATION DATE SUBMITTED Roanoke County, VA SF-424D (Rev. 7-97) Back DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 Approved by OMB 4040-0013 1.* Type of Federal Action: a. contract 11 b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance 2. * Status of Federal Action: a. bid/offer/application a b. initial award c. post -award 3. * Report -' Type: a. initial filing b. material change 4. Name aPrime and Address of Reporting Entity: SubAwardee * Name Roanoke County, Virginia * Street 1 5204 Bernard Drive Street 2 * City Roanoke State VA: Virginia Zip 24018 Congressional District, if known: 6&9 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: 6. * Federal Department/Agency: 7. * Federal Program Name/Description: US Dept of Housing & Urban Development CPF CFDA Number, if applicable: 14.251 8. Federal Action Number, if known: 9. Award Amount, if known: B-23-CP-VA-1474 $ 820, 000. 00 10. a. Name and Address of Lobbying Registrant: Prefix * First Name Middle Name * Last Name Suffix * Street 1 Street 2 * City State Zip b. Individual Performing Services (including address if different from No. 10a) Prefix * First Name Middle Name * Last Name Suffix * Street 1 Street 2 * City State Zip 11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of reliance was placed by the tier above when the transaction was made or entered into. This disclosure is the Congress semi-annually and will be available for public inspection. Any person who fails to file the required $10,000 and not more than $100,000 for each such failure. lobbying activities is a material representation of fact upon which required pursuant to 31 U.S.C. 1352. This information will be reported to disclosure shall be subject to a civil penalty of not less than *Signature: `Prefix "Name: Mr. * First Name Doug Middle Name * Last Name Blount Suffix Title: Assistant County Administrator Telephone No.: (540)772-2004 Date: Federal Use Only: Authorized for Local Reproduction Standard Form - LLL (Rev. 7-97) DEVELOPMENT AGREEMENT WOOD HAVEN TECHNOLOGY PARK WATER INFRASTRUCTURE IMPROVEMENTS This DEVELOPMENT AGREEMENT ("Agreement") made as of Month 00, 0000 by the WESTERN VIRGINIA WATER AUTHORITY (the "Authority"), a public service authority formed and existing in accordance with the provisions of Chapter 51 of Title 15.2 of the Code of Virginia, 1950, as amended, the Virginia Water and Waste Authorities Act §§ 15.2-5100-15.2-5158 (the "Act"); and ROANOKE COUNTY, VIRGINIA, ("the Developer") a political subdivision of the Commonwealth of Virginia. WITNESSETH: WHEREAS, the Developer has a desire to improve water infrastructure in the vicinity of Tax Parcel 026.17-01-01.00-0000, Wood Haven Technology Park ("the Development") situated in Roanoke County, Virginia; and, WHEREAS, the Developer's improvements will require certain improvements to the Authority's water system, approximately 400 linear feet of 24-inch diameter water main connecting the existing 16-inch diameter water main on Loch Haven Road and providing 40 LF of on -site 24" water main providing a connection point for future Park facilities service to the Wood Haven Technology Park, and associated appurtenances ("Infrastructure Improvements"); and, WHEREAS, the total estimated cost of these Infrastructure Improvements is estimated to be $1,490,000; and, WHEREAS, the Developer has secured a grant in the amount of $820,000 for the purpose of constructing these Infrastructure Improvements; and, WHEREAS, the Authority has budgeted $670,000 for the purpose of constructing these infrastructure improvements; and, WHEREAS, the Authority owns and operates an existing water distribution system in the vicinity of the Development; and, WHEREAS, the Developer and Authority agree that it will be mutually beneficial for the Authority to execute construction of desired Infrastructure Improvements and the Developer has agreed to fund a portion of the Authority's construction; and, WHEREAS, the Developer and Authority understand that time is important and both parties will use any reasonable means necessary to start and complete the project in a timely manner. NOW THEREFORE, in consideration of the mutual benefits accruing to each party, the parties do hereby agree and covenant as follows: DEVELOPER'S RESPONSIBILITIES: 1. Reimbursement shall be made by check payable to Western Virginia Water Authority within 30 days of receipt of properly submitted. Invoices shall be submitted no more frequently than monthly and shall not exceed $820,000 in total. Page 1 of 2 Development Agreement 06.02.2022 2. The Developer, as Grantee of FY2023 Community Project Funding, will manage the conditions of the grant program. AUTHORITY'S RESPONSIBILITIES: 1. The Authority shall submit invoice(s) to the Developer up to the value of $820,000. 2. The Authority shall provide for design, permitting, and construction of the Infrastructure Improvements. 3. The Authority shall be solely responsible for all costs and expenses to design and construct the Infrastructure Improvements. 4. The Authority will provide construction inspection services for the Infrastructure Improvements at no additional cost to Developer. 5. All Infrastructure Improvements shall be designed and constructed in accordance with the Western Virginia Regional Design and Construction Standards, latest edition. 6. Final Acceptance by the Authority shall not be unreasonably withheld, conditioned or delayed, and the Authority shall work and cooperate with Developer in good faith in all aspects of the work contemplated herein, including, without limitation, granting such easements and approvals as may be reasonably required in connection with the project. Upon such Final Acceptance, the Authority, at the Authority's cost, shall assume the maintenance, repair, replacement and operation of the Infrastructure Improvements to keep the same in good working condition. The Authority assumes responsibility for any warranty issues during customary warranty period. 7. The Authority will, as subrecipient of FY 2023 Community Project Funding, provide information and assistance to the Developer upon request as necessary to comply with its grant agreement. All notices or other communications required or desired to be given with respect to this Agreement shall be in writing and shall be addressed as provided below. To the Developer: Roanoke County Doug Blount Assistant County Administrator 5204 Bernard Drive Roanoke, VA 24018 WITNESS the following signatures: Roanoke County, Virginia By: Doug Blount By: Assistant County Administrator To the Authority: Western Virginia Water Authority Michael T. McEvoy Executive Director 601 S. Jefferson Street, Suite 200 Roanoke, VA 24011 Western Virginia Water Authority Michael T. McEvoy Executive Director Page 2 of 2 Development Agreement 06.02.2022 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $820,000.00 AND GRANTING SIGNATORY AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE TO EXECUTE A GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR THE WOOD HAVEN TECHNOLOGY PARK WATER SERVICE EXTENSION PROJECT WHEREAS, Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park (hereinafter referred to as "the Park") and are seeking to attract large-scale business operations to the Park to create jobs which will benefit the entire Roanoke region; and WHEREAS, the Park is well -situated geographically and in relation to transportation infrastructure, but the Park's boundaries of Interstates 81 and 5-81 limit access to water infrastructure; and WHEREAS, the Western Virginia Water Authority (WVWA) currently provides water to the Park from a 12-inch diameter water main located along Wood Haven Road, which may or may not be adequate for future development; and WHEREAS, in April of 2022, Roanoke County partnered with the WVRIFA and the WVWA to submit a fiscal year 2023 Economic Development Initiative - Community Project Funding (CPF) Appropriations Request to Virginia's 9th District Congressman Morgan Griffith in the amount of $820,000.00 through the Consolidated Appropriations Act; and WHEREAS, the purpose of the joint request was to help fund the construction of a waterline extension underneath Interstate 81 to provide connectivity between an existing water main located along Loch Haven Road and Wood Haven Technology Park; and WHEREAS, the proposed extension would increase the water supply to the 110- acre Park, making the site significantly more attractive to water -intensive business operations that may be interested in establishing a facility in the Park; and WHEREAS, in March of 2023 Roanoke County was notified that it was awarded $820,000.00 as a result of the CPF Appropriations Request for construction of the waterline extension underneath Interstate 81 to provide connectivity between an existing water transmission line along Loch Haven Road and Wood Haven Technology Park; and WHEREAS, the grant award of $820,000 needs to be accepted and appropriated by Roanoke County in order to be used for construction of the waterline extension; and WHEREAS, the first reading of this ordinance was held on December 12, 2023, and the second reading was held on January 9, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that 1) Funds in the amount of $820,000.00 received by the U.S. Department of Housing and Urban Development as part of a Community Project Funding grant are hereby accepted and appropriated to the grant fund. 2) The County Administrator, or his designee, is hereby granted authority to execute a grant agreement with the U.S. Department of Housing and Urban Development for purposes of the Wood Haven Technology Park water service extension project. 3) This ordinance shall be effective upon its adoption. ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution authorizing the abandonment of a 0.03 mile portion of State Route 1901, Robertson Lane, which is currently in the Virginia Department of Transportation's secondary state highway system, Hollins Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: A resolution is needed to request that the Virginia Department of Transportation (VDOT) abandon a portion of State Route 1901/Robertson Lane right-of-way to facilitate redevelopment of four adjacent parcels. BACKGROUND: Staff have been working with a prospective business interested in locating at the corner of Plantation Road and Williamson Road since November 2022. The proposed redevelopment involves four parcels with three property owners and changes to State Route 1901, Robertson Lane, to facilitate construction of and access to the proposed development. As part of the Plantation Road widening and relocation project in the early 1980s, VDOT purchased right-of-way at the end of Robertson Lane to terminate the roadway with a cul-de-sac turnaround. Because the right-of-way was purchased by VDOT for the secondary roadway, it must be abandoned before it can be sold. The subject right-of- way measures approximately 0.17 acre, is located 0.09 mile from Plantation Road, extends a distance of 0.03 mile or 136.63 feet to the center of the cul-de-sac located at 0.12 mile. Page 1 of 3 DISCUSSION: Pursuant to §33.2-909 Code of Virginia, "a county governing body or an interested landowner can initiate the §33.2-909 abandonment of a secondary road or segment that is deemed to no longer be necessary for the uses of the highway system." In the absence of Roanoke County having an application to request roadway abandonment, RYT, LLC and JSBONE, LLC, owners of two adjacent parcels, submitted an application to Roanoke County on July 14, 2023, to vacate the subject Robertson Lane right-of-way. While Roanoke County can vacate a plat dedicating a public right-of- way, VDOT must abandon right-of-way VDOT owns with Roanoke County concurrence. To show that the subject Robertson Lane right-of-way is no longer necessary for the uses of the highway system and that no public necessity exists for the continuance of the secondary road, the following modifications are included in the site plan approved on September 28, 2023: 1. A new branch -style turnaround is proposed to replace the cul-de-sac turnaround; and 2. Existing overhead and underground utilities are proposed to be relocated out of the right-of-way. Immediately after the site plan was approved, Roanoke County followed the process outlined in §33.2-909: 1. Notice of Intent to Abandon (NOIA) process was initiated on September 29, 2023, and concluded on November 4, 2023 with one property owner response; and 2. Public Hearing Notification Process was initiated on November 9, 2023, and concludes with the public hearing on December 12, 2023, with one additional property owner response. Property owner comments include: 1. Abandonment of the cul-de-sac will keep Mr. Dunbar's clients driving semi -trucks and trailers up to 56 feet in length from being able to turn around, impacting his business; and 2. Mr. Dunbar believes that a 1946 private easement provides access from his property to Williamson Road across the properties to be developed. Staff has requested additional information from Mr. Dunbar regarding the types and lengths of vehicles that need to access his business to determine if the proposed branch turnaround will enable these vehicles to turn around within the proposed VDOT right-of-way. Within four months of the public hearing the Board of Supervisors must either: 1. Approve a resolution abandoning the section of highway; or Page 2 of 3 2. Dismiss the proposed abandonment and provide VDOT a resolution indicating that the locality does not support the abandonment and requests that the mileage remain in the VDOT inventory. FISCAL IMPACT: There is no fiscal impact associated with this resolution. STAFF RECOMMENDATION: If the prospective business can address property owner comments raised during the NOIA and public hearing process, then staff recommends approving a resolution abandoning a portion of Robertson Lane. Page 3 of 3 Robertson La Right -of -Way Aban Board of Supervisors Public Hez December 12, 2023 Request RYT, LLC and JSBONE, LLC submitted a request on July 14, 2023, to vacate 0.03 mile of public right-of- way at the end of Robertson Lane to facilitate redevelopment of four parcels. r O RLAP AREA PER OU 1494 PG 263 & PB 3 PC 2 N ^ii�] T2g RE gg� LNE BEARING DISTANCE LI N 657729' E 2369' L2 S 24Y231' E 28.18' LJ 5 5325'46' E 36.00' L4 N 6577'29' E 1.191' L5 5 8478'53' W 6.65' L6 5253I71rE 40.00' L7 L8 N 64'51E9" E S 24'4231' E 10.52' X.72' L9 N 24,1231- W 17.96' LID 5 872.11'44' W 7550' L11 N 652633' W 16.32' - 1.122 ACRES (PIO:027.11-01-0Z00-0000 & P/D: 02711-01-06.00-0000) +0.916 ACRES (P10:027.11-01-1200-0000) +0.511 ACRES (PTD:027.11-01-11.00-0000) +0.166 ACRES (PARCEL '3) - 0.073 ACRES (PARCEL '1) -0.027 ACRES (PARCEL '27 - 2.655 ACRES (NEW PARCEL A) ELLEN T. BRANIILLL N IRREVOCABLE (RUST MST 201316139 DB 356 PC 345 (PLOT) P61:027..11-07-0&00-0000 0.073 ACRES PARCEL '1' PART OF 0107027.17-01-07.00-0000 TO 9E OEWCATID R "erEOry — _SEC LEGEND LINES r TO 7' HEREBY SEATED Sr P61:027. O O ROW VACAT RAWAI ROW DEDICF / 1 LULA AVE ROUTE 5052 GREGORY 3 DUNBAR 58 1612 PG 689 P8 604 PG 117 057027.11-01-1000- 0.027 ACRES PARCEL. '2' PART CF PIO:02711-01-0700-0000 TO 9E DEDICATED R/W ROBERTSONLN ll ROUTE 1901 I /O (30' PRESCR/PRVE EASEIIE>7 1 ORAL II, V1:H:arH::l j' , :2+'Cts'�" COMNEW iAt t\.0,04,.., (V1fOT) 4r 4i^Q,r .4. ` 4? ' t — ,-, , — LISR PE N27°25'5"R PFO PIPE POUND RF®REBAR FOUND 0 IRON FOND A5 NOTED O. CONTROL PONY • REBAR SET a UTILITY POLE 0 TELEPHONE MANHOLE ® WATER METER O WATER MANHOLE 'WATER VALVE e FIRE HYDRANT El ELECTRIC NETER UONT POLE GAS VALVE GAS METER O SANITARY SEINER MANHOLE O S10RM 5E14E4 MANHOLE 55 IA'I5EAGROUND SANITARY SEINER UNDERGROUND GAS LINE W UNDERGROUND 6YATCRIME UG T UNDERGROUND IE1lPl10NE — OH E CIV — OVERHEAD ELECTRIC k CAN —01 C V— OVERHEAD CATV — OH E T CI0— OVERHEAD ELECTRIC 1E'LE4HOVC CAN TO TERRA COTTA RCP REINFORCED CONCRETE PIPE PLC POLYVMLL CHLORIDE PPE HOPE HICK-0EN51TY POLYETHYLENE PPE O DUC16E WON CO CLEANO1T 9 BOLLARD € CENTERLINE —•— FENCE -0-0- CHAINDNR FENCE —4— EDGE OF PAVEMENT CONCRETE 0 40 60 Issue • As part of the Plantation Road widening and rf early 1980s, VDOT purchased 0.17 acre of fee construct a cul-de-sac at the end of Robertson desires to purchase this right-of-way to fadllil adjoining parcels. • Virginia Code Section 33.2-909 outlines the pr a secondary road that is deemed to no longer of the highway system" that Roanoke County working through. 1979 Aerial Imagery Robertson Lane intersected with Williamson Road. 1995 Aerial Imagery Plantation Road was realigned and widened. Robertson Lane was terminated with a new cul-de-sac. Project History • November 16, 2022 — Roanoke County and Applicant with gas pumps concept with proposed Robertson Lar • February/March 2023 — Traffic Impact Analysis generi • March 30, 2023 — Roanoke County began identifying K associated timeline for proposed right-of-way change: • April 14, 2023 — Site Plan submitted. • June 21, 2023 — Roanoke County, VDOT and Applicant for abandoning right-of-way to enable VDOT to sell th • July 14, 2023 — Adjacent property owners submitted r Roanoke County. • September 28, 2023 — Site Plan approved. 6. GLV1rrroc'AF WEI CY3fS I1E 61O4 i0f.UM OP TIE PI M DO! 114R1 LIFET2 a. ttArrserae Ne.± REMOTaLIPER w,9.15 Il02 7 ?VS CUI550lxnew SET fa' MEV Mi71.00 A'iV'Gii1017VN Approved Site Plan ITT 201140 ROVED ME TAX Y!F NUM? MINIM LOT SIZE AUL& LOT 51$ I:BM I FTEOUROWES WIIM MORE FLOILREp MA10M01F LOT d' MEX X LULA AVE ROUTE 51532 MEARY TABLE: a 0-2 'ACH 101111SP COMMERCOL OCNINIONCE MILE •.-11-01-12.O0-0000, 927.1II-01-Q9 W, U21.'7-01-0734-0000, CR7.11-01-11., 15000 50 F1 auu AC FRONT: V PRINCE* SIRLICIVRE9 REAR 15 PRFk7PAL STRUCTURES 75' FROM Cal A P08t1LL7 OWED /tltl WMAEIFI} MEET 90 ACTUAL LOT s Y 50 PIING FORIUA 5 PER 1,000 90 FT TOTAL AMER OF PAI+RIIR SPACES RE11Tl@ 31 TOTAL Rae OF PJIEC SPACES 02 WIPED PMBR F !wow mimeo 9110ES JIALNL BLAMER OF wow POPONS SPACi5 2 REOUIS D STOIC SPACES 9 PROPOSED SIAC101F0 SPACES RCBT SC I LN `--gq.2. ARESCAVP A o£ FASEK6af QIERLAP AREA PER OB 1484 PG 263 & P8 3 PG 235 LAETAL LID OHER POSSJLIF.E fliVICH DRAM. S1 VC TIME FVLI MA TER it rm. rrwro :me?' \ 2 NE A 210 12 MOMS ATM Ri BE A ~NI Ci f0' OCI-E5 AA NEX4F'; tL 101WE0 L1'+ WEFLECOLF NG1 WOOED SO Mr' e4 r5A2IL'r MIME Max Reiluesew ANA GRAlr tam iLner 11 • -S'SR�S$y 1 pLANTA`P0N R RTE 113 (YARrABLE 3 h State Abandonment Proc Notice of Intent to Abandon Process • September 29, 2023 • Roanoke County notified VDOT of its potential Robertson Lane. • Roanoke County mailed letters to property ow on Robertson Lane. • October 4, 2023 —Robertson Lane was pos locations. • October 4 and 22, 2023 —Advertisements • November 4, 2023 —Notice of Intent to Ab 9 State Abandonment Proc Public Hearing Notification Process for December 12, 2023 Board of Supervisors • November 9, 2023 —Roanoke County mail( and tenants with frontage on Robertson La • November 10, 2023 —Robertson Lane was three locations. • November 12 and 28, 2023 — Advertiseme Times. 10 Comments Received November 2, 2023 — Roanoke County and VDOT staff met with Greg Dunbar and his attorney, Justin Steele, on site to discuss: • Type and length of vehicles that access his welding business and how the proposed branch turnaround would likely not accommodate those vehicles; and • 1946 easement providing access to Williamson Road. Mr. Steele sent a letter outlining these concerns on November 4, 2023. 11 Comments Received December 5, 2023 —Roanoke County and VDOT staff met with Mr. North and Cliv Cranwell on site to discuss potential impacts to the Cranwell property. Mr. Cranwell had no concerns with the proposed project. 12 Information Requested • Applicant: Turning movements using proposes the 56-foot-long vehicle Mr. Dunbar states acc • Greg Dunbar: Photos and dimensions of vehic Welding to verify the 56-foot-long dimension. 13 Next Steps Within four months of the public hearing the Bc must either: 1. Approve a resolution abandoning the section of 2. Dismiss the proposed abandonment and provid indicating that the locality does not support the requests that the mileage remain in the VDOT it If the prospective business can address property raised during the Notice of Intent to Abandon a process, then staff recommends approving a rep portion of Robertson Lane. 14 Question 15 DocuSign Envelope ID: 1 B4EECEA-2EEA-4F69-B76C-4E13DFA5014D Easement and Right -of -Way Vacation/Quitclaim Request Application Date: 7IIy 1 1_OZ3 Application Deadline: Name: JCS (3C5N 2 ) \) ( J L. L C ".(M S O LL I l/ G Address: 7 7 I' % A-N-r--A i o iQ r Phone#: ati.e/ct ype of vacation/quitclaim Sanitary Sewer Easement Water Easement Public Utility Easement Drainage Easement (Right Alley -of Way:// ther: Location of vacation: I'1,ANMI !orb l) !LL,l tS 0i\J e_ POtb,e/Lle.#9--, )(//0-u\i; r9 R.Le)e 6 W an Depict the area to be vacated or attach a plat to the application We, the undersigned, are the owners and/or adjoiners of the property referenced above. We request that the vacation noted above be processed for presentation to the Roanoke County Board of Super- visors. $787.50 for the vacation fee, advertising fee & technology fee must be paid to begin pr Q,essing. Payment can be made by check or by credit card by calling 772-2065 ext 1, ext 1 CDocuSigned by: ,-,:AfA------ 1BE7324546F645D FOR THE NTERLINE OF )BERTSON LN, FOLLOWS THE :ENTERLINE ONETHELESS 94' 'F�� B' 3 ?F 36 ACRES '3' PART OF V LANE R/W PER PB 17 PG 327 ABSORBED iv /// v 1 INST Q #201407189 I CALLS FOR LINE TO GO THE ' m CENTERLINE OF I ROBERTSON LN o Ik E C1V 8"PVC /// Q. trA.5LMLN l #7512 85.4' �B LIN TO BE VACATED N 24 42'31 " W 218.92' T) CO v 191. DO' Ii@ RYT LLC JS BONE LLC INST 201407189 ST HWY. PB 17 PG 327 PID: 027.11— 01— 06.00— 0000 SS= RF C@15.33 VDOT ELECTRIC J.BOX TRAFFIC LIGHT PEDESTRIAN CROSSING LIGHT v /// /// RF O TRAFFIC 7J. BOX 0 0 RF 0.006 ACRES UNKNOWN OWNER STATE HWY. PB 15 PG 152 O STATE HWY. PB 17 PG 327 "r N 2524'19" W So I 17.97' CjOx BOX : .11 0 J.BOX 0 I o ii .. .. ... 0 ARMSTRONGAAMA SSOCIATES. NET 1 R1CH@ARMSTRONGANDASSOCIATES.NET m 0 SHEET 2 OF 2 DRAWN BY: MSG/JBT DATE: 12-21-2022 PROJECT # 220268 PLAT SHOWING COMBINATION OF THE PROPERTIES OF RYT LLC. & JS BONE LLC., MARTHAANN RAKES, AND DONALD & DONNA JEAN ANGER SHOWING NEW PARCEL A HOLLINS DISTRICT, ROANOKE COUNTY VIRGINIA NJ N N- 65°26'33" W 18,32' IIIIII s� u) co a� L Q 0 1..1_ -a a) co y-+ o -a a) 0 ROANOKE COUNTY DEPARTMENT OF PLANNING 5204 Bernard Drive, Second Floor, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2068 FAX: (540) 776-7155 Philip Thompson, DIRECTOR OF PLANNING September 29, 2023 Dear Property Owner and/or Tenant, PLANNING TRANSPORTATION ZONING Roanoke County has received a request from JSBONE, LLC, and RYT, LLC, to vacate approximately 0.17 acre of Robertson Lane (Route 1901) right-of-way to facilitate redevelopment of four parcels located at and near the intersection of Williamson Road (Route 11) and Plantation Road (Route 115). The requested vacation is proposed to remove a distance of 0.03 mile or 136.63 feet at the end of Robertson Lane from public right-of-way, between 0.09 mile and 0.12 mile at the center of the cul-de-sac. In accordance with Virginia Code §33.2-909, the Virginia Department of Transportation (VDOT) has been notified of Roanoke County's intent to abandon this portion of Robertson Lane. To continue to provide an appropriate turnaround, the VDOT Salem Residency has approved plans for a new branch turnaround to be dedicated to VDOT to be located across from the southern end of 7575 Robertson Lane, as indicated on the enclosed exhibit. The Notice of Intent to Abandon (NOIA) process must be at least 30 days long. Roanoke County is beginning the NOIA process on October 4, 2023, and concluding it on November 4, 2023. The process includes: 1) Two legal advertisements in The Roanoke Times; 2) Posting Robertson Lane in at least three locations; and 3) Notification of adjacent and nearby property owners and tenants with this letter. Following the NOIA, Roanoke County will hold a public hearing with at least 30 days notice. You are welcome to attend and speak at the public hearing. The public hearing notification process will include: 1) Two new legal advertisements in The Roanoke Times; 2) Posting Robertson Lane again in at least three locations; and 3) Notification of adjacent and nearby property owners and tenants with a new letter including public hearing details. After the public hearing, the Board of Supervisors will consider an ordinance to abandon the subject portion of Robertson Lane. You may contact me at any time throughout this process with questions or comments. My contact information is below: Megan G. Cronise, Assistant Director of Planning Roanoke County Department of Planning 5204 Bernard Drive, Second Floor P.O. Box 29800 Roanoke, Virginia 24018 MCronise@RoanokeCountyVa.gov (540) 772-2106 If you would like to set up an appointment to meet at your property or at my office, please contact me and we can set up a convenient time. Thank you for your patience as we work through this process. Sincerely, Meg G. Cronise, AICP Assistant Director of Planning Enclosure C: Hon. Phil North, Roanoke County Board of Supervisors, Hollins District Brian Blevins, P.E., Resident Engineer, VDOT Salem Residency 5204 Bernard Drive, Second Floor, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2080 FAX: (540) 776-7155 FOR THE NTERLINE OF )BERTSON LN, FOLLOWS THE :ENTERLINE ONETHELESS 94' 'F�� B' 3 ?F 36 ACRES '3' PART OF V LANE R/W PER PB 17 PG 327 ABSORBED iv /// v 1 INST Q #201407189 I CALLS FOR LINE TO GO THE ' m CENTERLINE OF I ROBERTSON LN o Ik E C1V 8"PVC /// Q. trA.5LMLN l #7512 85.4' �B LIN TO BE VACATED N 24 42'31 " W 218.92' T) CO v 191. DO' Ii@ RYT LLC JS BONE LLC INST 201407189 ST HWY. PB 17 PG 327 PID: 027.11— 01— 06.00— 0000 SS= RF C@15.33 VDOT ELECTRIC J.BOX TRAFFIC LIGHT PEDESTRIAN CROSSING LIGHT v /// /// RF O TRAFFIC 7J. BOX 0 0 RF 0.006 ACRES UNKNOWN OWNER STATE HWY. PB 15 PG 152 O STATE HWY. PB 17 PG 327 "r N 2524'19" W So I 17.97' CjOx BOX : .11 0 J.BOX 0 I o ii .. .. ... 0 ARMSTRONGAAMA SSOCIATES. NET 1 R1CH@ARMSTRONGANDASSOCIATES.NET m 0 SHEET 2 OF 2 DRAWN BY: MSG/JBT DATE: 12-21-2022 PROJECT # 220268 PLAT SHOWING COMBINATION OF THE PROPERTIES OF RYT LLC. & JS BONE LLC., MARTHAANN RAKES, AND DONALD & DONNA JEAN ANGER SHOWING NEW PARCEL A HOLLINS DISTRICT, ROANOKE COUNTY VIRGINIA THE LAW OFFICE OF JAMES STEELE PLLC 3048 Brambleton Ave. Roanoke, VA 24015 jamessteelelaw.com tet 540.339.7775 fax 540.492.4244 JAMES A. STEELE III james@jomessteeletow.com Licensed in VA, NY, & NC J. ALLEN STEELE 11 ollen@jamessteelelow.com Licensed in VA & TN JUSTIN A. STEELE justin@jamessteelelow.com Licensed in VA & IN JENNIFER A. FRENCH jeiiifer@jamessteelelaw,com Licensed in VA & DC JOHN S. KOEHLER john@jornessteelelow.com Licensed in VA Y. SIENTJE HENDERSON sientje@jamessteelelaw.com Licensed in VA CHRISTOPHER M. DI RISIO chris@jornessteelelow.com Licensed in VA 3 November 2023 Megan G. Cronise Roanoke County Planning Department 5204 Bernard Drive P.O. Box 29800 Roanoke, Virginia 24018 VIA U.S. MAIL & E-MAIL Re: Proposed Sheetz Development I Dunbar Welding & Repair, Inc. Dear Ms. Cronise, I am writing on behalf of Greg Dunbar, the owner of Dunbar Welding & Repairs, Inc., regarding the proposed development of the corner of Plantation and Williamson Road by JSBONE and RYT LLC. My understanding, from your letter dated September 29, 2023, is that the county is considering abandoning a portion of Robertson Lane. Pursuant to your letter and the rules of notices of intent to abandon, please consider this a formal objection to the abandonment of portions of Robertson Lane and particularly the small cul-de-sac that terminates Robertson Lane. Mr. Dunbar has operated Dunbar Welding & Repair at 7531 Robertson Lane for the last 23 years. In this business he fabricates, welds, and repairs large machinery which is often moved to the premises by semi -trucks and trailers up to 56' in length. The current cul- de-sac, is small with only a 30' radius. Despite the cul-de-sac's small size, it is sufficient to safely access Mr. Dunbar's shop, safely maneuver semi -trucks around, and safely get them back to Plantation Road. If the cul-de-sac is abandoned and removed for the above referenced development, Mr. Dunbar will no longer be able to turn clients around and back to Plantation Road. Instead, he will have to back the semi -trucks and trailers over a football field in length down Robertson Lane and into Plantation Road. As you can imagine, this is no easy feat. This feat is only compounded in difficulty and danger because he routinely receives heavy equipment at night. Mr. Dunbar has dealt with this problem in the past. From 2011-2014, his neighbor to the South at 7527 Robertson Lane purposefully blocked the cul-de-sac in an effort to negatively affect Mr. Dunbar's business. Fortunately, that issue was resolved when no - parking signs were placed around the cul-de-sac. However, during that time Mr. Dunbar lost a significant amount of business; he has kept the receipts and records to show the damage to his business' income. Without an alternative means of turning trucks around, the abandonment of the cul-de-sac will result in a similar slowdown of business. iri LAW CDT COE OCR gLZKI2g g[TIAIMIA The current proposal to help alleviate this problem is ineffective. The current plans show a 31.74' turn around being placed across Robertson Lane, West of Mr. Dunbar's shop. There is simply no way that the proposed turn around is deep enough to safely turn large trucks and trailers around. Furthermore, it appears that a deeper turn around will not be possible because of a planned private entrance and drive. The only option may be for the development to create a similarly sized cul-de-sac closer to Mr. Dunbar's shop. On a separate but important note, Mr. Dunbar believes that his lot is the beneficiary of an easement recorded in 1946 in the Roanoke County Circuit Court. I have attached a copy of that easement for your review. The easement crosses the proposed development and provides access to Williamson Road. If this easement is to his benefit, Mr. Dunbar would like to continue to utilize it to access Williamson Road. I appreciate your time and I look forward to working with you. When the Board of Supervisors meet to discuss this particular development, we will attend and advocate for a resolution to Mr. Dunbar's predicament SA Stee Enclosures (1) 2 THE LAW OFFTCE OF JAMES STEELE PLLC WITNESS the following signatures and seals: James W. Combs ilizabeth T. Comhe State of Virginia, City of Roanoke, To -Wit: 1, Mabel M. Kennett, a Notary Public in and for the City of Roanoke, State of Virginia, do hereby certify that James W. Combs and Elizabeth T. Combs, his wife, whose names are signed to the foregoing writing bearing date of the 19th day of February, 1947, have personally appeared before me and acknowledged the same in my City and State aforesaid. Given under my hand this the 10 dap of March, 1947. My Commission expires the 2 day of January„ 1951. Mabel M. Kennett, Notary Public (SEAL) ( SEAL ) In the Clerk's 0ffice of the Circuit Court for the County of Roanoke, Ve., this 12 day of March, 1947, this deed wan presented, and with the Certificate of acknowledgment thereto annexed; admitted to record at 11;10 o'clock A. M. Taste; Tax $1.20 Pee 2.25 1,d 4n Roy K. Brown, Clerk #914 THIS DEED, made and entered into this the 31st day of May, 1946 by and between A. T. Loyd, Special Commissioner, party of the first part, and Paul Robertson, party of the second part. WI'INESSETd: TEAT WBEREAS, by Decree entered May 31, 1946, in the Chancery Suit of Earl Robertson, et als, vs. Vivian M. Robertson, et ale, pending in tbe. Court of Law and Chancery for the City of Roanoke, Virginia, A. T. Loyd was appointed Special Commissioner to convey to Paul K. Robertson, the Property allotted to him by the commissioners and appraiaers appointed by the Court in said Suit in accordance with a report of said commissioners and appraisers filed in said suit, at a valuation of $10,500.00, end, WBEREAS, the Special Commissioner has heretofore by a Deed of oven date herewith conveyed to Paul K. Robertson and J. E. Coleman a pert of the property' allotted to Paul K, Robertson by the ccmmi.ssicnnera and aporaiaera as aforesaid and now does by thin Deed convey the remainder of the property allotted to the said Paul 3s;, Robertson as aforesaid. NOW, ThKtttsORE, FOR AND IN CONSIDERATION of the premises and in order to carry into effect the said decretal order, the party of the first part does here- by grant, bargain, sell, and convey, with Special Warranty of Title, unto the r i PARCEL NO. 1 BEGINNING at a point on the lined between the property of R. W, Robertson, deceased, and Dr. Frank S. Cooper, N. 22 dogs. 23' W. 250 feet from the South East corner of the original home p1.3oe of E. A. Bishop, near Bishop's garage and Stanley's Store [this 3. E. corner of said Bishop property is the corner to the property of the lands of Dr. Frank S. Cooper); thence N. 22 dega. 23' W. 512.3 feet to a corner in the land of Dr. Frank S. Cooper thence with the dividing line S. 61 legs. 04' W. 173.5 feet to a point; thence S. 22 dega. 45' E. 480.70 feet to the corner of the property p reviou sly conveyed by the party of the first part to the party of the second part by Deed dated May 31, 1946; thence following the lines of the same, N. 69 dega. 54' F. 150 feet to the place of BEGINNING. There is reserved along the Western boundary line of the property herein conveyed a strip 15 feet wide as en Easement for a Road. PARCEL NO, 2 BEGINNING at a point in the center ofRCove Road, corner to R. W. Robertson and Stanley; thence along the line of Dr. Frank S. Cooper N. 61 dega, 04' E. passing through a wild cherry tree at 76 feet given in original Deeds as 93.8 feet in all e total distance of 222.5 feet to a point, corner to the property conveyed to Lae tr,'Q1.d Robers,aor, by Desd e: f even date herewith, by the party of the first part;,thence with the line of Lee Harold Robertson S. 14 doge. 42 E. 246.2 feet to a point; thence 3. 61 dega. 11' W. 130.5 feet to a point in the center of State Secondary Route No. 601, originally called Cove Road; thence with the center of the same N. 36 Begs. 27' W. 240.4 feet to the place of BEGINNING end being a part of the same prod rty conveyed to R. W. Robertson by Willie J. Robertson, widow, by deed dated May 9. 1939 and recorded May 10, 1939 in Deed Book 263, page 505, in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, Parcels Nob. 1 and 2 as shown on pint of T. P. Parker State Certified Engineer, July 24, 1946 for R. W. Robertson Estate attached hereto and made a part hereof. Thin Deed is made on behalf of R. W. Robertson, deressed. Witness the following signature and seal. A. T. Loyd (SEAL) Stacial Commissioner State of Virginia, City of Roanoke. To -Wit: I, J. Herman Sigmen, a Notary Public in and for the City end State aforesa.i do hereby certify that A. T. Loyd, Special Commissioner whose name is signed to the foregoing Deed dated May 31, 1946, has this day personally appeared before ma in my City and State aforesaid, and acknowledged the same. Given under my hand this the 9th day of October, 1946. My Commission expires June 20, 1950. J. Herman Sigmon, Notnry Public In the Clerk's Office of the Circuit Court for the County of Roanoke, Va., this 12 day of March, 1947, this deed was presented, and with the Certificate of acknowledgment thereto annexed, admitted to record at 11;20 o'clock A. M. Taw 0.50 Tests: Fee 1.75 Trans. 1.00 Roy K. Brown, Clerk 53.25 #915 THIS DEED, made and entered into thin the 8th day of January, 1947, by and between Paul A. Robertson and Annie W. Robertson, his wife, parties of the first part, and Vivian M. Robertson, party of the second part. WITNESSETAt THAT FOR AND IN CONSIDERATION of the sum of Nine Thousand Dollars {9000.00) evidenced by one interest bearing negotiable note bearing even date herewith, executed by Paul K. Robertson and Annie W. Robertson and payable to Vivien M. 2',oberteon or order at the Mountain Truet Bark of Roanoke, Virginia, one year after date, with interest at 5% per annum, secured by a deed of trust on the property hereinafter described and other property, the parties of the first part do hereby grant, bargain, cen and convey, with Covenants of General Warranty of Title, unto the party of the-seoond part, her heirs or assigns fareve v a one-third undivided interest in and to the following lot or parcel of lend situated in the County of Roanoke, Virginia, and described us follows, to -wit: BEGINNING at a point on the north side o3 Lee Highway (tf.S. Route 11) et the southeast corner of Slahop's land; thence along the Lee Highway S. 69 deg. 51'W. 168 ft. to a point; thenoe N. 22 deg. 45' W. 250 ft. to a point; thence N. 69 deg. 51' E. 168 ft. to the old outside line of the property of Dr, Frank S. Cooper; thence following the same S. 22 deg. 45' W. 250 ft. to the place of beginning; the roadway as now laid out along the west line of the property hereinabove described for a distance of '730 rt. from the Lee Highway is to be used jointly for the use of that part of the property conveyed to Paul K. Robertson and that part of the property conveyed by deed dated May 31, 1946 by A. T. Loyd, Special Commissioner, to Lee Harold Robertson; and being the same property conveyed by deed dated May 31, 1946 by A. T. Loyd, Special Commissioner, to Paul K. Robertson and J. E, Coleman. The parties of the first part covenant that they are seized in fee simple of the said property; that they have a right to convey the same to the grantee; that they have done no act to encumber said property, except as hereinabave set Arid npannable nossession of said propert ROANOKE COUNTY DEPARTMENT OF PLANNING 5204 Bernard Drive, Second Floor, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2068 FAX: (540) 776-7155 Philip Thompson, DIRECTOR OF PLANNING PLANNING TRANSPORTATION ZONING November 9, 2023 Dear Property Owner and/or Tenant, To follow up from my September 29, 2023, letter, the Notice of Intent to Abandon (NOIA) process for a portion of Robertson Lane concluded on November 4, 2023. The NOIA process was initiated due to Roanoke County receiving a request from JSBONE, LLC, and RYT, LLC, to vacate approximately 0.17 acre of Robertson Lane (Route 1901) right-of-way to facilitate redevelopment of four parcels located at and near the intersection of Williamson Road (Route 11) and Plantation Road (Route 115). The requested vacation is proposed to remove a distance of 0.03 mile or 136.63 feet at the end of Robertson Lane from public right-of-way, between 0.09 mile and 0.12 mile at the center of the cul-de-sac. In accordance with Virginia Code §33.2-909, the Virginia Department of Transportation (VDOT) has been notified of Roanoke County's intent to abandon this portion of Robertson Lane and the NOIA process has concluded. To continue to provide an appropriate turnaround, the VDOT Salem Residency has approved plans for a new branch turnaround to be dedicated to VDOT to be located across from the southern end of 7575 Robertson Lane. The Roanoke County Board of Supervisors will hold a public hearing on December 12, 2023, at 3:00 p.m. at the Roanoke County Administration Center in the First Floor Board Meeting Room, located at 5204 Bernard Drive, Roanoke, VA 24018. You are welcome to attend and speak at the public hearing. The public hearing notification process includes: 1) Two legal advertisements in The Roanoke Times; 2) Posting Robertson Lane again in at least three locations; and 3) Notification of adjacent and nearby property owners and tenants with this letter which includes public hearing details. After the public hearing, the Board of Supervisors will consider an ordinance to abandon the subject portion of Robertson Lane. Please contact me with any questions or comments. My contact information is below: Megan G. Cronise, Assistant Director of Planning Roanoke County Department of Planning 5204 Bernard Drive, Second Floor P.O. Box 29800 Roanoke, Virginia 24018 MCronise@RoanokeCountyVa.gov (540) 772-2106 If you would like to set up an appointment to meet at your property or at my office, please contact me and we can determine a convenient time. Thank you for your continued patience as we work through this process. Sincerely, 14 Odi (147Lad--e— Megan JCronise, AICP Assistant Director of Planning C: Hon. Phil North, Roanoke County Board of Supervisors, Hollins District Brian Blevins, P.E., Resident Engineer, VDOT Salem Residency 5204 Bernard Drive, Second Floor, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2080 FAX: (540) 776-7155 Peter S. Lubeck COUNTY ATTORNEY ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 SAMPLE MOTIONS Mary Beth Nash Rachel W. Lower Marta J. Anderson SENIOR ASSISTANT COUNTY ATTORNEYS Resolution authorizing the abandonment of a 0.03 mile portion of state route 1901 (Robertson Lane), which is currently in the Virginia Department of Transportation's Secondary Highway System, Hollins Magisterial District MOTION TO APPROVE I find that no public necessity exists for the continuance of the portion of State Route 1901 (Robertson Lane) which has been proposed to be abandoned and therefore I MOVE THAT WE APPROVE the resolution. MOTION TO DENY I find that public necessity still exists for the continuance of the portion of State Route 1901 (Robertson Lane) which has been proposed to be abandoned and therefore I MOVE THAT WE DENY the resolution. MOTION TO DELAY ACTION I find that good cause exists to continue the matter to a later date and I therefore MOVE TO DELAY action and continue the matter to the January 9, 2024 meeting so that additional necessary information may be submitted to the Board of Supervisors. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION AUTHORIZING THE ABANDONMENT OF A 0.03 MILE PORTION OF STATE ROUTE 1901, ROBERTSON LANE, WHICH IS CURRENTLY IN THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S SECONDARY HIGHWAY SYSTEM, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Virginia Code § 33.2-909 provides that the "governing body of any county on its own motion or upon petition of any interested landowner may cause any section of the secondary state highway system ... deemed by it to be no longer necessary for the uses of the secondary state highway system to be abandoned altogether as a public highway"; and WHEREAS, on July 14, 2023 Roanoke County received a request to abandon a 0.03 portion of State Route 1901 (Robertson Lane) from RYT, LLC and JSBONE, LLC, who own property adjacent to State Route 1901 (Robertson Lane); and WHEREAS, the request to abandon the 0.03 portion of State Route 1901 (Robertson Lane) from RYT, LLC and JSBONE, LLC is to facilitate redevelopment of four parcels adjacent to State Route 1901 (Robertson Lane), which will require changes to State Route 1901 (Robertson Lane) in order to facilitate construction of and access to the proposed development; and WHEREAS, public notice of the proposed abandonment was posted as prescribed by Virginia Code § 33.2-909 announcing the Board's intention to abandon the segment of road described below from the Virginia Department of Transportation's Secondary System of State Highways, and WHEREAS, after considering all evidence available, the Board is satisfied that no public necessity exists for the continuance of the portion of State Route 1901 (Robertson Lane) which has been proposed to be abandoned, and which is fully shown as "ROW VACATION = 0.166 ACRES TOTAL" on a plat titled "PLAT SHOWING COMBINATION OF THE PROPERTIES OF RYT LLC. & JS BONE LLC., MARTHA ANN RAKES, AND DONALD & DONNA JEAN ANGER SHOWING NEW PARCEL A, HOLLINS DISTRICT, ROANOKE COUNTY, VIRGINIA" by Armstrong Civil and dated December 21, 2022"; and WHEREAS, the Comm ssioner of the Virgin a Department of Transportation was provided the prescribed notice of this Board s intent to abandon the subject segment of road, and WHEREAS, the said portion of State Route 1901 (Robertson Lane) is no longer needed as part of the Virgin a Department of Transportation's Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Board of Supervisors authorizes the abandonment of the above - described portion of State Route 1901 (Robertson Lane) and requests that it be removed from the Virginia Department of Transportation's Secondary System of State Highways pursuant to Virginia Code § 33.2-909. 2. This resolution shall take effect immediately upon its adoption. 3. A certified copy of this resolution shall be forwarded to the Resident Engineer of the Virginia Department of Transportation. ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2023-2024 budget in accordance with Code of Virginia Section 15.2-2507 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Public hearing for budget amendment BACKGROUND: This is a public hearing to secure citizen's comments concerning amending the fiscal year 2023-2024 budget by appropriating $48,113,501.44 from the Roanoke County Public Schools' fiscal year 2022-2023 year-end funds to the fiscal year 2023-2024 Roanoke County Public Schools Budget and Appropriating an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget and Accepting and appropriating a staffing recognition grant in the amount of $102,500 from the Virginia 9-1-1 services board to the grant account and authorizing the payment of monetary bonuses to the County's eligible E-9-1-1 employees Page 1 of 2 DISCUSSION: Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds one (1) percent of the total expenditures shown in the adopted budget, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on December 5, 2023. FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriation will occur later on in this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriation will be approved. Page 2 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Open district appointments BACKGROUND: 1. Roanoke County Board of Zoning Appeals: Robert Arthur's five (5) year term representing the Windsor Hills Magisterial District expired June 30, 2022. Mr. Arthur does not wish to be reappointed. 2. Roanoke County Parks, Recreation and Tourism Advisory Commission (appointed by District): There is one open Vinton Magisterial District appointee FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for December 12, 2023, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9 inclusive, as follows: 1. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by 1) Margaret A. Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2) Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000, located at 3481 Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14-06- 38.00-0000, located at 3480 Pilot Blvd), for the purpose of constructing drainage improvements; Cave Spring Magisterial District (First reading and request for Second Reading) 2. Ordinance 1) accepting a staffing recognition grant in the amount of $102,500 from the Virginia 9-1-1 services board, and appropriating such funds to the grant account, and 2) authorizing the payment of monetary bonuses to the County's eligible E-9-1-1 employees (Second Reading) 3. Ordinance appropriating an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget (Second Reading) 4. Ordinance appropriating $48,113,501.44 from the Roanoke County Public Schools' fiscal year 2022-2023 year-end funds to the fiscal year 2023-2024 Roanoke County Public Schools Budget (Second Reading) 5. Confirmation of appointment to the Roanoke Valley Resource Authority 6. Request to accept and allocate funds in the amount of $19,725 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds Page 1 of 2 7. Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for calendar year 2024 8. Ordinance accepting the donation of approximately 0.0331 acres of real property located at 1900 Timberview Road (a portion of Roanoke County Tax Map Number 036.10-01-10.00-0000), Catawba Magisterial district (POSTPONED AT THE REQUEST OF THE PROPERTY OWNER) 9. Request to accept and allocate grant funds in the amount of $7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with a $7,327.27 local match from the fiscal year 2023-2024 Roanoke County Sheriff's Office operating budget Page 2 of 2 ACTION NO. ITEM NO. 1_1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by 1) Margaret A. Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2) Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000, located at 3481 Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14-06-38.00-0000, located at 3480 Pilot Blvd), for the purpose of constructing drainage improvements; Cave Spring Magisterial District SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance authorizing the acquisition of new public drainage easements to the Board of Supervisors of Roanoke County for multiple properties (Tax Map #s. 077.14-06-27.00- 0000; 077.11-06-26.00-0000; and, 077.14-06-38.00-0000) for the purpose of drainage improvements, in the Cave Spring Magisterial District. BACKGROUND: Margaret A. Ferris; Richard A. Juneau; and Derrick S. and April H. Minnix, who own properties located between Richards Blvd and Pilot Blvd, are granting drainage easements to the Roanoke County Board of Supervisors located as shown on the attached plats. These easements are of the purpose of correcting long-standing drainage problems. Page 1 of 3 DISCUSSION: The subject parcels were developed in the early 1950s as part of Castle Hills development. There is a failing 15" corrugated metal drainage pipe connected to a non- standard drainage inlet in the right-of-way in front of 3475 Richards Blvd. that is inaccessible for inspection or cleaning without heavy equipment. The pipe leaves this non-standard structure, crosses under a masonry retaining wall, and continues down the south side of the 3475 Richards Blvd property to a retaining wall near the rear property line. This pipe is causing a sinkhole to develop near the house. If the pipe fails, the retaining wall could suffer damage, complicating repair of the pipe, and incurring significant cost. Also, 3475 Richards Blvd. has a basement, which could suffer water damage if the drainage system collapses, and storm drainage backs up in the system. The property owners at 3475 and 3481 Richards Blvd have agreed to donate drainage easements to allow the drainage system to be repaired in this area and have signed the easement deeds. The pipe from 3475 Richards Blvd passes through a retaining wall and spills onto a grate inlet in the backyard of 3480 Pilot Blvd. This structure needs to be cleaned out and inspected. The residents at 3480 Pilot Blvd have agreed to donate a drainage easement along their property line to allow drainage maintenance and repair. The owners of the impacted parcels (see "Attachment A") have agreed to donate public drainage easements to Roanoke County for construction and maintenance of storm drainage improvements. The new easements will be public drainage easements to allow for construction and maintenance of the proposed improvements. Properties considered for this ordinance include: Margaret A. Ferris - Tax Map # 077.14-06-27.00-0000 Richard A. Juneau - Tax Map # 077.14-06-26.00-0000 Derrick S. and April H. Minnix - Tax Map # 077.14-06-38.00-0000 Maps indicating the location of each proposed easement are attached to this report. The easements are necessary for the installation and maintenance of a new drainage system. The new drainage system shall provide adequate to prevent flooding or creation of any sinkholes in the future. It is important to note that the scope of this drainage project improvement was scaled down due to some challenges of obtaining additional easements. In the future, if the condition changes, the staff will return to the board for further action if needed. Page 2 of 3 FISCAL IMPACT: There is no cost to Roanoke County for preparation of the easements, as the deeds and plats have been prepared by Roanoke County staff. Roanoke County will be responsible for the construction and maintenance of the storm drain. It is anticipated that the County will order the materials and have an on -call contractor construct the storm drain. The estimated cost of $300,000 for this project is covered by the American Rescue Plan Act known as ARPA funding available for the Department of Development Services and approved by the Board of Supervisors. Future maintenance for this said easement will be covered by routine maintenance of efforts by Department of Development Services. STAFF RECOMMENDATION: Staff recommends approval of this ordinance and scheduling the second reading for January 9th, 2024. Page 3 of 3 NOTES: THIS MAP REFLECTS A PLAT FROM RECORDS. A BOUNDARY SURVEY OF THE PARCEL AFFECTED WAS NOT PERFORMED. BEARINGS AND DISTANCES ARE PER PLAT, OR EXTENDED TO INTERSECT PLAT LINES. THIS MAP WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT, AND MAY NOT REFLECT ALL ENCUMBRANCES. THE PROPERTY SHOWN HEREON IS NOT IN A SPECIAL FLOOD HAZARD AREA, PER FIRM PANEL 51161C-1145 LAST REVISED 9-28-07. TAX # 077.14-06-37.00-0000 WILMER JOHN A ; EARLY CYNTHIA R r DB 2016, PG 03463 r TAX # 077.14-06-38.00-0000 MINNIX DERRICK S ; MINNIX APRIL H 4' DB 2013, PG 06419 4 & �, oom "r TAX # 077.14-06-39.00-0000 NICHOLSON SUSAN P DB 2018, PG 11363 0' PROPERTY LINE, TYPICAL TAX # 077.14-06-27.00-0000 FERRIS JOSEPH F ; FERRIS MARGARET A DB 832, PG 329 NEW 10' DRAINAGE EASEMENT 1750 SF +1- TAX # 077.14-06-26.00-0000 JUNEAU RICHARD A 03 DB 2020, PG 01733 6'('a \S`$ �0' 52000e. TAX # 077.14-06-25.00-0000 HUNT NATHAN R ; HUNT REBECCA J DB 2021, PG 12024 40' 80' 120' SCALE: 1 "=40' PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by RICHARD A JUNEAU 3481 RICHARDS BOULEVARD, CAVE SPRING MAG. MERIDIAN BASED ON PB3,PG115 PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 This instrument is exempt from the imposition offees and taxes pursuant to § 58.1-811(A)(3) and § 17.1-266 of the Code of Virginia (1950), as amended. Roanoke County Tax Map No: 077.14-06-38.00-0000 Property Owners: Derrick S. Minnix and April H. Minnix THIS DEED OF EASEMENT is entered into this day of 20, by and between DERRICK S. NIINNIX and APRIL H. NIINNIX, Grantors, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. WITNESSETH That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantors do hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A ten (10) foot public drainage easement, approximately 1550 square feet, more or less, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage system, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to Derrick S. Minnix and April H. Minnix, Grantors, shown and designated as "NEW 10' DRAINAGE EASEMENT 1550 SF +/-" upon the plat entitled "PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by DERRICK S. & APRIL H. MINNIX 3480 PILOT BOULEVARD, CAVE SPRING MAG. DISTRICT, ROANOKE, VA TAX PARCEL 077.14-06-38.00-0000" prepared by the Roanoke County Deparliuent of Development Services, dated 7-31-2023, said parcel being designated on the Roanoke County Land Records as Tax Map #077.14-06-38.00- 0000. The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by reference incorporated herein. Page 1 of 6 The drainage easement being for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantors' property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantors agree that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantors will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantors agree that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantors acknowledge that the plans for the aforesaid project as they affect Grantors' property have been fully explained to Grantors. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. Page 2 of 6 The Grantors agree for themselves, and for their successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. Richard L. Caywood, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Supervisors of the interest in the real estate conveyed herein pursuant to Action No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 WITNESS the following signatures and seals: [Signatures and notary acknowledgements continued on the next page] Page 3 of 6 By DERRICK S. MINNIX State of Virginia County/City of , to -wit: The foregoing instrument was acknowledged before me this day of 20, by Derrick S. Minnix My commission expires: Notary Public [Signatures and notary acknowledgements continued on the next page] Page 4 of 6 By APRIL H. MINNIX State of Virginia County/City of , to -wit: The foregoing instrument was acknowledged before me this day of 20, by April H. Minnix My commission expires: Notary Public [Signatures and notary acknowledgements continued on the next page] Page 5 of 6 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By Richard L. Caywood, County Administrator State of Virginia County of Roanoke, to -wit: The foregoing instrument was acknowledged before me this day of 20, by Richard L. Caywood, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: Approved as to form: County Attorney's Office Page 6 of 6 NOTES: THIS MAP REFLECTS A PLAT FROM RECORDS. A BOUNDARY SURVEY OF THE PARCEL AFFECTED WAS NOT PERFORMED. BEARINGS AND DISTANCES ARE PER PLAT, OR EXTENDED TO INTERSECT PLAT LINES. THIS MAP WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT, AND MAY NOT REFLECT ALL ENCUMBRANCES. THE PROPERTY SHOWN HEREON IS NOT IN A SPECIAL FLOOD HAZARD AREA, PER FIRM PANEL 51161 C-1145 LAST REVISED 9-28-07. I TAX # 077.14-06-39.00-0000 NICHOLSON SUSAN P DB 2018, PG 11363 0' 40' TAX # 077.14-06-37.00-0000 WILMER JOHN A ; EARLY CYNTHIA R o ` DB 2016, PG 03463 NEW 10' DRAINAGE EASEMENT 1550 SF +/- TAX # 077.14-06-38.00-0000 MINNIX DERRICK S ; MINNIX APRILH A, 66oSS p, DB 2013, PG 06419 dq ` S2, ,`'�` Opr.� o N Z J TAX # 077.14-06-26.00-0000 JUNEAU RICHARD A DB 2020, PG 01733 PROPERTY LINE, TYPICAL TAX # 077.14-06-27.00-0000 80' FERRIS JOSEPH F ; FERRIS MARGARET A DB 832, PG 329 TAX # 077.14-06-25.00-0000 HUNT NATHAN R ; HUNT REBECCAJ DB 2021, PG 12024 120' E SCALE: 1 "=40' PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by DERRICK S. & APRIL H. MINNIX 3480 PILOT BOULEVARD, CAVE SPRING MAG. PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 This instrument is exempt from the imposition offees and taxes pursuant to § 58.1-811(A)(3) and § 17.1-266 of the Code of Virginia (1950), as amended. Roanoke County Tax Map No: 077.14-06-38.00-0000 Property Owners: Derrick S. Minnix and April H. Minnix THIS DEED OF EASEMENT is entered into this day of 20, by and between DERRICK S. NIINNIX and APRIL H. NIINNIX, Grantors, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. WITNESSETH That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantors do hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A ten (10) foot public drainage easement, approximately 1550 square feet, more or less, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage system, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to Derrick S. Minnix and April H. Minnix, Grantors, shown and designated as "NEW 10' DRAINAGE EASEMENT 1550 SF +/-" upon the plat entitled "PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by DERRICK S. & APRIL H. MINNIX 3480 PILOT BOULEVARD, CAVE SPRING MAG. DISTRICT, ROANOKE, VA TAX PARCEL 077.14-06-38.00-0000" prepared by the Roanoke County Deparliuent of Development Services, dated 7-31-2023, said parcel being designated on the Roanoke County Land Records as Tax Map #077.14-06-38.00- 0000. The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by reference incorporated herein. Page 1 of 6 The drainage easement being for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantors' property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantors agree that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantors will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantors agree that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantors acknowledge that the plans for the aforesaid project as they affect Grantors' property have been fully explained to Grantors. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. Page 2 of 6 The Grantors agree for themselves, and for their successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. Richard L. Caywood, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Supervisors of the interest in the real estate conveyed herein pursuant to Action No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 WITNESS the following signatures and seals: [Signatures and notary acknowledgements continued on the next page] Page 3 of 6 By DERRICK S. MINNIX State of Virginia County/City of , to -wit: The foregoing instrument was acknowledged before me this day of 20, by Derrick S. Minnix My commission expires: Notary Public [Signatures and notary acknowledgements continued on the next page] Page 4 of 6 By APRIL H. MINNIX State of Virginia County/City of , to -wit: The foregoing instrument was acknowledged before me this day of 20, by April H. Minnix My commission expires: Notary Public [Signatures and notary acknowledgements continued on the next page] Page 5 of 6 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By Richard L. Caywood, County Administrator State of Virginia County of Roanoke, to -wit: The foregoing instrument was acknowledged before me this day of 20, by Richard L. Caywood, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: Approved as to form: County Attorney's Office Page 6 of 6 0 3518 PILOT BLVD Proposed Drainage Easements Magisterial District: Cave Spring Date : 11/28/20 3480 PILOT BLVD Proposed Easements 3474 PILOT BLVD 3474 PILOT BLVD 233 1550 SF +/- Mr. Juneau Mr. & Mrs. Minnix Mrs. Ferris 20 40 80 ■ 1"=40' / / 120 160 1750 SF +/- I0' 10, 1750 SF +/- 3503 RICHARDS BLVD IDS 3481 RICHARDS BLVD G 3475 RICHARDS BLVD PREPARED BY: Rachel W. Lower, Deputy County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 This instrument is exempt from the imposition offees and taxes pursuant to § 58.1-811(A)(3) and § 17.1-266 of the Code of Virginia (1950), as amended. Roanoke County Tax Map No: 077.14-06-27.00-0000 Property Owner: Margaret A. Ferris THIS DEED OF EASEMENT is entered into this day of 20, by and between MARGARET A. FERRIS, Grantor, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. WITNESSETH WHEREAS, the parcel of real estate that is the subject of this Deed of Easement was granted to Joseph F. Ferris and Margaret A. Ferris, husband and wife, as tenants by the entirety, with the right of survivorship, by deed dated June 28, 1967 and recorded in the Clerk's Office of the Roanoke County Circuit Court on July 11, 1967 at Deed Book 832, Page Number 329; and WHEREAS, Joseph F. Ferris departed this life on April 29, 2007, vesting fee simple title to the parcel of real estate that is the subject of this Deed of Easement in his surviving spouse, Margaret A. Ferris; and WHEREAS, the parcel of real estate that is the subject of this Deed of Easement is now owned solely by Margaret A. Ferris, and Margaret A. Ferris has full authority to execute this Deed of Easement; and NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00) cash in hand paid by Grantee unto Grantor, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby Page 1of5 GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A ten (10) foot public drainage easement, approximately 1750 square feet, more or less, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage system, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to Margaret A. Ferris, Grantor, shown and designated as "NEW 10' DRAINAGE EASEMENT 1750 SF +/-" upon the plat entitled "PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by JOSEPH F FERRIS; MARGARET A FERRIS 3475 RICHARDS BOULEVARD, CAVE SPRING MAG. DISTRICT, ROANOKE, VA TAX PARCEL 077.14-06-27.00-0000" prepared by the Roanoke County Department of Development Services, said parcel being designated on the Roanoke County Land Records as Tax Map #077.14-06-27.00-0000. The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by reference incorporated herein. The drainage easement being for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantor's property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantor agrees that no building or structure shall be erected upon or within the easement herein granted or placed in Page 2of5 such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect Grantor's property have been fully explained to Grantor. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor agrees for themselves, and for their successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. Richard L. Caywood, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Supervisors of the interest in the real estate conveyed herein pursuant to Action No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 WITNESS the following signatures and seals: [Signatures and notary acknowledgements continued on the next page] Page 3 of 5 By MARGARET A. FERRIS State of Virginia County/City of , to -wit: The foregoing instrument was acknowledged before me this day of 20, by Margaret A. Ferris. My commission expires: Notary Public [Signatures and notary acknowledgements continued on the next page] Page 4of5 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By Richard L. Caywood, County Administrator State of Virginia County of Roanoke, to -wit: The foregoing instrument was acknowledged before me this day of 20, by Richard L. Caywood, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: Approved as to form: County Attorney's Office Page 5 of 5 NOTES: THIS MAP REFLECTS A PLAT FROM RECORDS. A BOUNDARY SURVEY OF THE PARCEL AFFECTED WAS NOT PERFORMED. BEARINGS AND DISTANCES ARE PER PLAT, OR EXTENDED TO INTERSECT PLAT LINES. THIS MAP WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT, AND MAY NOT REFLECT ALL ENCUMBRANCES. THE PROPERTY SHOWN HEREON IS NOT IN A SPECIAL FLOOD HAZARD AREA, PER FIRM PANEL 51161C-1145 LAST REVISED 9-28-07. TAX # 077.14-06-36.00-0000 DRIVER, KAITLIN MARIE DB 2019,.PG 04450 TAX # 077.14-06-37.00-0000 WILMER JOHN A ; EARLY 44, CYNTHIA R DB 2016, PG 03463 ^4 6�co TAX # 077.14-06-38.00-0000 MINNIX DERRICK S ; MINNIX APRIL H DB 2013, PG 06419 PROPERTY LINE, TYPICAL 0' TAX # 077.14-06-28.00-0000 FURROW JOSHUA F ; MILLER CYNDIA DB 2016, PG 03624 5 �6oS Op, Lit/ 6 NEW 10' DRAINAGE EASEM ENT 1750SF-1- TAX # 077.14-06-27.00-0000 FERRIS MARGARET A DB 832, PG 329 TAX # 077.14-06-26.00-0030, JUNEAU RICHARD A DB 2020, PG 01733 40' 80' 120' SCALE: 1 "=40' PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by JOSEPH F FERRIS; MARGARET A FERRIS 3475 RICHARDS BOULEVARD, CAVE SPRING MAG. z 0 0 Lu co 4t m Q0 rE EE co- wm �o� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 ORDINANCE AUTHORIZING THE GRANTING OF NEW PUBLIC DRAINAGE EASEMENTS TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ON PROPERTY OWNED BY 1) MARGARET A. FERRIS (TAX MAP NO. 077.14-06-27.00-0000, LOCATED AT 3475 RICHARDS BLVD, 2) RICHARD A. JUNEAU (TAX MAP NO. 077.11-06- 26.00-0000, LOCATED AT 3481 RICHARDS BLVD), AND 3) DERRICK S. AND APRIL H. MINNIX (TAX MAP NO. 077.14-06-38.00-0000, LOCATED AT 3480 PILOT BLVD), FOR THE PURPOSE OF CONSTRUCTING DRAINAGE IMPROVEMENTS, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Margaret A. Ferris, Richard A. Juneau, and Derrick S. And April Minnix, who own properties located between Richards Blvd. and Pilot Blvd., desire to grant drainage easements to the Board of Supervisors, for the purpose of correcting long- standing drainage problems; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on December 12, 2023, and the second reading was held on January 9, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that 1. The Board accepts receipt of the following drainage easements as follows: a. From Richard A. Juneau, as depicted on the plat entitled "Plat of Drainage Easement for County of Roanoke Board of Supervisors, across property owned by Richard A Junea 2481 Richards Boulevard; Cave Spring Mag. District, Roanoke, VA Tax Parcel 077.14-06-26.00- 0000," prepared Nickie D. Mills, and as attached hereto as Exhibit A; Page 1 of 2 b. From Derrick S. and April H. Minnix, as depicted on the plat entitled "Plat of Drainage Easement for County of Roanoke Board of Supervisors across property owned by Derrick & April H. Minnix, 3480 Pilot Boulevard, Cave Spring Magisterial District, Roanoke, VA, Tax Parcel 077.14-06-38.00-0000," prepared by Nickie D. Mills, and attached hereto as Exhibit B; and c. From Margaret A. Ferris, as depicted on the plat entitled "Plat of Drainage Easement for County of Roanoke Board of Supervisors across property owned by Joseph F Ferris; Margaret A Ferris, 3475 Richards Boulevard, Cave Spring Mag. District, Roanoke, VA, Tax Parcel 077.14- 06-27.00-0000," prepared by Nickie D. Mills, and attached hereto as Exhibit C. 2. That the County Administrator, the Chief Deputy County Administrator, or Assistant County Administrator are authorized to execute, deliver and record the deeds, and any other documents on behalf of the County, and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the deeds is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2of2 ACTION NO. ITEM NO. 12 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance 1) accepting a staffing recognition grant in the amount of $102,500 from the Virginia 9-1-1 services board, and appropriating such funds to the grant account, and 2) authorizing the payment of monetary bonuses to the County's eligible E-9-1-1 employees SUBMITTED BY: Susan Slough Director of Emergency Communications APPROVED BY: Richard L. Caywood County Administrator ISSUES: 1) Accepting a staffing recognition grant in the amount of $102,500 from the Virginia 9- 1-1 Services Board, and appropriating such funds to the grant account, and 2) Authorizing the payment of bonuses to eligible County's eligible E-9-1-1 employees. BACKGROUND: Most, if not all, Virginia Public Safety Answering Points (PSAPs) are experiencing a staffing recruitment and retention crisis. The 9-1-1 Services Board wanted to demonstrate its support for the 9-1-1 community and help alleviate the staffing crisis by providing one-time funding to PSAPs to help them recognize and retain their telecommunicators. They want to assist Virginia PSAPs to improve retention of 9-1-1 staff by allocating funding on an equity basis to PSAPs to recognize all that "wear the headset." DISCUSSION: The funds will be used to recognize our Communications Officers and all they do. Full time Communications Officers will receive a one-time payment of $2,500 and part time Communications Officers will receive a one-time payment of $1,250. We are hopeful Page 1 of 2 this will assist our department with the retention and recognition of our 9-1-1 staff. There have been no changes since the first reading of this ordinance on November 15, 2023. FISCAL IMPACT: Awarded grant funds total up to $102,500. There is no local match associated with this grant. However once approved by the Board, these payments will be processed on the next available pay period and processed for those employees who are in these positions as of that date, but not at a cost of more than $102,500, which will be deposited in the grant fund. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 Shawn Talmadge Chairman VDEM Hon Kevin W. Hall Sheriff Vice Chairman City of Covington Sharon Lawrence Treasurer Comptroller Justin Martin Finance Director Carroll County Julie Henry Virginia State Police Gary Critzer Emergency Mgmt/ EMS Dir City of Waynesboro Todd Brewster Police Chief Town of Blacksburg Terry Ellis Comcast John DiBacco Fire Chief City of Norfolk Patricia Turner Loudoun County Pete Hatcher AT&T Michelle Painter Lama T Mobile Matthew Ogburn Verizon Comminications Robert Osmond CIO - VITA Judson W. Smith Bedford County Gabe Elias swIC Advisor Dorothy Spears -Dean, Ph.D. Deputy State Coordinator VDEM (804) 840-7260 Virginia 9-1-1 Services Board October 10, 2023 Dear Roanoke County PSAP: I am pleased to advise you that the Virginia 9-1-1 Services Board has approved your FY24 Staffing Recognition grant request on 9/14/2023. You have been awarded the following grant: Grant ID: FY24-STAFF-093 Award Amount: $102,500.00 Award Period Start: 9/14/2023 Award Period End: 6/30/2024 Payment will be made on a reimbursement basis only for allowable costs. All funding requests must be submitted on the PSAP Grant Funding Reimbursement Form and submitted to psapgrantsAvdem.virginia.gov. All supporting documentation required by the grant guidelines should be attached to the form when it is submitted. If you need to review the grant guidelines or need copies of grant reimbursement forms, you can visit the Public Safety Communications Division website which is located at https://psc.vdem.virginia.gov/. All grant funds for this award must be expended by 6/30/2024. If you have any questions, please do not hesitate to contact me or your NGS Outreach Manager. Questions can also be directed to the PSAP Grants mailbox: psapgrantsAvdem.virginia.gov. Congratulations on your grant award! Sincerely, Mary Binford Public Safety Communications Coordinator Mary Binford PSC Coordinator VDEM (804) 536-8177 Saving lives through effective emergency management and homeland security. "A Ready Virginia is a Resilient Virginia." AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 ORDINANCE 1) ACCEPTING A STAFFING RECOGNITION GRANT IN THE AMOUNT OF $102,500 FROM THE VIRGINIA 9-1-1 SERVICES BOARD, AND APPROPRIATING SUCH FUNDS TO THE GRANT ACCOUNT, AND 2) AUTHORIZING THE PAYMENT OF MONETARY BONUSES TO THE COUNTY'S ELIGIBLE E-9-1-1 EMPLOYEES WHEREAS, the Virginia 9-1-1 Services Board (the "Services Board") recognizes that most, if not all, Virginia Public Safety Answering Points (PSAPs) are experiencing a staffing recruitment and retention crisis; and WHEREAS, the Services Board is making grants available to Virginia PSAPs to help them commend valued telecommunicators, and to thereby assist with employee retention; and WHEREAS, the Services Board has offered a one-time grant to Roanoke County, in the amount of $102,500; and WHEREAS, it is proposed that the County use such funds to provide its eligible full-time telecommunicators with a one-time bonus payment of $2,500, and its eligible part-time telecommunicators with a one-time bonus payment of $1,250; and WHEREAS, Section 15.2-1508 of the Code of Virginia authorizes the governing body of any locality to provide for the payment of monetary bonuses to its employees, which authorization shall be by ordinance; and WHEREAS, the first reading of this ordinance was held on November 15, 2023, and the second reading of this ordinance was held on December 12, 2023. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: Page 1 of 2 1 The Staffing Recognition Grant, from the Virginia 9-1-1 Services Board, in the amount of $102,500 is hereby accepted and appropriated the County's Grant Fund. 2. The Board authorizes the payment of one-time bonuses to all eligible full- time telecommunicator employees in amount of $2,500, and to all eligible part-time telecommunicator employees in the amount of $1,250. 3. This resolution shall take effect immediately upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. 13 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance appropriating an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget which includes new funds from the State and the reclassification of current year budget between categories. BACKGROUND: Ordinance 052323-4 appropriated 2023-2024 funds for Roanoke County Public Schools by categories. Any new funds, reclassification of budget, or use of funds between categories must be approved by the Board of Supervisors. DISCUSSION: The Special Session Final Budget for the 2022-2024 biennium was adopted on September 14, 2023 which provided additional funding in the amount of $4,716,171. The final budget includes $653,780 in additional funding for the General Fund, $4,063,973 in additional funding for the Grant Fund for the ALL in VA Plan, and $1,582 in reduced funding for the Grant Fund for the Mentor Teacher Grant. In addition, an amount of $250,000 will be appropriated to cover grant overage's and to add a buffer for the remaining fiscal year. In the original 2023-2024 budget, $421,274 was set aside in the Grant Fund special projects revenue and expenditures to absorb Page 1 of 3 these differences. During the current year, several grants were awarded at balances significantly higher than budgeted which used the entire special projects balance. Lastly, the School division has two separate needs to reclassify funds at this time. First, the nutrition will fund a mechanic who should be reported in the operations and maintenance category. This will shift $67,277 between categories. Second, as of October 31 budgets need to be reclassified between categories as follows: Instruction $ 6,345.00 Administration, attendance, and health (10,416.00) Pupil transportation (1,500.00) Operation and maintenance (9,224.61) School food services and other non -instructional operations (270.00) Facilities 6,936.61 Debt and fund transfers (1,275.00) Technology 9,404.00 The requested Ordinance change by category to reflect the items discussed above is as follows: Instruction $4,283,717 Administration, attendance, and health 15,192 Pupil transportation 219,656 Operation and maintenance 410,087 School food services and other non -instructional operations (67,547) Facilities 6,937 Debt and fund transfers 38,725 Technology 59,404 $4,966,171 There have been no changes since the first reading of this ordinance on November 15, 2023. FISCAL IMPACT: The appropriation of the requested funds to Roanoke County Public Schools will increase their total funds by $4,966,171; the funds will then be transferred out as outlined above to the appropriate areas. STAFF RECOMMENDATION: Page 2 of 3 Staff recommends the approval of the attached ordinance. Page 3 of 3 Chapter 1 Budget Revision I ALL In VA Plan I Grants Agenda Cr' Chapter 1 Budget Revision 11 /2/23 ALL In VA Plan Chapter 1 Budget Revision • 2023 Special Session 1 Chapter 1 Final Budget Approved September 14, 2023 11 /2/23 Chapter 1 Budget Revision 2024 2024 Chapte Adopted Chapter 1 vs Hou ADM 13,375 13,375 General Fund $102,795,758 $103,449,538 $ 653, Instructional Resources Fund 1,125,559 1,125,559 Grant Fund 2,110,051 6,172,442 4,062, Nutrition Fund 271,788 271,788 Total All Funds $106,303,156 $111,019,327 $4,716, Per Pupil Revenues General Fund 7,686 7,735 Instructional Resources Fund 84 84 Grant Fund 158 461 Nutrition Fund 20 20 Total All Funds 7,948 8,300 11 /2/23 General Fund Priorities Human Resources • $21,530 for 5 additional football assistant coaches • $13,995 for 5 additional volleyball assistant coaches Administration • $40,000 for athletic allotments • $16,808 for copy paper Special Education • $ 8,800 for EpiPens • $50,000 for Mandt training • $13,426 for Homebound 11 /2/23 General Fund Priorities • $15,105 for Governor School tuition fee increase • $59,208 for Work -based learning coordinator (including FICA and bE r Facilities • $ 30,000 for Dumpster fees • $122,035 for Facilities special project crew (2) (including FICA and bE • $200,000 for Facilities special project materials and equipment • $62,873 for Glenvar Middle bookkeeper (including FICA and benefit! 11 /2/23 General Fund and Nutritio Facilities Managed $67,277 Nutrition (including FICA and 11 /2/23 11/2/23 ALL In VA Plan • Roanoke County Public Schools allocation of $4, 063, 9; 11 /2/23 ALL In VA Category 1 •-, .0G ' Category •,), 2 .vG 1 Category •st 3 cGI Category 4 e5; ... 11/2/23 Category 1: Tutoring/Learning Based on multiple achievement measures, we have is students in grades 3-8 for some level of acceleration. • The state recommends an acceleration model whE current content and work on learning gaps during • Plan to use the state -provided high dosage tutorii • Ignite Reading • Zearn (math) • Elementary schools • Creating half hour blocks in their daily schedule • After school options • Middle schools • Working in 95-minute blocks with additional pull-out o • After school options 11 /2/23 Category 1: Tutoring/Learning Elementary School in -school tutoring Elementary School after school tutoring Elementary School summer school Elementary School math specialists Middle School in -school tutoring Middle School after school tutoring Middle School summer school Middle School reading specialists Grand Total 11 /2/23 $363,319 $104,959 $284,713 ARPA Funded $252,305 $ 4,844 $ 81,815 ARPA Funded $121,1 $104, $ $169, C $252,1 $ 4, E $ 81,E $385,2 $1,091,955 $1,119, 70.8% of Total Fund Category 2: Virginia Litera( • Requires divisions to develop a state -approved lit( • Core curriculum must align with the Science of Reading • Supplemental materials and interventions must align w • Divisions must provide training in Science of Read specialists, and principals • Reading instruction must follow the approved liter materials • Reading specialists develop, oversee, and monitor students in KG — 8th grade not meeting literacy be • Increases the ratio of reading specialists (1 for eac grade) • Extends the reading specialist SOQ to 8th grade 11 /2/23 Category 2: Virginia Litera( Pre-2022 Roanoke County Public Schools moved towards Science of Reading 11/2/23 2022-2023 School Year RCPS implemented about half of the requirements of the law General Assembly passed the Virginia Literacy Act 2021-2022 School Year RCPS is implei requirements 2023-202d Category 2: Virginia Litera( I Phonological Awareness Literacy tutoring Virginia Literacy Act coordinator Virginia Literacy Act instructional materials Grand Total 11 /2/23 $16,148 $41,211 $ $16,1 $41,2 $250,C $57,359 307 9.4% of Total Fundi Category 3: Addressing Chro Elementary Schools 2014 2015 2016 2017 2018 2019 2022 2023 Back Creek Elementary 2.11 2.38 1.34 4.11 2.99 3.4 7.06 8.25 Bonsack Elementary 1.76 2.05 4.37 3.97 3.19 4.27 4.64 5.84 Burlington Elementary 3.81 3.63 4.37 8.11 6.39 7.53 13.3 13.45 Cave Spring Elementary 1.94 3.47 0.85 2.73 Clearbrook Elementary 5.14 5.23 4.32 8.54 Fort Lewis Elementary 2.27 2.74 2.75 4.89 Glen Cove Elementary 2.30 0.94 3.82 4.11 4.13 6.17 10.94 10.94 Glenvar Elementary 3.63 3.46 4.17 5.45 4.19 3.93 8.18 11.98 Green Valley Elementary 3.16 3.57 4.18 2.89 4.93 6.72 7.14 Herman L. Horn Elementary 8.48 5.87 6.36 8.16 5.99 8.82 11.08 16.54 Mason's Cove Elementary 6.53 8.61 7.61 5.98 7.43 4.19 14.52 9.18 Mount Pleasant Elementary 8.98 7.32 7.01 9.12 5.74 8.01 14.35 15.06 Mountain View Elementary 2.61 5.00 2.47 2.26 2.07 4.42 10.16 18.26 Oak Grove Elementary 3.46 3.03 5.62 2.99 2.27 3.22 9.09 11.68 Penn Forest Elementary 1.33 1.74 2.00 3.33 2.18 2.64 6.00 13.68 W.E. Cundiff Elementary 9.38 5.49 7.44 10.76 8.96 7.55 13.35 16.13 11/2/23 2.33 3.27 7.20 11.76 3.26 6.35 8.06 13.73 2.48 5.28 8.26 12.00 13.03 Middle Sc Cave Spring Middle Glenvar Middle Hidden Valley Middle Northside Middle William Byrd Middle High Scho Cave Spring High Glenvar High Hidden Valley High Northside High William Byrd High Category 3: Addressing Chro • Communication • Notices to all students of attendance policy • Notices in foreign languages for students learning • Targeted Outreach • Attendance Works program • Data disaggregation to identify attendance issues • Outreach by school staff when students are absent • Truancy • Create uniform process for attendance meetings al • New program for student attendance support meE community agencies 11 /2/23 Category 3: Addressing Chro Intervention specialist Lead social worker (add 20 days) A -Step Teacher Incentives 11 /2/23 $41,509 $ 5,510 $34,504 $81,000 $87,1 $11,5 $72,4 $72,8 $162,523 244 C 14.4% of Total Fund Category 4: Additional Sub 2024 202 Elementary summer school transportation $66,140 Middle summer school transportation $51,672 Grand Total 11 /2/23 i $117,812 51 6 5.4% of Total Fundi Pay Plan Changes Supplements and Other Pay R 11 /2/23 I • Teacher after hours $30/hour Grants • New grants not included in the original budget, but awarded to Roanoke County Public Schools for 20, • Grant special projects balances increase request 11 /2/23 New Grants Virginia Commission of '\d.011114RG iv/ . .• at• • O / \ •s • 3 VCA TouringGrants'Z4'....1* the Arts • • Green Valley $895 • Mt. Pleasant $100 11 /2/23 • Grey $5,C Grant Special Project Balar Original Budget Instruction Administration, attendance, Operating Fund General Fund Fleet Fund G $ $ 200,000 66,700 $ $ 26,000 6,500 $ $ 200,000 $ $ and health $ 22,200 $ - $ - $ Pupil transportation $ 22,200 $ - $ 200,000 $ Operation and maintenance $ 22,200 $ 6,500 $ - $ School food services and other non - instructional operations $ - $ - $ - $ Facilities $ 22,200 $ 6,500 $ - $ Debt and fund transfers $ 22,200 $ - $ - $ Technology $ 22,300 $ 6,500 $ - $ October 31, 2023 Budget $ 200,000 $ 26,000 $ 200,000 $ Request increase in budget in Grant Fund for Instruction $ Request increase in budget in Grant Fund for Technology $ Remaining Budget $ 200,000 $ 26,000 $ 200,000 $ 11 /2/23 11/2/23 Realignment • Shifting of costs between functions to align with spend • Requested amendments to the budget ordinance for cc by the County of Roanoke Board of Supervisors. 11 /2/23 ORDINANCE Categories Noncategorical - SAFS Noncategorical - IHEA Noncategorical - IDEN Noncategorical - IWKR Noncategorical - OPEB Current Budget Realignm€ Instruction Administration, Operation School food attendance, and Pupil and services and Debt and fund health transportation maintenance other non- Facilities transfers $ 141,100,293 $ 8,937,355 $ 10,790,025 $ 19,795,233 $ 8,534,234 $ 28,299,221 $ 22,605,537 $ 141,100,293 $ 8,937,355 $ 10,790,025 $ 19,795,233 $ 8,534,234 $ 28,299,221 $ 22,605,537 VERIFICATION OF FINAL BUDGET General Fund $ 130,621,956 $ 8,826,939 $ 8,618,916 $ 18,058,451 $ 30,000 $ 281,768 $ 21,104,262 Fleet Replacement Fund $ - $ - $ 2,069,609 $ 244,494 $ - $ - $ - Instructional Resources Fund $ 1,210,405 $ - $ - $ - $ - $ - $ - Technology Replacement Fund $ - $ - $ - $ - $ - $ - $ - Grant Fund $ 7,749,277 $ - $ - $ - $ - $ - $ - Nutrition Fund $ - $ - $ - $ - $ 8,453,964 $ - $ - School Activity Funds $ 1,500,000 $ 100,000 $ 100,000 $ 100,000 $ 50,000 $ 550,000 $ 1,000,00C Bond Fund $ - $ - $ - $ - $ - $ 25,000,000 $ - Major Projects Fund $ - $ $ - $ - $ - $ 2,257,453 $ 500,00C Minor Projects Fund $ 25,000 $ - $ - $ 1,383,063 $ - $ 216,937 $ - Health Insurance Fund $ - $ - $ - $ - $ - $ - $ - Dental Insurance Fund $ - $ - $ - $ - $ - $ - $ - Risk Management Fund $ - $ - $ - $ - $ - $ - $ - OPEB Trust Fund $ - $ $ - $ - $ - $ - $ - $ 141,106,638 $ 8,926,939 $ 10,788,525 $ 19,786,008 $ 8,533,964 $ 28,306,158 $ 22,604,262' $ 6,345 $ (10,416) $ (1,500) $ (9,225) $ (270) $ 6,937 $ (1,275 Total Decreases Total Increases 11/2/23 Ordinance Request General Fund Chapter 1 Budget $ 653,780 Instruction Grant Fund ALL In VA Plan 4,063,973 Administrai Grant Fund Mentor Teacher Grant (1,582) Pupil transl Grant Fund Additional Grant Contingency 250,000 Operation Nutrition Mechanic from Nutrition (67,277) School foot Nutrition Mechanic to Operations & Maint. 67,277 other nc Current Budget Realignment 22,686 Facilities Current Budget Realignment (22,686) Debt and IL Technology $4,966,171 11 /2/23 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 ORDINANCE APPROPRIATING AN ADDITIONAL $4,966,171 TO THE FISCAL YEAR 2023-2024 ROANOKE COUNTY PUBLIC SCHOOLS' BUDGET WHEREAS, on May 23, 2023, the Board of Supervisors approved ordinance 052323-4 appropriating funds for the fiscal year 2023-2024 Roanoke County Public Schools' Categories; and WHEREAS, subsequently on September 14, 2023, the Governor signed the 2023 Special Session 1 Chapter 1 Final Budget for the biennium, which provided $653,780 in additional funding for the General Fund, $4,063,973 in additional funding for the Grant Fund for the ALL in VA Plan, and $(1,582) in reduced funding for the Grant Fund for the Mentor Teacher Grant, and the School Board appropriated $4,716,171 for these changes and appropriated an additional $250,000 to cover overages and add a buffer for the rest of the year; WHEREAS, grant balances are estimated when developing the original budget, and after the year begins, actual awards vary from estimates; additionally, unexpected grants may be received each year; and in the original 2023-2024 budget, $421,274 was set aside in the Grant Fund special projects revenue and expenditures to absorb these differences; and WHEREAS, during the current year, the IDEA Title Vlb and ESEA Title I grants were awarded at balances significantly higher than budgeted, which used the entire special projects balance; and WHEREAS, Ordinance 052323-4 appropriated 2023-2024 funds for Roanoke Page 1 of 3 County Public Schools by categories, and any reclassification of budget or use of funds between categories must be approved by the Board of Supervisors; and the school division has two separate needs to reclassify funds at this time: First, the nutrition fund will fund a mechanic who should be reported in the operations and maintenance category, which will shift $67,277 between categories, and second, as of October 31, budgets have been reclassified between categories as follows: Instruction $ 6,345.00 Administration, attendance, and health (10,416.00) Pupil transportation (1,500.00) Operation and maintenance (9,224.61) School food services and other non -instructional operations (270.00) Facilities 6,936.61 Debt and fund transfers (1,275.00) Technology 9,404.00 The requested Ordinance change by category reflects these requests as follows: Instruction $ 4,283,717 Administration, attendance, and health 15,192 Pupil transportation 219,656 Operation and maintenance 410,087 School food services and other non -instructional operations (67,547) Facilities 6,937 Debt and fund transfers 38,725 Technology 59,404 $ 4,966,171 WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on November 15, 2023, and the second reading was held on December 12, 2023. Page 2 of 3 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an additional $4,966,171 be appropriated to the Roanoke County Public Schools' 2023-2024 budget and categorized for the purposes as set forth above. 2. That this ordinance shall take effect from and after the date of adoption. Page 3 of 3 ACTION NO. ITEM NO. 1_4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance appropriating $48,113,501.44 from the Roanoke County Public Schools' fiscal year 2022-2023 year-end funds to the fiscal year 2023-2024 Roanoke County Public Schools Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate $48,113,501.44 available year-end funds from Roanoke County Public Schools' fiscal year ended June 30, 2023, to the fiscal year 2023-2024 Roanoke County Public Schools' Budget. BACKGROUND: In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year, all Roanoke County Public Schools' unexpended funds (derived from the Board of Supervisors) reverts to the Board of Supervisors. The Board of Supervisors may then re -appropriate such funds back to the Schools' budget for use in the next year. The County Board of Supervisors' Comprehensive Financial Policy sets forth expenditures for which such funds may be re -appropriated. DISCUSSION: The Roanoke County School Board proposed the following uses of such year-end funds at their November 8, 2023 meeting, and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined in Attachment A. This proposal follows the County Board of Supervisors' Comprehensive Financial Page 1 of 2 Policy, dated July 11, 2023. (See Section 10 - Reserves, item 6 (Roanoke County Public Schools Reserves and Year End Allocation)). There have been no changes since the first reading of this ordinance on November 15, 2023. FISCAL IMPACT: The appropriation of the funds to Roanoke County Public Schools will increase their total funds by $48,113,501.44; the funds will then be transferred out as outlined in Attachment A to the appropriate areas. STAFF RECOMMENDATION: Staff recommends the approval of the attached ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 ORDINANCE APPROPRIATING $48,113,501.44 FROM THE ROANOKE COUNTY PUBLIC SCHOOLS' FISCAL YEAR 2022-2023 YEAR-END FUNDS TO THE FISCAL YEAR 2023-2024 ROANOKE COUNTY PUBLIC SCHOOLS' BUDGET WHEREAS, in accordance with § 22.1-100 of the Code of Virginia, at the end of each fiscal year, all unexpended public school funds that were derived from the funds of the local governing body shall revert back to the governing body, and that it is within the local governing body's discretion whether to then re -appropriate such funds back to the school budget for the next year; and WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors' Comprehensive Financial Policy (dated July 11, 2023) sets forth purposes for which such unexpended year-end funds may be re -appropriated; and WHEREAS, the Roanoke County School Board proposed the uses of such year- end funds at their November 8, 2023, meeting and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined on the document entitled Roanoke County Public Schools Year End Surplus and Carryover dated June 30, 2023, and attached hereto as Attachment A; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on November 15, 2023, and the second reading was held on December 12, 2023. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1 That the Roanoke County School Board's unexpended fiscal year 2022- 2023 year-end funds in the amount of $48,113,501.44 are appropriated to the School Board's fiscal year 2023-2024 budget to be used as proposed for the purposes as set forth on Attachment A. 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 Schools arryover Attachment A 708,439.97 117,831.72 152,161.80 $ 978,433.49 sonnet budget) $ 1,170,043.08 $ 19,217.20 49,049.86 39,657.63 21,691.89 155,169.23 109,604.61 (385,848.41) 13,658.38 17,761.41 18,772.76 38,825.44 11,262.71 79,585.31 $ 188,408.02 Unallocated Minor Capital Special Projects Minor Capital Projects -in progress Unallocated CMP Reserves CMP Projects -in progress Playground Replacements Turf Replacement Reserves -Bogle Turf Replacement Reserves-WBH Turf Replacement Reserves-GHS Music Uniforms Vending Grants Total Minor Projects Fund Carryover Unallocated Major Capital Special Projects Building Renovation-WBH Building Construction-CTE Building Renovation-WEC Building Renovation -GCE NHS Football Turf WBH HVAC Replacement and Repairs Human Resources/Payroll System Total Major Projects Fund Carryover Multi -Year Budget Building Renovation-WBH 'ty $ 2,336,884.59 Multi -Year Budget Building Renovation-WEC Multi -Year Budget Building Renovation -GCE $ 195,458.99 Total Bond Projects Fund Carryover 1,070,712.80 ** 1,070,712.80 Fleet Replacement Fund Carryover 'ty $ 2,336,884.59 Instructional Resources Fund Carryover 2,000,000.00 Technology Replacement Fund Carryover $ 4,336,884.59 Nutrition Fund Carryover Student Activity Fund Carryovers ling $ 8,446,036.29 Health Insurance Fund Carryover g 716,454.87 Dental Insurance Fund Carryover g 21,729.79 Risk Management Fund Carryover $ 9,184,220.95 OPEB Trust Fund Carryover Ish balances from surplus and in reserves as of 6/30/23 is $2,471,531.80. $2,000,000 is assigned to the CTE Ind $471,531.80 will be assigned evenly to WEC and GCE building renovation projects. $ 34,812.49 1,208,636.00 27,086.54 316,631.65 325,089.47 225,343.63 170,000.00 50,000.00 56,529.77 68,956.10 $ 2,483,085.65 $ 1,400,819.00 ** 4,196,188.39 1,412,274.71 451,861.70 411,860.70 401,620.66 323,582.25 91,950.00 $ 372,460.43 760,000.00 800,000.00 $ 8,690,157.41 $ 1,932,460.43 $ 1,726,131.72 1,104,483.61 335,316.16 7,499,256.37 2,429,621.65 6,434,223.52 99,359.85 880,857.44 1,660,113.49 $ 48,796,172.84 Schools arryover Ordinance Calculation unds 195,458.99 )70,712.80 )70,712.80 )00,000.00 336,884.59 726,131.72 104,483.61 335,316.16 184,220.95 $99,256.37 $29,621.65 $83,085.65 390,157.41 )32,460.43 $34,223.52 99,359.85 380,857.44 560,113.49 Used in 6/30/24 Original Budget (304,103.00) (405,741.00) (40,581.00) (684,114.00) Transfer from General Fund $ - (b) 1,070,712.80 - (a) 1,070,712.80 (1,389,558.00) 96,172.84 $ (2,824,097.00) $ 2,141,425.60 Byrd High Retractable Basketball Goals • Elementary Replace Roof Section ton Elementary Install Additional Classrooms gyring High Resurface Rubber Track lin View Replace Sanitary Line Elementary Pave Play Area /alley Elementary Pave Play Area crest Elementary Replace Carpet in Forum de High Replace Carpet in Band Room and Media Center Projects to be allocated later ated to Minor Capital lding Construction we Building Renovation ndiff Building Renovation ated to Major Capital Appropriation $ 195,458.99 1,070,712.80 (a) 1,070,712.80 (b) 2,000,000.00 4,336,884.59 1,422,028.72 698,742.61 294,735.16 9,184,220.95 6,815,142.37 2,429,621.65 3,553,798.45 9,760,870.21 1,932,460.43 5,044,665.52 99,359.85 880,857.44 1,660,113.49 $ 48,113, 501.44 35,000.00 150,000.00 200,000.00 200,000.00 100,000.00 60,000.00 25,000.00 25,000.00 50,000.00 225,712.80 (b) 1,070,712.80 599,181.00 235,765.90 235,765.90 (a) 1,070,712.80 County Required Categorical Allocations: Instruction Administration, attendance, and health Pupil transportation Operation and maintenance School food services and other non -instructional operations Facilities Debt and fund transfers Technology Contingency reserves Non -categorical Student Activity Funds Health Insurance Fund Dental Insurance Fund Risk Management Fund OPEB Trust Fund Appropriation Request 6,663,732.05 50,920.97 1,336,147.40 4,410,579.50 6,765,142.37 14,008,825.88 2,145,330.70 618,204.62 2,000,000.00 2,429,621.65 5,044,665.52 99,359.85 880,857.44 1,660,113.49 $ 48,113, 501.44 ACTION NO. ITEM NO. 1_5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Confirmation of appointment to the Roanoke Valley Resource Authority SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments. BACKGROUND: Doug Blount and Laurie Gearheart's four-year term on the Roanoke Valley Resource Authority expires December 31, 2023. It is the consensus of the Board to reappoint Mr. Blount and Ms. Gearheart to an additional four-year term to expire December 31, 2027. STAFF RECOMMENDATION: Staff recommends the reappointment of Mr. Blount and Ms. Gearheart to an additional four-year term. Page 1 of 1 ACTION NO. ITEM NO. 1_6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Request to accept and allocate funds in the amount of $19,725 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds SUBMITTED BY: Jill Camilletti Deputy Clerk IV APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of funds in the amount of $19,725 to the Clerk of the Circuit Court from the Commonwealth of Virginia BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office, and have been received from the State in the amount of $19,725. In accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four of every five dollar of the fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance needs for the Clerk of Circuit Court, specifically towards the twice -yearly Page 1 of 2 maintenance bill from the Supreme Court for maintaining their records, offset the cost of postage, equipment, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $19,725 to the Clerk of Circuit Court from the Commonwealth of Virginia. Page 2 of 2 ACTION NO. ITEM NO. 1.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for calendar year 2024 SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: To establish a Board of Supervisor's meeting schedule for calendar year 2024. BACKGROUND: The Board of Supervisors of Roanoke County annually establishes a schedule for its meetings. It has been the custom of the Board to schedule its meetings on the second and fourth Tuesdays of each month. The months of August, November and December only have one meeting due to summer and holiday schedules. Finally, the Board must schedule an organization meeting for January 2025. Staff recommends the Board schedule its organization meeting for Tuesday, January 14, 2025. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2024 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 2024, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m. unless otherwise advertised. Tuesday, January 9, 2024 at 2:00 pm (Organizational Meeting) Tuesday, January 9, 2024 at 3 pm Tuesday, January 23, 2024 at 3 pm and 7 pm Tuesday, February 13, 2024 at 3 pm Tuesday, February 27, 2024 at 3 pm and 7 pm Tuesday, March 12, 2024 at 3 pm Tuesday, March 26, 2024 at 3 pm and 7 pm Tuesday, April 9, 2024 at 3 pm Tuesday, April 23, 2024 at 3 pm and 7 pm Tuesday, May 14, 2024 at 3 pm Tuesday, May 28, 2024 at 3 pm and 7 pm Tuesday, June 11, 2024 at 3 pm Tuesday, June 25, 2024 at 3 pm and 7 pm Tuesday, July 9, 2024 at 3 pm Tuesday, July 23, 2024 at 3 pm and 7 pm Tuesday, August 20, 2024 at 3:00 pm and 7 p.m. Tuesday, September 10, 2024 at 3 pm Tuesday, September 24, 2024 at 3 pm and 7 pm Page 1 of 2 Tuesday, October 8, 2024 at 3 pm Tuesday, October 22, 2024 at 3 pm and 7 pm Tuesday, November 19, 2024 at 3 pm and 7 pm Tuesday December 17, 2024 at 3 pm and 7 pm 2. That the organizational meeting for 2025 shall be held on Tuesday, January 14, 2025, at 2:00 p.m. Page 2 of 2 ACTION NO. ITEM NO. 1_8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance accepting the donation of approximately 0.0331 acres of real property located at 1900 Timberview Road (a portion of Roanoke County Tax Map Number 036.10-01- 10.00-0000), Catawba Magisterial district (POSTPONED AT THE REQUEST OF THE PROPERTY OWNER) SUBMITTED BY: Lindsay B. Webb Parks Planning and Development Manager APPROVED BY: Richard L. Caywood County Administrator ISSUE: The owner of Tax Map Number 036.10-01-10.00-0000 located at 1900 Timberview Road, Mason Creek, LLC, wishes to donate a 0.0331 acre portion of the property to the Board of Supervisors of Roanoke County, Virginia to be held for public use. BACKGROUND: Mason Creek, LLC owns a parcel of real estate in Roanoke County, Virginia containing 0.858 acre, identified as Roanoke County Tax Map Number 036.10-01-10.00-0000, which was granted to Mason Creek, LLC by deed dated April 15, 2021 and recorded in the Clerk's Office of the Roanoke County Circuit Court on May 10, 2021 as Instrument #202106559. The property is adjacent to the intersection of Dutch Oven Road (State Route 863) and Timberview Road (State Route 1404). Additionally, the subject property is adjacent to a crosswalk serving the Hinchee Trail and the trailhead parking lot that serves the Hanging Rock Battlefield and Hinchee Trails located on Tax Map Number 036.10-01-09.00-0000. DISCUSSION: Mason Creek, LLC wishes to donate the property to the Board of Supervisors of Roanoke County, Virginia for public use. County staff desire to acquire the 0.0331 acre Page 1 of 2 of the above referenced property for public use and combine it with property owned by the Board of Supervisors of Roanoke County, Virginia identified as Roanoke County Tax Map Number 036.10-01-09.00-0000, for development of the Hinchee Trail. Roanoke County staff have prepared a deed of gift and plat of resubdivision showing the combination of a portion of Tax Map Number 036.10-01-10.00-0000 (0.0331 ac.) being added to Tax Map Number 036.10-01-09.00-0000. There have been no changes since the first reading of this ordinance held on November 15, 2023. FISCAL IMPACT: There is no funding necessary to accept this donation of real property. Subject to available funding, the Grantee agrees to develop a public access trail with wooden fencing on the property that will span from the Hanging Rock Battlefield Trail parking lot to the crosswalk for the Hinchee Trail on New Lot 1A on or before April 1, 2024. Additionally, the Grantee agrees to place signage on the property directing the public to the area on the property that shall be held out for public access on or before April 1, 2024. Funding for construction of the trail and appurtenances will be covered by annual capital maintenance program funds. STAFF RECOMMENDATION: Staff has advised the property owner has requested a postponement of this item. Page 2 of 2 ACTION NO. ITEM NO. 1_9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with a $7,327.27 local match from the fiscal year 2023-2024 Roanoke County Sheriff's Office operating budget SUBMITTED BY: Eric Orange Sheriff APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of $7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with a $7,327.27 local match from the fiscal year 2023-2024 Roanoke County Sheriff's Office operating budget BACKGROUND: The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1988 is a unique Department of Justice Initiative designed to provide a critical resource to state and local law enforcement. DISCUSSION: The Bulletproof Vest Partnership (BVP) has awarded the Roanoke County Sheriff's Office matching grants to assist in the purchase of protective vests. FISCAL IMPACT: The total amount of the grant awarded is $14,714.55, which includes a fifty percent (50%) match. The U.S. Department of Justice grant funds total $7,357.28 and the County match of $7,357.27 was appropriated by the Board of Supervisors in the fiscal Page 1 of 2 year 2023-2024 Sheriff's office budget. No additional appropriation of County funds is required. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds in the amount of $7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with allocating $7,357.27 from the Sheriff's Office operating budget to the Grant Fund. Page 2 of 2 AWARD SUMMARY Listed below shows the detail information for the award you selected. Program Award Number Status — 2023 Regular Solicitation 2023BUBX23033801 Funding Percentage: 50.00% Expiration Date: 08/31/2025 Approved by BVP Award Amount Total Proposed Amount $7,357.28 $14,714.55 Transaction Type Invoice Number Date Amount + Award in Processing 09/08/2023 $7,357.28 + OBLIGATION 10/02/2023 $7,357.28 + Award Balance $7,357.28 RETURN County of Roanoke Unappropriated Balance, Board Contingency, and Capital Reserves Fiscal Year 2023-2024 General Government Capital Unappropriated % of Board Expenditure Balance Revenues Contingency Contingency Reserves $ 26,217,687 $ - $ - $ 11,810,663 :lose out of completed projects 351,520 (Ordinance 052323-2) 2,974,113 50,000 608,162 Ordinance 052323-3) (5,925,138) Ordinance 052323-3) (306,503) (ding approved on April 11, 2023 (2,000,000) $ 29,191,800 12.0% $ 50,000 $ 608,162 $ 3,930,542 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2023 Additions Deletions December 12, 2023 VPSA School Bonds $ 77,829,551 $ Lease Revenue Bonds 82,760,000 Subtotal 160,589,551 Premiums 12,147,305 $ 172,736,856 $ $ 8,048,369 $ 69,781,182 4,365,000 78,395,000 12,413,369 148,176,182 12,147,305 - $ 12,413,369 $ 160,323,487 Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1