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Home My WebLink About1/9/2024 - RegularPage 1 of 5 NOTE: The Board of Supervisors will hold its annual organizational meeting at 2:00 p.m. in the Board Meeting Room prior to the regularly scheduled Board Meeting Good afternoon and welcome to our organizational meeting for January 9, 2024. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES 1. Roll Call 2. Organization of County Board 1. Election of Officers: (1) Chairman (2) Vice Chairman Roanoke County Board of Supervisors January 9, 2024 Page 2 of 5 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors January 9, 2024 Page 3 of 5 Good afternoon and welcome to our meeting for January 9, 2024. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. BRIEFINGS 1. Briefing to discuss with the Board of Supervisors the 2024 Real Estate Assessment (Kenneth Fay, Director of Real Estate Valuation) D. NEW BUSINESS 1. Resolution accepting the employees of the Roanoke County Commissioner of the Revenue into the personnel system of the County of Roanoke (Peter S. Lubeck, County Attorney) Roanoke County Board of Supervisors Agenda January 9, 2024 Page 4 of 5 2. Resolution accepting the employees of the Roanoke County Clerk of Circuit Court into the personnel system of the County of Roanoke (Peter S. Lubeck, County Attorney) E. APPOINTMENTS 1. Roanoke County Board of Zoning Appeals (BZA) (appointed by District) F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes – October 24, 2023 2. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by 1) Margaret A. Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2) Richard A. Juneau (Tax Map No. 077.11 -06-26.00-0000, located at 3481 Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14 -06- 38.00-0000, located at 3480 Pilot Blvd), for the purpose of constructing drainage improvements; Cave Spring Magisterial District (Second Reading) 3. Ordinance accepting and appropriating funds in the amount of $820,000 and granting signatory authority to the County Administrator or his designee to execute a Grant Agreement with the U.S. Department of Housing and Urban Development (HUD) for the Wood Haven Technology Park water service extension (Second Reading) 4. Confirmation of appointment to Blue Ridge Behavioral Healthcare Board of Directors; County of Roanoke Towing Board G. CITIZENS' COMMENTS AND COMMUNICATIONS H. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of November 30, 2023 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of November 30, 2023 Page 5 of 5 5. Accounts Paid – November 30, 2023 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of September 30, 2023 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of October 31, 2023 8. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of November 30, 2023 9. Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO OPEB Pooled Trust - Roanoke County 10. Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO OPEB Pooled Trust - Roanoke County Public Schools I. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. Phil C. North 3. Paul M. Mahoney 4. David F. Radford J. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2.3711.A.1, personnel, namely discussion concerning appointments to the Audit Committee; Roanoke Valley Cable Television Committee; Chief Local Elected Officials Consortium; County of Roanoke Towing Board; Virginia Association of Counties (Liaison Board Member); Virginia’s First Regional Industrial Facility Authority; Western Virginia Regional Jail Authority 2. Section 2.2.3711.A.1, personnel, namely discussion concerning salary for constitutional officers; namely the Clerk of Circuit Court; Commissioner of the Revenue K. CERTIFICATION RESOLUTION L. ADJOURNMENT Page 1 of 2 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2024 AGENDA ITEM: Briefing to discuss with the Board of Supervisors the 2024 Real Estate Assessment SUBMITTED BY: Kenneth Fay Director of Real Estate Valuation APPROVED BY: Richard L. Caywood County Administrator ISSUE: Provide the Board of Supervisors an overview of the results of the 2024 Real Estate Assessment through December 26, 2023. BACKGROUND: The County of Roanoke conducts an annual assessment on all real property located in the County. County staff provides a briefing annually to the Board of Supervisors on the results of the current reassessment. The results of the 2024 assessment are as of December 26, 2023, and are still being refined by staff. Final results may also be impacted by the assessment appeals process. DISCUSSION: This time has been scheduled to provide a briefing to the Board of Supervisors on the 2024 Real Estate Assessment including fiscal impacts related to the assessment. Additionally, key dates for the assessment hearings will be reviewed. The attached PowerPoint presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. Page 2 of 2 STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the 2024 Real Estate Assessment. 2024 Real Estate Assessment Board of Supervisors Meeting January 9, 2024 1 Background •Roanoke County appraises all properties annually •Assessments are effective on January 1 each year •Reassessment notices are mailed to property owners after briefing to the Board •Code of Virginia §58.1-3201 requires that real estate assessments be at 100% of fair market value •Real Estate appraisal staff are responsible for identifying, locating, and estimating the value of all properties within the County for tax purposes 2 Background (continued) •Citizens who buy and sell real estate in the open market establish values by how much they are willing to offer/accept for individual properties •County real estate assessors evaluate these transactions and value properties equitably with similar surrounding properties •Differences exist between individual properties and between neighborhoods across the County •Real estate values have increased significantly at the local, regional, and national levels due to limited supply 3 4 2024 Real Estate Assessment Category 2023 Assessed Value 2024 Assessed Value* Change in Assessed Value % Change Residential 9,781,710,050 10,675,783,350 894,073,300 9.14% Commercial 1,294,366,100 1,356,460,300 62,094,200 4.80% Total 11,076,076,150 12,032,243,650 956,167,500 8.63% Assessment Increase Attributed To: New Construction –Residential 54,384,959 5.69% New Construction –Commercial 43,341,800 4.53% Market Value –Residential 839,688,341 87.82% Market Value –Commercial 18,752,400 1.96% Total 956,167,500 100% *As of December 26, 2023 5 Assessment Accuracy Measure IAAO Standard Roanoke County as of December 26, 2023 Sales Ratio: a ratio of assessment value to sales price 91% to 105%91.4% Coefficient of Dispersion (COD): indicates how tightly the ratios are clustered around the median ratio. The lower the COD, the greater uniformity in appraised values. 5% to 15%6.43% Price Related Differential (PRD): measures the equity between low value and high value properties. A PRD greater than one implies that higher priced properties have lower average assessment ratios than lower priced homes. 0.98% to 1.03%1.01% 6 Assessment Growth History *As of December 26, 2023 0.33% 1.56%1.58%1.92%2.36% 3.20%3.15%3.64% 6.96% 11.13% 8.63% -2% 0% 2% 4% 6% 8% 10% 12% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 ProjectedYear-Over-Year Assessment Growth (%)Assessment Growth History 2014 through 2024 Overall Market Value New Construction 7 Assessment Growth History with Inflation *As of December 26, 2023 *Inflation calculated based Consumer Price Index data from the US Bureau of Labor Statistics for October of each year. 0.33% 1.56%1.58%1.92%2.36% 3.20%3.15%3.68% 6.96% 11.13% 8.63% 1.66% 0.17% 1.64%2.04%2.52% 1.76%1.18% 6.22% 7.75% 3.24% 0% 2% 4% 6% 8% 10% 12% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024*Year-Over-Year Assessment Growth and Inflation (%)Assessment Growth and Inflation 2014 through 2024 Assessment Growth Inflation 8 Median Sales Price History –Single Family Residential *As of December 26, 2023 $195,000 $200,000 $196,000 $209,750 $209,500 $215,000 $240,000 $258,000 $299,000 $320,000 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023*Median Sales PriceMedian Sales Price -Residential 2014 through 2023 9 Residential Sales by Price Range *As of December 26, 2023 177 793 229 43 20 94 592 167 47 15 0 100 200 300 400 500 600 700 800 900 $0 to $200,000 $201,000 to $400,000 $401,000 to $600,000 $600,001 to $800,000 $800,001 and aboveNumber of SalesResidential Sales by Price Range Calendar Year 2022 Calendar Year 2023 10 History of Residential Sales *As of December 26, 2023 938 1,033 1,095 1,136 1,159 1,273 1,581 1,593 1,262 915 123 119 113 95 57 50 18 9 7 20 0 20 40 60 80 100 120 140 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023*ForeclosuresNumber of SalesHistory of Total Sales and Foreclosures 2014 through 2023 Number of Sales Foreclosures 11 Assessment History 2024 Breakdown 11.31% Commercial 85.20% Single Family/ Agricultural 3.49% Multi-Family *As of December 26, 2023 $6.59 $6.69 $6.76 $6.86 $7.01 $7.21 $7.46 $7.76 $8.36 $9.40 $10.25 $0.23 $0.24 $0.25 $0.26 $0.28 $0.31 $0.31 $0.33 $0.35 $0.38 $0.42 $1.03 $1.05 $1.09 $1.13 $1.15 $1.20 $1.22 $1.23 $1.25 $1.30 $1.36 $0 $2 $4 $6 $8 $10 $12 $14 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Valuation (Billions)Calendar Year Valuation History 2014 through 2024 Single Family/Agricultural Multi-Family Commercial Single Family/Agricultural $6.59 83.95% Multi-Family $0.23 2.93% Commercial $1.03 13.12% 2014 Assessment (In Billions) Single Family/Agricultural $10.25 85.20% Multi-Family $0.42 3.49% Commercial $1.36 11.31% 2024 Assessment Breakdown (In Billions) Assessment History 2014 compared to 2024 12 13 New Construction History 2023 Breakdown 44.35% Commercial 55.65% Residential 0.59% Multi-Family 55.06% Single Family *As of December 26, 2023 $41.65 $36.67 $31.14 $40.86 $39.63 $43.45 $39.61 $43.23 $52.59 $53.81 $4.74 $8.47 $13.64 $4.60 $3.91 $11.75 $11.88 $1.76 $0.58$16.15 $21.14 $1.24 $15.50 $7.15 $4.06 $0.99 $4.16 $16.92 $43.34 $0 $20 $40 $60 $80 $100 $120 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023*Net New Construction Valuation (Millions)Net New Construction History 2014 through 2023 Commercial/Industrial Multi-Family Single Family New Construction2014 compared to 2023 14 Single Family $53.81 55.06% Multi-Family $0.58 0.59% Commercial/Industrial $43.34 44.35% 2023 New Construction History (In Millions) Single Family $41.65 66.60% Multi-Family $4.74 7.58% Commercial/Industrial $16.15 25.82% 2014 New Construction History (In Millions) Looking ahead to next year •The local and national real estate markets continue to perform strongly due to the limited supply of housing •Real estate sales continue to decrease •The Federal Reserve has stopped rate increases, possible lower mortgage rates in 2024 •Lower mortgage rates could move “locked in” homeowners to sell •Anticipate increase in inventory •Market values level off later in 2024 15 16 2024 Assessment Hearing Dates •Assessment notices will be mailed January 10, 2024 •Informal Appeals •January 18 through January 26, 2024 •Call Real Estate Valuation Office at 772-2035 extension 0 for an appointment •Formal Appeals with Board of Equalization (BOE) •Dates for BOE meetings are as follows: •April 25, 2024 •July 25, 2024 •October 24, 2024 •The final deadline to apply for an appeal is September 13, 2024 Dates for Approval of Tax Rates •March 12, 2024 •Public Hearing of Effective Tax Rate •April 9, 2024 •Public Hearing for Tax Rate adoption •Adoption of the 2024 tax rates 17 Page 1 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2024 AGENDA ITEM: Resolution accepting the employees of the Roanoke County Commissioner of the Revenue into the personnel system of the County of Roanoke SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Re-acceptance of the employees of the Roanoke County Commissioner of the Revenue into the personnel system of the County of Roanoke. BACKGROUND AND DISCUSSION: Section 6.02 of the Roanoke County Charter provides for a personnel system. The personnel system includes 1) a classification plan for service, 2) a staff development plan, 3) a uniform pay plan, and 4) a procedure for resolving grievances for employees of the Board. Employees of constitutional officers may participate in the personnel system "at the discretion of the board and upon concurrence of the constitutional officer." In 1980, the Board adopted resolutions accepting the employees of the several constitutional officers into the County personnel system. In 2001, the Board adopted a resolution accepting the employees of the Commissioner of the Revenue upon the election of Ms. Horn. The election and assumption of office of a new constitutional officer revokes the former constitutional officer's decision to participate in the County personnel system. Accordingly, a decision by the new constitutional officer to participate in the County personnel system is necessary. Page 2 of 2 Based upon Section 6.02 of the Charter and historical precedent from 1980, each new constitutional officer has been requested to indicate his or her concurrence in participating in the County's personnel system. Roanoke County Commissioner of the Revenue P. Jason Peters has indicated his willingness for his office to participate in the County personnel system. The proposed resolution accepts the employees of the Commissioner of the Revenue’s Office into the personnel system and provides for an exemption for the elected official and his Chief Deputy. FISCAL IMPACT: There is no new fiscal impact associated with this action (the employees of the Commissioner of Revenue will continue to remain the County's personnel system and will continue to receive such salary supplements as they are currently receiving). Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2024 RESOLUTION ACCEPTING THE EMPLOYEES OF THE EMPLOYEES OF THE ROANOKE COUNTY COMMISSIONER OF THE REVENUE’S OFFICE INTO THE PERSONNEL SYSTEM OF THE COUNTY OF ROANOKE WHEREAS, Sections 6.01 and 6.02 of the Charter of the County of Roanoke establish a personnel system for county administration and employees, which personnel system shall include a classification plan for service; a staff development plan; a uniform pay plan; and a procedure for resolving grievances; and WHEREAS, Section 6.02 further allows employees of constitutional officers to participate in that personnel system at the discretion of the Board of Supervisors and upon the concurrence of the constitutional officer; and WHEREAS, since 1980, the Board has adopted resolutions accepting the employees of several constitutional officers into the County personnel system; and WHEREAS, P. Jason Peters has been elected to serve as the County’s Commissioner of the Revenue, beginning on January 1, 2024; and WHEREAS, Mr. Peters has expressed his willingness, in writing, for his employees to participate in the County’s personnel system. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the employees of the Roanoke County Commissioner of the Revenue’s Office, said constitutional officer having heretofore agreed in writing that his employees be accepted into the personnel system of the County of Roanoke as Page 2 of 2 authorized in Chapter 6 of the Charter of the County of Roanoke, be and hereby are accepted into the personnel system of the County of Roanoke; and 2. That all the terms, provisions, and conditions of the personnel system of the County of Roanoke as fully set forth in the Roanoke County Employee Handbook shall from and after the adoption hereof be applicable to each of the employees of the aforesaid offices; and 3. That the Commissioner of the Revenue shall be exempt from the terms, provisions, and conditions of the County personnel system. The Chief Deputy in said office shall be exempt from the terms, provisions, and conditions of the County personnel system relating to the application, qualification, appointment, disciplining, dismissal, and grievance procedure provisions of the Roanoke County Employee Handbook. The Chief Deputy of said officer is deemed to be in a confidential, policymaking position, and this position shall remain subject to the express provisions of Section 15.2-1603 of the Code of Virginia; and 4. That the participation of the employees of the Commissioner of the Revenue’s Office in the County personnel system shall continue until revoked by the Commissioner of the Revenue, either by written notice to the Chairman of the Board of Supervisors, or by the election, qualification, and assumption of office by a new individual; and 5. That the effective date of this resolution is January 9, 2024. 6. That an attested copy of this resolution be forthwith transmitted to the Roanoke County Commissioner of the Revenue. Page 1 of 2 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2024 AGENDA ITEM: Resolution accepting the employees of the Roanoke County Clerk of Circuit Court into the personnel system of the County of Roanoke SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Re-acceptance of the employees of the Roanoke County Clerk of Circuit Court in the personnel system of the County of Roanoke. BACKGROUND AND DISCUSSION: Section 6.02 of the Roanoke County Charter provides for a personnel system. The personnel system includes 1) a classification plan for service, 2) a staff development plan, 3) a uniform pay plan, and 4) a procedure for resolving grievances for employees of the Board. Employees of constitutional officers may participate in the personnel system "at the discretion of the board and upon concurrence of the constitutional officer." In 1980, the Board adopted resolutions accepting the employees of the several constitutional officers into the County personnel system. In 1992, the Board adopted a resolution accepting the employees of the Clerk of the Circuit Court upon the election of Mr. McGraw. The election and assumption of office of a new constitutional officer revokes the former constitutional officer's decision to participate in the County personnel system. Accordingly, a decision by the new constitutional officer to participate in the County personnel system is necessary. Page 2 of 2 Based upon Section 6.02 of the Charter and historical precedent from 1980, each new constitutional officer has been requested to indicate his or her concurrence in participating in the County's personnel system. Roanoke County Circuit Court Clerk W. Michael Galliher has indicated his willingness for his office to participate in the County personnel system. The proposed resolution accepts the employees of the Circuit Court Clerk’s Office into the personnel system and provides for an exemption for the elected official and his Chief Deputy. FISCAL IMPACT: There is no new fiscal impact associated with this action (the employees of the Clerk will remain in the County's personnel system and continue to receive such salary supplements as they are currently receiving). COUNTY OF ROANOKE, VIRGINIA CONSTITUTIONAL OFFICER’S CONCURRENCE REGARDING PARTICIPATION IN THE ROANOKE COUNTY PERSONNEL SYSTEM _x___ YES, I request that the Board of Supervisors approve my office’s participation in the Roanoke County personnel system. (As amended resolution per our discussion) ____ NO, my office will not participate in the Roanoke County personnel system. W. Michael Galliher____________________ 12/29/2023_______________ W. Michael Galliher, Clerk-Elect Date Roanoke County Circuit Court Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2024 RESOLUTION ACCEPTING THE EMPLOYEES OF THE ROANOKE COUNTY CLERK OF THE CIRCUIT COURT’S OFFICE INTO THE PERSONNEL SYSTEM OF THE COUNTY OF ROANOKE WHEREAS, Sections 6.01 and 6.02 of the Charter of the County of Roanoke establish a personnel system for county administration and employees, which personnel system shall include a classification plan for service; a staff development plan; a uniform pay plan; and a procedure for resolving grievances; and WHEREAS, Section 6.02 further allows employees of constitutional officers to participate in that personnel system at the discretion of the Board of Supervisors and upon the concurrence of the constitutional officer; and WHEREAS, since 1980, the Board has adopted resolutions accepting the employees of several constitutional officers into the County personnel system; and WHEREAS, W. Michael Galliher has been elected to serve as the County’s Circuit Court Clerk, beginning on January 1, 2024; and WHEREAS, Mr. Galliher has expressed his willingness, in writing, for his employees to participate in the County’s personnel system. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the employees of the Roanoke County Clerk of the Circuit Court’s Office, said constitutional officer having heretofore agreed in writing that his employees be accepted into the personnel system of the County of Roanoke as authorized in Page 2 of 2 Chapter 6 of the Charter of the County of Roanoke, are hereby accepted into the personnel system of the County of Roanoke; and 2. That all the terms, provisions, and conditions of the personnel system of the County of Roanoke as fully set forth in the Roanoke County Employee Handbook shall from and after the adoption hereof be applicable to each of the employees of the aforesaid offices; and 3. That the Clerk of the Circuit Court shall be exempt from the terms, provisions, and conditions of the County personnel system. The Chief Deputy in said office shall be exempt from the terms, provisions, and conditions of the County personnel system relating to the application, qualification, appointment, disciplining, dismissal, and grievance procedure provisions of the Roanoke County Employee Handbook. The Chief Deputy of said officer is deemed to be in a confidential, policymaking position, and this position shall remain subject to the express provisions of Section 15.2-1603 of the Code of Virginia; and 4. That the participation of the employees of the Clerk of the Circuit Court’s Office in the County personnel system shall continue until revoked by the Clerk of the Circuit Court, either by written notice to the Chairman of the Board of Supervisors, or by the election, qualification, and assumption of office by a new individual; and 5. That the effective date of this resolution is January 9, 2024. 6. That an attested copy of this resolution be forthwith transmitted to the Roanoke County Clerk of the Circuit Court. Page 1 of 1 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2024 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Open district appointments BACKGROUND: 1. Roanoke County Board of Zoning Appeals: Robert Arthur’s five (5) year term representing the Windsor Hills Magisterial District expired June 30, 2022. Mr. Arthur does not wish to be reappointed. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2023 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM F- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for December 10, 2013, designated as Item F - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes – October 24, 2023 2. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by 1) Margaret A. Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2) Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000, located at 3481 Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14-06- 38.00-0000, located at 3480 Pilot Blvd), for the purpose of constructing drainage improvements; Cave Spring Magisterial District 3. Ordinance accepting and appropriating funds in the amount of $820,000 and granting signatory authority to the County Administrator or his designee to execute a Grant Agreement with the U.S. Department of Housing and Urban Development (HUD) for the Wood Haven Technology Park water service extension 4. Confirmation of appointment to Blue Ridge Behavioral Healthcare Board of Directors; County of Roanoke Towing Board Page 1 of 3 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2024 AGENDA ITEM: Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by 1) Margaret A. Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2) Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000, located at 3481 Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14-06-38.00-0000, located at 3480 Pilot Blvd), for the purpose of constructing drainage improvements; Cave Spring Magisterial District SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance authorizing the acquisition of new public drainage easements to the Board of Supervisors of Roanoke County for multiple properties (Tax Map #s. 077.14-06-27.00- 0000; 077.11-06-26.00-0000; and, 077.14-06-38.00-0000) for the purpose of drainage improvements, in the Cave Spring Magisterial District. BACKGROUND: Margaret A. Ferris; Richard A. Juneau; and Derrick S. and April H. Minnix, who own properties located between Richards Blvd and Pilot Blvd, are granting drainage easements to the Roanoke County Board of Supervisors located as shown on the attached plats. These easements are of the purpose of correcting long-standing drainage problems. Page 2 of 3 DISCUSSION: The subject parcels were developed in the early 1950s as part of Castle Hills development. There is a failing 15” corrugated metal drainage pipe connected to a non- standard drainage inlet in the right-of-way in front of 3475 Richards Blvd. that is inaccessible for inspection or cleaning without heavy equipment. The pipe leaves this non-standard structure, crosses under a masonry retaining wall, and continues down the south side of the 3475 Richards Blvd property to a retaining wall near the rear property line. This pipe is causing a sinkhole to develop near the house. If the pipe fails, the retaining wall could suffer damage, complicating repair of the pipe, and incurring significant cost. Also, 3475 Richards Blvd. has a basement, which could suffer water damage if the drainage system collapses, and storm drainage backs up in the system. The property owners at 3475 and 3481 Richards Blvd have agreed to donate drainage easements to allow the drainage system to be repaired in this area and have signed the easement deeds. The pipe from 3475 Richards Blvd passes through a retaining wall and spills onto a grate inlet in the backyard of 3480 Pilot Blvd. This structure needs to be cleaned out and inspected. The residents at 3480 Pilot Blvd have agreed to donate a drainage easement along their property line to allow drainage maintenance and repair. The owners of the impacted parcels (see "Attachment A") have agreed to donate public drainage easements to Roanoke County for construction and maintenance of storm drainage improvements. The new easements will be public drainage easements to allow for construction and maintenance of the proposed improvements. Properties considered for this ordinance include: Margaret A. Ferris - Tax Map # 077.14-06-27.00-0000 Richard A. Juneau - Tax Map # 077.14-06-26.00-0000 Derrick S. and April H. Minnix - Tax Map # 077.14-06-38.00-0000 Maps indicating the location of each proposed easement are attached to this report. The easements are necessary for the installation and maintenance of a new drainage system. The new drainage system shall provide adequate to prevent flooding or creation of any sinkholes in the future. It is important to note that the scope of this drainage project improvement was scaled down due to some challenges of obtaining additional easements. In the future, if the condition changes, the staff will return to the board for further action if needed. There have been no changes since the first reading of this ordinance on December 12, Page 3 of 3 2023. FISCAL IMPACT: There is no cost to Roanoke County for preparation of the easements, as the deeds and plats have been prepared by Roanoke County staff. Roanoke County will be responsible for the construction and maintenance of the storm drain. It is anticipated that the County will order the materials and have an on-call contractor construct the storm drain. The estimated cost of $300,000 for this project is covered by the American Rescue Plan Act known as ARPA funding available for the Department of Development Services and approved by the Board of Supervisors. Future maintenance for this said easement will be covered by routine maintenance of efforts by Department of Development Services. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 1 of 6 PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 This instrument is exempt from the imposition of fees and taxes pursuant to § 58.1-811(A)(3) and § 17.1-266 of the Code of Virginia (1950), as amended. Roanoke County Tax Map No: 077.14-06-38.00-0000 Property Owners: Derrick S. Minnix and April H. Minnix THIS DEED OF EASEMENT is entered into this ________ day of ______________, 20__, by and between DERRICK S. MINNIX and APRIL H. MINNIX, Grantors, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. W I T N E S S E T H That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantors do hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A ten (10) foot public drainage easement, approximately 1550 square feet, more or less, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage system, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to Derrick S. Minnix and April H. Minnix, Grantors, shown and designated as “NEW 10’ DRAINAGE EASEMENT 1550 SF +/-” upon the plat entitled “PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by DERRICK S. & APRIL H. MINNIX 3480 PILOT BOULEVARD, CAVE SPRING MAG. DISTRICT, ROANOKE, VA TAX PARCEL 077.14-06-38.00-0000” prepared by the Roanoke County Department of Development Services, dated 7-31-2023, said parcel being designated on the Roanoke County Land Records as Tax Map #077.14-06-38.00- 0000. The location of said easement is more particularly described on the plat attached hereto as “Exhibit A” and by reference incorporated herein. Page 2 of 6 The drainage easement being for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantors’ property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantors agree that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantors will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantor s agree that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantors acknowledge that the plans for the aforesaid project as they affect Grantors’ property have been fully explained to Grantors. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. Page 3 of 6 The Grantors agree for themselves, and for their successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. Richard L. Caywood, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Supervisors of the interest in the real estate conveyed herein pursuant to Action No. _________________ adopted by the Board of Supervisors of Roanoke County, Virginia, on the _______ day of __________________, 20__. WITNESS the following signatures and seals: [Signatures and notary acknowledgements continued on the next page] Page 4 of 6 By____________________________________ DERRICK S. MINNIX State of Virginia County/City of , to-wit: The foregoing instrument was acknowledged before me this ____ day of ______________ 20__, by Derrick S. Minnix. _______________________________________ Notary Public My commission expires: _______________ [Signatures and notary acknowledgements continued on the next page] Page 5 of 6 By____________________________________ APRIL H. MINNIX State of Virginia County/City of , to-wit: The foregoing instrument was acknowledged before me this ____ day of ______________ 20__, by April H. Minnix. _______________________________________ Notary Public My commission expires: _______________ [Signatures and notary acknowledgements continued on the next page] Page 6 of 6 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By____________________________________ Richard L. Caywood, County Administrator State of Virginia County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this ____ day of ______________ 20__, by Richard L. Caywood, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. _______________________________________ Notary Public My commission expires: _______________ Approved as to form: _______________________________ County Attorney’s Office PILOT BLVDRICHARDS BLVD3504 PILOT BLVD 3481 RICHARDS BLVD 3474 PILOT BLVD 3475 RICHARDS BLVD 3480 PILOT BLVD 3463 RICHARDS BLVD 3474 PILOT BLVD 3503 RICHARDS BLVD 3504 RICHARDS BLVD 3469 RICHARDS BLVD 3468 PILOT BLVD 3510 PILOT BLVD 3518 PILOT BLVD 1750 SF +/- 1750 SF +/- 1550 SF +/- 175.0 0 ' 10' 10' 10' 10' 175.0 0 ' 10' 10' 155.0 0 ' .Proposed Drainage Easements Magisterial District: Cave Spring Date : 11/28/2023 Exhibit A Proposed Easements Mr. Juneau Mr. & Mrs. Minnix Mrs. Ferris 0 40 80 120 16020 1" = 40' C r e s t h i l l Dr ColonialAve221 BrambletonAve419 C A V E S P R I N G VGIN, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, USDA Page 1 of 5 PREPARED BY: Rachel W. Lower, Deputy County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 This instrument is exempt from the imposition of fees and taxes pursuant to § 58.1-811(A)(3) and § 17.1-266 of the Code of Virginia (1950), as amended. Roanoke County Tax Map No: 077.14-06-27.00-0000 Property Owner: Margaret A. Ferris THIS DEED OF EASEMENT is entered into this ________ day of ______________, 20__, by and between MARGARET A. FERRIS, Grantor, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. W I T N E S S E T H WHEREAS, the parcel of real estate that is the subject of this Deed of Easement was granted to Joseph F. Ferris and Margaret A. Ferris, husband and wife, as tenants by the entirety, with the right of survivorship, by deed dated June 28, 1967 and recorded in the Clerk’s Office of the Roanoke County Circuit Court on July 11, 1967 at Deed Book 832, Page Number 329; and WHEREAS, Joseph F. Ferris departed this life on April 29, 2007, vesting fee simple title to the parcel of real estate that is the subject of this Deed of Easement in his surviving spouse, Margaret A. Ferris; and WHEREAS, the parcel of real estate that is the subject of this Deed of Easement is now owned solely by Margaret A. Ferris, and Margaret A. Ferris has full authority to execute this Deed of Easement; and NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00) cash in hand paid by Grantee unto Grantor, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby Page 2 of 5 GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A ten (10) foot public drainage easement, approximately 1750 square feet, more or less, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage system, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to Margaret A. Ferris, Grantor, shown and designated as “NEW 10’ DRAINAGE EASEMENT 1750 SF +/-” upon the plat entitled “PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by JOSEPH F FERRIS; MARGARET A FERRIS 3475 RICHARDS BOULEVARD, CAVE SPRING MAG. DISTRICT, ROANOKE, VA TAX PARCEL 077.14-06-27.00-0000” prepared by the Roanoke County Department of Development Services, said parcel being designated on the Roanoke County Land Records as Tax Map #077.14-06-27.00-0000. The location of said easement is more particularly described on the plat attached hereto as “Exhibit A” and by reference incorporated herein. The drainage easement being for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantor’s property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantor agrees that no building or structure shall be erected upon or within the easement herein granted or placed in Page 3 of 5 such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect Grantor’s property have been fully explained to Grantor. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor agrees for themselves, and for their successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. Richard L. Caywood, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Supervisors of the interest in the real estate conveyed herein pursuant to Action No. _________________ adopted by the Board of Supervisors of Roanoke County, Virginia, on the _______ day of __________________, 20__. WITNESS the following signatures and seals: [Signatures and notary acknowledgements continued on the next page] Page 4 of 5 By____________________________________ MARGARET A. FERRIS State of Virginia County/City of , to-wit: The foregoing instrument was acknowledged before me this ____ day of ______________ 20__, by Margaret A. Ferris. _______________________________________ Notary Public My commission expires: _______________ [Signatures and notary acknowledgements continued on the next page] Page 5 of 5 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By____________________________________ Richard L. Caywood, County Administrator State of Virginia County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this ____ day of ______________ 20__, by Richard L. Caywood, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. _______________________________________ Notary Public My commission expires: _______________ Approved as to form: _______________________________ County Attorney’s Office Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2024 ORDINANCE AUTHORIZING THE GRANTING OF NEW PUBLIC DRAINAGE EASEMENTS TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ON PROPERTY OWNED BY 1) MARGARET A. FERRIS (TAX MAP NO. 077.14-06-27.00-0000, LOCATED AT 3475 RICHARDS BLVD, 2) RICHARD A. JUNEAU (TAX MAP NO. 077.11-06- 26.00-0000, LOCATED AT 3481 RICHARDS BLVD), AND 3) DERRICK S. AND APRIL H. MINNIX (TAX MAP NO. 077.14-06-38.00-0000, LOCATED AT 3480 PILOT BLVD), FOR THE PURPOSE OF CONSTRUCTING DRAINAGE IMPROVEMENTS, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Margaret A. Ferris, Richard A. Juneau, and Derrick S. And April Minnix, who own properties located between Richards Blvd. and Pilot Blvd., desire to grant drainage easements to the Board of Supervisors, for the purpose of correcting long - standing drainage problems; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on December 12, 2023, and the second reading was held on January 9, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that 1. The Board accepts receipt of the following drainage easements as follows: a. From Richard A. Juneau, as depicted on the plat entitled “Plat of Drainage Easement for County of Roanoke Board of Supervisors, across property owned by Richard A Junea 2481 Richards Boulevard; Cave Spring Mag. District, Roanoke, VA Tax Parcel 077.14 -06-26.00- 0000,” prepared Nickie D. Mills, and as attached hereto as Exhibit A; Page 2 of 2 b. From Derrick S. and April H. Minnix, as depicted on the plat entitled “Plat of Drainage Easement for County of Roanoke Board of Supervisors across property owned by Derrick & April H. Minnix, 3480 Pilot Boulevard, Cave Spring Magisterial District, Roanoke, VA, Tax Parcel 077.14-06-38.00-0000,” prepared by Nickie D. Mills, and attached hereto as Exhibit B; and c. From Margaret A. Ferris, as depicted on the plat entitled “Plat of Drainage Easement for County of Roanoke Board of Supervisors across property owned by Joseph F Ferris; Margaret A Ferris, 3475 Richards Boulevard, Cave Spring Mag. District, Roanoke, VA, Tax Parcel 077.14 - 06-27.00-0000,” prepared by Nickie D. Mills, and attached hereto as Exhibit C. 2. That the County Administrator, the Chief Deputy County Administrator, or Assistant County Administrator are authorized to execute, deliver and record the deeds, and any other documents on behalf of the County, and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the deeds is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 1 of 5 PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney VSB # 88094 Office of the County Attorney 5204 Bernard Drive Roanoke, VA 24018 This instrument is exempt from the imposition of fees and taxes pursuant to § 58.1-811(A)(3) and § 17.1-266 of the Code of Virginia (1950), as amended. Roanoke County Tax Map No: 077.14-06-26.00-0000 Property Owner: Richard A. Juneau THIS DEED OF EASEMENT is entered into this ________ day of ______________, 20__, by and between RICHARD A. JUNEAU, Grantor, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. W I T N E S S E T H That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A ten (10) foot public drainage easement, approximately 1750 square feet, more or less, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a drainage system, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to Richard A. Juneau, Grantor, shown and designated as “NEW 10’ DRAINAGE EASEMENT 1750 SF +/-” upon the plat entitled “PLAT of DRAINAGE EASEMENT for COUNTY OF ROANOKE BOARD OF SUPERVISORS across property owned by RICHARD A JUNEAU 3481 RICHARDS BOULEVARD, CAVE SPRING MAG. DISTRICT, ROANOKE, VA TAX PARCEL 077.14-06- 26.00-0000” prepared by the Roanoke County Department of Development Services, dated 7-31-2023, said parcel being designated on the Roanoke County Land Records as Tax Map #077.14-06-26.00-0000. The location of said easement is more particularly described on the plat attached hereto as “Exhibit A” and by reference incorporated herein. Page 2 of 5 The drainage easement being for the installation and maintenance of a drainage system, and to allow for necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantor’s property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantor agrees that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect Grantor’s property have been fully explained to Grantor. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor agrees for themselves, and for their successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to Page 3 of 5 compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. Richard L. Caywood, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Supervisors of the interest in the real estate conveyed herein pursuant to Action No. _________________ adopted by the Board of Supervisors of Roanoke County, Virginia, on the _______ day of __________________, 20__. WITNESS the following signatures and seals: [Signatures and notary acknowledgements continued on the next page] Page 4 of 5 By____________________________________ RICHARD A. JUNEAU State of Virginia County/City of , to-wit: The foregoing instrument was acknowledged before me this ____ day of ______________ 20__, by Richard A. Juneau. _______________________________________ Notary Public My commission expires: _______________ [Signatures and notary acknowledgements continued on the next page] Page 5 of 5 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By____________________________________ Richard L. Caywood, County Administrator State of Virginia County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this ____ day of ______________ 20__, by Richard L. Caywood, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. _______________________________________ Notary Public My commission expires: _______________ Approved as to form: _______________________________ County Attorney’s Office Page 1 of 4 ACTION NO. ITEM NO. F.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2024 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $820,000 and granting signatory authority to the County Administrator or his designee to execute a Grant Agreement with the U.S. Department of Housing and Urban Development (HUD) for the Wood Haven Technology Park water service extension SUBMITTED BY: Doug Blount Assistant County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: To facilitate the extension of water service to Wood Haven Technology Park, the following Board actions are requested: 1. Accept and appropriate $820,000 for an Economic Development Initiative- Community Project to the Grant Fund; and 2. Grant signatory authority to the County Administrator or his designee to execute a grant agreement with HUD. BACKGROUND: Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park (hereinafter referred to as “the Park”) and are seeking to attract large-scale business operations to the Park to create jobs which will benefit the entire Roanoke region. While the Park is well-situated geographically and in relation to transportation infrastructure, the boundaries of Interstates 81 and 5-81 limit access to water infrastructure. The Western Virginia Water Authority (WVWA) currently provides water to the Park from a 12-inch diameter water main located along Wood Haven Road, which may or may not be adequate for future development. Page 2 of 4 In April of 2022, Roanoke County partnered with the WVRIFA and the WVWA to submit a fiscal year 2023 Economic Development Initiative - Community Project Funding (CPF) Appropriations Request to Virginia's 9th District Congressman Morgan Griffith in the amount of $820,000 through the Consolidated Appropriations Act. The purpose of this request was to help fund the construction of a waterline extension underneath Interstate 81, which will provide connectivity between an existing 16-inch diameter water main located along Loch Haven Road and Wood Haven Technology Park and provide a redundant connection and a larger quantity of available water supply. The proposed project seeks to increase the water supply to the 110-acre Park, making the site significantly more attractive to water-intensive business operations that may be interested in establishing a facility in the Park. This project will make the region more competitive for business investment and increase employment opportunities. It will provide greater utility capacity to the Tier 4 Virginia Economic Development Partnership Business Ready Site, enhancing the marketability of the property for one or more future users. DISCUSSION: In March 2023, Roanoke County was awarded $820,000 in Community Project Funding (CPF) for construction of the waterline extension underneath Interstate 81 to provide connectivity between an existing water transmission line along Loch Haven Road and Wood Haven Technology Park. The addition of a 400 linear foot 24-inch water main crossing under Interstate 81 and a 40 linear foot 24-inch water main connection point will provide the Park with a direct connection to the North Loop Transmission Main and maximize available capacity. This additional connection will allow for the looping of the water distribution system, which will provide for greater available fire flow for future development, which is critical for safety. The CPF grant provides investments in a wide variety of projects such as housing, public facilities, parks, and other critical infrastructure. The U.S. Department of Housing and Urban Development (HUD)’s Office of Community Planning and Development, Congressional Grants Division is responsible for the administration of congressionally-directed spending under the CPF. Roanoke County is partnering with the Western Virginia Water Authority (WVWA) for delivery of the waterline extension project. A Development Agreement is being negotiated outlining the roles and responsibilities of the two entities for delivery of the waterline extension project. The grant award of $820,000 will be appropriated by Roanoke County and specifically used for construction of the waterline extension. The WVWA will administer the design, engineering, permitting, right-of-way acquisition, and construction. Roanoke County will serve as the responsible entity and grantee, and the WVWA will serve as a grant subrecipient. The WVWA will own and maintain the waterline extension as an addition to its water distribution system. Roanoke County will oversee the environmental review process and provide funding for the environmental services through an existing Page 3 of 4 annual contract that has been procured for projects with federal funding and will not seek reimbursement through the federal grant funds. The WVWA has executed a contract with Whitman, Requardt, and Associates, LLP (WRA) for engineering services for the Wood Haven Technology Park waterline extension. Surveying and utilities investigation has begun. Construction of the waterline underneath Interstate 81 is anticipated to begin in August 2024 and end in August 2025. The grant agreement period of performance has an end date of August 31, 2031. FISCAL IMPACT: The $820,000 CPF grant is one-hundred percent (100%) federal funding with no local match requirement. This project will be locally administered by Roanoke County, necessitating acceptance and appropriation of this funding to facilitate project reimbursement requests. The grant award of $820,000 will need to be appropriated by Roanoke County and specifically used for construction of the waterline extension. Roanoke County will serve as the responsible entity and grantee, and the WVWA will serve as a grant subrecipient. The total anticipated projects costs are $1,490,000 for planning, engineering, and construction of the waterline extension. The anticipated costs of construction of the waterline are $1,240,000. The WVWA will request reimbursement from Roanoke County for construction expenses not to exceed $820,000. Roanoke County will process payments to the WVWA and then submit reimbursement requests to HUD. The WVWA will contribute $670,000 for the balance of the project costs as a match without seeking reimbursement through federal grant funds. The Roanoke County Department of Economic Development has also budgeted $21,915.24 for the project from funds allocated for environmental services. There have been no changes since the first reading of this ordinance on December 12, 2023, other than minor updates to the Development Agreement. In the event that the U.S. Department of Housing and Urban Development proposes additional changes to the grant agreement, a provision has been added to the proposed ordinance that allows for minor changes to be made to the grant agreement without further Board action (so long as the minor changes are substantively approved by the County Administrator and approved to form by the County Attorney). STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance and to: 1. Accept and appropriate $820,000 for an Economic Development Initiative - Community Project to the Grant Fund; and 2. Grant signatory authority to the County Administrator, or his designee, to execute Page 4 of 4 the grant agreement with HUD. Our Mission Is Clear 601 South Jefferson Street Suite 300 Roanoke,VA 24011  Wood Haven Technology Park Project Narrative and Benefits: Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park, seeking to attract large scale business operations to the site to create jobs benefiting the entire region. This project seeks to increase the water supply to the Park,making the site significantly more attractive to water intensive business operations that may be interested in establishing a facility in the Park. Magisterial District: Catawba Project Scope (quantities are approximate): 400 LF of 24” water main crossing I-81 (trenchless) 40 LF of on-site 24” water main providing a connection point for future Park facilities Preliminary Cost Estimate: Planning:$0.06 M Engineering:$0.19 M Construction:$1.24 M Total:$1.49 M WOO D H A V E N R DI-81 I-81 581LOCH H A V E N D R LOC H H A V E N D R THIRLANE RD NW581VALLEYPOINTE PKWY WOOD H A V E N R D EXISTING GAS LINE IN 25' EASEMENT PROPOSED TRENCHLESS CROSSING OF I-81 PROPOSED 24" WATER MAIN STUBOUT FOR FUTURE EXTENSION/CONNECTION PROPOSED WATER MAIN EXISTING WATER MAIN Feet 1:6000 10005000250 WOOD HAVEN TECHNOLOGY PARK BOUNDARY EXISTING GAS MAIN WESTERN VIRGINIA WATER AUTHORITY WOOD HAVEN TECHNOLOGY PARK NOVEMBER 2021 GRANT AGREEMENT NO. B-23-CP-VA-1474 FY 2023 COMMUNITY PROJECT FUNDING This Grant Agreement between the Department of Housing and Urban Development (HUD) and Roanoke County (the Grantee) is made pursuant to the authority of the Consolidated Appropriations Act, 2023 (Public Law 117-328) and the Explanatory Statement for Division L of that Act, which was printed in the Senate section of the Congressional Record on December 20, 2022 (Explanatory Statement). In reliance upon and in consideration of the mutual representations and obligations under this Grant Agreement, HUD and the Grantee agree as follows: Subject to the provisions of the Grant Agreement, HUD will make grant funds in the amount of $820,000 available to the Grantee. ARTICLE II. Total Grant Amount 5204 Bernard Dr. Roanoke, VA 24018 B-23-CP-VA-1474 14.251 Economic Development Initiative, Community Project Funding, and Miscellaneous Grants Date of grant obligation August 31, 2031 Grantee Name:Roanoke County Grantee Address: Grantee's Unique Entity Identifier (UEI): Federal Award Identification Number (FAIN) Assistance Listing Number and Name Period of Performance/Budget Period Start Date Period of Performance/Budget Period End Date Grantee's Employer Identification Number (EIN) ARTICLE I. Definitions The definitions at 2 CFR 200.1 apply to this Grant Agreement, except where this Grant Agreement specifically states otherwise. Budget period is defined in 2 CFR 200.1 and begins and ends on the dates specified above for the Period of Performance/Budget Period Start Date and Period of Performance/Budget Period End Date. Period of Performance is defined in 2 CFR 200.1 and begins and ends on the dates specified above for the Period of Performance/Budget Period Start Date and Period of Performance/Budget Period End Date. ARTICLE III. Award-Specific Requirements A. Federal Award Description. The Grantee must use the Federal funds provided under this Grant Agreement (Grant Funds) to carry out the Grantee’s “Project.” Unless changed in accordance with Article III, section C of this Grant Agreement, the Grantee’s Project shall be as described in the Project Narrative that is approved by HUD as of the date that HUD signs this Grant Agreement . For reference, HUD will attach this approved Project Narrative as Appendix 1 to the Grant Agreement on the date that HUD signs this Grant Agreement. FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 B. Approved Budget. The Grantee must use the Grant Funds as provided by the Approved Budget. Unless changed in accordance with Article III, section C of this Grant Agreement, the Approved Budget shall be the line-item budget that is approved by HUD as of the date that HUD signs this Grant Agreement. For reference, HUD will attach this approved line-item budget as Appendix 2 to this Grant Agreement on the date that HUD signs this Grant Agreement. C. Project and Budget Changes. All changes to the Grantee’s Project or Approved Budget must be made in accordance with 2 CFR 200.308 and this Grant Agreement. To request HUD’s approval for a change in the Project or Approved Budget, the Grantee must submit a formal letter to the Director of HUD’s Office of Economic Development - Congressional Grants Division through the assigned Grant Officer . The letter must be submitted by email to the assigned Grant Officer and must provide justification for the change. The email submitting the letter must also include a revised project narrative or revised line-item budget, as applicable, that includes the requested change. The Grantee is prohibited from making project or budget changes that would conflict with the Applicable Appropriations Act Conditions described in Articl e III, section D of this Grant Agreement. The assigned Grant Officer for this grant is provided in the Award Letter for this grant and found on HUD’s website. The HUD Office of Economic Development – Congressional Grants Division will notify the Grantee in writing, by email, whether HUD approves or disapproves the change. Before the Grantee expends Grant Funds in accordance with any change approved by HUD or otherwise allowed by 2 CFR 200.308 , the Grantee must update its grant information in Disaster Recovery Grant Reporting (DRGR) to reflect that change. D. Applicable Appropriations Act Conditions. The conditions that apply to the Grant Funds as provided by the Consolidated Appropriations Act, 202 3 and the Explanatory Statement are hereby incorporated a nd made part of this Grant Agreement. In the event of a conflict between those conditions, the conditions provided by the Act will govern. The Grant Funds are not subject to the Community Development Block Grant s regulations at 24 CFR part 570 or Title I of the Housing and Community Development Act of 1974. E. In accordance with 2 CFR 200.307(b), costs incidental to the generation of program income may be deducted from gross income to determine program income, provided these costs have not been charged to the grant. As authorized under 2 CFR 200.307(e)(2), program income may be treated as an addition to the Federal award, provided that the Grantee uses that income for allowable costs under this Grant Agreement . In accordance with 2 CFR 200.307(b), costs incidental to the generation of program income may be deduc ted from gross income to determine program income, provided these costs have not been charged to the grant. Any program income that cannot be expended on allowable costs under this Grant Agreement must be paid to HUD before closeout of the grant, unless otherwise specified by an applicable Federal statute. Page 2 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 F. The Grantee must use the Grant Funds only for costs (including indirect costs) that meet the applicable requirements in 2 CFR part 200 (in cluding appendices). The Grantee’s indirect cost rate information is as provided in Appendix 3 to this Grant Agreement . Unless the Grantee is an Institution of Higher Education, the Grantee must immediately notify HUD upon any change in the Grantee’s indirect cost rate during the Period of Performance, so that HUD can amend the Grant Agreement to reflect the chang e if necessary. Consistent with 2 CFR Part 200, Appendix III (C.7), i f the Grantee is an Institu tion of Higher Education and has a negotiated rate in effect on the date this Grant Agreement is signed by HUD , the Grantee may use only that rate for its indirect costs during the Period of Performance. G. The Grantee must comply with any specific award conditions that HUD may attach to this Grant Agreement as provided by 2 CFR 200.208. If applicable, these conditions will be listed or added as Appendix 5 to this Grant Agreement . H. The Grantee is respon sible for managing the Project and ensuring the proper use of the Grant Funds. The Grantee is also responsible for ensuring the completion of the Project, the grant closeout, and compliance with all applicable federal requirements. The Grantee may subaward all or a portion of its funds to one or more subrecipients, as identified in the Project Narrative (Appendix 1) or as may be approved by HUD in accordance with 2 CFR 200.308. All subawards made with funding under this Grant Agreement are subject to the subaward requirements under 2 CFR Part 200, including 2 CFR 200.332, and other requirements provided by this Grant Agreement. The Grantee is responsible for ensuring each subrecipient complies with all requirements under this Grant Agreement, including the general federal requirements in Article IV. A subaward may be made to a for -profit entity only if HUD expressly approves that subaward and the for-profit entity is made subject to the same Federal requirements that apply to all other subrecipients, including the requirements 2 CFR part 200 provides for a “non -Federal entity” that receives a subaward . ARTICLE IV. General Federal Requirements A. If the Grantee is a unit of general local government, a State, an Indian Tribe, or an Alaskan Native Village, the Grantee is the Responsible Entity (as defined in 24 CFR part 58) and agrees to assume all of the re sponsibilities for environmental review and decision- making and action, as specified and required in regulations issued by the Secretary pursuant to section 305(c) of the Multifamily Housing Property Disposition Reform Act of 1994 and published in 24 CFR Part 58. B. If the Grantee is a housing authority, redevelopment agency, academic institution, hospital or other non-profit organization, the Grantee shall request the unit of general local government, Indian Tribe or Alaskan Native Village, within which the Project is located and which exercises land use responsibility, to act as Responsible Entity and assume all of the responsibilities for environmental review and decision -making and action as specified in paragraph A above, and the Grantee shall carry out all of the responsibilities of a grantee under 24 CFR Part 58. Page 3 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 C. After December 29, 2022, neither the Grantee nor any of its contractors, subrecipients and other funding and development partners may undertake, or commit or expend Grant Funds or local funds for, project activities (other than for planning, management, development and administration activities), unless a contract requiring those activities was already executed on or before December 29, 2022, until one of the following occurs: (i) the Responsible Entity has completed the environmental review procedures required by 24 CFR part 58, and HUD has approved the environmental certification and given a release of funds; (ii) the Responsible Entity has determined and documented in its environmental review record that the activities are exempt under 24 CFR 58.34 or are categorically excluded and not subject to compliance with environmental laws under 24 CFR 58.35(b); or (iii) HUD has performed an environmental review under 24 CFR part 50 and has notified Grantee in writing of environmental approval of the activities. D. Following completion of the environmental review process, the Grantee (recipient) shall exercise oversight, monitoring, and enforcement as necessary to assure that decisions and mitigation measures adopted through the environmental review process are carried out during project development and implementation. E. The Grantee must comply with the generally applicable HUD and CPD requirements in 24 CFR Part 5, subpart A, including all applicable fair housing, and civil rights requirements. If the Grantee is a Tribe or a Tribally Designated Housing Entity (TDHE) as established under 24 CFR 1000.206, the Grantee must comply with the nondiscrimination requirements in 24 CFR 1000.12 in lieu of the nondiscrimination requirements in 24 CFR 5.105(a). The Grantee must report data on the race, color, religion, sex, national origin, age, disability, and family characteristics of persons an d households who are applicants for, participants in, or beneficiaries or potential beneficiaries of the Grantee’s Project, consistent with the instructions and forms provided by HUD in order to carry out its responsibilities under the Fair Housing Act, Executive Order 11063, Title VI of the Civil Rights Act of 1964, and Section 562 of the Housing and Community Development Act of 1987 (e.g. HUD-27061). F. The Grantee must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 CFR part 200, as may be amended from time to time. If 2 CFR part 200 is amended to replace or renumber sec tions of part 200 that are cited specifically in this Grant Agreement, the part 200 requirements as renumbered or replaced by the amendments will govern the obligations of HUD and the Grantee after those amendments become effective. G. The Grantee must comply with the Award Term in Appendix A to 2 CFR Part 25 (“System for Award Management and Universal Identifier Requirements”) and the Award Term in Appendix A to 2 CFR Part 170 (“Reporting Subawards and Executive Compensation”), which are hereby incorpo rated into and made part of this Grant Agreement. H. If the Total Grant Amount, as provided in Article II of this Grant Agreement, is greater than $500,000, the Grantee must comply with the Award Term and Condition for Grantee Integrity and Performance M atters in Appendix 4 to this Grant Agreement. Page 4 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 I. Unless the Grantee is exempt from the Byrd Amendment as explained below, the Grantee must comply with the provisions of Section 319 of Public Law 101 -121, 31 U.S.C. 1352, (the Byrd Amendment) and 24 CFR Part 87, which prohibit recipients of Federal con tracts, grants, or loans from using appropriated funds for lobbying the executive or legislative branches of the Federal Government in connection with a specific contract, grant, loan, or cooperative agreement. The Grantee must include in its award docume nts for all sub-awards at all tiers (including subcontracts, subgrants, and contr acts under grants, loans, and cooperative agreements), the requirements for the certification required by Appendix A to 24 CFR Part 87 and for disclosure using Standard Form - LLL (SF-LLL), “Disclosure of Lobbying Activities.” In addition, the Grantee must obtain the executed certification required by Appendix A and an SF-LLL from all covered persons. “Person” is as defined by 24 CFR Part 87. Federally recognized Indian tribes and TDHEs established by Federally recognized Indian tribes as a result of the exercise of the tribe’s sovereign power are excluded from coverage of the Byrd Amendment. State-recognized Indian tribes and TDHEs established only under state law must comply with this requirement. J. The Grantee must comply with drug -free workplace requirements in Subpart B of 2 CFR Part 2429, which adopts the governmentwide implementation (2 CFR Part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988, Pub. L . 100-690, Title V, Subtitle D (41 U.S.C. 701-707). K. The Grantee must comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) as implemented by regulations at 49 CFR Part 24. The URA applies to acquisitions of real property and relocation occurring as a direct result of the acquisition, rehabilitation, or demolition of real property for Federal or Federally funded programs or projects. Real property acquisition that receives Federal financial assistance fo r a program or project, as defined in 49 CFR 24.2, must comply with the acquisition requirements contained in 49 CFR part 24, subpart B. Unless otherwise specified in law, the relocation requirements of the URA and its implementing regulations at 49 CFR pa rt 24, cover any displaced person who moves from real property or moves personal property from real property as a direct result of acquisition, rehabilitation, or demolition for a program or project receiving HUD financial assistance L. If Grant Funds are used for purchase, lease, support services, operation, or work that may disturb painted surfaces, of pre -1978 housing, you must comply with the lead -based paint evaluation and hazard reduction requirements of HUD's lead - based paint rules (Lead Disclosur e; and Lead Safe Housing (24 CFR part 35)), and EPA's lead - based paint rules (e.g., Repair, Renovation and Painting; Pre-Renovation Education; and Lead Training and Certification (40 CFR part 745)). M. The Grantee must comply with Section 3 of the Hous ing and Urban Development Act of 1968 (Section 3), 12 U.S.C. 1701u , and HUD’s regulations at 24 CFR part 75, as applicable, including the reporting requirements in 24 CFR 75.25. Grants made to Tribes and TDHEs are subject to Indian Preference requirements in Section 7(b) of the Indian Self - Determination and Education Assistance Act (25 U.S.C. 5307(b)). As stated in 24 CFR 75.3(c), grants to Tribes and TDHEs are subject to Indian Preference requirements in lieu of Section 3. Grantees that are not exempt from Section 3 must submit annual reports of Section 3 Page 5 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 accomplishment Performance Measures in DRGR in January of the calendar year. This report reflects Section 3 accomplishments for the previous calendar year . N. The Grantee must not use any Grant Funds to support any Federal, state, or local project that seeks to use the power of eminent domain, unless eminent domain is employed only for a public use. Public use includes use of funds for mass transit, railroad, airport, seaport, or highway projects, and utility projects which benefit or serve the general public (inclu ding energy-related, communication-related, water-related, and waste water-related infrastructure), other structures designated for use by the general public or with other common-carrier or public-utility functions that serve the general public and are subject to regulation and oversight by the government, and projects for the removal of an immediate threat to public health and safety or brownfields, as defined in the Small Business Liability Relief and Brownfields Revitalization Act (Pub. L. 107 - 118). Public use does not include economic development that primarily benefits private entities. O. The Grantee must not use any Grant Funds to maintain or establish a computer network that does not block the viewing, downloading, and exchanging of pornography. This requirement does not limit the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. P. The Grantee must administer its Grant Funds in accordance with the Conflict of Interest requirements set forth in Appendix 6 of this Grant Agreement. Q. The Grantee must comply with the governmentwide debarment and suspension requirements in 2 CFR part 180 as incorporated and supplemented by HUD’s regulations at 2 CFR part 2424. R. The Grantee must comply with the award term and condition regarding trafficking in persons in Appendix 7 of this Grant Agreement. S. The assurances and certifications the Grantee has made and submitted to HUD are incorporated by this reference and made part of this Grant Agreement. ARTICLE V. Drawdown Requirements A. The Grantee may not draw down Grant Funds until HUD has received and approved any certifications and disclosures required by 24 CFR 87.100 concerning lobbying, if applicable. B. The Grantee must use HUD’s Disaster Recovery Grant Reporting (DRGR) system to draw down Grant Funds and report to HUD on activities. C. The Grantee must enter activity and budget information in DRGR that is consistent with the Grantee’s Project and Approved Budget as described in Article III, sections A and B of this Grant Agreement and complies with HUD’s instructions for entering information in DRGR found in the document titled “Grant Award Instructions” that accompanies the Grant Agreement . Page 6 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 D. The Grantee must only enter activities in DRGR that are described in the Approved Budget. E. The Grantee must expend all Grant Funds in accordance with the activity and budget information in DRGR. F. Each drawdown of Grant Funds constitutes a representation by the Grantee that the funds will be used in accordance with this Grant Agreement. G. The Grantee must use DRGR to track the use of program income and must report the receipt and use of program income in the reports the Grantee submits to HUD under Article VI of this Grant Agreement. The Grantee must expend program income before drawing down Grant Funds through DRGR. H. Notwithstanding any other provision of this grant agreement, HUD will not be responsible for payment of any Grant Funds after the date Treasury closes the account in accordance with 31 U.S.C. § 1552. Because Treasury may close the a ccount up to one week before the September 30 date specified by 31 U.S.C. § 1552, the Grantee is advised to make its final request for payment u nder the grant no later than September 15, 2031. ARTICLE VI. Program-Specific Reporting Requirements In addition to the general reporting requirements that apply under other provisions of this Agreement, the following program -specific reporting requirem ents apply to the Grantee: A. The Grantee must submit a performance report in DRGR on a semi-annual basis and must include a completed Federal financial report as an attachment to each performance report in DRGR. Performance reports shall consist of a narrative of work accomplished during the reporting period. During the Period of Performance, the Grantee must submit these reports in DRGR no later than 30 calendar days after the end of the 6- month reporting period. The first of these reporting periods begins on the first of January or June (whichever occurs first) after the date this Grant Agreement is signed by HUD. B. The performance report must contain the information required for reporting program performance under 2 CFR 200.329(c)(2) and (d), including a comparison of actual accomplishments to the objectives of the Project as described in Article III, section A of this Grant Agreement , the reasons why established goals were not met, if appropriate, and additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. C. Financial reports must be submitted using DRGR or such future collections HUD may require and as approved by OMB and listed on the Grants.gov website (https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html). Page 7 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 D. The performance and financial reports will undergo review and approval by HUD. If a report submission is insufficient, HUD will reject the report in DRGR and identify the corrections the Grantee must make. E. No drawdown of funds will be allowed through DRGR while the Grantee has an overdue performance or financial report. F. The Grantee must report and account for all property acquired or improved with Grant Funds as provided by 2 CFR part 200 using the applicable common forms approved by OMB and provided on the Grants.gov website (https://www.grants.gov/web/grants/forms/post -award-reporting-forms.html). This reporting obligation includes submitting status reports on real property at least annually as provided by 2 CFR 200.330, accounting for real and personal property acquired or improved with Grant Funds as part of Project Closeout, and promptly submitting requests for disposition instructions as provided by 2 CFR 200.311(c), 200.313(e), and 200.314(a). ARTICLE VII. Project Closeout A. The grant will be closed out in accordance with 2 CFR part 200, as may be amended from time to time, except as otherwise specified in this Grant Agreement. B. The Grantee must submit to HUD a written request to closeout the grant no later than 30 calendar days after the Grantee has drawn down all Grant Funds and completed the Project as described in Article III, section A of this Grant Agreement . HUD will then send the Closeout Agreement and Closeout Certification to the Grantee. C. At HUD's option, the Grantee may delay initiation of project closeout until the resolution of any findings as a result of the review of semi -annual activity reports in DRGR. If HUD exercises this option, the Grantee must promptly resolve the findings. D. The Grantee recognizes that the closeout process may entail a review by HUD to determine compliance with the Grant Agreement by the Grantee and all participating parties. The Grantee agrees to cooperate with any HUD review, including reasonable requests for on-site inspection of property acquired or improved with Grant Funds . E. No later than 120 calendar days after the Period of Performance, Grantees shall provide to HUD the following documentation: 1. A Certification of Project Completion. 2. A Grant Closeout Agreement. 3. A final financial report giving the amount and types of project costs charged to the grant (that meet the allowability and allocability Page 8 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 requirements of 2 CFR part 200, subpart E); a certification of the costs; and the amounts and sources of other project funds. 4. A final performance report providing a comparison of actual accomplishments with the objectives of the Project , the reasons for slippage if established object ives were not met and additional pertinent information including explanation of significant cost overruns. 5. A final property report, if specifically requested by HUD at the time of closeout. ARTICLE VIII. Default A default under this Grant Agreement shall consist of any use of Grant Funds for a purpose other than as authorized by this Grant Agreement, any noncompliance with statutory, regulatory, or other requirements applicable to the Grant Funds, any other material breach of this Grant Agreement, or any material misrepresentation in the Grantee’s submissions to HUD in anticipation of this award . If the Grantee fails to comply with the terms and conditions of the Grant Agreement, HUD may adjust specific conditions of this Grant Agreement as described in 2 CFR part 200, as may be amended from time to time. If HUD determines that noncompliance cannot be remedied by imposing additional conditions, HUD may take one or more of the remedies for noncompliance described in 2 CFR part 200, as may be amended from time to time. HUD may also terminate all or a part of this award as provided by 2 CFR 200.340 and other applicable provisions of 2 CFR part 200, as may be amended from time to time. Nothing in this Grant Agreement shall be construed as creating or justifying any claim against the Federal government or the Grantee by any third party. Page 9 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 ARTICLE IX. HUD Contact Information Except where this Grant Agreement specifically states otherwise, all requests, su bmissions, and reports the Grantee is required to make to HUD under this Grant Agreement must be made in writing via email to CPFGrants@hud.gov. This agreement is hereby executed on behalf of the Grantee and HUD as follows: GRANTEE ______________________________________________________ (Name of Organization) BY: _________________________________________________ (Signature of Authorized Official) _________________________________________________ (Typed Name and Title of Authorized Official) _________________________________________________ (Date) HUD BY: _________________________________________________ Robin J. Keegan, Deputy Assistant Secretary for Economic Develo pment _________________________________________________ (Date) Page 10 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 1 – Project Narrative Page 11 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 2 – Approved Budget Page 12 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 3 – Grantee’s Indirect Cost Rate Information Subject to the applicable requirements in 2 CFR part 200 (including its appendices), the Grantee will use an indirect cost rate as represented by the Grantee below : The Grantee will not use an indirect cost rate to charge its indirect costs to the grant. The Grantee will use the indirect cost rate(s) identified in the table below to charge its indirect costs to the grant. Agency/Dept./Major Function Indirect cost rate Direct Cost Base _________________________ _____________% ______________ _________________________ _____________% ______________ [PLEASE NOTE: The grantee must check one of the two boxes above. If the second box is checked, the corresponding table must be filled out as described below. The table must include each indirect cost rate that will be used to calculate the Grantee’s indirect costs under the grant . The table must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agen cy or department that will carry out activities under the grant, the indirect cost rate applicable t o each department/agency (including if the de minimis rate is used per 2 CFR 200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR 200.414, enter the applicable indirect cost rate and type of dire ct cost base in the first row of the table. For nonprofit organizations that use the Multiple All ocation Base Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied.] Page 13 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 4 – Award Term and Condition for Grantee Integrity and Performance Matters Reporting of Matters Related to Grantee In tegrity and Performance 1. General Reporting Requirement If the total value of the Grantee’s currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then during that period of time the Grantee must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performan ce system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 87 2 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111 -212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Fede ral procurement contracts, will be publicly available. 2. Proceedings About Which Grantee Must Report During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must submit the information required about each proceeding that: a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government; b. Reached its final disposition during the most recent five -year period; and c. Is one of the following: (1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and the Grantee’s payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or (4) Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; Page 14 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on the Grantee’s part; and (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. 3. Reporting Procedures During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. The Grantee does not need to submit the information a second time under assistance awards that the Grantee received if the Grantee already provided the information through SAM because the Grantee was required to do so under Federal procurement contracts that the Grantee was awarded. 4. Reporting Frequency During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must report proceedings information through SAM for the most recent five-year period, either to report new information about any proceeding(s) that the Grantee has not reported previously or affirm that there is no new information to report. If the Grantee has Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000, the Grantee must disclose semiannually any information about the criminal, civil, and administrative proceedings. 5. Definitions For purposes of this award term and condition: a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of del iverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea o f nolo contendere. c. Total value of currently active grants, cooperative agreements, and procurement contracts includes— (1) Only the Federal share of the funding under any Federal award with a cost share or match requirement; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. Page 15 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 5 – Specific Award Conditions NONE. Page 16 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 6 – Conflict of Interest Requirements 1. Conflicts Subject to Procurement Regulations. When procuring property or services, the grantee and its subrecipients shall comply with the applicable conflict-of-interest rules in 2 CFR 200.317 and 2 CFR 200.318(c). In all cases not governed by 2 CFR 200.317 and 2 CFR 200.318(c), the Grantee and its subrecipients must follow the requirements contained in paragraphs 2-5 below. 2. General prohibition. No person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee or subrecipient and who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision making process or gain inside in formation with regard to such activities, may obtain a financial interest or benefit from the activity, or have a financial interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for himself or herself or for those with whom he or she has immediate family or business ties, during his or her tenure or for one year thereafter. Immediate family ties include (whether by blood, marriage or adoption) the spouse, parent (including a stepparent), child (includin g a stepchild), sibling (including a stepsibling), grandparent, grandchild, and in -laws of a covered person. 3. Exceptions. HUD may grant an exception to the general prohibition in paragraph (ii) upon the Grantee’s written request and satisfaction of the threshold requirements in paragraph (iv), if HUD determines the exception will further the Federal purpose of the award and the effective and efficient administration of the Grantee’s Project, taking into account the cumulative effects of the factors in paragraph (v). 4. Threshold requirements for exceptions . HUD will consider an exception only after the Grantee has provided the following documentation: a. A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how th at disclosure was made; and b. An opinion of the Grantee's attorney that the interest for which the exception is sought would not violate state or local law. 5. Factors to be considered for excepti ons. In determining whether to grant a requested exception after the Grantee has satisfactorily met the threshold requireme nts in paragraph (iii), HUD will consider the cumulative effect of the following factors, where applicable: a. Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project that would otherwi se not be available; b. Whether an opportunity was provided for open competitive bidding or negotiation; c. Whether the person affected is a member of a group or class of low - or moderate- income persons intended to be the beneficiaries of the assisted activity, and the exception Page 17 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; d. Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision-making process regarding the assisted activity in question; e. Whether the interest or benefit was present before the affected person was in a posit ion as described in paragraph (ii); f. Whether undue hardship will result either to the Grantee or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and g. Any other relevant considerations. 6. Disclosure of potential conflicts of interest. The Grantee must disclose in writing to HUD any potential conflict of interest. Page 18 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 APPENDIX 7 – Award Term and Condition Regarding Trafficking in Persons The following award term and condition, which is required by 2 CFR part 175, applies as written: a. Provisions applicable to a grantee that is a private entity. 1.You as the grantee, your employees, subrecipients under this award, and subrecipients' employees may not— i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; ii. Procure a commercial sex act during the period of time that the award is in effect; or iii. Use forced labor in the performance of the award or subawards under the award. 2.We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity: i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either — A. Associated with performance under this award; or B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by HUD at 2 CFR 2424. b. Provision applicable to a grantee other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity — 1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or 2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either: Page 19 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 i. Associated with performance under this award; or ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by HUD at 2 CFR 2424. c. Provisions applicable to any grantee. 1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. 2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and ii. Is in addition to all other remedies for noncompliance that are available to us under this award. 3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. d. Definitions. For purposes of this award term: 1.“Employee” means either: i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or ii. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in -kind contribution toward cost sharing or matching requirements. 2. “Forced labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtai ning of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. Page 20 FY 2023 COMMUNITY PROJECT FUNDING GRANT AGREEMENT NO. B-23-CP-VA-1474 3. “Private entity”: i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25. ii. Includes: A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b). B. A for-profit organization. 4. “Severe forms of traffi cking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). Page 21 Appendix 1 – Project Narrative (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA -1474 Page 1 of 4 Project Name: Wood Haven Technology Park Water Service Extension, Roanoke County, Virginia Project Purpose: Provide a brief one sentence summary. The proposed project seeks to increase the water supply to the 110-acre Wood Haven Technology Park, making the site significantly more attractive to water-intensive business operations that may be interested in establishing a facility in the Park. Project Scope: The project scope includes construction of approximately 400 linear feet of 24-inch diameter water main underneath Interstate 81 that will connect to an existing 16-inch diameter water transmission line on Loch Haven Road and provide 40 linear feet of on-site 24-inch water main to the Wood Haven Technology Park. The water main will be installed underground using trenchless construction methods beneath Interstate I-81. What will the CPF grant be used for? The CPF grant award will be used to help fund construction of the waterline extension underneath I-81 to provide connectivity between an existing water transmission line along Loch Haven Road and Wood Haven Technology Park to provide a redundant connection and a larger quantity of available water supply. Restate the project purpose, identify general activity categories, and specify what the grant award will be used for. Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park, seeking to attract large scale business operations to the site to create jobs benefiting the entire Roanoke region. While the Park is well-situated geographically and in relation to transportation infrastructure, the boundaries of Interstates 81 and 5-81 create a limiting situation for access to water infrastructure. Water is currently available to the Park from one 12- inch main, which may or may not be adequate for future development. The addition of a water line crossing under Interstate 81 will provide the Park with a direct connection to the North Loop Transmission Main and maximize available capacity. This additional connection will allow for looping of the water distribution system which will provide for greater available fire flow for future development which is critical for safety. Roanoke County is partnering with the Western Virginia Water Authority (WVWA) for delivery of the waterline extension project. Roanoke County will appropriate the grant funding and serve as the responsible entity and grantee. The Western Virginia Water Authority will administer the design/engineering, permitting, right-of-way acquisition, and construction of the proposed project and serve as subrecipient of the FY 2023 Community Project Funding. The WVWA will contribute $670,000 for the balance of the project costs without seeking reimbursement through the federal grant funds. The WVWA will own and maintain the waterline extension as an addition to its water distribution system. Appendix 1 – Project Narrative (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA -1474 Page 2 of 4 Roanoke County will oversee the environmental review process and is providing funding for the environmental services through an existing annual contract that has been procured for projects with federal funding and will not seek reimbursement through the federal grant funds. The grant award of $820,000 will be appropriated by Roanoke County and specifically used for construction of the waterline extension underneath I-81. The Western Virginia Water Authority will request reimbursement from Roanoke County for construction expenses not to exceed $820,000 in total. Roanoke County will process payments to the WVWA and then submit reimbursement requests to HUD. This project will make the region more competitive for business investment and increase employment opportunities. It will provide greater utility capacity to the Tier 4 Virginia Economic Development Partnership Business Ready Site, enhancing the marketability of the property for one or more future users. Is the CPF funded project part of a larger project? Yes, the waterline extension project supports development of the Wood Haven Technology Park, a regionally supported 110-acre economic development site located near the intersection of Interstates 81 and 5-81 in Roanoke County. The Wood Haven Technology Park is owned by the Western Virginia Regional Industrial Facility Authority (WVRIFA), fo rmed in 2014 to provide a mechanism for localities to cooperate regionally on economic development projects. This project will enhance available utility capacity, enhance speed to market, and contribute to a future economic win for the entire Roanoke Region leading to a significant capital investment and creation of additional high-wage employment opportunity for regional residents. This project seeks to increase the water supply to the Technology Park, making the site significantly more attractive to water intensive business operations that may be interested in establishing a facility. If so, please provide a brief description of the broader project. The Wood Haven Technology Park is primarily for high technology manufacturing uses with supporting uses such as office, commercial establishments, and residential areas. The property is owned by the Western Virginia Regional Industrial Facility Authority (WVRIFA), formed in 2014 by Botetourt County, Franklin County, Roanoke County, the City of Roanoke, the City of Salem, and the Town of Vinton through the Virginia Industrial Facilities Act. Roanoke County and the Cities of Salem and Roanoke are the local governments involved in the Wood Haven Road project due to the site’s proximity to those localities. The Wood Haven Technology Park is located at the intersection of Interstates 81 and 5-81 and close to the Roanoke-Blacksburg Regional Airport. This 110-acre site area is being developed into a park-like setting that complements surrounding land uses though appropriate siting of buildings, controlled access points, and landscape buffering. The property has been rezoned to the Planned Technology District (PTD), and site development plans have been produced for a development area in conjunction with a community engagement process. The Technology Park has 88-acres available for development and currently offers a 20-acre graded pad (of a designed and permitted 53-acre pad) with an existing entrance road that is publicly owned with utilities in place (i.e., electric, gas, 12-inch water line, 8-inch sewer line, and broadband). The proposed waterline extension project will provide a 24-inch diameter water main underneath I-81 to increase the water supply to the Technology Park. Appendix 1 – Project Narrative (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA -1474 Page 3 of 4 Has the project started? If so, please provide a brief overview of the status of the project. The Western Virginia Water Authority (WVWA) has executed a contract with a consultant firm for design, surveying, and engineering services for the waterline extension underneath I-81. Topographic surveying and utilities investigation of the project area has started. The grant award will not cover expenses related to the engineering services. Construction of the waterline underneath I-81 is anticipated to begin in August 2024 and end in August 2025. If the project has been started, did you initiate an HUD-NEPA environmental review? Roanoke County has coordinated with HUD-NEPA Regional Environmental Officers on the project environmental review. A scope of services has been prepared by a consultant for environmental services for the waterline extension. Roanoke County intends to execute a contract with the consultant firm for the environmental services for NEPA compliance, using an existing annual contract that has been procured for projects with federal funding. o Will you be using a subrecipient to implement any part of the project? Proposed Subrecipient: Use of subrecipients is subject to the conditions provided in Article III, section H of the Grant Agreement. If you intend to subaward a portion of your grant funds to a subrecipient, and have already identified that subrecipient, then that organization’s name, Unique Entity ID, and an overview of the role, responsibilities, and functions to be carried out by that subrecipient must be included in the project narrative. The use of subrecipients does not relieve the grantee from responsibility for the grant. The grantee will be responsible for all coordination with HUD on all accessing grant CPF funds, amendments requests, reporting, correspondence, grant closeout and all other grant requirements. The grantee is responsible for ensuring that the subrecipient complies with all grant requirements. Further, grantees are required to ensure that subrecipients are not debarred, suspended, or otherwise excluded from or ineligible for participation in Federal programs or activities. Roanoke County is partnering with the Western Virginia Water Authority (WVWA) for delivery of this waterline extension project. Roanoke County as Grantee and Responsible Entity is responsible for managing the Project and ensuring the proper use of the Grant Funds. The Grantee is also responsible for ensuring the completion of the Project, the grant closeout, and compliance with all applicable federal requirements. The WVWA will pay expenses for design/engineering, permitting, right-of-way, and construction and seek reimbursement from Roanoke County. Roanoke County will appropriate the grant funding, process payments to the WVWA for construction expenses, and seek federal reimbursement up to $820,000 for construction expenses. Roanoke County may subaward all or a portion of the funds to the WVWA for construction of the waterline. Appendix 1 – Project Narrative (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA -1474 Page 4 of 4 Appendix 2 – Approved Project Budget (Draft 11/28/23) FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA -1474 Page 1 of 1 Anticipated Project Budget Planning: $ 60,000 Engineering: $ 190,000 Construction: $ 1,240,000 Total Project Costs: $ 1,490,000 The Western Virginia Water Authority (WVWA) is covering expenses related to the design/engineering, right-of-way acquisition, permitting, and construction of the waterline extension project underneath I-81 for Wood Haven Technology Park. The grant award of $820,000 will specifically be applied to the construction line-item in the budget. The WVWA will submit invoices to Roanoke County not to exceed $820,000 for construction expenses. The WVWA has budgeted $670,000 for the purposes of design and construction of the waterline extension . Roanoke County is covering project expenses for environmental services and will not seek federal reimbursement. OMB Number: 4040-0004 Expiration Date: 11/30/2025 * 1. Type of Submission:* 2. Type of Application: * 3. Date Received:4. Applicant Identifier: 5a. Federal Entity Identifier:5b. Federal Award Identifier: 6. Date Received by State:7. State Application Identifier: * a. Legal Name: * b. Employer/Taxpayer Identification Number (EIN/TIN):* c. UEI: * Street1: Street2: * City: County/Parish: * State: Province: * Country: * Zip / Postal Code: Department Name:Division Name: Prefix:* First Name: Middle Name: * Last Name: Suffix: Title: Organizational Affiliation: * Telephone Number:Fax Number: * Email: * If Revision, select appropriate letter(s): * Other (Specify): State Use Only: 8. APPLICANT INFORMATION: d. Address: e. Organizational Unit: f. Name and contact information of person to be contacted on matters involving this application: Application for Federal Assistance SF-424 Preapplication Application Changed/Corrected Application New Continuation Revision B-23-CP-VA-1474 Roanoke County, Virginia 54-6001572 GX4HPU2KPHE3 5204 Bernard Drive PO Box 29800 Roanoke VA: Virginia USA: UNITED STATES 24018-0978 Parks, Recreation and Tourism Parks - Planning & Development Mrs.Lindsay Webb Parks Planning and Development Manager Roanoke County (540) 777-6328 lwebb@roanokecountyva.gov * 9. Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: 11. Catalog of Federal Domestic Assistance Number: CFDA Title: * 12. Funding Opportunity Number: * Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): * 15. Descriptive Title of Applicant's Project: Attach supporting documents as specified in agency instructions. Application for Federal Assistance SF-424 B: County Government US Department of Housing and Urban Development 14.251 Economic Development Initiative, Community Project Funding, and Miscellaneous Grants FY 2023 Community Project Funding Wood Haven Technology Park Water Service Extension, Roanoke County, VA View AttachmentsDelete AttachmentsAdd Attachments View AttachmentDelete AttachmentAdd AttachmentWood Haven Technology Park_WVWA Map Novembe * a. Federal * b. Applicant * c. State * d. Local * e. Other * f. Program Income * g. TOTAL . Prefix:* First Name: Middle Name: * Last Name: Suffix: * Title: * Telephone Number: * Email: Fax Number: * Signature of Authorized Representative:* Date Signed: 18. Estimated Funding ($): 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Application for Federal Assistance SF-424 * a. Applicant Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project * a. Start Date:* b. End Date: 16. Congressional Districts Of: 17. Proposed Project: VA-9 VA-6 Add Attachment Delete Attachment View Attachment 11/15/2024 11/14/2025 820,000.00 60,000.00 610,000.00 1,490,000.00 a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372. Yes No Add Attachment Delete Attachment View Attachment ** I AGREE Mr.Doug Blount Assistant County Administrator (540)772-2004 dblount@roanokecountyva.gov * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? If "Yes", provide explanation and attach OMB Number: 4040-0009 Expiration Date: 02/28/2025 ASSURANCES - CONSTRUCTION PROGRAMS PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503. Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant:, I certify that the applicant: NOTE: 1.Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of project described in this application. 2.Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3.Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure non- discrimination during the useful life of the project. 4.Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5.Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 6.Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7.Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 8.Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 9.Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 10.Will comply with all Federal statutes relating to non- discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statue(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statue(s) which may apply to the application. Previous Edition Usable Authorized for Local Reproduction Standard Form 424D (Rev. 7-97) Prescribed by OMB Circular A-102 11.Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12.Will comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 13.Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333) regarding labor standards for federally-assisted construction subagreements. 14.Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15.Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16.Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 17.Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq). 18.Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." 19.Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE SF-424D (Rev. 7-97) Back APPLICANT ORGANIZATION DATE SUBMITTED Assistant County Administrator Roanoke County, VA 20.Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. 10. a. Name and Address of Lobbying Registrant: 9. Award Amount, if known: $ * Street 1 * City State Zip Street 2 * Last Name Prefix * First Name Middle Name Suffix DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 Approved by OMB 4040-0013 1. * Type of Federal Action: a. contract b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance 2. * Status of Federal Action: a. bid/offer/application b. initial award c. post-award 3. * Report Type: a. initial filing b. material change 4. Name and Address of Reporting Entity: Prime SubAwardee * Name Roanoke County, Virginia * Street 1 5204 Bernard Drive Street 2 * City Roanoke State VA: Virginia Zip 24018 Congressional District, if known:6&9 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: 6. * Federal Department/Agency: US Dept of Housing & Urban Development 7. * Federal Program Name/Description: CPF CFDA Number, if applicable:14.251 8. Federal Action Number, if known: B-23-CP-VA-1474 820,000.00 b. Individual Performing Services (including address if different from No. 10a) Prefix * First Name Middle Name * Street 1 * City State Zip Street 2 11. * Last Name Suffix Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. * Signature: *Name:Prefix Mr.* First Name Doug Middle Name * Last Name Blount Suffix Title:Assistant County Administrator Telephone No.:(540)772-2004 Date: Federal Use Only: Authorized for Local Reproduction Standard Form - LLL (Rev. 7-97) Page 1 of 3 - DEVELOPMENT AGREEMENT WOOD HAVEN TECHNOLOGY PARK WATER INFRASTRUCTURE IMPROVEMENTS This DEVELOPMENT AGREEMENT (“Agreement”) made as of Month 00, 0000 by the WESTERN VIRGINIA WATER AUTHORITY (the “Authority”), a public service authority formed and existing in accordance with the Virginia Water and Waste Authorities Act, codified as §§ 15.2- 5100-5159 of the Code of Virginia, 1950, as amended, (the “Act”); and ROANOKE COUNTY, VIRGINIA, (“the Developer”) a political subdivision of the Commonwealth of Virginia. W I T N E S S E T H: WHEREAS, the Developer has a desire to improve water infrastructure in the vicinity of Tax Parcel 026.17-01-01.00-0000, Wood Haven Technology Park (“the Development”) situated in Roanoke County, Virginia; WHEREAS, the Developer’s improvements will require certain improvements to the Authority’s water system, approximately 400 linear feet of 24-inch diameter water main connecting the existing 16-inch diameter water main on Loch Haven Road and providing 40 LF of on-site 24- inch water main providing a connection point for future Park facilities service to the Wood Haven Technology Park, and associated appurtenances (“Water Infrastructure Improvements”); WHEREAS, the total cost of these Water Infrastructure Improvements is estimated to be $1,490,000; WHEREAS, the Developer has secured a Department of Housing and Urban Development FY 2023 Community Project Funding Grant (“HUD Grant”), and entered into FY 2023 Community Project Funding Grant Agreement No. B-23-CP-VA-1474 (“HUD Grant Agreement") with a total grant amount of $820,000 for the purpose of constructing these Water Infrastructure Improvements; WHEREAS, the Authority has budgeted $670,000 for the purpose of constructing these Water Infrastructure Improvements; WHEREAS, the Authority owns and operates an existing water distribution system in the vicinity of the Development; WHEREAS, the Developer and Authority agree that it will be mutually beneficial for the Authority to execute construction of desired Water Infrastructure Improvements and the Developer has agreed to fund a portion of the Authority’s construction; and, WHEREAS, the Developer and Authority understand that time is important and both parties will use any reasonable means necessary to start and complete the project in a timely manner. NOW THEREFORE, in consideration of the mutual benefits accruing to each party set forth in this agreement, including the recitals set forth above which are a material part of this agreement, the sufficiency of which is hereby acknowledged, the parties do hereby agree and covenant as follows: DEVELOPER’S RESPONSIBILITIES: Page 2 of 3 - 1. Reimbursement shall be made by check payable to Western Virginia Water Authority within 30 days of receipt of properly submitted invoices, and Developer shall not reimburse more than $820,000 in total. 2. The Developer, as Grantee of the HUD Grant, will manage the conditions imposed upon it by the HUD Grant Agreement, for the portions of the Water Infrastructure Improvements funded by the HUD Grant. 3. The Developer is responsible for environmental review and permitting. AUTHORITY’S RESPONSIBILITIES: 1. The Authority shall submit invoice(s) to the Developer no more frequently than monthly and shall not seek reimbursement in excess of $820,000. 2. The Authority shall provide for design, right of way acquisition, permitting, and construction of the Water Infrastructure Improvements. 3. The Authority shall be solely responsible for all costs and expenses to design and construct the Water Infrastructure Improvements. 4. The Authority will provide construction inspection services for the Water Infrastructure Improvements at no additional cost to Developer. 5. All Water Infrastructure Improvements shall be designed and constructed in accordance with the Western Virginia Regional Design and Construction Standards, latest edition. 6. Final Acceptance by the Authority shall not be unreasonably withheld, conditioned, or delayed, and the Authority shall work and cooperate with Developer in good faith in all aspects of the work contemplated herein, including, without limitation, granting such easements and approvals as may be reasonably required in connection with the Water Infrastructure Improvements. Upon such Final Acceptance, the Authority, at the Authority’s cost, shall assume the maintenance, repair, replacement, and operation of the Water Infrastructure Improvements to keep the same in good working condition. The Authority assumes responsibility for any warranty issues during the customary warranty period. 7. The Authority will, as a subrecipient of HUD Grant Funding, provide information and assistance to the Developer upon request as necessary to comply with the Developer’s HUD Grant Agreement obligations. DEVELOPER AND AUTHORITY JOINT RESPONSIBILITIES: 1. HUD Grant Funds will be expended first for the construction costs and up to the amount identified. Then, Authority funds will be expended for the remainder of the project costs up to the estimated total cost. 2. If the HUD Grant funds and the Authority’s budgeted funds combined are not sufficient to pay in full the cost of the Water Infrastructure Improvements mutually approved by the Developer and the Authority, the Authority and the Developer will negotiate in good faith regarding additional funding through other means, which may include a reduction of the Project Scope, subject to the terms of the HUD Grant Agreement and, if necessary, approval by HUD. All notices or other communications required or desired to be given with respect to this Agreement shall be in writing and shall be addressed as provided below. To the Developer: To the Authority: Roanoke County Western Virginia Water Authority Doug Blount Michael T. McEvoy Page 3 of 3 - Assistant County Administrator Executive Director 5204 Bernard Drive 601 S. Jefferson Street, Suite 200 Roanoke, VA 24018 Roanoke, VA 24011 IN WITNESS WHEREOF, the parties hereto have executed this Agreement dated this ______ day of ______________, 2024. Roanoke County, Virginia Western Virginia Water Authority By: Doug Blount By: Michael T. McEvoy Assistant County Administrator Executive Director Page 1 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2024 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $820,000 AND GRANTING SIGNATORY AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE TO EXECUTE A GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR THE WOOD HAVEN TECHNOLOGY PARK WATER SERVICE EXTENSION PROJECT WHEREAS, Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park (hereinafter referred to as “the Park”) and are seeking to attract large -scale business operations to the Park to create jobs which will benefit the entire Roanoke region; and WHEREAS, the Park is well-situated geographically and in relation to transportation infrastructure, but the Park’s boundaries of Interstates 81 and 5-81 limit access to water infrastructure; and WHEREAS, the Western Virginia Water Authority (WVWA) currently provides water to the Park from a 12-inch diameter water main located along Wood Haven Road, which may or may not be adequate for future development; and WHEREAS, in April of 2022, Roanoke County partnered with the WVRIFA and the WVWA to submit a fiscal year 2023 Economic Development Initiative - Community Project Funding (CPF) Appropriations Request to Virginia's 9th District Congressman Morgan Griffith in the amount of $820,000.00 through the Consolidated Appropriations Act; and WHEREAS, the purpose of the joint request was to help fund the construction of a waterline extension underneath Interstate 81 to provide connectivity between an existing water main located along Loch Haven Road and Wood Haven Technology Park; and Page 2 of 3 WHEREAS, the proposed extension would increase the water supply to the 110 - acre Park, making the site significantly more attractive to water-intensive business operations that may be interested in establishing a facility in the Park; and WHEREAS, in March of 2023 Roanoke County was notified that it was awarded $820,000.00 as a result of the CPF Appropriations Request for construction of the waterline extension underneath Interstate 81 to provide connectivity between an existing water transmission line along Loch Haven Road and Wood Haven Technology Park; and WHEREAS, the grant award of $820,000.00 needs to be accepted and appropriated by Roanoke County in order to be used for construction of the waterline extension; and WHEREAS, the first reading of this ordinance was held on December 12, 2023, and the second reading was held on January 9, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that 1) Funds in the amount of $820,000.00 received by the U.S. Department of Housing and Urban Development as part of a Community Project Funding grant are hereby accepted and appropriated to the grant fund. 2) The County Administrator, or his designee, is hereby granted authority to execute the grant agreement with the U.S. Department of Housing and Urban Development for purposes of the Wood Haven Technology Park water service extension project, subject to any minor revisions proposed by the U.S. Department of Housing and Urban Development and approved by the County Administrator, and as approved to form by the County Attorney. Page 3 of 3 3) This ordinance shall be effective upon its adoption. Page 1 of 2 ACTION NO. ITEM NO. F.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2024 AGENDA ITEM: Confirmation of appointment to Blue Ridge Behavioral Healthcare Board of Directors; County of Roanoke Towing Board SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments. BACKGROUND: Blue Ridge Behavioral Health Care Board of Directors: Blue Ridge has recommended Carol Whitt, the Roanoke County Representative be reappointed to a three-year term to expire 12-31-2026 Blue Ridge has recommended that Helen Ferguson (At-Large) be reappointed to an additional three-year term to expire 12-31-2026 be ratified by the Board. These appointments must be ratified by all participating governing bodies as per their By-laws. County of Roanoke Towing Board: Charles Brown’s, Towing and Recovery Operator, term expired on June 30, 2023. Mr. Brown has advised he would like to be reappointed to a new two-year term to expire June 30, 2025. Jeffrey Robertson’s, Towing and Recovery Operator, term expired on June 30, 2023. Page 2 of 2 Mr. Robertson has advised he would like to be reappointed to a new, two-year term to expire June 30, 2025. STAFF RECOMMENDATION: Staff recommends confirmation of the above appointments. CapitalUnappropriated % of Board ExpenditureBalance Revenues Contingency Contingency ReservesAudited balance as of June 30, 2023 26,217,687$ ‐$ ‐$ 11,810,663$ Addition of 2022‐23 operations and close out of completed projects405,674 Approved Sources:Appropriated from 2023‐24 budget (Ordinance 052323‐2) 2,974,113 50,000 608,162 Allocated from year end designations ‐ December 12, 20233,000,000 Approved Uses: Appropriated for 2023‐24 budget (Ordinance 052323‐3)(5,925,138) Appropriated for 2023‐24 budget (Ordinance 052323‐3)(306,503) MOU regarding the joint capital funding approved on April 11, 2023(5,000,000) Balance at January 09, 2024 29,191,800$ 12.0% 50,000$ 608,162$ 3,984,696$ County of RoanokeUnappropriated Balance, Board Contingency, and Capital ReservesFiscal Year 2023‐2024General Government Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2023 Additions Deletions January 09, 2024 VPSA School Bonds 77,829,551$ -$ 8,048,369$ 69,781,182$ Lease Revenue Bonds 82,760,000 - 4,365,000 78,395,000 Subtotal 160,589,551 - 12,413,369 148,176,182 Premiums 12,147,305 - - 12,147,305 172,736,856$ -$ 12,413,369$ 160,323,487$ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Real Estate Taxes $110,497,500 $25,890,415 23.43%$119,492,000 $27,242,266 22.80%$1,351,850 4.96% Personal Property Taxes 39,000,000 1,656,363 4.25%44,500,000 2,008,762 4.51%352,399 17.54% Public Service Corp Base 4,040,928 697,678 17.27%4,220,000 1,458,240 34.56%760,562 52.16% Penalties & Interest on Property Taxes 529,072 306,031 57.84%1,130,000 330,810 29.28%24,780 7.49% Payment In Lieu Of Taxes 180,000 93,069 51.71%210,000 90,922 43.30%(2,147)-2.36% Total General Property Taxes 154,247,500 28,643,557 18.57%169,552,000 31,131,000 18.36%2,487,443 7.99% Communication Taxes 2,650,000 914,574 34.51%2,550,000 858,297 33.66%(56,277)-6.56% Local Sales Tax 14,267,641 4,895,981 34.32%15,800,000 5,187,511 32.83%291,531 5.62% Consumer Utility Tax 3,750,000 1,182,713 31.54%3,750,000 1,179,426 31.45%(3,287)-0.28% Business License Tax 7,225,000 297,409 4.12%7,800,000 341,344 4.38%43,935 12.87% Franchise Tax 700,000 (42,136)-6.02%690,000 0 0.00%42,136 0.00% Motor Vehicle License Fees 2,400,000 275,847 11.49%2,450,000 265,444 10.83%(10,403)-3.92% Taxes On Recordation & Wills 1,800,000 353,098 19.62%1,650,000 484,283 29.35%131,186 27.09% Utility License Tax 600,000 99,933 16.66%575,000 95,722 16.65%(4,211)-4.40% Hotel & Motel Room Taxes 1,349,568 547,607 40.58%1,650,000 646,163 39.16%98,556 15.25% Taxes - Prepared Foods 4,800,000 1,928,187 40.17%6,100,000 2,127,920 34.88%199,734 9.39% Other Taxes 675,000 458,867 67.98%1,345,000 448,163 33.32%(10,704)-2.39% Total Other Local Taxes 40,217,209 10,912,079 27.13%44,360,000 11,634,274 26.23%722,196 6.21% Animal Control Fees 42,500 11,644 27.40%42,500 9,095 21.40%(2,548)-28.02% Land and Building Fees 15,850 4,400 27.76%15,850 4,071 25.69%(329)-8.08% Permits 924,107 225,813 24.44%924,107 244,343 26.44%18,530 7.58% COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Revenues General Fund - C100 For the Five Months Ending Thursday, November 30, 2023 Prior Year Current Year Variances Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Prior Year Current Year Variances Fees 64,600 33,752 52.25%64,600 13,635 21.11%(20,118)-147.55% Clerk of Court Fees 127,000 51,811 40.80%127,000 47,847 37.68%(3,964)-8.28% Photocopy Charges 210 0 0.00%210 0 0.00%0 0.00% Total Permits, Fees and Licenses 1,174,267 327,420 27.88%1,174,267 318,992 27.17%(8,428)-2.64% Fines and Forfeitures 400,000 171,448 42.86%558,500 147,812 26.47%(23,636)-15.99% Total Fines and Forfeitures 400,000 171,448 42.86%558,500 147,812 26.47%(23,636)-15.99% Revenues from Use of Money 90,897 153,758 169.16%500,000 545,205 109.04%391,446 71.80% Revenues From Use of Property 178,200 70,488 39.56%185,014 67,358 36.41%(3,130)-4.65% Total Use of Money and Property 269,097 224,246 83.33%685,014 612,562 89.42%388,316 63.39% Charges for Services 3,790,100 1,031,500 27.22%3,750,400 1,639,446 43.71%607,945 37.08% Charges for Public Services 70,000 165 0.24%70,000 (23)-0.03%(188)817.39% Education Aid-State 0 0 0.00%0 0 0.00%0 0.00% Total Charges for Services 3,860,100 1,031,665 26.73%3,820,400 1,639,423 42.91%607,757 37.07% Reimb-Shared Programs Salem 996,464 153,745 15.43%1,124,084 166,716 14.83%12,970 7.78% Miscellaneous Revenue 288,536 175,905 60.96%298,536 156,026 52.26%(19,879)-12.74% Recovered Costs 800,129 370,869 46.35%950,000 409,944 43.15%39,075 9.53% Total Miscellaneous 2,085,129 700,520 33.60%2,372,620 732,686 30.88%32,166 4.39% Non-Categorical Aid 402,000 860,306 214.01%418,000 949,492 227.15%89,186 9.39% Shared Expenses 5,752,453 1,911,595 33.23%6,199,847 2,013,547 32.48%101,952 5.06% Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Prior Year Current Year Variances Welfare & Social Services-Categorical 3,882,401 1,524,793 39.27%4,786,943 1,680,786 35.11%155,993 9.28% Other State Categorical Aid 2,468,805 1,201,149 48.65%2,468,805 693,855 28.10%(507,294)-73.11% Welfare & Social Services 6,250,000 2,245,378 35.93%6,550,000 2,519,682 38.47%274,305 10.89% Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00% Other Categorical Aid 0 0 0.00%0 0 0.00%0 0.00% Total State and Federal Revenue 18,755,659 7,743,221 41.28%20,423,595 7,857,362 38.47%114,141 1.45% Other Financing Sources 2,136,630 0 0.00%3,900,878 0 0.00%0 0.00% Total Other Financing Sources 2,136,630 0 0.00%3,900,878 0 0.00%0 0.00% Transfers 0 0 0.00%0 0 0.00%0 0.00% Total Transfers 0 0 0.00%0 0 0.00%0 0.00% Grand Totals 223,145,591 49,754,157 22.30%246,847,274 54,074,112 21.91%4,319,954 7.99% Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Legislative 397,452 148,954 37.48%498,070 154,505 31.02%5,551 3.59% General & Financial Administration 8,765,966 3,606,624 41.14%9,729,315 4,016,017 41.28%350,151 8.88% Electoral Board & Officials 818,050 331,971 40.58%878,412 326,681 37.19%55,857 17.84% General Government Administration 9,981,468 4,087,549 40.95%11,105,797 4,497,203 40.49%411,559 9.33% Courts 1,712,191 636,036 37.15%1,827,562 670,106 36.67%34,070 5.08% Other Judicial Support 1,457,425 633,966 43.50%1,571,959 674,904 42.93%40,938 6.07% Judicial 3,169,616 1,270,002 40.07%3,399,521 1,345,010 39.56%75,008 5.58% Law Enforcement & Traffic Cont 16,755,911 7,351,845 43.88%19,246,292 8,691,957 45.16%1,261,355 14.68% Fire and Rescue 20,084,555 8,332,648 41.49%23,092,811 9,896,338 42.85%1,477,683 15.08% Correction & Detention 10,803,757 4,179,352 38.68%12,292,958 4,365,677 35.51%196,701 4.52% Animal Control 1,123,804 430,479 38.31%1,368,078 549,058 40.13%118,579 21.60% Public Safety 48,768,027 20,294,324 41.61%56,000,139 23,503,029 41.97%3,054,318 13.11% General Services Administration 922,357 400,778 43.45%1,110,335 451,337 40.65%51,797 11.48% Refuse Disposal 5,631,337 2,383,810 42.33%5,835,919 2,439,964 41.81%92,752 3.85% Maint Buildings & Grounds 5,383,249 2,309,503 42.90%5,294,882 2,696,719 50.93%387,811 14.45% Engineering 2,310,688 969,792 41.97%2,592,143 1,241,675 47.90%272,965 22.19% Inspections 1,116,090 444,666 39.84%1,195,396 468,471 39.19%23,805 5.08% Garage Complex 0 0 0.00%0 0 0.00%0 0.00% COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Expenditures and Encumbrances General Fund - C100 For the Five Months Ending Thursday, November 30, 2023 Prior Year Current Year Variances Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Prior Year Current Year Variances Public Works 15,363,721 6,508,549 42.36%16,028,675 7,298,166 45.53%829,130 11.45% Mental Health 0 0 0.00%0 0 0.00%0 0.00% Public Health 579,181 275,801 47.62%579,181 289,591 50.00%13,790 4.76% Social Services Administration 8,508,647 3,301,526 38.80%9,670,780 3,812,214 39.42%510,689 13.40% Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00% Public Assistance 4,918,666 1,808,391 36.77%4,918,666 1,812,175 36.84%3,784 0.21% Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00% Health and Welfare 14,006,494 5,385,717 38.45%15,168,627 5,913,979 38.99%528,262 8.93% Parks & Recreation 2,533,691 1,012,564 39.96%3,176,882 1,174,044 36.96%161,480 13.75% Library 4,559,319 1,803,984 39.57%4,877,723 1,981,491 40.62%195,465 9.97% Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00% Parks, Recreation & Cultural 7,093,010 2,816,548 39.71%8,054,605 3,155,535 39.18%356,945 11.39% Planning & Zoning 1,539,145 595,548 38.69%1,880,767 780,099 41.48%141,475 19.49% Cooperative Extension Program 87,097 26,603 30.54%115,391 458 0.40%(26,145)-5709.29% Economic Development 561,720 173,557 30.90%590,862 458,604 77.62%114,339 39.72% Public Transportation 766,930 166,475 21.71%510,000 83,016 16.28%(83,459)-100.53% Contribution to Human Service Organizations 0 0 0.00%0 0 0.00%0 0.00% Planning 2,954,892 962,182 32.56%3,097,020 1,322,177 42.69%146,211 13.33% Employee Benefits 1,959,000 670,070 34.20%3,439,985 765,394 22.25%95,324 12.45% Dixie Caverns Landfill Cleanup 67,000 12,208 18.22%62,700 32,445 51.75%20,237 62.37% Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Prior Year Current Year Variances Miscellaneous 9,994,934 4,548,863 45.51%10,196,943 4,596,830 45.08%63,015 1.37% Tax Relief/Elderly & Handicapp 1,110,000 734,408 66.16%1,110,000 947,319 85.34%212,911 22.48% Refuse Credit Vinton 225,000 55,000 24.44%225,000 0 0.00%(55,000)0.00% Board Contingency 2,186,630 0 0.00%3,632,275 0 0.00%0 0.00% Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00% Non-Departmental 15,542,564 6,020,549 38.74%18,666,903 6,341,988 33.97%336,486 5.31% Interfund Transfers Out 100,467,506 50,063,032 49.83%109,250,809 54,031,474 49.46%3,968,442 7.34% Intrafund Transfers Out 5,798,293 3,862,467 66.61%6,075,177 3,885,751 63.96%23,284 0.60% Transfers Out 106,265,799 53,925,499 50.75%115,325,986 57,917,225 50.22%3,991,726 6.89% Grand Totals 223,145,591 101,270,919 45.38%246,847,273 111,294,313 45.09%9,729,646 8.79% ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2024 AGENDA ITEM: Accounts Paid – November 2023 SUBMITTED BY: Laurie L. Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors -$ -$ 11,061,751.86$ Payroll 11/10/23 2,094,965.84 20,710.67 2,115,676.51 Payroll 11/22/23 2,306,719.86 63,911.26 2,370,631.12 Manual Checks - 2,608.74 2,608.74 Grand Total 15,550,668.23$ A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: December 12, 2023 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30-Sep-23 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 1,754,938.02 1,754,938.02 GOVERNMENT: TRUIST CONTRA (544,310.00) TRUIST 35,000,000.00 TRUIST ROA CONTRA (24,630.00) TRUIST ROA 1,000,000.00 35,431,060.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 31,390,771.39 ROCO EMA PORTFOLIO 1,035,393.89 ROCO EMA PORTFOLIO CONTRA 5,167.82 32,431,333.10 MONEY MARKET: ATLANTIC UNION BANK 4,625,672.77 HOMETRUST BANK 4,140,194.25 TRUIST 23,028,580.77 TRUIST ROA 4,503,189.74 36,297,637.53 PUBLIC FUNDS: BANK OF BOTETOURT 7,156,662.28 7,156,662.28 TOTAL 113,071,630.93 11-15-2023 ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: December 12, 2023 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31-Oct-23 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 7,436,973.13 7,436,973.13 GOVERNMENT: TRUIST CONTRA (464,520.00) TRUIST 33,000,000.00 TRUIST ROA CONTRA (22,890.00) TRUIST ROA 1,000,000.00 33,512,590.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 22,506,273.62 ROCO EMA PORTFOLIO 1,039,165.04 ROCO EMA PORTFOLIO CONTRA 6,222.08 23,551,660.74 MONEY MARKET: ATLANTIC UNION BANK 4,638,637.33 HOMETRUST BANK 4,151,622.31 TRUIST 17,138,803.02 TRUIST ROA 4,519,629.17 30,448,691.83 PUBLIC FUNDS: BANK OF BOTETOURT 7,190,104.79 7,190,104.79 TOTAL 102,140,020.49 12-12-2023 ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 9, 2023 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30-Nov-23 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 32,776,828.40 32,776,828.40 GOVERNMENT: TRUIST CONTRA (358,330.00) TRUIST 31,000,000.00 TRUIST ROA CONTRA (17,500.00) TRUIST ROA 1,000,000.00 31,624,170.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 19,599,214.98 ROCO EMA PORTFOLIO 1,042,979.32 ROCO EMA PORTFOLIO CONTRA 9,396.33 20,651,590.63 MONEY MARKET: ATLANTIC UNION BANK 4,651,218.84 HOMETRUST BANK 4,163,650.63 TRUIST 17,280,735.02 TRUIST ROA 4,536,267.91 30,631,872.40 PUBLIC FUNDS: BANK OF BOTETOURT 7,222,736.13 7,222,736.13 TOTAL 122,907,197.56 01-09-2023 Prior Fiscal Fiscal Year Ended Cumulative Years June 30, 2023 Total Beginning Balance -$ 8,810,777.96$ -$ Contributions 4,306,927.00 121,825.00 4,428,752.00 Investment Income 27,472.16 5,069.57 32,541.73 Membership fee (5,000.00) - (5,000.00) Program and bank fees (80,347.24) (9,509.39) (89,856.63) Net unrealized gain (loss)4,561,726.04 670,092.42 5,231,818.46 8,810,777.96$ 9,598,255.56$ 9,598,255.56$ The Local Finance Board of the County of Roanoke, Virginia has met all of its obligations for FY 2022-2023. The Local Finance Board members are Kevin Hutchins, Penny Hodge, Rebecca Owens, Susan Peterson and Laurie Gearheart. The above schedule summarizes the funds that are under the responsibility of the Local Finance Board. These funds are invested in the VML/VACO OPEB Investment Pool, Portfolio I, as authorized by the Roanoke County Board of Supervisors. Submitted by: Kevin Hutchins Chairman, Roanoke County Local Finance Board County of Roanoke, Virginia Funds Invested in the VML / VACO OPEB Pooled Trust Annual Report to the Board of Supervisors Portfolio I Prior Fiscal Fiscal Year Ended Cumulative Years June 30, 2023 Total Beginning Balance ‐$ 1,448,370.42$ ‐$ Contributions 957,607.00 92,290.00 1,049,897.00 Investment Income 3,524.44 791.39 4,315.83 Membership fee ‐ ‐ ‐ Program and bank fees (13,782.12) (2,062.84) (15,844.96) Net unrealized gain (loss) 501,021.10 120,724.52 621,745.62 1,448,370.42$ 1,660,113.49$ 1,660,113.49$ Roanoke County Schools joined the OPEB Pooled Trust in 2012 in response to the implementation of GASB Statement 45 which required the School System to recognize the cost of retiree health benefits in the year when the employee services are rendered. Participation in a trust allowed the School System to utilize more favorable actuarial terms in determining the overall liability for the future benefit. The Local Finance Board of the County of Roanoke, Virginia has oversight of the OPEB Pooled Trust and has met all of its obligations for 2022‐2023. The Local Finance Board members are Susan Peterson, Penny Hodge, Kevin Hutchins, Rebecca Owens and Laurie Gearheart. The above schedule summarizes the funds that are under the responsibility of the Local Finance Board. These funds are invested in the VML/VACO OPEB Investment Pool, as authorized by the Roanoke County Board of Supervisors. Submitted by: Kevin Hutchins Chairman, Roanoke County Local Finance Board Roanoke County Public Schools, Virginia Funds Invested in the VML / VACO OPEB Pooled Trust Annual Report to the Board of Supervisors Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2024 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.