HomeMy WebLinkAbout1/9/2024 - Adopted Board Records Based upon Section 6.02 of the Charter and historical precedent from 1980, each new
constitutional officer has been requested to indicate his or her concurrence in
participating in the County's personnel system. Roanoke County Commissioner of the
Revenue P. Jason Peters has indicated his willingness for his office to participate in the
County personnel system.
The proposed resolution accepts the employees of the Commissioner of the Revenue's
Office into the personnel system and provides for an exemption for the elected official
and his Chief Deputy.
FISCAL IMPACT:
There is no new fiscal impact associated with this action (the employees of the
Commissioner of Revenue will continue to remain the County's personnel system and
will continue to receive such salary supplements as they are currently receiving).
VOTE:
Supervisor Mahoney moved to approve the resolution or ordinance. Supervisor Hooker
seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Mr. North ® ❑ ❑
CC: Peter S. Lubeck, County Attorney
P. Jason Peters, Commissioner of Revenue
Page 2 of 2
Based upon Section 6.02 of the Charter and historical precedent from 1980, each new
constitutional officer has been requested to indicate his or her concurrence in
participating in the County's personnel system. Roanoke County Commissioner of the
Revenue P. Jason Peters has indicated his willingness for his office to participate in the
County personnel system.
The proposed resolution accepts the employees of the Commissioner of the Revenue's
Office into the personnel system and provides for an exemption for the elected official
and his Chief Deputy.
FISCAL IMPACT:
There is no new fiscal impact associated with this action (the employees of the
Commissioner of Revenue will continue to remain the County's personnel system and
will continue to receive such salary supplements as they are currently receiving).
VOTE:
Supervisor Mahoney moved to approve the resolution or ordinance. Supervisor Hooker
seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® n n
Ms. Hooker ® n I 1
Mr. Mahoney
Mr. North ® n
CC: Peter S. Lubeck, County Attorney
P. Jason Peters, Commissioner of Revenue
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2024
RESOLUTION 010924-3 ACCEPTING THE EMPLOYEES OF THE
EMPLOYEES OF THE ROANOKE COUNTY COMMISSIONER OF THE
REVENUE'S OFFICE INTO THE PERSONNEL SYSTEM OF THE
COUNTY OF ROANOKE
WHEREAS, Sections 6.01 and 6.02 of the Charter of the County of Roanoke
establish a personnel system for county administration and employees, which personnel
system shall include a classification plan for service; a staff development plan; a uniform
pay plan; and a procedure for resolving grievances; and
WHEREAS, Section 6.02 further allows employees of constitutional officers to
participate in that personnel system at the discretion of the Board of Supervisors and
upon the concurrence of the constitutional officer; and
WHEREAS, since 1980, the Board has adopted resolutions accepting the
employees of several constitutional officers into the County personnel system; and
WHEREAS, P. Jason Peters has been elected to serve as the County's
Commissioner of the Revenue, beginning on January 1, 2024; and
WHEREAS, Mr. Peters has expressed his willingness, in writing, for his
employees to participate in the County's personnel system.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the employees of the Roanoke County Commissioner of the
Revenue's Office, said constitutional officer having heretofore agreed in writing that his
employees be accepted into the personnel system of the County of Roanoke as
Page 1 of 3
authorized in Chapter 6 of the Charter of the County of Roanoke, be and hereby are
accepted into the personnel system of the County of Roanoke; and
2. That all the terms, provisions, and conditions of the personnel system of
the County of Roanoke as fully set forth in the Roanoke County Employee Handbook
shall from and after the adoption hereof be applicable to each of the employees of the
aforesaid offices; and
3. That the Commissioner of the Revenue shall be exempt from the terms,
provisions, and conditions of the County personnel system. The Chief Deputy in said
office shall be exempt from the terms, provisions, and conditions of the County
personnel system relating to the application, qualification, appointment, disciplining,
dismissal, and grievance procedure provisions of the Roanoke County Employee
Handbook. The Chief Deputy of said officer is deemed to be in a confidential,
policymaking position, and this position shall remain subject to the express provisions of
Section 15.2-1603 of the Code of Virginia; and
4. That the participation of the employees of the Commissioner of the
Revenue's Office in the County personnel system shall continue until revoked by the
Commissioner of the Revenue, either by written notice to the Chairman of the Board of
Supervisors, or by the election, qualification, and assumption of office by a new
individual; and
5. That the effective date of this resolution is January 9, 2024.
6. That an attested copy of this resolution be forthwith transmitted to the
Roanoke County Commissioner of the Revenue.
Page 2 of 3
On motion of Supervisor Mahoney to adopt the resolution; seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, North
NAYS: None
A COPY TESTE:
ichard L. Caywood, P.E.
County Administrator/Clerk to the Board of Supervisors
cc: Peter S. Lubeck, County Attorney
P. Jason Peters, Commissioner of Revenue
Page 3 of 3
ACTION NO. 010924-4
ITEM NO. D.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 9, 2024
AGENDA ITEM: Resolution accepting the employees of the Roanoke County
Clerk of Circuit Court into the personnel system of the
County of Roanoke
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Re-acceptance of the employees of the Roanoke County Clerk of Circuit Court in the
personnel system of the County of Roanoke.
BACKGROUND AND DISCUSSION:
Section 6.02 of the Roanoke County Charter provides for a personnel system. The
personnel system includes 1) a classification plan for service, 2) a staff development
plan, 3) a uniform pay plan, and 4) a procedure for resolving grievances for employees
of the Board. Employees of constitutional officers may participate in the personnel
system "at the discretion of the board and upon concurrence of the constitutional
officer."
In 1980, the Board adopted resolutions accepting the employees of the several
constitutional officers into the County personnel system. In 1992, the Board adopted a
resolution accepting the employees of the Clerk of the Circuit Court upon the election of
Mr. McGraw.
The election and assumption of office of a new constitutional officer revokes the former
constitutional officer's decision to participate in the County personnel system.
Accordingly, a decision by the new constitutional officer to participate in the County
personnel system is necessary.
Page 1 of 2
Based upon Section 6.02 of the Charter and historical precedent from 1980, each new
constitutional officer has been requested to indicate his or her concurrence in
participating in the County's personnel system. Roanoke County Circuit Court Clerk W.
Michael Galliher has indicated his willingness for his office to participate in the County
personnel system.
The proposed resolution accepts the employees of the Circuit Court Clerk's Office into
the personnel system and provides for an exemption for the elected official and his
Chief Deputy.
FISCAL IMPACT:
There is no new fiscal impact associated with this action (the employees of the Clerk will
remain in the County's personnel system and continue to receive such salary
supplements as they are currently receiving).
VOTE:
Supervisor Hooker moved to approve the resolution. Supervisor Radford seconded the
motion. Motion approved.
Yes No ' Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Mr. North ® ❑ ❑
CC: Peter S. Lubeck, County Attorney
W. Michael Galliher, Clerk, Circuit Court
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2024
RESOLUTION 010924-4 ACCEPTING THE EMPLOYEES OF THE
ROANOKE COUNTY CLERK OF THE CIRCUIT COURT'S OFFICE INTO
THE PERSONNEL SYSTEM OF THE COUNTY OF ROANOKE
WHEREAS, Sections 6.01 and 6.02 of the Charter of the County of Roanoke
establish a personnel system for county administration and employees, which personnel
system shall include a classification plan for service; a staff development plan; a uniform
pay plan; and a procedure for resolving grievances; and
WHEREAS, Section 6.02 further allows employees of constitutional officers to
participate in that personnel system at the discretion of the Board of Supervisors and
upon the concurrence of the constitutional officer; and
WHEREAS, since 1980, the Board has adopted resolutions accepting the
employees of several constitutional officers into the County personnel system; and
WHEREAS, W. Michael Galliher has been elected to serve as the County's
Circuit Court Clerk, beginning on January 1, 2024; and
WHEREAS, Mr. Galliher has expressed his willingness, in writing, for his
employees to participate in the County's personnel system.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the employees of the Roanoke County Clerk of the Circuit Court's
Office, said constitutional officer having heretofore agreed in writing that his employees
be accepted into the personnel system of the County of Roanoke as authorized in
Page 1 of 3
Chapter 6 of the Charter of the County of Roanoke, are hereby accepted into the
personnel system of the County of Roanoke; and
2. That all the terms, provisions, and conditions of the personnel system of
the County of Roanoke as fully set forth in the Roanoke County Employee Handbook
shall from and after the adoption hereof be applicable to each of the employees of the
aforesaid offices; and
3. That the Clerk of the Circuit Court shall be exempt from the terms,
provisions, and conditions of the County personnel system. The Chief Deputy in said
office shall be exempt from the terms, provisions, and conditions of the County
personnel system relating to the application, qualification, appointment, disciplining,
dismissal, and grievance procedure provisions of the Roanoke County Employee
Handbook. The Chief Deputy of said officer is deemed to be in a confidential,
policymaking position, and this position shall remain subject to the express provisions of
Section 15.2-1603 of the Code of Virginia; and
4. That the participation of the employees of the Clerk of the Circuit Court's
Office in the County personnel system shall continue until revoked by the Clerk of the
Circuit Court, either by written notice to the Chairman of the Board of Supervisors, or by
the election, qualification, and assumption of office by a new individual; and
5. That the effective date of this resolution is January 9, 2024.
6. That an attested copy of this resolution be forthwith transmitted to the
Roanoke County Clerk of the Circuit Court.
Page 2 of 3
On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, North
NAYS: None
A COPY TESTE:
Ri - -rd L. Caywood, P.E.
County Administrator/Clerk to the Board of Supervisors
cc: Peter S. Lubeck, County Attorney
W. Michael Galliher, Clerk, Circuit Court
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2024
RESOLUTION 010924-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM F- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for January 9,
2024, designated as Item F-Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1. Approval of minutes—October 24, 2023
2. Ordinance authorizing the granting of new public drainage easements to the
Board of Supervisors of Roanoke County, on property owned by 1) Margaret A.
Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2)
Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000, located at 3481
Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14-06-
38.00-0000, located at 3480 Pilot Blvd),for the purpose of constructing drainage
improvements; Cave Spring Magisterial District3. Resolution requesting
acceptance of Fairway Ridge Road into the Virginia Department of
Transportation Secondary System; Windsor Hills Magisterial District
3. Ordinance accepting and appropriating funds in the amount of $820,000 and
granting signatory authority to the County Administrator or his designee to
execute a Grant Agreement with the U.S. Department of Housing and Urban
Development (HUD) for the Wood Haven Technology Park water service
extension
4. Confirmation of appointment to Blue Ridge Behavioral Healthcare Board of
Directors; County of Roanoke Towing Board
On motion of Supervisor Radford to adopt the resolution; seconded by Supervisor
Mahoney and carried by the following recorded vote:
Page 1 of 2
AYES: Supervisors Radford, Hooker, Mahoney, North
NAYS: None
A COPY TESTE:
Lichard L. Caywood, P.E.
County Administrator/Clerk to the Board of Supervisors
cc: Tarek Moneir, Director of Development Services
Doug Blount, Assistant County Administrator
Page 2 of 2
ACTION NO. 010924-5.b
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 9, 2024
AGENDA ITEM: Ordinance authorizing the granting of new public drainage
easements to the Board of Supervisors of Roanoke County,
on property owned by 1) Margaret A. Ferris (Tax Map No.
077.14-06-27.00-0000, located at 3475 Richards Blvd , 2)
Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000,
located at 3481 Richards Blvd), and 3) Derrick S. and April
H. Minnix (Tax Map No. 077.14-06-38.00-0000, located at
3480 Pilot Blvd), for the purpose of constructing drainage
improvements; Cave Spring Magisterial District
SUBMITTED BY: Tarek Moneir
Director of Development Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Ordinance authorizing the acquisition of new public drainage easements to the Board of
Supervisors of Roanoke County for multiple properties (Tax Map #s. 077.14-06-27.00-
0000; 077.11-06-26.00-0000; and, 077.14-06-38.00-0000) for the purpose of drainage
improvements, in the Cave Spring Magisterial District.
BACKGROUND:
Margaret A. Ferris; Richard A. Juneau; and Derrick S. and April H. Minnix, who own
properties located between Richards Blvd and Pilot Blvd, are granting drainage
easements to the Roanoke County Board of Supervisors located as shown on the
attached plats. These easements are of the purpose of correcting long-standing
drainage problems.
Page 1 of 3
DISCUSSION:
The subject parcels were developed in the early 1950s as part of Castle Hills
development. There is a failing 15" corrugated metal drainage pipe connected to a non-
standard drainage inlet in the right-of-way in front of 3475 Richards Blvd. that is
inaccessible for inspection or cleaning without heavy equipment. The pipe leaves this
non-standard structure, crosses under a masonry retaining wall, and continues down
the south side of the 3475 Richards Blvd property to a retaining wall near the rear
property line. This pipe is causing a sinkhole to develop near the house.
If the pipe fails, the retaining wall could suffer damage, complicating repair of the pipe,
and incurring significant cost. Also, 3475 Richards Blvd. has a basement, which could
suffer water damage if the drainage system collapses, and storm drainage backs up in
the system. The property owners at 3475 and 3481 Richards Blvd have agreed to
donate drainage easements to allow the drainage system to be repaired in this area and
have signed the easement deeds.
The pipe from 3475 Richards Blvd passes through a retaining wall and spills onto a
grate inlet in the backyard of 3480 Pilot Blvd. This structure needs to be cleaned out
and inspected. The residents at 3480 Pilot Blvd have agreed to donate a drainage
easement along their property line to allow drainage maintenance and repair.
The owners of the impacted parcels (see "Attachment A") have agreed to donate public
drainage easements to Roanoke County for construction and maintenance of storm
drainage improvements. The new easements will be public drainage easements to allow
for construction and maintenance of the proposed improvements. Properties
considered for this ordinance include:
Margaret A. Ferris -Tax Map # 077.14-06-27.00-0000
Richard A. Juneau -Tax Map # 077.14-06-26.00-0000
Derrick S. and April H. Minnix -Tax Map # 077.14-06-38.00-0000
Maps indicating the location of each proposed easement are attached to this report.
The easements are necessary for the installation and maintenance of a new drainage
system. The new drainage system shall provide adequate to prevent flooding or
creation of any sinkholes in the future.
It is important to note that the scope of this drainage project improvement was scaled
down due to some challenges of obtaining additional easements. In the future, if the
condition changes, the staff will return to the board for further action if needed.
There have been no changes since the first reading of this ordinance on December 12,
Page 2 of 3
2023.
FISCAL IMPACT:
There is no cost to Roanoke County for preparation of the easements, as the deeds and
plats have been prepared by Roanoke County staff. Roanoke County will be
responsible for the construction and maintenance of the storm drain. It is anticipated
that the County will order the materials and have an on-call contractor construct the
storm drain. The estimated cost of$300,000 for this project is covered by the American
Rescue Plan Act known as ARPA funding available for the Department of Development
Services and approved by the Board of Supervisors. Future maintenance for this said
easement will be covered by routine maintenance of efforts by Department of
Development Services.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance.
VOTE:
Supervisor Radford moved to approve the second reading of this ordinance. Supervisor
Mahoney seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Mr. North ® ❑ ❑
CC: Tarek Moneir, Director of Development Services
Doug Blount, Assistant County Administrator
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2024
ORDINANCE 010924-5.b AUTHORIZING THE GRANTING OF NEW
PUBLIC DRAINAGE EASEMENTS TO THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, ON PROPERTY OWNED BY 1) MARGARET A.
FERRIS (TAX MAP NO. 077.14-06-27.00-0000, LOCATED AT 3475
RICHARDS BLVD, 2) RICHARD A. JUNEAU (TAX MAP NO. 077.11-06-
26.00-0000, LOCATED AT 3481 RICHARDS BLVD), AND 3) DERRICK S.
AND APRIL H. MINNIX(TAX MAP NO. 077.14-06-38.00-0000, LOCATED
AT 3480 PILOT BLVD), FOR THE PURPOSE OF CONSTRUCTING
DRAINAGE IMPROVEMENTS, CAVE SPRING MAGISTERIAL DISTRICT
WHEREAS, Margaret A. Ferris, Richard A. Juneau, and Derrick S. And April
Minnix, who own properties located between Richards Blvd. and Pilot Blvd., desire to
grant drainage easements to the Board of Supervisors, for the purpose of correcting long-
standing drainage problems; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on December 12, 2023, and the second reading
was held on January 9, 2024.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, that
1. The Board accepts receipt of the following drainage easements as follows:
a. From Richard A. Juneau, as depicted on the plat entitled "Plat of
Drainage Easement for County of Roanoke Board of Supervisors,
across property owned by Richard A Junea 2481 Richards Boulevard;
Cave Spring Mag. District, Roanoke, VA Tax Parcel 077.14-06-26.00-
0000," prepared Nickie D. Mills, and as attached hereto as Exhibit A;
Page 1 of 3
b. From Derrick S. and April H. Minnix, as depicted on the plat entitled
"Plat of Drainage Easement for County of Roanoke Board of Supervisors
across property owned by Derrick & April H. Minnix, 3480 Pilot
Boulevard, Cave Spring Magisterial District, Roanoke, VA, Tax Parcel
077.14-06-38.00-0000," prepared by Nickie D. Mills, and attached
hereto as Exhibit B; and
c. From Margaret A. Ferris, as depicted on the plat entitled "Plat of
Drainage Easement for County of Roanoke Board of Supervisors across
property owned by Joseph F Ferris; Margaret A Ferris, 3475 Richards
Boulevard, Cave Spring Mag. District, Roanoke, VA, Tax Parcel 077.14-
06-27.00-0000," prepared by Nickie D. Mills, and attached hereto as
Exhibit C.
2. That the County Administrator, the Chief Deputy County Administrator, or
Assistant County Administrator are authorized to execute, deliver and record the deeds,
and any other documents on behalf of the County, and to take all such further action as
any of them may deem necessary or desirable in connection with this project. The form
of the deeds is hereby approved with such completions, omissions, insertions and
changes as the County Administrator may approve, whose approval shall be evidenced
conclusively by the execution and delivery thereof, all of which shall be approved as to
form by the County Attorney.
3. That this ordinance shall be effective from and after the date of its adoption.
Supervisor Radford moved to approve the second reading of the ordinance.
Supervisor Mahoney seconded the motion. Motion approved.
Page 2 of 3
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
A COPY TESTE:
J _ ®d-292.41
Rich . Caywood, P.E.
ty Administrator/ Clerk to the Board of Supervisors
CC: Tarek Moneir, Director of Development Services
Doug Blount, Assistant County Administrator
Page 3 of 3
NOTES:
THIS MAP REFLECTS A PLAT FROM RECORDS.
A BOUNDARY SURVEY OF THE PARCEL
AFFECTED WAS NOT PERFORMED. BEARINGS
AND DISTANCES ARE PER PLAT, OR
EXTENDED TO INTERSECT PLAT LINES.
THIS MAP WAS PREPARED WITHOUT THE
BENEFIT OF A TITLE REPORT, AND MAY NOT
REFLECT ALL ENCUMBRANCES.
THE PROPERTY SHOWN HEREON IS NOT IN A
SPECIAL FLOOD HAZARD AREA, PER FIRM
PANEL 51161C-1145 LAST REVISED 9-28-07.
PROPERTY LINE,
TYPICAL
TAX # 077.14-06-37.00-0000
`WILMER JOHN A ; EARLY \
CYNTHIA R
DB 2016, PG 03463 / ,
TAX # 077.14-06-27.00-0000
FERRIS JOSEPH F ; FERRIS
TAX # 077.14-06-38.00-0000 -- 1 — MARGARET A
MINNIX DERRICKS ; MINNIX DB 832, PG 329
APRIL H �' 1)..
DB 2013, PG 06419 00 0o S66. 00, Q
NEW 10' DRAINAGE \ -- -- /'/
EASEMENT �T J
TAX # 077.14-06-39.00-0000 1750 SF +/- (i ,Q
NICHOLSON SUSAN P TAX # 077.14-06-26.00-0000 4� Q7
DB 2018, PG 11363 --. JUNEAU RICHARD A Q
S61) DB 2020, PG 01733 `�
S66' 00„ ho%i ��
\ o
TAX # 077.14-06-25.00-0000
HUNT NATHAN R ; HUNT
REBECCA J
DB 2021, PG 12024
IP
0' 40' 80' 120'
=I MIN III MMININ z
MI — MO =NM 0
0
SCALE: 1"=40' in
cn
Q tr)
PLAT of DRAINAGE EASEMENT for COUNTY OF z
ROANOKE BOARD OF SUPERVISORS across property o (.9
owned by E co-
LLJ
RICHARD A JUNEAU 2 a_
3481 RICHARDS BOULEVARD, CAVE SPRING MAG.
DISTRICT, ROANOKE, VA
TAX PARCEL 077.14-06-26.00-0000 pripild• Tx �
�� _rd DEPARTMENT OF o'/
L, o.� NICKIE D. MILLS
�''` DEVELOPMENT Lic. No. 0403003418
�in 4 r-
'� _ SERVICES lqr' 04
, . w ' .�.a~ 5204 BERNARD DRIVE ND SURV��
ROANOKE, VA 24018
1 g (540) 772-2080
NOTES:
THIS MAP REFLECTS A PLAT FROM RECORDS.
A BOUNDARY SURVEY OF THE PARCEL
AFFECTED WAS NOT PERFORMED. BEARINGS
AND DISTANCES ARE PER PLAT, OR
EXTENDED TO INTERSECT PLAT LINES.
THIS MAP WAS PREPARED WITHOUT THE
BENEFIT OF A TITLE REPORT, AND MAY NOT
REFLECT ALL ENCUMBRANCES.
THE PROPERTY SHOWN HEREON IS NOT IN A
SPECIAL FLOOD HAZARD AREA, PER FIRM
PANEL 51161C-1145 LAST REVISED 9-28-07.
TAX # 077.14-06-36.00-0000
DRIVER, KAITLIN MARIE
DB 2019, PG 04450
TAX # 077.14-06-28.00-0000
FURROW JOSHUA F ; MILLER
TAX # 077.19-06-37.00-0000 CYNDIA
WILMER JOHN A ; EARLY 44, -, DB 2016, PG 03624
CYNTHIA R 66.2S
DB 2016, PG 03463 z � S �0
0 o
00,
^,
NEW 10' DRAINAGE
EASEMENT
1750 SF +1- TAX # 077.14-06-27.00-0000
'� FERRIS JOSEPH F ; FERRIS
TAX # 077.14-06-38.00-0000 '�l MARGARET A
MINNIX DERRICK S ; MINNIX \ DB 832, PG 329
APRIL H S6 ./ys o o Q
DB 2013, PG 06419 , — \ 6<S O p, c,,o co o Q
\ S.. p"�c�' ^ oof/ 2
TAX # 077.14-06-26.00-0000, * Co G
JUNEAU RICHARD A o �� Q
PROPERTY LINE,
TYPICAL DB 2020, PG 01733 c`"Q� Q, �v
r/ Q��eO
ic
0' 40' 80' 120'
z
= I= MI I 0
0
SCALE: 1"=40' Cl)�
Q ,,,
PLAT of DRAINAGE EASEMENT for COUNTY OF z
ROANOKE BOARD OF SUPERVISORS across property o CI-
owned by E "'
JOSEPH F FERRIS; MARGARET A FERRIS 2 a_
3475 RICHARDS BOULEVARD, CAVE SPRING MAG.
DISTRICT, ROANOKE, VA
TAX PARCEL 077.14-06-27.00-0000 ,.
,yeililt°•• pillf-
Trii „..„
C)ANN
DEPARTMENT OFtlii 1,4
NICKIE D. MILLSlik'L
DEVELOPMENT Lic. No. 0403003418
?-3r-
SERVICES h o
`•' tir�1 5204 BERNARD DRIVE �-SURVS
=', ROANOKE, VA 24018
18 3% (540) 772-2080
NOTES:
THIS MAP REFLECTS A PLAT FROM RECORDS. A
BOUNDARY SURVEY OF THE PARCEL AFFECTED WAS
NOT PERFORMED. BEARINGS AND DISTANCES ARE PER
PLAT, OR EXTENDED TO INTERSECT PLAT LINES.
THIS MAP WAS PREPARED WITHOUT THE BENEFIT OF A
TITLE REPORT, AND MAY NOT REFLECT ALL
ENCUMBRANCES.
THE PROPERTY SHOWN HEREON IS NOT IN A SPECIAL
FLOOD HAZARD AREA, PER FIRM PANEL 51161 C-1145
LAST REVISED 9-28-07.
7,..,....rz_
O�
v
/v
I
4 PROPERTY LINE,
TAX # 0771406�O�
v v Q` . - -37.00-0000 TYPICAL
m �0 WILMER JOHN A ; EARLY
h� ��pi' CYNTHIA R
Q`\./ �'' DB 2016, PG 03463 --
0
40 0 0
i
/
^h 0- ,i -- - TAX # 077.14-06-27.00-0000
N FERRIS JOSEPH F ; FERRIS
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1550 SF +/-
TAX # 077.14-06-38.00-0000
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TAX # 077.14-06-26.00-0000
JUNEAU RICHARD A
TAX # 077.14-06-39.00-0000 DB 2020, PG 01733
NICHOLSON SUSAN P
DB 2018, PG 11363
TAX # 077.14-06-25.00-0000
HUNT NATHAN R ; HUNT
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ROANOKE, VA 24018
(540) 772-2080
ACTION NO. 010924-5.c
ITEM NO. F_3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 9, 2024
AGENDA ITEM: Ordinance accepting and appropriating funds in the amount
of $820,000 and granting signatory authority to the County
Administrator or his designee to execute a Grant Agreement
with the U.S. Department of Housing and Urban
Development (HUD) for the Wood Haven Technology Park
water service extension
SUBMITTED BY: Doug Blount
Assistant County Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
To facilitate the extension of water service to Wood Haven Technology Park, the
following Board actions are requested:
1. Accept and appropriate $820,000 for an Economic Development Initiative-
Community Project to the Grant Fund; and
2. Grant signatory authority to the County Administrator or his designee to execute
a grant agreement with HUD.
BACKGROUND:
Roanoke County and the Western Virginia Regional Industrial Facility Authority
(WVRIFA) are currently developing the Wood Haven Technology Park (hereinafter
referred to as "the Park") and are seeking to attract large-scale business operations to
the Park to create jobs which will benefit the entire Roanoke region. While the Park is
well-situated geographically and in relation to transportation infrastructure, the
boundaries of Interstates 81 and 5-81 limit access to water infrastructure. The Western
Virginia Water Authority (WVWA) currently provides water to the Park from a 12-inch
diameter water main located along Wood Haven Road, which may or may not be
adequate for future development.
Page 1 of 3
In April of 2022, Roanoke County partnered with the WVRIFA and the VVVWA to submit
a fiscal year 2023 Economic Development Initiative - Community Project Funding (CPF)
Appropriations Request to Virginia's 9th District Congressman Morgan Griffith in the
amount of $820,000 through the Consolidated Appropriations Act. The purpose of this
request was to help fund the construction of a waterline extension underneath Interstate
81, which will provide connectivity between an existing 16-inch diameter water main
located along Loch Haven Road and Wood Haven Technology Park and provide a
redundant connection and a larger quantity of available water supply. The proposed
project seeks to increase the water supply to the 110-acre Park, making the site
significantly more attractive to water-intensive business operations that may be
interested in establishing a facility in the Park. This project will make the region more
competitive for business investment and increase employment opportunities. It will
provide greater utility capacity to the Tier 4 Virginia Economic Development Partnership
Business Ready Site, enhancing the marketability of the property for one or more future
users.
DISCUSSION:
In March 2023, Roanoke County was awarded $820,000 in Community Project Funding
(CPF) for construction of the waterline extension underneath Interstate 81 to provide
connectivity between an existing water transmission line along Loch Haven Road and
Wood Haven Technology Park. The addition of a 400 linear foot 24-inch water main
crossing under Interstate 81 and a 40 linear foot 24-inch water main connection point
will provide the Park with a direct connection to the North Loop Transmission Main and
maximize available capacity. This additional connection will allow for the looping of the
water distribution system, which will provide for greater available fire flow for future
development, which is critical for safety. The CPF grant provides investments in a wide
variety of projects such as housing, public facilities, parks, and other critical
infrastructure.
The U.S. Department of Housing and Urban Development (HUD)'s Office of Community
Planning and Development, Congressional Grants Division is responsible for the
administration of congressionally-directed spending under the CPF. Roanoke County is
partnering with the Western Virginia Water Authority (VVVWA) for delivery of the
waterline extension project. A Development Agreement is being negotiated outlining the
roles and responsibilities of the two entities for delivery of the waterline extension
project. The grant award of $820,000 will be appropriated by Roanoke County and
specifically used for construction of the waterline extension. The VVVWA will administer
the design, engineering, permitting, right-of-way acquisition, and construction. Roanoke
County will serve as the responsible entity and grantee, and the VVVWA will serve as a
grant subrecipient. The VVVWA will own and maintain the waterline extension as an
addition to its water distribution system. Roanoke County will oversee the environmental
review process and provide funding for the environmental services through an existing
annual contract that has been procured for projects with federal funding and will not
Page 2 of 3
seek reimbursement through the federal grant funds.
The WVWA has executed a contract with Whitman, Requardt, and Associates, LLP
(WRA) for engineering services for the Wood Haven Technology Park waterline
extension. Surveying and utilities investigation has begun. Construction of the waterline
underneath Interstate 81 is anticipated to begin in August 2024 and end in August 2025.
The grant agreement period of performance has an end date of August 31, 2031.
FISCAL IMPACT:
The $820,000 CPF grant is one-hundred percent (100%) federal funding with no local
match requirement. This project will be locally administered by Roanoke County,
necessitating acceptance and appropriation of this funding to facilitate project
reimbursement requests. The grant award of $820,000 will need to be appropriated by
Roanoke County and specifically used for construction of the waterline extension.
Roanoke County will serve as the responsible entity and grantee, and the WVWA will
serve as a grant subrecipient.
The total anticipated projects costs are $1,490,000 for planning, engineering, and
construction of the waterline extension. The anticipated costs of construction of the
waterline are $1,240,000. The WVWA will request reimbursement from Roanoke County
for construction expenses not to exceed $820,000. Roanoke County will process
payments to the WVWA and then submit reimbursement requests to HUD. The WVWA
will contribute $670,000 for the balance of the project costs as a match without seeking
reimbursement through federal grant funds. The Roanoke County Department of
Economic Development has also budgeted $21,915.24 for the project from funds
allocated for environmental services.
There have been no changes since the first reading of this ordinance on December 12,
2023, other than minor updates to the Development Agreement. In the event that the
U.S. Department of Housing and Urban Development proposes additional changes to
the grant agreement, a provision has been added to the proposed ordinance that allows
for minor changes to be made to the grant agreement without further Board action (so
long as the minor changes are substantively approved by the County Administrator and
approved to form by the County Attorney).
STAFF RECOMMENDATION:
Staff recommends approval of the attached ordinance and to:
1. Accept and appropriate $820,000 for an Economic Development Initiative =
Community Project to the Grant Fund; and
2. Grant signatory authority to the County Administrator, or his designee, to execute
the grant agreement with HUD.
Page 3 of 3
VOTE:
Supervisor Radford moved to approve the second reading of this ordinance. Supervisor
Mahoney seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Mr. North ® , ❑ ❑
CC: Doug Blount, Assistant County Administrator
Joshua Pegram, Finance
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2024
ORDINANCE 010924-5.c ACCEPTING AND APPROPRIATING FUNDS
IN THE AMOUNT OF $820,000.00 AND GRANTING SIGNATORY
AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE
TO EXECUTE A GRANT AGREEMENT WITH THE U.S. DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR THE WOOD
HAVEN TECHNOLOGY PARK WATER SERVICE EXTENSION
PROJECT
WHEREAS, Roanoke County and the Western Virginia Regional Industrial Facility
Authority (WVRIFA) are currently developing the Wood Haven Technology Park
(hereinafter referred to as "the Park") and are seeking to attract large-scale business
operations to the Park to create jobs which will benefit the entire Roanoke region; and
WHEREAS, the Park is well-situated geographically and in relation to
transportation infrastructure, but the Park's boundaries of Interstates 81 and 5-81 limit
access to water infrastructure; and
WHEREAS, the Western Virginia Water Authority (VVVWA) currently provides
water to the Park from a 12-inch diameter water main located along Wood Haven Road,
which may or may not be adequate for future development; and
WHEREAS, in April of 2022, Roanoke County partnered with the WVRIFA and the
WVWA to submit a fiscal year 2023 Economic Development Initiative-Community Project
Funding (CPF) Appropriations Request to Virginia's 9th District Congressman Morgan
Griffith in the amount of$820,000.00 through the Consolidated Appropriations Act; and
WHEREAS, the purpose of the joint request was to help fund the construction of a
waterline extension underneath Interstate 81 to provide connectivity between an existing
water main located along Loch Haven Road and Wood Haven Technology Park; and
Page 1 of 3
WHEREAS, the proposed extension would increase the water supply to the 110-
acre Park, making the site significantly more attractive to water-intensive business
operations that may be interested in establishing a facility in the Park; and
WHEREAS, in March of 2023 Roanoke County was notified that it was awarded
$820,000.00 as a result of the CPF Appropriations Request for construction of the
waterline extension underneath Interstate 81 to provide connectivity between an existing
water transmission line along Loch Haven Road and Wood Haven Technology Park; and
WHEREAS, the grant award of $820,000.00 needs to be accepted and
appropriated by Roanoke County in order to be used for construction of the waterline
extension; and
WHEREAS, the first reading of this ordinance was held on December 12, 2023,
and the second reading was held on January 9, 2024.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, that
1) Funds in the amount of$820,000.00 received by the U.S. Department of Housing
and Urban Development as part of a Community Project Funding grant are hereby
accepted and appropriated to the grant fund.
2) The County Administrator, or his designee, is hereby granted authority to execute
the grant agreement with the U.S. Department of Housing and Urban Development
for purposes of the Wood Haven Technology Park water service extension project,
subject to any minor revisions proposed by the U.S. Department of Housing and
Urban Development and approved by the County Administrator, and as approved
to form by the County Attorney.
Page 2 of 3
3) This ordinance shall be effective upon its adoption.
Supervisor Radford moved to approve the second reading of the ordinance.
Supervisor Mahoney seconded the motion. Motion approved.
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
A COPY TESTE:
Q 3 -oe- 2az'/
R' and L. Caywood, P.E.
County Administrator/Clerk to the Board of Supervisors
CC: Doug Blount, Assistant County Administrator
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
Page3of3
ACTION NO. 010924-5.d
ITEM NO. F_4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 9, 2024
AGENDA ITEM: Confirmation of appointment to Blue Ridge Behavioral
Healthcare Board of Directors; County of Roanoke Towing
Board
SUBMITTED BY: Richard L. Caywood
Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Confirmation of appointments.
BACKGROUND:
Blue Ridge Behavioral Health Care Board of Directors:
Blue Ridge has recommended Carol Whitt, the Roanoke County Representative be
reappointed to a three-year term to expire 12-31-2026
Blue Ridge has recommended that Helen Ferguson (At-Large) be reappointed to an
additional three-year term to expire 12-31-2026 be ratified by the Board.
These appointments must be ratified by all participating governing bodies as per their
By-laws.
County of Roanoke Towing Board:
Charles Brown's, Towing and Recovery Operator, term expired on June 30, 2023. Mr.
Brown has advised he would like to be reappointed to a new two-year term to expire
June 30, 2025.
Jeffrey Robertson's, Towing and Recovery Operator, term expired on June 30, 2023.
Page 1 of 2
Mr. Robertson has advised he would like to be reappointed to a new, two-year term to
expire June 30, 2025.
STAFF RECOMMENDATION:
Staff recommends confirmation of the above appointments.
VOTE:
Supervisor Radford moved to approve the resolution. Supervisor Mahoney seconded
the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Mr. North ® ❑ ❑
CC: Carol Whitt, BRBHC Board of Directors
Helen Ferguson, BRBHC
Charles Brown
Jeffrey Robertson
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2024
RESOLUTION 010924-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED,that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, North
NAYS: None
A COPY TESTE:
and L. Caywood, P.E.
County Administrator/Clerk to the Board of Supervisors