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HomeMy WebLinkAbout2/13/2024 - RegularPage 1 of 5 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors February 13, 2024 Page 2 of 5 Good afternoon and welcome to our meeting for February 13, 2024. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Martha B. Hooker for her service as Chairman of the Board of Supervisors in 2023 (Phil C. North, Chairman of the Board of Supervisors) 2. Recognition of Roanoke County employee recognized in the Roanoker magazine as the 40 under 40 young professional (Richard L. Caywood, County Administrator and Megan Baker, Director of Economic Development) 3. Resolution recognizing Ashley King, Director of General Services, for her exemplary service to Roanoke County (Richard L. Caywood, County Administrator) Roanoke County Board of Supervisors Agenda February 13, 2024 Page 3 of 5 D. BREIFINGS 1. Briefing to introduce Rhonda Perdue as the newly named Roanoke County Chief Deputy Clerk to the Board of Supervisors (Madeline L. Hanlon, Assistant to the County Administrator) E. NEW BUSINESS 1. McAfee Knob Trailhead Shuttle Expansion - Memorandum of Understanding with the City of Salem (First reading and request for second reading) (Paula Benke, Transit Planner) F. FIRST READING OF ORDINANCES 1. Emergency Ordinance accepting and appropriating Federal Lands Access Program funds in the amount of $536,000 from the Eastern Federal Lands Highway Division of the U.S. Department of Transportation Federal Highway Administration and allocating $242,372 of Roanoke County funds for the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, UPC 110155, Vinton Magisterial District (Due to time constraints for the project, it is requested that the second reading be dispensed with upon an affirmative vote of 4/5ths of the members of the Board, and that this matter be deemed an emergency measure pursuant to Section 18.04 of the Roanoke County Charter) (Megan Cronise, Assistant Director of Planning) 2. Ordinance accepting and appropriating Stormwater Local Assistance Fund (SLAF) grant in the amount of $531,425 from the Virginia Department of Environmental Quality (DEQ), along with a $531,425 for the Stream Restoration of a Tributary to Mudlick Creek along Canter Drive in the Windsor Hills Magisterial District (First Reading and Request for Second Reading) (Tarek Monier, Director of Developmental Services) G. APPOINTMENTS 1. Roanoke Valley Cable Television (Board Appointment) Tammy E. Shepherd - No Term Limit 2. Virginia’s First Regional Industrial Facility Authority (Board Appointment) Tammy E. Shepherd – Term Expires: June 30, 2026 3. Western Virginia Regional Industrial Facility Authority (Staff Appointment) Megan Baker – Term Expires: February 3, 2028 Page 4 of 5 H. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $25,000 for use by the Roanoke County Library Department (Second Reading) 2. Request to accept and allocate grant funds in the amount of $6,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue 3. Ordinance allocating $65,033 of Roanoke County funds to the Grant Fund for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), VDOT UPC 113356, Vinton Magisterial District (First Reading and Request for Second Reading) 4. Request to accept and allocate grant funds of $21,282 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant along with a local match of $21,282 for a total of $42,564 5. Resolution requesting the Virgina Department of Transportation (VDOT) to accept Ivy Park Drive and Ridgeline Court of Fox Hunt in the Windsor Hills Magisterial District into the VDOT Secondary Road System I. CITIZENS' COMMENTS AND COMMUNICATIONS J. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Statement of Treasurer’s Accountability per Investment and Portfolio Policy, as of 31- Dec-23 K. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Tammy E. Shepherd 2. Martha B. Hooker 3. Paul M. Mahoney 4. David F. Radford 5. Phil C. North Page 5 of 5 L. WORK SESSIONS 1. Work session to review with the Board of Supervisors fiscal year 2024 -2025 projected General Government Fund operating budget revenues and review updates to the County of Roanoke Fee Compendium and Outside Agency Funding (Laurie Gearheart, Director of Finance and Management Services, Steve Elliott, Budget Administrator) M. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in the Cave Spring, Catawba, and Windsor Hills Magisterial Districts. N. CERTIFICATION RESOLUTION O. ADJOURNMENT Page 1 of 1 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Resolution of appreciation to Martha B. Hooker for her service as Chairman of the Board of Supervisors in 2023 SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to recognize Martha B. Hooker for her service as Chairman of the Board of Supervisors in 2023. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION OF APPRECIATION TO MARTHA B. HOOKER FOR HER SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2023 WHEREAS, Martha B. Hooker served as Chairman of the Roanoke County Board of Supervisors during 2023; and WHEREAS, during Ms. Hooker’s term as Chairman, the County achieved a variety of accomplishments, including: • Historic tax reductions and relief, resulting in a savings of nearly $8 million for Roanoke County citizens and businesses • An agreement with Roanoke County Public Schools that provides record- setting funding of $130 million for school capital projects • More than $1 million awarded to Roanoke County Police to fund 16 School Resource Officers within Roanoke County Public Schools • 14 business expansions and announcements, with $130 million in new investments and over 1700 jobs created • The announcement by Governor Glenn Young kin that Wells Fargo would invest $87 million to expand and modify its customer support center, leading to the creation of 1100 new jobs • The opening of the Galen College of Nursing inside Metis Plaza in the Oak Grove area • The grand opening of Carilion Mental Health inside Tanglewood Mall • The opening of Vistar Eye Center in the Hollins community Page 2 of 2 • Funding awarded for additional infrastructure improvements at Wood Haven Technology Park • Hosting the USA Cycling Amateur Road National Champ ionship race at Explore Park • Continued success of the County’s McAfee Knob Trailhead Shuttle and additional State funding to expand the service WHEREAS, the Board recognizes Chairman Hooker’s contribution to the economic growth in Roanoke County throughout her term; and WHEREAS, Chairman Hooker emphasized sound financial strategies and practices and promoted regional projects and initiatives to benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to MARTHA B. HOOKER for her collaborative and steady leadership of the Board of Supervisors as Chairman during 2023 and for her belief in democracy and championing of citizen participation in local government. Page 1 of 1 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Recognition of Roanoke County employee recognized in the Roanoker magazine as a 40 under 40 young professional SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to recognize the following Roanoke County employee: Dani Poe, who has been recognized in the Roanoker magazine as a 40 under 40 young professional. Page 1 of 1 ACTION NO. ITEM NO. C.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Resolution recognizing Ashley King, Director of General Services, for her exemplary service to Roanoke County SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution recognizing Ashley King for her work at Roanoke County. DISCUSSION: This time has been set aside to recognize Ashley King for her exemplary service to Roanoke County. STAFF RECOMMENDATION: Staff recommends approval of the resolution. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION RECOGNIZING ASHLEY KING FOR HER EXEMPLARY SERVICE TO ROANOKE COUNTY WHEREAS, in November of 2008, Ashley King was hired by Roanoke County as a Buyer for Purchasing, and during her tenure has been promoted to Senior Buyer, Purchasing Manager, and Assistant Director of General Services; and Director of General Services. WHEREAS, Ashley has led and managed the General Services Department for the past two (2) years; and WHEREAS, Ashley fostered a culture of servant leadership in General Services that focuses on citizen satisfaction through high-quality service delivery and real-time communication; and WHEREAS, Ashley also represented Roanoke County on the Chamber Board as President for the last two years where she lead increases in growth and engagement that resulted in 107 new members, over 1600 attendees at events, and 98% retention; and WHEREAS, Ashley served as the Executive Director for six months and oversaw the recruitment and onboarding of the new Executive Director; and WHEREAS, Ashley advocated for economic development and networking in Roanoke County and Salem amongst business professionals, legislative representatives, local government leaders, and apprentices; and WHEREAS, Ashley oversaw the revision of the Chamber’s Program of Work, which resulted in programming that led to increased sponsorships and community Page 2 of 2 participation; and WHEREAS, Ashley’s positive attitude and commitment to the County makes a difference every day in many of Roanoke County’s citizens’ lives. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Ashley King for her dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in the future. Page 1 of 1 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Briefing to introduce Rhonda Perdue as the newly named Roanoke County Chief Deputy Clerk to the Board of Supervisors SUBMITTED BY: Madeline Hanlon Assistant to County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Introduction of Rhonda Perdue as the newly named Roanoke County Chief Deputy Clerk to the Board of Supervisors BACKGROUND: This time has been set aside to introduce Rhonda Perdue. Page 1 of 3 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: ORDINANCE APPROVING AN AGREEMENT WITH THE CITY OF SALEM, VIRGINIA FOR A MCAFEE KNOB TRAILHEAD SHUTTLE EXPANSION SUBMITTED BY: Paula Benke Transit Planner APPROVED BY: Richard L. Caywood County Administrator ISSUE: Roanoke County wishes to enter into a Memorandum of Understanding (MOU) with the City of Salem to add two new shuttle stops for the McAfee Knob Trailhead Shuttle within the City of Salem. BACKGROUND: Activity around the National Park Service (NPS) Appalachian National Scenic Trail (AT) McAfee Knob overlook has grown exponentially in recent years. The demand to visit the Appalachian Trail’s most photographed location has outpaced existing NPS resources. The Virginia Department of Transportation (VDOT) obtained funding in 2017 to design and construct a pedestrian bridge to carry the AT over Route 311. Bridge construction is underway and has closed the existing McAfee Knob Trailhead parking lot for 2024. The NPS began a Visitor Use Management (VUM) Plan in 2018 for the Virginia’s Triple Crown segment of the AT (McAfee Knob, Dragon’s Tooth and Tinker Cliffs) to identify strategies to enable long-term protection and preservation of AT resources while also improving the visitor experience. The VUM Plan is nearing completion. As part of the VUM Plan and considering the impact that pedestrian bridge construction would likely have on the trailhead parking lot, in February 2021, the National Park Service published the Appalachian National Scenic Trail, Triple Crown Area Transit Page 2 of 3 Feasibility Study to consider the potential of operating a shuttle to serve one or more of the Virginia Triple Crown trailheads. One recommendation from the Transit Feasibility Report was to run a pilot service between the Interstate 81, Exit 140 Park and Ride and the McAfee Knob parking lot. Roanoke County applied for and received Demonstration Project funding from the Virginia Department of Rail and Public Transportation (DRPT) to operate this pilot service. On September 2, 2022, the McAfee Knob Trailhead Shuttle started service with a fixed route from the I-81, Exit 140 Park and Ride to the McAfee Knob Trailhead to ease the parking congestion at the McAfee Knob Trailhead parking lot. Service paused on November 27, 2022, over the winter months and resumed on March 3, 2023, until November 26, 2023. Day, Section and Through Hiker feedback from the 2022 -2023 season included inquiries regarding hotel accommodations, dining options and where to restock essential items. Other data collected was that individuals were visiting for an average of two to three days and looking for other activities to do in the Roanoke Valley. DISCUSSION: Roanoke County again applied for and was awarded Demonstration Project funding in 2023 to expand shuttle service while the pedestrian bridge is under construction. In 2024, the McAfee Knob Trailhead Shuttle will add four on demand stops to the already existing fixed route with connections to Valley Metro bus service. Two of the shuttle stops will be in the City of Salem at 601 East Main Street ( Longwood Park ) and at 101 South Broad Street. Additional stops will be located at the Orange Market Park and Ride and along Route 311 near the Dragon’s Tooth Trailhead parking lot. By adding additional stops, the shuttle is meeting the strategic needs outlined in the Triple Crown Area Transit Feasibility Study, to enable long-term protection, and preservation of AT resources while improving the visitor experience. The shuttle will also provide connectivity to local resources in Salem and allow for travel throughout the Roanoke Valley with access to multiple Valley Metro stops. County staff have worked with City of Salem staff to identify shuttle stops and parameters for service. The MOU with the City of Salem is planned to conclude on June 30, 2025, when the current DRPT Demonstration Project funding ends. The 2024 shuttle season will start on March 1, 2024, and conclude on December 1, 2024. The 2025 shuttle season will start March 7, 2025, and conclude on June 30, 2025. Page 3 of 3 FISCAL IMPACT: The Board of Supervisors accepted and appropriated $170,709 from DRPT and $42,677 in local match for the McAfee Knob Trailhead Shuttle expansion on September 12, 2023, for fiscal years 2024 and 2025. All fares collected from the operation of the shuttle service are retained to offset the cost of the service. There is no cost associated with the MOU. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and scheduling of the second reading for February 27, 2024. Page 1 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2024 ORDINANCE APPROVING AN AGREEMENT WITH THE CITY OF SALEM, VIRGINIA FOR A MCAFEE KNOB TRAILHEAD SHUTTLE EXPANSION WHEREAS, activity around the National Park Service (NP S) Appalachian National Scenic Trail (AT) McAfee Knob overlook has grown exponentially in recent years; and WHEREAS, the NPS began a Visitor Use Management (VUM) Plan in 2018 for the Virginia’s Triple Crown segment of the AT (McAfee Knob, Dragon’s Tooth and Tinker Cliffs) to identify strategies to enable long-term protection and preservation of AT resources while also improving the visitor experience. The VUM Plan is nearing completion; and WHEREAS, in February 2021, the NPS published the Appalachian National Scenic Trail, Triple Crown Area Transit Feasibility Study to consider the potential of operating a shuttle to serve one or more of the Virginia Triple Crown trailheads. One recommendation from the Transit Feasibility Report was to run a pilot service between the Interstate 81, Exit 140 Park and Ride and the McAfee Knob parking lot; and WHEREAS, Roanoke County applied for and received Demonstration Project funding from the Virginia Department of Rail and Public Transportation (DRPT) to operate this pilot service. On September 2, 2022, the McAfee Knob Trailhead Shuttle started service with a fixed route from the I-81, Exit 130 Park and Ride to the McAfee Knob Trailhead to ease the parking congestion at the Trailhead parking lot ; and Page 2 of 3 WHEREAS, hiker feedback from the 2022-2023 season included inquiries regarding hotel accommodations, dining options, and where to restock essential items. Other data collected indicated that hikers were visiting the area for an average of two to three days, and looking for other activities to do in the Roanoke Valley; and WHEREAS, Roanoke County again applied for and was awarded Demonstration Project funding in 2023 to expand shuttle service while a trailhead pedestrian bridge is under construction; and WHEREAS, in 2024, the McAfee Knob Trailhead Shuttle will add four on-demand stops to the already existing fixed route, with connections to Valley Metro bus service. It is proposed that two of the shuttle stops be located in the City of Salem : one at Longwood Park (601 E. Main Street) and the other at 101 South Pollard Street. Additional stops are also proposed at the Orange Market Park and Ride and along Route 311, near the Dragon’s Tooth Trailhead parking lot; and WHEREAS, Section 15.2-1300 of the Code of Virginia authorizes the joint exercise of powers by political subdivisions of the Commonwealth ; and WHEREAS, the City of Salem has expressed willingness to enter into an agreement for the joint operation of the McAfee Knob Trailhead Shuttle, to include stops within the boundaries of the City of Salem; and WHEREAS, it is proposed that the Board approve the proposed agreement; and WHEREAS, the first reading of this ordinance was held on February 13, 2024, and the second reading was held on February 27, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, as follows: Page 3 of 3 1. The agreement entitled “Memorandum of Understanding Between the City of Salem and Roanoke County for the Use of the McAfee Knob Trailhead Shuttle,” is hereby approved, subject to any minor changes that may be approved as to form by the County Attorney; and 2. The County administrator, Deputy County Administrator, Assistant County Administrator, any of whom may act, are authorized to execute said agreement. 3. This ordinance shall take effect immediately upon its adoption. Page 1 of 4 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Emergency Ordinance accepting and appropriating Federal Lands Access Program funds in the amount of $536,000 from the Eastern Federal Lands Highway Division of the U.S. Department of Transportation Federal Highway Administration and acknowledge allocating $242,372 of Roanoke County funds for the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, UPC 110155, Vinton Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate additional Federal Lands Access Program (FLAP) funds in the amount of $536,000 from the Eastern Federal Lands Highway Division (EFLHD) of the U.S. Department of Transportation Federal Highway Administration and acknowledge allocation of $242,372 of Roanoke County funds for the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, Bid Additive #2, to complete construction of this greenway segment. BACKGROUND: The FLAP was created by the Moving Ahead for Progress in the 21st Century Act (MAP- 21), continued in the Fixing America's Surface Transportation (FAST) Act of 2015 and the Bipartisan Infrastructure Law (BIL) of 2022 to improve state and local transportation facilities that provide access to and through federal lands. The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley greenway system and has been designated as the top greenway priority by the Roanoke Valley Greenway Commission in the 1995, 2007 and 2018 Roanoke Valley Page 2 of 4 Greenway Plans, all adopted by the Roanoke County Board of Supervisors. The Roanoke County 2016 Community Strategic Plan also identifies greenways as a high priority strategic initiative for supporting a multi-modal transportation network and keeping Roanoke County healthy, clean, and beautiful. The 2022 County of Roanoke Strategic Planning document supports continuing construction of the Roanoke River Greenway in the Outdoor Recreation Strategic Target Outcome Area. The Roanoke River Greenway is designed as a ten -foot-wide paved path. This project includes an approximately 1.9 mile section of the greenway from the 3400 block of Highland Road near the intersection with Rutrough Road, through property owned by the Roanoke Valley Resource Authority (RVRA), connecting to a Federal overlook, passing underneath the Roanoke River Parkway, crossing properties owned by the National Park Service and ending at Explore Park. A trailhead parking lot will be constructed at 3404 Rutrough Road with access on Rutrough Road. The timeline for this project is as follows: · April 2015: Roanoke County submitted a FLAP application requesting funding to construct a segment of the Roanoke River Greenway between the Blue Ridge Parkway and Explore Park; · July 2016: The EFLHD awarded Roanoke County $1,733,750 (inclusive of local match); · February 28, 2017: The Board of Supervisors accepted and appropriated funding for the project; · June 6, 2017: FLAP Project Memorandum of Agreement was executed between VDOT, EFLHD and Roanoke County; · January 2018: The Preliminary Engineering phase began; · February 26, 2020: The RVRA Board of Directors approved the donation of temporary and permanent easements for the greenway; · September 2020: Roanoke County conducted public outreach to property owners in the vicinity of the project to share the Categorical Exclusion, 90 percent plans, maps and other project materials; · October 1, 2020: The Virginia Recreational Facilities Authority (VRFA) Board of Directors approved the donation of temporary and permanent easements needed in Explore Park; · February 9, 2021: The Roanoke County Board of Supervisors accepted the donated easements from the RVRA and VRFA; · May 2, 2022: Roanoke County requested supplemental FLAP funding due to an updated project estimate identifying the need for additional construction funding; · October 13, 2022: A General Agreement was executed between the National Park Service Blue Ridge Parkway and the County of Roanoke, Virginia, concerning the Roanoke River Greenway; and · January 24, 2023: The Board of Supervisors accepted and appropriated an additional $1,000,000 in FLAP funds (inclusive of local match) for the project; · August 9, 2023: The project was advertised for construction with the adjacent Page 3 of 4 project, Highland Road Crossing (VDOT UPC 113356); · September 22, 2023: Three construction bids were received that all exceeded the engineer’s estimates for the projects; · September 27, 2023: Staff contacted EFLHD to request additional funding to satisfy the project deficit; · October 2023: The Board of Supervisors authorized allocation of local funds to satisfy project deficits for the Highland Road Crossing project (VDOT UPC 113356) totaling $65,033 and the Base Bid and Bid Alternate #1 for the Blue Ridge Parkway to Explore Park project (VDOT UPC 110155) totaling $242,372; · November 28, 2023: With the addition of these local funds, Roanoke County was authorized to award and execute a construction contract with Alleghany Construction Company to construct the Highland Road Crossing project and the Base Bid and Bid Alternate #1 for the Blue Ridge Parkway to Explore Park project (Bid Alternate #2 was not executed due to lack of funds); · November 29, 2023: The National Park Service Blue Ridge Parkway issued a Special Use Permit for Construction; and · December 4, 2023: Roanoke County issued a Notice to Proceed for construction work to commence. Page 4 of 4 DISCUSSION: Due to lack of funds, Bid Alternate #2 could not be awarded in November 2023. This resulted in an unfunded gap that would be expensive to build at a later time due to access issues. Staff has worked with EFLHD of the U.S. Department of Transportation Federal Highway Administration over the past four months to obtain additional funding to allow construction of Bid Alternate #2. The EFLHD awarded Roanoke County supplemental FLAP funding in the amount of $696,335 (inclusive of matching funds) on February 1, 2024. VDOT has provided an updated Appendix A agreement which reflects this supplemental funding. Once the Board of Supervisors accepts and appropriates the additional funding, the Appendix A can be executed with VDOT and a contract amendment can be executed with Alleghany Construction Company to add construction of Bid Alternate #2. An Emergency Ordinance is requested so that these steps can commence as quickly as possible because all trees must be felled before April 1, 2024, when a time-of-year restriction (no tree cutting is allowed) begins to protect the tricolored bat, a species proposed as endangered under the federal Endangered Species Act, that has been detected in the project area. FISCAL IMPACT: The Federal share of the funding deficit is eighty percent (80%) or $536,000. The Board of Supervisors authorized the allocation of $242,372 in additional funding for the project in October 2023, which satisfies more than the required twenty percent (20%) local match of $160,355. Original FLAP funding in the amount of $1,733,750 was accepted and appropriated by the Board of Supervisors on February 28, 2017. Additional FLAP funding in the amount of $1,000,000 was accepted and appropriated by the Board of Supervisors on January 24, 2023. STAFF RECOMMENDATION: Staff recommends the approval of the ordinance and it is requested, upon a four -fifths vote of the Board, the second reading be waived, and the ordinance be adopted as an emergency measure. 22001 Loudoun County Parkway Building E2, Suite 200 Ashburn, VA 20147 Eastern Federal Lands Highway Division SENT VIA ELECTRONIC CORRESPONDENCE Mr. Doug Blount, Assistant County Administrator Roanoke County Administration P.O. Box 29880 5204 Bernard Drive Roanoke, VA 24018 Subject: Administrative Update #2 to VA FLAP RRG TRL(1) Project Memorandum of Agreement (MOA) – Budget and Funding Dear Mr. Blount: The Virginia Programming Decisions Committee (PDC) has reviewed and approved your request for the increased Federal Lands Access Program funding of $536,000.00 along with the additional committed match of $160,335.00 from Roanoke County, VA, a total increase of $696,335.00 for the subject project. The increase is due to the bids exceeding the engineer estimates to construct the base project plus additional scope included in Additive #1 and Additive #2. The tables below reflect the update to the Project Budget table and the Funding table. The update supersedes the corresponding tables in the MOA executed on June 6, 2017, and the Administrative Update #1 signed on November 23, 2022. F. PROJECT BUDGET Item Estimate ($) Comments EFLHD PROJECT MANAGEMENT $27,000.00 PRELIMINARY ENGINEERING $269,617.00 PE increase of $174,117.00 RIGHT-OF-WAY $0.00 ROW decrease of $54,500.00 CONSTRUCTION ENGINEERING $132,002.00 CE increase of $32,002.00 CONSTRUCTION $3,001,466.00 CN increase of $544,716.00 TOTAL PROJECT COST $3,430,085.00 Project Increase of $696,335.00 J. FUNDING Fund Source Amount Comments Federal Lands Access Program Funding (FLAP) $2,723,000.00 FLAP increase of $536,000.00 Roanoke County, VA Local Cash Match $ 707,085.00 County increase of $160,335.00 TOTAL $3,430,085.00 Funding increase of $696,335.00 In Reply Refer to: HFPP-15 2 If you have any questions, please contact Jeffrey Wilkerson, Program Planning Specialist, jeffrey.wilkerson@dot.gov or 703-404-6354. Sincerely yours, John Wilson Program Manager cc: Lindsay Webb, Parks Planning and Development Manager, Roanoke County Parks, Recreation and Tourism, Roanoke, VA lwebb@roanokecountyva.gov Megan Cronise, Assistant Director of Planning, Roanoke County Planning, Roanoke, VA mcronise@roanokecountyva.gov Cheryl Becker, Program Manager/Salem Programming Section, Virginia Department of Transportation, cheryl.becker@vdot.virginia.gov. Brittany Voll, Federal Programs Manager, Virginia Department of Transportation – Local Assistance Division, brittany.voll@vdot.virginia.gov Western Virginia Water AuthorityWater Pollution Control Plant Highland Road Rutrough Road RutroughPoint Blue R i d g e P k w y Hardy Road IA IA IAÆü RoanokeRiver BackCreekBedfordCounty City of Roanoke RoanokeCounty Town of Vinton Roanoke Ri ver P kwy Eastland Road Rutrough Road IA East Roanoke River Greenw ay Overview Map ´0 0.25 0.5 0.75 10.125 MilesFebruary 2024 Roanoke River Greenway Jurisdiction Boundary National Park Service Western Virginia Water Authority U.S. Department of the Interior Roanoke Valley Resource Authority Land Ownership Easement Virginia Recreational Facilities Authority (Explore Park) Existing FeaturesEast Roanoke River Greenway Segments IA Parking Proposed Features Æü Trailhead Parking Streets Waterbodies ExplorePark MayflowerHills Park UPC 91191, Complete (0.4 mile) UPC 113567, Construction 2024-2025 (1.4 miles) UPC 113356, Under Construction (0.3 mile) UPC 110155, Under Construction (1.7 miles) 1 East Roanoke River Greenway (VDOT UPCs 113356 & 110155)3204 Highland Road to Explore Park UPC 110155 Base Bid Bid Additive #1 Bid Additive #2 Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 13, 2024 EMERGENCY ORDINANCE ACCEPTING AND APPROPRIATING FEDERAL LANDS ACCESS PROGRAM FUNDS IN THE AMOUNT OF $536,000 FROM THE EASTERN FEDERAL LANDS HIGHWAY DIVISION OF THE U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION AND ALLOCATING $242,372 OF ROANOKE COUNTY FUNDS FOR THE ROANOKE RIVER GREENWAY FROM THE BLUE RIDGE PARKWAY TO EXPLORE PARK, VDOT UPC 110155, VINTON MAGISTERIAL DISTRICT WHEREAS, Roanoke County desires to construct segments of the Roanoke River Greenway between Montgomery County and Franklin County to complete the backbone of the Roanoke Valley greenway system; and WHEREAS, in April 2015, Roanoke County, in coordination with the Roanoke Valley Greenway Commission, the Roanoke Valley Resource Authority, and the National Park Service, submitted a request to the Eastern Federal Lands Highway Division (EFLHD) of the U.S. Department of Transportation Federal Highway Administration for Federal Lands Access Program (FLAP) funds for the Eastern Section of the Roanoke River Greenway proposed between the Blue Ridge Parkway and Explore Park; and WHEREAS, funding was awarded in July 2016 and the Board of Supervisors accepted and appropriated this funding on February 28, 2017; WHEREAS, a funding deficit was identified and a supplemental funding request was made to EFLHD in May 2022; and WHEREAS, supplemental funding was awarded and the Board of Supervisors accepted and appropriated this funding on January 24, 2023; and WHEREAS, in September 2023, construction bids were received and a project Page 3 of 3 deficit was identified; and WHEREAS, in October 2023, the Board of Supervisors allocated $242,372 to the Grant Fund for the project to enable the award of the contract and construction initiation for the Base Bid and Bid Alternate 1; and WHEREAS, in September 2023, supplemental FLAP funding was requested for Bid Alternate 2 and was awarded in February 2024; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 13, 2024, and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the members of the Board, this deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1.That the sum of $536,000 is hereby appropriated from the FLAP Program to the Grant Fund for the Department of Parks, Recreation and Tourism; and 2.That the sum of $242,372 has been allocated to the Grant Fund to satisfy the minimum twenty percent matching contribution for this project; and 3.The funds are to be allocated to the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park for construction; and 4.That appropriations designated for the Roanoke River Greenway Project will not lapse at the end of the fiscal year, but shall remain appropriated until the completion of the project. FLAP funds are subject to deallocation if not expended within four years of allocation; and Page 3 of 3 5.That Roanoke County will be responsible for maintenance and operating costs of any improvement / facility constructed with Federal Lands Access Program (FLAP) funds unless other arrangements have been made with the Department; and 6.That Roanoke County hereby agrees to continue fulfilling the project administration agreement with the Virginia Department of Transportation to provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project; and 7.That if Roanoke County subsequently elects to cancel this project Roanoke County hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. Roanoke County also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. 8.That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, Deputy County Administrator or Assistant County Administrator to execute project agreements. 9.An emergency is deemed to exist, and this ordinance shall take effect from and after the date of adoption. Date:2/5/2024 UPC: CFDA #20.205 Locality: From: To: ● This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual. ● This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $2,723,000. This attachment is certified and made an official attachment to this document by the parties to this agreement. $2,795,519 $2,725,519 $2,555,781Total CN $3,160,468 $2,723,000 $3,430,085 $3,430,085 $2,795,519 Aggregate Allocations Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) $2,575,781 $2,725,519 Local Match Total Estimated Cost Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $584,687 $634,566 Project Financing $707,085 $22,005$4,99518.5%FLAP - EFLHD Oversight $2,553,77618.5%$579,692 $169,738$219,738$49,879 Federal Lands Access $219,738 Maximum Reimbursement (Estimated Cost - Local Share) Preliminary Engineering Phase Estimated Project Costs 18.5% Local % Participation for Funds Type Project Cost and Reimbursement Estimated VDOT Project Expenses $0 $0 $219,617 Project Narrative $49,879$269,617 Local Share AmountFunds type (Choose from drop down box) Estimated Total Project Costs Estimated Reimbursement to Locality (Max. Reimbursement - Est. VDOT Expenses) $20,000 Estimated Locality Project Expenses $3,160,468$0 $50,000 $269,617 $3,430,085 Locality Project Manager Contact info: Explore Park Preliminary Engineering ConstructionRight of Way and Utilities Total Estimated Cost $70,000 Project Estimates $3,140,468 $3,360,085 David Henderson, 540.772.2083, dhenderson@roanokecountyva.gov Jessie Nester, 540.613.4115, Jessie.Nester@vdot.virginia.gov Appendix A - Revision 2 Locality UEI #: NBFNAEXRHD76 Department Project Coordinator Contact Info: Blue Ridge Parkway Project Location ZIP+4: 24018-0798 Work Description: 110155Project Number: FL16-080-000 Roanoke County (161) Locality Address (incl ZIP+4): 215 Church Avenue, SW, Roanoke, VA 24011 Roanoke River Greenway - Blue Ridge Pkwy to Explore Park: Continuation of Roanoke River Greenway bicycle / pedestrian trail $269,617Total PE Federal Lands Access $3,133,468 Federal Lands Access $27,000 Construction Typed or printed name of person signing Program and Project Specific Funding Requirements ● This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY. Typed or printed name of person signing DateAuthorized VDOT Official DateAuthorized Locality Official ● Any ineligible items identified throughout Project development will not be reimbursable. ● For Federal Land Access Program (FLAP) projects, the LOCALITY shall maintain the Project or have it maintained in a manner satisfactory to the DEPARTMENT or its authorized representatives and make ample provisions each year for such maintenance unless otherwise agreed to by the DEPARTMENT. Revised: February 1, 2019 Page 1 of 3 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Ordinance accepting and appropriating Stormwater Local Assistance Fund (SLAF) grant in the amount of $531,425 from the Virginia Department of Environmental Quality (DEQ), along with a $531,425 local match for the Stream Restoration of a Tributary to Mudlick Creek along Canter Drive in the Windsor Hills Magisterial District. SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate a SLAF grant in the amount of $531,425 from DEQ, along with a local match of $531,425 from the Monsanto settlement funds for the Stream Restoration of a Tributary to Mudlick Creek along Canter Drive in the Windsor Hills Magisterial District. BACKGROUND: The Roanoke River is impaired by excessive sediment. The Virginia Department of Environmental Quality (DEQ) has assigned Roanoke County a wasteload allocation (WLA) for sediment that is enforceable under the County’s Municipal Separate Storm Sewer System (MS4) permit. The County is required by its MS4 permit to decrease discharge of sediment to the Roanoke River to the maximum extent practicable to meet its WLA. One of the means that the County has been addressing this permit requirement is by constructing natural stream restoration projects in streams within its MS4 service area that are experiencing severe bank erosion. In 2015, the County performed a screening assessment of County streams to identify the most promising candidate sites for stream restoration projects. One of the top sites identified in this study was an unnamed tributary to Mudlick Creek located at Hidden Page 2 of 3 Valley High School and along Canter Drive in Windsor Hills Magisterial District. In June 2022, residents along Canter Drive contacted the County and requested assistance to address erosion issues that they were experiencing from this unnamed tributary. Several meetings were held with residents to discuss their erosion concerns. Department of Development Services staff explained that the erosion from the stream on their property could not be addressed through the County’s regular drainage program; however, since this section of unnamed stream had been identified as a significant source of sediment, it might be possible to construct a stream restoration project to further the County’s MS4 permit compliance. Staff informed the residents that this process was contingent on obtaining easements from five impacted residential properties, and from the Roanoke County School Board for work on Hidden Valley High School property; obtaining state SLAF funding and continued local funding. The affected residents expressed support for this stream restoration project. Easement donations were made by the residents and the Roanoke County School Board. The Board of Supervisors accepted the easements at its meeting on May 9, 2023. In October 2023, an application for SLAF funding was submitted to DEQ. We have recently received notification that our grant application was approved. A copy of the grant notification letter from DEQ, dated January 16, 2024, is filed with our Department of Development Services and available for review upon request. DISCUSSION: The Stream Restoration of a Tributary to Mudlick Creek along Canter Drive project has been selected by DEQ for a grant in the amount of $531,425 (50% of total estimated cost of the project of $1,062,850). Constructing this stream restoration project would support compliance with the County’s MS4 permit and would address citizen erosion concerns. If the Board of Supervisors appropriates this funding, design and permitting should be completed by the end of this summer, with solicitation for construction bids in late summer/early fall 2024, and construction commencing before the end of calendar year 2024. FISCAL IMPACT: Page 3 of 3 The estimated total project cost is $1,062,850, excluding Department of Development Services staff time for administration. The SLAF grant in the amount of $531,425 requires a 50% local match. The 50% local match in the amount of $531,425 will be funded with the funds received from the Monsanto litigation settlement. STAFF RECOMMENDATION: Staff recommends approving the first reading of this ordinance accepting and appropriating the $531,425 grant from DEQ and appropriating $531,425 from the Monsanto settlement funds for the required local match for a total project cost of $1,062,850 to the Grant Fund for the Stream Restoration of a Tributary to Mudlick Creek along Canter Drive. Staff further recommends that the board schedule a second reading for this ordinance on February 27, 2024. Commonwealth of Virginia VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY 1111 E. Main Street, Suite 1400, Richmond, Virginia 23219 P.O. Box 1105, Richmond, Virginia 23218 (800) 592-5482 www.deq.virginia.gov Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus Secretary of Natural and Historic Resources Director (804) 698-4020 January 16, 2024 David Henderson, County Engineer Roanoke County dhenderson@roanokecountyva.gov Re: Stormwater Local Assistance Fund (SLAF) Roanoke County SLAF Grant # 24-24 Restoration of Wolf Creek Phase 2 – $607,212 Please do not hesitate to contact me at (804) 836-5912 if you have any questions or need assistance. Sincerely, Karen M. Doran, Manager Clean Water Financing and Assistance Program cc: Drew Miller – Regional Project Manager James R. Moneymaker - Regional Project Officer Congratulations, I am pleased to inform you that DEQ has authorized SLAFauthorized SLAF matching grant funds for your community for the project(s) and amounts shown below. This authorization is contingent upon compliance with all program requirements. Actual grant award will not occur until after your receipt of construction bids and DEQ’s approval of a final project budget based on those bids. If program requirements have not been met and a grant agreement has not been executed by 6/30/2026, the funds authorization for the project(s) listed below will expire . My staff will be in contact with you in the near future to set up a meeting to discuss the next steps and schedule for moving forward with your project(s). SLAF Grant # 24-25 Restoration of a Tributary to Mudlick Creek along Canter Drive – $531,425 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2024 ORDINANCE ACCEPTING $531,425 FROM THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY AND APPROPRIATING SUCH FUNDS, ALONG WITH A $531,425 LOCAL MATCH, FOR STREAM RESTORATION OF A TRIBUTARY TO MUDLICK CREEK ALONG CANTER DRIVE IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Roanoke County has an obligation under its Municipal Separate Storm Sewer System (MS4) Permit to decrease discharge of sediment to the Roanoke River to the maximum extent practicable to meet its Waste Load Allocation; and WHEREAS, one way the County has decreased sediment discharge is by constructing natural stream restoration projects in streams experiencing severe bank erosion; and WHEREAS, in 2015, the County identified an unnamed tributary to Mudlick Creek located at Hidden Valley High School and along Canter Drive as a promising candidate for stream restoration; and WHEREAS, in 2022, residents along Canter Drive contacted the County and requested assistance to address erosion issues pertaining to this unnamed tributary; and WHEREAS, necessary easement donations were made by the residents and the Roanoke County School Board, which were accepted by the Board of Supervisors at their meeting on May 9, 2023; and WHEREAS, the Stream Restoration of a Tributary to Mudlick Creek along Canter Drive project has been selected by DEQ for a grant in the amount of $531,425, with a local match of $531,425, for a total grant amount of $1,062,850; and WHEREAS, the estimated total project cost is $1,062,850, excluding staff time for administration; and WHEREAS, funds received from the Monsanto litigation settlement will be used for the required 50% local match in the amount of $531,425; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 13, 2024, and the second reading was held on February 27, 2024. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $531,425 is hereby accepted from the Virginia Department of Environmental Quality and appropriated to the Grant Fund. 2. That the County’s matching sum of $531,425 be appropriated to the Grant Fund. 3. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Madeline Hanlon Assistant to County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appointments to Committees, Commissions BACKGROUND: 1. Roanoke Valley Cable Television (Board Appointments): Tammy E. Shepherd - No Term Limit 2. Virginia’s First Regional Industrial Facility Authority (Board Appointment) Tammy E. Shepherd - Term Expires: June 30, 2026 3. Western Virginia Regional Industrial Facility Authority (Staff Appointment) Megan Baker - Term Expires: February 3, 2028 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of appointments. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 13,2024, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $25,000 for use by the Roanoke County Library Department (Second Reading) 2. Request to accept and allocate grant funds in the amount of $6,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue 3. Ordinance allocating $65,033 of Roanoke County funds to the Grant Fund for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), VDOT UPC 113356, Vinton Magisterial District (First Reading and Request for Second Reading) 4. Request to accept and allocate grant funds of $21,282 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant along with a local match of $21,282 for a total of $42,564 5. Resolution requesting the Virgina Department of Transportation (VDOT) to accept Ivy Park Drive and Ridgeline Court of Fox Hunt in the Windsor Hills Magisterial District into the VDOT Secondary Road System Page 1 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $25,000 for use by the Roanoke County Library Department SUBMITTED BY: James L. Blanton Director of Library Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of $25,000 received as a donation from the Friends of the Roanoke County Public Library (Friends), and to recognize the Friends for its donation to the Library’s Summer Reading Program. BACKGROUND: The Friends of the Roanoke County Public Library is a non-profit fundraising group that advocates and supports library reading programs for all ages, and promotes the value of libraries. The Friends believe a strong public library is essential to the Roanoke Valley, and have supported the library’s Summer Reading Program since the organization formed in the early 90s. The Library Department is requesting these funds be accepted and appropriated for use by the Library Department for their Summer Reading Program. DISCUSSION: The Library Department will use the funds to support the Library’s Summer Reading Program. There have been no changes since the first reading of the ordinance on January 23, 2024. Page 2 of 2 FISCAL IMPACT: Funds in the amount of $25,000 are from the Friends of the Library for use by the Library to support the Summer Reading Program. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached ordinance. FRIENDS OF ROANOKE COUNTY PUBLIC LIBRARY 12/28/23 To Toni Cox, The Friends of the Roanoke County Public Library’s purpose is to maintain an association of persons interested in libraries; to focus public attention on the library, its resources and services; to receive and encourage gifts and bequests to the library; to advocate for the library, and support and cooperate with the library as it develops library services and facilities for the community. We are, therefore, gladly supporting the Roanoke County Public Library’s Summer Reading Program for 2024 with the requested amount of $25,000, to be used, as needed, in developing and implementing this event. Respectfully yours, Gayle Campbell, President of the FOL Board, Roanoke County AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $25,000 FROM THE FRIENDS OF THE ROANOKE COUNTY PUBLIC LIBRARY, AND APPROPRIATING SUCH FUNDS TO THE COUNTY’S GENERAL FUND FOR USE BY THE ROANOKE COUNTY PUBLIC LIBRARIES TO CONDUCT ITS SUMMER READING PROGRAM WHEREAS, the Friends of the Roanoke County Public Library (Friends) is a non - profit fundraising group that advocates for and supports library reading programs for all ages, and promotes the value of libraries; and WHEREAS, Friends has supported the Library’s summer reading program since the organization formed in the early 90s; and WHEREAS, Friends has offered to donate $25,000 to the County in order to provide financial support for the Library Department’s 2024 summer reading program; and WHEREAS, the first reading of this ordinance was held on January 23, 2024, and the second reading was held on February 13, 2024. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that 1) Funds in the amount of $25,000 from the Friends of the Roanoke County Public Library are hereby accepted and appropriated to the general fund, and shall be used to support the Library Department’s summer reading program. 2) This ordinance shall be effective upon its adoption. Page 1 of 2 ACTION NO. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $6,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate grant funds totaling $6,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue. The funds have been designated to be used at Hollins Station #5, Fort Lewis Station #9, and Masons Cove Station #10 in even amounts of $2,000 per station. BACKGROUND: The Community Foundation Serving Western Virginia has served the Roanoke Valley and much of southwest Virginia for over 30 years. Currently, it administers and makes grants from over 300 named endowment funds on behalf of the community. One of those funds is the J. Spencer and Joy Frantz Donor Advised Fund. DISCUSSION: Community Foundation has awarded grant funds in the amount of $6,000 to Roanoke County Fire and Rescue from the J. Spencer and Joy Frantz Donor Advised Fund. The funds are designated to be used at Hollins Station #5, Fort Lewis Station #9, and Masons Cove Station #10 in $2,000 increments. The Department will purchase specialized fire and rescue equipment to be assigned to each of these three stations. Page 2 of 2 FISCAL IMPACT: The J. Spencer and Joy Frantz Donor Advised Fund will cover 100% of the cost of the specialized fire and rescue equipment. No County match is required. STAFF RECOMMENDATION: Staff recommends accepting an allocating $6,000 to the Grant Fund for the purchase of specialized fire and rescue equipment for the three stations. TO: Ms. Jennifer Sexton Roanoke County Fire & Rescue 5925 Cove Road Roanoke, VA 24019 DATE: January 16, 2024 It is a pleasure to support the mission of your organization with a grant from a component fund of Community Foundation Serving Western Virginia. Recipient: Roanoke County Fire & Rescue Grant Amount: $2,000.00 Grant Purpose: designated to Hollins Fire and Rescue Station #5 Fund Advisor: This grant will be paid to your organization via ACH within five business days. It is your responsibility to notify your Finance Department of this grant award. When you recognize this grant in your publications, or in any other manner, please note the donor as the: J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia By accepting this grant, your organization certifies to Community Foundation Serving Western Virginia that: this donation will not be used to satisfy any legally binding pledge or other personal financial obligation of any individual or entity connected with the Fund; and no goods, services or benefits will be received by any individual or entity connected with the Fund. A letter of acknowledgement to the Foundation is not necessary. If you have a personal relationship with the person(s) who made the grant recommendation, please feel free to acknowledge him or her directly, as we do not forward any correspondence to our donors. However, please note that any such acknowledgment should not reflect a tax deductible gift, as Community Foundation Serving Western Virginia, a 501(c)3 organization, is the donor and to do so would be a duplication. If you have any questions, please contact our Director of Grants and Donor Services, Michelle Eberly at michelle@cfwesternva.org. Please reference Grant ID # 28985. TO: Ms. Jennifer Sexton Roanoke County Fire & Rescue 5925 Cove Road Roanoke, VA 24019 DATE: January 16, 2024 It is a pleasure to support the mission of your organization with a grant from a component fund of Community Foundation Serving Western Virginia. Recipient: Roanoke County Fire & Rescue Grant Amount: $2,000.00 Grant Purpose: designated to Fort Lewis Fire and Rescue Station #9 Fund Advisor: This grant will be paid to your organization via ACH within five business days. It is your responsibility to notify your Finance Department of this grant award. When you recognize this grant in your publications, or in any other manner, please note the donor as the: J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia By accepting this grant, your organization certifies to Community Foundation Serving Western Virginia that: this donation will not be used to satisfy any legally binding pledge or other personal financial obligation of any individual or entity connected with the Fund; and no goods, services or benefits will be received by any individual or entity connected with the Fund. A letter of acknowledgement to the Foundation is not necessary. If you have a personal relationship with the person(s) who made the grant recommendation, please feel free to acknowledge him or her directly, as we do not forward any correspondence to our donors. However, please note that any such acknowledgment should not reflect a tax deductible gift, as Community Foundation Serving Western Virginia, a 501(c)3 organization, is the donor and to do so would be a duplication. If you have any questions, please contact our Director of Grants and Donor Services, Michelle Eberly at michelle@cfwesternva.org. Please reference Grant ID # 28984. TO: Ms. Jennifer Sexton Roanoke County Fire & Rescue 5925 Cove Road Roanoke, VA 24019 DATE: January 16, 2024 It is a pleasure to support the mission of your organization with a grant from a component fund of Community Foundation Serving Western Virginia. Recipient: Roanoke County Fire & Rescue Grant Amount: $2,000.00 Grant Purpose: designated to Masons Cove Fire and Rescue Station #10 Fund Advisor: This grant will be paid to your organization via ACH within five business days. It is your responsibility to notify your Finance Department of this grant award. When you recognize this grant in your publications, or in any other manner, please note the donor as the: J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia By accepting this grant, your organization certifies to Community Foundation Serving Western Virginia that: this donation will not be used to satisfy any legally binding pledge or other personal financial obligation of any individual or entity connected with the Fund; and no goods, services or benefits will be received by any individual or entity connected with the Fund. A letter of acknowledgement to the Foundation is not necessary. If you have a personal relationship with the person(s) who made the grant recommendation, please feel free to acknowledge him or her directly, as we do not forward any correspondence to our donors. However, please note that any such acknowledgment should not reflect a tax deductible gift, as Community Foundation Serving Western Virginia, a 501(c)3 organization, is the donor and to do so would be a duplication. If you have any questions, please contact our Director of Grants and Donor Services, Michelle Eberly at michelle@cfwesternva.org. Please reference Grant ID # 28986. Page 1 of 4 ACTION NO. ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Ordinance allocating $65,033 of Roanoke County funds to the Grant Fund for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), VDOT UPC 113356, Vinton Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Virginia Department of Transportation (VDOT) has requested that a new Appendix A be executed to include $65,033 of Roanoke County funds transferred from the Revenue Sharing account to the Grant Fund to satisfy a project deficit for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), which is currently under construction. BACKGROUND: The TA Set-Aside Program provides eighty percent (80%) Federal funding with a required twenty percent (20%) percent local match for improvements to non -motorized transportation that enhance the public’s traveling experience, revitalize communities and improve the quality of life. The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley greenway system and has been designated as the top greenway priority by the Roanoke Valley Greenway Commission in the 1995, 2007 and 2018 Roanoke Valley Greenway Plans, all adopted by the Roanoke County Board of Supervisors. The Roanoke County 2016 Community Strategic Plan also identifies greenways as a high priority strategic initiative for supporting a multi-modal transportation network and keeping Roanoke County healthy, clean, and beautiful. The 2022 County of Roanoke Page 2 of 4 Strategic Planning document supports continuing construction of the Roanoke River Greenway in the Outdoor Recreation Strategic Target Outcome Area. The proposed greenway will provide an accessible, 0.30 -mile-long, 8 to 10-foot-wide, paved shared use path along the north side of Highland Road (Route 618). The greenway will cross underneath the Blue Ridge Parkway through an existing overpass. The western terminus of the project will connect to a new trailhead constructed with a previous project (VDOT UPC 91191) at 3226 Highland Road that is owned by the Virginia Recreational Facilities Authority (VRFA) and leased by Roanoke County for Explore Park. The eastern terminus of the project will connect to a proposed trailhead (UPC 110155) at 3404 Highland Road that is owned by the Roanoke Valley Resource Authority (RVRA). The proposed on-road alignment is supported in the Roanoke Valley/Blue Ridge Parkway Trail Plan approved in 2015 with a Finding of No Significant Impact in the Environmental Assessment. The timeline for this project is as follows: · 2012-2017: Conceptual planning and preliminary engineering efforts took place, funded by Roanoke County Parks, Recreation and Tourism; · November 1, 2017: Roanoke County requested TA Set -Aside Program funding for construction of the Roanoke River Greenway, Parkway Crossing project; · June 20, 2018: Commonwealth Transportation Board (CTB) approved the Six -Year Improvement Program which included TA Set-Aside funding for this project; · May 28, 2019: Board of Supervisors adopted the Roanoke County Fiscal Year 2020 - 2029 Capital Improvement Program which included TA Set-Aside Grant funding; · July 18, 2019: Roanoke County executed a Project Administration Agreement and an Appendix A with VDOT; · October 1, 2019: Roanoke County requested additional TA Set-Aside Program funding for construction due to a funding deficit identified by the 30 percent design plan cost estimate; · February 12, 2020: VRFA Board of Directors approved the donation of temporary and permanent easements needed on VRFA property; · October 20, 2020: CTB approved the Six-Year Improvement Program which included additional TA Set-Aside funding; · February 9, 2021: RVRA Board of Directors approved the donation of temporary and perpetual easements for the greenway; · May 11, 2021: Board of Supervisors accepted and appropriated the additional TA Set-Aside funding; · May 29, 2021: Roanoke County executed a revised Appendix A with VDOT; · April 15, 2022: Roanoke County requested a portion of identified TA Set -Aside surplus funds available to the Roanoke Valley Transportation Planning Organization Page 3 of 4 (RVTPO) to satisfy a funding deficit identified by an updated construction estimate; · June 23, 2022: RVTPO awarded the additional TA Set -Aside funding for the project for fiscal years 2023 and 2024; · September 29, 2022: Roanoke County received environmental certification from VDOT; · October 13, 2022: A General Agreement was executed between the National Park Service Blue Ridge Parkway and the County of Roanoke, Virginia, concerning the Roanoke River Greenway; · October 18, 2022: Roanoke County requested a one-year extension of the original TA Set-Aside funding to September 30, 2023; · November 17, 2022: VDOT certified all right-of-way obtained by Roanoke County; · January 24, 2023: Board of Supervisors accepted and appropriated additional TA Set-Aside funding; · February 9, 2023: VDOT executed a revised Appendix A; · August 9, 2023: The project was advertised for construction with the adjacent project, Blue Ridge Parkway to Explore Park (VDOT UPC 110155); · September 22, 2023: Three construction bids were received that all exceeded the engineer’s estimates for the projects; · October 2023: The Board of Supervisors authorized allocation of local funds to satisfy project deficits for the Highland Road Crossing project (VDOT UPC 113356) totaling $65,033 and the Base Bid and Bid Alternate #1 for the Blue Ridge Parkway to Explore Park project (VDOT UPC 110155) totaling $242,372; · November 28, 2023: With the addition of these local funds, Roanoke County was authorized to award and execute a construction contract with Alleghany Construction Company to construct the Highland Road Crossing project and the Base Bid and Bid Alternate #1 for the Blue Ridge Parkway to Explore Park project; · November 29, 2023: The National Park Service Blue Ridge Parkway issued a Special Use Permit for Construction; and · December 4, 2023: Roanoke County issued a Notice to Proceed for work to commence. DISCUSSION: VDOT Central Office has requested an updated Appendix A to reflect the new local funds allocated to the project. Once the Board of Supervisors approves the new ordinance, the Appendix A can be executed with VDOT. FISCAL IMPACT: The Board of Supervisors allocated $65,033 of local funds from the Revenue Sharing account to the Grant Fund in October 2023. The Board of Supervisors have accepted and appropriated three other rounds of Page 4 of 4 funding for this project in fiscal years 2020 and 2021 ($458,258 including the match), in fiscal years 2021 and 2022 ($250,000 including the match), and most recently in fiscal year 2023 ($87,643 including the match). STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the first reading of this ordinance and schedule the second reading for February 27, 2024. Date:10/31/2023 UPC: CFDA # 20.205 Locality: From: To: ● This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual ● This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $636,720 This attachment is certified and made an official attachment to this document by the parties to this agreement. ● This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY. $159,180 ● The DEPARTMENT will conduct all environmental studies necessary to complete an environmental document in compliance with the National Environmental Policy Act including, but not limited to, basic coordination for cultural resources, basic clearances for threatened and endangered species, and any necessary certifications, recertifications, and/or reevaluations. The LOCALITY is responsible for tracking, implementing, and completing all environmental commitments associated with the project. In addition, the LOCALITY is responsible for obtaining any water quality permits, submitting a signed EQ-555 for natural resources due diligence, conducting any required hazardous materials efforts, and submitting a signed EQ-121 for hazardous materials due diligence (all submittals are to be in accordance with the LAP Manual). VDOT’s estimated cost for preparing the environmental document and necessary supporting studies, including certifications, recertifications and/or reevaluations, will be provided to the LOCALITY and deducted from the Project funds. $0 $0 $0 $613,520 $595,720 $600,720 $0 Total CN $860,933 $95,033$636,720 $890,933 $890,933 $636,720 Aggregate AllocationsLocal Funds Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) $0 $0 $612,720 $595,720 $0 $0 $0$0 $0 Total Estimated Cost Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $248,213 $254,213 Project Financing Total RW $0 $0 $0 $95,033100% $0 Local Funds $0 $0 $6,000 $0 $0 $0 Transportation Alternatives $0 $800 $0 $0 $0 $0 $0 20% $800 $0 $0 $0 $6,000$30,000 Local Share AmountFunds type (Choose from drop down box) Preliminary Engineering 0% $0 $0 $0 $0 Estimated Reimbursement to Locality (Max. Reimbursement - Est. VDOT Expenses) $0$0 $0 $800 $12,000 Estimated Locality Project Expenses $860,933$0 $29,000 $30,000 $890,933 Maximum Reimbursement (Estimated Cost - Local Share) Phase Estimated Project Costs ConstructionRight of Way and Utilities Total Estimated Cost $41,000 Project Estimates $848,933 $849,933 Project Cost and Reimbursement Estimated VDOT Project Expenses $0 $0 $1,000 Preliminary Engineering Estimated Total Project Costs Local % Participation for Funds Type Appendix A-Revision 3 Locality UEI #: GX4HPU2KPHE3 Department Project Coordinator Contact Info: 3204 Highland Rd Project Location ZIP+4: 24014-6331 Work Description: 113356Project Number: EN18-080-932 Roanoke County (161) Locality Address (incl ZIP+4): 5204 Bernard Dr., Roanoke, VA 24018-0798 Roanoke River Greenway, Parkway Crossing: This project is construction of 0.30 miles of Roanoke River Greenway underneath the Blue Ridge Parkway, connecting bicyclists and pedestrians safely to other funded sections of the Greenway. Lindsay Webb, 540-777-6328, lwebb@roanokecountyva.gov Jessie Nester, 540-613-4115, Jessie.Nester@vdot.virginia.gov Project Narrative Locality Project Manager Contact info: 3404 Rutrough Rd Right of Way & Utilities $0 $30,000Total PE Transportation Alternatives $765,900.00 Transportation Alternatives $95,033.00 Construction 20% Local Match Typed or printed name of person signing Program and Project Specific Funding Requirements ● Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. ● All local funds included on this appendix have been formally committed by the local government’s board or council resolution subject to appropriation. ● Any ineligible items identified throughout Project development will not be reimbursable. Typed or printed name of person signing and Transportation Alternatives Program Guide. Date $0 $0 $0$0 $0 $0 $0 $0 $0 $612,720$153,180 Authorized VDOT Official DateAuthorized Locality Official ● Eligible VDOT Project expenses will be recovered as follows: 80% will be deducted from the federal allocation and 20% will be deducted from reimbursement requests. ● For Transportation Alternatives (TA) Projects, the LOCALITY shall maintain the Project or have it maintained in a manner satisfactory to the DEPARTMENT for its useful life and make ample provisions each year for such maintenance unless otherwise agreed to by the DEPARTMENT. Failure to do so, or the sale of a TA funded improvement prior to the expectations as identified in the TA Guide, may require repayment of federal funds. ● In accordance with CTB policy, the Project must be under construction by 09/30/2023 or the federal Transportation Alternatives (TA) funding may be subject to de-allocation. Revised: February 1, 2019 Western Virginia Water AuthorityWater Pollution Control Plant Highland Road Rutrough Road RutroughPoint Blue R i d g e P k w y Hardy Road IA IA IAÆü RoanokeRiver BackCreekBedfordCounty City of Roanoke RoanokeCounty Town of Vinton Roanoke Ri ver P kwy Eastland Road Rutrough Road IA East Roanoke River Greenw ay Overview Map ´0 0.25 0.5 0.75 10.125 MilesFebruary 2024 Roanoke River Greenway Jurisdiction Boundary National Park Service Western Virginia Water Authority U.S. Department of the Interior Roanoke Valley Resource Authority Land Ownership Easement Virginia Recreational Facilities Authority (Explore Park) Existing FeaturesEast Roanoke River Greenway Segments IA Parking Proposed Features Æü Trailhead Parking Streets Waterbodies ExplorePark MayflowerHills Park UPC 91191, Complete (0.4 mile) UPC 113567, Construction 2024-2025 (1.4 miles) UPC 113356, Under Construction (0.3 mile) UPC 110155, Under Construction (1.7 miles) Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, FEBRUARY 13, 2024 ORDINANCE ALLOCATING $65,033 OF ROANOKE COUNTY FUNDS TO THE GRANT FUND FOR THE EAST ROANOKE RIVER GREENWAY CROSSING OF THE BLUE RIDGE PARKWAY ALONG HIGHLAND ROAD (STATE ROUTE 618), VDOT UPC 113356, VINTON MAGISTERIAL DISTRICT WHEREAS, Roanoke County desires to construct segments of the Roanoke River Greenway between Montgomery County and Franklin County to complete the backbone of the Roanoke Valley greenway system; and WHEREAS, Roanoke County submitted grant applications for Transportation Alternatives (TA) Set-Aside Program funding to construct the East Roanoke River Greenway Crossing of the Blue Ridge Parkway in 2017 and in 2019; and WHEREAS, Roanoke County was awarded and the Board of Supervisors accepted and appropriated the TA Set-Aside Program funding on May 28, 2019, and on May 11, 2021; and WHEREAS, in 2022, the Roanoke Valley Transportation Planning Organization awarded Roanoke County additional TA Set-Aside Program funding for fiscal year 2023 and fiscal year 2024; and WHEREAS, the Board of Supervisors accepted and appropriated the $70,114 of TA Set-Aside Program funding and $17,529 of local match on January 24, 2023; and WHEREAS, in September 2023, construction bids were received and a project deficit was identified; and Page 2 of 2 WHEREAS, in October 2023, the Board of Supervisors allocated $65,033 to the Grant Fund for the project to enable award of the contract and construction initiation; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 13, 2024, and the second reading was held on February 27, 2024. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $65,033 has been allocated to the Grant Fund for the Department of Parks, Recreation and Tourism for the purpose of the East Roanoke River Greenway Crossing of the Blue Ridge Parkway. 2. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, Deputy County Administrator or Assistant County Administrator to execute project agreements. 3. That this ordinance shall take effect upon its adoption. Page 1 of 2 ACTION NO. ITEM NO. H.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Request to accept and allocate grant funds of $21,282 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant along with a local match of $21,282 for a total of $42,564 SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate an Emergency Management Performance Grant for $21,282 from the Virginia Department of Emergency Management along with a local match of $21,282. BACKGROUND: The Emergency Management Performance Grant is an annual grant allocated to local governments for emergency preparation. Funds may be used for equipment to enhance the Emergency Operations Center (EOC) capabilities. Funds may also be used for other items that support EOC operations, as well as field operations and logistical needs. DISCUSSION: The County will use the grant funds for needed upgrades to the Emergency Operations Center located in the Public Safety Center on Cove Road. This facility was opened in 2005, and the center continues to need ongoing technology upgrades that will be relied on in case of EOC training or a declared emergency. Flood Monitoring software will also be covered with these grant funds. FISCAL IMPACT: Page 2 of 2 Awarded grant funds are $21,282 and requires a local match of fifty percent (50%) equaling $21,282, for a total of $42,564. A portion of the Emergency Manager's salary will be used as the in-kind, fifty percent (50%) required match. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue Department in the amount of $21,282 with the required local match of $21,282 for a total of $42,564 from VDEM. The Department of Homeland Security Standard Terms a nd Conditions 2018 Page 1 of 3 SUBAWARD AGREEMENT Page 1 of 3 1.SUBRECIPIENT NAME AND ADDRESS:4a. SUBAWARD ID NUMBER: 4b. Federal Award ID: 5.SUBAWARD DATE: 6.PROJECT PERIOD: to BUDGET PERIOD: to 7.TOTAL AMOUNT OF THIS SUBAWARD: 2.SUBRECIPIENT UEI Number:8.FEDERAL AMOUNT OF THIS SUBAWARD: SUBRECIPIENT EIN: 9.SUBRECIPIENT NON-FEDERAL COST SHARE REQUIREMENT: 10.INDIRECT COST RATE (If applicable): 3.PASS-THROUGH ENTITY: Virginia Department of Emergency Management SUBAWARD NAME: CFDA: U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) 11. STANDARD TERMS AND CONDITIONS & SPECIAL CONDITIONS The above subaward is approved subject to the 2023 Department of Homeland Security (DHS) Standard Terms and Conditions and VDEM Special Conditions found here: DHS Terms and Conditions 2023 12. APPROPRIATION AUTHORITY FOR GRANT The project is supported under the Department of Homeland Security Appropriations Act, 2023 (Public Law No. 117-328). 13. METHOD OF PAYMENT Commonwealth of Virginia Cardinal Accounting System AGENCY APPROVAL SUBRECIPIENT ACCEPTANCE 14. TYPED NAME AND TITLE OF APPROVING VDEM OFFICIAL 16. NAME AND TITLE OF AUTHORIZED OFFICIAL Cheryl Adkins Chief Financial Officer 15. SIGNATURE OF APPROVING VDEM OFFICIAL 17. SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL 18. DATE: Virginia Department of Emergency Management 9711 Farrar Court, Suite 200 North Chesterfield, VA 23236 The Department of Homeland Security Standard Terms a nd Conditions 2018 Page 2 of 3 SUBAWARD AGREEMENT Page 2 of 3 Subaward Name: Subaward Date: SPECIAL CONDITIONS 1.The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002 and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity (NOFO). 2.The Subrecipient agrees to permit the pass-through entity and auditors to have access to its records and financial statements as necessary for the pass-through entity to meet the requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200. 3.The Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. 4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant federal agency to charge indirect costs to this subaward. 5.In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, the Subrecipient will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award. 6.Subrecipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify FEMA and the State Historic Preservation Office. Any construction activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for FEMA funding. 7.The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant, state or local funds for emergency preparedness. Virginia Department of Emergency Management 9711 Farrar Court, Suite 200 North Chesterfield, VA 23236 The Department of Homeland Security Standard Terms a nd Conditions 2018 Page 3 of 3 SUBAWARD AGREEMENT Page 3 of 3 Subaward Name: Subaward Date: 8.The Subrecipient agrees that all publications created with funding under this grant shall prominently contain the following statement: "This document was prepared under a grant from FEMA’s Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA’s Grant Programs Directorate or the U.S. Department of Homeland Security." 9.The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be prominently marked as follows: “Purchased with funds provided by the U.S. Department of Homeland Security.” 10.The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 11.The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after the end date of the performance period. Failure to provide this information may result in VDEM withholding grant funds from further obligation and expenditure and prevent future awards to the Subrecipient. 12.National Incident Management System (NIMS) Implementation Compliance In accordance with HSPD-5, the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEM/SAA will determine if the Subrecipient has made sufficient progress to disburse funds. 13.All conferences and workshops using federal preparedness funds must pertain to the project being funded. The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. Failure to do so will result in a delay of payment until received. 14.The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and Mexico, preapproval is required by the state and FEMA through the SAA office. Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere Travel Initiative (http://www.dhs.gov/files/programs/gc_1200693579776.shtm). Virginia Department of Emergency Management 9711 Farrar Court, Suite 200 North Chesterfield, VA 23236 Page 1 of 2 ACTION NO. ITEM NO. H.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Resolution reuesting the Virgina Department of Transportation (VDOT) to accept Ivy Park Drive and Ridgeline Court of Fox Hunt in the Windsor Hills Magisterial District into the VDOT Secondary Road System SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution requesting the Virginia Department of Transportation (VDOT) accept Ivy Park Drive and Ridgeline Court - Fox Hunt into the Virginia Department of Transportation System, in the Windsor Hills Magisterial District. BACKGROUND: The County of Roanoke is requesting that the Board of Supervisors approve a resolution requesting the Virginia Department of Transportation (VDOT) to accept, as described by the AM-4.3, (See attachment) 0.11 mile of Ivy Park Drive from the intersection with Roselawn Road (VA SEC. Route # 689) to the end of its cul -de-sac, and 0.06 mile of Ridgeline Court from the intersection with Ivy Park Drive to the end of its cul-de-sac. These roads are located within the Fox Hunt subdivision in the Windsor Hills Magisterial District. DISCUSSION: The Development Services and Transportation Planning staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the Page 2 of 2 road acceptable. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: The staff recommends that the Board accept the identified roads as Right -of-Way in Roanoke County and approve the attached resolution to VDOT requesting that they accept Ivy Park Drive and Ridgeline Court into the Secondary Road System. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION REQUESTING ACCEPTANCE OF IVY PARK DRIVE AND RIDGELINE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation’s Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors for the County of Roanoke, that this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time . BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. BE IT FURTHER RESOLVED, this Board hereby guarantees the performance of the street(s) requested herein to become a part of the State maintained secondary system of state highways for a period of one year from the date of the acceptance of the referenced streets by VDOT into the secondary system of state highways. This Board will reimburse all costs incurred by VDOT to repair faults in the referenced streets and re lated drainage facilities associated with workmanship or materials as determined exclusively by VDOT. Description Length ROW Width Services 0.11 mi 40 ft 29 ft 13/13 houses Ridgeline Court; From: Int. Ivy Park Drive To: End of its cul-de-sac 0.06 mi 40 ft 29 ft 11/11 houses ROANOKE COUNTY DEPARTMENT OF DEVLOPMENT SERVICES ACCEPTANCE OF IVY PARK DRIVE AND RIDGELINE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM Ivy Park Drive; From: Int. 689 To: End of its cul-de-sac Exhibit "A" COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION Form AM 4.3 Form AM 4.3 (Rev 01/02/2024) by Resolution of the governing body adopted 2/13/2024 In Roanoke County ICR ID: 39452597 SSAR Report of Changes in the Secondary System of State Highways CHANGE TYPE RTE NUM & STREET NAME CHANGE DESCRIPTION FROM TERMINI TO TERMINI LENGTH NUMBER OF LANES RECORDAT ION REFERENC E ROW WIDTH Addition Rt. 2043 - Ivy Park Drive New subdivision street §33.2-705 Intersection with Roselawn Road, route 689 Intersection with Ridgeline Court 0.0618 2 40 Addition Rt. 2043 - Ivy Park Drive New subdivision street §33.2-705 Intersection with Ridgeline Court End of Cul-de-sac 0.0477 2 40 Addition Rt. 2044 - Ridgeline Court New subdivision street §33.2-705 Intersection with Ivy Park Drive End of Cul-de-sac 0.0550 2 40 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes to the secondary system of state highways. A Copy Testee Signed (County Official):__________________________________________________________ Project/Subdivision: Fox Hunt Street Acceptance CapitalUnappropriated  % of Board ExpenditureBalance Revenues Contingency Contingency ReservesAudited balance as of June 30, 2023 26,217,687$     ‐$              ‐$               11,810,663$  Addition of 2022‐23 operations and close out of completed projects479,410          Approved Sources:Appropriated from 2023‐24 budget (Ordinance 052323‐2) 2,974,113         50,000         608,162        Allocated from year end designations ‐ December 12, 20233,000,000       Approved Uses: Appropriated for 2023‐24 budget (Ordinance 052323‐3)(5,925,138)      Appropriated for 2023‐24 budget (Ordinance 052323‐3)(306,503)          MOU regarding the joint capital funding approved on April 11, 2023(5,000,000)     Balance at February 13, 2024 29,191,800$    12.0% 50,000$       608,162$      4,058,432$    County of RoanokeUnappropriated Balance, Board Contingency, and Capital ReservesFiscal Year 2023‐2024General Government Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2023 Additions Deletions February 13, 2024 VPSA School Bonds 77,829,551$ -$ 8,048,369$ 69,781,182$ Lease Revenue Bonds 82,760,000 - 4,365,000 78,395,000 Subtotal 160,589,551 - 12,413,369 148,176,182 Premiums 12,147,305 - - 12,147,305 172,736,856$ -$ 12,413,369$ 160,323,487$ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 13, 2024 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31-Dec-23 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 6,532,820.66 6,532,820.66 GOVERNMENT: TRUIST CONTRA (275,490.00) TRUIST 25,000,000.00 TRUIST ROA CONTRA (6,010.00) TRUIST ROA 1,000,000.00 25,718,500.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 32,718,943.14 ROCO EMA PORTFOLIO 1,046,848.84 ROCO EMA PORTFOLIO CONTRA 13,644.07 33,779,436.05 MONEY MARKET: ATLANTIC UNION BANK 4,664,255.00 HOMETRUST BANK 4,177,795.63 TRUIST 35,605,053.73 TRUIST ROA 4,552,913.52 49,000,017.88 PUBLIC FUNDS: BANK OF BOTETOURT 7,256,809.57 7,256,809.57 TOTAL 122,287,584.16 2-13-2024 Page 1 of 2 ACTION NO. ITEM NO. L.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Work session to review with the Board of Supervisors fiscal year 2024-2025 projected General Government Fund operating budget revenues, review updates to the County of Roanoke Fee Compendium and Outside Agency Funding SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Review fiscal year 2024-2025 projected General Government Fund operating budget revenues, updates to the County of Roanoke Fee Compendium and Outside Agency Funding. BACKGROUND: As part of the annual operating budget development process, staff provides the Board of Supervisors revenue projections for the coming fiscal year in advance of the County Administrator's proposal of the operating budget. Staff will also provide updates considered for the County of Roanoke Fee Compendium, which is adopted at the same time as adoption of annual budget ordinances per Section 4-3, Item B of the County's Comprehensive Financial Policy. In addition, each annual budget development cycle the County of Roanoke considers funding requests from local nonprofit organizations who offer services to the citizens of the Roanoke Valley. Changes in funding requests from organizations who have applied for funding within the fiscal year 2024-2025 operating budget will be shared. DISCUSSION: Page 2 of 2 This work session will provide the Board of Supervisors information regarding fiscal year 2024-2025 revenue projections for the General Government Fund. Revenue projections contained in the attached presentation are subject to change based on any additional information received by staff. Final proposed fiscal year 2024-2025 revenues will be detailed in the County Administrator's Proposed Fiscal Year 2024 -2025 Operating Budget document, scheduled to be presented to the Board of Supervisors on March 26, 2024. Staff will also provide the Board of Supervisors an overview of the County of Roanoke Fee Compendium that is approved by the Board of Supervisors as part of the fiscal year 2024-2025 budget adoption. The County's Comprehensive Financial Policy indicates in Section 4-3, Item B that " ... County staff shall produce an annual Fee Compendium to be adopted by the Board of Supervisors at the same time as Adoption of the Annual Budget Ordinances." Staff will provide an overview of updates considered for the Fiscal Year 2024-2025 compendium. Also, the Outside Agency funding process and the FY2024-2025 organization requests will be shared. The attached Power Point presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with receipt of the attached presentation. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding County of Roanoke fiscal year 2024-2025 projected General Government Fund operating budget revenues, updates to the County of Roanoke Fee Compendium and Outside Agency funding. Attachment A Proposed Changes to Roanoke County, VA Development Services Fees Types of Fee Charged Site Plan / Plot Plan ESC Review Up to 2500 SF $0.00 $25.00 Under 5000 SF $25.00 $35.00 Under 10000 SF $50.00 $75.00 Over 10000 (Same as Site Plan)$350.00 Plus $75 / Acre $400.00 Plus $100 / Acre Site Plan Review Small Plat Review (less that 5 lots)$25.00 $50.00 Large Subdivision Review (5 or more lots)$350.00 Plus $75 / lot $400.00 Plus $100 / lot Site Plan (Commercial) Review $755.00 Plus $75 / Acre $800.00 Plus $100 / Acre Third and Subsequent Submittal Review $0.00 50% of the initial review fee Plan Revision Review $0.00 $200.00 Ist revision is included in the initial plan reviw fees As Built $0.00 $200.00 Ist review is included in the initial plan reviw fees Stormwater Management Agreement $90.00 $100.00 Building, Electrical, Plumbing, Mechanical, and Fire Safety Permits See Attachment B Temporary CO - Residential $25.00 $50.00 CO - Residential $25.00 $50.00 CO - Existing Building $35.00 $50.00 Certificate of Completion $25.00 $50.00 Change of Use $35.00 $50.00 Backflow Periodic Insp $30.00 $35.00 Elevator Periodic Insp $30.00 $35.00 Tent Permit $30.00 $45.00 Amusement Devices - Kiddie $45.00 $45.00 Circular less than 20'$45.00 $45.00 Circular or flat with complexity $45.00 $45.00 Spectacular exceeds 30'$50.00 $50.00 Asbestos Permit $30.00 $45.00 Technology Fee (Rounded up to the nearest dollar)5%5% with minimum$5.00 Commonwealth of Virginia 2% Levy 2%2% Current Fee Proposed Fee Attachment B Proposed Change to Roanoke County, VA Building and Trade Permit Fees Valuation Fee (Current) Total Charge Fee (Proposed) Total Charge (Proposed) Total Increase Base $ 30.00 $ 32.10 $ 40.00 $ 42.80 $ 10.70 $ 1,000.00 $ 30.00 $ 32.10 $ 40.00 $ 42.80 $ 10.70 $ 2,000.00 $ 30.00 $ 32.10 $ 40.00 $ 42.80 $ 10.70 $ 3,000.00 $ 30.00 $ 32.10 $ 40.00 $ 42.80 $ 10.70 $ 4,000.00 $ 30.00 $ 32.10 $ 40.00 $ 42.80 $ 10.70 $ 5,000.00 $ 30.00 $ 32.10 $ 40.00 $ 42.80 $ 10.70 $ 6,000.00 $ 36.00 $ 38.52 $ 48.00 $ 51.36 $ 12.84 $ 7,000.00 $ 42.00 $ 44.94 $ 56.00 $ 59.92 $ 14.98 $ 8,000.00 $ 48.00 $ 51.36 $ 64.00 $ 68.48 $ 17.12 $ 9,000.00 $ 54.00 $ 57.78 $ 72.00 $ 77.04 $ 19.26 $ 10,000.00 $ 60.00 $ 64.20 $ 80.00 $ 85.60 $ 21.40 $ 11,000.00 $ 66.00 $ 70.62 $ 88.00 $ 94.16 $ 23.54 $ 12,000.00 $ 72.00 $ 77.04 $ 96.00 $ 102.72 $ 25.68 $ 13,000.00 $ 78.00 $ 83.46 $ 104.00 $ 111.28 $ 27.82 $ 14,000.00 $ 84.00 $ 89.88 $ 112.00 $ 119.84 $ 29.96 $ 15,000.00 $ 90.00 $ 96.30 $ 120.00 $ 128.40 $ 32.10 $ 16,000.00 $ 96.00 $ 102.72 $ 128.00 $ 136.96 $ 34.24 $ 17,000.00 $ 102.00 $ 109.14 $ 136.00 $ 145.52 $ 36.38 $ 18,000.00 $ 108.00 $ 115.56 $ 144.00 $ 154.08 $ 38.52 $ 19,000.00 $ 114.00 $ 121.98 $ 152.00 $ 162.64 $ 40.66 $ 20,000.00 $ 120.00 $ 128.40 $ 160.00 $ 171.20 $ 42.80 $ 21,000.00 $ 125.00 $ 133.75 $ 168.00 $ 179.76 $ 46.01 $ 22,000.00 $ 130.00 $ 139.10 $ 176.00 $ 188.32 $ 49.22 $ 23,000.00 $ 135.00 $ 144.45 $ 184.00 $ 196.88 $ 52.43 $ 24,000.00 $ 140.00 $ 149.80 $ 192.00 $ 205.44 $ 55.64 $ 25,000.00 $ 145.00 $ 155.15 $ 200.00 $ 214.00 $ 58.85 $ 26,000.00 $ 150.00 $ 160.50 $ 208.00 $ 222.56 $ 62.06 $ 27,000.00 $ 155.00 $ 165.85 $ 216.00 $ 231.12 $ 65.27 $ 28,000.00 $ 160.00 $ 171.20 $ 224.00 $ 239.68 $ 68.48 $ 29,000.00 $ 165.00 $ 176.55 $ 232.00 $ 248.24 $ 71.69 $ 30,000.00 $ 170.00 $ 181.90 $ 240.00 $ 256.80 $ 74.90 $ 31,000.00 $ 175.00 $ 187.25 $ 248.00 $ 265.36 $ 78.11 $ 32,000.00 $ 180.00 $ 192.60 $ 256.00 $ 273.92 $ 81.32 $ 33,000.00 $ 185.00 $ 197.95 $ 264.00 $ 282.48 $ 84.53 $ 34,000.00 $ 190.00 $ 203.30 $ 272.00 $ 291.04 $ 87.74 $ 35,000.00 $ 195.00 $ 208.65 $ 280.00 $ 299.60 $ 90.95 $ 36,000.00 $ 200.00 $ 214.00 $ 288.00 $ 308.16 $ 94.16 $ 37,000.00 $ 205.00 $ 219.35 $ 296.00 $ 316.72 $ 97.37 $ 38,000.00 $ 210.00 $ 224.70 $ 304.00 $ 325.28 $ 100.58 $ 39,000.00 $ 215.00 $ 230.05 $ 312.00 $ 333.84 $ 103.79 $ 40,000.00 $ 220.00 $ 235.40 $ 320.00 $ 342.40 $ 107.00 Attachment B Proposed Change to Roanoke County, VA Building and Trade Permit Fees Valuation Fee (Current) Total Charge Fee (Proposed) Total Charge (Proposed) Total Increase $ 41,000.00 $ 225.00 $ 240.75 $ 328.00 $ 350.96 $ 110.21 $ 42,000.00 $ 230.00 $ 246.10 $ 336.00 $ 359.52 $ 113.42 $ 43,000.00 $ 235.00 $ 251.45 $ 344.00 $ 368.08 $ 116.63 $ 44,000.00 $ 240.00 $ 256.80 $ 352.00 $ 376.64 $ 119.84 $ 45,000.00 $ 245.00 $ 262.15 $ 360.00 $ 385.20 $ 123.05 $ 46,000.00 $ 250.00 $ 267.50 $ 368.00 $ 393.76 $ 126.26 $ 47,000.00 $ 255.00 $ 272.85 $ 376.00 $ 402.32 $ 129.47 $ 48,000.00 $ 260.00 $ 278.20 $ 384.00 $ 410.88 $ 132.68 $ 49,000.00 $ 265.00 $ 283.55 $ 392.00 $ 419.44 $ 135.89 $ 50,000.00 $ 270.00 $ 288.90 $ 400.00 $ 428.00 $ 139.10 $ 51,000.00 $ 275.00 $ 294.25 $ 408.00 $ 436.56 $ 142.31 $ 52,000.00 $ 280.00 $ 299.60 $ 416.00 $ 445.12 $ 145.52 $ 53,000.00 $ 285.00 $ 304.95 $ 424.00 $ 453.68 $ 148.73 $ 54,000.00 $ 290.00 $ 310.30 $ 432.00 $ 462.24 $ 151.94 $ 55,000.00 $ 295.00 $ 315.65 $ 440.00 $ 470.80 $ 155.15 $ 56,000.00 $ 300.00 $ 321.00 $ 448.00 $ 479.36 $ 158.36 $ 57,000.00 $ 305.00 $ 326.35 $ 456.00 $ 487.92 $ 161.57 $ 58,000.00 $ 310.00 $ 331.70 $ 464.00 $ 496.48 $ 164.78 $ 59,000.00 $ 315.00 $ 337.05 $ 472.00 $ 505.04 $ 167.99 $ 60,000.00 $ 320.00 $ 342.40 $ 480.00 $ 513.60 $ 171.20 $ 61,000.00 $ 325.00 $ 347.75 $ 488.00 $ 522.16 $ 174.41 $ 62,000.00 $ 330.00 $ 353.10 $ 496.00 $ 530.72 $ 177.62 $ 63,000.00 $ 335.00 $ 358.45 $ 504.00 $ 539.28 $ 180.83 $ 64,000.00 $ 340.00 $ 363.80 $ 512.00 $ 547.84 $ 184.04 $ 65,000.00 $ 345.00 $ 369.15 $ 520.00 $ 556.40 $ 187.25 $ 66,000.00 $ 350.00 $ 374.50 $ 528.00 $ 564.96 $ 190.46 $ 67,000.00 $ 355.00 $ 379.85 $ 536.00 $ 573.52 $ 193.67 $ 68,000.00 $ 360.00 $ 385.20 $ 544.00 $ 582.08 $ 196.88 $ 69,000.00 $ 365.00 $ 390.55 $ 552.00 $ 590.64 $ 200.09 $ 70,000.00 $ 370.00 $ 395.90 $ 560.00 $ 599.20 $ 203.30 $ 71,000.00 $ 375.00 $ 401.25 $ 568.00 $ 607.76 $ 206.51 $ 72,000.00 $ 380.00 $ 406.60 $ 576.00 $ 616.32 $ 209.72 $ 73,000.00 $ 385.00 $ 411.95 $ 584.00 $ 624.88 $ 212.93 $ 74,000.00 $ 390.00 $ 417.30 $ 592.00 $ 633.44 $ 216.14 $ 75,000.00 $ 395.00 $ 422.65 $ 600.00 $ 642.00 $ 219.35 $ 76,000.00 $ 400.00 $ 428.00 $ 608.00 $ 650.56 $ 222.56 $ 77,000.00 $ 405.00 $ 433.35 $ 616.00 $ 659.12 $ 225.77 $ 78,000.00 $ 410.00 $ 438.70 $ 624.00 $ 667.68 $ 228.98 $ 79,000.00 $ 415.00 $ 444.05 $ 632.00 $ 676.24 $ 232.19 $ 80,000.00 $ 420.00 $ 449.40 $ 640.00 $ 684.80 $ 235.40 Attachment B Proposed Change to Roanoke County, VA Building and Trade Permit Fees Valuation Fee (Current) Total Charge Fee (Proposed) Total Charge (Proposed) Total Increase $ 81,000.00 $ 425.00 $ 454.75 $ 648.00 $ 693.36 $ 238.61 $ 82,000.00 $ 430.00 $ 460.10 $ 656.00 $ 701.92 $ 241.82 $ 83,000.00 $ 435.00 $ 465.45 $ 664.00 $ 710.48 $ 245.03 $ 84,000.00 $ 440.00 $ 470.80 $ 672.00 $ 719.04 $ 248.24 $ 85,000.00 $ 445.00 $ 476.15 $ 680.00 $ 727.60 $ 251.45 $ 86,000.00 $ 450.00 $ 481.50 $ 688.00 $ 736.16 $ 254.66 $ 87,000.00 $ 455.00 $ 486.85 $ 696.00 $ 744.72 $ 257.87 $ 88,000.00 $ 460.00 $ 492.20 $ 704.00 $ 753.28 $ 261.08 $ 89,000.00 $ 465.00 $ 497.55 $ 712.00 $ 761.84 $ 264.29 $ 90,000.00 $ 470.00 $ 502.90 $ 720.00 $ 770.40 $ 267.50 $ 91,000.00 $ 475.00 $ 508.25 $ 728.00 $ 778.96 $ 270.71 $ 92,000.00 $ 480.00 $ 513.60 $ 736.00 $ 787.52 $ 273.92 $ 93,000.00 $ 485.00 $ 518.95 $ 744.00 $ 796.08 $ 277.13 $ 94,000.00 $ 490.00 $ 524.30 $ 752.00 $ 804.64 $ 280.34 $ 95,000.00 $ 495.00 $ 529.65 $ 760.00 $ 813.20 $ 283.55 $ 96,000.00 $ 500.00 $ 535.00 $ 768.00 $ 821.76 $ 286.76 $ 97,000.00 $ 505.00 $ 540.35 $ 776.00 $ 830.32 $ 289.97 $ 98,000.00 $ 510.00 $ 545.70 $ 784.00 $ 838.88 $ 293.18 $ 99,000.00 $ 515.00 $ 551.05 $ 792.00 $ 847.44 $ 296.39 $ 100,000.00 $ 520.00 $ 556.40 $ 800.00 $ 856.00 $ 299.60 $520 Plus $2 Per Thousand $800 Plus $5 Per Thousand $ 200,000.00 $ 920.00 $ 984.40 $ 1,800.00 $ 1,926.00 $ 941.60 $ 300,000.00 $ 1,120.00 $ 1,198.40 $ 2,300.00 $ 2,461.00 $ 1,262.60 $ 400,000.00 $ 1,320.00 $ 1,412.40 $ 2,800.00 $ 2,996.00 $ 1,583.60 $ 500,000.00 $ 1,520.00 $ 1,626.40 $ 3,300.00 $ 3,531.00 $ 1,904.60 $1520 Plus $1 Per Thousand $3300 Plus $2.5 Per Thousand $ 600,000.00 $ 2,120.00 $ 2,268.40 $ 4,800.00 $ 5,136.00 $ 2,867.60 $ 700,000.00 $ 2,220.00 $ 2,375.40 $ 5,050.00 $ 5,403.50 $ 3,028.10 $ 800,000.00 $ 2,320.00 $ 2,482.40 $ 5,300.00 $ 5,671.00 $ 3,188.60 $ 900,000.00 $ 2,420.00 $ 2,589.40 $ 5,550.00 $ 5,938.50 $ 3,349.10 $ 1,000,000.00 $ 2,520.00 $ 2,696.40 $ 5,800.00 $ 6,206.00 $ 3,509.60 Over $1,000,000 $2,520 Plus $0.50 Per Thousand $5800 Plus $1 Per Thousand FY 2025 Budget Development Revenue Outlook, County Fee & Charges Compendium, and Outside Agency Funding Process Board of Supervisors Budget Work Session February 13, 2024 2 Category FY 2023 Actual FY 2024 Adopted FY 2025 Projected FY 2024 Adopted to FY 2025 Projected Change Real Estate Taxes $ 113,353,109 $ 119,492,000 $ 131,161,473 $11,669,473 Personal Property Taxes 41,099,393 44,500,000 44,500,000 --- Business License Taxes 8,660,791 7,800,000 9,100,000 1,300,000 Sales Tax 15,157,823 15,800,000 16,974,000 1,174,000 Other Local Taxes 26,012,960 26,320,000 28,600,000 2,280,000 Other Fees & Revenue 9,070,475 8,929,404 9,659,605 730,201 Intergovernmental 18,738,974 20,423,595 20,750,000 326,405 Total Revenue Projections (net beginning balance)$ 232,093,525 $ 243,264,999 $ 260,745,078 $17,480,079 FY 2025 Projected General Government Revenue Real Estate Tax 3 Real Estate Revenue Current Rate $1.06/$100 assessed Current Trend Exceed budget Future Outlook Moderate Growth (Over 3%) •Calendar Year (CY) 2024 reassessment projected at 8.63% •Growth in base – 7.75%; new construction 0.88% •Projected to exceed current year budget by $3.48 million •Project 4.50% growth in FY 2025 based on increased assessments $96.47 Actual $100.46 Actual $105.64 Actual $113.35 Actual $119.49 Budget $131.16 Proposed$122.97 Projected $80.0 $90.0 $100.0 $110.0 $120.0 $130.0 $140.0 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025Revenue (Millions)FY 2020 through FY 2025 Personal Property Tax 4 Personal Property Revenue Current Rates Personal Property: $3.40/$100 Current Trend Meet budget Future Outlook Flat Growth (0% to 2%) •Cox Automotive (owner of Kelley Blue Book and Autotrader.com) stated that new vehicles are now more available on dealer lots and that prices are approximately 33% higher than pre-pandemic levels •Used vehicle market is softening with more new vehicles available •Growth rate of vehicle values will continue to decline in coming years. $34.38 Actual $37.16 Actual $36.81 Actual $41.10 Actual $44.50 Budget $44.50 Proposed$44.50 Projected $25.0 $30.0 $35.0 $40.0 $45.0 $50.0 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025Revenue (Millions)FY 2020 through FY 2025 Business License Revenue 5 Business License Tax Revenue Current Rates (per $100 gross receipts) Contractors: Repair: Professional: Wholesale: Retail: $0.16 $0.36 $0.58 $0.05 $0.20 Current Trend Exceed budget Future Outlook High Growth (Over 3%) •Business License recurring revenues have trended higher in past years but were reduced due to the pandemic •Growth due to continued consumer spending and higher inflation during the past few years •Current threshold is $150,000 of gross receipts $7.33 Actual $6.96 Actual $7.76 Actual $8.66 Actual $7.80 Budget $9.10 Proposed$8.75 Projected $4.5 $5.0 $5.5 $6.0 $6.5 $7.0 $7.5 $8.0 $8.5 $9.0 $9.5 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025Revenue (Millions)FY 2020 through FY 2025 Sales Tax Revenue 6 Sales Tax Revenue Current Rates 4.3% State 1% Local Current Trend Exceed budget Future Outlook High Growth (Over 3%) •Year over year trend is higher than FY 2023 •Growth due to continued consumer spending and higher inflation during the past few years •Initial projections of holiday spending indicate another strong year for sales tax revenues $12.10 Actual $12.94 Actual $14.15 Actual $15.16 Actual $15.80 Budget $16.97 Proposed$16.40 Projected $8.0 $10.0 $12.0 $14.0 $16.0 $18.0 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025Revenue (Millions)FY 2020 through FY 2025 Other Local Taxes 7 Other Local Taxes and Fees Current Rates Varies Current Trend Exceed budget Future Outlook High Growth (Over 3%) •Category includes Other Property Taxes, Consumer Utility, Bank Franchise, Motor Vehicle License, Recordation and Conveyance, Communication Sales & Use, Hotel/Motel, Meals, and Other Local Taxes •Growth in this category primarily due to Hotel/Motel, Meals, Penalties and Interest, and Public Service Corporation Taxes $22.35 Actual $23.00 Actual $25.09 Actual $26.01 Actual $26.32 Budget $28.60 Proposed$27.75 Projected $3.4 $8.4 $13.4 $18.4 $23.4 $28.4 $33.4 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025Revenue (Millions)FY 2020 through FY 2025 Intergovernmental and Other Revenues 8 •Minimal changes to other revenues and fees •Small increases for some revenue sources related to agreements with other localities, changing interest rates, and usage of facilities •Intergovernmental revenues increase based on trends in Social Services •No increase proposed for HB 599 funding for Police •Commonwealth and Federal Social Services Revenues trending above prior years County Fee and Charges Compendium 9 •Roanoke County Comprehensive Financial Policy states that a Fee Compendium will be produced by County staff to be adopted by the Board of Supervisors at the same time as adoption of the Annual Budget Ordinances •The Fee and Charges Compendium: •Lists all fees and charges imposed by the County for providing specialized programs and services •Provides a central reference for departments and citizens concerning all fees and charges imposed by the County •Improves transparency •Fee changes are considered during the development of the County Administrator’s Proposed Operating Budget. Development Services Fees •Building and Trade permit fees generate the most revenue of Development Services Fees and have not been adjusted since September 28, 2004 •Residential certificate of occupancy fees last changed September 28, 2004 •Site Plan Review and Subdivision Review fees have remained unchanged since June 12, 1990 10 Development Services Fees 11 Development Services Building and Trade Permit Proposed Fee Changes Current Fee ($30 + State and Technology Fee) Proposed Fee ($40 + State and Technology Fee) $ Change $25,000 Deck Project $ 155.15 $ 214.00 $ 58.85 $100,000 Home Addition $ 556.40 $ 856.00 $ 299.60 $500,000 New Home Construction $ 1,626.40 $ 3,531.00 $ 1,904.60 •See attachments for details of building and trade permit fee changes •Also see attachments for other proposed fee changes Outside Agency Funding Discussion and Process 12 FY 2025 Proposed Outside Agency Funding •Roanoke County Outside Agency Funding Process •Email agencies, mail letters, and update Contribution page on Budget Division site in November •Application period opens on first Monday in December •Applications require alignment to Roanoke County Strategic Plan •Request various information on programs provided and populations served •Applications and audits/financial statements due in early January •Budget Division staff review applications and financials •Seek Board of Supervisor consensus in late February •Consensus included in County Administrator’s Proposed Budget 13 14 Next Steps Item 2024 Date Work Session –FY 2024 –2025 Compensation Update Work Session –FY 2025 –2034 Capital Improvement Program February 27 Public Hearing on Effective Tax Rate March 12 Briefing –County Administrator’s Proposed FY 2024 –2025 Operating Budget and Capital Improvement Program Work Session –Proposed FY 2025 Operating Budget (first of two)March 26 Public Hearing to Adopt 2024 Tax Rates Work Session –Proposed FY 2025 Operating Budget (second of two)April 9 Public Hearing: Operating and Capital Budgets (first of two)April 23 Public Hearing: Operating and Capital Budgets (second of two) First Reading of FY 2024-2025 Operating and Capital Budget Ordinances May 14 Second reading of FY 2024-2025 Operating and Capital Budget Ordinances Resolution to approve Operating and Capital budgets, Revenues and Expenditures for County and Schools May 28 Questions 15 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member ’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.